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1. DISTRICT SCHOOL Upload 2014 University of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 97 9 The successfully loaded organization s appear in the record browser display A message indicates the statistics for the uploaded information The message displays a link to error message s if there are any Rosters Students Organization Roles Instructional Tools Support Users pelo Select Action Upload Organization Kdl SELECT ORGANIZATION Upload Completed Normally Records Created 1 Rejected 0 Updated 0 elect file and org Organization Org Level Org Parent STATE i DISTII DISTRICT View 1 1 of 1 Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 98 The following table describes the column fields in the display window Organization alphanumeric alphanumeric Org Level Org TopLevel Short name of the organization that is displayed in Educator Portal Long descriptive name of the organization Level in the organizational hierarchy ST RG AR DT BLDG SCH Organization s short name for the parent organization Level indicator for the Org Parent Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 99 Creating an Organization Limited high level roles have the ability to create an or
2. Quality Control Quality Control allows assessment program test developers an opportunity to view tests under development and to ensure they are functioning properly prior to releasing the tests for publication Email kite support ku edu ATS Help Line 785 864 3537
3. e Topic Scores and Topic Score SEM To upload the Summative Report Data perform the following steps 1 Log in to KITE Educator Portal 2 Click the Configuration tab wr Sign JN EDUCATOR PORTAL e O O O O OOOO Test Management Professional Development Configuration Site Map aael Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 90 3 Click the Upload Summative Report Data subtab 4 Inthe File Type drop down menu select the appropriate data file Note The file formats are available from KITE Support f Sign Out Test Management Professional Development Configuration Site Map Upload Summative Report Data Upload Summative Report Data Rosters Students Organization Roles Batch Registration UPLOAD RE ORT DATA e file a on Uy File Name Uploaded File User Name Date Time Uploaded FILE TYPE 1a lt 4 Page of O gt gt e 10 No records to view Select 2014 University of Kansas 5 Click the CSV upload icon Upload Summative Report Data Upload Summative Report Data Rosters Students Organization Roles Batch Registration UPLOAD REPORT DATA specify file type file an 1 Uploa File Name Uploaded File User Name Date Time Uploaded FILE TYPE of 0 gt m No records to view Upload 2014 University of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 91 6 Cl
4. you to confirm the upload because the existing file will be replaced Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 92 Rosters Rosters tie student records to specific educators Rosters can be viewed created manually or created through an upload process For additional information on rosters see the Rosters chapter Organizations Organizations are the entities that use the assessment programs The organizations are made up of states districts schools buildings and other defining groups Organizations can be viewed uploaded or created manually Viewing Organizations To view an organization perform the following steps Log in to KITE Educator Portal Click the Configuration tab Click the Organization subtab In the Select Action drop down menu select View Organization oo R Sign Out Va EDUCATOR PORTAL Nn ee TE Configuration Organization Rosters Students Roles Instructional Tools Support Users Select Action 2014 University of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 93 5 Inthe State drop down menu select your state The district and school can also be selected 6 Click Search Configuration Organization View Organization Rosters Students Organization Roles Instructional Tools Support Users Select Action SELECT ORGANIZATION Or
5. Line 785 864 3537 KITE Educator Portal User Manual 103 The following table lists the descriptions of standard roles Standard Roles and Descriptions A Person in a building who needs access to records on all students in that building Can view edit create and upload user Building User information Can also upload rosters Person in the building who needs to be able to perform test coordination functions Can assign roles to users and add users in an individual building Can upload enrollment and roster Building Test Coordinator files and modify student records Has view only access of users and students in an individual Building Principal building Similar in function to the Building User Can upload organizations users and rosters Has limited access District User to all students in the district Person at the district level who needs to be able to perform test coordination functions Can assign roles and upload users in a district and its contained buildings Can upload enrollment and District Test Coordinator roster files and modify student records Has view only access to users and students in a district Similar to District User except that the District User role has High Stakes access which allows access to Test Coordination District Superintendent Educator who does not need to access student or assessment information This person only needs access to the professional PD User development mo
