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Fire Safety - Setup - Dumfries and Galloway

1. e Scroll down to My System pi nenas a ETT Tool Bar Test e Click onto Privilege Report nee gt Toppers SORT net Startup Options HT re t Farga Passar Print Opine k Lacate frogan 1 rollo tala Licences Does Minker E Privileges IIA A p Sehem Helo Col Salat OPRCA Cards This report can display the following A A A ans Eos al Prode fabri ata iribalation Event Log yte miel Cul For a User Raderindege report aaz D x Kite hachove ordans J By default all Profiles are displayed to locate a User select the Users button Avedstdty Une etch commander Persona detalis watch commander Personnel iwah commander Personnel Persona detai revne jmsich commander Perrera Personnel record cord bh commersder Staton Renace Sava match comer This will show all the Profile and Privileges associated to the selected User Button Will Show Ind privs Privileges that have been allocated directly to the selected user Profiles The profiles that the selected user is part of All All of the privileges that this user had both individually allocated and allocated to the profiles which this person is in For a Profile ely San Uam Selecting the Profiles button displays a list of all Privilege Profile setup Dhamira Dira Commande in the system Alemote Megun ont Stoves Daang Remote Hesuin ent iw Cancale Acta Book Ligar Sifon uns isis Es This will show the all Users are Privilege
2. Click onto File The New Connections window will appear Enter your Username Enter your Password Click onto the Login button File Edie winder Application Servers Scroll down and click onto LOGIN Logout A Help SOPHTLOGIC Internal Development Environment Not for general release or distribution A A User name Password ececcces yo Servers Sophtlogic Demonstration system Z TF Login 4s SYSDBA Login Cancel A JA As you can see the department you had entered is now in the Office List Click onto the OK button Subscribers to Personnel library 3 cme ak Available for selection Chosen subscribers Di s Administrative Unit Dept Select lt gt Fleet lt De select SOPHTLOGIC COMMERCIAL IN CONFIDENCE Click onto the new Department Select Office Help The department office will also appear in the Subscribes library window in Query Buster Page 50 Linking the Department to the Query Library Based on what Queries the Fire and Rescue Service wants their staff to see the Administrator DBA need to link the user to the Query Library On Global Navigator e Click onto Query Manager button This will appear in the toolbar e Click onto Query Manager e Click onto Query Buster The Query Buster window will appear A S Legy data J T Hain To do this Close the Query Buster window e Click onto Query Manager e Click on
3. DRIN PORTPATRICA LIFEGO PORTAR FEL DEJ H ENOCH COT TALE paani ENOCH FARM O63 Rss DORHOCH ENOCH FARM OG BG AAD ETA 10 ENOCH HILL rin DURA IDA P ere MERPICK FRAMMOU If you would like to define the report further pasim MERRICK FARMAHDL OOS PORTPATRILE REPEAT PORTAR REFE DEJAN Fa Dio ml 4 MAP WILLE DESAN H Dodgy COW ANLILA 1 p3 biG Sus 14 e Click onto the Insert a Row icon DEIAN 16 AILSA DAL 13 FOO DEJAN 10 14 00 HSHIAE are At di MARYVILLE EE sy DIPAMSHIRE AAMS DEIGH JAMADODO 06980 POST OFFICE COUNTE PORT RS TACA POS CGS aL a0 DGA EL a 4 oom 5 ai e Select the options from the drop down list 10 Property Directory total lines 13 Help Format Access Records Alale I have chosen Post Code K Find post town beginswith 9 Fis locality name vest wh with Enter the Search Criteria DGI BLE have entered postcode DG9 8LE 7 SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 34 As you can see the third party Gazetteer has returned 13 premises By searching just by post code again could take a while eee DGS ALE HOUSE O PELL i DGS BLE KNOCKAVAA DGS ALE LAGWINNAN depending how many properties are within that Post Code NEET Tt ry 00010 DGS ME MELVIN LODGE GUE DG9 OLE MOUNT STEWART DG OLE OLD UGHTMOUSE DGA OLE SOUTHCLIF a a a i DGS PLE CULCORY SOUTHCLIFE Breaking the search down makes it easier to find the address s Dasa FURAN SOU
4. LO Catia catego CI Creta ruir 1 ees Mecelanecus Inipecton BOL JMPSPA Mor Fie Safety Mick AGE Goh JN OMINS Py Hom nspecion wok Hon i PLAH Ohea Mn nper PL li gt Ens Pend ewes Ingen PRE LA FP Terin radar Fiai Ril GI Garena Akii De Aik Harai Inpro FHT A Sait Irapaci n ES stilo Condes at a sad a Dis irapecton Pumaren cat Need to associate an Inspection Purpose to an DJ Hakati of job ey D iha ropechon ara E tha job actrees Y Ctha job activity gro Ay Petrolera Teil Fal F Fy Pior Ton Rear Ey Peisson Test is al Inspection Type SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 18 Inspection Types Within the Fire Safety Configuration window e Click onto Inspection Types folder All entries that have been previously entered will appear in the Inspection Types window l Add oth e Click onto the Add button Sp Dat s lo init pa me j Pem aE mj EDA Dj ama Teo Rem lore Prem Tent Lohse j Inspection type attributes Help Type code Di s IT Type return code Dis IT D iption Di s In tion T e Enter a Type Code pea ceil sid e Type Return Code usually the same as Type Code Apply only to these premises states Inspection type attributes e Enter a Description of the Code Steps Notice Issued Granted Exemption during currency of Certifica Premises Granted Exemption on
5. Maximum number of persons in the most highly occupied compartment to be effected by g ah a nannkrallad Whatever you enter in this box will appear on the form it can be the same as the name or if you want to make a statement you would enter it in the Label box as shown below Oecupancy Profile Maximum number of persons in the most highly occupied compartment to be effected by an uncontrolled fire within 30 minutes assuming no evacuation e Enter a Post Label Post label FO The Post Label field will display after the entry field on the form To add a descriptive paragraph select N A and Text then type the paragraph into the Label field The Data type is the field type for example a Number or a Date or in the Case of a Title N A Char and Entry will give a free text entry box For this type of field it is necessary to set the max characters If set to 0 the max characters defaults to a relatively low number which may cause problems however it should not be set higher than 2000 Entering a Data Type may grey out some of the rest of the form SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 103 e Click on the Data Type arrow e Select one of the Options e Click onto the Object Type box arrow e Select one of the Options Data type Object type Checked value Display text Please Select Object type Please Select Checked value ES entry checkbox radia droplist picture text assignment s
6. Application Data WAND2 wand In the Vista version of windows this can be found in C AppData Roaming WAND2 wand SOPHTLOGIC COMMERCIAL IN CONFIDENCE Map Network Drive Disconnect Network Drive Synchronize Folder Options Gima ie Fils eg a Ehi ee coran aha robes HH CUm wi an loan La ese i peras bob er a igen sach pices n ite pan Pardos Poldas Opilani d Gema V da Tropa O fi r den r Yini iih mhii Pa vera A irj Dai an Tiii aa E pou ma urg io Era bakie inl iste prn mi hise Ty Chet r AAA A y Ciibrgle cich da open ar deen pon le 1 l als ho All Fieles Fiai Bal Folios A Dabei ocom ander lingee A in E fi ad aan ai Dhipiip e iie infomation r folder PAGE 100 Attribute Groups Attributes are sub menus that you can set up You can create an Attribute Group for it to appear in to the Sub Menu within the Premises Record Card or for it to attach to an Inspection Record Attribute Groups need to be linked to a Integrated Risk Code FSEC Group and to an Inspection Type if it s an Inspection Attribute e On Global Navigator e Click onto File e Click onto eQ Architect e Click onto Configuration eQ Configuration window will appear JU ef codi atin alal bres 4 Posta Rici oad 3 Premies Pecood Card pali Posts Reca Caid Fit Premsa Record Cad nE Pramas Pecoed Cad HL Posta Ricmi Load 35 Premies Pecoed Card er Postres Fico Caid
7. Once you have finished selecting the Stations e Click the OK button Let s go back to the Fire Safety Configuration Window e Click onto District Authorities D Cota io gn y Cerbheateon seg e Click onto one of the Districts Gil Contraversion ter e Click onto Stations SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 15 As you can see the Station entered in Locations is now in the Valid Stations Set valid locations for D s District Authorities Select localora releer Lo Bes Dial fun window e Click onto the Station e Click the OK button Setup Attaching Locations E Ermareale 3 E pki Ors Shahan Migas EAST Ea a Once you have setup your District and Brigades and Organisation you need to attach the Stations within that District e Click onto the Locations Folder The Locations window will be blank e Click onto the Green Tick icon Any Stations that have been previously entered will appear within this window To add more Stations e Click onto the Add button e Enter a Code amp Estab Code e Enter the Name of the Location e Enter the Brigade Address e Choose a Type e Enter a Division e Enter a Telephone Number e Choose an Organisation This is what you entered in the Brigade amp Organisation Folder e Enter a Availability Code Locations Please enter the relevant details for this location gt OK Cancel Code DI STA EstabCode w Type Name Address Enter Station Ad
8. button E Records found HO Code DD 00006 L Throstles Nest Hotel Brint st amp e Click onto the Premises Address 334 Scotland Road Dumfries amp Gallos Open A i i KS e Click onto the Open button The premises will appear in the record card ot premises records p E Ioj xj Help GIS FPAC WAND Propogatr Thuosties Nest Hotel n Ba Mm 9 Soland Road Dumli amp 2 SU jnsar Maroco kdi aow K L i 4 VO Code CR aie Be AS be correctly entered in the Segmented Address for fireSpace to pick zj ownoe w _Uruse ro Batch Even though the address is showing on the record card it needs to Steven Ball Q Micheal Ford it up and populate the fields in the audit form L1 WP Bam dale Dunines Courty Counc Frequency Entorcemert Notices Fin tacker Notes Last inap Impecton calender OM Link B A A oo e Click onto the Edit button E dit y Liceras ER UrSpeched Cestification Status Peboleum boenses x Booked cut to Officer Piet AF Diorm A rien FP premises records Help Please enter the relevant premises details Again you can see the Name and Address details are in the Address box Station Ju File numbering options Main premises Occupant D Manual This may be correct but has it been correctly entered in the Segmented Address Fieno Db oos r Ato Check W i n d OW
9. e Scroll down and click onto LOGIN Logout be e Click onto File Let s see if Personnel Sickness have been added to the Office window As you can see you have successfully added more Offices departments for the user to access Select Office Help e Choose one of the Offices departments Click onto the OK button DK Cancel The Offices allocated within the Select Office box specifies the Query Busters and User Defined Queries a User has access to So far all we have done is link the user to a location and assign departments to the User account When you log out gt login the Global Navigator will still be greyed out Now we need to assign the queries privileges to the user SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 46 Setting Query Buster Libraries When allowing what Queries the Fire Safety Services wants the Post User to see you will need to set up the Query Buster Library This allows the user to access the Queries within the Library which is linked to the Administration Unit departments This also links them to receive group emails When you have set up the Administration Units desks departments in the User Administration setup window you now need to set up the Query Library Depending on your Privileges you must be logged into the Administration to access the drop down menu list e Click onto File e Scroll down to Administration e C
10. Data type is Set to Char Object Type Entry Profession Types Fire Safety Premises Profession Attributes Gazetteer Organisation Within this entry the Mandatory Field has been ticked this means that this field MUST be filled out before you can go onto the next page The heading will also be in Red The Property name in this case will automatically look up and insert the address into this field either from the FP Record Card or by the Gazetteer This is how it looks on the form Property Name Attribute Details i E Property Name Help Code Name Label Post label Data type Object type Checked value Display text Lookup values Font Alignment Form order Form width Dp Height Pixels Before Advanced Testing Productive Hours DM 2 Property Name vi Profession Type Fire Safety Premises J entry Profession Attribute Gazetteer Organisation fo Un Checked value fo F calculation field MS Sans Serif gt FontSize 8pt y Left 10 Tab order 9 J Vertical scrollbar J Clear field on amend 35 ALARN 1 35 Horizontal scroll bar r Sort by this column Uppercase entry O for numbers Y Mandatory field 2 lines F Display only 5 Pixels After 5 OK Cancel Tick the Calculation Field box and other selected Attributes should appear when the Setup Calc button is clicked This window allows you to select different
11. E Pitu Les Lona Apart E Provecubona nioma Appesd E PMiescubons hl aggiri Loa ppal E Prepeouhone ar Appa ada L Se chon hal Posts of Inipacion E Sic Ed Probar Hor E Section 64 Enforcement Notices E Sitin Eh ron A cet Enfaremert Notes Flow Chae Fre ialay Adi and Data ena Pint y auh and IAE Data Gathered 23 Library Sectors EI Lites ribinei EJ Hal Serre Poti Site Aeromental Section 1 Pat Site fuesen Harta Section dl Fine Salty Audi Sechan Fendi ol du Foe 5 dy al cin Parts of Ti Firat TP iy Temporal Scale 23 Test Sections S TU ira EY Visa JE Pat Fee Sale Aad Sechon E E FP Inspector i 9 The Attribute Groups window will appear e Enter a Code e Enter the name of the Code e Click onto the Type arrow FS Inspection amp Visits add data into a form FS Premises Record Card view data Type Fire Safety Premises Record Card Please Select Fire Safety Certification Fire Safety Inspections and Visits Fire Safety Premises Record Lard d Fleet Accident Record Card e Select one of the options SOPHTLOGIC COMMERCIAL IN CONFIDENCE Fir Edit Navigation SOPHT nel Fire Safety Application Servera ad iy System Configuration F Aebrinikralir k Navigation k Hant st k SOPHT net E SOPHT wak t F P E Close indore eoo eQ Dictionary Syclem Hap WHF Saree Lat aHa wd cot About
12. Inspection Data The Audit Data Gathering Scotland 2009 option will appear underneath e Click onto the Audit Data Gathering Scotland 2009 In the ToDo List e Todo a Number Description Date Abbeydale Nursin 30 06 2009 i Cuba Cafe and Bar 16 09 2009 As you can see all Jobs which are incomplete still to do or have been allocated will appear Krazy House MO 16 09 2009 MAN ON WHEELSPH 16 09 2009 4 59 Rose amp Crown Pub 16 09 2009 in the Allocated J obs display field 2 a SHELBOURNE HOTEL 03 09 2009 59 The Ship Tavern 6 09 2009 DD O0006 Throstles Nest Hotel 16 19 2009 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 92 All Jobs List All Jobs All Jobs Todo To manage view the workload in different folders e Click onto the All Jobs arrow Completed Cancelled Recalled A drop down list will appear with five options to choose from All Jobs List of jobs that are still to do not yet finished Completed Cancelled and Recalled ToDo List of jobs that are not yet finished and still to do Completed Lists of jobs that have been Completed will upload to the main datastore when Check In selected Cancelled Lists of jobs that have been Cancelled will upload to the main datastore when Check In selected Recalled Lists of jobs that have been unable to upload to the main datastore when
13. Risk CR Licensed Restaurant PL1 Night Club CL Public House SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 26 Fire Safety Premises Record Card Introduction The SOPHTLOGIC Fire Safety system is a fully featured module for the support and maintenance of activities and records associated with both Legislative and Community Fire Safety Features of the FS Safety System e Detailed Premises Record Cards including Support for Multi Occupancy e Full details of all Inspections and Visits e Details of all events associated with a Premises File include Prohibition Notice Appeals Improvement Notice Licences and Prosecutions e User defined Events Calendar and bringing forward system this may be used for scheduling other Inspection amp Visits e Detailed analysis of non Fire Safety activities e User defined form generation for capture and recording of any information related to Premises e Integration Capabilities to Command amp Control Mobilising system for purposes of incident recording against Premises records e User defines Letter and Template generation and integration e Integrated Document Management and Tracking System e Mobile Technology fireSpace combining the ability for Officers to download Fire Safety files onto hand held computers and to use those computers to record inspections results and activities including HFSC forms amp Fire Safety Audit inspection forms Disconnected technology allowing users to t
14. the problem will be rectified in the next release of the software To Kill a Users Connection To Kill the connection for the Post Code my example is postcode Z1 e Click onto the Kill icon x Kill A dialog box will appear asking you are you sure you want to Kill all Connections for the User anana O Click onto the Yes button 2 Kill the connection s for user 21 To Drop a User This is Privileged access would NOT recommend you use this button unless you really know what you are doing By using the Drop User you will loose all information to do with the User If you do want to Drop User Please contact Sophtlogic before doing so e Click onto the Drop User icon D Drop user A dialog box will appear asking you are you sure you want to kill all connections for the User o Drop or ute 217 e Click onto the Yes button 2 Note Al databace data held within account wll be deahowedl As you can see the Post Z1 and Joe Public have disappeared SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 75 The privileges are Privilege Code Section can drop users s001 can exclude non dba s001 can enable application security S001 Application Security Enabled Description Show the Drop User button Show the Exclude non DBA s from logon check box Show the Application security enabled check box If selected the privilege system is turned off Every user then has access to everything effectively becoming DBAs T
15. window will appear Certification return groups Help e Enter a Code Return code JHFSC e Enter a Description of the Code SophiCode HFSC Description Home Fire Safety Check e Click onto the OK button ok Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 10 i tre sabe ood qari artige bot al ea As you can see the Certification Return Groups you have entered is now in the list I Coticaton oraj I Coticaton number The Certification Return Groups you have just entered will fan AAA PA appear in Certificate Steps Affects Return Groups box El Certification Steps e Click onto the Certification Steps folder Any information that has been previously entered will appear in this ds a s Homa Pre Saey Check Pegue U ion cad recho lo atrae HFS i LER THESE Mei dare USER Taha a i SER HFS Cingi u window E To enter a Certification Steps e Click onto the Add button dd Certification Steps Audit Number 6 Help ipi i i i Code ma Description Home Fire Safety Check Completed The Certification Steps window will appear CEET Increments None specified Attributes None specified As you can see the folders you have just set up are all within this F Allow number edt I Create invoice Applies To Citizens charter WI ndow mae TF Certification IV Home Fire Safety Check E z Affects Home Fire Safety Check Increase D
16. Appeal Associated records Lontrayentions Documents and Images Enforcement notices File tracker Inspection calender Inspections arid visits Job management SOPHTLOGIC COMMERCIAL IN CONFIDENCE didi Back Edt Search Batch Fire Safety Rotas and Availability FP Premises Records FP File Number Register File Tracker Job Management Petroleum Work Manager Letter Manager Property Directory Current FP Posting Batch Reports Setup Risk Management Health and safety AS e ok Menu Bar Back Scrolls back to the previous Premises Record Card Edit Premises Record to be amended Allows information on the Search allows multiple search results which is presented in a list format Batch Allows you to create a bulk Inspection to an Officer Show A window will appear at the bottom with the information from the Sub Menus Add Add a new any sub option record which is highlighted Notes Make any necessary notes Sub Menus Headings for information means there is information within that Sub Menu Page 28 Sub Menus File tracker Fire Safety Audit and Data Gath Home Fire Safety Check Inspection calender The Sub Menus is were the information about the Premises is stored you can set up different Sub Menus through by creating Attribute Groups Inspections and visits Job management Il Licenses The scrol
17. Car Showroom Childminder Assign Premises window will appear Consultation Other Authorities Day Hospital Derelict Petrol Tanks Designated Sports Ground e Assign the VO Code Dog Breeding Establishment Domestic Dwelling Explosives Fs Talk School Key Stage 1 Fs Talk School Key Stage 2 OK Fs Talk School Key Stage 3 amp 4 e Click onto the OK button eo ri Camel A You may get a dialog box pop up asking you if you want to Assign all 2 Assign all premises described as Di s YO Code to Di s YO Code premises described as Di v VO Code to Di s VO Code Click onto the Yes button To Link the Premises VO Code to a valid Integrated Risk Code that is relevant to the VO Code IRC Conti e Click onto the IRC Config button aid Set waded Integrated Risk Lodes for Di s YO Lode Select Integrated Fink Codes relerverd ho the WU Code Hritrets Fee Safety Fick Inspecbor Roures Conveled To Plate Integrated Risk Code window will appear no ithe Sleep Aocommecdaton Furtka E aration e Select the codes that are relevant to the VO Code e Click onto the OK button 9240744144097100 AMA E a a O SLN L FSEG E To see where the VO Codes drop down list will be displayed go to Fire A Penis nl vO JDIVOC DIS Vo Codes lt lt y DIYO C DIS Vo Codes CR 1 Licensed Cafe Safety Insert button FP Premises Record Card Secondary use
18. JOB CAN BE MOVED TO THE COMPLETED LIST AND UPLOADED CHECK IN TO THE DATASTORE WHICH WILL THEN UPDATE THE PREMISES RECORD CAR Dvd A ak yeaa aes A Ne dssedewdsieeg AA ned dase ae ela 94 NN A A a GEST READIN ICME NECA SS IE UR UN EON E UO ECE TE LR EE OE A T LERAE URS EADE ON ee OMICS E ERR RLS TEP On ECE on An ee TR 94 JOBS THAT HAVE BEEN CANCELLED WILL BE MOVED TO THE CANCELLED LIST AND UPLOADED CHECK IN TO THE DATASTORE AND UPDATE THE PREMISES RECORD CARD AS A CANCELLED AUD dad 94 Audit FormDisplay AAC AR a A EA SAS AAA A E E E E E itis OE E EESE 95 RS RT 95 Connrmine TIED OIC TIME SS ADA E E O EE AAE 96 Changing the Width of the Audit ODA A EA AE SNA ia 96 Seomented AITOR EOS 97 Missing Building Number TN Ma e A conca 99 Minimising Maximising fires PAC ldap ea AAA AS AAA dro 99 DELE RING WANDZ WANDA el a e a ad a 100 Description AU A A AA A E sete A ech A A AAA AA A arene utente 100 RESOUN I E E aden dant li aan Cast ere tia tical tain ees ncn E E A 100 ATTRIBUTE GROUPS csi iccusdinseuustvccesswdeceusbtceaveiescdecussssedadsodessasbbacsinesdecwanesneasudsosasadedboecsdvsedscsessssocatcedpesaddbancssansubusseduavasucsedesesebbecssdussecsess 101 TAOM LONG VOICI OS its scat Coda tte apa cee ena Setar de eta Walt osetia elated o toe Seals we ose eave sana ana semua eos dt koa doe cule ah ohne sea eda E 109 ACTIVATE THE ATTRIBUTE WITHIN THE SUB MENU ss a a oda 113 ATTRIBUTE CLUSTER A A ET AAA sided ta tar RS 117 SO
19. Mileage Category Pin Number e To enable anymore columns a check box you must be selected by ticking the boxes The Information Control Section determines what records a user in this profile can see this forms the basis of the Who Can See what Functionality By default this will be set to Organisation so that the user will be able to see Personnel and Fire Safety Premises across the whole Organisation SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 56 The options are Organisation Command Location Duty System Rota Post Duty System Type Organisation Fire Safety Premises Organisation Fire Safety Premises Organisation a On the next page are a few Command Location Duty System E examples a i ota Below are some examples of what Post Codes Users will lint to which Team Scope in Privileges Profile Personnel Organisation Fire Safety Premises Organisation ICT Dept Staff Equal Opps Account Staff Water Staff Line Help Manager Retained Watch Officers Divisional Managers Description USINE Ae Control Room Staff Training Staff Fleet Management Group aa Central Crewing Office Occ Health Staff Personnel CHR Transaction Team Support Service Staff Control Room Data Class Data Role Can See Across Organisation Fire Safety Premises Supervisor Principal Officers Group Principal Off Admin Supp Planning Performance amp Policy Health a
