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User Manual - IP2Archive V1.5 Deep Archive Manager V4.0

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1. 2 Click the Search button K to start the search Searching by Date or Period To search for files that have been refused archived restored purged or that have been removed from the nearline storage on a particular day or in a particular period proceed as follows 1 Open the desired tab 2 Inthe Date From box do one of the following o gt Enter the desired start date The check box will be automatically selected Proceed to step 4 52 5 Archiving Restoring and Purging Files s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l o Click the downward pointing arrow to open a date picker Proceed to step 3 If you do not enter a date range a message will appear warning you that the search may take a long time Click Yes to continue or No to abort the search Warning 3 Doone of the following Select the desired year month and day o Click Clear to clear the currently selected date and select a new date Click Today to select the current date The check box will be automatically selected 4 Inthe To box enter an end date for the period or select a date from the date picker To display the files that have been rejected archived restored purged or that have been removed on a particular day enter the same date as the one you entered in the Date From box 5 Click the Search button K to start the search Searching by Update Period To search for files in the database by the date or p
2. Button Description With this button you can add one or more files to the Selected Files grid With this button you can add all the files to the Selected Files grid With this button you can remove one or more files from the Selected Files grid With this button you can remove all the files from the Selected Files grid With the Archive button you can manually start the archiving of the high and low resolution video files you added to this grid See section Archiving Archive Candidates on page 60 With the Refuse button you can reject the archiving of the files you added to this grid See section Refusing Archive Candidates on page 69 If the Selected Files grid does not contain any files the Archive and Refuse button are unavailable Note q Depending on your user rights the Selected Files grid will be visible or not For more info contact your system administrator 4 User Interface 19 EVS Broadcast Equipment SA Issue 1 5 D March 2015 4 4 Refused Tab Overview General Description The Refused tab displays a list of files that have been manually refused by the user in the Archive Candidates tab or has been automatically refused by Deep Archive Manager after a particular period of time It allows you to archive the files that have been refused after all or to delete them from Deep Archive Manager and from the database You can also change the LTO tape group of all or just a selection of files
3. 4 User Interface Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 4 User Interface Area Description The table below describes the various parts of the Restored tab Part Name Description 1 Restored grid This grid displays the files that have been restored to the nearline storage 2 Selected Files grid This grid contains the files the user has selected because he wants to remove them from LTO tape or from the nearline storage again Restored Grid By default the Restored grid displays the files that have been restored in the past 7 days This can be modified in the settings See section Options Tab on page 115 Search Fields A number of search fields are provided which allow you to search for files by e their Archive ID e the VarlD of the clip they belong to e their resolution e their name e the name of the video clip they belong to e the date or period in which they were restored to the nearline storage By default the Date Restored From check box is selected See section Searching for Files on page 50 Additional File Data The following additional file data is displayed e Partial A check box that indicates if the record is a partially restored file or not When checked it is a partially restored file When unchecked it is a fully restored file e Size The size of the video file e TC In The start timecode of the file e TC Out The end timecode of the file e Duration Th
4. Illustration The Refused tab contains the areas highlighted on the screenshot below HE Witte G LEGS Gray Mater Okos Gray Matter moe AD MAM IT duir ik ik La 3 E E 20 4 User Interface Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Area Description The table below describes the various parts of the Refused tab Part Name Description 1 Refused grid This grid displays the files that were refused in the Archive Candidates tab 2 Selected Files grid This grid contains the files the user has selected because he wants to archive or remove them from Deep Archive Manager Refused Grid By default the Refused grid displays the files that have been refused in the past 7 days This can be modified in the settings See section Options Tab on page 115 Search Fields A number of search fields are provided which allow you to search for files by e the VarlD of the clip they belong to e their resolution e their name e the name of the clip they belong to e the date or period in which they were refused By default the Date Refused From check box is selected See section Searching for Files on page 50 Additional File Data The following additional file data is displayed e Date Refused Date and time the file was refused e Refuse Reason Reason the file was refused You can change the LTO tape group of one or more files by clicking the Tape Group field and se
5. 1e02 Cat s in the Bag 878 91MB 23 59 30 00 24 00 30 00 00 01 00 00 T00001 28 04 2014 15 41 59 28 04 2014 17 06 IP Directe to E NE ee 3e4b3 default s01e01 Pilot s01e01 Pilot me 878 91MB 23 59 30 00 24 00 30 00 00 01 00 00 T00001 28 04 2014 15 41 58 28 04 2014 17 06 IP Directo y 28 Additional File Data The following additional file data is displayed Size The size of the video file TC In The start timecode of the file TC Out The end timecode of the file Duration The duration of the file without guardbands If you hover your cursor over the cell the duration with guardbands will be displayed Tapes The ID of the main and possible backup LTO tape s on which the video file has been archived In order to display the ID of possible backup tapes a manual synchronization has to be performed See section Synchronizing LTO Tape IDs on page 89 In case something goes wrong during the removal process an error message will be displayed that details what went wrong 4 User Interface s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Once a video file has been removed from the nearline storage it will disappear from the Remove Online Copy Queue tab and appear in the Online Copy Removed tab See section Online Copy Removed Tab on page 30 Cancel Retry and Delete Button As long as a remove online copy job has the status Request Remove Online Copy a Cancel Job button e will be av
6. 2 c cece cece cece cece ee ceeeees 79 5 7 2 Manually Purging Archived Files Without Online Copy 81 5 7 3 Manually Purging Restored Files 0 02 cece eee cece cece eee eeees 82 5 7 4 Purging Files by Filter oi ico ico cicctavccosuncdaetcseewemesesucdeadedeteccoonccesen 84 5 7 5 Refusing Files from Being Purged 0 2 2 e cece e cece eee e cee cceceees 85 5 7 6 Purge Status onc cscusccuancccsneesecwencaseGusseechacdusapeceasaesgecsaneasemnst 86 5 7 7 Changing the Tape Group 2 eee c cece cee cece cece ceeceeccees 87 Canceling JobS 2 2 2 2 lice cece cece eee cee cece cece cece cece orooro 87 Synchronizing LTO Tape IDS 22 2 00an 000a oaaao 22ra 22an 22an 89 5 9 1 Display of Multiple LTO Tapes 2 22 22 22 cece e eee eee eee eee eee 89 5 9 2 Synchronizing the LTO Tape IDs of a Single File 022200 02 22 91 5 9 3 Synchronizing the LTO Tape IDs of All Files _ 2 22 22 222 22222 91 ENO ees ceca oe ees gos ae oust E duneaeaedos tees eeceueueeeneus 93 5 10 1 Types of Errors 2 0 20 2 ieee cece cece eee cee cee cece cece ee ceeeeee 93 5 10 2 Handling Errors From the Deep Archive System 2 2 94 5 10 3 Handling Other Errors cct esinitseicoaneinaddaalarguanceedaedadestsbxbecweaedanecc 95 MANAGING GRIDS aana cece ccc eee eeeee ee 96 Introduction a aaaaaaaaaaaa aoaaa aoaaa 000a a000 00000000 a000 D a 2LaLLa oaao n
7. Archived tab If selected the files will be displayed If not the files will be hidden The files will still be visible in the Restored tab Defining a Default Search Period In the Search group box you can define the default date range of the date filters in the following tabs Refused Archived Online Copy Removed Purged and Restored tab By default the date range is set to the last 7 days Hiding Files Originating From a Particular Source In the Origins group box you can select one or more origins i e the source through which the files entered the deep archive system The files belonging to these origins will no longer be visible then in the Deep Archive Manager If you deselect an origin again the files will become visible again 7 Configuring the Application USER MANUAL IP2Archive 1 5 Deep Archive Manager 7 2 3 Language Tab The Language tab allows you to change the language of the Deep Archive Manager user interface The default language is set in the Configurator application but can be changed locally The language can be set per user Lanquage English 7 2 4 Player Tab The Player tab contains settings in connection with the media player that can launched from within the Deep Archive Manager GUI General 7 Show play button in grids Snapshot folder C Users BBO 4pp0 atas H Keyboard Select an action and enter a shortcut to assign it Marne Preview Goto Marklin Goto MarkOut Mark All Goto
8. Note that the password will be automatically entered and the Use Login check box will be automatically selected when you log into the application for the very first time Checking Application History By clicking the Application History button you can open a chronological list of all software versions of the application To get more details about each version creation date name of programmer status additional remarks you have to click next to the version number Activating Keep Alive If the option Keep Connection Alive is selected a message is sent to the database at regular time intervals to avoid idle connections from being closed by the firewall These intervals can be set by you Note that this option will be automatically selected when you log into the application for the very first time If the option Try to Reconnect if Keep Alive Fails is selected the application will try a number of times to reconnect with the database If the option Report Status in Database Everytime Keep Alive Timer Triggers is selected the status of the connection is reported in the database each time the Keep Alive Timer sends a trigger to send a Keep Connection Alive message Testing the Oracle Connection The Test Oracle button allows you to check the validity of the database name login and username you entered If these data are valid then the following message appears next to the Test Oracle button OK If the login name or pass
9. Start Play Pause Goto End Mark In Mark Out Jog Left J og R ight Forward Speed 1 Forward Speed 2 Forward Speed 3 Forward Speed 4 Forward Speed 5 Remind Speed 1 Rewind Speed 2 Rewind Speed 3 Rewind Speed 4 Rewind Speed 5 Snapshot 7 Configuring the Application Description Play from Iri to Out Goto Marklin Goto Markut Mark All Goto Start Play Pause Goto End Mark In Mark Out al og Lett dl og R ight Forward Speed 1 Forward Speed 2 Forward Speed 3 Forward Speed 4 Forward Speed 5 Rewind Speed 1 Rewind Speed 2 Rewind Speed 3 Rewind Speed 4 Rewind Speed 5 Snapshot ast Equipments P24 rchiveD eeparck gl Rey Shift Ctrl k Shift Ctrl Shift Ctrl O Ctrl F Ctrl Chrl k Ctrl Ctrl l Chrl 0 Ctrl PAVE NUM Ctrl PAVE MUM Ctrl 6 Ctrl Ctrl g Ctrl 9 Chrl 0 Ctrl 5 Ctrl 4 Ctrl 3 Ctrl 2 Crl 1 Ctrl T 117 EVS Broadcast Equipment SA Issue 1 5 D March 2015 118 General In the General group box you can activate or deactivate the display of a Play button in the various grids of the Deep Archive Manager With this button you can open a media player allowing you to play back the low resolution version of a particular clip With the media player you can take a snapshot of a particular frame of the low resolution video file In the Snapshot Folder field you can enter the path of the folder where the snapshots should be stored You can also click to browse for
10. be synced You need to request the sync of the full clip Click OK to close the message If the list contains a mix of partial and full restores the following message appears Partial clips cannot be synced You need to request the sync of the full clip You want the sync the tape ID of x records Click Yes to perform the synchronization for the fully restored files 5 Archiving Restoring and Purging Files s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 5 10 5 10 1 Errors Types of Errors Two types of errors can be distinguished in the Archive Queue Remove Online Copy Queue Restore Queue and Purge Queue tab of the Deep Archive Manager e Errors originating from the deep archive system e g archive remove online copy restore and purge errors e Errors not originating from the deep archive system e g database errors The errors are displayed in the grid below the file they apply to A Retry button and Delete button X appear next to each file with an error message 5 Archiving Restoring and Purging Files 93 EVS Broadcast Equipment SA Issue 1 5 D March 2015 9 10 2 Handling Errors From the Deep Archive System 94 Retrying Errors To retry a task e g archiving restoring removing online copy or purging of a particular file that gave an error message originating from the deep archive system proceed as follows 1 Click the Retry button EI A dialog box app
11. by Using the Context Menu You can also sort the data in a particular column by right clicking the column header and selecting the desired sorting method from the context menu Sort Ascending Sort Descending Clear Sorting To clear the sorting in a particular column right click the column header and select the option Clear Sorting from the context menu 6 Managing Grids Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 6 5 Filtering Data You can filter the data in a grid by using two types of filters by one or more values from a particular column or by simple or complex criteria 6 5 1 Filtering by Values From a Column To filter the data in a particular grid by one or more values from a particular column proceed as follows 1 Hold your cursor over the header of the column by whose values you want to filter the grid and then click the filter button A drop down list opens containing all the column values 2 Select the desired values Only the records that contain one of the selected values are displayed in the grid At the bottom of the grid a filter bar appears displaying the applied filter 3 Inthe filter bar do one of the following o Clear the check box next to the filter ff to undo it Select the check box to apply the filter again o Click ES to undo the filter and close the filter bar o Click gato open a drop down list containing previously applied filters o Click Customize t
12. click each item you want to select Click O to add the selected files to the Selected Files grid You can also double click a file to add it 4q Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed Click the Archive button to start the archiving process The selected files will disappear from the Refused tab and will appear in the Archive Queue tab with the status Request Archive Once the archiving has been successfully completed the files will appear in the Archived tab with the status Archived G Note q If you have selected a high resolution video file that is not online a warning will appear Warning Click Yes to continue or No to abort the action Move the file in question back to the Refused grid and retry archiving the clip 5 Archiving Restoring and Purging Files Sa lt USER MANUAL IP2Archive 1 5 Deep Archive Manager V l G Note If the number of LTO tapes in the IP2Archive database exceeds the amount allowed by the Xsecure license then an error message will appear The selected files will not be archived The files in the Archive Queue tab that have already been added to the HSM queue will continue to be ar
13. file to add it to the Selected Files grid G Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed 4 Click the Delete button A confirmation dialog box appears asking you to confirm your action Confirm 5 Click Yes to continue The selected files will be removed from the Refused tab and from the database 5 Archiving Restoring and Purging Files 71 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Refusing Files by Filter In the Configurator one can create refuse archive filters that specify which types of files should be automatically refused by Deep Archive Manager after a certain period of time These refuse archive filters only apply to files already present in the Archive Candidates tab Clips whose files match the criteria of the refuse archive filter will automatically be moved to the Refused tab when the automatic refusal feature has been activated in the refuse archive filter and when the retention period has been reached Clips whose files do not match the criteria of the refuse archive filter or whose files are locked will remain in the Archive Candidates tab 72 5 Archiving Restoring and Purging Files s USER
14. files that are visible in a particular tab This command is not available in the Archive Candidates Refused Archive Queue Purge Queue and Purged tab Settings Menu The Settings menu does not contain any commands It immediately gives access to the application settings Click the Settings menu or use the keyboard shortcut keys ALT S or F10 S to access the settings EVS Broadcast Equipment SA Issue 1 5 D March 2015 Help Menu The Help menu contains the following commands Help Context Sensitive Help and About With the Help command you can open the application help file With the Context Sensitive Help command you can turn on or off the context sensitive help mode In context sensitive help mode when you click a user interface item help for that item is displayed You can also turn on or off context sensitive help mode by pressing F1 With the About command the application about box can be opened The about box displays the application software version the date until which the application license is valid the name and version of the database the application is logged on to and the login name used Click About or use the keyboard shortcut key A to open the application about box Archive Version 01 05 Deep Archive Manager Application 4 0 2 0 Database 01 04 00 0024 License unlimited Logged on to DatabaseName Tabs The main window contains nine tabs The table below briefly describes the function of
