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Admission Module

1. 4 FN a f J x E i x N HOSPITAL TRIMED ADMISSIONS USER MANUAL Software solutions for Africa Q Q TRIFOUR HEALTH TABLE OF CONTENTS 1 ADMISSIONS REGISTRATIONS cc cece eeeeeeeeeceeeccececeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 4 1 1 SEARCH OPTIONS orirun E a wistsieeenes sewed NEON NENA 4 1 2 CHECKING FOR DUPLICATE PATIENTS wivecwccenccosexeneccwacudle carcvanndcxcceeenane vane edeadedeceesveretanortieeesereacedecseant 6 1 3 PRE AONIIS derision cinere iu denies orr O eN breed E Eer EEA ee deuee bse 8 1 3 1 PRE ADMIITTING A NEW PATIENT wcescdccecsavccincesdvevacscantacdaateabestimd xedssadabnateadeeueehoyeencdamtiuaneiciabaceawcians 8 1 3 2 TO PRE ADMIT A PATIENT WITH AN EXISTING PATIENT NUMBER HISTORY ON TRIMED 9 1 4 ADMITTING A PATIENT FROM A PRE ADMISSION RECORD ccc cee eeecescescecceccecccceccescesceuceas 15 1 5 ADMITTING A NEW PATIENT WITHOUT A PRE ADMISSION RECORD OR PREVIOUS ADMISSION TN Ss RY E E eset cee ue cus nia tedevens4acecesstanmdaantanntuncheracenaeaushuatienedenstasnceastrewsueaieaoianesecsecasstaeeet 16 1 6 ADMITTING A PATIENT WITH AN ADMISSION HISTORY ccc cccecceccscesceccececccceccescescencence 16 1 7 INDUSTRIAL MINING HOSPITAL ADMISSIONS 0ccccseccccscccceccecescccesscccnscccssecensecenseecsesenes 17 1 8 DIAGNOSIS AND PROCEDURE CODIN G weviscvccccicsndindssassesSanacecwnsenntiudsdnddesd pneneisespavde
2. ADMITTING A PATIENT WITH AN ADMISSION HISTORY Filter select All amp enter the patient s search criteria Click on Patient Lookup Select the patient to be admitted Select Admit Patient Verify that the details on each of the admission screens are correct previously captured data is saved for admission screens 1 1 to 1 3 and edit information as required Update the Episode page for the present episode Update the patient will be allocated a new episode number Select lt Y gt es or lt N gt o to print the admission form Select lt Y gt es or lt N gt o to print the admission labels COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 16 of 75 Q Q TRIFOQUR HEALTH a Software solutions for Africa 1 7 INDUSTRIAL MINING HOSPITAL ADMISSIONS e Enter the Employee Industry number of the patient in the Number field or other criteria and select Import Employee from the action buttons in the screen footer Admissions Search Number JOAH64099734 Date of Birth CO O Surname i Gender All initials C ID Number PO Med Aid Number aa eae Telephone Number Eee Filters All include Archived Patient Records C e The Employee Look up screen displays for validation and selection of patient E Employee Lookup2 Webpage Dialog Employee Lookup Number 0 m Sumame
3. Diagnosis Code Description Other cornmeal scars and opacities Fourth Digit Primary CPT Description EXCISION OF LESION CORNEA KERATECTOMY LAMELLAR PARTIAL EXCEPT PTERYGIUM Theatre Booking Date 22 12 2011 Episode Procedure Surgical e f the Theatre Booking Date is entered it will pull through to the Pre Admission Theatre Scheduling report RptPreAdmTht csp for theatre scheduling in the Theatre Scheduling Module COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 10 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa OES File Edit View Favorites Tools Help RptPreAdmTht Date 17 03 2014 DEMONSTRATION SE 2 201 Time 10 29 HOSPITAL Page Number Pre Adm Name GenderDoctor Age DOB CPT Description Num 55801 PROSTATECTOMY PERINEAL SUBTOTAL INCLUDING J FEIFER Male E Collins 5 28 10 2008 CONTROL OF POSTOPERATIVE BLEEDING VASECTOMY MEATOTOMY URETHRAL CALIBRATION AND OR DILATION 76778 ECHOGRAPHY OF TRANSPLANTED KIDNEY B SCAN AND OR A HILL Female JM Irish 13 10 03 2001 REAL TIME WITH IMAGE DOCUMENTATION WITH OR WITHOUT 38231 BLOOD DERIVED PERIPHERAL STEM CELL HARVESTING FOR Male TRANSPLANTATION PER COLLECTION KB nes Marcha 26 1205 1977 e UPDATE The patient will receive a pre admission number Upon admission the patient will be allocated a new episode which will
4. matekane Lal aril em Employee Numbe ae Initials Surname Patient No ID Number Medical Aid Code Date Shaft LPM0012876700 LPM LA Matekane Citadel Insurance bea B LPM0061482300 LPM P Matekane Citadel Insurance 3 Sect 34 CON0001899400 TPF PM Matekane 6701245479081 02 08 2007 Contractor OAH64099734 APM CM MATEKANE C23913 kea Anglo Medical 3 Sect 33 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 17 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa e Select employee click on and click Select e The Admission screen will display immediately Proceed through the admission process as per normal admission e The Employee number that was entered will populate in the Employee Number field page viaicg Admit Patient spPatientAdmin R REDDY Emergency Patient _ Patient Number C23913 Step 1 4 Patient s Personal Details Title Mr Initials em First Names Blood Group Sumame ID Number Passport Number Gender Date of Birth Language Religion Allergy Nationality Occupation Pipes Tracks Ethnic Group Residential Address 23 BINANI STREET Postal Address RUSTENBURG Postal Code 0299 Cellphone Number e The Mining codes as per parameter settings will display for selection Mandatory fields will be colour highlighted e All Employee details as captured in th
5. 8 4 RE PRINT ADMISSION FOR To Re print The Admission Form e Select the Re Print Admission Form button Reprint Admission Form spRteprintAdmissionForm e Select the patient episode number from the episode list e Select Print e When the admission form is displayed select Print e Select the admission form printer from the printer list then select Print COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 67 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 8 5 RE PRINT ADMISSION LABEL To print the admission labels e Select Re Print Admission Label e Select the patient episode number from the episode list e Enter the number of labels required for printing e Select Print to printer E Reprint Admission Label Webpage Dialog Reprint Admission Label spReprintAdmisLables Patient Number C10 Episode Number C10 12 W Quantity To Print E x e When the printer screen is displayed select Print COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 68 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 8 6 UPDATE DISCHARGE This function enables patient discharge details to be updated after an out patient episode patient discharge Discharge update for Out Patients only is
6. FOR INDUSTRIAL HOSPITALS ND wid r 4 1 CREATE VISITS LINKED TO EPISODES A number of visits can be created and linked to a single episode and a single date e g a patient can have an episode description of Trapped in Mine to which several visits can be linked i e Examination visit 1 CounseLling visit 2 and Medical treatment repair of broken limb visit 3 This patient number will then be reflected as e g LM200405875 5 03 where 5 is Episode 5 03 is Visit 3 When One Visit Per Episode is flagged in the Hospital Parameters screen Admissions tab only a single visit per episode can be created This can however be overwritten by individual flags on the Episode Procedure Maintenance screen providing for the creation of more than one visit per Procedure Type COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 54 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa This screen can automatically be called from the Admission after update when the Create Visit on Admission check box is flagged on the Hospital Parameters screen Admissions tab The Force Visit Creation flag will also not allow the admission of an Out Patient without creating a visit if it is flagged The Do Not Default on Visit check box on the soHospParams csp screen Episode Defaults tab will determine if the last episode
7. 06 00 00 Out 07 00 00 Oxygen in Theatre 4 00 min In 06 00 00 Out 07 00 00 Oxygen in Theatre 4 00 min In 06 00 00 Out 07 00 00 Cancelado Major theatre Time per minute 2 00 min In 07 01 00 Out 07 30 00 Cancelado Theatre Anaesthetic 60 00 min n 06 00 00 Out 07 00 00 Cancelado Theatre Anaesthetic 60 00 min In 06 00 00 Out 07 00 00 Cancellation of Transaction 450613 60 00 min In Out Cancelado Cancellation of Transaction 450608 4 00 min In Out Cancelado Cancellation of Transaction 450609 2 00 min In Out Cancelado Oxygen and Nitrous Oxide per minute 255 00 x 1 Min sssrin mans clean TENN I AAL DWwiman and Niltencua 0 00 4329 60 124 44 124 44 2164 80 1890 00 1800 00 1800 00 124 44 2164 80 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 41 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa e Once the document is open to view you will be able to add Notes per page by selecting the Insert button e This will display a pop up screen spDISNote E Move Document Webpage Dialog A http localhosts 772 csp demo wab spD Note csp Docld 2 e Enter the page number to which notes are being added e Write the notes in the free text note box e Save 1 18 BIOMETRICS CAPTURE AND VERIFICATION Within the Admission Screen is the capability of capturing t
8. 2 Contact Details If the contact details for the various departments are captured for a medical aid in the spMedicalAidMaintenance csp gt Contact tab this information will pull through to the spContactDetails screen for ease of look up when contacting the Medical Fund E Medical Aid Contact Details Webpage Dialog Contact Details For Discovery Health Comprehensive Confirmations Celeste Corrin Confirmations Officer o 11234567 Carol Irvine Creaitt anager m m m Jor 10099287 comp discoveryheatth co za Jor 10099666 comp discoveryhealth co za m m COPYRIGHT 2011 This document explains the functionality of the Admissions Module developed by TriFour Health Page 72 of 75 TriMed Revision 2014 1 Q Q TRIFOUR HEALTH Software solutions for Africa 9 ENQUIRIES 9 1 ADMISSION ENQUIRY Admission enquiry is used to view all admissions either within a date range or by a selected ward The following information is displayed e Patient name and number e Ward and bed occupied e ICD10 and CPT codes e Admission and discharge dates e Deposits posted for each patient e In the case of an Industrial Hospital the Employee Industry number and the Admission Class will also display Admission Enquiry Search Type By Ward v Ward 113 Central Medical Ward T Surname From 071072013 i To 24710 2013 i Patient Number Name Ward Bed CPTCode ICDCode Ad
