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1. NICSI will not be responsible for any delay on the part of the vendor in obtaining the terms and conditions of the tender notice or submission of the online bids The bids submitted by telex telegram fax E mail manually etc shall not be considered No correspondence will be entertained on this matter Page 6 of 46 5 2 8 5 2 9 5 2 10 5 2 11 5 2 12 5 2 13 5 2 14 5 2 15 5 2 16 5 2 17 5 2 18 The rates are to be quoted in strict compliance to the financial bid otherwise the bid is liable to be rejected Percentage of taxes etc if any to be claimed shall be indicated in the Price bid otherwise it will be presumed that rates are inclusive of all taxes and no plea would be accepted in this regard after opening of the tenders The basic prices in Indian rupees should be quoted separately for each set of items given in Annexure D Financial Bid Performa inclusive of all accessories like Power Cables as per Indian environment Driver Software related accessories Documentations of sub assemblies of quoted item and Operating Manuals of the system Packing Forwarding Freight Insurance Installation charges at sites and Warranty etc Certificates for Exemption of Octroi charges entry tax shall be furnished by NICSI users It shall be the exclusive responsibility of the vendor to collect these Forms Documents from the NICSI users In the absence of exemption certificates from NICSI users towards octroi ent
2. 47 32 GB Pen Drive 48 250GB USB Pocket Drive 49 500GB USB Pocket Drive 50 1TB USB Drive 51 Single user Latest version antivirus software for windows platform with free upgrade of viruses definition amp engine files capable to remove all existing viruses adware spyware amp Trojan horses The software should also be capable to remove amp proactively prevent system from all new viruses spyware adware amp Trojan horses 52 Data Backup and Recovery Software Single Client license with following Specifications gt Support All flavors of Windows x86 64 bit Supports backup in a bootable hidden partition which could be password protected Supports Continuous Data Protection CDP Supports Live backup for all Applications settings System state open files hidden files system files including all attributes dates access rights etc for the following file systems FAT16 32 NTFS Ext2 Ext3 ReiserFS Linux SWAP Supports Full Incremental Differential backup Files Folders Drives which can be scheduled or event based Supports deletion of file folder drive securely which cannot be recovered by any means Supports recovery with Bootable media gt Capable of searching data in archive Supports backup encryption level AES 256 Support recovery even on Bare Metal Supports mounting of backup archives for individual file recovery or explorin
3. be treated as a Separate Tender for the purpose of evaluation processing and ordering The bidder can quote for any number of configurations of Desktops workstations Mini Notebook amp Thin Clients from Annexure to VI on submission of respective EMDs for particular segment as mentioned in Clause 5 2 3 However bidder must quote for the relevant optional items mentioned in annexure VII for respective quoted configuration failing which their bid may be rejected for that configuration 4 2 Bidder should be an ISO 9001 2008 certified Company The bidder should enclose a copy of quality certificate from a globally recognized institution for their manufacturing assembly system integration facilities anywhere located in INDIA or abroad 4 3 The bidder s annual sales turnover from sale of computer systems should be at least Rs 100 crores Rupees hundred crores during the each fiscal year i e 2007 08 2008 09 amp 2009 10 The turnover refers to a company and not the composite turnover of its subsidiaries sister concerns etc Bidders must submit copy of audited balance sheet as proof of turnover highlighting the turnover part 4 4 The bidder must have country wide infrastructure support in the form of direct service centres or franchises or OEM service centers in at least 22 states UTs including three north eastern states The bidders must submit details of their infrastructure with reference to locations along with contact details and t
4. due date of delivery installation At the destination site the Cartons will be opened only in the presence of user official and bidder s representative The intact position of the Seal for not being tampered with shall form the basis of certifying the receipt in good condition During installation at site if any item is found to be defective or broken the same will be replaced with new one by the bidders at their own cost and risk within four weeks If the items are not installed at site within the stipulated time after delivery due to the non responsiveness of the vendor a penalty at the rate of 0 2 zero point two percent of purchase order value per day subject to a maximum of 30 days will be imposed on delayed installed items Thereafter NICSI holds the option to complete the installation work through alternate sources at the risk and cost of the defaulting vendor A sticker mentioning the service support call centre number of the vendor should be pasted on each supplied item An installation certificate as per format given in Annexure F must be obtained from user or NIC NICSI project coordinator as then case may be For Site Not Ready SNR cases vendor requires to submit SNR certificate as per annexure G signed by NIC NICSI Coordinator of the project User Department However regarding readiness of site the decision of the User Department NIC NICSI Project Coordinator will be final No penalty will be imposed for SNR cases however
5. framed there under from time to time shall apply to such arbitration Venue of arbitration shall be New Delhi The arbitrators or arbitrators appointed under this Article shall have the power to extend the time to make the award with the consent of parties Pending reference to arbitration the parties shall make all endeavors to complete the work in all respect Disputes if any will finally be settled in the arbitration Upon every or any such references to the arbitration as provided herein the cost of and incidental to the reference and Award respectively shall at the discretion of the arbitrator or the umpire as case may be The award of arbitrator or arbitrators as the case may be Shall be final and binding on the parties It is agreed that the Contractor shall not delay the carrying out of the works by reason of any such matter question or dispute being referred to arbitration but shall proceed with the works with all due diligence The Purchaser and the Contractor hereby also agree that arbitration under this clause shall be the condition precedent to any right of action under the contract except for as provided for in the Tender APPLICABLE LAW The vendor shall be governed by the laws and procedures established by Govt of India within the framework of applicable legislation and enactment made from time to time concerning such commercial dealings processing All disputes in this connection shall be settled in Delhi jurisdi
6. notice to the empanelled vendor without any compensation if the empanelled vendor becomes bankrupt or otherwise insolvent provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to NICSI PRE DELIVERY INSPECTION AND ACCEPTANCE OF ITEMS The equipments must be offered in full as per ordered configuration for testing and acceptance No equipment with short supply or with lower technical specifications shall be accepted for conduct of acceptance testing under any circumstances The equipments must give same performance results as shown during initial demonstration evaluation tests The offered items in addition to meeting the performance results as per evaluation tests should also contain the same subsystem as approved by NICSI Failure to fulfill any of the above mentioned conditions will entail cancellation of the Purchase Order along with forfeiture of the EMD Security Deposit The bidders must ensure the availability of ordered items spares in their stock before accepting the purchase order NICSI NIC besides placing purchase orders for standard Mini notebook desktop amp workstation systems as per defined specification in annexure to V may also place the purchase order for mini notebook desktop amp workstation system as per project requirements by adding any of the items from optional item list or by deleting some of the component from standard configuration I
7. of 46 Annexure F Installation Certificate Vendor Name 2 Project No 3 Purchase order No amp date 4 Invoice No with date 5 Equipment Name amp Description 6 Equipment serial nos 7 Date of delivery Date of intimation of call for installation 8 site readiness information in case of SNR 9 Installation Date Equipment as per ordered 10 Certificate configuration has been installed successfully Name of user NIC Project Coordinator NICSI Project in charge Designation Signature with official seal Date Page 44 of 46 Annexure G Site Not Ready Certificate 1 Vendor Name 2 Project No 3 Purchase order No amp date 4 Equipment Name 5 Date of delivery 6 Date of Ist Visit for installation 7 Site not ready reason Tentative date of site being ready for installation Contact detail of vendor for getting equipment installed if site get ready 10 Certificate There is no delay on the part of vendor in getting the equipment installed Name of user NIC Project Coordinator NICSI Project in charge Designation Signature with official seal Date Page 45 of 46 Annexure H Technical Verification Data Sheet Page 46 of 46
8. on for compliance by the new company in the negotiation for their transfer If the name of the product is changed the renamed product should have equivalent or superior technical specifications In case any selected L1 bidder refuses to sign empanelment within seven days of communication from NICSI the offer would be treated as withdrawn and the bidder s EMD will be forfeited and tender will be scraped If other bidders refuses to sign the empanelment after matching L1 rates their EMD will be forfeited and offer will be extended to other qualified bidders to make a penal The defaulting bidder may also be debarred from participating in NICSI tenders for a period of three years Page 9 of 46 5 5 8 5 5 9 5 5 10 5 6 5 6 1 5 6 2 5 6 3 5 6 4 5 6 5 5 6 6 In case of empanelled bidder is found in breach of any condition s of tender or supply order at any stage during the course of supply installation or warranty period the legal action as per rules laws shall be initiated against the bidder and EMD Security Deposits shall be forfeited besides debarring and blacklisting the bidder concerned for at least three years for further dealings with NICSI The bidder should not assign or sublet the empanelment or any part or it to any other vendor in any form Failure to do so shall result in termination of empanelment and forfeiture of Security deposit NICSI may at any time terminate the empanelment by giving written
