Trauma Registry Web Portal Course Description
Contents
1. Auto populated Free Text Drop Down Menus Pop Up Code Menus Date Fields Time Fields Memo Fields Detail Grids Yes No Boxes Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 15 5 31 2011 Software Demonstration Copyright 2011 Digital Innovation Inc All Rights Reserved e Tri Code e Manual Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 16 5 31 2011 e Based on Abbreviate Injury Scale AIS e Dependent on injury description Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Ranked as an expert ICD 9 and AIS coder Allows for fast accurate coding of injuries Converts simple textual injury descriptions to ICD 9 AIS and ISS scores Provides uniform coding for trending and outcome studies Allows for accurate comparisons of data across different datasets Provides a statistical way to accurately measure the severity of a patient s injuries Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 17 5 31 2011 Enter one injury description per line Enter a complete injury description Anatomic structure Type of injury Extent of injury Location side of injury Left Right Common abbreviations may b2. Rights Reserve digital innovation Copyright 2011 Digital Innovation Inc 23 5 31 2011 e If the data is correct click on the Validate button e Use Caution Inappropriate validation can lead to unreliable data Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Indicates that checks have been performed and validated on the current record Once all check issues are resolved the Checks Resolved screen will open Select OK Select Save or Save Exit to save the validated record The record status will now update from Active to Closed Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 24 5 31 2011 Copyright 2011 Digital Innovation Inc All Rights Reserved Software Demonstration Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 25 5 31 2011 Report Runner Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Provides the user with pre built objects to review analyze data contained within the trauma registry Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 26 5 31 2011 From the Web Portal Welcome Screen e Click on the lt Modules gt link e Click on the lt Report Runner gt link Copyright 2011 Digital Innovation Inc
3. 1 2011 ED Arrival by Day of Week ED Disposition Gender Injury Type ISS Race Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation e Run e Clear Report Selection e Clear Report Options Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 30 Facility ID Trauma Arrival Date Between Discharge Date Between Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Submitted Report Gather Query Status Status Message Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 5 31 2011 31 5 31 2011 View Post Rerun Delete Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 32 5 31 2011 Software Demonstration Copyright 2011 Digital Innovation Inc All Rights Reserved Mix and Match Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 33 5 31 2011 Each report can be run by itself or with any query and or gather increasing the flexibility and strength of the report writer Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovat ion When run by itself the Patient Recor
4. 5 31 2011 Trauma Registry Web Portal Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation The WI Web Portal is a tool that enables users to access the central site trauma registry to enter data and access reports This course will provide instruction for users on how to enter data into the registry as well as how to select and prepare reports for their hospitals Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 1 5 31 2011 Access the Web Portal Enter data into the Trauma Registry via the Web Portal Use Tri Code for injury coding Access and run reports from the Web Portal Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation e Three Part Lecture with Software Demonstration Web Portal Access amp Log In Trauma Registry Report Runner e Handouts e Practice Exercises Copyright 2011 Digital Innovation Inc All Rights Reserve digital innovation Copyright 2011 Digital Innovation Inc 5 31 2011 Web Portal Copyright 2011 Digital Innovation Inc All Rights Reserved https wi traumaregistry com Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 3 5 31 2011 Enter a User Name Enter a Password Enter a Facility Select lt Login gt button Copyright 2011 Digital Innovatio
5. All Rights Reserved digital innovation e Report e History Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 27 5 31 2011 Report Answers the question WHAT What do want to see Query Answers the question WHO Creates a subset of the patient population Gather Answers the question HOW How do want to group values for comparison Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Demographic Injury Prehospital First Responder Prehospital Primary EMS Provider Prehospital Primary EMS Provider GCS Prehospital Secondary Transport Referring Facility ED Admission Outcome Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovati ion Copyright 2011 Digital Innovation Inc 28 5 31 2011 Demographics Data Form Facsimile Mini Trauma Service Summary Patient Record List PRE Charts AIS 85 9x PRE Charts AIS 2005 Patient Record List z and W Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovat ion Ages Pediatrics lt 14 Adults 15 64 Geriatrics gt 65 Discharge Status Alive Dead Gender Male Female Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovat ion Copyright 2011 Digital Innovation Inc 29 5 3
6. Inc All Rights Reserved digital innovation e Can sort only one column at a time e Using the mouse left click on the column to be sorted Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 11 5 31 2011 Can move column location Drag amp Drop the Column to the desired location Location change is only preserved for the current session Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Refresh Search Add Edit View Delete Export Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 12 5 31 2011 Copyright 2011 Digital Innovation Inc All Rights Reserved Software Demonstration Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 13 5 31 2011 Screen Navigation Buttons e Previous e Next Screen Tabs Field Enter data Tab Click Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Demographics Injury Data First Responder First EMS Provider Secondary Transport from Scene Referring Facility ED Admission Outcome Injury Diagnosis Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 14 5 31 2011
