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Criminal Inquiry Manual

1. i SOURCE CT BY 3 4 5 6 7 8 XXXXKX FAILURE TO APPEAR SENT ELECTRONICALLY PF9 G D XXX XXXXKX JUDGMENT SENT ELECTRONICALLY PF 8 D XXX XXXXKX COMPLIANCE TO FTA SENT ELECTRONICALLY PF8 D XXX XXXXKX FAILURE TO COMPLY SENT ELECTRONICALLY PF9 G D XXX XXXXKX COMM SVC LIC REV SENT ELECTRONICALLY PF8 D XXX XXXXKX COMPLIANCE TO CSLR SENT ELECTRONICALLY PF8 D XXX XXXXKX DWLR VIOL SENT ELECTRONICALLY PF4 5 D XXX XXXXKX DISP OF DWLR SENT ELECTRONICALLY PF8 D XXX DEPRESS ENTER OR PF12 NORTH CAROLINA ADMINISTRATIVE OFFICE N of he COURTS 2010 North Carolina Administrative Office of the Courts PF11 DMV Events 1 Automated Criminal Infractions System Criminal Clerk s Manual PF11 DMV Events USING THE DMV EVENTS INQUIRY FUNCTION The DMV Events Inquiry function allows the user to view DMV events that have occurred in a criminal case Updates cannot be made in this screen even if accessed from the Disposition Update screen Entries in this screen are listed in chronological order from oldest to most current If the word MORE appears in the lower right corner of the screen then there are additional events for the case Depress the ENTER key and the next list will appear Continue this process until the word MORE does not appear or the inquiry is completed DMV EVENTS FIELD DESCRIPTIONS Refer to the following descriptions for edit requirements Each field is listed and an explanation o
2. 48 49 The AC is required for all Implied Consent Offense Codes 0922 0940 5405 5406 5526 5527 5553 5559 5560 5570 5571 5577 5594 5595 5610 5615 5620 5621 5622 5624 4703 and 4540 with offense dates on or after 12 01 2006 Valid Codes Numeric value 00 to 55 BT Blood Test RF Refusal NR Not Required DR Drugs or Controlled Substance other than alcohol DV CH Domestic Violence Charged Formerly DOM VL This field contains a one character flag that indicates whether the defendant has been charged with a domestic violence offense not offense code specific Implemented 12 04 VRA Victims Rights Amendment This field is primarily to allow for statistical gathering and tracking of cases that are categorized under the Victims Rights legislation In this one character field Y is the only stored value N and blank are the same Implemented 12 04 CVR Civil Revocation If a civil revocation CVR of the defendant s driver s license occurred a Y Yes will be displayed CVR EFF DT CVR EFFECTIVE DATE If a CVR Civil Revocation was entered the date that the CVR went into effect is displayed 50 53 OTHER TEXT TYPE GENERAL STATUTE 54 55 For charged offenses not identified above the offense code offense type text and general statute number are displayed BOND AMT Amount BOND TYPE This field displays the bond amount and type of bond as follows CSH Cash CUS Custo
3. 1 Type CICSCRP in the state map screen the cursor is located in the lower left portion of the screen and depress the ENTER key If an error occurs depress the CLEAR key and type CICSCRP at the cursor position and depress the ENTER key again The CICS logo screen will appear If a different method of accessing the AUTOMATED CRIMINAL INFRACTIONS SYSTEM is used follow those procedures to get to this point NORTH CAROLINA ADMINISTRATIVE OFFICE ae oof the COUR ree 2010 North Carolina Administrative Office of the Courts ACIS Sign On 1 Automated Criminal Infractions System Criminal Inquiry Manual ACIS Signon WELCOME TO THE 11 02 94 CRIMINAL INFRACTION SYSTEM CCCECE IIIII CCECEC SSSSSS CCCCCCCC FILLI CCCCCCCC SSSSSSSS COCO Ce III CCCC CC SSSS SS CCC III CCC SSSS CCC III CCC SSSS CCCC CC III CCCC CC SS SSSS CCCCCCCC IIIII CCCCCCCC SSSSSSSS CCCCCC IITIII CCCCCC SSSSSS NOTE Jfa system message appears the CICS screen will not appear Print the system message if needed and continue with the next step 2 After the CICS Screen appears press the ENTER key The screen will go blank and the cursor will be positioned at the upper left portion of the screen 3 Type CESN and press ENTER The next screen will be the actual CICS Sign On screen Enter your RACF user id press the TAB key and then enter your RACF password See the CICS Sign On screen below 4 After the correct user
4. 13 14 15 CRLIDSP Program Name This is a program identifier and cannot be changed The program name may be useful when talking withthe Help Desk NNN COUNTY Number and Name The three 3 digit county number that was entered as part of the LID and that county name is displayed here LID Local Identification Number Up to fifteen 15 characters of the LID number are displayed C R Committed or Released Date If the defendant is in jail IN JAIL Y the date the defendant was committed to the jail is displayed here as C MM DD YY If the defendant has been released from jail the date the defendant was released from jail IN JAIL N the date the defendant was released is displayed here as R MM DD YY If IN JAIL U then this field will be blank IN JAIL Jail Status NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 7 WOURES 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 23 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 16 17 18 19 20 21 22 23 24 25 The jail status of the defendant associated with the LID number is displayed Jail status will be one of the following codes Y The defendant identified by the LID number is in jail in the displayed county N The defendant identified by the LID number was in jail in the displayed county but has been released U The jai
5. 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 3 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry 15 D L STATE Drivers License If there is a driver s license number then this field should contain a two 2 digit code representing the driver s license state See the Miscellaneous Codes list 16 DEFENDANT NAME The defendant s name is displayed in the following format Last First Middle or Initial Suffix NOTE The AOC Automated and Criminal Infraction System ACIS will allow 28 characters 17 18 19 20 21 22 23 24 to be entered for a defendant s name However only a maximum of 27 characters of the name will be displayed on an inquiry Exception is the Clerks Secured Menu which displays all 28 characters This truncated version occurs because the 28 spot is reserved for the or the sign to be shown when the defendant has an alias An inquiry using the file number will return the record however only 27 characters of the defendant s name will be shown CITA Citation Number The citation number is displayed here An E in the citation number indicates that the citation was entered electronically by the State Highway Patrol TRIAL DATE SESSION COURTROOM These fields contain the trial date court session and courtroom number for the case The following represents the court session AM Mornin
6. 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 10 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry If one 01 or two 02 is displayed in this field then the offense displayed is a district court offense District court offense numbers can range from 01 49 Fifty one 51 or fifty two 52 is displayed for superior court offenses Superior court offenses can range from 51 99 If a file number for a case is displayed twice with an 01 and 02 in the CT field then the case has two 2 charges This would apply for a superior court file number and 51 and 52 8 FILE NUMBER The file number for the case is displayed CR is displayed for the district court and CRS for the superior court 9 NEXT NAME If an additional name search is desired enter the name in this field instead of returning to the Clerks Main Menu As in all names use the standard system name format Last First Middle initial Suffix The full name is desired but at least one character is accepted The full name is desired but at least one character is accepted If an error occurs the following error message number and error message will appear AN003 START NAME IN POS 1 Archives Defendant Alias Name Inquiry Error Processing If an error occurs the Archives Name Inquiry Defendant Alias screen will appear with one of the following error message numbers and error messages ANOO1 I
7. NEVER TO BE SERVED UNSERVED THAT IS VOIDED RECALLED OR STRICKEN BY JUDICIAL OFFICIAL NP NO PROBABLE CAUSE NB NO TRUE BILL RETURNED OT OTHER CVR ONLY SOME OLDER CASES FOR DISPLAY ONLY PC PROBABLE CAUSE FOUND TRANSFER TO SUPERIOR COURT PO PROCESS PROBATION OTHER INCLUDES PROBATION IF NOT REVOKED PR PROCESS PROBATION REVOKED BY JUDGE RM REMANDED TO DISTRICT COURT SI SUPERSEDING INDICTMENT OR SUPERSEDING PROCESS TD TRANSFERRED CLASS H OR I FELONY TO DISTRICT COURT WE WAIVER OF EXTRADITION CODE 9901 OR 5099 ONLY WP WAIVED PROBABLE CAUSE TRANSFER TO SUPERIOR COURT WC WAIVER CLERK WM WAIVER MAGISTRATE WD WITHDRAWN FROM SUPERIOR COURT NORTH CAROLINA ADMINISTRATIVE OFFICE of the COUR aC WOURIS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Ing 5 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry 27 DISP DATE Disposition Date The date of the announcement of judgment in open court waiver accepted or other dates of disposition are displayed in the MMDDYY format 28 CONS F JGMT Consolidated for Judgment File Number and Offense Number If the current offense has been consolidated for judgment with a lead offense where the judgment data has been entered the file number and the offense number of the lead offense is displayed 29 31 COST FINE RESTITUTION The total amount of court costs the
