User Manual - HTH Engineering Support Files
Contents
1. enc This filter would show all files that end with enc and only those files 3 Local Upload from path a The FTP Upload Path is where the files that are uploaded will be located This does not apply to Auto Scan unless this folder was defined in the rules 4 Option to move the file to another location after upload a This option if checked will move the file to the path described in the Move To field after uploading to the FTP Server Select the path to move the files to Page 21 of 21 Start Stop Transport Procedural Manual viii While setting up information via the wizard this option has been disabled The current transcriber will become the default After setup has finished you may enter more transcribers Then you may select another Transcriber to be the default There must be a default Transcriber in order for the FTP program to function 35 You will now be returned to the screen below Exit Edit Encryption Key Save Information to Clipboard Help About FTP Setup FTP Setup has completed Please hit the finish button ni sm i Next Previous a Exit Y a 36 If PTP was selected for a communications method all required information has already entered on the previous screen 37 The wizard is now complete 38 If you select exit the program will end 39 If you select Finish the screen below will be displayed Page 22 of 22 Start Stop Transport Procedural Manual2. a To read a current selected email double click 1 You may respond to the current sender after selecting to read the email b To delete on or more emails select and right click Choose Delete Email However it is important to remember once these emails have been deleted cannot be recovered 13 The user has the option to save the emails on their hard drive The emails will be saved along with any attachments E EJ Savr Messages on Hard Drive xj Mai Server p Slore Messages Foider fw ST Communications Sared E mail a Cnnrel unomu vermon et eragon Clase Password ereenn meg QUT 13 Jan 2004 UJE ami msg 0000 Pat M 13an 2004 042155 erm meg UUB Pat M 13Jan 2004 42208 emi msg COO Pat M 13an 2004 042208 erm mag KEE Pat M 13an 2004 0422718 emd msg 00017 Pat M 13an 2004 042208 ern Page 34 of 34 Start Stop Transport Procedural Manual 14 The user may read a saved message by double clicking on the message The user may also choose to print the message once the message is displayed b Choose FTP File Transport Protocol 1 An interactive service provided by many Internet hosts allowing any user to transfer documents files programs and other archived data using File Transfer Protocol The user logs in using the special FTP Server name or IP address and password The user then has access to a special directory hierarchy containing the accessible files typically in a subd
3. 4 STARTS STOF P m bm r a l a i Next Previous Eimer js Ea 5 All required information is highlighted 6 Enter your Company Name 7 Only the first SIX characters of the Company Name are significant for identification 8 When the first letter of the Company Name is entered an encryption key is created 9 Enter your name 10 Hit the Next button Page 11 of 11 Start Stop Transport Procedural Manual E z5 10 x Exit Edit Encryption Key Save Information to Clipboard Help About Company Information Required Company Name ao Name 7 STTransport xX P You have an opportunity to change the encryption key Would you like to change the encryption key z g STAF Ta STOF nm m a g i z s s F l a Next Previous Finish i Exit m E Ei T Ea 11 A prompt will ask if you would like to change the ENCRYPTION KEY a Ifyou answer yes enter a new key The key defaults to all caps Although you may change this key it is important to remember the simpler the key you create may allow an intruder on the World Wide Web to decrypt the information that is sent For this reason we urge the user not to change this key If you do decide to change this key we at HTH Engineering Inc release our company from any and all damages this may cause as a result of such action b Ifyou select No the encryption key will remain the same 12 A prompt ind
4. First Enter the encryption key 3 Second Choose the file you would like to decrypt 4 If the key is correct the file will be decrypted Print Server Log 1 This option is used to Print the Server Log when using the communications method PTP A new log is generated daily using the PTP method of communications This option will be explained in detail on the method PTP CAUTION Experienced users should only use the next three options If these files are edited improperly Start Stop Transport will NOT function properly 1 View Edit Company INI file 11 View Edit Transcribers INI file 11 View Edit Default INI file Drive Scan Rules 1 This option is used to setup the Drive Scan rules Start Stop Transport has simplified this process for you Each time a new transcriber has been entered into the Transcribers Information file all Scan Rules for that Transcriber will be setup automatically Page 27 of 27 Start Stop Transport Procedural Manual The option to scan that Transcribers folder will be defaulted to SCAN You may at this time change the defaults or turn off scanning for a transcriber altogether We suggest using the defaults at this time Use test files to see how the program scans folders and sub folders sends information and then moves sent files Then if desired change your settings to your environment rive Scan Rules TAA ck ote Seared basce Fah Gaps Drectoy beefem Somes to charge fo