20. in lower case E KILIN e Enter a Cipher Number usually the Users Name in Ei uppercase e Enter the Effective From date e Leave the Expires As At blank e The Parent Domain should automatically be enter add Ameni emowe ox Cox SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 78 To setup the Gateways Click onto the Add button The Enter The Details window will appear trber The Details e Click onto the Gateways arrow Enter The Details e Click onto the Gateway AAA SD NAESIEM A System a Lnter Thee Details Enter a Username e Entera Password e Confirm the Password e Click into the Gateway CIPHER Enabled box SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 79 fireSpace WAND2 Inspecting officers have been using the WAND1 application on Tablet PC s to complete electronic Audits utilising the first National Audit and Data Gathering Form issued by CFOA in 2006 However it was recognised that in order to facilitate migration to the new version of the Audit Form significant changes would need to be made to the WAND1 interface on the Tablet PC s SOPHTLOGIC new fireSpace WAND2 product makes interface easier to use especially when entering data into the form allowing the system to populate calculate and grey out parts sections of the form automatically working from rules and solutions that have been developed in the background The toolki
21. o Enter a Grou p Code Name Di s Other Job Activity Group C Na O Enter a Name Description of the Code C Returns into IRMP Returns Inspection Hours Returns into Inspection Hours gt S el ect one of th e O pti ons C Returns into Inspection Admin Hours Returns into Inspection Travel Hours Cancel These options determine whether the times entered against the Job Activity associated to this Group are updated e g Inspection Hours field in the Job window Inspection Travel Admin are to be returned to the RMP returns Category attributes Code DI S OJA Description Di s Other Job Activities e Click onto the OK button Di s Other Job Activity Group Type f Time Value OK Cancel A SS bat wi a e A n p E e As you can see the entry you have just entered is now at the bottom of the Job Activity Groups list SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 23 Other Job Activities Other Job Activities enables the recording of additional time e g planning time or number of leaflets sent out phone calls made etc The time can be occurred to the Officers Inspection hours Within the Fire Safety Configuration window e Click onto Other Job Activities folder HLL All entries that have been previously entered will appear in the Other Job Activities window Click onto the Add button Category attributes Enter a Code Code DI S QUA e Enter a Descrip
22. type in Unknown or enter a O Fin tehi J dem Line 2 Dier 00 ss SOSSSCSsw J i y A Fisu bpk E fi Tem eain Td oc hra AAA Canty C F Q NY ia a 4 i A This is also a good way to do a Search Query on all premises that do X Catedra lt 7 ee oe ee not have a Building Number Name Fle bn 3 AAA Fess hai J A Vis tant t a _ gt Joeae Flew ian eee a tmoa i Main peemiven 7 oo M Maral File nar DD 4 RET r dudo Hare inaen of Fey arn As you can see the Unknown or 0 will appear where a Building Poet code 061 aug Sin Het Hama and a drere j 7 sip of Paie gt Dime E DE Number Name would usually appear e Paci Dum aan hares Cargos F5EL d Duendes ana aiey WD Canela EU Siti ai Hor Diarias Mal ipia Corot Pott once DGI ALO Esti ilare Citic u County Counci Frequency Minimising Maximising fireSpace e To Minimise a window click onto the middle icon e To Maximise a window click onto the middle icon WAND2 automatically Saves data that has been entered when the fireSpace application closed SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 99 Deleting WAND2 wand File Description of Fault When opening the fireSpace product from either the programs menu desktop shortcut or when installing a new installation a user may be presented with the following window Resolution Te Ssphtis
23. 21 23 24 25 26 27 26 30 e You must tick the check box where there is a Date Changing the Width of the Audit Form Active Forms Library TUI Console What s allocated to me y Next to the Check In button there is a Blue Arrow button _ ra id Navigator As you can see the What is Allocated and Allocated Jobs windows 1 amp 2 have disappeared and the audit form is the width of the whole page e Click back onto the Blue Arrow button The What is Allocated and Allocated J obs display field 1 amp 2 will reappear SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 96 Segmented Address Not all Brigades have a Segmented Address button depends on the MIS version and license you have with SOPHTLOGI C or the use of a Gazetteer so this section may not apply to you When you open the audit form in fireSpace the premises details and the Lasting _ and Northing fields are automatically entered into the audit form If this is not the case this means the Gazetteer or Users has not populated entered the correct address fields details in the Segmented Address within the Premises Record Card If this is the case Open the Premises Record Card e Click onto Fire Safety Click onto the Premises Record Card ka s e Click onto the Search
24. An B GLENTILT Dia Dek 3 DGS 168 p ARCANE PotD ELE THAM OG TAH F CHARARRANH pasma 3 PONT EREEE Remember DO NOT Just click onto the Green Tick you will be telling the third party Gazetteer to load ALL Premises Records within its system and that will take absolutely ages to return SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 33 Multiple Searches As you can see on the last page have done a search for all of the premises in the Post Town of Stranraer the Gazetteer has returned 32767 properties Now want to define the search to all the Properties that are in Portpatrick You can define your searches by using Post Codes Street Names etc 10 Property Directory total lines 9007 Help Format Access Records Above the search box there is a toolbar Saved queries SA Find post town begins with Suns e Click onto the Insert a Row icon a 10 Property Directory total lines 9007 Help Format Access Records As you can see another search row has appeared e Click onto the first drop down List e Select one of the Options within the list In the second drop down list Help Format Access Records e Select one of the options e Enter the Search criteria e Click onto the Green Tick Ti begins with begins with TITO PortPatrick y Pro ope erty Directs ary botal lives 222576 As you can see we now have 576 records returned
25. Attribute Dis Checkboxes 1 a Disabled Sort Order 1 e Assign Value Set Characteristics IV Disabled IP Vertical scroll bar IF Horizontal scroll bar a E se entry Reason for this is want the Checkboxes to be greyed out if the i I Mandatory value is No Assian Value O OK E e Click onto the OK button S JP This is how it looks on the form Date Di s Column 2 Di s Column 3 Di s Column 4 Radio buttons can be det up here C Yes As you can see by selectin the NO radio button it has greyed out the Checkbox No Di s Column 5 Di s Checkboxes 1 Di s Checkboxes 2 Di s Checkboxes 3 Di s Checkboxes 4 SOPHTLOGIC COMMERCIAL IN CONFIDENCE options Previous Finish Cancel PAGE 111 Form Order order you want the columns Font MS Sans Serif Font Size 8 pt Alignment Left y TE bale 0 Vetieslscelber Clea fill on amend The form order field allows you to set a value for each Attribute in the list ith ag idth Horizontal scroll bar TOE EEE e al satb tri cekm dependant on where you would like it to appear on the form On initial 7 Uppercase entry i Dp O for numbers 7 Mandatory field Attribute set up it is sensible to allow a space of a few numbers between Height 0 lines T Display only a peer Sy P each field to allow the addition of more Advanced OK Cancel Attributes in the middle of the group at a later date without having to re nu
26. Attributes and set up Rules for Calculations to be performed on their values e To add an Attribute to part of a Calculation e Click onto the Setup Calc button e calculation field Setup md Calculation Order lo e Click onto one of the expressions in the bottom window Click onto the red Dot icon e Click onto the sign button e Click onto another expression Once you have finished e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE calculation o substitution Fire Warning System substitution Positive Pressure Smoke Control System substitution O perable Sprinkler System substitution Building Size substitution Predominant Type E Backspace Clear CE 7 Js a JC e fee a ff JE Ef PE JE Pl se Je Je 1 2 3 Least Greatest 0 Logi 0 Abs EA Sign Round Trunc Building Size Predominant Type Number of Occupiers Sole Supplier Exceptional Value Heritage Risk Community Loss r y Cancel PAGE 106 Within this window you can see that the Calculations Code fis ti sS Label Life Risk Score A B Post label Data type number Profession Type None Data ty pe is Set to Number Object type J entry Profession Attribute None f Checked value ia Un Checked value E Object Type Entry Display tent z 2 Profession Types None Y calculation field Setup calc Calculatio
27. Check In was selected All Jobs List All Jobs All Jobs e Click onto the All Jobs arrow located Jabs aos y Number Description Date Egjsejoo00z Abbeydale Nursin 30 06 2009 Cancelled Select All Jobs option from the drop down list Recalled Ep E6 00002 Cuba Cafe and Bar 16 09 2009 Eg c2joo021 Krazy House MO 16 09 2009 i 7 E3 Lu 00015 MAN ON WHEELS PH 16 09 2009 As you can see in this example there is a list of All Jobs Completed ToDo and Cancelled Egjoajooo03 Rose amp Crown Pub 16 09 2009 Elco 00010 The Ship Tavern 16 09 2009 pp oo006 Throstles Nest Hotel 16 09 2009 ToDo List All Jobs All Jobs Todo Compl eed Cancelled Allocated Jobs a y Recalled e Click onto the All Jobs arrow Select ToDo option from the drop down list Number Description Date Eg 56 00002 Abbeydale Nursin Cuba Cafe and Bar Krazy House MO 30 06 2009 16 09 2009 16 09 2009 As you can see in this example there is a list of All Jobs still left ToDo Rose amp Crown Pub 16 09 2009 Completed List Click onto the All Jobs arrow Cancelled Recalled e Select Competed option from the drop down list Allocated Jobs Completed v Number Description Date As you can see in this example the Completed Job will be identified by a Green Tick MJco1jooo10 The Ship Tavern 16 09 2009
28. Click onto the Attribute Group FI y e Click onto Inspections button D ternon MA o A erm Y Oe ot tee Sy Ute ob riy oe Dp Peris Teri Fil E Inspections SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 113 The Inspections window will appear Select inspections relevant to this attribute group The Inspection type you select in this window is linked to the Attribute Group Full Inspection Re Inspection Follow up inspection Miscellaneous Inspection Home Fire Safety Check Building regulations e Select the Inspection Type Option s that are relevant to your Attribute Cave Standards Housing G rou p l Education 0pp00ppnnaRnnnin c Other Consultations Mu e Click onto the OK button Cancel ag pl oi ara hna e ME tea The list that is in this Inspections window is setup in Fire a Sire lume orien Kn a m m m Jero esa mo las Safety Configuration Inspection Types folder mye a n A e eee CS freee S The IRC Config Integrated Risk Code Configuration lets you know what type of Premises is linked to your Attribute Group by linking the FSEC code to the Attribute Group i e Hospital Factory Shops etc Set valid Integrated Risk Codes for Di s Attribute Groups Select Integrated Risk Codes relevent to this Attribute Group Hospitals Bank Hotel Factory Office Shop Railway Premises Sub Surface Railway Premises Care Homes Uncertificated Fact
29. Ctrl F1 Menu Bar The Personnel Record Card will appear e E Help GIS Postings for ss To Find the required User Payroll no Joiner Search Permanent details Curent details details Current details Pie Create additonal post Show e Click onto the Find button Find Accidents Awards and Commendations Contact Details Dependants Documents and Images Employer Details Employment Conditions Financial Claims and Trensac a aua Ficka palaci a held lo find orc DE Cartel i LETEN Sudrusa rl maaa e Enter the Surname of the person Harel ete ruber Paai mbar e Click onto the OK button Chests rend rad valh Dee not contam Pisaca enter a value bo Grd wath MCGOVERM As you can see the information of the person will appear in the Personnel Record Card PRC Personnel record cord for A Help GIS W g i oo IH ithin the submenu option Postings for McGovern D Diane Find Next Bach p Service no 123457 Payroll no Joiner Delete Search Aa Print Create additional post C i ck O nto th e TU Acco u nts 1 AS Anfield Station alia Ease rir Sickness AIRE nen Sickness Interviews Add o Click onto the S how button Zone Z1 Effective from 01 07 2008 Sickness Monitoring Skill Profile Training Records User Defined Events Watch List Show SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 77 In this example there is
30. E DD 00006 Throstles Nest Hotel 16 09 2009 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 93 Cancelled List e Click onto the All Jobs arrow Select Cancelled option from the drop down list Allocated Jobs Mumber Description Date Egg LU DOO15 MAN OM WHEELS PH 16 09 2009 As you can see in this example the Cancelled job will be identified by a Red Cross Recalled List e Click onto the All Jobs arrow e Select Recalled option from the drop down list Allocated Jobs i Mumber Description Date The Recalled jobs list will display all jobs that have Failed to Check In Fe DFHO 00001 SHELBOURNE HOTEL 92 09 2009 Status Button gt Todo This job is not yet finished and To change the Status of a job from ToDo to Completed or Cancelled stil left todo Complete I ve completed this job and it should be checked in e Click onto the Status button Status Cancelled This job is cancelled and I do not want to receive it again A List of three options will appear To Do Jobs that are not yet finished and still to do Completed Jobs can not be Completed unless all Mandatory Fields have been filled in A dialog box will appear to show what mandatory fields are still left to do before the Completed job can be moved to the Completed list and uploaded Check In to the datastore which will then
31. FSEL F Once you enter the SLN FSEC code the first VO code with in the CCE list will automatically appear in the box WO e Click onto the VO arrow VO Secondary uze A drop down list or VO codes will be available to choose from Risk SA Laundrette CH3 Motel e Choose the correct VO Code e Click onto the OK button YO CH Hotel The Secondary Use button is only used if there is another business within the Premises e g the Guest house also runs a Riding Stable business from the same address Secondary Use e Type the business into the box Secondary use Registered Childminder e Residential Care Private Risk Residential Club Restaurant A drop down menu will appear with options to choose from Fietail Warehouse e Double Click onto one of the options E g Riding Stables Secondary Use Riding Stables Fisk 4005 e Enter the VMDS UPRN number and tick the 1i d box W 1 1 d Depending on your setup some Brigades will use Numbers others will use Letters H high risk M medium risk L low risk PP premises records Sees Hsp Once you have completed filling out the FP Premises Record Card Please enben the leven premet detal Staion erinra iict Team File rues opier e Man panes Dona M Haad Fs o wefoon a a chen Hater OEI Pedi oe HOTEL e Click onto the OK button STRANRAER Ej Pirit oiei as we Sie Met arr a Dintrct Wixiirerihar You
32. Fashion Far T t ES CONTROL WATCH DEFICERS YE DELETION TEST HO Dir leirg SIA FOS TACT COMMTES os TES RRIF MTA un al Page 67 Checking Users Privilege Access Help SophtLogic Internal Development Environment To check if the User has access to the Personnel Module A aes e Double click onto the Pharos icon E ssoceoss00 8 Password secccced Enter the Users Username and Password A A E pht_Demo1 9i e Click onto the Login button tocino 54308 287 Cancel The Select Office will appear e Click onto the OK button As you can see the Personnel button is no longer greyed out Personnel Window Personnel Record Cards i 0 x Establishment Administration Yo u can see t h e se cti ons b u t if Help Establishment i POE you click on any of them you Posti A p will not be able to access them Absence Query Manager Awards and probations un ess t h ey h ave be en Executive Information epi IVi Retums and Indicators Health and safety Privileges to the User siii Est Occupational Health Equal opportunities Qualifications Appolntments manager Your Ovn Menu Fe ES IA A E A a a a a Supervisor Exchequer Reports z SAR MA P Eommunications Administration Fleet Manager System Help Ctr F Operational MIS Fleet Contractor Menu Bar Operational Support Water Supplies Rotas and Availability Fire Safety Risk Management Stat
33. For Example You are inspecting a Sports Centre which is the main building and will have a FSEC code assigned to it which would be FSEC Code K but within the Sports Centre there could be 10 different businesses departments e g Swimming Pools Tennis Courts Gym Caf Shop and so on each one will need a VO code Now under the old Home Office Codes all of these facilities would have all come under Sports Centre Today those codes have been broken down e If you know the SLN FSEC enter it into the box Either one is fine the SLN will show the Old Home Office Code and the FSEC will show the New Code e Hit onto the Tab Key on your keyboard SLM F FSE F F ESBE F Fire Safety Risk Inspection SLN A list or a description of the code will appear in the box below YO e Double click on the description or one of the descriptions from the list Hotels If you type in the wrong SLN FSEC or Description you will get a dialog box pop up saying there are no records found appear if no records have been found starting with what you entered in the box e Click onto the OK button A No records found which start with or contain Wine Bar If this dialog box appears type in another type of what the Premises is have entered F into the SLN box and an F appeared in the FSEC box and Licensed Premises in the box below SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 39 SLN F
34. Initial Applica Amendment to Certificate In Hand FP Act Cert in Force Initial App Factory Act OSRA Certificate Deemed to Be FP Act Cert in Force Replace 61 63 Cert FP Act Cert in Force A4mended Relssued Unspecified Certification Status Application Cancelled Awaiting Steps Notice to be Issued Extension of Time Granted e Enter a Expiry Date if needed e Tick the box s you want this Inspection Type to include e Click onto the OK button PrrrrrrrrrrE 4 PAE Fick Lab Bi TFD dai eee EL Pe Mak EUA Fee Tas Lamy dr TONI Mms b Did MOL FHG et Harin Pi Garap Cir A CL A Himan Fer labris Er pyg intra As you can see the entry you have just entered is now at the top of the Inspection Types list CA A e Te A k e Now go to Integrated Risk Code folder e Click onto the SLN FSEC code Click onto Amend pre Taka Sib by 5 lapa HA Fi Tahi Gerad Fi Tak gt Tiagu Enter the Details Help SLN jl FSEC L Description Licensed Premises Expiry Date Inspection type profile P Life risk Integrated Risk Codes Permitted e Click onto the Inspection Type Permitted e Click onto the OK button Free Home Fire Safety Check test Care Standards Housing Licensing Education OFSTED Other Consultation Other FS Activity Self Accessment Other Explosive Activity Firework Regulations 2004 Di s Inspection
35. No Find post town Premises Fie No Equalto A drop down list will appear Post Code Not equal to Organisation Name Greater than or equal to House Number Name Less than or equal to Sub Building Name Begins with i Address Line 1 Ends wth e Choose one of the options you want to search by Address Line 2 Contains Pa eres e Repeat the process for the box showing Equals To County Does not begin with i Localty Name Does not end with e Enter in the box what you are looking for e g Post Code Street Post Secondary Locality Name Does not contain Department Name gt OS Town etc Y Co ordnate Change Type Change Date Address Type Flex Field 1 Slew Eiald gt e Click onto the Green Tick uf As you can see the third party Gazetteer has returned 9007 Premises Records within the Post Town of Stranraer have a appeared within the Gazetteer Address Data window Se DAAUTOPARTS LTD Da AUTOPARTS LTE D 0af CASTLE OF PHRI 06304B THE LANDMART TALUS CASTLE OF PARE Dat UAA LAI HORE OG IAA LEME TERY WDE maagia HIGHFIELO 00I They HIGHIIRE Now you need to Find the Premises you want to Register to the Dasim oma OMEGA 0631054 SHELICHSH COT Lae i gt 0G3 088 1 LIDEN Premises Record Card this could take a while with so many to bes tas z Daa GAB 4 CARASHORE OG 048 5 look through Or you can define the Query more ocam BENE 0653054 CARRANN Ma
36. Record Card ROUSE o in LAWIN ee UGNTHOUSE COT As you can see within this example only one out of the 13 Premises MELVIN LOOGE GUE OLD UGNTHOUSE found is registered to the Premises Record Card The address am CULCORY SOUTHOLIFF Sournacnes SOUTHE referring to has a Premises File No W 00010 assigned to the CATEVENNAN SOUTHOLIFF STRANDHILL address on the Gazeteer of If there is no Premises File No assigned to a Premises e Click onto a Gazetteer Address that has NO Premises File No e Click onto the Register button Help Please enter the relevant premises details Station lI Fi E gister La File numbering options a Main premises Occupant IT Manual File no 1 NEXT i Auto Check Name A The FP Premises Record Card will open Address LS Segmented Address STRANRAER DGI 8LE zi DGI BLE Site Ref O H Notice that the Address Post Code has already been entered District A SLN is ale a VO x Secondary use X Risk Assign a Station File No Name District SLN FSEC code VO code UPN E ie Enter a Station ok Cancel e Click into the Station box e Enter a letter or the Name of the Station or District Note all Commercial Premises will be registered under District Area Home Fire Safety Checks will be Station Ground SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 36 If you use a letter The first Station beginning with
37. Records FP File Number Register File Tracker Job Management gt Petroleum gt Work Manager Letter Manager Property Directory Current FP Posting Batch Reports b gt FP Constants o Click onto Fire Safety Co nfigu ration Risk Management gt Parameter Settings Health and safety A E Menu Bar International Fire Safety Configuration Document register Fire Safety Configuration window will appear in Petroleum gt Data Menu Bar Y Amina gig Pal PR A Cote adn tro Lee D Caticabon mmi DJ Coribicadic mium ge EE Gria poe As you can see there are many folders on the left hand side of the window D Dee mhne Dj Fie tris irp IEP Irme g A PP rarior vaa DJ Gaos ji D Dj Gacetas Dorig irripar papel I breeches Fane Ga road Co Lets go through the relevent folders Ey Mathes of ict necia EY he rapet arin EY ha ct actrees Sy either ok acta gece LY Polska Ter Fad F y Pots Ter Aeri Ly Potro Ter Scie F k Certification folders are mainly used for Home Fire Safety SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 8 Certification Licensing Group The Certification Licensing Group sets up the Groups in the Certification Steps folder e Click onto the Certification Licensing Group folder Any information that has been previously entered will appear in this window To enter a Certification Licens
38. SOPHTLOGIC s Gateway Server Trusted User Account Interface TUI console which holds Account and Licensing Information on public serves hosted by SOPHTLOGIC Upon accessing fireSpace client the system will authenticate the User based on the Windows Account Name Username and User Domain name from the Operating System This information can be overridden for instance where access is required from machines not joined to a Domain Remember your tablet PC must be connected to the network via the Ethernet port available via Tablet PC connection points before you can carry out the following Licensing and Checkout procedures e Click onto the TUI Console Tab Spec y Albena TL Corbera Earl Cel ade Abe kab ad ica uai nal i j 7 y A gt Windows Account hama Wireless Aonui Homez The Specify Alternative TUI Credentials window will appear aio bardas Dunay hara Doman rice Mare By Entering your Windows Account Name username and Domain Host la ed acm TUL aint Mima TUTE boat srr Dira Name the system will check to see if your Account details are valid to obtain a Valid Licence This will ensure that you have the privileges to access fireSpace and download any Jobs that have been allocated peta Prony Det WAND Gateway UPL This only has to be done when the application ts first used Copy Button The Copy Button allows some Brigades to Copy the TUI Credentials from the Work Station Details
39. This will be monitored by your DBA DO NOT TICK INTO THIS BOX SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 37 Once a Station has been selected e The File Numbering Options will default to Main Premises e The File Number will be automatically allocated Main premises f ecupant Manual As you can see the first box under File Number a letter has appeared File no A Check a a Ae IEA this is the code for the Station in my example the station is Wigtownshire District Team The second box says Next This will change to a number once the window has been refreshed as shown in my example below W 00001 Main premises Occupant Manual File no WwW Ol 00001 i Auto Check Do not close the window until you have competed all of the information Enter Name of Premises This is usually used to put the business name or Occupancy not a person s name The reason for this is that in residential properties people move regularly and maintaining who the occupier is can be very time consuming In Residential Properties some Brigades will enter the Occupier in the Site Contact Sub menu in FP PRC this also keeps a record on who had previously lived in that property e Enter the Name of the Premises Name Mount Stewart Hotel If this is a private residence most brigades will enter Occupant in this box Address MOUNT STEWART HOTEL segmented Address PORTPATRICE in eee
