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Expedient User Manual – Export Sea Forwarding

1. now can prepare the Invoice Click on the e Prepare Invoicing button to create an Invoice and corresponding Invoice Number Once this has been done you will receive the following message E SYSTEM MESSAGE Invoice Preparation Successful 7 Invoice No Is 990021 View Invoice Once you have created the Invoice Number then you can view the invoice in order to modify or print it This screen can also be accessed via Main Menu Debtors Input Invoices Notifications Expedient allows users to create various forwarding notifications Below is a list of the available Notifications from the Sea Import Forwarding Menu 4 8 Sea Import Forwarding E Consol Registration Job Registration Sea Cargo Reporting Freight Forwarding Reports Import Sea Notifications Unpack Depot Receipt Delivery Order Copy Documents Import Sea Manifest Arrival Notice Cargo Outturn Report Print transhipment Request Manual Missing Documents papa ATT t 0 18 M2 th aa 128 Hexpecient EDI Manifest Introduction This module allows Manifest information to be sent from Export Agents to Import agents and from Import agents to Customs Brokers by electronic files EDI EXPORT HOUSE 3 EXPORT HOUSE 2 EXPORT CONSOL IMPORT HOUSE 3 IMPORT HOUSE 2 IMPORT HOUSE 1 IMPORT CONSOL The EDI Manifest module assists to speed up the registration of Consols and Jobs e Export Jobs can be sent to Overseas Import Agents to po
2. E redient Error Location Commodity Code Container full empty status Causes You have indicated that the container is Empty in the container status section but you have used a commodity code for general or refrigerated cargo How to Correct If the container is empty change the commodity code to MT or MTHZ and resubmit the PRA If the container is full change the full empty status accordingly ERA0263 REEFER Commodity code must not contain Empty details Error Location Commodity Code Container full empty status Causes You have indicated that the container is Empty in the container status section but you have used a commodity code for general or refrigerated cargo How to Correct If the container is empty change the commodity code to MT or MTHZ and resubmit the PRA If the container is full change the full empty status accordingly ERA0026 Commodity not supplied Error Location Commodity Code Causes You have not supplied a commodity code How to Correct Add the missing information and resubmit the PRA ERA0150 EMPTYHAZ Commodity must not have a CAN Error Location Customs Ref Causes You have supplied a Customs Reference CAN EDN CRN for an Empty Haz container and it is not required How to Correct Remove the Customs ref and resubmit the PRA ERA0037 Container full status not supplied Error Location Container Details Empty Full Status Causes You have not supplied the container full or empty status in your
3. is accessed from the Charges Button Charges Forwarding Rates Process aia Populate Charge EXPORT SEA FCL Rates Masterfile Consol Job Registration Comments CustCode Shipper _ _ o Carrier Shipping Line _ _ o ee COTA S Origin Origin Code _____ O Se Destin Port Import Export Dept character 2 Container Type Container ISO Type aging Tan TaN SOAS from new to old container types in Rates Masterfile Valid to lt ETD1 a 119 There are 3 ways to prepare charges 1 MANUALLY ENTER CHARGES To use this option the user can simply click on the update button This will allow the user to input charges manually There is an option in Expedient to include Default Company Tariff Charge Codes based on Job Type and Job Class The company tariff is maintained in the Rates Module Forwarding Rates Rate Account Codes screen See the Rates Module User Manual for more information See below Cran Charges Job No 3020554 House AUADLASIN20554 Exchange Var 0 00 Invoice Has Not Been Prepared Yet Job No 3020554 Shipper ACEPTY CHARGES 0 Entries Code Description Fxiny P C Curr Local Amt AUD G5T Amount Total Amount BE To Once the user clicks the Update button based on the Rate Account Codes Screen the default Charge Codes populate Charges Job No 3020554 House AUADLASIO20554 Exchange Var E Invake Has Not Been Prepared Yet Job No 20205
4. above case it may be going to P amp O West Swanson or Webb Dock Call the Expedient helpdesk for assistance in finding out where the vessel is due to call in or alternatively call 1 STOP helpdesk Q DISCHARGE UN LOCODE NOT DEFINED A The 5 letter port code used is incorrect It can also mean that the discharge port is incorrect for that vessel Check that the code is correct first before calling Expedient helpdesk 87 Haxpecient Q VESSEL CUT OFF FOR RECEIVALS A Once the cut off has passed PRA submissions will not be accepted If you have a late receival approved by the shipping line it still needs to be submitted before the end of the cut off period Q UNABLE TO DELETE CONTAINER CRXU0756188 NO ERA EXISTS A You cannot withdraw a PRA until the container has previously been accepted If your messages have failed and the container is no longer going to the wharf you do not have to do anything You cannot withdraw the container if it has already been received as well You will need to talk to the terminal about removing the container from the system Q LINE ANL FOR DP AKL NOT SHIPPING ON VES MSC CORINNA VOY 41 A This long winded error tells you that the shipping line selected is not on the vessel Call Millman helpdesk with the Lloyd s number and Port of Discharge for assistance or call the 1 STOP helpdesk Q COMMODITY CODE NOT DEFINED A The code you have used may not be available at that terminal Until the new draft codes a
5. contact the terminal the cargo is being delivered to for advice on how to pre advise 110 Eredient OUTOFGAUGE Commodity code must not contain Hazardous details ERA0157 Error Location Commodity Code Causes You have used the Out of Gage OOG commodity code but you have supplied hazardous information How to Change the commodity code to a Hazardous one and resubmit the PRA Correct If your container is OOG and contains hazardous cargo seek advice from the shipping line or terminal on how to pre advise it or contact the 1 Stop Helpdesk ERA0155 REEFER Commodity code must not contain OutOfGauge details Error Location Over dimension details Causes You have used a reefer commodity code but you have supplied over dimension details How to Correct Change the commodity code to OOG for Out of Gage containers and resubmit the PRA If your container is OOG and is also a reefer seek advice from the shipping line or terminal on how to pre advise it or contact the 1 Stop Helpdesk ERA0156 EMPTY Commodity code must not contain OutOfGauge details Error Location Over dimension details Causes You have used a empty commodity code but you have supplied over dimension details How to Correct Change the commodity code to OOG for Out of Gage containers and resubmit the PRA ERA0266 REEFER Commodity code must not contain Hazardous details REEFER Commodity code must not contain HazReefer details Error Location Hazardous d
6. set up in the Rates Masterfile Can only be modified if charge code has FXC indicator set to YES in General Ledger Chart of Accounts Masterfile Currency Defaults based on the First Job Currency IF this is OS Currency then will only populate that if the Charge Code accepts OS Currency 124 Based on USD Exchange Rate and Exchange Variance Only applicable if invoicing in AUD DEFAULT COMPANY TARIFF The Update button will default the Charge Lines to the Default Company Tariff Charges that exist in the Rate Account Codes Masterfile that are active and match the job type will be inserted The company tariff is maintained in the Rates Module Forwarding Rates Rate Account Codes screen See the Rates Module User Manual for more information Field Name Description Validation Default Exchange This is the Exchange Variance indicator This allows users to N A Data pulled Var Enter a variance on the Exchange Rate when entering charges from in Foreign Currency but billing in AUD Customer Masterfile The calculation for invoicing when the Exchange Variance is set is AUD FOREIGN AMT EXCHANGE RATE 1 Exchange Variance 100 This is the Job Number This is a no entry field and used for Mandatory Data pulled display purposes only from Job Registration This is the House Bill This is a no entry field and used for Mandatory Data pulled display purposes only from Job Registration 125 Field Name Job Currenci
7. themselves This code will also be used in the manifests Agent Code exported to the agent to identify the recipient Do we receive Select Yes from the drop down list to allow the import of Mandatory Import EDI files the agents EDI manifests from them File Source Select the file format the Agent will send to you What Conditional Blank system does the agent use to produce the EDI manifest on Send file Please refer to Error Reference source not found Export EDI is or the details of the Expedient Format which should be Yes passed to your Overseas Agent for their information if they do not use one of the listed formats Once selected the email address the Overseas Agent should send the EDI Manifests to is displayed Please advise your Overseas Agent to use this email address If your Overseas Agent is not able to supply the EDI Manifest in the Expedient format or any other format listed please send an example of the agent s EDI Manifest to Expedient Software for investigation using Support Tracker Do we send This indicates if you want to send Export Manifest EDI to Mandatory Export EDI Files the Overseas Agent to them Sender Ref This is your reference to the Overseas Agent so they know Conditional Blank the Export Manifest EDI came from you The Sender Ref is on Send usually the code the Overseas Agent uses for your office Export EDI is Yes Export File This indicates the trigger for sending the Export EDI Conditional Trigger Manifes
8. Authority Number and is updated on a successful response from Customs for the ESM NOTE This information is also shown on the ESM screen EDN Status Current status of the EDN These consist of the following statuses 1 Create 2 Replace 3 Withdrawn 37 Heaxpecient Field Name Description Validation Default EDI Status Current status of the EDI These consist of the following Customs statuses 1 Not Submitted 2 Being Submitted 3 Failed 4 In Progress 5 Submitted 6 OK with Warnings Customs Response Customs Response This is updated based on a N A response from Customs to the EDN message EDN Creation Date This is the date of the original EDN created This N A field is system generated and is only enabled in FIND Mode User ID User ID who originally submitted the EDN to N A Customs Any future changes to the EDN can be viewed in the EDI History screen This field is system generated and is only enabled in FIND Mode Version Version of the Message that is sent to Customs N A This figure only changes when the EDN message is submitted to Customs This field is system generated and disabled in ADD and UPDATE Mode EDN Entry Tab Job Customs Information Group Master Bill Master Bill for shipment This information is Mandatory Job retrieved from the Master Bill field in the Registration Export Job Registration House Bill House Bill Number for shipment This Mandatory Job information is retrieved fr
9. Code Container ISO Type Code Causes You have used a reefer commodity code but you have entered a general Container ISO Type Code How to If your container is a Reefer confirm the correct ISO Type code and resubmit the PRA If Correct not change the commodity code to a general code and resubmit the PRA ERA0020 Operator not supplied Error Location Shipping Line Operator Code Causes You have not supplied a Line Operator Code How to Correct Add the Line Operator code and resubmit the PRA ERA0269 REEFER ISO must have 3rd character of ISO code as R or 3 Error Location Container ISO Type Code Causes The ISO Type code you have used is not a valid reefer ISO Type code How to Correct If your container is a Reefer confirm the correct ISO Type code and resubmit the PRA If not change the ISO type to a general code and resubmit the PRA ERA0243 HAZREEFER ISO code must contain 3 or R in 3rd character Error Location Container ISO Type Code Causes The ISO Type code you have used is not a valid reefer ISO Type code How to Correct If your container is a Reefer confirm the correct ISO Type code and resubmit the PRA If 102 Exredient not change the ISO type to a general code and resubmit the PRA ERAOO15 Discharge port not supplied Error Location Discharge Port Causes You have not supplied a Discharge Port Code UN Location Code How to Correct Add the Discharge Port Code and resubmit the PRA ERAO911 Inactive Terminal
10. Date the record was created System Current Date Auto populates in ADD Mode Generated Read Only field Created Time Time the record was created System Current Time Auto populates in ADD Mode Generated Read Only field Created By UserID who created the record System Read Only field Generated Posted Indicates if the record has been Posted System Yes and No values Generated Read Only field NOTE You cannot UPDATE or DELETE a Posted Entry Posted Date The Date the record was Posted System N A Read Only field Generated Posted Time The Time the record was Posted System N A Read Only field Generated Posted By The UserlD that Posted the record System N A Read Only field Generated Job Number Manually enter the Job Number that you want to Mandatory Blank apply the Event Type too NOTE You can amend the Job Numbers added via the Insert Append and Delete buttons shown at the foot of the screen NOTE Once the record has been saved you can double click on the row and it will direct the user to the Job No selected Client Code Auto populated when the Job Number is entered Mandatory Retrieved Read Only field from associated Job Client Name Auto populated when the Job Number is entered Mandatory Retrieved Read Only field from associated Job Action Buttons 29 Field Name Description Validation Default Post Job When this button is selected it will then apply the Event Event to the Job Numbers listed in the Job Number Detail
11. EDN Details Button from the Main Menu under Sea Export Forwarding CMR Functions EDN Entry Screen or from the Pick List screen where your site uses the Bond Warehouse module EDN Entry Conwnodity Lines 1 Entry Detalls Job No 2034500 EDN Saus Cante EDN Creation Daa 21 10 2011 uu EDN AAAPKYWWG EDI Satus OK with Warnings User 1D rachelb ESM CRN AASPHAHHH Customs Response BER Version 1 Joby Custoens Information Master Bill Goods Type OTHER House Bl AUSYDASH0 M580 Mode Transport Sen Shipper NPOMPRA A DEVTEST Gent NHOMPHA Owner ABN CCID 74057411640 Confirming Export Type New Confirming Consignee Name MIRACLE NATURAL PRODUCTS LID Exdsatle Custormable Mo Consignee City HONG KONG Own Agent Agent Cargo Type NON CONTAINERISED No Containers 1 No Pos 2 Shipping amp Port Information Origin Port AUSSO Q SYDNEY Export Dee 29 10 2011 Disc Pont HORG UL HONG KONG Dest Ory HK L HONG KONG Invoice Information Inv Curr CODE AVO amp FOB Curr AUD Total FOG 27702 Additional Information Unique Cons Rel Vessel Air fine Vovage Fiagt W House Est 1d Branch id Presomed Goods No e Field Name Description Validation Default EDN Entry Tab Entry Details Group Job No This is Expedient s Internal Reference Mandatory Job Registration This is the Export Declaration Number and is updated based on a successful response from Customs This is also updated in the EDN field in the Export Job Registration ESM CRN This is the Customs
12. Full container shipments from multiple suppliers for the one consignee This field is populated when a Customs Response is received for the ESM whether Clear or Failed This is the Depot or Terminal in which the Ocean Bill is to be delivered The zoom on this field will show different entities depending on the Consol Job Class If you site receives vessel movement updates from 1 Stop this field may be updated by the Terminal for the vessel and Export voyage This is the Shipping Line or the Co Loader This is the terms of the Ocean Bill and printed on the Forwarding Instruction This determines where the Origin Charge is paid Collect amp Prepaid Charge is printed on the Forwarding Instruction if selected Expedient Validation Mandatory Based on ESM Customs Response Optional Optional Optional Optional Freight Charges This determines where the Freight Charge is paid Collect amp Optional Destn Charges M B Terms Prepaid Charge is printed on the Forwarding Instruction if selected This determines where the Destn Charge is paid Collect amp Prepaid Charge is printed on the Forwarding Instruction if selected These terms are printed on the Forwarding Instruction as an indicator on what B L to raise The following terms are shown in the drop down list Copy Not Negotiable Express Release Original Bill and Sea Waybill Optional Optional Default Blank Blank Blank Blank Bla
13. INDICATES THAT IT IS BEING SUBMITTED WHAT DON DO a ad aaa cia 76 Q SENT MY EDN ESM OVER 10 MINUTES AGO AND IT STILL INDICATES THAT IT IS In Progress WHAT DO DO A a tasas 77 Q RECEIVE THE ERROR ATTEMPTED TO LODGE A DOCUMENT WHERE ONE ALREADY EXISTS WITH THE SAME MESSAGE OWNER SITE ID MESSAGE TYPE AND SENDERS REFERENCE WHAT DOES THIS MEAN s0 cccceeee 77 Q MY PERMIT HAS ENCRYPTION HOWEVER CAN T SEE WHERE TO ENTER IT IN THE EDN SCREEN WHAT DO I DO RN RR E EE R cused baat eed RNA 77 Q RECEIVE THE ERROR INVALID GOODS OWNER ID Goods Owner ID XXXXXXXXXXX WHAT DOES THIS IMIEAIN NE sb cacce th ait scant ts 78 Q HAVE PREVIOUSLY SENT AN ESM AND NOW WANT TO WITHDRAW IT HOW DO I DO THIS cccconnnnccccc 78 Q HAVE DELETED ALL LINES FROM MY ESM AND NOW RECEIVE AN ERROR WHAT DO I DO ensec 78 Q HAVE WITHDRAWN MY EDN ESM AND NOW WHEN RE SEND IT RECEIVE AN ERROR WHAT DO DO 78 Creating PRA IS AVION 0 A A A Sind iaa 79 View PRA FAQ oiii iiri a cascode iia a i de Sueuesd estes aa i i Seenesdesness iccneess 87 Q TOO LATE CONTAINER APLS2869544 IS ALREADY AT PATRICK 0 0 cococococnnononononononononononononononononononononononoronononononnns 87 Q ERROR DISCHARGE PORT CANNOT BE SAME AS LOAD PORT ooocccccnnonononononononononononononononononononononononono nono no nononnnnnnos 87 Q PRA still says Being Submitted after an hour how do I reSCN ccccessssscecececeesessecesececessesesaese
14. L NZ Only Container Type FCL LCL Pallet Empty Mandatory Separate Type AU Only Container Type FCL LCL Part Mandatory Type NZ Only Number Code to describe the NZ Container Mandatory Type Use the Zoom on this field to view select from the list The size of the container using the ISO Mandatory Container Codes Use the Zoom on this field to view select from the list Seal The number on the Plastic Metal strip that Optional is used to seal the number after inspection Net Wght Net Weight of the Container Optional Gr Wght This is the gross Weight of the container Optional Tare Weights for the container types are stored in Expedient Volume Volume of the Container in Cubic Metres Optional Pieces Number of pieces within the container Optional Pack Type NZ This is what the cargo is packaged in This Package Type in Only information is retrieved from the Package Job Details Tab Type field in the Job Details Tab on the Export Sea Job PRA Electronic Status of the PRA that has been raised Not Added Yet Status AU against the Container Populated Only when container entered 15 Field Name Description Validation Default Marks and Numbers Tab These are remarks which are in relation to Optional the Container Numbers Shipper Consignee Details Tab Shipper Consignee for the House Bill Mandatory Cust MF Export Consignees Address 1 Shipper Consignee first line of Address Mandatory Cust MF Export Consignee
15. Message Optional Mandatory Optional Field Name Description Validation Default Masterfile Sold Consigned Consignment Goods sent to be sold NZ Only Shipping Line Ship Line Ref Origin Port Destn Port Vessel Voyage ID Rec Terminal LCL Depot Recv Start Date Time Cut Off Date Time This is the Shipping Line carrying the cargo If this field is populated then it will use this Customer Code to look up the Customer Masterfile Shipping Line Tab to retrieve the PRA Shipping Line Code When creating the PRA the PRA Shipping Line Code will auto populate in the Shipping Line field This is the Shipping Line s reference number This is the Port of Loading of the vessel This is the Via Port of the vessel This is the Port in which the feeder vessel will be discharged at This is the vessel carrying the cargo This is the voyage number of the vessel This is the code followed by the full name of the receiving Terminal or Depot for the Export The zoom on this field will show different entities depending on the Job Class This is the Commencement date of when Cargo can be received by the Shipping Line This is the Estimate Time of Departure This is the Cut Off Date of when Cargo is no longer received by the Shipping Line This is the Date in which the vessel arrives at the Destination Port 13 Mandatory Optional Optional Optional Optional Optional Mandator
16. Module and the EDN has been generated from a Pick List the Bond Warehouse will be updated to show the stock has been released when Customs return a successful entry status 46 IDL VIEW SCREEN This screen display messages from AU Customs where the Customs Authority Number has been deemed idle Update the message from Customs with the Reason for the IDL 2 IDL Message Notices EXPEDIENT DEVELOPMENT File View GMA Maint Help 2 XIA B 4 gt Add Update Delete Find Browse Previous Next Details IDL Header DATE 21 04 2015 4 Job No Send ref 8001199 IDL Adv No 20150421 Message Type ESM CAN AAAC3WENE User Notified jakem Actioned on 22 06 2015 XA by jakem Reason 1 Q DATE OF EXPORT HAS BEEN AMENDED Customs Notice THE CAN MENTIONED IN THE LINE TO WHICH THIS ADVICE RELATES HAS BEEN DEEMED AS IDLE BY CUSTOMS IF THE CAN HAS BEEN EXPORTED PROVIDE CUSTOMS WITH A PROOF OF EXPORT IF THE EXPORTATION HAS BEEN DELAYED AMEND THE DATE OF EXPORT ON THE CAN TO THE NEW DATE IF THE GOODS ARE NOT BE EXPORTED WITHDRAW THE CAN IF NO ACTION IS TAKEN BY 09 05 2015 THEN THE CAN AND THE AUTHORITY TO DEAL FOR THE ASSOCIATED GOODS WILL BE REVOKED BY CUSTOMS 1 of 650 Field Name Description Validation Default This is the Date the IDL message was received System Generated Job No Send Ref This is the reference the IDL message is associated N A System with Generated IDL Adv No This is Customs Ref
17. Optional Optional Optional Optional Mandatory Default Job Registration Job Registration Job Registration Blank Blank Blank Blank Blank Blank Blank Job Registration Blank Blank Blank Blank Blank Field Name Description Validation Default Loading Point This is the delivery address for the empty Optional Blank Information container to be loaded The default address comes from the Delivery Address Masterfile from the Customer Masterfile Use the Alto search from the Multiple Delivery Addresses Instructions Any special instructions for the Truck Driver Optional Blank Container Weight Declaration The Container Weight Declaration is a document that states the weight of the container and its contents The Container Weight Declarations can be produced from the Sea Consol Registration using the Options menu and from the Job Registration screen in the Notifications menu It will pre populate the Container Number details that have been added in the Container Details Tab on the Export Job If the Gross Weight exists then the Print check box will be automatically ticked The Tare Weight will automatically populate based on the details in stxinfor Maintenance ISOCONNEW a Comas Wings Cette ston os Selections Cent Container No Type 150 Type 150 Deswripten het weg Tare Weight Gress Weg Print OSPR CONTI A 2G 20 GENERAL CONTAINER 1100 000 2300 000 2300 000 2 OCESPR CONTE FL 2261
18. PRA or the value you have supplied is invalid How to Correct Add the missing information and resubmit the PRA 105 ERA0069 Error Location Causes How to Correct ERA0051 Error Location Causes How to Correct ERA0052 Error Location Causes How to Correct ERA0053 Error Location Causes How to Correct ERA0055 Error Location Causes How to Correct ERA0054 Erredient Container full status not defined Container Details Empty Full Status You have not supplied the container full or empty status in your PRA or the value you have supplied is invalid Add the missing information and resubmit the PRA Over dimension top not numeric Over dimension details You have used characters other than numbers in on of the over dimension sections Resubmit the PRA with only numbers centimetres in this section NOTE All 5 over dimension measurements are required even if the value is 0 Over dimension front not numeric Over dimension details You have used characters other than numbers in on of the over dimension sections Resubmit the PRA with only numbers centimetres in this section NOTE All 5 over dimension measurements are required even if the value is 0 Over dimension back not numeric Over dimension details You have used characters other than numbers in on of the over dimension sections Resubmit the PRA with only numbers centimetres in this section NOTE All 5 over dimension measure
19. Registration Screen Job Details Goods Consignee Details Goods Information Pieces Goods Net Wgt Gross Wgt Volume 88 FREEZE DRIED CUBES AND ARTICLES FOR 12 000 22 000 669 000 THE USE OF INTERNAL GOVENRMENT USES THAT ARE CONFIDENTIAL Eredient See below Containers Input Screen Container Information CONL3939339 F 48PO SEA393939 123 000 128 000 99 000 CON38373777 F 48P0 SEI39337874 33 000 34 000 88 000 See below Bill of Lading Print Marks amp Numbers Description of Goods amp Pkgs FREEZE DRIED CUBES AND ARTICLES THE USE OF INTERNAL GOVENRMENT THAT ARE CONFIDENTIAL CONTAINER NOS SEALNOS MARKS1111 111 11111111111111111111 CONL3939339 SEA393939 MARKS222222222222222222222222222 CON38373777 SEI39337874 MARKS333333333333333333333333333 FREIGHT PREPAID ORIGINAL BILL REQUIRED Shipped on Board 01 04 2011 TERMS LSFAKJDF LCL e Prints all lines of the Goods Pieces Net Wgt Gross Wgt and Volume fields from the Goods Tab e Print all lines of Goods pieces and weights from the goods tab e Print all Containers and Seal Numbers from the Containers Screen without the pieces weights or volumes e Print all lines of the Marks and Numbers in line with the Goods See below Goods tab Job Details Goods Consignee Details Goods Information Pieces Goods Net Wgt Gross Wgt Volume 2 CUPS 100 000 100 000 0 500 5 SAUCERS 33 000 33 000 33 000 9 FORKS 99 000 77 000 99 000 11 SPOON