5. For example if you have three installations in your company a Company HTH Engineering Inc 1 Desktop 1 Company Name ii HTH 1 b Desktop 2 Company Name i HTH 2 c Desktop 3 Company Name i HTH 3 For each desktop installation a person s Name must be entered The person s name can be duplicated if desired for each desktop The primary use for the name field is for sending e mail For each desktop installation a unique Key must be established The program will automatically generate this key Although you may change this key it is important to remember the simpler the key you create may allow an intruder on the World Wide Web to decrypt the information that is sent For this reason we urge the user not to change this key If you do decide to change this key we at HTH Engineering Inc release our company from any and all damages this may cause as a result of such action During setup only one Transcriber will be entered This will be the default Transcriber You may add additional Transcribers once the setup has completed For each Transcriber that your company wishes to communicate with you must have the following information available during setup a Company Name 1 Only the first Six characters are significant b The Transcriber s encryption Key c Atleast one method of Communication E mail FTP or PTP d E mail Method requires 1 Transcriber s E mail Address 11
6. communicate with this transcriber Page 24 of 24 Start Stop Transport Procedural Manual eA Local Company Setup Il Bs Exit Save Information to Clipboard Help About a Local Company Setup r Company Information CompanyName pa Name Jae OO Address o City oOo O d Zip PO Phone This is Your Encrypt Decrypt Key T D Y save s b Edit Add Transcriber Information 1 You may edit current transcribers by selecting the drop down box and selecting the Transcriber you would like to edit _ Exit Save Transcribers Info Save Information to Clipboard Help About Transeriber Information Setup Available Companies p on ta mesPI7 O O O OOO OOOO O O Company Name Ener Transcriber Company Nome Name Enter Transcriber Full Name Address Enter Transcriber Address City Enter Transcriber City State Enter Transcriber State Zip Enter Transcriber Zip Phone Enter Transcriber Phone Server IP Enter Transcriber HostIP Email Address Enter Transcriber Email Address al Encryption Key Enter Transoriber Encryption Key y g i li m i i Gam TART a E fae ehee alte Si 11 You may edit all information except the transcriber s Company Name 1 Ifthe transcriber s Company Name has changed you must enter in a new record Page 25 of 25 Start Stop Tran ormation Setup sport Procedural Manual id ae re 3 3 ay h ii 4 a
7. Start Stop Transport Procedural Manual 5 101 x Exit Edit Encryption Key Save Information to Clipboard Help About Email Setup EMail Setup Completed Please hit the Next key to continue i j Previous Finish i Exit Y ia 32 If FTP was selected for a communications method the next screen will display the FTP setup screen TED FTF Transcriber Setup strato a RE Ais Ali i j Cheek fo Enerypl Transeibtr File Dplord are bo Deere TRAN z F Transeiber File Dowson O Curent Tramecriher 3 O i maxsi OF Downiosi From Kemote ferver RemotePath p TE Fite penton e p MMM mea a al rere gt Dre rinn Delete Remote File afer draik p a a n C A mate ra s TO te Proxy server resecie fe J gies Prowy User Password Fort F Checking thia agtion vel maka thie braibiribar tee dedau tor FTP CAUTION Only one tmunscriber cam he the default Riy checking indorsed will be over writer phaea mw r 33 Agreed there is abundance of information on this setup screen but most information has been defaulted for you Our recommendation is after setup has completed work with the current defaults See how each option works for you The default may be all you need 34 FTP Method requires a FTP SERVER IP Address or Name Page 19 of 19 b c d e Start Stop Transport Procedural Manual 1 To connect to an FTP server you will need the
8. required information start the program again and you will be returned to this screen This time answering yes to the prompt will allow you to continue 21 Enter Transcriber s information Page 14 of 14 Start Stop Transport Procedural Manual a Company Name 1 Only the first Six characters are significant 11 The Transcribers encryption Key b Check at least one method of Communication E mail FTP or PTP 1 E mail Method requires 1 Transcribers E mail Address 2 Your Incoming POP Server Name 3 Your POP Server User Name 4 Your POP Server Password 5 Your E mail Address 6 Your Outgoing SMTP Server Name 11 FTP Method requires 1 FTP SERVER IP Address or Name 2 FTP User Name 3 FTP Password 11 PTP Method requires 1 Transcribers IP Address 22 After entering in all required information your screen should look something like the picture below Page 15 of 15 Start Stop Transport Procedural Manual cI j 1s 0x I Exit Edit Encryption Key Save Information to Clipboard Help About Transcriber Information R equired Optional Company Name Encryption Key Jv Email Name Email Address M FTP lv PIP Server IP nis a n Next Previous Finish B f Exit Net s min 23 Hit the Next key If all required information has not been entered you will be prompted to enter in the missing information and be returned to this screen