9. 1GHz or higher speed processor 2 Built in 10 100 Ethernet Interface with WOL support 3 One serial port 2 USB ports 1 parallel port Audio Ports 4 PS 2 mouse with Pad and 104 Keys PS 2 Keyboard 5 1 GB RAM upgradeable up to 2GB 6 1 GB Flash ROM 7 With 18 5 TFT LCD Flat Monitor with 5 ms or better response time amp TCO 05 certified 8 Ultra Small form factor chassis mountable at rear side of monitor with vesa kit with suitable SMPS B Software 9 Linux and open office Embedded in Flash ROM 10 JVM support for Linux Firefox amp Mozilla 11 Should support VT100 VT220 ANSI emulations 12 Full PPP Multisession Multihost support under windows environment 13 Multilingual support amp Thin client Management s w 14 Password protected setup for root The system can be configured for to run on run level 1 3 and 5 15 D OS Supported Microsoft Windows 2003 or latest Server TSE Unix and Linux Server Using Emulation Suite Software Specifications for Linux Thin clients 00000 Th c Thin client should be latest Linux stable kernel based Support for SSH telnet XDM protocols and VNC Should have applications such as Web Mail client Browser PDF reader etc Should support plug and play USB Drives Multilingual support Unicode complaint Indian Language support English Hindi amp Local Language with three key board layouts Samba support for sharing printers and file systems Remo
10. 2xUSB 2 0 1xVGA Headphones out amp Microphone in jack 1xRJ45 Express Card PCMCIA slot 11 Display 7 to 10 5 or higher TFT LED display with wide viewing Angle 12 Power Management Advanced Power Management feature 13 Keyboard Keyboard with palm rest amp Touch Pad with Scroll Track Point Minimum 4 Hrs Battery Backup under standard 14 Battery Backup working conditions using Lithium lon Rechargeable Battery 15 Accessories AC Power Adapter amp good quality Carrying case etc 16 OS Support Windows amp Linux 17 Weight Less than 1 3 KG NB 1L Above configuration preloaded with Linux Desktop OS Latest Version all necessary Plug ns utilities and Driver software including bundled in CD Media NB 1W Above configuration preloaded with OEM Pack Windows 7 home down gradable to Win XP with all necessary Plug ns utilities and driver software bundled in CD DVD Media and preloaded latest version antivirus software with one year free upgrade validity Page 22 of 46 Annexure VI Item 1 Thin Client Window XP Embedded TC W S Compliant QS A Hardware Y N 1 Industry standard 1GHz or higher speed processor 2 Built in 10 100 Ethernet Interface with WOL support 3 One serial port 2 USB ports 1 parallel port Audio Ports 4 PS 2 mouse with Pad and 104 Keys PS 2 Keyboard 5 1 GB RAM upgradeable up to 2GB 6 1 GB Flash ROM 7 With 18 5 T
11. 32 of 46 representation of any kind shall be entertained If none of the bidders L2 L3 agree to match L1 rates then L1 alone shall be on the panel The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply any where in India Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 33 of 46 Annexure D2 FINANCIAL BID PROFORMA FOR NOTEBOOK DESKTOP amp WORKSTATIONS WITH FIVE YEARS WARRANTY SUPPORT Name of the Bidder Total cost with Five Item SalesTax Service years Description Basic Excise VAT Installatio taxon comprehensi Specify make Cost Rs Duty 0 n Charge Installatio ve warranty amp model n charge Col 1424344454 6 1 2 3 4 5 6 7 DS 1L DS 1W DS 2L DS 2W DS 3L DS 3W WS 1L WS 1W NB 1L NB 1W TC L TC W 6 For consideration of the financial bid the rates of excise duty and sales tax VAT must be Quoted as per the above given table 7 There could be two different bidders for each category i e one for three year warranty support and another for five years warranty support L1 is the bidder quoting least total cost in Column 7 of above tables If the L1 bidder due to whatever reasons refuses to accept empanelment letter the tender for that category will be s
12. 33 Blue Ray DVD Writer having minimum 4MB buffer minimum 4x Speed for BD R R SATA IDE interface with all necessary accessories amp softwares Driver amp writing 34 Blue Ray DVD Writer having minimum 4MB buffer minimum 4x Speed for BD R R USB interface with all necessary accessories amp softwares Driver amp writing 35 External Modem 56Kbps V 92 dialup fax modem with V 42 MNP 2 4 error correction V 42 MNPS data compression amp V 17 class and 2 0 Group III fax 36 ADSL Modem with downstream DTR up to 8Mbps amp upstream up to 1Mbps supporting latest ADSL standards with minimum one RJ11 one RJ45 amp one USB ports 37 ADSL Modem with downstream DTR up to 24Mbps amp upstream up to 3 5Mbps supporting latest ADSL standards built in firewall amp VPN features TR 067 amp TR 069 compliance with one RJ11 amp minimum four RJ45 ports 38 Wi Fi Compatible 108Mbps or higher Wireless I F Card 39 Bluetooth USB Adapter 40 108 Mbps Wi Fi Compatible USB dongle Page 37 of 46 41 TV Tuner Card with 30 fps Compatible with Windows 42 Four Port USB Splitter 43 Two port video splitter with required accessories amp cables 44 PCI Base Parallel interface card 45 Web Camera VGA sensor 640 x480 pixel resolution at up to 30 fps built in microphone still image up to 1 3 MP 46 16GB Pen Drive
13. Camera VGA sensor 640 x480 pixel resolution at up to 30 fps built in microphone still image up to 1 3 MP 46 16GB Pen Drive 47 32 GB Pen Drive 48 250GB USB Pocket Drive 49 500GB USB Pocket Drive 50 ITB USB Drive 51 Single user Latest version antivirus software for windows platform with free upgrade of viruses definition amp engine files capable to remove all existing viruses adware spyware amp Trojan horses The software should also be capable to remove amp proactively prevent system from all new viruses spyware adware amp Trojan horses 52 Data Backup and Recovery Software Single Client license with following Specifications Support All flavors of Windows X86 64 bit Supports backup in a bootable hidden partition which could be password protected Supports Continuous Data Protection CDP Supports Live backup for all Applications settings System state open files hidden files system files including all attributes dates access rights etc for the following file systems FAT16 32 NTFS Ext2 Ext3 ReiserFS Linux SWAP Supports Full Incremental Differential backup Files Folders Drives which can be scheduled or event based Supports deletion of file folder drive securely which cannot be recovered by any means Supports recovery with Bootable media gt Capable of searching data in archive gt Supports backup encrypti
14. FT LCD Flat Monitor with 5 ms or better response time amp TCO 05 certified 8 Ultra Small form factor chassis mountable at rear side of monitor with vesa kit with suitable SMPS B Software 9 Windows XP Embedded in Flash ROM 10 JVM support for IE 9 0 or latest version 11 Should support VT100 VT220 ANSI emulations 12 Full PPP Multisession Multihost support under windows environment 13 Multilingual support amp Thin client Management s w 14 C OS Supported Microsoft Windows 2003 or latest Server TSE Unix and Linux Server Using Emulation Suite Software Specifications for Windows Thin clients Support for SSH telnet XDM protocols and VNC Should support plug and play USB Drives a0 0010 Hindi amp Local Language with three key board layouts Should have applications such as Web Mail client Browser PDF reader etc Multilingual support Unicode complaint Indian Language support English e Remote administration such as Telnet FTP NFS SSH Client with secure copy etc f Automatic hardware detection g GUI tools for configuring devices such as printers scanners Network cards etc h Thin Client should have Gnome KDE Window manager i Thin Client should have support for NIS LDAP authentication Page 23 of 46 Annexure VI Item 2 Thin Client Linux Embedded TC L S B Hardware Compliant no Y N 1 Industry standard
15. N No Mobile x Valid ISO 9001 2008 certificate Attach zerox copy Xi Turnover from sale of computer system Financial Year Turnover from sale of computer system in Rs 2007 08 2008 09 2009 10 e END details Particulars Amount Draft Rs No Date Bank Branch Tender fee 500 EMD Rs 1 00 000 For each Annexure i e to VI Page 28 of 46 Service centres The following information for service centres at atleast 22 states including three north eastern states operational for more than 3 years as per eligibility clause 4 5 may be given For franchisee OEM centres the vendor shall produce a copy of the valid agreement undertaking from franchises OEM NICSI would verify the information furnished here and if found incorrect the bid is liable to be rejected S No Location Name of Center Technical Contact Year of Own centre Whether i Full Postal manpower person Setup Or spares Address with strength with Franchisee are Telephone Nos mobile stocked No Y N 1 2 3 4 22 g Please use additional sheets of paper wherever necessary h The technical bid must be submitted as a PDF document with each page numbered and carrying an index of page numbers for the above information Date Place Page 29 of 46 Signature Name SEAL Annexure B Compliance sheet Nam
16. No 10 72 2010 NICSI NATIONAL INFORMATICS CENTRE SERVICES INC NICSI A Government of India Enterprise under NIC Ministry of Communications amp Information Technology Hall No 2 amp 3 6 Floor NBCC Tower 15 Bhikaji Cama Place New Delhi 110066 Tel 26105054 Fax 26105212 TENDER NO NICSI Desktop Workstation 2011 07 TENDER DOCUMENT FOR EMPANELMENT OF VENDORS FOR SUPPLY TESTING AND INSTALLATION OF DESKTOP WORKSTATION MINI NOTEBOOK amp THIN CLIENT SYSTEMS Page 1 of 46 Index Contents Object Scope Availability of tender Important Dates Eligibility Criteria Terms amp Condition Pre bid Conference Bid Submission Bid Opening Evaluation of Bids Technical Evaluation Financial Evaluation Empanelment of Bidders Pre Delivery Inspection Deliveries amp Penalty Installation Schedule amp Penalty Payment Warranty Maintenance Price Variation Clause Refund of EMD amp Security Deposit Indemnity Force Majeure Termination for Default Arbitration Applicable Law Miscellaneous Technical specifications for items to be quoted Specifications of Optional Items Bidders Profile Annexure A Compliance Sheet Annexure B Statement of Deviations Annexure C Financial Bid Proforma for Systems Financial Bid Proforma for Optional Items Installation Certificate Annexure F Site Not Ready Certificate Annexire G TVDS annexure H Page 2 of 46 Page No KO KO COO C1 O1 O1 X
17. WW CO No National Informatics Centre Services Inc A Government of India Enterprises under NIC TENDER FOR EMPANELMENT OF VENDORS TO SUPPLY TESTING AND INSTALLATION OF MINI NOTEBOOK DESKTOP amp WORKSTATION SYSTEMS AND RELATED OPTIONAL ITEMS 1 OBJECTIVE SCOPE 5 5 2 Online Bids valid for a period of 120 days from the date of opening are invited from eligible bidders for empanelment of vendors to supply install amp maintain the desktop workstation systems amp mini notebook and related optional items as per Configurations given at Annexure to VII During last financial year 2009 10 NICSI NIC procured approximately 5000 Desktop Systems 200 Workstations and expecting this year to increase the procurement at least by 20 The approximate projected purchase for mini Notebooks could be 500 This is just a projection The purchase may vary as per projects requirements NICSI would like to have a panel of bidders to cater it users amp own requirement The empanelment will be for an initial period of one year which can be extended for another one year with mutual consent The empanelled vendors will supply the mini notebook desktop amp workstation systems at the rates finalized through this tender during the period of empanelment extended empanelment except for revision in rates as per provisions of clause 5 11 1 of the tender Earnest Money Deposit as per clause 5 2 3 is to be submitted through demand draft However the bid