8. S SID K CKN L LID N INCID NAME INQUIRY P PENDING U UNSERVED D DISPOSED BLANK ALL FILE NUMBER 2 MODE 3 NAME SID CKN LID ARR COM INCID 4 PF1 ICA FILE NUMBER INQUIRY PF2 NAME SID LID CKN ARR COM INCID PF3 DEFENDANT RECORD CHECK PF7 WITNESS I P D BLANK PF8 DISPOSITION INQUIRY PF9 UNUSED PF4 PROCESS INQUIRY PF10 COURTROOM SCHEDULE SUMMARY PF5 CITATION INQUIRY PF11 INFRACTIONS INQUIRY PF6 SUPPLEMENTAL INQUIRY PF12 CANCEL USING THE CLERK S INQUIRY MENU FUNCTION 1 Listed on the Clerk s Inquiry Menu are eleven 11 program functions PF along with the FILE NUMBER MODE and NAME SID CKN LID ARR COM INCID fields The cursor will be placed at the FILE NUMBER field 2 Determine which function is to be performed In this manual each program function is fully described on how to use it and how to access its respective screen NORTH CAROLINA ADMINISTRATIVE OFFICE L the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 1 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu NOTE Some of the program functions will require one or more data elements and the cursor will have to be placed accordingly See the CLERK S INQUIRY MENU FIELD DESCRIPTIONS INQUIRY BY FILE NUMBER OR CITATION NUMBER WITH MODE OF T PF1 Enter the file or citation number in the FIL
9. SO016 PASSWORD IS INCORRECT Rekey the correct password SO017 SIGN ON ATTEMPT IS INVALID Type the userid and password then try again If one of the above error messages appears again call the Help Desk Five attempts are allowed when signing on After the 5th unsuccessful attempt the userid will be revoked The userid will also be revoked after 45 days of inactivity no attempt to sign on has been made within the time frame 11 Ifthe password has expired the sign on screen will be displayed to allow a new password to be entered The error message below will appear S0012 PASSWORD HAS EXPIRED ENTER NEW PASSWORD The sign on screen will also be displayed when the PF5 is selected The following message will also be displayed S0003 ENTER NEW PASSWORD CCCCCCCCCCCC IIITIIIIIIII SSSSSSSSSSSSSSS I S S S S SSSSSSSSSSSSSSS C C C C C C C C C 4 HH BEERE T CCCCCCCCCCCCC IIITIIIIIIII SSSSSSSSSSSSSSS NORTH CAROLINA ADMINISTRATIVE OFFICE OF THE COURTS AUTOMATED CRIMINAL INFRACTIONS SYSTEM COUNTY GROUP USER ID PASSWORD NORTH CAROLINA Hil ADMINISTRATIVE OFFICE eof he COURT s EPER z s ERS 2010 North Carolina Administrative Office of the Courts ACIS Sign On 5 Automated Criminal Infractions System Criminal Inquiry Manual ACIS Signon NEW PASSWORD F5 CHANGE PASSWORD 12 EXIT 10 24 94 12 09 16 12 Enter the new RACE password It must pass the following criteria 1 It must be
10. s Manual PF4 CR Process Inquiry USING THE PROCESS INQUIRY FUNCTION The Process Inquiry Function allows the user to look at information that has previously been entered Updates cannot be made while in the inquiry mode The only fields that allow entry of data are the INQUIRY ALIAS INQUIRE ADDL WIT NEXT and the MODE PROCESS INQUIRY FIELD DESCRIPTIONS The following describes the data within the fields and also describes the INQUIRY ALIAS INQUIRY ADDL WITNESSES NEXT and the MODE fields 1 MODE This is a required one 1 position field and if entered must be one of the following T if you wish to remain in the Inquiry mode A if you wish to change the mode to Add Not applicable from Clerks Inquiry Manual U if you wish to change the mode to Update Not applicable from Clerks Inquiry Manual If an error occurs the following error message number and message will appear PC001 INVALID MODE ENTER CORRECT MODE OR PF12 2 NN Offense Number This field identifies the offense number in the case If 01 is displayed the offense is the first district court offense If 02 is displayed the offense is the second offense in the case etc District court offenses can be incremented to the number 49 01 49 Superior court offenses begin with the number 51 and can be incremented to offense number 99 51 99 This field is system generated and data entry is not allowed 3 FILE NUMBER The case file number is displayed in up to eleve
11. s Manual PF5 CR Citation Inquiry USING THE CITATION INQUIRY FUNCTION The Citation Inquiry Function allows the user to look at information that has previously been entered Updates cannot be made while in the inquiry mode The only fields that allow entry of data are the INQUIRY ALIAS INQUIRE ADDL WIT NEXT and the MODE CITATION ADD FIELD DESCRIPTIONS Each data field is listed in numerical sequence as it appears on the screen from left to right Explanations of all possible data elements along with data error messages are provided 1 MODE This is a one 1 position required field and must be one of the following A ADD MODE I INQUIRY MODE Not applicable from Clerk s Inquiry Menu U UPDATE MODE Not applicable from Clerk s Inquiry Menu If an error occurs one of the following error message numbers and messages will appear CT038 INVALID MODE MUST BE A T OR U ONLY CT039 INVALID MODE MUST BEL This message would appear in the Inquiry Mode only CT130 MODEHAS BEEN CHANGED TO ADD CT131 MODE HAS BEEN CHANGED TO UPDATE CT132 MODE HAS BEEN CHANGED TO INQUIRY IF007 CASE NOT FOUND The requested case was not found when changing to the U Update or T Inquiry mode from the A Add mode 2 FILE NUMBER The case file number is displayed in up to eleven 11 positions If a GR or HP displays to the right of the file number this indicates the court location for a Guilford Co
12. 2010 North Carolina Administrative Office of the Courts ACIS Sign On 7 Automated Criminal Infractions System Criminal Inquiry Manual ACIS Signon 14 Repeat the above steps to convert additional passwords An example would be where there is an update password just converted and a secured password needs to be converted now Key SEC in the County Group Field enter the userid if necessary and the current RACF password Enter the old secured application password in the application password field The clerk s secured menu will appear if the application password accessed the clerk s secured menu NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURT wo c A isi 2010 North Carolina Administrative Office of the Courts ACIS Sign On 8 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu CRIMINAL INQUIRY MENU ACCESSING THE CLERK S INQUIRY MENU FUNCTION The purpose of the Clerk s Inquiry Menu is to provide the user with the capability to choose the function screen format needed to view the required case processing task To access the Clerk s Inquiry Menu do the following 1 Complete the required sign on and security check procedures 2 The Clerk s Inquiry Menu will appear The user ID and access level will determine what functions can be performed NNN COUNTY 1 CIS INQUIRY MENU A ADD IT INQUIRY U UPDATE R REQUEST ARCHIVE PF1 PF2 A ARREST C COMPLAINT
13. AREA CD 56 ACCD 57 HWY 58 V LIC 59 TRANS TO SUPERIOR 60 CDL N 61 CMV N 62 HAZ N 63 TRP DIST 64 V ST 65 V TYP 66 APPELLATE 67 68 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 68 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 68 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX ARREST DATE 69 CHECK DIGIT 70 SID 71 LID 72 NEXT 73 PF2 NAME INQUIRY ADDL CHARGES X 74 NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 1 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry USING THE ICA INQUIRY FUNCTION This function provides the summary view of the selected offense No updates from this screen Only the NEXT field allows data entry ICA FIELD DESCRIPTIONS Each data field is listed in numerical sequence as it appears on the screen from left to right Explanations of all possible data elements along with data error messages are provided NOTE Blank fields indicate that the information is not available or that it was not entered into the system 1 XXX COUNTY This field displays the AOC county number and name in which the case resides 2 OFFN Offense Number If one 01 or two 02 is displayed in this field then the offense displayed is a district court offense District court offense numbers can range from
14. All MODE S SID K Check Digit A Arrest C Complaint Number N Incident No Entries From Clerks Inquiry Menu File Number Y YCR 999999 Mode I Inquiry File Number Y YCR 999999 Mode I Inquiry File Number Y YCR 999999 Mode I Inquiry NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu Functions 1 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu Functions CRIMINAL INQUIRY MENU FUNCTIONS PF KEY FUNCTION MENU REQUIREMENTS PF7 Witness Inquiry Search File Number Y YCR 999999 Mode I Inquiry S Search PF8 Disposition Inquiry File Number Y YCR 999999 Mode I Inquiry PF9 Unused No Entries From Clerks Inquiry Menu PF10 Courtroom Schedule Summary Select PF 10 Functions Available Courtroom Caseloads PF11 Infractions Inquiry Menu WHEN IN DOUBT ALWAYS PF12 TO CANCEL NORTH CAROLINA ADMINISTRATIVE OFFICE M the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu Functions 2 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry CLERK S ICA INDEX TO CRIMINAL ACTIONS INQUIRY PF1 ACCESSING THE ICA INQUIRY FUNCTION To inquire via a file or citation number and view a summary of case data access the ICA INQUIRY screen from the Clerk s Main Menu as follows 1 Enter the f