9. your computer is able to send data on the specified port vii After connecting to the Server the Server will authorize the client to send data If the server grants the client permission to send data then 1 Hit the browse button to select files to send 2 The user may select one or more files to send to the server Page 37 of 37 Start Stop Transport Procedural Manual 3 After selecting files to send the Send button will display 4 Hit the send button to send the files listed in the file list box 5 After sending files disconnect from the server vili There is not an option to encrypt files via PTP All files will be encrypted went sent via PTP The sever will automatically decrypt the files when arrive ix Be aware if your setup and your transcriber s setup do not match the sever will not grant permission to send files X Ifthe view log option is checked the user can view activity between server and client 3 Help a b The Help menu explains in detail each field in Start Stop Transport If the user has access to the World Wide We the help has hyper links to a web site that explains computer terminologies 215 01 xi o Welcome to Start Stop Transport E welcome EJ Guide H Company File H Transcribers File Automatically Decrypt Saved Manually Decrypt Saved File Print View Print PTP Server L View Edit Setup INI Files Drive Scan Rules Scan Drive Add Scan Drive to St
10. 2 a a j 2 Enter the new information and hit the Save button c Decrypt Saved Files 1 This option is used if you have received an encrypted e mail attachment via your MAPI program such as Outlook and you have saved your attachment on your hard drive The Transcriber who sent the file must be configured in the Transcribers Information file Decrypt File his A we My Netw 2 5 2004 Copy of STCommunications Package closes STCommunications Qa SavelNIs Copy of Send To Fragistics send To Fragistics Copy of B ADOViewEDIT QO SetupFactory 6 0 Purchase ssnetwork 71557 Digital CI 55T HELP FILES sstscreenshots 457 Copy To cD ie es FA Encrypted Files enc ork P a Page 26 of 26 d e g Start Stop Transport Procedural Manual 111 Choose the file you would like to decrypt iv The file will decrypt automatically if all information has been setup correctly v If the file does not decrypt check your information against your transcriber s information to ensure accuracy Manually Decrypt Saved Files 1 This option is used if you know the key to decrypt a file The Transcriber does not need to be entered in the Transcribers file 1 You will need to know the key to decrypt the file FA Manually Decrypt Files 5 15 x he Exit Help Manually Decrypt Saved Files First Enter Encryption Key aa dui Second Click to Manually Decrypt File 2
11. 24 If all required information has been entered you will get a prompt indicating Transcriber information has been saved 25 If you have chosen e mail to be a method of communication the screen to enter in your E mail setup information will be displayed Page 16 of 16 Start Stop Transport Procedural Manual EA Email ls Exit PS New Message BA View Message Saved Emails 4 POP Server Setup E Email Setup About POP Server Setup POP3 Incoming SMTP Outgoing Relay Server Setup _ MAIL Server 1 POP Server User Name w Password EMail Address POP Port kd w w w POP Time Out Relay Server Relay Port MAIL Server 2 POP Server User Name Password EMail Address POP Port POP Time Out Relay Server Relay Port 110 60 25 I7 MAIL Server 3 POP Server User Name Password EMail Address i POP Port 110 POP Time Out 60 Relay Server Relay Port 25 J MAIL Server 4 POP Server User Name Password EMail Address POP Port 110 POP Time Out 60 Relay Server Relay Port 25 J MAIL Server 5 POP Server User Name Password EMail Address POP Port POP Time Out Relay Server Relay Port 110 60 25 ge i pa ol aa Se i mr TART 26 E mail Method requires a You can acquire this information from your ISP or your Network administrator 1 Your Incoming POP Server Name Your POP Server User Name Your POP Server Passw
12. FA welcome to Start Stop Transport Main Menu EENE Me Ext Utiltes Task Help i About mia EMail ETF ETF Drive Scan tiltes Welcome to Start Stop Transport Main Menu 212004 224 PM CAPS NOM a Page 23 of 23 Start Stop Transport Procedural Manual Options Now Available after Setup is completed 1 Utilities cA Welcome to Start Stop Transport Main Menu fre x Al Exit Utilites Task Help About it Company Information Ctrl C me EM wW Transcribers Information Ctri T Decrypt Saved Files Ctrl D Manually Decrypt Ctrl M Print Server Log Ctrl R O View Edit Company INI Yiew Edit Transcribers INI View Edit Default INI ant Drive Scan Rules Ctrl 5 r4 Start Auto Scan Drive Ctrl 4 Pia Add Scan Drive To Start Up Scan Uilites ransport 2 11 2004 6 53 AM CAPS NUM A Pig EMail ETF PTP Drive Scan Ukilites a Edit Company Information 1 ii The user may change any information except the encryption key The option to change the name should be done before any information is sent to a transcriber You may change the Company Name after sending information to your transcriber however changing the Company Name will not allow you to communicate with your transcriber until your transcriber enters a new record about your current company in their transcribers file If this procedure is not followed you will no longer be able to
