Assessment Center Training Manual - Resource Centers for Minority
Contents
1. a 2 Preview the instrument to see how it will look to participants Re Using Portions Specific Items of Custom Instruments Sometimes you don t want to add an entire custom instrument but just select items You can do this by creating a new custom instrument and using the Find Items function on the Instruments Study Content page to locate and add the items of interest This allows you to retain the item ID and content to support merging datasets or comparing studies in the future Create Custom Short Form of Existing Items 1 Navigate to Instruments and click Create to make a new short form 2 On Study Content click on the hyperlink name of the instrument to navigate to Instrument Details 3 Click Find Items 4 Use the search fields on Add an Item to find the desired items Only items that have been in launched studies are available Note that NIH Toolbox items are not available because of the tailored administration scoring and formatting logic they require Click Add to Instrument Use the breadcrumbs to navigate back to Instrument Detail to view and order added items Exercise Create a Custom Short Form from Administered Items a 1 In an unlaunched practice study navigate to Instruments Create a new short form that consists of 1 custom sociodemographic item 202. Navigate to Instruments tab and click Add button b 2 In Studies field search for the lt last name_demographics gt launched study where you created a demographic instrument in Module 13 Add your demographics instrument to the current study B Add other Instruments b 1 Add at least one publicly available instrument Module 16 Tailoring Assessment Content by Timepoint Some studies may wish to have different instruments included at different timepoints For example demographics are likely not needed at follow up assessments This feature is included on the Advanced Set up tab 16 From the Set up Tab navigate to Advanced Previously in Module 5 you learned how to establish multiple timepoints and study arms using this page The Specify Instruments hyperlink will navigate you to the Arm Assessment Details page This page allows control over what instruments are included in a given timepoint their order and who should complete them The Arm Assessment Details page should be completed for each arm assessment combination e Instrument Block used to group instruments together or to indicate the instrument will not be included in an assessment The default equals one Instruments in the same block are presented together e Block Administration used to designate whether a block of instruments should be administered in a fixed or random order The default is fixed e Instrument a label which provides the name of each instrument in the
3. name and demographics in the name a 2 Create a new instrument to capture self report demographics a 3 Create a new multiple choice item with 3 response options a 4 Create a second new item with a different type of response option e g date comment Module 13 Creating Items Instruments for Researchers to Complete You can use the same process of creating custom items in a custom short form to include information that a researcher or clinician would complete This means that the short form is not seen by the participant Instead it can only be accessed from the researcher interface A researcher can use this functionality to include a patient identification number that may be used in other systems This will help link data between different databases Another way this feature is used is to record scores from instruments administered on paper or elsewhere into the Assessment Center database This allows a researcher to have all data on a participant stored in the same database You will first create the items you want and then set up the instrument to only be seen by the researcher After you ve created an instrument that is to be completed only by the researcher you need to navigate to Study Set up to indicate it is a clinician completed instrument Under the Set up tab navigate to Advanced Click on Specify Instruments for each Arm Assessment You will see a Completed by Participants checkbox By default it is checked so that
4. study e Order within Block designates how instruments within a block will be administered to participants The default is sequential ordering within the block e Completed by Participant used to indicate whether an instrument should be administered to a participant The default is checked meaning that the instrument should be administered to a participant Unchecking will make it available only through the researcher interface for data entry e Administer used to reduce duplication between study instruments This is most often used when instruments within the same domain are administered in the same study e g Anxiety CAT and Anxiety short form Tailoring Assessment Content by Timepoint 1 Navigate to Set up Advanced 2 Click on Specify Instrument hyperlink for selected assessment 3 Determine whether each instrument should be included in this assessment 4 Click Save Exercises Module 16 Tailoring Assessment Content by Timepoint A Specify Instruments for each timepoint a 1 Create two timepoints for your study Do not administer the demographics instrument in the second timepoint Module 17 Researcher Registration of a Participant When a participant goes to a launched study URL and completes the registration fields this is called Participant Registration or Self Registration When this happens Assessment Center generates a five digit login for that participant Sometimes however a researcher may want to register a pa