15. is being removed from LTO tape Purged The file has been removed from LTO tape Purge Error An error occurred during the purge process 86 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l T Changing the Tape Group Changing the Tape Group of a Single File To change the tape group of a single file proceed as follows 1 Select the desired file in the upper grid 2 Click the Tape Group field and do one of the following e Enter part of the name of the tape group OR o gt Open the drop down list and select the desired tape group 3 Click Yes to save your changes Changing the Tape Group of All Files To change the tape group of all files in the grid proceed as follows 1 Open the Edit menu and select the command Change All Groups The Tape Group dialog box appears Tape Group 2 Select the new tape group from the drop down list and click the Save button to save your changes G Note q If a filter has been applied to the grid only the tape group of the files that are visible in the grid will be changed Canceling Jobs Introduction Deep Archive Manager allows you to cancel deep archive jobs archive restore remove online copy purge from being sent to the hierarchical storage management system You can cancel a single job or all jobs present in a particular queue The status of a canceled job will be reset and the clip record will disappear f
16. operation Once you have saved the file a message box appears asking you if you want to open the newly generated Excel file Click Yes to open the file and No to cancel the operation 6 Managing Grids a USER MANUAL IP2Archive 1 5 Deep Archive Manager V T Configuring the Application 7 1 Settings Window Opening the Settings Window The Settings window allows you to configure your application The first time the application is launched after it has been installed the Settings window opens automatically A Cancel Enter into edit mode Usersettings System settings Options Language W Auto refresh Even 10 seconds Media player T Show play button in grids Snapshot folder C Users BEO4 DesktopsT ools Deep Archive Managed Filters Always show filter box in grids enables you to load filters without haying to select a filter first Export Export to excel dir C UserssBBO Desktop oole Deep Archive ManagenhaD 7 Show restored clips in archived tab Default number of days to go back in search resulte I ab Online copy removed Purged Restored Origins Ignore Hame Unk nour Final Cut Pro media AsRunLog Main AsRunLog Backup IF Director MAD The Settings window can also be accessed through the Settings menu 7 Configuring the Application 113 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Overview Setup Categories The settings can be divided into two setup categori
17. particular column from a grid proceed as follows 1 Click the Show Hide Move button E in the top left corner of the grid A drop down list will appear with the available columns Ord Mame Ord 7 Name Description W Status 2 Deselect the check box next to the header of the column you want to hide from the grid How to Unhide a Column To make a hidden column visible again proceed as follows 99 EVS Broadcast Equipment SA Issue 1 5 D March 2015 6 3 6 4 100 1 Click the Show Hide Move button gg in the top left corner of the grid A drop down list will appear with the available columns Ord Name Ord Name Description W Status 2 Select the check box next to the header of the column you want to make visible again Copying Data To copy the data of a particular grid row to the Clipboard proceed as follows 1 Select the appropriate row in the grid 2 Press CTRL C Sorting Data Each grid can be sorted according to the values in one of the columns You can sort text from A Z or from Z A numbers from low to high or from high to low How to Sort Data by Clicking a Column Header To sort the data in a particular column click the column header once to sort the data in ascending order Click again to sort the data in descending order An arrow next to the column header indicates the sorting method Vad o sorted in ascending order sorted in descending order How to Sort Data
18. period in which they were archived or restored By default the Date Archived Restored From check box is selected See section Searching for Files on page 50 Additional File Data The following additional file data is displayed Size The size of the video file TC In The start timecode of the file TC Out The end timecode of the file Duration The duration of the file without guardbands If you hover your cursor over the cell the duration with guardbands will be displayed Tapes The ID of the main and possible backup LTO tape s on which the video file has been archived In order to display the ID of possible backup tapes a manual synchronization has to be performed See section Synchronizing LTO Tape IDs on page 89 Date Archived The date and time the video file was archived 4 User Interface a ee USER MANUAL IP2Archive 1 5 Deep Archive Manager V l e Date Restored The date and time the video file was restored e Remove Online Copy Proposal The date and time the file will be automatically removed from the nearline storage e El This icon indicates if the file can be manually or automatically removed from the nearline storage or purged from LTO tape Depending on your user rights this button will be available or not See section Locking and Unlocking Archived Files on page 75 Selected Files Grid This grid displays the files that you have selected from the Archived grid Four buttons are pr
19. tab with the status Request Archive Once the archiving has been successfully completed the files will appear in the Archived tab with the status Archived to start the archiving process G Note q If you have selected a high resolution video file that is not online a warning will appear Warning Click Yes to continue or No to abort the action Move the file in question back to the Candidates grid and retry archiving the file Note O If the number of LTO tapes in the IP2Archive database exceeds the amount allowed by the Xsecure license then an error message will appear The selected files will not be archived The files in the Archive Queue tab that have already been added to the HSM queue will continue to be archived Files that have not been picked up yet by the HSM will go into error 64 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Archiving Low Resolution Video Files G Note q You can only archive the low resolution video file of a particular clip if the high resolution video file has already been archived and has been removed from the nearline storage No clip archive metadata updates will be performed in IPDirector and the clip will not be moved from bin to bin To manually archive the low resolution video file of one or more clips proceed as follows 1 Open the Online Copy Removed tab 2 Search for and select the desired archived
20. the folder Specifying Keyboard Shortcut Keys The Keyboard group box contains the keyboard shortcut keys that have been configured by default to control the media player To change a particular keyboard shortcut key select it and perform the keyboard shortcut key you want to use instead You can also change the description of a particular action The Media Browser can also be controlled with a ShuttlePro device A pref file will be provided by EVS in which the default media player shortcut keys are associated with ShuttlePro components e g jog wheel shuttle ring buttons This pref file has to be imported in the Shuttle Device Control panel the component of the software that allows to manage the Shuttle device by defining and or modifying application settings The ShuttlePro device will have to be connected with the server or pc on which Media Manager is installed See the ShuttlhePRO user manual for more information 7 Configuring the Application a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 7 3 System Settings 7 3 1 Overview System Settings Subcategories The System settings are divided into the following subcategories Oracle Connection E Mail Options IPDirector API For each subcategory a tab is provided 7 Configuring the Application 119 EVS Broadcast Equipment SA 7 3 2 Oracle Connection Tab Issue 1 5 D March 2015 The Oracle Connection tab allows you to configure the connection w
21. the video file was removed from the nearline storage e Last Action Date The date and time the video file was last removed from the nearline storage or was last partially restored to the nearline storage Selected Files Grid This grid displays the files that you have selected from the Online Copy Removed grid because you want to restore them to the nearline storage or purge them from LTO tape or archive thier low resolution counterpart Four buttons are provided allowing you to add and remove files Button Description With this button you can add one or more files to the Selected Files grid With this button you can add all the files to the Selected Files grid With this button you can remove one or more files from the Selected Files grid With this button you can remove all the files from the Selected Files grid With the Restore button you can manually start the restoring of the selected files to the nearline storage See section Restoring Archived Files on page 77 With the Purge button you can manually start the removal of the video files from LTO tape See section Manually Purging Archived Files Without Online Copy on page 81 With the Archive Lores button you can manually start the archiving of the selected low resolution video files See section Archiving Low Resolution Video Files on page 65 If the Selected Files grid does not contain files the Restore Purge and Archive Lores buttons are un
22. want to filter by text that includes the letter S type S The wildcard can substitute for zero or more characters The _ character can substitute for exactly one character 6 Managing Grids Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 6 Managing Grids If you want to add a second filter criterion select the desired Boolean operator Select o AND if both criteria have to be true o OR if at least one of the criteria or both have to be true Select the desired comparison operator from the second drop down list and then enter text in the field at the right Click OK to apply the filter Only the values matching the entered criterion or criteria will be displayed How to Create a Complex Filter To create a complex filter proceed as follows 1 Apply a simple filter to a grid or filter a grid by selecting one or more values from a list of values See above At the bottom of the grid a filter bar appears In the filter bar click the Customize button A dialog box appears that allows you to create complex filters The criteria of the active filter are displayed in a tree structure Here you can add extra criteria and change the existing criteria Do one of the following To add a new criterion do one of the following o click the Press the Button to Add a New Condition button o Click the Filter button and select Add Condition o click aaa next to a criterion and select Add Con
23. will appear in the Purge Queue tab The high or low resolution video files will be purged from LTO tape See section Purge Queue Tab on page 42 Once the purge has been completed the files will appear in the Purged tab See section Purged Tab on page 44 5 Archiving Restoring and Purging Files 79 EVS Broadcast Equipment SA Issue 1 5 D March 2015 80 G Note q If you have selected one or more files that are locked a warning will appear Warning Click Cancel to abort the action or click OK to continue Only the files that are not locked will be purged The locked files will not be purged and remain in the Archived tab 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 5 7 2 Manually Purging Archived Files Without Online Copy To purge one or more files from LTO tape in case they are no longer available online proceed as follows 1 Open the Online Copy Removed tab 2 Search for and select the desired files from the Online Copy Removed grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select 3 Click Sv to add the files to the Selected Files grid You can also double click a file to add it to the Selected Files grid G Note q If you
24. 1 5 Deep Archive Manager V l The check box will be automatically selected 2 Click the Search button a to start the search A warning message appears indicating the number of fles found If there are a lot of results the loading can take some time Warning 3 Click Yes to continue or No to cancel the search operation 5 Archiving Restoring and Purging Files 595 EVS Broadcast Equipment SA Issue 1 5 D March 2015 5 2 Previewing Files Introduction Deep Archive Manager allows you to open a media player and preview the low resolution video file of a particular clip by clicking the Play Lores File button De q Note q To be able to play back the low resolution video file Deep Archive Manager should be connected with IPDirector through the IPDirector API See section IPDirector API Tab on page 125 If the low resolution video file is not online the following error message will appear Error res file found for s02e02 Grilled 56 5 Archiving Restoring and Purging Files Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Media Player Illustration The main areas of the media player are highlighted on the screenshot below 13 59 55 00 9 IN OUT 3 Area Description The table below describes the various areas of the media player Area Name Description 1 Video Display The video file is played back in the video display 2 Timecode field The Timecode field
25. Archive 1 5 Deep Archive Manager V l 4 User Interface Area Description The table below describes the various parts of the main window Part Name Description 1 Menu bar The Menu bar contains four menus File Edit Settings and Help 2 Tabs The tabs represent a stage in the archive restore purge or online copy removal process They allow to select files and manually start a process and to monitor the status and progress of each process Menu Bar The menu bar contains four menus File Edit Settings and Help File Menu The File menu contains two commands Logout and Exit Click the File menu or use the keyboard shortcut keys ALT F or F10 F to open it Click Exit or use the keyboard shortcut key X to exit the application Click Logout or use the keyboard shortcut key O to log out of the application Edit Menu The Edit menu contains tree commands Change All Groups Cancel All Jobs and Sync All Tape IDs Click the Edit menu or use the keyboard shortcut keys ALT E to open it With the Change All Groups command you can change the LTO tape group of all files in the Archive Candidates Refused or Purged tab This command is only active in these tabs With the Cancel All Jobs command you can cancel all jobs in the Archive Queue Restore Queue Remove Online Copy Queue or Purge Queue tab This command is only active in the queue tabs With the Sync All Tape IDs command you can synchronize the LTO tape IDs of all
26. C Out The end timecode of the file e Duration The duration of the file without guardbands If you hover your cursor over the cell the duration with guardbands will be displayed e Date Purged The date and time the video file was purged from LTO tape You can change the LTO tape group of one or more files by clicking the Tape Group field and selecting another group See section Changing the Tape Group on page 87 Selected Files Grid This grid contains the files that you have selected from the Purged grid 45 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Four buttons are provided allowing you to add and remove files Button Description With this button you can add one or more files to the Selected Files grid With this button you can add all the files to the Selected Files grid With this button you can remove one or more files from the Selected Files grid With this button you can remove all the files from the Selected Files grid With the Archive button you can manually start the archiving of the selected files If the Selected Files grid does not contain any files the Archive button is unavailable 4 Note q Depending on your user rights the Purged tab will be visible or not For more info contact your system administrator 46 4 User Interface USER MANUAL IP2Archive 1 5 Deep Archive Manager ti 4 14 hi E E E Hi ki Hi ki hi E ki Hi hi 4 User Interface Search Tab Gen
27. Click the Search button a to start the search MEW Searching by Tape ID To search for files by the ID of the LTO tape s they have been archived to proceed as follows 1 Enter part of the tape ID s in the field next to the Tape Id check box The check box will be automatically selected Do not forget to add a comma between each tape ID 2 Click the Search button la to start the search Searching by Video Format To search for files by their video format proceed as follows 1 From the Video Formats drop down list select the desired video format If predefined in the database multiple formats can be selected Unknown means all the video formats that not appear in the drop down list The check box will be automatically selected 2 Click the Search button a to start the search 5 Archiving Restoring and Purging Files 51 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Searching by Origin To search for files by their origin proceed as follows 1 From the Origins drop down list select the desired origin Multiple origins can be selected The check box will be automatically selected 2 Click the Search button la to start the search Searching by Content Type To search for files in the database by their content type proceed as follows 1 From the Content Types drop down list select the desired content type Multiple content types can be selected The check box will be automatically selected
28. IP Director Check if Source File Exists Metadata Sync Request Archive Restore Nearine R License Controller Deep Archive Manager a id IP2Archive Communicator Remove Online Copy Arch ive g Restore OQ J E Deep Archive Sync IP2Archive Database Deep Archive Controller HSM Delabaso Archive Restore n ee a Remove Online Copy Purge Archive Restore Tape Robot XSecure 4 1 About the Application a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 2 Installing the Application See the IP2Archive Installation manual for more information on how to install the application 3 Starting the Application 3 1 After Installation To start the application after installation proceed as follows 1 Double click the Deep Archive Manager icon on the server desktop to start the application You can also launch the application by double clicking the executable file exe in the installation folder The application splash screen appears while the application logs into the IP2Archive database IPS Archive Version 01 05 Deep Archive Manager Logging on to Then the Settings window appears allowing you to configure the application See section Settings Window on page 113 2 Installing the Application EVS Broadcast Equipment SA Issue 1 5 D March 2015 3 2 After Configuration To start the