20. Release No Transport Code Carrier Ref Empty Pick up Depot Delivery to Customer Date Time Open Time Close Delivery Depot Terminal Print Operating Hours Description This is Expedient s internal reference This is the Job Class This is the terminal Cut Off Date Describes whether the goods are hazardous This is the close date of receivals at terminal This is additional container information Use the Alto search from the list of additional information This is the Bolt Seal indicator This is the ISO Container Type Use the Alto search from the ISO Container Types Masterfile This is the Release Number of the shipment This is the transport company code This is the transport company reference This is the Depot where the empty container is to be picked up from This is the date on which the empty container is to be delivery to the customer for loading This is the time from which the empty container can be delivered This is the time to which the empty container can be delivered This is the depot or wharf the loaded container is to be returned to for export The Label will change depending on the Job Class Select whether the operating hours stored for the Depot or Terminal in the Customer Masterfile should be printed on the Delivery Docket 116 WEN bla fey a Mandatory Mandatory Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional
21. Repost Button is only visible when the Job No has been entered UPDATE Mode The Repost Button is enabled in this mode This executes the mandatory requirements that Customs require and sends the EDN message to Customs If the validation fails then the EDN Submission Validation will be shown with a list of errors that need to be corrected If no errors exist then the EDN will be sent to Customs On response from Customs an email will also be sent to the user who created the EDN outlining the EDN details and status This Button directs you to the EDI History screen to view inbound and outbound messages that relate to the EDN Screen The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages This button will validate Customs Mandatory Requirements It will not submit the EDN to Customs Depending on the result from the validation a window will appear which outlines the errors and warnings that have been found on the EDN This screen can also be accessed via the Validate EDN link in the Tools Main Menu The OK Button will be enabled if the validation is successful The Cancel Button will be enabled if validation has failed 44 Field Name Description Validation Default Shipper s Invoice Submit EDN Withdraw EDN EDI Errors View EDI History Castres Widati Dada Master Bil Voldetion Sams Successiul Validation Job N
22. Stop will need to have the item added to their database so send a copy of the MO41 and a screenshot of the UNDG List by email to the 1 Stop Helpdesk and request that the UNDG be added to the 1 Stop Gateway dangerous goods list EMPTY Commodity code must not contain EmptyHaz details Hazardous Details Commodity Code You have used the EMPTY Commodity Code MT but you have entered Hazardous details If your container is empty and contains hazardous residue you will need to change the commodity code to MTHZ which allows hazardous details to be used and resubmit the PRA If your container is full change the commodity code accordingly and resubmit the PRA EMPTY Commodity code must not contain Hazardous details Hazardous Details Commodity Code You have used the EMPTY Commodity Code MT but you have entered Hazardous details If your container is empty and contains hazardous residue you will need to change the commodity code to MTHZ which allows hazardous details to be used and resubmit the PRA If your container is full change the commodity code accordingly and resubmit the PRA HAZARDOUS Commodity code must not contain Empty details 109 Eredient Error Location Commodity Code Container Status Full Empty Causes You have used a hazardous full commodity code but you have indicated that the container is empty How to If your container is empty and contains hazardous residue you will need to change the Correct
23. This is the Shipper s Reference Number Optional This is the Shipper s Consignee at the Optional Destination Port The party to whom a consignment is dispatched is having legal title to the goods Use the a to search for Consignees already linked to the Shipper Use the button to create a new Export Consignee or View Update Consignee Masterfile to check and update details of existing Consignees If the Consignee already exists in the system but linked to a different shipper use the Search All button to find the Consignee and double click so that Expedient copies the details to the new Shipper together with any Notes This is a quick one line description of the Mandatory cargo Expedient s Internal Reference and System Mandatory System generated when the OK Button is selected Generated This is Expedient s Internal Reference and is Optional Consol populated if the Job is linked to the Consol Registration This is the Date of Job was Registered Mandatory Current Date This is the Department in which the Job will Mandatory Users Branch be registered under 11 Field Name Master Bill House Bill Job Class Extn Code Extn Code 2 MBL Prep Coll INCO Description This is the Ocean Bill of the Shipment This is the House Bill number of the shipment This is the Class of the Job Select from the following options FCL Full Container Load generally but not always indicating
24. This table lists the O S Agent contacts and any internal Users that receive the Export Manifest EDI Select the appropriate contact type from the pull down menu Use the Q to find active personnel at the Overseas Agent If you have selected Internal as the Contact Type the Q will provide a list of active Users This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the Personnel in the Customer Masterfile or the User Masterfile for internal Users This table lists the internal Users to receive email alerts when there is a problem sending the Export Manifest EDI O S Agent contacts can also be listed here Select the appropriate contact type from the pull down menu Use the Q to find active Users If you have selected O S Agent as the Contact Type the a will provide a list of active Personnel at the Overseas Agent This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the User Masterfile for internal Users or the Personnel in the Customer Masterfile for the Overseas Agent 133 Active Personnel Ac tive Users Mandatory Mandatory Active Users Active Personnel Mandatory Mandatory O S Agent Internal Eredient Sending EDI Manifests to Overseas Agents EDI Manifests can be sent from Expedient to the Overseas Agent if the details have
25. are the procedure noted below NOTE If the EDN ESM was a replacement and you have reset and resent the EDN ESM replacement once and you still have the same lack of response see below The procedures are as follows 1 Re Check the Customs web site for Outages 2 Connect to the Customs Interactive and Search for the EDN ESM in the Outbound Messages area and then once found click on the re send link 3 If this still does not update the status Contact ICS Help Desk 1800 022 267 Option 2 Q RECEIVE THE ERROR ATTEMPTED TO LODGE A DOCUMENT WHERE ONE ALREADY EXISTS WITH THE SAME MESSAGE OWNER SITE ID MESSAGE TYPE AND SENDERS REFERENCE WHAT DOES THIS MEAN A This normally occurs when a user attempts to create an EDN ESM twice The most common reason this can happen is when there has been an email outage within you organisation and the user has reset and resent the EDN ESM The original EDN ESM response containing the EDN ESM Number will normally arrive and update the system Once this has occurred you can send a replacement The original EDN ESM response error clear indicator can be viewed from option H from the EDN or ESM Entry screens If the original does not arrive for one reason of another you can search for the EDN ESM in the Customs Interactive system in the Outbound Messages area If you do not have access to this system Please call ICS Business Support on 1800 022 267 Option 2 and have them resend the response Q MY PERMIT HA
26. been set up in the Agent Mapping screen The Manifest can be sent automatically or manually AUTOMATIC SENDING Expedient will run a check every night to see if any manifests are ready to be sent based on the EDI Manifest trigger in the Agent Mapping screen The date and time the Manifest was sent can be viewed in the Export Consol screen NAWB Details Rating Details Address Details Valuation Details Other Details gent Information Job Type Consol Master Department VEA Q Issued By QF Q Date Reg 04 05 2012 a Agent EDINZ Q EDI NZ MANIFEST TEST EDI Date 04 05 2012 ta Time 14 10 Sent Yes FWB Status Not Submitted The EDI Sent flag indicates whether the file has been sent or not and also indicates whether the manifest was an update M indicates the EDI Manifest modified an earlier version or the manifest On successfully sending the EDI an email will be sent to the Agent EDI Receiving Manifest Contacts for the Oversea Agent listed in the Agent Mapping screen when a new EDI Manifest is sent or when an update to the Manifest is sent Sending the EDI Manifest will also create an event which can be viewed in the Manifest EDI Submission History from the Options menu in the Air and Sea Consol screens LL Manifest EDI Submision History MessagelD Date Time No Jobs User 418 24 04 2012 15 32 14 1 michael 321 12 04 2012 13 52 03 1 michael 134 eErredient Double click on a row in the Manifest EDI Submis
27. booking number How to Correct Contact the Shipping Line to confirm the correct load port for your booking Correct this accordingly and resubmit the PRA ERA0145 GENERAL Commodity code must not contain OutOfGauge details Error Location Commodity Code Out of Gage Details Causes You have supplied OOG dimensions for a commodity which does not allow or require them How to If your container is Out of Gage change the commodity code to OOG and resubmit Correct the PRA If not you will need to remove the OOG dimensions and resubmit the PRA ERAO261 REEFER Commodity code must contain Reefer details Error Location Commodity Code Reefer Details 100 Exredient Causes You have NOT supplied reefer details eg temperature or ISO Type Code for a commodity which requires them How to Correct Resubmit the PRA with the reefer details ERA0142 HAZREEFER Commodity code must contain Reefer details Error Location Commodity Code Reefer Details Causes You have NOT supplied reefer details eg temperature or ISO Type Code for a commodity which requires them How to Correct Resubmit the PRA with the reefer details ERA0905 Container is not reefer ISO type Error Location Container ISO Type Code Causes You have supplied reefer details Eg Temperature for a non reefer Container ISO Type How to Correct If the container is a reefer confirm the correct ISO Size code and resubmit the PRA accordingly If not remove the reefer d
28. has been defined Error Location Loading Terminal Causes The terminal code you have specified does not accept PRAs How to Correct Confirm the code for the intended terminal and resubmit the PRA accordingly ERA0079 Hazardous net weight or contact details not supplied for hazardous cargo Error Location Hazardous Details Causes You have NOT entered either the Hazardous net weight OR the contact details for one or more of your hazardous items How to Correct Add the missing information and resubmit the PRA ERA0024 Weight not supplied Error Location Container Details Gross Weight Causes You have not supplied the Container s Gross weight How to Correct Add the missing information and resubmit the PRA ERA0121 Container ISO code must be 4 characters and is obtained from the actual container Error Location Container ISO Type Code Causes You have entered an invalid or incomplete Container ISO Type code How to Correct Confirm the correct ISO Type code by checking the actual container and correct and resubmit your PRA ERA0013 Voyage number not supplied Error Location Vessel Details Voyage Number Causes You have not supplied the voyage number for the vessel you have chosen 103 Eredient How to Correct Add the missing information and resubmit the PRA ERA0084 FLASHPOINT TEMPERATURE IS INCORRECT VALID VALUES ARE FROM 99 9 AND 99 0 DEGREE CELCIUS Error Location Hazardous details Flash Point Causes Yo
29. in ADD Mode Select Air or Sea This section criteria is not applicable for Manual Entry Select Import or Export This selection criteria is not applicable for Manual Entry Indicates if the record has been Posted Yes and No values Read Only field NOTE You cannot UPDATE or DELETE a Posted Entry The Date the record was Posted Read Only field The UserID that Posted the record Read Only field Internal Reference Number Generated when the record is Saved Read Only field Date the record was created Auto populates in ADD Mode Read Only field Mandatory Mandatory Mandatory System Generated System Generated System Generated System Generated System Generated Blank Blank Blank N A N A N A Unique Document Number Current Date Load Method for Job Numbers Load by Transport Details Option to retrieve load the Job Numbers using the Transport Details from the Import Export Jobs When this method is selected it will show the details in the Transport Details Group NOTE ONLY looks at data in the last 180days that match the criteria entered 25 Mandatory N A Field Name Load by Container Details Manual Entry Vessel Airline Voyage ID Flight No ETA Dest ETD 1 Eredient Description Validation Default Option to retrieve load the Job Numbers using the Mandatory N A Container Number that has been attached to the Import Export Jobs When this m
30. is auto populated based on the code entered in the Destn Port code field on the Job Details Tab The user can then amend the description and add the country if required These terms are printed on the Forwarding Instruction as an indicator on what B L to raise The following terms are shown in the drop down list Copy Not Negotiable Express Release Original Bill and Sea Waybill These terms identify the type of bill of lading that are printed on the B L if selected The following terms are shown in the drop down list Copy Not Negotiable Express Release and Original Bill Ifthese H B Terms are not selected then ORIGINAL BILL REQUIRED is printed on the Bill of Lading This identifies if the goods are hazardous cargo and printed on the Interim Receipt This applies to the manner and the location of the cargo delivery and receipt in a container service Auto populated based on the Job Class LCL CFS CFS FCL CY CY FCX CFS CY NOTE The Service Type is printed on the Bill of Lading Forwarding Instruction and Interim Receipt This value indicates the number of Originals that will be printed for the Bill of Lading and Sea Waybill This value indicates the number of Copies that will be printed for the Bill of Lading and Sea Waybill Date the Document was Issued These details are shown on the B L Forwarding Instruction Interim Receipt Certificate of Origin Dangerous Goods and 27A amp 8A Invoices Pla
31. kocam oc Mur rackyernpty You mami ester a Saing petty on iite 1 Use AD not kroan ar ft rackjerngty A Reference is PRA History This button directs the user to the EDI History screen to view the outbound message and its details Options View Raw Message This link can also be accessed via the PRA History link in the Communication Main Menu Export This will allow the user to print the Export Delivery Receival Docket This screen can also be accessed via the Export Advice Receival Advice link in the Options Main Menu Communication Cancel PRA You can only cancel the PRA after a response has been received from the Terminal The status of the PRA will then be changed from ACCEPTED to BEING SUBMITTED 86 Expedient View PRA FAQ Q TOO LATE CONTAINER APLS2869544 IS ALREADY AT PATRICK A The container number is listed on the Terminal system as already being at the dock 1 IF IT IS INCORRECT i e you still have the container then you must call 1 STOP on 1300 881 055 so they can get the container removed 2 IF IT IS CORRECT then sending a replacement is mute All messages must be sent BEFORE the container is sent to the wharf Q ERROR DISCHARGE PORT CANNOT BE SAME AS LOAD PORT A Check your PRA screen for this error Whilst you can use the PRA system when sending containers from one Australian port to another they must not be the same Q PRA STILL SAYS BEING SUBMITTED AFTER AN HOUR HOW DO RESEND A After half an hour
32. on the amp to Confidence Approved By Q on button or typing A will place the cursor in the input screen in Add Mode Docs 0 Notes 0 ABN Last Job Last Used ahd Cust TLF Producer Code a DAFF Code Quantity Factor a Validation Default Mandatory Blank lookup the Customer Masterfile 73 Field Name Description This is the Customer s ABN and CAC if entered in the Customer Masterfile This is a no entry field and is used for display purposes only Supplier Code Last Job Supplier Part No Last Used This is the Supplier Code You can click on the A to lookup the Supplier Masterfile If you wish to add parts that are available to the customer from many suppliers use DEF in this field If you wish to add parts that are available for Export from the customer use EXP in this field This is a no entry field and used to display what Import job this part was last used against and what mode the job was This is the Supplier s Part Number This is a no entry field and used to display what date this part was last used in an Import Job Description This is the text description for the part Use the to see Cust TLF Client Part a list of part descriptions previously used for the client and supplier Selecting a row in this list will set the TLF for the Part to match the selected row This is the reference the Customer uses for the TLF This is the part number the client uses to r
33. on the Sea Waybill print out ISF Form The ISF Form is used for any Export Shipments to the U S This form outlines the mandatory requirements to file the ISF Form with their U S Agent The ISF Form Link Options Menu is enabled if the Via Port or Destination Port fields are populated with a U S Port Field Name Description Validation Default 34 Beeston Vessel Name Description field in Export Sea Job Vessel Name Name of the Vessel that will arrive in the U S Voyage Number Voyage ID associated with the Vessel Voyage ID field in Export Sea Job Vessel Load Date The date the cargo was loaded on the Vessel N A to the U S Ship O B Date field from Export Sea Job U S Arrival Port The Port the Vessel arrives in the U S Vessel Departure Date The date the Vessel left the loading Terminal N A ETD field ex Australia from Export Sea Job Master Bill Master Bill from Export Sea Job The Ocean Bill Number for the Shipment U S Arrival Date The Date the Vessel arrives in the U S House Bill from Export Sea Job House Bill The House Bill Number for the Shipment Supplier Manufacturer Name and Address of the entity that last manufactures assembles produces or Shipper field in Export Sea Seller Consolidation Forwarder Container Stuffing Location grows the commodity Name and Address of the last known entity by whom the goods are sold or agreed to be sold Name and Address of the Party who ar
34. or has port holes but you have used a commodity code which does not allow this container type How to Check the ISO on the container and confirm it s correct if not amend and resend your Correct PRA NOTE There is currently only one commodity code which can be used with this ISO Type SNTU TUNA SNOWSHOT ERA0228 GENERAL Commodity code must not contain Insulated details Error Container ISO Type Code Location Causes You have used an ISO with a 3rd character of 2 4 or H Eg 3042 or 20H1 which indicates that the container is insulated or has port holes but you have used a commodity code which does not allow this container type How to Check the ISO on the container and confirm it s correct if not amend and resend your 112 Correct ERA0235 Error Location Causes How to Correct ERA0259 Error Location Causes How to Correct ERAO241 Error Location Causes How to Correct Haxpecient NOTE There is currently only one commodity code which can be used with this ISO Type SNTU TUNA SNOWSHOT PRA HAZARDOUS Commodity code must not contain Insulated details Container ISO Type Code You have used an ISO with a 3rd character of 2 4 or H Eg 3042 or 20H1 which indicates that the container is insulated or has port holes but you have used a commodity code which does not allow this container type Check the ISO on the container and confirm it s correct if not amend and resend your
35. or trailing characters on the voyage number that you have not included How to Check the vessel schedule with the Shipping Line Terminal directly If your vessel is not Correct available for your load port contact the shipping line to have it added OR enter the voyage number EXACTLY how it appears in the terminal s system ERA0908 Pre advise too early not allowed at this time Error Location Vessel Schedules Causes Some terminals have time restrictions on when PRAs can be submitted E g CONFR allow PRAs to be submitted 5 days before the vessel ETA How to Correct Submit the PRA on a day which is closer to the ETA ERA0909 OOG Dimensions must not be greater than 999 cm Error Location Over dimensional Details Causes The value you have entered for the out of gage measurements is too high How to Correct If you know that the value is definitely over 999cm submit with 999cm and contact the terminal to amend at their end ERA0122 A REEFER setting must be specified Error Location Reefer details Causes No temperature has been entered How to Enter the temperature setting and resubmit the PRA Correct On the 1 Stop website only if the reefer container doesn t have a temperature because it is empty and is a non operating box then click of the Non Operating Reefer check box and resubmit ERA0127 Container Tare Weight Cargo Gross Weight must equal Container Gross Weight 93 E redient Error Location Con
36. pieces against the Job No s that are attached to the Consol which is entered in the ESM Total number of full containers that are shown on the Job No s that are attached to the Consol which is entered in the ESM Screen Total number of empty containers that are shown on the Job No s that are attached to the Consol which is entered in the ESM Screen This is the type of Transport A Air or S Sea This is determined when the Consol No is entered in the ESM screen This information is retrieved from the ETD field in the Export Consol Registration C Consolidation and S Slot This indicates the number of jobs that have successfully been sent to Customs 50 Heaxpecient Validation Default N A Mandatory Export Consol Mandatory Country Code Masterfile Conditional Export Consol Conditional Export Job Registration Conditional Export Job Registration Mandatory Export Consol Mandatory Export Consol Mandatory N A Conditional Field Name Description Validation Default ESM Entry Tab Job Information Group Double click on the line item directs the user to the Job Registration This is Expedient s Internal Reference List of Job No s that are attached to the Consol that has been entered in the ESM Screen House Bill House Bill Number for shipment This information is retrieved from the Job Information Group in the Consol EDI Status Current EDI Status based on the EDN message that is sent
37. that goods in the container are from one seller who packed the container going to one buyer who will unpack the container LCL FAK Less than Container Load a small amount of cargo insufficient to on its own be economically shipped as FCL It will be combined with other LCL cargo from other shippers going to the same destination port into an FAK FCL BREAKBULK Non containerized cargo BULK CARGO Larger Non containerized cargo FCX Full container shipments from multiple suppliers for the one consignee This is the reference for the job in your global system This may not be relevant at your site You can update this field if you site permits it This is the reference for the job in your global system This may not be relevant at your site and this field may be hidden You can update this field if you site permits it Export Declaration Number This field allows for an Exemption Code if the shipment calls for it or leave blank for the EDN from Customs to populate this field see Creating EDNs Please Note If you are adding Sub House Bills to this Job then enter the CRN that the shipper has given you This is describes if the Ocean Bill is Prepaid or Collect This is the INCO Terms for the shipments Use the Q to search from the INCO Terms 12 eErredient WEN FeLi fey a Default Consol Registration Optional Mandatory Mandatory Optional System Generated Optional System Generated Customs
38. this container type How to Check the ISO on the container and confirm it s correct if not amend and resend your Correct PRA NOTE There is currently only one commodity code which can be used with this ISO Type SNTU TUNA SNOWSHOT ERA0221 EMPTYHAZ Commodity code must not contain Insulated details Error Container ISO Type Code Location Causes You have used an ISO with a 3rd character of 2 4 or H Eg 3042 or 20H1 which indicates that the container is insulated or has port holes but you have used a commodity code which does not allow this container type How to Check the ISO on the container and confirm it s correct if not amend and resend your Correct PRA NOTE There is currently only one commodity code which can be used with this ISO Type SNTU TUNA SNOWSHOT ERA0206 BREAKBULK Commodity code must not contain Insulated details Error Container ISO Type Code Location Causes You have used an ISO with a 3rd character of 2 4 or H Eg 3042 or 20H1 which indicates that the container is insulated or has port holes but you have used a commodity code which does not allow this container type How to Check the ISO on the container and confirm it s correct if not amend and resend your Correct PRA NOTE There is currently only one commodity code which can be used with this ISO Type SNTU TUNA SNOWSHOT 114 ERAOO66 Container number is TBA Error Location Container number Causes The container number
39. you have entered is incorrect How to Correct Resend the PRA with the correct container number ERA0112 Category must be entered Error Location Consignment Details Category Causes You have not supplied the category on your PRA Export or Storage How to Correct Add the category to your PRA and resubmit it Export Consignees The Export Consignees Masterfile is found in the Sea Air Export Forwarding Menu from the Main Menu and holds the contact and address details Export Delivery Docket The Export Delivery Dockets can be added via the Job Registration Screen or via the Sea Air Export Forwarding Menu from the Main Menu The Export Delivery Dockets screen allows users to print Air LCL FCL Dockets See below the FCL job class screen Fie View Options GMA Maint Help idd Update Ts Find Previous Net Pont Debvery Docket Export Delay Dockets Job Information Job Number 3045964 Doe Number 2357 Jod Class FOL Cut Off Date nezdous Neo Recer Date Transport Mode Bot Ses Container Type 1280 10 INTEGRAL AEEFER CONTAINER Release Mo TESTING SHIP LINE REF FIELD 99 Tramspert Comp Carrer Ref Depot Information Empty Pro Depot Debwer To Customer Date Time PAchup From Customer Deste Tire Delivery Terrriral Print operating hours Leading Part Information Instructors DARA SWITCHROARDS 5 FAIGA STREET MULGRAVE we 7168 115 Field Name Job Number Job Class Cut Off Date Hazardous Receive Date Container Info Bolt Seal ISO Type