5. unmodifiable templates However if you have a study that includes a custom instrument e g demographics form or a PROMIS or Neuro QOL instrument you can modify how the items appear to participants There are ten templates available in Assessment Center Images can be seen in the Assessment Center User Manual on www assessmentcenter net Auto advance templates navigate to the next 19 item immediately after a response is provided i e participants do not need to click the Next button Templates that are not auto advance require a participant to click the Next button to advance to the next screen Horizontal templates can only be used with a multiple choice response type Buttons 01 Auto Advance is likely the most usable template This puts response options on large buttons and forwards a participant to the next item as soon as an answer is provided Navigate to Study Content click Instruments tab Click Customize link next to an Instrument name Select Item Template for the whole instrument or for individual items using the drop list Click on Save Navigate back to Study Content using the breadcrumbs at the top ofthe page Click Preview next to the instrument name to see how that custom instrument looks in the selected template Note that the Preview link doesn t function for NIH Toolbox instruments Exercise Customize Appearance of a Custom Instrument a 1 In an unlaunched practice study change the template for a custom short form
6. Assessment Center Assessment Center Training Manual November 14 2012 GSA Pre Conference Workshop San Diego CA Assessment Center Training Manual Introduction Assessment Center is a free online research management tool that allows a user to access a library of patient reported and examiner administered instruments The instrument library includes measures from the Patient Reported Outcomes Measurement Information System PROMIS and the NIH Toolbox Neuro QOL instruments will be available soon Assessment Center also allows a user to set up a study specific website to collect data from participants on library or custom instruments Data can be exported at any time during accrual Many other features are available such as reviewing item and instrument statistics and previewing how a computerized adaptive test CAT is administered and scored This training manual will provide basic instructions with practice exercises Refer to Help within the application upper right corner hyperlink or the Assessment Center User Manual for detailed instructions Note that Assessment Center works best using Internet Explorer You can use Assessment Center on a Mac computer but not all of the NIH Toolbox instruments are compatible with Macs Refer to NIH Toolbox materials www nihtoolbox org for more information Module 1 Login and Studies Assessment Center Homepage The Assessment Center homepage www assessmentcenter net houses a number of useful
7. ble to proceed by clicking on the Start button If a participant has already begun the study s he may enter his her login and password on the welcome page S he will be navigated to the next assigned assessment or the page where s he stopped in the study instruments Study participants patients will then see the consent form and registration questions where applicable Next an instruction screen will appear with the participant s assigned login and password Participants are advised to write these down so that they may access the study again if they do not finish the assessment in one sitting or if there is more than one assessment The login which appears on this page is a randomly generated 5 digit number and the password is a randomly generated combination of three letters If you wish to set a participant s login and password a researcher can register him her through the researcher interface see Assessment Center User Manual Module 10 Administration Accrual The Administration tab helps manage study data and participants once a study is in the data collection phase The default page on the Administration tab is the Study Overview page that provides accrual information and data exports Accrual Dashboard The accrual dashboard allows the study team to quickly assess total accrual complete cases and response rate Data Dictionary and Accrual Report There are three group reports provided to every study These reports are accessed by c
8. e to lt Insert Study Name gt Establishing Basic Study Parameters 1 Navigate to the Basic Set Up sub menu tab Review default values in set up fields 2 3 Modify set up fields as necessary 4 Click Save Exercises Modules 3 amp 4 Language and Basic Set up A Language amp Basic Set up a 1 Select English as the only language of administration a 2 Review default values in Basic Set up a 3 Change welcome page text amp URL extension Module 5 Setting up Multiple Timepoints The third sub menu tab Advanced allows you to set up a more complex data collection platform Advanced Set up should be used for studies that have multiple assessments or timepoints multiple arms like intervention and control or studies in which instruments should be administered in a random order We will focus first on setting up multiple timepoints The Advanced Set up defaults to having one arm and one assessment timepoint To add new arms or assessments click on the New Row button e Arm defines each study arm A participant is assigned to only one arm e g intervention or control If you don t have two study arms make sure to use the same text in the arm field e g arm A One study arm should be entered per row per assessment e Assessment used to specify the assessment number of each arm entry For example a study with a baseline and one month follow up assessment has 2 assessments One row should be numbered 1 and