6. KITE Educator Portal User Manual 88 Configuration The Configuration section of Educator Portal consists of key components and control options that are used to administer assessments Access to the components is controlled by the user s role Some of these functions are only available to the Educator Portal System Administrator or other high level roles The components currently defined include the following e Upload Summative Report Data e Rosters e Students e Organization e Roles e Batch Registration e Instruction Tools Support e Users e Quality Control Note These components are documented in more detail in separate chapters To access the components perform the following steps 1 Log in to KITE Educator Portal 2 Click the Configuration tab wr Sign JN EDUCATOR PORTAL e O T Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 89 Uploading Summative Report Data Summative reports require the input of evaluative data from the assessment programs Access to this function is limited to the Consortium Assessment Program Administrator and the System Administrator roles To facilitate the import of this data upload options for the following file types are provided e Test Cut Scores e Entity Scale Scores e Scale and Standard Errors of Measurement SEM Scores e Entity Sub Scores e Entity Topic Scores e Sub Scores and Sub Score SEM
7. dules provided in the Educator Portal Teacher account Teachers access only the records for those students linked to their account by a roster They can view Teacher records and also edit some information Educator who monitor tests but does not need access to update student records Proctors access only the records for those Test Proctor students lined to their account by a roster Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 104 Batch Registration The Batch Registration function access is provided to the Educator Portal system administrator only It allows the system administrator to select a test by selecting filtering options and starting batch registration to assign students to tests that were not published during the initial KIDS Test File Record upload Instructional Tools Support The Instructional Tool Support function access is provided to the Educator Portal system administrator only It allows users the ability to view access the instructional tools interface Additionally it provides a switch for allowing educators the ability to override the system recommended level More information on this feature will be provided in the second quarter of 2014 Users User s records provide individuals access to the Educator Portal application Users can be viewed created manually or created through an upload process For additional information on users see the Users chapter
8. ganization Org Parent STATE Ba l BOD a lt a p gt m No records to view Search ka 2014 University of Kansas Note Click the filters at the top of the columns to sort the data Additionally you can filter the data by entering data strings in the boxes at the top of the column Organization Org Parent Org Top Leve 2JBZSJH Sihnon Junior High JBZ JBZRGE Regena Elementary JBZ 2JBZOJH Osiris Junior High JBZ 1JBZLE Londinium Elementary JBZ 3JBZLJHS Liann Jiun High School JBZ NEWLAFELE JBZNLE JBZ JBZ JBZDT Flatland CONJUNHI JBZCJH JBZ BOBHS JBZBHS JBZ 3HILLELE JBZ3HE JBZ lt Page View 1 10 of 13 Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 94 The following table lists descriptions of the columns Organization Short name of the organization that 1s displayed in Educator Portal Long descriptive name of the organization Level in the organizational hierarchy Level Description Level Note Region and Area are State S infrequently used Region Area District Building School Org Parent Displays the organization s short name for the parent organization the organization that is the next level up in the hierarchy Org Top Level Displays the level indicator for the Org Parent Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 95 Uploading Orga
9. ganization manually To create an organization perform the following steps Log in to KITE Educator Portal Click the Configuration tab Click the Organization subtab oe In the Select Action drop down menu select Create Organization JN KITE i Home Test Management Professional Development Configuration Site Map ee a Configuration Organization Rosters Students Roles Instructional Tools Support E Select Action S aaa aaaaaaaseaaaaaaaaaaes 2014 University of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 100 5 In the Organization Name drop down menu enter the organization name This is the long name of the organization 6 Inthe Organization Display ID drop down menu enter the organization display ID This is the short alphanumeric name of the organization 7 In the Contracting Organization drop down menu indicate whether the organization is associated with a contracting organization e g 1s this organization associated with an assessment program 8 Ifa contracting organization is indicated in the Select Assessment Program drop down menu select one or more assessment program in which the organization 1s affiliated 9 Enter the Start Date 10 Enter the End Date 11 In the Organization Type drop down menu choose the organization type This corresponds to the Organization Level 12 If State 1s selected in the Orga