40. 02 ERAO24 3 iii A e E E ari 102 ERA A A a A E 103 ERA di A a A A Rad ib S 103 A A ON NN 103 ERAOO2 O O AAA 103 ERA A Ae 103 A NANO 103 ERAQO84 A O 104 A O O NS EE 104 ERAOO73 scsssisssssscccnicsscoceasszracssesectesassaas su ietaassnent sensboesesnshepsanschiasssbsnessnencha E 104 ERAO U9 A A A A ed a aa 104 ERAO22 A E NN 104 ERA Li A A a 105 ERAOO2 ON NON 105 ERAOT50 nia ini a de id sd als isa 105 A NN 105 ERA tas 106 ERADOD Licsocor cio cian rca ci EEKE ATAN CASTA RATA AI Ca rca cnica 106 ERADO ii Ri An A A A abia eee 106 ERADO Bi A A A A A Sates GRAS aa 106 ERADO recicla ras AEREA CAR AS EE CAE AIR AA CAR AS EEE RR AA CAR ad CDS 106 ERAQO5 A ii A AS LS A AN ISR 106 ERAQ902 iii A A A Ad aaa 107 ERA IS A EE a TT AS aes Cos A ERT a da e O ed ECO Sn tat 107 ERAO2 90 ces O 107 ERAOT20 noolar a a a a be sued deca cchaes NN NO 107 A A A A E 108 IA EEE EE O AEAEE E E E AE E O EEE EE E E E 108 Rya O KKO PEE A A O E E A A 108 ERAO234 a ata ea A E a a Adoos 108 ERAOO A O O a O a A NA deidad 109 A oe ecies codec iressies e ase Seen eke ediea ieee asia sel wasnse culo alia EE A cases K lees EE a E eE cueesetedlocueuseasecennes saree 109 ERA O A EEOC EEE A AA CEE a CEPT a EE CEST oT 109 ERAOQ23 4220 oss NN 109 ERAO23 accio it AE A AE EAEE TE AOE de uty na en Lous Neen EE I E AEA 110 ERAQ260 ii A ou A A A li 110 ERA A A a Aa ees Renan teste shes 110 ERAOTIS o e PPO OR o PEED YE 110 ERAO ISZ nnee catia ie aa aa a e eE Ea a dentea cacteate
41. 20 GEN CONT WITH VENTS 20 000 2230 000 3250 00 Add Bill of Exchange This document can be found in the Sea Export Forwarding menu This is a free text document which is not linked to a job number Please note that the city in the top right corner is linked the state for your branch The document will default to display the main city for your state in Australia E g The state for this user s department is VIC in the Branch Masterfile BILL OF EXCHANGE 24 07 2012 MELBOURNE VICTORIA 117 Eredient Expedient allows users to print the following Notifications from data stored in the Job Registration Export Notifications Menu Screen 4 a 8 amp 8 a 8 amp Generic Consol CSV Export Notifications Menu Request For Transhipment Det Transhipment Notification Bill Of Lading Advice Export Manifest Export Manifest FCL Container Weight Decl Export Booking Confirmation FCL Time Slot Return of Empty Container Export Sea Pre Alert Dangerous Goods Parts Dangerous Goods Document This report allows users to output consol level data into a spreadsheet Generic Jobs CSV This report allows users to output job level data into a spreadsheet You can run the report via the following options e Full Job Information e Partial Job Information 118 Preparing Charges Accounting Module only Expedient allows users to prepare charges for the shipment from the Job Registration Screen This
42. 54 Stepper ACEPTY CHARGES 6 Entries Code Description FXinv PIC Our B01 2460 BALL OF LADING x AJO FAG 4090 EXPORT AGENCY FEN 4100 EXPORT CLEARANC FRI 2310 FREIGHT PSC 2410 PORT SERVICE CH 2325 TERMINAL HANDU FXC Amount 120 Actions Preso Charges j Prena Invoiting GSTAmoura Toral Amount Bill To ODO ACEPTA 000 ACEPTY DO ACEPTY anc ACEFTY QDO ACEPTY O00 ACEPTY Local Ant AUD ano 000 000 000 ano 200 ano 009 aco 0 00 ace 000 Heaxpecient 2 AUTO RATING WITH EXACT MATCH PREPARE CHARGES Once the Rates has been set up for Customs Forwarding the Prepare Charges button will pre populate with the same number of charges lines as set up in the Rates Master file and the correct Amount based on the Rates Master file setup for Customs and or Forwarding Please Note Each Rate has an Expiry Date This date must be greater than the Departure Date for the relevant job to be used See below Once the user clicks Prepare Charges Expedient will Check which charges to Auto Rate As per the below screen shot there are 4 charges the second 2 charges are a straight profit item 4000 series numbers hence the Expected Cost is 0 The other 2 lines display the same amounts in Local Amount and Expected Cost where applicable This is up to the user to update the correct Expected Cost Please Note The Bill To Parties are split between Prepaid and Collect this is defined in the Rates Masterfile The system will cre
43. 6 Field Name Description This indicates whether you wish to invoice the customer as a Foreign Currency Invoice This is only available if the Chart of Accounts Masterfile has FXC Indicator Yes The chart of Accounts Masterfile is found in Menu General Ledger Chart of Accounts PP Coll Indication whether the charge is Prepaid Collect This is the Currency in which you wish to enter the Amount for This is only available if the Chart of Accounts Masterfile has FXC Indicator Yes The chart of Accounts Masterfile is found in Menu General Ledger Chart of Accounts This defaults to the House Bill Currency if the House Bill Currency is FXC then if the Charge Code has FXC Indicator Yes then this will default to the Foreign Currency FXC Amount This is the Foreign Currency Amount This is available if you have selected a Foreign Currency Code in the above field Please Note If you enter a FXC Amount in and do not check the FXC Indicator the invoice created will be in AUD Local This is the Local Currency Amount Amount GST This is the amount of GST This is a no entry field and for Amount display purposes only Total This is the Total Line amount Amount 127 Eredient Validation Default N A From Job Registration OR Rates Masterfile From Amount Amount GST Amount if applicable Prepare Invoice Once you are happy with the charges currencies and exchange variances where applicable you
44. A A AAN 34 Export CMR FUINCEIONS cosita ibi 37 EDN Sumate 37 Bond Wareho seupdateS snaren a deca 46 IDL View Screen ca coro 47 IDE Master Email Addresses 48 ESM SA A A A a a a a 48 Creating a Ta 001 ERANO a PIE E E E EE E OEE E EAA 54 Classifying Parts from Shipper INVOICE 0 cecccsessccccecsesessscecececeeseaaeeesecsceeseseeeeseeeceesesseseseesceseeseeaeseeececseseaaeseeseseseeaaees 58 Browse BUON ii cas 60 Entering CUSTOMS QUAN as 60 RESET OPtl ONS ii an asies eiaa 61 Reset TLE FOr MM a aa 61 Reset TLF for Unclassified Parts asenin anae canaceasaasacnanaaracoenaanacnenvaracbanaasacoenaaracoenannaenenaers 61 LOA File CUE A io Load Invoice File Emailing Shipper Invoices COPY Shippers INVOICE O EE E EAT DA ARO 67 Printing Export Documents tae viciado inbrtads iaa caia baii date deee iaa aianei Aaaa da atada bates vis bel via bleedin abeto aiii ebbesdes Exporter Declara A AOE OE EOI AT Suse INNES Commercial Invoice Certification of Origin Packing List Creating TLFs Creating PAS A A A Coles Ai AA EA A eda nia Adding ExXPort Only PIES nazz EE E N E E daunauseneeevebatecdeesea seoesabiacaddeedsverseiaccdccdeaseeasenads EXPORTS CMR Frequently Asked Questions AU only Q OUR EMAIL IS NOT WORKING HOW CAN WE APPLY FOR EDN ESM c cccssscesscecessceeseecssececseecsseceeseeenseceseeees 75 Q SENT MY EDN ESM OVER 10 MINUTES AGO AND IT STILL
45. FY THAT afl of ha goods Estod above originate in AUSTRALIA further dectara that upon request trom the Customs authorties of he enporing courtry or thew nomina Pati wil Amish for napection such evidence as may be requested for the purposes of verification of Pis 70 Packing List Packing List Page 1 of 1 Exporter TEST ONLY CUSTOMER23456789012345678END11 123 DEMO ADDRESS DEMO SUBURB DEMO CITY VIC 3040 AUST Vessel Voyage Lloyds ADMIRALENGRACHT 1207 8811924 Port Of Origin ETD Date Final Destination ETA Date BRISBANE 10 08 2012 AUCKLAND Wari amp bars Boson F Goods Gerora MA RTS A A l 7 Container Number Seal Number Type Size o MS o MN A Co DRIVE gt Name Of Signatory Signatory s Company EXPEDIENT SOFTWARE Signature For And On Behalf Of The Exporter pd CRAVEN 71 Eredient Creating TLFs TLFs are used as short codes for the AHECC This allows users to save time in data entry and when changing TLF information This is accessed via the Main Menu select Sea or Air Export Forwarding gt CMR Functions gt Export TLF Masterfile v y CMR Functions g EDN Entry Screen g ESM Entry Screen Export Shippers Invoice Export Parts Masterfile g Export TLF Masterfile r RED EE PERA sma rwa a a a i E Add Update Find Browse Previous Next Export TLF Information f General Information Export TLE AHECC Code E UQ 00010 01022114 NO f Description COFFEE TABLE GAME BOARDS Valid Export
46. Final Port Load Terminal Shipping Line Origin Depot Deliver To Description Weight of the Container in Kilograms Container Gross Weight Tare Weight Cargo Weight Volume of the Cargo in the Container Total Number of Pieces in the Container The Vessel that will be transporting the container from the Load Port to the Discharge Port Use the Zoom function to search from the Vessels Master File The Port where the Container actually originated from Use the Zoom function to search from the ISO Port Codes Master File The Port where the Container will be off loaded Use the Zoom function to search from the ISO Port Codes Master File Intended final arrival Port of the Container Use the Zoom function to search from the ISO Port Codes Master File The Terminal Location where the container is loaded on the Vessel Use the Zoom function to search from the PRA Terminals list The Shipping Line who will Transport the Container from the Loading Port to the Discharge Port Use the Zoom function to search from the Shipping Line Master File NOTE This field will auto populate ifthe PRA Shipping Line Code field is populated in the Customer Masterfile The Depot that the Container originated from Use the Zoom function to search from the PRA Valid Depot List Master File The Depot that the container will be delivered to at the Destination Port Use the Zoom function to search from the PRA Valid Depot List Master File The
47. L Optional Blank messages ESMs Export Sub manifest ESM can be created from the Consol Registration Screen via the Options a Menu or by using the toolbar button ESM jn the Sea Export Consol Registration screen ESMs can also be created from the CMR Functions under the Export Sea Freight Menu from the Main Menu The ESMs can be sent once all of the related EDNs have been sent to Customs 48 ESM Entry Entry Details Consol No 3720099 1 ESM Status Creation ESM Crested Date 04 06 2014 Als ESM AAACYMPOM EDI Status Successful User O petal Customs Response CLEAR ESM Details Mester Bill 123 Testing Total Pieces 6 Mode Transpoart A Det Gry SG OG Total Containers 0 Em 01 07 2014 n Empty Containers Consolidation Slot No Jobs sent to Customs 2 Job Information jab No House Bil EDI Status EDN EDN Satus Submited By Submission Date 04 06 2014 04 06 2014 t MAIDA 557 AN rf i 2 3045572 MELAA3IDAS573 OK with Warnings AAACYMP4 Create 33045574 MELAAIIMSS 4 FAILED 144 Field Name Description VEL ELOA Default ESM Entry Tab Entry Details Group Consol No This is Expedient s Internal Reference Mandatory Export Consol Registration Version Version of the Message that is sent to Customs This N A figure only changes when the EDN message is submitted to Customs This field is system generated and a read only field on ADD UPDATE and FIND Mode This is the Customs Reference Number that is auto populated based on C
48. OQO90 iss cic pcia re b iess suseouteshereshesapeasnenss 93 ERAO908 A oie 93 O NN 93 ERAO IL iii A A E E cdas 93 A ON RN AN 93 ERA ci A AA A A a a a ds 94 ERAO2ZO inicia aaa diia ias 94 A NA 94 PBLOOO P ii A EE EN EE A A ARAS eos 94 ERAO9M NOR 95 PBLOOO4 AEE cdadsosasdive cesses ocerassbvesde dnieesestivaagestaacesurdcue ole dadssobseduyedsdusasbeasiguebtectadsesadssueacsasnocesesiieess 95 PBLOOTS NN NN NON 95 PBLOOT4 A NN 95 A A NO 96 PBLOOO3 E E A A ii 96 PELO Aa a eo dara olas 96 ERA ds 96 O A A NN 97 ERA A A A AA A E a 97 A NT 97 ERAO22 Ti A A A ia tadas 97 ERAO OOO E e A A a A A AA a Aa idas 98 ERA A a dis 98 A TN NORTON 98 NO 98 A E EE EE A A E NN ORTO 99 ERA a AA 99 ERAO229 A ON NN 99 ERAO233 estciin cocoa ri E E E AA AN 99 ERAQIS A NO 99 ERAO23 RN 100 ERAO2 99 A NN NR NO 100 ERAO Oi A A A a EEE A EE EEE A A a AA 100 PB aaa 100 O NN NN 100 ERAO 2O T eE R A E E E A os dathe s sh ev tev sue Shed ov vases A suid lev venseeandesnsdebuna Pessueesveasnes 100 ERAOTA A A A A a DA 101 ERA O 5 iistisscccasecectatsadecoeqvabevotac ane counseioetintaaectunvaresnlaseettneasdocwheds sdb atensuecsalasantcnedgdoeetadastuesesvinesstasacrtauscasestilt A T 101 ERAO90S O 101 ERAQOG DEANE oia IE EEE DOI lA E E E Severs cdoseauiastavessedasuastes 101 ERA s 101 ERAOO28 E EE ATT A lt uatesseseieesdedbeessiucogsendecddassboseduusdedegadednccsdeodsexdusededsiuetesiebseciacdece 102 A PEE E A EEE EA A E OE E A E NS E 102 ERAOO O A it 102 ERA a ci 1
49. PRA NOTE There is currently only one commodity code which can be used with this ISO Type SNTU TUNA SNOWSHOT OUTOFGAGE Commodity code must not contain Insulated details Container ISO Type Code You have used an ISO with a 3rd character of 2 4 or H Eg 3042 or 20H1 which indicates that the container is insulated or has port holes but you have used a commodity code which does not allow this container type Check the ISO on the container and confirm it s correct if not amend and resend your PRA NOTE There is currently only one commodity code which can be used with this ISO Type SNTU TUNA SNOWSHOT HAZREEFER Commodity code must not contain Insulated details Container ISO Type Code You have used an ISO with a 3rd character of 2 4 or H Eg 3042 or 20H1 which indicates that the container is insulated or has port holes but you have used a commodity code which does not allow this container type Check the ISO on the container and confirm it s correct if not amend and resend your PRA NOTE There is currently only one commodity code which can be used with this ISO Type 113 SNTU TUNA SNOWSHOT ERAO217 EMPTY Commodity code must not contain Insulated details Error Container ISO Type Code Location Causes You have used an ISO with a 3rd character of 2 4 or H Eg 3042 or 20H1 which indicates that the container is insulated or has port holes but you have used a commodity code which does not allow
50. S 11 000 77 000 767 000 See below Containers Input Screen Container Information Container ISO Seal CONL39393939 F 42GO SEAL39339 CONL83762593 F 42GO SEL3483747 CON38383377 F 42G0 SEAL38937470 CONL83763649 F 42GO SEAL393939 32 See below Bill of Lading Print Marks amp Numbers No of Pkgs Description of Goods 4 Pkgs MARKS LINE 111111 2 CUPS 222222222222222222 5 SAUCERS 3333333333333333333 9 FORKS 4444444444444444444444 11 SPOONS CONTAINER NOS SEALNOS CONL39393939 SEAL39339 CONL83762593 SEL3483747 CON38383377 SEAL38937470 CONL83763649 SEAL393939 The user will be given the option to print the INCO Terms from the Export Job The following message will be shown if the INCO Terms exist Do you want to print incoterms on the bill Yes No Forwarding Instruction The Forwarding Instruction uses the same FCL LCL printing rules as the Bill of Lading see above Expedient allows users to print a Shipper or Agent to Agent version of the Forwarding Instruction The agent to agent version prints the user s branch details in the Shipper Field instead of the actual Shipper When users print a Forwarding Instruction the following message appears see SYSTEM PROMPT Y Do you want to print a Agent To Agent Copy The user will be given the option to print the AHECC and associated Permits from the Export Job as an attachment to the Forwarding Instruction The following message wi
51. S ENCRYPTION HOWEVER CAN T SEE WHERE TO ENTER IT IN THE EDN SCREEN WHAT DO DO A The ICS does not require Encryptions on Permits Simply enter the Permit without the Encryption 77 Expedient Q I RECEIVE THE ERROR INVALID GOODS OWNER ID GOODS OWNER ID XXXXXXXXXXX WHAT DOES THIS MEAN A This indicates that Customs have not dealt with the client since the introduction of CMR or you have not entered the ABN correctly If the ABN is correct then you will need to access the Customs Interactive web site and add the Client into ICS Production NOTE Another less common cause could be you have sent the EDN ESM to the ICS Test system You can see this in the EDI History Option H in the EDN ESM Entry screen Q HAVE PREVIOUSLY SENT AN ESM AND NOW WANT TO WITHDRAW IT HOW DO DO THIS A To Withdraw and ESM you need to firstly delete the attached EDN lines This is done by selecting Delete line from the ESM Entry screen Once all lines have been removed from the ESM the Withdraw option will be visible and you may select it NOTE Once you have Withdrawn the ESM you will not be able to use this Consol number for ESM again Q HAVE DELETED ALL LINES FROM MY ESM AND NOW I RECEIVE AN ERROR WHAT DO I DO A Now you have deleted all the lines from the ESM you are now able to withdraw the ESM However if you wish to use the consol in the future do not Withdraw it Simply leave it in error until you wish to re submit the EDN Line
52. T9685740 654564 22G0 PRA Not Created TEST74896666 657421321 22G0 PRA Not Created TEST74120000 548798787 22G0 PRA Not Created CRXU9696969 987987987 22G0 PRA Created TEST74566855 765765756765765 22G0 PRA Created TEST98765443 54987654624 22G0 PRA Created TTTT78900000 984792874242424 42G1 PRA Created XYZZ23132121 4343 22R0 PRA Created 227700000000 546576576 22G3 PRA Created ABCD9999999 657645 22G0 PRA Created TEST85200071 76464 22G2 PRA Created TTNU7890000 74565487687 42Gi PRA Created TTNU9632000 2165756 22G0 PRA Created Cancel Booking Shipping Line Booking Reference Number Mandatory Job Number Registration House Bill House Bill Number from the Export Job Registration Mandatory Job Registration If an ESM exists then the ESM is displayed in this field Mandatory Consol Job If an EDN only exists with no ESM then the EDN is shown in this field 80 Field Name Electronic PRA Status Submission Date Container Type ISO Code Container Status Commodity Goods Description Transport Type Truck Rego Wagon No No of Seal Number s Ctr Net Wght Description Current Status of the PRA This information is then reflected in the Container Details Tab of the Export Job Date that the PRA was sent to the Terminal Container Number the PRA is being created for You can input the container number in manually or you can select from a list of containers using the Zoom function Type of
53. V file from your desktop directly into the Container Details tab as long as the data conforms to the required format documented below To use this feature Register the Export Sea Job and click on the button that appears at the bottom of the Container Details tab You can then browse to the required CSV file and click on the Open button The load process will advise you if the load was successful Click on Exit to see the containers loaded into the screen If there is an error in the file e g there is missing information which is mandatory you will get a message explaining the problem The file format must be A comma separated values csv file easily created in Microsoft Excel The data must be in the following order General General General General General Optional General Optional _ General A file example ABCD1234567 FCL 22P3 12345 123 45 2245 321 634 NZ The file format must be A comma separated values csv file easily created in Microsoft Excel 21 The data must be in the following order A file example Bill Number Mandatory Container Number Mandatory Load Type Mandatory General accepted codes F FCL L LCL E Empty P Pallet S Separate Optional Mandatory Optional Optional Optional Optional BILL NUMBER 1 ABCD1234567 F 15 22G0 12345 55 7500 900 Bulk Copy Job This option allows multiple copies to be made of the house bill currently on the screen Once th
54. Volume Expedient User Manual Export Sea Forwarding Gavin Millman amp Associates Aust Pty Ltd 281 Buckley Street Essendon VIC 3040 Phone 03 9331 3944 e Web www expedientsoftware com au Table of Contents Consol Job Registration ita Ai iconos tan 5 Consol Job and ESM EDN PRA Delivery Docket PLOC SS 1 ccssesccceesssseceesssseseesseceessssecsessesssuseeceessssecsessssecesseseesssseeees 2 CRE GTING CCONSOI vacctcisds E E sd eeeug snd an ecdi caapuatus AAA AAA A E A dsd cae 3 CONO Note tin A caine sedueueserdesenssedseverers 6 AR RO ROS 6 PA a A a a an ida 7 Copy Consol With HOUSE Bills sje Facets A oa 7 HOUSE Bl A A A asia e ates 8 VIEW CONSONCONta MES eran dond eves a i i A AAA AA AAA AAA AA AE 9 MIEWSEDNS BULLOM as A A AA A A A ISR 9 CLON AO iii A A A A A Aa EEE Update Cons naci A a A A Ocio Container Details Ll ii A A AE AA da A AE ARA B lk COPY JOD iia AAA A AA AA AA A A A AA A AAA abba AAA E CONfigUFINE PO PU NOLES iii A A Rda denia JON OO osa ana IRE AS A AA AA ASS ada SAS iS Multiple Job Note Creation Multiple Job Note Creation US AAA A O NN BIMOR LA dIN O PAEA TA EE a E Rad ad RA AAA a AURA A 31 EE AENA AA AS AE AA 32 EOrWardiNg INStrUCUON tii tintadas dados Coca baaauncasade seas aascdensbasaaaea dina boda 33 Interim RECO PE A A A AAA AAA A At 34 Certificate Of Orig in DANGELOUS GO a ata diia iaa 34 SOU WMV OY Dll ti a AAA A AA A be cle Ai A AA AA A E lead A di aah 34 ISF A AN
55. Voyage ID of the Vessel that will Transport the Container from the Load Port to the Discharge Port Use the Zoom function to search from the Vessels Master File 82 Hbxedient Validation Mandatory Mandatory Mandatory Optional Mandatory Mandatory Mandatory Optional Mandatory Mandatory Optional Optional Mandatory Default Calculation based on Type ISO Code Calculation Job Registration Job Registration Job Registration Job Registration Job Registration Job Registration Job Registration Blank Blank Job Registration Field Name Transport Comp Transport ABN Extn Code VBS Ref VBS Date Description The Lloyds Number of the Vessel that will Transport the Container from the Load Port to the Discharge Port Read Only Field The Transport Company that will be delivering the Container to the Terminal This is the Transport Company s ABN that will be delivering the Container to the Terminal This information is retrieved from the Extn Code field in the Export Job Read Only field If this field is populated this information will be shown in the ACCEPT and REJECT message Terminal VBS 1 Stop s Vehicle Booking System Booking Number Terminal VBS 1 Stop s Vehicle Booking System Booking Date Expedient Validation Mandatory Optional Optional Optional Optional Optional Default Vessels Master File Bl
56. Weight Unit Volume Unit This is the volume of the sub house bill Mandatory No Pcs This is the number of Pieces on the sub house bill Mandatory This is EDN in which the shipper has provided you Optional Blank with this must be a valid value with the correct Check Digits e g AAKYN97PJ Shipper This is the Shipper who is utilising your wholesale Optional Blank service The shipper must provide you with a CRN a number of EDNs reported together to Customs enter this into the front Job Registration Screen in the EDN field Complete the same process with your consol to report the CRN to Customs that advises them that it is going in your container Customs then come back with a CRN for your container When printing the Bill of Lading if the Shipment is an LCL Shipment and contains sub House Bill Data it will print the container EDN and goods information from the Sub House Bill Screen for the shipper you are performing the wholesale work for The following documents are now placed in the Options menu of the Export Sea Job Registration Bill of Lading FCL e Prints all lines on the Goods Description field from the Goods Tab e Prints the first line of the Net Wgt Gross Wgt Volume and Pieces from the goods tab e Prints all Pieces Containers Seal Numbers Net Wgt Gross Wgt and Volume from the Containers screen e Prints all lines of Marks and Numbers commencing in line with the Container Numbers See below Goods tab from the Job
57. Yes Additional Information Amended helens Field Name Export TLF AHECC Code Description Valid Export Auto Rated Auto Rated 21 10 2015 AH Last Used 25 08 2015 44 21 10 2015 4 Approved helens u orao ost A 12 Description This is the Tariff Line File This is a unique number The TLF cannot be updated after the TLF has been created This is the AHECC code associated with the TLF Click on a to see a list of available AHECCS This is the Export Unit Quantity E g No for Number or KG for Kilograms This is the Description of the TLF This is a no entry field and is for display purposes only This describes whether the TLF has the correct information Expedient checks this data with that of Customs and if the information on the TLF is invalid then this will be set to No This is a no entry field and is for display purposes only This describes the last date in which the Expedient System checked with Customs whether the TLF is valid in valid Al 21 10 2015 a Validation Mandatory Mandatory N A Optional N A N A Default Blank Blank System Generated from Customs Blank System Generated from Customs System Generated Field Name Last Used Description This is a no entry field and is used for display purposes only This displays the last time the TLF was used in a shipment Amended This is a no entry field and is used for display purposes only This is followed by the
58. a Information that is printed on the Optional Blank Interim Receipt Dangerous Goods Sub Tab 24 Hour This is an emergency contact number for Optional Contact No the Dangerous Goods This information is printed on the Dangerous Goods Document Signatory Name Person signing the document is declaring Optional the information on the document is true This information is printed on the Dangerous Goods Document Additional Extra Handling Information that is printed Optional Handling on the Dangerous Goods Document Information EDI References Reference This is the Reference Name used in the EDI Optional Name Reference This is the Reference Value used in the EDI Optional Value 20 Eredient Field Name Description Validation Default Added By The User Name who entered the details in Optional the Reference Name and Reference Value fields is auto populated in this field Added On The Date that the details in the Reference Optional Name and Reference Value fields is auto populated in this field Update Consol This option allows the Job to be linked to a Consol or moved to an alternative Consol Select the ALTER Consol button at the bottom of the screen to access the Consol No field and enter the consol to link the job to or change to a new consol if the job is to be moved to a difference consol Select the button to remove the Consol No completely from the job Container Details Load File You are able to load a CS