40. Types XI 31 31 31 31 31 31 31 31 31 31 31 31 4 DK SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 19 Inmpeclions ami viis E Hele Fe Onno bmifients Corer or Stina Finch deter lnpectcn pe A ll The Inspection Type will appear in the Inspection Type window within the oe E DARRO dit o l og f a e a Inspections and Visits window Pereng net ue 000 E 08 Home Satety Check FP bicai tall memba Brendes 050 O 5 Fics Home Fre Safety Check lcan Sa A cy wai ri Deleierents Foto To see where else the Inspection Types will be displayed A Go to Inspection Purposes folder Click on Amend Di s Inspection Types will be in the Select Inspection Type list AA A par Fh Go to Integrated Risk Codes folder Click on Amend Di s Inspection types will be in the x Integrated Risk Codes list lt a E gt F i i Integrated Risk Codes The Integrated Risk Code is used for coding types of businesses SLN FSEC codes Within the Fire Safety Configuration window e Click onto Integrated Risk Codes folder All entries that have been previously entered will appear in the Integrated Risk AAA SIP lasi pag rey Codes window Paral 0 isbn D brepecton papon Mrama lo biai OM Pars Hora aj Meth of obec irala Page pores H Home La br Mira Vy ad Geen rieten a Sora a e Click onto the Add button Add rn RS Liter
41. You can have a person in a certain post and give extra Privileges by using the Users option instead of the Profiles option otherwise you would have to set up all the Privileges to each individual User each time someone Joins and Leaves the Post very time consuming especially if you have a high turn over and it is very easy to mistakenly give the wrong Privileges to a User By setting up the Privileges to the Post Code as this only has to be done once and move the person in and out of the Post fewer mistakes will occur Setting Up a New User Post Code As a Database Administrator DBA you will be able to set up a New User Post Codes Allocate Change Offices Departments and set up the Privileges to the Users Post Code At the top of the Global Navigator menu press the User Administration button this is a two faces icon Executes Information Support Serios Petare ond bicat Supple Equipment kiarage Yiu Dien Manu Lot i ge Error e Click onto the Two faced icon KE E oriru Akrar atari Flental Dell sorgo Fipol Contactos o Wistar Supplies The User Administration window will open Rotas and Avadobaty al i z E A AD A E AA Es k Aid to will explain what each icon does within the toolbar as we go BT paia AA eect FELLGULGEE along page 5 e You can click onto the colunm heading to order the list If there is more than one person
42. bel _ f n eed ed Display text a al e Set Data Type to Number calculation field Setup calc Lookup values Yes No r o Set Obj ect Type to Radio El _ Font MS Sans Seri Font Size 8 pt LookUp Value o enter Yes No Alignment Left Form order 10 Taborder 0 I Vertical scrollbar Clear field on amend Formwidth 24 Tab width 0 Horizontal scrollbar e Set up your Form Order and Width T Sort by this column Uppercase entry Dp 0 for numbers Mandatory field Height 0 lines F Display only Pixels Before 5 Pixels After 5 e Click onto the Ok button Advanced DK Cancel You should be back to the Attribute window e Highlight the Attribute l l Rules e Click the Rules button on the right hand side e Click Add button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 109 The Attribute Rules window will appear Attribute Rules Sort Order 0 Operand Equal to e Radio buttons can be det up here Yes 2 a KiS z o 4 gt Po ok Cancel e Click into the Radio button you want the Rule to apply to e Click onto the OK button This will bring you back to the Attribute Rules window E attribute Rules total lines 1 j 0 x Help Format Access Records 4 Attribute Rules Add Radio buttons can be det up here Equal to No Dulles Remove Amend Radio buttons can be det up here Equal to No Attribute Solutions SOPHTLOGIC COMME
43. box on the right to the Alternative Details box on the left i i validate Li Validate Licence Button The Validate button allows you to check for a valid licence for that user Library TUI Console Specify Alternative TUI Credentials Alternative Details Grid Navigator Lirama TUI Console e Enter the Windows Account Name Windows Account Name 3 a A Specify Alternative TUI Credentials Domain Host Name z 5 Alternative Details Workstation Details yo ur U ser N ame Windows Account Name f Windows Account Name diane mcgovern amie barkes Enter the Domain Name e g ECFRS DomainfHost Name f DomainfHost Name i sophtlogic DIAE ADMINNT SOPHT_DV The Domain Name is usually the same as the Domain Host name in the Workstation Details box e Click onto the Validate Licence button Check Connection Test Button The Test button allows you to check authentication with the target web service and database Authentication with target web service and database was successful SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 86 NOTE The TUI console now only ever removes the current details on a success validation This means that if a user inadvertently Copies the TUI credentials from the Operating System the underlying licence will not be affected unless they successfully overwrite the licence with another Additionally the system now detects for changes in the credential
44. in a Post then the Account may appear more than once Account Name is the Oracle Account name that is assigned to a User Post Name e On the left hand side pictures will be shown to indicate who is logged in at the moment means that the user has one session open User register means that the user has more than one session open Verified Account name IP address Local user Location Created as at Temporary t s ADMIN 194 8 48 135 10 CRD 24102002 2711 2003 SOPHT DATA TEMPORARY DATA a ALF 10 100 3 63 Goodchild Rebecca HQ 01122003 CR 2701 2003 20 09 2005 SYSTEM SYSTEM ALF 10 100 3 63 Book John HQ 01011999 CR 2701 2003 20 09 2005 SYSTEM SYSTEM ALF 10 100 3 63 JOINER Jack REG 10012004 CR 2701 2003 20092005 SYSTEM SYSTEM SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 42 Heading Account name IP address Local user Location As at C R D Created Verified as at Default tablespace Temp tablespace Description User name Post Code IP Address of local machine where this account last connected If this account is for an occupied post then this will show the name of the person currently in this post Location of person Date this person started their current post Connect allows the user to have access to the database Should always be set to Yes Resource allows the user to use database resources Should always be set to Yes DBA explained below Date account created Date password last chang
45. is not in the list then you need to set up the Privilege code Person accidents_ amp Add coding Section ETT Procedure command root libs Q0370000 w_personnel 15 e Click onto the Add button Linked to Duty System IM Enabled Please Call Sophtlogic before attempting to do this 1t wouldn t be usual for Fire amp Rescue Services to setup or amend their own Privileges it is usual for Sophtlogic Support to set them up and for the FRS just to allocate them SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 60 Each Privilege will have its own coding as shown in the tables below What each column means Field Description Privilege Code This is the code that is used to identify the privilege For existing control click privileges this should not be changed For manual privileges this must be entered exactly Description Free text description Section pharOS is broken down into modules Each module has it s own Section code See below Enabled This must always be selected for current privileges Old privileged can be turned off or archived Procedure Command If this privilege was created via the control amp click method this will show the line of code which created the privilege This is for debugging purposes and should not be manually changed Linked to Duty System Old functionality Ed Pisz inden Presa Llerena ELLO Persorrel delak s YES i 5001 1001 Personal detal 5001 TES E a
46. m e Enter the Planning Officer Sutok e e Enter the Address Post code Tel amp Fax number Pest code firs STD Code is usually the telephone area code i e 01473 ae lt Click onto the OK button Fax E Last number OK Cancel Bt con As you can see the entry you have just entered is now at the bottom of the nad E IET bo m District Authorities list D FP Tiia rima To see where the District Authorities will be displayed Go to FP Premises Configuration gt Districts folder gt click onto the Station button associate the District with the appropriate Station s SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 13 Setting up Brigades and Organisations Within this section you can set up the Locations of the Fire Brigades within your District i e addresses telephone numbers etc You will also learn how to set up the Organisations list which displays the area s the Brigades s are in Let s start by e Click onto the District Stations Click onto the Stations Button _ Stations D Cortador mian ge y Coaticob n meta D Contrrearion types The Valid Locations window will appear Set valid locations for Di s District Authorities Select locations relevent to this District Authority Location Within here you need to tick on the Station s that are in the District you are setting up If the Station s is not in this window Noe Cancel ox O INN Personal Record Ca
47. many as needed for your form have set up four Checkboxes This is how it looks on the form Di s Attribute Groups eQ Page 1 of 1 Date Di s Column 2 Di s Column 3 Di s Column 4 Di s Column 5 Di s Checkboxes 1 Di s Checkboxes 2 Di s Checkboxes 3 Di s Checkboxes 4 ill Previous Finish Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE Ed Arita Group a HIE Cheng Devan List Teat Employas Dietada Cha Lonin of C s Charis E D s Coane 4 Data type is Set to Boolean Object Type Checkbox Profession Types None Profession Attributes None Click onto the OK button E Attribute Groups Contamination Contamination Event Di s Attribute Cluster Di s Attribute Groups e0 Discovery and Call Drop Down List Test Employee Details Enforcement Notice Flow Chart Equipment Failure Attributes Fyaluatinn the Risks Group name FP Inspections 3121 Di s Column 4 Di s Column 5 Di s Checkboxes 1 Di s Checkboxes 2 Di s Checkboxes 3 Di s Checkboxes 4 E ilicit Medes Fler Chal AT Den Cita Alinbute Dearie Dis Attiribide Diet ads habe Dis Dodane z Dra Loki Rad bullora sr be del uy A Ds Column 4 Ost cobra 6 Acho Di s Attribute Groups ell corral Aed Card Tonara Fert Contamination weni Personnel Mecord Card O s Aliribuie Chistes Premises Record Card FP Iraperior nedar Library FP Ireti Premises Record Cand Parsorreal Ha
48. no TUI Account that has been set up EJPersonnel record card for D McGovern Ox Help GIS Postings for McGovern D Diane Find Next Back Service no 123457 Payroll no Joiner Delete Search Permanent details Current details Ba ese alae eee Watch Manageri L1 Watch Manager Hoe 1 AS Anfield Station WHOLETIME RED 104M SUNDAY RED Service History Sickness Sickness Interviews Sickness Monitoring Skill Profile Training Records User Defined Events Watch List amp TUI Accounts for D Mcgovern Revise Cipher ID Cipher Number Effective Expiw Remove If there is not an entry in this menu option Zone Z1 Effective from 01 07 2008 please speak to your DBA Administrator If you are the DBA and have the Privileges to set up the TUI Account go to the next page Setting Up a TUI Account this is privileged If the User does not have an active and valid Trusted User Interface TUI account follow the next steps Setting up a TUI account depends on the Privileges that is assigned to you Pis Edi Mrapen S08HT net Perse P Appie Server e Goto File primi e Click onto Sopht Vault e Click onto Setup TERG gt a e Click onto TUI Account folder e Click onto the Green Tick a 5 e Click onto the Add button i AA To enter the TUI Account detail qa Caper 1D NRFUSER Cipher Number INFUSEN e Enter a Cipher ID usually the Users Name
49. s LOG OUT the system File Edit Mavyigation SOPHT net Window e Click onto File Application Servers Login e Scroll down and click onto Logout a A dialog box will appear asking if you want to close the current session e Click onto the Yes Button Close current session 7 SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 45 Go back to the DBA window AA user debida z Use rawra CA C 133 Mumbo Fager roo Es OCCU mE Mune aj 0 pene 1 A A sree Week a F omei F Bes DBA have now clicked into more of the boxes to give the User more En E EA E AS dede group sol ft DOGO Pen ic O dede Groupe Aden al Yi ll bs Pp pens E il rol naa E 1 DATA E iw E mad Liira aar r Rome ae The list on the left hand side will populate automatically when tesies o A EAEN iW Tiai an Foral futon S010 hoa E foveal and ta nera Duty vola book erhan 77154 in eae Comic eet do ere Al cab badire avi PE dorsal i den inii E Ay Po TEMPORARY Lal Ld you put personnel into certain profiles ec ite GOTO le aA ace Ha DUT ae ak gle E A subs contac Alber Gae pike 0071 000 ei fairer spare Bovey Ur 2010 1004 C Uri Data Presse Elba walt n_n C iaDia fence Pike vist DE bar dit cb Propias Click OK button C Cir enibi application caci ddr daub phone e E FO water gt E Supero El la Log back on to the New Users window File Edit Window Application Servers
50. should now be back to the Property Directory window T D o CU Be ss Cs i SSS vil CH Heel Fak p r mii Or Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 40 As you can see a Premises File Number W 00001 has appeared meaning this Premises is now been assigned to the FP Premises Record Card j Property Directory total limes 13 UGHTHOUSE COTTs MELVIN LODGE GUE MOUNT STEWART gt OLD LIGHTHOUSE SOUTHCUFF DGS AF DGI RE OOS ALE OGS mE 0G9 AF DGI AL OG3 mL SOUTHCLIFF SOUTHCLUFF SOUTHCLIFF SOUTHCLIFT STRANOHILL SOUTH ACRES CATEVENNAN Once completed e Click onto the OK button Lets go and have a look at the FP Premises Record Card e Click onto Fire Safety e Click onto FP Premises Record Card Please select a field to find on OK Cancel Station Please select a find type Equal to Not equal to Greater than or equal to Contains ls empty ls not empty Does not begin with Does not end with FP officer x Does not contain x Please enter a value to find with 4200001 As you can see the information on the Premises has now been entered into the Premises Record Card SOPHTLOGIC COMMERCIAL IN CONFIDENCE If you click onto one of the Gazetteer Addresses that has a Premises Number a Dialog box will appear letting you know that this address has already been registered meaning it already has a Station SL
51. that letter initials will appear If it is not the correct Station Click onto the tab key on your keyboard or the Auto button Anto FP premises records Help Please enter the relevant premises details A list of Stations starting with that letter will be in the drop down list as shown Station White Watch id File numbering opt White Watch e A Wigtowrehine District Team Double click and Select the station File no As you can see a letter has now appeared in the File Number and a District has automatically appeared in the District box District Wighowneshire The Fire Safety system provides three numbering mechanisms Main Premises Occupant and Manual The File Numbering Options File numbering options Main premises Occupant D Manya MAIN PREMISES The Main Premises is applied to Single Occupier Premises only e Main premises Occupant Manual File no Wii 00001 Auto Ehect OCCUPANT The Occupant numbering is applied to Multiple Occupancy Premises only It is for this reason the Occupant radio button is disabled If Multiple Occupancy Premises records need to be entered this is performed via the Multi Occ function MANUAL The Manual numbering enables user to enter Fire Safety Premises File Number manually To eliminate the possibility of creating Premises records with duplicate file numbers a validation facility is now in place
52. this application Dud 205 Login Diviadmin Set Trace Log Forset e Constants Buk Import System Ha WHF L Menu Bar To Add an attribute Group in to the Sub Menu within the Premises Record Card e Click onto the Add button Code Di s CFS ell Name Di s Community Fire Satety eQ Type Fire Safety Inspections and Wisits F Record Card Format TT Attribute Cluster TF Populate Form with Last Data Entered Communications Administration Y Include in Tags Y Include in Export OK Cancel PAGE 101 As you can see there are five options to choose from Record Card Format T Attribute Cluster Populate Form with Last Data Entered Communications Administration IV Include in Tags i Include in Export The Record Card Format The Attribute Cluster Populate Form with last Data entered Include in Tags Include in Export Cancel This option is hard coded so will always be greyed out An Attribute Cluster is a group of Attribute Groups and in the RRO Audit form each Attribute Group acts as page within a Attribute Cluster which forms the whole document You will see on the Record Card not the Attribute Group names but the Cluster name go to page 40 more info on Attribute Clusters This option uses data that has been previously saved The include in tags tick box will allow the attribute group to appear in the Communications Administration Template Configuration highlight item
53. update the Premises Record Card Cancelled Jobs that have been Cancelled will be moved to the Cancelled list and uploaded Check In to the datastore and update the Premises Record Card as a Cancelled Audit Each Job that is Completed or Cancelled should be e Selected in the All J obs list Click onto the Status Button e Click onto the Completed or Cancelled option Skats The Completed or Cancelled job will disappear from the ToDo list and appear in the Completed or Cancelled list both of these lists will clear when you Check In Any jobs that didn t successfully upload to the datastore will appear in the Recalled list in the All Jobs drop down menu Reasons may be the values entered are to large for the field lengths set SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 94 Audit Form Display Field Allocated Jobs Todo vi Description Date In the Allocated J obs display field 2 Abbeydale Nursin 30 06 2009 Cuba Cafe and Bar 16 09 2009 Krazy House MO 16 09 2009 i 1 F MAN ON WHEELS PH 16 09 2009 s Click onto a J ob 7 Rose amp Crown Pub 16 09 2009 i j 7 SHELBOURNE HOTEL 03 09 2009 o Click onto the Open button Open 7 The Ship Tavern Mi Re Throstles Nest Hotel 16 09 2009 OR Double Click onto a Job As you can see the audit form for the premises selected will appear in t
54. within the Premises fll H Pais 2b Piaratas H ssid Cad IN ca Ab OF Fea Elarndoel Fieras Read Carl iL po E Akale filme dl Fire Soir Cal lean Lita cry EA 1 Anhui Aljir hatti Pibes Acad Load HE TET R d C d ha Da feria het Legria Larrosa Fiems Hecod Land mai gt e Asbcle 24 Pavas lo Make Regulsbons atid Fine Preceubor Premoes Reser Cand Fue ecor ar E Charina Eride 27 Pamen of inseecioee Pieres Heccrd Cad Kalin o Aiie 32 Other Matiers Mot Mecorded Ubewhere Penas Plecod Cand Fil E Donan Aiea D Duty To Take Gersa Fra Precautions Pemes Meca Gad TR f baig FA Prensa fesad Card 1100 3 Gisphe Paletas Carfciton Propast Antibotes FP Cante atic i Z Lisa Seder Claires m Lop Fr i Complartt Compilar braun Lita inp EF 1 m Lomplartt Figgis ladera Laine 65 Mad Server Dangi Prespeides Farina hevsd Cad 55 73 Firirt Carlie io Penonnd Hiid Cad 1 1 Contamination Eveni Personnel Fees Cad E o Click onto the Add button 4 Preceduesa insa nd Cal hrciden LaF 53 Premises Mecca Cad m The code field should be left blank unless creating attribute groups for WAND or Atlantis in which case the code needs to be CL e Enter the name of the group e Click onto the Type arrow e Select the module area within the type drop down menu e Click onto the Attribute Cluster box e Click onto the OK button It is not possible to add new types without further development work SOPHTLOGIC COMMERCIAL IN CONFIDENCE C
55. x As you can see the entry you have just entered is now at the bottom of the Method of Job Receipt list ce Fin ais aga OF Traici n gua Dj Me rre ira El Die robe actores D De pudo a roe Y Penis dea Fill F Y Peram Je Macas Y Pem e echa e To see where the Method of J ob Receipt will be displayed in Inspection amp Visits Job Received By field and Follow Up Inspection box Dra Mathes dl Jii Aenea Llar F SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 21 Other Inspection Analysis Other Inspection Analysis is a further breakdown of Inspection Types Within the Fire Safety Configuration window e Click onto Other Inspection Analysis folder SY Cat mate paps Y Contitie ston korcs y Cote ston cae Y Cotte ston number Dy Cettiicaton miun g Y Catiicaton eps HRA Home Rech Arerimernt Pwah Place Regular PS To 10 Ver MAGIZ Oto tS Yew iilt All entries that have been previously entered will appear in the Other Es Loartarenton types Y dret ace y Fite rachar Rag Ga FP Timosen goaa By FP Timescion vaka Gs Gagetee Addes Dy Gacetas Corbo Inspection Analysis window y hepaton pursceet e repecton types y reg ted Pett C BY Methods of pb sos e Click onto the Add button Add Y Ot ee p acta I Othe pb rty gor Y Ponclees Tesi Fal F Y Perote Teit Meas Other inspection anal
56. 5 window By Control Clicking on the buttons you can activate this Privilege to the User e Hold down the control button FFG Fee Faghner 16 FFILA Fee Fighter 111 E sabihari Posts Ar Fofoga I ctatidchomere Posts CAT EIS statdehemers Posts Foe Fichter 411 Cathet Puta E Abre e Click onto one of the buttons I have clicked onto the View button Category Descaption Ii statdehenert Poets Escror Dperabor al s e Click onto the Select button Select gt Elective Dererpton A 01 ARG Haper K Jara Apported Fee Fig 15 a E05 Fire 4 01 2000 Mapper K Pem tocia to WOS Abegi hor 105 Piri Y 09 wepe K Teme change n diy to Wicie Ime SA ddy bon Pom A 0 Hepe K Pem change of duty o Whole Time SA duty olor new 34 0 2006 Hare M Jover Agported Fee Fighter 15 a 11 London Station j 01 02 2005 Toorney Joret Apported Fee Fighter 15a E05 Fire e Click onto the Save Changes button Avai rodili dy Station User fear ons ber Test CONTROL LATOM OFFICERS OOLLCTION TEST i Save changes Dive Teating DIVISIONAL DISTRICT COPFICE s FIRE FIGHTER Fleet Aministraters Fiset Nanoger Fleet Uerkshaps HOLE DUTY OF PODA Paai babi liiy Station liear Reais Gel Probal ini Em Teri You should now be back in the Main Type5 window STATION COMMANDER 5 COT HAT PELA STATION OOAHAHOCA DELFT ion TEFAF STATION COMMANDERE Dina Taming 4 red as ne Tems
57. Active Forms Tab Active Forms TUI Console Browser settings e Click onto the Check Out button Active Forms TUI Console Library NA ator fireSpace will deactivate and grey out and a Please Wait icon will appear Grid Navig Please Wait Depending on what your privileges are will depend what appears in the fireSpace windows Bl Active Forms el oe Browser a 5 Once fireSpace has loaded it will activate the page Fire Safety Inspection Data Y CiDecuments and Settingstamie barkestApplication Data Qm O f pee pr El Go back to Windows Explorer ee e e e Ll my Diin gt gt enre ts AN a At the bottom of Application Data folder two fireSpace documents have Soares E eee Cj cell a eared a a A an EPA pp tm D lt ii E rii borkes iai a i SA y Em O Lo i i pad gt TT Presence og fireSpace is refreshed and reloaded Seres J o El i Local E vocal der WAND acer cathe z a Lo E ares a OT Panal lO My Documenta SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 90 How Does fireSpace Work Let s take a look at what each display field tabs buttons and drop down menus are used for At the top of your fireSpace window there are three columns 1 fireSpace Last Saved 21 09 2009 16 13 Capability Analysis E fi g D a Ci Completed Checked Out 21 09 2009 16 02 Officer Availability Recalled Checked In Off the Run Ri
58. Address 334 Scotland Road en Address Dumfries amp Galloway z e Click onto the Segmented Address button Postcode DG WNP Site Ref AFP_014195 El District Dumfries County Council M SLN L FSE L Licensed Premises vo CR Licensed Restaurant y Segmented Address Secondary use Shp 8 H Risk M iid DK Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 97 The Premises Address window will open paa As you can see in this example the fields are blank er hm dido Lura 1 Poo a pawo m If you do not use a Gazetteer i SST NS h etn OO OEE pee pate ana e Enter the Premises Details ee RAN o kiai h View peat 1 ETE E f i 7 me ein amr o Enter the Easting and Northing fields Pontes A _______ _ ___ awl Posts Pal te prn e Click onto the OK button Coar EET a Daa Hi eC mes os es Alternatively the fields within the Segmented Address will be automatically T alt AGE entered Pin Barked t Gr Carol l FP premises records 3 Help Please enter the relevant premises details Station Dumfries Headquarters File numbering options As you can see the address details if different have been updated A A A File no DD 00006 Auto Check Name Throstles Nest Hotel Address 334 Scotland Road Segmented Address As you can see in my example
59. Ae e Click onto the Results button Domatonal sall merrier Tunvnt Fo A You may get a dialog box pop up e By entering the results for the inspection you lock the Inspection type This 0 e zi can only be removed by deleting previously entered results Continue e Click the Yes button The Select attribute Groups window will appear with the Attribute Groups you set up SOPHTLOGIC COMMERCIAL IN CONFIDENCE Results Select attribute group Select group Community Fire Safety Di s Community Fire Satety ell IY Di s Community Fire Satety el PRC PAGE 116 Attribute Cluster Attributes are linked together to form groups which make a section of the RRO form for example An attribute cluster is a group of attribute groups and in the RRO audit form each group is a page within a cluster which forms the whole document Fils Edt Nawigation Soft cet Fire Safety i Mpplcation e On Global Navigator e Click onto File e Click onto eQ Architect e Click onto Configuration About thet applet Bue 2059 eQ Configuration window will appear Beu onfqurilion botal lines HR 5 ll Personrel Plecod Cand PRL 2 2 ee TI Temp Seale IJ Tet E echara y Arriba Probe Ij Ambhin A E The Attribute Groups window will appear Dats Sir P T Login Dikri Se Trace Log Reset tp Cord Bak lg Seber Heip Miras Es CF l To Add an Attribute Group in to the Sub Menu