13. Start Stop Transport Procedural Manual Start Stop Transport System Secure File Transport System VERSION 1 0 Email FTP amp PTP Preliminary User Guide and Installation Manual HTH Engineering Inc 825 Cypress Trail Dr Tarpon Springs FL 34688 USA TEL 727 939 8853 FAX 810 821 6940 http www startstop com Page 1 of 1 Start Stop Transport Procedural Manual CONGRATULATIONS Thank you for purchasing the Start Stop Transport System SSTS FEATURES INCLUDE Designed to securely move local or network audio files and transcription documents from a directory and its sub directories from one location to another via E mail FTP PTP Port To Port with 40 bit or 128 bit encryption algorithm HIPAA 128 bit encryption compliant sending and receiving files Runs on Windows 98 Windows 2000 and Windows XP Operating Systems Wizard to guide you through the entire setup Complete comprehensive help available one each field Works with all hand held recorders E mail sends an encrypted copy of your e mail to yourself to insure that you will never have to worry about lost data E mail FTP and PTP sends a copy of the original file to keep the original file intact Transfers files from local folders or from network folders Page 2 of 2 Start Stop Transport Procedural Manual No need for a wizard for Drive Scan Rules The ease of setup and maintenance for Drive Scan Rules are simple and allo
14. Your Incoming POP Server Name 11 Your POP Server User Name Page 8 of 8 e Start Stop Transport Procedural Manual iv Your POP Server Password v Your E mail Address vi Your Outgoing SMTP Server Name FTP Method requires 1 FTP SERVER IP Address or Name 11 FTP User Name 11 FIP Password PTP Method requires 1 Transcriber s IP Address Page 9 of 9 Start Stop Transport Procedural Manual SETUP INSTRUCTIONS 1 If this is the first time installation a screen will appear advising you that the Company Information will need to be entered eae Welc TT 2 St ar 2 Company Information has NOT been setup This program will not Function until this step has been completed Would you like to do so now De e Copyright C 2003 HTH Engineering Inc All Rights Reserved 2 At this time you may select yes or no If you choose No the program will issue a message informing you that the program can not run until this step has been completed Welcome to Version 40 34 Start Stop Transport x IIl No information in the Company File Program Closing 3 Select OK the program will close and the user will have to start at step 1 again 4 Ifyou select Yes a helpful wizard will display Page 10 of 10 Start Stop Transport Procedural Manual Exit Edit Encryption Key Save Information to Clipboard Help About m Eg Pa a Company Information Required Company Name Name
15. art Up EMail EMail Setup Default Options POP3 SMTP Setup FTP SetUp FTP Run PTP Setup PTP Run About Welcome to HTH Engineering Inc file transport program Help on Input Fields 1 Help can also be accessed on most input fields by placing your cursor in the field and hitting the Fl key A pop up box will be displayed on your screen explaining the purpose of the field your cursor is set on An example the cursor is on the field Transcribers Name in the Transcribers Information setup Clicking inside the box closes the help box Page 38 of 38 Start Stop Transport Procedur Transcriber Information Setup al Manual mj m oe ee ip T Transcribers Name it _ Transcribers Name will be used only for sending email This is not 4 required field Name will be entered in uppercase Click to Hide Page 39 of 39
16. do decide to change this option we at HTH Engineering Inc release our company from any and all damages this may cause as a result of such action vi FTP Download From Remote Server options describes the behavior of downloading files from the FTP Server Page 20 of 20 Start Stop Transport Procedural Manual 1 FTP Remote Path a This is the path on the FTP Server Normally the default 1S SPE 2 FTP File Specification a The file specification is a filter showing only the files on the FTP Server that matches this filter The default filter that shows all files is Another example would be x enc This filter would show all files that end with enc and only those files 3 FTP Download to path a The FTP Download Path is where the files that are downloaded will be located This does not apply to Auto Scan unless this folder was defined in the rules 4 Option to delete Remote file after download a The FTP Download delete remote file after download option will delete the file off of the FTP Server after it is downloaded vii Upload from Local options describes the behavior of uploading files to the FTP Server 1 Remote Path a This is the path on the FTP Server Normally the default 1S a 2 Local File Specification a The file specification is a filter showing only the files on your hard that match this filter The default filter that shows all files is Another example would be