59. allows the user to Reset the Submission status if the EDN ESM has not returned in 10 minutes The reset option will not display if this 10 minute time has not lapsed To reset the status you select the Option located in the EDN ESM Entry screen NOTE If you have reset and resent the EDN ESM once and you still have the same lack of response see below The procedures are as follows 1 Re Check the Customs web site for Outages 2 Contact Your T Support and confirm email is working 3 Contact ICS Help Desk 1800 022 267 Option 2 76 QExredient Q I SENT MY EDN ESM OVER 10 MINUTES AGO AND IT STILL INDICATES THAT IT IS IN PROGRESS WHAT DO DO A Expedient communicates to and from Customs via email Connect to the http www customs gov au web site and click on ICS Updates This will display all declared ICS Outages If there are no Outages declared by Customs the next step is confirm that there are no email problems in you organisation NOTE If other EDN ESMs have returned OK you could assume email is OK The Expedient system only allows the user to Reset the Submission status if the EDN ESM has not returned in 10 minutes and has a valid EDN ESM l e It was a replacement The reset option will not display if this 10 minute time has not lapsed To reset the status you select the Option located in the EDN ESM Entry screen NOTE If the EDN ESM is NOT a replacement and there is no valid EDN ESM Number then the only options available
60. and exported Any information that is displayed in the Browse window will be shown in Excel when the data is extracted Any modifications that are applied by the user in the Browse window remove or reposition column headings will be shown in the output to CSV Entering Customs Quantities Once you have saved the Shipper s Invoice if you have added parts whereby the Classification requires extra measurements added to the Parts for example Kilograms Square Metres add the details using the Customs Quantities toolbar button in the Shipper s Invoice screen Clicking on this button will search the Export TLF and if it doesn t require a number or blank then it will allow you to enter the quantities The screen will list all the parts in the Shipper Invoice that requires additional Customs Quantities 60 Expedient jantie p 3 J Part No Volume Factor Quantity Line UM Customs Quantity Amount J TESTING 2 00 3 KG 8 00 1 000 TEST1 4 00 4 KG 8 00 8 000 TST 7 00 5 KG 8 00 8 000 i Cancel Preme Turret rere vart The Volume Factor column can be entered to provide the Customs values If a Volume Factor has been stored for the part during classification or in the Parts Masterfile the column will calculate the Customs Quantity Customs Quantity Part Invoice Amount x Volume Factor This value can be updated Reset Options These options allow the TLF and Tariff information to be updated to match the details stored for
61. ank Blank Job Registration Blank Blank Container Details Tab Operating Reefer Temperature Vent Humidity Over Height Over Length Front Over Width Left Over Length Back If the ISO Type Code is a Reefer then this field becomes enabled The user can then select whether the reefer is turned on or off by selecting YES or NO If the Reefer is turned on then this is the temperature that the Container is set too Airflow Value of the Container Humidity within the Container Value required for Out of Gauge Cargo Over Height Measurement This is the Cargo dimension exceeding a standard container cm Value required for Out of Gauge Cargo Over Length Front measurement This is the Cargo dimension exceeding a standard container cm Value required for Out of Gauge Cargo Over Width Left measurement This is the Cargo dimension exceeding a standard container cm Value required for Out of Gauge Cargo Over Length Back measurement This is the Cargo dimension exceeding a standard container cm 83 Conditional Conditional Optional Optional Conditional Conditional Conditional Conditional Blank Blank Blank Blank Blank Blank Blank Blank predient Field Name Description Validation Default Over Width Value required for Out of Gauge Cargo Conditional Blank Right Over Width Right measurement This is the Cargo dimension exceeding a standard container c
62. ardous cargo inside use commodity code HAZD which allows a temperature to be provided and resubmit the PRA ERA0906 GENERAL Commodity code must not contain Hazardous details Error Location Commodity Code Hazardous Details Reefer Details Causes You have supplied reefer hazardous details for a commodity which does not allow or require them How to Correct If your container is general remove any hazardous and reefer details and resubmit the PRA If your container is a reefer use any reefer commodity code and resubmit the PRA If your container is a reefer with hazardous cargo inside use commodity code HAZD which allows a temperature to be provided and resubmit the PRA ERA0226 Hazard details exist but commodity not Hazard Error Location Commodity Code Hazardous Details Reefer Details Causes You have supplied reefer hazardous details for a commodity which does not allow or require them How to Correct If your container is general remove any hazardous and reefer details and resubmit the PRA If your container is a reefer use any reefer commodity code and resubmit the PRA If your container is a reefer with hazardous cargo inside use commodity code HAZD which allows a temperature to be provided and resubmit the PRA ERAOO11 Lloyds number not supplied Error Location Vessel Details Causes You have not provided the Lloyds number for the selected vessel How to Correct Confirm the correct Lloyds numbe
63. atch Prepare Charges cccccccccccssscccssssececsssseceessseecssssececsseeeceesaeeecessseseesseseceeaas 121 3 Auto Rating Without exact Match cccccsccccecssssssscecececeeseseeeeeecececeeeaeseeeceseeseaeeseeecssseseeaeseseesceeseaaeaeseescesees 122 Detauilt COM pany Tar wit ec A A A AA hyd what a hes betes 125 Prepare NVOC Snare RR RR RN 128 VIEW VOI CO imei A A bee A ear 128 NOTICA ION A A A A AA E 128 EDIMANT eS Ei E AS ARA dade AA AS AAA AAA hase AAA A 129 DATO CU CEI ii cea Sela E ces ce cases nected bch uated av casunb beta ATE E EE EE E E E 129 Export File Creation and Dele Vii Addons 130 EDI Manifest CONTIG UATION A A ies 131 Agent Mapping crcire iiin e iria c tada eiaa cada anida tada suasbesbsvest es dio bid odes deasbesbibedeeus a 131 Adding an Overseas Adi Sabb pudivanedGenidbosutenateceed A Ea rdeecnsdoeaylovedes ves E e e et 131 Sending EDI Manifests to Overseas Agents ccscccccccccccsesssesecceecsesssaeseeececeesesaeseeeesceeseaaeseeecsceeseaaeaeseesceeseaaeaeeeeeceeeea 134 AUTOMATIC SOI Bi A IS A A ASE ARA EAS 134 MENE E RN 135 EXPORT FORWARDING INTRODUCTION Xpedient software contains the Export Freight Forwarding Module The Export Forwarding Function allows users to register Shipments Report Cargo Automation and prepare Charges for customers Accounting Module only Consol Job Registration Expedient utilises a consol and job number A consol refers to a Forwarding Consolidation and t
64. ate 2 invoices when the Prepare Invoicing Button is clicked One for BROHAN and the other for ACOSTA Job Information Shipper ACOSTA House PPD BROHAN House COL ACOSTA Charges T ONS Agent ABLLOG Job No 3020558 Prepare Charges Invoice Saren Shiopa Rel Mouse NIPELASIOMISSS Exchange Var 0 00 4 2 Propare Leeeoicing D Posted Invoices Consignee Docs Received 15 05 3017 Invoice Has Not Been Prepared Yet Goods Desc 1 ASDF Job No 3020555 Shipper ACOSTA OKARGES 4 Entries Shipping A Port Information Cade Description FXinw PC Cunt FXC Amare Lacal Amn AUD GSTAmoust Tata Amount BiT Dipping Line Ship Line Rot ib 4000 UPO ALIEN AUD 100 100 06 1000 1000 ACOSTA Origin Port ALME 4 ECN 4100 EXPORT CLEARANCE 100 Sa 100 25 00 ROKAN Via Port 4 Far 2110 FREIGHT 100 156 100 56 ACOSTA Desin Port AUSYD 4 vessel ANLKOK Voyage 1D OAN Rec Wharf Depot Various Information Declared Vel Crewbock Yes 121 3 AUTO RATING WITHOUT EXACT MATCH If a user does not have an exact Ratings match but wishes to use a Generic rate that has been set up then it is possible to perform a search of the Rates Master file Invoice Has Not Been Prepared Yet Job No 3020558 Shipper ACOSTA CHARGES 0 Entries Description FXinv PAC Curr FXC Amount Local Amt AUD GSTAmount Total Amount Bill To Once the User clicks on the Prepare Charges if Expedient can t find an exact Rates match the system will display all Approved Export Rates for that Custom
65. ation in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages This link directs you to the EDI History screen to view inbound and outbound messages that relate to the ESM Screen The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages Main Menu Options Options Tools Gi EDN List Customs CMR Notes List of EDNs that have been successfully sent to Customs This link directs the user to the CMR Notes screen It will allow the user to view the Customs Notes that relate to the ESM that has been submitted to Customs This screen also allows you to view the raw error message received from Customs via Options in the Main Menu Main Menu Tools 53 Field Name Description Validation Default Validate ESM This link will validate Customs Mandatory Requirements It will not submit the ESM to Customs Depending on the result from the validation a window will appear which outlines the errors and warnings that have been found on the ESM Creating a Shipper s Invoice After you have created a job you can create a Shipper s Invoice Expedient allows user to create a Shipper s Invoice from the Job Registration Screen This is used in the EDN Creation of Commodity Lines process This can be performed in 2 ways The first method is dir
66. ce is issued A Branch Identifier is a facility within the Client Register which enables clients to identify specific areas of their organisation in dealings with Customs A Branch Id is always linked with the Client ID A Branch will belong to a single client and will be uniquely identified and associated with a name and address An indicator indicating whether any of the goods in the consignment covered by the export declaration are prescribed goods 41 Validation Optional Optional Optional Optional Optional Default Blank Blank Blank Blank Field Name Description Validation Default Commodity Lines The commodity lines tab allows users to add or modify lines These lines will be populated from a Pick List if your site is using the Bond Warehouse module for stock released for Export The following Buttons perform the following EDN Entry Comenodity Lines 5 Extra Information House GM AUNELASSO10614 Une AHECC Code Ong Code 25025000 2 AM amp WAX IN STYRENE Country Net Quantity AMECC Code Orig Code Country Net Quantity Cm me AHECC Code Orig Code Country IG AU 4 RESIN SOLUTION Net Quantity AMECC Code Orig Code Country 39079100 AUVI E q POLLYALLYL ESTERS AND OTHER UNSATURATED POLYESTE AMECC Code Orig Code Net Quantity 39095000 4 AUV POLYURETHANES IN PRIMARY FORMS Net Quantity Country Code Information Permit Line No 2 AHECC Code 32061000 s Code 1 Testin
67. ce the Document was Issued These details are shown on the B L Forwarding Instruction Interim Receipt Certificate of 18 Expedient VELT EL Default Destination Port Job Details Tab Optional Optional Optional Job Class Optional Optional Haxpecient Field Name Description Validation Default Origin Dangerous Goods and 27A amp 8A Invoices Rec for This date indicates when the container was Optional Shipment Ship received for the Shipment or when it was O B Date shipped on board This depends on what is selected when printing the Forwarding Instruction or Bill of Lading Frt Payable At Freight Payable Location This is auto MBL populated and is determined by the MBL Prep Collect Prep Collect value This information is shown on the B L and Forwarding Instruction Freight Charges This determines where the Freight Charge is Optional paid Collect amp Prepaid Charge is printed on the Forwarding Instruction amp Bill of Lading if selected Origin Charges This determines where the Origin Charge is Optional paid Collect amp Prepaid Charge is printed on the Forwarding Instruction amp Bill of Lading if selected Destin Charges This determines where the Destination Optional Charge is paid Collect amp Prepaid Charge is printed on the Forwarding Instruction amp Bill of Lading if selected Shippers Load This indicates that the contents of the Optional container were loaded and counted by the Sh
68. commodity code to MTHZ which allows hazardous details to be used and resubmit the PRA If your container is full change the status accordingly and resubmit the PRA ERA0232 HAZARDOUS Commodity code must not contain EmptyHaz details Error Location Commodity Code Container Status Full Empty Causes You have used a hazardous full commodity code but you have indicated that the container is empty How to If your container is empty and contains hazardous residue you will need to change the Correct commodity code to MTHZ which allows hazardous details to be used and resubmit the PRA If your container is full change the status accordingly and resubmit the PRA ERAO260 Rejection Message PACKING GROUP not supplied for HAZARDOUS Commodity Error Location Hazardous details Causes You have not supplied the packing group for one of your hazardous items How to Correct Add the missing packing group and resubmit the PRA ERA0029 Hazardous class not supplied for hazardous cargo Error Location Hazardous details Causes You have not supplied the class for one of your hazardous items How to Correct Add the missing class and resubmit the PRA ERAO115 Container number cannot be blank Error Location Container Details Container number Causes You have not supplied a container number your PRA How to Enter the container number and resubmit the PRA Correct NOTE PRAs for breakbulk cargo cannot be sent through the 1 Stop Gateway please
69. container and is retrieved from the Container Details Tab in the Export Job Use the Zoom function to search from the ISO Container Types Master File Status of the container whether the container is Full or Empty This is type of commodity of the container Use the Zoom function to search from the PRA Commodity Codes Master File Defaults to GENL This is the description of the Goods within the container Type of transport method to deliver the container to the Terminal Truck or Rail Truck Rego No Registration of the Truck used to deliver the container to the Terminal Wagon No Wagon Number on the Train used to deliver the container to the Terminal NOTE You cannot search in this field unless Rail or Road has been selected from the Transport Type this field will then be enabled Shows a list of seal numbers that have been added to the PRA the Seal Information is shown on the Seal Details Tab Shows a list of Hazardous Details that have been added to the PRA this information is shown in the Hazardous Details Tab This is mandatory if the Commodity is HAZ Net Weight of the container 81 Hobxredient Validation Mandatory Mandatory Mandatory Mandatory Optional Optional Optional Mandatory Conditional Mandatory Default Job Registration Job Registration N A Job Registration Field Name Ctr Tare Weht Ctr Gross Weht Vessel Code Origin Port Disch Port
70. d receive email and DO NOT have access to the Internet or a Valid PKI Certificate You will need to find someone in your organisation who does If they too are unable to access the Internet you will need to action your Business Continuity Plan and obtain the EDN ESM as a contingency from Customs or have a friendly obtain on your behalf Once you have obtained your EDN ESM e EDN You should use the Job Number as the Senders Reference once you have a clear EDN update this 9 character EDN Number in the Job Screen 75 QExredient e ESM You should use the Job Number as the Senders Reference once you have a clear ESM update this 9 character ESM Number in the ESM Entry screen This is done my selecting the U located under Options Once you make any changes in the Customs Interactive Web for any EDN or ESM you are not able to use EDI Expedient System to Amend Change or Withdraw Any future action must also be made via the Customs Interactive Web site Q I SENT MY EDN ESM OVER 10 MINUTES AGO AND IT STILL INDICATES THAT IT IS BEING SUBMITTED WHAT DO DO A Expedient communicates to and from Customs via email Connect to the http www customs gov au web site and click on ICS Updates This will display all declared ICS Outages If there are no Outages declared by Customs the next step is confirm that there are no email problems in you organisation NOTE If other EDN ESMs have returned OK you could assume email is OK The Expedient system
71. date of the last amendment This displays who approved the TLF This is followed by Approved the date of the approval Creating Parts This displays who was the last person to amend the TLF Validation Default N A Generated N A System Generated Optional Blank Export Parts can be added directly into the Export Parts Masterfile if they are Export Parts only or into the Parts Masterfile within the Customs menu if the Part is for Import and Export Parts can also be classified and added to Expedient as the Parts are saved to the Shipper Invoice ADDING EXPORT ONLY PARTS Adding Parts to the Expedient System is performed via menu Customs Clearance Tariff Class CMR F Parts By clicking the Add See below TA Astete FEFIDENT DEVELOP LENT file Yiew Options GMA Maint Help A Update Dele ind irom nN Nox if Infurepor Docs Note DO info Part Weg Part Details Attachments Client Supefier Part Information Parts ID Client Pert a ee ee ee Import Classification TUE a Tritt Ak uQ Description Trt RNO Valid Import Scheme Rate Instrument TLF Approved Date 114 Cost Price Quenthy Factor vFD Classtied On i Export Classification Export TLF a Description TLE Approved Date JE Aasted On 1a 0 Cancal Fenter a Parts 1D Code AS ANECC 4 Velid Export Approved By a On Enter nea documner into farm A AAPP Field Name Description Client Code This is the Customer Code You can click
72. depending on what Module has been turned on ACCOUNTING amp CUSTOMS Module Field Name Description Validation Default Job Details Tab Shipper This is party that has requested the Mandatory shipment of goods Please Note if The Customer s Credit Limit has been exceeded OR the Credit Limit is less than O in the Customer Masterfile an additional popup message will appear informing the user that the customer has Exceeded their credit A customer must be set to Active and have a company type of Exporter in the Customer Masterfile to create a job House PPD This is the party that will be billed for the Mandatory if House Blank House Bill Shipment This is generally the CCX is null shipper in the origin country that pays for the shipment 10 Field Name House CCX O S Agent Shipper Ref Consignee Goods Description Job No Consol No Date Reg Department Haxpecient Description Validation Default A customer must be set to a company type of Debtor in the Customer Masterfile to be a valid entity This is the party that will be billed for the Mandatory if House Shipment This is generally the receiving PPD is null party at the destination Or can be the Agent overseas A customer must be set to a company type of Debtor in the Customer Masterfile to be a valid entity This is the Overseas Agent Forwarder that Optional Consol is organising the shipment at the Registration destination port
73. dimension measurements are required even if the value is O ERA0031 CAN Exemption Code not supplied Error Location Customs Export Ref Causes You have not provided a Customs Export Declaration number How to The CAN EDN or other Customs number Data entry help for more info must be Correct supplied Exemption codes that can be used for seafreight can be found here ERA0032 Invalid ECN CRN CAN Error Location Customs Ref Causes The Customs Export Declaration Number EDN CRN CAN is invalid How to Correct Check that you have entered the number correctly if it is correct contact Customs to check the status of the EDN ERA0040 Container already in terminal Error Location Container number Causes Container is physically in the terminal already OR the last time the container was shipped the terminal did not remove the container from their system How to Confirm that the container number is correct and if it is contact the terminal and Correct request that they remove this container from their system to enable you to send another PRA 91 Eredient ERA0042 Cancel denied container not pre advise Error Container number Location Causes This is returned when you are trying to submit a CANCELLATION for a rejected PRA It may also be returned when you have already cancelled a PRA How to You do not need to cancel rejected PRAs the terminal only retains information on latest Correct ACCEPTED PRAs If you were t
74. e BUYER amp consi 33 Currency AUD ETA Date Insurance Policy Number Insured Value i L e Vessel Voyage Uoyds ADMIRALENGRACHT 1207 8811924 Description Of Goods General Total Weigh o a o ME Commercial invoice No TBA Product Description Of Goods Origin Quaniiy Unt Pree Amon o o AI Exdudad Charges Included Charges 545 ay mvoices 1 Overseas Free Td e A KI __ aia sree ra tre arn ering aret ao carit aa tee A That no arrengenent uncterstercing affecting he purchase price of the aan goocts has been or will te into betamen De sate exporter and purchaser or by anyore on beusi of aiher of them aiher Sy way of misie comperssiion OF mn arty maney whatsoever otter ihan tal i shown on ites invoce Name Of Signatory SCOTT CRAVEN Signature For And On Behalf Of The Exporter 69 Expedient Certificate of Origin Page 1 of 1 Exporter Certificate No 123 DEMO ADDRESS DEMO SUBURB Exporter s Reference DEMO CITY 3001909 VIC 3040 AUST Buyer if not consignee NEW ZEALAND Port Of Loading Date Of Departure BRISBANE 10 08 2012 Port Of Discharge Final Destination AUCKLAND Vessel Voyage Lloyds ADMIRALENGRACHT 1207 8811924 Marks amp Numbers Description Of Goods General Total Weight Total Volume l o ross We Certification of Origin A aaam i o Declaration L the undersigned being Guly thoriaad by De above exponer anc having made the necessary enquires HERESY CERTI
75. e below Bulk Copy Job is executed the number of Jobs copied are shown in the Export Sea Job Registration Field Name Jobs to Add Bulk Job Copy 2 le E Job Copy Criteria Jobs To Add Start Shippers Reference House Bill AUMEL3001287 Goods Desc AAA ok Cancel Enter the number of jobs to add Description Validation This is the number of new jobs you want to create Mandatory 22 Default Blank Eredient Field Name Description Validation Default Start Shippers This is the reference for the shipper This number will Decimal Blank Reference increase by 1 for every copy you have requested e g if you request 10 Jobs to Add and provide the Start Shipper s Reference as 1000 the first new job created will have shipper s reference 1001 the 10 new job created will have Shipper Reference 1010 House Bill This identifies the house bill you are making bulk System House Bill copies from Generated Number Goods Desc This is the Goods Description which will appear on all Mandatory the new bulk copies of the house bill The information copied from the original house bill in this process is as follows e Shipper e House PPD or House CCX Shipper e O S Agent e Consignee e Department e Job Class e Shipping Line e Origin e Via Port e Destination Port e O Bill Prep Coll e INCOTERMS e Consignee Name and Address Details The following information is defaulted e Date o
76. e below rules FCL jobs Print all lines of goods description pieces and weights from the goods tab Print all containers from the containers tab including the pieces weight and volume LCL Jobs Print all lines of goods description pieces and weights from the goods tab Print all containers from the containers tab WITHOUT the pieces weights or volumes Pieces This is the total amount of Pieces across all Optional containers This prints on the first line of the details section of the Bill of Lading This is the goods lines This is unlimited Mandatory number of lines and is printed on the Bill of Lading Net Wght This is the total Net Weight across all Optional containers and is printed on the Bill of Lading Gross Wght This is the total Gross Weight across all Optional containers and is printed on the Bill of Lading Field Name Description Validation Default Volume This is the Total Volume across all Optional containers and is printed on the Bill of Lading Container Details Tab Line No Identifies the Line Number per container Read Only Field Bill Number NZ This is the House Bill Number It is auto Mandatory House Bill Only populated when adding a container number Container This is the container number Conditional Please Note Mandatory for a NZ If the job is linked to a consol the Q icon user where the job will display to allow users to search from the type is FCL list of Containers for other jobs on the Consol F
77. e dct lhacas cece a a e anne eE Eos denies later venden 111 ERAO KS iia E E A A AA O EA 111 NN 111 ERAO2 bit ria 111 NI O O O O O 112 ERAOO72 co i ccccscsssdnctecacdececnadtoceastcandechastochesacdacecaadtoceasicandeceasdocdadacdaceceadtoceastcaedaceastocsesacdageceaddeceasicaedeebasdecdasacdeceesadtocees 112 ERA ri ts 112 ERA 228 nectar can canta COLES een a PE OOE ENE AOE E A 112 ERAO2 tin di ie A E A A A A i 113 ERADZDO sic A A A A AA A AAA A AA AAA AAA AAA 113 ERAOZA E A a e A PET CEES EET CPP ET RCT 113 ERAOQ tii e a ULAR 114 IA ANN 114 ERAO LO ti A A a O E o de Pe Tei 114 SN 115 ERA E P E E le idad alias 115 EXDOTECON SIONES A A A 115 Export Delivery oe T a a acia ado ii ias 115 Container Weight Declaration ici aiii idad dad dada dedicada 117 ABE A a 117 Export Notifications M eU A A A A AA A did 118 G neric AP A 118 Generic Jobs CSV A O 118 Preparing Charges Accounting Module only scccccssccsceesceceeseseceessesssesseeceessssecsessesscsesseceesssseceesssseceussecsesssseceesssseeesaes 119 Forwarding Rates PrOCESS cok cuicccenesaschcecsbevassestccoceebesbecnndbadavnes bade seeeascdubenbakaceesasdoeuabacdedd cobsedsbacncdessssuslaenes bededoessaudenes 119 Export Sea FCL cs ties 119 There are 3 ways to prepare Charges ccsecsscccccecsessssececececseseeesecececeeseeeseeeescseseseeseseeeceeseseeseeeesceeseaeeaesececeeseeeaeseeees 120 1 Manually Enter ChHarges crenn ri a e e iae hadas doce 120 2 Auto Rating with Exact M
78. e entered on your PRA was found but for a different Shipping Line than the one you have entered How to Correct Check that you have selected the correct Shipping Line code if not change it and resubmit the PRA PBLOO12 Discharge Port and Final Discharge Port do not match Error Location Discharge Port and Final Destination Causes The discharge port and final destination codes you have entered on your PRA do not match what has been supplied to 1 Stop for your booking number How to Correct Contact the Shipping Line to confirm the correct discharge and final destination ports for your booking Correct these accordingly and resubmit the PRA ERA0058 Load UNLOCODE not defined Error Location Load Port Causes The Load port UN Location Code has not been specified in your PRA or is invalid How to Correct Confirm the correct Load Port for the terminal you are sending the PRA to and resubmit the PRA with the correct code 96 ERA0OO9 Error Location Causes How to Correct ERA0222 Error Location Causes How to Correct ERA0144 Error Location Causes How to Correct ERA0227 Error Location Causes How to Correct Eredient Load UNLOCODE not supplied Load Port The Load port UN Location Code has not been specified in your PRA or is invalid Confirm the correct Load Port for the terminal you are sending the PRA to and resubmit the PRA with the correct code GENERAL Commodity code must contain Genera