29. MANUAL IP2Archive 1 5 Deep Archive Manager V l Changing the Tape Group Changing the Tape Group of a Single File To change the tape group of a single file proceed as follows 1 Select the desired file in the upper grid 2 Click the Tape Group field and do one of the following o Enter part of the name of the tape group OR o Open the drop down list and select the desired tape group 3 Click Yes to save your changes Changing the Tape Group of All Files To change the tape group of all files in the grid proceed as follows 1 Open the Edit menu and select the command Change All Groups The Tape Group dialog box appears Tape Group 2 Select the new tape group from the drop down list and click the Save button to save your changes q Note q If a filter has been applied to the grid only the tape group of the files that are visible in the grid will be changed 5 Archiving Restoring and Purging Files 73 EVS Broadcast Equipment SA Issue 1 5 D March 2015 5 9 5 5 1 74 Removing the Online Copy Manually Removing the Online Copy To remove the high or low resolution video file of one or more clips from the nearline storage after they have been archived to LTO tape or after they have been restored proceed as follows 1 2 4 Click the Remove Online Copy button Open the Archived or Restored tab Search for and select the desired files from the Archived or Restored grid Multiple files can be s
30. MTP server and specify a timeout In the SMTP Login group box you can enter a user name and password Configuring a Default E Mail Message The Mail Message Settings group box contains two tabs Internal Mail Settings and External Mail Settings The Internal Mail Settings tab can be used to configure a default e mail message that will be sent to the EVS developers and the customer when an error occurs 7 Configuring the Application 123 EVS Broadcast Equipment SA Issue 1 5 D March 2015 124 The External Mail Settings tab can be used to configure a default e mail message that will be sent to the customer to notify him about an error In each tab you have to enter the sender s email address the email address of the various recipients and a subject It should be noted that this tab is not always used When you insert multiple e mail addresses in any of the header fields make sure you separate them by a comma To test the settings and manually send an e mail message click the Send Mail button For the new settings to take effect close and restart the application Check the TOM ini file in the AppData Roaming EVS Broadcast Equipment MAD Application folder for the e mail addresses and subject entered here 7 Configuring the Application s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 7 3 4 IPDirector API Tab The PDirector API tab contains the settings that configure the connection with the IPDirecto
31. Mone G Note q Depending of the type of data in a column dates alphanumeric data all or only some of the calculations will be available 4 Select the desired calculation 108 6 Managing Grids Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l In the footer cell the result of the calculation appears Asset Item ID Carrie IL a j io _ i 6 Managing Grids 109 EVS Broadcast Equipment SA Issue 1 5 D March 2015 6 7 3 Performing Basic Calculations on Grouped Data To perform basic calculations on data in a group proceed as follows 1 Right click the header of any column in the grid From the context menu select the Group Footers option This option only becomes 2 available when the data in the grid has been grouped _ Footer Group Footers A group footer is added to each group in the grid Group Footer t gt Carrier Digital Betacam 3 Inthe group footer right click the footer cell below the column whose data you want to perform calculations on A context menu with basic calculations appears 2 Sum Min Max N Count Be average Mone 4q Note q Depending of the type of data in a column dates alphanumeric data all or only some of the calculations will be available 4 Select the desired calculation 110 6 Managing Grids USER MANUAL IP2Archive 1 5 Deep Archive Manager In the footer cell the result of the calculation ap
32. Removing Footers 0 22 22 cece cece cece eee cec cece ceecceescerecerees 111 Printing and Exporting Data 22 222 e cece cece eee cece eeeeeeeeeees 112 CONFIGURING THE APPLICATION _____ 00 0 00 22 eee 113 Settings VVINGOW occu o cto satdueweeeceeee dene dteecussste bene osasteudusenheciueaweeend 113 User SC HINO Soares sceaeriedassscaelaaas ances seauebanscucneceauheseteteentateecscener 115 7 2 1 Overview User Settings Subcategories _ 2 2 22 cece eee ee eee 115 7 2 2 Options Tab o oo aaan aaao aooaa cece ee cee ee eee cece ee ceeseeeseenees 115 7 2 3 Language Tab 0 l eee cece cece e cece cece ec cecceeceeceescesees 117 7 2 4 Player Tab _ 2 0 oie cece cece cee cee cece cece ee ceeeeeceeeeeeseeeees 117 System SettingS 0 ccc ccc cece eee cee cee cece eee eeeeeeeeee 119 7 3 1 Overview System Settings Subcategories 2 22222 22 2 119 7 3 2 Oracle Connection Tab 0 0 22 22 e cece cece cece eee e cece cess 120 7 3 3 E Mail Options Tab 5 dss wacceauesbroncdsvaceesvastsucuensuumedneececie seas 123 7 3 4 IPDirector API Tab 0 22 22 2 cic e eee ec eee eee eee eeceeees 125 Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l What s New In theUser Manual the icon New has been added on the left margin to highlight information on new and updated features The changes linked to new features in version 3 7 are listed
33. This grid displays the files that have been requested to be archived 2 Selected Files grid This grid contains the files the user has selected because he wants to archive them or because he wants to refuse the archiving Candidates Grid The Candidates grid displays the files which may qualify to be archived Search Fields A number of search fields are provided which allow you to search for files by e the VarlD of the clip they belong to e their resolution e their name e the name of the clip they belong to e their origins See section Searching for Files on page 50 Additional File Data The following additional clip data is displayed e OnAirDate The date and time the file was broadcasted This only applies to files that originate from a playout system e El This button indicates if a file can be manually or automatically archived or refused Depending on your user rights this button will be available or not See section Locking and Unlocking Files on page 67 You can change the LTO tape group of one or more files by clicking the Tape Group field and selecting another group See section Changing the Tape Group on page 87 18 4 User Interface Sa lt USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Selected Files Grid This grid contains the files that you have selected from the Candidates grid and want to archive or refuse Four buttons are provided allowing you to add and remove files
34. USER MANUAL DEEP ARCHIVE MANAGER Database Explorer E Clips View v Playlists Timelines Edits Bins gt 4 Users Bin Deep Archive Process Archiving 0_Request Archive 1_Archive In Process 2_Archived 3_Arch Rejected 4_Archive Failed Restoring 0_Request Restore 1_Restore In Process 2_Restored 3_Restore Failed IPMOSGateway WVR Saved Filters 310 elements Photo Tools Assign oj Name WVR_170412_05 WVR_170412_06 WVR_170412_07 WVR_170412_08 WVR_170412_09 WVR_180212_01 WVR_180212_03 WVR_180212_08 WVR_180212_09_ f t WVR_180212_10_ f t WVR_180212_11_ VYYZO1VA9 OWVR_180212_1 TWVR_180212_1 WVR_180212_19 WVR_180212_20 WVR_180212_12 WVR_180212_13 WVR_180212_14 WVR_180212_15 WVR_180212_16 WVR_180212_17 WVR_180212_18 Next clip None Archive Status Archived Archived Archived Archived Archived Archived Archived Archive Progr Archive LTO T Completed Completed Completed Completed Completed Completed Completed No BE Play remote Version 1 5 March 2015 E X Clear ALL X Archive Group LSM ID Status IP2 Archive V gt a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Disclaimer This manual and the information contained herein are the sole property of EVS Broadcast Equipment SA and or its affiliates EVS and are provided as is without any expressed or implied war
35. aaa aaa aaao aooaa aooaa eee eee cece eee eee ee eee 16 4 3 Archive Candidates Tab aaaaaaaa ccc ccc ce ee ce cece cece cece eeeeeee 17 4 4 Refused Tab 0 22 eee eee eee eee aa 20 4 5 Archive Queue Tab _ _ 2 22 2 eee eee eee eee 23 4 6 Archived Tab aoaaa aoaaa aoaaa aoaaa cee eee eee eee eeeeeeeee 25 4 7 Remove Online Copy Queue Tab 2 2 cece cece ee eee cece ceeceeeceeees 28 4 8 Online Copy Removed Tab 2 22 o cic e eee ee eee eee cece eee ceeceeceeceeeee 30 4 9 Restore Queue Tab _ 02 e cece eeeeeee 33 4 10 Restored Tab 0 2 2 aoaaa aaao aaa aaa aLaaa aLL aaao LLL 36 4 11 Purge Candidates Tab 1 00 00 2 cece ccc cece ccc cece ec cece cceeccceeeceeeeeeeees 39 4 12 Purge Queue Tab _ 22 2 ieee cece eee cece cece eee ee cee ceeeeeeeeseeees 42 4 13 Purged Tab 222 lec c cece cece cece eee e cece cence cceeceeeeeeeecceseees 44 4 14 Search Tab aooaa aoaaa cc cee eee eee ooa aaan a nanana 47 5 ARCHIVING RESTORING AND PURGING FILES 49 5 1 Searching for Files 22 o cece cece ccc cee cece aoaaa aoaaa naonnana 50 5 1 1 Introduction eestor nde rtawonteasuwseseaGseusousiuaseecauchedeuetduededuoueacaue 50 5 1 2 How to Search for Files 0 0002 eee eee 50 5 2 Previewing Files cccaucsacrseensdeoncecaccandaedceakcdswstagdusdwsonteuedeesudaweewsersues 56 5 3 Adding Notes to Files 0 0 o occ cece cece cece ccc eeceec
36. ailable allowing you to cancel it See section Canceling Jobs on page 87 for more information If a remove online copy job goes wrong a Retry button cJ and Delete button X will appear allowing you to retry the job or remove it from Deep Archive Manager See section Handling Errors From the Deep Archive System on page 94 4 User Interface 29 EVS Broadcast Equipment SA Issue 1 5 D March 2015 4 8 Online Copy Removed Tab Overview General Description The Online Copy Removed tab displays the files that have been removed from the nearline storage It allows you to archive the low resolution video files that are still online to LTO tape It also allows you to restore the removed high or low resolution video files again to the nearline storage or to purge the archived files from LTO tape Illustration The Online Copy Removed tab contains the areas highlighted on the screenshot below F Bei keii 0ie0i Pia bet Plotmoy O7RS EME Z y0 0 3000 Joes kataa PROD PMO O14 IT OM TP oer 30 4 User Interface Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 4 User Interface Area Description The table below describes the various parts of the Online Copy Removed tab Part Name Description ile Online Copy Removed grid This grid displays the files that have been removed from the nearline storage The low resolution video file may still be online or may also have been removed 2 Select
37. ame by frame Navigating Through a Loaded Video File You can navigate through the loaded video file in several ways You can 58 click at a specific point on the timeline or drag the Current Position marker or enter a timecode in the Timecode field or click one of the navigation buttons 5 Archiving Restoring and Purging Files s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 5 3 Adding Notes to Files Deep Archive Manager allows you to add one or more notes to a file To do this proceed as follows 1 Click the Edit Notes button If no notes have been added yet the Edit Notes button is empty C3 If one or more notes have already been added the Edit Notes button looks like this all A dialog box appears that allows you add one or more new notes to the file or edit and delete existing notes fel Notes Contains offensive content 2 Enter and edit the necessary notes and click the Save button G Note q The maximum length of the note is 512 characters 5 Archiving Restoring and Purging Files 59 EVS Broadcast Equipment SA Issue 1 5 D March 2015 5 4 5 4 1 60 Archiving and Refusing Files Archiving Files Archiving Archive Candidates To manually start the archiving of one or more files in the Archive Candidates tab proceed as follows 1 Z 3 6 Open the Archive Candidates tab Search for the files you want to archive Optional If necessary change t
38. application after it has been configured proceed as follows 1 Double click the Deep Archive Manager icon on the server desktop to start the application You can also launch the application by double clicking the executable file exe in the installation folder The application splash screen appears while the application logs into the IP2Archive database IP Archive Version 01 05 Deep Archive Manager Logging on to Then a Login dialog box appears w Login To be able to log into the application you need to belong to a user group that has a role which allows to use the application 2 Enter your username and password and click Login The main window of the application opens You get an error notification if e you have entered a wrong username or password W Login 6 3 Starting the Application a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l e you have omitted your username fe Login Warning If you have lost your password a new password will have to be set in the Configurator Contact your system administrator 3 Starting the Application 7 EVS Broadcast Equipment SA Issue 1 5 D March 2015 3 3 Version and License Check Introduction The version of the application and the validity of the application license will be checked when the application logs into the IP2Archive database at startup The status of the version or the license that is returned is displaye
39. available q Note q Depending on your user rights the Restore and or Purge button or the entire Selected Files grid will be available or not For more info contact your system administrator 32 4 User Interface USER MANUAL IP2Archive 1 5 Deep Archive Manager 4 9 4 User Interface Restore Queue Tab General Description The Restore Queue tab displays a queue of files that have been requested to be restored to the nearline storage Restore queue 5 Restored Additional File Data The following additional file data is displayed Size The size of the video file TC In The start timecode of the file TC Out The end timecode of the file Duration The duration of the file without guardbands If you hover your cursor over the cell the duration with guardbands will be displayed Tapes The ID of the main and possible backup LTO tape s on which the video file has been archived In order to display the ID of possible backup tapes a manual synchronization has to be performed See section Synchronizing LTO Tape IDs on page 89 Date Requested The date and time the request to restore the video file was made Status The current restore status of the file Progress The bar that conveys the progress of the restore task 33 EVS Broadcast Equipment SA Issue 1 5 D March 2015 34 e Progress Description The restore progress description originating from the deep archive system In case an error occurs dur
40. below The application now writes files to the AppData folder instead of it s own executable folder Added logout function to the File menu e See section Main Window on page 10 Deep Archive Manager now keeps track of multiple LTO tape IDs e See section Synchronizing LTO Tape IDs on page 89 Deep Archive Manager now allows to search for multiple LTO tape IDs e See section Searching for Files on page 50 Archive restore remove online copy and purge jobs can now be canceled e See section Canceling Jobs on page 87 Added support for Shuttle Pro e See section Player Tab on page 117 Deep Archive Manager is now compatible with the IPDirector API 06 60 e See section IPDirector API Tab on page 125 What s New VII Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 1 About the Application General Description IP2Archive can be considered the portal to the deep archive system It allows librarians to manage the nearline storage by archiving and restoring files to and from the deep archive It displays the files that have been requested to be archived or restored In the first case the files are displayed as archive candidates A user can manually make a selection and accept or reject files The accepted files will be archived to LTO tape the refused files will remain on the nearline storage The archive process of each file can be monitored Once the process has been completed the use
41. can reapply it by clicking the current filter or the downward pointing arrow A drop down list containing previous filters appears 6 Managing Grids Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 6 6 6 Managing Grids Grouping Data The data in each grid can be grouped by one or more columns How to Group Data To group the data in a grid by one or more columns proceed as follows 1 Right click any column header 2 From the context menu select the option o gt Group By This Field if you want to quickly group the data in the grid by this column Group By This Field croup By Box The Group By box automatically appears above the grid displaying the header of the column s the data is grouped by By default the groups are sorted in ascending order To change the sorting of the groups click the column header in the Group By box Proceed to step 4 i t Carrier Digital Betacam m o Group By Box if you want to group the data by dragging one or more column headers to the Group By box Group By This Field The Group By box appears above the grid Proceed to step 3 3 Drag the header of the column by which you want to group the data in the grid to the Group By box Two green arrows will indicate where you can drop the column header Segment ID Tape ID Main Tite Carrier F 00002154A 00007154 Gala Awards Digital Betacan 4 Optional To create subgroups drag one or mo
42. chived Files that have not been picked up yet by the HSM will go into error Rearchiving Purged Files To re archive one or more high or low resolution video files after they have been purged from LTO tape proceed as follows 1 2 3 Open the Purged tab Search for the files that have been purged and that you want to archive again Optional If necessary change the LTO tape group of certain files See section Changing the Tape Group on page 87 Select the desired files from the Purged grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select Click C to add the selected files to the Selected Files grid You can also double click a file to add it C Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed 5 Archiving Restoring and Purging Files 63 EVS Broadcast Equipment SA Issue 1 5 D March 2015 6 Click the Archive button The selected files will disappear from the Purged tab and will appear in the Archive Queue