17. eceiving messages where the protocols are based on well known and widely used standards Start Stop Transport Email provides a single interface for composing sending and retrieving e mail messages instead of using separate software such as MS Outlook or NetScape to format retrieve and send messages Start Stop Transport Email implements the standard Internet protocols for Page 31 of 31 Start Stop Transport Procedural Manual sending and retrieving email messages ensuring the highest degree of compatibility possible with mail servers around the world De Mye brei ee Fok lo 1 Selecting New Message will display a screen like the one below Ble Format Menage lep BY Get indha sy Options SLARIL YSN P cee iisp coc Gere p T HAE 2 ern 2 Select the drop down box to select a company that resides in the Transcriber file BY et BP Te a e Et EE T EE EE pis Pomat Heteege Heb Frea TA Send Mexge y Options _ avacnment T EEH eer 3 felect a file to attach to the email You may select one or more files All files will be encrypted with the specific information with that company s information 4 To send the email after composition hit the send key 5 The status of the last email delivery will display at the bottom of the email form Page 32 of 32 Start Stop Transport Procedural Manual 6 If you would like to select a different email to be the de
18. erver SMTP setup before information is displayed on this screen By check marking this entry all email sent will be authenticated by the server 10 Some ISP s or email servers will allow messages to be sent to the recipient without going through the server If the email servers require authentication then the email must be sent through the relay server To ensure delivery of a message it is best to contact your Network Administrator or your ISP to see Page 33 of 33 Start Stop Transport Procedural Manual if the server requires authentication Information must be entered in the POP Server SMTP setup before information is displayed on this screen Select which method to send email a Send Email Directly b Through the Relay Server 11 Select apply to apply all changes Me pe f reies messages E pseto Qh abou 1 begir hg f ShGRAD YT sal com a ahad aiii aee a a oom 4 Oeleniss Hoven DVD Club ieaiai heist SE retires Laii Suppan Tauge i corer athe Stump tune aiie com rend alee Pan narai ao Whee 11 Pets A Toe Thu Tt Feb AAH Ot ct Thuy 12 heh AIM 11741 Fa U3 heb ANA Oa Fa U3 heb AUH Ce a Fn 13 het A 10 ase Ea 29 Cok Wid 14 Hat subject Rega shon Conteris Viz Feel The Repu TIHA Ves ciila rt Gri bt way TH Protetackeral s Diy Sake DWT art bee 1 Epreptro QhekerlO ECAS ha kiai Pid MTD TAICE Taa FPL 12 To view emails that reside on the email server select the view menu option
19. fault select options on the new email form Email Setup Options Email Setup Default Options From Setup POPServerl Default Sender Choose Default EMail me isp com gt Current E mail Address me isp com Full Name MARILYNN Organization P533 Encryption J Check to Encrypt Email Default Incoming Mail Server POPS Server incoming verizor net User Name res02 0n Timeout 60 Default Outgoing SMTP Server V Check for Server Authentication C Send all messages directly to the recipient Send all messages through the specified relay server Current Relay Server outgoing verizornet Current Relay Port 25 r ar TT q ze at ames 7 Select the drop down box to select another email to be the default 8 9 At this time you may also change the option to encrypt the file before itis sent The default is to encrypt a file to send via email is to encrypt the file Although this option may be changed not to encrypt please be aware that any files sent via email that are NOT encrypted and will be subject to interception over the Internet Changing this option not to decrypt files will be at the user s own risk Email Server Authentication is required if the email server requires authentication To ensure delivery of a message it is best to contact your Network Administrator or your ISP to see if the server requires authentication Information must be entered in the POP S
20. file listed on the FTP server the file will download automatically 5 If the option to encrypt files via FTP is checked in the settings for that particular transcriber then files will be encrypted when uploaded and decrypted when files arrive Only files ending with enc will be decrypted when they arrive 6 Be aware if your setup and your transcriber s setup do not match the files will not be decrypted 7 It would be a good idea to experiment uploading and downloading files to insure that the FTP settings are reacting the way you expect 8 When finished uploading and downloading files disconnect from the FTP server To setup information on another Transcriber hit the settings icon Follow the instructions in the setup instructions for FTP PE EM Page 36 of 36 c Start Stop Transport Procedural Manual Choose PTP Port to Port 1 PTP is the Start Stop Transport s most sophisticated application This program consists of a Server listening for a client to send files and a Client sending files This program is a direct connection between two computers If PTP setup information was entered in the initial setup the screen below will display EA Server Port To Port Encrypted TCP File Transport M lol x Exit Tasks Enter Transcribers IP Save Information to Clipboard About Send Files Port To Port TCP File Transport Feceived Files To connect to a company select below mi ill Directory of Files Rece