9. 2013 Date To 24710 2013 i Lookup Deposits Pre Admit No Amount Description Receipt Number Transaction Date 1 PL15 600 00 Deposit LDEP10 07 10 2013 2 P5 600 00 Deposit LDEP10 07 10 2013 3 PL3 100 00 LDEP4 07 10 2013 4 PL3 600 00 Deposit for Procedure LDEP11 24 10 2013 5 PL3 600 00 Deposit for Procedure LDEP11 24 10 2013 e Enter the date from when the pre admission deposits are to be listed e Enter the date to when the pre admission deposits are to be listed then select Lookup Deposits COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 74 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa e To view the details of a specific pre admission deposit listed select the pre admission deposit from the list then select Details e Tore print the receipt select the Print Receipt button from the Details screen 9 3 ADMISSION DEPOSITS LOOK UP Admission deposits is used to view a list of all deposits made at admission within a date range To view all admission deposits for a specific period select the Admission Deposits menu item Pre Admission Deposit Lookup spPreAdmisDepLookup Date From 20709 2013 Date To f2ari0 2013 Lookup Deposits 1 PLIS 600 00 Deposit LDEP10 07 10 2013 2 PLIS 600 00 Deposit LDEP10 07 10 2013 3 PL3 100 00 LDEP4 07 10 201
10. A Transfer Completed TE e The patient will be placed in the waiting list of the selected location for further transfers bed allocation e The OP episode will remain active and continues as an IP episode 6 OTHER ACTION BUTTONS e Edit patient This action enables editing of patient information of existing patients e Patient Episode History This action enables editing of previous patient episodes e Edit Pre Admission This action enables editing of the Pre Admission e g projected admission date COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 62 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 7 WORKMAN S COMPENSATION ACT WCA AND INJURY ON DUTY IOD DETAILS Both the WCA and the IOD screens can be set up to display automatically when a patient is admitted as an IOD Admission Class The sub screen can be closed if the detail is to be updated at a later stage The IOD Detail is generally used for injuries on duty of employees WCA Detail is generally used for Contractor injuries on industrial sites EMERGEN 7 1 PROCEDURE FOR IOD e The patient must be captured as an Injured on Duty Admission Class e Once the admission has been updated the IOD screen will display and should be completed with all detail relevant to the Accident site protocol ez e Next of Kin name C23 2 v Next Of K
11. Africa Q Q TRIFOUR HEALTH Capture Surgical Procedure on Admission flag on the soHospParams csp screen is ticked this screen will automatically be called after the patient admission is completed e The screen containing all the captured Surgical Procedures will display Surgical Procedure Lookup Webpage Di Surgical Procedure Lookup saa B Code Description ANGIOGRAM THROUGH EXISTING CATHETER FOR FOLLOW UP STUDY FOR TRANSCATHETER THERAPY EMBOLISATION OR INFUSION HYSTERORRAPHY OF RUPTURED UTERUS TRANSURETHRAL INCISION OF PROSTATE BIOPSY OF BREAST INCISIONAL BIOPSY PROSTATE INCISIONAL ANY APPROACH INCISION AND DRAINAGE INCISION AND DRAINAGE OF HAEMOTOMA SEROMA AND FLUID COLLECTION PARTIAL EXCISION OF VERTEBRAL BODY BYPASS GRAFT WITH VEIN CAROTID VERTEBRAL SUB TOTAL OR TOTAL HYSTERECTOMY AFTER CAESAREAN SECTION PLACEMENT OF STENT 2 3 4 5 6 T 8 9 O e Select the procedure which will populate the Surgical procedures screen e Save r e Surgical Procedures Webpage Dialog Surgical Procedures Episode 23913 14 Name Mr ROBERT REDFORD PLACEMENT OF STENT BYPASS GRAFT WITH VEIN CAROTID VERTEBRAL COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 27 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 14
12. By Date a v Photos D ocuments Photos Documents Platen Document Type E Color Photo Document Size Auto Detect Multiple Documents Resolution C Use the scanner driver Clear Selections Save Save as PDF file Jump to Main Menu Selected 1 Click Save The screen below will display the directory set up for saving of scans Click Save V Y Save the image to the specified folder Save irr CAimagedidocs 2010_11_05 File name Save as type JPEG Estt Save to a Sublolder with Current Date Save Cancel COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 33 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH e The screen below will display indicating that the scanned document has been saved Save Complete uI save has been completed Ipen saved location e Select Close e The screen below will display a Retry message e Click OK for saving in the storage directory A TriMed Microsoft Internet Explorer UserRoles q Password New screen cyns Systems Administrator DEMONSTRATION HOSPITAL AdimissionsiRegistrations E be ee Image Type Lookup Pre Admissions Patient Ms C PUTTER C8 Episode C8 3 Image Type Linked To be Picture ID Doc Admi
13. Module developed by TriFour Health Page 45 of 75 Software so Q TRIF The admission screen to proceed with the admission will display Select OK TriMed Microsoft Internet Explorer User Roles q Password New screen cyns Systems Administrator DEMONSTRATION HOSPITAL Admissions Registrations Time Remaining in session 01 59 53 sec Admissions Search OUR HEALTH lutions for Africa Pre Admissions LJ All v Number Date of Birth e2391 4 m m All v Gender ID Number Surname Initials Medical Aid Number Filters Admissions Telephone Number Include Archived Patient Records Patient Lookup Patient Administration Patient Number ID Number 6010105931084 Gender Next Adm Date Microsoft Internet Explorer B d Continue Transaction Enquiries Out Patient Department In Patients Order Entry Stock Administration Patient Maintenance EiEpmode _ __ICD GPT _ Change Adn Date Print ID Card Import Employee Order Entry spAdmissions csp Trusted sites TriFour Health Micro TriMed Microsoft Int 1 18 3 Unverified Fingerprints 11 30 4M In the event of an unverified fingerprint the following message will display as a warning and the admission will be denied COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module develo
14. Q TRIFOUR HEALTH 2 2 MINING INDUSTRIAL HOSPITALS e Employer MedAid AdmClass FinClass When flagged these fields are mandatory at admission e Admit from Employee File When flagged admissions will only be allowed by Import Employee Button in the Admission screen Admit Patient Button will be unavailable e Auth Number on Un final Bill e When flagged the Authorization number will be requested in the Account Finalizing screen when an account is Unfinalized e Company Required When flagged the Company field will be Required and will be a drop down populated with Companies captured in the Company Maintenance screen e Create Visit on Admission When flagged the Create Visit screen will automatically appear after an Out Patient admission to create a visit e Force Visit Creation When flagged can only be ticked in conjunction with the Create Visit on Admission flag the creation of a visit will be forced at admission when admitting an Out Patient e Display Mine And Optiplan On Employee Maintenance When flagged the Mine drop down and the Optiplan field will display on the spEmployeeMaint csp screen e Exclude Stock from Financial Class Change When flagged users will be allowed to change a patient s financial class when stock only is billed but not when tariffs are billed on the patient account In this case the tariffs must be cancelled before the Financial Class can be changed e Allow Employee Update with Minimal Detail
15. TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 55 of 75 4 3 UPDATE VISITS Click to create a new Visit Number Q TRIF OUR HEALTH Software solutions for Africa The password screen will display Enter the password as per customised set ups Save Details Password Webpage Dialog Password Required for Creation Of New Visit Password el Print Admission labels z lemma UserRoles W Password New screen trifour Systems Administrator DEMONSTRATION HOSPITAL Update Visits ina Time Remaining in session 01 59 15 sec Patient Number Initials Visit Number Date Visit Type Attending Doctor Departure Status Next Visit Date Eg E 23913 2 1 04 04 2012 Eo www B 003 X ay BHATTING a 015 X 11704 2012 trifour Episode Surname Location Time Case Type Reg Number Auth Number Sick Leave From Sick Leave To Patient will require several follow up counselling sessions to assist in overcoming the trauma of the accident C239132 REDFORD 007 WEST X Ray 0 05 v NCY No case type yet v Raz mmr wawam A OG spUpdateVisits csp Jv Trusted sites Protected Mode Off fv 100 v 10 51 AM a Bo fie a me i ul 2 2012 04 04 COPYRIGHT 2011 TriMed Revision 2014 1 This document explai
16. Z TriFour Health Micro Q TRIFOUR H EALTH are solutions for Africa EEk i iN k law Zoom in m By Date 4 Q Place Documents Open the document cover and place the photo or document on the platen Q Select Document Type Select the type of photo document from Document Type Click Scan Scanning starts Click to select the image mim iK T TriMed Microsoft Int Click Scan When the scan is complete the message below will display Sel Preferences it ia aa mi S Zoom in ma By Date Scan Complete Scan completed Click Exit to end To continue scanning load the next document and click Scan faiai F TriMed Microsoft Int BS MP Navigator EX Ca WT Preferences 2 a Select the document type Colour selection will always produce the highest resolution Next Adm Date ROTS assam Select Scan for a second page image to be scanned or Exit if the scanning is completed COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 32 of 75 g TRIFOQUR HEALTH Software solutions for Africa The Save option will now become available amp MP Navigator EX CanoScan LiDE 100 ak Click to select the image Kii Preferences gt Scan Import J B Ad H Gai Zoom in a
17. be linked to the existing patient number 1 3 3 Cancel Pre Admission Selection of this option changes the patient status to Cancelled and the patient will no longer populate the pre admission grid when searched as a pre admission This action cannot be completed if a pre admission deposit was made in which case the user will be prompted to first reverse the deposit before cancellation of the pre admission COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 11 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH 1 3 4 Capture Pre Admission Deposit Pre admission deposits can be captured here once the patient s pre admission has been completed To Capture A Pre Admission Deposit e Episode this field will be unavailable as a pre admission does not have an episode e Transaction Date this field auto populates with the present date and can be changed e Receipt Click on the lookup button next to Receipt to generate a receipt number The receipt number format is set up on the spHospitalMaintenance csp screen Counter tab e Enter the Amount received e Enter a free format description e Select the payment type from the drop down which is populated will all payment methods captured on the spPaymentMethodMaintenance csp screen e Capture the Payor may be different from the patient COPYRIGHT 2011 TriMed Revisi
