User manual - OpenSesame ICT
Contents
1. 2002 2005 OpenSesame ICT BV All Rights Reserved2. Via your web browser you surf to the page you wish to edit You then select Edit in the OpenlMS taskbar see image Next Microsoft Word will open with the content of the specific page Now you are able to edit the content and use all facilities that are available in Microsoft Word for example using a table inserting figures or even using Microsoft Excel or Visio objects ei Demonstratie omgeving OpenIMS Content Management Server Microsoft Internet Explorer E im KE T m gt Go ON D D Ze P Se e e ea LJ Back Forward Stop Refresh Home Search Favorites Media History Mail Print Edit Discuss Onderzoek Address g http demo osict com demo_com 43e8208c8aef 1d 1e78fc254b 16ec108f php activate preview yes iv Sd Go Concept e UNSER Gewijzigd Kei me Ericvan Konen SAS Refresh Edit Properties Asign Publish Redraw History Move Up Down Remove New Help Sie H Hiis 4 page Microsoft Word Bestand Bewerken Beeld Invoegen Opmaak Extra Tabel Venster Help Typ een vraag voor hulp i9 22 id 3 154 IA oO meee ee EAE see i 49 2 100 44 Standaard Ai Arial gt 10 gt BZ UJ E ies if AWEGEEPISLOGUEDCIN SG WERDORPIAGS e e GE QUE Ce IER gt gt Home Vacatures Working i y E E Despite all new developments establishing and maintaining contacts mostly remains to be done by people E Webmaster Working at our c That is why our company consc
3. e a 2 E il Back Forward Stop Refresh Home Search Favorites Media History Mail Print Edil Discuss Onderzoek Address c http demo osict com openims openims php mode cms x Go CMS e mic A s ga Eric van Korven Refresh CMS DMS EMS BPMS PS Admin Search Settings Help Assigned Eric van Korven Assigned In preview Recently changed Date Site Status Page Long title Least recent Jun 14th 2004 demo com Gewijzigd Informatie Informatie aanvraag Expired All sites Templates May 20th 2004 demo com Voor controle Vacatures Vacature bank May 12th 2004 demo com Gewijzigd Woordenlijst Woordenlijst Apr 30th 2004 demo_com Nieuw Docent Docent Wiskunde Apr 13th 2004 demo_com Voor controle FinePix 332 A FinePix 332 A Feb 19th 2004 demo_com Voor controle sales Dec 7th 2003 demo_com Voor controle Intake Zaakdossier Intake Zaakdossier formulier Dec 7th 2003 demo com Voor controle Php applicatie Php applicatie Dec 7th 2003 demo com Voor controle voorbeeld voorbeeld Copyright 2001 2004 OpenSesame ICT All Rights Reserved 2 3 Concept Mode Next to the possibility of editing pages via the portal you are also able to edit pages by surfing to the page directly and add concept to the url For example http www yourcompany com concept In case you are not logged in yet you need to login and the page will be opened in concept mode You are able to surf the site with the web browser in concept m
4. 4 5 Page properties In the property screen you can edit the following Template used Workflow used The long title used as a header in the content The short title for menu Publication schedule Self defined metadata 4 5 1 Templates The template defines the layout of the internet site As user you are able to select which template you wish to use for a particular page You can change the appearance by selecting another template On a central level the webmaster defines the available templates these will then be linked to the user groups in OpenIMS Next to the design a webmaster can also determine the standard content for particular templates This is the actual content which is placed in a new page when this template is selected For example a standard text above or at the bottom of a press release 4 5 2 Workflow profile A workflow records the way a page is led through an organization and who at what stage has which rights 4 5 3 Page title Every page has a long and short title The long title is used as an introduction title header of a page The short title becomes part of the navigation menu of the internet site Since there is limited space available in a navigation menu a clear and short page title is necessary User Manual OpenlMS CMS page 11 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniMS i mr Oo x D Ze P Se e a 3 Back rward Stop Refresh Home S
5. CMS page 14 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniIMS 5 3 3 Inserting an e mail address You can also process e mail addresses in your texts When a visitor selects this address the e mail client will automatically start Go to the position where you want to insert the e mail address select Insert hyperlink and choose option E mailadress on the left side You will then see the following dialog Hyperlink invoegen Koppelen aan Weer te geven tekst info openims com Scherminfo E mailadres Bestaand bestand af mailto info openims com webpagina Onderwerp Plaats in dit Laatst gebruikte e mailadressen document t Mieuw document maken E mailadres E 13 i In the field Text to display you can enter the text that will be presented to the visitor There are no restrictions In the field E mailaddress enter the e mail address preceded by the text mailto otherwise the address won t be accessible You can provide the e mail with a standard subject for instance Information request 5 3 4 Creating bookmarks hyperlinks within a page Via this option you are able to define hyperlinks to text blocks within the same page There are two ways to realize this The first way is by placing a so called bookmarks the other way is through providing the text with a header or chapter classification w page Microsoft Word Bestand Bewerken
6. 3 6 Alt texts Hyperlink Image 16 sr EN le Lee Ce EE 17 5 4 1 Changing the page order EN 17 5 4 2 MOVING Wa le EE 18 e Tele EE 18 5 6 Documents placement UM 19 5 6 1 Managing multi media files ccccccccccsesssseeececeeseeceececeueeeeeeesseauseeceeseeeaaeeeeeseseeseeeessananseseeeeaas 19 562 Bnkndiod e eier Tonn LEE 20 Be WEDI geet de o a S 21 5 7 1 ANEW TO eega A acinar oan ects E EE ETE EA E AA E EEA 21 a e E 21 E E CONE EE 21 ow E Cis EE 22 E ele E Tt e EE 22 SNO MEE io 9 cc 22 5 8 OpenlMS inline WYSIWYG HTML Editor sess 22 9 8 1 nserting an inn e EE 22 ME PPE lnIe MES CUMND ICH 23 61 Change password Ns 23 62 Activating automatic lOgiM EE 23 User Manual OpenIMS CMS page 2 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpenIMS 7 OPENIMS TRANSFER AGEND Ge goeevteetueageusekesgeeeereee greisste uge ek ENEE EEN EEENERNENENEERE NEEN 24 7 1 Installing the OpenlMS Transfer Agent 24 8 SPECIAL MODULES c 25 SM leien ee E 25 O2 DOCUMENT COMMECION moduli eege EE 26 ONES E Le EE 27 OS NIG e EE 27 User Manual OpenlMS CMS page 3 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpenIMS 1 Introduction Nowadays a Content Management System CMS for managing an internet or intranet site is a becoming a commodity The last couple of years such systems went through an evolution In