60. Be Audit Log Privilege Groups Saved queries F m 3 Ko Find privilege code begins with s001 1016 Duplicate Remove Amend Users Privilege Profiles 3 Teams and Roles E User Administration User Registration User Sessions Ma Procedure Comme E Privilege index 5001 1016 Section Enabled User Defined Events 5001 YES Click onto the Profile Click onto the Select button Select EJ Access control for User Defined Events E iol xj E eee Access Available for selection Availability Station User Awards and Probations Ben Test CONTROL WATCH OFFICERS DELETION TEST DIVISIONAL DISTRICT COMMANDE os Chosen subscribers i Di s Priviledge Profiles aj Y Save changes Di s Testing FIRE FIGHTER FLEXIBLE DUTY OFFICERS Fleet Administrators ORGAN SAT IONS POST ROTA Rachel STATION COMMANDER STATION COMMANDER STATION COMMANDERZ STATION COMMANDERS STORES Station Management Teams ft To check that the Sub menu has now come available to the User Log in as the New User Make sure the User that you are logging in as is linked to the Posting e Click onto Personnel e Click onto Personnel Record Card PRC The Sub Menu will be in the Sub Menu window SOPHTLOGIC COMMERCIAL IN CONFIDENCE Pma El eran record card for 1P Pollard 1 45 Anfield Station AH
61. E e Click onto Programs G rere d lt A e Click onto Sophtlogic Gag tenia cc Settee e Right Click onto FireSpace Bro lou e Click onto Send To ie ae e Click onto Desktop create shortcut OF satchel a appie doiiar pel nt As you can see the fireSpace icon has appeared onto your desktop z P fireSpace e Click onto the fireSpace icon SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 83 Removing fireSpace from Windows Explorer Updating new version of fireSpace is sometime a good idea To remove all Wand cons from windows explore and reload fireSpace e Click onto the Start button e Select All Programs Select Accessories e Click onto Window Explorer The Windows Explorer window will appear ee ee id bailar Me e e leot Toc Help d Dm F iT j mrd E Fold 133 E A gu Prados x hiia f lirica Daia Contarty D imitop A Bpi i G By ieee Y Sy Cote _ aa Local Deb fC i md Pira Bh Mia C AAA Cid y al o Linu 2 o ord Pati a dienes ae E iD dl er a Local Barra Er Documento CEA la a Appa Gard pe E Cede Bip ieee fae eH a ironia E barii 2 lia Terisa a iws eirp A Demi D My Recent Deuria had ere LJ gt Hara a 3 Moi U rito A Piati ne NE ja F O wewn real puis Within Application Data folder e Scroll to the bottom of the page e Click on and Highlight the fireSpace WAND folders nc Hold down the Ctrl button left mouse click onto the folder
62. ETA a E ie aay erated Al adr iel cus tere Ne Rta a dle e ese 21 OTHER INSPECTION ANALYSIS srona e a e a a a a a a ees 22 OTHER SOB ANG WIV ORO dd 23 OTHERS OB AA CUTE SN ei 24 VO CODES AA AA A AE AAA AAA AE AAA ERA AE AAA Aldo 25 FIRE SAFETY PREMISES RECORD CARD scssesssiscssdscassacsnassasstontaspeasadacessuaaminocduusstecuieacseuvasassebssbanhaausadssdviasspiussdacasssscadbeuses sensi sesvepiessbeansi cebadaseseabsbexemensnonss 27 INTRODUCTION SS CSR re R a Pe rere ye nee 27 Feat resof the IS CN System at a AE a A A EEEE Rau haa cal 27 COREA N INLE AA E Bad PREM SES EE A SA E Se SA Be ate I N E A TE E TE 28 SUD MENUS eored a reba a a a nS sata ed eo ind Card da caallataed 29 Attribute Groups within the SUOMI AS E E E e N AAA A E ee seats 29 SEARCH FORA PREMISES at a e ra det acts a AA AAA AAA AAA A RN aa 30 S TED od 212 i Dee ME EEE A A RA 31 TOCREATE AINE Wl RR IVIL S eit eae esta Recent at et Se at ri ua Raa ake Deel at ale a ak ae ee ae dl keel Re eae et eet i ek Be rls ia 32 FP PREMISES RECORD CARD 00d are ARA AAA IAEA RARAS ER ARA OR Ai 32 PROPER VIR EKO ada 32 Search foran AGA CSS oie aint tessa ELIAS AAA AE Ea EEE eE IO Aia EA raid 33 AS TN A mata e a aararte N uses alae as a ibe aula E va leat olla Wael ans alae A R EO 34 REGISTERING AN ADDRESSES TO THE PREMISES RECORD CARD viii A tei Lae scalar ea aE lode dias ee ARI oN Sa E 36 ASSIGN A STATION PILE NO NAME DISTRICT SLN ESEC CODE VO CODE UPN y a A a cies 36 IS O 36 Enter Na
63. Fire Safety Configuration window A m e Click onto Inspection Purposes folder EE ro Ese Pubcay Ever a ore Eolo FI HFAA a Fre Fob asen HEL o F g toser Ne All entries that have been previously entered will appear in the Inspection mi r ei Lapenna apanho ah firmin Purposes window e Click onto the Add button Add EY Pergam Tesi inal E Y Feria Ten Ren A aft The Inspection Purpose window will appear impetan puree AS te Pleno enter the celeward datali for thet napection pupote Description ors Inapection Purposes e Enter the Inspection Purpose in the Description box Select e Click onto the Code button Code e Enter a Code usually of the description Non Fee Saloy Bick Arterimert Home Safety Check Free Home Fire Salety Check Home Fee Salety Boukung Intormaton New test Code q Help e Click onto the OK button on the Code window Please enter the relevant code Cancel OF Carcel ox e Click onto the Close button on the Inspection Purpose window Code orsiA PA ire calety configuration setup total lines 07 As you can see the entry you have just entered is now at the E ain pupa _Code Description Bid Pegs Plan Inspeccion r napec on of Penins OF Dun Pikir oF JUSER Fee Saloly Arak CLAUD JUSER Fae Saty Pubdedp Event HSC Fu Poise ue rapechor Ful HERA Home Fre Ank Arseeni HSC i bottom of the Inspection Purposes list
64. J obs Proffesion Attributes Job Date of Visit Display Type D This is how it looks on the form Assessment Date and Time SOPHTLOGIC COMMERCIAL IN CONFIDENCE Attribute Det ails thp Code wooo Nano Pana Sade Assessmert Mandaty Label Pan A She Assessment Mardatory Ej Post label Diga type ve Profession Type None bd Object type i ub nection Profession Amtute None Display ber z E ral Lookup valses a E Fort MS Sera Set Fort Sie Om z ia COd Form ordet T Taborder TD F Vea I Clea field on amend cm width TO Twisk O Di de di Op FG anme M Moisey fete Heg TT ire T Display oriy Arees MC A Help Code la Name Assessment Date and Time Label Assessment Date and Time a Post label Data type datetime Profession Type Fire Safety Jobs Object type entry Profession Attribute Job Date of Wisit Checked value 0 Un Checked value D Display text HD a F calculation field Setup calc Lookup values a sd Font ms Sans Serif Font Size fe pt Alignment Left Form order 2 Tab order J 1 T Vertical scroll bar TF Clear field on amend Form width J 15 Tab width 15 a Horizontal scroll bar TF Sort by this column TF Uppercase entry Dp og for numbers Mandatory field Height 0 lines IV Display only Pixels Before 5 Pixels After 5 Advanced OK Cancel to Within this window you can see that the data automatically entered and Mandatory
65. LETIME AED 11044 SUNDAY SADO Fae AED Zone El Elestines bora 01 06 0 Page 65 Control Click Privileges Most menu options and buttons within the system are Control amp Click Privileged From the Global Navigator e Hold down the Control button on the keyboard e Click onto the module you want to allocate In my example clicked onto the Personnel Button this will enable the Personnel Module Option Most menu options will have privileges of their own e g Personnel Configuration Postings Diary etc You can define the access by Ctrl Click on the individual topics within Personnel Y Check access control for Personnel A dialog box will appear e Click onto the Yes button If the privilege does not exist then the user will be prompted Upon selecting Yes the following window will appear 2 The following access control does not exist Personnel Create it This is the standard Privilege Allocation window This window allows the allocation of individual Users and Profiles COTO RTO GP POL oi J Mea mece Multiple lines can be selected by dragging the mouse across records or by using Sete eee a control or shift while clicking ATEH CONMATEER DUPLICATE In the right hand side window is a list of all the Privilege Profiles e e Find the Privilege Profile that you set up e Click onto your Privilege Profile e Click onto the Select button Select This will move
66. LEXIBLE DUTY OFFICERS ORGAN SATION ORGAN I SAT I ON2 ORGAN SAT IONS System Owner System Owner test WATCH COMMANDER WATCH COMMANDER DUPLICATE STATION COMMANDER STATION COMMANDER2 STATION COMMANDERS Station Management Teams System Owner System Owner duplicate System Owner test duplicate the Users button Users Aval lobi ity Station User Fords ond FProwatiors n Taat MALA TIA TT is FLEXIBLE DUTY OFFICERS Fleet Hdaimiciralor E 6totlon Honogeseni Teas Siga Lua Derri a i t Systes ener tesi duplicate Airi M nh bital lines 5 x Hep Bermat deress fiecords al 3 al Asilo Ler 3 Duplicate co and Proteins Den Pest GON TAL WATEA DELAS PELE TOH LEi De Taing DATS DES TRICT CONE Ds ans EMHTFR Warning you not to use this button to remove privileges and to use Chive Meer FIFE FIGHTER LOCA WOH SATION A N STORES Syl las Cerra 1 Drar Lal WICH CORR HATCH COMHAPDER DUPLICATE e Click onto De Select button lt gt De select Click onto the Save Changes button Y Save changes e Click onto the X in the top right hand corner to close the window x SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 72 Privilege Report The Privilege Report is a good functionality to check who s in what Post and who has what Privileges Fle Eat Of Hrein SOPH Tit Persa Appiam Servers e Click onto File
67. N FSEC and VO code assigned to it A This property address is already registered fo file number 200001 Fire Safety Window FP Premises Records FP File Number Register File Tracker Job Management gt Petroleum gt Work Manager Letter Manager Property Directory Current FP Posting Batch Reports Setup b Risk Management gt Health and safety Menu Bar amp Clicdkonto Find button ane eS e Enter the File No that was assigned to the Premises in the Property Directory e Click onto the OK button 10 PP premises records Hare and adder Fier A Hout Siera Hotel Salon W OUNT STEWART HOTEL j SLH F FUR PATRICK FSEC F STRSH FAA y CEREA ral qpeced Por code DG SLE Dace date wiir hina Coniarenami Documents and Imager Fabs liinis Hidri Fue Safety Audi and IFA Oa Home Fie S ntety Check Heima Wadi Inspec on calender Derqui reel veda Unpecired calificaron status Helunmed ho Fils F Ina archi Page 41 Users Setup This manual explains how to Efficiently Manage Access to the Sophtlogic pharOs system in order to maintain the highest level of Data Integrity and conform to the Data Protection Act Generally Post Codes recommended are used as the User Name for the system This means that if a person moves into an existing Post the Privileges for that Post will have already been set up and all that needs to be changed is the Passwords
68. PHTLOGIC COMMERCIAL IN CONFIDENCE Page 4 Access Start Up MIS Double click onto the Pharos icon 3 10 You may get a Database Logon box appear if so Database logon Usemame Password Address sopht_4 This box is the log in box for Sophtlogic technicians 0 On Version Joace o Click the Cancel button MV Remember Cancel The Application Register window will open 2 5 x The Application Register sometimes gives you more than one option to E las wlan YEDPA T 1 WAST TABLA PATADA tube r Yi 5 Paipa lor Semple D AID Hizte sa namobles Es choose from if this is the case e Click onto the Pharos option a e Click onto the Open Application button PEE Get aa deii Open mpesa Sa comme tinn Hele Durden and Gallo Fan and Rescue Serios e Enter your Username e Enter your Password T Damai Detia ar Lalo Fee ard Hescue eal bd e Click onto the Servers arrow a e Click onto a Station J Logri Carel If you only work at the one Brigade then this option should be defaulted to your brigade e Click onto the Login button Depending on your Privileges Help Absence Monitoring Fire Reports You may get a Select Office box appear if so Information Technology Macc F Operational Planning o S el ect an Offi ce Personnel Rota s amp Availability Safety Training Centre o Cl iC k O K Stores and Purchasing Training x The Global Nav
69. RCIAL IN CONFIDENCE Click onto the Operand arrow Select one of the options Operand Radio buttons can be det up here Ee Less than or equal to Mot equal to e Click onto the Attribute Rule e Click onto the Attribute Solutions folder e Click onto the Add button Add PAGE 110 The Set Attribute Solution For Rule Button window will appear Set Attribute Solution for Rule Radio buttons can be det up here Equal to No Target Group Target Attribute Sort Order Set Characteristi Assian Value Here you Please Select e Click onto the Target arrow Foo Cs I Disabied A Vertical scroll bar IF Horizontal scroll bar I Uppercase entry Target Attribute Please Select FT Assign Value f E Mandatory e Choose an Attribute Group Target Group Di s Attribute Groups ell OK Cancel Click onto the Target Attribute arrow Target Group Di s Attribute Groups eQ Target Attribute Please Select Please Select il ae Attribute Details Set Characteristiq Date Select the Attribute you want to set the Rule too ne Di s Column 3 Di s Column 4 Di s column 6 Radio Di s Column 5 Di s Checkboxes 2 Di s Checkboxes 3 Di s Checkboxes 4 can change the Lookup Value and set Characteristics have set this Rule to be Set Attribute Solution for Rule Radio buttons can be det up here Equal to No Target Group Dis Attribute Groups ell A Target
70. S pace Click onto Start e Click onto fireSpace Make sure you are connected to the I nternet Launching Application a A Launching Application box will appear for a few seconds to check A if there are any Updates to fireSpace then it will disappear VeriFying application requirements This may take a Few moments If there are Updates to fireSpace Update Available E Application update An Update window will then appear asking would you like to update 4 new version of fireSpace is available Do you want to download it now the version you have of FireSpace Name fireSpace From www safeashouses net e Click onto OK button Skip The Updating window will appear 1 Updating fireSpace T E Updating fireSpace This may take several minutes You can use your computer to do other tasks during the installation This will update the files and open fireSpace A Name fireSpace SERENE SRR E E E From www safeashouses net This will only take a few seconds Downloading 31 3 KB of 1 58 MB Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 82 Place fireSpace Icon Onto The Desktop this is for convenience But in doing this when updates are taken for fireSpace this will delete the shortcut form the desktop during installation of the new version and it will be necessary to repeat the procedure below to re instate the shortcut onto the desktop pan edo AAA o Click onto Start inp D
71. SOPHTLOGIC Fire Safety Setup ICT Staff Dumfries amp Galloway 2010 User Manual For more information E diane mcgovern sophtlogic com T 01473 255552 Table of Contents ACCESS STARTUP MIS dicas A ids cute AE A AA AA RARA desscasddesnuscceusassedesedsbbductctsssddscssscasoseddescsssesnavesccesescsesste 5 ACCESS FIRE SAFETY MODULAR E E IA A E E E E 6 Adding Shortcuts to The Menu ToDo AS A A a A AA AS tia codes 7 FIRE SAFETY CONFIGURATION essscessecsescanstscdedeanssscpbecasdedaatetsssuacdscebaesssseulsssdddeassdsepusddcccosssssseosuceccduaussuseanedsdeeusessesobiccccsdesbsdeusbaddacsdccadessssdctuccteseddvbsssdesesdssesssl 8 CER TIBIC ATION IGEN SING GROUP seier senean eee E EA EEEE EEE ndash EEEE E EEE AEE nk deca E EEE rE EEE E e 9 CERTIFICATION CATEGORY Sas E A a A A A a ae ak 10 CERTIFICA CON RE TUEN COROS bd at 10 CER TIFICATION BE PS E A AS AE SS ES IAS ES A dasa E 11 CONTRAVENTION TYPE Sidi NAAA AAA AAA AAA A A 12 DISTRICT AUTHORITIES prao a E A A e A AS ub esl Awana tate ce EI AAA A A A E aT N AA 13 SETTING UP BRIGADESAND ORGANISATIONS Dont tia I N EA AAA AA RAS AA AE AAA AA AA A 14 Sene UP E AAA O O cman ek eT a 15 SEUS ATAR LO COLIN cahis ahh oN ie tn a Se a ht Nase ts A i ct RR Sa NN re al dec Sat Cade Ne at ac Seas ONC EE a ES 16 TETERA DATA re eR Ree eter en a as 17 INSPECTION PURPOSES PE EEE E AEE E e eat das en ee ee E AEE E 18 INSPECTION VES O E eel Nad IS 19 INTEGRATED RISK CODES E A ARSS A 20 METHOD OP JOB REC
72. STAT Om Ciro j MY Save charges e Click onto the X to close the window X You will need to repeat the process by clicking onto each button section etc to give the User the privileges within the system SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 69 All of the buttons circled are privileged For each sub option each sub option button has a separate privilege E Personnel record card Dunen deta All privileges regardless of how they are allocated are stored in same place with a code and description These can be viewed via Once you have set up the privileges to the Post Code User you will need to set up the sub menu options with in Privilege Index To set up the Sub Menu options within PRC SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 70 Control amp Click Privileges on Type 5 windows Control amp Clicking on menu options will bring up this Access Control window Type 5 windows are used throughout the system as a standard for setting up lookup data Personnel Wink An example of this type of window caemos cores ETT 2 el nion Merle E Crean ratura A cea po Bengh Renere e Click onto the Personnel button sera a E as y Bstrglh Return Constants Scroll down to Establishment Decupations Heath p _ Age Prete Ean opatu A e Scroll over and Click onto Personnel Configuration ada ET _ te F Airbus Groups System Hip i ti o Fr Mara Ler Hara fis This is a Type
73. Sustem Owner test duplicate De rf SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 63 Log back into the Users account As you can see the global Navigator is now showing access to the Personnel button Go back to the DBA account Add another Privilege Sub Menu e Choose your search criteria ammine i From the code list above LJ Lees Fiia EXE lr Ed Y Prime Cares 3 ajum inen z e Enter the Section Code or Description naa ai la Pa e Click onto the Green Tick button la Pa E e Highlight a Privilege e Click onto the Users button The Access Control window will appear access control for Service history oj xj Access bss te oo tr Profiles Access e Look for the Post Code User Available for selection Chosen subscribers Availability Station User H i Di s Priviledge Profiles Awards and Probations Ben Test a CONTROL HATCH OFFICERS lt p Deselect e Click onto the Select button DIVISIONAL DISTRICT COMMANDE rms DS Di s Testing el Save changes Fleet Administrators Select Fleet Manager Fleet Workshops LOCATION ORGANISATION ORGAN SAT I ON2 ORGAN I SAT IONS POST Sallie gt E access control for Service history oj x b a Poe p En Profiles Access Available for selection Chosen subscribers i Availability Station User j e Click onto the Save Changes button EJ Save changes Awards and Probat ions CONTROL WATCH OFFICERS DELETION
74. TEST DIVISIONAL DISTRICT COMMANDE Di s Priviledge Profiles Di s Testing FIRE FIGHTER FLEXIBLE DUTY OFFICERS Fleet Administrators J Save changes e Click onto the X in the top right corner To check to see if the Privileges are appearing into the PRC Sub Menu window Again you would need to re login to see the privileges previously assigned e Open Premises Record Card As you see the Privileges are in the PRC Sub Menu window gt a Keep repeating this process until you have set up all the Sub Menu Privileges SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 64 Sub Menu Privileges Once you have setup the new Post Code You now need to assign the Sub Menu Privileges e Click onto File e Click onto Administration e Click onto Access Manager e Click onto Privilege Index e Search for a Sub Menu e Click onto the Sub menu Click onto the Users button fa Access control for User Defined Events yy ld Access de E a i R ia Profiles Access Chosen subscribers Avai lability Station User Awards and Probat ions Ben Test CONTROL WATCH OFFICERS DELETION TEST DIVISIONAL DISTRICT COMMANDE DS FLEXIBLE DUTY OFFICERS Fleet Administrators STATION COMMANDER STATION COMMANDER STATION COMMANDER2 STATION COMMANDERS STORES bs e Click onto the Save Changes button E Save changes tj Access Manager total lines 1 E O x Help Format Access Records al
75. THCUFF DGI AF SOUTH ACRES SOUTHCLIFF DGSALE CATEVENNAN SOUTHCLIFF DGS ALE STRANDHILL you are looking for Now you have found the Address you will need to register the address to the Premises Record Card As you can see there are differences between the non gazetteer and the gazetteer premises FP premises records FP premises records Help Help Please enter the relevant premises details Please enter the relevant premises details Unknown un geocoded Station Coleraine Fire Statior Station File numbering options Main premises Occupant J Manual File numbering options Main premises Occupant J Manual File no N21 12802 Auto Check File no 195544700 Auto Check Name THE BIG 0 RESTAURANT Name THE BIG O CAFE Address 19 NEW ROW Segmented Address Address 19 NEW ROW Segmented Address COLERAINE COLERAINE COLERAINE AND SUBURBS LONDONDERRY id BT52 14D sl Post code BT52 14D Site Ref AFP_137345 Post code BT52 14D Site Ref 187265704 District Coleraine Borough Council District WO Code es Shop Non Cert WO Code 272 Unknown Use Secondary use Secondary use SLN B8 FSEC B8 SLN NO50 FSEE N Shop non certifiable zi Risk L Risk M a1 1 d M 1d OK Cancel e Click onto the Segmented Address button Premises address Hein OS address indec We FF Set ts Prim Addes Poat Code fam Buking Hum
76. The Address and Post Code has already been entered by the Gazetteer and will be greyed out DGG SLE Site Ret To View the data that came from the Gazetteer e Click onto the Segmented Address button bo ake o Ea Organiabon name an Ladera reambar Segmented Address Adira allel 1 OWT ETA HOTEL Luckiret Pedal E PATENTE A Pa to a ooo As you can see the information form the Gazetteer will appear within the Location vswwe RIB Mayne PT aa 7 Louri jen window sib n o AAAAAAAAAAAAAAAOIOIOONK Teper oe a H caminan D a 3 3 3232 2 Y coondrale se fees E 7 AA You will not be able to amend any of the detail as it has come from a third party an ee ER E f 7 A ddian Type __ Flo eld ft i Fle ed 1 E less held Pa 5 5 M k la e Fen beid 1 Once you have finished viewing the data Pas e Click onto the Closed button The View button will also allow you to View the data that came from the Gazetteer view SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 38 FSEC SLN and VO Codes The Site Ref SLN Supplementary Line Number Has been derived from the old Home Office Code and is a further breakdown from the VO codes FSEC Fire Service Emergency Cover is the Type of Building i e Schools Hospitals Shops Factories Hotels Sport Centres etc VO Valuation Office further breakdown of the FSEC Code Risk Enter the VMDS UPRN Number
77. User setup As you can see the New Department that you have just entered has appeared in the list under that Location Chota Ut LISTA Ca a h USER DATA UHA DALA kesed ae 120 006 14 11 00 110 04 aA RAR 10 40 10100246 R 12108206 11 052005 Ad USEM DALA LEER DATA USEM DALA LEER DATA IT MATA LAMFLE TCHEM 1010 10 1 CA TIE As 208 2000 LAMFIES 1010 00 547 CR O 1208206 03102005 AULA WILD CA Ta LED 207 H dl AS 4010 de R TAIM AMA Fa As you can see in the Administrative Units the New Department has now appeared Haz desks in the following administrative unita FP Supervisor Supervisor Supervisor TP Supervisor PF Supervisor Fleet D Supervisor M FP D Supervisor wW OPS FP Supervisor J Personnel M Eunarvisar l l MM Sickness Haz desks in the following administrative units rm Rice FP Di s Administrative Unit Dept TP Fleet E FP wW OPS Personnel W Sickness You will need to refresh the system Now let s LOG OUT the system e Click onto File e Scroll down and Click onto Logout e Click onto the Yes Button SOPHTLOGIC COMMERCIAL IN CONFIDENCE TP Supervisor File Edit Application Servers e Now tick into the box of the New Department Navigation SOPHT net Window Login A dialog box will appear asking if you want to close the current session 9 Close current session Page 49 Now let s LOG back ON to the system
78. a Colega Had Te Paral Hindi Lerma nter the Details Help e Enter a SLN Code provides ability for more detailed breakdown of the FSEC eee i code Kaper Dane e Enter a FSEC Code will be supplied by DCLG e Enter a Description of the Code e Select a Inspection Risk Code e Click onto the OK button 193333733303333 Hei liir ork Bisma falst Mba ol gt E SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 20 As you can see the entry you have just entered is now at the bottom of the ae ee ime Integrated Risk Codes list i ine CETE tae tt ee To see where the Integrated Risk Codes SLN FSEC will be displayed on Premises Record Card Referenced in Reports r Ea A H I nspections etc Method of J ob Receipt Method of Job Receipt are enables the recordings of how details of a the job were received Within the Fire Safety Configuration window e Click onto Method of Job Receipt folder All entries that have been previously entered will appear in the Method of Job J Domeen s Y Dit satis LCC ATL Receipt window e Click onto the Add button ddd Achaea al Aare Penam Tai E e Enter receival methode a e Enter a Code 7 Enter a Description of the Code Receival method code T System only Receival method description Di s Method of Job Receipt o Click onto the OK button I Bring forward reason Y Method of receipt Cancel
79. a File Number or a Name in the value box have entered Di Please el value to find with e Click onto the OK button The Find will go to the first Premises Records starting with Di As you can see the The first Premises Record that begins with Di has appeared in the FP Premises Record Card Back Click onto the Back button A dialog box will appear letting you know that this is the first record beginning with Di e C l i C k onto t h e OK b utton A This is the first record where File name Contains DI e Click onto the Next button Hext You will be able to scroll through all Premises beginning with the letter Di and use the Back button to scroll back If the Premises you are looking for is NOT in the Premises Record Card you will need to go the Property Directory Next Back SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 31 To Create a New Premises When entering Premises into the Premises Record Card you need to use the Property Directory window FP Premises Record Card From the Global Navigator Click onto Fire Safety button E z E T This will now appear in the toolbar When entering Premises into the Premises Record Card you need to use the Property Directory window Property Directory For some FRS s the collection of addresses will be populated via a third party Gazetteer Within this window you will select a Gazetteer Address Record and ass