18. captured using the same action button in the Patient Administration Screen or the Capture Deposits button in the Pre Admission screen and the Admission Screen can be used 8 3 DEPOSIT LOOK UP 8 3 1 To View All Deposits Processed Select the Deposit Lookup button in the Patient Administration screen The screen below will display a list of all past deposits made for the patient Mr S MUNJOMA R 1520 00 18 09 2012 17 11 2012 29 01 2013 23 10 2013 23 10 2013 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 66 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH 8 3 2 Re Print Receipts On Request From A Patient Select the relevant deposit line and click on Print receipt 8 3 3 Viewing The Pre Admission Deposit Information e Select the Pre Admission Deposits tab e Information regarding the Receipt number Amount of deposit Transaction date and in the case of a Pre Admission the Admission Date will populate the sub screen e To view the Admission Deposit information select the Admission Deposits tab e The Episode Number and whether a Pre Admission or not will display Once a Pre Admission has been admitted the pre admission deposit is automatically transferred across to the admission episode of the patient e The receipts can be re printed by selecting the Print Receipt option
19. developed by TriFour Health Page 57 of 75 Q Q TRIFOUR HEALTH a Software solutions for Africa 4 4 VISIT LOOKUP TO DISPLAY VISITS Displays a summary screen of all patient visit details linked to a specific episode e Select a patient number or use the look up function e Select a Employee number where applicable or use the look up function e Select the episode from the drop down UserRoles W Password New screen trifour Systems Administrator DEMONSTRATION HOSPITAL Time Remaining in session 01 59 55 sec Visit Display Patient No c23913 e Employee Number 0AH64099734 fe Surname Visit Number Location Case Type REDFORD C23913 2 1 WEST X Ray 04 04 2012 10 05 00 X ray No case type yet REDFORD C 23913 2 2 WEST X Ray 04 04 2012 10 05 00 REDFORD C23913 2 3 Central OPD 11 04 2012 12 30 00 Update Visits s Trusted sites Protected Mode Off f 100 10 53 AM a Me fe gt 4 Ea MEO a 2012 04 04 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 58 of 75 Q TRIFQUR HEALTH Software solutions for Africa TriMed Windows Internet UserRoles W Password New screen trifour Systems Administrator DEMONSTRATION HOSPITAL ina Time Remaining in session 01 59 31 sec Visit Display Patient No c23913 us Employee Number JOAH64099734 Episode No C23913 2 Attending
20. number will populate in the episode number drop down if not flagged or if the epiosde number field will be empty for the episode selection from the drop down if flagged 4 2 CREATE A VISIT e Enter a patient number or use the look up function e Select the episode from the drop down Enter the visit date and time e Enter a requisition number If Requisition Number Required is checked on Employee Prefixes or Category Maintenance Requisition Number will be a required field e Select a location from the dropdown e TriMed Windows Internet Explorer User Roles w Password New screen trifour Systems Administrator DEMONSTRATION HOSPITAL DE i ina Time Remaining in session 01 59 56 sec Clinical Summary spUpdateVisits csp Visits Create Visits Perey ee Patient Number cz3913 Episode C23913 2 Initials E Surname REDFORD Visit Numbe 23913 2 3 __ Click to Create New Visit Number Date 1170472012 E Time 12 D y Beha do Reg Numb REQ491 Locatio 001 Central OPD F Print Label Save Visit Details Current Visits For Selected Episode Display Visits Bo a A Mesi dea Eeen 1 C23913 2 2 04 04 2012 WEST X Ray 2 C23913 2 1 04 04 2012 Central Casualty f gt 100 EJ J Trusted sites Protected Mode Off 7 Eo Di a a a 10 47 AM_ e By is al EOM 204 04 COPYRIGHT 2011
21. the database Alternatively filtering to Pre Admissions will bring up all patients pre admitted and Admissions will filter all patients in admitted assigned discharged status All patients matching the entered search criteria will populate the data grid in the middle of the screen after selecting Patient Lookup F Time Remaining in session 01 59 49 sec Number Date of Birth m Surname Gender Al 7 Initials ID Number Med Aid Number Telephone Number Filters Al v Include Archived Patient Records PasentLookup Patient Number Name ID Number Date of Birth Gender Status Next Adm Date Admit Jeor C Capture Image New Patent Edit Patient Patent Edit Episode Change Adm Date Import Parent Balance COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 5 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 2 CHECKING FOR DUPLICATE PATIENTS Duplication is checked via the ID Number if the following parameters on the Hospital Parameter screen spHospitalParams are set e Use Special Prefix For Casualty check box un flagged e Allow Duplicate Patient Record check box un flagged e Use SAID Validation flagged e To check across all hospitals for duplicates Admission Look up On All Hos
22. the patient is undergoing a number of procedures COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 19 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 8 4 View Treatments If standard treatments for standard diagnoses have been set up in the ICD Notes splCDNotes csp code table screen by a qualified medical practitioner treatments specific to a diagnosis can be viewed when selecting Show Treatments E10 6 Jaha Blood sugar level lt 3mmoll per ml 50ml 50 dextrose lt Srmmoall per ml no insulin 8 10 2xnove rapid 10 1 14 0 4xnovo rapid 14 1 16 0 6xnovo rapid 16 1 18 1 amp xnovo rapid 18 1 20 0 10xnovo rapid lt 20 1 15xnowo rapid hourly not on glucometer L5xnove rapid hourly normal saline monitor hourly and call dr 05 2 120 90 Take blood pressure 4 hourly 06 00 10 00 14 00 18 00 22 00 ltab adalat after meals j 1 8 5 Diagnosis Codes with Sub Divisions Certain codes have sub divisions which are mandatory e g injury codes S amp T codes which require an X Y V or W code When mandatory sub divisions are required the relevant screens will pop up for selection of these codes To override this requirement Secondary Code Not Required For S And T Codes must be flagged in the screen soHospParams csp gt Diagnosis Tab Failing this secondary codes will be mandat
23. 3 4 PL3 600 00 Deposit for Procedure LDEP11 24 10 2013 5 PL3 600 00 Deposit for Procedure LDEP11 24 10 2013 e Enter the date from when the admission deposits are to be listed e Enter the date to when the admission deposits are to be listed then select the Lookup Deposits button e To view the details of a specific admission deposit listed select the admission deposit from the list then select Details e Tore print the receipt select the Print Receipt button from the Details screen COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 75 of 75
24. CAPTURE IMAGE SCANNING FDA A patient s photograph can be captured with the use of a digital camera Web camera These images are stored in files on the database or on the server and can be used to display on documents such as ID cards ePHR s or for review to validate a patient s identity at re admission All episode documents such as pathology reports doctor s reports X rays etc can also be scanned and saved through this action 1 14 1 Procedure NB An image directory must be set up as well as the pathways for storage of the images and documents before progressing with this function The Super User System Administrator will perform this function e Doa patient search and selection on the Admission screen e Click on Capture Image e The screen below will display the patient s name an Episode selection field and the various types of images that can be captured as per code tables COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 28 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH a Image Type Lookup Web Page Dialog Image Type Lookup splmageTypeLookup Patient Mr KS MAPHOSO 22591 4 Epizode Select Episode t E Image Type Linked To 1 Picture Patient Patient 3 Document Episode Episode 1 14 2 Images Linked To The Patient History Photograph of the patient Identi
25. Doctor x Departure Status Auth Num Next Visit Date Sick Leave From Sick Leave To a Dr B Halitosis Discharge Deceased AUTH67 11 04 2012 Patient will r trauma of the Dr B Halitosis Dr B Halitosis spVisitDisplay csp y Trusted sites Protected Mode Off f 100 v 10 54 AM R Er M i 1 eA Pee AD al Bo ass COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 59 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH 3 DIRECT TRANSFER OF AN OUT PATIENT EPISODE TO AN IN PATIENT EPISODE For Transferring a Casualty Patient Out patient to an In Patient episode directly by passing a full admission process This function can only be applied in the Patient Administration screen spAdministration csp e Search and Select the patient to be transferred e Select Transfer To In Patient action button Transter To In Patient e The screen below will display E Transfer Patient Web pTransferPatien Create New Episode T Cl 3 Y 010 Cental General Ward e Select Option Select Create New Episode in order to create a separate IP or Use Same Episode in order to merge all data transactions for the OP and IP episode into a single episode COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 60 of 75 S
26. NSTRL MENTAL DELIVERY NUMBER OF BABIES THIS EFI eae DELIVERY UTERUS torma PERINEUM Tear oorppep Yes hy Nurse Jane KELETNAULR Su ist depres BLOOD LOSS daisy 25h MATERNAL BLOOD GROM P CH LSSERTION Nornel RESUSCITATION Suction lw airways DRUGS AT DELIVERY Nune BLOOD SENT POR INVESTIGATION Yes TIME OF Isi FEED 12 90 CONDITION OF BABY PRIOR TO TRANSFER FROM DELIVERY SUITE Nonna SYSTEM RESPIRATORY TO MIN OVER Ion RODY PINK BLUE EX DIALMI TIES Say SOMT FLIXION MUSCLE TONE FREMLHES REFLEX en i COMP ETTLY TINK COPYRIGHT 2011 This document explains the functionality of the Admissions Module developed by TriFour Health Page 39 of 75 TriMed Revision 2014 1 Software solutions for Africa Q Q TRIFOUR HEALTH 1 16 PRINT ID CARD You can print a patient s Hospital or Employee ID Card which can be used whenever the patient returns to the hospital for another episode If the patient s image has been captured it will display on the Card The ID Card will display as below and the display is dependent on the set ups which are customised by the client Bar coding of the number is optional and can be for the following e D number e Hospital patient number e Passport number e Employee number p iy PHIRFUU BESLT HW eh ee A Demonstration Hospital EMILY BIRITANE a