7. Beeld Invoegen Opmaak Extra Tabel Venster Help SOW a wee tre BES a IB NEN ee ABL RS 44 Standaard Pl Ara 200 Boz UE Opmaak wissen When you want to make use of internal hyperlinks bookmarks they must be predefined before you can use them When these bookmarks are defined you can use the Insert Hyperlink dialog OpenIMS is een server oplossing die hinnen vrijwel iedere ondememing c q c GevolzdeHvyperlink Hyperlink a itale producten Dit zijn In the next example a header is made of the text The Portal Server Now you can use the Insert Hyperlink dialog to place a link to the bookmark by using the option position in the document Kop 1 1 Kop 2 a TT DBSRIMS Platform Standaard 1 S Tekst zonder opmaak art erver BPMS en Meer OpenlMS is gebaseerd op Open Source technologie is erg eenvoudig in gek een zeer hoge performance en stelt verrassend lage eisen aan de benodigde afgenomen Lees in dit deel van de website meer over de functionaliteit per OpenlMS pro Serve De Portaal Server De OpenlMS Portaal server is een zeer geavanceerde omgeving User Manual OpenlMS CMS page 15 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniMS Hyperlink bewerken By selection the text you can place a Weer te geven tekst link to this text within the document 18 Selecteer een plaats in dit document Bestaand Bovenkant
8. S 5 7 5 Notification e mail addresses Entered data S 5 7 6 Data sheet with all the filled out forms You can select the different options by clicking on the option s hyperlink 5 7 2 Fields Here you get an overview of all available fields that can be used for a web form Fields are created by the webmaster You can find more information in the OpenIMS management manual 5 7 3 Content Via content you can edit the form with Microsoft Word When you select the fields you want to use OpenlMS will create a form based on your selection Based on the functions OK send and CANCEL delete actions will be executed The button text send delete is free definable The result can be reviewed directly with the web browser User Manual OpenlMS CMS page 21 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpenIMS 5 7 4 Confirmation When you use this option you can create a text message that will appear after a visitor has pressed the OK button For example you could leave a thank you message for the visitor The text can be edited in Microsoft Word 5 7 5 Signalling OpenlMS will send a notification when a form has been filled out In the signalling field the receiver of the notification can be defined For example info jansen com or jan 2jansen com Note in case the notification will be sent to different e mail addresses please separate these addresses with a comma 5 7 6 Entere
9. changes Now the edited data is directly available to the visitors of the website You can place the minibase at any given webpage Note editing the minibase is only possible under Windows Mac users can only search the minibase 8 2 Document connector module With the document connector module you are able to access published documents that are located in a certain directory of OpenIMS DMS on a website OpenIMS CMS If you create and publish a new document or edit and publish an existing document the overview will automatically be updated Therefore visitors of the webpage will only have access to the last updated and approved version of these documents For example manuals and company rules H Hem gt gt Home gt gt Onderhoud DMS folder Forum DMS folder overzicht E Mini database E Reacties Hier de laatste offici le regelingen en formulieren E Nieuw E Mailing Implementatie database E DMS folder Implementatie DMS O O DEO xeeoG 23U amp 834 One tag in OpenlMS is called a Concept o B a Em i 9 Files When you place this tag In uJ Geier re m E n a BECH ut m KI 2 u Help the content of a webpage it is activated automatically WA Eie Micrsoft Word Bestand mecum Beeld Invoegen Opmaak Extra Tabel ONS Groep GE sg Definition files lt lt current Hid L4 stondord A z Aral Tee a eS folder gt gt gt gt Home gt Onderhoud DMS folder E EE TE E DMS folder
10. document We recommend that you use one of the two possibilities 5 3 5 Adding a hyperlink to an image To add a hyperlink to an image select the image and select Insert Hyperlink so you can enter the hyperlink 5 3 6 Alt texts Hyperlink Image SSC IR You can provide a hyperlink or images with extra information that vekst van Scherminfa is shown when a visitor places the mouse over the hyperlink or RR image Alt tag Opmerking aangepaste Scherminfo wordt aaa in Microsoft Internet Explorer versie 4 0 of hoger To add an alt tag to a hyperlink you can insert this through the OK Hyperlink screen To add an alt tag to an image you first select the image and use the right mouse button to select the option Format Image and after that the tab Web in which you can enter the text pr g s yr gt gt Sitemap gt gt Printen gt gt Zoeken OpeniMS CMS demonstratie homepage Welkom op de internetsite van onze organisatie E3 Ditis een afbeelding die Onze organisatie houdt zich bezig met het verkopen van feest en voorzien is van een zogenaamde amusementsartikelen Klik hier om naar de catalogus te gaan ALT tekst We richten ons volledig op de Nederlandse markt waarbij we een levertijd aanhouden van maximaal 2 dagen voor alle artikelen die we op voorraad hebben Naarnaact viin we 7aar vindinnriile in hat nnennran wan enarciala aanvranan nf hat The Alt