21. icating the Company information has been saved will display 13 Next a prompt will display indicating information has been copied to the clipboard Page 12 of 12 Start Stop Transport Procedural Manual 5T Transport Company Mame M Mame MYMAME Address City State Zip Phone Encrypthey OFO0S0F_45649D09F 996 rC 7624524 C6 has been copied to Clipboard Activate your document and press Ctrl to insert data concel_ 14 Follow the on screen instructions to paste your company information to your favorite word processor 15 In order for you to communicate with a transcriber you must exchange company information 16 This document gives the user the ability to exchange information with accuracy to the transcriber whom you wish to communicate with This information is very critical for the transport of files to one another The communicating parties must enter the exact information about one another 17 Print this document to use for future reference 18 If required information has not been entered after hitting the next button you will be returned to the screen to enter missing information 19 If all information has been entered the Transcriber s requirements prompt will be displayed Page 13 of 13 Start Stop Transport Procedural Manual 20 It is very important at this time to have all required information at your fingertips If you do not simply select No When you have all
22. ile using the utilities option Manually Decrypt File b Move the file into the source folder for that transcriber c The file will automatically be sent when Scan Drive is started A Weekly Auto Delete Scheduler i i Jal iol x Current Date and Time provided by your PC s clock is 2 12 2004 11 21 22 AM n Day of week you want auto delete to happen Me a OK wrsday Time of Day that you want weekly deletions to occur Cancel E jo H r C AM b PM Hour Minute sn a ote i d To setup up the time and date hit the button Weekly Auto Delete Scheduler The time and date default to Thursday s at 7 00 pm Entering in the new date and time and hitting the OK button will change the default 4 To start Auto Scan Drive hit the button Manual Start EA rive Sram x Trees 110 57 A armen oo q ae _ i ak heat cick Pah Lasai iaip Directory for Nnr Flea TANF PRONIK AE N Piaceri Flea ereny f mwad lew af rtira Drive Eram Kalaa Receiver PA cas 5 Me dhedi Sram Soares Paiki Chaat Disectery Fer Retained Aiha EMAL PRT AA in ects eb F Cin ec tnd wether FE Fed dessFIT MAB Sasi ll EMAIL Chappuis named a a a FTP Wr E amm eiaa nr Pile Ped Wy TI a mm ei atia n FEl Fal EF dee PIT FTP isan i FF WoE smm ank etin FH oe mm le ti a Pe Fed dent _PTPfren den FIT a Drive Scan process is now in m
23. irectory 1 If FTP was setup at installation the below screen will display EA not Connected x GE Settings PTP Tasks Wisw PIF Info About Ma FTP Connect ini uiid TARTS CurentGummmer eT i Avemilatis Gompamirs t O Sect ile on FTP Gite and double cick to down bes Se 2 If FTP setup information was entered at setup then a default FTP transcriber has been selected The user can now connect to the FTP Server To connect to the FTP server hit the icon FTP Connect Page 35 of 35 ii Start Stop Transport Procedural Manual oa DE jorg FIF bei Pin Se Mig Pime fr e Pomme a fF p a ea E e bei Qe m SOP h e Emmy Lani Pookie Mere Te Petit z Pee eee F eee ee a gt F P _ Bement le en FTP Bee ani dealer ih a iren bral Pe Fer Laf dere Ladia ba mi a md me me eme td a i a eh st o T EEEREET bw ay i 3 The user may change the current transcriber by selecting another transcriber in the drop down box If FTP fails to connect validate the transcribers FTP settings by selecting settings on the menu If information is correct make sure the FTP Server is running 4 After connecting to the FTP Server the user can upload and download files The user has several ways to do this a Take an option from the menu b Right click on a box and then select the desired event c Drag and drop from one box to another d The download has an extra feature If you double click a
24. ived Last Received START rf Select File s To Send Directions FileName File Size 1 Choose Customer in Drop Down Box 2 Click Connect 3 Click browse to select a file 4 Click Send Explanation When you click send the file specified in the Send field is sent to the Server via an encrypted TCP connection WS T Communications Received By Server Not Ready to Connect z _ Listening Status I View Log Status 11 Although PTP is the simplest to use it is complex in the connections The reason for this is the outside influences of the computer environment of each computer There could be firewalls closed ports Server not listening to obscure the connections between Server and Client In today s world it is the utmost important to configure your computer as to keep the unwanted hacker out 11 Working together with your transcriber will be very important for PTP execute in a timely manner iv Once connected PTP automatically encrypts and decrypts as it sends and receives files Up to twenty clients sending files can be connected to one server at a time v Acomplete log of daily activity is created This log can be viewed printed and deleted vi Ifthe PTP Server is listening then PTP can now connect to the Server To connect to the PTP Server select a transcriber from the drop down box If PTP fails to connect validate transcribers IP address in the transcribers file Validate that
