Vigil VRM Package v2.00 User`s Guide
Contents
1. Case Information File Ma Offence Investigators View Investigators Motes This case is private Sessions Create Creation Date All fields prefixed with an asterisk are fields that require information before further processing can be completed Case Information Create a unique file number If you create a duplicate file number you will be alerted and pe ne required to change it Section Select a section from the drop down menu Offence Select an offence from the drop down menu Alternatively you can type a new one into the field which will automatically add the offence to the offence list view Investigators i Investigators Click to open the selection window where you can select involved investigators Notes Add notes here if desired Y Note The notes field is limited to 1000 characters This case is private Enables you to prevent other non administrative users from viewing this case k Opens the Session Details window where you can create a session See Section 8 1 2 Create Creating a Session for more information 3xLogic s VRM Software User Guide Page 28 Doc 09072116 Opens the Session Details window for the selected session where you can review and Details edit session details Ban Removes the selected session from the case Opens the Disclosure Export window that allows you to export materials that have been Disclosure added in the sessions Se2. DVD media Not all media will play in all players Please refer the list of recommended media player combinations in the Export section of this guide e Is the DVD on the recommended media list If it is try burning another DVD If it is not on the recommended media list please obtain one of the media types on the list When trying media not on the list please run a trial export to test media player compatibility before using Cannot download video data from DVR e Has the DVR been properly configured with an IP address and has this IP address been correctly entered into the Recorders section of VRM Settings Cannot download audio data from digital voice recorder e s the recorder properly inserted into its cradle e Is the cradle plugged into the computer via its USB cable e Has the device been installed on the computer where you are trying to use it 3xLogic s VRM Software User Guide Page 56 Doc 09072116 15 Glossary Click An instance of clicking down and releasing a button on a pointing device such as a mouse CODEC Coder decoder An electronic device used to convert digital signals to and from analog form Also a software routine used to convert one file format to another and back again Database A collection of data arranged for ease and speed of search and retrieval Directory A listing of the files contained in a storage device such as a hard drive Double Click Two clicks in rapid succession see definition under C
3. administrator users can view information contained in case files but are not permitted to make changes to the files unless they are designated as an investigator of the case VRM also tracks and logs access activities that are available for administrators to view Items that are tracked include Login Logout Opening new case Editing case information Export lmport AUNE 11 1 System Activity Monitoring To view the System Activity Monitor window you must be logged in with administrator privileges E To view the access and activity logs click Audit and select System Activity this will open the System Activity Monitor window The System Activity Monitor window will track the 10 000 most recent events E system Activity Monitor E FE Details Message 2006 05 29 13 08 43 Export Export From case 05 26 2006 0034 Smith John 2006 05 29 13 00 12 Export Export From case 05 26 2006 0034 Smith John 2006 05 29 12 00 14 Export Export From case 05 26 2006 0034 Smith John 2006 05 29 11 23 42 Session Removed File C 105 26 2006 003 Smith John 2006 05 29 10 51 03 Session Imported File C Vigil C0WR log fica Smith John 2006 05 29 10 51 03 Session Imported File C yvrmcormands 1 Smith John 2006 05 29 10 51 05 Session Imported File C ermcoramands 1 Smith John 2006 05 29 10 50 54 Session Imported File C Vigi DVR log fica Smith John 2006 05 29 10 45 29 Session Removed File C 105 26 2006 003 Smith John 2006 05 29 10 4
4. burning amp Disclosure Export Session 1 1 Export Type DWDICD DY D CO Settings e Data Select DYD Video For video playback on standalone consumer DVD players DVD CD Drive LITE ON LTR S23275 G558 v Mumber of Copies e E Disk space required 0 21 GB Discs Required 1 verify disc after burning Data Drive Settings Toggles between recording the video files as a playable DVD Video disc or as a basic data DVD CD disc that will only be playable on PCs The DVD Video disc can be played on most commercial DVD players Place the DVD in the DVD player and push play A menu screen will appear letting you select which video clip to view E Y Note The DVD Video option is not available for exports from Vigil DVRs Only footage in mp2 format from Sanyo DVRs is compatible with the DVD Video option Allows changes to text information that is watermarked onto the created DVD Information such as location date time stamps site name and custom text can be added and placed on various portions of the video screen Select the device that will write the DVD By default it will select the first writable media device The option Image Recorder will create an ISO image file instead of creating the DVD After creating the image a window will prompt asking where to save the file This will ensure that the DVD video will be at least 1GB in file size if the recorded footage is less This is for compatibility issues in olde
5. can be anything from a store location to a precinct number Check uncheck this box to show hide the VRM splash screen on program startup You can specify a default country and state province to expedite data entry for personnel and case entities Check this box to include the DV Player with data exports This will ensure that software is available to play back exported video footage Check this box to automatically generate WAV audio files when recording or downloading video from a Sanyo DVR Y Note WAV audio files cannot be generated for video from Vigil DVRs which is always saved in AVI format Enables cases and sessions that are created to become private by default Allows a search to be narrowed down to alarm footage only 3xLogic s VRM Software User Guide Page 17 Doc 09072116 7 1 2 Path Settings Tab E Settings General Settings Path Settings Sections Personnel Session Types Locations Recorders Offences Path Settings Audio 055 Source Path rl DVD Temp Path CHDOCUME 1 TestyiLOC amp LS 1 Temp DY Player Path Program Files Wigil Case Materials Path iar Load Defaults Save settings as initial profile For new Windows user accounts Apply Audio DSS Here you can specify the path to your digital voice recorder If one is not present the Source Path setting can be left at default Enter a location for the temporary storage of files while a DVD is being created This DVD Temp Path location sho
6. changed Personal Info ER Fersonal Information Last Mame Smith First Mame John Section Homicide ve Phone 572 555 4829 Country United States of America bate Washington Type Administrator Department Regimental 408 User Mame Password sk Motes Local administrator 3xLogic s VRM Software User Guide Page 20 Doc 09072116 Deletes the selected person Delete Y Note Personnel that have already been assigned to a case cannot be deleted 7 1 5 Session Types Tab The Session Types tab is where different types of sessions can be entered as needed General Settings Path Settings Sections Personnel Session Types Locations Recorders Offences Session Types P X Add Edit Delete Interview Debriefing Witness Field Interview Opens the Session Info window Enter the name of the new session here F Session Type Info x Opens the Session Info window for the selected session The name of this session can be Edit changed here S Session Type Info Description afin Deletes the selected session Y Note You cannot delete a session type that is already associated with a session 3xLogic s VRM Software User Guide Page 21 Doc 09072116 7 1 6 Locations Tab Locations are the places where you may be recording audio visual material taking notes conducting interviews or taking photographs General Settings Path Settings Sections Personnel Session Types Locations R