11. its Our company s employees form a true handicapped early retirees All with the Is e right place within our company Agreeable work also means creating a company tries to achieve this by planni rool cchu moesurcabie pcr ln RR RR realise actual measureable improveme Si intemet By investing in working conditions training incentive programmes and internal communication we motivate our employees to each day realise the ambitions of our customers Done Internet After you have entered the required information confirm with the OK button and OpenlMS will create a new page in concept mode If you want to change the properties the just entered data in a later stage use the option Properties Then you can also enter extra template dependent metadata For example the publication date and other metadata You can change the content via the Edit option as described in paragraph 4 1 User Manual OpenlMS CMS page 10 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpenIMS 4 3 Deleting a page You surf to the page you want remove and use the Remove button A page can only be removed if there are no underlying sub pages 4 4 Retracting a page When you have published a page and you want to place the page back into Concept mode you can click the button retract The page will be placed back into Concept mode You need to have the proper rights within OpenlMS to use this function
12. text is used to make the internet site more accessible for visually impaired visitors Specialized browsers will show the alt text instead of the image User Manual OpenlMS CMS page 16 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniIMsS This option is not available in Microsoft Word 2004 for Macintosh In webbrowsers wordt alternatieve tekst weergegeven tijdens het laden van afbeeldingen of als afbeeldingen ontbreken Webzoekprogramma s alternatieve tekst bij het zoeken naar webpagina s 5 4 Moving a page Within OpenlMS there are two ways to move pages File Edit View Favorites Tools Help ay SE n o 9 B B E Ze e e 2 im E LJ iL Back Forward Stop Refresh Home Search Favorites Media History Mail Print Edit Discuss Onderzoek Address http demo osict com demo_com 43e8208c8aefid 1e78fc254b 16ec 108f php activate_preview yes OpeniIMS ort lie K 3 Site CMS Refresh Edit Properties Asign Publish Redraw Hist Move Up Down Remove New Help H Eric van Korven gt i eni gt gt Home Vacatures gt Working gt Sitemap lt gt Printen lt gt Zoeken lt Hasan Webmaster Working at our company N E Sales E Working Despite all new developments establishing and maintaining contacts mostly remains to be done by people That is why our company consciously invests in its main asset its employees Our company s employees form a true re
13. that you are able to restore the old version User Manual OpenlMS CMS page 9 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniMS 4 2 Adding a new page When you want to add a new page to the site go to the page where you want the new page to be placed under After selecting New in the OpenlMS taskbar a dialog will appeared Here you can select which design template you want to use ei Demonstratie omgeving OpenIMS Content Management Server Microsoft Internet Explorer ax e SC a Q z val EN D L P Sr e A Ce 4 Cal Back Forward Stop Refresh Home Search Favorites Media History Mail Print Edit Discuss Onderzoek Address g http demo osict com demo com 43e8208c8aef1d 1e78fc254b 16ec 108f php activate_preview yes vl Go DT mme K YOO x Site CMS Refresh Edit Properties Asign Publish Redraw History Move Up Down Remove New Help Ste H Eric van Korven New webpage Mic rosoft Internet Explorer x H Hugs Template Camera layout ia o HR EE BEE gt gt Home gt Vacatures gt Working Workflow Publicaties vl itemap lt gt Printen lt gt Zoeken lt Editor Microsoft Word X E Webmaster Working at our company Long title Vacancy developer E Sales e SEENEN E Working Despite sli now developments estabis Short title menu Developer at is why our company consciously invests in
14. the past Content Management Systems were often tailor made for an organization nowadays they are available commercial of the shelf COTS OpenlMS CMS is such a COTS system OpenIMS CMS gives you the possibility to maintain a complete internet and or intranet site with your favorite word processor Microsoft Word Of course it is also possible to use other software like Microsoft Excel Microsoft PowerPoint Xmetal and other products from OpenOffice to create content By using the software that is installed locally on your pc or network you can go straight to work An even bigger advantage is that you are already familiar with the software After a short introduction you will be able to create and publish content on your internet or intranet site OpenlMS is 100 web based so the content can be edited at any location at home or at work 1 1 Client specifications A user of OpenIMS CMS must have Microsoft Internet Explorer 5 0 or higher An internet connection Microsoft Word 2000 or higher The OpenlMS transfer agent see www openims com left at the bottom No part of this publication may be reproduced in any form by print photo print microfilm or any other means without written permission by OpenSesame ICT User Manual OpenlMS CMS page 4 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpenIMS 2 Introduction OpenIMS CMS As mentioned in the introduction OpenIMS is 10096 web based This means th
15. 16 34 Eric van Korven Si Cl Installatie Database Voor 0 2 30 Jul 2004 11 05 Eric van Korven Server controle amp Hoofdfolder 3 Beheer amp Data SEH Organisatie N amp 2 Communicatie C3 Account management Inkoop E HRM C23 1 amp A iem User Manual OpenlMS CMS page 26 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpenIMS 8 3 Jump Open IMS offers you the possibility to link pages directly to another page in the same website or a different website The page that is linked to will open in the same window In order to link the page automatically you have to include the following code in the content of the page jump http urlofthesite If you want to create a direct link to the OpenIMS website For example the code needs to be as follows jump http www openims com The jump code has to be activated in OpenlMS Please contact your functional administrator to verify this 8 4 Superjump The Superjump code is similar to the jump functionality The only difference is that the page that is jumped to will open in a new window In order to link the page automatically and open it in a new window you have to include the following code in the content of the page Superjump http urlofthesite The superjump code has to be activated in OpenlMS Please contact your functional administrator to verify this User Manual OpenlMS CMS page 27 27 Copyright