18. and driver software in CD DVD Media 29 Optional Latest version of Linux OS Suse with all necessary Plug ins utilities ATS and driver software in CD DVD Media Optional Latest version of Linux Enterprise RHEL WS Edition OS 30 with all necessary Plug ins utilities ATS and driver software in CD DVD Media Optional Latest version of Linux Enterprise Suse WS Edition OS 31 with all necessary Plug ins utilities ATS and driver software in CD DVD Media 32 Optional External USB Dual Layer DVD Writer DVD R RW amp CD R RW Blue Ray DVD Writer having minimum 4MB buffer minimum 4x Speed for BD R R SATA IDE interface 33 Optional with all necessary accessories amp softwares Driver amp writing Blue Ray DVD Writer having minimum 4MB buffer 34 Optional minimum 4x Speed for BD R R USB interface with all necessary accessories amp softwares Driver amp writing External Modem 56Kbps V 92 dialup fax modem with 35 Optional V 42 MNP 2 4 error correction V 42 MNPS data compression amp V 17 class and 2 0 Group III fax ADSL Modem with downstream DTR up to 8Mbps amp 36 Optional upstream up to 1Mbps supporting latest ADSL standards with minimum one RJ11 one RJ45 amp one USB ports ADSL Modem with downstream DTR up to 24Mbps amp upstream up to 3 5Mbps supporting latest ADSL 37 Optional standards built in firewall amp VPN features TR 067 amp TR 069 compliance with one RJ11 amp minimum four RJ45 ports 38 Optional w
19. andable up to 8 GB 9 Storage 320GB SATA 3 Gbps HDD 7200 RPM 10 Optical Drive DVD WRITER 11 Keyboard amp Wireless Keyboard amp optical scroll mouse with pad Mouse with heavy duty batteries 12 Display 21 TFT Capacitive Touch Screen display with inbuilt webcam of minimum 1 3MP resolution amp stereo speakers of 1 5W each 13 Power System with Power management features amp Desktop Management amp Management Interface implementation DMI 14 OS Support amp Windows 7 amp Linux Certification 15 Accessories System user manual and all other necessary accessories DS 3L Above configuration preloaded with Linux RHEL OS Latest Version all necessary Plug ns utilities and driver software including bundled in CD Media DS 3W Above configuration preloaded with OEM Pack Windows Windows 7 Professional 64 bit all necessary Plug ns utilities and driver software bundled in CD DVD Media and preloaded latest version antivirus software with one year free upgrade validity Page 20 of 46 Workstation WS 1 Workstation Computer System with following configuration Annexure IV S Technically No Item Complete Description Compliant i Yes No Processor The workstation should have single quad core or more core 64 bit X86 processor The processor should be fully binary compatible to 32 bit applications A quad core or more core on a single die socket w
20. ar warranty support Name of the Bidder Annexure E2 SI No Description Basic Cost Rs Excise Duty Sales Tax VAT Total cost with Five years comprehensive warranty Col 14243 1 2 3 4 320GB SATA HDD 5400 RPM in lieu of 160 GB SATA HDD 5400 rpm 500 GB SATA II HDD 7200 rpm in lieu of 320 GB SATA II HDD 7200 rpm 2 GB DDR3 memory 4 GB DDR3 memory U1 RIW N 15 or higher TFT Monitor with 12 ms or better response time TCO 03 certified 17 or higher TFT LCD Monitor with 5 ms or better response time TCO 03 certified with inbuilt speakers 19 or higher TFT LCD Monitor with 5 ms or better response time TCO 05 certified with inbuilt speakers amp minimum 1 3MP webcam 19 or higher TFT LCD Monitor with 5 ms or better response time TCO 05 certified with inbuilt speakers 21 TFT LCD Monitor with 8 ms or better response time TCO 03 certified with inbuilt speakers 10 PCI Express x16 Graphics Accelerator Card minimum 128 bit 512 MB Onboard Video memory and 12 8 GBps memory bandwidth 11 PCIe graphics card with dedicated 1GB memory supporting OpenGL 2 1 or latest and DirectX 10 or latest having minimum memory bandwidth of 25 GB s amp minimum 128 bit memory interface 12 16x DVD ROM Drive 13 Internal 16x or higher Slim DVD ROM Drive 14 Internal Slim DVD Writer 15 OEM Optical USB Scrol
21. as the case may be penalty will be charged or recovered from out of withheld amount towards warranty or payment due per day per system at the rate of Rs 100 Maximum penalty during the warranty period will be limited to 5 of the purchase order value in a year Any item failing at sub component level more than three times in three months displaying chronic system design or manufacturing defects or Quality Control problem will be replaced by the Vendor at his cost and risk within 30 days from the date of last failure On completion of the Warranty period the Security Deposit without any interest accrued shall be released after satisfying that proper support has been provided during warranty period of three five years for all the items If considered necessary suitable amount of penalty shall be recovered from the Vendor out of their due payments or from their Security Deposit or by raising claims while releasing the Security Deposit PRICE VARIATION CLAUSE Page 13 of 46 5 11 1 5 11 2 5 12 5 12 1 5 13 During the validity of the empanelment including the extended period if any if the Bidder sells any empanelled item to any other Department Organization at a price lower than the price fixed for NICSI the Bidder must voluntarily pass on the price difference to NICSI with immediate effect Similarly in the event of lowering of Government levies subsequent to the finalization of the panel the Bidder shall automatically pass on
22. ated 1GB memory T IV supporting OpenGL 2 1 or latest and DirectX 10 or latest having minimum memory bandwidth of 25 GB s amp minimum 128 bit memory interface 12 Optional 16x DVD ROM Drive 13 Optional Internal 16x or higher Slim DVD ROM Drive 14 Optional Internal Slim DVD Writer 15 V OEM Optical USB Scroll Mouse with Mouse pad 16 Optional 104 Keys OEM Keyboard 17 Optional Let Keyboard amp wireless optical scroll mouse with pa 18 Optional Microsoft wireless Keyboard amp Microsoft Wireless Optical Scroll Mouse with Pad 19 Optional 104 Keys Bilingual Keyboard with engraved keys 20 Optional 104 Keys Cherry Mechanical Keyboard 21 Optional 10 100 1000 Mbps Desktop Ethernet card 22 Optional External Stereo Speakers 2x3 RMS with Stereo Microphone amp Headphone 23 Optional External Stereo Microphone with Stereo Headphone Single user Norton Anti Virus S W Latest Version for 24 Optional Windows OS with free upgrade license Viruses definition amp engine files valid for one year OEM Pack Windows 7 Professional Edition Down gradable 25 Optional to XP with OEM Pack optical Media 26 Optional OEM Pack Windows 7 Home with OEM Pack optical Media OEM Pack Windows 7 Ultimate Edition with OEM Pack 27 Optional optical Media Page 25 of 46 Latest version of Linux OS RHEL with all necessary Plug 28 Optional ins utilities ATS
23. ch annexure Security Deposit shall be in the form of Bank Guarantee BG drawn in the name of National Informatics Centre Services Inc Hall No 2 amp 3 6 Floor NBCC Tower 15 Bhikaji Cama Place New Delhi 110 066 valid for empanelment period and shall be renewed by the bidder till Empanelment lasts or the orders placed are executed whichever is later No interest will be payable for the Security Deposit 5 On completion of the warranty period of ordered items the Security Deposit without any interest accrued shall be released after ascertaining that satisfactory support has been provided during the warranty period In case it is found that appropriate satisfactory support has not been provided by the Bidder NICSI NIC will ensure that the prescribed penalty for the default in service has been realized or shall be recovered from the Bidder out of already due payments INDEMNITY The selected vendor shall indemnify the NIC NICSI User departments against all third party claims of infringement of patent trademark copyright or industrial design rights arising from the use of the supplied items and related services or any part thereof NIC NICSI User department stand indemnified from any claims that the vendors manpower may opt to have towards the discharge of their duties in the fulfillment of the purchase orders NIC NICSI User department also stand indemnified from any compensation arising out of accidental loss of life or injury sustained b
24. crapped and EMD of L1 will be forfeited 8 Initially to have a panel of two bidders for each config NICSI may ask other bidders to match the L1 rates Thus by way of giving successive opportunity for matching the L1 rate a panel of two bidders will be formed for each technically qualified config If NICSI considered necessary to have panel of more than two bidders for some or all configs may also ask all those bidders to match the L1 rates of each config if their quote for those configs fall within 12096 of L1 rates However this option may be exercised only after minimum period of three months of first empanelment issue Incase other bidder s quote do not fall within the 12096 of L1 rate NICSI will have only a panel of two bidders for each Page 34 of 46 config The decision of NICSI arrived at above will be final for empanelment and no representation of any kind shall be entertained If none of the bidders L2 L3 agree to match L1 rates then L1 alone shall be on the panel The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply any where in India Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 35 of 46 Annexure E1 OPTIONAL ITEMS WITH THREE YEARS WARRANTY SUPPORT Except item no 24 46 to 52 which should be quoted with one year warranty support Name of the Bidde
25. ction only NICSI reserves the right to cancel this tender or modify the requirement without assigning any reasons NICSI will not be under obligation to give clarifications for doing the aforementioned NICSI reserves the right that the work can be allocated to any of the empanelled vendors NICSI also reserves the right to modify relax any of the terms amp conditions of the tender NICSI without assigning any further reason can reject any tender s in which any prescribed condition s is are found incomplete in any respect NICSI also reserves the right to award works supply order on quality technical basis which depends on quality capability of the system and infrastructure of the firm Bidder s are therefore directed to submit the tender carefully along with complete technical features of the products systems as well as other documents required to access the capability of the firm All procedure for the purchase of stores laid down in GFR and DFPR shall be adhered to strictly by the NICSI and subordinates and Bidders are bound to respect the same Page 16 of 46 5 18 5 18 1 5 18 2 5 18 3 5 18 4 5 18 5 5 18 6 5 18 7 5 18 8 5 18 9 MISCELLANEOUS The empanelment under this tender is not assignable by the selected vendor The selected vendor shall not assign its contractual authority to any other third party Asa matter of policy and practice and on the basis of Notification published in Gazette of India
26. dated 14th March 1998 it is clarified that services and supplies of the vendor selected through this tender can be availed by both National Informatics Center NIC and National Informatics Center Services Incorporated NICSI as the case may be depending on the project and the selected vendor shall be obliged to render services supplies to both or any of these organizations as per the indent placed by the respective organization In other words the selection procedure adopted in this tender remains applicable for NIC as well and in the event of rendering services supplies to NIC the selected vendor shall discharge all its obligations under this tender vis a vis NIC Any default or breach in discharging obligations under this tender by the selected vendor while rendering services supplies to NIC shall invite all or any actions sanctions as the case may be including forfeiture of EMD security deposit invocation of performance guarantee stipulated in this tender document The decision of NICSI NIC arrived at as above will be final and no representation of any kind will be entertained on the above Any attempt by any Bidder to bring pressure of any kind may disqualify the Bidder for the present tender and the Bidder may also be liable to be debarred from bidding for NICSI NIC tenders in future for a period of at least three years Any conditions mentioned in their tender bids by the bidders which are not in conformity to the conditions s