27. Pre Admission number or other unique criteria OR e Selected from the TriMed Patient Master Index PMI of patients already with a history on the system by selecting the Admit Patient option OR e Can be imported from an HR system of Employees Industrial Hospitals i e selecting the Import Employee or Import Patient option OR e As a completely newly created admission registration i e selecting the New Patient option 1 1 SEARCH OPTIONS Search criteria can be singular as in the case of unique numbers ID number Passport number Employee number Medical Aid number etc OR as a combination of criteria such as surname and gender etc Criteria can be entered into a field in part or in full in order to search for a patient The more specific the criteria the narrower the search results e Number Field This field can be populated by the following numbers COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 4 of 75 Software solutions for Africa Q TRIFOUR HEALTH TriMed Patient number Pre Admission number Passport number O O O 0 Employee number The numbers can be scanned in using a barcode scanner or entered by free text e Telephone number field will search for all telephone numbers listed against the patient record e Filters this field will default to Al which includes all patients on
28. Sex Female Patient ID 11 54 DLCOO0 M2 Date of lssue 03 05 2011 Patient Identity Card COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 40 of 75 1 17 DOCUMENTS Software solutions for Africa Q Q TRIFOUR HEALTH NB please refer to the DIS module manual for detail on scanning and imaging If documents have been scanned in using the DIS module these can be called up and viewed against a patient episode In this section only users with the correct document type access will be able to view the documents to which they have been granted access Procedure e Patient Number Enter the patient number search and select scan the patient number e Episode Select the episode from the drop down e Document Type Select from the drop down 16 07 2012 16 07 2012 16 07 2012 16 07 2012 16 07 2012 7081 16 07 2012 7735 16 07 2012 7735 16 07 2012 708 16 07 2012 TAO PTest 16 07 2012 TAOI_PTest TAOI_PTest 7735 708 t 16 07 2012 7705 LAATAN VINE PageNumber 1 Captured By trifour 26 07 2013 10 34 test PageNumber 2 Captured By trifour 26 09 2013 13 58 20 Sundries Refund errttty Cancelado 21 Sundries Refund errtt 22 Sundries Take On Balance hgfdfd 23 Sundries Take On Balance hgfdd 24 Cancellation of Transaction 450661 Cancelado Major theatre Time per minute 4 00 min In
29. TH 1 10 BALANCES This action button allows a fast look up on outstanding amounts owed by the patient prior to a re admission e The screen below will display with all patient episode financials including the Medical Aid amp scheme per episode gj Episode Balances Webpage Dialog Episode Balances spEpisodeBala Episode Adm Date Balance Med Aid Admission Class C10 1 28 04 2011 0 DLCO00 cio 2 31 08 2011 0 DLCooO c10 3 17 10 2011 0 DLCooO c1io 4 21 12 2011 0 DLCooO C10 5 02 05 2012 0 DLCO00 C10 6 29 01 2013 0 DLCO00 C10 7 15704 2013 0 SAESSE C10 8 27 09 2013 0 SAESSE cio 9 08 10 2013 0 SAESSE C10 10 18711 2013 9209 68 SAESSE C10 11 11 02 2014 25249 04 SAESSE C10 12 05 03 2014 499 07 SAESSE TOTAL 74957 79 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 22 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 11 CAPTURE DEPOSITS TO CAPTURE A DEPOSIT RECEIVED e Select the applicable Episode number from the drop down e Transaction Date this field auto populates with the present date and can be changed e Receipt Click on the lookup button next to Receipt to generate a receipt number The receipt number format is set up on the spHospitalMaintenance csp screen Counter tab e Enter the Amount received e Enter a free format description e Select the payment type from the drop down which is populated
30. aaanGdunte lene va N Naa a 67 8 5 RE PRINTADMISSION LABEL rerciroei ncn E a 68 8 6 UPDATE DISCHARGE errena raa ewmaween descent eenbeans 69 8 7 GUARANTOR CONFIRMATION AUTHORIZATION UPDATE 0cccccseccceececeececeececcscecececetcecaucees 71 9 ENQUIRIES See eee ee ee ee ee EE 73 9 1 ADMISSION ENGOQUIRY See nner Oe ee et ee eae 73 9 2 PRE ADIVIISSION DEPOSITS LOOK UP aoeiacaee ec owenecdnctchecieneccreceaducseetwoeguesandbenedoneucseuacdecaesNeawdeecteiucs 74 9 3 ADMISSION DEPOSITS LOOK UP 20 0 eee ccc ecceccececcecceaceacenceacececceccescencencenceaeeaensessessessesens 75 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed Page 3 of 75 by TriFour Health Software solutions for Africa Q Q TRIFOUR HEALTH 1 ADMISSIONS REGISTRATIONS The Admission Screen spAdmissions is used to admit register a patient for a visit referred to as an Episode to a hospital clinic Patients created on TriMed are allocated a sequential system generated patient number linked to an Episode for each visit e g Patient Number C239 5 indicates that the patient number is C239 and that he she has come for their 5 visit to the facility The patient number on TriMed is a number for life and does not change with re admission The patient can be admitted registered either from e A Pre Admission Using pre admission details i e searching a pre admitted patient using the
31. ance csp gt Counters tab e Allow Multiple Active Episodes Will allow admission of a patient with an Active Status not discharged this option may be used for example when a patient in a step down facility is required to have a treatment e Clear Guarantor Admission Details When flagged the details of the Guarantor Person Responsible for the Account ona repeat Admission will not populate with the previously captured details at Admission and must be captured with each re admission e Guarantor Details Required on Admissions This will make the capture of the guarantor details mandatory i e the admission cannot proceed without Guarantor details e Hide IOD Detail When flagged the IOD button on the Patient Administration screen will be greyed out and only WCA details can be captured COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 50 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH e Occupation Required When flagged the Occupation field at Admission will be a drop down populated from Companies captured on the Company Maintenance screen and will be a mandatory field Used by Industrial hospitals e Number of Patients to Return on Search The number entered in the free text field will determine the number of patients displayed when using the Patient Search in soAdmissions soPreAdmission amp soAdmi
32. applied in this screen If an In patient episode is selected the date fields will be inactive and cannot be updated The display will correlate with settings in soDischargeTypeMaintenance for mandatory or required functions such as Sick leave notes Doctor s notes etc Click Update Discharge The sub screen below will display e Select the Episode for updating The detail already captured against the patient s episode will display Episode Location Discharge Type Sick Leave From Sick Leave To Discharge Date Discharge Time Next Visit Date Attending Doctor e Update the required details and Update to save COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 69 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa NB Information can be made mandatory when the relevant set ups are done in the Discharge Type Maintenance screen spDischargeTypeMaintenance csp The Following Set Ups Can Be Made by flagging Check Boxes Specific to Out Patient Discharge Update e Sick Leave Mandatory When flagged the sick leave fields on the Update Discharge screen will be required fields and if not flagged the sick leave fields on these screens will not be available e Referral Letter When flagged the referral letter will be displayed after Update has been clicked on Update Discharge to be comple
33. ari N Mr NONE 014011955 Discharged L10106 Mgwebi S Mr 7610266650083 26 40 976 Discharged out Patient Degarimont L1012 Nkonki TE Mr 7505285755089 28 05 1975 Discharged 22 dl late 23 14101 9R Phasha P Mr FNNA1 PSS9PRNAS 12MAM FN Diarharnerd Order Entry Bling Edit Episode ICD CPT__ Change Adm Date Capture Image Print ID Card Import Employee Order Entry Stock Administration Patient Maintenance spAdmissions csp Trusted sites Z TriFour Health Micro Z TriMed Microsoft Int Procedure e Search and select the relevant patient e Select the Edit Patient button e Press the Alt F keys on the keypad e The screens for capture of fingerprints will display for proceeding e Once saved the admission screen will display for capture of the admission COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 47 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 19 INDUSTRIAL HOSPITAL ADMISSIONS 1 19 1 Import Employee Refer 1 7 above Used to import employees from Employee HR Files Enter the employee number in the number field and select Import Employee to bring up the Employee look up file for patient validation and selection 1 19 2 Import Patient Used to import a patient from a patient file enter the patient s Medical Aid number in the Medical Aid Number fie
34. ber amount in credit and the method of payment made will populate the relevant fields and will be greyed out to prevent editing e Select Process A receipt credit will display and will print to a connected printer Capture Deposits Webpage Dialog Mr S MUNJOMA C135 Reg No 1963 003589 06 DEMONSTRATION HOSPITAL hospital P O BOX 484 RUSTENBURG 0299 S ok O 23 10 2013 Receipt No trifour Payment Method Cl Payor 5 MUNJOMA C1 35 MINUS FIVE HUNDRED RAND ONLY Co Payment for procedure COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 25 of 75 Q Q TRIFOQUR HEALTH Software solutions for Africa 1 13 SURGICAL PROCEDURES Surgical procedures can be captured in the spSurgicalProceduresMaintenance csp screen for capturing against a patient episode at the time of admission E Surgical Procedures W age Dialoc Surgical Procedures Episode C23913 14 Name Mr ROBERT REDFORD Surgical Procedure l ss Code Note All surgical procedures captured on the spSurgProceduresMaintenance csp screen will be available for selection with the option to add a description and to delete If the COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 26 of 75 Software solutions for