9. econd window to allow the user s work not to be disturbed while seeking additional information Assessment Center User Manual An extensive user manual with step by step instructions on utilizing all features of Assessment Center is available for download on the Assessment Centerhomepage www assessmentcenter net Click on the User Manuals hyperlink to open a PDF Assessment Center Online Video Tutorials A series of video tutorials were created to review material covered in this training You can access and view these by clicking on the Video Tutorial hyperlink on the left side of the www assessmentcenter net homepage NIH Toolbox e Learning Modules There are also NIH Toolbox training videos on the nihtoolbox org website NIH Toolbox Training Manual A training manual that helps you learn the correct administration of the NIH Toolbox is on the nihtoolbox org website Additional Assessment Center Exercises Assessment Center has a number of additional features The Appendix of this document includes descriptions and exercises for some commonly used features Assessment Center Help Desk Assessment Center has a help desk that can be accessed Mon Fri 9am 5pm CST Email help assessmentcenter net or call the help line at 877 283 0596 Appendix Additional Exercises Customizing the Appearance of Instruments Templates A template establishes how an item will be displayed on the screen to a participant All NIH Toolbox instruments have fixed
10. etc e Export Assessment Scores contains instrument level scores for instruments in the Assessment Center library e g T Score for a PROMIS Fatigue short form Custom instruments that are made by an individual researcher are not scored e Export Registration Data contains all registration data for a particular study e g race gender name e Export Registration Consent Data contains information provided during consent form endorsement e Pivoted Assessment Data contains all responses with each participant in a row and items in columns Exercises Module 11 Export Data A Administration a 1 Navigate to a launched study Request and download a data export file Open it in Excel The data exports for NIH Toolbox instruments are complex You will see a raw score a scale score and typically a score that has been adjusted for age or age plus other demographics fully adjusted For some instruments there are unique scores e g score for dominant hand and non dominant hand To learn more about the scores refer to the NIH Toolbox Scoring Manual on nihtoolbox org Module 12 Creating a Custom Item in a Custom Instrument Create New Instrument The main purpose of the Custom Instrument feature is to add instruments not in the Assessment Center library to your data collection site This is often a demographics form a clinical form or perhaps another patient reported outcome instrument like the FACIT Fatigue A custom instr
11. irmation message that selections have been added to your study Pick an Instrument for a Study 1 Onthe Instrument Detail page click Add button Use desired search criteria Click Show Results button Select an Instrument by checking box Click Add to Study button If all required instruments have been included you may navigate back to the Study Content page using the breadcrumbs Breadcrumbs are navigation tools hyperlinks located in the top left corner of the page Include Exclude Instruments You can exclude an instrument from a study A checked box in the Include column indicates that an instrument is included Clicking on the box with the checkmark will change the inclusion status of this instrument An excluded instrument will be indicated by an empty box When the inclusion status of an instrument is changed you must provide a reason for inclusion exclusion in the Notes page The Notes page will automatically pop up when a user clicks on the checkmark box Exclude Instrument 1 Click on Include checkmark box for an instrument item 2 Enter reason for exclusion 3 Click Save Reordering Instruments Once the instruments to be included in your study have been added you will want to review them once again on the Study Content page Instruments administration order may be modified by entering numeric values in the Order fields to the left of the instrument name on the Study Content page Exercises Module 2 Add an Instrumen
12. licking on the report name hyperlink from the Study Overview page They open as PDFs e Data Dictionary Report lists all item IDs item content and response scores from your study e Enrollment Report provides detailed information about current study accrual count of completed count of refusals counts by gender race and recruitment site e NIH Inclusion Enrollment Report details accrual by cross tabulating gender with race and ethnicity information The format adheres to the requirements from the National Institutes of Health for periodic progress reports 11 Exercises Module 10 Administration Accrual A Administration a 1 Navigate to the launched study a 2 Download NIH Inclusion Enrollment and Data Dictionary Module 11 Administration Exporting Data Five data export options are available within the Administration tab Data exports are made available once you click the Request button Once the export is generated and available on the Study Overview page an email will be sentto the email listed in email notification field above the Request buttons After you receive the email you may click the Download button This will open a CSV file This file can be opened in Excel or a statistical software package Most computers with Microsoft Office will automatically open the file in Excel e Export Assessment Data contains all of the raw data for the study including time date stamps for all responses number of seconds to respond