79. ectly from the Job Registration Screen From this screen ensure you have the job you want to link the Supplier s Invoice to Click on the Suppliers Invoice Button on the Toolbar from this screen The second method is via menu Export Sea Forwarding CMR Functions Shippers Invoice F By clicking the button or typing A will place the cursor in the input screen in Add Mode Sarerery Lines 2 invoice Infortretion Job No 3700710 Gent YRwraAR DEVTEST Chest VISWAR indie N SDEWPW Good SIT MOTOR VEHIOLE SPARE Invoke Date 20 05 2014 Padme 3 Currency hionaid Invoke Type C I X Ommy AD A Exch Rate 100009 Freight am Aun i 1 0000 Insurance 10 00 MIO A 1 00000 Orign 0 00 Destirabon on MD l 100000 Total lay Amount Informaon No_Devoice Lines 1 Must be equal to seve levedie Arrant 5 20 000 Steppes roto Entered Amount 20 000 y 3 limoi Qty 4 000 Entered Qty 4 000 Orario Clansifiation Information Unclasstied Itere Mo nspecied Quantifies No Please Note If you access this via the Customs Clearance Menu then you will need to input the Job Number in yourself otherwise if this screen is accessed via the Job registration screen the job number and associated information is automatically populated in Add Mode 54 Field Name Description Validation Default Summary Tab Job No This is the Job Number in which you wish to create the Mandatory Defaults Shipper s Invoice for from Job Registration Screen Client This is the client y
80. eference the part Validation Mandatory Mandatory N A Mandatory N A Optional Optional Optional Default Customer Masterfile Blank System Generated Blank System Generated Blank Blank Defaults to Supplier Part Number Import Classification This is the Import TLF that you wish to associate with this part Use the A to select a TLF from the TLF Masterfile All other fields in this section are populated from the selected TLF Masterfile Use the toolbar button e Tariff Information to access the TLF Masterfile screen Mandatory Blank Cost Price This is the cost price stored against the part Optional Blank Quantity Factor This is the Landed Costing Volume Weight factor for the part Enter a value here that will be used to calculate the Customs Quantity when the Part is used in a Supplier Invoice e g the number of litres in a bottle or the number of cans in a pallet Optional Blank VFD This is the Value for Duty Optional Blank Classified On This is the user who classified this part for Import This is a no entry field and used for display purposes This is the date the part was classified 74 N A N A System Generated System Generated Eredient Field Name Description Validation Default Approved This is the user who approved this part for Import Optional Blank On This is the date the user approved this part N A Today Export Classification Export TLF This i
81. ents Copy Parts Copy TLF Down Load Data Files Auto Invoice Admin Downloaded Import Invoices Downloaded Export Invoices Load Parts File Load Import Invoice File Load Export Invoice File This option allows you to load a file that contains more than one invoice number for the same client The format for the CSV file is configured in this screen Select a pre existing template for the load file or create a new template The templates must include all the mandatory columns which are indicated with a in the name The columns can be in any order LL Export Invoice File Load Export Invoice File Load Data File Location Column No Field Mapping Import Log Column Field 1 A Client Code 2 B Invoice No C Supplier Part No 4 D Part Description 5 E Quantity 6 F Unit Value 7 G Amount 8 H Order No 9 1 Currency 10 3 Country 11 K Grass Weight Templates DEFAULT NEW TEMPLATE NAME Load Progress 65 predient Field Name Description Validation Default Data File User the Browse button to locate the file in your system Mandatory Blank Location Column This indicates where the column is found in the file Select Mandatory Blank from the pull down list Field This is the information contained in the column Select a Mandatory Blank column from the pull down list indicates that the column must be included in the file template Templates This is the list of available templates If
82. er The user can select one displayed on the screen OR REQUERY the Rates Masterfile from any of the above fields 122 eEredient fal 123 Once the Rates has been set up for Forwarding the Prepare Charges button will pre populate with the same number of charges lines as set up in the Rates Masterfile and the correct Amount based on the Rates Masterfile setup see below for example Variance indicator on Exchange Rates only used when entering charges in O S Currency but billing in AUD f Lines populate automatically based on Rates Masterfile View Invoice Already Posted Charges Cutrency Actions Job No 3020558 a Li Prepare Charges W Invoice Screen House AUMELAS3020558 Exchange Var 0 00 a a Prepare Invoking 9 Posted invoices A Invoice Has Not Been Prepared Yet Job No 3020558 Shipper ACOSTA CHARGES 4 Entries Code Description FXiw PIC Curr EXC Amount Local Amt AUD GST Amount Total Armoum Bili To j oL 2460 MLL OFLADING AEE PADS GS BROAN EAG 4090 EXPORT AGENCY c AUD 0 00 100 00 10 00 110 00 ACOSTA ECN 4100 EXPORT CLEARANCE P AUD 0 00 25 00 000 25 00 BROHAN FRT 2310 FREIGHT c AUD oo 156 0 00 1 56 ACOSTA Lines populate based on Rates Account Codes Masterfile where the Job Class for Export Matches and the Active indicator is ticked Tick if wanting to invoice in Foreign Currency Can create up to 3 Foreign Currency Invoices If the Charge is a prepaid or collect charge This can be
83. er is empty change the container status to Empty and resubmit the PRA If the container is full change the commodity code accordingly and resubmit the PRA ERA0120 Commodity code must not be set to MT or MTHZ when Container Status is FULL Error Location Commodity Code Container Status Full Empty Causes You have used an empty commodity code but you have indicated that the container is full How to Correct If the container is empty change the container status to Empty and resubmit the PRA If the container is full change the commodity code accordingly and resubmit the 107 ERA0149 Error Location Causes How to Correct ERA0214 Error Location Causes How to Correct ERA0140 Error Location Causes How to Correct ERA0234 Error Location Causes How to Eredient PRA EMPTYHAZ Commodity must have empty container status Commodity Code Container Status Full Empty You have used an empty commodity code but you have indicated that the container is full If the container is empty change the container status to Empty and resubmit the PRA If the container is full change the commodity code accordingly and resubmit the PRA EMPTY Commodity code must not contain General details Commodity Code Container Status Full Empty You have used an empty commodity code but you have indicated that the container is full If the container is empty change the container status to Empty and re
84. erence for the IDL message Message Type This advises the Entry Type the IDL is associated with This is the Customs Authority Number that has been deemed idle User Notified This is the user who received the IDL notification System by email Generated Actioned On This is the date the IDL was processed 47 Field Name Description Validation Default This is the user who processed the IDL User who updates the IDL screen Reason Q N A This is the reason for the IDL Click on to select from the list of available IDL Reason Codes Customs Notice This is the text from AU Customs explaining the N A reason for issuing the IDL IDL MASTER EMAIL ADDRESSES This screen stores the email addresses that receive IDL notifications from AU Customs The Recipient email address can be set for Department and Transport Mode i e Queenland Export Air and Sea IDL messages can be forwarded to different email addresses 2 IDL Email Addresses EXPEDIENT DEVELOPMENT File View GMA Maint Help ae X Q E 4 gt Add Update Delete Find Browse Previous Next Details CMR MASTER EMAIL ADDRESSES Department Q Q QUEENSLAND Transport Mode Air Email Address test test com au Field Name Description Validation Default Department Select the department the IDL messages should Mandatory Blank be grouped by Transport Mode Select Air or Sea or leave blank Optional Blank Email Address Enter the Email Address to receive the ID
85. es Description Haxpecient Description Validation Default The Expedient System allows users to invoice in up to 3 Mandatory Data pulled Foreign Currencies For example you may enter USD and from Job EURO in the Job Currency Field see below Registration Job Currencies USD Q 0 9000 EUR Q 0 4865 Q Then in the charge lines ensure at least one charge of each currency exists Code Description FXC PP COLL Curr EDO 2308 EDO TRANSACTION 4 Collect EUR FSF 2312 FUEL SURCHARGE Y Collect USD Please Note To be able to change the Currency on the line items the General Ledger Code must have the FXC Indicator set to Yes This is accessed from menu General Ledger Chart of Accounts If you now hit the 2Prepare Invoicing Button the system will create 2 new invoices 1 for each currency FPlease Note Once you have created an invoice any further changes to either the invoice or the charges screen will not be synchronised For example if you add an extra charge to the invoice the Charges screen will not reflect the additional charge This is the Charge Code You can perform a look up on this field Mandato Blank if by clicking AlThe chart of Accounts Masterfile is found in ry Rates Menu General Ledger Chart of Accounts The Code is set Module up in Menu Administration Alpha Codes inactive This is the Charge Code Description From Chart of Accounts Masterfile 12
86. esceseeseeaeeeeees 87 Qs VOYAGE NUMBER NOT DEFINED Ahne ionin nei a e e e a a a aE E E iA Q TOO LATE CONTAINER GSTU2675293 ALREADY AMENDED BY TERMINAL STAFF Q WEIGHT EXCEEDS CONTAINER MAXIMUM oococcccccconononnnononononononononononononononn nono nono no nono nono nono nono nono nono nono nn nono nnrnnnnnnnos Q VOYAGE 999 LLOYDS 9999999 AT PATRICK EAST SWANSON DOCK NOT IN oooonccccncnnncnononononononononononononononononnns Q DISCHARGE UN LOCODE NOT DEFINED Q VESSEL CUT OFF FOR RECEIVALS c oocococococcncnonononononononononononononononononons Q UNABLE TO DELETE CONTAINER CRXU0756188 NO ERA EXISTS Q LINE ANL FOR DP AKL NOT SHIPPING ON VES MSC CORINNA VOY 41oococococonononononononononononononononononononorononononnnnns Q COMMODITY CODE NOT DEFINED roec ieina e a nono nono nono nono nn nono nono nono ro nono nono nono ro a Q WHAT DOES THE MESSAGE DangerOUS CLASS NOT ON FILE USE CTRL Z TO ZOOM VALID LIST OR CONTINUE DE WALI A O RN 88 Q how does the load terminal code get auto populated ccccconocoononncnononenonnnononncnnonannnnncnnnnnononnnnncnconnononnnnnnnnos 88 Q how does the goods description get AUTO POPULATED ccccccnonicocnnonennnonenonncnnonnnnnnnonnnnncnnonnnnnnnonnnncanannononnnnnos 88 PRA REJECTION Message ninia 89 ERA0012 ERA0014 ERA0017 ERA0019 ERA0018 ERA0021 ERA0022 ERA0027 ERA0030 ERA0154 ERA0257 ERA0031 ERA0032 ERA0040 ERA0042 ERA0043 ERAQOS A ORO NN RN NN NT 92 ERAQOT A iu NN 92 ERA
87. etails Commodity Code Causes You have used a Reefer only commodity code and you have supplied hazardous details How to If your goods are temperature controlled hazardous items you will need to change the Correct commodity code to HAZD which allows a temperature to be provided and resubmit the PRA If your goods are NOT Hazardous remove the hazardous details and resubmit the PRA 111 Eredient ERA0270 STORAGE CONTAINER MUST NOT BE FULL Error Location Consignment details Category Container Details full empty status Causes Your PRA states that the container is being sent to the terminal for storage purposes but you have indicated that it is full How to Correct If your container is being exported change the category to Export and resubmit the PRA If your container is being delivered for storage purposes change the status to Empty and resubmit the PRA ERA0072 Weight for 20 foot container exceeded Error Location Container Details Gross Weight Causes The gross weight you have entered is too high for a 20 foot container How to Correct The gross weight must be less than 50000kg for containers equal or less than 20 in length Correct the weight and resubmit the PRA ERA0268 REEFER Commodity code must not contain Insulated details Error Container ISO Type Code Location Causes You have used an ISO with a 3rd character of 2 4 or H Eg 3042 or 20H1 which indicates that the container is insulated
88. etails and resubmit the PRA ERA0905 Container is not reefer ISO type Error Location Container ISO Type Code Causes You have supplied reefer details Eg Temperature for a non reefer Container ISO Type How to Correct If the container is a reefer confirm the correct ISO Size code and resubmit the PRA accordingly If not remove the reefer details and resubmit the PRA ERA0061 Temperature too high for commodity Error Location Reefer details temperature Commodity Code Causes Each reefer commodity code has a set temperature range and the temperature you have entered is too high for the commodity code you have selected How to Correct Select a commodity code with a temperature range that suits the temperature your goods require and resubmit the PRA ERA0060 Temperature too low for commodity Error Location Reefer details temperature Commodity Code 101 Erredient Causes Each reefer commodity code has a set temperature range and the temperature you have entered is too low for the commodity code you have selected How to Correct Select a commodity code with a temperature range that suits the temperature your goods require ERA0028 Temperature not supplied for reefer cargo Error Location Reefer details Causes You have NOT supplied temperature for a reefer container How to Correct Resubmit the PRA with the temperature ERAO265 REEFER Commodity code must not contain General details Error Location Commodity
89. ethod is selected it will show the details in the Container Details Group NOTE If Air Import or Air Export has been selected then this Load Method is not applicable This allows the user to add the Job Numbers manually Mandatory N A in the Job Number Details Group NOTE The Job Type and Job Mode are not applicable for this Load Method Transport Details Group ONLY looks at data in the last 180days ALL fields in this Group MUST be populated for the Job Numbers to be retrieved loaded that match the criteria entered If there are Job Numbers where these fields are blank then they will not be shown NOTE Once the Job Numbers are retrieved the system still allows you to manually add Job Numbers of any Job Type amp Job Mode The Vessel or Airline field will be shown depending on Mandatory Blank the Job Type selected Vessel Vessel field from the Sea Import Export Job Screen Airline Airline Code 1 Airline fields from the Air Import Export Job Screen NOTE The condition of the Vessel Code field amp Description field depends if 1 Stop Module is turned on or off AU and Customs Module is turned on or off NZ The Voyage ID or Flight No field will be shown Mandatory Blank depending on the Job Type selected Voyage ID Voy ID Voyage ID fields from the Sea Import Export Job Screen Flight No Flight No 1 Fit No fields from the Air Import Export Job Screen The ETA Dest or ETD 1 field will be shown depending
90. evant to Optional this client and can be used in User Defined Auto Reports Field 2 This is available to store information relevant to Optional this client and can be used in User Defined Auto Reports Field 3 This is available to store information relevant to Optional this client and can be used in User Defined Auto Reports Sales Person This is the person responsible for the Optional Customer sales account for this client This is Masterfile automatically populated from the Debtors tab in the Customer Masterfile Use Al to update the sales person Bill of Lading Tab B L Details Sub Tab Pre Carriage This is the Pre Carriage Location The Optional movement that happens before the container is loaded on the vessel This information is printed on the Interim Receipt B L Forwarding Instruction Certificate of Origin Dangerous Goods 27A amp 8A Invoices Place of Place the receipt of the goods This Optional Acceptance information is printed on the Interim Receipt Bill of Lading amp Forwarding Instruction Via Port The Port description is auto populated Via Port Job based on the code entered in the Via Port Details Tab code field on the Job Details Tab The user can then amend the description and add the country if required 17 Field Name Destination Port M B Terms H B Terms Hazardous Service Type No Originals No Copies Doc Issue Date Place of Doc Issued Description The Port description
91. f Registration e Department e No of Pieces Please update the job information as required Configuring Pop Up Notes Expedient allows users to configure what type of notes to pop up at a customer level The following pop up notes can be configured via the Customer Masterfile Configuration Tab e Export Sea Consol Registration Notes each time a user adds updates a consol the Customer s Export Sea Consol Registration Notes will pop up e Export Sea Consol Registration Notes each time a user adds updates a consol the Agent Notes will pop up e Export Sea Job Registration Notes each time a user adds updates a Job the Customer s Export Sea Job Registration Notes will pop up Accounting Module only 23 Heaxpecient e Prepare Charges each time a user prepares charges the Customer s Invoice Notes will pop up e Create Invoice each time a user creates an invoice the Customer s Invoice Notes will pop up Job Notes The Notes screen allows users to enter any further Job Notes Use the Consol Notes option to view any notes saved against the Consol L Mates f Consc Job 8 Accounting Oulivery 1 Miscellaneous Forwarding Notitication WIP Check in out Notes User Data Time Note hocya 28 09 2012 16 23 TEST soya 6 09 2012 1638 HELLP yg 13 41 ALPHABET SOUP lucyg 13 58 TROGLOOYTE ucyg 14 35 TESTS lucyg 15 33 TESTO tucyg 15 52 TEST ucyy 16 04 TEST E Multiple Job Note Creation This sc
92. f pieces This must equal the Mandatory Blank Entered Qty to balance the Supplier s Invoice Entered Qty This total the qty amount entered in the Details Tab This N A Actual Qty s must equal the Invoice Qty This is a no entry field and for entered display purposes only 56 Field Name Description Validation Default Details Tab Part No This is the Part Number that appears on the Invoice This will N A Actual Qty s be automatically populated if the Load File button was entered successful You can also click on the a button to list all Export Parts on file See below zoom screen Customer NCASSAL DEVTEST Client NCASSAL Supplier SEXP EXPORT ENTRY t Pert Number Part Description TLF AHECC HELTESTPART2707 555 DONA 05012100 C Gai e Query FS Query has found 2 part record s i Select one of the parts that you want to add to the Shipper Invoice Line Please Note The Re Query Button allows you to perform another search for any parts for that Customer excludes the Supplier from this selection Clicking OK will search for all parts for that Customer regardless of Consignee Quantity This is the Quantity of the part that appears on the invoice Mandatory Blank line Amount This is the total line amount for the part that appears on the Mandatory Calculated invoice line if the Quantity and Unit Price are entered Order No This is the Order Number as ordered by the customer Optional Blank Country This information is
93. file see the following examples 61 QExredient RULES The Country of Origin if provided must be in two digit ISO format i e CN for China e The file must contain one invoice line per file line e The file must not contain column headings e Quantity and Amount fields must contain only numbers or decimal point no dollar signs e The file must contain only ONE Shipper Invoice e Each Invoice line must be in the same currency e Case is not important the system will convert all values to Upper Case 62 Australian Exports The data must be in the following order Gross Weight B D E Purchase Order Number Optional General Some AU file examples pipe delimited text file INV_NOO2 PART_NO1 10 100 1 AUD 1 5 INV_NOO2 part_no2 10 150 order1 AUD 5 6 INV_NOO2 part_no3 30 30 30 order3 AUD au 7 4 note line 1 contains no optional data line 2 contains optional data item Purchase Order Number whereas line 3 contains all information mandatory and optional the same file above but this time comma separated values CSV INV_NOO2 PART_NO1 10 100 1 AUD 1 5 INV_NOO2 part_no2 10 150 order1 AUD 5 6 INV_NOO2 part_no3 30 30 30 order3 AUD au 7 4 63 Expedient NZ Exports The data must be in the following order General General General General Mandatory General Country of Origin Optional General B D General E Some NZ file examples pipe del
94. g Permit Code Job No 4010614 FOS Value Kio Grams Temp Ime No FOR Value Grogs Weight 10 00 KG 25 00 Gross Weight EAN sep Ir No II FOB Valve Mio Grams 1 Temp Imp No penta Gross Weight 5 00 KG 11 00 FOR Value Mio Gans Temp Imo No FOS Value Kio Gums temp Imp No 4 00 KG Assay Line No 2 AMECC Code 32081000 2 Elorment Concentration Unit 1 SN 10 00000 PERCENTAGE Commodity Lines Tab Extra Information Group Defaults to 3 line items House Bill House Bill Number for shipment This information is shown EDN to remind the user what House Bill they are applying the AHECC Codes against This is Expedient s Internal Reference This information is shown to remind the user what Job No they are applying the AHECC Codes against The line number of the AHECC Code This will be populated Mandatory once you exit the line item AHECC Code The Australian Harmonised Export Commodity Classification Code as provided by the Australian Bureau of Statistics that classifies a particular type of export commodity Use the Zoom Function to search for an AHECC Code that have been previously used for this Shipper Non expired AHECC Codes are listed This code indicates where the container will be loaded from for the Commodity Line Item Use the Zoom Function This information is defined by Customs Mandatory Job No Mandatory EDN Line N A Mandatory Blank Orig Code Mandatory Blank 42 Ered
95. he drop down list to select the Goods Type This information is defined by Customs These consist of the following Goods Type 1 Accompanied Baggage 2 Own Power 3 Other 4 Postal 5 Spares 6 Stores This is the type of Transport Air or Sea This is determined when the Job No is entered in the EDN screen This indicates whether the Export Declaration is to be confirmed If a declaration has been marked as a confirming export this field can later be changed to C confirmed Haxpecient WEN EL Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Default Registration Job Registration Job Registration Job Registration Job Registration Job Registration Non Confirming 39 Expedient Field Name Description Validation Default Excisable Customable Indicates whether the goods in the entire Mandatory consignment covered by the export declaration are subject to Excise or Customs Duty No or Yes Own Agent This drop down list Indicates who the owner Mandatory Agent of the goods are Owner or Agent EDN Entry Tab Shipping amp Port Information Group Origin Port This port code indicates where the container Mandatory Job will be loaded from Registration Destn Port Final destination port where the container Mandatory Job will discharge Registration Dest Ctry Country Code of the destination Port This Mandatory Country Code inf
96. he job number refers to house bills on shipments Users can also prepare charges and create a Debtors Invoice only applicable for Accounting Module Customers Consol Job and ESM EDN PRA Delivery Docket Process Submit EDN s to Register ESM Register EDN s Customs Create amp Print Create amp Submit Delivery Docket PRA Register Consol Register Job Prepare Charges Create Invoice Enter Print Bill of Lading FI SLI etc Expedient Creating a Consol From the Main Menu select Export Sea Forwarding Consol Registration function This is performed when you are acting as the forwarder and are consolidating the shipment 1 consol can have many jobs or house bills and jobs can have many containers See below diagram Consol House Bill job Containers By clicking the button or typing A will place the cursor in the input screen in Add Mode See below Me View Commurxaton Optens GMA Mart Melo e Sea Deport Consol Coraci A Vessel Ieformation Attachments Consol No Emn Code Evin Code 2 coe TT lt vee MSG Does o Ship Une Ref Date Reg 0512 2014 Ocean sul Consol Notes o vesel Core Is CAN Value waza 10 deb Orne gt Custer ieporas Depot Infcematicn Biking Irfcrmation LO Depot Terminal a Prep Tobect s Origin Charges Silire Colo a Fr ght Charges Desn Charges MA Terms gt Port amp Date information Org Cote Sa ETO ss e Code a ETA m Destir Cote Ma Recy Start De e Tire
97. heck the code see Shipping Line Codes ERA0027 Commodity code not defined Error Location Container Details Commodity Code Causes The commodity code you have entered is not valid How to Correct Check the commodity code you have entered and ensure that it is correct before resubmitting ERA0030 Over dimensions not supplied for out of gauge cargo Error Location Over dimensional Details Commodity Code Causes You have used commodity code OOG but you have not supplied over height and over width measurements How to Correct Add Over height and over width measurements to your PRA and resubmit NOTE All 5 over dimension measurements are required even if the value is O ERA0154 OUTOFGAUGE Commodity code must contain OutOfGauge details Error Location Over dimensional Details Commodity Code 90 eErredient Causes You have used commodity code OOG but you have not supplied over height and over width measurements How to Correct Add Over height and over width measurements to your PRA and resubmit NOTE All 5 over dimension measurements are required even if the value is 0 ERA0257 OUTOFGAUGE Commodity code must not contain General details Error Location Over dimensional Details Commodity Code Causes You have used commodity code OOG but you have not supplied over height and over width measurements How to Correct Add Over height and over width measurements to your PRA and resubmit NOTE All 5 over