7. cri Ads tdi ee 8 1 2 7 Generating WAV Files from Video Fleitas 8 1 2 8 REMOVING Media FIGS iia aa SO CNI ai RE E 9 1 SEARCHING CASES e oda 9 2 SEARS O NS ninnimrinmmmm m Ye eee E EAE A IE IE Aisti Lee CASE SUMISO 102 EXPORTING CASE MEDIA le ode lle o al lec la lo acia dE 1021 Disclosure Fxport to DVD CDRW sii ida tati 10 2 2 Disclosure Export to Data Drive ic di id 1023 EXPONO Sessor MEAO A i 103 AUTHENTICATING EXPORTED FOOTAGE ra A A AAA AA a EA LOA OND LABE aiana tm a dd ais VOLS EXPORT TIS TOR a a 11 2 EXPORT ACTIVITY MONITOR ING d 3xLogic s VRM Software User Guide Doc 09072116 er 44 12 Registration 53 13 How to Record an Inter VvieW cialis a 54 14 TrOUDlESNOO UNO ii os 55 DA HARDWARE ISSUES O ica 55 ES GIOSS APY wes ietetienenccece cedar a Sid Said cua a dha SO ais AG US Si ad 57 16 Contact Fhformation anio iasg n SS se a s aSisia SG glas is aise SR ain GIS a N AG AH GRA GAN SS AS Gan SEAN Ga sa SES 59 3xLogic s VRM Software User Guide Page 3 Doc 09072116 1 Introduction The VRM software is a management tool for organizing digital material related to cases This can include Recorded video and audio from a Vigil or Sanyo DVR M8xx series digital video recorder DVR Pictures taken with digital cameras or scanned images Audio gathered from digital voice recorders in Olympus DSS format Documentation such as Microsoft Word documents spreadsheets Adobe PD
8. e s the DVR connected to the network e Has the network connection been broken either on the computer side or the DVR side e Has the DVR been configured properly e Has the DVR had an IP address assigned to it The Sanyo DVR does not respond e Ifthe DVR does not respond to direct front panel input or network requests first try to restart the DVR Remove power for 20 seconds the power on Wait for DVR to go through its self diagnostic routine If there are any error messages write these down and call tech support Phone numbers at the end of this guide 14 2 Software Issues Cannot log onto VRM software e Have you forgotten your login name and password Get an administrator to assign a new password 3xLogic s VRM Software User Guide Page 55 Doc 09072116 Cannot login with administrator privileges e All users with administrator privileges may have been deleted from the personnel section of VRM Settings If this is the case please call support Phone numbers are at the end of this guide Cannot communicate with DVR e Has the DVR been configured with its own IP address e Has the IP address been correctly entered into Recorders section in VRM Settings e Has more than 29 days gone by since the recorder was purchased and it is still not registered Please call support Phone numbers are at the end of this guide DVD player will not play DVD burned with VRM e Not all DVD players will play all types of DVD media The same is true for
9. monitor this number is usually expressed in terms of pixels For example 1024x768 is the number of horizontal pixels x the number of vertical pixels For video cameras this is expressed as TVL TV lines The number of horizontal scan lines SQL Structured Query Language An industry standard language for creating updating and querying relational database management systems VRM Video Real time Management WAN Wide Area Network A communications network that uses such devices as telephone lines satellite dishes or radio waves to span a larger geographic area than can be covered by a LAN WAV WAV file format is a file format for storing digital audio waveform data It supports a variety of bit resolutions sample rates and channels of audio This format is very popular upon PC platforms and is widely used in professional programs that process digital audio waveforms 3xLogic s VRM Software User Guide Page 58 Doc 09072116 16 Contact Information 3xLogic has offices in Victoria BC Canada and in Westminster Colorado USA Please visit our 3xLogic web site at www 3xlogic com Please contact us by e mail at supportO3xlogic com technical support or using the following contact information 3xLogic Technical Support Toll Free 877 3XLOGIC 877 395 6442 Email supportO3xlogic com Website www 3xlogic com 3xLogic Corporate Headquarters 16 6782 Veyaness Road Victoria BC V8M 2C2 Canada 3xLogic USA Main Office 651
10. with the local computer Register Opens the Registration window See Section 12 Registration for more information Opens the Video and Audio Mappings window where administrators can link audio Mappings channels to video channels Once the mappings are complete users can select a camera to download or record and have the corresponding audio channel selected automatically 3xLogic s VRM Software User Guide Page 24 Doc 09072116 w Video and Audio Mapping E E x Add Edit Delete Boardroom Boardroom Crime Scene Crime Scene Front Door Front Door Interview 1 Interview Aor Interview 2 Interview Room Interview 3 Interview Rooma Tests the connection to the Vigil DVR based on the IP address and login credentials A message will appear stating the connection status Login Test Deletes the selected recorder Delete P Automatically searches your local network for connected Sanyo DVR units Fh huto Detection Add Selected Adds the currently selected Sanyo DVR to your recorders list 10 32 0 162 O8007B523464 No 10 32 0 163 DSOO7ESZ264FC Mo Add All Adds all detected Sanyo DVRs to your 10 32 0 165 08007B822FDA No Recorders list Cancel Cancels the auto detection process and closes the window Detecting WNNNNNNH Q Note You cannot add the same DVR twice 7 1 8 Offences Tab The Offences tab provides a list of commonly used offences for easy selection during the creation of a case 3xLo
11. 0 West 91st Avenue Westminster CO 80031 USA 3xLogic s VRM Software User Guide Page 59 Doc 09072116
12. 10MB once loaded Y Note If you are upgrading to a newer version of the VRM software please make sure you have the upgrade version of the install package If the install kit for VRM has been downloaded simply double click the EXE file that you downloaded to run it If you are installing from CD load it in your CD ROM drive and run the EXE on it The installation process performs the following functions e Installs VRM software required e Installs multimedia CODECs for audio video encoding decoding required e Installs Adobe Acrobat Reader for viewing the User s Guide optional o Acrobat Reader has its own install process Please be sure to follow the prompts If you already have a PDF viewer installed you can safely click No at the prompt e Installs DV Player for video playback optional 6 5 Upgrading VRM Software To upgrade VRM software go to the program called Update Start Programs Vigil Browse to the location of the update file has a VGL file extension and select Open and then click Update to begin the updating process You will be prompted to restart your computer The update will begin the next time the operating system loads 3xLogic s VRM Software User Guide Page 13 Doc 09072116 6 6 Uninstalling VRM Software To uninstall VRM software go to Add Remove Programs Start Settings Control Panel Add Remove Programs and click Remove by the entry VRM Follow the prompts to perform the removal proce
13. 12 05 2 B C 05 26 2006 0034Wigil DY Text Docu MP2 viden MP Video MPZ Video MP2 Video Text Docu 2006 05 29 09 24 53 2006 05 29 09 30 41 2006 05 29 09 42 05 2006 05 29 09 42 07 2006 05 29 09 25 47 2006 05 29 09 39 24 2006 05 29 09 42 37 2006 05 29 09 42 35 Files to Export C 05 26 2006 003412 05 2 ar MP2 Video 2006 05 29 09 42 07 2006 05 29 09 42 35 Details Preview Remove Reason For Export Prosecution viewing All media associated with the particular session are shown Files must first be selected individually Next click the button to move them into the Files to Export section Once all files required for the export have been added to the Files to Export section there is a final chance to verify the correct files by using the button To remove files from the Files to Export section click the button Removing files only removes them from being exported and does not affect the files themselves Type a reason into the Reason for Export field this is a mandatory field Click to open the Export window 3xLogic s VRM Software User Guide Doc 09072116 DVO Settings 2 DVD Video O Data Edit DVD Captions Select DYD Video For video playback on standalone consumer DVD players DYD Drive HL DT ST DVDIR AM G5 4 41676 DL13 Pad OVD Movie to 166 For compatibility with old players DVDs Required 1 Disk space required 0 01 GB Data Drive Settin