27. der shall quote for all the corresponding optional items otherwise the bid will be rejected 2 Availability of Tender On Line bidding through NICSI E Procurement System The tender document is available at NICSI e procurement site http eproc nicsi nic in Prospective bidders desirous of participating in this tender may view and download the tender document free of cost from above mentioned website However bidders need to submit the tender fee of Rs 500 Rupees Five hundred only through demand draft pay order from a schedule commercial bank drawn in favour of National Informatics Centre Services Incorporation New Delhi along with the bid 3 Important Dates Date of publication 06 05 2011 at NICSI e procurement site http eproc nicsi nic in Start of Sale of Tender 07 05 2011 Document Seek clarification start date 2 Days after its publication Seek Clarification end date 2 days before the pre bid meeting Pre bid Meeting 27 05 2011 at 11 30 Hrs at National Informatics Centre Services Inc Hall No 2 amp 3 6 Floor 15 NBCC Tower 15 Bhikaji Cama Place New Delhi Bid submission start date 28 05 2011 at 10 00AM onwards Page 3 of 46 Bid submission end date 16 06 2011 by 11 00 AM Opening of Tender Bids 16 06 2011 at 11 30 Hrs Eligibility amp Technical 4 ELIGBILITY CRITERIA 4 1 A Bidder should be a manufacturer of quoted items for last three years Each Annexure will
28. e readiness notice the bidder will be penalized for late installation as per clause 5 8 1 Payments shall be subject to deductions of any amount for which the empanelled vendor is liable under the empanelment Further all payments shall be made subject to deduction of TDS Tax deduction at Source as per the Income Tax Act 1961 and any other taxes All payments will be made through RTGS only WARRANTY MAINTENANCE All notebook desktop amp workstation Systems shall be under Three amp Five Years on site comprehensive warranty support from the date of installation or 39 63 months from date of delivery whichever is earlier at the site including free spare parts kits etc excluding the consumable items All empanelled vendors shall have to enter into a written agreement with NICSI for honoring all tender conditions and warranty maintenance support through a Web based monitoring system The vendor should fulfill the following conditions during warranty period Any failure in the System should be rectified within maximum period of 48 hours of lodging complaint at State Capitals and Sites with public air transport facilities Normal transit time not exceeding 24 hours additionally will be allowed if the Site happens to be other than State Capital and Sites without public air transport facilities If any of the system is down beyond 48 hours at State Capitals amp Sites with public air transport facilities or 72 hours at other Sites
29. e of the Bidder Tender No Page no Of the Tender Bid OEM of quoted item Yes No Bidders valid Certificate of ISO 9001 2008 Copies of Balance sheet 2007 08 2008 09 amp 2009 10 showing turnover from sale of Computer systems List of Service Centres authorized service centres Copies of STax VAT Service Tax PAN Yes No Yes No Yes No Yes No R Yes N Articles of Association etc o gt Not Black listed Self Certificate Yess EMD details Tender Fee Certificate of support for 5 years Signature Date Place Name SEAL Page 30 of 46 STATEMENT OF DEVIATIONS FROM TECHNICAL SPECIFICATIONS Please submit separate sheet for each annexure to 7 System item offered Make Model Annexure C LINE ITEM DESCRIPTION OF ITEM SPECIFICATION WHERE DEVIATING DEVIATION IN THE BRIEF REASON FOR OFFER THE DEVIATION Note Deviations on the lower side of technical specs will not be accepted Signature of the Bidder Name Date Place Company Seal Page 31 of 46 Annexure D1 FINANCIAL BID PROFORMA FOR NOTEBOOK DESKTOP amp WORKSTATIONS WITH THREE YEARS WARRANTY SUPPORT Name of the Bidder Total cost with three Item Service years Description Basic Excise a ta Installatio taxon comprehensi Specify make Cost Rs Duty o n Charge Installatio ve warranty o am
30. echnical manpower availability of inventory of spares etc and also indicate their business model for providing warranty and after sales support in the format given in Annexure A Bidder s Profile For the aforementioned in absence of agreement undertaking document for service support in case of support through franchises bidders bid may be rejected straightway NICSI reserves the right to disqualify the Bidder based on its past maintenance performance as experienced by NIC NICSI during the last three consecutive years NICSI may also disqualify those bidders who have not honored NICSI previous desktop system empanelment or have not executed purchase orders placed on bidders on basis of previous empanelment In case it was found that NICSI NIC has cancelled more than five purchase orders in year placed on bidder based on previous desktop empanelment of NICSI NIC due to non execution by bidder the bids of such bidders will straightway rejected at eligibility state or such bidders will not be considered eligible to quote in this tender Bidders should also provide escalation matrix for their sales amp support function 4 5 The registration number of the firm along with the CST VAT No allotted by the sales tax department as well as PAN number of the firm allotted by the income tax department should be submitted failing which bidder s bid would become invalid amp same shall be rejected 4 6 Attested copies of Articles of Association in ca
31. et forth in the tender will not be accepted by NICSI NIC All the terms and conditions for the supply testing and acceptance payment terms penalty etc will be as those mentioned herein and no change in the terms and conditions set by the bidders will be acceptable Alterations if any in the tender bid should be attested properly by the bidders failing which the bid will be rejected One batch of NIC NICSI User staff if required is to be trained by the bidder in installation maintenance and servicing at least for a period of one week free of cost NICSI NIC may use this tender for executing any projects anywhere in India during the validity of this tender All terms and conditions governing prices and supply given above as applicable to NICSI will be made equally applicable to NIC In addition to the supporting technical documents the enclosures as mentioned in List of Enclosure are required to be submitted with the technical bid NICSI reserves the right to modify and amend any of the above stipulated condition criterion depending upon Project priorities vis vis urgent commitments NICSI also reserves the right to accept reject any bid to cancel abort tender process and or reject all bids at any time prior to award of empanelment without thereby incurring any liability to the affected agencies on the grounds of such action taken by the NICSI Any default by the bidders in respect of tender terms amp conditions will lead
32. f the bidders L2 L3 agree to match L1 rates then L1 alone shall be on the panel 5 4 2 4 The maximum period allowed for matching the L1 rates by any Bidder will not be more than 7 working days from the date of issuance of offer letter from NICSI If the Bidder fails to match the L1 rates within stipulated time as stated above the offer will be treated as withdrawn and will then be extended to next Bidder in the order of their bids 5 4 2 6 The above process of financial evaluation and empanelment will be followed separately 5 5 5 5 1 5 5 8 5 5 4 5 5 5 5 5 6 5 5 7 for all the annexures EMPANELMENT OF BIDDERS The empanelment under this tender with all its terms and conditions can be used by NIC also The panel will be valid for a period of 12 Twelve months in the first instance from the date of empanelment It may be extended for a further period of 12 Twelve months depending upon the need of NIC NICSI s project requirements with mutual consent All empanelled Bidders shall have to enter into a written agreement with NICSI for honoring all tender conditions and adherence to all aspects of fair trade practices in executing the purchase orders placed by NIC NICSI on behalf of its clients In the event of an empanelled Company or the concerned division of the Company is taken over bought over by another company all the obligations and execution responsibilities under the agreement with the NICSI should be passed
33. for the following file systems FAT16 32 NTFS Ext2 Ext3 ReiserFS Linux SWAP 52 Optional Supports Full Incremental Differential backup Files Folders Drives which can be scheduled or event based Supports deletion of file folder drive securely which cannot be recovered by any means Supports recovery with Bootable media Capable of searching data in archive Supports backup encryption level AES 256 Support recovery even on Bare Metal Supports mounting of backup archives for individual file recovery or exploring of backup recovery v VVVVV Quote for 3 5 Year Onsite Comprehensive Warranty for the above items except item no 24 amp 46 to 52 These items should be quoted with one year warranty support The additional terms no 1 to 23 and 32 to 50 should support the windows O s and Linux O s Page 27 of 46 Annexure A BIDDER S PROFILE a Name ofthe Vendor b Incorporated as in year at State Sole Proprietor Partnership Private Limited or Limited Firm c Whether any Legal Arbitration proceedings have been instituted against the Vendor or the Vendor has lodged any claim in connection with works carried out by them If yes please give details d Vendor profile i Full Address ii Year when set up iii Name of the top executive with designation iv Telephone Number s v Email address vi Service Tax No vii Sales Tax VAT No viii CST No ix PA
34. g of backup recovery Page 38 of 46 For consideration of mini notebook desktop amp workstation bids for Annexure to 6 the corresponding optional items must be quoted Item marked as optional in applicable column are not mandatory Bidders may quote as per the availability with them L1 rates of each optional item will be vendor independent viz the lowest rates quoted at column 4 for an item by any of the responsive bidder is the L1 rates which have to be accepted by the L1 vendor qualifying for Annexure to 6 For working out the L1 rates of optional items the incredibly low rates or rates quoted by mistake or zero rates will not be considered EMD of such bidders will be forfeited and their bid will be rejected If L1 refuses to match the lowest optional item rates for the qualified configuration their EMD will be forfeited Some of the items are required to be quoted for applicable annexures mentioned in Annexure 7 Not quoting such items may disqualify vendor for that annexure Vendors may quote items mentioned as optional in applicable annexure column as per availability The above rates are inclusive of packing forwarding freight insurance and delivery at the NICSI s client location anywhere in India Authorized Signatory Name Date Place SEAL Page 39 of 46 FINANCIAL BID PROFORMA OPTIONAL ITEMS WITH FIVE YEARS WARRANTY SUPPORT Except item no 24 46 to 52 which should be quoted with one ye
