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HP LaserJet Printer Accesory User`s Manual

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1. 2 13 Working in Page View 1 2 14 Changing the Display Size of an Item 2 15 Panning an Item e 2 15 Inverting an Image e 2 15 The PaperPort Viewer ee ene 2 16 Obtaining Copies of the PaperPort Viewer 2 16 Contents 1 3 Using the HP LaserJet Companion Before Using the HP LaserJet Companion 3 1 Using the Direct Copy Feature 3 2 Using the HP LaserJet Companion Copier Software 3 4 Scanning Documents to Your Computer 3 7 Usine Fax Links o saxos roo ooo dora 3 8 Using Electronic Folders o kiy 3 9 Filing Items in Folders o a 3 9 Displaying Items in Folders 3 10 Creatine Folders ocean tds 3 10 Using Word Processor OCR Links 3 11 Adjusting Copy and Scan Quality 3 13 Setting Custom Resolution and Bit Depth 3 14 4 Annotating Scanned Items Using the Annotation Tools 2 2 048 4 Copying Cutting and Pasting 4 2 Cropping an Item ios orcas e 4 3 Working with Sticky Notes 00 0 4 3 Adding Markup Text 4 4 Highlighting Information 4 4 Adding Freehand Annotations 0 4 5 Drawing Lines and Arrows 2 00 00008 4 5 Creating New Items
2. later in this section Copying Cutting and Pasting Annotations To move an annotation to a different page in a stack or copy and use it in another item use Cut Copy and Paste from the Edit menu You cannot copy annotations created using Add Freehand Notation or Add Line or Arrow into documents in other applications However you can copy text annotations created using Add Sticky Note or Add Text into documents in other applications To copy cut and paste annotations In Page View on the Annotation Tool Bar click Edit Annotations Select the annotations that you want to cut or copy From the Edit menu choose Cut or Copy Display the page to which you want to move or paste the annotation This can be a page within the same stack or a page in a different item From the Edit menu choose Paste The pasted annotation appears at the top left corner of the page Drag the annotation to the location you want Displaying and Hiding Annotations You can display or hide annotations in the PaperPort software Activate these options using Show Annotations on the Annotation menu When Show Annotations is checked the annotations will be visible on all Desktop items swe Bunejouuy y Annotating Scanned Items 4 9 Undoing Amnotations The undo options only apply to the page on which you re working To undo the newest annotation from the Edit menu choose Undo New Annotation The last annotation added to the page is removed Th
3. Editing Annotation Text You can edit the text of a Sticky Note or markup To edit annotation text In Page View on the Annotation Tool Bar click Edit Annotations Double click the annotation containing the text The cursor becomes a text insertion pointer in the text Edit the text Use the standard Windows editing features to edit the annotation text You can also use Cut Copy Paste and Delete from the Edit menu When you are finished editing click elsewhere on the page or select one of the other annotation tools Moving and Resizing Annotations After adding an annotation you can move it to another location on the page or change its size To resize annotations In Page View on the Annotation Tool Bar click Edit Annotations Select the annotation you want to resize Handles appear on the frame surrounding the annotation indicating it is selected Freehand and Add Text annotations cannot be resized Point to the handle to drag The pointer becomes a resize pointer Drag a handle to change the size 4 8 Annotating Scanned Items EN Note Note EN A YN A U N ma To move an annotation In Page View on the Annotation Tool Bar click Edit Annotations Select the annotation you want to move Point inside the annotation box not on a handle Drag the annotation to the new location For information on moving annotations to a different page or item see Copying Cutting and Pasting Annotations
4. Figure 3 1 Tip EN 4 Press 111117 The document feeds through the HP LaserJet Companion and your printer prints a copy If you need to stop the copy press 1111110 again To remove the document see Removing Paper in chapter 7 Use the HP LaserJet Companion Copier software to make multiple copies of a single document For more information on the HP LaserJet Companion Copier software see the next section Using the HP LaserJet Companion 3 3 uoiuedwio4 y Buisn Figure 3 2 Using the HP LaserJet Companion Copier Software The HP LaserJet Companion Copier software works much like a photocopier in that it allows you to enlarge or reduce the image control the brightness and contrast control the number of copies made of an item and choose collated output To send an image to the HP LaserJet Companion Copier software Raise the paper tray and the paper supports Place the document face up and top down in the paper tray and adjust the paper edge guides by sliding them to the edges of the document Press 11115 once If you need to stop the scan press 75 again To remove the document see Removing Paper in chapter 7 The PaperPort software will start automatically A thumbnail image of the page appears on the PaperPort software as the document is being scanned When the scan is complete the thumbnail image will disappear and the PaperPort software will automatically display the scanned image in
5. If the Show Tips box is checked you can see more information about each button or selection when you hold the cursor over 1t Select the Scan Mode The window under your choices gives a brief description of which types of documents are best suited for the mode you have selected If you select Custom mode Modify you can change the resolution and the bit depth to improve image quality See the Setting Custom Resolution and Bit Depth section later in this chapter for more information Drag the Paper Width slider or click the arrows to set the width of the page being scanned This feature allows you to crop the page before scanning to reduce extra white space Drag the Sensitivity slider to adjust the scanner sensitivity A setting of four reproduces the document s actual brightness and contrast A setting of zero makes the resulting scan darker and muddier and a setting of eight is lighter and sharper Click More to select the length of paper in the printer This feature tells the printer when to feed the next sheet of paper Click Apply to send the settings to the HP LaserJet Companion but not to close the window Or Click OK to send the settings to the HP LaserJet Companion and close the window Any settings you choose will remain in effect until you change them These settings will also be in effect for the Direct Copy feature Using the HP LaserJet Companion 3 13 uoluedwog y Buisn Setting Custom R
6. Make sure the HP LaserJet Companion is connected to a compatible printer HP LaserJet Companion is designed to work with HP LaserJet 4 5 and 6 series printers Make sure that the printer and the HP LaserJet Companion are plugged into a power strip outlet and that the outlet is receiving power Paper in the printer is large enough to print the scanned item but the image is printed on two pages The HP LaserJet Companion has a default of Letter 8 5 by 11 inches 21 6 by 27 9 cm or A4 size 8 5 by 14 inches 21 6 by 35 6 cm paper Perform the following steps to change the default paper size 1 Click Settings in the PaperPort software 2 Click More 3 Select the size that matches the size of paper in your printer Troubleshooting and Error Messages 7 9 Links in the PaperPort Software Do Not Appear Application link does not appear on the PaperPort desktop If the link 1s to an e mail application see the Missing E mail Links section later in this chapter for more information If the link is to another type of application go to appendix A to verify that the application is supported by the PaperPort software If the application is supported see the HP support information at the front of this manual to contact customer support Fax Problems Import Fax for WinFax PRO 4 0 does not appear in the File menu Check your WIN INI file for the line Fax Path lt path gt under the section winfax and then check this path f
7. or 6 series printers Supported export import formats PaperPort for Windows TIFF multiple formats multi page PCX DCX GIF BMP and JPEG Supported third party applications Adobe Photoshop 2 5 and 3 0 Caere FaxMaster Caere and minimum supported version Omni Page Direct Caere OmniPage LITE Caere levels OmniPage Limited Edition Caere OmniPage Pro CompuServe Mail Corel PhotoPaint DaVinci eMAIL Delrina WinFax ExpressFax FaxAbility FaxMaster Fax Sender FaxWorks Intel FaxAbility Intel Proshare KidPix Lotus AmiPro Lotus 1 2 3 Lotus cc Mail MS Word MS Write Netscape Navigator Novell GroupWise Novell Quatro Pro PC Paintbrush Phoenix Eclipse FAX Proshare Trio Datafax UltraFax WordPerfect WordPerfect Office WordStar Zsoft Maximums 30 inches 76 2 cm EN Specifications A 1 HP LaserJet Companion Hardware Specifications Output Scanning Resolution Item Sizes Maximum 8 5 x 30 inches 21 6 x 76 2 cm Minimum 2 x 3 5 inches 5 1 x 8 9 cm HP LaserJet Companion Dimensions Height 5 98 inches 15 2 cm closed 7 13 inches 19 0 cm paper tray open 13 19 inches 33 6 cm paper tray open and paper supports extended 3 62 inches 9 2 cm closed 4 09 inches 10 4 cm paper tray open 6 26 inches 15 9 cm paper tray open and paper supports extended Length 12 44 inches 31 6 cm Weight 3 31 pounds 1 5 kg Environment Scanning Standby 50 to 104 F 10 to 40 C 15 to 80 RH Storag
8. Use the Navigators to display other pages of a stack see other items or enlarge the image PaperPort File Edit View Desktop D age Annotations Help Fag OO oo QL a A ec fsi m a HEWLETT PACKARD Hewlett Packard Company Congratulations on your purchase of an HP scanner product a w If you re like most people much of the information you deal with ye exists on paper In fact 95 of the world s information is on paper rather than in electronic form Yet there is no convenient cost effective way for you to share paper based information with others via electronic mail or electronic fax Until now Combine PaperPort software with any Hewlett Packard scanner and you have a fast simple way to get anything on paper into your computer Once the information or images are in your computer you can easily share modify or file the information electronically Annotations 200 DPI Black amp White Zoom Navigator Click the minus and plus magnifying glasses to reduce or enlarge the image Click Actual to return the image to its actual size The scale of the image is shown on the right side of the Status Bar Page Navigator Click the arrows to scroll between pages in the stack Click between the arrows to activate the Go To Page feature Document Navigator Click the arrows to scroll among the items in the PaperPort software Click between the arrows to see a list of the item
9. as allowed under the copyright Corporation Lotus and Lotus laws 1 2 30 are U S registered trademarks of Lotus Corporation Adobe Photoshop is a trademark of Adobe Systems Inc which may be registered in certain jurisdictions All other products mentioned herein may be trademarks of their respective companies Microsoft Windows and MS DOS are U S registered Part number C3989 90902 First Edition March 1997 Warranty The information contained in this document is subject to change without notice Hewlett Packard makes no warranty of any kind with regard to this material including but not limited to the implied warranties of merchantability and fitness for a particular purpose Hewlett Packard shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing performance or use of this material NOTE TO U S GOVERNMENT USERS RESTRICTED RIGHTS COMMERCIAL COMPUTER SOFTWARE Use duplication or disclosure by the Government 1s subject to restrictions as set forth in subparagraph c 1 Gi of the Rights in Technical Data Clause at DFARS 52 227 7013 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations FCC Regulations This equipment has been tested and found to comply with th
10. close one or more applications and try Windows and try again Note that some applications do not again release all the memory or resources that they use even when you exit them Restarting Windows with no applications in your Startup group can give you maximum memory and resources PaperPort cannot create a calibration file General Make sure that your hard disk is not full The calibration file Your disk may be full or read only requires up to 100K of hard disk space Note that you should have at least 1 MB of free hard disk space to use the PaperPort software In addition check that you have read write access to the drive containing the PaperPort program directory PaperPort cannot paste because the General The image that you have cut or copied to the Clipboard is clipboard image is larger than the current larger than the item on which you are trying to paste Try page copying a smaller image to the Clipboard If you have a large image to paste divide it into sections and copy and paste each section in turn When pasting to a PaperPort item the PaperPort software enables you to position the paste precisely before committing it 7 14 Troubleshooting and Error Messages EN Disk and File Message PaperPort cannot read page lt N gt of the file lt file name gt because the page is damaged PaperPort is out of available system memory Please close some other application s and select Retry to proceed or select Canc
11. ddi etetni 4 6 Adding Graphics to Items ooa a 4 6 Fine Tuning Annotations e e 4 7 Selecting the Font or Color 24 4 7 Editing Annotation Text 2 2 2000 4 8 Moving and Resizing Annotations 4 8 Copying Cutting and Pasting Annotations 4 9 Displaying and Hiding Annotations 4 9 Undoing Annotations 0 20000 2 ee 4 10 Deleting Annotations 2 000000 eae 4 10 5 Importing and Exporting with the PaperPort Software Using the Import and Export Feature 5 1 Exporting emis 2 222 2426655684544 a 5 2 Exporting Compressed Files 5 2 Printing from Other Applications 5 3 Finding Information e 5 4 Finding Files ses 2eee 44s wee ee ee ee ar Ga 5 4 Pindine emis socias access rre eu as 5 4 Finding Annotations e 5 6 Using Object Linking and Embedding OLE 5 7 6 Linking to Other Applications Using Link ICONS 25 aks meses dee eee 2 ee SG SS 6 1 Contents 2 EN sire LII assi rose rre rra 6 2 Receiving PaperPort Files in E mail 6 3 Using TWAIN Compatible Applications 6 3 Setting Preferences for Links 0 6 4 7 Troubleshooting and Error Messages Performing Basic Troubleshooting Steps 7 1 Installation Problems o 7 2 HP
12. reordering in stacks 2 12 replacing 2 11 rotating 2 6 scanning 2 10 scrolling between 2 14 width 3 13 Paintbrush PC files 5 1 Palette Tool displaying 2 5 hiding 2 5 Pan Image icon 4 1 panning items 2 15 paper bond 3 1 irregular sized 3 1 jams 3 1 7 4 length 3 13 lightweight 3 1 release lever 1 5 size 3 13 7 3 width 3 13 Paper Edge Guides 1 4 paper jams avoiding 3 1 clearing 7 4 Index 5 Paper Pick Roller 1 4 Paper Release Lever identifying for paper 1 5 using 7 4 Paper Supports 1 4 Paper Tray 1 4 3 1 Paper Width slider 3 13 PaperPort adding graphics 4 6 annotation tools 4 1 annotations 4 7 attached files 6 3 Command Bar 2 3 copying items 4 2 cropping items 4 3 deleting items 2 6 Desktop View 2 8 displaying and hiding elements 2 5 error messages 7 14 exporting files 5 1 fax link 3 8 features 2 1 files 5 1 freehand annotation 4 5 highlighting 4 4 importing files 5 1 installing software 1 8 linking to applications 6 1 Markup text 4 4 OCR link 3 11 OLE 5 7 Page View 2 14 pasting items 4 2 preferences 2 4 printing to 5 3 saving items 2 5 searching 5 4 settings 7 8 specifications A 1 spreadsheet link 3 11 stacks 2 10 Sticky Notes 4 3 Summary Information 2 13 thumbnails 1 10 undoing actions 2 7 Viewer 2 16 6 2 views 2 2 word processing link 3 11 PaperPort Printer link 3 2 PaperPort software annotations 3 8 error messages 7 14 online help 1 10 reading faxes 3 8 registration 1 11 softwar
13. 1 mode 7 9 Graphics link icon 6 1 grayscale 2 15 3 2 3 14 5 3 guides paper 1 4 H Hand tool 4 1 Hewlett Packard sales and service B 2 hiding annotations 4 9 elements 2 5 Highlighter tool 4 1 highlighting 2 7 2 14 4 4 I icons SEE ALSO individual icon names annotation tools 4 1 Command Bar 2 3 2 4 Index 3 link 6 1 image sensor cleaning 7 6 identifying 1 4 Image Sensor Roller 1 4 images acquiring 6 3 black and white 3 2 color 2 14 enlarging 2 14 2 15 inverting 2 15 linking to HP LaserJet Companion Copier 3 4 manipulating 3 4 quality 3 4 3 14 5 2 7 5 7 8 reducing 2 14 2 15 3 4 resolution 2 14 3 13 3 14 rotating and flipping 2 6 size 2 15 7 14 size problems printing 7 9 troubleshooting 7 9 Windows files 5 1 importing fax problems 7 10 faxes 3 8 files to PaperPort 5 1 5 3 format PaperPort A 1 problems 7 11 information finding 5 4 Input Slot 1 4 inserting objects 5 7 pages in stacks 2 12 installation HP LaserJet Companion 1 3 HP LaserJet Companion software 1 8 HP LaserJet Companion testing 1 9 OCR software 1 8 PaperPort problems 7 2 PaperPort software 1 8 testing 1 9 troubleshooting 7 2 interface cable identifying 1 3 troubleshooting 7 1 inverting images 2 15 irregular sized paper 3 1 items SEE ALSO pages adding graphics 4 6 arranging 2 9 converting scanned text 3 11 copying 4 2 copying to folders 3 9 cropping 4 3 deleting 2 5 2 6 deselecting 2 8 display size 2 15 displayin
14. 9088 Fax 65 292 7089 Hardware Repair Center and Customer Information Center 65 272 5300 Extended Warranty Support Contact 65 3743173 Switzerland Hewlett Packard Schweiz AG In der Luberzen 29 CH 8902 Urdorf Z rich Phone 41 1 753 71 11 Fax 41 1 753 77 00 Latin American Headquarters 5200 Blue Lagoon Drive Suite 950 Miami FL 33126 U S A Phone 305 267 4220 M xico Monterrey Hewlett Packard de M xico S A de C V Batall n de San Patricio 111 Piso 23 Torre Comercial Am rica Colonia del Valle 66269 Garza Garcia Nuevo Le n Phone 52 8 368 5100 Fax 52 8 356 7498 New Zealand Hewlett Packard NZ Limited Ports of Auckland Building Princes Wharf Quay Street PO Box 3860 Auckland Phone 64 9 356 6640 Fax 64 9 356 6620 Hardware Repair Center and Extended Warranty Support 0800 733 547 Customer Information Center 0800 651 651 Portugal Hewlett Packard Portugal Rua Greg rio Lopes Lote 1732B P 1400 Lisboa Phone 351 1 3017330 Fax 351 1 3017345 Spain Hewlett Packard Espa ola SA Carretera de la Coru a km 16 500 E 28230 Las Rozas Madrid Phone 34 1 626 16 00 Fax 34 1 626 18 30 Taiwan Hewlett Packard Taiwan Ltd 8th Floor 337 Fu Hsing North Road Taipei 10483 Phone 886 2 712 0404 Fax 886 2 715 3107 Hardware Repair Center 02 717 9673 North Taiwan 04 327 0153 Central Taiwan 080 733 733 South Taiwan Extended Warranty Suppor