98. ield will show YES along with the Posted Date Posted Time and Posted By fields being populated If NO then the record will be Saved but NOT Posted and the Posted field will show NO Multiple Job Note Creation This screen is available from the Sundry Module and allows the user to update a Single Event Type and associated Reference No against multiple Job Numbers in one action Please see below screenshot for your reference Fle View Options GMA Mart Melo had Upis Dect Grd Dome Provas Not Feat lob Brent Multele Job Evert Coster dob Evert Deas Event ype 305 MO RECORD FOUND Boe Me 2 Paed No Referesce No TST MATIPLE EVENTS Created Dete 001 05 Pones Dele Crested Time 13 56 19 Posted Time Created Ey petal Pesto By Job Humber Deteds Job Number CiemCode Dem Nane WIN AALBSHT DEVTEST Chet AALBSHI 28 Expedient Field Name Description Validation Default Job Event Details Group Event Type Select the zoom to access the list of Event Types The Mandatory Blank Event selected will then be applied against the Job Number listed in the Job Number Details Group once Posted Reference No Enter a Reference Number that is associated with the Optional Event selected This will then be applied against the Job Number listed in the Job Number Details Group once Posted Accept max 20 characters Internal Reference Number System Unique Generated when the record is Saved Generated Document Read Only field Number Created Date
99. ient Field Name Description Validation Default This port code indicates the country where the container Conditional Blank will be loaded from for the Commodity Line Item This information is retrieved from the Country Code Masterfile Net This is the Net Quantity of the Commodity Line This field Mandatory Quantity can be auto populated if the Shipper s Invoice is raised against the Job No Net This field is not labelled It is positioned on the right hand Mandatory Export TLF Quantity side of the Net Quantity field This field is auto populated Masterfile Unit once the AHECC Code is entered Information is retrieved from the Export TLF Masterfile This is the Gross Weight of the Commodity Line This field Mandatory can be auto populated if the Shipper s Invoice is raised against the Job No Gross This is the Gross Weight Type of the Commodity Line Mandatory Weight Type Kilograms Grams Tons This is populated when the Gross Weight value is entered FOB Value This is the FOB Value of the Commodity Line This is auto Mandatory populated if the Shipper s Invoice is raised against the Job No Description This is the Description of the AHECC Code This Mandatory Export TLF information is retrieved from the Export TLF Masterfile Masterfile Temp Imp Temporary Import Number The Identifier of a Customs Optional Blank No Document that represents a declaration to Customs by a Party concerning Goods that may cross the Australian border Commod
100. imited text file INV_NOO2 PART_NO1 10 100 1 NZD INV_NOO2 part_no2 10 150 order1 NZD INV_NOO2 part_no3 30 30 30 order3 NZD nzly note line 1 contains no optional data line 2 contains optional data item Purchase Order Number whereas line 3 contains all information mandatory and optional the same file above but this time comma separated values CSV INV_NOO2 PART_NO1 10 100 1 NZD INV_NOO2 part_no2 10 150 order1 NZD INV_NOO2 part_no3 30 30 30 order3 NZD nz y If data is not valid the user will get an email from the system detailing what line produced the error and which column was at fault Please allow up to 30 minutes for file to process An email will be sent to the sender and the internal contact set up to receive notifications in Sundry gt Down Load Data File gt Auto Invoice Admin also available from Administration gt Corporate Interface gt Inbound after the file has been successfully completed or if there were errors in loading the data Please allow up to 30 minutes for file to process An email will be sent after load to the sender and the internal contact for received invoices 64 _Eredient Load Invoice File You are able to load a CSV file or a text file from your desktop directly into Expedient using the Sundry gt Down Load Date Files gt Load Export File feature 4 3 Sundry Find User Operations Print User Operations User Menu Log CSV Reset Printer Copy Supplier Cli
101. iner Drop Down List OK and Damaged Mandatory Mandatory It default to OK if the Seal Details are retrieved from the Export Job otherwise the field will be blank until the Seal Number is entered manually Job Registration Shipper Action Buttons 85 Expedient Field Name Description Validation Default Submit PRA This executes the mandatory requirements that the Terminal require and sends the PRA message to the Terminal via 1 Stop If the validation fails then the PRA Submission Validation will be shown a list of errors that need to be corrected If no errors exist then the PRA will be sent to the Terminal On response from the Terminal an email will also be sent to the user who created the PRA outlining the PRA details and status This link can also be accessed via the Submit PRA link in the Communication Main Menu Validate PRA This button will validate the Terminals mandatory requirements It will not submit the PRA to the Terminal Depending on the result from the validation a window will appear which outlines the errors that have been found on the PRA This screen can also be accessed via the Validate PRA link in the Options Main Menu The OK button will be enabled if the validation is successful The Cancel Button will be enabled if validation has failed vebdat or Detads Jeb Mo mOra vila Do RAT Contains Me TEST IESO air trie B A wag e Location Menage Woo mest ester y Soot Number Ust UMOTAN E pot
102. ipper This information is printed on the Bill of Lading and Forwarding Instruction Letter of Credit This serves as a guarantee that the goods Optional will be paid This information is not printed on any document If selected the headings on the B L will appear depending on the values selected If Letter of Credit YES or NO amp Board Bills YES then headings do not change on the Bill of Lading If Letter of Credit NO amp Board Bills No then headings change to Intended on the Bill of Lading Buyer s An Internal Reference for the Buyer This Optional Reference information is printed on the 27A amp 8A Invoices of Origin If products are manufactured in more than Optional Manufacturer one country This information is printed on Field Name Description Validation Default the Certificate of Origin Address Details Sub Tab Shipper Consignee Notify Party amp Delivery Name amp Address Name Name of the Shipper Consignee Notify Party and Delivery Agent Details Address details of the Shipper Consignee Notify Party and Delivery Agent The Copy Consignee Details AOS Notify Party group allows you to copy exactly the information in the Consignee fields Any changes made in the Consignee fields can be copied to the Notify Party fields using this button Special Instructions Sub Tab Forwarding Extra Information that is printed on the Optional Instruction Forwarding Instruction Interim Receipt Extr
103. ity Code Hazardous Details Causes You have used a Hazardous commodity code but the hazardous details are missing How to Correct Resubmit the PRA with the hazardous information ERA0151 EMPTYHAZ Commodity code must contain Hazardous details Error Location Commodity Code Hazardous Details Causes You have used a Hazardous commodity code but the hazardous details are missing How to Correct Resubmit the PRA with the hazardous information 99 Eredient EMPTYHAZ Commodity code must not contain General details ERA0236 Error Location Commodity Code Hazardous Details Causes You have used a Hazardous commodity code but the hazardous details are missing How to Correct Resubmit the PRA with the hazardous information ERA0219 HAZREEFER Commodity code must contain Hazardous details Error Location Commodity Code Hazardous Details Causes You have used a Hazardous commodity code but the hazardous details are missing How to Correct Resubmit the PRA with the hazardous information ERA0240 HAZREEFER Commodity code must not contain General details Error Location Commodity Code Hazardous Details Causes You have used a Hazardous commodity code but the hazardous details are missing How to Correct Resubmit the PRA with the hazardous information PBLOO10 Load Port does not match Error Location Load Port Causes The load port UN Location code you have entered on your PRA does not match what has been supplied to 1 Stop for your
104. ity Lines Tab Code Information Group Permit Allows users to enter Permit Codes against each line item Optional Blank In UPDATE or ADD Mode select the line item and then enter in the Code in the Permit Table Allows users to enter any Assay Codes against each line Optional Blank item In UPDATE or ADD Mode select the line item and then enter in the Code in the Assay Table Action Buttons OK Saves each field entry Cancel Any changes made will not be saved Insert This button will add a line item above or below existing AHECC Codes depending on what AHECC Code has been selected 43 Field Name Append Delete AHECCS Repost Submit EDN EDI History Validate EDN Haxpecient Description Validation Default This button will add an AHECC Code line item to the end of the existing AHECC Codes that have been created This button will remove an AHECC Code line item Select the line item and then press the Delete button The AHECC Button allows users to view and select from a list of AHECC Codes This is used in conjunction with the Shipper s Invoice If a Shipper s Invoice exists and the Job is added in the EDN screen then it will populate the AHECC Code details in the each line item whether it is consolidated or not consolidated If the user has made a mistake and would like to re load the data from the Shipper s Invoice then they can use the Repost Button to re load the AHECC Codes ADD Mode The
105. l details Commodity Code Hazardous Details Reefer Details You have supplied reefer hazardous details for a commodity which does not allow or require them If your container is general remove any hazardous and reefer details and resubmit the PRA If your container is a reefer use any reefer commodity code and resubmit the PRA If your container is a reefer with hazardous cargo inside use commodity code HAZD which allows a temperature to be provided and resubmit the PRA GENERAL Commodity code must not contain Reefer details Commodity Code Hazardous Details Reefer Details You have supplied reefer hazardous details for a commodity which does not allow or require them If your container is general remove any hazardous and reefer details and resubmit the PRA If your container is a reefer use any reefer commodity code and resubmit the PRA If your container is a reefer with hazardous cargo inside use commodity code HAZD which allows a temperature to be provided and resubmit the PRA GENERAL Commodity code must not contain HazReefer details Commodity Code Hazardous Details Reefer Details You have supplied reefer hazardous details for a commodity which does not allow or require them If your container is general remove any hazardous and reefer details and resubmit the PRA 97 Erredient If your container is a reefer use any reefer commodity code and resubmit the PRA If your container is a reefer with haz
106. ll only be shown if an EDN has been created against the Export Sea Job AU Only O Do you want to print the HS Codes Yes No 33 Heaxpecient If an EDN exists only then the Customs Response is shown in the print out If an ESM and EDN exists then the ESM is shown in the print out NOTE The EDN and ESM will not be shown together Interim Receipt The Interim Receipt uses the same FCL LCL rules as the Bill of Lading The user will be given the option to print the Permits from the EDN as an attachment to the Interim Receipt The following message will only be shown if an EDN has been created against the Export Sea Job AU Only O Do you want to print the Permit Codes Yes No If an EDN exists only then the Customs Response is shown in the print out If an ESM and EDN exists then the ESM is shown in the print out NOTE The EDN and ESM will not be shown together Certificate of Origin Dangerous Goods The Certificate of Origin and the Dangerous Goods uses the following rules e Print the number of Pkgs from the Export Sea Job screen e Print all lines of Goods Gross Wgt and Volume from the Goods Tab e Print all lines of Containers and Seal Numbers from the Containers Screen e Print all lines of Marks and Numbers Additional information can be added to the Dangerous Goods Form MO41 including the 24 Hour Contact No and additional Handling Information Sea Waybill The H B Term defaults to Express Release
107. long with the user who submitted the 45 Expedient Field Name Description Validation Default message and access to view the raw messages Main Menu Options Options Tools GM Update ESM CMR Notes Print EDN Shipper s Invoice Update ESM This link allows the user to manually update the ESM CRN field in the EDN screen When this link is pressed it will automatically place the cursor in the ESM CRN field You will not be able to edit other fields in the EDN Screen CMR Notes This link directs the user to the CMR Notes screen It will allow the user to view the Customs Notes that relate to the EDN that has been submitted to Customs This screen also allows you to view the raw error message received from Customs via Options in the Main Menu Print EDN This link allows the user to print the lodgement form and will show the details that have been entered in the EDN Shippers This link will direct the user to the Shipper s Invoice Invoice screen If an invoice exists then it will be shown If one does not exist then the Shipper s Invoice screen will have blank fields Main Menu Tools Tools GMA Maint Validate EDN Validate This link will validate Customs Mandatory Requirements It EDN will not submit the EDN to Customs Depending on the result from the validation a window will appear which outlines the errors and warnings that have been found on the EDN BOND WAREHOUSE UPDATES If your site uses the Bond Warehouse
108. m Slot This is the allocated slot on the vessel Optional Blank DPI Number AQIS Seal Number Optional Blank Package Name of the Person who packed the goods into the Optional Blank Name Container Packed Location where the goods were packed Optional Blank Location Comments Additional comments for the Container Optional Blank Berth No Location at the Terminal where the Vessel is positioned Optional Blank Date Packed Date that the goods were packed into the Container Optional Blank Date Signed Date of Signature Optional Blank Inland This is the Train Truck Departure Date and Time from the Optional Blank Departure inland location to the Terminal Inland Arrival This is the Train Truck Arrival Date and Time from the Optional Blank inland location to the Terminal Clip On This describes the Clip on unit number or flat rack Optional Blank identifier Not required for Tynes or Forked support Hazardous Details Line Line Number This value is only shown if the line item is populated DG Class This is the Class of the Dangerous Goods Use the Zoom Mandatory Blank function to access the list of valid Dangerous Goods Classes UNDG No This four digit number assigned by the United Nations Mandatory Blank committee on the Transport of Dangerous Goods IMDG Code International Maritime Dangerous Goods Code is an Optional Blank Page international guideline for the safe transport of dangerous goods by Sea IMDG Code Version of the Inter
109. ments are required even if the value is O Over dimension right not numeric Over dimension details You have used characters other than numbers in on of the over dimension sections Resubmit the PRA with only numbers centimetres in this section NOTE All 5 over dimension measurements are required even if the value is O Over dimension left not numeric 106 E redient Error Location Over dimension details Causes You have used characters other than numbers in on of the over dimension sections How to Correct Resubmit the PRA with only numbers centimetres in this section NOTE All 5 over dimension measurements are required even if the value is O ERA0902 Container number with invalid characters Error Location Container number Causes The container number you have entered contains invalid characters eg space hyphens slashes dashes How to Correct Remove the invalid characters and resubmit the PRA ERA0113 Shipping line booking reference number can not be blank Error Location Consignment details Shipping Line booking ref Causes A shipping line booking reference number has not been included in the PRA How to Correct Add the missing data and resubmit the PRA ERA0210 Commodity MT or MTHZ must have EMPTY container status Error Location Commodity Code Container Status Full Empty Causes You have used an empty commodity code but you have indicated that the container is full How to Correct If the contain
110. n Classified On iT Approved By E On BS 1 of 2 WR Field Name Description NEVI CoE Lae a Default This is the Customer Code and Name that is pulled from N A Shipper the Shipper Invoice Screen Invoice Screen Consignee This is the Part Number that is pulled from the Shipper Mandatory Shipper Part Invoice Screen Invoice Screen 58 Erredient Field Name Description Validation Default Description This is the Description of the Part If this part is not yet Mandatory Blank classified then UNCLASSIFIED PART will appear On update this will clear Use the to search for Part Descriptions that have already been used for this Shipper Double click on a row in this screen to re use the Part Description Use the R amp Query F5 button to list all Part Descriptions previously used for the Shipper and any Consignee Client Part This is the reference the Client uses for the Part This Mandatory Consignee prints on Landed Costings On tabbing through the field Part No if the Client Part will default to the Consignee Part No left blank TLF Code Mandatory Blank You can click on the Q which will lookup the Export TLF Masterfile This screen allows you to search on any number of fields See below or Canos ans bnie Description search coterie Los conan raamt t rar 1 mn a a nan nem This will search all Export TLFs that contain the word BOOK Select the TLF or Click on the Re Query button to search for an
111. n Cut OM Dane Tine ur T Stiomem Information Transp y Oncamage Vessel ETO Pon m J ir ormetian z b ho External Code House Si Pie Conagree vue vel Unt Peres EDI Status EDN EDN Status Deutle ciick for Jeb Regntration Total Mouse Bas Total Volume Total Pieces or Cancel Enter Eternal Chert Code Enter new document into form Field Name Consol No Extn Code Extn Code 2 Agent Dept Ship Line Ref Date Reg Ocean Bill Vessel Code CAN Value Voyage ID Haxpecient Description Validation Default This is the unique number generated by Expedient upon creation of a Consol Created This is the external reference for the consol used by your Optional System global system This may not be relevant at your site You Generated can update this field if your site permits it This is the external reference for the consol used by your Optional System global system This may not be relevant at your site and the Generated field may be hidden You can update this field if your site permits it This is the Agent which will be performing the forwarding Mandatory None function overseas This is the Dept in which the consol will be created This Mandatory Branch defaults to the users Branch This is the Shipping Line Booking Reference Optional Blank This is the Registration Date Mandatory Today Read Only field in ADD amp UDPATE Mode This is the Ocean Bill Number Optional Blank This is the Vessel Code Use the Q to search
112. national Maritime Dangerous Goods Optional Blank Version Code Flashpoint This is the Flash Point Temperature for flammable liquids Conditional Blank CEL 84 Field Name Packing Group Weight Kg Hazard Technical Description Hazardous Contact Name Contact Telephone Number Description Validation Danger Level Conditional 1 Great Danger 2 Medium Danger 3 Minor Danger Weight of the Hazardous Goods in Kilograms Mandatory This is the Technical Name of the Hazardous goods Mandatory This is the Contact Person for the Hazardous Goods Mandatory This is the Contact Person s Phone Number for the Hazardous Goods Mandatory Default Blank Blank Blank Blank Blank Seal Details Tab Line Number This value is only shown if the line item is populated Max 7 lines per Container Seal Number that is used to secure the goods in the Container Seal Number Seal Party Code Seal Party Description Seal Condition Mandatory The code of the party that sealed the container Use the Zoom function to access the list of PRA Sealing Parties Mandatory It defaults to SH if the Seal Details are retrieved from the Export Job otherwise the field will be blank until the Seal Number is entered manually The description of the party that sealed the container This is auto populated when the Seal Party Code is selected The condition of the Seal that is used on the conta
113. ncel button will be enabled if the validation fails Custorra Validation Details Master tl 121 testirg volteo Stns Suonessiyl Validation Ciasto 1720094 Velitetion Errar eS Teo Locos Minse Main Menu Communications Communications Op Submit ESM Delete EDN from ESM Replace ESM Header Withdraw ESM EDI Errors View EDI History Submit ESM This link executes the mandatory requirements that Customs require and sends the EDN message to Customs If the validation fails then the ESM Submission Validation will be shown with a list of errors that need to be corrected If no errors exist then the ESM will be sent to Customs Delete EDN from This link removes the Job No EDNs that are linked to ESM the ESM and Consol You need to remove the lines from the ESM before you can withdraw the ESM from Customs Replace ESM The details in the ESM are changed and replaced Header with an ESM message automatically sent to Customs 52 Field Name Withdraw ESM EDI Errors View EDI History EDN List Customs CMR Notes Description WET ELOA Default This link will withdraw the ESM message from Customs and automatically send a message to Customs informing them of this change to the ESM You are not able to submit the same Consol No after this action occurs This link directs you to the EDI History screen to view inbound and outbound messages that relate to the ESM Screen The most current message will be highlighted The inform
114. nd the Job Numbers added via the Insert Append and Delete buttons shown at the foot of the screen when the Job Number line is selected Once the record has been saved you can double click on the row and it will direct the user to the Job Number selected Client Code Auto populated when the Job Number is entered Mandatory Retrieved Read Only field from associated Job Client Name Auto populated when the Job Number is entered Mandatory Retrieved Read Only field from associated Job Action Buttons Links 27 Heaxpecient Field Name Description Validation Default Post Job Note When this button is selected it will then apply the Note to the Job Numbers listed in the Job Number Details Group It will change the indicator in the Posted Field from No to Yes The record will still exist in this screen as a view only The user can view the Entry added via the Job Notes window in the Import Job screen NOTE You cannot UPDATE or DELETE a Posted Entry Duplicate Job The system allows you to copy a Posted and Non Posted Note record If you Copy a Posted record then it will update the record with a new Doc No and set the Posted indicator Positioned in the Options Menu OK Button When the OK button is selected you have the option to Post the entry each time the record is Saved The following message will be shown Do you wish to post this job note now If YES then the record will be Posted and the Posted f
115. nk Blank Blank Blank Blank Field Name Description Validation Default Origin Code This is the Port of Origin Use the lito search the ISO Port Mandatory Blank Codes Masterfile This is the Estimated Time of Departure Optional Vessels Masterfile Via Code This is the Via Port Code Use the Alto search the ISO Port Mandatory Blank Codes Masterfile ETA This is the Estimate Time of Arrival Optional Blank Destin Code This is the Destin Port Code Use the Alto searchthe ISO Mandatory Blank Port Codes Masterfile Recv Start This is the Commencement date of when Cargo can be Optional Vessels Date Time received by the Shipping Line Masterfile Cut Off This is the Cut Off Date of when Cargo is no longer received Optional Vessels Date Time by the Shipping Line Masterfile Tranship Tranship Flag Yes No Optional Blank Oncarriage This the tranship vessel Optional Blank Vessel ETD Port This is the Estimate Time of Departure of the Transhipment Optional Blank port of the Transhipment Vessel Job Information This table shows information for each house bill on the N A N A consol including the status of the EDN submission Total House This is a count of the house bills on the consol N A System Bills Generated Total Volume This is a sum of the volume in cubic metres of all the house N A System bills on the consol Generated Total Pieces This is a sum of the pieces on all the house bills on the N A System consol Generated Co
116. nsol Notes y View add and update notes against the Consol using the toolbar button Consol Notes or Consol Notes from the Options menu A count of the Consol Notes is visible on the Consol Registration screen Consol Notes can also be accessed from Jobs on the Consol Events All events are tracked within Expedient Some events are automatically created whilst others can be created manually by users See below Events Screen Eredient L Events y PO Type Description Date Time Reference User Manual z CSLA CONSOLADD 02 03 201 1550 scottc N CSLU CONSOL UPDATE 02 03 2010 1550 scottc N Printing Once you have completed the Consol Registration Creation process and all of the data is saved that you require you can now print the following documentation e Manifest e Transhipment Details e Forwarding Instruction Copy Consol with House Bills This option will copy the Consol on the screen and the information from its associated house bills The following information will be copied over to the new Consol e Agent e Department e Vessel Code e Prep Collect e Depot Wharf e S Line Co Lo e Origin e Routing via Codes e Destination e Tranship The following consol information will be defaulted Date of Registration today Vessel code TBA All other information in the new Consol will need to be added The following information will be copied from the original house bills to the new Job e Shi
117. o 2034524 Vabdatha Enon Validation Warring Sa yan Location This will direct the user to the Shipper s Invoice screen If an invoice exists then it will be shown If one does not exist then the Shipper s Invoice screen will have blank fields This screen can also be accessed via the Shipper s Invoice link in the Options Main Menu Main Menu Communications Communications Submit EDN Withdraw EDN EDI Errors View EDI History This link executes the mandatory requirements that Customs require and sends the EDN message to Customs If the validation fails then the EDN Submission Validation will be shown with a list of errors that need to be corrected If no errors exist then the EDN will be sent to Customs This link will withdraw the EDN message from Customs and automatically send a message to Customs informing them of this change to the EDN You are not able to submit the same Job No after this action occurs This link directs you to the EDI History screen to view inbound and outbound messages that relate to the EDN Screen The most current message will be highlighted The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages This link directs you to the EDI History screen to view inbound and outbound messages that relate to the EDN Screen The information in this screen shows a list of inbound and outbound messages a