14. 3xLogic Inc Intelligent Video Surveillance Vigil VRM Package v2 00 User s Guide July 2009 3xLogic s VRM Software User Guide Doc 09072116 ul Bb WN E 6 7 8 9 10 DISCIOSUNEC EXPO LL SOCIO cin rr rrr rr rrr err e rrr rere rr rer rrr rere ce Table of Contents Fisic LU CUO Nan System RequiFeMentES ira a aa CUICES Earn Features oaa a o Hardware Instala OA aiii 5 1 REPLACING YOUR VCR WITH THE SANYO DVRs A A A A AE 5 1 1 SANYVO DVR MISOOCONNECI ONS rita AAA AA AA AA A AS 312 SGNVO DVR AME1O CONNCCHONS S caesi a EOT A O A aA 5 2 CONFIGURING TED VR a e o a e e rica Dec bt Software LiStalatioN cin 6 1 FMSDEAATREADV EXISTS ON THE TARGET SYSTEM a o 6 2 IF MSDE DOES NOT EXIST ON THE TARGET SV TEMarasiii aia 6 5 UPGRADING VR IVISOF TWA RE tdi iia initial Program SO TUD a aaa aaa 7 1 3 o AEAEE AE EO O A EEEE A EAT EES 7 1 4 PERSON A EA E N A T Creating Cases and Sessions s sss s 2 222222222220u20uu2uuuunnnnnnnnnnnnnnn n 8 1 CREATING MICASE na A AS 8 1 1 Serec IV CSI GOLON e tt gan aaa nH 8 1 2 Ceding G SCSSION scada NE 8 1 2 1 Addins a Live Record Estaria naa ido 8 1 2 2 Downloading Previously Recorded VICO iia 8 1 2 3 Downloading Previously Recorded Audio cssccccssssececcesssecccceessecccsessecccscuseccecsensecccseuseceessuseesessasesesessensess 8 1 2 4 LMS RUINS O tienes ada 8 1 2 5 MIS WIN 2 FIle DEA Sr a A AA 8 1 2 6 Previewing Added Media PIIGS
15. 5 11 Session Imported File C yyvermcormands 1 Smith John 2006 05 29 10 44 42 Session Imported File C Documents and Smith John 2006 05 29 10 26 37 Download Video Download Footage completed Smith John 2006 05 29 10 78 32 Download Video Download Footage 5 29 2006 3 Smith John Columns can be switched to ascending or descending order by clicking on the column heading Click to save a copy of the data to a location of your choice The saved file is in text format and may be viewed with a simple text file viewer like notepad 11 2 Export Activity Monitoring To view the Export Activity Monitor window you must be logged in with administrator privileges To view the access and activity logs click Audit and select Exports The Export Activity Monitor window will track the 10 000 most recent changes 3xLogic s VRM Software User Guide Page 51 Doc 09072116 L Export Activity Monitor Details 2 A y View Case View Session view Export Export Time O5 26 2006 2006 05 26 16 40 59 2006 05 29 13 08 43 Smith John Disclosure O5 26 2006 2006 05 26 16 40 59 2006 05 29 12 00 14 Smith John Disclosure Columns can be switched to ascending or descending order by clicking on the column heading Click to save a copy of the data to a location of your choice The saved file is in text format and may be viewed with a simple text file viewer like Notepad mi r p Opens the Case Info window for the selected expo
16. B of free hard drive space Navigate through the installation screens as follows Install Screen Details Welcome Names the software you are installing Ready To Install Offers one more chance to abort the installation Click Next to start the installation Informs the user of the status of the installation progress completion The installation Progress COMmPplere may take a few minutes Click Finish to exit the setup screen Restart Click to restart the computer To uninstall MSDE go to Add Remove Programs Start Settings Control Panel Add Remove Programs and click Remove by the entry MSDE Follow the prompts to perform the removal process 6 3 Special Windows XP Installation Notice A Warning During the installation you may get a Windows File Protection and or a Windows Logo testing notice Please follow the following instructions when this happens Failure to do so can result in a non functioning software installation 3xLogic s VRM Software User Guide Page 11 Doc 09072116 Hardware Installation A The software you are installing for this hardware has not passed Windows Logo testing to verify its compatibility with Windows AR Lell me why this testing Is important Continuing your installation of this software may impair or destabilize the correct operation of your system either immediately or in the future Microsoft strongly recommends that you stop this installation now and contact the hardware vendor for
17. F and more Centralizing information such as addresses contact information notes and more of internal and external personnel VRM organizes all media and information via case files Each case file will have specific information such as a case number involved investigators offence committed and general notes For each case a number of sessions will be added which contain the different media and information All media can be easily exported for distribution to colleagues attorneys or other involved parties by using the built in export functions of VRM to write to CD or DVD writers Case File 0001 Offences Case Notes All case and session information is searchable using powerful search and filter functionality Vigil video and audio footage are played back with Window Media Player whereas Sanyo video clips are played back using the fully featured DV Player and Sanyo audio is played back using the VRM software built in audio player 3xLogic s VRM Software User Guide Page 4 Doc 09072116 2 System Reduirements Recommended PC Requirements Processor Memory Video Operating System Intel Pentium 4 with 2GHz minimum processor speed or faster 512MB RAM or more AGP SVGA card with minimum 16MB video RAM 1024x768 display resolution and DirectX 8 1 application programming interface Windows 2000 SP4 or Windows XP SP2 DirectX 8 1 or newer Additional Requirements LAN WAN Connectivity Digital DVR Oly
18. Recording for more information Click and select Video to open the Download Video window See Section 8 1 2 2 Download Downloading Previously Recorded Video for more information a Opens the Import window See Section 8 1 2 4 Importing Other Files for more Import information Select any type of file you wish to view and click this button to open the File Details Details window See Section 8 1 2 5 Viewing File Details for more information pe Select a file in the Files section and click this button to start the associated viewer for the N file type Audio and video will be played back using the VRM built in playback programs while other formats will use the associated Windows program for preview P Highlight any MP2 in the Files section and click this button to automatically generate and Make WAY import WAV files from the selected MP2 video file into your current session To remove a file from the current session highlight the file and click this button Click the Yes button and you will be asked to confirm again by typing in the word confirm into Remove 3xLogic s VRM Software User Guide Page 32 Doc 09072116 Selected entities investigators and transcribers will appear on the Session Details window After personnel involved in the session have been selected media may be added to the session 8 1 2 1 Adding a Live Recording atl Clicking Record will open the Confirm Date and Time window These are going to be the date and time for th
19. UE EXIT OSD REC STOP gt gt gt MENU RESET LOCK REMOTE REC STOP button and light 3 Click amp hold REC STOP button on the DVR recorder for 5 seconds until the light turns off 2 Conduct interview 4 Retrieve video through VRM a Create or open a case b Add a session c Download video file Section 8 1 2 2 Downloading Previously Recorded Video For more information on these operations please see Section 8 Creating Cases and Sessions 3xLogic s VRM Software User Guide Page 54 Doc 09072116 14 Troubleshooting 14 1 Hardware ssues The Sanyo DVR does not record e s the DVR on e Does the record light on the DVR light when the record button on the DVR is clicked e s the appropriate camera attached to the Video In input on the back of the DVR The Sanyo DVR is beeping e There is no video source attached to the Video In input on the back of the DVR e f a cable is attached to the Video Input and the DVR is still beeping the video feed Is inactive e s the other end of the video cable attached to something Check for a defective cable or an un powered or defective camera The Sanyo DVR network light is not illuminated e Is there a network cable plugged into the network jack on the back of the DVR e If there is a network cable plugged into the DVR then check for a defective network cable e s the other end of the network cable plugged into a computer or router The DVR does not show in VRM software