10. ick the correct CSV file 7 Click Open File Upload G d gt Libraries Documents CSV files Search CSV files Organize v New folder K Favorites Documents library BB Desktop CSV files ih Downloads El Recent Places Arrange by Folder v Name Date modified EL 2student s000 2 19 2014 3 09 PM Libraries i 3student 1000 2 19 2014 3 09 PM Microsoft Excel Comma S Documents 4student w00 2 19 2014 3 10 PM icrosoft Excel Comma S d Music a5 5student w00 2 19 2014 3 11 PM xcel Comma S E Pictures E student o0 2 19 2014 3 11 PM icrosoft Excel Comma r EL student54 2 26 2014 10 48 AM xcel Comma S E Videos jE Computer amp Local Disk C G2 CETE_General groups Ge users2 home Sx https documents ku ec File name All Files o H s Note Verify that the file has a csv file extension Filenames with extensions ending in xls or xlsx will be rejected 8 Click Upload Upload Summative Report Data Upload Summative Report Data Rosters Students Organization Roles Batch Registration UPLOAD REPORT DATA File Name Uploaded File User Name Date Time Uploaded FILE TIFE 7 gt B 4 lt a gt gt PI No records to view UICE 4 2014 University of Kansas Note When the upload is successful the file name appears in the record browser If the same file being uploaded already exists a message asks
11. ity of Kansas 5 Inthe displayed list select the desired role that you would like to view Configuration Roles View Roles Rosters Students Organization Roles Instructional Tools Support Users Select Action l Role Name Building Principal District User District Test Coordinator District Superintendent Building Test Coordinator Building User Test Proctor Teacher PD User lt Page of 1 gt View 1 9 of 9 2014 University of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 102 Note Permissions are divided into five subtabs Checked boxes indicate specific roles within that permission Manage Permissions District Superintendent Administrative Organization T m f Assessment Program Participation E View Assessment Program E Search Organizations Edit Organizations E Delete Organizations E Create Organizations View Organizations Upload Organizations Participation Professional Development Reports Student Management Role Search Roles E Edit Roles E Delete Roles E Create Roles T T View Roles Assign Roles To Users Manage Assessment Contract E View Manage Assessment Contract Test Management e User Delete Users View Users Upload Users EI Search Users Edit Users Create Users Email kite support ku edu ATS Help
12. nization Type drop down menu in the Organization Structure drop down menu select the organization structure 13 In the Parent Organization drop down menu select the parent organization 14 Click Save Configuration Organization Create Organization Rosters Students Organization Roles Instructional Tools Support Users Select Action a ORGANIZATION NAME ORGANIZATION DISPLAY ID CONTRACTING ORGANIZATION SELECT ASSESSMENT PROGRAM START DATE END DATE ORGANIZATION TYPE ORGANIZATION STRUCTURE PARENT ORGANIZATION 2014 University of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 101 Roles Roles define what permissions are granted to users Combined with the user s organizational ties roles define the user s access The ability to create and maintain roles is only available to the Educator Portal system administrator High level roles may provide the ability to view roles Viewing Roles and Permissions To view roles perform the following steps Log in to KITE Educator Portal Click the Configuration tab Click the Roles subtab In the Select Action drop down menu select View Roles wr E Sign Out Va EDUCATOR PORTAL Home Test Management Professional Development Configuration Site Map ee Configuration Roles Rosters Students Organization Instructional Tools Support Users Select Action 2014 Univers
13. nizations Organizations can be uploaded using a spreadsheet program that can save in comma separated values CSV format The resulting CSV file can be saved and edited as information changes To upload an organization perform the following steps Log in to KITE Educator Portal Click the Configuration tab Click the Organization subtab Under Select Action Choose Upload Organization oe i NAL Sign Out VA a e pee KITE ZET z Lm EDUCATOR PORTAL a Home Test Management Configuration Site Map a Configuration Organization Rosters Students Roles Instructional Tools Support Users Select Action 2014 University of Kansas Email kite support ku edu ATS Help Line 785 864 3537 KITE Educator Portal User Manual 96 5 Click the CSV upload icon Configuration Organization Upload Organization Rosters Students Organization Roles Instructional Tools Support Users Select Action SELECT ORGANIZATION STATE DISTRICT SCHOOL Upload 2014 University of Kansas 6 In the browser window select the correct file 7 Click Open Note Verify that the file has a csv file extension Filenames with extensions ending in xls or xlsx will be rejected 8 Click Upload Configuration Organization Upload Organization Rosters Students Organization Roles Instructional Tools Support Users Select Action SELECT ORGANIZATION STATE

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