80. a into the system Use the Tab key on your keyboard to jump from box to box Alternatively use the Scroll arrows to scroll up down the form another way to scroll around your a drop down list Click inside the box Use the arrow keys on your keyboard to move up and down the list Menu Bar Compliance Level Deficiencies Generate Certification Steps International Fire Safety Configuration Document register Letter Configuration Trading Companies Petroleum gt Data Menu Bar Setup Window FP Constants Parameter Settings Generate Certification Steps International Fire Safety Configuration Document register Letter Configuration Trading Companies Petroleum Data y Not Applicable Not Applicable Compliant Partially Compliant Non Compliant Ia The SOPHTLOGIC Fire Safety system is a fully featured module for the support and maintenance of activities and records associated with both Legislative and Community Fire Safety SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 7 Fire Safety Configuration e On the Global Navigator Menu e Click onto the Fire Safety Fire Prevention Button Fire Safety The Fire Safety button will now appear in the toolbar at the top of your screen Fie Edit Navigation SOPHT net Fire Safety Window e Click onto Fire Safety e Scroll down to Setup Fire Safety Window FP Premises
81. active you will need to select the Type of Inspections and what FSEC code s are linked to this Premises Click onto the Inspections button gt Select the Type of Inspection gt Click onto the OK button gt Click onto the IRC Config button gt Select the FSEC Code s gt Click onto the OK button Blue Attribute Premises Personnel Attributes means that there is a form attached to this Attribute were you can store information for future use The Attribute is accessible from the Premises Record Card sub menu By clicking onto the Add button you will be able to enter data into the form collecting information for future use E g alterations Notices Articles Sections Prohibition Notices Number of Floors Alarm Systems Prosecutions amp Appeals For FSEC code s to be linked to this Premises Click onto the IRC Config button gt Select the FSEC Code s gt Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 29 Search for a Premises First you will need to Search the Premises Record Card to see if the Premises exists in the system To Search for a Premises Record Card e Click onto the Search button Search The Search box will appear looks identical to the Find but it s functionalities are different Choose one of the Search options in the left window have e Clicked onto File Name e Enter a Keywords in the value box have entered D e Select Contains e Click onto the OK button The Searc
82. ake offline Inspections Schedules and to process and upload inspection results to the main database once back online Full support of the changes and implementation of the Fire Scotland Act 2005 with full mobile solution to Audit Form completion e Fire Safety Audit e FS Configuration and Attributes SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 27 Creating a FP Premises To create and maintain unique Premises Records to which array of Fire Safety related functions can be associated On the Global Navigator Menu e Click onto the Fire Safety Fire Prevention Button Fire Safety The Fire Safety button will now appear in the toolbar at the top of your screen e Click onto FP Premises Records Firstly let us have a look at what each one of these buttons do Find Allows a single search for a FP Premises Record use the Next amp Back button to scroll through the records Insert Use to insert new Premises Record Card Archive Record Cards is sent to an Achieved list Hold Puts a record Card on Hold will stop inclusion into routine inspection programme Next Scrolls to the next available Premises Record Card Multi Occ Record Cards within one building Enter Multi Occupied Print Allows printing of on screen details Unuse No allows you to re use a File number from an obsolete or derelict Property Find Hest Insert Multae Archive Fint Hold Unuse no Eff Wl
83. al Dip Motes Datat Y 5 Prem de irme Form Validation Failed Job number could not be completed as one or more attributes have not been entered Potential Loss Risk Sole Supplier in UK Details A E Potential Loss Risk Exceptional Value Details The Form Validation Failed will flag that a Potential Loss Risk Heritage Risk Details Potential Loss Risk Community Loss Details Potential Loss Risk Chemical Site Details i Ma n d ato ry i fi e d h a S n ot be e n Potential Loss Risk Top Tier COMAH Site Details Dangerous Substances affecting General Fire Precautions Deficiency Count General Duties of Employees at Work Compliance Level Artide 23 1 C om pl ete d In addition there are a number of look up tables and flowcharts which the Enforcement Officer may need to consult during the process For initial audits of premises Parts A B and C should normally be completed for all Occupancies subject to each individual FRA policy and where appropriate D This will result in an individual inspection regime for each premises in accordance with Risk Rating and Fire Safety Management Confirming the Date and Time V 1o 11 2009 vw Within the Date field a date will automatically appear To verify that this Date and in some November 2009 Mon Tue Wed Thu Fri Sat Sun 2 3 4 SD parts of the form Time is correct 9 E ii 12 13 14 16 17 18 19 20
84. be D Address Lire 1 o Auldhees Lire E Adhere Lira 3 Fe Postal Town _ Locality ooo County o Sub Ouiding Co Department Name FC H Conondinane 0 Chempenee fo Y Conondinate Poo hangedate o Flex field 1 CO Flex fied 2 ee Fle ie 3 ooo Firx field 4 oo Firs feld 5 FCO OK Cancel Segmented Address Pereiro alaba Bop OS addet index PostCode Orgsnita on Budd Mirita Pull Lana 1 USER_FP ia THEEIGOLE oo p ewe mooo Cn A COLERAINE AHD SUBURBS LINDONGERR Wn Chew ao AA EA Ca Fo a JA FO Set ds Priory dds As you can see the premises imported by the Gazetteer has more address information SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 35 Registering an Addresses to the Premises Record Card Edd As the data is coming from a third party Gazetteer you will not be able to add a property via this window Duplicate this is why the Add Duplicate Remove and Amend buttons are greyed out Remove Amend VIEL Register The Register and View buttons are active to where you can assign a Station SLN FSEC Code etc to the Premises Within the Property Directory window 10 Property Directory total ines 13 Hp poma geess Records Some of the Gazetteer Address Data may have Premises File No this means that the Station and SLN FSEC and VO codes have been assigned to the Premises
85. boga LAS O Brigade Man lulorkaboge Pao O Brigade Store focation E5 5 Brigis Terra Sehodl 1415 5 Brigis Terra Schon HTS E Brombercug ath j 7 F iy Adenin strative unis e Double Click on one of the Folders with the on it Sai ER Special Petcus Tean SATSAT El Medera Fire Station E1 Stevenage EHH ZA A i Altman Ela ics The list of Administration Units Desks departments for that Location will na Fleet appear EE Tikiti Wia Summerpet Digtict 7777 Tolleinss Station ITOLLTOLLA Tibet S64 Tigray Cerda TETE Tiamley 51 Marin 375M1 Add a Department to a Location H To add a Department to a Location Cancel w e Click onto the New Unit icon eii SE a e Enter the name of the new Department Name If you want the user to receive the group email Polngirterest fecal Mad ruing e Put a tick in the Has Access to Mail box e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 48 Special Meros Team SATSAT St Helens Fre Station E1 Sheverage 5H ZA bosgisi Station 110 Sudbury Sisin PETE Suited Hesdquster 1150 Fea FP Penson Sicknns Water Surse Disiet 7777 Tolderoas Station TOLLTOLLI T i 56 Tiang Certa TETE Trimi St Hatin 1175 Tride Si Hay aw Now go back into User Administration e Click onto the Two Faces icon Find the User e Click onto the User Setup icon 1
86. cscccssccscccecccccccccsccsccsccascensscosscnssccssccssccsscensecnscesccescsscsesesesssecsceescsescussesesceesenes 93 COMPLE RED ooo eee eta canon eee aera ea hes g ce ee eet il casita sce nha eae wee bee eee cae 93 LISTS OF JOBS THAT HAVE BEEN COMPLETED WILL UPLOAD TO THE MAIN DATASTORE WHEN CHECK IN SELECTED cscccseccsecccccccecccscceecccecceeceeee 93 CANCELLED ua peda das sea lg AN te tte SOc eh es nN Me the ccc ect OEE ge Ne ie eat eee Ne E Ouch taal stead cae 93 LISTS OF JOBS THAT HAVE BEEN CANCELLED WILL UPLOAD TO THE MAIN DATASTORE WHEN CHECK IN SELECTED cscccseccecccscccscccsccnsccescceecceee 93 RECALLED 4 iii A A cee al hall lt Sl ada haha ah alent oe ata Adel alae tne heme taints suit ial a aitad culls 93 LISTS OF JOBS THAT HAVE BEEN UNABLE TO UPLOAD TO THE MAIN DATASTORE WHEN CHECK IN WAS SELECTED scccsecceccccscccsccecccesccnsccnsccnescneccaes 93 FOU ACHAT Nd 01 AR A RAE REN ON ATES RE IS LCOS TS NAOT A ESN RES ETN Meme E A O 94 TODO m ne ee a A MOORE ERE NEI Re Merny WTI O O MERE See MOTE Re eC RENEE ROSY CO Pent MINE A aE Ree TaN Re 94 JOBS THAT ARE NOT VET FINISH D AND ST dsd 94 COMPLETED e o le hats also Ue Ne estes Ah aaah aly Ahh lok Gohl tc akan A lee tal has ls Uae dla dd ol de ld 94 JOBS CAN NOT BE COMPLETED UNLESS ALL MANDATORY FIELDS HAVE BEEN FILLED IN A DIALOG BOX WILL APPEAR TO SHOW WHAT MANDATORY FIELDS ARE STILL LEFT TO DO BEFORE THE COMPLETED
87. d 2 Wand Mobile Allocated J obs Displays Jobs depending on the drop down list selected e g ToDo Completed Recalled etc Display Field 3 Audit Form Displays the data form selected in 1 Let s have a look at the TUI Console Tab SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 91 Active Forms Tab Let s have a closer look at the Active Forms display fields The Active Forms tab is were the jobs and audit form will be displayed 4 iios pate Eig Cot lt P rire Fa E e Click onto the Active Forms Tab hve Porra Liri ELO Criza Wihet s alocabed Lo re Check Cua Check ln 1 a WH Unga Humber Dar Adital Display Field One What is Allocated to Me iatergr n If there is no data in the What is Allocated to Me display field 1 Alscabed Aba Teak Ad Maurie Descipbos Coba Display Field Three Display Field Two AE Ma e Click onto the Check Out download Allocated Jobs butt on Check Cue This will display the Fire Safety Inspection Data Active Forms Library TUI Console What s allocated to me Check Cue Check In Fire Safety Inspection Data As you can see there is a next to the Fire Safety Inspection Data folder e Click onto the next to the folder Active Forms Library TUI Console What s allocated to me Check Gut Check In F Fire Safety
88. d in the left hand column To select the groups you want in this Cluster e Click onto the Attribute Group e Click onto the Add button Code CL aucut Once you have finished selecting the Attribute Groups e Eee Te E Article D Dup To Take Garaira Fire Pietat E Irspechon and Job Dala Fut A Site sarzsmerk Foe Safety Aui Far Talal fast Foe Safety Buck Foe Talay fill Far Safety Auch Far Safety Aadi E Section G4 Endorsement Notices F Semesters A T ane Foe Safety AE arela Sechon 10 Marte Seder 11 Head Sechon 2 Manage Teden d Martan Section d Meare Sechon E Alberabio Section E Fire wim Section Inhana Seccion arera Section Fire fighi Site Assesamend Mandaloy Section E Se Asgepsment Mandatory Secthon Fea Salely unh echoed Manager Pre Safety Aude Section 2 Manager Pee Salely unh echo Manager Fire Salty Aud Sectinns Prats of Tr Fre Safety Aude Seton Aei of Dalla of Reales Ak Level PAGE 118
89. ders Cancelled New Jobs Column One Allows you to see how many Jobs are in your ToDo Completed Recalled and Cancelled list Column Two Allows you to see When J obs were Last Saved Checked In Out and how many New Jobs Column Three Allows you to see of Capability Analysis Officer Availability Riders off the Run and High Risk of the Locations As you can see there are three tabs Active Audit Library and TUI Console 7 fireipace fireSpace The Active Audit tab is were the jobs and Audit Azira Porra Chen Check ie J Display Field One ae What is Allocated to Me Form will be displayed aba aloe Lo ae Fi ragio The Library tab is were you update new versions Akii Job Tada r of the audit form Mumbar Description Data Display Field Three o Audit Form The TUI Console tab is were you have to register Allocated Jobs your account to obtain a valid licence The Check Out button Downloads jobs that have been allocate to the Station Watch Location The Check In button Uploads the Completed J obs to the main datastore fireSpace also has three Display Fields Display Field 1 What is Allocated to Me Displays downloaded forms in most cases this will display Audit and Data Gathering Scotland 2009 Display Fiel
90. dress Day manning RTAWT DM Other 4 Dumfries amp Galloway Fire Rescue Service Di s Brigades and Organisations Ho Telephone 01473522225 Organisation Pay location code Fax is Ca R Sort number ye L Finance code Availability code DISTA Availability class z Effective from Effective to Notes This allows you to see the Availability for that station within the Availability window e Click onto OK As you can see Di s Station is now been entered into the Locations window within the Locations folder SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 16 Gazetteer Address Data The gazetteer is a central database of addresses for keeping addresses standardised It can be used to look up addresses within each sub system e g Fire Safety Water Personnel etc NLPG National Land and Property Gazetteer OSNI Ordinance Survey from N Ireland UPRN Unique Property Reference Number The brigades would like the functionality to link to the comma separated NLPG with lookups This is done through Atlantis but not all brigades are live with this as yet Atlantis allows you to attach other types of data to the address to build up a profile in the manner of a premises record card The views of the profile are then configured to display only the required data depending on the group looking at it There is an address cleansing function for the gazetteer which attaches the UPRN number
91. e Enabled Less than or equal to Choose your search criteria Procedure Command Begins with Ends with Contains Is empty Is not empty Does not begin with Does not end with Does not contain From the list above e Enter the Section code or description e Click onto the Green Tick wv A list will appear that is associated with the search e Click onto the Privilege you want to assign Click onto the Users button y ow Dision ematen gt Change status ai The Access Control window will appear e Look for the Post Code Users Die T ti FLEZIELE DUTY OFFICERS Figen Peet ria Lew boa Click onto the Select button Select System Gener a o Surtem Gener test T access control for Personnel details lid rf Access sebes Profiles A C cess Available for selection Chosen subscribers sect gt e Click onto the Save Changes button DIVISIGNAL 7 DISTRICT COMMANDE lt De select FIRE FIGHTER STATION COMMANDER a STORES Ms h WATCH COMMANDER ll Save changes HATCH COMMANDER DUPLICATE E Ea changes e Click onto the X in the top right corner Availability Station User Awards and Probations A en Test DELETION TEST DS Di s Testing FLEXIBLE DUTY OFFICERS Fleet Administrators chel STATION COMMANDER STATION COMMANDER2 STATION COMMANDERS Station Management Teams System Owner System Owner System Owner duplicate System Owner test
92. e as the User Name Enter user details o 193 Number Register root libs 0370000 m051 93NumReg a _ Activities station resources activities TT Activity Manager sopht_activity_manager TF Amend duty rota duty rota amend FT Appliance list station resources appinc TF Attribute Clusters root libs Q0370000 m05 AttributeClusterGroups 7 Attribute groups root libs 20370000 m05PremisesAttributeGroups JP Attribute Groups A amp mend root flibs eQ mO5 4ttributeGroups objProperties User name 007 Local user John Pollard Password e Verification eoe Y Connect Y Resource DBA e Hit the tab key on your keyboard Default tablespace NA The system will pick up the person that is in that post and SOPHT_DATA z I Availability Exceed Leave Allowance availability exceed allowance T ble FP Availability Reassign Availability Keys availability reassign keys E TT Availability Administrator 5010 1003 put them dd the Local User box 7 Availability and rota management Duty rota book enhancements 627164 TF Availability coordinator controls access to officers and outduty buttons availability TF Availability Profile root libs 00371000 m054vaProfile TF Availability sub constants amp Add root libs 00371000 m05_favaremark objAdd TT Availability sub constants A amp mend root libs 90371000 m05_fayaremark objPre E n te ra Pa SSWO rd TT Availability Us
93. ecrease e Enter a Description T e Choose a Category Valid TF Home Fire Safety Check Completed Next Steps TF Home Fire Safety Check Requested TF Phone call made to arrange HFSC Within the Applies to Which Groups B HSC No Wanied FT Re Arrange Visit TF HFSC Completed g Mandator ome Fire Safety Check Complete e Click into the Home Fire Safety Check box DO omer ata Check ones i I Phone call made to arrange HFSC e Click onto the OK button 7 HSC Not Wanted FP Re Arrange Visit TF HFSC Completed i fee saci q cali abr eb al lems As you can see the entry you have just created has now been entered at ecto 3 the bottom of the list within the Certificate Steps window Es Cirit types Es Date ster 2 FP Jain po SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 11 Home Fer airi y Check Lp unei Uep Ti escroto Prone cal made do wean HES The Certification Step you have just entered will appear in FP Premises Record Card Home Fire Safety Check Sub Menu Add Choose Next Step Howes Poe 5 ely Dhadi Compleisd et valid nhap ade Rick f nckes Lor The Certification Step you have just entered will also appear in Fire Safety i et ee ee oes AAA hora cal made bo are PSL A Configuration Attribute Groups Progression Contravention Types i CE e The Contravention Types enable the recovery of user definable Contraventions Within the Fire Safety Configurati
94. ed Should always be set to USER_ DATA if not then you may experience errors when creating the account In previous versions of Oracle it was possible to specify the temp tablespace but it now must be set to TEMPORARY_ DATA User Administration Toolbar Displays the New User Window This is must be set for a User to use WAND It Links the user to their Oracle account Privileged Deletes the User and all records about the User such as any Audit Logs This Prints an Overview of the User with the Administrative Units and Privileges they have fi User administration Mew user User pet pet Wee ine Pronk user Arato Ll all useri Lirik Users Ed Drop uter Show the Prints the Users details of the as they appear selected on the screen SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 43 New User When you setup a New User it is recommended to set up the Persons User name as a Post Code this will pick up the person that is assigned to that Post if there is a person in that post The reason for this is to make life easier If you set up by individual name you will have to set up those persons Privileges every time someone joins leaves the Brigade By doing it by Post Code the Privileges are already set up you just assign the new user to the post You can add additional Privileges to a person by using the Persons name Click onto New User icon if you are setting up a new personnel e e Enter the Post Cod
95. ed to Compartment of Drigin Confined to the Room of Origin Confined to the Floor of Origin Confined to the Building of Origin Font MS Sans Serif Font Size e pt Alignment Left Form order l 85 Tab order 0 7 Vertical scrollbar f Clear field on amend Form width Ee o ea T Sort by this column Uppercase entry Dp 0 for numbers 7 Mandatory field Height 0 lines F Display only E Pixels Before 5 Pixels After 5 This is how it looks on the form Advanced DK Cancel Froperty Loss Please Select Please Select Damage Estimate in me within 50 m2 aoe Rees TT Damage beyond Building of Origin Confined to the Room of Origin NN l Confined to the Floor of Origin Fire Fighter Risk Confined to the Building of Origin To set up Check boxes on your form SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 107 e Click onto the Attribute Group e Click onto the Attribute folder e Click onto the Add button The Attribute Details window will open pnt Deta Hee Name Dui Dhea 1 Leat i Chackbasss 1 E zj Pron label E Deza type bean Profession Typa Mon Chackad vak O UreChechedvaue 0 Dipha teo Z El FP cal fed Lookup volar zj Font H5 Sans Sie Fort sie apt Alignment Len z Fern ceder 5 Taborder 0 M Vetes acter T Clear iaki on amend I Sot bp as column F Uppercase entry Dp O ke rm O Hoed Height FT et Feli B tera 5 Finel Aner 5 Set up as
96. ege Profiles Privileges are associated to Profiles and then Profiles are associated to Users User Administration This functionality replicates that of the previously mentioned User Administration window User Registration This shows every User Post and their Password User Sessions This shows all open Sessions on the Firstly let s go through each folder and see what they do Audit Log This gives a full history of when users have logged into the database To access the list e Click onto the Audit Log folder e Click onto the Green Tick SOPHTLOGIC COMMERCIAL IN CONFIDENCE Database Ej Tesa srl Actes E User Administration J Uiir Feegitianan T Uii Setra 11013393 65 41 ERIC logged on sophia ui 2 ERUO lagged om aep 4 unig 1500 1 1110054000 bee or heap dl uray 1500 13 115905 F4007 kad on Eight era 1500 15 11 40 37 RE logged ort Seep d uray 1500 126 140121304001 beeper n te 4 ra S00 1332 14 405 CHG logged gr lscp a ur 1510 1398 14 4 2040001 logged em teapot ur 1500 1388 14 47 53 ERS logged on anpha ur 1400 1 15063 EX006 logged ne anpha ura 1900 TS 1500025 5006 logged om aopa uno Page 55 Privilege Profiles The most efficient way to manage Privileges is by creating Privilege Profiles This is a grouping mechanism Privileges are associated to Profiles and then Profiles are associated to Post Codes User Names Profiles generally relate to physical Offices departments within
97. er 5010 1004 o IT Bin Data root libs vault m05_bin_data Enter a Verification of the Password TT Bin Data A amp mend root libs vault m05_bin_data objProperties I Can enable application secrity can enable application security m Has desks in the following administrative units Supervisor TN FP Supervisor Mm OPS TT Supervisor TT Personnel TT Supervisor Sickness 7 Supervisor FF Water Supervisor x The Connect allows the user to have access to the Database Should always be set to Yes e Click into the Connect check box The Resource allows the user to use Database Resources Should always be set to Yes e Click into the Resource check box DBA Database Administrator DBA stands for Database Administrator Users that are flagged as DBAs have access to every part of the system effectively bypassing the privilege system Only DBAs can perform the functions within this document As DBAs have access to all parts of the system only a very limited number of users should be given this level Only those people that need to perform the functions within this document should be DBAs it is possible to allocate privileges to all other users to allow them restricted access to the relevant modules and functionality Only click into the DBA box if the User have access to every part of the system SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 44 Assign Additional Offices Depar
98. h will look for all Premises Records containing the letter D Dmm amp Aukorss Dala Dala Low Road Maras Lockets Mom EA As you can see seven records containing D have appeared in the sega an Dianin taora Hone Hare Search window Darende Howe Hotet Dntendal Hove Holl Dntetmdge Dungae Guest Houte Durgude Guest Hause 74 Queen Sh Choose the Premises Record you are looking for Pa e Double Click onto the Premises Record e Click onto the Open button Open E To close this window you will need to click onto the X in the top right hand corner SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 30 Find a Premise The Find button works in a very similar way to the Search button except the Find button will not give you a list of Premises it will bring up in the Premises Record Card the first record beginning with that letter number If the premise showing is not correct you will need to use the back and next buttons to scroll through the premises The Find is good if you know the File Number or Name of the Premises The Search is good to give an option of Premises To Find a Premises Record Card e Click onto the Find button Find The Find box will appear Choose one of the search options in the left window eee ee a Station FP file number Please select a find type e Select a Field Less than or equal to e Select a type Contains or Begins with Begins with e Enter the precise details i e
99. have added Scotland into the Premises o N Address which is now showing in the FP Premises Records Address field Ej Post code Da2 OS Site Ref aFP_014195 District Dumfries County Council M SLN L FSEC L 334 Scotland Road Licensed Premises Dumfries amp Galloway VO CR Licensed Restaurant a e Click onto the OK button ge 334 Scotland Road re a Dumfries amp Galloway ae Fama Scotland N El OK Cancel e Close fireSpace e Re Open fireSpace re e Click onto the Check Out button e Click onto the Fire Safety Inspection Data gt a e Click onto Audit and Data Gathering Scotland 2009 e Click onto the Job e Click onto the Open button S The audit form for the job selected will appear in window 3 on the right of the screen r As you can see the Address Northing and Easting fields will automatically be populated with the Segmented Address data SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 98 Missing Building Number Name All premises should have a Building Number Name If you come across Premises where there is No Building Number hal Name Eud Busing L eeee mi F Depot Haii I Prost Cine ona Carro Der ol Pun Duties Y Caridad Pea Ohare ewe Tirin i P i i i F A Pete l Mee In the Building Number Name field