20. acts the size of the video playback Clicking anywhere or clicking the Esc key will also close the large screen playback If only a portion of the video needs to be exported start and end markers can be set to crop the footage to a sub range Places the starting marker for the sub range of footage to be downloaded Places the ending marker for the sub range of footage to be downloaded m a A blue line on the navigation slider indicates the sub range Removes the start and end markers from the navigation slider Crops the footage indicated by the start and end markers The navigation slider will reset to view only the cropped footage 3xLogic s VRM Software User Guide Page 36 Doc 09072116 Y Note Cropping footage does not alter the video stored on the DVR as it only selects a sub range to be downloaded To display all of the available footage perform your search again Select which audio channel to record Choose from Stereo Left or Right for Sanyo nucleo Channel DVRs or choose the name of the audio channel for Vigil DVRs Once you have the footage you wish to download click Download The screen will change to export mode and a progress bar will show you how far along the export is A Warning There is a 4GB file size limit on footage downloaded in AVI format i e footage that is downloaded from a Vigil DVR Downloading high resolution or high speed video will significantly increase the file size and possibly re
21. d be placed on each DVR with its IP Address for easy reference General Settings Path Settings Sections Personnel Session Types Locations Recorders Offences Recorders X Add Edit Delete i Detect DSR M810 OSR M a14 Vigil DVR 1 vigil DYR 2 3xLogic s VRM Software User Guide Page 23 Doc 09072116 Opens the Recorder Info window Enter a description and the correct IP address port for the recorder in this particular location For Sanyo DVRs the IP address is configured for your recorder during its initial setup The default port is set to 20000 For Vigil DVRs use the computer IP address The default port is 22801 Set a location for this DVR The locations are added in the Locations tab If a new location is required enter it under the Locations tab and then return to edit the Recorders info Recorder Info Recorder Info Dwr Type Sanyo DYR Dwr Type Description OWA Name Description Location Interview Room Location IP Address 11 1 11 111 IP Address IP Port I IP Port Username Password Unit ID Registration Mappings Login Test Sanyo DVR Vigil DVR Opens the Recorder Info window for the selected recorder see above Here you can add Edit and edit information for this particular recorder Synchronizes the Sanyo DVR clock with the time of the local computer Y Note This feature does not apply to Vigil DVRs Please contact your vendor for the recommended method to sync the Vigil DVR time
22. e recorded video amp Confirm Date and Time Confirm Dake Tine 2006 05 29 08 30 55 Set New Date Time eojz006 Y amp 3m33AM E Make changes if required and click the button Recorder Console Interview Room 1 Available OVERS Interview Room 1 10 32 0 162 10 32 0 162 10 32 0 163 10 32 0 163 mM 1927 0 145 Check off DYR to be used for recording Recording Controls Status Ready to record Select the DVR you wish to record from in the available DVRs list A preview of the DVR footage will display in the preview window Buffering should take between 3 and 10 seconds A Warning There is a 4GB file size limit on footage recorded in AVI format i e footage that is recorded from a Vigil DVR Recording high resolution or high speed video will increase the file size and possibly result in a corrupt AVI video file 3xLogic s VRM Software User Guide Page 33 Doc 09072116 Note The preview footage will have a slight delay as the video is streamed from the DVR and buffered in VRM Stereo Left Channel Right Select the audio channel you would like to record along with the video footage Channel P w Enables and disables the audio for during the video preview Turning off the preview audio does not affect the recording audio E Expands and contracts the size of the video preview Clicking anywhere or clicking the Esc key will also close large screen preview Previously recorded foo
23. e Section 10 2 Exporting Case Media for more information Deletes the current case Opens the Report Viewer window that displays a summary for the current case 8 1 1 Select Investigators The Select Investigators window allows you to select investigators to include in the case You can sort the individual columns by clicking on the column header which will sort them in order alternating between ascending and descending order 2 Select Investigators t E xa Elie Add Edit Delete Refresh Selected Filtered Filter Eu alen ryan Investigator Homicide O smith John Investigator Homicide 423 555 4452 United States of America Jauffrey Wade Investigator Traffic 432 555 3431 United States of America You can search for specific investigators by clicking the blue bar titled Filter near the top This will drop down the search filters Filter amp 3xLogic s VRM Software User Guide Page 29 Doc 09072116 P By entering search criteria and enabling the filter click Filtered you can limit the Select Investigators window to only the people you wish to see Add Edit Delete a Refresh T Filtered Opens the Personal Info window where you can add another investigator See Section 7 1 4 Personnel Tab for more information Opens the Personal Info window where you can edit the personal information of the selected investi
24. ecorders Offences Locations P X Add Edit Delete Crime Scene Interview Room Rooms 1 16 Rooms 16 32 Opens the Location Info window Enter the name of a new location and click F Location Info Recorders CSR M810 DSR M 514 vigil DYR 1 vigil DYR 2 Y Note The recorders list in the Location Info window identifies which DVRs have been assigned to that location You cannot assign recorders from the Location Info window No recorders will be shown until DVRs have been configured and assigned to locations from the Recorders tab Opens the Location Info window for the selected location The name of this location can Edit be changed here 3xLogic s VRM Software User Guide Page 22 Doc 09072116 Location Info Description Rooms 1 16 Recorders DSR M 514 vigil DVR 1 Vigil DVR 2 Cancel Deletes the selected location Delete Y Note You cannot delete a location that is already associated with a session 7 1 7 Recorders Tab The Recorders tab is where DVRs are added and configured and where locations for each DVR are selected VRM now supports the ability to add both Sanyo DVRs and Vigil DVRs simply choose the DVR type in the Recorder Info window Y Note It is important to enter location under the Locations tab before entering recorder information so that these locations will be available to choose from in the Recorder Info window Note An identification sticker shoul
25. es Click to open a list of cases meeting the search criteria i f f VIEW Case i i To view or edit case information select a case and click the button or double click the case in the lower results section this will open the Case Info window Please see Section 8 1 Creating a Case for details on case information and Section 8 1 2 Creating a Session for specific details on session information 3xLogic s VRM Software User Guide Page 41 Doc 09072116 9 2 Searching Sessions a Click the Search button and then select Sessions to open the Search Sessions window Session Search Criteria saat Entity Infomation Address Country City Case Information File Ma Section All Offence All Investigator Additional Information Location All Motes You can enter in any known session information if you wish to narrow your search results The default search will list all the created sessions Click to open a list of sessions meeting the search criteria 3xLogic s VRM Software User Guide Page 42 Doc 09072116 Session Search Results Sel Creation Date Investigators 05 26 2006 0034 2006 05 26 16 40 59 Interview Search results will appear in the Session Search Results window Select the session and then click the button or double click the session to open the Session Info window for that selected session Information can be added and changed as needed Please see Section 8 1 2 Creating a Sess