7. ation Inc 7 5 31 2011 Software Demonstration Copyright 2011 Digital Innovation Inc All Rights Reserved Trauma Registry Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 8 5 31 2011 e The Trauma Registry Module manages data entry e The Trauma Registry is used for the following tasks Adding trauma records Searching for trauma records Editing trauma records Viewing trauma records Deleting trauma records Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation e Select lt Modules gt e Select lt Trauma Registry gt Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 9 5 31 2011 e Displays a selected subset of the trauma records included in the Trauma Registry e The subset of records is filtered based on the hospital Facility ID entered on the login screen the search criteria entered by the user Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation e Rows of patient information e Columns e Function buttons Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 10 5 31 2011 Trauma Facility Name Last Name First Name Arrival Date Discharge Date Record Status Copyright 2011 Digital Innovation
8. d List 1 Provides a list of all patients in the registry for the records specified Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovat ion Copyright 2011 Digital Innovation Inc 34 5 31 2011 When run with a query for non survivors it 1 Provides a listing of trauma registry numbers for only those patients who did not survive Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation When run with a gather by age it 1 Provides a listing of trauma registry numbers for all patients in the registry 2 Groups them by age ranges Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 35 5 31 2011 When run with a query for survivors and a gather by age 1 Provides a listing of trauma registry numbers for only those patients in the registry who survived Groups them by age ranges Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 36 5 31 2011 Software Demonstration Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 37
9. e used Enter all of a patient s injuries Enter only definitive diagnoses Copyright 2011 Digital Innovation Inc All Rights Reserved e Processes and codes each injury description e Upgrades severities due to the presence of other injuries when appropriate Identifies the ICD 9 CM code the AIS PREDOT code and the severity score for each injury as well as those associated with upgrades Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 18 5 31 2011 e Enter injury descriptions into the Injury Narrative Field e Specific guidelines can be found in the Tri Code User Manual Abstracting Injury Descriptions Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation e Select the Tri Code button e The Anatomical Diagnoses information will auto populate Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 19 5 31 2011 e Change injury narrative to reflect necessary changes e Select the Tri Code Button e When the lt Confirm Tri Code gt message appears select the OK Button Copyright 2011 Digital Innovation Inc All Rights Reserved In the Anatomical Diagnosis section select the Add button Enter the desired ICD 9 Code Enter the desired Predot Select the AIS Severity Select the ISS Body Region Select the OK Button Copyright 2011 Dig
10. ital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 20 5 31 2011 Located at the bottom of the trauma record window Select Save to save the current trauma record Select Save Exit to save the current trauma record and exit Select Cancel to exit the record without saving changes The Confirm Cancel screen will open Select OK to confirm the cancel without saving Select Cancel to remain in the current trauma record Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 21 5 31 2011 Software Demonstration Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation e Purpose e Types of checks Blank Required Sequence Range Duplicate Copyright 2011 Digital Innovation Inc All Rights Reserve Copyright 2011 Digital Innovation Inc 22 5 31 2011 e Can be executed at any time from within the trauma record e Best practice is to execute after data abstraction has been completed e Select the Check button on the bottom left of the patient record Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation e Click on the field containing the error triggering data e Enter correct data Copyright 2011 Digital Innovation Inc All
11. n Inc All Rights Reserved digital innovation e Links Home Modules Upload Reports Review Reports Support e Change Password e Logout Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 4 5 31 2011 Welcome Screen Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Trauma Registry Administration Report Runner Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innovation Inc 5 5 31 2011 Used by the State to post reports for e Individual Hospitals to pick up e Regions to pick up e Everyone to pick up Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Location of stored reports Based on Permissions User ID Facility ID Posted by State from Upload Reports Link Individual User from within Report Runner History Screen Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc 5 31 2011 Methods to gain assistance with questions or issues regarding use of the software e Email e Web site e Phone TTY call via Skype Copyright 2011 Digital Innovation Inc All Rights Reserved digital innovation Copyright 2011 Digital Innovation Inc All Rights Reserved Copyright 2011 Digital Innov
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