35. herboard with minimum one PCIe amp one PCI PCI x slots Motherboard should be of Small Form Factor SFF Micro ATX form factor 3 Graphics Add on PClex card with dedicated 512MB memory Controller supporting Opengl 2 1 and Directx 10 support having 64 bit memory interface and 8 GB s of memory bandwidth 4 Network Integrated Gigabit Ethernet controller 5 Ports 1x fast serial port 4x USB 2 0 ports 2 ports on front ixKeyboard port 1xMouse port 6 HDD Controller Integrated dual port SATA 6Gbps Controller 7 Sound Integrated sound controller Controller 8 Speaker External Stereo Speakers 2x3w RMS with Stereo Microphone amp Headphone 9 Memory 2x2GB DDR 3 1333 MHz or higher expandable to 8 GB 10 Storage 500GB or higher SATA 6Gbps HDD 7200 RPM 11 Optical Drive Internal Dual Layer DVD Writer 12 Keyboard amp 104 Keys OEM Keyboard and OEM Optical Scroll Mouse Mouse with Mouse pad 13 Monitor 19 TFT or higher LCD Monitor with 5 ms or better response time TCO 05 certified and with inbuilt speakers 14 Power System with Power management features amp Desktop Management amp Management Interface implementation DMI 15 System Chassis System chassis with suitable power supply to sustain full load including possible future up gradations and with minimum one free internal peripheral bay 3 5 Complete system should be energy star 5 0 compliant 16 OS Support amp Windows 7 amp Linux Certification 17 Accessories System
36. i Fi Compatible 108Mbps or higher Wireless I F Card 39 Optional Bluetooth USB Adapter 40 Optional 108 Mbps Wi Fi Compatible USB dongle 41 Optional Ty Tuner Card with 30 fps Compatible with Windows 42 Optional Four Port USB Splitter 43 Optional Two port video splitter with required accessories amp cables 44 Optional PCI Base Parallel interface card 45 Optional Web Camera VGA sensor 640 x480 pixel resolution at up to 30 fps built in microphone still image up to 1 3 MP 46 Optional 16GB Pen Drive 47 Optional 32 GB Pen Drive 48 Optional 250GB USB Pocket Drive 49 Optional 500GB USB Pocket Drive 50 Optional 1TB USB Drive Single user Latest version antivirus software for windows platform with free upgrade of viruses definition amp engine files capable to remove all existing viruses adware 51 Optional spyware amp Trojan horses The software should also be capable to remove amp proactively prevent system from all new viruses spyware adware amp Trojan horses Page 26 of 46 Data Backup and Recovery Software Single Client license with following Specifications gt Support All flavors of Windows x86 64 bit gt Supports backup in a bootable hidden partition which could be password protected Supports Continuous Data Protection CDP Supports Live backup for all Applications settings System state open files hidden files system files including all attributes dates access rights etc
37. i nic in EN 2 The PDF file containing the following information should be titled as Eligibility Criteria NICSI tender for Desktop Systems Workstations Mini Notebook amp Thin Clients Page 5 of 46 5 2 3 5 2 4 5 2 5 5 2 6 5 2 7 a Bidder s profile as per Annexure A b Compliance sheet as per Annexure B and the supporting documents c All the documents asked for eligibility criteria EN 2 The PDF file containing the following information should be titled as Technical Bid NICSI tender for Desktop Systems Workstations Mini Notebook amp Thin Clients a Systems being quoted as per annexure to VI and the corresponding deviations as per Annexure C Separate sheet for each configuration b Technical literature about the systems offered and comparative studies available should be enclosed c Technical Verification Data Sheet as per Annexure H for each quoted Annexure should be enclosed d Make amp model of each optional item quoted in annexure VIl This PDF file not containing the above documents or containing the financial bid in explicit implicit form will lead to rejection of the bid EN 3 The XLS file titled as FIN A for Financial Bid NICSI tender for Desktop Systems Workstations Mini Notebook amp Thin Clients and should contain the Financial Bid as per Annexure D1 amp Annexure D2 EN 3 The XLS file titled as FIN Optionalltem for Financial Bid NICSI tender for Des
38. ill be treated as a single processor The X86 processor should have SPEC CPU2006 benchmarked with SPEC rating in the range of at least 85 90 60 of SPEC Int rate base2006 plus 40 of SPEC fp rate base2006 scores 2 Motherboard amp Latest workstation chipset based motherboard with minimum Chipset one PCI PCI x slots one PCI Express x1 and one PCI Express x16 slots 3 Graphics PCI Express x16 Graphics Accelerator Card minimum 128 bit 1GB Onboard Video memory and 12 8 GBps memory bandwidth 4 Network Integrated Gigabit Ethernet controller 5 Ports 1x fast serial port 4x USB 2 0 ports 2 ports on front ixKeyboard port 1xMouse port 6 HDD Controller Integrated quad port SATA II controller 7 Sound Integrated sound controller Controller 8 Speaker External Stereo Speakers 2x3w RMS with Stereo Microphone amp Headphone 9 Memory 2x4GB DDR3 1333MHz expandable up to 16GB 10 Storage 2x500GB or higher SATA II HDD 7200 RPM 11 Optical Drive Internal Dual layer DVD Writer 12 Keyboard amp 104 Keys OEM Keyboard and OEM Optical Scroll Mouse with Mouse Mouse pad 13 Monitor 21 TFT LCD Monitor with 8 ms or better response time TCO 05 certified 14 Power System with Power management features amp Desktop Management amp Management Interface implementation DMI 15 System Chassis ATX Chassis with suitable power supply with active PFC to sustain full load including possible future up gradations and with minimum tw
39. initiate the process of obtaining all the necessary documents directly from the user for the State Entry Permit in respective States wherever required for complete and safe delivery of the ordered products However for cases where copy of invoice and GR Goods Receipt from the transporter is required for applying for road permit the process should be so initiated by the vendor that the delivery schedule is met Proof for the communication sent and duly receipted by the user and or NICSI NIC project coordinator with signature name designation telephone number and preferably with office seal should be submitted to NICSI If after such proper communication there is any delay in the issuance of road permit from the user the vendor will be entitled to get extension for delivery period of two weeks from the date of receipt of the road permit The vendor shall provide System manual and User manual along with each system even if more than one system is ordered for a single location Page 11 of 46 5 8 5 8 1 5 8 2 5 8 3 INSTALLATION SCHEDULE amp PENALTY The Bidder should install all the systems at specified site without any additional charge Installation should be completed within 15 Days Fifteen Days from the scheduled or actual date of delivery whichever is later for all locations If the scheduled date of delivery installation falls on holiday non working day at the delivery location the next working day shall be treated as
40. items supplied and installed and there after the PBG will be returned to the vendor If bills complete in all aspect are submitted with all relevant documents as defined above NICSI will ensure that the payment are made to bidder within twenty one days from the date of bill submission The balance 1596 Fifteen percent payment would be made after submission of installation note certificate duly signed by user NIC NICSI Project Coordinator Page 12 of 46 5 9 3 5 9 4 5 9 5 5 9 6 5 10 5 10 1 5 10 2 5 10 3 5 10 4 5 11 If installation is completed within the stipulated period i e 15 days from the date of delivery the vendor must submit one bill for 100 payment rather than submitting two bills one bill for delivery and one for installation In case where site for installation is not ready NICSI will intimate to vender through a communication for site readiness amp the installation should be completed with in two weeks time In case NICSI receives a complaint from the user that the item was not installed within two week of site readiness report sent to the vendor penalty for installation will be applicable on the vendor as per clause 5 8 1 for delayed period In case there is delay in site readiness Vendor should inform NICSI Vendor has to install in two weeks on being informed site readyness However if NICSI receive any complaint from user that supplied systems items were not installed within two weeks of sit
41. ktop Systems Workstations Mini Notebook amp Thin Clients Optional Items and should contain the Financial Bid as per Annexure E1 amp Annexure E2 Earnest Money Deposit EMD of Rs 2 00 000 Rupees Two Lakh only has to be submitted for each Annexure Annexure to VI The EMD is to be submitted through Demand Draft Pay Order of any Scheduled Commercial Bank drawn in favour of National Informatics Centre Services Inc New Delhi physically before 11 00 Hrs on 16 06 2011 Otherwise bids will be rejected However the scanned copy of Bank drafts must be uploaded PDF format electronically on http eproc nicsi nic in No Bank Guarantee towards EMD will be acceptable EMD of unsuccessful bidders will be returned without any interest on tender finalization EMD of successful bidders will be returned after they sign letter of empanelment with NICSI and submit a bank guarantee of Rs two lakh for each empanelled annexure to VI for the period of empanelment extended empanelment The BG will be released after the empanelment or execution of all pending orders whichever is later All the bids documents should be digitally signed by the authorized signatory legal officer of company In case the bid is signed by other than legal officer of company the bidder should enclosed authorization letter from HR department of the company for the officer who signed the bid All pages of the bid being submitted must be sequentially numbered by the bidder
42. l Mouse with Mouse pad 16 104 Keys OEM Keyboard 17 wireless Keyboard amp wireless optical scroll mouse with pad 18 Microsoft wireless Keyboard amp Microsoft Wireless Optical Scroll Mouse with Pad 19 104 Keys Bilingual Keyboard with engraved keys 20 104 Keys Cherry Mechanical Keyboard 21 10 100 1000 Mbps Desktop Ethernet card 22 External Stereo Speakers 2x3 RMS with Page 40 of 46 Stereo Microphone amp Headphone 23 External Stereo Microphone with Stereo Headphone 24 Single user Norton Anti Virus S W Latest Version for Windows OS with free upgrade license Viruses definition amp engine files valid for one year 25 OEM Pack Windows 7 Professional Edition Down gradable to XP with OEM Pack optical Media 26 OEM Pack Windows 7 Home with OEM Pack optical Media 27 OEM Pack Windows 7 Ultimate Edition with OEM Pack optical Media 28 Latest version of Linux OS RHEL with all necessary Plug ins utilities ATS and driver software in CD DVD Media 29 Latest version of Linux OS Suse with all necessary Plug ins utilities ATS and driver software in CD DVD Media 30 Latest version of Linux Enterprise RHEL WS Edition OS with all necessary Plug ins utilities ATS and driver software in CD DVD Media 31 Latest version of Linux Enterprise Suse WS Edition OS with all necessary Plug in
