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Enrich User Manual Jan. 2015

1. Finalization Complete You have finished finalizing the Prior Written Notice of Special Education Action and you may optionally prit any of the associated documents for your records Wh ch documents do you want to print now Prior Witten Notice Tip You can always re print any document later by selecting the Print command thet appears at the tap or lett part ofthe scroan Print Close Por Wit Netic o Special Ed cation Acton 37 cick on B Pending Consent for Medicaid Reimbursement Pending due 10 Consent for valuation on 3 27 2013 Click Net at this screen Special Education Consent far Medicaid Reimbursement Signed Consent is Rogured Yoarly V Noe Sections Create Consent for Medicaid Reimbursement cm 07 Sort ae 38 Once parents sign the form complete the Outcome section Once this acion has been complate Date EZE Recommendation Continue consent Received Concent Refused Then click on Review your document for accuracy when the next screen appears Confirm Finalization neant or Medea Reimbursement ound na probes that prevent thom being zed Tre documents below ar associated with the Consent or Medicaid Rermbursemert Confirm the documents to ensure ter accuracy d and laced You il Fave hr cpm f pnl tom fr recrd net sep aer ha Consent ar 39 F
2. tive Programs Start Program Q Vio ation No Disability Complete the PWN of Special Education Action to indicate student is not eligible click on Create Pending Prior Written Notice of Special Education Action dmm Pending due to Consent for Evaluation ended on 00 2013 Click on Next 48 jitten Notice of Special Education Special Education Prior Written Notice cf Special Education Action Special Education Action Complete the Outcome portion entering date and clicking on Completed Once this acion has been completed enter he oulcomeiecommendation below ons mp o 2 Recommondation Continuo canis Click on Finalize Proofread the document 49 Finalize Prior Wrinen of Sp LI Confirm Finalization A rene ths Pror Witton Notes of Spec Education Acton found ro saldatan thal hom being zed documents below are ane vith he Prior Wen of Special Education Acton Cor rm the documents ta er they are finalized and locked You wil have the apan ta pint them for your records in he ned step afer the Par Wien tice of Specs Education Action is fra Prior Written Notice amp Haes es 1511 De Click on Finalize Finalize Close the event Finalize Prior Written Notice of Special
3. each of these are separate events that look like this Pending EP any ap Pedng Cast for Ean onder cn 2218 Pending Prior Written Notice of Special Education Action Pending due to far Evaluation ended 252013 Pending Consent for Medicaid Reimbursement Pending due to Cansant far Evaluation ended To start the IEP document click on Create on the section of the screen that looks ike this screen shot Pending EP any aD ending dua fo Content for Evaluation oodd 30 N Select what type of IEP it is ron the BIER option IEP Transition 15 amp then click on Next after you have selected IEP type 31 With the next screen seen below you can select the meeting date listed IEP Meeting Selecta meeting iei E 22 Ginton Gerstner Eric Schuete Sabres shel Jeanne Citon Kim Gash Lauree rete Linch Sali Jesser Scariet Germ Stepano Loan oroea onc 4 N N or you can create a new meeting Next make sure to indicate the type of meeting For both the Eligibility amp IEP select Initial 75 S N of Meeting Eligibility Tital Eligibility Meeting Mm Individualized Education Program Initial IEP Then you will complete the IEP adding in your goals service minutes accommodati
4. vas no Does the student meet the criteria to be eligible for the selected disability Complete the Outcome section enter date and indicate Not Eligible 2 46 Once mis action has naen completed enter me oucomarecammendaton Dela Date 10 3 2013 Recommendation Continue Eligible Not Bigitle Click on Finalize Proof read the document Confirm Finalization ro ofthe ligi Determination found no validation problems thet prevent f fem baing nale Te documenta below are associated with the Determination Clon the documes locked You wil have the option to pint them for your records in the net step ater tne Eg biy Determination Notice of Meeting Elgibiity Determination DERESE Hales T Click on the gray Finalize button after proofreading the form Finalze Then doge the event 47 Finalize Eligibility Determinati inalization Complete You have finished finalizing the Eligibility Determination and you may optiona associated documents for your records Which documents do you want to pant naw F Notice of Meeting IV Determination Tip You can always re piint any document later by selecting the Print command that appears at the top or left part ofthe screen Under the student s it will now indicate No Disability Determined A