16. OpenlMS 4 2 OpeniMS Content Management Server CMS User manual OpenSesame ICT BV September 2005 OpenIMS Index INTRO ent e H 4 11 Client specilicahonS ee ee ee ee eee ee eee eee eee eee eee ee ere 4 2 INTRODUCTION OPENIMS CMS iiccccsacoscsesciccetevectscteceteassetnetectectestesrieveneneeseceeutelsavizadvedecousuteevavenmioesecteutadans 5 zn ME Ee Le UE 5 2 1 1 L gin PACIOMIGMIG EE 5 2 2 The OPENIMS CMS POrtal vcigiicnsscdsescucecissusienswnsiasuanvensiidennenddennachuataidanddosssaugunnssildahnecobuieamontmadaiienddodaidvoaennds 5 23 aere ee EE 6 3 OPENIMS FUNCTION BUTT te LE 8 4 PAGE MAINTENANCE EDITING ciccseccsesescisceuececsssecuessereenceceheususcervinvenstecetcecunsseveanaccdoneateuteessuenenncecuesiees 9 41 Editing OFS EE 9 42 Adding anew page EE 10 43 Deleng apade EE 11 AA TAC WAG IN apad EE 11 AS PAGS el ad 11 4 5 1 TOMES a E A E E E A E E E E EA 11 452 oi so IDOI G EN 11 4 5 3 Set 11 Aoa SCM CUMNG EE 12 dOS NGA DEE 12 SEGA UIC ei LE 13 en NEE ale Le an images EE 13 52 Using special ODI CCS E 13 39 Addng a Pay IMA EEN 14 5 3 1 Adding a hyperlink to another webpage nnne nnns 14 5 3 2 Opening a webpage in a new window after selecting the hyperlink ssssssssss 14 5 3 3 Inserting an e mail add ess uuo testa qan noniine nat UR ua nid dba dade dann Uoc dun sau iu Scu E ded 15 5 3 4 Creating bookmarks hyperlinks within a page 15 5 3 5 Adding a hyperlink to an Image EE 16 5
17. age a document in OpenIMS DMS or to another internet site with help of the standard options within Microsoft Word Note for a link to a website outside your own domain use an absolute hyperlink For a link to a page within your domain use a relative link Example absolute link http www openims com documents manual htm Example relative link documents manual htm 5 3 1 Adding a hyperlink to another webpage Go to the page within OpenIMS CMS in concept mode where you want to insert a hyperlink Open a new Microsoft Internet Explore webbrowser and surf to the page you want apply the link to This can be a page within your intranet or website of course you can also create a link to an external internet site Go back to the page where you want to insert the hyperlink and open this page by selecting Edit Now Microsoft Word will start and you can select the text that has to become a hyperlink After selecting this text select Insert Hyperlink within Microsoft Word You can enter the internet address of the page in the Address field e g www openims com or copy and paste the hyperlink to the external web page from the other Internet Explorer window CAE aJ Bestand Bewerken Beeld Invoegen Opmaak Extra Tabel Venster Help Typ een vraag voor hulp X TEET TES Bam 0 Oef i Aq Standaard v Arial 10 G u B Z S 8 tz i E E i A Ke E E TOE CHIP EH EB 14e E 11381 10097023 021 0208023001025 1A Open Information Management Se
18. age 24 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniMS 8 Special modules OpenIMS CMS has a library available with different standard components that can be de activated at will When activated certain components behave a certain way which can be adjusted to the specific users wishes A few of these components will be explained in the following paragraphs 8 1 Minibase module The minibase module gives an organization the possibility to make a list with information available with a search function as entrance Examples are lists of addressed telephone numbers subscriptions etc The list can be managed in Microsoft Excel 0 0 ung P eeoo amp BU amp 4 LA 2 J SSES 332313 gt 133137 3311 338303 S P wi Boss om i EE EE EE gt gt Home gt gt Mini database 0 0 na xee c a2Uuas gc ns M e D E Forum Mini database OpeniNs Concept Si e gy Q OO x L Qo E Mini database Gepubliceerd ou CMS Ververs Wijzig Eigenschappen Historie Verplaats Omhoog Omlaag Verwijder Nieuw Help S E Reacties E Nieuw Wee Micron word eL Xgltd Ke gt eric Zoeken 1 2 page Microsoft Word EE PS E Mailing Bestand Bewerken Beeld Invoegen Opmaak Extra Tabel e Naam A Voornaam functie afdeling locati uii gt Mini database Korven Eric it geen meen Mini database E Forum E Mini database E Reacties E Nieuw Mini database Wijzig data Converte
19. at you can perform all necessary changes and actions via your web browser Depending on your rights within OpenIMS you can access certain parts of the system Therefore you must first login before using OpenlMS 2 1 Login You start your web browser and enter the url http intranet yourcompanyname com of the domain of your website To access the content management portal you add the word CMS at the end of the url http intranet yourcompanyname com cms At that moment the OpenIMS login dialog appears Now you can enter your user name and password and the OpenIMS CMS portal will start Furthermore you can immediately edit your website via the word CONCEPT http intranet yourcompanyname com concept 2 1 1 Log in Automatically You can add a button in your browser that enables you to login for a certain Bestand Bewerken Bet page without typing concept in the url O vorige Step 1 create a new button e g named concept in the connection menu bar in your browser by dragging the url to the menu bar Adres http fwaw osict koppelingen Concept d Eigenschappen voor Concept Algemeen Webdocument Step 2 Open the properties screen of the button by clicking on the button with the right button of your mouse In the tab sl ERA webdocument you can type the url of the site and add concept to it URL www uwsite com concept Sneltoets Geen Step 3 Click on OK to save the properties of the bu