43. ly short listed Bidders before opening the original Financial Bids In that case the revised bids should not be higher than the original bids except in case of increase in Govt tax levies otherwise the bid will be rejected amp EMD will be forfeited of such defaulting bidders 5 4 2 2 L1 vendor will be worked out as per the procedure given in financial bid Annexure D1 amp D2 L1 rates for Optional Items Annexure E1 amp E2 will be vendor independent and have to be accepted by all vendors qualifying for empanelment for Mini Notebook Desktop amp Workstation configurations they stand qualified 5 4 2 3 Initially to have a panel of two bidders for each config NICSI may ask other bidders to match the L1 rates Thus by way of giving successive opportunity for matching the L1 rate a panel of two bidders will be formed for each technically qualified config If NICSI considered necessary to have panel of more than two bidders for some or all configs may also ask all those bidders to match the L1 rates of each config if their quote for those configs fall within 120 of L1 rates However this option may be exercised only after minimum period of three months of first empanelment issue Incase other bidder s quote do not fall within the 120 of L1 rate NICSI will have only a panel of two bidders for each config The decision of NICSI arrived at above will be final for empanelment and no representation of any kind shall be entertained If none o
44. n both the scenarios the ordered Mini Notebook desktop amp workstation systems must be integrated as per given configuration in purchase order and shipped as single unit In case of an empanelled item becoming end of life and if the empanelled bidder s want to offer a new item model of same make and same or higher specifications which was not offered for evaluation the same need to be offered to NICSI for evaluation with full configuration at least one month prior to the acceptance testing date The vendor should provide detailed technical documents and technical man power support so as to enable NICSI to carry out the evaluation The decision taken by NICSI will be final and binding on the vendor Since technological trends in IT industry are changing very rapidly NICSI will examine re access the technical specifications of all empanelled items at an interval of three months in consultation with all empanelled bidders If majority of empanelled bidders agree for up gradation the finalized specification will be applicable for all empanelled bidders of that category The schedule for acceptance testing dates shall be provided at least 15 days before the last date of delivery This needs to be strictly followed Normally testing and acceptance of the systems will be done at the Factory premises of the vendor where it will be tested as per ordered specifications NICSI NIC reserves the right to reject any item if found unsuitable and or
45. n part or any obligation under the empanelment is prevented or delayed by reason of any such event for a period exceeding 60 days the purchaser may at his option terminate the empanelment TERMINATION FOR DEFAULT Default is said to have occurred If the vendor fails to deliver any or all of the services within the time period s specified in the purchase order or any extension thereof granted by NICSI I If the vendor fails to perform any other obligation s under the empanelment If the vendor in either of the above circumstances does not take remedial steps within a period of 30 days after receipt of the default notice from NICSI or takes longer period in spite of what NICSI may authorize in writing NICSI may terminate the empanelment purchase order in whole or in part In addition to above NICSI may at its discretion also take the following actions NICSI may procure upon such terms and in such manner as it deems appropriate goods similar to the undelivered items products and the defaulting vendor shall be liable to compensate NICSI for any extra expenditure involved towards goods and services to complete the scope of work in totality or 8 596 of the total value of purchase order as cancellation charges which ever is higher NICSI may at any time terminate the purchase order empanelment by giving one month written notice to the Vendor without any compensation to the Vendor if the Vendor becomes bankrupt or otherwise insol
46. n the quoted model if available instantly on the spot could be considered by TEC for evaluation only once Based on the demonstration evaluation test results Bidders will be short listed Financial bids of only technically qualified Bidders will be opened in their presence In their own interest the bidders are advised to ensure that the Desktop Workstation systems Mini Notebook Thin clients amp optional items brought by them for evaluation conform to all tendered technical parameters specifications and are functional Systems not meeting complete tender specifications will not be considered for evaluation 5 4 1 4 For Technical Evaluation Bidders have to ensure the availability of appropriate specialist along with every type of documentation and consumable required from their organization for interacting with TEC and evaluation team If the required specialist along with proper documentation is not made available by Bidders then such defaulting Bidders will automatically be debarred from the tender evaluation process 5 4 2 Financial Evaluation 5 4 2 1 The Financial Bids of only technically qualified bidders will be opened electronically in the presence of their representatives on a specified date and time duly notified The financial bids will then be passed on to a duly constituted Financial Evaluation Committee FEC for evaluation If NICSI considers necessary revised Financial Bids can be called from Page 8 of 46 the technical
47. not conforming to the approved Page 10 of 46 5 7 5 7 1 5 7 2 5 7 3 5 7 4 5 7 5 specifications The rejected items if any shall have to be taken back and replaced by good items forthwith at the cost of the vendor No payment will be made for rejected items The items which are accepted after testing should be sealed inside carton under the joint signature of the representatives of NICSI NIC and Bidder s representative and then sent along with the packing list giving serial numbers and part numbers of all possible items and copy of the acceptance test report to the actual sites of installation NICSI will have the option to test and accept an item at users premises in case of emergency situations DELIVERY amp PENALTY The schedule to be given for delivery at site is to be strictly adhered to in view of the strict time schedule for implementation of various Projects Any unjustified and unacceptable delay in delivery beyond the delivery schedule as per Purchase Order which shall not be more than 49 Forty Nine days for North eastern States including Sikkim J amp K Lahual Spiti amp Kinnaur in HP Andaman Nicobar and Lakshdweep Islands and 35 Thirty Five days for the rest of the locations across India from the date of Purchase Order will render the vendor liable for liquidated damage at the rate of 0 296 point two percent of the purchase order value per day subject to a maximum of 30 days Proof of Delivery duly signed by
48. o free internal peripheral bay 3 5 and two external bays Chassis should capable for installation of full height PCI cards 16 OSSupport amp Windows 7 Linux OS Certification 17 Accessories System user manual and all other necessary accessories WS 1L Above configuration preloaded with Linux RHEL Enterprise WS Edition OS Latest Version all necessary Plug ns utilities and driver software including bundled in CD WS 1W Above configuration preloaded with OEM Pack Windows 7 Ultimate Edition all necessary Plug ns utilities and driver software bundled in CD DVD Media and preloaded latest version antivirus software with one year free upgrade validity Page 21 of 46 Mini Notebook NB 1 Annexure V S Technically No Component Name Component Description Compliance i Yes No X86 dual core processor with minimum 1GHz or 1 Processor higher 2 Chipset Compatible chipset supporting quoted processor 3 Memory 2GB DDR3 1066 MHz or higher Memory 4 Graphic Controller Integrated Graphics Controller 5 Sound Controller Integrated sound controller with built in Speakers Mic 6 Network 10 100 Ethernet Wireless LAN 802 11 b g 7 Storage 160GB or higher SATA HDD 5400 or higher RPM 8 Additional Feature Built in Card Reader Bluetooth enabled SIM Slot module for GPRS GSM or edge CDMA 3G 9 Web Camera Built in Web Camera VGA or higher 10 Ports
49. on level AES 256 gt Support recovery even on Bare Metal gt Supports mounting of backup archives for individual file recovery or exploring of backup recovery Page 42 of 46 For consideration of mini notebook desktop amp workstation bids for Annexure l to 6 the corresponding optional items must be quoted Item marked as optional in applicable column are not mandatory Bidders may quote as per the availability with them L1 rates of each optional item will be vendor independent viz the lowest rates quoted at column 4 for an item by any of the responsive bidder is the L1 rates which have to be accepted by the L1 vendor qualifying for Annexure to 6 For working out the L1 rates of optional items the incredibly low rates or rates quoted by mistake or zero rates will not be considered EMD of such bidders will be forfeited and their bid will be rejected If L1 refuses to match the lowest optional item rates for the qualified configuration their EMD will be forfeited Some of the items are required to be quoted for applicable annexures mentioned in Annexure 7 Not quoting such items may disqualify vendor for that annexure Vendors may quote items mentioned as optional in applicable annexure column as per availability The above rates are inclusive of packing forwarding freight insurance and delivery at the NICSI s client location anywhere in India Authorized Signatory Name Date Place SEAL Page 43
50. on of the bids Bidder shall furnish a compliance statement Point wise of specifications amp features of offered equipments with the Technical Bid Deviations from technical specifications should be furnished as per Annexure C Deviation on lower side of specifications will not be considered No deviations in terms amp conditions of the tender document will be accepted in any case Technical Verification Data Sheet TVDS for each annexure quoted shall be filled signed stamped and submitted along with technical bid in pdf format amp hard copy of all Annexures at the time of bid submission By simply writing Complied or Yes in TVDS will not be considered Actual data or information shall be provided for all field column in TVDS The filled TVDS shall also be submitted in CD for technical evaluation Page 7 of 46 5 2 19 The limitation of liability on any default of bidders will not be more than the purchase order value of products 5 3 Bid Opening Online bids complete in all respect received along with Demand Draft of tender fee amp EMD Physically will be opened at 11 00 hours on 16 06 2011 in presence of bidders representative if available Bid received without tender fee amp EMD will be rejected straight way 5 4 EVALUATION OF BIDS 5 4 1 Technical Evaluation 5 4 1 1 A duly constituted Technical Evaluation Committee TEC will first select Bidders on the basis of eligibility criteria of this tender The Bids conforming