26. figure the VRM settings Test System Record and download video Record and download audio Export video and audio Import video and audio Initial Setup Complete Your new digital video recording system is now ready for use Please read the rest of the guide to become familiar with the many features of this system 3xLogic s VRM Software User Guide Page 6 Doc 09072116 4 Features Simple VCR Replacement Direct replacement for VCR simply remove cables from VCR and plug into DVR Accessible from Play search record footage from any PC on the network running the VRM software any PC on the ate network e Recording Sanyo footage to DVDs playable on any consumer DVD player Export Video Export Sanyo video in AVI or MPG2 format or Vigil video in AVI format Ba e e Export images in BMP or JPG format 9 e Generate and export Sanyo audio files in WAV format Sound Import audio files from handheld digital recording devices in WAV or Olympus DSS format Digital Pictures mport digital pictures in any standard format JPEG BMP TIFF RAW and more Import a variety of other types of documents ranging from Microsoft Word documents Documents spreadsheets scans faxes e mails etc 3xLogic s VRM Software User Guide Page 7 Doc 09072116 5 Hardware Installation This section describes the installation of the Sanyo DVR M800 DVR M810 DVR M814 the Microsoft SQL Server 2000 Desktop Engine MSDE and the VRM soft
27. gator See Section 7 1 4 Personnel Tab for more information Deletes the selected investigator Updates the Select Investigator window with the current search criteria When enabled only the selected investigators will show in the Select Investigators window Enables filtered views in the Select Investigators window Check the box next to the investigator name to select and deselect involved investigators Once all investigators have been added click in the Select Investigators window which will return you to the Case Info window 8 1 2 Creating a Session In Case Info window click Create to create a new session This will open the Session Details window 3xLogic s VRM Software User Guide Page 30 Doc 09072116 Session Details Case 005 l Bf Session Information Motes C This session is private Attending Involved Members Investigators Files eo Record Download Import All fields prefixed with an asterisk are fields that require information before further processing can be completed Session Information Type Select the type of session Location Select the location of the interview this also selects the recording camera Notes Enter notes about this session if required Note The notes field is limited to 1000 characters This session is private Enable this to prevent other non administrative users from viewing this session Attending Involved Members Opens the Enti
28. gic s VRM Software User Guide Page 25 Doc 09072116 General Settings Path Settings Sections Personnel Session Types Locations Recorders Offences Offences amp x Add Edit Delete Murder Second Degree Assault Deadly Weapon Theft Under 1000 Theft Over 1000 Opens the Offence Info window Enter the name of the new offence here Offence Info Opens the Offence Info window for the selected offence The name of this offence can be Edit edited here Offence Info Description MA EEE Deletes the selected offence Delete Note You cannot delete an offence that is already associated with a case 3xLogic s VRM Software User Guide Page 26 Doc 09072116 8 Creating Cases and Sessions When VRM opens you Will be prompted to log on to the system You can log on as a normal user that will give you all functionality except for administrative privileges or you can log on as a user with administrative privileges that will give you full control of all features including adding new users monitoring system usage and access to the system settings section eg a a i Exit Log On About B Log On Login User Name Password Logged Off 5 26 2006 3 45 PM 8 1 Creating a Case To create a case file click the New Case button located on the top toolbar this will open the Case Info New window 3xLogic s VRM Software User Guide Page 27 Doc 09072116 Case Info New Seles
29. gs This window is the same as the Disclosure Export window Please see Section 10 2 1 Disclosure Export to DVD CD RW for more information on the exporting methods 10 3 Authenticating Exported Footage By utilizing the installed application DV Player you are able to verify the authenticity of any exported video files This authentication is done by performing a special verification of each frame of video footage to ensure there has been no digital manipulation of the file After recording or downloading video footage to a session you can view the file in DV Player By clicking the E button in the lower right corner of the window the authenticating process of the opened video footage is able to begin Once it is complete a window will open stating the footage has been successfully authenticated If the video file has been tampered with or is missing frames then an error message is displayed with the problem frame number ErrorMessage 5 A J An authentication error occurred at Frame 1 3xLogic s VRM Software User Guide Page 48 Doc 09072116 10 4 DVD Label You can label the DVD for later reference The following template is an example of what information may be included on the label This sample template is included with the VRM software It can be found in Start Menu Programs Vigil Disk Label Template Location Into DVD of Burn Date 3xLogic s VRM Software User Guide Page 49 D
30. ion for details on session information Select the case and click the button to open the Case Info window for that selected session Please see Section 8 1 Creating a Case for details on case information 3xLogic s VRM Software User Guide Page 43 Doc 09072116 10 Disclosure Export There are two methods of exporting data from VRM The first is to disclose files which will export all files associated with a particular case Alternatively files can be exported from a session within a case 10 1 Creating a Case Summary A case summary can automatically be created from the Case Info window Click the Case Summary button to open up a preview window containing the summary ES Report Viewer Case 005 Ela lx 1 Lt Save a Print Summary for Case 005 As at 6 22 2007 2 28 16 PM Pacific Daylight Time Section Homicide Offence Theft Primary Investigators Allen Ryan Case Notes Session Details Session 1 You can either save the summary as an HTML file or print it directly 10 2 Exporting Case Media Select the cases you wish to disclose by using the search function see Section 8 1 Creating a Case for more information After opening the Case Info window click the Disclosure button to open the Disclosure Export window 10 2 1 Disclosure Export to DVD CD RW 3xLogic s VRM Software User Guide Page 44 Doc 09072116 DVD Video Data Edit DVD Captions DVD CD Drive Pad DVD to 1GB Verify disc after
31. lick DSS Digital Speech Standard International Voice Association standard The format used by some digital voice recorders Olympus to compress audio data for storage on digital media DVD Digital Video Disk or Digital Versatile Disk A high density compact disk for storing large amounts of data especially high resolution audio visual material DVR Digital Video Recorder The digital equivalent of a VCR Digital video recorders contain no physical tape but record video on a hard drive DVR 2 Digital Voice Recorder The digital equivalent of a tape recorder Digital voice recorders do not use physical tape but record on a memory card File A collection of related data or program records stored as a unit with a single name Hard Drive Computer hardware that spins magnetic media used for writable storage of computer data IP Address Internet Protocol Address The 32 bit host address defined by the Internet Protocol in STD 5 RFC 791 It is usually represented in dotted decimal notation An IP address looks like 192 168 1 2 All devices connected to the Internet must have an IP Address ISO Image An ISO image iso is an informal term for a disk image for an ISO 9660 file system More loosely it refers to any optical CD file image As is typical for disk images in addition to the data files that are contained in the ISO image it also contains all the filesystem metadata boot code structures and attributes All of this informati
32. mpus Voice DSS Integration VRM must have LAN WAN connectivity to the digital video recorder s Vigil DVR Unlimited storage based on Vigil DVR type Up to 32 channels of video and audio plus additional network cameras and audio Sanyo DVR M800 Limited to 240GB of storage Only the last octet of the IP address can be configured always set to 192 168 0 4 Sanyo DVR M810 Will support 600GB of storage Sanyo DVR M814 Will support 600GB of storage Four channels of video and audio Olympus DSS Player Release 4 x 3 x or DSS Player 2002 must be installed normally available from the voice recorder software package 3xLogic s VRM Software User Guide Page 5 Doc 09072116 3 Ouick Start Vigil DVR or Sanyo DVR Setup Disconnect existing VCR and remove Reconnect cameras audio and power to the Vigil or Sanyo DVR Connect the network cable and keyboard and mouse if applicable to the DVR Configure the network for the DVR For Vigil DVRs the network is setup during the Windows installation For Sanyo DVRs the network is setup via the Sanyo DVR menu or dipswitches See Sanyo DVR M800 manual pages 37 38 See Sanyo DVR M810 manual pages 39 41 See Sanyo DVR M814 manual pages 59 61 Workstation Setup Install MSDE Install VRM software Connect the digital voice recorder of your choice and install any software that comes with this device Start VRM application Create a user with administrator privileges Con