43. ct the files you want to remove from the nearline storage make a selection and start the removal process See section Archived Tab on page 25 This tab shows alist of files that have been requested to be removed from the nearline storage You can monitor the progress and status of the removal process See section Remove Online Copy Queue Tab on page 28 This tab shows alist of files that have been removed from the nearline storage You can search for and select the low resolution files that are still online make a selection and start the archive process You can also search for and select the files that are no longer online make a selection and start the restore process See section Online Copy Removed Tab on page 30 13 EVS Broadcast Equipment SA Tab Restore Queue Tab Restored Tab Purge Candidates Tab Purge Queue Tab Purged Tab Search Tab Username Issue 1 5 D March 2015 Description This tab shows alist of files that have been requested to be restored to the nearline storage You can change the order in which the files will be restored and also monitor the progress and status of the restore process See section Restore Queue Tab on page 33 This tab shows alist of files that have been fully or partially restored You can search for and select the files you want to remove from the nearline storage again make a selection and start the removal process You can also searc
44. d on the application splash screen Version and License Statuses The following version and license statuses can be returned Status Description Color Action Required Current The actual version of the application no No action required color The application starts automatically Outdated A newer version of the application red Click OK to start the exists but this version can still be application at once used By default the The application version that should be application starts installed is displayed automatically after 10 seconds Obsolete A newer version of the application red Click OK to continue exists and must be used This version may not be used anymore The application shuts down The application version that should be installed is displayed Undefined The version of the application is not black Click OK to continue defined in the IP2Archivedatabase The application shuts down Beta A test version blue Click OK to start the application By default the application starts automatically after 10 seconds 3 Starting the Application a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Status Description Color Action Required License The license period is about to expire It orange Click OK to start the About to is shown in how many days the license application at once Expire will expire By default the Contact your system administrator or application starts check the License Co
45. dd a column to a grid proceed as follows 1 Right click the header of a column and then select the option Field Chooser from the context menu A dialog box appears with a list of predefined columns you can add to the grid Note that the column headers shown in the screenshot below can differ from the ones displayed in your application Customization Columns 2 From the list select the header of the column you want to add to the grid 3 Drag the column header to the desired position in the grid 98 6 Managing Grids a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 6 2 4 6 Managing Grids Two green arrows will appear indicating where you can insert the column A black prohibition sign or cross will appear if you try to insert the column in a location where it cannot be inserted 4 Release the left mouse button to insert the column How to Remove a Column To remove a column from a grid right click its header and then select the option Remove This Column from the context menu Remove This Column Field Chooser The column will disappear from the grid and its header will be added to the dialog box containing the columns that can be added to the grid The removed column can be added again to the grid Hiding and Unhiding Columns You can temporarily hide columns from a grid without having to remove them Afterwards you can easily make them visible again How to Hide a Column To hide a
46. dditional file data is displayed Size The size of the video file TC In The start timecode of the file TC Out The end timecode of the file Duration The duration of the file without guardbands If you hover your cursor over the cell the duration with guardbands will be displayed Tapes The ID of the main and possible backup LTO tape s from which the video file has to be removed Status The current purge status of the file In case an error occurs during the purge process an error message will be displayed that details what went wrong Note Depending on your user rights the Purge Queue tab will be visible or not For more info contact your system administrator 4 User Interface a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 4 User Interface Cancel Retry and Delete Button As long as a purge job has the status Purge Requested a Cancel Job button Ed will be available allowing you to cancel it See section Canceling Jobs on page 87 for more information If a purge job goes wrong a Retry button EJ and Delete button X will appear allowing you to retry the job or remove it from Deep Archive Manager See section Handling Errors From the Deep Archive System on page 94 43 EVS Broadcast Equipment SA Issue 1 5 D March 2015 4 13 Purged Tab Overview General Description The Purged tab displays the files that have been purged from LTO tape It allows you re archive the purged hi
47. displays the timecode value corresponding to the current position of the file being played back 3 SnapShot button The SnapShot button is used to take a screenshot of a particular frame of the source file 4 Timeline The timeline is a visual representation of the duration of the video file The current position is represented by a Current Position marker S Navigation buttons The navigation buttons are used to navigate through the loaded file Navigation Buttons The following navigation buttons are available 5 Archiving Restoring and Purging Files 57 EVS Broadcast Equipment SA u l O Name GoTo Start Rewind Play Pause Fast Forward GoTo End Jog Reverse Preview Jog Forward Issue 1 5 D March 2015 Description This button allows moving to the start of the loaded video file This button allows moving backward through the loaded video file at a speed faster than real time This button allows playing back the video file This button allows you to pause the loaded video file This button allows moving forward through the loaded video file at a speed faster than real time This button is used to move to the end of the loaded video file This button allows moving backward through the loaded video file frame by frame This button allows playing back the video file from the newly marked In and Out Point This button allows moving forward through the loaded video file fr
48. dition To change a criterion do one of the following o click a column header green and underlined text and select another value from the list o click a comparison operator dark red and underlined text and select another value from the list equals does not equal is less than is less than or equal to is greater than is greater than or equal to like not like is blank is not blank between not between in not in 103 EVS Broadcast Equipment SA Issue 1 5 D March 2015 104 o click the dark blue text on the right of the comparison operator and enter another value To delete a criterion click the iia button to the left of the criterion and select the option Remove Row To add a group of criteria do one of the following o Click next to a random criterion and select Add Group o click the Filter button and select Add Group To delete all criteria click the Filter button and select the option Clear All Do one of the following To open an existing complex filter click Open o gt Tosave the current filter click Save As To confirm the changes and close the dialog box click OK To undo the changes click Cancel o gt Toapply the changes click Apply At the bottom of the grid a bar appears which displays the components of the complex filter Note that if you have already created a custom filter in the past you
49. e Restore Queue and Purge Queue tab e Grouping data is only possible in the Search tab Manipulating Columns Adjusting the Width of Columns The width of each grid column can be manually or automatically adjusted How to Manually Adjust the Column Width To manually adjust the width of a particular column drag the right or left border of the column header until the column has the desired width To manually change the width of a column to fit its contents double click the boundary on the right side of the column header If you hold your cursor over a column header border it will change into a double headed arrow How to Automatically Adjust the Column Width 6 Managing Grids s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 6 2 2 6 Managing Grids To automatically adjust the width of a column to fit its contents right click the column header and then select the Best Fit option from the context menu To automatically adjust the width of all columns to fit their contents right click the column header and then select the Best Fit all columns option from the context menu R Best Fit Best Fit all columns Reordering Columns If you want the information in a grid to be displayed in a different order you can change the position of the columns There are two ways to reorder columns How to Reorder a Column Using a Drag And Drop Action To reorder a column by directly dragging its head
50. e Description 1 Purge Candidates grid This grid displays the files that have been automatically requested to be purged from LTO tape 2 Selected Files grid This grid contains the files the user has selected because he wants to purge them from LTO tape or because he wants to refuse them Purge Candidates Grid By default the Purge Candidates grid displays the files that have been automatically requested to be purged from LTO tape in the past 7 days This can be modified in the settings See section Options Tab on page 115 Additional File Data The following additional file data is displayed e Size The size of the video file e TC In The start timecode of the file e TC Out The end timecode of the file e Duration The duration of the file without guardbands If you hover your cursor over the cell the duration with guardbands will be displayed e Date Requested The date and time when the video file was requested to be purged MEW e Tapes The ID of the main and possible backup LTO tape s on which the video file has been archived In order to display the ID of possible backup tapes a manual synchronization has to be performed See section Synchronizing LTO Tape IDs on page 89 40 4 User Interface Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 4 User Interface Selected Files Grid This grid contains the files that you have selected from the Purge Candidates grid Four buttons are p
51. e duration of the file without guardbands If you hover your cursor over the cell the duration with guardbands will be displayed e Date Restored The date and time the video file was fully or partially restored e Remove Online Copy Proposal The date and time the high or low resolution video file will be automatically removed again from the nearline storage 37 EVS Broadcast Equipment SA Issue 1 5 D March 2015 38 e Tapes The ID of the main and possible backup LTO tape s on which the video file has been archived In order to display the ID of possible backup tapes a manual synchronization has to be performed See section Synchronizing LTO Tape IDs on page 89 e Eg El This icon indicates if a high or low resolution video file can be manually or automatically removed from the nearline storage or purged from LTO tape Depending on your user rights this button will be available or not See section Locking and Unlocking Restored Files on page 78 q Note q Partially restored video files can only be removed from the nearline storage in IPDirector Selected Files Grid This grid contains the files you have selected from the Restored grid Four buttons are provided allowing you to add and remove files Button Description With this button you can add one or more files to the Selected Files grid With this button you can add all the files to the Selected Files grid With this button you can remove one or more files f
52. e in the Restore Queue tab The tape for lt FILENAME gt is not inserted in the tape robot Please insert tape lt TAPE_ID gt Insert the tape in the LTO tape library click the Retry button next to the file you want to restore and then select the option Retry the underlying Restore Process 5 Archiving Restoring and Purging Files VL EVS Broadcast Equipment SA Issue 1 5 D March 2015 5 6 2 5 6 3 78 Locking and Unlocking Restored Files Deep Archive Manager allows you to prevent files from being manually or automatically removed from the nearline storage or being purged from LTO tape by locking them To lock a file click the corresponding Lock button a The file will remain visible in the Restored tab To unlock a file again click the Unlock button E A message box will appear asking you to confirm your action Click Yes to continue or No to cancel the action Jnlock Grilled mxf for removal Restore Status A file can have the following restore statuses Status Description Request Restore A request to restore the video file has been performed A deep archive system HSM has not yet been assigned Restore Candidate The file has been added to the Online Copy Removed tab of the Deep Archive Manager Restore Storage Assigned A deep archive system HSM has been found ready to perform the restore request Restore Requested The request to restore the video file has been submitted to the deep archive sys
53. e tab displays a list of files that have been requested to be archived 100 Migrating 5 Additional File Data The following additional file data is displayed e Size The size of the video file e TC In The start timecode of the file e TC Out The end timecode of the file e Duration The duration of the file without guardbands If you hover your cursor over the cell the duration with guardbands will be displayed e Date Requested The date and time the archive request was made e Status The current archive status of the file e Progress The bar that conveys the progress of the archive task e Progress Description The archive progress description originating from the deep archive system In case an error occurs during the archive process an error message will be displayed that details what went wrong 4 User Interface 23 EVS Broadcast Equipment SA Issue 1 5 D March 2015 24 Cancel Retry and Delete Button As long as an archive job has the status Request Archive or Archive Storage Assigned a Cancel Job button Ed will be available allowing you to cancel it See section Canceling Jobs on page 87 for more information If an archive job goes wrong a Retry button EI and Delete button X will appear allowing you to retry the job or remove it from Deep Archive Manager See section Handling Errors From the Deep Archive System on page 94 File Priority Buttons The files are displayed in ord
54. each tab 4 User Interface a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Tab Archive Candidates Refused Archive Queue Archived Remove Online Copy Queue Tab Online Copy Removed Tab 4 User Interface Description This tab shows a list of high and low resolution video files that have been requested to be archived You can search for and select the files you want to archive if necessary change the LTO tape group they will be archived to and start the archive process You can also refuse certain files from being archived See section Archive Candidates Tab on page 17 This tab shows a list of files that have been manually or automatically refused in the Archive Candidates tab You can search for and select the files you want to archive after all make a selection if necessary change the LTO tape group they will be archived to and start the archive process You can also delete files from Deep Archive Manager and from the database See section Refused Tab on page 20 This tab shows alist of files that have been requested to be archived You can change the order in which the files will be archived and also monitor the progress and status of the archive process See section Archive Queue Tab on page 23 This tab shows alist of files that have been archived on LTO tape It also shows the files that have been fully restored to the nearline storage You can search for and sele
55. ears Retry 50e8a529c4794b91961ac6bae3i X Choose retry method Check the progress of the DIVA archive process again Retry the DIVA archive process Retry Cancel 2 Select 0 the first retry method if you want Deep Archive Manager to automatically return to the status prior to the error status For example before archiving the Deep Archive Manager always checks if the files to be archived actually exist If during this check the connection with the network is temporarily lost an error message will appear in the Deep Archive Manager GUI When the connection is restored you can tell Deep Archive Manager to return to the status before the error status i e the checking of the existence of the file to be archived and to retry the corresponding action This retry method is selected by default the second retry method if you want the deep archive system to restart the process For example when there is a tape robot malfunction an error message will appear in the Deep Archive Manager GUI Once the malfunction is repaired you can restart the process by selecting the second retry method The process will return to the first status of the corresponding job for example Request Archive If the error gets solved the process will continue Otherwise the record will go into error again Deleting Errors To delete a task e g archiving restoring removing online copy or purging of a particular clip that gave an error m
56. ected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed 4 Click the Purge button to initiate the purge process The selected files will disappear from the Restored tab and will appear in the Purge Queue tab The high or low resolution video file will be purged from LTO tape See section Purge Queue Tab on page 42 82 5 Archiving Restoring and Purging Files lt USER MANUAL IP2Archive 1 5 Deep Archive Manager V l q Note A If you have selected one or more files that are locked a warning will appear Warning A Click Cancel to abort the action or click OK to continue Only the high or low resolution video files that are not locked will be purged from LTO tape 5 Archiving Restoring and Purging Files 83 EVS Broadcast Equipment SA Issue 1 5 D March 2015 5 7 4 84 Purging Files by Filter Introduction In the Configurator one can create purge filters that specify which types of files should be automatically removed from LTO tape by Deep Archive Manager The clips whose files match the criteria of the purge filter will be automatically moved to the Purge Candidates tab when the automatic purge feature has been activated and when the retention period has been reached The clips whose files do not match the criteria or that are locked will not be moved to the Pur