51. p model n charge Col 1424344454 6 1 2 3 4 5 6 7 DS 1L DS 1W DS 2L DS 2W DS 3L DS 3W WS 1L WS 1W NB 1L NB 1W TC L TC W For consideration of the financial bid the rates of excise duty and sales tax VAT must be Quoted as per the above given table There could be two different bidders for each category i e one for three year warranty support and another for five years warranty support L1 is the bidder quoting least total cost in Column 7 of above tables If the L1 bidder due to whatever reasons refuses to accept empanelment letter the tender for that category will be scrapped and EMD of L1 will be forfeited Initially to have a panel of two bidders for each config NICSI may ask other bidders to match the L1 rates Thus by way of giving successive opportunity for matching the L1 rate a panel of two bidders will be formed for each technically qualified config If NICSI considered necessary to have panel of more than two bidders for some or all configs may also ask all those bidders to match the L1 rates of each config if their quote for those configs fall within 12096 of L1 rates However this option may be exercised only after minimum period of three months of first empanelment issue Incase other bidder s quote do not fall within the 12096 of L1 rate NICSI will have only a panel of two bidders for each config The decision of NICSI arrived at above will be final for empanelment and no Page
52. r Total cost Basic i Sales with three years is Description Cost Dun Tax VAT comprehensive Rs warranty Col 14243 1 2 3 4 1 320GB SATA HDD 5400 RPM in lieu of 160 GB SATA HDD 5400 rpm 2 500 GB SATA II HDD 7200 rpm in lieu of 320 GB SATA II HDD 7200 rpm 3 2 GB DDR3 memory 4 4 GB DDR3 memory 5 15 or higher TFT Monitor with 12 ms or better response time TCO 03 certified 17 or higher TFT LCD Monitor with 5 ms or 6 better response time TCO 03 certified with inbuilt speakers 19 or higher TFT LCD Monitor with 5 ms or 7 better response time TCO 05 certified with inbuilt speakers amp minimum 1 3MP webcam 19 or higher TFT LCD Monitor with 5 ms or 8 better response time TCO 05 certified with inbuilt speakers 21 TFT LCD Monitor with 8 ms or better 9 response time TCO 03 certified with inbuilt speakers PCI Express x16 Graphics Accelerator Card 10 minimum 128 bit 512 MB Onboard Video memory and 12 8 GBps memory bandwidth PCIe graphics card with dedicated 1GB memory supporting OpenGL 2 1 or latest 11 land DirectX 10 or latest having minimum memory bandwidth of 25 GB s amp minimum 128 bit memory interface 12 16x DVD ROM Drive 13 Internal 16x or higher Slim DVD ROM Drive 14 Internal Slim DVD Writer 15 OEM Optical USB Scroll Mouse with Mouse pad 16 104 Keys OEM Keyboard 17 wireless Keyboard amp wireless optical scroll mo
53. ry tax the bidder will be re imbursed actual charges paid by them The selected bidders shall be empanelled with NICSI for a period of 12 months which can be extended for a further period of 12 months through mutual consent Rates quoted shall be valid for the period of empanelment and the extended period unless revised as per the provisions of clause 5 11 1 The rates are to be quoted by the bidders in Indian Currency and payment shall be made to successful bidders in Indian currency only The price shall be for delivery at desired destination in India including installation commissioning and complete operationalization The warranty period of Three amp Five years shall be taken into account for mini notebook desktop amp Workstation systems amp related optional items from the date of completion of supply its successful installation commissioning and acceptance by NICSI NIC or 39 63 months whichever is earlier The bidder should certify support for the supplied item in case NICSI NIC or its users decide to go in for in house maintenance or through a third party after warranty support the vendor shall supply the spare parts to NICSI users NICSI or a party designated by NICSI to give the complete support of minimum two years after warranty period of supplied product Conditional tenders shall not be accepted on any ground and shall be rejected straightway lf any clarification is required the same should be obtained before submissi
54. s utilities ATS and driver software in CD DVD Media 32 External USB Dual Layer DVD Writer DVD R RW amp CD R RW 33 Blue Ray DVD Writer having minimum 4MB buffer minimum 4x Speed for BD R R SATA IDE interface with all necessary accessories amp softwares Driver amp writing 34 Blue Ray DVD Writer having minimum 4MB buffer minimum 4x Speed for BD R R USB interface with all necessary accessories amp softwares Driver amp writing 35 External Modem 56Kbps V 92 dialup fax modem with V 42 MNP 2 4 error correction V 42 MNPS data compression amp V 17 class and 2 0 Group III fax 36 ADSL Modem with downstream DTR up to 8Mbps amp upstream up to 1Mbps supporting latest ADSL standards with minimum one RJ11 one RJ45 amp one USB ports 37 ADSL Modem with downstream DTR up to 24Mbps amp upstream up to 3 5Mbps supporting latest ADSL standards built in firewall amp VPN features TR 067 amp TR 069 compliance with one RJ11 amp minimum four RJ45 ports 36 Wi Fi Compatible 108Mbps or higher Wireless I F Card 39 Bluetooth USB Adapter 40 108 Mbps Wi Fi Compatible USB dongle 41 TV Tuner Card with 30 fps Compatible with Page 41 of 46 Windows 42 Four Port USB Splitter 43 Two port video splitter with required accessories amp cables 44 PCI Base Parallel interface card 45 Web
55. se of registered firm Byelaws amp certificates of registration in case of registered co operative societies partnership deed in case of partnership firm should be submitted Page 4 of 46 4 7 The bidder should be registered with Service tax department of the Government of India Enclose copy of the valid Registration No 4 8A self certificate that the bidder hasn t been black listed by any institution of the Central State government in the past three years to be submitted Bidder should also submit a self certificate stating that NICSI NIC has not cancelled any purchase order placed on him on basis of our previous desktop empanelment with NICSI NIC due to non execution by us and he she has executed all the purchase orders placed by NICSI NIC on previous desktop empanelment 4 9 The bidders shall submit the technical literature and international comparative ratings for each quoted product The Bidders are requested to furnish documents to establish their eligibility indicatin the page number in the bid for each of the above clauses Relevant portions in the documents submitted in pursuance of eligibility criterion mentioned above should be highlighted If tender were not accompanied by all the above documents mentioned the same would be rejected Undertaking for subsequent submission of any of the above document will not be entertained However NICSI reserves the right to seek fresh set of documents or seek clarifications on
56. te administration such as Telnet FTP NFS Samba SSH Client with secure copy etc Automatic hardware detection GUI tools for configuring devices such as printers scanners Network cards etc Thin Client should have Gnome KDE Window manager Thin Client should have support for NIS LDAP authentication Page 24 of 46 Additional ITEMS FOR ANNEXURE I to VI Annexure VII Applicable A in Annexure Description Make Model Pseud Systems 1 I amp III 320GB SATA HDD 5400 RPM in lieu of 160 GB SATA HDD 5400 rpm 2 Ito IV 500 GB SATA II HDD 7200 rpm in lieu of 320 GB SATA II HDD 7200 rpm 3 ItoIV 2 GB DDR3 memory 4 ItoIV 4 GB DDR3 memory 5 I 15 or higher TFT Monitor with 12 ms or better response time TCO 03 certified 6 Ito VI 17 or higher TFT LCD Monitor with 5 ms or better response time TCO 03 certified with inbuilt speakers ItoVI 19 or higher TFT LCD Monitor with 5 ms or better 7 response time TCO 05 certified with inbuilt speakers amp minimum 1 3MP webcam 8 Ito VI 19 or higher TFT LCD Monitor with 5 ms or better response time TCO 05 certified with inbuilt speakers 9 Ito VI 21 TFT LCD Monitor with 8 ms or better response time TCO 03 certified with inbuilt speakers PCI Express x16 Graphics Accelerator Card minimum 10 II amp IV 128 bit 512 MB Onboard Video memory and 12 8 GBps memory bandwidth PCIe graphics card with dedic
57. tem with Power management features amp Desktop Management amp Management Interface implementation DMI 14 System Chassis Small Form Factor System chassis of volume less than 13 4 596 liter with suitable power supply to sustain full load including possible future up gradations and with minimum one free internal peripheral bay 3 5 Complete system should be energy star 5 0 compliant 15 OS Support amp Windows 7 amp Linux Certification 16 Accessories System user manual and all other necessary accessories DS 1L Above configuration preloaded with Linux RHEL Desktop OS Latest Version all necessary Plug ns utilities and driver software including bundled in CD Media DS 1W Above configuration preloaded with OEM Pack Windows 7 Professional all necessary Plug ns utilities and driver software bundled in CD DVD Media and preloaded latest version antivirus software with one year free upgrade validity Page 18 of 46 Desktop System DS 2 Desktop Computer System with following configuration Annexure II S Technically No Item Complete Description Compliant i Yes No Processor The desktop should have X86 processor SPEC CPU2006 benchmarked with SPEC rating in the range of at least 55 60 60 of SPEC Int rate base2006 plus 40 of SPEC fp rate base2006 scores 2 Motherboard amp Intel 5 Series Chipset AMD 880G or better chipset based Chipset mot
58. the already submitted documents All documents should be submitted electronically in PDF format However Financial Bid should be submitted in XLS format Upon verification evaluation assessment if in case any information furnished by the Bidder is found to be false incorrect their bid shall be summarily rejected and no correspondence on the same shall be entertained THE BID SUBMITTED BY ANY BIDDER NOT FULFILLING THE ELIGIBILITY CONDITIONS CRITERIA STIPULTED ABOVE WILL NOT BE CONSIDERED 5 TERMS amp CONDITIONS 5 1 Pre Bid Meeting NICSI shall hold a pre bid meeting with the prospective bidders at 11 30 AM on 27 05 2011 in the NICSI conference hall Queries received from the bidders two days prior to the pre bid meeting shall be addressed The queries can be sent to NICSI through email at tender nicsi nic in or faxed on 011 26105212 5 2 Bid Submission 5 2 1 Online bids complete in all respect must be uploaded on http eproc nicsi nic in latest by 11 00 hours on 16 06 2011 5 2 2 The Online bids should be submitted as under EN Bank Draft s towards EMD and TENDER FEE in one cover sealed and superscripted EMD and Tender Fee NICSI tender for Desktop Systems Workstations Mini Notebook amp Thin Clients due on 16 06 2011 at 11 00 Hrs A letter specifying the draft details should be submitted physically However the scanned copy of Bank drafts must be uploaded PDF format electronically on http eproc nics
59. the benefits to NICSI and in the event of increasing of Government taxes levies subsequent to the finalization of the panel NICSI shall consider the case on merit and the pro rata benefits to the vendor may be considered if full reference with documentary evidence is submitted During the validity of the panel NICSI may ask the technically short listed Bidders to requote the prices based on new advanced configurations due to technological upgradation and the Bidder s will be selected on the basis of procedure as per clauses under 5 4 of the tender document The time difference between such requotes will be minimum three months except in case of the union budget REFUND OF EMD amp SECURITY DEPOSIT The Earnest Money Deposit EMD will be refunded as follows 1 In the case of those bidders who fail to qualify the eligibility criteria the Earnest Money Deposit EMD will be refunded without any interest accrued immediately thereafter 2 n the case of those bidders whose technical bids do not qualify the EMD will be refunded without any interest accrued within one month of the acceptance of TEC s recommendations 3 In the case of those bidders who are not empanelled the EMD will be refunded without any interest accrued within one month of the acceptance of FEC s recommendations 4 In case of those bides whose tender bids are accepted for the empanelment EMD will be refunded on receipt of Security Deposit equal to EMD amount for ea