13. m member s name should be selected and then the Roles box that best suits each team members responsibilities should be checked Assign Team Members to Study 1 On Study List page click Team link Highlight Team member s name on All Users list Use arrows to add member to Team Assign member appropriate permissions by checking role boxes Click Save Exercises Module 1 Login and Studies A Login Study Creation a 1 Navigate to Assessment Center site and create a login a 2 Login and create a study using the Create New Study button B Assign Team Members b 1 Add a team member Trainee September from Northwestern with limited permissions Module 2 Adding an Instrument from the Assessment Center Library Assessment Center houses a library of patient reported outcome instruments from various sources You can add any ofthese to your study by starting in an un launched study Navigate to the Instruments tab and click Add Select Instrument not Battery You can then use the search criteria on the Add an Instrument page to find publicly available instruments or instruments you ve previously created and used Search for Instruments On the Add an Instrument page there are three dropdown lists which enable a search to be customized e Study You may view instruments that are 1 for public use e g PROMIS or 2 custom instruments with a status of Administered in your active studies The default is All Public e Type Choo
14. or Age The values entered into the Min Max fields will set the minimum and maximum values accepted Define Registration Fields 1 Navigate to the Registration sub menu of the Set up tab Select registration questions to be included in study Determine whether questions should be required and check Required box Add Custom field labels if applicable Enter all Min Max validation values if applicable Click Save Exercises Module 7 Selecting Patient Registration Content A Registration a 1 Include first amp last name a 2 Include or exclude another registration field Module 8 Preview and Launch After study content and set up parameters have been established a study is ready for data collection The Preview tab allows you to first preview your study as it would appear to participants then finalize and launch the study for data collection Preview Study Once a study is launched into data collection Launch button is clicked on Launch page study content and certain study parameters cannot be changed Therefore it is essential to review your study using the Preview feature prior to launch The study should be previewed by all pertinent study team members to ensure all required changes are captured The Preview Study page allows you to see your study from the participant s viewpoint First you may opt to view response scores during preview This is helpful in confirming the correct scoring for each response option is presen
15. participants are presented the instrument Simply uncheck the box for instruments that are completed by study staff Data may be entered on the Participant Data page within the Administration tab Establish Instrument Completed by Researcher 1 Navigate to Advanced Set up Click on Specify Details for a given Arm Assessment 2 Uncheck Completed by Participant for the clinician completed instruments 3 Click save 14 Exercises Module 13 Create Custom Researcher Completed Items A Create a new short form to be completed by a clinician a 1 Navigate to Study Content and Create a new instrument a 2 Create an item that captures a patient s identification number a 3 Create an item that captures a score on an instrument administered outside of Assessment Center a 4 Navigate to Set up Advanced Click on Specify Instruments a 5 Make Clinician Completed Instrument only available to the clinician a 6 Launch the study Complete the custom participant completed instrument from the participant interface Module 14 Entering Data from the Researcher Interface The Administration tab allows for a researcher with appropriate permission to review and enter participant level data For example a study team member may want to add a participant s ID used in another system or add a score from an instrument completed elsewhere This is done on the Participant Data page The Participant Data page is NOT intended for participant self report or resea