20. ation If you wish to deviate from this moment for instance if a press release must be visible at a certain date you can use the scheduling option Visible from can be interpreted as a publication date and Visible until as the retraction date and time A retracted page is no longer visible on the operational site but it is still visible in Concept mode 4 5 5 Metadata Depending on the chosen template extra metadata fields are available The webmaster can add these fields to a particular workflow collections of pages The entered meta information will directly be indexed by the OpenlMS search engine User Manual OpenlMS CMS page 12 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniMS 5 Special functions In the previous chapters you were given an impression on how you can manage content The next paragraphs cover several special functions Many of these functions are standard available in Microsoft Word nevertheless we will describe a number of functions More extensive information about the possibilities of Microsoft Word can be found in specific Microsoft Word documentation The OpenIMS CMS manual uses Microsoft Word 2003 Other versions of Microsoft Word may differ 5 1 Adding an image There are two ways of adding an image e Via the standard functions of Microsoft Word for adding images e Via cut copy and paste Paragraph 5 3 5 explains how to add a hyperlink to an image and paragraph 5 3 6 exp
21. d data When using this function you can look at an excel CSV file which contains all the data that has been entered by visitors The file can be processed locally for example mail merge 5 8 OpenlMS inline WYSIWYG HTML Editor This inline WYSIWYG editor is an alternative for Microsoft Word You can activate this editor via properties screen You can edit a webpage with both Microsoft Word and this editor This editor has only been tested running under Microsoft Explorer for Windows In case you want to edit a page and this editor has been activated you will see the following screen When you have finished editing the web content you can save the changes by selecting the Save icon 5 8 1 Inserting an image You can insert an image by using the Image button User Manual OpenlMS CMS page 22 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniMS 6 Personal settings OpenlMS contains a number of personal settings These are covered in this chapter E OpenlMS 4 2 build 9890 Personal settings Microsoft Internet Explorer Nae File Edit View Favorites Tools Help Ei x TE Q EN D G P ze et a a J Back Stop Refresh Home Search Favorites Media History Mail Print Discuss Onderzoek Address a http demo osict com openims openims php mode pers vl Go Settings BESHBS amp 8 9 Eric van Korven Refresh CMS DMS EMS BPMS PS Admin Search Setting
22. ddress SI http demo osict com openims openims php mode cms OpeniMs CMS i Eric van Koren BEES amp s DMS EMS BPMS PS Admin Search Settings a Seas ue Management Server Content Assigned Eric van Korven Assigned dese Date e Site Status Page Long title Least recent Jun 18th 2004 demo com Gewijzigd Working Working at our company Ge Jun 19th 2004 demo com Gewijzigd Sales Sales Templates Jun 14th 2004 demo com Gewijzigd Informatie Informatie aanvraag May 20th 2004 demo com Voor controle Vacatures Vacature bank May 12th 2004 demo com Gewijzigd Woordenlijst Woordenlijst Apr 30th 2004 demo_com Nieuw Docent Docent Wiskunde Apr 13th 2004 demo com Voor controle FinePix 332 A FinePix 332 A Feb 19th 2004 demo com Voor controle sales Dec 7th 2003 demo com Voor controle Intake Zaakdossier Intake Zaakdossier formulier Dec Tth 2003 demo com Voor controle Phi Php applicatie Dec 7th 2003 demo_com Voor controle voorbeeld voorbeeld User Manual OpenlMS CMS page 19 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniIMS 5 6 2 Linking to a document Select the name of the document on the right hand side the action menu appears This action menu shows the option Published version This is the hyperlink to the latest published version of the document A OpenIMS DMS 4 2 build 9890 Document Mane peme Server Microsoft Internet Explore m m D oi PX Fi
23. earch Favorites Media History Mail Print it Discuss Onderzoek Address amp http demo osict com demo com 43e8208c8aef1d1e78fc254b 16ec108f php activate preview yes vl E Concept i a E 2 Sher Er B LE Es amp 3 QE A Q Q X DW p Ee Esca irn Site Refresh Edit Properties Asign Publish Redraw History Move Up Down Remove New Help Ste Propertieg Microsoft Internet Explorer Low Template Standaard demo layout x gt gt Home Vacatures Working Workflow Publicaties v Ce Editor Microsoft Word Webmaster Working at our compa Long title Working at our company E Sales E Working Despite all new developments es Short title menu Working our company consciously invests d Visible from 1 v 1 sl 2099 sl o v o v Our company s employees form 21 Visible until 31 m 12 v 2025 v 23 w 59 v handicapped early retirees All w ie le iv m m place within our company Agreeable work also means crea i company tries to achieve this by p company regularly checks emplo realise actual measureable impra By investing in working conditions communication we motivate our i customers Done Internet 4 5 4 Scheduling This option is only visible when the webmaster has activated it With scheduling the publication or retraction date of a webpage can be determined and or changed Normally a page is immediately visible after public
24. er nad E Mailing minibase 12 One placeholder tag in OpenlMS is called minibase When you place this tag in the content of a webpage it is activated automatically le 3 e TEN iTekenen AutoVormn w IO amp 3 m A Da The definition of a minibase consists of the font size For example gi Iminibase 12 means that the minibase will be shown 12 pts large in the content see image 5 muao xeeo amp 23Ut amp 3 ey zs OpeniMS Concert la wv oO x gas a J rE Korven Site CMS Ververs Wijzig Eigenschappen Historie Verplaats Omhoog Omlaag Verwijder Nieuw Help sis In concept mode the module has agemus D UT ud additional management functions see image on the right E Of course you can also place normal co content on the page Mini database Wijzig data Converteer naar nl csv us csv eric b Naam A Voornaam functes Korven Eric it geen You can manage the content and the size of the minibase in Microsoft E E Excel by using the option Edit data Koren Eric it geen meerwal 13 6 51E 08 eric osict com You are able to transfer data by means of exporting or copy paste from an existing excel document to the minibase When you have finished you can User Manual OpenlMS CMS page 25 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniMS close excel and choose Save