57. ed Files grid This grid contains the files that have been selected by the user because he wants to restore them to the nearline storage or purge them from LTO tape Online Copy Removed Grid By default the Online Copy Removed grid displays a list of files that have been removed from the nearline storage in the past 7 days This can be changed in the settings See section Options Tab on page 115 Search Fields A number of search fields are provided which allow you to search for files by the VarlD of the clip they belong to their resolution their name the name of clip they belong to the date or period in which they were removed from the nearline storage By default the Date Removed From check box is selected See section Searching for Files on page 50 Additional File Data The following additional file data is displayed Size The size of the video file TC In The start timecode of the file TC Out The end timecode of the file Duration The duration of the file without guardbands If you hover your cursor over the cell the duration with guardbands will be displayed Tapes The ID of the main and possible backup LTO tape s on which the video file has been archived In order to display the ID of possible backup tapes a manual synchronization has to be performed See section Synchronizing LTO Tape IDs on page 89 31 EVS Broadcast Equipment SA Issue 1 5 D March 2015 e Date Removed The date and time
58. eeccecceeceeceecees 59 5 4 Archiving and Refusing Files 2 22 2 cece eee eee cece eee e cece ceeeeeeeeees 60 5 4 1 Archiving Files 2 0 0 02 e occ cece cece cee cece e cece cee ononon 60 5 4 2 Refusing Files _ 02 02 o occ ccc eee cece cece eceeceeeceeceeseecees 69 III EVS Broadcast Equipment SA Issue 1 5 D March 2015 0 0 5 6 of 5 8 5 9 5 10 6 1 6 2 6 3 6 4 6 5 6 6 6 7 Removing the Online Copy aaaaaaaaaoaaa a000 cece cece cece cence eee 02a ooon 22an 14 5 5 1 Manually Removing the Online Copy aoaaaaaaaaaaaaaa0aa00000a0000000001n 14 5 5 2 Removing the Online Copy by Filter 0000000000a00000000000000000000000n 9 9 9 3 Locking and Unlocking Archived Files 0 22 2 222222 222 e eee T5 5 5 4 Removing Partially Restored High Resolution Files 0 00000000000000 76 5 5 5 Remove Online Copy Status _ 22 2 eee c eee eee eee cece eeeees 76 Restoring Files cc ccnciccdaceced Shavasecee bowed oudnelseadinidendybandoeiencdcendeseaneueess T1 5 6 1 Restoring Archived Files 0 0 00000 co cece cece eee eee eee ee eee tt 9 6 2 Locking and Unlocking Restored Files 0 02 02 2222 2222 eee 78 5 6 3 Restore Status 0 0 0 lec ccc ce eee eee cence eee eees 78 Purging Files 0 ec ccc c ccc eee cee cece cece ec ceeceecceceecceccceceeceeceeceeee 19 5 7 1 Manually Purging Archived Files 2
59. eep archive system If you select a file whose restore request has already been picked up an error message will appear Warning Note Depending on your user rights these buttons will be visible or not For more info contact your system administrator N 4 User Interface V5 USER MANUAL IP2Archive 1 5 Deep Archive Manager Once a video file has been restored the file will disappear from the Restore Queue tab and appear in the Archived tab Depending on the settings it can also appear in the Restored tab See section Archived Tab on page 25 and Restored Tab on page 36 and Options Tab on page 115 Partially restored files will only appear in the Restored tab 4 User Interface 35 EVS Broadcast Equipment SA Issue 1 5 D March 2015 4 10 36 Restored Tab Overview General Description The Restored tab displays the files that have been restored to the nearline storage The high resolution video files can be fully or partially restored The low resolution video files can only be fully restored It allows you to search for and select the files you want to remove again from the nearline storage and start the removal process It also allows you to search for and select the files you want to purge from LTO tape and start the purge process Illustration The Restored tab contains the areas highlighted on the screenshot below Hardt lag eba Cray Hardi et Hiern RA 2s She te eae Wet eet atti BAHIA THH
60. elected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select Click Sv to add the files to the Selected Files grid You can also double click a file to add it to the Selected Files grid q Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed move online copy ri to initiate the removal process The selected files will disappear from the Archived or Restored tab and will appear in the Remove Online Copy Queue tab G Note q If the corresponding low resolution video file is not available on the nearline storage and has not been archived on LTO tape an error message will appear 5 Archiving Restoring and Purging Files lt USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 5 5 2 5 9 9 q Note A If you have selected one or more files that are locked a warning will appear Warning Click Cancel to abort the action or click OK to continue Only the high or low resolution video files that are not locked will be removed Removin
61. er proceed as follows 1 Click the header of the column you want to move and hold down your left mouse button 2 Drag the column header to the desired position in the grid Two arrows will indicate where it is possible to insert the column 3 Release the left mouse button to insert the column How to Reorder a Column Using the Show Hide Move Button You can also reorder the columns of a grid by using the Show Hide Move button 1 Click Eg on the left side of the first column header A drop down list containing the headers of the grid columns appears The column headers are listed in the order in which the columns are displayed in the grid The first header in the list is the leftmost field in the grid The columns that are visible in the grid are selected The headers in the screenshot below can differ from the headers available in your application 97 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Ord Name rd f Name f Description f Status 2 Select a header and drag it to the desired position in the list Green arrows will appear indicating where you can insert the grid Ord Mame Ord Marne Description W Status Last update In the grid the column will be moved to the new position 6 2 3 Adding and Removing Columns If you want more or less information to be displayed in a particular grid you can simply add or remove one or more columns How to Add a Column To a
62. er exists for the file the file will be moved to the Archive Queue tab The status of the file will change into Request Archive o If an error occurs the status of the file will change into Initialize Error The file will remain in the Archive Candidates tab A Retry button will appear allowing the user to retry the action If the retry fails the user can refuse the file The file will be moved to the Refused tab with the status Refused 5 Click the Archive button to start the archiving The file is moved to the Archive Queue tab The status of the file will change into Request Archive Once the file has been archived the file will be moved to the Archived tab with the status Archived G Note q When you have selected a high resolution video file of which the low resolution video file has already been requested to be archived and you click the Archive Lores button a popup will appear with the following message Following clip s are not requested lt VARID gt Lores exists already The same is true for a low resolution video file that has already been archived Archiving Files by Filters In the Configurator one can create archive filters that specify which types of files are allowed to be archived and should be automatically archived by Deep Archive Manager when the user drags the corresponding clip into the Request Archive bin in IPDirector If files match the criteria of the archive filter and the au
63. er of priority Files at the top of the queue will be archived first By default new files are added at the bottom of the queue The maximum number of files that can be simultaneously archived can be configured in the Configurator Four buttons are provided that allow you to change the order of priority of files by moving them up or down the queue Name Description Higher Priority With this button you can move a file one position up in the queue Lower Priority With this button you can move a file one position down in the queue Highest Priority With this button you can move a file to the top of the queue Lowest Priority With this button you can move a file to the bottom of the queue Files can only be moved up or down the queue as long as the archive request has not yet been picked up by the deep archive system If you try to move a file whose archive request has already been picked up an warning will appear Warning C Note q Depending on your user rights these buttons will be visible or not For more info contact your system administrator Once a file has been archived it will disappear from the Archive Queue tab and appear in the Archived tab See section Archived Tab on page 25 4 User Interface a USER MANUAL IP2Archive 1 5 Deep Archive Manager V 4 6 Archived Tab Overview General Description The Archived tab displays the files that have been archived to LTO tape Depending on the setti
64. eral Description The Search tab allows you to search for files in the database using a number of search criteria O were PPP eee 2 2 Search Criteria Files can be searched by the VarlD of the clip they belong to their resolution their name the name of the clip they belong to the ID of the LTO tape s they were archived to their video format their origins their content type the date or period their status was last updated in Deep Archive Manager their archive status 47 EVS Broadcast Equipment SA Issue 1 5 D March 2015 48 The search criteria can be combined to narrow down the search results Only the selected criteria are active To start a search you have to click the Search button la A warning message will appear indicating the number of search results Warning The data in the search results grid can be sorted filtered and grouped See section Managing Grids on page 96 4 User Interface a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 9 Archiving Restoring and Purging Files 5 Archiving Restoring and Purging Files 49 EVS Broadcast Equipment SA Issue 1 5 D March 2015 5 1 5 1 1 5 1 2 50 Searching for Files Introduction Deep Archive Manager allows you to search for files in two possible ways e You can use the search fields that are provided in the Archive Candidates Refused Archived Online Copy Removed Restored and Purged tab to search
65. ered trademarks and trademarks of EVS or of their respective owners Improvement Requests Your comments will help us improve the quality of the user documentation Please send improvement requests or report any error or inaccuracy on this user manual by e mail to doc evs com Regional Contacts You will find the full list of addresses and phone numbers on the following webpage http www evs com contacts EVS Broadcast Equipment SA Issue 1 5 D March 2015 User Manuals on EVS Website The latest version of the user manual if any and other user manuals on EVS products can be found on the EVS download center on the following webpage http www evs com downloadcenter lt USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Table of Contents Table of Contents TABLE OF CONTENTS aaoo aooaa LoLa LLa aLL a222 lil WHAT S NEW nnn Vil 1 ABOUT THE APPLICATION 0000 00 000000 aaoo oaan aa 1 2 INSTALLING THE APPLICATION _____ 5 3 STARTING THE APPLICATION ___ 00000 2222 5 3 1 After Installation 0 0 200 5 3 2 After Configuration 2 2 2 icc c cece cece ec cee cece eee eeccecceeceescescerees 6 3 3 Version and License Check _ 2 20 2 cece cece eee eee eee eee eee 8 4 USER INTERFACE o aoaaa oaaao 10 4 1 Main Window oaaao anaoa aoaaa aoaaa oaaao aoaaa cee eee eee eee cece eee cece 10 4 2 File Data 0000o ao
66. eriod their archive status was last updated in Deep Archive Manager proceed as follows 1 Inthe Date Updated From box do one of the following Enter the desired start date The check box will be automatically selected Proceed to step 3 o Click the downward pointing arrow to open a date picker 5 Archiving Restoring and Purging Files 53 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Proceed to step 2 2 Doone of the following Select the desired year month and day o Click Clear to clear the currently selected date and select a new date Click Today to select the current date The check box will be automatically selected 3 Inthe To box enter an end date for the period or select a date from the date picker To display the files whose archive status was last updated on a particular day enter the same date as the one you entered in the Date Updated From box 4 Click the Search button to start the search A warning message appears indicating the number of files found If there are a lot of results the loading can take some time 5 Click Yes to continue or No to cancel the search operation Searching by Archive Status To search for files in the database by their archive status proceed as follows 1 Open the Statuses drop down list and select the desired archive status from the list Multiple statuses can be selected 54 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive
67. es In the Settings window a tab is provided for each setup category The table below briefly describes each setup category Setup Category Description User Settings These settings can be configured by each individual user System Settings These settings configure the general functioning of the application They can only be configured by the system administrator Edit Mode To be able to edit the System settings you first have to enter a password To put the Settings window into Edit Mode proceed as follows i re F F oO ae b a Egt mi ai a 1 Click the Enter Into Edit Mode button A dialog box appears Password Dialog L pa Ln F nT tan 2 Enter the administrator password and then click OK The Settings window enters into Edit Mode Fdit Mode G Note q Certain settings are read only and cannot be configured These can only be modified in the Configurator application Other settings have to be configured locally Saving Settings A Save button is provided which allows you to immediately save the changes you have made to the settings With the Cancel button you can discard the changes you have made 114 7 Configuring the Application a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 7 2 User Settings 7 2 1 Overview User Settings Subcategories The User settings are divided into the following subcategories e Options e Language e Player For each subcate
68. essage originating from the deep archive system proceed as follows 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 1 Click the Delete button Ea A dialog box appears asking you to confirm the action Confirm 2 Click Yes to continue The file will disappear from the current tab and will appear in the tab it originated from For example a clip in the Remove Online Copy Queue tab will return to the Archived tab 5 10 3 Handling Other Errors To handle an error that does not originate from the deep archive system click the Retry button E Deep Archive Manager will automatically return to the status prior to the error 5 Archiving Restoring and Purging Files 95 EVS Broadcast Equipment SA Issue 1 5 D March 2015 6 6 1 6 2 6 2 1 96 Managing Grids Introduction In Deep Archive Manager most of the data is displayed in grids Each grid consists of a number of columns containing specific information Deep Archive Manager provides you a number of features to customize each grid You can e adjust the width of each column e reorder columns e add and remove columns e hide and unhide columns e sort filter and group data e perform basic calculations on data You can also print the data of each grid or export it to Excel for reporting purposes G Note q Sorting data is not possible in the Archive Queue Remove Online Copy Queu
69. for files with a specific archive status e You can also make use of the Search tab This tab allows you to search for all files in the database See section Search Tab on page 47 How to Search for Files Searching by VarlD To search for files by the VarlD of the clip they belong to proceed as follows 1 Enter part of the VarlD in the field next to the Varld check box The check box will be automatically selected 2 Click the Search button Mid to start the search Searching by Resolution To search for files by their resolution proceed as follows 1 From the Resolution drop down list select the desired resolution The check box will be automatically selected 2 Click the Search button Mid to start the search If you did not select a resolution both the high and low resolution video files will be returned Searching by Filename To search for files by their name proceed as follows 1 Enter part of the filename in the field next to the Filename check box The check box will be automatically selected 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 2 Click the Search button a to start the search Searching by Clip Name To search for files by the name of the clip they belong to proceed as follows 1 Enter part of the clip name in the field next to the Clipname check box The check box will be automatically selected 2
70. g Files 89 EVS Broadcast Equipment SA Issue 1 5 D March 2015 90 In Case of a Normal Archive Workflow In case of anormal archive workflow Deep Archive Manager automatically displays the LTO tape ID as soon as the file has been successfully archived In Case of Backup Tapes In case one or more backup tapes have been created of the LTO tape on which the video file has been archived the ID of these tapes is not automatically displayed in Deep Archive Manager You will have to manually request the retrieval of these IDs from the hierarchical storage management system You can request the retrieval of this information for one specific file but also for all files visible in the tab See section Synchronizing the LTO Tape IDs of a Single File on page 91 and Synchronizing the LTO Tape IDs of All Files on page 91 for more information If IP2Archiveinterfaces with DIVA you can also retrieve this information using the Deep Archive Sync tool See the user manual for more information In Case of Tape Repacking In case a video file has been moved to another LTO tape because of a tape repack operation and IP2Archive does not interface with DIVA then the ID of the new LTO tape is not automatically displayed in the Deep Archive Manager You can request the retrieval of this information for one specific file but also for all files visible in the tab See section Synchronizing the LTO Tape IDs of a Single File on page 91 and Synchro