16. pear detailing the percentage of your study that has been launched to your data collection platform A message will appear that includes the study hyperlink Launch Study After approving the study configuration report and preview navigate to the Launch sub menu from the Preview tab Accept Terms amp Conditions if applicable Click Launch Study button Exercise Module 8 Launch a Study for Data Collection A Launch a study for data collection a 1 Navigate to the Preview tab Preview the study a 2 Approve the study configuration and preview Navigate to the Launch sub menu tab and launch the study for data collection 10 Module 9 Data Collection Website After you click the Launch Study button the system will take a short amount of time to establish the website and data collection forms You can view the study website by navigating to www assessmentcenter net ac1 assessments lt URL Extension gt This web address URL can be given to study participants so that they may access the study website If multiple languages were checked on the Language page the first page a participant will see when navigating to your study website will ask them in which language they would like to complete the assessment Otherwise they will initially be navigated to your study homepage The homepage of the website will welcome participants to the study with any text entered into the Welcome dialog box on Basic Set up Participants will be a
17. rcher interview The instrument administration engines and customization templates branching randomization are NOT integrated into the Participant Data page The Participant Data page displays a list of all applicable assessments on the left panel ofthe page Clicking on the name of the assessment will expand the list to show all of that assessment s instruments The text color indicates where a participant is within the study schedule Assessments that are listed in red occurred in the past i e the participant is no longer in the defined assessment window Assessments that are listed in green are currently open Assessments that are listed in black occur in the future and are not currently available If a line is crossing off an instrument the participant viewed all items within that instrument This could mean that a participant completed the instrument or viewed each item but chose to skip it without answering To review or enter participant data for a particular assessment and questionnaire click on the applicable assessment then the instrument name This action will open the questionnaire in the main panel of the page You can use the scroll bar on the right to navigate to see every item in the instrument If you are entering data using these screens be sure to click on the Save button before moving on to the next instrument To be able to view the Participant Data page staff must have the Study Administrator or Study Participant Administra
18. reate participant login box and enter an alphanumeric login 5 10 characters long Researcher Registration of a Participant In alaunched study navigate to Administration Click on Find Create Login Check the Create participant login box Enter all required fields on Registration Details Navigate to Participant Details sub menu tab Complete all required fields Navigate to Contact Information and Custom Fields if needed and complete all registration fields Click Register Participant button at bottom of page See confirmed Login in blue in the upper right of the screen 1 2 3 4 5 6 7 8 Exercise Module 17 As a Researcher Register a New Participant a 1 Set focus on the launched practice study lt last name_demographics gt a 2 Navigate to the Administration tab Create a new participant Assign him the login 12345abc Module 18 Marking a Participant as Practice Test In order to train data collection staff it is strongly recommended that you practice prior to working with a patient participant It is easiest to do this in the study you plan on using for actual data collection However you don t want your practice data to be included in the dataset you will later use for analyses Therefore you will need to flag these logins as practice or test participants In a launched study navigate to the Administration tab On the Overview page click on the Participant List button Click on the hyperlink nex
19. resources including announcements the Assessment Center User Manual FAQs and the customer service contact info Login To work within the Assessment Center application you must first register by creating a User ID and password and by providing contact information To do this navigate to www assessmentcneter net and click on the Register New User hyperlink in the upper right corner Complete the registration form An email will be sent to the provided address Click the hyperlink in the email to complete the registration process Navigate to Assessment Center Training site Inthe top right corner Click Register New User Complete the Registration form Access your email and click on the embedded hyperlink to complete the registration process Login to Assessment Center using the new login and password You must login to Assessment Center at least once to complete the registration process If you create a registration record but do not login your name will not appear on the Assessment Center user list Studies Upon logging in the first screen accessed in Assessment Center is in the Study List in the Studies tab All work within Assessment Center is organized within a study You may have multiple studies although study names must be unique within Assessment Center You will see studies which you have created or studies in which you have been identified as a team member in the Study List The list shows the most recently accessed study firs