25. flection of society students graduates working mothers returnees handicapped early retirees All with their own specific knowledge and life experience who are deployed in the right place within our company Agreeable work also means creating a healthy balance between work and private life our company tries to achieve this by planning the work in consultation with the employees our company regularly checks employee satisfaction and uses the results of these checks to realise actual measureable improvements of the working conditions By investing in working conditions training incentive programmes and internal communication we motivate our employees to each day realise the ambitions of our customers Done Internet 5 4 14 Changing the page order When you want to change the page order and underlying pages within the menu structure you can select the specific page and change the order by means of Up and Down User Manual OpenlMS CMS page 17 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniMS 5 4 2 Moving a page TOR O Fle Edt View Favorites Tools Help ae Concept Verplaatsen pagina The function Move canbe used to movea Maxaman 777 Hier Stop page and underlying pages hierarchically change the level Surf to the page that you want move Select Move to get into the move mode two new options will appear Here and Stop see image Then surf t
26. he right place within OpenIMS From eur eempeany tries to achieve this by planning the work in consultation with the employees eur eempany regularly checks employee satisfaction and uses the results of these checks to realise actual To OpenlMS tries to achieve this by planning the work in consultation with the employees OpenlMS regularly checks employee satisfaction a From E bes iti our etstomers To Go to our website and take a look at the vacancies p HX History Ge BES HES i 8 e Done QD Internet Restore this version placed in preview mode User Manual OpenlMS CMS page 18 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniIMS 5 6 Documents placement DMS This paragraph contains a compact description of OpenIMS DMS in relation to OpenIMS CMS 5 6 1 Managing multi media files Next to an advanced system to manage web content OpenlMS also offers a Document Management System separate product in which different kinds of files can be stored for instance graphic elements multimedia files or documents PDF that can be used within the internet site You can go from the CMS portal to the DMS by selecting the option DMS OpenIMS CMS 4 2 build 9890 Content Management Server Microsoft Internet Explorer File Edit View Favorites Tools Help o 6 D D t P Ze a e GR I Back Forward Stop Refresh Home Search Favorites Media Histor Mail Print Edit A
27. ialog eester Open Open in New Window Save Target As Print Target Add to Favorites Backward Links Cached Snapshot of Page Similar Pages Properties ir Blanko Word X lt User Manual OpenlMS CMS page 20 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpenIMS 5 7 Web forms The OpenlMS web forms use fields that have been registered at a central level The fields are describes by so called placeholders Field name A form can be managed with Microsoft Word just like the content Within Word a form could look like this name phone number MEME O ffOK Send CANCEL delete Seen from the website the placeholders are being replaces by fields or buttons depending on the function behind the placeholder 5 7 1 Anew form A new form a page with a form property can be placed on a random location within the site You select New and then choose Standard form The new page is created as a form and is added to the navigation menu The standard properties of a form will appear in the centre of the new page see image below It is also possible to create a template with standard fields After adding a form the next options are available Fields 5 7 2 Overview of all available fields Contents S 5 7 3 Editing the form s lay out and content Confirmation 8 5 7 4 Adding a confirmation text Signaling
28. ings Help SE History of web page Working at our company Created by Eric van Korven Sa Jun 19th 2004 08 46 Eo Properties changed by Eric van Korven Sa Jun 19th 2004 08 46 Changed by Eric van Korven Sa Jun 19th 2004 08 49 KE Added Despite all new developments establishing and maintaining contacts mostly remains to be done by people That is why our company consciously invests in its main asset its employees Dur company s employees form a true reflection of society students graduates working mothers returnees handicapped early retirees All with their own specific knowledge and life experience who are deployed in the right place within our company Agreeable work also means creating a healthy balance between work and private life our company tries to achieve this by planning the work in consultation with the employees our company regularly checks employee satisfaction and uses the results of these checks to realise actual measureable improvements of the working conditions By investing in working conditions training incentive programmes and internal communication we motivate our employees to each day realise the ambitions of our customers Changed by Eric van Korven Sa Jun 19th 2004 11 17 Emo From That is why eur eempamy consciously invests in its main asset To That is why OpenlMS consciously invests in its main asset From who are deployed in the right place within eur eempany To who are deployed in t
29. iously invests in its main asset its employees E Sales Workin Despite all new developm Our company s employees form a true reflection of society students graduates working mothers returnees our company consciously handicapped early retirees All with their own specific knowledge and life experience who are deployed in the right place within our company Our company s employee handicapped early retiree Agreeable work also means creating a healthy balance between work and private place within our company life our company tries to achieve this by planning the work in consultation with the x Agreeable work also meal employees our company regularly checks employee satisfaction and uses the company tries to achieve results of these checks to realise actual measureable improvements of the company regularly check working conditions realise actual measureal By investing in working conditions training incentive programmes and internal By investing in working ci communication we motivate our employees to each day realise the ambitions of communication we motiv our customers customers ls E o sales ele T Lal Done Pg Se Op Rg Ko OPN WzG UIT OVR Engels V s X When you have finished editing just close Microsoft Word Save the document and the content will be transported to OpenIMS CMS By refreshing the page you can look at the changes you have made this is a preview OpenlMS always creates a new version of the page so