35. d and saved against the patient s medical history can be viewed in the same way as that of the photo image 1 15 1 To View A Photo Image e Search for the patient and select the patient e Click on View Image e The screen below will display Do not select an Episode as the photo image is always stored against the patient history and not an episode Blix nay WO Image Lookup spimageLook Patient No c2 Mrs M MATHEWS File Name Date And Time Dental Chart 2014 02 21 12 32 55 Picture 2014 02 21 12 22 24 Radiology 2013 03 13 15 15 34 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 35 of 75 d Q TRIFQUR HEALTH a Softw are solutions for Africa e Select Picture The screen below will display e Select the relevant line by a double click e The Image will display for viewing and validation localhost COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 36 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH 1 15 2 To View A Saved Document Or X Ray Image e Follow the same process as in 1 16 1 above e Select the Episode to which the document has been linked Image Lookup Web Page Dialog Eg Image Lookup splmageLook Patient Mo E2314 Mr KS MAPHOSO Episode Mo Select Epizo
36. de izade P Date And Time l C2391475 2010 08 17 21 15 12 C2591 4er 2010 08 17 21 15 12 C239 45 2010 08 17 21 15 12 Picture 2010 08 17 21 15 12 The documents linked to the selected episode will display Image Lookup Web Page Dialog fx Image Lookup splmageLook Patient No c23914 Mr KS MAPHOSO Episode Mo C23914 5 w a AileName Date And Time a Discharge Report 2010 08 17 21 15 13 2o Radiology 2010 08 17 21 15 12 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 37 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH e Select the document to be viewed by a double click A Image Lookup Web Page Dialog Image Lookup Patient No C2314 Mir KS MAPHOSO Epizode Mo C23914 5 w File Name Date And Time ankle JPtS 2008 14 20 1417 40 The document selected will display as in the two examples below localhost 57772 csp demo wab Images p COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 38 of 75 Software solutions for A Q Q TRIFOUR HEALT seer mani HOSPITAL Delivery Report Page Number 1 a u gt DATE wv TTT GESTATION 9 LABOLIG Spam INDICATION FOR INDUCTIONAL GMEN TATION DELIVERY HODE Surmal LVC ATTON FOR I
37. display grid by clicking on the patient Note that the pre admission date will display in the grid The patient will also be in status Pre Admission COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 15 of 75 1 5 Q Q TRIFOUR HEALTH Software solutions for Africa Select Admit Patient Verify that the details on each of the admission pages are correct and edit information as required Mandatory fields are colour highlighted as per parameter settings amp admission is disallowed until all mandatory information is completed Update will display the system generated patient number and the patient will be allocated an episode number e g CH347 1 Select lt Y gt es or lt N gt o to print the admission form Select lt Y gt es or lt N gt o to print the admission labels ADMITTING A NEW PATIENT WITHOUT A PRE ADMISSION RECORD OR PREVIOUS ADMISSION HISTORY Select New Patient Complete the admission information for all 4 admission screens Mandatory fields are colour highlighted as per parameter settings amp admission is disallowed until all mandatory information is completed Update will display the system generated patient number and the patient will be allocated a first episode number e g CH349 1 Select lt Y gt es or lt N gt o to print the admission form Select lt Y gt es or lt N gt o to print the admission labels
38. e Discharge Date for that episode e No File Number Allocation When the checkbox is flagged There will be no automatic allocation of a file number to the patient during admission The Manually Allocate File Number option will still be available where the user will be required to manually allocate a file number to the patient e Do Not Clear Guarantor Details On Relationship Change When flagged and the Relationship field on the Admit Patient screen 3 4 soPatientAdmin csp is changed on admission any existing Guarantor details will not be changed cleared e Only Allow Transfer On Same Day When flagged will only allow transfer from OP to in patient where out patient admission date is on the current date spAdministration csp e Capture ICD CPT After Admission When flagged the ICD Maintenance screen spICD CPTMaintenance csp will pop up from the Admissions screen spAdmissions csp once the patient has been admitted e Change Billed Tariff Rates On Change Of Medical Aid e Replace Initials With First Names When flagged the Main Member s full names will show on the RptRSStatement csp e Alert On Duplicate Admission If flagged the system will generate an alert when a patient is admitted for the second OP Episode on the same day COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 52 of 75 Software solutions for Africa Q
39. e spEmployeeMaintenance csp will populate the fields in step 2 4 Employee Detail COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 18 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 8 DIAGNOSIS AND PROCEDURE CODING 1 8 1 Assigning the ICD CPT Coding If This Was Not Captured at Admission e Select ICD CPT from the action buttons in the screen footer e Coding done for previous episodes will display if the episode is selected from the drop down 1 8 2 Procedure e Select the patient episode number from the episode list e Enter the primary diagnosis code and Tab for the information to populate the screen e In order to search a diagnosis code by description enter a partial description of the diagnosis and select the search box All matches will populate e Select the correct ICD code e Enter a co morbidity diagnosis code where applicable and Tab to populate e Enter the primary CPT code procedure code and Tab OR search the CPT codes e Enter a partial description of the procedure and select the search box e Select the correct CPT code e Save and Close A user may use free text to capture these codes 1 8 3 Secondary Codes These can be assigned by selecting the Secondary Diagnosis Secondary CPT s and Secondary Co morbidity tabs followed by Add Secondary codes can be prioritised when
40. enelacwlecseowsd 54 4 OUTPATIENT VISITS FOR INDUSTRIAL HOSPITALS wenn 54 4 1 CREATE VISITS VISITS CAN BE CREATED LINKED TO EPISODES senosonnnnessnnensssseeesessseeeeessreeeressese 54 4 2 TO CREATE A VISIT wcscccciuciswccdcessacsncdeamacecesascesnnseearsanteandasaasnecanesawataunnieaetatoacaaseseuniaensoaatacaswenaniacaeats 55 4 3 UPDATE VISITS TO UPDATE VISIT DEA O aaran dnne a O N KN E 56 4 4 VISIT LOOKUP TO DISPLAY VISITS sasiccvicsseuscnsvecs eases rair ANAS NE NSN EN Nna 58 5 DIRECT TRANSFER OF AN OUT PATIENT EPISODE TO AN IN PATIENT EPISODE 60 6 OIREKRACHON BUTTONS oeer S aa ENE AAE ENOT 62 7 WORKMAN S COMPENSATION ACT WCA AND INJURY ON DUTY IOD DETAILS 63 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 2 of 75 Q go TRIF EMERGEN S OUR HEALTH Software solutions for Africa 7 1 PROCEDURE FOR IOD g P E cas E E E S 63 8 PATIENT ADMINISTRATION SCREEN FUNCTIONS LINKED TO ADMISSIONS 65 8 1 WCA amp IOD DE TAIL cascuisovrsvonsarantsarvawcenanaisieatesmpaasinsreeaiodueawiaasmennsitlendaaseonsinessdieesaannaoucwmenslesdantavanesbebmesiensauens 65 8 2 CAPTURING PATIENT DEPOSITS wccckccccscaccsncsenscaxhsseevanuneutoaceheadeeekonneavnteaedeankeweecubidaddanemonseaxeiewecemnied 66 8 4 RE PRINT ADMISSION FORM insta dicceirasinnavccrsetcvces caaatsueitiadseieesiawacdeucadiatintt
41. equently used by the Case Managers e To enter the confirmation information for a specific episode of the patient select Confirmation to load the screen E Confirmation Webpage Dialog Confirmation spPatentGontirmation Mr M MATERKANE C10 C10 11 a tnfour Jean John E 1212345 Total Actual Days 14 18 Previous Notes Authorised for 48 hours post operative Phone MA for final authorisation number Reminder Date 12 02 2014 Confirmed for 48 hours under observation 8 7 1 Capturing notes COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 71 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa Notes are captured by free text in the New Notes Reminders text box A reminder can be attached to a note by selection of a date from the calendar for the Reminder Date field When selecting Save the notes and reminder will be stored in the Previous Notes text box There is a Reminders Report which can be printed each morning for the specific date in order to follow up with Medical Aids RptReminders for all reminders for a selected date RptEpisodeReminders For a date range for all reminders OR for a specific patient episode Please note that it is not necessary to add the date and user name to the note as the History screen will display the user and date against each entry for the episode 8 7
42. ession 01 59 58 sec Date Of Birth Surname Gender r Initials ID Number Medical Aid Number Telephone Number Admission Enquiry Filters a i Include Archived Patient Records C Patient Number Edt Patient WCA Deals Rept Adis Transfer To InPatiert_ Patient Episode Histor CeptureDepost_ __ICD CPT Reni Admission Fom Update Discharge Chronic Deal Ward Administration spAdministration csp i s Trusted sites Protected Mode Off r Q10 v Fo G zl will m Timed Namespaces 8 1 WCA amp IOD DETAIL Injury On Duty IOD details can be updated and edited within this screen by clicking on the relevant action buttons Refer to 3 above 8 1 1 WCA Detail To enter or update the Workman s Compensation Act information for a specific patient episode e Select WCA Detail e Select the episode from the episode list e Enter the accident information e Select Save 8 1 2 IOD Detail To enter or update the Injury on Duty information for a specific episode of the patient COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 65 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa e Select IOD Detail e Select the episode from the episode list e Enter the accident information then select Save 8 2 CAPTURING PATIENT DEPOSITS Both Pre Admission deposits and Admission deposits can be
43. he fingerprints of the patients and storing them on the database e For this capability a biometric scanner is required e The checkbox for Verify Fingerprint in Hospital Parameters Screen spHospParam csp gt Admission Tab must be flagged COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 42 of 75 Q TRIFOQUR HEALTH a Softw are solutions for Africa 1 18 1 Capturing amp Storing Fingerprints For A Patient With No Record e Any number of prints may be scanned and stored for each patient i e all digits OR only selected digits can be scanned and stored e Search for and select the patient e Click on Edit Patient e Select Alt F on the keyboard e The screens below display F TriMed Microsoft Internet Explorer UserRoles q Password New screen cyns Systems Administrator DEMONSTRATION HOSPITAL Patient Maintenance Web Page Dialog A Edit Patient Pre Admissions G May Step 1 3 Patient s Personal Details w Title Initials A No Blood Transfusion Admissions First Names Blood Group Surname ID Number 5512126012086 FP Ready ag Gender v Patient Language v Status Next Adm Date Administration Allergy Discharged Occupation Team Leader Discharged Residential Address 33 Green Ave n p Admitted Bushwillows Admit