71. g tabs Archive Candidates Refused Archive Queue Purge Queue and Purged tab An hourglass icon appears in the Tapes column next to the tape IDs that are already present In the background the LTO tape IDs in the IP2Archive database are synchronized with the ones in the database of the hierarchical storage management system Once the synchronization has been completed the hourglass icon disappears again The LTO tape IDs are separated by a comma 5 9 3 Synchronizing the LTO Tape IDs of All Files To synchronize the LTO tape IDs of all files in a particular tab proceed as follows 1 Open the desired tab 2 From the Edit menu select Sync All Tape IDs Note that this option is not available in the following tabs Archive Candidates Refused Archive Queue Purge Queue and Purged tab 5 Archiving Restoring and Purging Files 91 EVS Broadcast Equipment SA Issue 1 5 D March 2015 92 If the list does not contain any partial restores an hourglass icon appears in the Tapes column next to the tape IDs that are already present In the background the LTO tape IDs in the IP2Archivedatabase are synchronized with the ones in the database of the hierarchical storage management system Once the synchronization has been completed the hourglass icon disappears again The LTO tape IDs are separated by a comma If the list only contains partially restored files then an error message appears Partial clips cannot
72. g the Online Copy by Filter In the Configurator one can create remove online copy filters that specify which types of files should be automatically removed after a certain period of time from the nearline storage The video files that match the criteria of the remove online copy filter will automatically be removed from the nearline storage when the automatic removal feature has been activated and when the retention period has been reached The video files that do not match the criteria of the filter or that are locked will remain on the nearline storage q Note q Partially restored high resolution video files cannot be removed automatically Locking and Unlocking Archived Files Deep Archive Manager allows you to prevent files from being manually or automatically removed from the nearline storage or being purged from LTO tape by locking them To lock a file click the corresponding Lock button s i The file will remain visible in the Archived tab To unlock a file again click the Unlock button al A message box will appear asking you to confirm your action Click Yes to continue or No to cancel the action 5 Archiving Restoring and Purging Files 15 EVS Broadcast Equipment SA Issue 1 5 D March 2015 5 5 4 5 3 5 76 Removing Partially Restored High Resolution Files Partially restored video files can only be removed from the nearline using IPDirector It is not possible to remove them using Deep Archive Manager T
73. ge Candidates tab Procedure To do this proceed as follows 1 Open the Purge Candidates tab 2 Search for and select the desired files Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select 3 Click O to add the files to the Selected Files grid You can also double click a file to add it to the Selected Files grid C Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed 4 Click the Purge button The selected files will disappear from the Purge Candidates tab and will appear in the Purge Queue tab See section Purge Queue Tab on page 42 The files will be removed from LTO tape to initiate the purge process 5 Archiving Restoring and Purging Files s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 5 7 5 Refusing Files from Being Purged To refuse files that have been automatically requested to be purged from LTO tape proceed as follows 1 Open the Purge Candidates tab 2 Search for and select t
74. gh or low resolution video files You can also change the LTO tape group of all or just a selection of files Illustration The Purged tab contains the areas highlighted on the screenshot below G E ffeseicietolideteu obes Orar Handi of Nothin s005 Crary Mandl of Bother mae LED 1 ME 20 Sa Wo Ge Ned Oe Ones AP eo A A4 4 User Interface Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 4 User Interface Area Description The table below describes the various parts of the Purged tab Part Name Description 1 Purged grid This grid displays the files that have been purged from LTO tape 2 Selected Files grid This grid contains the files the user has selected because he wants to re archive them Purged Grid By default the Purged grid displays the files that have been purged from LTO in the past 7 days This can be modified in the settings See section Options Tab on page 115 Search Fields A number of search fields are provided which allow you to search for files by e the VarlD of the clip they belong to e their resolution e their name e the name of the clip they belong to e the date or period in which they were purged By default the Date Purged From check box is selected See section Searching for Files on page 50 Additional File Data The following additional file data is displayed e Size The size of the video file e TC In The start timecode of the file e T
75. gory a tab is provided 7 2 2 Options Tab The Options tab contains various settings 7 Auto refresh Every 10 seconds Media player 7 Show play button in grids Snapshot folder C Users BBO DesktopsT oolsIP24 rchives Deep Archive Manager Filters Export Esport to excel dir C Users BBO Desktop T oolsIP2 rchivesDeep Archive Manager Search 7 Show restored clips in archived tab Default number of days to go back in search results Origins PGR EIE Unknown Final Cut Pro sedo AsRunLog Main AsRunLog Backup IP Director MAL Enabling Autorefresh In the Auto Refresh group box the autorefresh functionality can be enabled or disabled and a refresh interval can be defined By default the grids are automatically refreshed every 10 seconds 7 Configuring the Application 115 EVS Broadcast Equipment SA Issue 1 5 D March 2015 116 Activating the Filter Bar In the Filters group box you can activate or deactivate the display of the filter bar at the bottom of each grid enabling you to load previously saved filters without having to select a filter first Specifying the Storage Folder for Excel Exports The Export group box allows you to specify a storage folder for the Excel exports By default the installation folder of the application is selected Hiding or Showing Restored Files in the Archived Tab The option Show Restored Clips in Archived Tab allows you to hide or show restored files in the
76. h for and select the files you want to purge from LTO tape and start the purge process See section Restored Tab on page 36 This tab shows a list of files that have been automatically requested to be purged from LTO tape You can search for and select the files you want to purge and start the purge process You can also refuse certain files from being purged See section Purge Candidates Tab on page 39 This tab shows alist of files that have been requested to be purged from LTO tape You can monitor the progress and status of the purge process See section Purge Queue Tab on page 42 This tab shows alist of files that have been purged from LTO tape You can search for and select the files you want to archive again if necessary change the LTO tape group they will be archived to and start the archive process See section Purged Tab on page 44 This tab allows you to search for files in the database using a number of predefined search criteria See section Search Tab on page 47 The username of the person that is currently logged in is displayed next to the application title Deep Archive Manager lhe 4 User Interface Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 4 User Interface Refresh Button The Refresh button allows you to manually refresh the data that is displayed in the various grids Click the arrow next to the Refresh button to enable or disable the autorefresh f
77. he LTO tape group of certain files See section Changing the Tape Group on page 87 Select the desired files from the Candidates grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select Click E to add the files to the Selected Files grid You can also double click a file to add it to the Selected Files grid G Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed Click the Archive button to start the archiving process The selected files will disappear from the Archive Candidates tab and will appear in the Archive Queue tab with the status Request Archive Once the archiving has been successfully completed the files will appear in the Archived tab with the status Archived 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l N O Note If you have selected a high resolution file that is not online a warning will appear Warning Click Yes to continue or No
78. he connection and then close the Settings window a message box will appear Information m m eae n an _ i F A hA kp IEI Af kA H s imi fiil s Ci z e m s I Fr cucTtgarm roari mnf i F F F y Ti k Ly bs bml f l ei i 7 ee ij gT 1 ly maton p Wie ws ome r m pm i mm m pum pan p Pa ry ii if If you click Yes the application is stopped and closed A manual restart will be required Click Cancel to continue 7 Configuring the Application USER MANUAL IP2Archive 1 5 Deep Archive Manager 7 3 3 E Mail Options Tab In case the application is capable of sending e mail messages the E Mail Options tab will allow you to configure an e mail account enter the e mail address of the default sender and recipients and enter a default e mail subject If the application is not capable of sending e mail messages the settings in this tab cannot be used send e maill Send email Mail system settings Host identifier SMTP login Fort User Time out Password Mail message settings Internal mail settings External mail settings From Subject To be able to configure the e mail account you have to select the Send E Mail check box The fields in the Mail System Settings and Mail Message Settings group box become available Configuring an E Mail Account In the Mail System Settings group box you have to enter the IP address and port number of the S
79. he desired files from the Purge Candidates grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select 3 Click Lov to add the files to the Selected Files grid You can also double click a file to add it to the Selected Files grid q Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed 4 Click the Refuse button The files will disappear from this tab and appear again in the Online Copy Removed tab or Restored tab Depending on the settings they can also reappear again in the Archived tab See section Options Tab on page 115 5 Archiving Restoring and Purging Files 85 EVS Broadcast Equipment SA Issue 1 5 D March 2015 5 6 Purge Status A file can have one of the following purge statuses Status Description Purge Candidate The file has been automatically requested to be purged and has been added to the Purge Candidates tab Purge Requested A request to remove the file from LTO tape has been performed Purging The file
80. high resolution files from the Online Copy Removed grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select 3 Click to add the selected files to the Selected Files grid You can also double click a file to add it C Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed 4 Click the Archive Lores button Ksk to start the archiving process The selected files will disappear from the Selected Files grid but will remain in the Online Copy Removed tab In the Archive Candidates tab a record will appear for each low resolution video file with the status Initialize In the Resolution column the low resolution icon m is displayed o f no errors occur and no automatic archive filter exists for the file the status of the clip will change into Archive Candidate Proceed to step 5 5 Archiving Restoring and Purging Files 65 EVS Broadcast Equipment SA Issue 1 5 D March 2015 o f no errors occur and an automatic archive filt
81. ile is being archived by the deep archive system HSM The file has been archived An error occurred during the archiving process The file has been refused in the Archive Candidates tab of the Deep Archive Manager A record for the low resolution video file is being initialized An error occurred during the initialization 5 Archiving Restoring and Purging Files Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 5 4 2 Refusing Files Refusing Archive Candidates To manually reject the archiving of high and or low resolution video files proceed as follows 1 2 4 Click the Refuse button Open the Archive Candidates tab Search for and select the desired files from the Candidates grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select Click Ov to add the files to the Selected Files grid You can also double click a file to add it to the Selected Files grid G Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files wil
82. ing the restore process an error message will be displayed that details what went wrong Cancel Retry and Delete Button As long as a restore job has the status Request Restore or Restore Storage Assigned a Cancel Job button Ed will be available allowing you to cancel it See section Canceling Jobs on page 87 for more information If a restore job goes wrong a Retry button cI and Delete button X will appear allowing you to retry the job or remove it from Deep Archive Manager See section Handling Errors From the Deep Archive System on page 94 File Priority Buttons The files are displayed in order of priority The video files at the top of the queue will be restored first By default new files are added at the bottom of the queue The maximum number of files that can be simultaneously restored can be configured in the Configurator Four buttons are provided that allow you to change the order of priority of files by moving them up or down the queue Name Description Higher Priority With this button you can move a file one position up in the queue Lower Priority With this button you can move a file one position down in the queue Highest Priority With this button you can move a file to the top of the queue Lowest Priority With this button you can move a file to the bottom of the queue Note that files can only be moved up or down the queue as long as the restore request has not yet been picked up by the d
83. irector API If all data is correct the message Connected will appear Otherwise the message Connection Failed will appear The Cmnd Timeout field contains the number of seconds the application will wait while IPDirector attempts to execute a command before canceling the attempt and generate an error By default a time interval of 10 seconds is set 7 Configuring the Application 125 EVS Broadcast Equipment SA Issue 1 5 D March 2015 126 By default the API maintains a session for 1 hour After a period of no activity the session expires automatically The Token Keep Alive field contains a time interval after which the session timeout is reset to prevent the session from timing out By default this is after 10 minutes If the option Extended Log Enabled is selected additional information will be inserted in the application logs For example the API messages and parameters sent by the SOAP API client the application By default this option is not selected If the option Trace Enabled is selected even more detailed information will be inserted in the application logs For example the entire SOAP messages sent between the SOAP API client the application and the SOAP API server IPDirector API By default this option is not selected 7 Configuring the Application a i a V To learn more about EVS go to Www evs com Corporate 32 4 361 7000 North amp Latin America 1973 575 7811 EVS Headqua
84. ith the Oracle database Oracle login Database name Use this database name Login name Use this login name Password Use autologin Keep alive keep connection alive Interval BU try F Test Oracle Entering the Database Name k Apolication history second s timels In this field you have to enter the name of the database the application has to connect to If the Use This Database Name check box is selected the name of the database will automatically appear in the Oracle login dialog box at start up Note that the database name will be automatically entered and the Use This Database Name check box will be automatically selected when you log into the application for the very first time Entering the Login Name In this field you have to enter a login name If the Use This Login Name check box is selected the login name will automatically appear in the Oracle login dialog box at start up Note that the login name will be automatically entered and the Use This Login Name check box will be automatically selected when you log into the application for the very first time 120 7 Configuring the Application a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Entering a Password In this field you have to enter a password If the Use Auto Login check box is selected the application automatically logs into the selected database at start up The Oracle login dialog box does not appear
85. l not be removed A dialog box appears asking you to enter a refusal reason It is mandatory to enter a refusal reason Refuse Fleas entel Enter a refusal reason and click OK If you do not enter a reason and click OK a warning message will appear and the files will not be refused 5 Archiving Restoring and Purging Files 69 EVS Broadcast Equipment SA Issue 1 5 D March 2015 The selected files will disappear from the Archive Candidates tab and will appear in the Refused tab G Note q If you have selected one or more files that are locked a warning will appear Warning Click Cancel to abort the action or click OK to continue Only the files that are not locked will be refused The locked files will remain in the Archive Candidates tab 70 5 Archiving Restoring and Purging Files s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Deleting Refused Files To delete a refused file from Deep Archive Manager and from the database proceed as follows 1 Open the Refused tab 2 Search for and select the desired files in the Refused grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select 3 Click EA to add the files to the Selected Files grid You can also double click a