25. n chrcareed paa Ew Basker Me thed Hikke brame Parke i Crp Dimar Per Kinam Fiber Ani er ai th 1TCemamanirations FlsPelden Wi SECs mambanseo Mihin F IT PML Sima ile nome FIT r o STC emis niir is File Pe bliir a CRTC mene etch adin ot Piki Da bed ea P r IT FT Pica FPOe namni if E 870 eevee teen file hulinn FP W ETa amaba hirm P za Piata ELEA Matatini ai FH us af 1 For each Transcriber in the transcriber file defaults for each transcriber have been automatically created 2 To un select a transcriber s folder from being sent automatically unchecks the active box 3 To change the folder to scan and its sub folders click on the field you wish to change Sige bidik onthe Scanned boura Pah o Dyf Drive Scan Rules baim bakm in charge Iha denie gf fmi a z T j 4 Select or create a new folder Page 28 of 28 ii Start Stop Transport Procedural Manual Drive Scan Rules ant an triple ns thet a m CEC een Caen bia et a bire Pii Tri i Fer aj r m seb sie es File P eidem F emei amd Seren em Leay ria 5 n sth sald Huji u PET i mers orl Po j Chs Coat Cmmi 14 Fee wre co ar E CI oe Hi i ae E De T zj MET a 5 Your new information takes effect immediately 1f that folder has not been previously selected by another transcriber s rules 6 Caution Please be careful choosing the so
26. name of the server or the IP address An FTP Server example would be 123 456 789 777 or ftp domain com FTP Port defaults to Port 21 1 A port defined by your FTP Administrator Normally this is port Jas FTP User Name 1 An FTP User name is the name your FTP Administrator issued you to sign on to the FTP Server FTP Password 1 An FTP Password is the password your FTP Administrator issued you to sign on to the FTP server If your FTP provider requires Proxy information then check mark Use Proxy Server These fields will become required fields 1 FIP Proxy Address 1 To connect to an FTP Proxy server you will need the name of the Proxy Server or the IP address An FTP Proxy Address example would be 123 456 789 777 or myproxy domain com 11 FTP Proxy User name 1 Your FTP Proxy Administrator issued to you to sign on to the FTP Proxy Server 11 FTP Proxy Password 1 An FTP Proxy Password is the password your FTP Proxy Administrator issued you to sign on to the FTP Proxy Server iv FTP Proxy Port 1 A proxy port defined by your FTP Proxy Administrator Normally this is port 21 v FIP Encryption option Checked is to encrypt files sent and unchecked will not encrypt files sent Although you may change this option it is important to remember any information that is sent over the World Wide Web could be intercepted For this reason we urge the user not to change this option If you
27. omatically through Drive Scan rules or manually FTP File Transport Protocol protocols are supported for 40 bit or128 bit Secure Encrypted file and document transfers to FTP sites open to the Internet FTP can be run automatically through Drive Scan rules or manually PTP Port to Port 40 bit or 128 bit Secure Encrypted Transfer protocols are built in Features include secure key exchange direct connections and extremely fast transfer times PTP can be run automatically through Drive Scan rules or manually PTP has complete logging of incoming and outgoing transactions This log is saved daily and can be printed at any time A user may also send receive encrypted files using the MAPI program installed on their computer Files received will need to be decrypted manually Page 4 of 4 Start Stop Transport Procedural Manual WHAT THE SSTS CAN DO FOR YOU File Transport Designed to securely move local or network audio files and transcription documents from a directory and its sub directories from one location to another via E mail FTP or PTP Port To Port with 40 bit or 128 bit encryption algorithm Page 5 of 5 Start Stop Transport Procedural Manual WHAT IS INCLUDED WITH YOUR SSTS QTY Description l Start Stop Transport Software on CD ROM 1 Instruction Manual this manual Page 6 of 6 Start Stop Transport Procedural Manual INSTALLATION INSTRUCTIONS 1 2 5 4 5 6 Insert the Start Stop In
28. ord Your E mail Address POP Port default is 110 Your Outgoing SMTP Server Name vii Your Outgoing Relay Port default is 25 27 At this time you are only allowed to key information for one email configuration After setup you may enter up to four 28 After keying in all required information your screen will look something like the picture below Page 17 of 17 Start Stop Transport Procedural Manual Pop Server Setup POP3 Incoming SMTP Outgoing Relay Server Setup J MAIL Server 3 POP Server User Name Password EMail Address POP Port 110 POP Time Out 60 rl Relay Server Relay Server Relay Port 25 J MAIL Server 4 POP Server POP Server User Name User Name Password J Password EMail Address EMail Address POP Port POP Port 110 60 25 POP Time Out POP Time Out Relay Server Relay Server Relay Port 4 ai j Save Default Info Ea 5 a A ma a gi un TART 29 All required information is highlighted and also has an asterisk to the left of the required field 4 Relay Server Relay Port 30 Hit the Save Default button This will save the current information and make this e mail set up the default Although you may change this default after entering additional e mail configurations which can only be done after setup 31 The next screen will display E mail Setup Completed Hit the Next key to continue Page 18 of 18