5. Select the student who has been referred for an initial special education evaluation by entering the student s name in the search box at the top right of your screen and clicking enter Q search A Enter student name here Directly under the student s name click on the Programs tab 1 Under Active Programs select the Start Program option Screenshot is below pee Profile Files Programs Active Programs OT Program QyViewkistory Plog Sonices Q Viow Service Log Then you wil see this small screen pop up You wil click on the arrow on the right hand side of this dialogue box and choose an option from the drop down menu You wil choose rom the drop down menu in Program After doing this another drop down menu appears label item See example below Program Select the PEGANG ENGGEN Special Education option from the drop down menu in Item Your screen will look like the example below You wil click on Next N Program SpecialEducain s NG tem Consider Elgibilty or Educator sider ligi or special education INST Reason To Lf coms stan Click inside the circle Complets start with Consent for Evaluation Then click on the BEBE the bottom right Note when the screen fist appears
6. Special Education Action Donsert or Evaluation Next which brings up the event Now you can enter information Create Consent for Evaluation crum Save as you enter information Complete all of the sections as seen in the example below Atthis address s Consentto Evaluate Qus Concont Grantod Ye ag Onee ma acan na been competes emer me eucamerecommenesten Below eas pee Recommendation Continue consent cones consent consent iius Click on Confirm Finalization Arsen ofthe C sen f r Evaluation fund no validation potas that prat t fom being falas bsart tor Eust Conf the daana oars hr accuracy befara hey are a and You Wl have option Le pint hem tuf your records nthe next stap aer the Consent for Evaluation ie Consent for Evaluation ebel ST VRAIN VALLEY SCHOOLS St Vrain Valley Schools E boron b din Prior Notice amp Consent for Evaluation Adam Andrew Alonso d ngasa 7125582072 Togel Mame of Sadan tasin Sasi Dear Teresa Alonso Your permission and assistance are requested to determine it Adam has disabiity requiring spec The team is proposing the following 30050302 To evaluate your child for special education eligibility 900 30010 Based on a review of existing information addtiona
7. Education a Complete You have fnisked finalizing the Prior Written Notice of Special Education Action and may tionally print pny of the associated documents for your records Which document do wart to print now VV Prior Witton ico Tip You can aways any document later by selecting the Print command that appears at the top or left part of the screen Print Close Prior Witten Notice of Special Education Action 50 In the main programs tab section click on End Special Education ive Programs OF lO irem Q venin neces Q ew senetan Quare Quem Quarta ne daana Pending Consent nt Provision of Spec Ed amp Related sves GD oer O Pantego Camon en 032072 ie Pending Consent for Medicaid Reimbursement a Pete tuto Cancha 02201 Pending EP tany a Pero dent Conte Eran rio 10220131 Input the date of meeting when student was found not eligible for services and from the drop down menu choose Does Not Qualify Profile Test Scores Transcript Files Programs ponams Does NerQually At the very bottom of the page on the right side click on the button labeled 51 End Special Educati Then Special Education will be listed under Previous Programs Profile Te Programs Active Programs stan Program Q viewHlistory Log Services Q
8. View Service Log Previous Programs Special Education Q view History 52 53