44. hen flagged a file number must be entered manually on first admission and if not flagged the file number will be automatically generated and displayed This sequence number must be entered on the Patient type maintenance screen e Prompt for file number When flagged the user will be prompted to enter a file number at admission NB Will be disabled if PATIENT is selected from the Allocate file Number to drop down e Use Admission Classes for Non Mine Environment When flagged Tariff Type and Admission Class type will not be required fields on the spAdmissionClassMaint csp screen COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 51 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH e Capture Surgical procedure On Admission When flagged the soSurgProcedure csp screen will automatically be called after an Admission is completed e Allow Time Difference For OutPatients When flagged the discharge time of a patient with an Out patient Patient Type can be updated with no effect on the Admission date When not flagged the admission date of the patient will automatically be updated to be the same as the newly entered discharge date when the patient s discharge date is updated e Do Not Change Discharge Date On Update Of Admission Date When flagged the Admission date can be updated in the spAdmissions screen without any effect on th
45. ich the user must enter a valid password in order to continue COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 7 of 75 Software solutions for Africa Q TRIFOUR HEALTH 1 3 PRE ADMISSIONS Pre Admissions are used generally to provisionally book a bed and theatre for a scheduled patient for e g maternity and pre scheduled operations or when booking a patient for a consultation appointment in the Practice Management module A sequential pre admission number is system generated on the pre admission of a patient This number is not repeated i e should the patient be pre admitted later for a future date a new pre admission number is allocated to the patient for each new pre admission captured Please note that a pre admission does not have an episode and the patient may not arrive for an appointment hence transacting can only be captured against the pre admission status of the patient UserRoles W Password New screen trifour Systems Administrator DEMONSTRATION HOSPITAL ina Time Remaining in session 01 59 58 sec Surname o Gender Al initials o D Number C Medical Aid Number o Telephone Number Fitters Pre Admissions M Include Archived Patient Records 7 New Pre Admission Edit Patient Pre Admit Patient Cancel Pre Admissic Patient Episode History Edit Pre Admission I
46. in Cell Number Next Of Kin Home Number Next of Kin Work Number 2070272014 Employer Name 05 v v Employer Email Employer Registration 2002 2014 ee Employer VAT Number imso0 First Medical Report ewyChoo uu Yes v mss Copy of w mE ohn ak nuy Type i a COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 63 of 75 Q Q TRIFOQUR HEALTH Software solutions for Africa e For Contractors on site that have been injured on duty the WCA form will display after admission update and should be completed with all the relevant detail for the accident site protocol WCA Details spWCADetail PatientNumbe 2 TransportDetails Ambulance CS essa incident ste SRE Accident Date paoms S Form Received Yes Accident Time oo w Body Parts Employer Code PM First Medical Date poo S Employee Number 098123WZ oo Second Medical Date prozos S Engagement Date pom H Final Medical Date pons H i Eee Claim Number Po Industry Number Injury Type FOG Injury Description COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 64 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH a 8 PATIENT ADMINISTRATION SCREEN FUNCTIONS LINKED TO ADMISSIONS fae Time Remaining in s
47. ions Filters Include Archived Patient Records FP Ready x Patient Number Date of Birth Gender Status Next Adm Date Administration Gi July L Mr 16064975 Male Assigned gt C2 Mfundisi M Mr c95 284041962 Male Discharged C23913 MATEKANE CM Mr i 120074979 Male Discharged 1010960 Discharged f Transaction C23916 MATEKANE CM Mr 1207979 Male Discharged Enquiries c3 Qino X Mr 114041982 Male Assigned C4 Twala WB Mr i 3108982 Male Discharged ES Qoboshiyane T Mr i 02 02 968 Male Discharged cB Neunge TE Mr P 10094973 Male Discharged G7 Lefulere TB Mr 26404975 Male Discharged c8 PUTTER C Miss o y 120071980 Female Admitted cg 4 A Doctor 10 03 2001 Male Admitted DH23909 May G Mr 5512126012086 121241955 Male Discharged Out Patient Department DH23910 Dubazana HT Mr 8409015340081 01091984 Male Assigned L10003 Mfundisi M Mr 620428581 2089 28 04 1962 Male Discharged Order Entry siting EdtEpicode __ICD CPT __ Change Adm Date Print ID Card Import Employee Order Entry Stock Administration Patient Maintenance spAdmissions csp Trusted sites TriFour Health Micro E TriMed Microsoft Int FP Ready e The patient places the required finger on the scanner e Click Verify e The screen below will display to verify the fingerprint e Select OK COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions
48. j Patient Language v Administration Allergy Occupation Team Leader Oo Residential Address 33 Green Ave Bushwillows Y Save to Database Transaction Enquiries CULLINAN No Postal Code fi 000 J Home Telephone fi R Thumb z vVork Number fi Cellphone Number ft Out Patient Department Sees Archive this record o Patient Maintenance spAdmissions csp Z TriFour Health Micro Z TriMed Microsoft Int FP Ready e Repeat the process for each digit to be captured Oo 1 18 2 Admission Of A Patient With A Fingerprint Record Discharged Discharged Discharged Nischarceed Capture Image Trusted sites When completed the Admission Form will display for you to proceed with the admission e Search for and select the patient e Click Admit Patient Import Employee e The Verify Fingerprint screen will display COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 44 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa ae A TriMed Microsoft Internet Explorer User Roles q Password New screen cyns Systems Administrator DEMONSTRATION HOSPITAL Time Remaining in session 01 59 53 sec Admissions Registrations Admissions Search spAdmissions Pre Admissions Nimee Date of Birth Surname Gender Initials ID Number l Medical Aid Number Telephone Number Admiss
49. late the relevant fields and will be greyed out to prevent editing spCapture Deposits Dr A HILL po 24 10 2013 COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 14 of 75 Q TRIFOUR HEALTH Software solutions for Africa e Click on Process A credit receipt will display and will print to a connected printer Reg No 1963 003589 06 DEMONSTRATION HOSPITAL Ji boss lt r P O BOX 484 RUSTENBURG 0299 RECEIPT Pre admission Deposit Date 24 10 2013 Receipt No Received By trifour Payment Method Reference Nr PL3 Payor Received from A HILL The sum of MINUS SIX HUNDRED RAND ONLY For Deposit for Procedure Received By Please note that not all mandatory fields selected for highlight in the spAdmissionMaintenance csp screen will be mandatory fields for a Pre Admission 1 3 6 Edit Pre Admission This option enables the user to edit information for a pre admission 1 3 7 Import Patient e This option enables a patient to be searched from an HR system for pre admission To import a patient from an HR file enter the patient s medical aid number in the field and click the Import Patient button 1 4 ADMITTING A PATIENT FROM A PRE ADMISSION RECORD e Filter select Pre Admissions amp enter the patient s search criteria e Click on Patient Lookup e Select the patient to be admitted from the
50. ld and click Import Patient to bring up the Patient lookup file for validation and selection Date of Birth COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 48 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 19 3 Add Employee Used to add an employee that is not on the Employee Import File and who must be admitted Once the employee has been added he she can be admitted via the Import Employee action E Add Employee Webpage Dialog Add Employee COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 49 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 2 ADDITIONAL ADMISSION RELATED HOSPITAL PARAMETER SET UPS IN THE HOSPITAL PARAMETERS SCREEN 2 1 STANDARD HOSPITALS e Admission Lookup On All Hospitals Will allow a search for patients in all hospitals linked to the system This flag must be ticked if In Patient and Out Patient Limits on medical aid schemes are used It will also make the lookup faster e Allow Duplicate Patient Records Will allow admission of duplicate patients validated on ID number and on Title Initials Name and Surname NB This function will be disabled when Create 2nd Casualty Episode function is used on the Hospital Maintenance screen spHospitalMainten
51. mission Date Discharge Date Deposit Employee Number c10 Mr M MATEKANE Central Medical Ward MW1B2 E10 7 08 10 2013 0 00 C23913 Mr R REDDY Central Medical Ward MW1B4 08 10 2013 0 00 OAH64099734 C26 Mr G MAGUA Central Medical Ward MW4B1 D41 0 08 10 2013 0 00 LPM0000426400 Admission Class COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 73 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH 9 1 1 To List The Admissions By Date e Select Type By Date e Enter the date from when the admissions must be listed and the date to when the admissions must be listed then select Lookup e The wards will be randomly arranged as the Patients are listed sequentially by patient number and also by admission date sequence 9 1 2 To List The Admissions By Ward e Select Type By Ward e Select the ward from the drop down list for which the admissions must be listed e Select the dates from when to when e Click Lookup e The Patients are listed sequentially by patient number and also by admission date sequence 9 2 PRE ADMISSION DEPOSITS LOOK UP Pre Admission Deposits are used to view a list of all pre admission deposits taken for a specified period To view all pre admission deposits for a specific period select the Pre Admission Deposits menu item Pre Admission Deposit Lookup Date From 20709