100. he audit form display field 3 At the top of the window the PLEA AE E details of the premises will appear Number PS Date 16 09 2009 Additional 344 Scotland Road Dumfries Galloway Description Throstles West Hotel Parts and Pages The audit form is also divided into Four Parts Part A Part B Part C Part D dust and Cate Gathering Scotland 100 N a _ Part A Site Assessment Information primarily for Fire Safety File and FSEC Part B Fire Safety Audit Assessing Compliance with Fire Safety Order FSA Part C Calculation of Relative Risk Rating and Risk Level Part D Operational Site Specific Risk Information where appropriate Within Part A B C D are Pages Part A Three Pages pagel 3 Part B Five Pages page 4 8 Part C Four Pages page9 11 Part D Eight Pages page 12 19 e To view different Parts of the form gt Click onto the Tabs e To view the Pages within the Tabs gt Click onto the Pages SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 95 The Audit Form will be displayed in the centre of display field 3 Anything in Red means it is a Mandatory field and must be filled in If you miss any of the Mandatory fields you will be allowed to continue with the form but you will NOT be able to Complete the form until these fields have been filled in Pemes Une ar
101. his should never get used and SOPHTLOGIC would recommend that nobody be given this privilege Exclude non DBA s from logon This option restricts access to the system to DBA s only This should be set before an update or new release is to be rolled out SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 76 Creating a TUI Account fireSpace uses SOPHTLOGIC s Trusted User Account Interface TUI The SOPHTLOGIC s TUI hold account and licence information on public servers hosted by SOPHTLOGIC Upon access the fireSpace client the system will authenticate the user based on the Windows account name and user domain name This information can be overridden for instances where access is required from machines not joined to a domain For successful authentication client networks must enable anonymous access to www safeashouses net over http Firstly you need to confirm that the User has an active and valid Trusted User Interface TUI Account Personnel PRC PIN Window Checking your TUI Account DEA Establishment Administration Establishment gt Recruitment e Check your TUI Account is Setup bas eavers gt Absence gt Awards and probations gt Retained Pay gt Global Navigator Health and safety Occupational Health gt Equal opportunities gt Qualifications gt R Aopointments manager e Click onto the Personnel button Pa pn gt Reports e Click onto the Personnel Record Card stem Help
102. igator window will appear on your screen SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 5 Access Fire Safety Module ES Global Navigator l Oj x Help AIMS Personnel Query Manager Training Global Navigator The Global Navigator is the main menu of the system providing access to each module a rmati pport Services A user will only be able to access parts of the system that they have privileges for __etuns andindicators Sule quipment Manager Your Own Menu BA Stores Finance Exchequer i Communications Administration Fleet Manager The Global Navigator can be accessed at any time by Operatona Mis Fot Contactor Operational Support Water Supplies Rotas and Availability Fire Safety e Pressing Ctrl amp G on your keyboard at the same time isk Management Station User Spatial Integration Atlantis Incident Command Fire Reports P3 1 0 1 Ctrl G 7 ME or by going to Navigation SOPHT net IPDS Personnel PR Activity Manager Messenger Ctrl M Tools and Accessories Navigation Global Navigator WAND Mobile Ctrl Shift Q Global Navigator Ctrl G Open NaviBar Restore NaviBar Save e Enter a Module into the Menu Toolbar Dynamic Window Control PIN Logon PIN Logout Listeners Not Enabled On the Global Navigator menu aysen Ha cai Menu Bar AAA AAA e Click onto one of the Fire Safety bu
103. in window and Tags button should appear Tags list This will allow commands to be created that will for example prompt with a letter to be printed on entry of information into the attribute group This function is used to prompt which letters can be printed and when The tag value is used to set default printing options Tags will slow the system down and so shouldn t be used unless really necessary The Include in Export checkbox will determine whether the data entered against the attribute group is exported into the word template When creating the template and selecting which fields are required in the Field Selection window all attributes in the Attribute Group will appear in the Available Fields window off the template entry window e Click into the boxes that are appropriate e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 102 DeL oofeger ation bola les 47 Help format o Bemi As you can see the Attribute Group has now appeared in the 2 ES Arus Circa ane dd Gin is i Pal RSH a fd Fes Ey Audi ond via bakang dT gu Attribute Groups list Fea gaiak dih aai FP Diaa te FF beget ay Peenawe iras iris A tasa Na omo Notbca on of Defcancias Ficar Chart FP ripiena na A Fai Sits Armemeri Menciona gt echan 1 FP Irapsciora A Pat Site Abheben Hi
104. ing Group jiire cae onli ation aebup bota brea D Elirinde preus e Click onto the Add button En corrant goes Ls 3 gt Cartier ate Hire Fine Salat Chazi Moores icity lt Cotica n taiga 2 Conca n numer C Cra rium en ES anian a plo Add liza peras taa Ft Canig The Certification Licensing Group window will appear Certification licencing group Help e Enter a Code mes A A ipti ome Fire Safe e Enter a Description of the Code co E DK Cancel e Click onto the OK button U Fire ratty confaquralen pola Lolal lines 3 Dita 7 E As you can see the Certification Licensing Group you have entered is E Cor mambo groups urbes reee now in the list Cerca ruir E Cerificabon rebum gre ES area tipa E Cont irrentrar types To assign a FSEC Code Select Integrated Risk Codes relevent to this certification group Hospitals Care Homes Houses Of Multiple Occupation Hmo Tenement e Click onto the IRC Config button IRC Contig k The Integrated Risk Code window will appear Hostels Hotels Fire Safety Risk Inspection Houses Converted To Flats m e Tick into the relevant FSEC box Other Sleeping Accommodation Other Sleeping Accommodation Further Education Mis Me tl die me e Click onto the OK button Cancel 1N00008 070000000 Er TrrHggomMmmovooef The Certification Licensing Group you have just entered will i E Certificatio
105. ion User Spatial Integration Atlantis Let s say you don t want the User to have full access to the Personnel Module and only A ncident Lommeant re Reports have access to the Premises Record Card PRC eyes or profile To remove a Privilege go to page 71 SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 68 Control Click Privileges on Personnel Record Card In Global Navigator Personnel e Click onto Personnel button The Personnel will appear in the toolbar DIANE MCGOYERNaSopht_Demol 9i Build 2059 File Edit Mavigation SOPHT net Personnel Window e Ctrl Click onto the Personnel Record Card A dialog box will appear Check access control for Personnel Personnel record card No Yes e Click onto the Yes button The access control window will appear Access control for Personnel Personnel record card k i Wert f Piolles 9 Sccers GILET Y OTATTE CONO e Select the Post Code User lt LOATH an Click onto the Select button STORES HATCH COMMANDER LAT DOR CAPT LME IA 15711 Ce MES ROTA Fodha SATA CORR HH TA Select Gulea Der Le p tee tae Chere Baek Gael pote Test la La 4 k Bices control lor Personnel Perronnel record card i 10 e Click onto Save Changes button Ral Tabi ity Staton Une Perdis and Probat lora Ber Tart TELETIOn TEST Dis Tert irg iit y DISTRICT hee FIRE Figen Lc 10A
106. ithin the system File Edt Mawigetion SOPHT net Personnel PR Lo Lex My Sateen e Click onto File ETT e Scroll down to Administration OHT nat e Click onto Access Manager ee F F E FEIT ro System Help Coe PL Eri AAA Sima He Oriel Access Manager Window will appear e Click onto Privilege Index folder e Click onto the Green Tick icon J Toom and Podes Dy Use Acrnetranon Dy User Plegicration A Pecsereal Set nds M LLL ets S001 Y Use Sessions 5001 1091 Personal datai som YES pi Pacon petonsi Pecsored Pracona ditai ieaz 5001 YES pox t s 003700 A A a k M a 0101009 anotada smo A list of all privileges functionality which were previously set up will 5010 1006 Pala Book User 000 Y tole mane A vada y 250721 ES pot Hq 003700 1 hor pond ene ruca Charge Hout roo WES hos Hee JUNIO a p pea r a S S h OW n 50011006 Newt of En i sam 5000 0000 Persorerd i 1 113 YES Soot Hee 007700 penornal ge Persone Perscemel record card son YES Hoot fee 0000 Person serace HPerorral Serce hettory_LAdd 5001 YES Swot fee QUITO maton resource Station Mlerouces Save Say om Tianna tad e Click onto one of the Privileges e Click onto the Amend button Procedure Commend You will notice that the control amp click privileges appear in this list Help Description Personnel Accidents_t dd If the sub Menu option
107. l list on the right hand side of the FP Premises Record Cards PRC as shown Number of Floors Prohibition Motices e Use the Scroll bar arrows to move up and down the list e Click onto the heading e Click onto Show button Attribute Groups within the Sub Menu Within the Sub Menu box you may see headings with three different colours Black Blue and Green The reason for this is that some of the Sub menus are Attribute Groups Black Attribute Options that are hard coded by Sophtlogic here you can add information e g Appeals Contraventions Document amp Images Enforcement Notices Inspection Calendar Inspection amp Visits Job Management Licenses Prohibition Transactions Prosecutions Risk Profile Site Contact Green Attribute Attributes gives you the ability to view Inspection Results Information Inspection Stats Only Fire Safety Audit Home Fire Safety Checks Information from the Inspections Types will appear in the Green Attribute You can not add any data from the sub menu option you must go to Inspections and Visits gt Click onto Inspections gt Select the Inspection gt Click onto Reports The Inspection form will appear to where you can enter the Inspection details onto the form The Inspection information that was entered onto the form will appear in the Premises Record Card sub menu in green under the Attribute name you created For the Inspection Form Audit form to be
108. la Hemm Pp Bus Flats Fil Polis Condes Heated Fina Li Hirig Cen Pp Dl Ma Fas ve Faai bife J e Jen e Y Pesas Tee cd DJ Pen Ter Tp E AS e Fall Har Liat Cartes Lira Perl mara F pep Cet Laso Mailmaat Pee Cet ER fgh Club Cicas fpa Cont Dios Hor Cari Dicta Local Gert Deen Ta The Pibe Fpa Dori Di Laa Gral tern Ta Th Pide Piir Cari Paria Hids Y Tei eur FA e Enter a VO Code e Click onto VO Codes folder pa et Ea All entries that have been previously entered will appear in the VO Codes window e Click onto the Add button Add e Entera Description of the VO Code If this VO Code is no longer needed e Enter a Expiry Date Usually this is left blank e Click onto the OK button Hobie Lane hina fpi Len A Daba iii pi Dij Harme lae airy Poet agn ar Hegi Hacia Fe ey Hotel He Laso Loreen Lica Masa Y pa Cart Lis Ar Mr Cat Dios Local Cr eri Ta Tra Pibe Fpa Lar Dios Laca Gor len Ta Th Piti P Lan Y Trad epoca Y VO Code DIWO Description O s YO Code Expiry Date OF Cancel As you can see the entry you have just entered is now at the bottom of the VO Codes list SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 25 To assign the Premises VO Code Assign premises YO Code DIYOC Di s YO Codes Premises YO to be assigned Di s O Codes e Click onto the Assign button Assign Asign to
109. lick onto the Enable Options A Developer Login dialog box will appear Has desks in the following administrative units T Fleet TT Supervisor Jw FP Supervisor wW OPS Supervisor M Personnel FP Supervisor M Sickness D Supervisor Water O Supervisor File Edit Navigation SOPHT net Window Application Servers Login Logout My System Configuration Administration Navigation Manifest Enable Options SOPHT net SOPHT vault Print Options eQ Architect Close Windows System Help Ctrl F1 Exit Alt F4 About this application Build 2059 Help e Enter the Password Password eeeees Cancel The Enable Option box will appear e Click onto the Close icon ES Install development tools The other buttons are for the Developers ME Close If a User does not have a Privilege for an option then it will either not be displayed the option will be greyed out or upon selecting an option a message will appear explaining that the user does not have permission to use the relevant option By Control Clicking on options as a standard user or as a DBA not logged into development tools this will tell the user what the Code is of the Privilege they do not have SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 47 Administrative Units This specifies the Query Busters and User Defined Queries a user has access to The Administrative units should be reflective of the physical uni
110. mber There are some privileges which need to be allocated manually Sometimes these allow access to groups of functionality rather than having to allocate lots of individual privileges Other manual privileges might include personal preferences on how the system operates the ability to over ride system validation etc These codes are the Sub Menu option codes You must use code S000 0000 to view the Sub Menu in the Personnel Record Card and Fire Safety Premises Record Card This relates to all main Privilege Profiles for example Training SO00 0001 Fleet Manager S034 0001 Station User S010 0002 Finance S005 0001 Fire Prevention S006 0001 Query Library S042 0001 Stores S004 0002 Support Services 5004 0001 Water Supplies 5003 0001 Strategy S079 0001 Fleet Contractor S034 1001 SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 61 Others will have Availability rota manage Operational MIS ops mis Fire Reports fire reports Incident Command inc comm Equipment Manager equip manage Exchequer exch access Communications Administrator communications administrator Your Own Menu your own menu The Main Privilege Profile Headings above in the Procedure Command all end in window wNavigator wNavigator 302 The Coding below is for Premises Record Card Privilege Code Description S000 0000 If user does not have this then Personnel Record Card will be read only S001 0002 Update Personnel S001 0004 Delete Person
111. mber every Attribute e To remove an Attribute from a Group set the form order to O e Form Width sets the Width of the Entry Field This should be set to the widest list item for drop down lists but no wider than 35 The standard field size is 12 Do NOT leave this at 0 e Tab Order order you want the Tabbing to go Form height only applies to Character Fields where it is possible to increase the reading window size Otherwise the default is a single row high e Upper case entry tick box FP Vertical scroll bar FF Clear field on amend Is for Post Codes and sort by this column is an instruction for the sub menus to E Horizontal scroll bar Sort by this column sort alphabetically by the attribute selected Mostly used for Surnames Addresses Y Uppercase entry etc eE a Display only To view the RRO form and see any changes made within the Attribute Groups go to Fire Safety FP Premises Records Search for a Premises Click on Inspections and Visits Sub Option Click Add Select FS Audit Inspection Type Click Results button Outside of the Audit Form Attribute Groups will appear in Blue in the Record Card Submenu SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 112 By setting up the profession type it identifies the attribute as the last step in the job and therefore when the field is entered it auto closes the job This could be a final date field or a Complete tick box e List of options make the q
112. ments that are in the Administrative Users window Subscribers to Personnel library i 1 Cancel Loox o Click onto the Department that you set up earlier Available for selection Chosen subscribers e Unit Dept Select gt eet FP lt De select e Click onto the Select button Select ie This will move the option chosen from the Available for Selection list on the left of the window to the Chosen Subscribers list ion the right of the window Repeat this process until you have selected all the Camel oK departments the New Department can see access Available for selection l _ Chosen subscribers i H Di s Administrative Unit Dept Personnel Click onto the OK button This is the same process to remove Query Access from a Department Just select the De Select button SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 52 Re open Query Buster Query Manager Window QueryBuster List Publisher e Click onto Query Manager ped Ste Catalogue Categories e Click onto Query Buster Monitor Query Date Constraints Yv User Defined Reporting Automatic Queries gt System Help Ctrl F1 Menu Bar The Query Buster window will appear You have now given the Department access to see Queries from other Departments Libranes Annual Leave Booked dia Fre salety AVAILABILITY CONSTANTS Avalabdty Days By Person e Click onto one
113. meok Premise Seere IDEAR EA SAS A E ed 38 FSEC SLN and VOC OG E A A A AAA A a A A Sa 39 USERS SETUP wivecdaaiasssousevesssisccsnvesiiacadetsceesdaboasndcadeosiacaveassdasecednes oleesactadassoussNedidsRecetbasolcesadscasuusoouat alsa guasdeassluaceedeaseacseudoadscadussseouuacasasandessooaplnedsandadespassswesadcaaseneas 42 SETTING UPA NEW USER POST CO DE Stata AA IA A AAA Suid A A E 42 UserAdministranonm OO DA A EA A E a decido 43 NP A eae uid ys E T heehee ieee RMS A ak neues LAA see o ME E lara 5a Back ade 2 44 Assign Additional Offices Departments to a USef 5 Asoc E LAA ERASE AAA RAE ASAS AAA ETA AREA ARA demas sien 45 SETTING QUERY BUSTER LIBRARIES serraria iaa a aa a A RA E A aaia 47 ADMINISTRATIVE UNS a a a a aah rida eae te ee aD a cata ue naa EAE eee EEA aa 48 Add aDepartment to EE CANO A A O AORN tnt is NE Le O Gund Si hE el ada 48 LINKING THE DEPARTMENT TO THE QUERYVDABRA Rd A as da 51 REPUESTA A A A A EEE EE AATE E EES 53 PRIVILEGES APP PA O 54 USER ADMINISTRA TION PRIVI EGES esis siete eed ida 54 SEETING UP NEW USER PRIVILEGES usd ts St A RA EA AAA A AA A A A a 54 ACCESS MANAGE Rio AAA AAA AAA TA E TASA AA AAA AAA AAA EA E 55 Aud E A RNA 55 PTV AAA eT OCB re tik actin teasers at N E EAA a aus ara ia toate Nadia E E E tal pee Siu annie eis 56 USCIS dd 38 PRIVILEGE INDEX iS REA AAA AAA 60 Search Jora A A AN 3 SUB MENU PRIVILEGES ina A IA AS IA AAA AE AA AAA e E en 65 SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 3 CONTROL a
114. mp CLICK PRIVILEGE Sd rie 66 Checking USers A A O Sa cde shi dS A A A et daeea 68 Control amp Click Privileges on Personnel Record CATA A A A A A A a 69 Control amp Click Privileges on TIP lso 71 REMOVEA PRIVILEGE FROM A POST CODES USER a ti O E EA A 72 PRIVILEGE REPOR T ia a LEOS ESOS AE aS A aaa seats eioi 73 I OI TE ORA ORE AIA AET eee EI A AE en a eres AT NS 73 EOP Te FOI sec Sica cases SI E di 73 LEIA AS A A ease issn ese ce a a a utes hase dsssb a E A cable tap tec dasata E a AE Eii 74 REPORTING PROBE ld E a 74 TO KLEA USERS CONNECTION o ad e e o 75 CREATINGA TULACCEOUNT ns o a ie 77 CHECKING YOUR PULACCOUN Td a elle ade ee tds 71 SECTING UPA TUI ACCO NT THISIS PRIVILEGED a aid 78 FIRESPACE WAND as 0 a A EEN E AS RT E E A a ass 80 Place fireSpace LEONI il ia 83 REMOVING FIRESPACE FROM WINDOWS EXPLORER c cccsseccescecceccccsccccsccccscccscccsecccsseccescenseccaseccnseccassccsescesecceesccascccussccnsesccsseecsesccsecessceuseccnsseeaseeceesseaeeecs 84 HOW DOES FIRESPACE WORK td A AAA AAA AS EAN A AAA AAA 91 A o NO 92 ALO o e a e ds o desd A 93 A oes eta A II IN II II IN a aie tics Nek i no tn 93 LIST OF JOBS THAT ARE STILL TO DO NOT YET FINISHED COMPLETED CANCELLED AND RECALLED cccccccsecccsscccsscceescccesccecscccnssceeseccessceaseccs 93 A ia est asd pases tte he hs ek EE E EAEE ial E 93 LIST OF JOBS THAT ARE NOT YET FINISHED AND STILL TO DO secccscc
115. mp Safety Fleet Workshop Fleet Administration Personnel Location Help Fire Safety Premises Organisation Description 30 FS District Managers Team Data Class Data Role Can See Across Scope Personnel Location Fire Safety Premises Organisation FS District Managers Inspection Officers Station Managers Watch Officers Administration Team Admin Support Privilege profile l Help Personnel Post o Description EAT Fire Safety Premises Location Ube Data Class Data Role Can See Across Non Uniform IPDS Users Privilege profile Help D iption MERA y Officer s Personnel Command escription ApervIsor Icer mn Data Class Data Role Can See Across Fire Safety Premises Organisation id Command Fire Safety Premises Supervisory Officer s Privilege profile Help Personnel Duty System Description Fire Safety Premises Organisation Use FS View Only User s SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 57 Privilege profile Subscribers There is a Subscriber option on the right which allows Post Users to be attached to the Selected Profile Office Department e Click onto the Privilege Profile options e Click onto the Subscribers button Subscribers Subscribers to profile Personnel 3 3 Help E i Available for selection Chosen subscribers In the window on the right are the Post Codes User Names Selec
116. n e ertiftication LICENSING roup you nave just entered will appear In Ic E Home Fite Safety Check Groups Certificate Steps folder Applies To Which Groups field 7 Home Visits SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 9 Certification Category The Certification Category sets up the Category drop down list in the Certification Steps folder e Click onto the Certification Category folder Any information that has been previously entered will appear in this window To enter a Certification Category e Click onto the Add button Add The Certification Category window will appear Code Description Home Fire Safety Check e Enter a Code e Enter a Description of the Code Click onto the OK button As you can see the Certification Category you have entered is now in the list Category Home Fire Safety Check CE The Certification Category you have just entered will appear in o EN Safety Check Certificate Steps folder Category drop down list Attributes Certification Return Groups The Certification Return Groups sets up the Affects Return Group field in the Certification Steps folder e Click onto the Certification Return Groups folder Any information that has been previously entered will appear in this window To enter a Certification Return Groups e Click onto the Add button Add The Certification Return Groups
117. n Order lo i Lookup values E Profession Attributes None ti n Fi Ti k Font ms Sans Serif Font Size 8 pt Ca Seren S d Alignment Left Form order EE Tab order fo J Vertical scrollbar Clear field on amend Form width 15 Tabwidth 0 L Horizontal scroll bar T Sort by this column Uppercase entry Dp ME for numbers Mandatory field Height 0 lines T Display only Pixels Before 5 Pixels After 5 Advanced Cancel This is how it looks on the form Lite Risk Score A B 4 00 To create Look Up Values that can be selected by Radio buttons or in Drop Down Lists it is necessary to enter each list item in the order you want the to appear in the display Text Fields separating them with a semi colon For drop down lists the first item on the list should always be Please Select Lookup values More than Adequate Adequate Less than Adequate El Attribute Details g Within this window you can see that the Drop Down Menu Help Code Label Property Loss Data type is Set to Char Post label O bj ect Ty p e D ro pl i st Data type char gt Profession Type Object type droplist Profession Attribute None P r ofe SS on Ty p eS N one Checked value 0 Un Checked value 0 Display text a Profession Attributes None zi calculation field Lo O k U p Va ues Text to g o In th e D ro pd own List Lookup values Please Select Confin
118. n entered somewhere else within the system To activate the form blue in the sub menu you need to link it to Inspections Blue Premises Attributes means that there is a form attached to this Attribute Black Options that are hard coded by Sophtlogic here you can add information Green Inspection Attributes gives you the ability to view information Inspection lr premises nee anda Hp gs PRE WAD Dopa Hame arei addes Fiera PALACIO A i Tie Dogi Trion H Within the Premises Record Card 25 Another load jan Fe Dier Tear FoEC Fi WO Code FG Set ute Od ACL Hol bpsohed Corim Foe 5 ley 1 1 Ic 1 Coria reall pete rd prnl e Click onto Inspections and Visits option cose aT ton erai nll NE l 5 A Dis Commurdy Fie Saey 00 P Noen e Click onto the Add button Latii x Pecurenti ad Enit Fue Galaty Audi and IFIP Dati Dmu gt His Fra 5 ales Check Write Calendar Sain Far AFP MEAN e lUnapeciad cemficabor meur TV line arch SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 115 The Inspections and Visits window will appear Inspections end visis or Within the Inspection Types box Fe Bii Renae TF Finish date Inpection tpp na aha haver heen abraded C 0 Aelnipeci n E e Click Home Fire Safety Check option C 04 Foku inspection C D Miucelanevus Irsvech n 106 Home Fre Safety Check 07 Budd reunione Hour 00 Ga Care Standard j Panor we r