9. Vrain Valley Schools sade b drin Evaluation Report Adam Are Alonso 102574 ga me of Student bos Don Vision Screening 09 27 2013 passed ACADEMIC PERFORMANCE ASSESSMENTS E Language Erg 18 Finalization Complete You have finished finalizing the Evaluation and you may optionally print any ofthe associated documerts for your records Which documents de you want ta print now F Evaluation Report Tip You can always re print any document later by selecting the Print command that appears at the top or lef pert ofthe screen Print Close Evaluation N Page 11 steps will work for printing the evaluation report Pledge opt to print as a PDF and send via email whenever possible to save trees and funds A als ze Step 4 Eligibility Determination Event Student Eligible of this manual for Student NOT Found Eligible 19 Glick an igibility Determination Gm Pending due to Consent for Evaluation ended o You wil choose Initia Eligibility Determination rom the drop down menu and N ird N m Special Education Actioh Eligibility Determination The Eligibility Determination event will pop up 20 Create Eligibility Determination Reason Initial Eligibility Determination Start Date arsana EE Eligibility Meeting Notice of Meeting Date Notice Sent To create the meeting notice click on n Enter the for
10. selecting the Print command that appears at the top or let part ofthe screen When this dialogue box pops up close the Eligibility Determination eee Click on Create in the box like below to create the Consent for Initial Provision of Special Education amp Related Services if the student was found eligible at the meeting nu mU MICE EE 25 After you click on Create it will bring up a dialogue box like this example Add Consent l Related Provision of Spec Ed amp Program Special Education Action Consent Int Provision of Spec Ed amp Rolatod Svcs Reason Student is Eligible Click on Next and then 26 Create Consent Init Provision of Spec Ed 8 Related Svcs Reason Studentis Eligible Stan Date EE Consent for Initial Placement Tis consent opens me door to special education It provides tne Administrative Unit permissh education services once they ere agreed upon bythe IEP Team tis not an agreement regarding what sp ne provide Parentuardian Name ParentGuardian Name _ Tho provision of spacial oducation corvices is recommondod because BLUE 1 Ge On the left side of the screen you can see the option to print the Initial Provision for parents to sign N Documents em Consent for nial Placement 27 After parents sign the form then complet
11. E com Then you can email the parent the consent form Simply attach the consent form to your email by selecting the file from the location you saved it in ifthe print dialogue box does not appear then at this sereen you will lick where it says Click here Printing Click ers to download the document if it does not print automatically And then this print box should appear for you 13 Once you receive signed consent back from the parent then complete the sections at the bottom entitled Le example is provided Consent to Evaluate Date Response Received Outcome Dato aa a Recommendat Contin Reminder attach a scanned copy of the original signed consent form See the section on Attachments Click on Bland then Close at the bottom of the screen ick on Create on the section that look Tike the example below Pending Evaluation m Pending duo to Consent far Evaluation waded on 927 Clicking on Create opens up a box see below Choose RIE n f Program Special Educatigh Acton Erion Reason ritelEvgluetor Next 15 Create Evaluation en Reason Tritt Evaluaton Start Date Gama EE n conducting an evaluator the administrativa unt must use a variety of asseseman fools and strategies to alor relev
12. a Hunctona develoeme tai and academie formation about me student including rtormaton provided by he parent an mat usa single measure or assessment as the sole criterion for detaining whether a child is cid wih a disability er aeermining an appropriate educational program or student Date of Consent DL Evaluation Screening hearing screenings classroom observations assessments data collection and other sources of information into the boxes provided on this screen Reminder Attach your narrative report in PDF format Please see the section on Attachments 16 Onca mis acion has been completes enter te utcameitecommendation below Date pozsa EE Recommendation J continue 6 Competed li beer Eun Shston Net Compt enter the date you completed the evaluation The next screen will allow you to review your narrative for accuracy 17 If the document looks okay then select Finalize Confirm Finalization rode ie Eaton n bens tat prevent a Nom teing Matzet Tha dren belo are ase wh he Elin Conte document hair accuracy Bafo and locked You wi have De voton opt her ft you records t the net sts ater th Eaton is raze Fratton Repo pese aepo TTL ST VRAIN VALLEY SCHOOLS St