52. mport Patient Capture Deposit Reports spPreAdmissions csp 100 v Del a eleje e lf the filter is set to Pre Admissions the search will produce only already pre admitted patients for review or editing purposes e When set to All both admissions and pre admissions will populate the grid This option is used to pre admit a patient with a history on the system e All patients matching the search criteria entered will be listed COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 8 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 3 1 Pre Admitting A New Patient e Select the New Pre Admission option e Complete all the pre admission screen fields selecting Next to continue to the next page There are 4 admission screens e In step the Date To Be Admitted field is mandatory e Should any mandatory information colour highlighted fields be excluded there will be a prompt to inform the user of the exclusion No update will be allowed until all mandatory fields are captured 1 3 2 To Pre Admit A Patient With An Existing Patient Number History On TriMed UserRoles YW Password New screen trifour Systems Administrator DEMONSTRATION HOSPITAL Time Remaining in session 01 59 57 sec New Pre Admission Edit Patient Pre Admit Patient Cancel Pre Admissic Pa
53. nistration screens e Use SAID Validation When flagged the ID number entered at admission will be validated against various South African criteria and admission can only proceed if valid e Use Special Prefix For Casualty When flagged the Casualty prefix es and counter on the Hospital Maintenance screen gt Counter tab will be used to create Casualty accounts with different Patient numbers When flagged the Allow duplicate patient records function will be disabled e Clear Admission Details When flagged all Episode details on step 4 4 captured for the previous admission will be cleared when the patient is re admitted e Addresses on Admission not Required Will allow a patient admission without addresses e Verify Fingerprint When flagged a fingerprint scan must be performed to verify the patient if a fingerprint was previously captured for the patient Patients without finger printing new patient admissions will be prompted for finger print capture before admission can proceed e Allocate File Number to Select Patient Episode from the drop down and this will determine if a file number will be allocated to a patient number or an episode number NB the spFileNumberLink csp screen spFileEnquiry csp screen and spFileDistribution csp screen will not be accessible when Episode is selected from this drop down e Manually Allocate File Number NB Will be disabled if EPISODE is selected from the Allocate File Number To drop down W
54. ns the functionality of the Admissions Module developed by TriFour Health Page 56 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH e Select the patient number or use the look up function e Select the episode from the drop down e Select the visit from the drop down e All details will populate e Select the visit type from the drop down populated with Visit types captured in the Visit Type screen mandatory field e Select the Case type from the drop down populated with Case types captured in the Case Type Maintenance screen e Select the Attending Doctor mandatory field this will populate with the information from the Create Visit screen e Select the Departure status from the drop down mandatory field e Enter a Requisition Number If this was captured in the Create Visit screen it will populate e Enter an Authorization Number e Enter the next visit date e lf the description of Departure Status is Sick Leave the Sick Leave From and To dates will be mandatory fields e Notes is a free format non mandatory field e After completing all fields Update Visit will bring up the CPT Procedure screen Fill out primary and Secondary CPT Comorbidity and Diagnosis using the look up for codes and descriptions The Treatment tab will enable a look up of all treatments related to the visit COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module
55. oftware solutions for Africa Q Q TRIFOUR HEALTH Selection of Create New Episode e Select the episode from which to transfer and select the location to which the patient must be transferred e Any editing required can be done before the transfer is applied by selecting the Edit patient option e Select Transfer The screen below will display e All transactions on the Casualty patient Out patient episode may be transferred to the In patient episode by selecting Yes e The Out patient episode will be finalized automatically when this option is selected e Ifthe selection is No the transactions for the two episodes will be kept apart e The following two screens will populate after the above selection has been made and a new In Patient episode will be created e The patient will be placed in the waiting list of the selected location for further transfers bed allocation COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 61 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa Selection of Use Same Episode e Select the episode from which to transfer and select the location to which the patient must be transferred e Any editing required can be done before the transfer is applied by selecting the Edit patient option e Select Transfer The screen below will display Message from webpage
56. on 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 12 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH j Capture Deposits Webpage Dialog A http localhosts 7 2 csp demo wab spCaptureDeposits csp Patient Capture Deposits Dr A HILL by e Click on Process to save the deposit captured A receipt will display and will print to a connected printer Reg No 1963 003589 06 it DEMONSTRATION HOSPITAL capital P O BOX 484 RUSTENBURG 0299 S ROU RECEIPT Pre admission Deposit Date 24 10 2013 Receipt No Received By trifour Payment Method Reference Nr PL3 Pavor Received from A HILL The sum of SLX HUNDRED RAND ONLY For Deposit for Procedure Received By COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 13 of 75 Software solutions for Africa Q TRIFOUR HEALTH 1 3 5 Reverse A Deposit Should a deposit need to be reversed as in the case of a cancelled Pre Admission select the patient gt select capture Deposit gt select Reverse Deposit gt deposits made for the pre admission will display gt double click on the deposit to be reversed spRevindPay Reverse Payment a a a LOEP 11 4 24 10 2013 08 54 24 The deposit receipt number amount in credit and the method of payment made will popu
57. ory and the screen for capturing secondary codes will display for capture COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 20 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 9 CHANGE THE PATIENT ADMISSION DATE AND TIME e Select the patient from the patient grid e Select Change Admission Date The following screen will display Admission Time amp Date Adjustment ss sntmel2ecr nx Name Mr M MATEKANE Episode Admission Date 050372014 Admission Time Select the correct episode from the episode list e Enter the new admission date e Enter the new admission time then select Save e Note When the parameter Do Not Change Discharge Date On Update Of Admission Date is flagged the Admission date can be updated without any effect on the Discharge Date for that episode 1 9 EDIT EPISODE Patient Episode History can be edited and updated through this action button All episodes linked to the patient can be accessed and updated here This can also be used as a lookup of a patient s episode history Only the Medical Aid Guarantor detail and the Episode detail will be available for viewing COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 21 of 75 Software solutions for Africa Q Q TRIFOUR HEAL
58. ped by TriFour Health Page 46 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH 1 18 4 Patient admission with no fingerprint record In the event of an attempted admission for a patient with no fingerprint record the following message will display and the fingerprints must be captured before the admission is allowed A TriMed Microsoft Internet Explorer UserRoles q Password New screen cyns Systems Administrator DEMONSTRATION HOSPITAL Time Remaining in session 01 59 59 sec Admissions Registrations pe ens Number Date of Birth CJ Surname Gender All v Initials ID Number Medical Aid Number Telephone Number Filters Include Archived Patient Records Patient Lookup Admissions Search Patient Number ID Number DateofBirth Gender Status Next Adm Date Neunge TE Mr 7309106321084 10 094 973 Male Discharged Lefulere TB M E 264104975 Mal Discharged shat Microsoft Internet Explorer x 2g ge es PUTTER C Miss 120071980 Female Admitted 10 03 2001 Admitted d No Fingerprint Captured For This Patient Transaction lay G N pat 2 DH23910 Dubazana HT Mr 01 09984 Assigned L10003 Mfundisi M Mr 26 044 962 Discharged L10005 Twala WB Mr 20e Bboued 311081982 Discharged L10006 Gino X Mr 8204115915084 111041982 Discharged L10039 Sivetye S Mr 8608185591080 18 08 1986 Discharged L1004 Ncunge TE Mr 7309106321084 1009973 Discharged L10090 Motso
59. pitals check box flagged If There Is No Duplicate ID Number The Following Will Be Checked For Duplication e Initials e Surname e Date of birth e Medical Aid number The Following Parameters Must Be Set For Duplicate Checking As Above e Use Special Prefix For Casualty check box un flagged e To check across all hospitals for duplicate Admission Look up On All Hospitals check box flagged Validation will occur when a patient is admitted as a New Patient COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 6 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa zj pot ient t id Tr ission Webpage T talog x Admit Patient spPatientAdmin 5 MUNJOMA Emergency Patient C Patient Number C1 Step 1 4 Patients Personal Details Mr Initials B No Biood Transtusion E Group SINo MUNJOMA SEES Date of Birth 7506166379086 oe r H F pe ating j dl At the end step of the Admission screen when the next button is selected the system will alert a duplicate patient record with the following message following patient was previoushy admitted with the sarne details Name Mr JULY Patient Number C1 Piesa abatti pain ai ie i a ea The user will then click OK which will display the Password control pop up screen in wh