119. ndion Section 2 FF Iripaettora a4 Pal E Fie Sabehy Ec Sethe Marag Questor FP beter E Pat 8 Fie Safety dude Sechon 2 Management Question FF Irapsctora NE Far E Foe Saiu Fc actor Mercere Dacia FF rrija mM Pat 8 Fire Safety dude echo Pei of dad FP Irapsctora NE y i Fal E i Foe S E Pate at Thee Permit Thad A peer tee l Pant Fie Safe ca Serta Paris y ica na e Click onto your Attribute Groups Piolidiiornal Judgment Lonterporine a Mahe FF Iripattora wal Probador Hoien Flow hat FP Irapsciora 314 Debon DI Prohibir Hotot Pimes Feson Card 214 Seoken ba Enforcrrmer Hiker Pieters H isiad Gand 234 Secton ES Alteration Hoien Piensa Plecord Card Nal hector he a Fibi Arcila 4 Slate J Paio Pen at LFF rameter The Attributes folder is where you create the columns within the Ds Aisee Gesup 6 E Arrie Profle Fone abel Depeche ered Wet a ris aaa Y Atmbuter A mus I Premises Record Sub Menu Mm fg n 73 Attribute Profile e Click onto the Attribute folder A e Click onto the Add button Add Hide The Attribute Details window will appear Help Enter a Code Code Hame Dec Profile The Code field is not seen on the form so can just be used to state the order of the Attribute or the order it was created It can be left blank e Enter a Name The Name field can also be anything but generally can be the same as the label Occupancy Profile aL Label Click into the Label l
120. nel Record Cards S001 1001 Personal Details S001 1002 Service History S001 1003 Posting Amendments S001 1005 Next of Kin S001 1006 Employer details S001 1007 Mileage Claims S001 1008 Sickness Sickness Interviews Absence S001 1009 Accidents S001 1010 Qualifications S001 1011 Awards and Commendations S001 1012 Probations S001 1013 Display Ethnic Origin on PRC S001 1014 Dependants S001 1015 Contact Details S001 1016 User Defined Events S001 0017 Search Personnel Record Cards S001 1018 Salary History S001 1019 Sickness Interviews S001 1020 Absence S001 1021 Retained Pay Lite S001 1031 Skill Profile S001 1041 Medical Calendar and Medical Referrals S001 1042 Medical Records S002 1001 Training records Section code S002 Personnel employment conditions Employment Conditions Personnel scale issue Scales of Issues Personnel pay ref Pay Reference Personnel competence Role Based Competency Personnel payroll history Payroll History Personnel tui accounts TUI Accounts Personnel sickness monitoring Sickness Monitoring Personnel religious belief Religious Beliefs Personnel documents images Documents and mages SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 62 Search for a Privilege To enter the Sub Menu Option in the Premises Record Card PRC you first need to set up the privileges To do this preg code Equal to Description Not equal to Section Greater than or equal to Privilege ind
121. o f DIETRICA COHPANDE e fi FIRE FIGHTER Fissi Agsimnigiroiore e Click onto the button you Control amp Clicked on You should now be able to access that button A non DBA can t assign Control Click Privileges a DBA would already have all required privileges Therefore in the example above you would need to logon as the User who has been assigned the privilege SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 71 Remove a Privilege from a Post Code User Within Access Manager e Click onto Privilege Profiles folder e Select the Post Code User e Click onto Posting Index Folder e Click onto the Privilege Do not Click onto the Remove button but if you do Remove A dialog box will pop up Do WARNING This action will remove this privilege code from the privilege index ae database If your intention is to remove the privilege code from the selected profile please use the Users button Do you wich to continue with this direct jor actor Ho a e Click onto the NO button Click onto the Users button The access control window will appear In the Left hand side window e Click onto the Post Code User access control for Personnel i Oj xj Chosen subscribers Availability Station User CONTROL WATCH OFFICERS Awards and Probations Select lt De select Di s Priviledge Profiles os Fleet Administrators Fleet Manager Y Save changes Fleet Workshops F
122. ociate it against a Premises Record Card which you will create via the Register button in addition to adding a SLN FSEC VO code Station etc e Click onto Fire Safety Fire Safety Window FP Premises Records FP File Number Register 3 File Tracker e Scroll down and Click onto Property Directory Job Management Petroleum gt Work Manager Letter Manager Property Directory The Property Directory window will appear ral itd A tate Jessel Reports Setup Risk Management Health and safety Se ae 1 Bamna aces Record Menu Bar aes l pieles el BEA 2 1 When opened the window will be blank fae Procesty Deecton UPAH USRH Prisa Cies Humbi Sub Ese Nine Degani baie If you click onto the Green Tick without doing a Search the Gazetteer will load every single property within the third party system which could take a very very long time to load This is NOT RECOMMENDED Let s SEARCH for a Premises Postcode Post Town SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 32 Search for an Address This is the best way to use the Gazetteer plus it s a lot faster to search for a Premises Using the Search function allows you to find the Post Code Address Street Business that you want to link into the Premises Record Card 10 Property Directory total lines 32767 Click onto the box that shows Find Premises File
123. ode CLAUDIT Name Fire Safety Audit and IRMP Data Gathering Type Fire Safety Inspections and Visits Record Card Format IV Attribute Cluster TF Populate Form with Last Data Entered Communications Administration T Include in Tags T Include in Export OK Cancel PAGE 117 Within the eQ Configuration e Click onto Attribute Clusters folder Click onto the Attribute Cluster e Click onto the Clusters button Code ELALIDIT Name Fre Safety 6 and RMP Dala Gathering Comer Finn 5 Sahety E Agbebe 24 Pirati bo Mabon Higuita aba fte 32 thes Matters Hot Recorded E per E Inspection red Job Dista Move E Pai A Site Arrera Hard L E Pat Fep Spiny Audi gt hecho 10 Moris E Pal Foe Sabay iach E E Fali Fee babay iaki Section Mana Aud esbon ot M nt n E Pat Fee Sobety Audi Section Mean i E Pat Fee Safety Sud Section E Alerta E Pat Fep Sahya Sechon E Preta E Pal Foe Sabay dach gt Sache S riial E Fal Fee Sabe Gut Section E Gena E Pat Fee Saleh udt betban E Fre hghi E Patil Cstculstion of Plelstive Mick Lewel E Prosecution E Prepare gt Lic Lol ade ok cme Use the Move up and Move down buttons to put your Attribute Groups in the order you want the Cluster to be read displayed Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE li e Condiquarati n tota lines u As you can see the Attribute Clusters Groups are liste
124. of the Department icon Locabons and Cost Codes Mutiole Post Occupancy ef Date New Personnel to Brigade Personnel Avadabdity Ref Date g Personnel Sarca Hater BB PetsonnetPerm T emp Posts 1 Line Personnel Pem T emp Posts 2 Lines Post Occupancy Ref Date Any Queries that have been set up will associate to that Library Wie Posts Zones Hous Parks and Pay Rates E Lis User Defined Everts PS Catalogue 18 Legacy dato Hf F Hara Three steps to check that the Query Library has worked Have a look of what Administration Units the User Name Post Code has access to Two Faces Icon Setup and or assign the Department to the User Post Privilege Profile Subscribe the Query Buster Library to the Departments Library A W N e In Query Buster you should see the Libraries Query Buster SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 53 Privileges A privilege allows a User or Group of Users access sections of the system Privileges are broken down into the following groups e Modules e Menu options e Buttons e Functionality User Administration Privileges The User Administration window shows a list of all the Privileges within the system Although this can be used to View and Amend a person s Privileges this is NOT the most efficient way to do so as many mistakes can occur Setting Up New User Privileges You have now set up the Post Codes and the User has been assigned to that Post 151
125. of the form data is essential to ensure the user receives the latest version This may take a little while 10 15 seconds after a short delay the new Library file will load and The local version is up to date will be displayed As shown below As you can see in the Publishing box gt Version String row has changed from the old version 2 2 19 26 to the new version 2 2 19 30 eek Ensure you are connected to the network SOPHTLOGIC COMMERCIAL IN CONFIDENCE SOPH Twit Allred Sal Lied Albriutn Sat El teneral Fl teneral El Publishing H Publisher Marne Kanne ire of e sitie sel dete of Ba Hibu sel Tha cal Aen el up be dba Local Attribute Set Synchronise El General E Publishing Local Attribute Set E General Name Name of the attribute set E Publishing The local version is out of date please synchronise Name Name of the attribute set The local version is up to date Clone Label PAGE 89 Go back to Windows Explorer i C Wocamania and Son Ange earrings the dr Data Qo D po Meant Fodder ET Coruna and Setting ae bale ppc ation Daba a id At the bottom of Application Data folder two fireSpace documents have Pe appeared 1 Moda a E amar eit TEE O Denman d Sete e ater E L M iig Ej Local Seiri For this exercise DO NOT close Windows Explorer Let s go back to fireSpace a 3 Pr eens Within the fireSpace window e Click onto the
126. on window e Click onto Contravention Types folder All entries that have been previously entered will appear in the Contravention Types window e Click onto the Add button Add Entera Code Help e Enter a Description of the Code Code m0 e Enter a ContraVal Points value Description Di s Contravention Types Contrav al 0 e Click onto the OK button OK Cancel As you can see the entry you have just entered is now at the bottom of the Far thems Fap dera pa et red a Carrero aoe Contravention Types list To see where the Contravention Types will be displayed Go to FP Premises Card Contravention sub menu Click on Add button Click onto the Type arrow SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 12 District Authorities The District Authorities a County could be covered by several District Authorities which can cover multiple Stations District Authorities entered will populate the District Field of the premises insert window based on the station selected Within the Fire Safety Configuration window e Click onto District Authorities folder All entries that have been previously entered will appear in the District Authorities window e Click onto the Add button Add District authorities Code DIDA e Enter a Code Name Dis District Authorities Planning officer Diane McGoven S e Enter a Description of the Code in the Name box Address 57767 Fore Street Ipswich
127. onto the Privilege fot 95 OOTI y e Click onto the Users button Naccess control for Personnel f 0 x Here it will show what User Post has been assigned ako de p Profiles 4 ba CCESS Available for selection Chosen subscribers Notice the Profiles List in the Available Selection is the same as the Di s Privilege Profile FLEXIBLE DUTY OFFICERS i JHealth and Safety Control USER LOCATION Availability Station User CONTROL WATCH OFFICERS Awards and Probat ions Select gt FIRE FIGHTER IPDS Health and Safety Injured Pers ORGANISATION Save changes ORGANISAT I0N2 DIVISIONAL DISTRICT COMMAND Ben Test DELETION TEST lt P De select os Health and Safety Basic Access Health and Safety Investigator ORGAN I SAT I ONS Privilege Profile List Rachel STATION COMMANDER STORES System Owner ustem Owner test WATCH COMMANDER WATCH COMMANDER DUPLICATE STATION COMMANDER STATION COMMANDER2 STATION COMMANDERG Station Management Teams System Owner System Owner duplicate System Owner test duplicate wo Under a New Privilege Profile there will be no Privileges allocated This must Who Can see what be done within Privilege Index and Control Click option mn a SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 59 Privilege Index The Index Privileges are the Coding you need to set up to access the Privileges for all Sections Buttons Sub Menu etc w
128. ory Uncertificated Office Uncertificated Shop Houses Df Multiple Occupation Hmo Tenement e Click onto the IRC Config button IRE Contig Select a valid Integrated Risk Code that are relevant to your Attribute Group n a p p 2490000000 Click onto the OK button Mu Cancel To Setup IRC Config go to Fire Safety Configuration Integrated Risk Codes folder Alma mla aj Pr Te Fo nie y Premios Y pai E j SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 114 O rP res prr ois e Click onto Fire Safety Click onto FP Premises Record ee Fea Sahay faci ela Ce Lai via San Rel AFP DODAT Hare Fit Saty Check iriden t lorder Inepaciora and n Find a Premises Your Attribute Groups should be in the FP Premises Record Card Sub Menu The attribute we just created is in Green Inspection Attributes gives you the ability to view information Inspection so you can only view the information under this Attribute As you can see have created a form with the Date Di s Column 2 Di s Column 3 Di s Column 4 Radio buttons can be det up here Yes 1 Date e We Di s Column 5 4 C O umns Di s Checkboxes 1 a P Di s Checkboxes 2 E 2 Radio buttons Di s Checkboxes 3 E 4 Checkboxes Di s Checkboxes 4 E Previous Finish Cancel Even though you have created the outline of the form you will only be able to view green in the sub menu the information that has bee
129. ple FireSparo Conusle Sophilagic FneSpace Console hat encounlered a problem and needs lo don We ONETARA a Ain cory fee iha ma a b pou werd ra e ds dl rr de rra pou wee edo ort reg be ot Pissa bell Micsonoft about this problem We hares crested an enor report that wou can send bo help un mores Gopika FneS pace Carob Vale pall peat thet ion ao Gono and arte Whats tera Uri cron teal ponla repo by Hisicgofi iz This error can be resolved by deleting the WAND2 wand file from the users profile folder and then reopening the application To delete the wand file you must ensure you can see hidden files and folders You must also ensure the application is closed f a eem This can be done by going to ejm E Y r cue LY econ ti e Click onto the Start button Ee ee alli Pests ains Correas Do mi e Click onto My Computer reves Roms o E Md ee rei Barri This will open My Computer window gt oe hall Pa unje mee b In the Toolbar at the top of the window mge z e Click onto the Tools qe e Click onto Folder Options The Folder Options window will appear e Click onto the View tab In the advanced Settings field e Click onto the Files and Folders this should already be open Hidden Files and Folders If not already selected e Select Show hidden files and folders e Click onto the OK button In the XP version of windows this file can be found in C Documents and Settings username
130. rd Establishment Gninis ation Erais n e Go to the Golbal Navigator a E Laaer e Click onto the Personnel button pirane d Pspain Pay O e Click onto Establishment conn Hee f paitaas e Click onto Personnel Configuration Peon Supervisor aporto System bel col Mera Ear The Personnel Configuration window will appear 10 personnel Configuration total lines Pa ES i CIA 2 Click onto the Brigades And Organisations Folder EJ Absence Levels 6 Drips And Oigaraatona Ex Avlat Prefil 3 SS AO A E or ee ee gt Any Brigades that have been previously entered will appear within this window To add more Brigade HQ s Brigades and organisations Please enter the relevant details for this brigade ya Cancel OK Name Dis Brigades and Organisations HA S A fay d d Brigade code orse o ooo o Click onto the Add button PER Address A A a e Enter the Name of the Brigade Headquarters a Post code TEE e Enter the Code for the Brigade s Telex a e Enter the Address de e Enter The post Code e Enter Telephone Number Tick Section 2 and 12 agreement Exisits boxes if this Brigade has agreed to Attend Incidents Over the Boarder when called out As you can see the entry you have now been entered in the Brigades and Organisation folder SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 14 A A 72 The entry you entered is in the Brigades and Organisation
131. re Penorrpenonal Pertorrel Personal deladi rece 5001 YES foot Hibs 00370000 personnel Privile E code 5010 1003 Aval Adrina 5010 YES amn 1004 discado Uses amn TES od hotly di i elles es Faced Pelee LCT Pernice bla wh aap A 5 0071 1 0071 Lane q raa Liar dau na YES howl Hs WO 000 aaea Ta l Person personal e O sl record cand Sool NE bi Te 0970000 or Each Mod ule has a Section Code 301 0 1 003 Porrererervicw Sabie orie history kadd a hoot ibs 00370000 pemonnel E 5 01 0 1 004 SOON Trega siz ves 5010 1005 pasan eri do y Personnel cores Suu YES Hool bbs UO Locate Pod Sulton Vaa Estable iarra 1457 ad TES Bol lib perz v edabicine_ adrian Ms rota manage daat Ama and evadsbity deleie seconds aum YES root t8be QOSTIOOO ave sarao 400 1 root winds 2001 0004 Delete personne ierd candy 5001 ES ont ibr 00370000 personna 5 001 1 005 S000 CMS Update persnr 5001 TES om all 5000 0000 personnel pro Person service station resource 5002 0001 Section Code Module person can do z s001 Personnel s002 Training duty rota amend delete availabilit 5003 Water In the table on the right there is a list of the 2005 gong S004 Support Services S001 0009 S005 Finance Section Codes S006 Fire Safety S010 Rotas and Availability S011 Operational MIS As you can see the Section Codes are used in the Privilege Code S012 Mobilisation Interface S034 Fleet column S035 Fire Reporting Each Section Code starts off with an S then a nu
132. re you are connected to the I nternet E Lj lew pape a Q 1m SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 84 If you do have the Privilege to install fireSpace 0 Go to website www safeashouses net publishing firespace windows fireSpace e Click onto the Install button Install ese Launching Application A Launching Application box will appear for a few seconds to check so B if there are any Updates to fireSpace then it will disappear VeriFying application requirements This may take a Few moments If there are Updates to fireSpace Update Available Application update A new version of FireSpace is available Do you want to download it now An Update window will then appear asking would you like to update Name fireSpace the version you have of FireSpace From www safeashouses net Click onto OK button The Updating window will appear 1 Updating fireSpace E O Updating fireSpace By This may take several minutes You can use your computer to do other tasks r This will update the files and open fireSpace during the installation Name fireSpace From www safeashouses net Downloading 31 3 KB of 1 58 MB This will only take a few seconds FireSpace will now open o fit peace Primii th Chak aut Ded da Akosi Soba Dan Dorrmrerde mo Cta Saree Te Di w Fis Emmer ie SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 85 TUI Console Tab fireSpace uses
133. rrently on their database along with what version they are currently running Before Jobs can be downloaded you will need to load the forms form Sophtlogic to WAND Data Form Library This facility allows different forms to be made available for access via fireSpace and the Tablet PC For example Home Fire Safety Visits Audit forms for Scotland and Northern Ireland y Activa Forma Library LA Con F AHD Daba Forma Libs ary e Mate from SOPLO camer nales Click onto the Load Libraries tab gt SOPHT saudi espacio Por Code Detski We Son Fees Cuts Parres The system will default to Available from SOPHTLOGIC t a E b SGT vyk tiros Pet Local Atiribube Set Click onto the Load Libraries button Chore Label Load Libraries Shut Infanti As you can see a list of forms will appear 5 Active Forms Library TUI Console ro a 5 WAND Data Form Library E Available from SOPHTLOGIC Currently Installed l y a R SOPHT vault Repository The window will show the Form Code Details Form Code Details Version Release Date Name F IRF A web enabled Incident recording system 1 1 1 17 24 01 April 2009 Incident Reporting Form an d th e Ve FSION of th e fo rm LB194 LB 194 Accident Incident Report Form 1 0 0 2 01 June 2009 LB 194 Accident Incident Report Form Revised Fire Safety Audit 2009 2010Ch 2 2 19 30 16 September Audit and Data Gathering England 2009 S9IRMPO Revised Fire Safet
134. rt the problem It is up to the IT department to specify how they want support issues to be handled There are various options e All correspondence to go directly from the user to SOPHTLOGIC e All correspondence to go directly from the user to SOPHTLOGIC but IT are CC d e Users send problem to IT who log the problem and then send to SOPHTLOGIC then SOPHTLOGIC can go directly to the user for more information if necessary e All correspondence goes through IT Options 2 and 3 seem to work best When SOPHTLOGIC receive a problem an LSN Log Serial Number will be created and sent back This is the SOPHTLOGIC reference for the issue and should be quoted when enquiring about any outstanding issues SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 74 The problem will may be rectified in one of the following ways e User error a member of the SOPHTLOGIC team will contact the user and inform them of why the problem occurred and if necessary will either correct the data or inform the user of how to do this e Data problem SOPHTLOGIC will rectify the data that is incorrect and investigate what has caused the problem e Error messages it may be necessary for SOPHTLOGIC to align the database see alignment section e Software bug depending on urgency e If urgent the test system will be patched and the user will be asked to test the problem there If the problem is rectified then it will be copied out to the relevant users if not urgent
135. s apnea 1d Havre YQ o folder is now assessable in the Organisations box in the naran Locations folder Setting up Locations Linking Location to Attributes When you are setting up or adding a Location Brigade you need to set up the Location Attributes first e Click onto the Location Attributes Folder H Aero Configurations Laia les gt 1 Within the Location Attributes window there may be some options to choose from e Click onto the Location Attribute You now need to Assign a Location to the Fire Safety Locations e Click onto the Assign button Assign The Location assign window will appear Locations assigned as Fire Safety Locations Dumfries amp Gallo Retained DI STA Di s Station Selec Dumfries amp Gallo Other AE Annandale amp Eskdale Dumfries amp Gallo Other N Nithsdale R De select Dumfries amp Gallo Other S Stewartry Dumfries amp Gallo Other wW Wigtown i i F Here you can assign as many Stations to that District Mm Mm OK Cancel e Click onto the Station select Click onto the Select button Locations assigned as Fire Safety Locations on i E ella a aS AE ect amp Eskdale e umfries allo Other N Nithsdale O E 3 Dumfries amp Gallo Retained DI STA Di s Station As you can see the Station has now appeared into the Y z gt gt window on the left mp K came
136. s e Click onto the Delete button on the keyboard Click onto My Computer Click onto Local Drive C Click onto Document and Settings Double click onto the Application Data folder even though it looks like it is faded out e Wecuments and Seingulanic bario pplication Data Pie Pde es Povores Took Heb Que OF Paws B ram E hidep E ree barbed Apple A e z ya Urrea rere Kel besitos a My ocur m Pincay G Piila d Hr Computo 2 7 del 3 E Deunen ard ds hero POR Of oslipdate 13 D scott AS O O 3 i 2 Adria O bo Sj Al Leer al 3 se bario CD hoclcatin Data al Yabo lone a C edito E Farmbribej L Deceit seal 5 Local Serge a 7 By Cees A dialog box will appear asking if you want to delete these items Confirm Multiple File Delete e Click onto the Yes button i C Wocuments and Seitings amie barker pplication Dala zj Are you sure you wart to send these 4 tens to Uha Recycle Bin mw ES Pie dt View Favores Took Help gt Qm O Pues fr E dd EO Ciibocurerts and Betina ario barbie Aceicati n fata y pje va oe a j iat bedt a _ pe s esca y roms J eee As you can see the icons have disappeared a UA ears m ee a A ERNES O O si 5 Documents and Sattinge i i g oan p Gl For this exercise DO NOT CLOSE Windows Exploer Gane barks a O Miro PLP O giiel PAA gt reset p gt j Make su
137. s associated to the selected Profile Button Will Show Users Users that are part of the selected profile Privs Privileges associated to the selected profile All Both of the above SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 73 For a Privilege Selecting the Privileges button displays a list of all privilege setup in the system 3 YD vt TS DE Di 2 15H 1919219299929949 f t2234 3273223 g2g TEREE gt 5 gt This will show the all Users and Profiles associated to they selected Privileges Reporting Problems There are 3 main types of problem that users are likely to experience Data is not being returned as expected eg reports missing off some records Error messages eg Server object cannot be found Software bugs a series of events causes the system to not perform as expected The procedure when a problem is found should be as follows e Make a note of the exact record that caused the problem for a problem with a person make a note the service number and surname ideally a screenshot can be taken Print Screen and then paste into e mail e Note the location of the window or report where the problem occurred e Try to go back into the record and see if the problem can be recreated If it is a problem with data not being returned as expected Check to make sure the setup related to that record has been done correctly Specify whether the problem found is preventing the user from working Repo