60. the user NIC NICSI Project Coordinator with his name date of delivery designation and office seal legibly recorded should reach NICSI Head Quarters New Delhi within 4 weeks of the delivery except for delivery in North eastern States including Sikkim J amp K Lahual Spiti amp Kinnaur in HP Andaman Nicobar and Lakshdweep Islands locations Delivery note of these locations should reach within six weeks of delivery date If the delivery of whole or in part is delayed beyond 30 days from last date of delivery as given in the purchase order NICSI will have option to cancel the purchase order to the extent of unfulfilled part of the purchase order NICSI will be free to procure the remaining items from alternate sources at the cost and risk of the defaulting vendor by forfeiting the EMD Security Deposit of the Vendor In addition NICSI will impose a cancellation charge of 8 596 of the value of unsupplied items which will be recovered from the pending bills or EMD Security Deposit or by raising claims NICSI will impose penalty on total value of purchase order as per clause no 5 7 1 of this tender if the delivery of more than 20 of the total order value is delayed beyond the last date of delivery If the delivery is delayed for the item s whose value is equal or less than 2096 of the total order value the penalty shall be applicable on the delayed equipment only On the receipt of the purchase orders the vendors within Ten 10 Days shall
61. to rejection of the bid amp forfeiture of EMD Security Deposit Authorized Signatory NICSI Tender Process Section Annexure I Page 17 of 46 Desktop System DS 1 Desktop Computer System with following configuration S Technically No Item Complete Description Compliant Yes No Processor The desktop should have X86 processor SPEC CPU2006 benchmarked with SPEC rating in the range of at least in the range of 45 50 or higher 6096 of SPEC Int rate base2006 plus 40 of SPEC fp rate base2006 scores 2 Motherboard amp Intel 5 Series AMD 880G or better chipset based Chipset motherboard with minimum one PCIe amp one PCI PCI x slots Motherboard should be of Small Form Factor SFF Micro ATX form factor 3 Video Integrated Graphic controller 4 Network Integrated Gigabit Ethernet controller 5 Ports 1x fast serial port 4x USB 2 0 ports 2 ports on front ixKeyboard port 1xMouse port 6 HDD Controller Integrated dual port SATA II controller 7 Sound Controller Integrated sound controller 8 Memory 4GB DDR 3 1333 MHz or higher expandable up to 8 GB 9 Storage 320GB or higher SATA II HDD 7200 RPM 10 Optical Drive Dual Layer DVD Writer 11 Keyboard amp 104 Keys OEM Keyboard and OEM Optical Scroll Mouse Mouse with Mouse pad 12 Monitor 19 or higher TFT LCD Monitor with 5 ms or better response time TCO 05 certified and with inbuilt speakers 13 Power Sys
62. to the eligibility criterion will be considered for further evaluation 5 4 1 2 The TEC will short list the Technical bids configuration wise on the basis of technical parameters The short listed Bidders may be asked to bring one of each quoted model or improved latest model of same make as per specifications set out in the tender for technical evaluation along with their own test and measuring equipments software at NICSI HQ or any other site as may be finalized by NICSI as per schedule to be intimated to them In case of improved model the improved model should not be inferior in any specification than the quoted model During Technical Evaluation the quoted product shall be physically verified for the required tender specifications tested for reliability functionality benchmarked and other features as decided by the TEC In case the vendor fails to bring the quoted products within the prescribed limit given by the NICSI for evaluation the bid shall be rejected and EMD forfeited In case TEC decides to inspect the equipments at Bidder s OEM s premises the expenditure on travel will be borne by NICSI 5 4 1 3 If during the technical evaluation any of the System fails then no subsequent chance will be given to the Bidder However alternate item 1 of already quoted make and model or 2 improved latest model of same make on account of technological trends which meets all the tendered technical specifications and superior in specifications the
63. use with pad Microsoft wireless Keyboard amp Microsoft 1 Wireless Optical Scroll Mouse with Pad 19 104 Keys Bilingual Keyboard with engraved keys 20 104 Keys Cherry Mechanical Keyboard 21 10 100 1000 Mbps Desktop Ethernet card Page 36 of 46 22 External Stereo Speakers 2x3 RMS with Stereo Microphone amp Headphone 23 External Stereo Microphone with Stereo Headphone 24 Single user Norton Anti Virus S W Latest Version for Windows OS with free upgrade license Viruses definition amp engine files valid for one year 25 OEM Pack Windows 7 Professional Edition Down gradable to XP with OEM Pack optical Media 26 OEM Pack Windows 7 Home with OEM Pack optical Media 27 OEM Pack Windows 7 Ultimate Edition with OEM Pack optical Media 28 Latest version of Linux OS RHEL with all necessary Plug ins utilities ATS and driver software in CD DVD Media 29 Latest version of Linux OS Suse with all necessary Plug ins utilities ATS and driver software in CD DVD Media 30 Latest version of Linux Enterprise RHEL WS Edition OS with all necessary Plug ins utilities ATS and driver software in CD DVD Media 31 Latest version of Linux Enterprise Suse WS Edition OS with all necessary Plug ins utilities ATS and driver software in CD DVD Media 32 External USB Dual Layer DVD Writer DVD R RW amp CD R RW
64. user manual and all other necessary accessories DS 2L Above configuration preloaded with Linux RHEL Desktop OS Latest Version all necessary Plug ns utilities and driver software including bundled in CD Media DS 2W Above configuration preloaded with OEM Pack Windows Windows 7 Professional all necessary Plug ns utilities and driver software bundled in CD DVD Media and preloaded latest version antivirus software with one year free upgrade validity Page 19 of 46 Desktop System All in One DS 3 Annexure III Desktop Computer System Integrated within 21 TFT Touch Screen monitor having following configuration S Technically No Item Complete Description Compliant i Yes No Processor The desktop should have X86 processor SPEC CPU2006 benchmarked with SPEC rating in the range of at least 51 55 60 of SPEC Int rate base2006 plus 40 of SPEC fp rate base2006 scores 2 Motherboard amp Intel 5 Series Chipset AMD 880G or better chipset based Chipset motherboard 3 Video Integrated Graphic controller 4 Network Integrated Gigabit Ethernet controller 5 WiFi amp Bluetooth Integrated WiFi amp Bluetooth enabled 5 Ports 1x fast serial port 4x USB 2 0 ports 2 ports on front 1xKeyboard port 1xMouse port 6 HDD Controller Integrated dual port SATA II controller 7 Sound Controller Integrated sound controller 8 Memory 4 GB DDR3 1066MHz or higher exp
65. vendor has to install the items within 15 days as per clause 5 8 1 of receipt of Site Ready notice from User NICSI NIC else it will attract penalty as per above clause 5 8 1 recoverable from Bill The items to be supplied should work under the specified Operating Systems viz Windows and Linux all versions It shall be the exclusive responsibility of the Vendors supplying the items to provide appropriate device drivers and solutions for these system software platforms 5 9 PAYMENT 5 9 1 5 9 2 A pre receipted bill along with original excise duty gate pass if applicable and acceptance certificate shall be submitted Three copies in the name of user A C NICSI New Delhi 110066 soon after the delivery of the items along with a copy of the duly receipt delivery challan The Bills Invoice should be in the format and as per guidelines instructions given in Rule 52 A 57GG etc of the Central Excise Rules 1944 as amended from time to time for these items for which payment of Excise duty is applicable 85 Eighty Five percent payment will be made on complete delivery of ordered items at the designated sites and on the submission of proof of delivery and Performance Bank Guarantee PBG equal to 8 5 of total order value valid for 39 63 months Payment will be made after deducting penalty amount if any PBG will have to be renewed for such further periods till satisfactory free warranty support has been provided by the vendor for all the
66. vent ARBITRATION Incase any dispute or difference arises out of or in connection with or the carrying out of works whether during the progress of the works or after their completion amp whether before or after the termination abandonments or breach of contact except as any of the accepted matters provided hereunder the parties hereto shall first endeavor to settle such disputes of differences amicably If both the parties fail to reach such amicable settlement then either party The Purchaser or Contractor may within 20 days of such failure give a written notice to the other party requiring that all matter in dispute or difference be arbitrated upon Such Page 15 of 46 5 16 3 5 16 4 5 16 5 5 16 6 5 16 7 5 17 5 17 1 5 17 2 5 17 3 5 17 4 5 17 5 5 17 6 5 17 7 5 17 8 written notice shall specify the matters which are in difference or differences of which such written notice has been given and no other shall be reoffered to the arbitration of a single arbitrator to be appointed by both the parties or in case of disagreement as to the appointment of a single arbitrator to that of two arbitrators one to be appointed by each party or incase of said arbitrators not agreeing then to the umpire to be appointed by the arbitrators in writing before entering upon the references Provisions of Indian Arbitration amp Conciliations Act 1996 or any statutory modification or re enactment thereof and rules
67. y the vendor s manpower while discharging their duty towards fulfillment of the purchase orders Page 14 of 46 5 14 FORCE MAJEURE 5 15 5 15 1 5 15 2 5 15 3 5 16 5 16 1 5 16 2 If at any time during the continuance of the empanelment the performance in whole or in part by either party of any obligation under the empanelment is prevented or delayed by reasons of any war hostility acts of public enemy civil commotion sabotage fires floods explosions epidemics quarantine restrictions strikes lockouts or acts of God hereinafter referred to as events provided notice of happenings of any such event is duly endorsed by the appropriate authorities chamber of commerce in the country of the party giving notice is given by party seeking concession to the other as soon as practicable but within 21 days from the date of occurrence and termination thereof and satisfies the party adequately of the measures taken by it neither party shall by reason of such event be entitled to terminate the empanelment nor shall either party have any claim for damages against the other in respect of such nonperformance or delay in performance and deliveries under the empanelment shall be resumed as soon as practicable after such event has come to an end or ceased to exist and the decision of the purchaser as to whether the deliveries have so resumed or not shall be final and conclusive provided further that if the performance in whole or i

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