15. Changing the Parallel Port Mode in Setup included with your HP LaserJet Companion 1 8 Installing the HP LaserJet Companion Printer Accessory EN Figure 1 4 Figure 1 5 Note EN Testing the Installation After completing the setup process test your HP LaserJet Companion and the PaperPort software to ensure the setup was completed correctly To test the installation 1 Raise the paper tray and paper supports 2 Place a document face up and top down in the paper tray and adjust the paper edge guides by sliding them to the edges of the document 3 Press 11111117 once The feed mechanism will pull the page through the HP LaserJet Companion A copy of the page will print at your printer If you need to stop the page press RMI Jy again To remove the page see Removing Paper in chapter 7 The HP LaserJet Companion does not support the Direct Copy feature for network printers For more information on the Direct Copy feature see chapter 3 Using the Direct Copy Feature Installing the HP LaserJet Companion Printer Accessory 1 9 u0 8 181Su L Figure 1 6 Note 4 5 Place the document in the paper tray again face up and top down and adjust the paper edge guides Press 11115 The feed mechanism will pull the page through the HP LaserJet Companion If the page does not scan or you encounter a communication problem when scanning you might need to change your computer s parallel port
16. Close any open PaperPort software dialog boxes and try again Link You must select the fax software driver by choosing Preferences from the Edit menu and under Category select the Fax or generic fax icon Desktop The desktop file contains information you need for accessing the items on the Desktop If this file is damaged you may be able to fix it with the MAXFIX utility Run MAXFIX EXE and then follow the instructions on the screen The desktop file can be damaged if your computer is shut down while the PaperPort software is running or if the PaperPort software is shut down in any way other than by a normal exit If the PaperPort software can restore the desktop file it will continue normally Otherwise please contact HP Technical Support for help General If you get this message while scanning try scanning the item again lf you get this message while importing a file the file may be damaged or there may be a disk error You can run a disk diagnostic utility to investigate this or run MAXFIX EXE Then follow the instructions on the screen The HP LaserJet Companion has failed a critical step in the recalibration process Repeat the recalibration process See Recalibrating the HP LaserJet Companion earlier in this chapter If the message occurs again the HP LaserJet Companion has failed and requires repair or replacement See appendix B Warranty and Support Information General Your computer was busy doing something
17. LaserJet Companion Operation Problems 7 2 Removing Paper 2 0000 eee eee nae 7 4 Scanned Image Quality and Appearance 7 5 Cleaning the HP LaserJet Companion 7 6 Recalibrating the HP LaserJet Companion 7 7 Printme Problems 2245444 24546 teretere ees 7 8 Links in the PaperPort Software Do Not Appear 7 10 Fax Problemo 22446656488 34 5 thea ee tee ges 7 10 OCR Problems s sss a4 BRE EES GREET EES EEE SY 7 10 Import and Export File Problems 7 11 Missing E mail Links 20 8 7 12 Error MESSAGES bic oak eb eee eR we EES SERGE GH ee 7 14 A Specifications PaperPort Software Specifications A 1 HP LaserJet Companion Hardware Specifications A 2 Product Safety Specifications 0 2 A 3 German Noise Declaration 004 A 3 Declaration of Conformity 0 A 4 B Warranty and Support Information Hewlett Packard Limited Warranty Statement B 1 Worldwide HP Sales and Service Offices B 2 Contents 3 Contents 4 EN Installing the HP LaserJet Companion Printer Accessory Introducing the HP LaserJet Companion Congratulations on your purchase of the HP LaserJet Companion The HP LaserJet Companion expands the capabilities of your HP LaserJet Printer so you can be more productive right at your desk With the HP LaserJet Companion you
18. Note From the Annotations menu choose Font Select options from the Font Font Style Size or Color lists As you make your selections the sample changes to show you the new font characteristics Click OK When you type text with the annotation tool the text will have the new font characteristics To edit the font features of an existing annotation On the Annotation Tool Bar click Edit Annotations Select the annotation From the Annotations menu choose Font Select new font features from the Font dialog box and then click OK The text in the annotation will have the new characteristics If necessary the annotation box will resize to fit the new text To set the color for a tool On the Annotation Tool Bar click a tool From the Annotations menu choose Color Select the color you want to use and click OK Now the tool will draw in that color If you click the Sticky Note tool the background of the sticky note annotation will be the color you selected swe Bunejouuy y To change the color of text use the Font command as described earlier in this section Annotating Scanned Items 4 7 Note Note A YN To change the color of an existing annotation On the Annotation Tool Bar click Edit Annotations Select the annotation to recolor From the Annotations menu choose Color Select a new color from the Color dialog box and then click OK You cannot change the background color of Add Text annotations
19. Packard GmbH Herrenberger Strasse 130 71034 B blingen Phone 0180 5326222 0180 5258143 Fax 0180 5316122 India Hewlett Packard India Ltd Paharpur Business Centre 21 Nehru Place New Delhi 110 019 Phone 91 11 6472311 Fax 91 11 6461117 Hardware Repair Center and Extended Warranty Support 011 6425073 B 2 Warranty and Support Information Before calling an HP Sales and Service office be sure to contact the appropriate Customer Support Center number listed in the front of your manual Brazil Edisa Hewlett Packard SA Av Do Contorno 6321 12 andar 30110 110 Belo Horizonte MG Phone 55 31 221 8845 Fax 55 31 221 8836 Czech Republic Hewlett Packard S R O Novodvorsk 82 CZ 14200 Praha 4 Phone 42 2 613 07 111 Fax 42 2 47 17 611 Finland Hewlett Packard Oy Piispankalliontie 17 FIN 02200 Espoo Phone 358 0 887 21 Fax 358 0 887 2477 Greece Hewlett Packard Hellas 62 Kifissias Avenue GR 15125 Maroussi Phone 30 1 68 96 411 Fax 30 1 68 96 508 Italy Hewlett Packard Italiana SpA Via Giuseppe di Vittorio 9 Cernusco Sul Naviglio I 20063 Milano Phone 39 2 92 12 1 Fax 39 2 921 044 73 EN Japan Hewlett Packard Japan Ltd 3 29 21 Takaido higashi Suginami ku Tokyo 168 Phone 81 3 3331 6111 Fax 81 3 3335 1478 Hardware Repair Center 0473 55 6660 M xico D F Hewlett Packard de M xico SA de CV Prolongaci n Reforma No 700 Lomas
20. Using the HP LaserJet Companion 3 9 uoluedwog y Buisn Note Displaying Items in Folders The contents of a folder are always displayed in the order in which they appeared when you last opened the folder To display items in a folder Click the folder icon Thumbnails of the contents of the folder are displayed on the Desktop To display a list of folder contents From the Edit menu choose Browse Or Click Browse on the Command Bar The Browse dialog box appears In Desktop View the dialog box lists all of the folders and their contents In Page View only the contents of the open folder are listed Select an item on the list to display its thumbnail Double click the selected item The item is displayed in Desktop View The icons to the left of the item s name indicate which items are stacks and which are single pages You can see the pages of a selected stack by clicking the Page Navigator on the thumbnail Creating Folders Create rename or delete new folders to match the way you organize information The Main Folder at the top of the column cannot be deleted It is the default folder into which all scanned items are placed if the PaperPort software is not running when you scan the item If the PaperPort software is running and a folder is open the item is filed automatically in the open folder You can create only one level of folders that is you can t create folders within folders To cre
21. View select an item Drag the item onto that OCR icon on the Link Bar Or Click the OCR icon Or From the File menu choose Links and then select the OCR software from the submenu The file is processed by the OCR software and then opens in your selected word processing or spreadsheet application Using the HP LaserJet Companion 3 11 uoluedwog y Buisn The PaperPort software can process text with the OCR software and then places the editable text on the Clipboard You can paste the text into another application such as a word processor To process text using the Copy As Text command 1 In Desktop View select an item 2 From the Edit menu choose Copy As Text The text is now on the Clipboard and ready to be pasted Note If you want to process only a portion of a page display the item in Page View on the Annotation Tool Bar click Edit Annotations and then select the portion of text that you want to process 3 12 Using the HP LaserJet Companion EN Tip Note Note EN Adjusting Copy and Scan Quality The HP LaserJet Companion Settings utility allows you to control the quality of the copied and scanned images including documents copied by the Direct Copy feature Perform the following steps before scanning an item to change the scan mode brightness contrast resolution and width of the scanned image To change the HP LaserJet Companion Settings Click Settings on the PaperPort screen
22. appendix B Registering the HP LaserJet Companion Please take the time to fill out and mail the Hewlett Packard registration card included with your HP LaserJet Companion Registration ensures that you receive timely information about product upgrades and other services from Hewlett Packard Installing the HP LaserJet Companion Printer Accessory 1 11 uonejesu L Uninstalling the Software If necessary you can remove the HP LaserJet Companion and the PaperPort software components and references from your computer To uninstall the software 1 From the PaperPort program group in Windows double click the Uninstall HP LaserJet Companion icon 2 Follow the instructions on the screen to uninstall the HP LaserJet Companion software 3 When your computer is finished uninstalling the HP LaserJet Companion software double click the Uninstall PaperPort icon 4 Follow the instructions on the screen to uninstall the PaperPort software Files with a MAX extension which you created in the PaperPort software will not be deleted from your hard disk by the uninstall software To delete the MAX files use the File Manager in Windows 3 1x or Windows Explorer in Windows 93 to delete the files from the PaperPort directory 1 12 Installing the HP LaserJet Companion Printer Accessory EN Working in the PaperPort Software General Features The PaperPort software allows you to annotate organize and find scanned items You can also elec
23. configuration For more information on changing your parallel port configuration see chapter 7 Troubleshooting and Error Messages The PaperPort software will start automatically A thumbnail image an icon representing a scanned item of the page appears on the PaperPort software as the document is being scanned When the scan is complete the thumbnail image will disappear and the PaperPort software will automatically display the scanned image If you need to stop the scan press 4 1 again To remove the document see Removing Paper in chapter 7 From the PaperPort software press RAJ or display the Help menu choose the One Minute Guide for a tutorial on using the PaperPort software 1f you did not choose to view it during the installation For more information on using the PaperPort software see chapter 2 Working in the PaperPort Software If the scanned image accurately appears in the PaperPort software then you have connected the HP LaserJet Companion to the computer correctly and installed the PaperPort software successfully 1 10 Installing the HP LaserJet Companion Printer Accessory EN EN If You Have Questions If the HP LaserJet Companion or the PaperPort software does not work correctly see chapter 7 Troubleshooting and Error Messages for answers to common installation questions If you need additional help see the service and warranty information in the front of this user s guide and in
24. connected to an HP LaserJet 4 5 or 6 series printer Unplug the HP LaserJet Companion from its power source and plug it back in For more information on installation and set up see chapter 1 Installing the HP LaserJet Companion Printer Accessory If you have questions that you do not find the answers to in this chapter see the HP service and support information in appendix B Warranty and Support Information The HP LaserJet Companion is not compatible with hardware security keys installed on the parallel port These security keys are typically used with high end design and architectural applications Troubleshooting and Error Messages 7 1 Installation Problems Windows fails to restart If Windows fails to restart when you choose Restart Windows at the end of the installation the installation has not been successful and the PaperPort software will not work This includes cases in which the system hangs or freezes or exits to DOS Reboot your computer and then try running the installation program again If the problem occurs again quit Windows Then at the DOS prompt change to the Windows System directory by typing CD C WINDOWS and press EE Then type PPUPDATE and press RAE This completes the installation Note The PaperPort software does not support Windows NT OS 2 or Windows running under OS 2 Win OS 2 HP LaserJet Companion Operation Problems Unable to scan Or HP LaserJet Compa
25. horizontal scroll bar Select the page you want to move Drag the page to 1ts new location A vertical line shows the new location of the page Click OK to close the dialog box The pages reorder automatically Inserting a Page in a Stack Both the page you want to insert and the target stack must be displayed in Desktop View To insert a page in an existing stack In Desktop View select the target stack Use the Page Navigator to move to the location where you want to insert the new page The new page will be inserted on top of the current page Select the page you want to insert and drag it onto the target stack The PaperPort software places the page at the new location Alternatively you can drag a page onto the stack and reorder the pages using Reorder For more information on using the Reorder command see Reordering Pages in a Stack earlier in this section You can insert a new page into a stack as a section separator To create a new blank page in the PaperPort software choose New Item from the File menu The PaperPort software displays a new untitled item You can then insert it into the stack 2 12 Working in the PaperPort Software EN Note EN To copy a page in a stack 1 In Desktop View select the stack 2 Use the Page Navigator to move the page you want to copy to the top of the stack 3 From the Desktop menu choose Duplicate Current Page A duplicate of the selected item appears as a n
26. item is pasted e Open both applications select the item in the PaperPort software and while holding down 3 drag the item into the container application When you release the mouse button in the container application the OLE link is established To edit an inserted OLE item 1 In the container application double click the item s thumbnail The PaperPort software opens and a temporary copy of the item is selected In Desktop View a dotted outline around the copy indicates it is linked to a container application 2 Edit the item in Page View Annotations will appear on the item in Page View but not on the thumbnail in the container application Other edits such as pasted graphics will appear on the thumbnail 3 From the File menu choose Update PaperPort Document in lt File Name gt The file name is the name of the container file If you updated the item the container application is displayed with the updated thumbnail Note If you don t want to update the item in the container application click OLE Rtn or choose Return to lt File Name gt from the File menu 5 8 Importing and Exporting with the PaperPort Software EN Linking to Other Applications EN Using Link Icons With the PaperPort software you can send scanned items to other applications using icons on the Link Bar The links available to the PaperPort software depend on the applications installed on your computer The PaperPort software automatically dis
27. see if an update is available for the link If you install a supported linked application that has an older version of MAXLINK DLL it may overwrite the newer version in the PaperPort directory Reinstall the PaperPort software and the correct version of this file will be properly installed The PaperPort software is busy processing Wait one or more minutes and then try quitting the PaperPort software again Troubleshooting and Error Messages 7 15 Message PaperPort is currently busy and cannot accept the printed item Please close any open PaperPort dialog boxes before trying again PaperPort is currently busy and cannot complete this operation Please close any open PaperPort dialog boxes before trying again Please specify the name of your Fax software before using the Fax link The Desktop file is either damaged or missing PaperPort will continue with a new Desktop The image data being unpacked is damaged The calibration of exposure time failed The system is too busy to accept a page from your scanner Please scan this page again This item contains one or more annotations that cannot be displayed by this version of PaperPort Too many files were found Please enter a different starting directory or file name and try the search again Your OCR software was not able to process the selected pages Category Recommended Action Close any open PaperPort software dialog boxes and try again General
28. software 1 11 Release Levers identifying for cover 1 4 using 7 4 renaming electronic folders 3 10 reordering pages in stacks 2 12 replacing pages 2 11 requirements disk space 1 2 monitor 1 2 printer 1 2 RAM 1 2 system 1 2 resizing annotations 4 8 resolution adjusting 3 13 custom 3 14 direct copies 3 2 image 2 14 setting 3 14 retitle items 2 5 reversing images 2 15 right rotation 2 6 rollers cleaning 7 6 identifying 1 4 Rotate button 2 3 Rotate icon 2 3 rotating items 2 6 S safety specifications A 3 sales B 2 sales and service B 2 saving automatic 2 5 desktop preferences 2 4 items 2 5 2 6 Scale slider 3 5 scale copy 3 5 Scan button 2 3 Scan Mode 3 13 scan quality adjusting 3 13 Scan to Desktop option 2 4 Scan to Page View option 2 4 scanned documents viewing 2 1 scanned text converting 3 11 scanning documents 3 7 EN items 2 10 newsprint 7 6 quality 3 13 7 5 7 8 tips 3 7 to computer 3 7 to HP LaserJet Companion Copier 3 4 to printer 3 2 screen color 2 4 scroll arrows 3 5 scrolling between items and pages 2 14 through item 2 15 searching 5 5 annotations 5 6 criteria 5 5 directories 5 4 files 5 4 items 5 4 options 5 5 subdirectories 5 4 text 4 3 security keys 7 1 Select an Areaicon 4 1 Select tool 4 1 selecting items 2 8 self stick notes 3 1 sending faxes 3 8 Sensitivity slider 3 13 sensor image 1 4 serial number 1 8 service information B 2 setting up HP LaserJet Companion 1 3 setting