15. DISPOSED MOTOR V CONVICTED 3 CRITERIA NAME KELLOG RACE SEX DOB 3 CRITERIA LID 12345678 RACE SEX DOB 4 KELLOG ALAN JAY PO BOX 673 S M R W DOB 08171967 86CR 026152 5 LID 12345678 5 OF 5491 T VEHICLE NOT REGISTERED TITLED CONVICTED 101486 CR 6 FINE COSTS 87 REST SENT 010 D PROB NONE UNSUPERVISED 7 SPEC COND JUDGE GARY S CASH OF 5494 T OWN AND OPER VEH WITH NO INS CONVICTED 101486 CR FINE COSTS REST SENT 010 D PROB NONE SATISFIED SPEC COND SEE FIRST CHG FOR JUDGMENT KELLOG ALAN JAY PO BOX 673 S M__R W DOB 08171967 86CR 026153 LID 12345678 OF 5491 T VEHICLE NOT REGISTERED TITLED CONVICTED 101486 CR FINE COSTS 37 REST SENT 010 D PROB 006M UNSUPERVISED SPEC COND JUDGE GARY S CASH 8 OF OFFENSE CODE DOB BIRTH M MISD T TRAFFIC I INFRACT MORE LINE 1 NNN COUNTY County Number and Name The three 3 digit county number and name originating the request is displayed LINE 2 MMDDYY Current Date This field represents the date the record check was requested LINE 3 SELECTION CRITERIA FROM REQUEST SCREEN The name or LID number is displayed as requested in the Record Check Menu along with any other selection criteria such as the race sex or date of birth LINE 4 DEFENDANT NAME The defendant name or LID number which matched the request is displayed as stored in the database record If an alias name exists for the case it is displayed directly un
16. Formerly DOM VL NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 3 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry 20 21 22 This field contains a one character flag that indicates whether the defendant has been charged with a domestic violence offense not offense code specific Implemented 12 04 VRA Victims Rights Amendment This field is primarily to allow for statistical gathering and tracking of cases that are categorized under the Victims Rights legislation In this one character field Y is the only stored value N and blank are the same Implemented 12 04 W C TOT Total Worthless Check Amount If the offense code is a Worthless Check offense the total check amount is displayed the total amount which includes the amount of the check service fees and bank fees for checks written on or after 12 01 93 December 01 1993 MFTI Offense Type The charged offense type is displayed as one of the following codes M Misdemeanor F Felony T Traffic I Infractions 23 24 TEXT GS General Statute 25 26 27 28 29 30 The offense text and general statute number are displayed OFFENSE Date The date the offense occurred ISSUED DATE The date the original process was issued by the court official are displayed in MMDDYY format SER
17. Mode for Complaint Number Inquiry from the Clerk s Main Menu To view all cases with the same complaint number within a county access the Complaint Number Inquiry screen from the Main Menu as follows 1 Enter a C in the MODE field 2 Enter the complaint number in the NAME SID LID CKN ARR COM INCID field A valid three 3 digit county number and up to thirteen 13 digit complaint number is required NOTE The Three 3 digit county number is not required for Mecklenburg County 3 Press the PF2 key 4 The Complaint Number Inquiry screen will appear NC AOC CIS COMPLAINT NUMBER INQUIRY CRCMPNP 1 NNN COUNTY 2 COMPLAINT 3 DEFENDANT NAME 4 RACE 5 SEX 6 DOB 7 FILE 8 CASE DISP DATE 9 OFFENSE 10 OFF DATE 11 DISP DATE 12 MOD 13 SASSY SALLY W F 05151965 02CRS005456 08 23 94 8808112 14 OPERATE POSSESS SLOT 07 15 94 08 18 94 VD FINANCIAL CARD FRAUD 06 12 94 08 18 94 JR SELLING LOTTERY TICK 04 14 94 08 18 94 DC MORE OFFENSES 15 PF3 EXIT 16 7 BKWD 17 8 FWD 18 12 CNCL 19 MORE 20 01 06 96 09 08 51 21 Using the Complaint Number Inquiry This function provides the ability to view a list of case s for the same Complaint number within a specific county NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 32 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inq
18. To inquire on an offense code or personal data defendant s address race sex etc for a particular case enter the file number in the FILE NUMBER field and enter an T Inquire in the MODE field Press the F4 key for the Process Inquiry or the F5 key for the Citation Inquiry Refer to the Process Inquiry function or the Citation Inquiry function for additional instructions INQUIRING PRE AND POST TRIAL DATA PF6 Enter the file number in the FILE NUMBER field and enter a T Inquiry in the MODE field to find pre trial and post trial data Press the F6 key for the Supplemental Inquiry screen Examples are inquire on a service date continued trial date courtroom number session called amp failed date 20 day failure etc Refer to the Supplemental Inquiry function for additional instructions WITNESS NAME Inquiring and Searching PF7 NORTH CAROLINA ADMINISTRATIVE OFFICE f the COURTS F oeb a oe a i 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 4 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu Enter an T in MODE and the file number in the FILE NUMBER field for inquiring about witnesses Refer to the Witness Inquiry function for additional instructions on these functions and the delete function To search on a witness name enter the name in the NAME SID CKN LID ARR COM INCID INQUIRY field and enter a P for all pending matches or D for all
19. displayed DEFENDANT NAME The name of the defendant selected from the name list screen is displayed in twenty eight 28 positions RACE SEX DATE OF BIRTH OR AGE The defendant s race sex and date of birth or age are displayed in eight 8 positions SSN Social Security Number The nine 9 digit Social Security Number is displayed NNN FILE NUMBER Originating County and File Number The three 3 digit county number and the eleven 11 positions file number assigned by the originating county are displayed Ifa GR or HP displays to the right of the file number this indicates the court location for a Guilford County case only A GR displays for a Greensboro and an HP for High Point ADDRESS Defendant Residence Up to twenty 20 positions of the defendant s address as listed on the originating process is displayed DL Drivers License Number The defendant s driver s license number is displayed in up to twenty five 25 positions CITY STATE AND ZIP CODE The defendant s resident city is displayed in up to fifteen 15 positions along with the two 2 position state and up to nine 9 positions zip code CIT Citation Number The North Carolina Uniform Citation number is displayed in up to eight 8 positions VRA Victims Rights Amendment This field is primarily to allow for statistical gathering and tracking of cases that are categorized under the Victims Rights legislation In this one character fie
20. in this section 5 To view a list of archived cases for the same defendant or alias name see USING THE R MODE FOR ARCHIVES NAME INQUIRY DEFENDANT ALIAS in this section 6 To view all cases within a county with the same LID Local Identification Number see USING THE L MODE FOR LID NUMBER INQUIRY in this section 7 To view a list of cases with the same SID State Identification Number by defendant or alias name see USING THE S MODE FOR SID NAME INQUIRY DEFENDANT ALIAS page 12 in this section 8 To view a list of cases with the same SID State Identification Number see USING THE S MODE FOR SID NUMBER INQUIRY see page 17 in this section 9 To view a list of cases with the same Check Digit Number see USING THE K MODE FOR CHECK DIGIT NUMBER INQUIRY page 20 in this section 10 To view all cases within a county with the same Arrest Number see USING THE A MODE FOR ARREST NUMBER INQUIRY page 26 in this section 11 To view all cases within a county with the same Complaint Number see USING THE C MODE FOR COMPLAINT NUMBER INQUIRY page 29 in this section 12 To view all cases within a county with the same Incident Number see USING THE N MODE FOR INCIDENT NUMBER INQUIRY page 33 in this section NORTH CAROLINA ADMINISTRATIVE OFFICE ofthe COUR m o VOUS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 1 Automated Criminal Infracti
21. 01 49 Fifty one 51 or fifty two 52 is displayed for superior court offenses Superior court offenses can range from 51 99 3 FILE NUMBER The case file number is displayed with CR for district court and CRS for superior court If a GR or HP displays to the right of the file number this indicates the court location for a Guilford County case only A GR displays for a Greensboro case and an HP for High Point 4 FILM Microfilm Number This field contains the microfilm number 5 CASE STATUS This field indicates whether the case offense is disposed pending unserved returned unserved or redelivered 6 EVENT Also See 13 Below This field indicates if any of the following events occurred and the date on which they occurred C amp F CALLED AND FAILED FTA 20 DAY FAILURE TO APPEAR FTAC 20 DAY FAILURE TO APPEAR COMPLIANCE FTC 20 DAY FAILURE TO COMPLY FTCC 20 DAY FAILURE TO COMPLY COMPLIANCE OFA ORDER FOR ARREST ISSUED SCO SHOW CAUSE ORDER ISSUED OOF ORDER OF FORFEITURE ISSUED NORTH CAROLINA j ADMINISTRATIVE OFFICE See of the COURTS SANINA 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 2 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry NOTE f more than one event has occurred on a case or an offense within a case the events will be displayed in two 2 separate areas within the EVENT field C amp F OFA SCO and