13. e the section Once mis acton nas been erter me outcomerecommendation below ta 26 2013 Lee Recommondation Continuo CansentRecevad C ConsentDenied Proof read your document and choose Finalize 28 Confirm Finalization A review of the Consent Init Provision of Spec Ec 8 Related Sycs found no validation problems that The documents below aro associated with tho Consent Ink Provision of Spec Ed amp Related Svcs thar accuracy before they are finaized and locked Yau will have the option to print them for your ree Consent Init Provision of Spec Ed Related Svcs is finalized Consent for initial Placement eie 2 TENG ST VRAIN VALLEY SCHOOLS St Vrain Valley Scho academic eoim dri Prior Notice and Consent Fc Provision of Special Educat Related Services ved finalizing the Consent Int Provision of Spec Ed amp Related Svcs and you may optionally print any of the associated documents for your records Which documents de you want to print now V Consent for Initial Placomant Tip You can always re print any document later by selecting the Print command that appears at the top or lef of the screen Pint Close Consent Init Provision of Spec Ed amp Related Svcs Click on Close Consent Init Provision of Spec Ed amp Related Sucs Next you will complete the IEP PWN for Sped Action and the Medicaid forms
14. inalization Complete You have finished finalizing the Consent for Medicaid Reimbursement and you may optionally print any of the associated documents for your records Which documents do you want to print now VV Consent cr Medicaid Raimburcoment Tip You can always re print any document later Ey selecting the Print command that appears at the top or let part of the screen Pint Close Consent for Medicaid Reimbursement Then 888 the event Active Programs start Program Q Pog services Q view serice Log Special Education Speech or Language Impairment IEP Transition 15 a __ Click on edit Dra to review the IEP for accuracy 40 Once parents have reviewed the IEP necessary changes are made and you are ready to lock the final copy first select the 2 the bottom Convert Validate Finalize Note the Convert button replaces the IEP with a different version Next you will Validate the IEP T Convert Validate Finalize If there are errors this screen will pop up to let you know what to correct Problems Found You must com the following problems with the IEP be be finalized Latest Evaluation Date is required Also any section s to be corrected will be in red After you have corrected any errors then you will see this screen pop up Validation Pa
15. l evaluation data are needed to determine i yo canal Fries Language Engish Gumunan stone Proof read the document After proofreading the form click on Finalize and you will see this box pop up Finalization Complete You have finished finalizing the Consent for Evaluation end you may optionally pint any of the associated documenta for your records Which documents do you wart to print now IF Consan for Evaluation Tip You can always re pint any document later by selecting the Print command thet appears at the top or left part ofthe screen Prnt Close Consent for Evaluation At this point you may choose to print the form to send home for parents to sign consent To do this select Print Then you will see one of two things happen 10 Printing the Consent Form possibility is this print dialogue box will pop up Save money and trees Rather than selecting a printer to send a hard copy to parents select Cute PDF printer from the printer drop down menu 11 when the Save As box appears see below you may save it to a lacation of your choice Save PDF Fes Co 3 Move up to CutePDF Pe and get advanced corto over you PDT documents Easy mergo amp spit PDFs add securly dol signature compe bookmars or Fasdorloole nale Becket m Up sawa fame scan lo PDF and moro Hton Cuts PD
16. nter he outcame tecommendation below Date seos EE Continue erame C noticie Then hit this button Preview your documents for accuracy Click on Finalize when everything looks ready mmm A renew ofthe Eig Detonation fund no son pron boing frasa ion Confirm he document to ensure their accuney bel next step ater the Eg ity Delamination ia ave na zed and lacked You wil have the option ta pint them far your recorda Novice ity Determination BABATI e de Des EEE ST VRAIN VALLEY SCHOOLS St Vrain Valley Schools ac adik enr by dion Notice of Meeting Adam Andrew Alonso 182574 Lega ome of Student Viso Data 028 2013 Dear Teresa Alonso In order to discuss the edlcational needs of Adam you are invited to attend a conference schedub beginning at 2 00 PM Location of moeting Longmont High 300 3221 purpose time location The purpose of tnis meeting Eligibility Determination Caneel Fina Language Engish 24 Final Determinat Finalization Complete You have finished finalizing the Eligibility Determination and you may optionally print any af the associated documents for your racords Which documents do you wart ta prim naw F Notice of Meeting Eligibiity Determination Tip You cen always re print any document later by