29. text in an Add Text markup or Sticky Note You can find annotation text in both Page View and Desktop View In Page View the PaperPort software searches through the pages of the stack In Desktop View the PaperPort software searches through all items on the desktop and selects the thumbnail that has the annotation In Page View the annotation that is found is selected In Desktop View the item found with the annotation text is selected To find an annotation In Page View from the Edit menu choose Find Annotation Or In Desktop View from the Edit menu choose Find Item Enter the text you want to find and select the search options Click Find and the PaperPort software begins searching To find the next occurrence of the annotation from the Edit menu choose Find Next If the annotation you re looking for is on a page in a stack find the stack in Desktop View switch to Page View and then press RZJ The PaperPort software finds the page with the annotation and displays it EN Note EN Using Object Linking and Embedding OLE You can insert a PaperPort software item into another Windows application such as Microsoft Word using object linking and embedding OLE The item will appear as a thumbnail in the Word document the container application creating a special link between the PaperPort software and Word When you double click the thumbnail in Word the PaperPort software opens and you can view or edit the it
30. to answer your product questions Call 900 in this chapter for additional product 555 1500 2 50 per minute U S only or call 800 999 1148 25 per call Visa or MasterCard repair information U S and Canada Mon Fri 7 am to 6 pm and Saturday from 9 am to 3 pm Mountain Time Charges begin only when you connect with a support technician Prices subject to change European Customer Support Center Language and In Country Region Options Available Open Monday Friday 8 30 18 00 CET HP provides a free telephone support service during the warranty period By calling a telephone number listed below you will be connected to a responsive team waiting to help you If you require support after your warranty has expired you can receive support for a fee through the same telephone number The fee is charged on a per incident basis When calling HP please have the following information ready e Product name and serial number e Date of purchase e Description of the problem Danish Denmark 3929 4099 German Austria 0660 6386 Dutch Belgium 02 626 8806 Germany 0180 5 25 81 43 Netherlands 020 060 8751 Italian Italy 02 26410350 English Ireland 01 662 5525 Norwegian Norway 22 11 6299 UK 0171 512 5202 Portuguese Portugal 01 441 7199 International 44 171 512 52 02 Spanish Spain 902 321 123 Finnish Finland 0203 47288 Swedish Sweden 08 619 2170 French Belgium 02 626 8807 France 04 50 43 9853 Switzerland 084 880 1111 In Countr Region S
31. 1 7 u01 8 81SUul L Note Note Note un Installing the Software The HP LaserJet Companion software includes installation software which installs the drivers and the PaperPort software onto your computer s hard disk To install the software Quit all applications including virus checkers Insert Disk 1 of the HP LaserJet Companion Installation for Windows software into the floppy disk drive usually A or B There are two disks labeled Disk 1 Make sure you start with the correct disk If you are running Windows 95 click Start and then click Run If you are running Windows 3 1x click File from the Program Manager and choose Run Type A SETUP or B in the Command Line box Click OK Follow the instructions on the screen to complete the installation Depending on the installation options you choose you may or may not use all of the disks during installation The serial number has already been entered by HP If you need to re enter the serial number it is located on the PaperPort software disk label Some versions of the HP LaserJet Companion include additional OCR software to support regional language differences If you have the additional OCR software in your box open it and follow the installation instructions in the package If you encounter a communication problem you might need to change your computer s parallel port mode For more information on changing your parallel port mode see the Guide to
32. 4 fonts 4 7 freehand 4 5 hiding 4 9 moving 4 8 PaperPort 3 8 pasting 4 9 point size 4 7 problems printing 7 9 resizing 4 8 rotated pages 2 6 searching 5 5 5 6 searching text 5 4 style 4 7 undoing 2 7 4 10 applications copying between 4 2 4 6 exit error message 7 14 inserting PaperPort items 5 7 linking PaperPort 6 1 PaperPort supported A 1 pasting between 4 2 printing to PaperPort 5 3 Arrange Desktop 2 9 icon 2 3 EN Arrange button 2 3 arranging items 2 9 arrows freehand annotation 4 5 art adding 4 6 files 5 1 attached files 6 3 automatic document feeder 2 10 automatic saving 2 5 B back up copies 2 5 background color 2 4 4 7 4 8 bit depth scanner resolution 3 14 Bit Depth setting 3 14 bitmap files Windows 5 1 black and white 2 15 3 2 3 14 BMP file format 2 5 5 1 bond paper 3 1 brightness adjusting 3 4 3 5 image 3 4 7 5 Browse button 2 3 Browse icon 2 3 browsing folder contents 3 10 business cards 3 1 busy system error messages 7 16 buttons Browse 2 3 Command Bar 2 3 2 4 Desktop 2 3 Duplicate 2 3 Find 2 3 OLE Return 2 3 Page 2 3 Rotate 2 3 Scan 2 3 Settings 2 3 Stack 2 3 2 10 Unstack 2 3 Unstack 1 2 3 C cables interface 1 3 parallel 1 6 troubleshooting 7 1 calibrating 7 7 calibration file error message 7 14 troubleshooting 7 14 carrier sheet 3 1 case sensitive search criteria 5 5 cleaning 7 6 clipboard 3 12 4 6 error message 7 14 tr
33. 92 3 kV CD 8kV AD IEC 801 3 1984 prEN55024 3 1991 3 V m IEC 801 1 1988 prEN55024 4 1992 1 kV Power Lines IEC 1000 3 2 1995 EN61000 3 2 1995 IEC 1000 3 3 1994 EN61000 3 3 1995 FCC Title 47 CFR Part 15 Class B ICES 003 Issue 2 AS NZS 3548 1992 CISPR 22 1993 Class B Supplementary Information The product herewith complies with the requirements of the following Directives and carries the CE marking accordingly the EMC Directive 89 336 EEC inclusive 93 68 EEC the Low Voltage Directives 73 23 EEC The product was tested in a typical configuration with Hewlett Packard Personal Computer and Test Systems For Compliance Information ONLY contact Product Regulations Manager Hewlett Packard Australia Ltd 31 41 Joseph Street Blackburn Victoria 3130 Australia Your Local Hewlett Packard Sales and Service Office or Hewlett Packard Gmbh Department HQ TRE Standards Europe Herrenberger Strasse 130 D 71034 Boblingen FAX 49 7031 14 3143 Product Relations Manager Hewlett Packard Company P O Box 15 Mail Stop 160 Boise ID 83707 0015 Phone 208 396 6000 A 4 Specifications EN Warranty and Support Information Hewlett Packard Limited Warranty Statement HP LaserJet Companion Printer One year limited warranty Accessory 1 HP warrants to you the end user customer that HP hardware accessories and supplies will be free from defects in materials and workmanship after the date of purchase for the p
34. BOVE Some states or provinces do not allow limitations on the duration of an implied warranty so the above limitation or exclusion might not apply to you This warranty gives you specific legal rights and you might also have other rights that vary from state to state or province to province 6 THE REMEDIES IN THIS WARRANTY STATEMENT ARE YOUR SOLE AND EXCLUSIVE REMEDIES EXCEPT AS INDICATED ABOVE IN NO EVENT WILL HP BE LIABLE FOR LOSS OF DATA OR FOR DIRECT SPECIAL INCIDENTAL CONSEQUENTIAL INCLUDING LOST PROFIT OR OTHER DAMAGE WHETHER BASED IN CONTRACT TORT OR OTHERWISE Some states or provinces do not allow the exclusion or limitation of incidental or consequential damages so the above limitation or exclusion may not apply to you EN Warranty and Support Information B 1 Worldwide HP Sales and Service Offices Before calling an HP Sales and Service office be sure to contact the appropriate Customer Support Center numbers listed in the front of this manual Argentina Hewlett Packard Argentina Monta eses 2140 50 60 1428 Buenos Aires Phone 54 1 787 7100 Fax 54 1 787 7213 Austria Hewlett Packard GmbH PO Box 72 Lieblgasse 1 A 1222 Wien Phone 43 1 25 000 0 Fax 43 1 25 000 444 Canada Hewlett Packard Canada Ltd 17500 Trans Canada Highway South Service Road Kirkland Qu bec H9J 2X8 Phone 514 697 4232 Fax 514 697 6941 Hewlett Packard Canada Ltd 5150 Spectrum Way Mississauga Ontario
35. CR applications are installed on your computer their icons will appear on the Link Bar When you use an OCR link the OCR application will ask what format to convert the file to For more information on using the OCR link see chapter 3 Using the HP LaserJet Companion Graphics and other applications The PaperPort software adds icons for other applications such as graphics applications to the Link Bar as needed Linking to Other Applications 6 1 Tip Note Note For information about selecting the scanning options that will give the best results for items that you want to process with your OCR software or send as e mail or fax see chapter 3 Using the HP LaserJet Companion Using Links The steps for using links are similar regardless of the type of link To use links Scan the item into the PaperPort software Drag the item onto the appropriate link icon on the Link Bar Or From the File menu choose Links and select the appropriate link application from the Links submenu Or Select the item and click the link icon Continue using the linked application as described in 1ts documentation Some applications limit the number of pages that can be received from the PaperPort link If you have trouble with large stacks of pages try sending the pages in smaller batches If you want to send a PaperPort item to someone who doesn t currently have the PaperPort software you can attach the PaperPo
36. HEWLETT PACKARD HP i LaserJet Companion Printer Accessory User s Manual Take a look at all HP Support has to offer Thank you for your purchase Along with your product you receive a variety of support services from Hewlett Packard and our support partners designed to give you the results you need quickly and professionally Online Services for 24 hour World Wide Web URL Printer drivers updated HP printer software and product and support access to information over your information may be obtained from http www hp com or in Europe from http www2 hp com Japan modem we suggest these services printer drivers may be obtained from ftp www jpn hp com drivers Korea www hp co kr Taiwan www hp com tw with a local driver website of www dds com tw HP Bulletin Board Service Our electronic download service provides convenient access to HP printer drivers updated HP printer software product information and troubleshooting hints Dial 208 344 1691 U S and Canada and set your communication software to N 8 1 European Bulletin Board Service numbers are listed at http www2 hp com Taiwan 886 2 923 3233 Korea HITEL or CHOLIAN Go HPK Austrialia 613 9890 0276 New Zealand 649 356 3660 America OnLine America OnLine Bertelsmann available in France Germany and the UK Printer drivers updated HP printer software and support documentation are available to help y
37. L4W 5G1 Phone 905 206 4725 Fax 905 206 4739 Denmark Hewlett Packard A S Kongevejen 25 DK 3460 Birker d Phone 45 45 99 10 00 Fax 45 42 81 58 10 France Hewlett Packard France 42 Quai du Point du Jour F 92659 Boulogne Cedex Phone 33 146 10 17 00 Fax 33 146 10 17 05 Hungary Hewlett Packard Magyarorszag Erzsebet kiralyne utja 1 c H 1146 Budapest Phone 36 1 122 7411 36 1 252 4505 Fax 36 1 122 3692 Australia Hewlett Packard Australia Ltd 31 41 Joseph Street Blackburn VIC 3130 Phone 61 3 272 2895 Fax 61 3 898 7831 Hardware Repair Center and Extended Warranty Support 131047 Customer Information Center 131347 Belgium Hewlett Packard Belgium SANV Boulevard de la Woluwe 100 Woluwedal B 1200 Bruxelles Phone 32 2 761 31 11 Fax 32 2 763 06 13 China China Hewlett Packard Co Ltd Level 5 West Wing Office China World Trade Center No 1 Jian Guo Men Wai Avenue Beijing 100004 Phone 86 1 505 3888 ext 5450 Fax 86 1 505 1033 Hardware Repair Center and Extended Warranty Support 8610 6262 5666 ext 6101 2 6261 4167 Far East Region Hewlett Packard Asia Pacific Ltd 17 21 F Shell Tower Times Square 1 Matheson Street Causeway Bay Hong Kong SAR Phone 852 2599 7777 Fax 852 2506 9244 Hardware Repair Center 852 2599 7000 Extended Warranty Support 852 2599 7000 Customer Information Center 852 2599 7066 Germany Hewlett
38. Rotate a page in 90 degree increments or flip it in 180 degree increments to change the direction of an image on the page To rotate or flip an item Select the page you want to rotate or display 1t in Page View 2 Do any one of the following From the Page menu choose Rotate Right or Rotate Left to rotate the item 90 degrees On the Command Bar choose Rotate Right to rotate the item 90 degrees to the right From the Page menu choose Flip to rotate the item 180 degrees from 1ts current position Annotations and pages that have annotations cannot be rotated To temporarily remove the annotations and rotate the page select the annotations and from the Edit menu choose Cut Then rotate the page If you choose Paste the annotations will be restored but not rotated Deleting Items Deleting an item permanently removes it from your computer If you want to save an item from the File menu choose Export before deleting the item from the PaperPort software For more information on exporting files see chapter 5 Importing and Exporting with the PaperPort Software To delete an item Select the item in Desktop View or display the item in Page View Press PRES Of From the File menu choose Delete Item Or In Desktop View choose Delete from the Edit menu Click Yes to delete the item Or If you have selected multiple items click Yes to All to delete all items at once Working in the PaperPort Softwar
39. a set of preferences for customizing the way the link operates To set preferences for the Links From the Edit menu choose Preferences Or Right click the link icon and choose Preferences Use the scrollbar to see the link icons on the list Click the icon you want to customize The options in the Preferences dialog box will apply to the icon you selected Select the options for the link and click OK Use the generic fax and word processor links to specify software that is not automatically supported by the PaperPort software To use one of these links click it and then assign the desired application s EXE file to it EN Troubleshooting and Error Messages Caution EN Performing Basic Troubleshooting Steps This chapter suggests steps to solve common problems you may encounter while using the HP LaserJet Companion and the PaperPort software If your HP LaserJet Companion doesn t work properly check the following items first Is the power supply connected to the HP LaserJet Companion and plugged into an electrical outlet Is the interface cable from the HP LaserJet Companion to the computer connected Is the parallel cable from the HP LaserJet Companion to the printer connected Are you using an IEEE 1284 compliant parallel cable IEEE 1284 will be stamped on the cable Was the software installed properly Are there any messages displayed on your computer Are you able to print Are you
40. age Description Add Text Markup Add a line of text Useful for filling in preprinted forms because the form will remain visible as you type text Add Highlighting Highlighter Highlights any line of text on a page Add Freehand Annotation Draws freehand marks such as circling text and underlining sentences Add Line or Arrow Draws straight lines with or without arrowheads to point to specific parts of a page Annotating Scanned Items 4 1 Note Note 4 2 Annotating Scanned Items Copying Cutting and Pasting The PaperPort software allows you to copy cut and paste items within the PaperPort software and between it and other applications The Copy As Text command on the Edit menu uses the OCR feature to copy text from the PaperPort software to another application For details see Using Word Processor OCR Links in chapter 3 To copy and paste items In Page View on the Annotation Tool Bar click Select an Area The cursor changes to a cross hair Drag the cross hair to enclose the area you want to copy A dashed box appears around the area as you Select it If you need to increase or decrease the size of the area that you selected drag one of the selection handles on the dashed selection box From the Edit menu choose Copy To paste onto another page display that page in Page View Or To paste the selection in Desktop View switch to Desktop View From the Edit menu choose Pa
41. age dialog box or choose Go To Page from the Page menu Then enter the page number Unstacking Pages Unstack pages to move pages to another stack replace pages with new ones or delete pages from the stack without disturbing the rest of the pages You do not need to unstack pages to add annotations Double click a stack to display it in Page View where you can see and annotate the pages one page at a time To unstack a single page from a stack In Desktop View select the stack Use the Page Navigator to display the page you want to unstack From the Desktop menu choose Unstack Current Page Or Click Unstack 1 The PaperPort software unstacks the selected page and displays it as a new untitled item To unstack a whole stack In Desktop View select the stack From the Desktop menu choose Unstack Or Z Click Unstack on the Command Bar The PaperPort software unstacks the pages and shows all of the pages as selected untitled items in Desktop View Any Summary Information for a stack is lost during the unstacking Working in the PaperPort Software 2 11 G 110419ded ul BUM OM Note Tip Reordering Pages in a Stack After creating a stack you can reorder the pages To reorder the pages in a stack In Desktop View select the stack 2 From the Desktop menu choose Reorder A dialog box displays the current order of the pages in the stack If the page you want to reorder 1s not visible use the
42. an a document the document will appear as a multipage stack in Desktop View When you scan an item each scanned page appears in Desktop View as a one page untitled item To stack items using drag and drop In Desktop View select the item to stack Place the pointer on the selected item and press and hold down the left mouse button Move the pointer onto the second target item so the target item becomes highlighted and release the mouse button The selected item 1s stacked on top of the target item Repeat steps 1 through 3 to stack additional items You can add Summary Information about the stack after creating it Summary Information for individual pages that are then stacked 1s retained only for the bottom page in the stack For details see Adding Summary Information to Items in chapter 5 To stack items using the Stack Selected Items command or the Stack button In Desktop View select the items you want to stack in the order that you want them to be stacked The first item selected will be on top From the Desktop menu choose Stack Selected Items Or Click Stack on the Command Bar 2 10 Working in the PaperPort Software EN Note Note EN Navigating Within a Stack To move between pages in a stack select the stack and click the arrows on the scroll bar Page Navigator below the stack To move to a specific page in a stack click the middle of the Page Navigator scroll bar to bring up the Go To P