138. s before enabling the Validate licence button this is intended to further prevent users inadvertently retrying to validate an active licence If this dialog box appears this means that the person you are trying to Validate Failed to locate session candidate For credentials provided does not have a TUI Account set up within Strategy This is setup by SOPHTLOGIC Please contact your Administrator is this occurs Library TUI Console Specify Alternative TUI Credentials The program will retrieve your credentials from the server and Windows Account Name Windows Account Name Grid Navigator the Validated Licence Information and Network Configuration Domain Host Name Domain Host Name boxes will fill and then be greyed out TUI Account Name TUI Host Name Domain vault Connect String Licence Expiry f these details verify the User has the privileges to access fireSpace the User is then cached on the machine Default Proxy Details SS E until such time as the License expires or the details require changing You will need to restart fireS pace for your changes to take affect WAND Gateway services here is an overview Once the Licence has been validated fireSpace communicates with the WAND Gateway services which are installed at the site The WAND Gateway is used by fireSpace to dynamically integrate and exchange data between multiple FRS datastores You will need to restart fireSpace for
139. so Lard Groupname pa sid pe Personnel Record Card Personnel Record Card Premises Record Card FP Inspections Incident Library Premises Record Card Personnel Record Card FP Inspections Di s Checkboxes 1 Di s Checkboxes 2 Di s Checkboxes 3 Di s Checkboxes 4 Add Duplicate Remove 312 Amend 53 80 59 45 22 72 E PAGE 108 How to Create Rules Rules can also be set up to grey out other attributes in the form or auto populate information from one attribute to another E Attribute Groups Group name Ty A i Contamination E vent P Record Card e Highlight the Attribute Groups submenu window Dis Attibute Cluster Premiare Racord a Di s Attribute Groups eQ Discovery and Call Drop Down List Test FP Inspections Employee Details 59 e Click onto the Attribute Folder Falda bd gt Fyaluatinn the Risks 72 b Group name Di s Attribute Groups ell e Click onto the Add button Type ee Attribute Details RSN 3121 E Attributes Di s Attribute Details Di s Attribute Details Date Date Help Code Di6 Fill in the Attribute Details Name Di s column 6 Radio Label Radio buttons can be det up here zl Post label e Ad d a C O d e Data type number Profession Type None Object type radio Profession Attribute None j Ad d a N ame of th e Cod e Checked value 0 Un Checked value fo e E nter a La
140. t gt z lt lt lt De select ADO To select the Post Code User Name you want to be allocated to this e 07 Privilege Profile no A104 e Click onto the Post Code User Name pros e Click onto the Select button wean OK Cancel Select gt gt gt Subscribers to profile Personnel A Help Ayailable for selection Chosen subscribers Y 007 lt lt lt De select Multiple Users can be selected by dragging the mouse over the list or by using control or shift while clicking e Click on to the OK button B OK Cancel These are the Post Codes User Names that are allocated to the Profile Tesar wed liewtacemert The Privilege Index sub option will list all of the privileges attached to selected profile e Click onto the Privilege Index folder Click onto the Show button TAM SAT TAM GAT Ciro Miray SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 58 This should not be used to allocate Privileges to the Profile Baes Manager Cot al eres 20 This example shows the Profile for Personnel Fue Salty inapata a e Click onto the show button FE i The Privileges that have been allocated to this User Post will display in the window at the bottom as shown Pirilee code plo a Enabled Procedure Comm hos Bele 057 Perce ues Ll bar TEF bol piha UIGA Mgansera Bde Boot TES boo bine 0037 Flascancac Stat le IE Section T a oe dE Aven e Click
141. t includes but is not restricted to broad areas of functionality that gives you more control of the work allocated onto the Tablet PC Check In including the ability to Complete and or Cancel Allocated work and Create Follow Up Audits Check Out in line with CFOA recommendations and collects additional functionality to better inform the IRMP returns The important point to note is that the fireSpace functionality can be developed expanded and most importantly customised without the need for the deployment upheaval associated with new software releases If a new version of fireSpace becomes available when a user accesses fireSpace they will be notified that an application update is available to download fireSpace is a web based application For installation and updates you must be able to access the Internet either thru WIFI or Ethernet For downloading and uploading of Jobs Check In Check Out you must be able to access the Intranet either thru a WIFI or Ethernet connection provided at service premises via Tablet PC connection points You DO NOT need Internet access to fill out the Audit Form s Installing fireSpace to your PC Tablet FRS Personnel will need to download the fireSpace client from a SOPHTLOGIC website to all PC s Tablet s that will need to access the Audit Forms You might need to contact your Administrator when installing fireSpace onto your tablet This may be a privileged access only If yo
142. the Organisation i e Training Personnel Fire Safety Fleet ICT etc An Office department may require a number of Privilege Profiles There may be an Administrator Profile that can setup all of the Static Lookup data and a Standard User A A alla As you can see a list of Privilege Profiles has appeared To Add Amend or View another Privilege Profile e Click onto the Add or Amend button Add Amend The Privilege Profile window will appear Privilege predik i tits Peilear Pros In the Description box lem Data Cu Chats Pele Can Sie Armar Persone Oirganizatioe ajal Foe Saisy Pr sribes e Enter the Name for the Privilege Profile fo e Premenel Can See Folorang Colunra Dal entire F Pavone Seur urbes a This could be Retained Watch Officers FS District Managers Control Room rs Supervisor Station Managers Watch Officers FS Inspecting Officers Fleet E amram Management Group Whole Time Personnel Sickness Report Administration ateei Operational IPDS Users Central Crewing Office Training Staff ICT Dept Occ iio Health Staff Accounts Staff etc F Emi DE Cancel The Personnel Data Restrictions determines which fields this User will be able to amend on the Personnel Record Card These are Mandatory columns Personnel Sequence Number Surname Service Number Initials Upper Case Convention of Surname Support Service Code Scale
143. the Privilege Profile from the list in the right side window to the list in the left side window e Click onto the Save Changes button EJ Save changes SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 66 You MUST click the Save Changes button before closing this window Click onto the X to close the window x Ey Access control for Personnel Access ER le ee K Profiles CESS R Users Chosen subscribers B T benjamin M Mouse R Barber T ceci URPLUSS URPLUS6 not recommended i Jacobs B S Smith As you can see in access Manager Privileges Profile folder Privileges Index window the Personnel Privilege has been added to the Post Code User All the people who were allocated to the Privilege Profile you set up will now be able to access the Personnel Module SOPHTLOGIC COMMERCIAL IN CONFIDENCE revue ras Manager Coal limes AH hd Fy Vier Frege ten Dy Ure Senora It is advised that wherever possible profiles are used rather A A A AAA A AVAADD J D Depp H HAND F Bang L LENGTHY A A R Barber L LENGTHY 1 E cla meatal than allocating privileges to users J Poppy SICK10 A Smith It J Smith SHAUNCOOPERS K Flori P Robinson S G Ling C C CODING STAT I ONUSERTEST SJH Hullis T Payroll CEN Joiner A ABSENCE D McGovern As you can see you can also allocate the privilege to individual Users But this is Prai Trakie Er Aidah LS edi ancl
144. tion of the Code Description Dis Other Job Activites OADMIN Pesegeeseeny Type Time Value Time Records Hours and Minutes ok Cancel Value Records Number e Click onto the OK button As you can see the entry you have just entered is now at the bottom of the Other Job Activities list Other job activity 7 l To see where the Other J ob Activities will be displayed I nspection amp Visits Start New Job Other job Activity pa Date His 0 Mins o sl SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 24 VO Codes VO Codes Valuation Office further breakdown of the FSEC Code For example You are Inspecting a Sports Centre within the Sports Centre there are Tennis Courts Swimming Pool and Gym etc Now under the Old Home Office Codes all of these facilities would all come under Sports Centre Today those codes have been broken down FSEC SLN is the code for the Sports Centre but within that Sports Centre there could be 10 different VO codes under one roof Theres now a VO code for Swimming VO code for Tennis Courts and VO code for the Gym and so on Within the Fire Safety Configuration window a Hais Pr di e lA aes ices la Okia Pepi lr 1 Cure Y Hahei ol ob ory a Dhe ripech n ma y e ri cir IJ TTE og aey g D Fee Ter Fil F Compa Cante Har Darij bimn arre Tc laien teow f
145. tments to a User These offices are assigned to the user post to access the library and the published queries within the library Within the users window Has desks in the following administrative units TT Fleet FO Supervisor wW FP Supervisor ED i OPS 5 i e Click into the FP and OPS check boxes M ors NS dd Personnel Supervisor e Click onto the OK button Fl sickness Supervisor PF Water Supervisor This will close the user set up window To see the selected offices departments you will need to log in as the New User e Open a new session The New Connections window will appear Help SOPHTLOGIC Internal Development Environment EJ Not for general release or distribution e Enter your Username A AA User name O Enter your Password Password e o 4 Servers Sophtlogic Demonstration system X F Login 4s SYSDBA e Click onto the Login button Login Cancel Select Office Help As you can see the two Offices departments that were on the Select Office window Used by When you first started up PharOs as shown the Officers departments that have been allocated to you will appear in the box as shown In this example there are Two Officers departments NX assigned OK Cancel e Click onto the Ok button Global Navigator will be greyed out this is because the new User has not be assigned to a privilege profile Now let
146. to Query Libraries SOPHTLOGIC COMMERCIAL IN CONFIDENCE Query Manager Window QueryBuster List Publisher Libraries Catalogue Categories Monitor Query Date Constraints User Defined Reporting Automatic Queries gt System Help Ctrl F 1 Menu Bar As you can see there is no User Definable List of Libraries within the Query Buster Libraries This means the User Definable List of Libraries which are created to reflect Departments can not see any Queries from other Departments You will need to set up the User Definable List of Libraries so that the User Post is allowed to access Query Manager Window QueryBuster List Publisher Libraries Catalogue Categories Monitor Query Date Constraints User Defined Reporting gt Automatic Queries gt System Help Ctrl F1 Menu Bar Page 51 The Libraries window will appear _ RT inx Within the window the User Definable List will appear A A ener ten tet eee ene eee eee Di s Reporting Library IRMP Returns Leavers _ Dete e Click onto one of the options in the User Definable List Subscribers Databases Northern Ireland IRMP Returns Sickness Testing Queries Folder Training Click onto the Subscribes button Subscribers Within the Subscribers window On the Available for Selection list left are all the Admin Unit Depart
147. to the address In order to provide gazetteer data for a brigade it is necessary to acquire the gazetteer database import the data and then cleanse it A A foo i Th zetteer Addr Data are Addr that hav n entered when jobs ES A m e Gazetteer Address Data are Addresses that have been e j pues have been set up for inspections pzz reses farra Within the Fire Safety Configuration window jez Ea e Click onto Gazetteer Address Data folder ps e Entera Search Criteria e g post code town street pp mi Scher a m a u There could be thousands addresses returned Click onto the Green Tick icon wf All entries that have been previously entered will appear in the Gazetteer Address Data window fev abr res afm odes ded ol ere Bik As you can see the addresses of the Inspections that were set up by FP Premises Record Card Inspection amp Visits sub option are all now in the Gazetteer oti 1 ee y ia DO NOT set up the addresses in this window go through FP Premises Record Card Sub Option MENE RE hao rs Ti iaia T pt 5 E im E i E The Gazetteer Configuration is set up to enables the fields to be set as non mandatory mandatory in the segmented address window This section is set up by Sophtlogic Engineers SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 17 Inspection Purposes This is used to add Inspection Purposes that mirror the Inspection Types Within the
148. ts departments within the brigade It is possible to have more than one unit for each department for example you may have a Personnel System Owner unit and a Personnel User unit Administrative Units are allocated to users via the User Administration window As mentioned previously Administrative Units determine which Queries and Reports can be viewed by a User These are generally setup for each Department within the Organisation Once you have accessed the drop down menu ebe n Logia Logout Click onto File Disable Epic gst Aega Man a e Select Administration Marde RN SOPH et E Sratch To internal Help e Click onto Administration Units cita Bb e leds po Pepin Dela Architecture Letters And Reporte Glosa Wira at F HUM Danai Tapia Deber hele Onl Mubsher Acc s Sabinas m Administration Units window will appear aR E Pene iA Po Adit retin nels m Satna Hiin Cir Fl Pra Dar Within this window are the Locations O RIRKENHEAD COMM ES IFRA h 00 hekari a Eras HIRE O Brkan Fine Sap Lire EAT O Birkenesi wakehogi fiw 3 Biskic 4 Fyi Cobega PAPC A E BOOTLE 4 NETHERTON CFS EFENI As you can see some of the folders have on them This is to let you Ci Goode amp Netherton Fire Safety U PANT E Bootie Methenens 91 know that some of the Location Folders have more than one Administration A a Units desks departments linked to it O Brigade Man Worka
149. tton Fire Safety as E The corresponding module will appear in the toolbar As shown File Edit Navigation SOPHT net Fire Safety Window This gives the user you a shortcut access to the sub menus under that module SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 6 Adding Shortcuts to the Menu Toolbar Depending on your privileges you may be able to add shortcuts to your menu bar Fire Safety Window Click the left mouse button onto Fire Safety FP Premises Records Move your mouse down to Setup FP File Number Register File Tracker Job Management gt Petroleum gt Work Manager Move your mouse to the right Letter Manager Property Directory Current FP Posting Batch Move down and left click onto the Menu Bar Reports Risk Management Health and safety FP Constants Parameter Settings gt d You have now added Setup to your menu bar Fie Edit Navigation SOPHT nek Fire Safety Setup Window This now gives you shortcut access to anything within Setup Remove a Module from the Menu Toolbar Left click onto the module you want to remove from the menu toolbar Move your mouse down the list of options Left click onto the Menu Bar The menu bar is at the bottom of majority of the drop down menus Follow the same procedure as shown above to close any modules or sub menus TIPS moving around the form When entering dat
150. u do have the Privilege to install fireS pace Akims J http eae aiar es e publrhnql re pane areca SOPHTLOGIC e Go to website www safeashouses net publishing firespace windows fireSpace Mame A paco Version 653020057 e Click onto the Install button Install Publisher SOHTLOGIC ireta SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 80 A File Download window will appear asking would you like to Run or Save this file Me Download security Warning A Sophtlogic Hire5pace Do you sant lo run oF sere this file o Click onto Run button Run For the following comporerts NET Framework 3 5 Hara Lo de Pom vena a Pesehcaes ret Please read the following boense agreement Press the page down key to ses tha rest of the agreement An MICROSOFT SOFTWARE 3 SUPPLEMENTAL LICENSE TERMS Whale flies bom the interes can be cal the e type j j j ee Eo Go tad Ta KUA dee A Microsoft licensing agreement will appear LS OE S FOR an or ia tf a lA SYSTEM al View EULA for panting Do you accept the terms of the pending License Agreement F you choose Dont Accept instal wil close To install you must accept agreem e Click onto the Accept button MAS Launching Application x 3 wd A Launching Application box will appear for a few seconds then it will disappear verifying application requirements This may take a few moments Application Install Security Warning xi Do yo
151. u want to install this application An Application Install window will then appear asking would you like to Name fireSpace From www safeashouses net Install this application Publisher SOPHTLOGIC Ltd o Click onto the Install button In cta ll Y while applications from the Internet can be useful they can potentially harm your computer If you do mot trust the source do not install this software More Information The Installing fireSpace window will appear 89 Installing fireSpace 3 05 xj Installing fireSpace This may take several minutes You can use your computer to do other tasks gt during the installation This will install the fireSpace application to your Tablet PC You may get a s Name fireSpace dialog box appear stating you Can not Start Application if this appears From www safeashouses net GRRERERRERRRRRRRERRDARETRRRRR daa AORTA J Downloading 1 52 MB of 1 69 MB Click onto the OK button gt Contact your Administrator L Applcabion cannot be started Contact the application vend If Successful fireSpace will appear in the Start menu option on your PC Tablet SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 81 Open and Updating fireSpace When you open fireSpace the system will need to do an update e g new functionalities amendments etc From you Tablet PC e Click onto Start e Click onto Programs e Click onto SOPHTLOGIC e Click onto fire
152. ub section matris header graphic body graphic hole Display best SEQUENCE nia Lookup values Font Depending what Profession Type you choose will depend what will be shown in the Profession Attributes drop down list e Click onto the Professional Type arrow e Select one of the options e Click onto the Professional Attributes arrow e Select one of the option The Display box is used to activate any coding Display text HD SOPHTLOGIC COMMERCIAL IN CONFIDENCE None Profession Type Profession Attribute Fire Safety Status Update Follow up Inspections Inspection Calendars Inspections and isits Jobs Premises sed value Profession Attribute Mone iE ed value FSEC Group Gazetteer Address Line 1 Gazetteer Address Line 2 Gazetteer Address Line 3 Gazetteer Building Number Gazetteer County Setup calc la For more details on how to setup the Form Order width height etc PAGE 104 Within this window you can see that the Heading The rest of the window is greyed out this is because the Data Type is set N A Data type is Set to N A Object Type Sub Section Profession Types None Profession Attributes None This is how it looks on the form Part Site Assessment Mandatory Within this window you can see that the Date and Time Data type is Set to Datetime Object Type Entry Profession Types Fire Safety
153. uestion Mandatory or a Display Field etc e Click onto the OK button dice 24 Por to Make legion about Fee Mece tions E Aca 32 Other Mater Not Recorded Eke here E Aricie G Duty To Tahe Gereral Fre Precavtere I hash rn AAPA A e e Repeat this until you have created all your columns for this Attribute S PP trees gue A Fw Es Ber San Manas y A oline waa Groups as shown Ly Gaser Corpusa T irapecton pupores Y inapecton hoe Y irieguted fk Code Ly Metod of pO mcr LY Other repecti n ane D Other ob actes D Other cb actrvty p gt Y Podam feat aif Activate the Attribute within the Sub Menu Fire Safety Window FP Premises Records i FP File Number Register To activate the Attribute Groups within the Sub Menu within the FP Premises Record Fle Tracker Job Management Card or Inspection records tac i Work Manager Letter Manager Property Directory e Click onto Fire Safety alba biel ba Reports b 1 Setup gt FP Constants e Scroll down to Set Up reae Aa 2 im rita tala E ms Generate Certification Steps e Scroll over and Click onto Fire Safety Configuration ar E E l Fire Safety Configuration Document register Letter Configuration Trading Companies Petrole The Fire Safety Configuration window will appear Menu Bar zj E e Click onto the Attribute Groups folder Ee enn ae De FAC Gani e
154. x If you log on with the User Name Post Code and Password for that User The Global Navigator window will appear As you can see everything is greyed out This is because you have No Privileges set up under your User Name Post Code P8 1 0 1 dh Now you need to set up the Privileges to the User Name Post Code ya Se To Set Up the Privileges you now need to go back into Administrator and go to Access Manager T et La Remember In order to allocate Privileges you must be logged into the Administrative Tools pg SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 54 Access Manager File Edt Mavigetien SOPH net Personnel PR e Click onto File e e Click onto Administration sare e Pring Options i Dinari Data Architecture e Scroll over and Click onto Access Manager Beis a etarra Close Windi F HTML Document Templates stam Help ICF Masher Actes Setting Exit aber Mercer Parar Preferences The Access Manager window will appear aaa ae 10 x Help Format Access Records 4 65 Ee 3 Audit Log Add 1 Privilege Groups Tne 13 Privilege index Privilege Profiles Remove CI Teams and Roles Amend CI User Administration User Registration C User Sessions Pa of Audit Log This gives a full history of when users have Logged into the Database Privilege Index All the Privileges within the system that can be set up to a Profile or User Privil
155. y Audit 2009 2010Ch 2 2 1 2 03 July 2009 Audit and Data Gathering Scotland 2009 NSIRMPO Audit and Data Gathering Northern Ireland ied 03 July 2009 Audit and Data Gathering Northern Ireland 2009 NH_ACC_FORM Accident and Chemical Exposure Form used 1 0 0 2 01 July 2009 Accident and Chemical Exposure Report Form WEBART Sample form For SOPHTLOGIC Knowledge Ba 1 0 0 7 14 July 2009 SOPHTLOGIC Knowledge Base Articles It also shows the Date the form was Released and the Name of the form e Click onto Audit and Data Gathering England 2009 Get Details e Click onto the Get Details button If the Library file Audit Form in this instance is up to date all boxes will fill and a message The local version is up to date will be displayed at the bottom of the window If the Library version is out of date the message The local version is out of date please synchronise will be displayed and it will be necessary to carry out synchronisation to load the new version SOPHT vault Attribute Set Local Attribute Set E General E General E Publishing E Publishing Clone Label Name r Name Name of the attribute set Name of the attribute set The local version is out of date please synchronise Click on the Synchronise button During the synchronisation process the form data is copied from SOPHTLOGIC s source data so if any changes are made or if any changes are required synchronisation
156. your changes to take affect Active Forms Library TUI Console Specify Alternative TUI Credentials Alternative Details Workstation Details Grid Navigator Windows Account Name Windows Account Name diane mcgovern amie barkes e C ose t h e fi re S p ace win d ow Domain Host Name l Domain Host Name sophtlogic DIANE e Click onto fireSpace icon shown on page 14 Validated Licence Information TUI Account Name TUI Host Name Domain diane mcgovern sophtlogic Click onto the TUI Console ta b Vault Connect String Licence Expiry User ID BEDS_FP Data Source bfrstest Password beds_fp 01 January 2999 Network Configuration Default Proxy Details http www safeashouses net Global TUI bybassed True WAND Gateway URL http services sophtlogic com wandgatewayservices As you can see the Licensing information and the expiry date of the Licence has been activated SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 87 Library Tab WAND2 is a forms toolkit that comes with fireSpace It too requires access to services hosted as SOPHTLOGIC in order to use the Library functions The Library functions provide a simple mechanism for deploying forms e g Fire Safety Audit and Data Gathering to clients systems The WAND Data Form Library allows users to synchronise form data to the database that their TUI is configured to Users are able to see the forms currently available from SOPHTLOGIC and the forms cu
157. ysis attributes Code Description Di s Other Inspection Analysis Home office codes Select applicable Home office codes e Enter a Code e Enter a description of the Code Click onto the OK button Public Entertain Commercial Licenced Store Public Office Sheltered Housing Local Acts Old Persons Home Community Home inc Childrens Registered Clubs Licensed Clubs Bingo Halls Casinos Schools 2212222222025255 zi Cancel OK a ated airy Son Hips Pra jp eed Y Ese ci reim p Y Combat eto Y Loreena ymn YY airi miris D Fis tie aji FP hon ga As you can see the entry you have just entered is now at the bottom of the Other Inspection Analysis list Y repechon papru eed mmn im Sy integrated Aak E Y sad of pb sra Y Dia p cion Y Deba ph aiy pa D eam et FaF Dy Peram mi Pasa To see where the Other I nspection Analysis will be displayed in the updated I nspections amp Visits Additional Information I nserts Checkboxes SOPHTLOGIC COMMERCIAL IN CONFIDENCE Page 22 Other Job Activity Groups Other Job Activity Groups are the Groups for the Other Job Activities Within the Fire Safety Configuration window e Click onto Job Activity Groups folder All entries that have been previously entered will appear in the Job Activity Groups window e Click onto the Add button Add Activity group attributes

Fire Safety - Setup - Dumfries and Galloway

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