30. lains how to add an Alt text to an image 5 2 Using special objects In Microsoft Word you can create objects within the content of the document Such an object can then be changed with the accompanying editor It can for example be a Microsoft Excel sheet or a Microsoft Visio drawing The different objects will be DR E e amp Pe K presented as images in the Eric van Site CMS Ververs Wijzig Eigenschappen Aanbieden Publiceren Terugtrekken Historie Verplaats Omhoog Omlaag Verwijdei final webpage Een CH H Bestand Bewerken Beeld Invoegen Opmaak Extra Data Venster H 5 z B Z UJ E A huge advantage is that OpenIMS remembers the object definition If you want to change the object ina later stage then you can use Z i Arial b E e Ke De volgende aanbieding is samengesteld uit de onderdelen Speciale aanbiedingen De volgende aanbieding is samengesteld uit de on the accompanying editor In mere Sa 1 1 Kapvergunni this example Microsoft E Excel E Aanbieding IE Test 123 Camera s E Herplanting A B Erp Server 12 00 1 eo Database Server 5 000 1200 8E 1 O 1j Seen 18 200 18 200 4 H gt Sheet LEE ale us User Manual OpenlMS CMS page 13 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniIMS 5 3 Adding a hyperlink You can insert a hyperlink link to another p
31. le Edit View Favorites Tools Help aw gp f f v Y ia o D D t P e e a LJ Back Forward Stop Refresh Home Search Favorites Media History Mail Print Edit Discuss Onderzoek senge DMS BES HES B 8 e Eric van Koren Refresh CMS DMS EMS BPMS PS Admin Search Settings Help St Documents Hoofdfolder Presentation Generic E dit Per case Document 4 Status Version Last changed Assigned view Assigned e Recently changed Q kenmerk Uit evaluatie 0 11 Jun 16th 2004 15 32 Eric van Korven E Mail In previ E j i E Presentation Verzonden 1 May 26th 2004 15 33 Wieger Kunst ee 6 amp j Q Test123 Uit mutatie 0 1 Jun 1st 2004 13 57 Nico de Vries History gO Test123 Uit mutatie 0 May 29th 2004 15 27 Nico de Vries g Signal on Test DB Gewijzigd 0 3 Jun 14th 2004 10 50 Dennis Bouwmeester EJ Q Testcontainer Gewijzigd 0 5 May 30th 2004 15 31 Nico de Vries Hoofdfolder Hyperlink b PUBLISHED version Presentation for amp Beheer ES Data amp Organisatie Document workflow C3 Producten a c Projecten uitgaande post y inkomende post v catar l i ala Click on the right mouse button for the option Copy Shortcut Presentation Edit Q view E Mail S Upload z Properties History Signal on ibs Preview version Published version Now that you have a direct link to the document you can insert the hyperlink via the Insert hyperlink d
32. o the location to where you want page to be moved demo osict com Welkom op de internetsite van onze organisatie Onze organisatie houdt zich bezig met het verkopen van feest en amusementsartikelen Ik voeg wat tekst toe We richten ons volledig op de Nederlandse markt waarbij we een levertijd aanhouden van maximaal 2 dagen voor alle artikelen die we op voorraad hebben Daarnaast zijn we zeer vindingrijk in het opsporen van speciale aanvragen of het vervullen van een speciaal verzoek With Stop you cancel the action With the function Here the page will be placed at this location In the menu structure Dus heeft u een idee of bent u opzoek naar een artikel wat u niet in de winkel kan vinden neem dan contact op met ons Vul het ik weet niet waar ik het kan vinden formulier in en onze medewerkers gaan opzoek Het is belangrijk dat je wel een budget ingeeft om er voor te zorgen dat we niet voor niets zoeken 5 5 History OpenIMS has an advanced history mechanism This function tracks records and determines every change which has been made to the page Furthermore you can view the exact textual changes between versions or you can look at an older version or even restore roll back the older version Q 9 EN D P e e M LJ Pel Back Forward Stop Refresh Home Search Favorites Media History Mail Print Edit Discuss Onderzoek Eric van Komen Back Refresh CMS DMS EMS BPMS PS Admin Search Sett
33. ode At that moment the browser will be extended with an OpenlMS taskbar see image below User Manual OpenlMS CMS page 6 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniIMsS OpenlMS taskbar 3 Jemonstratie c mgeving penl MS Content Mane 2e me Server Microsoft Internet Explore File Edit View Favorites Tools Help O e B8 3a 6 D e S a o 207 Back Forward Stop Refresh Home Search Favorites Media History Mail Print Edit Discuss Onderzoek EE mm en KF WOO xe Site CMS Refresh Edit Properties Asign Publish Redraw History Move Up Down Remove New Help all Brommt Se gt Sitemap lt gt Printen lt gt Zoeken lt E Webmaster Working at our company z i i i 1 1 i e DH E Working Despite all new developments establishing and maintaining contacts mostly remains to be done by people That is why our company consciously invests in its main asset its employees Our company s employees form a true reflection of society students graduates working mothers returnees handicapped early retirees All with their own specific knowledge and life experience who are deployed in the right place within our company Agreeable work also means creating a healthy balance between work and private life our company tries to achieve this by planning the work in consultation with the employees our company regularly checks employee satisfaction and uses the results of these checks to realise actual measu