43. ange the color of the text or its background as described in the Fine Tuning Annotations section later in this chapter Use Find Annotation to search for text on both Sticky Notes and on Markup text To add a Sticky Note In Page View on the Annotation Tool Bar click Add Sticky Note The cursor changes to a small sticky note symbol with cross hairs Click anywhere on the item and the default note size appears The insertion point is ready for you to begin typing Type the note text The note box expands to accommodate the amount of text you type Click Edit Annotations then select the note Drag the handles on the note box to resize it Annotating Scanned Items 4 3 swe Bunejouuy y Note Tip To collapse Sticky Notes In Page View on the Annotation Tool Bar click Edit Annotations 2 Select the note or notes that you want to collapse From the Annotations menu choose Collapse Sticky Notes All selected notes change to a collapsed form To expand the notes reverse the process above Avoid putting collapsed sticky notes close together on the page if others will be viewing the item using the PaperPort Viewer software In the PaperPort Viewer software all notes are collapsed or expanded If placed too close together some notes may overlap when expanded Adding Markup Text Use Add Text for preprinted forms The added text looks and prints just as if you had typed it on the original form To add Markup tex
44. ate a folder From the File menu choose New Folder In the New Folder dialog box type the title for the folder The title can be up to 30 characters Click OK The folder appears in the folder column Folders are arranged in alphabetical order but the Main Folder is always first 3 10 Using the HP LaserJet Companion EN Using Word Processor OCR Links Once text 1s scanned into the PaperPort software the text becomes an image that cannot be edited However the PaperPort software has optical character recognition OCR software to process scanned text when using a Word Processing or Spreadsheet link icon The OCR software converts the scanned text image to editable text 1t does not translate photos or graphics You can process an entire item or only the text that you select You have several options for using OCR software with the PaperPort software as described in the following procedures To use the provided OCR software In Desktop View select an item Drag the item onto the Word Processing or Spreadsheet icon on the Link Bar Or Click the Word Processing or Spreadsheet icon Or From the File menu select Links and then select the word processing or spreadsheet software from the submenu The OCR software converts the item to editable text The word processing or spreadsheet application opens and the converted text 1s displayed as an untitled document To process text using another OCR software link In Desktop
45. can e Copy Make great looking HP LaserJet copies You can copy 10 to 20 originals depending on the paper thickness at a time to your HP LaserJet printer even with your computer turned off Or send the document to your computer and adjust the size brightness and contrast of the scanned document using the HP LaserJet Companion Copier software Then send multiple copies of the adjusted document to a printer e Fax Add input capability to your computer fax solution Feed a document into the HP LaserJet Companion drag the thumbnail image onto the fax icon and send the fax to its destination e File Store and organize documents in a filing cabinet on your computer Easily find that invoice receipt or business card from weeks ago e Read Scan pages directly into your word processor Included optical character recognition OCR software converts text from scanned documents into a format that you can edit in your word processor EN Installing the HP LaserJet Companion Printer Accessory 1 1 Note System Requirements To use the HP LaserJet Companion and the PaperPort software for HP you need the following IBM PC or 100 compatible 486 or better with a bi directional or ECP compliant parallel port Microsoft Windows 3 1 Windows 3 11 or Windows 95 8 megabytes MB or more of internal memory RAM 8 MB of free hard disk space VGA or better monitor HP LaserJet 4 5 or 6 series printer Optional fax modem and fa
46. ck OK The HP LaserJet Companion will pull the page through automatically and recalibration will be complete Troubleshooting and Error Messages 7 7 Buljooyussjqnoly J Scanned text is not clear Perform the following steps to clear up the text 1 Adjust the image brightness in the PaperPort software Settings 2 Make sure that the scan mode is set to Letter 3 Recalibrate the HP LaserJet Companion For information on recalibrating the HP LaserJet Companion see the Recalibrating the HP LaserJet Companion section earlier in this chapter Printing Problems Direct copies will not print Verify the following e Power supply is working e Parallel and interface cables are working o Parallel cable is IEEE 1284 compliant IEEE 1284 will be stamped on the cable e Parallel and interface cables are connected to the correct ports e Both the HP LaserJet Companion and the printer are connected to power and the printer 1s turned on e The HP LaserJet Companion is connected to the printer e Paper is in the printer e Printer is free of paper jams e Printer is ready to print ready mode 1f not refer to your printer user s manual If you try to make a direct copy and the printer is out of paper has a paper jam or has some other condition that has sent the printer offline then the scan will continue when you clear this condition If you try to make a direct copy and the printer 1s turned off turn the
47. de Santa Fe 01210 M xico DF Phone 52 5 326 4600 Fax 52 5 326 4274 Middle East Africa ISB HP Response Center Hewlett Packard SA Rue de Veyrot 39 P O Box 364 CH 1217 Meyrin Geneva Switzerland Phone 41 22 780 41 11 Norway Hewlett Packard Norge A S Postboks 60 Sk yen Drammensveien 169 N 0212 Oslo Phone 47 22 73 56 00 Fax 47 22 73 56 10 Russia AO Hewlett Packard Business Complex Building 2 129223 Moskva Prospekt Mira VVC Phone 7 095 928 6885 Fax 7 095 974 7829 Sweden Hewlett Packard Sverige AB Skalholtsgatan 9 Box 19 S 164 93 Kista Phone 46 8 444 2000 Fax 46 8 444 7781 EN Korea Hewlett Packard Korea 25 12 SHP House Yoido dong Youngdeungpo ku Seoul 150 010 Phone 82 2 769 0114 Fax 82 2 784 7084 Hardware Repair Center 02 3270 0710 Extended Warranty Support 82 2 3770 0365 3770 0359 M xico Guadalajara Hewlett Packard de M xico SA de CV Monte Morelos No 299 Fracc Loma Bonita 45060 Guadalajara Jal Phone 52 3 669 9302 Fax 52 3 669 9560 Netherlands Hewlett Packard Nederland BV Startbaan 16 NL 1187 XR Amstelveen Postbox 667 NL 1180 AR Amstelveen Phone 31 20 547 69 11 Fax 31 20 547 77 55 Poland Hewlett Packard Polska ul Newelska 6 PK 01 447 Warszawa Phone 48 22 375065 Fax 48 22 374783 Singapore H P Singapore Pte Ltd 150 Beach Road 29 00 Gateway West Singapore 0718 Phone 65 291
48. details or connect an annotation to an area in an item To add lines and arrows In Page View on the Annotation Tool Bar click Add Line or Arrow The cursor changes to a cross hair Drag the mouse to draw a line with an arrow To change the line width or arrowheads In Page View on the Annotation Tool Bar click Add Line or Arrow Select the line or arrow Handles appear at each end From the Annotations menu choose Line Arrowhead or Line Width Select one of the arrowhead or line width options The selected line or arrow 1s drawn with the new line or arrowhead styles swe Bunejouuy y Annotating Scanned Items 4 5 Creating New Items You can create a new blank item and then add annotations or copy and paste text or graphics onto 1t To create a new item 1 From the File menu choose New Item 2 A new blank item appears In Page View you can cut and paste items onto the new item Adding Graphics to Items A picture or graphic can be added to an item Use this feature to incorporate art from other applications To add a graphic 1 Launch the application that contains the graphic and display the graphic 2 Copy the graphic to the Clipboard The graphic cannot be larger than the page you re pasting it to in the PaperPort software If you think the graphic won t fit on the page try reducing its size within the application before copying it to the PaperPort software 3 Switch to the PaperPort software 4 Displa
49. e limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user 1s encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase separation between equipment and receiver e Connect equipment to an outlet on a circuit different from that to which the receiver is connected e Consult your dealer or an experienced radio TV technician Note Any changes or modifications to the device not expressly approved by HP could void the user s authority to operate this equipment Use of a shielded interface cable is required to comply with the Class B limits of Part 15 of FCC rules CONTENTS 1 Installing the HP LaserJet Companion Printer Accessory Introducing the HP LaserJet Companion 1 1 System Requirements ee eee eee eee 1 2 Setting Up the HP LaserJe
50. e 1 2 testing 1 9 tutorial 1 10 uninstalling 1 12 parallel cable identifying 1 3 IEEE 1284 compliant 1 6 Index 6 parts HP LaserJet Companion 1 3 pasting annotations 4 9 between applications 4 2 error message 7 14 graphics 4 6 selections 2 14 PC Paintbrush files 5 1 PCX file format 5 1 photographs files 5 1 scanning 3 1 pictures adding 4 6 point size annotations 4 7 Pointer tool 4 1 power connector 1 5 cord 1 3 cord troubleshooting 7 1 supply identifying 1 3 Power Connector 1 5 preferences links 6 4 PaperPort 2 4 preprinted forms 4 4 printable area 7 9 Printer link icon 6 1 printers copying to 3 2 network 1 9 3 2 7 9 PaperPort supported A 1 problems 7 1 requirements 1 2 printing items 2 8 PaperPort to 5 3 problems 7 8 7 9 single copies 3 2 troubleshooting 7 8 problems Direct Copy 7 8 e mail 7 12 SEE ALSO error messages exporting 7 11 fax 7 10 files 7 11 format 7 10 HP LaserJet Companion 7 2 7 6 importing 7 11 OCR 7 10 printing 7 8 7 9 SEE ALSO troubleshooting Windows 7 2 publishing desktop files 5 1 Q quality adjusting 3 13 copy 3 4 3 5 images 5 2 scanning 3 13 7 5 EN R RAM Random Access Memory 1 2 Random Access Memory RAM 1 2 Raster 7 9 reading documents 1 1 faxes 3 8 recalibrating 7 5 7 7 receiving e mail 6 3 Redo 2 7 reducing image 2 14 reducing images 2 15 3 4 registration HP LaserJet Companion 1 11 PaperPort software 1 11
51. e 32 to 140 F 0 to 60 C 10 to 90 RH Power Supply Available AC Adapter Inputs 120 127V 6 10 60Hz 2Hz 220V 6 10 50 60Hz 2Hz 230V 6 10 50 60Hz 2Hz 240V 6 10 50 60Hz 2Hz AC Adapter Output 18Vac 730 mA Operating Power 21 watts Standby Power 4 watts A 2 Specifications EN EN Product Safety Specifications The product meets the following specifications UL 1950 Third Edition CAN CSA C22 2 No 950 95 IEC 950 1991 A1 1992 A2 1993 A3 1994 CENELEC EN 60950 1992 Am1 1992 Am2 1993 Am3 1994 EMKO TSE 74 SEC 207 94 IEC 825 1 1996 Class 1 LED CENELEC EN 60825 1 1994 Class 1 LED NOM 019 SCFI 1993 German Noise Declaration Gerauschemission LpA 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T 19 Specifications A 3 suo je9oads V Australia Contact European Contact USA Contact Declaration of Conformity according to ISO IEC Guide 22 and EN 45014 Manufacturer s Name Hewlett Packard Company Manufacturer s Address 11311 Chinden Boulevard Boise Idaho 83714 1021 USA declares that the product Product Name HP LaserJet Companion Printer Accessory Model Number C3989A Product Options ALL conforms to the following Product Specifications Safety IEC 950 1991 A1 A2 A3 EN 60950 1992 A1 A2 A3 IEC 825 1 EN 60825 1 Class 1 LED EMC CISPR 22 1993 EN 55022 1994 class B EN 50082 1 1992 IEC 801 2 1991 prEN55024 2 19
52. e EN EN Undoing an Action To undo the last action you made in the PaperPort software from the Edit menu choose Undo For example if you move a thumbnail on the Desktop choose Undo Move and the thumbnail will move back to its original location Similarly if you highlight a section of text on a page in Page View choose Undo Highlight to remove that highlighting When you undo an action the Undo command changes to Redo Redo replaces anything you deleted with Undo To undo all annotations and other changes made to the item in Page View choose Undo All Changes from the Edit menu Working in the PaperPort Software 2 7 G 110419ded ul BUM JOM Tip 2 8 Working in the PaperPort Software Working in Desktop View Desktop View provides an overall view of PaperPort items and stacks Each item in Desktop View 1s shown as a thumbnail an icon representing a scanned item Selecting Items Before performing an action on an item such as moving it or printing 1t you must select the item A red or dark line around an item indicates that it is selected To select items in Desktop View e To select a single item click its thumbnail e To select multiple items click each thumbnail while holding down El or EJ Or Position the cursor click the left mouse button and drag a selection box around the items you want to select Release the mouse button to select the items Any item partially enclosed or touched by the
53. e file in a paint program and saving it as a BMP file under a new file name Then try opening the new file in the PaperPort software Troubleshooting and Error Messages 7 11 Missing E mail Links Lotus Notes link icon does not appear The link to Lotus Notes requires the file NOTES EXE The path to this file must be typed in the LOTUS INI file To make sure that the Lotus Notes icon appears do the following 1 Check that the file LOTUS INI exists in your Windows directory If not skip steps 2 and 3 2 Check this file for the line Notes lt path gt 3 Check this path for the NOTES EXE file If either is missing try reinstalling your Notes client 4 Check your WIN INI file for the Mail section Make sure that there is a key entry of SMI 1 In some cases Lotus Notes may be configured so that the PaperPort software cannot find the files SM1 DLL or NOTES EXE In MAXOPTS INI Gn the c PAPRPORT directory add the following line in the section Lotus Notes Mail Link specifying the path to NOTES EXE AppFile c NOTES NOTE EXE Lotus cc Mail link icon does not appear Contact your e mail system administrator The link to Lotus cc Mail requires a Lotus cc Mail file called VIM Virtual Interface for Messaging Note VIM files were not shipped with Lotus cc Mail versions prior to 2 0 but they can be downloaded from the cc Mail forum on CompuServe and from the Lotus cc Mail bulletin board service BBS Check for the followin
54. el to close PaperPort There is not enough available memory to complete this operation Please see PaperPort Help or the Troubleshooting section of your User s Guide PaperPort cannot receive printed pages System memory may be low Try exiting from other applications PaperPort cannot use the file lt file name gt because it is damaged You can run MAXFIX EXE to repair this file Disk and File PaperPort cannot use the link lt link name gt because it is either damaged or incompatible with the current software version PaperPort has detected that the support file MAXLINK DLL has been overwritten by a recently installed link Please install PaperPort again to install the correct MAXLINK DLL PaperPort is busy and cannot be closed right now Please wait until the current operation has finished or close all PaperPort dialog boxes and try again EN Recommended Action An item or a page in a stack can be damaged if your computer is shut down while the PaperPort software is running or if the PaperPort software is shut down in any way other than by a normal exit Attempt to repair this file by running MAXFIX EXE Then follow the instructions on the screen These errors can be caused by low memory insufficient system resources or too few file handles You should have at least 8 MB of available memory and 50 of your system resources Note that your computer should have 8 MB of physical RAM not virtual memory to use t
55. elect the drive and directory where you want to save the item Type the name of the file in the File Name box If you don t type a name for the file the PaperPort software uses the item s title If the title is longer than eight characters the PaperPort software uses only the first eight characters of the title Click OK Exporting Compressed Files Because exported files can sometimes be large and take a long time to export the PaperPort software has a built in compression feature for files that are exported in the JPG file format Compression speeds up the export process but at the same time decreases the image quality The PaperPort software lets you adjust the image quality setting to meet your particular needs To set compression and image quality From the Edit menu choose Preferences In the Category list click the Import Export icon Drag the slider to adjust the image quality Higher image quality gives lower compression and slower export speed Lower image quality gives higher compression and faster export speed 5 2 Importing and Exporting with the PaperPort Software EN Note Note EN Printing from Other Applications You can print files from other applications to the PaperPort software Color images are converted to grayscale when printed to the PaperPort software To retain the color use the PaperPort software Import command to import the file to the PaperPort software To print from other applicati
56. else so the HP LaserJet Companion could not communicate with the PaperPort software In most cases scanning again will succeed If not quit other applications and try scanning again General The item contains one or more annotations created by a later version of the PaperPort software than the one you are using You can view all the annotations by upgrading your version of the PaperPort software To upgrade contact HP Customer Support see appendix B General The PaperPort software found more files than it can display Enter a different search criteria that will limit the search to a smaller number of files Link This error can be caused by a low memory condition or a problem with the OCR software For more information about making more memory available see the memory messages in this chapter 7 16 Troubleshooting and Error Messages EN Specifications PaperPort Software Specifications Input HP LaserJet Companion Printer Optical resolution 300 dpi Accessory Scanning modes OCR Fax text 300 dots per inch dpi 1 bit per pixel bpp thresholded Fax drawing 300 dpi 1 bpp dithered Business Card 300 dpi 4 bpp Sketch line art 150 dpi 4 bpp Edit image 150 dpi 8 bpp Custom 150 or 300 dpi 1 bpp thresholded 1 bpp ordered dithered 1 bpp random dithered 4 bpp or 8 bpp Print to the PaperPort Desktop Up to 300 dpi x 300 dpi Imported Images Up to 2400 dpi x 2400 dpi Output Supported printers LaserJet 4 5