86. lecting another group See section Changing the Tape Group on page 87 4 User Interface 21 EVS Broadcast Equipment SA Issue 1 5 D March 2015 22 Selected Files Grid This grid contains the files that you have selected from the Refused grid and want to archive after all or delete Four buttons are provided allowing you to add and remove files Button Description With this button you can add one or more files to the Selected Files grid With this button you can add all the files to the Selected Files grid With this button you can remove one or more files from the Selected Files grid With this button you can remove all the files from the Selected Files grid With the Archive button you can manually start the archiving of the files you added to the Selected Files grid See section Archiving Refused Clips on page 62 With the Delete button you can manually delete the clips from Deep Archive Manager and from the database This will allow you to reuse the VarID of the clip See section Deleting Refused Files on page 71 If the Selected Files grid does not contain any files the Archive button and Delete button are unavailable Note q Depending on your user rights the Selected Files grid will be visible or not For more info contact your system administrator 4 User Interface ll USER MANUAL IP2Archive 1 5 Deep Archive Manager iy 4 5 Archive Queue Tab General Description The Archive Queu
87. lowing message appears Are you certain you want to cancel all jobs in the queue 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l JJ 5 9 1 Confirm 2 Click Yes to continue The jobs with the appropriate status disappear from the queue Canceled archive jobs reappear in the Archive Candidates tab with the status Archive Candidate Canceled full restore jobs reappear in the Online Copy Removed tab with the status Online Copy Removed Canceled partial restore jobs are removed from Deep Archive Manager Canceled purge jobs reappear in the tab from which the purge jobs were requested with their previous status If the queue also contains jobs without the appropriate status the following message will appear Following task s can not be canceled lt VARID gt in status lt STATUS gt Deep Archive Manager Click OK to close the message The jobs will remain in the queue Synchronizing LTO Tape IDs Display of Multiple LTO Tapes Introduction Deep Archive Manager allows you at any moment to keep track of the LTO tapes on which a video file is actually archived by displaying their IDs in the Tapes column In certain cases these IDs automatically appear in the Tapes column In other cases you will have to manually request the retrieval of this information from the hierarchical storage management system 5 Archiving Restoring and Purgin
88. ngs it can also displays the files that have been fully restored to the nearline storage See section Options Tab on page 115 It allows you to remove files from the nearline storage or to purge archived files from LTO tape again Illustration The Archived tab contains the areas highlighted on the screenshot below E seesticctast fattest rit ebiedi Plotnov 57 9168 2539 3000 200 300 0 01L 0R00 ToNOL manwZoN lena Dec 4 User Interface 25 EVS Broadcast Equipment SA Issue 1 5 D March 2015 26 Area Description The table below describes the various parts of the Archived tab Part Name Description 1 Archived grid This grid displays the files which have been archived to LTO tape or have been fully restored to the nearline storage 2 Selected Files grid This grid contains the clips that have been selected by the user because he want to purge the high or low resolution video file from LTO tape again or because he wants to remove the high or low resolution video file from the nearline storage Archived Grid By default the Archived grid displays the files that have been archived or fully restored in the past 7 days This can be changed in the settings See section Options Tab on page 115 Search Fields A number of search fields are provided which allow you to search for files by the VarlD of the clip they belong to their resolution their name the name of the clip they belong to the date or
89. nizing the LTO Tape IDs of All Files on page 91 for more information If IP2Archiveinterfaces with DIVA then in the background the Deep Archive Sync Controller tool will automatically retrieve this information from DIVA and update it in the IP2Archivedatabase after the repack has been successfully updated You can also manually retrieve this information using the Deep Archive Sync tool See the user manual for more information In Case of a Manual Purge In case a video file has been manually purged from the main or a backup LTO tape using the HSM instead of Deep Archive Manager this is not automatically reflected in the Tapes column You can request the retrieval of this information for one specific file but also for all files visible in the tab See section Synchronizing the LTO Tape IDs of a Single File on page 91 and Synchronizing the LTO Tape IDs of All Files on page 91 for more information If IP2Archiveinterfaces with DIVA you can also retrieve this information using the Deep Archive Sync tool See the user manual for more information 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 5 9 2 Synchronizing the LTO Tape IDs of a Single File NEW To synchronize the LTO tape IDs of a single file proceed as follows 1 2 Select and right click the desired file From the context menu select Sync Tape IDs Note that this option is not available in the followin
90. ntroller manual automatically after 10 seconds License The license period has expired The red Click OK to continue Expired date when the license expired is displayed The application shuts down Contact your system administrator or check the License Controller manual No Valid There was no valid license found in the red Click OK to continue License database The application shuts Contact your system administrator or down check the License Controller manual Maximum The maximum number of instances red Click OK to continue Licenses lt NUMBER OF LICENSES gt for the Reached license has been reached The application shuts down Contact your system administrator or check the License Controller manual 3 Starting the Application 9 EVS Broadcast Equipment SA Issue 1 5 D March 2015 4 User Interface 4 1 Main Window General Description The main window displays the files that have been requested to be archived restored or purged It allows the user to manually start the archive online copy removal restore or purge process for a selection of clips It also allows to monitor the status and progress of these processes for each clip Illustration The main window contains the areas highlighted on the screenshot below 1 a La E La i b a ra L3 a a e Li La E e a La E b e i T d I E hann HEF Phoenix Say 0a 15 43 01 F Dra 10 4 User Interface Sa USER MANUAL IP2
91. o create a complex filter 6 Managing Grids 101 EVS Broadcast Equipment SA Issue 1 5 D March 2015 6 5 2 102 Filtering by Criteria Filters by criteria can be simple or complex e Simple filters consist of one or two criteria and one Boolean operator AND or OR e Complex filters consist of more than two criteria and more than one Boolean operator AND OR NOT AND and NOT OR How to Create a Simple Filter To create a simple filter proceed as follows 1 Hold your cursor over the header of the desired column and then click the filter button appearing in the right corner 2 From the drop down list select the option Custom The Custom Filter dialog box appears Here you can enter the criterion or the two criteria you want to filter the values of the selected column by Custom Alter 3 Select the desired comparison operator from the first drop down list A comparison operator is used in comparison criteria to compare two values Operators include equals does not equal is less than is less than or equal to is greater than is greater than or equal to like not like is blank and is not blank For example if you want to filter the values of a column by text that includes a certain word character or sign you have to select the comparison operator like 4 Enter text in the field next to the first drop down list For example if you
92. o help the user decide which partially restored high resolution video files can be safely removed from the IPDirector nearline storage the corresponding clips can be sorted in the PDirector Database Explorer by the userfield Retention Date The Retention Date field indicates when a partially restored high resolution video file can be manually removed from the nearline storage It is calculated by taking the restore date of the video file and adding to it the number of days that were entered as Retention Period in the Configuration tab of the Configurator See the section about the Configuration tab in the Configurator user manual for more information Files with the oldest retention date can be safely removed from the nearline storage Remove Online Copy Status A file can have one of the following statuses Status Description Remove Online Copy Candidate The file has been added to the Archived or Restored tab and is a potential candidate to be removed from LTO tape Request Remove Online Copy A request to remove the file from the nearline storage has been performed Removing Online Copy The high or low resolution video file is being removed from the nearline storage Online Copy Removed The high or low resolution video file has been removed from the nearline storage Remove Online Copy Error An error occurred during the removal of the file 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archi
93. oan 96 Manipulating Columns 2 222 222 c cece eee ce eee cee eee cece eee eeeceeceee 96 6 2 1 Adjusting the Width of Columns 20 22 022222 e eee eee eee 96 6 2 2 Reordering Columns 0 0 00 ccc cece cece cee eee cece eee ceeeeees 97 6 2 3 Adding and Removing Columns 2 22 222 222 cece cece eee ee eee 98 6 2 4 Hiding and Unhiding Columns 0 02 2 222222 e ee eee eee eee eee 99 CODY IG Wala ose die sscacesepcedenkei pant aeauss base sctane nedeceenouc dene tease asec 100 OMINOUS E ceeds sescucecneeeucaencherndemavesssasesen 100 Filtering Data 2 2 lice cece cece cece eee e cece cee ceeseeeseeseeseees 101 6 5 1 Filtering by Values From a Column 22 22 2 222 ee eee ee cece cess 101 6 5 2 Filtering by Criteria occu wadwnesewu lux venus tub vucuutccnlsnweeuseueeuesevien 102 GIOUDING Date ocs i6dcsvwccascscacanesseeupenoecesdacatonb cas dawaneaededavenwsecadadenres 105 Performing Basic Calculations on Data 0 200 e eee ee cee eee ee 107 6 7 1 Footers and Basic Calculations 0 02 c cece cee cece e ee cece eens 107 6 7 2 Performing Basic Calculations on Non Grouped Data 108 6 7 3 Performing Basic Calculations on Grouped Data 2 2 110 Table of Contents USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Table of Contents 6 8 1 1 7 2 Too 6 7 4
94. olution video file is offline i e not available on the nearline storage no icon is displayed This button is used to play out the low resolution video file of the clip in a media player Depending on the settings this button will be visible or not See section Options Tab on page 115 This button indicates if notes have been added to the clip It allows you to add new and modify existing notes See section Adding Notes to Files on page 59 Each tab also displays additional information that is relevant for that specific tab 4 User Interface Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V 4 3 Archive Candidates Tab Overview General Description The Archive Candidates tab shows the files that have been requested to be archived The request can originate from PDirector or from within Deep Archive Manager It allows you to manually accept or refuse files to be archived You can also change the LTO tape group of all or just a selection of files Illustration The Archive Candidates tab contains the areas highlighted on the screenshot below 1 a La E e e E b e E b e E B a oe a a i La a La E e e a b e a J WO eine ern a ne eS i eb Phoencx 2024 14 43 01 4 User Interface 17 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Area Description The table below describes the various parts of the Archive Candidates tab Part Name Description 1 Candidates grid
95. oup dialog box appears Tape Group 2 Select the new tape group from the drop down list and click the Save button to save your changes G Note q If a filter has been applied to the grid only the tape group of the files that are visible in the grid will be changed Locking and Unlocking Files Deep Archive Manager allows you to prevent files from being archived or refused by locking them To lock a file click the corresponding Lock button Eg The file will remain in the Archive Candidates tab To unlock a file again click the Unlock button E A message box will appear asking you to confirm your action Click Yes to continue or No to cancel the action 5 Archiving Restoring and Purging Files 67 EVS Broadcast Equipment SA 68 Archive Status Status Unknown Archive Candidate Request Archive Archive Storage Assigned Archive Requested Archiving Archived Archive Error Refused Initialize Initialize Error Issue 1 5 D March 2015 A file can have the following archive statuses Description The archive status of the file is unknown The file has been added to the Archive Candidates tab of the Deep Archive Manager A request to archive the file has been performed A deep archive system HSM has not been assigned yet A deep archive system HSM has been found ready to perform the archive request The request to archive the file has been submitted to the deep archive system HSM The f
96. ovided allowing you to add and remove files Button Description With this button you can add one or more files to the Selected Files grid With this button you can add all the files to the Selected Files grid With this button you can remove one or more files from the Selected Files grid With this button you can remove all the files from the Selected Files grid ove online copy F With the Remove Online Copy button you can manually start the removal of the selected files from the nearline storage Partially restored files can only be removed from the nearline in PDirector See section Manually Removing the Online Copy on page 74 With the Purge button you can manually start the removal of the selected files from LTO tape See section Manually Purging Archived Files on page 79 If the Selected Files grid does not contain any files the Remove Online Copy and Purge button are unavailable G Note q Depending on your user rights the Purge button Remove Online Copy button or the entire Selected Files grid will be unavailable For more info contact your system administrator 4 User Interface 27 EVS Broadcast Equipment SA Issue 1 5 D March 2015 4 7 Remove Online Copy Queue Tab General Description The Remove Online Copy Queue tab displays a queue of files that have been requested to be removed from the nearline storage edo amp 1 G la amp 6396 default s0 1e02 Cat s in the Bag 0
97. pears t E Carrier B 6 7 4 Removing Footers You can remove the grid and group footers and also clear the content of a cell footer Do one of the following e Toremove the grid footer or all group footers right click any column header and in the context menu deselect the option Footers or Group Footers Footer e Toclear the contents of a cell footer right click it and from the footer context menu select the option None E Sum E Min 6 Managing Grids 111 EVS Broadcast Equipment SA Issue 1 5 D March 2015 6 8 112 Printing and Exporting Data The data in a grid can be printed and exported to Excel for reporting purposes How to Print Data To print the data of a particular grid proceed as follows 1 Click the Print button above the grid whose data you want to print A Print dialog box appears 2 Click Print to print the grid data How to Export Data to Excel To export the data of a particular grid to Excel proceed as follows 1 Click the Excel Export button fa above the grid whose data you want to export to Excel An Excel file is generated Browse for the folder where you want to save the Excel file Enter a name in the File Name field or use the default name and then click Save to save the file If the folder contains an Excel file with the same file name a warning message will appear asking you if you want to replace the existing file Click Yes to continue and No to cancel the
98. r API Most of these settings are read only They can only be configured in the Configurator application IPOrector PO irector A amp D IPD rector AP settings API host Ww SOL Service Test connection Username Cmnd timeout seconds Token keep alive minutes 7 Extended log enabled use with caution generates lots of logs Selecting the IPDirector Instance If your setup has multiple PDirectors you have to select the right PDirector from the IPDirector field The corresponding API connection settings will appear If your setup has only one PDirector it will be automatically selected The API settings related to the PDirector instance will appear Configuring the Connection with the IPDirector API The PDirector API Settings group box contains the data the application needs to be able to communicate with the IPDirector API API Host The IP address or hostname of the server that hosts the PDirector API e WSDL The path to the IPDirector API wsdl file This path is automatically calculated on the basis of the IP address of the server that hosts the I PDirector API e Service The service through which the IPDirector API can be approached This service is configured in PDirector e Username The username necessary to log into the PDirector API e Password The password necessary to log into the IPDirector API A Test Connection button is provided allowing you to test the connection with the PD
99. r gets an overview of all the files that have been archived In the second case the user can monitor the restore process of each file Deep Archive Manager also allows the user to delete files from the nearline storage to purge archived files from LTO tape or to restore archived files to the nearline storage Again the status and progress of each of these processes can be monitored Deep Archive Manager can also be configured to automatically archive refuse and purge particular types of files and to remove them from the nearline storage 1 About the Application 1 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Workflow Interfacing with Front Porch Digital s DIVArchive The diagram below shows the interactions between IPDirector and the various IP2Archive software components and between the various IP2Archive software components and the HSM system DIVArchive IPDirector Database Check if Source File Exists Restore Neanine Metadata Sync Request Archive ul r IP2Archive Communicator Remove Online Copy Archive J Restore Deep Archive Sync IP2Archive Database Deep Archive Controller T Archive Restore Remove Online Copy Purge J DIVA Database a License Controller Deep Archive Sync Controller Deep Archive Manager Tape Robot o ee SS ee Synchronize LTO tape IDs Synchronize clip metada