60. s If flagged system requires user to complete all employee details on Employee Maintenance screen soEmployeeMaint csp before details can be saved and updated e One Visit Per Episode Will only allow the creating of one visit per Episode on the Create Visit screen but can be disabled by the separate flag Allow more than one visit per episode on the Procedure type Maintenance screen e Add Employee Prefix On Admission e Sub Area Selection Mandatory e When flagged and the user clicks the Update button on the Episode History for a patient the system will alert the user to select a sub area from the Sub Area drop down e Hide WCA Details When flagged the WCA button on the spAdministration csp screen will be disabled COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 53 of 75 Software solutions for Africa Q Q TRIFQOUR HEALTH 3 BENEFIT MANAGEMENT On admission after the Medical Aid Scheme Medical Aid membership number have been entered and the Managed Care flag on Medical Aid Maintenance is on the member details will be checked to validate e the Medical Aid Number and e that the benefit start date is in the past and e that there is no resign date If the check fails the admission will be disallowed If the check passes the patient will be linked to the member details 4 OUTPATIENT VISITS
61. ssions Patio an A i Gender Status Next Adm Date Administration 5 Male Assigned Male Discharged Male Discharged D i Male Discharged Transaction S7 pener papane Male Discharged Enquiries 4 Male Assigned l ae ae p Male Discharged Discharged Discharged c9 A NONE 10 03 2001 Admitted DH23909 551212601 2086 1224955 Discharged Out Patient Department DH23910 Dubazana HT Mr 8409015340081 0109 1984 Assigned In Patients L10003 Mfundisi M Mr 620428581 2089 28 041 962 Discharged Order Entry Billing New Patient Edit Patient Admit Patient Edit Episode ICD CPT Change Adm Date Import Patient Capture Image Payments Print ID Card Import Employee Order Entry Stock Administration Patient Maintenance spAdmissions csp Trusted sites gt Windows Security Ce 2 TriFour Health Micro Z TriMed Microsoft Int F Trimed Microsoft Int e The screen below displays a message indicating that the document has been successfully saved e Click OK Microsoft Internet Explorer COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 34 of 75 Software solutions for Africa Q Q TRIFOQUR HEALTH 1 15 VIEW IMAGE You can view the patient s image by clicking the View Image option if a photograph has been captured and saved on the database Any documents radiology etc that have been scanne
62. ted Transaction Enquiries z Assigned CULLINAN z Discharged Postal Code f ooo J Discharged Home Telephone Discharged 1 Work Number ft j Discharged Cellphone Number 1 Discharged Discharged Discharged Out Patient Department Mi v Discharged In Patients Diarharnerd Order Entry O m Capire oss Suit Archive this record _ Patient Maintenance spAdmissions csp Trusted sites 2B TriFour Health Micro Z TriMed Microsoft Int FP Ready m 11 34 AM e Select the digit to be scanned e Patient places the selected digit on the biometric scanner e Select Capture COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 43 of 75 Q TRIFOQUR HEALTH a Softw are solutions for Africa Status Next Adm Date Discharged Discharged Admitted Admitted Assigned Discharged Discharged Discharged Discharged Discharged e The screen below will display for saving A TriMed Microsoft Internet Explorer UserRoles q Password New screen cyns Systems Administrator DEMONSTRATION HOSPITAL A Patient Maintenance Web Page Dialog Edit Patient Pre Admissions GM ay Step 1 3 Patient s Personal Details Title Initials ce No Blood Transfusion F Aerm First Names Blood Group Surname ID Number 551 2126012086 Gender M
63. ted and printed Saved referral letters can be accessed from the Update Discharge screen using the Notes option Referral notes cannot be changed or deleted e No Sick Leave When flagged the Sick Leave field in the Update Discharge screen will be unavailable for capture e Daily Sick Leave When flagged allows for the capture of sick leave for a single day only on the day of admission as an OP type Sick Leave Mandatory and Daily Sick Leave must both be flagged for the selected Discharge Type in order for the system to allow updating on an episode with a sick leave discharge type NB When selecting the Sick Leave flag the Daily Sick Leave Flag will be Disabled Only one of the two flags can be selected per discharge type set up On the Update Discharge screen spUpdateDischage csp the Daily Sick Leave fields are only available when a discharge type is selected that is flagged as Daily Sick Leave When these fields are active and no dates entered it will not update and alerts the user to enter data into the fields COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 70 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 8 7 GUARANTOR CONFIRMATION AUTHORIZATION UPDATE A user can view authorization on a patient from the Medical Aid Guarantor OR capture the Authorization detail using this screen Fr
64. tient Episode History E24 P e Acmis 07 Import Patient Capture Deposit Enquiries Reports aes R spPreAdmissions csp 100 v Melo esa e Enter search criteria and do a Patient Lookup e Select the patient from the grid e Select Pre Admit Patient e All patient information captured for previous episodes will populate the Admission pages e In step the Date to be Admitted field is mandatory COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 9 of 75 Q TRIFOQUR HEALTH a Softw are solutions for Africa Edit Patient D MOORE Step 1 4 Patient s Personal Details nitias B no Biood Transfusion DES Bcc Group Passport Number Date of Birth Religion ORANGES nationality CHARM SCHOOL O EthnicGroup aa ROSEAVENUE Postal Address aa ROSEAVENUE SS _E _ PS a PT pe Postal Code 7560 a Postal Code 7560 A z Date To Be Admitted BABB Edit Patient spPatientAdmin D MOORE Patient Number C6 Step 4 4 Enter Doctor and Diagnosis Details Patient Type InPatiertt Diet Normal diet Confirmation Date Jozvos 2011_ s 3 Days Confirmed 2 Authorization Number auas SS Person four Confirmed By CARTON o Amount P Attending Doctor Ref Doctor m ADRENALIN Free Format Doctor
65. ty document Passport document Medical Aid Card 1 14 3 Images Linked To The Patient Episodes Medical Aid Card Reports such as Maternity Delivery reports Discharge Reports et al Pathology results X Ray images Doctor s letters amp reports Death Certificates 1 14 4 Capture Of A Photograph Of A Patient Select Image Type Picture COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 29 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa E Image Type Lookup Web Page Dialog Image Type Lookup Patient Mr KS MAPHOSO 025914 Episode Select Episode wr Patient Patient Episode Episode Double Click on selection The camera will engage and display an image screen Capture the photograph The screen below will display indicating that the image has been saved and the directory to which it was saved Microsoft Internet Explorer COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 30 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa 1 14 5 Capture Of Any Other Type Of Image i e A Scanned Document Whether An X Ray ID Document Or Any Type Of Text Document e Select the Image Type to be captured Image Type Lookup Web Page Dialog Ed Image Type Lookup splmageType Look
66. up Patient Mr KS MAPHOSO 0235914 Epizode C2391410 mae Type inked To a Picture All ID Doc Patient Ea Document mies a a Rays e Select the required Episode If the episode is not selected a warning screen will display Double click on the selected Image Type The screen below will display for all scans COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 31 of 75 f MP Navigator EX CanoScan LiDE 100 Follow the procedure below to scan photos or documents Scan Import Photos Documents Platen Document Type Black and White Document 4 Document Size Letter Resolution 300 dpi Specify C Use the scanner driver Jump to Main Menu hence a clearer image A TriMed Microsoft Internet Explorer User Roles q Password Ne Admissions Registrations Eo MP Navigator EX CanoScan LiDE 100 if Document Type Admissions fe Color Photo gt Pre Admissions x Document Size Tm Auto Detect Multiple Documents Resolution 200 di Speciy __ Patient C Use the scanner driver Administration aes j Transaction Enquiries Clear Out Patient Department In Patients Order Entry Billing Payments Stock Administration Reports Patient Maintenance spAdmissions csp Start Windows Security Ce
67. vatemedeeseiadeneteesd as 19 1 9 BT PT arrests eestor asc nee css ss wc aes cna enw ees eens eo weet a see wena pnan neue ec eee ENE 21 1 10 BALANCE E EEEE EE A EEEE 22 1 11 CAPTURE DEPOSITS TO CAPTURE A DEPOSIT RECEIVED ccc ee ccc ccesceaceceecescescesceaees 23 1 12 REVERSE DEPOSIT ccccccesvciseescentaenseansmeacdeseuwadewsomnnnsbernaeibananseendaasawstaannmetedulesenc ansiwehiasatewateedameseddnveenss 24 1 13 SI Bd RES EEEE E E A ERE EK NE 26 1 14 CAPTURE IMAGE SCANNING trisacssiecevaccrcosdacbecacic ctsserbeotsiidsicacctisey bee benvsicdcdsvavbentiecsicecctpavSendaceusdcaevarteanes 28 1 15 NT AE UI E N S cease cst N ese oe E N ns N oie tpn ees A E eon E eeeee cnet E 35 1 16 ea DEE O Y percent E AEE EAA Cn eee ee AT 40 1 17 DOCUNVEN T aa T 41 1 18 BIOMETRICS CAPTURE AND VERIFICATION wasccniscacsccaceedsensesadednactaciuondadaedtudcdewsenancavadqecinedauoxeaeesuedia 42 1 19 INDUSTRIAL HOSPITAL ADMISSIONS oc ccc cece ccc ceccsccccecceceucenceceececceccescencenseceaeeseesecsessesseasens 48 2 ADDITIONAL ADMISSION RELATED HOSPITAL PARAMETER SET UPS IN THE HOSPITAL PARAME TERS SOR EN a ceees eas dtaw ake cu caadescunaotaeeecaces datas cuewindaeladeenncdie dasaciaw ages cleuenseuiacieses 50 2 1 IN Se Aa N EAEN 50 22 MINING INDUSTRIAL HOSPITALS cxccatcrsactvacesescnceeusetcacsssaanteenas ixtcbeniceovnsseinaceaecauovabsedatceescueveosdlate s 53 3 BENEFIT MANAGEMENT wivaseidiciccuiccridlekiiiionnicresslederoisretocwiseuusriteenierel baderri
68. will all payment methods captured on the soPaymentMethodMaintenance csp screen e Capture the Payor may be different from the patient COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 23 of 75 Q Q TRIFOUR HEALTH Software solutions for Africa e Click on Process to save the deposit captured A receipt will display and will print to a connected printer Reg No 1963 003589 06 I DEMONSTRATION HOSPITAL capital P O BOX 484 RUSTENBURG 0299 RECEIPT Reprint Deposit 23 10 2013 Receipt No trifour Payment Method Cl Pavor S MUNJOMA C135 FIVE HUNDRED RAND ONLY Co Payment for procedure 1 12 REVERSE DEPOSIT Should a deposit need to be reversed as in the case of a cancelled Admission select the patient gt select capture Deposit gt select the relevant episode gt select Reverse Deposit gt deposits made by the patient for the selected episode will display gt double click on the deposit to be reversed Reverse Individual Payment Webpage Dialog Payment On 1 23 10 2013 12 30 12 trifour COPYRIGHT 2011 TriMed Revision 2014 1 This document explains the functionality of the Admissions Module developed by TriFour Health Page 24 of 75 Software solutions for Africa Q Q TRIFOUR HEALTH e The deposit receipt num

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