57. em If you edit the item in the PaperPort software those edits will also appear in the thumbnail in Word Before starting check the application s documentation to see if it supports OLE To insert a PaperPort software item into another application In the container application click where you want the scanned object to be inserted From that application s Edit or Insert menu choose Insert Object or a similar command Select PaperPort Document and click OK The PaperPort software opens A message summarizes the steps to insert an item Click Continue In Desktop View select the item that you want to insert into the other application On the Command Bar click OLE Rtn Or From the File menu choose Return to lt File Name gt where the file name is the name of the container file A message appears asking you to complete the OLE connection Click Yes to insert the selected item into the container application The scanned item appears at the insertion point in that application Or To select a different item click Cancel and the PaperPort software remains open If you do not want to insert the item click No Importing and Exporting with the PaperPort Software 5 7 G Bunodx3 pue Bun 1oduu You can insert an item into a container application in two other ways e Copy the item from the PaperPort software to the Clipboard and paste it into the container application The OLE link 1s established when the
58. ensor Roller Paper Pick Roller Image Sensor Cover HAS ee 1035007 Pe 1 4 Installing the HP LaserJet Companion Printer Accessory EN u01 8 81SUu L Figure 1 3 Kingston Lock Latch To PC Connector To Printer Connector Power Connector Paper Release Lever E Jaw Note The Kingston Lock Latch is a connector used with a Kingston Lock to secure devices to your desk Contact you local dealer for availability EN Installing the HP LaserJet Companion Printer Accessory 1 5 Connecting the HP LaserJet Companion The HP LaserJet Companion connects between your computer and your printer Note The HP LaserJet Companion can also be connected directly to a free parallel port on a networked printer or a HP LaserJet SP or 6P printers to function solely as a convenience copier To connect the HP LaserJet Companion 1 If you purchased a printer together with the HP LaserJet Companion completely install your printer including the printer software before setting up your HP LaserJet Companion Note The printer parallel cable is not included with your printer or the HP LaserJet Companion To ensure reliability and support all of the HP LaserJet Companion s functions use a 6 foot 2 meter IEEE 1284 compliant parallel cable HP part number C2930A 2 Turn off or disconnect the power
59. eriod specified above If HP receives notice of such defects during the warranty period HP will at its option either repair or replace products which prove to be defective 2 HP warrants to you that HP software will not fail to execute its programming instructions after the date of purchase for the period specified above due to defects in material and workmanship when properly installed and used If HP receives notice of such defects during the warranty period HP will replace software media which does not execute its programming instructions due to such defects 3 HP does not warrant that the operation of HP products will be uninterrupted or error free HP products may contain remanufactured parts equivalent to new in performance or may have been subject to incidental use If HP is unable within a reasonable time to repair or replace any product to a condition as warranted you will be entitled to a refund of the purchase price upon prompt return of the product 4 Warranty does not apply to defects resulting from a improper or inadequate maintenance or calibration b software interfacing parts or supplies not supplied by HP c unauthorized modification or misuse d operation outside of the published environmental specifications for the product or e improper site preparation or maintenance 5 ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE IS LIMITED TO THE DURATION OF THE EXPRESS WARRANTY SET FORTH A
60. esolution and Bit Depth If you are using the Custom mode you can select the resolution and bit depth of the scan To set the resolution and bit depth 1 Click Modify 2 Select the resolution you want e 150 dots per inch dpi Produces a smaller file size and faster scan e 300 dpi Produces a sharp higher quality image and a large file 3 Select the Bit Depth e Bit black and white Thresholded Best for text only or black and white images e Bit black and white Ordered Dither Best for text and images e Bit black and white Random Dither Best for photos or images but without text e 4 Bit Grayscale Best for images only produces 16 shades of gray e 8 Bit Grayscale Best for images only produces 256 shades of gray 3 14 Using the HP LaserJet Companion EN Annotating Scanned Items 3 E ia Ry Ej EN Using the Annotation Tools In Page View the Annotation Tool Bar is displayed on the left side of your monitor Annotation tools are described in the following table Description Edit Annotations Pointer Selects moves and resizes annotations on a page Select an Area Select Selects an area to cut or copy for pasting Align the Page Straighten Page Straightens an item that was skewed when scanned either horizontally or vertically Pan Image Hand Quickly scrolls an item up down right or left Add Sticky Note Writes a note at any place on the p
61. est up to three documents per call These documents will be sent to the fax of your choice Australia 03 9272 2627 Korea 02 769 0543 Austria 0660 8128 Malaysia 03 298 2478 Belgium Dutch 0800 1 1906 Netherlands 0800 22 2420 Belgium French 0800 1 7043 New Zealand 09 356 6642 Canada 800 333 1917 Norway 800 11319 China 86 10 6505 5280 Philippines 65 291 7951 Denmark 800 10453 Singapore 65 291 7951 English outside of UK 31 20 681 5792 Spain 900 993123 Finland 9800 13134 Sweden 020 795743 France 05 905900 Switzerland German 0800 55 1527 Germany 0130 810061 Switzerland French 0800 55 1526 Hong Kong SAR 852 2506 2422 Taiwan 02 719 5589 India 011 622 6420 Thailand 02 661 3511 Indonesia 21 352 2044 United Kingdom 0800 960271 Italy 1678 59020 United States 800 333 1917 Japan 81 3 3335 8622 Customer Support Options Worldwide In addition to the phone numbers listed below appendix B Warranty and Support Information contains worldwide sales and service addresses and phone numbers for countries regions not listed here U S and Canada Call 208 323 2551 Mon Fri 6 am to 10 pm and Saturday 9 am to 4 pm Mountain Time free of Customer Support amp Product charge during the Warranty Period however long distance phone charges still apply Please have Repair Assistance your serial number ready when calling Please refer to the warranty earlier Post warranty telephone assistance is available
62. ew untitled item in Desktop View Adding Summary Information to Items You can add summary information to items to help you find them quickly If you re going to combine items into a stack add the summary information after stacking the pages If you add summary information to individual items and then stack those items the summary information will be lost To add summary information to an item 1 Select an item or display the item in Page View 2 From the File menu choose Summary Info 3 Enter the summary information in the Summary Information dialog box The fields are described in the following table Description The field will be blank if the item is Untitled Changing the title here also changes it in Desktop View Type your name Words the PaperPort software uses to find items Separate keywords with a comma During a search tell the PaperPort software which keywords to find and the PaperPort software finds items with keywords that match any that you specify Comments Add any additional information about the items The PaperPort software can also use these comments to search for and find items 4 Click OK Summary information is attached to the item and will appear in the Summary Information dialog box Working in the PaperPort Software 2 13 G 110419ded ul BUM OM Figure 2 2 Working in Page View Page View displays an item one page at a time and allows you to read and add annotations to a page
63. g o If the VIM files are installed but the cc Mail link still does not appear check your WIN INI file for the line SMI 1 in the section Mail and the entry Program Path lt path gt in the section cc Mail e Check this directory for the presence of these VIM files CCEDIT DLL CCUTIL DLL VIM DLL SMI DLL CCSMI DLL CHARSET DLL COMDLG DLL MAILENG DLL MEMAN DLL CDVIM DLL VERINFO and README TXT If any of these files are missing then cc Mail has not been properly installed in this directory Try reinstalling it 7 12 Troubleshooting and Error Messages EN Note Note EN U Microsoft Mail link icon does not appear The Microsoft Mail link requires the file MAPI DLL Check the following items to verify this file is in the correct place Make sure that the path to this file which is usually C MSMAIL is included in the path statement in your AUTOEXEC BAT file The WIN INI file must include the line MAPI 1 in the Mail section Installing Novell GroupWise will overwrite MAPI DLL making Microsoft Mail unavailable WordPerfect Office link icon does not appear To correct this problem perform the following steps Make sure that the file WPC INI in your Windows directory contains the line WPOF lt path gt ofwin exe where lt path gt represents the location of OFWIN EXE in the AppServer section Make sure that the file WIN EXE is in the specified path If it 1s not check with your network or system adminis
64. g in folders 3 10 SEE ALSO documents duplicating 2 9 duplicating 2 8 2 9 exporting 5 2 faxes 3 8 filing in folders 3 9 Index 4 finding 5 4 flipping 2 6 highlighting 4 4 moving 2 9 new 4 6 OLE 5 7 organizing 2 10 panning 2 15 PaperPort 2 1 rotating 2 6 saving 2 5 scanning 2 10 scrolling between 2 14 searching 5 4 5 6 selecting 2 8 stacking 2 10 Summary Information 2 13 titles 2 5 J jams paper 3 1 Joint Photographic Exports Group files 5 1 JPEG file format 5 1 5 2 K keywords search options 5 5 Summary Information 2 13 Kingston Lock Latch identifying 1 5 L labels 3 1 left rotation 2 6 lines freehand annotation 4 5 Link Bar displaying 2 5 hiding 2 5 illustration 2 2 links e mail problems 7 12 error messages 7 16 fax 3 8 fax problems 7 10 HP LaserJet Companion Copier 3 4 object 5 7 OCR 3 11 OCR problems 7 10 PaperPort error message 7 16 PaperPort to applications 6 1 spreadsheet 3 11 word processing 3 11 lists folder contents 3 10 lock latch 1 5 Lotus cc Mail 7 12 Notes e mail 7 12 M magazine pages 3 1 magnification page 2 14 2 15 mail SEE e mail Main Folder 3 10 Markup text 4 4 tool 4 1 EN markups color 4 7 editing 4 8 fonts 4 7 point size 4 7 style 4 7 matching fields search criteria 5 5 MAX file format 5 1 Maximize Window at Startup option 2 4 memory requirements 1 2 troubleshooting 7 15 messages PaperPort error 7 14 monitor color 2 4 monitor req
65. he OCR link To make more memory resources or file handles available try the following e Create a permanent swap file in the Virtual Memory section of the 386 Enhanced Control Panel Use the size suggested in the dialog box Make sure you have at least 20 MB of available space on the selected drive e Quit any other applications that are running If there are any items in your Startup program group remove them and restart Windows Buljooyussajqnoly J e f you are using a computer with less than 6 MB of physical memory limit the SmartDrive cache for Windows to 256K or 128K To do this edit your AUTOEXEC BAT file Change the second number in the line DEVICE CKSMARTDRV EXE to 256 or 128 e Before Windows starts check the amount of memory available by typing MEM at the DOS prompt The largest executable program size should be at least 450K If it isn t see your DOS and Windows documentation for information about optimizing memory e Try increasing by 20 the line FILES in your CONFIG SYS file to increase the number of file handles Then restart your computer An item or a page in a stack can be damaged if your computer is shut down while the PaperPort software is running or if the PaperPort software is shut down in any way other than by a normal exit Attempt to repair this file by running MAXFIX EXE Then follow the instructions on the screen Try reinstalling the linked application If the problem persists contact HP to
66. humbnail image of the page appears as the document is being scanned When the scan is complete the thumbnail image will disappear and the PaperPort software will automatically display the scanned image in Desktop View For information on how to give an item a new title see Giving Titles to Items in chapter 2 If you need to stop the scan press 1 1 again To remove the document see Removing Paper in chapter 7 If you press 15 and there is no paper in the HP LaserJet Companion the PaperPort software will start For more information on the PaperPort software see chapter 2 Working in the PaperPort Software Using the HP LaserJet Companion 3 7 e uoiuedwio4y ay Buisn Note Using Fax Links You can scan an item into the PaperPort software add annotations and fax the item provided that your computer has access to a fax modem and fax software For information on links see chapter 6 Linking to Other Applications To send items using the fax link In Desktop View select the item you want to fax If you do not want the PaperPort annotations to appear in the faxed item switch to Page View and clear Show Annotations on the Annotations menu Drag the item onto the Fax icon on the Link Bar Or From the File menu in Page View choose Links Then select the fax name from the submenu Or Click the Fax icon Or To send a fax from Page View from the File menu choose Links To com
67. ing and graphic arts applications TIFF also works well between different platforms such as Microsoft Windows and Macintosh The PaperPort software supports single and multipage TIFFs PC Paintbrush PCX A format commonly used for paint applications Windows Images DCX A format for multipage PCX files Joint Photographic An international standard for the compression of digital Exports Group JPG photographic images Graphic Interchange A format for images on online services and the World Format GIF Wide Web Importing and Exporting with the PaperPort Software 5 1 Note nN E Y N To import a file created in another application or to open a previously exported item From the File menu choose Import From the List Files of Type drop down list select the format type In the File Name list select the file to import and click OK Exporting Items Exporting an item saves a copy of it as a file The original item remains in the PaperPort software If you export a PaperPort software item in any format other than a PaperPort MAX file annotations in that file cannot be edited deleted or moved If the annotations are hidden they are not exported To export an item as a file In Desktop View select the item you want to export To export one page from a stack display the page unstack the page and select it From the File menu choose Export In the Export Files of Type drop down list select the file format S
68. is command is only available immediately after you add a new annotation If you do anything else such as move or resize the annotation or switch to another page and back the Undo New Annotation command is no longer available To undo all the annotations from the Edit menu choose Undo All Changes Deleting Annotations You can delete individual annotations one at a time or delete multiple annotations at the same time To delete annotations 1 In Page View on the Annotation Tool Bar click Edit Annotations 2 Select the annotation s you want to delete 3 Press PRES Or From the Edit menu choose Delete 4 10 Annotating Scanned Items EN Importing and Exporting with the PaperPort Software EN Using the Import and Export Feature Using the PaperPort software you can import files created in other applications and export files to other applications Importing allows you to edit organize or annotate in the PaperPort software Exporting allows you to save a copy of an item either as a backup or in another file format The PaperPort software can import and export items in the following file formats Format Description PaperPort file MAX A file previously saved in the PaperPort software for Windows or the PaperPort software for Macintosh Bitmap BMP A format used often for displaying and storing images Tag Image File Format A format that works well for storage and exchange TIF between desktop publish
69. l Bar Place the pointer on the item The pointer changes to a hand Press the mouse button and drag up down right or left The area of the page you are viewing changes as you drag the pointer The Pan tool remains active until you deselect 1t or view a different item Inverting an Image This feature allows you to change an item from black on white to white on black To invert an image Display the item in Page View Choose Invert from the Page menu The image is reversed from black on white to white on black Gray shades are reversed as well Repeat these steps to change the image back to its original appearance Working in the PaperPort Software 2 15 G 110419ded ul BUM OM The PaperPort Viewer You can share PaperPort items including contracts budgets reports and letters with others who do not own PaperPort software With PaperPort Viewer others can view and print PaperPort items Obtaining Copies of the PaperPort Viewer PaperPort Viewers are available for free on CompuServe and on the Internet Users can log on to CompuServe and retrieve the PaperPort Viewer file To download the files type GoPaperPort in the Office Automation Forum The PaperPort Viewer is available on the Internet at URL http www visioneer com 2 16 Working in the PaperPort Software EN Using the HP LaserJet Companion Before Using the HP LaserJet Companion The HP LaserJet Companion can copy and scan various types of items fro