20. rticipant through the researcher interface of Assessment Center not the launched study URL This would be done if a researcher wants to select the login password e g to match a login PIN used in another database force an assignment to a specific study arm or track who receives a given login when the study is not able to collect identifying information in Assessment Center To have a researcher register a participant you need to create a new registration record To do this navigate to the Administration tab for a launched study Click the Find Search button On the Registration Details page check the box Create participant login and enter the login along with password Set Consent Yes Click on the Participant Details submenu tab Complete all of the required registration fields Remember that NIH Toolbox requires that you provide age race ethnicity and gender Access Contact 17 Information and Custom Fields submenu tabs if registration fields on those pages are required When you have entered the last piece of information click the Register Participant button at the bottom of the screen The login will appear at the top of the registration page in bold blue text When generating a participant login you will have the option of creating a participant s login or having the system assign a login If the system assigns the login it will be a random 5 digit number If you opt to create the login you will need to first check the c
21. s page are determined by the language setting on the Instrument Properties page and the language indicated when uploading translations on the Instrument Detail page Establishing Language for data collection 1 Navigate to the Language sub menu tab 2 Click the languages participants may utilize in data collection 3 Click Save Module 4 Basic Set up The second sub menu tab Basic Set Up allows you to enter study information such as sample size and study web page address On this page you are also asked to enter text and if desired an image which will appear on your study s homepage It is important to review Basic Set up default values Most likely these will need to be modified e Start Date tells the system when to open for data collection e End Date tells the system when to close data collection default equals one year after the start date e URL Extension unique portion of web address where participants will go to access the study default equals study name e g assessmentcenter net ac1 assessments studyname e Close data collection when sample size equals data collection ends when the number of participants specified here have accessed the site default equals 25 e Contact information for participant questions informs participants how to contact study staff default equals study creator s email e Login Screen Welcome Screen text participant sees when navigating to study specific website default equals Welcom
22. se the instrument type Item Bank CAT Computer Adaptive Testing Short Form or All The default is All e Domain Choose from instrument domains e g Fatigue Pain The default is All Note only one domain may be selected at a time to search multiple domains use default All Results include a Statistics hyperlink that may contain additional information about the instrument An icon for a PDF will be included if a PDF is available To view the items within an instrument click on the plus sign next to the Instrument s name This will display all the items including ID context stem amp response options Once an instrument is expanded the Item Detail and Item Statistics pages may be accessed View Items within an Instrument 1 Click plus sign to the left of Instrument name 2 Review items 3 Click minus sign to the left of Instrument name The Instrument Statistics page allows you to review how an instrument performed in previous testing and analysis The data entered here has been entered by other users of Assessment Center Review Instrument Statistics 1 Click Statistics Link next to the instrument name 2 Review Instrument Statistics page 3 Click Back Button To pick an instrument for inclusion in a study check the box next to the instrument You may select multiple instruments After selections have been made click on the Add to Study button at either the top or the bottom of the results list You will receive a conf
23. t A Add Instruments a 1 Navigate to Instruments tab Click Add Review items within at least one PROMIS instrument a 2 Add the PROMIS Bank v1 0 Depression and three PROMIS short forms to your study B Instrument Order and Exclusion b 1 Reorder selected instruments b 2 Exclude one short form Module 3 Enabling Data Collection in Spanish Assessment Center allows a researcher to set up a study website to enable collection of participant data This encompasses establishing study parameters e g target sample size defining assessments and adding online consent forms The Set up tab is used when you have finalized instruments and are ready to set up a study specific website for collecting participant data When first navigating to the Set up tab please take notice of the sub menu tabs immediately under the larger navigation tabs Language Basic Advanced Consent Registration These sub menu tabs can be used to navigate within the Set up tab Language The default page and first sub menu tab is the Language page This page allows you to select the language s in which your study will be administered to participants You may select multiple languages When multiple languages are selected participants will be asked to select their preferred language at the beginning of each assessment The Language page requires only one action indicate which languages will be available to participants during data collection The language options on thi