22. 3 digit county number that was entered as part of the arrest number and that county name is displayed here ARREST Number Up to ten 10 characters of the arrest number are displayed DEFENDANT NAME This field contains the defendant alias name in the following format Last First Middle or Initial Suffix RACE This field contains the defendant s race See the Criminal Miscellaneous Codes for a list of Race Codes SEX This field displays the defendant s sex See the Criminal Miscellaneous Codes for a list of Sex Codes DOB Date of Birth The defendant s date of birth is displayed in the MM DD CCYY format If the date of birth was not entered and the age was then the age is displayed as 00 00 nn FILE Number The file number for the case is displayed CR is displayed for the district court and CRS for the superior court If a G or H displays to the right of the file number this indicates the court location for a Guilford County case only A G displays for a Greensboro and an H for High Point CASE DISP DATE Disposed The system date the last pending offense was disposed is displayed in the MM DD YY format OFFENSE Charged The charged offense text is displayed in twenty 20 positions OFF DATE Offense The offense date is displayed in MM DD YY format DISP DATE Date the Offense was Disposed This field displays the offense disposition date in the MM DD YY format MOD Method of Dispositio
23. Active Punishment I Intermediate Punishment and C Community Punishment For offenses committed before 10 01 94 or non structured sentencing offenses only an A or blank will display PROB Probation Length and Frame If the offense has a probation length and frame it is displayed here PROBATION MONIES PAID If the offense has a probation length and frame Supervised or Unsupervised probation is displayed here If there is no probation length and frame then the monies paid or not paid status will be displayed NOTE Line 8 is present only if a guilty verdict was found and the district offense is not appealed or transferred to superior court and the case has not been reinstated to pending status NOTE Line 7 will not display when an offense has a consolidated for judgment file offense number It will be replaced with Line 8 Line 9 VRA Victims Rights Amendment This field is primarily to allow for statistical gathering and tracking of cases that are categorized under the Victims Rights legislation In this one character field Y is the only stored value N and blank are the same Implemented 12 04 DOM VOL CH Domestic Violence Charged This field contains a one character flag that indicates whether the defendant has been charged with a domestic violence offense not offense code specific Implemented 12 04 DOMESTIC VIOLENCE CONVICTED This field contains a one character flag that indicates whether the defen
24. CHARGES Additional Charges If the case contains additional charges this field will display a Y Press the ENTER key to view the next offense USING THE DEFENDANT NAME ALIAS FUNCTION You may access the Defendant NAME ALIAS PF2 screen to search for additional cases on the same defendant as follows 1 Press the PF2 key 2 The Defendant Alias Name List screen will appear for the same defendant as displayed in the ICA screen INDEX TO CRIMINAL ACTIONS ERROR PROCESSING If an error occurs the following error message number and message will appear IC002 INVALID PF KEY PLEASE TRY AGAIN ICA RETURN PROCESSING To return to the CLERK S MAIN Menu screen press the PF12 key The Clerk s Main Menu will appear NORTH CAROLINA ADMINISTRATIVE OFFICE N of the COURTS feta _ 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 9 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry To return to the Name Inquiry Defendant Alias screen press the PF2 key The Name Inquiry Defendant Alias screen will appear ACCESSING THE ARCHIVAL ICA INQUIRY PF1 FUNCTION Archiving of cases was limited to two counties Wake and Mecklenburg This process was performed once and it included all disposed criminal cases that originated in the 1980 s To inquire via a file number or citation number and view a summary of archived case data access the ARCHIVAL ICA INQUIRY scre
25. Clerk s Manual PF7 CR Witness Search USING THE WITNESS SEARCH FUNCTION This screen displays a list of witness names that match the name that was requested WITNESS SEARCH FIELD DESCRIPTION NOTE No fields except NEXT NAME may be entered in the Witness Search screen 1 10 WITNESS Name The witness name is displayed in this field W Witness No The witness sequence number is displayed in this field DEFENDANT This field contains the defendant s name O Offense No and OFFENSE The offense sequence number and text is displayed in this field The numbers 01 through 02 indicate a district court case the numbers 51 through 52 indicate a superior court case CTRM Number The courtroom number is displayed in this field DATE Trial and S Session The trial date is displayed along with the first position of the court session i e A for AM P for PM and N for NC FILE NUMBER This case file number is displayed in this field LOC Court Location If a GR or HP displays to the right of the file number this indicates the court location for a Guilford County case only A GR displays for a Greensboro and an HP for High Point STATUS Depending on the search type parameter entered at the main menu either Pending or Disposed will show in this space NEXT NAME Enter the next witness name in the NEXT NAME field Use the standard name for
26. Criminal Information DCI data CHG Charged Offense Type and Text The first character in this field is the offense type M F T or I and is followed by up to thirty three 33 characters of the charged offense text from the originating process C amp F Called and Failed The six 6 digit called and failed date is displayed in the MMDDYY format FTA 20DF Failure to Appear The six 6 digit 20 Day Failure to Appear date is displayed in the MMDDYY format for motor vehicle cases only G S Chapter 20 OFA Order for Arrest The six 6 digit issue date of any outstanding order for arrest or any warrant for arrest for failure to appear as directed by citation is displayed in the MMDDYY format CONV Convicted Offense Type and Text The first character in this field is the offense type M F T or I followed by the convicted offense text if the verdict is RS RL PJ GU or GL The text is displayed in up to thirty two 32 positions CLASS Convicted Structured Sentencing Act Offenses only From the judgment form the offense class is displayed in two 2 alphanumeric positions The valid entries are A B1 B2 C through T for felony offenses and 1 through 3 for misdemeanor offenses P Plea This field contains the plea tendered of the defendant and the two 2 positions code is displayed as one of the following codes GL GUILTY TO LESSER GU GUILTY NC NO CONTEST NG NOT GUILTY NR NOT RESP
27. Error informational messages are displayed here 2 NNN COUNTY NAME Display Only The three 3 digit county number and county name are displayed for informational purposes only 3 FILE Number Display Only The file number is displayed for informational purposes only 4 OFFENSE Display Only The convicted offense is displayed for informational purposes only 5 NAME Defendant Display Only The defendant name is displayed for informational purposes only NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 13 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry 10 11 12 13 14 15 16 17 SPECIAL COND Conditions There are four 4 lines for displaying any special conditions attached to the judgment of the case If the first line was entered on the Disposition screen it will be carried forward to this screen ENHANCED FIREAM PENALTY This field will only appear for Superior Court cases and applies to convictions for class A E offenses where the defendant receives an active sentence The valid entries are Y Yes or N No SENTENCING SERFVICES PLAN Sentencing Services displays only if Community Penalties Plan was entered into a case prior to 09 28 01 SPECIAL PROBATION LENGTH The length of the active time is displayed if the defendant received a s
28. Manual PF2 Name SID LID Inquiry 2 Press the ENTER key The disposition inquiry screen will appear While in the PF8 Disposition Inquiry screen the NEXT field may be used to access a different case This function may be continued until you wish to return to the PF2 function When returning to the PF2 Defendant Alias Name List screen it returns with the defendant name where entry to the PF8 Disposition Inquiry originally occurred If an error occurs the following error message number and message will appear NIO05 INVALID REQUEST ENTER C A D I OR U ONLY 3 Ifthe case has multiple offenses the additional data may be viewed by entering a Y in the ADDL CHARGES field Press the ENTER key 4 The Disposition Inquiry screen will return You may continue until there are no additional charges or you wish to return to the PF2 Defendant Alias Name List screen 5 To return to the Defendant Alias Name List screen press the PF2 key The Defendant Alias Name List screen will appear with the cursor at the MODE field Accessing the PF8 Additional Judgement Inquiry function from the Defendant Alias Name Inquiry To view the additional judgment date of a case or an offense from the Defendant Alias Name List screen 1 Entera D in the MODE field and then place the cursor on the selected offense 2 Press the ENTER key The disposition inquiry screen will appear and if the case has additional judgment data the ADDL JGMT f