70. m business cards 2 by 3 5 inches 5 1 by 8 9 cm to 8 5 by 30 inch 21 6 by 76 2 cm pages The HP LaserJet Companion also accepts 16 to 28 pound 60 to 105 g m bond papers magazine pages and photographs However you should not put anything in the HP LaserJet Companion that could get stuck in or damage the feed mechanism Observe the following precautions to minimize the possibility of jamming the feed mechanism Remove self stick notes Do not scan any document with glue white out or wet ink on it Do not scan gummed backed paper or labels Remove staples and paper clips Straighten any curls or wrinkles from documents Tip If you have problems feeding a page into the HP LaserJet Companion turn the page around and feed in the other end of the page e Avoid documents with tears or perforations e The paper tray will accept 10 to 20 maximum sheets at a time depending on the thickness of the sheets e Feed irregularly sized sheets one at a time for better results Tip Tape newsprint and irregularly sized items to a regular size sheet to improve performance If lightweight bond paper misfeeds or causes poor performance you can insert the page into a carrier sheet EN Using the HP LaserJet Companion 3 1 Note Tip Note Using the Direct Copy Feature The Direct Copy feature allows you to print single copies of a document directly from your HP LaserJet Companion to your printer with or without your computer tu
71. nformity A 4 declarations A 3 defaults Main Folder 3 10 settings 3 5 deleting annotations 4 10 electronic folders 3 10 folders 3 10 items 2 5 2 6 pages 2 11 deselecting items 2 8 Desktop Arrange 2 9 button 2 3 error messages 7 14 7 16 icon 2 3 View 2 1 2 2 2 5 Desktop file troubleshooting 7 16 desktop publishing files 5 1 Direct Copy 3 2 7 8 7 9 changing size 3 2 resolution 3 2 direction search criteria 5 5 directories searching 5 4 disk errors 7 15 space requirements 1 2 display size 2 15 displaying annotations 4 9 elements 2 5 items in folders 3 10 dithered resolution 3 14 Document Navigator 2 14 documents copying 1 1 faxing 1 1 feeder automatic 2 10 filing 1 1 SEE ALSO items organizing 1 1 SEE ALSO pages reading 1 1 scanned viewing 2 1 scanning 3 7 DPI dots per inch image 2 14 scanner 3 14 drag and drop stacking 2 10 drawing freehand annotations 4 5 drivers fax 7 10 HP LaserJet Companion 1 8 installing 1 8 EN Duplicate button 2 3 Duplicate icon 2 3 duplicating SEE ALSO copying E e mail link 6 1 problems 7 12 troubleshooting 7 12 Edit Annotations icon 4 1 editing annotations 4 7 4 8 converted scanned text 3 11 OLE items 5 8 text 3 11 3 12 electronic folders copying items 3 9 creating 3 10 deleting 3 10 displaying contents 3 10 renaming 3 10 using 3 9 embedding object 5 7 enlarging images 2 14 2 15 3 4 error messages PaperPort 7 14 PaperPo
72. nge the settings back for the remaining pages You can double click the word Scale to return the image to 100 percent of the scanned size You may also double click the words Contrast or Brightness to return the settings to the default settings Use the page scroll arrows below the representation of the document to move between pages Using the HP LaserJet Companion 3 5 PE ou Buisn To print the copies 1 Type the number of copies to print in the Copies field 2 Select which pages you want to print in the Range of Pages field 3 If you select a range of pages and more than one copy you can select Collate to print the copies into sets 4 Click Setup to setup the printer if necessary 5 Click Start to print the copies Start does not quit the HP LaserJet Companion Copier software after each print job 6 Click Cancel to quit the HP LaserJet Companion Copier software when finished 3 6 Using the HP LaserJet Companion EN Figure 3 4 Note Tip EN Scanning Documents to Your Computer These procedures describe scanning a document and sending the image to your computer which is the first step to faxing filing and using the OCR software To scan a document Raise the paper tray and paper supports Place the document face up and top down in the paper tray and adjust the paper edge guides by sliding them to the edges of the document Press 1115 on the HP LaserJet Companion The scan will begin and a t
73. ning and text that 1s close to non text items such as graphics will also degrade OCR results the densest clearest letters without any bleeding along their edges See Adjusting Copy and Scan Quality in chapter 3 Straighten pages either by rescanning the pages or by using the Straighten Page command Bulooyussjqnoly J Scan images in 300 dpi rather than 150 dpi For more information on improving scan quality see chapter 3 Adjusting Copy and Scan Quality Import and Export File Problems Exported files expand in size when opened in a paint program Many paint programs 1gnore the dpi resolution information in BMP PCX and TIF files These programs assume that the resolution of the file 1s the same as the current screen resolution Because these files actually contain more information than the screen can display they grow in size The following are some possible solutions Instead of using the Export command you can open the item in Page View copy the information and then paste 1t into the program you want to use or into a new file in a paint program You can also open the file in a graphics program that accurately reads the dpi resolution contained in the file Unable to import a file Check whether the file you want to import is saved in an appropriate format such as BMP PCX or TIF If it is none of these formats select the file type you want and try importing the file again You can also try opening th
74. nion communication problems If the HP LaserJet Companion is unable to scan try the following e Ensure that the interface cable that was shipped with the HP LaserJet Companion is connected to your computer s parallel port and to the To PC connector on the HP LaserJet Companion e Unplug the HP LaserJet Companion s power supply from the surge protector and then plug it back in You should hear a brief hum when you first plug it in The HP LaserJet Companion does not have a power button or power indicator light it is ready to scan when the power is connected e Ensure the parallel port is configured correctly The parallel port mode is stored in your computer s CMOS memory and is accessible through the computer s Setup program This program which allows you to change your computer s CMOS settings 1s activated on most computers by pressing a key such as 33 R3 or CAES when your computer is first powering on but before Windows starts As your computer 1s powering on watch the screen for a message that gives the correct key to press to start the program The message will likely read Press lt Key gt for Setup Once the program is running locate the section listing the mode of your computer s parallel port and make sure it is set to bi directional ECP Enhanced or PS 2 The parallel port should not be set to EPP AT or Standard You can usually change the settings by scrolling using the P or B keys arrow keys or function key
75. note or giving an item a new title are automatically saved as well If you want to delete items from the Desktop but save back up copies or save them in some other format such as BMP or TIF from the File menu choose Export For details see chapter 5 Importing and Exporting with the PaperPort Software Giving Titles to Items The PaperPort software items can have titles of up to 30 characters long such as Smithers Contract or Letter to Jones Ltd The title of an item appears in the following three places in the PaperPort software o At the top of the item in Desktop View e On the Document Navigator under the Command Bar in Page View e On the Status Bar To retitle an item in Desktop View Select the item If you have not titled an item the PaperPort software automatically names the item Untitled Click the title An edit box appears around the title Or From the File menu choose Change Title An edit box appears around the title Type the new title and press IAE The item will have the new title Displaying and Hiding Elements Display or hide the Folders Command Bar Link Bar Status Bar or Tool Palette by selecting each from the View menu A check mark next to the menu item indicates the tool bar or folders are visible Not all menu items are available in both views Working in the PaperPort Software 2 5 G 110419ded ul BUM JOM Note 2 6 Rotating or Flipping an Item
76. o your preferences To select preferences 1 From the Edit menu choose Preferences The PaperPort Preferences dialog box appears 2 Click the Desktop icon 3 Select the options you want The options are explained in the following table Option Description can to Desktop As you scan items they appear on the PaperPort desktop view as thumbnails Scan to Page The scanned items first appear in Page View instead of View Desktop View Show Text with When this option is selected the buttons on the Icons Command Bar have names on them When this option is cleared the buttons will be smaller and will not have any text on them Show Tool Tips Displays short descriptions of the Command Bar buttons and Annotations Color Screen Select this option if your computer has a color monitor otherwise clear this option Maximize Select this option if you want the PaperPort window to be Window at maximized fill the computer screen when the PaperPort Startup software starts Use Gray Dialog Will show PaperPort boxes with a gray instead of a white Background background The gray background color appears the next time you restart Windows 4 Click OK to save the Desktop Preferences and exit the Preferences dialog box 2 4 Working in the PaperPort Software EN Note EN Automatic Saving Every item in the PaperPort software is automatically saved as soon as you scan it Any changes that you make to an item such as adding a
77. ompanion from its power source and plug it back in If the message reoccurs your computers CMOS may not be configured for bi directional parallel port communication For more information on configuring your CMOS see the HP LaserJet Companion Operation Problems section earlier in this chapter or the Guide to Changing the Parallel Port Mode in Setup included with your HP LaserJet Companion Not enough disk space Memory The PaperPort software requires at least 8 MB of available disk space to be installed After you select the PaperPort software and data directories the installation program checks that your computer has enough available disk space If you need more disk space try deleting unnecessary files or archiving older data to floppy disks or some other medium One or more pixels could not be gain General The recalibration detected a non correctable dark line This corrected The remaining pixels were could be caused by using lined paper for recalibration or a calibrated You will likely see vertical contaminant may be obstructing the scanning element Be streaks in scanned images sure to use clean white paper for recalibration For cleaning instructions see Cleaning the HP LaserJet Companion earlier in this chapter PaperPort cannot arrange your Desktop Desktop Quit any other applications that are running If there are any because system resources are low Please items in your Startup program group remove them restart
78. onflicts For instructions on disabling conflicting software see the HP LaserJet Companion README TXT file located in the PaperPort Program group Bulooyussajqnoly Stops in the middle of scanning The maximum scannable page length is 30 inches 76 2 cm If the page is longer scanning will stop at 30 inches 76 2 cm Do not try to pull the page out because you may damage the HP LaserJet Companion Press 11115 to restart and the rest of the page will be on a second page in the PaperPort software If you start or restart your computer while trying to make a direct copy the scan will be interrupted Reset the HP LaserJet Companion by first pressing 122 ES on your printer Then clear the paper jam as described in Removing Paper on the next page Then rescan the item If you do not want to continue scanning remove the page For more information on clearing paper jams see Removing Paper on the next page EN Troubleshooting and Error Messages 7 3 Removing Paper 7 4 Troubleshooting and Error Messages The HP LaserJet Companion will not automatically stop when a page misfeeds or jams To remove paper 1 Press AA or ea during a scan to stop the scan If scanning more than one page remove any additional pages from the paper tray Pull forward on the release levers and pull the cover forward With the cover open push up and hold the paper jam release lever on the back of the HP LaserJe
79. ons to the PaperPort software Open the file in the application you want to print from In the application choose the command to set up the printer If you have questions about how to set up the printer in your application refer to 1ts user s manual From the list of printers select PaperPort on Desktop and click PaperPort to set it as the current printer Choose Print to PaperPort The file will appear as a new untitled item in Desktop View After you finish printing to the PaperPort software reset the application to your regular printer Importing and Exporting with the PaperPort Software 5 3 G Bunodx3 pue Bun 1oduu Finding Information The PaperPort software allows you to quickly find files items or annotations Finding Files If you want to import a file but don t remember its name or where it s located use the Find File feature from the Import dialog box To find a file that you have already exported 1 In the Import dialog box click Find File 2 Select the drive and directory where you want to search for the file 3 Select Search Subdirectories to search all the subdirectories within the specified directory 4 Enter information in the Search by Date Modified box to find the file based on the date when it was last modified Enter the date in month day year format Select Before to search all files prior to the date select After to search after that date For a description of the remaining fields see
80. or message 7 14 images files 5 1 installing HP LaserJet Companion software 1 8 NT 1 2 problems 7 2 restarting 7 2 unstable 7 14 EN word processing applications 3 11 PaperPort link 3 11 Word Processor link icon 6 1 word processor links configuring 7 10 troubleshooting 7 10 WordPerfect Office 7 13 words whole search criteria 5 5 World Wide Web 5 1 worldwide sales and service B 2 Z Zoom Navigator 2 14 2 15 EN Index 9 Index 10 EN Quickstart Setu Your HP LaserJet Companion goes between your computer and printer as shown here Please read the complete installation instructions inside Copyright 1997 Hewlett Packard Company Printed in USA 5 97
81. or neutral pH or glass cleaner 3 Press either RAG or DOL on the HP LaserJet Companion to rotate the roller and wipe the white roller with the cotton swab 4 Spray glass cleaner on a new cotton swab and clean the glass on the image sensor Caution Do not spray cleaner or any other liquid directly on or into the HP LaserJet Companion as this will damage the HP LaserJet Companion EN Tip EN Recalibrating the HP LaserJet Companion Recalibrating the HP LaserJet Companion fine tunes the amount of black and white that will appear on the scanned image Your HP LaserJet Companion was calibrated at the factory However you may need to recalibrate the HP LaserJet Companion if you noticed that the item scanned to the computer has black or white lines running through them To recalibrate the HP LaserJet Companion Clean the HP LaserJet Companion before recalibrating see the Cleaning the HP LaserJet Companion section earlier in this chapter Click Settings on the PaperPort desktop tool bar Click More Click Calibrate A message asks you to insert the paper and begin recalibrating the HP LaserJet Companion Tear out one of the perforated pages in the back of this manual and insert the perforated edge of the page into the HP LaserJet Companion If you no longer have the perforated sheets in the back of the manual you can cut a sheet of blank white paper to 8 6 inches 21 8 cm by at least 6 inches 15 2 cm Cli
82. or the file STATUS FTM If either is missing try reinstalling WinFax PRO Fax link doesn t work In the PaperPort Preferences dialog box click the Fax category and make sure that the correct fax driver is selected With the correct fax driver selected the fax software will start when you drop an item onto the Fax Link icon If the fax software still does not start try reinstalling it OCR Problems Items lose their formatting or have strange formatting codes in them Or The OCR link starts the wrong word processor You must configure the word processor links Specify the correct output word processor by choosing Preferences from the Edit menu and then selecting the word processing icon under Category 7 10 Troubleshooting and Error Messages EN EN e Process only pages that contain 9 point text or larger e Adjust the OCR Fax Text mode and adjust the sensitivity setting to get A high percentage of incorrect characters appears in an item that was converted with the OCR link The accuracy of the OCR link depends on the quality size and structure of the original document and on the quality of the scan itself To obtain the best possible results when using the OCR link choose a scan setting specific to text and do the following Process only pages that have crisp clear text Letters that have gaps that bleed along their edges or that touch other letters will not work well with the OCR link Note that underli
83. ou answer your HP product questions Use Keyword HP to start your tour CompuServe Printer drivers updated HP printer software and interactive sharing of technical information with other members are available on CompuServe s HP User s forums GO HP or call 800 524 3388 and ask for representative 51 CompuServe is also available in the UK France Belgium Switzerland Germany and Austria Obtaining Software Utilities and Phone 970 339 7009 Mail Hewlett Packard Electronic Information Fax 970 330 7655 PO Box 1754 U S and Canada Greeley CO 80632 USA Asia Pacific Countries Regions Fulfill Plus 65 740 4477 Singapore Malaysia Indonesia Hong Kong SAR Austrialia New Zealand 612 565 6099 HP Direct Ordering for Call 800 538 8787 U S or 800 387 8164 Canada Accessories and Supplies HP Support Assistant CD ROM This support tool offers a comprehensive online information system designed to provide technical and product information on HP products To subscribe to this quarterly service in the U S or Canada call 800 457 1762 Fulfill Plus 65 740 4477 Singapore Malaysia Indonesia Hong Kong SAR HP Service Agreements Call 800 446 0522 U S or 800 268 1221 Canada HP FIRST HP FIRST Fax will deliver detailed troubleshooting information on common software applications and troubleshooting tips for your HP product Call from any touch tone phone and requ