33. nformation that will be used on a regular basis within the main program is entered here in the Settings window The location and IP addresses of all the DVRs in the system are also entered here Y Note The Apply button will save the changes to the database without closing the Settings window This will allow you to continue on to another section Clicking will save the changes to the database and close the Settings window 3xLogic s VRM Software User Guide Page 16 Doc 09072116 7 1 1 General Settings Tab E Settings General Settings Path Settings Sections Personnel Session Types Locations Recorders Offences General Settings Site Mame Site Name Show splash screen on startup Default Country United States of America Default State lt None gt w Include DY Player with data exports Automatically generate WAY audio Files when Recording Downloading video Use audio compression in WAW Files Default Mew Cases Sessions as Private Default to Alarms Only video searching Load Defaults Save settings as initial profile For new Windows user accounts Apply Site Name Show splash screen on startup Default Country State Province Include DV Player with data exports Automatically generate WAV audio files when Recording Downloading video Default New Cases Sessions as Private Default to Alarms only Video Searching Enter a site name here This
34. oc 09072116 10 5 Export History Click to open the Export History window ES Export History E E Ed 5 29 2006 12 00 14 PM Smith John 5 29 2006 1 08 43 PM Smith John All the exports associated with a particular session are displayed listing the date and the name of the exporter Select a particular export and click to display details about the export including the specific files and reason for the export Export Details Details Exporter Smith John Date 5 29 2006 12 00 14 PM Export Type Data Drive Export Path C Documents and Settings 4dministratoriDesktop test Reason Misclosure E 105 26 2006 00344015 vigil DVR log Text Document I C 05 26 2006 00344 1 05 26 2006 0034 20060529 092453 mp2 MP2 Video File 6 c 105 26 2006 003412 05 26 2006 0034 20060529 093041 Mp MP Video File 2 0 105 26 2006 00341 2 05 26 2006 0034 20060529 094205 mp2 MFZ Video File 25 0 105 26 2006 0034 2 05 26 2006 0034 20060529 094207 mp2 MPZ Video File E 21005 26 2006 0034vigil BYR log Text Document E 21005 26 2006 0034 vemcommands 10 32 0 162 20000 l09 Text Document E 105 26 2006 003 44 eemcommands 10 32 0 163 20000 log Text Document Preview Close 3xLogic s VRM Software User Guide Page 50 Doc 09072116 11 Security A user must login with a user name and password to operate VRM The administrators of the system control this process and also have control of assigning administrator privileges to other users Non
35. of separate video taken during that time period will appear in the Results table Select the footage of interest by clicking the entry in the Results table A preview of the footage will appear at the right which is streamed directly from the DVR 3xLogic s VRM Software User Guide Page 35 Doc 09072116 Start End ft end St O1 6 4 2009 10 30 00 AM 6 4 2009 1 11 53 PM For Vigil DVRs visual search results are displayed where coloured bars indicate the recording mode red for alarm blue for motion and green for constant Click on the coloured bars to preview the footage on the right Use the Zoom In and Zoom Out buttons to zoom the results for more precision 6 4 2009 10 30 00 AM 6 4 2009 1 11 53 PM Th MU Select Alarms Only to guickly search for footage recorded in alarm mode during the x Alarms only selected Start and End time The navigation slider can be dragged to seek to exactly the point in the oor l a selected video The footage time is updated as the slider is dragged and a tool tip indicates the number of seconds from the start of the footage ja Seeks to the first last frame of the footage Al IR When paused skips backwards forwards one second While playing It skips backward forward 1 10 of footage i II Plays and pauses the selected footage P y Enables and disables the audio for during the video playback Turning off the preview audio does not affect the saved audio E3 Expands and contr
36. on is contained in a single file LAN 3xLogic s VRM Software User Guide Page 57 Doc 09072116 Local Area Network A system that links together electronic office equipment such as computers and forms a network within an office or building MJ PEG MSDE Motion Joint Photographic Experts Group A proprietary method of storing video in digital format in compressed format Microsoft SQL Desktop Engine A program used to create and manage an SQL Database Network A system of computers and digital systems interconnected in order to share information Path A fully specified name of a computer file including the position of the file within the file system s directory structure A typical path name might look like C Program Files Vigil VRM VRM exe PDF Portable Document Format The native file format for Adobe Systems Acrobat PDF is the file format for representing documents in a manner that is independent of the original application software hardware and operating system used to create those documents A PDF file can describe documents containing any combination of text graphics and images in a device independent and resolution independent format These documents can be one page or thousands of pages very simple or extremely complex with a rich use of fonts graphics colour and images To download the free PDF reader go to http www adobe com Resolution The fineness of detail that can be distinguished in an image For a
37. r DVD players The created DVD CD will be scanned to ensure that it was accurately created 10 2 2 Disclosure Export to Data Drive 3xLogic s VRM Software User Guide Page 45 Doc 09072116 a Disclosure Export Session 1 1 CWDCO Settings Data Drive Settings The location where the export files will be saved Files will be saved in their native file types Destination Y Note A different folder or destination can be selected for each session in the E Export case After each session is exported select location details and then click to continue with the next session For example to organize the session files for easy reference a folder named after each session could be created Click m to select a location to save the exported case files You can browse to the location using the standard windows explorer layout Click to begin the export process A window will open informing you if the export was successful 10 2 3 Exporting Session Media Use the search function to select the session you wish to export media from see Section 9 2 Searching Sessions for more information After opening the Session Info window click to open the Select Export Files window 3xLogic s VRM Software User Guide Page 46 Doc 09072116 a Select Export Files Available Files CH05 26 2006 00344013 vigil 6 C 105 26 2006 003411 05 2 5 0 1105 26 2006 003412 05 2 5 C005 26 2006 003412 05 2 6 3105 26 2006 0034
38. rt item lew Case ma Opens the Session Details window for the selected export item View Session e pait Opens the Export Details window for the selected export item 3xLogic s VRM Software User Guide Page 52 Doc 09072116 12 Registration To register Vigil VRM Click the Start menu and select Programs Vigil Register Vigil VRM 2 Sanyo DSR Registration D YRM Sanyo DSR Registration 23 days left on trial period unregistered DSR Units allowed Registered Sanyo DSR Units Unregistered Sanyo DSR Units Registration key Write down the serial number from the Unregistered Modules drop down menu Send the serial number your name company name and contact information to 3xLogic at support 3xLogic com 3xLogic will contact you with a registration key Once you have received a registration key 1 Select the serial number of the Sanyo DVR unit you are registering from the Unregistered Sanyo DVR Units drop down menu 2 Enter the registration key 3 Click Register 4 Click to the confirmation box 5 Repeat steps 1 4 for each SANYO DVR you wish to register 3xLogic s VRM Software User Guide Page 53 Doc 09072116 13 How to Record an Interview Y Note The preferred method of recording an interview is by creating or adding to a session See Section 8 1 2 Creating a Session for more information 1 Click REC STOP button on the DVR DIGITAL VIDEO RECORDER DSR M810 ALARM SEARCH MENU REVIEW A C