29. OOF will display in a priority sequence in the first event area with OFA having the highest priority All 20 DAY Failure events are displayed directly below in the second event area which is field number thirteen 13 7 R Race This is a one 1 position field and represents one of the following codes A ASIAN B BLACK H HISPANIC I AMERICAN INDIAN O OTHER U UNKNOWN W WHITE X NON PERSON 8 S Sex This is a one 1 position field and represents one of the following codes F FEMALE M MALE U UNKNOWN X NON PERSON 9 DOB Date of Birth This field represents the birth date of the defendant Date of Birth is displayed in the MMDDYYYY format If only the defendant s age was entered in the record it is displayed in the last two 2 positions of the DOB field 10 COURT TYPE This field indicates whether the case is currently in District Court or Superior Court CR CRIMINAL DISTRICT COURT CASE CRS CRIMINAL SUPERIOR COURT CASE 11 FILING DATE This is the date that the case was added in the system 12 PROCESS TYPE If the case was initiated via a Citation then CITATION will be displayed here If the case is the result of a Warrant then WARRANT will be displayed here etc See the Miscellaneous Codes list 13 EVENT See 6 Above 14 DL Drivers License Number This field displays the defendant s driver s license number NORTH CAROLINA HII ADMINISTRATIVE OFFICE am of he COURTS SAIN
30. Parks amp Recreation WRC Wildlife Resources Commission ORI Originating Agency Routing Identifier The nine 9 positions originating agency routing identifier number is displayed if it was linked through the Check Digit Number and date of arrest to the Division of Criminal Information DCI data STATEWIDE NAME INQUIRY RETURN PROCESSING NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ne 2010 North Carolina Administrative Office of the Courts PF2 Stwide Name Search Inq 7 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry The following explains the multiple paging and return processing within the STATEWIDE NAME INQUIRY screen 45 F3 EXIT In order to return to the previous screen while in the CR IF Case Processing Statewide Name Inquiry function press the PF3 key The previous screen will appear 46 7 BKWD Backward If a case has more offenses than can be displayed on the screen a message ADDITIONAL OFFENSES will appear just above the defendant name Pressing the PF7 key will scroll backwards through the offenses listed for the case If there are no more offenses to be displayed backwards the following message number and message will appear SS304 NO MORE OFFENSES TO DISPLAY BACKWARDS 47 8 FWD Forward If a case has more offenses than can be displayed on the screen a message ADDITIONAL OFFENSES will appear just above the defendant name Pressing t
31. SELECTION PENDING DISPOSED CONVICTED MOTOR VEHICLE OR UNSERVED These are one 1 character fields and at least one selection is required unless the AOC REQUEST option is selected Enter an X beside the option s desired Multiple options may be requested per name Each option causes different data to be selected displayed 9 AOC REQUEST This is a one 1 character field but is not required if at least one case selection is entered Should an X be entered for this selection the last name of the requested name is automatically soundexed by the system and a search is conducted among all of the above categories This option returns large amounts of data and should only be used in instances where there is uncertainty about the defendant name or the case data to be selected NORTH CAROLINA ADMINISTRATIVE OFFICE of the COUR SAAS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 3 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry CRIMINAL RECORD CHECK REQUEST PROCESSING Take time to review the screen depress and release the ENTER key and if no errors occur the Criminal Check screen will appear 1 XXX COUNTY ATTENTION USE PF3 FOR ARCHIVES 2 101294 CRIMINAL CHECK PENDING DISPOSED MOTOR V UNSERVED CONVICTED 3 CRITERIA NAME SASSY SALLY R RACE S SEX DOB 3 CRITERIA LID 12345678 4 SASSY SALLY 4 RT1 S FR W_ DO
32. V 28 M 29 DISP 30 FINE 31 COST 32 REST 33 M PAID 34 TO BE PD 35 NMFTC 36 SCO 37 PVD 38 FTC 39 ALIAS 40 SPEC COND 41 COMP 42 AGY 43 ORI 44 F3 EXIT 45 7 BKWD 46 8 FWD 47 10 PREV 48 11 NEXT 49 MM DD YY HH MM SS 50 USING THE CR IF CASE PROCESSING STATEWIDE NAME INQUIRY FUNCTION This screen provides the ability to view in detail case s selected on the Statewide Name Search List screen CR IF CASE PROCESSING STATEWIDE NAME INQUIRY FIELD DESCRIPTIONS This screen has multiple program functions displayed at the bottom of the screen These functions are explained at the end of the field descriptions The data contained in the Statewide Name Inquiry screen cannot be changed and is described from left to right line by line NOTE Blank fields indicate that data is not available or were not entered into the system NORTH CAROLINA ADMINISTRATIVE OFFICE fike COUR WOURTS 2010 North Carolina Administrative Office of the Courts PF2 Stwide Name Search Inq 1 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry 10 11 ee CAUTION INDEXED SOLELY BY NAME NO GUARANTEE OF IDENTITY This is a caution message indicating the results of the search are no guarantee to the identity of the defendant NNN COUNTY County Number and Name The three 3 digit county number and up to fifteen 15 positions county name are
33. _ Public Defender R Privately Retained or Self W _ Waived Waived right to court appointed attorney or representation by any attorney ADA Assistant District Attorney Initials and Name This field contains the Assistant District Attorney s initials and name WAIV CT APPTD ATTY Waive Court Appointed Attorney This field defaults to blank The only valid entries are Y N or Blank A Y will indicate that the defendant has waived the right to a court appointed attorney only The defendant has not waived his right to any other type of attorney C amp F Called and Failed This is the date on which the defendant failed to appear for the scheduled trial date in the MMDDYY format 90DF Ninety Day Failure This is the date on which the 90DF occurred for non appearance by the defendant for the scheduled trial date The display is in MMDDYY format NON MV FTC Non Motor Vehicle Failure To Comply This is the date on which the defendant failed to comply with judgment on a non motor vehicle offense NORTH CAROLINA ADMINISTRATIVE OFFICE Fike C IR SOURIS 2010 North Carolina Administrative Office of the Courts PF6 CR Supplemental Inq 5 Automated Criminal Infractions System Criminal Clerk s Manual PF6 CR Supplemental Inquiry 34 OFA Order For Arrest This is the date on which an Order for Arrest was issued against the defendant 35 KEEP OFA This field defaults to an N NO If the OFA date should remain in the
34. and depress the ENTER key again PROCESS INQUIRY RETURN PROCESSING 63 12 CNCL Cancel When the inquiry of all cases is complete press the PF12 key The Clerks Main Menu will appear When a function key is pressed other than PF11 or PF12 the following error message number and message will appear NORTH CAROLINA ADMINISTRATIVE OFFICE ae oof the COUR A tune SOURIS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 9 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry PC120 INVALID PF KEY PLEASE TRY AGAIN NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS atin pan os 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 10 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COUR y Are SOUNS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 11 Automated Criminal Infractions System Criminal Clerk s Manual PF5 CR Citation Inquiry CRIMINAL CITATION INQUIRY FUNCTION F5 ACCESSING THE CITATION INQUIRY FUNCTION To inquiry on a criminal case initiated from a Citation access the Citation Inquiry screen from the Clerk s Main Menu as follows 1 Enter the File Number YYXXX999999 where YY File Year default is current year range i
35. are accessing the application at a public terminal there is no sign on needed If access is not through a public terminal refer to the sign on instructions that have been provided or check with your supervisor PUBLIC RECORDS Most criminal case information in North Carolina is public record There are a few exceptions such as records regarding arrest warrants that have been issued but not returned to the Clerk s office by the law enforcement agency serving the warrants All information in ACIS subject to disclosure as public record is available to any inquiry user Non public information is restricted to users permitted access by law ACCESSING DATA In order to inquire on data an inquiry on the defendant name citation number or case file number can be performed Each of these search types has certain requirements that must be followed in order to produce desirable results The following formats for entering certain data are standard throughout this manual NAME FORMATTING Defendant Alias Law Enforcement Witnesses Attorney Last First Middle or initial Suffix Enter the name in the above format with no punctuation other than a comma separating the parts of the name NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts Introduction Automated Criminal Infractions System Criminal Clerk s Manual Introduction Do not enter any spaces between the parts