84. oubleshooting 7 14 Index 1 closing PaperPort error message 7 15 codes formatting problems 7 10 collate copies 3 6 color annotations 4 7 image 2 14 printing to PaperPort 5 3 Color Screen option 2 4 Command Bar 2 2 2 3 2 5 comments 2 13 5 5 compression 5 2 computer scanning to 3 7 conformity declaration of A 4 connecting HP LaserJet Companion 1 3 1 6 connector power 1 5 contents list in folders 3 10 contrast adjusting 3 4 image 3 4 7 5 Contrast slider 3 5 copier link 3 4 copier utility 1 1 copies SEE ALSO direct copies enlarging 3 4 making multiple 3 3 manipulating images 3 4 copy 1 1 adjusting quality 3 4 3 13 adjusting quantity 3 4 Copy As Text 4 2 command 3 12 copying annotations 4 9 between applications 4 2 4 6 documents 1 1 SEE ALSO duplicating HP LaserJet Companion Copier 3 4 items 2 3 2 9 items to folders 3 9 pages in stacks 2 13 problems 7 8 within PaperPort 4 2 cover identifying 1 4 creating electronic folders 3 10 creator name 2 13 5 5 criteria search 5 5 cropping items 4 3 Custom Mode 3 13 customer support B 2 customizing link preferences 6 4 PaperPort preferences 2 4 cutting annotations 4 9 selections 2 14 D damage files 7 15 HP LaserJet Companion 1 3 pages 7 15 damaged data error messages 7 16 Index 2 error messages link 7 15 image error message 7 15 data 7 16 date searching by 5 4 DaVinci e mail problems 7 13 DCX file format 5 1 dealers B 2 declaration of co
85. ox Comments Comments added in the item s Summary Information dialog box Annotation Annotation text added to the item with the PaperPort Annotation Tools Table 5 2 Search Criteria Search Criteria Description Match Any Field Find items when any of the search criteria in the Find Item dialog box matches any information in the Summary Information dialog box Match All Fields Find only those items that match all of the search criteria This option is available only when there is text in more than one of the criteria fields Case Sensitive Finds only items where the title creator keywords comments and annotations have exactly the same combination of uppercase and lowercase characters as the search criteria text Whole Word Only Finds items only if the whole word of the summary information matches the whole word of the search criteria text Folders Search Search All Searches all of your personal folders All Search Current Search Current Searches only the folder that is currently open Direction Up Down Tells the PaperPort software which direction to search first when you choose Find If you choose Find All the direction doesn t matter To search backward through the items select Up Importing and Exporting with the PaperPort Software 5 5 G Bun odx3 pue Bun 1oduu Note Tip 5 6 Importing and Exporting with the PaperPort Software Ua Finding Annotations You can find an annotation based on the
86. plays the link icons described as follows Printer Print items instead of selecting the Print command from the File menu Fax Fax items using your fax software If you are using one of the fax applications that the PaperPort software supports the icon for that application appears If you are using another fax application the icon will be a generic fax icon You can select that fax application in the PaperPort Preferences dialog box For more information on using the fax link see chapter 3 Using the HP LaserJet Companion Word Processor Open items after the text is converted by your OCR software The PaperPort software will create a link icon for each supported OCR application on your computer You can then convert text directly to that application using the drag and drop techniques For more information on using the word processor link see chapter 3 Using the HP LaserJet Companion Spreadsheet Displays the spreadsheet selected for the OCR software provided with the PaperPort software Use this link when you want to convert a scanned spreadsheet into editable numbers and text Like the word processor link this link will process an item convert the text and numbers and then open the item in the selected spreadsheet application E mail Send a PaperPort item as an attachment to an e mail message The Link Bar displays an e mail icon for each supported e mail application installed on your computer OCR If other O
87. plete the fax refer to the documentation that came with your fax software To read a fax in the PaperPort software From the File menu choose Import Fax The Import Fax dialog box appears and lists the faxed items available in the PaperPort software Select one of the faxed items on the list A thumbnail of it appears in the dialog box Or Click Select All to convert all of the faxed items Click Import The selected faxed item appears in Desktop View Display the item in Page View to read the fax 3 8 Using the HP LaserJet Companion EN EN Using Electronic Folders After scanning an item to your computer you can file 1t in electronic folders in the PaperPort software Filing Items in Folders The PaperPort software provides you with an initial set of folders that appears in a column down the left side of Desktop View To file an item in a folder In Desktop View select the item to file Drag it to the target folder When the folder title is highlighted release the mouse button The folder flashes to let you know the selected item has been filed To copy items to another folder Hold down 3 as you select an item and drag the item on the new folder The title of the target folder flashes to let you know the selected item has been copied and filed Select the item From the Desktop menu select Copy to Folder select the target folder and click OK The PaperPort software copies the item into the new folder
88. printer on and press RJ ASE to resume the scan If you press and there is not a printer connected to the HP LaserJet Companion press 15 to send the scan to the computer If direct copies still do not print reset the HP LaserJet Companion by disconnecting and reconnecting the power supply If the problem persists refer to the customer service information in appendix B Warranty and Support Information 7 8 Troubleshooting and Error Messages EN Highlighted annotations are opaque when printed on HP LaserJet 4 printers The HP LaserJet 4 printer driver has two graphics modes HP GL 2 and Raster For more information on changing the graphics mode to Raster in Windows see the Windows documentation For more information on changing the graphics mode to Raster in your printer driver see the documentation that came with your printer Images are reduced in size If necessary the PaperPort software automatically reduces the size of the image to fit it on the page For example if you scan an 8 5 by 11 inches 21 6 by 27 9 cm page then the image in PaperPort software will be 8 5 by 11 inches 21 6 by 27 9 cm from edge to edge However most printers cannot print right up to the edge of the paper Images will not print Bulooyussjqnoly J The HP LaserJet Companion does not support network printers for direct copies To make copies using the Direct Copy feature the printer must be connected directly to the HP LaserJet Companion
89. ption Desktop 2 a EN The Command Bar The buttons on the Command Bar provide quick access to various commands on the menus Some of the buttons are not available in both views Desktop Switches from Page View to Desktop View Available only in Page View Page Switches from Desktop View to Page View Available only in Desktop View Scan Acquires an image from the selected TWAIN source Settings Displays the Scan Settings dialog box where you can change the HP LaserJet Companion s settings Find Finds an item in the Desktop View finds annotations in Page View Browse Shows a list of items Rotate Rotates the selected item 90 degrees to the right Duplicate Eu Arrange OLE Atr HU Working in the PaperPort Software 2 3 Description Duplicate Makes an electronic copy of the selected item Available only in Desktop View Stack Stacks selected items into one stack Available only in Desktop View Unstack Unstacks the pages of the selected stack Available only in Desktop View Unstack 1 Unstacks the current page of the stack Available only in Desktop View Arrange Rearranges the items in Desktop View OLE Rtn Switches to the application you are using with OLE Available only when using an OLE feature G 110419ded ul BUm OM Setting Preferences You can customize the PaperPort software so that 1t is displayed according t
90. rned on To make direct copies a LaserJet 4 5 or 6 series printer must be directly connected to your HP LaserJet Companion You cannot print direct copies to a network printer If you do not have a printer connected to your HP LaserJet Companion send the document to your computer and then to the HP LaserJet Companion Copier software to print from a network printer For more information on using the HP LaserJet Companion Copier software see the Using the HP LaserJet Companion Copier Software section later in this chapter Direct copies are defaulted to print at 300 dots per inch dpi as black and white images no gray tones For information on optimizing scan settings for the item being scanned see the Adjusting the Copy and Scan Quality section later in this chapter To print single copies Raise the paper tray and the paper supports Place the document face up and top down in the paper tray and adjust the paper edge guides by sliding them to the edges of the document If the paper in the printer is a different size than the document you are trying to copy you must change the page size in the PaperPort software To do this click Settings in the PaperPort software Then click More and select the size that matches the paper in your printer You must also change the paper size in the printer driver To do this select the paper size in the Printer folder of the Control Panel 3 2 Using the HP LaserJet Companion EN
91. rt Viewer software For more information on the PaperPort Viewer software see chapter 2 Working in the PaperPort Software 6 2 Linking to Other Applications EN Note EN Receiving PaperPort Files in E mail When you receive an e mail message with an attached PaperPort file you can view the attached file in one of the following ways depending on your e mail software e Double click the attachment to display 1t o Press 513 and double click the attachment to automatically run the PaperPort software and display the attachment Save the attached file using your e mail Save or Save As command and then open the attachment in the PaperPort software Using TWAIN Compatible Applications With TWAIN you can acquire a scanned item from a TWAIN compatible application You must follow the guidelines below to use TWAIN To use a TWAIN compatible application Install the TWAIN data source according to the manufacturer s Instructions Select the TWAIN source from the File Select Source menu of the TWAIN compatible application Acquire the image by selecting File A cquire from the TWAIN compatible application HP LaserJet Companion Settings that are changed in the process of performing a TWAIN scan will remain in effect for non TWAIN sessions Linking to Other Applications 6 3 9 suonesijddy 0 Buyul7 Note 6 4 Linking to Other Applications Setting Preferences for Links Each link icon on the Link Bar has
92. rt software 7 14 SEE ALSO problems SEE ALSO support SEE ALSO troubleshooting exit application error messages 7 14 exporting annotations 5 2 compressed files 5 2 files 5 4 files to PaperPort 5 1 format PaperPort A 1 items 2 5 2 6 5 2 troubleshooting 7 11 F fax documents 1 1 error messages 7 16 links 3 8 6 1 6 4 modem 1 2 problems 7 10 reading 3 8 software 1 2 troubleshooting 7 10 fax links troubleshooting 7 10 using 3 8 features HP LaserJet Companion 1 1 PaperPort 2 1 feed mechanism 3 1 fields matching search criteria 5 5 file error message 7 15 files attached 6 3 compressed exporting 5 2 damage 7 15 error message 7 15 7 16 EN exporting 5 4 finding 5 4 formats 2 5 5 1 5 2 7 11 in folders 3 9 printing to PaperPort 5 3 problems 7 11 searching for 5 4 filing documents 1 1 in folders 3 9 Find Annotation 4 3 icon 2 3 Find button 2 3 Fit To Page 3 5 Fit to Window display 2 15 flipping items 2 6 folder icon 3 10 folders copying items between 3 9 creating 3 10 deleting 3 10 displaying 2 5 displaying items in 3 10 electronic 3 9 SEE ALSO electronic folders filing in 3 9 hiding 2 5 list of contents 3 10 renaming 3 10 search criteria 5 5 fonts annotations 4 7 format file 2 5 files 5 1 5 2 problems 7 10 forms preprinted 4 4 freehand annotations 4 5 4 8 G German noise declaration A 3 GIF file format 5 1 Go To Page 2 14 Graphic Interchange Format files 5 1 graphics adding 4 6 files 5
93. s 7 2 Troubleshooting and Error Messages EN Note If you have problems locating or changing the setting please refer to your computers documentation on changing CMOS settings or to the Guide to Changing the Parallel Port Mode in Setup included with your HP LaserJet Companion o The HP LaserJet Companion requires a bi directional or ECP compliant parallel port to communicate properly with your computer Older computers may not have this type of port If you have another parallel port on your computer try attaching the interface cable to the other port You can also purchase a bi directional or ECP compliant port and install it on your computer e If you still encounter communication problems after verifying that the parallel port is configured for bi directional communication there might be a conflict with other software your computer Because the HP LaserJet Companion shares the parallel port with printers and other devices software that uses these devices must occasionally release the parallel port to allow other programs to use the port If a program that uses the parallel port does not release it then the HP LaserJet Companion software will be unable to communicate with the HP LaserJet Companion Printer drivers and printer status monitors are automatically loaded by Windows at startup and are often the cause of such conflicts The README TXT which shipped with the HP LaserJet Companion contains a list of software known to cause c
94. s 3 13 Settings button 2 3 setup HP LaserJet Companion 1 3 Show Annotations 4 9 Show Text with icons option 2 4 Show Tool Tips option 2 4 single copies printing 3 2 single page scanning 2 10 size copy 3 5 display 2 15 exported file problems 7 11 image 2 14 image error message 7 14 image problems printing 7 9 paper 3 1 3 13 7 3 software installing HP LaserJet Companion 1 8 installing PaperPort 1 8 registration 1 11 uninstalling 1 12 specifications HP LaserJet Companion A 2 PaperPort A 1 safety A 3 speed export 5 2 spreadsheet applications 3 11 PaperPort link 3 11 Index 7 Spreadsheet link icon 6 1 Stack button 2 3 Stack icon 2 3 Stack Selected Items command 2 10 stacks copying pages 2 13 creating 2 10 in folders 3 10 inserting pages 2 12 navigating within 2 11 PaperPort 2 1 reordering pages 2 12 searching 5 6 Summary Information 2 13 unstacking 2 11 Status Bar displaying 2 5 hiding 2 5 illustration 2 2 2 14 Sticky Notes 4 3 color 4 7 editing 4 8 fonts 4 7 point size 4 7 style 4 7 stopping scanning 1 9 3 7 Straighten Page tool 4 1 style annotations 4 7 subdirectories searching 5 4 Summary Information 2 10 2 11 2 13 5 4 support SEE error messages SEE problems SEE troubleshooting supports paper 1 4 switching views 2 2 system memory error message 7 15 troubleshooting 7 15 system requirements 1 2 T Tagged Image File Format files 5 1 tasks 3 1 testing HP LaserJe
95. s in the PaperPort software Annotation Tool Bar Use these tools to add notes highlight areas or cut and paste selections For more information on using the Annotation Tools see chapter 4 Annotating Scanned Items Status Bar Use to view information about the current item the title the dots per inch at which the item was scanned resolution whether the image is color or black and white and the percentage of enlargement or reduction of the page 2 14 Working in the PaperPort Software EN EN A U Nme Changing the Display Size of an Item Use the Zoom Navigator or Zoom commands from the View menu to zoom in and display the details of a page or zoom out and make the page smaller on the screen while in Page View The page magnification is shown in the status bar in Page View Use any of the following methods to change the display size e From the View menu choose Zoom In or Zoom Out e Click the plus or minus magnifying glass on the Zoom Navigator From the View menu choose Actual Size or click Actual Size on the Zoom Navigator to view the page at its actual size 100 From the View menu choose Fit to Window to enlarge or reduce an item to fit the entire item into the Page View window Panning an Item Panning an item is a quick way to scroll through an item in Page View when the entire item 1s not visible on the screen To pan an item Display the item in Page View Click Pan on the Annotation Too
96. selection box will be selected From the Edit menu select all items by choosing Select All To deselect items reverse the above steps EN EN Moving and Arranging Items If you would like to organize the items in Desktop View you can either move each thumbnail with the mouse or use the PaperPort software s Arrange feature To move an item drag it to a new location in the Desktop View To arrange all of the items in Desktop View from the Desktop menu choose Arrange Desktop or on the Command Bar click Arrange The thumbnails are automatically arranged in rows on the screen If you want only to arrange certain items in Desktop View select the items you want to arrange Then from the Desktop menu choose Arrange Selected Items The selected items will be arranged in rows after the unselected items Duplicating Items Create a duplicate of a selected item in Desktop View in any of the following ways e From the Desktop menu choose Duplicate Item e On the Command Bar click Duplicate o Press 31 while dragging the item to another location in Desktop View The pointer will have a plus sign in it to indicate the selected item will be duplicated Working in the PaperPort Software 2 9 G 110419ded ul BUM OM Note Working with Stacks In the PaperPort software a stack 1s an item with multiple pages Use the stack feature to organize multipage documents When you use the automatic document feeder to sc
97. ste The copied item appears in the top left corner in Page View or as a new item in Desktop View Drag the item to its new position in Page View Click anywhere on the page when you have finished You cannot use Select an Area to copy and paste annotations For information about copying and pasting annotations see the Fine Tuning Annotations section later in this chapter EN Note EN Cropping an Item Crop an item to display only a portion of it The portion inside the crop marks remains and the portion outside the crop marks is deleted To crop an item In Page View on the Annotation Tool Bar click Select an Area The cursor changes to a cross hair Drag the cross hair to enclose the area you want to crop A dashed box appears around the area as you select it If you need to increase or decrease the size of the area that you selected drag one of the handles on the dashed selection box From the Edit menu choose Crop The portion of the item outside of the selection box is removed from the page The thumbnail in Desktop View indicates that an area has been cropped from the page Working with Sticky Notes Sticky Notes can contain several lines of text and can be placed anywhere on an item When you place a Sticky Note on a page the note covers the information beneath it However you can make Sticky Notes as large or small as you like or collapse them to minimize the amount of information that is hidden You can ch