17. ons etc Remember to hit the BSERSSUEB RGR s you enter your data 32 For the Consideration of Special Factors seen below make sure to attach additional items if needed For example if the student has a health care plan please attach it to the IEP ider jon of Special Factors Does this student exhibit behavior that requires a Behavior Intervention Plai C ves No Is the student dear blind C ves Is the student deat or hard of hearing C Yes No Is the student blind or visually impaired C Yes No Does the student require a Health Care Plan C Yes No 33 Need Help As you complete the IEP please take note that in each section there is a help section on the right side as seen below Extended School Year These help sections offer useful tools such as videos district guidelines state guidelines and information about federal regulations In the example below the person selected EEE on ESY deo nisi ESY Seces are requred to maintain sasing sis in order o prevent severe regression wtich may include the teaching of nen skis in order to maman exis sil and are derived from targeted goals and objectives iom the They are provided n be least reside envronmeri based on the needs of he studert determined by the leam and proaded aino costto the parent Continuing with the IEP document E Afte
18. peech or Langue impairment IEP Transition 15 Services Goal Progrese In this example you see your locked IEP Congratulations you are finished SEE DENENG NENTEN Student Found NOT Eligible At Step 4 in the Initial Eligibility Process if the student is found not eligible then follow these steps Complete the Eligibility Determination questions ike seen below For this example this student s needs can be met in general education Question 2 Eligibility Determination o Themen teu The team has addressed each of the statements and has determined cea ena mate i ain E 2 Gun Cno The can receive reasonable educational benet tror general education alone Answer Toy uten to bo obi services Cs Cus 3 18 the students pertormance due toa of appropnate instructor in reading ineiuding easentat componenta ct reading instruction Answer must be Nor ln order Tor the student to be eligible Tor services Gas 16 tho shidont s portormanc due a tack of appropriato instruction in math Answer muet bo oin ortor for mo student to be fr cervices C ves No 16 tho shidonts portorman for services Cos no Woo to imitea Engichpronicioncy Answer No in ordor for to student to be 44 Serali down and click on the drop down menu to indicate the disabili
19. r you have entered all the pieces for the IEP save your work Close your finished IEP and get ready to create the PWN of Special Ed Action and Medicaid events Click on the Create button to start the Prior Written Notice PWN of Special Education Action Pending Prior Writen Notice of Special Education Action Fede into amni wc eo 9272013 The Prior Written Natice of Special Education Action is a separate event This document is critical it provides information about the date of IEP implementation the date parents receive notice of the IEP and it describes the decisions that have been made at the meeting 35 Create Prior Written Notice of Special Education Action iation Reason Special Education Action Start Date Poms EE Prior Written Notice SP Prior Written Notice Outcome Once this action has been completed enter the outcameltecommenction below Date avas Recommendation When you are finished enter the date and click on Completed 36 Finalize Prior Winen Node Confirm Finalization citod wih the Prior Witten Nico of Special Education Aeon Con the documarts to ensure rd lacked You wll havo he onion lo print them AK your resons im tho stap afer Iha The documents below aro Friar ren Notice eS racy oer they ara ir Acton wee ior Wien s se Tr