36. been rescinded by a judge or magistrate If MONIES PD R then probation has been revoked by the judge If MONIES PD E then the defendant elected to serve the sentence instead of the probation term TO BE PAID This is the compliance date set for fine cost or restitution CONV OFFN Convicted Offense This field displays the convicted offense text and General Statute number SENT LEN Sentence Length The minimum and maximum sentence lengths and frames are displayed here SENT TYPE Sentence The sentence type is displayed where A Active Punishment I Intermediate Punishment C Community Punishment NOTE For offenses committed before 10 01 94 or not structured sentencing the only valid entry is A or blank CONS F JGMT Consolidated for Judgment If the offense was consolidated for judgment with a lead offense the file number for the lead offense is displayed here PROB Probation The length and frame of the defendant s probation are displayed in this field SUPERVISED UNSUPERVISED This field displays whether the probation is supervised or unsupervised WITHDRAWN JUN _ of the NORTH CAROLINA ADMINISTRATIVE OFFICE satel 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 7 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry 55 56 57 58 59 60 61 62 63 64 65 66 67 The date the defendant withd
37. case then a Y will display 36 SCO Show Cause Order This is the date on which the Show Cause Order was issued 37 OOF Order of Forfeiture This is the date the judge orders that an Order of Forfeiture and Notice be issued by the clerk and served on the defendant and surety 38 CASH BF Cash Bond Forfeiture Date If the defendant is charged with a motor vehicle violation a cash bond is posted for his appearance in court and he fails to appear the bond forfeiture date is displayed NOTE To view any transactions that have been electronically reported to DMV in the DMV Events Screen access the DMV Events screen is through the PF8 Disposition Update Inquiry screens 39 REINSTATEMENT A Y in this field indicates that a case was reinstated to pending status after being disposed 40 PROBATION VIOL DATE Violation This is the date on which the defendant violated probation 41 FTA 20 DF Failure to Appear 20 Day Failure If the defendant does not appear for disposition of a motor vehicle offense GS 20 within 20 days of the called and failed date DMV is to be notified after the 20 days expire This date is displayed in the MMDDYY format NOTE _ To view any transactions that have been electronically reported to DMV in the DMV Events Screen access the DMV Events screen is through the PF8 Disposition Update Inquiry screens 42 OFFENSE DATE Display Only The offense date is displayed for informational purposes only 43
38. check digit number and arrest date are blank a reason code is displayed as one of the following BC Bad CKN The CKN on the card is invalid Contact arresting agency CS Another county served no CKN Have defendant printed locally DD Defendant died before prints taken MC Missing CKN on fingerprint card Contact arresting agency MR Manually reported For old and history cases NA Not arrested Citation Summons Have defendant printed NC Old History case no fingerprint card in file for cases before 1995 ND No DCI record found in DCI files Do not use this code unless AOC or DCI informs the clerk to do so NF Not fingerprinted by law enforcement officer Have defendant printed NM Fingerprint information not provided by magistrate Have defendant printed NP No probable cause by magistrate On all felony charges in the case NR No fingerprint required by judge s plan Have fingerprinted when transferred to Superior Court UD Unserved dismissed no record Do not use this code unless AOC or DCI informs the clerk to do so WN Wrong person s name used When correct defendant fingerprinted update and also notify DCI manually REVIEW CODE Rejection letters are sent to the clerk from DCI when there is a discrepancy between DCI data and CIS data The clerk will enter a review code to indicate when they have reviewed a case and cannot make a correction because the CIS data is correct This review code is displaye
39. citation number is displayed to assist in identifying the correct case for updating the witness data NORTH CAROLINA ADMINISTRATIVE OFFICE fike COUR i COURTS 2010 North Carolina Administrative Office of the Courts PF7 CR Witness Ing 2 Automated Criminal Infractions System Criminal Clerk s Manual PF7 CR Witness Inquiry 7 8 10 11 OFFENSE Display Only The arraigned offense is displayed to assist in identifying the correct case for updating the witness data TRIAL DATE Display Only The trial date is displayed to assist in identifying the correct case for updating the witness data COURTROOM Number SESSION Display Only Courtroom number and session if scheduled are for display purposes only WITNESS NO Number Display Only This field is displayed for information purposes only WITNESS NAME The witness name is displayed in up to twenty eight 28 positions OFFICER NO Number If the witness is a law enforcement officer and the agency is SHP or DMV this field displays the officer s assigned badge or identification number 12 15 ADDRESS CITY STATE ZIP Of Witness The witness primary residence address city state and zip code are displayed 16 17 HOME PHONE BUSINESS PHONE Of Witness 18 19 20 Witnesses primary residence phone and business or work phone is displayed WITNESS TYPE This is a one 1 position alphabetic field that defines the type of witness that
40. different from the charged offense SPEED ZONE Arraigned The arraigned speed and zone will display in this field These could be different from the charged speed zone NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ree 2010 North Carolina Administrative Office of the Courts PF6 CR Supplemental Inq 2 Automated Criminal Infractions System Criminal Clerk s Manual PF6 CR Supplemental Inquiry 11 12 DV CH Domestic Violence Charged Formerly DOM VL This field contains a one character flag that indicates whether the defendant has been charged with a domestic violence offense not offense code specific Implemented 12 04 VRA Victims Rights Amendment This field is primarily to allow for statistical gathering and tracking of cases that are categorized under the Victims Rights legislation In this one character field Y is the only stored value N and blank are the same Implemented 12 04 13 15 MFTI TEXT GS Offense Type Text and General Statute 16 17 For 99 freeform offenses the offense code offense type text and general statute number are displayed TRIAL DATE This field contains the current trial date CONT BY Continued by No data displayed here Please see Infractions Index Inquiry for further information 18 19 COURTROOM Number AM PM Session 20 21 These fields contain the courtroom number and session for this case SERV DATE Service Date Thi
41. disposed matches in the MODE or leave the MODE blank returns all matches Press the PF7 key The Witness Search screen will appear This screen is formatted about the same as the defendant name list screen All witness names that match will appear and can be paged through be depressing the ENTER key but no additional functions are available INQUIRY OF A CASE AFTER TRIAL HEARING PF8 Enter an T in the MODE field for inquiry only Press the F8 key Refer to the Disposition Inquiry function for additional instructions ACCESSING THE REPORTING SUB MENU PF10 FOR GENERATING COURTROOM CASELOADS To access the above function press the F10 key Refer to the Reporting Sub Menu for additional instructions INQUIRING ON DMV Division of Motor Vehicle CASE EVENTS PF8 then PF11 Enter the file or citation number in the FILE NUMBER field and enter an T Inquiry in the MODE field to inquire on DMV events for a case Press the F8 key The Disposition Inquiry screen will appear with the Events Inquiry PF11 Function displayed at the bottom of the screen Press the PF11 key The Events Inquiry screen will appear Refer to the Events Inquiry function for additional instructions INQUIRING ON ALI AOC Local Interface CASE EVENTS PF4 PF5 PF6 or PF7 then PF11 Enter the file or citation number in the FILE NUMBER field and enter an T Inquiry in the MODE field to inquire on ALI events for a case Press the F4 F5 or F6 ke
42. events for an offense to see how if DMV was notified press the PF11 key The DMV EVENTS INQUIRY SCREEN will appear 83 MM DD YY HH MM SS Month Day Year Hour Minute Second The system date and time is displayed in the lower right portion of the screen NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 11 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry ACCESSING THE CRIMINAL EVENTS INQUIRY FUNCTION PF11 To review event information for a Criminal offense or case access the Criminal Events Inquiry screen from the Disposition Inquiry screen by pressing the PF11 key The Criminal Events Inquiry Screen will appear To return to the Criminal Disposition Inquiry screen press the PF12 key The Criminal Disposition Inquiry Screen will return Pressing the ENTER key will return the same results DISPOSITION INQUIRY ERROR PROCESSING Take time to review the screen before you depress the ENTER key If an error is found after depressing the Enter key the Disposition Inquiry screen will return with the error highlighted and a corresponding error message Correct the error and then depress the ENTER key again A new Disposition Inquiry screen will appear DISPOSITION INQUIRY RETURN PROCESSING To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu will appear ready for