24. t Participants won t see the response scores once the study is launched Next you may export a study configuration report which details elements established on the Advanced Set up tab Definitions of study configuration report fields are available in the Assessment Center User Manual and online help Finally you may review study elements in the Study Set up Summary on the Preview page To preview your study as a test participant click on the Preview button A window will appear noting the progress of the launch to preview Once complete you will be navigated to a preview data collection platform You must approve both the study configuration and preview prior to moving to the Launch tab To approve check the box in the Approve column Your approval will be date stamped Preview Study 1 Navigate to the Preview tab 2 Select yes no to viewing response scores functional for patient reported instruments 3 Click Preview button 4 Complete first participant assessment Launch Study The Launch page is where a user deploys a study into the data collection phase Once the Launch Study button is clicked no changes may be made to the study content and most study set up elements Prior to initiating data collection click on the to review and accept Terms amp Conditions for any instruments you have included Once this is done the Launch Study button will be enabled After Launch Study has been clicked a launch progress pop up will ap
25. t and then all others alphabetically by study name You will need to create a study to begin It is a good idea to use a study name like name pilot or name practice when learning the system This will keep your true study name for data collection later You may select any study from this list by clicking the hyperlink of the study name We suggest flagging your study name with the word practice or training Save your real study name for when it is time to collect data If you don t see the study name on the Study List when you login it is because another user already created a study with that name Create New Study 1 Click Create button to generate a blank Study Properties page 2 Complete Study Properties fields 3 Click Save button If you want others to have access to your study e g provide feedback on set up recruit participants export data use instruments you created it is important to add them to your study team To specify a study team click on the Team hyperlink and select team members from the All Users list You will want to determine each team member s role on the study at the time of study creation although team members may be added and removed or have roles changed at any time New team members are automatically assigned the role of Associate This role has read only access to study elements You will want to reassign roles to give appropriate permissions to your team members To do so a tea
26. t all 2 Somewhat There are several response types you can choose from Descriptions are in the Assessment Center User Manual Multiple Choice default Drop List Comments Checkbox List Numeric Informational Date Text After you select response type enter the score and response text for each response option You may add an additional response option where applicable by clicking on the Add Another Row button within the Responses box Create New Item for a Custom Instrument On Study Content page click on the instrument name hyperlink On the Instrument Detail page click Create Item button Enter Item ID Select Domains Enter context if applicable amp stem Select Response Type r Add additional response rows if applicable Enter Response Score and Content for multiple choice checkbox list drop list Click Save 10 Enter Item History comments if desired 11 Click Save on Item History dialog box 12 Add additional new items as needed sonnupwn 13 Once an item is created you may navigate back to the Instrument Detail page to proceed with study development or continue to create new items from the Item Detail page To create additional items from an existing item click the New or Copy button on the Item Detail page Exercises Module 12 Create Custom Instruments with Custom Items A Create a demographics short form to be completed by a patient a 1 Create a new study with your last
27. t to the test participant s login and password If you collected name in Registration the hyperlink will be the participant s name If not it will be zzzMissingMissing You are navigated to the Registration Details page Consent status should be changed from Yes to Test Click Register Participant to save the change In all data exports you will want to only analyze those participants who have a 1 in the Consent field Other values 2 No consent 3 test participant 4 preview participant are not suitable for analyses It is therefore important when you are practicing to record the logins that are generated so that you can return to change the consent status Marking a Participant as Practice Test 1 In a launched study navigate to Administration Click on Participant List Click on the hyperlink next to the desired login Change the Consent status from Yes to Test Click Register Participant button at bottom of page to record change In data exports sort to only include consent 1 participants Module 18 Helpful Resources Help Assessment Center includes a Help feature at the top right of each screen that can be accessed at any time You can use this hyperlink to access an index of Assessment Center information The organization of Help parallels that of Assessment Center Help includes definitions explanations of how to complete particular tasks tips and additional useful information Help opens into a s