118. ob No 3045570 House Bill AUMELAS3045570 Booking Ref No TEST BOOK REF CAN AAACYMPLY Communication Details Blectronic PRA Status 8 BEING SUBMITTED Submission Date 15 08 2014 bia Container Details Container 222200000000 6 Type ISO Code 22G3 4 20 GENERAL CONTAINER Container Status Full Commodity GENL 4 GENERAL Ctr Net Wght 3 000 Kg Goods Description TEST GOODS DESC Ctr Tare Wght 2230 Kg Transport Type Truck Truck Rego No TST999 Ctr Gross Waht 2233 Kg No of Seal Number s 1 Cargo Volume 4 000 No of Haz Lines 0 No Pts 3 Port Details Vessel Code XINQDO 4 XIN QINGDAO Voy ID 01623 Origin Port AUMEL 4 MELBOURNE Lloyds 9270452 Disch Port A Final Port HKHKG 4 HONG KONG Load Terminal CONWS A DP WORLD PORTS WEST SWANSON Shipping Line ANL 2 AUSTRALIAN NATIONAL LINE Origin Depot A Deliver To A Additional Information Transport Comp VBS Ref Transport ABN VBS Date tta Extn Code TEST EXTN CODE 79 Field Name Description Validation Default PRA Entry Tab Job Number This is Expedient s Internal Reference Mandatory Job Registration Tab Function Providing that containers exist on the Job a pop up Mandatory Job after Job window will be shown Screenshot Below Registration Number This window will also show you a list of containers that a PRA have already been created for that apply to the Job that you entered You can also access this window via the Zoom on the Container field Container Seal Type PRA Container Status TES
119. om the House Bill Registration field in the Export Job Registration Shipper This is the company that is shipping the Mandatory Job cargo This information is retrieved from the Registration Shipper field in the Export Job Registration You can also access the Zoom Function to search from the Client Masterfile Owner ABN CCID Account Business Number for the Shipper Mandatory Customer This information is retrieved from the ABN Masterfile field in the Client Masterfile 38 Field Name Consignee Name Consignee City Cargo Type No Containers Goods Type Mode Transport Confirming Export Type Description The name of the Consignee that the cargo will be delivered too This information is retrieved from the Consignee Name field in the Export Job Registration This is the City of the Consignee that the cargo will be delivered too This information is retrieved from the Consignee City field in the Export Job Registration This is the Type of Cargo on the shipment These consist of the following Cargo Types 1 Bulk 2 Containerised 3 Combination 4 Non Containerised This is the Total number of Containers for the shipment This information is retrieved from the Container fields in the Export Job Registration This is the total number of Pieces for the shipment This information is retrieved from the No Pcs field in the Export Job Registration Type of goods that is been shipped for export Use t
120. on Mandatory Blank the Job Type amp Job Mode selected ETA Dest ETA Dest field from the Air Import Job Screen ETD 1 ETD 1 field from the Air Export Job Screen 26 Eredient Field Name Description Validation Default Dest Port The Dest Port or Orig Port field will be shown Mandatory Blank Orig Port depending on the Job Mode selected Dest Port Dest Port Destn Port from the Sea Air Import Job Screen Orig Port Origin Code Port from the Sea Air Export Job Screen Container Details Group NOTE Once the Job Numbers are retrieved the system still allows you to manually add Job Numbers of any Job Type amp Job Mode Container No This is the Container Number that is attached to the Sea Mandatory Blank Import Export Job in the Container Details Tab This Load Method allows the user to add the Job Numbers Manually Enter in appropriate Notes Mandatory Blank Once the record is posted the notes will then be updated on the specific Note Tab depending on Note Type selected of the Notes screen against the Job Numbers that were entered in the Job Number Details Group 55 characters permitted per line Unlimited number of lines Job Number The Job Number can be auto populated via the Mandatory Blank Transport Details or Container Details Load Methods The Job can also be manually entered if the Manual Entry Load Method is selected The Notes entered will apply against these Job Numbers listed NOTE You can ame
121. on the toolbar from Job Registration Screen e Ensure Parts are Classified and contain weight information 67 Heaxpecient Enter Export Declaration information available from the Shipper s Invoice Screen only required for Commercial Invoice Exporter s Declaration If the Exporter requires you to perform the export document printing function then the Exporter s Declaration information is required in order to print the Commercial Invoice Document Job Number 2712036 Invoice Number 644198 Certificate No 6202111400 Packing List No 6202111400 Pack Date 09 09 2009 1 Consignee s Ref 6202111400 Letter Of Credit No L C NO Date 21 09 2011 mi Buyer Details Name TESTING Exporter Bank Details Name COMMONWEALTH BANK OF AUSTRALIA Address1 150 BEACH ROAD Acct 100621271 USD115601 Address2 37 00 GATEWAY WEST Swift CTBA AU 2 S City SINGAPORE Days WITHIN 0 DAYS Post Code 189720 Country SINGAPORE Notes 1 Notes 2 Notes 3 Notes 4 Notes 5 Insurance Policy No INS933738338 Amount To print the above documents go to the Shipper s Invoice Screen and select options see below 68 Commercial Invoice Data extracted from the Exporter Declaration Screen Exporter ommercial Invoice No Export Agent s Ref TEST ONLY CUSTOMER23456789012345678END11 B 3001909 123 DEMO ADDRESS Bill Of Lading Order Number DEMO SUBURB TESTBK Cres lt r UC Number amp Date Consignee Reference LC933939 01 01 2012 CONREF f pe Buye Suye O igne
122. ormation is determined by the Destination Masterfile Port and the Country Code Masterfile Export Date This is the date that the container will leave Mandatory Job the port of origin This information is Registration retrieved from the ETD field in the Export Job Registration EDN Entry Tab Invoice Information Group Inv Curr CODE This is the Invoice Currency Code Use the Mandatory Zoom Function to search from the Currency Masterfile This is automatically populated if a Shipper s Invoice is created for the Job No entered FOB Curr This is the FOB Currency Code Use the Mandatory Zoom Function to search from the Currency Masterfile This is automatically populated if a Shipper s Invoice is created for the Job No entered Total FOB This is the Total FOB Amount and is Mandatory calculated based on the values entered in the FOB Value field in the Commodity Lines tab EDN Entry Tab Additional Information Group Unique Cons Ref A unique reference of a consignment used Optional Blank for identification purposes in documents and messages exchanged between parties in international trade Field Name Vessel Airline Voyage Flight W House Est Id Branch Id Prescribed Goods Description This is the Vessel Airline of the shipment This is the Voyage and Flight Information The identifier issued by Customs to an approved licensed premise for loading unloading of goods under Customs control until clearan
123. other TLF If you cannot locate a suitable TLF use the Add button to open the Export TLF Masterfile screen and add the details of a new TLF AHECC This is the AHECC code for the Export TLF N A Export TLF Masterfile E UQ This is the Export Unit Quantity for the Tariff N A Export TLF Masterfile Quantity This is the Volume factor for the part Enter a value here Optional Blank Predient Field Name Description Validation Default Factor that will be used to calculate the Customs Quantity when the Part is used in a Shipper Invoice e g the number of litres in a bottle or the number of cans in a pallet Description This column will display the description for the TLF code N A Export TLF selected in the previous column Masterfile Classified This is the user who classified the Part N A Classifying User On This is the date the part was classified N A System Generated Approved This is the user who approved the classifications Optional Blank by On This is the date the classification of the part was N A Today approved b Once you have entered the relevant information click OK to classify the part Use to view any other unclassified parts On OK the screen will automatically refresh to show the next part requiring classification Browse Button You can export the details from the Shipper s Invoice to Excel By right clicking on the column headings in the Browse Window you are able to select which information you would like shown
124. ou wish to create the Shipper s Invoice for Mandatory Defaults from Job Registration Screen Invoice No This is the Supplier s Invoice Number Once this is input then Mandatory Blank the Details Tab appears allowing you to add the supplier invoice lines 1 You can email the Supplier s invoice using the CSV file format To activate this firstly go into the Customer Masterfile and find the customer you want to load the Shipper s Invoice for From the Options Drop down Menu select Client Options This will present you with the following screen SUNCSEST HOLOINGS FL TAS AUTO MAS R DUPLICATE GIL Re IIA MVOKE MASTIFSAE SUPPL ER EVOKE MAGICAL Ensure the Supplier Invoice Masterfile has been ticked This will then allow you to email and load invoices Email the CSV File to shipinv lt yourdomain gt com au To see the CSV file Specification select Help from this screen Once this is loaded you will be able to view the Downloaded invoices by clicking the lookup within this field NOTE The Invoice Number cannot be amended once an EDN has been raised Goods This is the goods that appear on the Shipper s Invoice Job Registration Invoice Date Date of the Shipper s Invoice This will default to today and Optional Today can be updated to the real invoice date E redient Field Name Description Validation Default Packages This is the total number of packages Registration Invoice Type This is the Purchase Term
125. pper e House PPD or CCX client e O S Agent e Department Consignee Job Class Goods Desc 1 Shipping Line Origin Routing via Codes Destination O Bill Prep Coll INCOTERMS Goods Consignee Name and Address Details The following house bill information will be defaulted Number of pieces 1 Date of Registration today Vessel code TBA No of Pieces All other information in the new house bills will need to be added Please update the house bill information as you require House Bills Once users have created the Consol Registration then the View House Bills option allows users to create house bills Eredient View Consol Containers Once users have created jobs with containers against the consol this screen looks up all unique containers across all jobs for that consol for viewing Container No Iso Seal No ASDF 44444444 ASDF88888888 ASDF55555555 ASDFV7777777 450F11111111 ASDF33333333 2260 2260 2260 2260 22G0 SEAL LINE1 2260 2260 2260 ASDF66666666 ASDF 22222222 5 mn View EDNs Button When the below button is selected it will direct the user to the EDN screen If EDNs have been created and attached to the Consol then it will show all the EDNs File View Options GMA Maint Help Y a E 4 b u 3 3 da e Y 5 Add Update Delete Find Browse Previous Next House Bills Print Manifest Print Forw instr Consol Notes Docs ESM Consol Jobsheet If an ESM exists against the Expo
126. pulate their Imports systems e Each time a manifest is sent or received a notification email is sent to the relevant contacts on both sides 129 Eredient EDI Manifest options are available inside the Sea and Air Job Registration screens and the Export Consol screens Export File Creation and Delivery Manifests sent by the Export Agent to the Overseas Import Agent will follow the process below Create Export Consol House Bill Registration Agent Cote has Export EDI Flag Y Consol EDI Flag M Consol EDI Flag Y SOA SO seA Create XML File based on ed or Specification Specification Purpose Purpose ADD MODIFY Email Success to Recipient Email Success to Recipient Create Event against Job s 130 Heaxpecient EDI Manifest Configuration To allow import and export of manifest data Agents and Departments must be mapped to ensure manifest data is captured correctly The set up options are available in the Air Import Forwarding folder and the Sea Import Forwarding folder 4 j Air Import Forwarding 8 Manifest EDI Master Holding House Holding Agent Mapping Import Department Mapping T o 1B NO AGENT MAPPING Details of the Agents Forwarders and Brokers receiving and sending EDI Manifests must be set up in the Agent Mapping screen If you are an Agent use the Agent Mapping screen to set up the Oversea Agents you Adding an
127. pulled from the Parts Masterfile Mandatory Parts Masterfile Weight This is the weight of the part line item Mandatory Blank AHECC This is the AHECC Code of the part Mandatory Parts Masterfile This is the Export TLF for the Part Number This is a no entry Mandatory Parts TLF field This information is drawn from the Parts Masterfile Masterfile Export TLF information If the part does not have an associated Export TLF then this field will display 57 Field Name Description Validation Default TLF ES See below If the Part is unclassified you can still save the invoice Once you have done this you can click on the Classify Button This will allow you to classify the part with the correct TLF Code See Classifying Parts Section in this document for more information Classifying Parts from Shipper Invoice If you have added parts to the Shipper Invoice that have not been classified before then you can a click the toolbar button ClassifY when you have saved the Supplier Invoice Click on Update to complete the classification 1 Y wt e a Add Update Delete find Browse Previous Next Docs Note Parts Attachments Docs O Notes 0 Oient Supplier Part Information Client NCASSAL DEVTEST Client NCASSAL E Consignee Part PARTA 4 I Description UNCLASSIFIED PART q lent Part Tariff Information naa e 2 TLF CU AHECC EUQ Quantity Factor i Description Additional Informatio
128. r for the vessel your container is being loaded on and resubmit the PRA with the Lloyds number ERA0016 Discharge Port not defined Error Location Discharge Port 98 Eredient Causes The discharge port UN Location Code has not been specified in your PRA or is invalid How to Correct Confirm the correct discharge port code your container is being sent to and resubmit the PRA with the correct code ERAO505 Reefer container should have a reefer commodity Error Location Container ISO Code Commodity Code Reefer Details Causes You have provided a reefer ISO or temperature in your PRA but the commodity code indicates its a General container eg No temperature required How to Correct Check the commodity code ISO code you have used is correct for your container type and goods Resubmit the PRA with the correct code ERA0027 Commodity code not defined Error Location Commodity Code Causes The Commodity Code has not been specified in your PRA OR is invalid How to Correct Confirm the correct commodity code for your goods and resubmit the PRA with the correct code ERA0229 HAZARDOUS Commodity code must contain Hazardous details Error Location Commodity Code Hazardous Details Causes You have used a Hazardous commodity code but the hazardous details are missing How to Correct Resubmit the PRA with the hazardous information ERA0233 HAZARDOUS Commodity code must not contain General details Error Location Commod
129. ranged for the stuffing of the container Name and Address of the physical location where the goods were stuffed into the container Job Shipper field in Export Sea Job Shipping Line field in Export Sea Job Rec Terminal LCL Depot field in Export Sea Job 35 Importer of Record Ship To Party Consignee Consignee Number Commodity HTS Number Country of Origin Party causing the goods to enter the U S ISF Importer The IRN Importer of Record Number is the Internal Revenue Service IRS Number Employer ID Number EIN or Social Security Number SSN Name and Address of the last known entity to whom the goods are sold or agreed to be sold Name and Address of the first deliver to party scheduled to physically receive the goods after the goods have been released from Customs Custody Name and Address of the individual or company whose account the merchandise is shipped The IRN Importer of Record Number is the Internal Revenue Service IRS Number Employer ID Number EIN or Social Security Number SSN AHECC Code from the EDN screen Must provide to the 6 digit level Country of manufacturer production or growth of the cargo 36 Eredient Consignee Group B L Tab Consignee Group B L Group AHECC Codes from the EDN Origin Port Code in Export Sea Job Export CMR Functions EDNs Export Declaration Number EDN can be created from the Job Registration Screen via the
130. re implemented by the terminals the general codes are recommended REEF for reefer containers with a temp GENL for all general containers and reefer containers without a temp and HAZ for Hazardous materials including alcoholic spirits Q WHAT DOES THE MESSAGE DANGEROUS CLASS NOT ON FILE USE CTRL Z TO ZOOM VALID LIST OR CONTINUE IF VALID A This error message means that the DG Class that has been entered does not exist in the Zoom file You will need to correct the DG Class before you continue on entering in the remaining details on the Hazardous Details Tab Q HOW DOES THE LOAD TERMINAL CODE GET AUTO POPULATED A If the Job Class FCL and the Rec Terminal LCL Depot field is populated on the Export Sea Job then the Cust Code entered is looked up in the Customer Masterfile Terminal Tab 1 Stop Terminal Code field The code in the 1 Stop Terminal Code field is then retrieved and auto populated in the Load Terminal field when the PRA is created If no code exists in the 1 Stop Terminal Code field then the Load Terminal field in the PRA will be blank If the Rec Terminal LCL Depot field is not populated then the Cust Code in the LCL Depot Terminal field in the Consol That the Export Job is attached too is retrieved This code is then looked up in the Customer Masterfile Terminal 1 Stop Terminal Code field The code in the 1 Stop Terminal field is then retrieved and auto populated in the Load Terminal field when the PRA is c
131. reated If no code exists in the 1 Stop Terminal Code field then the Load Terminal field in the PRA will be blank Q HOW DOES THE GOODS DESCRIPTION GET AUTO POPULATED A The data in the Goods Description field of the PRA is retrieved from the Export Sea Job Goods Tab Goods Field If multiple containers are attached to the Export Sea Job then the same Goods Description will be retrieved from the Export Sea Job and not from the previous PRA If there are multiple lines in the Goods Tab then the first line is only retrieved PRA Rejection Messages ERA0012 Lloyds number not defined Error Location Loading Terminal Causes Your PRA has been submitted to the incorrect loading terminal How to Check the vessel schedule in 1 Stop Gateway or with the shipping line Confirm that you Correct have selected the correct terminal for this vessel If not correct the Loading Terminal Code and resubmit ERA0014 Voyage number not defined Error Location Loading Terminal Causes Your PRA has been submitted to the incorrect loading terminal How to Check the vessel schedule in the 1 Stop Gateway or with the shipping line Check that Correct you have selected the correct terminal for this vessel If not correct the Loading Terminal Code and resubmit ERA0017 Vessel not calling at discharge port Error Location Discharge Port Vessel Schedule Causes The discharge port you have selected is not listed as a valid discharge port for the vessel yo
132. reen is available from the Sundry Module and allows the user to update a Single Note Type against multiple Job Numbers in one action Please see below screenshot for your reference Fla View Options GMA Mara Hdp a Add Upcete Delete Find Dereme Previnus feet Fost Jot Note Multple Job Mones Cresson doh Wote Deaan Mete Type isb Nois Posted Mo Dac No s dos Type Ses Porra Dets Crested Date 09 24 2013 Jos Made Emert Pones By Laed Method for Jeb Mumbers toed by Treniport Deca Lood ty Comarer Decana Manvel Entry Feragat Detats Wemel HOBIZE HS BRET Verage ID 146 Orig Pot MUBHE BRISBANE Motos Note THE NOTES POR SEA EOPORT ous Jeb hunter Cert Code Cert Nane Sa AM BEL DEVTEST Chert AALESHI 04535 MUELA DEVTEST Ciera NCASSAL wasn Noasa CEVTEST Chert NECASSAL 6010422 PCO DEVTEST Cient NESCO Pam WOASEAL DE TEST Cie NCASSAL 6010423 MIA DEVTEST Chert NCASSAL 24 Field Name Description eEredient Validation Default Job Note Details Group Note Type Job Type Job Mode Posted Posted Date Posted By Created Date Select Note Type Accounting Delivery Job Miscellaneous Forwarding Notification WIP Check In Out When Posted the notes will then show on the specific tab in the Notes a A A AA CorwellJob haceis Delivery Miscetinenes Formado Aatfication WIF heck jo oom e Tree Dre nor Update Sah ta NOTE The Note Type defaults to Job Note
133. rt Consol and the Consol is amended then the following message is shown WARNING An ESM Entry exists for this Consol Please ensure it is also updated Creating a Job When it is time for you to create a forwarding shipment you can either enter this screen via the Consol Screen via the View House Bill Details button see above providing you have a consol selected or from the Main Menu select Export Sea Forwarding Job Registration F Add By clicking the See below button or typing A will place the cursor in the input screen in Add Mode File View Charger Notficetons Optors GMA Meit teip Jon Details Goods Container Deis s 0 Mat end Numbers Shipper Censignee Details Various Ieformation Bilal lading EDI References Job Satata Job Status Cargo Status Doce 0 Jeb Nates 0 Job Informan supper TA Job Mo bin Code House PPD G Consol No tran Code 2 House CCX a Oste Reg 27 01 3035 u Fob a 0 5 Agent a Department FES MB Prep Cobect Deeper Ref Master ES Cenpgree a Mouse Be INCO a Goods Cenc 1 Es Job Cas Srippirg amp Port information Date and Weight Srporg Lre a Macs Start Oste m ETO au Ship Line Fist Cut OF Date ETA w Origin kt So Actual Watt uo Via Port Voume Cui Metres Oestr Porr MANS O mo Figs MANS vert MA a L Actual Verus Calculated 20 Container Actunl Versos Calculated 49 Container oyage 10 Rac TermnalLO Depot q Docs Received 27 0005 Mi NOTE Specific Job fields will appear
134. rying to cancel an ACCEPTED PRA check if it has already been cancelled and if so no action is required ERA0043 TOO LATE CONTAINER ALREADY AMENDED BY TERMINAL STAFF Error Location Container Number Causes Amendment to your PRA has been completed by terminal manually How to Correct No Corrections can be done at this point Contact the terminal to confirm that the details of your PRA are correct in their system ERA0057 Terminal not defined Error Location Loading Terminal Causes The terminal code you have entered is invalid How to Correct See FAQ on our website and select a code from the list of terminals which accept PRAs ERAOO71 Weight outside limits HAZ Qty OUT OF RANGE FOR THIS UN CLASS Error Location Container Details Weight Causes The weight of your container exceeds the max weight for the terminal you have selected There is a discrepancy in the weights The sum should be Container Tare Weight Net Cargo Weight Container Gross weight How to Correct Contact the terminal or the 1 Stop Helpdesk to check the weight restrictions For HAZARDOUS Cargo the Container gross weight should exceed the Cargo Weight by 2 tonnes 2000kg 92 Eredient ERA0090 Port of Loading is Invalid for this Lloyds Voyage Combination Error Vessel details Location Causes The loading terminal you have specified may not have the vessel voyage combination you have selected in their schedule OR there may be leading
135. s Q HAVE WITHDRAWN MY EDN ESM AND NOW WHEN RE SEND IT I RECEIVE AN ERROR WHAT DO DO A Once you have Withdrawn and EDN ESM in the ICS system you are unable to use the Job Number for EDNs and Consol Number for ESMs again The solution here for EDNs is to NULLIFY to Consol option U in the Export Job Registration screen This will remove it from the Consol allowing you to register a new Export Job which will result in a new Job Number The solution here for ESMs is to create a new Consol In each Job Registration attached to the old Consol use the U option to change the Consol Number to the newly created Consol 78 Eredient Creating PRA s AU Only Once users have completed the Job Registration Creation process and all of the data is saved that you require users can CREATE amp SUBMIT an ELECTRONIC PRE RECEIVAL ADVICE PRA to the relevant Depot via 1 Stop The Export Receival Advice is a detailed paper based description of a container prepared by an exporter forwarder packer or trucking company To date the paper ERA has had to accompany the container when it is presented at the gate of a terminal for Export Receival Through 1 Stop Patrick and DP World Terminals are equipped to receive an electronic ERA known as PRA Pre Receival Advice using the UN EDIFACT style IFTERA message Only one Container is permitted on each IFTERA message PRA Entry Container Details Hazardous Details Seal Details Job Details J
136. s Address 2 Shipper Consignee first line of Address Optional Cust MF Export Consignees Shipper Consignee Location Mandator Cust MF Export Consignees Country Shipper Consignee Country Mandatory Cust MF Export Consignees Shipper Consignee State Optional Cust MF Export Consignees Shipper Consignee Zip or PostCode Optional Cust MF Export Consignees Contact Details Shipper s Main Contact Number Conditional Cust MF Mandatory if the Contact Type is selected Action Button Copy Address If changes are made directly in the Details to B L Consignee Group on the Shipper Consignee Tab selecting this button will then apply them to the Consignee Details Group in the B L Tab Various Information Tab Free Domicile Free Domicile is still a widely used Optional pricing term to describe when the shipper pays all the applicable duties and all the transportation and other charges until 16 Eredient Field Name Description Validation Default delivered to the buyer s premises The term is being replaced by Inco term DDP Delivered Duty Paid named point of destination Drawback Is the Drawback Required Optional Declared Val This is the Value that Customs will use to Optional define the value of duty paid if applicable This is printed on the Sea WayBill and Bill of Lading Phyto No This is the number on the Phytosanitary Optional Certificate Field 1 This is available to store information rel