34. overzicht E Uiteindelijke weergegeven opmaak E Forum Hier de laatste offici le regelingen en formulieren Exam ple IM les 3d7506c4ad62 S z ae Hier de laatste offici le regelingen files 3d7506c4adbd558dd3f6d1c6d0e27f62 After you have places this tag in the eal SSES content see image right the SE Implementatie DMS function appears see image above Of course you can also place normal a z sie EE EE OpenIMS DMS 4 2 build 12657 Document Ces Server TS rs Cm mm content on the page It is also possible to place more than one tag on a webpage File Edit View Favorites Tools Help gt EN zl Ke P Ko e em Back Forward Stop Refresh Home Search Favorites Media History Mail Print 347506csadbdssaddsfed 1c6d0e27f62 4adbd558dd3f6d ic6d0e27f62 EEN Tes OMS Besans 8 i z i EN Eric van Korven Ververs CMS DMS EMS BPMS PS Admin Zoeken Instellingen Address ES http demo osict com openims openims php mode dms amp currentfolder Documenten Hoofdfolder gt Organisatie gt I amp A The number currentfolder that you need as a reference to the accurate directory within OpenIMS DMS you can copy from the browser address bar see red frame in image Algemeen T EE Document A Status Versie Laatst gewijzigd Toegewezen Recent gewijzigd Cl Implementatie database Gereed 1 6 Jul 2004 16 47 Eric van Korven ER Si Cl Implementatie DMS Gereed 1 13 Apr 2004
35. reable improvements of the working conditions By investing in working conditions training incentive programmes and internal communication we motivate our employees to each day realise the ambitions of our customers Depending on the rights of the particular user functions will or will not be available User Manual OpenlMS CMS page 7 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpenIMS 3 OpenIMS function buttons Function Short description image You edit the content of the page with your local Microsoft Word editor i m a a a Properties You can change the name and the title of the page If available you can also change the metadata Refresh You refresh the browser reload page uw UI Bue E You can revoke the page from the site when it is already published se B You go to th e website without the OpenIMS taskbar History a This option shows a complete list of all changes made to this page by content editors Furthermore you can restore previous version Publish You can publish this version of the page User Manual OpenlMS CMS page 8 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniMS 4 Page maintenance editing The most important part of a Content Management System is the way you can manage the content of your internet site OpenIMS uses of your locally installed Microsoft Office products for content management 4 1 Editing content
36. rver OR IMS is een server oplossing die ingezet kan worden voor het beheren en onderhouden van niet structurele informatie stromen zoals documenten en e mail binn amp wiel ewe ondememing c q organisatie OpenlMS bestaat uit een vijftal horizontale prot OpenIMS server producten Koppelen aan Weer te geven tekst OpenIMS product H Zoeken in bde6e6b0681c52314881ff9d74ed75b 4 E bestand of cerita I page bestanden Bladwijzer Huidige page a 1 Bess do t B pagina s x3 e Portaal Server PS Nieuw e Document Management Server DMS document Zenter e Content Management Server CMS maken B e Business Process Management Server BPMS en e E mail Management Server EMS 5 Adres iv E mailadres OpenIMS is gebaseerd op Open Source technologie is erc een zeer hoge performance en stelt verrassend lage eisen c afgenomen Lees in dit deel van de website meer over de functionaliteit per OpenIMS product 5 3 2 Opening a webpage in a new window after selecting the hyperlink When creating a hyperlink you can define that when a visitor to the site selects the hyperlink this page is opened in a new browser window Choose on the right hand side the option target frame and you will enter a dialog where you can choose the option New window Select this option and click Ok This option is not available in Microsoft Word 2004 for Macintosh users User Manual OpenlMS
37. s Help SIS rens Personal settings Change password N Activate automatic logon Signals Copyright 2001 2004 OpenSesame ICT All Rights Reserved 6 1 Change password When you want to change your password you can select this option A password should not be too simple like for instance 1234 OpenlMS checks the password A combination of numbers and characters with a minimal length of 6 characters would be ideal 6 2 Activating automatic login When you always use OpenlMS on the same computer it is possible to activate automatic login If you start your PC on the business network you no longer need to login on OpenIMS This functionality is computer dependent If you use another computer on another location you need to activate this option on the other computer Remark don t use this option if the computer is used by different people Otherwise people can use OpenIMS using your account User Manual OpenlMS CMS page 23 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniIMS 7 OpenIlMS Transfer Agent Before you can edit pages with OpenIMS CMS you must install the OpenIMS Transfer Agent The Transfer Agent transports content to and from your PC 7 1 Installing the OpenIMS Transfer Agent The latest version of the OpenIMS Transfer Agent can be found on www openims com Below the left menu you can select and install the latest version of the OpenIMS Transfer Agent User Manual OpenlMS CMS p
38. tton Aantal bezoeken Onbekend Now you can click on the button to enter concept mode for every page in the site of which the url was filled in without having to type the word concept in the url Ander pictogram 2 2 The OpeniMS CMS portal The portal shows you an overview of the pages that you are currently editing and of the pages that you are allowed to review and publish You can open the page by clicking onto the hyperlink From the portal you can activate the following e Surfing the site in Concept mode e Editing a page e Selecting a page from the portal for review and or publication User Manual OpenlMS CMS page 5 27 Copyright 2002 2005 OpenSesame ICT BV All Rights Reserved OpeniIMS e Managing documents such as figures pictures PDF or other files e Managing design templates and document templates e Managing users groups and workflows Portal from the CMS portal you will get an overview of all pages that you are currently editing or that are assigned to you by other authors You can select a page from the overview by choosing the hyperlink after this the page is in concept mode and you will be able to edit the page You can also use additional overviews like In preview Recently changed or Expired GA OpenIMS CMS 4 2 build 9890 Content Management Server Microsoft Internet Explorer Je File Edit View Favorites Tools Help ae o e s ig P
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