29. otion b To stop Drive Scan simply hit the Manual Stop button ui Add Scan Drive to Start Up 1 This option puts the Auto Scan Drive in your windows start up Each time Windows starts up the Auto Scan Drive Page 30 of 30 Start Stop Transport Procedural Manual program is initiated and files will be sent via the Drive Scan Rules This option should only be activated after successfully setting up the Drive Scan Rules and running the manual Drive Scan to ensure you are getting your desired results 2 You can stop the Auto Scan Drive by a Hitting the left mouse button on the icon in the system tray and selecting Stop Auto Drive Scan Auto Drive Scan will start again on the next reboot of your system b Removing the active check mark on each transcriber The program will still scan but information will not be affected since there aren t any active rules 2 Tasks FA welcome to start Stop Transport Main Mens Tele Af Exit Utiltes Task Help i About Lo ChE j Drive Scan Utilites Ctr F Stop Transport 2111 2004 0 31 AM CAPS NUM E ees fl 2 a Choose Email as the method of communications icon 1 Email is the most prevalent application in computer networking and its use has evolved beyond the simple exchange of text messages between two people For the user email provides a reliable means for sending and r
30. stallation CD ROM into your computer The Start Stop Installation Software should begin automatically after several seconds If so please skip to step 3 If not continue to step 2 If the Install Software did not come up on the screen automatically as described in Step 1 above then you will need to manually launch the installation From the Windows START button select RUN and then type d setup and click on OK If your CD ROM were drive e instead of drive d then you would type e setup instead and so on The Start Stop Install Software will appear on your screen Follow the on screen instructions and answer OK or Yes to questions asked There may be a message on the screen indicating MS Access is not licensed Just wait a moment and the licenses will be installed After installation it may ask you to restart your computer click OK and your system will reboot After re booting you can launch the Start Stop Transport program by going to a START b PROGRAMS c Finding the Start Stop Transport menu item and clicking on it Also there is a shortcut on your desktop that you may use instead Page 7 of 7 Start Stop Transport Procedural Manual REQUIRED INFORMATION 1 2 3 4 5 For each desktop installation a different Company Name needs to be established for each one NOTE Only the first SIX characters of the Company Name are significant for identification
31. urce scan paths Once the Scan Drive program is set in motion all files in the source directory and all files in the source directories sub folders will be moved to the location selected for renaming and be sent via the method chosen For this reason the root of the drive cannot be selected to scan 7 The path to move the files after sending can be changed in the same manner as above Start Auto Scan Drive 1 This option starts the Auto Scan Drive program Any files in the folders described by the Scan Drive Rules will be affected Please use this option first with test files to insure you are getting your desired results 3j Tms 1100 SF AN aa Fanar Beart Rura we Manatee ct plat s Laat boana Source Harasa Dlt A Dicta fee padi Perard i ier Total Filer Phocacieed chat tecnenn F f ml FIF Wid Cemmaes iis ra Tile fel WETT Pa ee 2 Initially the Scan Drive is set to scan the folders every 1 minute Entering in the minutes in the box Process files every minutes will change this option 3 The Weekly Auto Delete Scheduler automatically removes files that have been sent and renamed on a weekly schedule Page 29 of 29 Start Stop Transport Procedural Manual These folders are a back up of all files sent for the week per transcriber If you need to re send information the Transcribers back up folders can become quite handy If you need to re send files You must a Decrypt the f
32. ws flexibility in designing custom file transfers for each transcriber Drive Scan Rules for transfer of files from one location to another configuration rules are automatically set up for each transcriber The user has the option to change the rules for each transcriber Drive Scan transfers can be automatically run at Windows startup After files are sent Drive Scan automatically moves you re sent files to another file folder and are renamed with time and date sent Weekly schedule deletes Scan Drive s sent files Company Information plus an encryption key insures the correct recipient is the only one allowed to open files Unlimited Transcribers with individual decryption keys which will insure only the intended transcriber will be allowed to open files E mail provides a single interface for composing sending and retrieving e mail messages using SMTP Simple Mail Transport Protocol to directly connect to mail servers without additional software Instead of using separate software such as MAPI programs like MS Outlook or NetScape to format retrieve and send messages E mail is implemented with the standard Internet protocols for sending and retrieving e mail messages ensuring the highest degree of Page 3 of 3 Start Stop Transport Procedural Manual compatibility possible with mail servers around the world with 40 bit or 128 bit Secure Encrypted file attachments E mail can be run aut
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