20. ssed A of the IEP found no problems that pravent it from being finalized Click Finalize to star the finalization process Loses EE Click on the gray Finalize button and then you have one last opportunity to review the IEP before locking it iP Confirm Finalization A renew ol tre IEP found no val problem that revertit rom beng falas The documents below ae associated ith he Confrm the docu locked You wi hae to ensure thelr option to pint hem tor your records in the next step ater he E Hatice of Moving Predicts Factors Tension a e LE racy betere they are fna ie maize Transition 1 Agree Finalize tne Click this button 42 Finalization Complete You have finished finalizing the IEP and you may optionally print any ofthe associated documents for your records Which documents do you want to print now F Notice of Meeting I ESY Predictive Factors Transition FW IEP Transition ays re print any document later by selecting the Print the top or left part ofthe screen mand that appears at Pin Then you may print froffi this screen or as the dialogue box indicates you may print later by selecting the Print command at the top or left part of the screen Close your IEP and then your screen will look like this Active Programs Quee n Bion nicis Qvew tenenan Special Education S
21. the green button at the bottom says Save Save as you work After you enter all the required information amp click the circle to Continue Complete start with Consent for Evaluation the green button changes to the Finalize option Selecting the EBANG HERR brines up the dialogue box you see below You wil click oo the gray Finalize button Finalize Considor Eligibility for Spoctal Educat Confirm Finalization A review of the Consider Eligibility for Specigl Education found no validation problems that prevent it fom being finalized Cancel _Finalize Language English Language Options Finalization Complete You have finished finalizing the Consider Eligibiity for Special Education lose Consider Elgibiity for Special Education Select Consider Eligibilty for Special Education After closing the Consider Eligibility for Special Education event you will then see this screen Active Programs am Quieren Quies Q vem serves ton Special Education Queue eran taren an yee pe ion Pending Consent for Evaluation a Peng oni Ey iP Glick an GED start th nsent for Evaluation process Sei Mesina Pending Consent for Evaluation Pending due to Consider Eligibii for Special Education end on 9 20 2013 Another dialogue box will pop up and you will click on Next Program
22. the meeting amp select from drop down menus A JAN ibility Meeting O Return to Mooting List S N Date amp Time rusas OFM BFR 1 rour arto Location engone Pick freon Ifa staff member is not able to attend the meeting then click in the box under anc it will generate an Excusal form for parents to sign Student Participation Dis tne student participate imine meeting LI Deter Qu The multi disciplinary team determination The team nas adoresseg each crine following statements ana has determined 1 Th evaluation ie sufcionty comprononsive to appropriately ony all or tno spacial education and rotated Sorvicos needs whothor or not commonly need to tho disabily category Answer must ba Yos in order or ho to bo aio for servicos Cyes Cno Tne student can receive reasonable educational venent trom general education alane answer must be Na in order Tor ine student to be eligible tor sernces ONG 2 16 the student s porformanco dus to a lack of appropriate instruction in reading including essential components of roading instruction Answer must bo No in order for the student to be aligibla Tor services Cyes Cno 2 Meeting Minutes Notes BIU 19 16 svengtms Needs Decision Do you want to print tho notos to tho document Yes CO Nc Outcome Once this acion has been completed e
23. ties hat were considered BH if No denies were suspected byte tem 1 Oia Pier To mening oo N Disabilities Considered During Meeting N gr disabilities were suspected by the team Speech or Language impairment ome ich or Language Impairment under the classification functional communication or delayed language development there must be evidence of dystunction in one or more of the following cr check an that apply ina writen dcl melang synta word order word form y Concepts and word finding and pragmatics purposes and uses of cult perception discrimination sequencing analyte and synt chung deviation or respiration phonation pitch imensity andor resonance 45 Click on No in the part that asks if the student meets criteria for the disability The Speech or Language Impairment as described above prevents tne child trom receiving reasonable benefit from general education as evidenced by one or more of the following criteria check all that apply nterterence with andor witten communication in academic and social interactions in histor primary language C Yes no Demonstration ondes or behavior as a resak ot inite communicato sii e eno The inability to communicate without tie use of assistive ongmentativeilternative communication device systems

Enrich User Manual Jan. 2015

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