39. s section 8 1 2 4 Importing Other Files You can attach any other digital files such as photos Microsoft Word documents spreadsheets etc to the session by importing them Click Import to open the Import window 3xLogic s VRM Software User Guide Doc 09072116 Page 38 a 5 Blue hills jpa B D desktop ini hiy Recent sunset jpg Documents Thumbs db al Water lilies jpg Winter jpg My Documents Mu Damas File name gi Files of type All Files Mu me _ Open as read only Select a file you wish to attach to the case and click Open this will return you to the Session Details window You can also hold down the CTRL key to select multiple files to import 8 1 2 5 Viewing File Details To view details for a file select a file and click the Details button this will open the File Details window E File Details Details File C 105 26 2006 003411 05 26 2006 0034 20060529 092453 mp Type MP2 Video File 1 Motes File information the path to the file type of file and the file notes will be displayed here The notes for the file may be edited and saved 3xLogic s VRM Software User Guide Page 39 Doc 09072116 Click to start the associated viewer for the file type Audio and video will be played back using the VRM built in playback programs while other formats will use the associated Windows program for preview 8 1 2 6 Previewing Added Media Files Highlight an
40. software that has passed Windows Logo testing Continue Anyway STOP Installation Click Continue Anyway Windows File Protection vy Files that are required for Windows to run properly have been pt replaced by unrecognized versions To maintain system stability Windows must restore the orginal versions of these files Insert your Windows lt P Professional Service Pack CD now More Information Click Cancel Windows File Protection A You chose not to restore the original versions of the files This may affect Windows stability Are vou sure vou want to keep these unrecognized File versions Click Yes 3xLogic s VRM Software User Guide Page 12 Doc 09072116 Digital Signature Not Found x The Microsoft digital signature affirme that software has been tested with Windows and that the software haz not been altered since it was tested The software you are about to install does not contain a Microsoft digital signature Therefore there i no guarantee that this software works correct with Windows Sound video and game controllers Fou want to search for Microsoft digitally signed sofware visit the Windows Update Web site at http windowsupdate microsoft com bo see if one Is available Do you want to continue the installation Yes Ho More Info Click Yes 6 4 Installing VRM Software To install VRM you must have at least 20MB of free space on your hard drive 10MB to load and
41. ss 3xLogic s VRM Software User Guide Page 14 Doc 09072116 7 Initial Program Setup When the VRM application is opened for the first time the following window will alert you to set up a user with administrator privileges No Administrators A Warning Mo administrative users have been defined Click and the Settings window will open with the Personnel tab selected a 1 A f Settings alx General Settings Path Settings Sections Personnel Session Types Locations Recorders Offences Personnel i Add Click Add to create new users in the Personnel Info window 3xLogic s VRM Software User Guide Doc 09072116 Page 15 s Personal Info Personal Information Last Mame First Mame Section ae Phone Country United States of America State Type Investigator Motes Cancel Because this is the first account created it must be set as an administrative account Enter a user name and password and any other pertinent information to enable the Administrator check box Check this box and click OK you will be asked to confirm the password A Warning Do not forget this user name and password If the user name and password are forgotten VRM will lock you out of the system If this happens see Section 16 Contact Information After setting up an administrator account the remaining settings should be configured to ensure full functionality of the VRM software 7 1 Settings Window All i
42. sult in a corrupt AVI video file Once the export is complete a Download Completed window will open Any downloaded video will be marked with an asterisk in the Results table You can download more footage at this point or you can click to return to the Session Details window Your newly downloaded video footage will now be listed in the Files section 3xLogic s VRM Software User Guide Page 37 Doc 09072116 8 1 2 3 Downloading Previously Recorded Audio Click the Download button and select Audio DSS this will display the following screen l Download Audio DSS_FLDSADS220006 D55 4 i DSS_FLDA DS220006 Dss5 c DSS_FLDA DS220004 DSS d di i DSS_FLDA DS220003 D3 d LD SS FLDAD S 220002 DSS Highlight the files that you wish to download and associate with this session Hold CTAL to select multiple files Preview Download Cancel 2005 06 03 09 36 28 2005 06 03 09 25 52 2005 05 27 14 09 20 2005 05 46 12 40 06 2005 05 26 12 37 48 Select the desired audio files you wish to download You can select multiple files by holding down the Ctrl key while clicking on each file desired for download The button will play the selected file to help you determine if you have the correct file Once all of the files for download have been selected click the button Now you can download more audio files or click to return to the Session Details window Your newly downloaded audio recordings will be listed in the File
43. tage for the current session is displayed in the Recording Controls list This information includes the start and end time for the recorded footage For a new session this section will be blank To begin recording live footage click Record If recording from a Vigil DVR first select the camera to record from the drop down menu and then click this button The window changes to recording mode indicated by the flashing red dot in the lower left and the Status Recording message in the status bar The status bar also indicates the duration of recorded footage When recording Vigil DVR cameras a colored camera border will display indicating the recording mode green for constant blue for motion and red for alarm recording The recording mode is setup in the Vigil DVR camera settings however VRM will always record cameras in constant mode during times when there is no motion or active alarm so that no video frames are missing in the recorded footage Y Recorder Console Interview Room 1 Available DVRs Interview Room 1 Preview Description le jj a 10 32 0 162 10 320 162 10 32 0 163 10 32 0 16 3 1 37M 1 EE in 2 n Tee Check off DYR to be used for recording Recording Contro s Start Time I End Time Status Recording Click when you wish to stop recording It will take a moment to finish sending data to VRM During this time the red flashing recording symbol will be replaced by a green flashing pause icon and the S
44. tatus bar will indicate Status Finalizing session 3xLogic s VRM Software User Guide Page 34 Doc 09072116 When this message changes back to Status Ready to Record click to return to the Session Details window More than one video file per session can be added This is also true for audio files and other media as well All media files associated with the session are listed at the bottom of the window including the media filename the type of file the start time and the end time For media other than video only the end time will be present It is possible to return to this session at anytime and add more files should they become available 8 1 2 2 Downloading Previously Recorded Video Click the Download button and select Video this will display the following screen Download Video Search DVR i LN ee ce DOYR 1 Start Time 6f 4 2009 s 10 30 00 AM a 10 1 11 535 DWR 2 End Time 6 4 2009 s 1 30 00 PM Camera cami Alarms ony Results Preview St emg i iii O1 6 4 2009 10 30 00 AM 6 4 2009 1 11 53 PM 6 4 2009 10 30 00 AM 6 4 2009 1 11 53 PM ee ee Cami III NS ll Frame 1 of 3344 2009 06 04 10 30 00 pes ae g Zoom In G4 Zoom Out Start End clear crop channelt w Channel w 1 Search complete Select the DVR to search and then enter a Start Time and an End Time in which to search for video footage and then click Searh The default search time is 1 hour For Sanyo DVRs a list