43. fine amount and total amount of restitution or fee for a CVR charge are displayed in these fields 32 MONIES PAID This field is used for multiple purposes A Y in this field indicates the defendant has complied with judgment regarding any monies to be paid An N displays if the judge allowed time for the defendant to pay and a compliance date has been set An X displays to indicate that the order was rescinded if the offense is a CVR Civil Revocation and the judge or magistrate rescinds the revocation order An R Revoked displays in this field if probation is revoked later An E Elect to Serve displays if the defendant elects to serve active time after being placed on probation 33 TOBE PAID Date If the judgment allowed time for the defendant to pay and a compliance date has been set this date is displayed in the MMDDYY format 34 ATTY TYPE Defense Attorney The type of defense attorney is displayed as one of the following codes A APPOINTED P PUBLIC DEFENDER R PRIVATELY RETAINED OR SELF W WAIVED NOTE When attorney type W is entered the Defense Attorney name is changed to Waived in the record on the database When attorney type P is entered the Defense Attorney name is changed to Public Defender in the record on the database 35 JUDGE Judge s Number or Initials The presiding judge s number or initials are displayed 36 ADA Assistant District Attorney Initials The initials of the Distri
44. from 4 to 8 characters long 2 The first character must be a letter of the alphabet 3 It can not be the same as a password you used within the past 6 password changes Depress the ENTER key If an error occurs then one of the following error message numbers and messages will appear SO001 ENTER USERID BEFORE SETTING NEW PASSWORD S0002 ENTER PASSWORD BEFORE SETTING NEW PASSWORD If errors were made make the appropriate corrections and depress the ENTER key again Once the screen is error free the following message will appear SO008 RE TYPE NEW PASSWORD Type the new password again It must be exactly the same as what was typed the first time If an error occurs one of the following error message numbers and messages will appear SO009 SECOND ATTEMPT UNEQUAL TO FIRST TRY AGAIN S0013 NEW PASSWORD IS NOT ACCEPTABLE TRY AGAIN If no errors occurred then the password will be changed and must be used from this point until the password expires If the userid and application password already exist in the application security file then the menu assigned to the ID will be displayed The sign on is now complete NOTE When your RACF password is changed in any application e g Criminal Infraction System or Email it is changed in all RACF applications at the same time 13 Ifthe userid and application password do not already exist in the application security file then the following screen will be displayed along with t
45. from the Archival Name Inquiry Defendant Alias function F2 and you wish to return to that function press the PF2 key The Archival Name Inquiry Defendant Alias screen will appear NORTH CAROLINA ADMINISTRATIVE OFFICE See of te COURTS SANINA 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 14 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COUR ens 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 15 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry CRIMINAL INFRACTIONS STATEWIDE NAME SEARCH INQUIRY ACCESSING THE CR IF CASE PROCESSING STATEWIDE NAME INQUIRY FUNCTION After specific names have been selected on the CR IF CASE PROCESSING NAME SEARCH LIST press the ENTER key The CR IF Case Processing Statewide Name Inquiry screen will appear NC AOC CIS CR IF CASE PROCESSING xax CAUTION 1 NNN COUNTY 2 STATEWIDE NAME INQUIRY INDEXED SOLELY BY NAME NO GUARANTEE OF IDENTITY DEFENDANT NAME 3 RSDOB 4 SSN 5 NNN FILE NUMBER 6 ADDRESS 7 DL 8 CITY 9 ST ZIP CIT 10 VRA Y 11 DV CH Y 12 TRIAL DATE 13 SID 14 STATUS 15 DISTRICT 16 PROCESS 17 SERVED 18 CK DIG 19 LID 20 CHG 21 C amp F 22 FTA 23 OFA 24 CONV 25 CLASS 26 P 27
46. id and password are entered on the CICS Sign On screen the system will prompt you to press the ENTER key again NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts ACIS Sign On 2 Automated Criminal Infractions System Criminal Inquiry Manual ACIS Signon Signon for CICS Applid CICSCRP IMINAL INFRACTION SYSTEM ur Userid and Password then press ENTER S S I S S i fi i e SA i S i i ii i i i R 5 When the ENTER key is pressed the system will bring up another blank screen Type ACIS in the upper left portion of the screen and depress the ENTER key The sign on screen will appear CCECCCCCECCC IIIIIIIIIII SSSSSSSSSSSSSSS S S S S SSSSSSSSSSSSSSS S S S S CCCCCCCCCCCCC IIIIII SSSSSSSSSSSSSSS qgqaqgqggagaaagaAaAAa fH HAAR ARARaa NORTH CAROLINA ADMINISTRATIVE OFFICE OF THE COURTS AUTOMATED CRIMINAL INFRACTIONS SYSTEM COUNTY GROUP USER ID PASSWORD F5 CHANGE PASSWORD 12 EXIT 10 24 94 12 09 16 NORTH CAROLINA ADMINISTRATIVE OFFICE a the COURTS 2010 North Carolina Administrative Office of the Courts ACIS Sign On 3 Automated Criminal Infractions System Criminal Inquiry Manual ACIS Signon 10 Enter the county number or group if necessary The valid county numbers see file Miscellaneous County Codes XLS for valid county numbers are 000 999 and the valid groups are SEC Clerks Secured Fun
47. in the field titled INQUIRY ALIAS If ALIAS Y you can inquire on another alias by repeating steps 1 and 2 If an error occurs one of the following error message number and messages will appear CT003 UPDATE INQUIRY ALIAS MAY BE Y ONLY IF ALIAS IS Y CT063 NO MORE ALIASES CT156 INQUIRY ALIAS MAY BE Y ONLY 62 63 ADDL WIT S Additional Witness INQUIRE ADDL WIT Additional Witnesses NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR be ee ree 2010 North Carolina Administrative Office of the Courts PF5 CR Citation Inquiry 7 Automated Criminal Infractions System Criminal Clerk s Manual PF5 CR Citation Inquiry If ADD L WITS Y then inquire as follows Enter a Y in INQUIRE ADDL WIT and depress the ENTER key The Infractions Witness Inquiry screen will appear with the cursor placed at the NEXT field If ADD L WIT Y you can continue inquiry on additional witnesses by repeating steps and 2 If an error occurs the following error message number and message will appear aS CT152 ADDL WIT MAY CONTAIN Y OR BLANK ONLY 64 NEXT Number To inquire into another case while in the Process Inquiry function enter the next file number or the citation number in this field and depress the ENTER key If an error occurs the following error message number and message will appear IFOO7 CASE NOT FOUND This message will appear in the update inquiry modes C
48. is being displayed as follows Complainant Defense Law Enforcement State Inactive Complainant Non Witness Victim SZ eae AGENCY Of Witness If the witness is a law enforcement officer enter the agency code for the officer is displayed in the three 3 positions SUBPOENA REQUESTED NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR i COURTS 2010 North Carolina Administrative Office of the Courts PF7 CR Witness Inq 3 Automated Criminal Infractions System Criminal Clerk s Manual PF7 CR Witness Inquiry This field displays either an E ora Y An E indicates that a subpoena is to be generated for each trial setting and a Y indicates the subpoena is to be generated after the first trial setting 21 SUBPOENA ISS DATE Issued This field displays the most current date that a subpoena was issued in the MMDDYY format 22 SUBPOENA SERV DATE Service The date the subpoena was served is displayed in the MMDDYY format 23 METHOD OF SERVICE For Subpoena The method of service of the subpoena is displayed as one of the following codes P Personal T Telephone M Mail 24 NEXT File or Citation Number If witness data needs to be viewed in other cases enter the file number or the citation number for the next case into this field and press the ENTER key Refer to the above file number format If an error occurs the following error message number and message will appe
49. is displayed for the district court and CRS for the superior court 4 L Court Location This field currently displays for Guilford County only A G indicates a Greensboro case and an H indicates a High Point case 5 DEFENDANT Name This field displays up to twenty eight 28 positions of the defendant alias name in the following format Last First Middle or Initial Suffix 6 CT Offense Number If one 01 or two 02 is displayed in this field then the offense displayed is a district court offense District court offense numbers can range from 01 49 Fifty one 51 or fifty two 52 is displayed for superior court offenses Superior court offenses can range from 51 99 7 OFFENSE This field contains the twenty six 26 character arraigned offense text 8 LID Local Identification Number The Local Identification Number is displayed in up to fifteen 15 positions if it was entered or linked through the Check Digit Number and date of arrest to the Division of Criminal Information DCI data 9 MORE This field indicates whether or not additional or previous data is available for viewing Statewide SID Number Search Error Processing If an invalid function key is selected the following error message number and message will appear NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 20 Automated Criminal Infractions Sys