137. s INCOTERMS Use the Al to search Mandator Blank from the INCOTERMS Masterfile An option to print the Incoterms on the Bill of Lading and Sea Waybill is provided if this field is populated Currency This is the currency as it appears on the Shipper s Invoice Mandatory Blank if not AUD Exchange This is the exchange rate used at the time of the Shipper s Mandatory Blank Rate Invoice received if not AUD Freight These are the charges relating to the Shipper s Invoice Mandatory Blank Insurance if not Origin AUD Destination Invoice Information No Inv This counts the number of Invoice lines either entered in the N A Actual Lines Details Tab manually or from the CSV TXT File you have number of loaded via the Load File button This is a no entry field and for lines display purposes only Inv Amount Enter the Total Invoice Dollar Amount This must equal the Mandatory Blank Entered Amount to balance the Supplier s Invoice Entered This totals the dollar amount entered in the Details Tab This N A Actual Amount must equal the Inv Amount This is a no entry field and for amounts display purposes only If these are not equal you will receive entered the below message You can still save the Supplier s Invoice LL SYSTEM PROMPT 1 2 WARNING INVOICE TOTAL ERROR K Invoice total and sum of line amounts entered are not equal Do you wish to save invoice anyway Y N Yes No Invoice Qty Enter the Total Invoice Qty o
138. s Group It will change the indicator in the Posted Field from No to Yes The record will still exist in this screen as a view only The user can view the Entry added via the View Add Events window in the Export Job screen NOTE You cannot UPDATE or DELETE a Posted Entry OK Button When the OK button is selected you have the option to Post the entry each time the record is Saved The following message will be shown Do you wish to post this job event now If YES then the record will be Posted and the Posted field will show YES along with the Posted Date Posted Time and Posted By fields being populated If NO then the record will be Saved but NOT Posted and the Posted field will show NO Sub House Bills Expedient allows for Sub House Bills to be entered and printed The normal process of adding a job is required with some variations In the Description of Goods field type in As per Sub Houses Once you have saved the job select Options Sub House Bills This will display the Sub House Bill Details Screen see below l Y Sub House BH Detals Consignee Details Job No 3000913 Subo Nett Wont os Container No CONL32922636 1 Enter Actual Venegirt Fier EW Document rts form 30 Heaxpecient Field Name Description Validation Default Job Number This is Expedient s internal reference Mandatory Job Registration Actual This is the actual weight of the sub house bill Mandatory
139. s the Export TLF that you wish to associate with this Mandatory Blank part Use the A to select a TLF from the Export TLF Masterfile All other fields in this section are populated from the selected TLF Masterfile The following fields will be populated with the information from the Export TLF Masterfile AHECC E UQ Description TLF Approved Date Valid Export Quantity This is the Volume Factor for the part Enter a value here Optional Blank Factor that will be used to calculate the Customs Quantity when the Part is used in a Shipper Invoice e g the number of litres in a bottle or the number of cans in a pallet Classified This is the user who classified this part for Export Thisisa N A System no entry field and used for display purposes Generated On This is the date the part was classified N A System Generated On This is the date the user approved this part N A Today Field Name Description Validation Default EXPORTS CMR Frequently Asked Questions AU only Q OUR EMAIL IS NOT WORKING HOW CAN WE APPLY FOR EDN ESM A Expedient communicates to and from Customs via email Two options are available depending on the situation 1 If you are unable to send receive email and you are still have access to the Internet you can use the Customs Interactive web site To use this web site you will require a Microsoft XP 2000 NT PC Microsoft Java Virtual Machine installed and an Exported and Registered PKI Certificate 2 If you are unable to sen
140. sion History screen to view the original text of the EDI message If there are any missing information in the EDI Manifest file a message will be sent to the Internal Export Responsible Contacts listing the missing details MANUAL SENDING Select the option Send EDI Manifest from the Options menu in the SEA Export and AIR Export Consol screens This option is only available where the EDI Manifest module is active and the Agent is mapped in the Agent Mapping screen Any missing information will be listed in a pop up message Provide all the missing information to send the EDI message 135
141. submit the PRA If the container is full change the commodity code accordingly and resubmit the PRA HAZARDOUS Commodity code must not contain Reefer details Reefer details Commodity Code You have used a Hazardous only commodity code and you have supplied reefer details If your goods are temperature controlled hazardous items you will need to change the commodity code to HAZD which allows a temperature to be provided and resubmit the PRA If your goods are NOT Hazardous change the commodity code accordingly and resubmit the PRA HAZARDOUS Commodity code must not contain HazReefer details Reefer details Commodity Code You have used a Hazardous only commodity code and you have supplied reefer details If your goods are temperature controlled hazardous items you will need to change the 108 Correct ERA0074 Error Location Causes How to Correct ERA0214 Error Location Causes How to Correct ERAO215 Error Location Causes How to Correct ERA0231 E redient commodity code to HAZD which allows a temperature to be provided and resubmit the PRA If your goods are NOT Hazardous change the commodity code accordingly and resubmit the PRA Hazard not defined Hazardous details The UNDG Number you have supplied is invalid or unknown Check the UNDG number on the UN Dangerous Goods List to ensure the details are correct If not correct your PRA and resubmit If they are 1
142. t automatically Select from the pull down menu on Send Export EDI is Yes This is the number of days after ETD the EDI Manifest will Conditional be sent on Export File Trigger is ETD Import EDI 132 Field Name Contacts to receive alerts regarding the EDI Import Manifests Successful Erro rs Contact Type Contact Name Email Address Description This table lists the contacts at the Overseas Agent and internally to receive email notifications when new or updated Import Manifests have been received and if there are any errors processing the data There must be at least one contact at the Overseas Agent and at least one internal User to receive email notifications Select the appropriate contact type from the pull down menu Use the Q to find active personnel at the Overseas Agent If you have selected Internal as the Contact Type the Q will provide a list of active Users This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the Personnel in the Customer Masterfile or the User Masterfile for internal Users WEN kha ley a Active Personnel Ac tive Users Mandatory Mandatory Default O S Agent Export EDI Email Addresses to receive the EDI Export Manifest File Contact Type Contact Name Email Address Contacts to receive EDI Export Manifest errors Contact Type Contact Name Email Address
143. t yourdomain gt com au To see the CSV file Specification select Help from this screen Once this is loaded you will be able to view the Downloaded invoices by clicking the lookup within the Invoice number field The format for the CSV is Column Format Mandatory Opti onal Conditional Client Code char 10 Mandatory Invoice No char 10 Mandatory Part No char 28 Mandatory Part Description char 35 Mandatory Quantity decimal 12 2 Mandatory Unit Price decimal 12 2 Conditional Mandatory if Line Price not provided Line Price decimal 12 2 Conditional Mandatory if Unit Price not provided Order No Char 20 Optional Currency Char 3 Mandatory Cntry of Char 2 Mandatory Manufacture Weight Decimal 12 2 Mandatory Copy Shippers Invoice This option allows the details of the Shippers Invoice in the screen to be copied to a designated job number as long as the client is the same Access the Copy Shippers Invoice function from the Options menu in the Shippers Invoice screen Printing Export Documents Expedient allows users to print the following Export Documents from the Shipper s Invoice Screen e Shipper s Invoice e Packing List e Certificate of Origin To print the above documents the following is required e Create Export Job e Add Bill of Lading Information to the job available on the toolbar from Job Registration Screen e Add Shipper s Invoice available
144. tainer Details Weight Causes The values you have entered in the Tare and Cargo gross do not equal the gross container weight How to Correct Correct the values so that the Tare Weight and Cargo Gross Weight equal the Container Gross Weight ERA0146 Commodity MT must not have a CAN Error Location Customs Export Ref Causes Empty containers do not require a Customs Export Declaration number How to Correct Remove the number and resubmit the PRA ERA0209 Commodity MT must have EMPTY container status Error Location Container Details Commodity Code Causes The commodity code you have entered conflicts with the Empty Full Status of the container you have entered How to Correct If the container is empty the commodity code must be changed to MT If the container is Full please select a different commodity code PBLOOO1 Could not find matching Booking List SL Lloyds Voyage Error Shipping Line Booking number Location Causes Shipping Line has not submitted your booking details to 1 Stop How to Check your booking details and match up with your PRA If there are any discrepancies Correct correct them and resubmit the PRA Failing that contact the shipping line that issued the booking to verify the booking details PBLOOO2 Matching Booking Reference not found Booking number Eg ABC123456 does not exist for Shipping line Eg HSD Illegal HSD booking number provided Error Location Shipping Line Booking n
145. the Parts in the Parts Masterfile RESET TLF FOR ALL LINES This option will reset all the Shipper Invoice lines to match the information from the Export Parts Masterfile This option is useful where the Shipper has been changed in the Job and all parts information must be updated for the new Shipper RESET TLF FOR UNCLASSIFIED PARTS This option will set the Export TLF in the lines with unclassified parts to match the Export Parts Masterfile This is useful where a Part is classified directly either manually or by Parts File upload in the Parts Masterfile screen Load File Feature You are able to load a CSV file or a text file from your desktop directly into the Shipper Invoice screen as long as the data conforms to the required format documented below To use this feature Add the Shipper Invoice and then enter the job no Once you are in the Invoice No field you can click on the Load File button that appears on the lower area of the screen You can then browse to the required file CSV or TXT and click on the Open button The file will then be read into the screen line by line If the program detects an error you will get a message explaining the problem If errors are detected you will probably want to cancel the invoice you are adding fix the errors in the file and then start the load process again The file format must be A comma separated values csv file easily created in Microsoft Excel OR a pipe delimited text txt
146. the Vessels Mandatory Blank Masterfile If the Vessels Masterfile is integrated into 1 Stop the Vessels Masterfile will store the Departure Date and Port information Performing a zoom will display a screen as per below each vessel will display each Departure Port from Australia LL mono Sea ed A e Code Ship Name Voyage iD Lloyds No Port Code Port ETO AMUMNAN ANLWANGARATTIA 032N 9334167 AUMEL 11 04 11 ANIMAN ANE WANGARATIA 032N 93167 AUSYD 07 09 11 ANUMAM ANL WANGARATTA 032 9334167 ALAN This is the Customs Authority Number and is updated on a N A successful response from Customs for the ESM NOTE This information is also shown on the ESM screen This is the Voyage of the Vessel Code as entered above Optional Vessels Masterfile Field Name Job Class Customs Response LCL Depot Terminal S Line Co Lo Prep Collect Origin Charges Description This is the Class of the Job Select from the following options FCL Full Container Load generally but not always indicating that goods in the container are from one seller who packed the container going to one buyer who will unpack the container LCL FAK Less than Container Load a small amount of cargo insufficient to on its own be economically shipped as FCL It will be combined with other LCL cargo from other shippers going to the same destination port into an FAK FCL BREAKBULK Non containerized cargo BULK CARGO Larger Non containerized cargo FCX
147. to Customs This is the Export Declaration Number and is updated based on a successful response from Customs This is also updated in the EDN field in the Export Job Registration EDN Status Current Status of the EDN that is attached to the Job No Submitted By User ID who originally submitted the EDN to Customs Submit ESM This executes the mandatory requirements that Customs require and sends the EDN message to Customs If the validation fails then the ESM Submission Validation will be shown with a list of errors that need to be corrected If no errors exist then the ESM will be sent to Customs On response from Customs an email will also be sent to the user who created the ESM outlining the ESM details and status EDI History This Button directs you to the EDI History screen to view inbound and outbound messages that relate to the ESM Screen The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages 51 Field Name Description Validation Default Validate ESM This button will validate Customs Mandatory Requirements It will not submit the ESM to Customs Depending on the result a validation window will appear which outlines the errors and warnings that have been found on the ESM This screen can also be accessed via the Validate EDN link in the Tools Main Menu The OK Button will be enabled if the validation is successful The Ca
148. tted Cancel PRA s that should not be on the list Correct ALWAYS wait for an ACCEPTED response for the cancelled PRA before submitting another PRA Submitting a PRA with the incorrect container number OR booking number will cause this rejection also so please check this PBL0013 Discharge Port does not match Booking Discharge or Final Discharge Port Error Location Shipping Line Booking number Causes Shipping Line Booking shows a different discharge final destination port to what you have entered in your PRA How to Correct Check your booking details and match up with your PRA If there are any discrepancies correct them and resubmit the PRA PBL0014 Rejection Could not match PRA to a Booking in the Booking List 95 Eredient Error Location Shipping Line Booking number Causes Shipping Line has not submitted your booking details to 1 Stop How to Correct Contact the Shipping Line you have the booking with and prompt them to send the booking details to 1 Stop PBLOO11 Discharge Port does not match Error Location Discharge Port Causes The discharge port you have entered on your PRA does not match the discharge port on the Shipping Line s booking How to Correct Contact the Shipping Line to confirm the correct discharge port for your booking Correct it accordingly and resubmit the PRA PBLOOO3 Booking number does not match Line Operator Error Location Shipping Line Booking Ref Causes The booking number you hav
149. u have entered a flash point value that is not within the valid range 99 9 AND 99 0 Degrees Celcius How to Correct Confirm the correct value correct and resubmit the PRA ERA0102 Discharge port cannot be the same as Load Port Error Location Discharge Port Load Port Causes You have entered the same UN Location Code for the Load Port and Discharge Port How to Correct Confirm where your container is being loaded and discharged and resubmit the PRA accordingly ERA0073 Empty container has commodity code Error Location Commodity Code Container full empty status Causes You have indicated that the container is Empty in the container status section but you have used a commodity code for general or refrigerated cargo How to Correct If the container is empty change the commodity code to MT or MTHZ and resubmit the PRA If the container is full change the full empty status accordingly ERA0119 Commodity code must be set to MT or MTHZ when Container Status is EMPTY Error Location Commodity Code Container full empty status Causes You have indicated that the container is Empty in the container status section but you have used a commodity code for general or refrigerated cargo How to Correct If the container is empty change the commodity code to MT or MTHZ and resubmit the PRA If the container is full change the full empty status accordingly ERA0224 GENERAL Commodity code must not contain Empty details 104
150. u have selected How to Check the vessel schedule in the 1 Stop Gateway Check that you have selected the Correct correct terminal for this vessel If not correct the Loading Terminal Code and resubmit ERA0019 Rejection Message ISO size type not defined Error Location Container Details ISO Code Causes The container ISO Code is missing from the PRA or is invalid How to Correct Check the ISO code on the container and re submit the PRA with the correct code ERA0018 ISO size type not supplied Error Location Container Details ISO Code Causes The container ISO Code is missing from the PRA or is invalid How to Correct Check the ISO code on the container and re submit the PRA with the correct code 89 ERA0021 Operator not defined Error Location Shipping Line Causes The line operator code you have entered is invalid How to Correct Check the vessel schedule for the correct code for your Shipping Line Amend the PRA to show the correct details and resubmit ERA0022 Operator not shipping on vessel voyage Error Shipping Line Location Causes The Shipping Line you have selected is not listed as an operator for the vessel you have selected OR the code you have used for your Shipping Line is incorrect How to Contact the Shipping Line you have the booking with and let them know that they are not Correct listed as a line operator on this vessel voyage They will contact the terminal to have themselves added to this list To c
151. umber Causes Shipping Line has not submitted your booking details to 1 Stop How to Check your booking details and match up with your PRA to ensure you have entered the Correct booking number correctly If there are any discrepancies correct them and resubmit the PRA 94 Eredient If your booking details are correct you will need to contact your Shipping Line and advise that 1 Stop does not have the booking details ERA0910 Matching Booking Reference not found Booking number Eg ABC123456 does not exist for Shipping line Eg HSD Illegal HSD booking number provided Error Location Shipping Line Booking number Causes Shipping Line has not submitted your booking details to 1 Stop How to Check your booking details and match up with your PRA to ensure you have entered the Correct booking number correctly If there are any discrepancies correct them and resubmit the PRA If your booking details are correct you will need to contact your Shipping Line and advise that 1 Stop does not have the booking details PBLOOO4 Booking Found all container slots are FULL Error Shipping Line Booking number Location Causes The number of PRAs submitted exceeds the number of containers on the Shipping Line Booking Some shipping lines count the number of PRAs against their booking lists so if you submit more containers than were originally booked through the shipping line this error will occur How to Check the number of PRA s submi
152. ustoms Response for the ESM Once this field is updated the ESM CRN field in the EDN screen is also updated against the related Job No ESM Status Current status of the ESM These consist of the following ESM statuses 1 Creation 2 Replacement 3 Delete Lines 4 Replace Header 5 Withdrawal 6 Interactive Change 49 Field Name EDI Status Customs Response ESM Created Date User ID Master Bill Dest Ctry Total Pieces Total Containers Empty Container Mode Transport ETD Consolidation Slot No Jobs sent to Customs Description Current status of the EDI These consist of the following EDI Statuses Not Submitted Being Submitted Failed In Progress Submitted OK with Warnings Customs Response This is updated based on a response from Customs to the ESM message This is the date that the original ESM was created This field is system generated and is only enabled in FIND Mode User ID who originally submitted the ESM to Customs Any future changes to the ESM can be viewed in the EDI History screen This field is system generated and is only enabled in FIND Mode ESM Entry Tab ESM Details Group Master Bill for shipment This information is retrieved from the Ocean Bill Sea Freight or Master Bill Air Freight field in the Export Consol Registration Country Code of the destination Port This information is determined by the Destination Port and the Country Code Masterfile Total
153. want to receive import EDI manifests from and send export EDI Manifests to Overseas Agent 2 EDI Manifest Agent Mapping EXPEDIENT DEVTEST 4 eS E X a E lt gt Add Update Delete Find Browse Previous Next Details Import EDI Export EDI What is the reason for mapping this agent Receiving Import and or sending Export EDI Manifests from an O S Agent y Lz Agent Information O S Agent Code 102KWP Q 102KW PTY LTD O S Agent Ref 102KWP eS a EEEE For Export this is the recipient reference within the EDI file sent to the 0 5 Agent Import Manifest Information Do we receive Import EDI files from them Yes File Source EDI Enterprise Cargowise Advise the 0 5 Agent to send the EDI to email address CONTACT GMA Export Manifest Information Do we send Export EDI files to them Yes Sender Ref 102KWP prioridad ii Export File Trigger ETD plus 1 Days 1of 9 OVR 131 Field Name Description Validation Default What is the Select the appropriate reason for mapping the agent from Mandatory reason for the pull down menu Receiving Import and or sending mapping this Export EDI Manifests from an O S Agent agent O S Agent Code Mandatory This is your customer code for the agent Use the Q to zoom on active Overseas Agents O S Agent Ref This is reference code for the agent In Manifests imported Mandatory Default to from the Agent this is the code they use to identify match O S
154. y Optional Optional Optional Optional Optional Optional Consol Registration Consol Registration Consol Registration Consol Registration Consol Registration Consol Registration First port from Vessels Masterfile Vessel Masterfile Vessel Masterfile Vessel Masterfile Consol Haxpecient Field Name Description Validation Default Registration Actual Wght This is the actual weight of the cargo Optional Blank followed by the weight unit Volume This is the volume of the shipment followed Optional Blank by the volume unit No Pkgs The number of pieces within the shipment Mandatory Blank Actual Versus This is the number of 20 foot containers Optional Calculated 20 Versus the count of 20 foot containers that Container exist on the Job This will appear red if this doesn t match the entered No 20 Foot Containers Actual Versus This is the number of 40 foot containers Optional Calculated 40 Versus the count of 40 foot containers that Container exist on the Job This will appear red if this doesn t match the entered No 20 Foot Containers Docs Received This is the date and time the Documents Optional Today Current have been received Time EDI Date This is the date time the EDI Manifest was Optional Blank sent Sent This determines whether the EDI Manifest Optional Blank has been sent Goods Tab Please Note The Bill of lading Prints use the data for LCL and FCL differently Se
155. you have the facility to reset the status of the PRA You can do this in options and to reset The status will then go to Failed View Errors at which time you can then resend your PRA Note Reason for no return message include but not limited to 1 Email problems 2 Outage or high volume processing at 1 STOP 3 Terminal EDI issues 4 Sending to a non PRA terminal e g PATRICK MARITIME WHARF In which case resetting and resending messages may not help to get a response Most of these cases will require you to grin and bear it as unless there is a declared outage no paper ERA s will be accepted Q VOYAGE NUMBER NOT DEFINED A Usually just a case of not using the outward voyage id Find the correct ID to use through your sources first but if you are unable to get an answer call the Expedient helpdesk you will need to advise the port of discharge e g Melbourne and the Lloyds number or 1 STOP Helpdesk Q TOO LATE CONTAINER GSTU2675293 ALREADY AMENDED BY TERMINAL STAFF A Once the terminal staff alters a PRA on the system no more PRA updates are permitted You must call the Terminal if you have any problems Q WEIGHT EXCEEDS CONTAINER MAXIMUM A The Cargo Gross weight is too high for the specified container Please confirm the figures and adjust if incorrect Q VOYAGE 999 LLOYDS 9999999 AT PATRICK EAST SWANSON DOCK NOT IN A Most common reason for this error is that the vessel isn t calling at the specified dock In the
156. you want to setup Mandatory Default a new template enter the name of the new template in the field below and save Use Pelete to remove unwanted templates You can then browse to the required CSV file and click on the button The file will then be read into the screen line by line If the program detects an error you will get a message explaining the problem however no further lines of the file will be processed after this error i e there are 10 invoice lines in the file but the system detects a problem on line 5 only the first 4 lines will be loaded If errors are detected you will probably want to cancel the invoice you are adding fix the errors in the file and then start the load process again View Details The Import Log will display a summary of the details loaded Use to see more in depth information RULES The Country if provided must be in two digit ISO format i e CN for China PREFERENCE and PREFERENCE RULE if provided must be the same codes as used by Australian Customs e The file must contain one invoice line per file line e Quantity and Amount fields must contain only numbers or decimal point no dollar signs e Each Invoice line must be in the same currency e Case is not important the system will convert all values to Upper Case 66 QExredient Emailing Shipper Invoices You can email the Shipper invoice and upload into Expedient using a standard CSV file format Email the CSV File to shipinv l

Expedient User Manual – Export Sea Forwarding

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Expedient User Manual &ndash; Export Sea Forwarding

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Expedient User Manual – Export Sea Forwarding