100. ranties including but not limited to the implied warranties of merchantability and fitness for a particular purpose In particular EVS makes no warranty regarding the use or the consequences of use of this manual and the information contained herein Furthermore EVS may not be held liable for any direct or indirect incidental punitive or consequential loss damage cost or expense of any kind whatsoever and howsoever resulting from the normal or abnormal use of this manual and the information contained herein even if advised of the possibility of such loss damage cost or expense While every effort has been made to ensure that the information contained in this manual is accurate up to date and reliable EVS cannot be held liable for inaccuracies or errors that may appear in this publication The information in this manual is furnished for informational purpose and use only and subject to change without notice This manual cancels and replaces any previous versions thereof Copyright Copyright 2003 2015 EVS Broadcast Equipment SA All rights reserved This manual may not be reproduced transcribed stored in a database or an retrieval system translated into any language computer language transmitted in any form or by any means electronically mechanically printed photocopied optically manually or otherwise in whole or in part without the prior written consent of EVS Trademarks All product and brand names are regist
101. re of the other column headers to the Group By box Two green arrows will indicate where you can insert the header You can add each new header before or after the headers that are already there If necessary you can still reorder the headers to change the grouping hierarchy 105 EVS Broadcast Equipment SA Issue 1 5 D March 2015 106 How to Ungroup Data To undo a grouping do one of the following e Drag the desired column header from the Group By box back to the grid e Right click the header of the column in the Group By box you want to remove from the grouping and select the option Remove From Grouping from the context menu This option only appears if a grouping has been applied Remove from grouping E Group By Box To remove the Group By box again right click any column header in the grid and select the option Group By Box from the context menu 6 Managing Grids a lt USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 6 7 6 7 1 Performing Basic Calculations on Data Footers and Basic Calculations You can perform basic calculations on the data in a grid by adding footers Types of Footers Two types of footers can be distinguished e Grid footer Footer added at the bottom of a grid allowing you to perform calculations on all values in a particular column e Group footer Footer added at the bottom of a group allowing you to perform calculations on the values of a particular column in tha
102. rom the Selected Files grid With this button you can remove all the files from the Selected Files grid With the Remove Online Copy button you can manually start the removal of the selected high or low resolution video files from the nearline storage Note that partially restored high resolution files can only be removed from the nearline storage in PDirector See section Manually Removing the Online Copy on page 74 With the Purge button you can manually start the removal of the selected high or low resolution files from the nearline storage and from LTO tape See section Manually Purging Restored Files on page 82 G Note q Depending on your user rights the Purge and Remove Online Copy button or the entire Selected Files grid will be unavailable For more info contact your system administrator 4 User Interface s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l 4 11 Purge Candidates Tab Overview General Description The Purge Candidates tab displays the files that have been automatically requested to be purged from LTO tape It allows you to manually accept or refuse files to be purged Illustration The Purge Candidates tab contains the areas highlighted on the screenshot below i PEPEPEPEP La a 4 User Interface 39 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Area Description The table below describes the various parts of the Purge Candidates tab Part Nam
103. rom the queue Canceling is possible as long as a job has one of the following statuses 5 Archiving Restoring and Purging Files 87 EVS Broadcast Equipment SA Issue 1 5 D March 2015 88 e For archive jobs Request Archive Archive Storage Assigned e Forrestore jobs Request Restore Restore Storage Assigned e Forremove online copy jobs Request Remove Online Copy e For purge jobs Purge Requested How to Cancela Single Job To cancel a single job in the Archive Queue Remove Online Copy Queue Restore Queue or Purge Queue proceed as follows 1 Click the Cancel Job button El of the job you want to cancel The following message appears Are you sure you want to cancel task lt VARID gt from the queue Contirm 2 Click Yes to continue The job disappears from the queue A canceled archive job reappears in the Archive Candidates tab with the status Archive Candidate A canceled full restore job reappears in the Online Copy Removed tab with the status Online Copy Removed A canceled partial restore job is removed from Deep Archive Manager A canceled purge job reappears in the tab from which the purge job was requested with its previous status How to Cancel All Jobs To cancel all jobs present in the Archive Queue Remove Online Copy Queue Restore Queue or Purge Queue proceed as follows 1 Open the Edit menu and select the Cancel All Jobs command The fol
104. rovided allowing you to add and remove files Button Description With this button you can add one or more files to the Selected Files grid With this button you can add all the files to the Selected Files grid With this button you can remove one or more files from the Selected Files grid With this button you can remove all the files from the Selected Files grid With the Purge button you can manually start the removal of the high or low resolution files from LTO tape See section Purging Files by Filter on page 84 With the Refuse button you can manually refuse the removal of the high or low resolution video file from the nearline storage and from LTO tape See section Refusing Files from Being Purged on page 85 The files will disappear from this tab and appear again in the Online Copy Removed tab or Restored tab Depending on the settings they can also reappear again in the Archived tab See section Options Tab on page 115 If the Selected Files grid does not contain files the Purge and Refuse button are unavailable G Note q Depending on your user rights the Purge Candidates tab will be visible or not For more info contact your system administrator 41 EVS Broadcast Equipment SA Issue 1 5 D March 2015 4 12 42 Purge Queue Tab General Description The Purge Queue tab displays a queue of files that have been requested to be purged from LTO tape Additional File Data The following a
105. rters Asia amp Pacific Liege Science Park 852 2714 2501 16 rue Bois St Jean B 4102 Seraing Other regional offices Belgium www evs com contact EVS Broadcast Equipment is continuously adapting and improving Its products in accordance with the ever changing requirements of the Broadcast Industry The data contained herein is therefore subject to change without prior notice Companies and product names are trademarks or registered trademarks of their respective companies
106. switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed 4 Click the Purge button The selected files will disappear from the Online Copy Removed tab and will appear in the Purge Queue tab See section Purge Queue Tab on page 42 to start the purge 5 Archiving Restoring and Purging Files 81 EVS Broadcast Equipment SA Issue 1 5 D March 2015 5 7 3 Manually Purging Restored Files G Note q Partially restored high resolution video files cannot be purged To purge fully restored high or low resolution video files proceed as follows 1 Open the Restored tab 2 Search for and select the desired files from the Restored grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select 3 Click ME to add the selected files to the Selected Files grid You can also double click a file to add it q Note A If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the sel
107. t group The result of a calculation performed on the data of a particular column is displayed in a footer cell below the column in the grid or group footer Basic Calculations Right clicking a footer cell in a grid or group footer will open the footer context menu This menu will allow you to select or change the type of calculation that should be performed on the data of a particular column d S Min A Max N count a average Mone Depending on the type of data contained in each column you will be able to perform one or more of the following calculations e Sum Adds up all numbers in a column e Min Defines the lowest value in a column e Max Defines the highest value in a column e Count Counts the elements in a column e Average Calculates the average value of all numbers in a column 6 Managing Grids 107 EVS Broadcast Equipment SA Issue 1 5 D March 2015 6 7 2 Performing Basic Calculations on Non Grouped Data To perform basic calculations on all the data of one or more column proceed as follows 1 Right click the desired column header 2 From the context menu select the Footer option L Footer aroup Kooters The grid footer automatically appears at the bottom of the grid 3 Inthe grid footer right click the footer cell below the column whose data you want to perform calculations on A context menu with basic calculations appears 2 Sum E Min 4 Max N Count ae Average
108. ta 2 1 About the Application Sa USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Interfacing with XenData s Digital Archive When IP2Archive interfaces with XenData s Digital Archive File Transfer Daemon is used to communicate with the HSM No synchronization is possible between the IP2Archive database and the HSM database IP Director D IPDirector Database Copy source file to XenData Metadata Sync Request Archive Restore s Nearline Ia a eS anana r A aa aL a a IP2Archive Communicator Re mox i Online Copy Copy restored file to Nearline i l Archive Restore i 2 lt gt lt gt p _ ae i Deep Archive Sync IP2Archive Database Deep Archive Controller File Transfer Daemon XenData Database Synchronize IP2A Archive Restore Licenses Remove Online Copy Purge t License Controller Deep Archive Manager Tape Robot IP2Archive ONEN f ee nn eaa XSecure 1 About the Application 3 EVS Broadcast Equipment SA Issue 1 5 D March 2015 Interfacing with SGL s FlashNet and Atempo s Digital Archive The following diagram shows the interactions between IPDirector and the various IP2Archive software components and between the various IP2Archive components and SGL s FlashNet or Atempo s Digital Archive No synchronization is possible between the IP2Archive database and the HSM database J IPDirector Database
109. tem HSM Restoring The video file is being restored Restore Error An error occurred during the restore process Partially Restored The video file has been partially restored from LTO tape 5 Archiving Restoring and Purging Files a USER MANUAL IP2Archive 1 5 Deep Archive Manager V l T 5 7 1 Purging Files Manually Purging Archived Files To purge one or more video files from LTO tape in case these files are still available on the nearline storage proceed as follows 1 2 Open the Archived tab Search for and select the desired files from the Archived grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select Click C to add the files to the Selected Files grid You can also double click a file to add it to the Selected Clips grid G Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed 4 Click the Purge button EZE to start the purge process The selected files will disappear from the Archived tab and
110. to abort the action Move the file in question back to the Candidates grid and retry archiving it Note If have selected one or more files that are locked a warning will appear Warning Click Cancel to abort the action or click OK to continue Only the files that are not locked will be archived The locked files will remain in the Archive Candidates tab Note If the number of LTO tapes in the IP2Archive database exceeds the amount allowed by the Xsecure license then an error message will appear The selected files will not be archived The files in the Archive Queue tab that have already been added to the HSM queue will continue to be archived Files that have not been picked up yet by the HSM will go into error 5 Archiving Restoring and Purging Files 61 EVS Broadcast Equipment SA Issue 1 5 D March 2015 62 Archiving Refused Clips To manually start the archiving of one or more files in the Refused tab proceed as follows 1 2 3 6 Open the Refused tab Search for the refused files you want to archive Optional If necessary change the LTO tape group of certain files See section Changing the Tape Group on page 87 Select the desired files from the Refused grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then
111. tomatic archiving feature of the filter has been enabled they will not enter the Archive Candidates tab but will immediately appear in the Archive Queue tab with the status Request Archive If files match the criteria of the archive filter but the automatic archiving feature has not been enabled they will appear in the Archive Candidates tab Clips whose files do not match the criteria of the archive filter will be immediately moved to the Rejected bin in IPDirector Archiving Clips with Multiple Files If you try to archive a clip with multiple online high or low resolution video files the Deep Archive Manager will only archive the video file that e is online e matches the criteria of the archive filter with the highest priority in the Configurator 66 5 Archiving Restoring and Purging Files s USER MANUAL IP2Archive 1 5 Deep Archive Manager V l Changing the Tape Group Changing the Tape Group of a Single File To change the tape group of a single file proceed as follows 1 Select the desired file in the upper grid 2 Click the Tape Group field and do one of the following o Enter part of the name of the tape group OR o Open the drop down list and select the desired tape group 3 Click Yes to save your changes Changing the Tape Group of All Files To change the tape group of all files in the grid proceed as follows 1 Open the Edit menu and select the command Change All Groups The Tape Gr
112. unctionality The autorefresh functionality can also be enabled or disabled in the settings and a refresh rate can be specified See section Options Tab on page 115 Counter Each tab has a counter indicating the number of records it contains Archive queue 4 It should be noted that the counter does not take into account the filters that may be possibly applied EVS Broadcast Equipment SA Issue 1 5 D March 2015 4 2 File Data The grids in all the tabs of Deep Archive Manager display the following information about each file File Data VariID Resolution Tape Group Clip Name Filename Date Created Type Origins Online ene Description A 32 character ID with variable length and format It is automatically assigned by PDirector to new clips It is mainly used to ensure redundancy on the system Icon indicating if the file is a high or low resolution M video file Name of the LTO tape group Name of the IPDirector clip the file belongs to Name of the of the file Date and time the file appeared in Deep Archive Manager as archive candidate File content type Application or system through which the file entered the deep archive system Indicates if the file is present on the nearline storage or not e A green icon m indicates that the high resolution file is online e A blue icon m indicates that the low resolution video file is online If the high or low res
113. ve Manager V l 5 6 5 6 1 Restoring Files Restoring Archived Files To restore archived high or low resolution video to the nearline storage proceed as follows 1 2 4 Click the Restore button Open the Online Copy Removed tab Search for and select the desired files from the Online Copy Removed grid Multiple files can be selected To select a consecutive group of items click the first item press and hold down the SHIFT key and then click the last item To select non consecutive items press and hold down the CTRL key and then click each item you want to select Click C to add the files to the Selected Files grid You can also double click a file to add it to the Selected Files grid G Note q If you switch to another tab when there are still items in the Selected Files grid a warning will appear Warning If you click Yes the selected files will be removed from the Selected Files grid and the other tab will be opened If you click No you will remain in the current tab and the selected files will not be removed to start the restoring The selected files will disappear from the Online Copy Removed tab and will appear in the Restore Queue tab with the status Request Restore See section Restore Queue Tab on page 33 q Note q If you try to restore a file that is stored on an LTO tape that is not present in the LTO tape library the following error message will be displayed under the fil
114. word is invalid then a message box appears with the following message ORA 01017 invalid username password logon denied If the database name is invalid then a message box appears with the following message ORA 12154 TNS could not resolve the connect identifier specified If you omit the password then a message box appears with the following message ORA 01005 null password given logon denied If you do not enter a database name login and username then a message box appears with the following message ORA 12560 TNS protocol adapter error 7 Configuring the Application 121 EVS Broadcast Equipment SA Issue 1 5 D March 2015 122 You can also check the software version of the application by clicking the Test Oracle button If the software version is up to date then the following message appears Current The Current Version If the software version is outdated then the following message appears Unknown Version Application Please contact the EDP department If you close the Settings window without testing the validity of the database name login and username you just entered then a message box appears Information If you click Yes then the Settings window is closed and the original values are restored If you click Cancel then the Settings window does not close and you can test the values by clicking the Test Oracle button If you change the current database settings test t

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