45. the up and down arrows to change the number When the IP address has been entered return to the main screen by clicking Menu again Continue on to the next step of installing the VRM software package on your computer 3xLogic s VRM Software User Guide Page 9 Doc 09072116 5 2 1 Typical Installation Interview Room 1 DVD Writer PC Monitor Camera DSS Audio Recorder VRM Operator Station DVD Burner Network DSS Audio Docking Station VRM Software Sanyo DSR M810 DVR Interview Room 2 i ooconoporrprprpr00 Network Switch Camera Long Term Record Storage Video and Data Sanyo DSR M810 DVR 3xLogic s VRM Software User Guide Page 10 Doc 09072116 6 Software Installation 6 1 If MSDE Already Exists on the Target System A Warning If you already have an installation of MSDE Microsoft SQL Server Desktop Engine on the system where you are trying to install VRM then you must make sure that the SQL administrator password is set to blank before proceeding After VRM has installed successfully then the SQL administrator password can be returned to its non blank state 6 2 If MSDE Does Not Exist on the Target System If you downloaded your install kit for MSDE Microsoft SQL Server Desktop Engine simply double click the EXE file that you downloaded to run it If you are installing from CD load it in your CD ROM drive and run the EXE on it Y Note To install MSDE you must have at least 76M
46. ties search window This window behaves in the same way as the Select Investigators window Adding editing deleting and filter options have the same functionality for entities as well Several of the columns are different because entities are for persons external to the local organization 3xLogic s VRM Software User Guide Page 31 Doc 09072116 2 Entities E E xa 4 e Add Edt Delete Refresh Selected Filtered Filter Last Mame First Mame Date of Birth Gender street Address City State Province Zip Postal Code Country Phone Number 1 Phone Number 2 Notes ___ Last Name First Name Date of Birth Gender Street Address City State Province Zip Postal Code Country Phon Doe Jane 1950 01 01 F Victoriavile British Columbia W8x 1H2 Canada 250 Opens the Investigators search window This window behaves in the same way as the Select Investigators window including the toolbar buttons Investigators transcribers Opens the Transcribers search window This window behaves in the same way as the Transcribers i l l Select Investigators window including the toolbar buttons the prompt window This only deletes the file from the session and does not remove the original file on the DVR audio recorder or digital file on the hard drive aa Opens the Confirm Date and Time window This is going to be the date and time for the Record recorded video See Section 8 1 2 1 Adding a Live
47. tion that is already associated with a case 7 1 4 Personnel Tab The Personnel tab is where a listing of your personnel can be created Personnel are the people who administer the system they can add and edit data to the system or just access the information provided by the system 3xLogic s VRM Software User Guide Page 19 Doc 09072116 General Settings Path Settings Sections Personnel Session Types Locations Recorders Offences Personnel Add Summer Jen fuser Investigator Smith John jsmith Investigator Layton Patty playton Investigator Seagal Scott Transcriber If a user is to have log on privileges it is important to assign a user name and a password for each user This will allow them to log on to VRM It is also important to assign a few power users administrator status This allows them access to the Settings window and allows them access to all created cases and sessions giving them full editing rights The Administrator checkbox will become active as soon as you assign a user name and password to the user Individuals who do not have administrator rights can only edit cases and sessions to which they have ownership or are assigned to Opens the Personal Info window Here a new person may be added along with their Add personal contact and log on information gc Opens the Personal Info window for the selected person Here any information for this Edit particular person can be added or
48. uld be on a drive with at least 10GB of available storage and on a separate drive partition from the Case Materials Path if possible DV Player Path Enter the location of the DV Player software Case Materials Enter the location to store case materials VRM will create a new directory for each case Path under the Case Materials Path The unique case number will generate the folder name gus Y Note It is highly recommended that you change the default setting to a different physical drive or at the very least a different logical partition on the hard drive to prevent any issues from arising due to lack of storage space 7 1 3 Sections Tab If the organization is divided into departments or sections users can be assigned to specific sections At least one section must be created but there is no limit on the amount of sections that can be added 3xLogic s VRM Software User Guide Page 18 Doc 09072116 General Settings Path Settings Sections Personnel Session Types Locations Recorders Offences Sections xX Add Edit Delete Public Relations Homicide International Crime Traffic Opens the Section Info window Enter the name of the new section and click P Section Info Opens the Section Info window for the selected section The name of this section can Edit be changed here w wits Section Info Description MN Deletes the selected section Delete Y Note You cannot delete a sec
49. ware Please see the Vigil Server User s Guide for details on setting up a Vigil DVR 5 1 Replacing your VCR with the Sanyo DVR Connect your existing VCR s video and audio cables to the DVR Connections diagrams for the different units are as follows You will also need to connect a network cable to attach the DVR to your network 5 1 1 Sanyo DVR M800 Connections Video TV RS485 System Terminate LIS dido as PAL OFF i O i Li O 5 vv AA 3xLogic s VRM Software User Guide Page 8 Doc 09072116 5 1 3 Sanyo DVR M814 Connections Sos Tan A ae m 8 MIC IN 8 OFF dl 5 2 Configuring the DVR The configuration instructions are for the DVR M814 others may vary Connect a display to Monitor Out Turn the DVR on The DVR will display a self check routine screen Wait until this has finished as it may take a few minutes Click the Menu button on the DVRs front panel Navigate to entry number six RS485 Network Remote Set using the front panel arrow keys Use the right arrow key to enter the settings Navigate to Advanced Setting again clicking the right arrow key to enter the advanced settings screen Navigate to IP Address and click the right arrow key Clicking the right arrow key will select each porting of the IP address in sequence When the portion of the IP address you wish to change is highlighted use
50. y file in the Files section and click Preview This will start the associated viewer for the file type Audio and video will be played back using the VRM built in playback programs while other formats will use the associated Windows program for preview 8 1 2 7 Generating WAV Files from Video Files e Highlight any MP2 video file in the Files section and click Make wav This will automatically generate and import WAV files from the selected MP2 video file into your current session Y Note WAV audio files cannot be generated for video in AVI format therefore audio that has been recorded or downloaded along with AVI video must be played back together 8 1 2 8 Removing Media Files To remove a file from the current session select a file and click a Click the Yes button and then confirm again by typing the word confirm in lower cases into the prompt window This only deletes the file from the session and does not remove the original file on the DVR audio recorder or digital file on the hard drive 3xLogic s VRM Software User Guide Page 40 Doc 09072116 9 Searching 9 1 Searching Cases Click the Search button and then select Cases to open the Search Cases window Search Cases Case Information Offence All Motes Investigator Investigators Last Updated 05 26 Theft Under 1000 2006 05 29 11 23 43 Case information can be entered to narrow your search results The default search will list all the created cas
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