28. text entry text if applicable Paste consent form text into consent form content textbox Repeat if necessary Click Save button P gt 2 3 4 5 6 7 8 9 Exercise Module 6 Add a Consent Form A Consent a 1 Navigate to the Set uptab Click on the Consent sub menu tab Add a consent form and include an endorsement textbox Module 7 Setting up Patient Participant Registration The fifth sub menu tab Registration allows you to select which registration data fields should be administered to participants as part of self registration and which registration information will be required Registration items are presented to participants prior to the study instruments Participant Registration is used to collect participant demographic and contact information For NIH Toolbox instruments age is collected here and used to tailor instruments e g start adults with harder vocabulary items You may tailor the registration information collected within a study The Registration page lists all available registration questions You may determine if each registration question will be required Requiring an item will prevent a participant from moving on to the next item if a required question has not been answered You have the option of adding five custom registration questions There is a custom field for a date response two for a numeric response one for a text response and one for a drop list You may also add validation f
29. the second row should be numbered 2 e Day Assessment Opens designates when an assessment will be made available to study participants An assessment opens a specified number of days after the first baseline assessment begins This field is not applicable for the first assessment e Window used to establish how many days an assessment will remain open to study participants Establishing Additional Timepoints 1 Navigate to the Advanced Set Up sub menu tab Add another row s 2 3 Modify assessment number day assessment opens and window defaults 4 Click Save Exercises Module 5 Setting up Multiple Timepoints A Advanced Set up a 1 Create a one arm study with 2 timepoints a 2 Make the first assessment available for one week a 3 Make Assessment 2 a one month follow up Module 6 Add a Consent Form Assessment Center enables a researcher to collect a total of three online consent forms Participants can indicate consent through marking a checkbox and or typing in his her name A view only option is available as well Consents can be made available in all languages selected on the Language sub menu tab e g English and Spanish Add Consent Forms Navigate to the Consent sub menu on the Set up tab Check Include box in Consent 1 header Indicate whether to include an endorsement checkbox Modify endorsement checkbox text if applicable Indicate whether to include an endorsement text entry Modify endorsement
30. tor To be able to modify participant data staff must have the Study Data Entry Administrator role Researcher Data Entry Access a launched study Navigate to Administration Click on Participant list and select a participant click hyperlink Navigate to Participant Data sub menu tab Select desired assessment and instrument on the left Complete data entry for clinician completed instrument Click Save 15 Exercises Module 14 Researcher Data Entry A Complete researcher completed instrument a 1 Access the lt name_demographics gt launched study from Module 13 Access the study team and give yourself rights to enter data Navigate to Administration select a participant and complete the clinician completed instrument Module 15 Re Using Custom Instruments Once you have created a custom instrument and launched that study you can add that same instrument to other studies To add the instrument to an un launched study navigate to the Instruments tab Click the Add button Use the Study field to search for other studies where you created instruments Click Show Results to re populate the page with search results Only those instruments that have been administered or are available to the public will be included in search results Exercises Module 15 Re Using Custom Instruments A Create new study a 1 Navigate to Studies tab and create a new study named lt your last name_longitudinal gt B Re Use Custom Instruments b 1
31. ument should be created if one wants to enter a published instrument not in the library or write new items A custom instrument is only available to 12 study team members Once created it can be added to team members other studies You will first create the Custom Instrument and then create items to fill that instrument You may create a Custom Instrument from the Study Content page by clicking on the Create button The first step in creating a custom instrument is to complete the Instrument Properties page Once you have done this you will be navigated back to the Study Content page Here you can verify that your custom instrument has been created Create an Instrument 1 Inan un launched study on the Study Content page click Create button Provide an Instrument name must be unique in Assessment Center Select Instrument Type in almost all cases Short Form Assign one or more Instrument Domains Enter an Instrument Description Click Save Create New Items You can create new items within a custom instrument To do so on Study Content click the hyperlink name of the instrument you just created This will navigate you to Instrument Detail Click the Create Item button You will be navigated to Item Detail On the Item Detail page you will need to enter a unique Item ID context if applicable e g In the past 7 days stem e g I have been bothered by a lack of energy and scores responses e g 1 Not a
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