98. t In Page View on the Annotation Tool Bar click Add Text The cursor changes to an insertion point Select the location in the target item where you want to add a markup and type the text To end the markup click elsewhere on the page Or Select one of the other Annotation tools Markups should be a single line You cannot press enter and type a second line Highlighting Information Use the Highlighter tool to emphasize or mark important paragraphs or key phrases of an item To highlight an item In Page View on the Annotation Tool Bar click Add Highlighting Position the cursor at the beginning of the text hold down the left mouse button and drag the cursor to create a box around the text you want to highlight 4 4 Annotating Scanned Items EN A YN A YN Adding Freehand Annotations Use Freehand to draw underline circle scribble or mark an item To add a freehand annotation In Page View on the Annotation Tool Bar click Add Freehand Annotation The cursor changes to a pencil Drag the pencil to make annotations on the item To change the line width of the freehand annotation In Page View on the Annotation Tool Bar click Edit Annotations Select the freehand annotation From the Annotations menu choose Line Width Select one of the line width options The selected freehand annotation 1s displayed in the new width Drawing Lines and Arrows Use Add Line or Arrow to point to important
99. t Companion while pulling the document out Release the paper release lever It will automatically reset Close the front cover making sure that both release levers latch EN EN Scanned Image Quality and Appearance Scanned images are too light or too dark Adjust the brightness sensitivity in the PaperPort software settings See Adjusting Copy and Scan Quality in chapter 3 Scanned images have unwanted lines through them Recalibrate the HP LaserJet Companion to improve the image quality For more information on recalibrating the HP LaserJet Companion see Recalibrating the HP LaserJet Companion later in this chapter If this does not eliminate unwanted lines there may be ink glue corrective fluid or some other substance on the HP LaserJet Companion s image sensor For more information on cleaning the HP LaserJet Companion see Cleaning the HP LaserJet Companion on the next page Troubleshooting and Error Messages 7 5 Buljooyussjqnoly J Cleaning the HP LaserJet Companion 7 6 Troubleshooting and Error Messages You might need to clean the HP LaserJet Companion after scanning approximately 10 pages of newsprint 1f the ink on an item can be smudged with your hand or if you scan items that have excessive amounts of dirt or dust on them To clean the roller and image sensor 1 Pull forward on the release levers and open the cover 2 Dip acotton swab in rubbing alcohol pH7
100. t Companion 1 3 Checking the Package Contents 1 3 Identifying the HP LaserJet Companion Parts 1 4 Connecting the HP LaserJet Companion 1 6 Installing the Software 1 8 Testing the Installation 1 9 If You Have Questions 1 11 Registering the HP LaserJet Companion 1 11 Uninstalling the Software o 1 12 2 Working in the PaperPort Software General Features i ocre dis wee RRR RE ER EERE OS 2 1 Page View and Desktop View 2204 2 1 The Command Bar 2 00040 ee ee 2 3 Settmo PESTSTENCES 2 exe kee cea bene AAA 2 4 Automatic Saving 2 aa 2 5 Giving TitlestoItems 00000 eee eee 2 5 Displaying and Hiding Elements 2 5 Rotating or Flipping an Item 2 6 Deleting Items 242 46 cb be ee eee eee fendi au ds 2 6 Undoing an Action 0 0002 eee ena 2 7 Working in Desktop View eee eee 2 8 Selec ng MEMS s eaa soma 52 sea AA 2 8 Moving and Arranging Items 2 9 Duplicating Items 2 9 Working with Stacks ooo a 2 10 Navigating Within a Stack aoaaa aaa 2 11 Unstacking Pages oaaao 2 11 Reordering Pages in a Stack 20 4 2 12 Inserting a Page in a Stack aoaaa aaa 2 12 Adding Summary Information to Items
101. t Companion 1 9 HP LaserJet Companion installation 1 9 installation 1 9 PaperPort software 1 9 text annotations 4 4 4 7 4 8 converting scanned 3 11 editing 3 11 3 12 not clear 7 8 pasting 3 12 searching for 4 3 5 4 thresholded resolution 3 14 thumbnails folder contents 3 10 items in folders 3 10 PaperPort 1 10 2 1 TIFF file format 2 5 5 1 titles items 2 5 Index 8 search options 5 5 Summary Information 2 13 To PC button 1 4 To PC connector 1 5 To Printer button 1 4 To Printer connector 1 5 Tool Bar 4 1 Tool Palette displaying 2 5 hiding 2 5 tools annotation 4 1 4 7 tray paper 1 4 troubleshooting basic steps 7 1 SEE ALSO error messages HP LaserJet Companion operation 7 3 installation 7 2 tutorial PaperPort software 1 10 TWAIN compliant application 6 3 data source 6 3 U Undo 2 7 4 10 uninstall software 1 12 utility 1 12 Uninstall Companion icon 1 12 Uninstall HP LaserJet Companion icon 1 12 Uninstall PaperPort icon 1 12 unpacking HP LaserJet Companion 1 3 Unstack 2 11 Unstack button 2 3 Unstack Current Page command 2 11 Unstack icon 2 3 unstacking stacks 2 11 updating OLE items 5 8 upgrades 1 11 Use Gray Dialog Background option 2 4 V Viewer PaperPort 2 16 6 2 views Desktop 2 8 Page 2 14 PaperPort 2 1 switching between 2 2 VIM Virtual Interface Messaging 7 12 W white on black images 2 15 white out 3 1 Win OS 2 1 2 window PaperPort 2 4 Windows 3 x 1 2 95 1 2 bitmap files 5 1 err
102. t Contact 080 211 666 Warranty and Support Information B 3 Os a 3 5 39 lt Qo Thailand Turkey Hewlett Packard Thailand Ltd Hewlett Packard Company 11th Floor Pacific Place Bilgisayar Ve Olg m Sistemleri AS 140 Sukhumvit Road 19 Mayis Caddesi Nova Bangkok 10110 Baran Plaza Kat 12 Phone 66 2 254 6720 80220 Sisli lstanbul Fax 66 2 254 6731 Phone 90 212 224 59 25 Hardware Repair Center Fax 90 212 224 59 39 66 2 661 3900 1 2 ext 6001 ext 6002 Extended Warranty Support Contact 66 2 661 3900 1 2 ext 5125 Customer Information Center 66 2 661 3900 1 2 ext 3232 Venezuela Hewlett Packard de Venezuela CA Los Ruices Norte 3A Transversal Edificio Segre Caracas 1071 Phone 58 2 239 42 44 Fax 58 2 239 30 80 B 4 Warranty and Support Information United Kingdom Hewlett Packard Ltd Cain Road Bracknell Berkshire RG12 1HN Phone 01 334 369222 Fax 01 344 363344 EN INDEX A Actual Size display 2 15 Add Freehand Annotation icon 4 1 Add Highlighting icon 4 1 Add Line or Arrow icon 4 1 Add Sticky Note icon 4 1 Add Text annotations 4 8 Add Text icon 4 1 Add Text tool color 4 7 fonts 4 7 point size 4 7 style 4 7 Align the Page icon 4 1 annotating pages 2 1 Amnotation Tool Bar 2 14 annotation tools 4 1 annotations color 4 7 copying 4 9 cutting 4 9 deleting 4 10 displaying 4 9 editing 4 7 error message 7 16 exporting 5 2 fax 3 8 finding 2 3 5
103. the Desktop View After the scan is complete select the document on the PaperPort screen Drag the selected items onto the HP LaserJet Companion Copier link Or From the File menu choose Links and select HP LaserJet Companion Copier link from the submenu Or Select the item and click the HP LaserJet Companion Copier link The HP LaserJet Companion Copier software will start and show a screen where you can adjust the copy quality and quantity 3 4 Using the HP LaserJet Companion EN Figure 3 3 Note Tip EN To adjust the copy size and quality 2 LaserJet Companion Copier Mei ys Cha Cor ml ire TuT rr Peete por aren Bus Sarana aii Aira In sie l ajo a HET Tt oO Le Current macja 1 In the HP LaserJet Companion Copier screen click Fit to Page to create the biggest representation of the image possible without distorting the image Or Drag the Scale slider to adjust the size of the scanned image The scale will allow you to adjust the image in 25 percent increments 2 Drag the Contrast slider to adjust the contrast 3 Drag the Brightness slider to adjust the brightness The Contrast and Brightness options are only active 1f the image is grayscale more than bit per pixel If you adjust the scale contrast or brightness on one page of a multipage document these settings will affect all pages If you want to change the settings for only one page adjust and print that page then cha
104. the following section Finding Items 5 In the Search for Text boxes enter the text on which the search should be based 6 Click Find The PaperPort software will search using the criteria you ve specified and will list all matching files Finding Items You can find items by the text in the Summary Information dialog box and Annotation text To find an item in Desktop View 1 From the Edit menu choose Find Item Or Click Find on the Command Bar 2 In the appropriate box type the information that you want the PaperPort software to use to find the item The search options are described in Table 5 1 3 Select the search criteria as described in the Table 5 2 4 Click Find to find the first item that matches the search criteria and select it in Desktop View Or Click Find All to find all items that match your search criteria and list them in the Items Found dialog box Then double click an item on the list to display its thumbnail or click Go To 5 4 Importing and Exporting with the PaperPort Software EN Tip EN If you chose Find and want to see the next item in the search that meets the search criteria from the Edit menu choose Find Next or press Table 5 1 Search Options Search Option Description The title assigned to the item Creator The name listed in the Summary Information dialog box as the creator of the item Keywords The item s keywords listed in the Summary Information dialog b
105. to your printer 3 Unplug the end of the printer s parallel cable that is connected to the parallel port on your computer 4 Plug the end of the printer s parallel cable into the To Printer Connector on the HP LaserJet Companion 1 6 Installing the HP LaserJet Companion Printer Accessory EN EN B ERES WS i Note The plug connects only one way If it does not attach easily make sure that you are using the correct cable and plugging in the correct end Do not force the plug into the connection 5 Plug the interface cable that came in the box into the To PC Connector on the HP LaserJet Companion 6 Plug the opposite end of the interface cable into the parallel port on your computer where your printer was connected 7 Plug the power supply into the power connector on the HP LaserJet Companion 8 Place the HP LaserJet Companion in a convenient place on your desk 9 Plug the power supply into a wall outlet A short hum from the HP LaserJet Companion indicates it is receiving power The HP LaserJet Companion does not have an on off switch 10 Reconnect the power to your printer The parallel cable now connects your computer A with the HP LaserJet Companion B The interface cable connects the HP LaserJet Companion B to your printer C Installing the HP LaserJet Companion Printer Accessory
106. trator Bulooyussjqnoly J If Novell GroupWise has been installed the WordPerfect Office link will disappear Novell GroupWise is an upgrade to the WordPerfect Office Da Vinci eMAIL link icon does not appear To correct this problem perform the following steps From the Edit menu choose Preferences The PaperPort Preferences dialog box appears Click the Da Vinci icon in the Category area Type the path for the Da Vinci EMAINWIN EXE file Run Da Vinci eMAIL at least once on your computer before running the PaperPort software so that the link icon appears Troubleshooting and Error Messages 7 13 Error Messages When a problem occurs an error message may be displayed which indicates the type of problem This section explains what to do 1f you see one of these messages Message Category Recommended Action An unsuccessful application exit has left General This can occur if your computer hangs or crashes while Windows in an unstable state You should the PaperPort software is running or if some other error restart Windows occurs Try restarting Windows Although you can continue to work in Windows you will not be able to scan or start the PaperPort software again until you restart Windows COMMUNICATION PROBLEM General The software has failed to communicate with the HP Error Code XXX LaserJet Companion Repeat the software action that generated the message If the message occurs again unplug the HP LaserJet C
107. tronically link scanned documents to other applications such as fax electronic mail e mail and word processing applications Unless you specify otherwise the PaperPort software is the default inbox for receiving scanned documents at your computer Page View and Desktop View The PaperPort software has two ways to view scanned material o Page View is a close up of one page at a time and allows you to read and annotate the page e Desktop View provides an overall view of the PaperPort items shown as thumbnails an icon representing a scanned item In the PaperPort software single page scanned documents are referred to as items Multi page scanned items are referred to as stacks EN Working in the PaperPort Software 2 1 Figure 2 1 x PaperPort File Edit View Ea El Annotations o O 2 E a t 000 al BEJ A e C Du El Unstack Unstackl Arrange gt Main Folder Annotations Business Card A um Articles amp Clippings Bank Accounts rj Investments Medical Phone Numbers C Real Estate Receipts rj Taxes Travel JEJEJEJE jain Folder 4 items Command Bar Folders Link Bar Status Bar STO 8 To switch between Desktop View and Page View e Click Desktop or Page on the Command Bar e From the View menu choose Page View or Desktop View e In Desktop View double click an item to display that item in Page View 2 2 Working in the PaperPort Software EN Icon Descri
108. uirements 1 2 moving annotations 4 8 between pages 2 11 graphics 4 6 items 2 8 2 9 pages 2 11 undoing 2 7 MS Mail 7 13 multiple copies printing 1 1 3 4 multiple page scanning 2 10 N names folders 3 10 items 2 5 navigating within stacks 2 11 Navigators 2 14 network printers direct copies 1 9 3 2 troubleshooting 7 9 new items creating 4 6 newsprint scanning 7 6 noise declaration German A 3 notes adding 2 14 Notes Sticky 4 3 color 4 7 editing 4 8 fonts 4 7 point size 4 7 style 4 7 Novell Group Wise 7 13 O Object Linking and Embedding 5 7 OCR error message 7 16 link 3 11 6 1 link accuracy 7 11 problems 7 10 OCR software 1 1 installing 1 8 non English 1 3 troubleshooting 7 11 EN OLE 5 7 OLE Return button 2 3 OLE Rtn icon 2 3 One Minute Guide 1 10 online help PaperPort software 1 10 operating tasks 3 1 operation troubleshooting 7 3 options link preferences 6 4 PaperPort 2 4 PaperPort preferences 2 4 search 5 5 Summary Information 2 13 organizing documents 1 1 items 2 9 2 10 OS 2 1 2 Output slot identifying 1 4 P packaging checking contents 1 3 Page button 2 3 page guides 1 4 Page icon 2 3 Page Navigator 2 14 Page Scroll Arrows 3 5 page supports 1 4 Page View 2 1 2 5 2 14 pages copying in stacks 2 13 copying multiple 3 3 damaged error message 7 15 deleting 2 11 SEE ALSO documents inserting in stacks 2 12 SEE ALSO items magnification 2 14 moving 2 11 moving between 2 11
109. upport Numbers If you require support after your warranty has expired or additional product repair services or if your country reion is not listed below please refer to the World Wide Sales and Service section in appendix B Africa Middle East Argentina Australia 41 22 780 7111 Malaysia 54 1 781 4059 69 Mexico D F 03 9272 8000 Mexico Guadalajara 603 295 2566 Brazil 55 11 709 1444 Mexico Monterey 52 5 326 4600 52 3 669 95 00 52 83 378 42 40 64 9 356 6640 63 2 894 1451 6261 4176 6262 5666 Poland 48 22 37 5065 Canada 208 323 2551 New Zealand Czech Republic 42 2 471 7321 Portugal 351 1 301 7330 China 8610 6261 4174 6261 4175 Philippines Greece 30 1 689 64 11 Russia 7 095 923 5001 Hong Kong SAR 800 7729 Singapore 65 272 5300 Hungary 36 1 252 4505 Switzerland 41 1 7537111 02 717 9609 662 661 4011 661 4012 90 1 224 5925 India 011 6472366 Taiwan Indonesia 21 350 3408 Thailand Japan 31 20 581 3318 Turkey Korea 82 2 3270 0700 outside Seoul call 080 999 0700 HP LaserJet Companion Printer Accessory User s Manual Copyright Information Trademark Credits O 1996 Hewlett Packard PaperPort is a trademark of Company Visioneer Inc in the United States and other countries All Rights Reserved Reproduction adaptation or translation without prior written permission is prohibited except trademarks of Microsoft
110. x software 1f you want to send a fax from the PaperPort software The PaperPort software does not support either Windows NT OS 2 or Windows running under OS 2 Win OS 2 1 2 Installing the HP LaserJet Companion Printer Accessory EN Figure 1 1 Note EN E J awe Setting Up the HP LaserJet Companion This chapter contains instructions for unpacking setting up connecting and installing the HP LaserJet Companion and the PaperPort software Checking the Package Contents Before you start the installation check the contents of the box to make sure that all parts for the HP LaserJet Companion are included If you are missing any items or you notice any damage notify the dealer mail order company or HP sales office To check the package contents Unpack the HP LaserJet Companion Check the contents of the box to make sure that all of the pieces are included User s Manual Software HP LaserJet Companion Printer Accessory Interface cable Power supply Some packages include additional OCR software to support regional language differences Installing the HP LaserJet Companion Printer Accessory 1 3 u01 e 181Su L Identifying the HP LaserJet Companion Parts Figure 1 2 Output Slot Release Lever for cover one lever on each side Paper Edge Guides Paper Supports Input Slot Paper Tray To PC button scan light gray To Printer Button copy dark gray Image S
111. y the target item in Page View If you paste the selected graphic in Desktop View a new item is created containing the selected graphic 5 From the Edit menu choose Paste The graphic appears in the item at the upper left corner of the page with a dotted outline around it Note Do not click anywhere else on the page or on another tool until the graphic is positioned exactly as you want it If you click elsewhere on the page or if you click on another tool the graphic is deselected and embedded on the page and it cannot be moved If the graphic is not where you want it choose Undo Paste or Undo All from the Edit menu 6 To move the graphic place the pointer within the dotted outline The pointer changes to a hand 7 Drag the graphic to the new location 8 When the graphic is positioned where you want it click elsewhere on the page The graphic is now embedded on the item 4 6 Annotating Scanned Items EN Note EN A U N ma Fine Tuning Annotations You can fine tune an annotation by specifying the font and color of the text or background or by moving and resizing the annotation Selecting the Font or Color You can select the font style point size or color of the text on a text markup or Sticky Note before or after typing it You can also change the color of an annotation already drawn on the page To set the font style point size or color In Page View on the Annotation Tool Bar click either Add Text or Add Sticky

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