50. is done periodically and not for all counties The following is a listing of the archive case criteria These rules were followed exactly for Wake County When Mecklenburg County was converted to ACIS some of their data was not compatible with ACIS data These cases were written to the archive database in order to keep a partial history of the case Some of the data fields appear with data such as unknown and do not follow the archived rules 1 Cases with a felony charge have not been archived 2 Cases with an SBI Fingerprint Check Digit number have not been archived 3 Cases with a misdemeanor offense type M and a not guilty NG verdict are archived thirty 30 days past the most current offense disposition date DISP DATE and the date of the last update the system date captured when the last update to the case was made 4 Cases with a misdemeanor offense type M and a guilty GU verdict are archived one hundred eighty 180 days past the most current offense disposition date DISP DATE and NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 9 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry the date of the last update the system date captured when the last update to the case was made 5 Cases where all offenses are motor vehicle offense type T or I are archived thirty 30 day
51. is under a line with an at sign then the indented name represents a defendant name If the word MORE appears in the lower left corner of the screen an additional screen with a list matching the name requested is waiting to be displayed Press the ENTER key and the next list will appear Continue this process until the word MORE does not appear or the requested case is found Archives Defendant Alias Name Inquiry Field Descriptions Refer to the following field descriptions of the data being displayed 1 NNN COUNTY County Number and Name The three 3 digit pre assigned county number and name is displayed 2 DEFENDANT ALIAS NAME The field contains the defendant alias name in the format of Last First Middle or initial Suffix 3 or Defendant Alias Flag An asterisk in the right most position of the name field indicates an alias name was entered for the case as well as the defendant name An at sign in the right most position indicates that the name displayed is an alias and not the defendant name 4 R Race This field contains the defendant race See the Criminal Infractions Miscellaneous Codes for a list of race codes 5 S Sex This field contains the defendant sex See the Criminal Infractions Miscellaneous Codes for a list of sex codes 6 OFFENSE This field displays the arraigned offense text 7 CT Court Type NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS
52. is undetermined COURT TYPE This is a highlighted field and reflects the case type and court of jurisdiction This field is displayed in up to eight 8 positions as either DISTRICT or SUPERIOR PROCESS The type of existing process is displayed Process type is displayed as one of the following one 1 character codes B BILL OF INFORMATION C CITATION I INDICTMENT M MAGISTRATE S ORDER O OTHER S CRIMINAL SUMMONS W WARRANT X STATEMENT OF CHARGES SERVED The service date of the originating process is displayed in six 6 positions in the MMDDYY format The absence of a service date indicates the process has not been served and the defendant has an outstanding process There is no outstanding process if the M field Method of Disposition is equal to NS Never to be Served CK DIG Check Digit Number NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ene 2010 North Carolina Administrative Office of the Courts PF2 Stwide Name Search Inq 3 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry 20 21 22 23 24 25 26 27 The seven 7 characters Check Digit Number from the SBI Fingerprint Card is displayed in this field LID Local Identification Number The Local Identification Number is displayed up to fifteen 15 positions if it was entered or linked through the Check Digit Number and date of arrest to the Division of
53. of authorized codes and retained in the criminal module These five 5 security checks are used to further control access to the computer and its data files Issuance and usage of confidential sign on codes successfully insure data and system security The computer s security system performs an immediate table look up to verify an authorized log on and sign on code The user must then pass the next security check Each authorized user must key the unique identification code password that has been confidentially assigned to that person The computer verifies the password in the same manner as done for the NORTH CAROLINA HII ADMINISTRATIVE OFFICE me of the COUR COURTS 2010 North Carolina Administrative Office of the Courts System Security 1 Automated Criminal Infractions System Criminal Inquiry Manual ACIS System Security sign on code In addition the computer verifies the unique device identification number that has been assigned to the in use device The combination check of sign on code password and device identification becomes an automatic security check by the system before the user can proceed An additional level of security is provided through the assignment of function codes These codes limit individuals to only certain types of processing For example a user may be authorized for inquiry purposes only while another user may be authorized for add update and inquiry functions and another user may be authorized t
54. of birth was not entered and the age was then the age is displayed as 00 00 nn 8 FILE Number The file number for the case is displayed CR is displayed for the district court and CRS for the superior court If a G or H displays to the right of the file number this indicates the court location for a Guilford County case only A G displays for a Greensboro and an H for High Point 9 OFFENSE Charged The charged offense text is displayed in twenty 20 positions 10 OFF DATE Offense The offense date is displayed in MM DD YY format NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 36 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 11 DISP DATE Date the Offense was Disposed This field displays the offense disposition date in the MM DD YY format 12 MOD Method of Disposition The Method of Disposition for the offense is displayed See the Criminal Miscellaneous Codes for a list of Method of Disposition codes The following explains the multiple paging and return processing within the Inquiry screen 13 7 BKWD Page Backward If a B appears in the MORE field then this function will allow paging backward to the previous screen Press the PF7 key The previous Incident Inquiry screen will appear This function may be repeated until there are no more previous screens and
55. of the name Use commas as the separators Do not enter any punctuation at the end of the name Ex Smith Donald E and Jr Do not include titles Ex Dr Mr Always enter the name starting in the leftmost position of the field Failure to follow these data entry rules may result in difficulty in retrieving names when performing name inquiries The full name is desired but at least one alphabetic character is accepted Business names should be entered following the global naming standards and should not include the use of commas or periods See Miscellaneous Naming Standards Appendix Page 1 Entering Corporation or Company Names CITATION NUMBER When entering the citation number the first position of the field cannot be blank Enter the citation number beginning in the Ist position of the field including any alpha characters without embedded blanks FILE NUMBER The file number is displayed in the system and stored in the database as YYXXX999999 where YY File Year Default is current year XXX Classification IF or IFS 999999 Sequence Number Zero filled To enter the file number if the file year is the current year you must enter IF and the case sequence number For example if you enter IF500 the system will default to the current year If the file year is not current you must enter the year in the first two characters of the file number It is not necessary to insert a space in the classification f
56. the displayed county N The defendant was in jail in the displayed county but has been released U The jail status of the defendant is unknown 11 CITY Defendant s and 12 STATE Defendant s and 13 ZIP Defendant s These fields contain the defendant s city state and zip code 14 D L Defendant Driver License Number 15 State Defendant Driver License State These fields contain the defendant s driver s license number and state 16 PROCESS TYPE Of Initiating Document This field displays the type of initiating process document as one of the following codes Bill of Information Citation Indictment Magistrate s Order Other Criminal Summons Warrant Statement of Charges enoZz TON Il 17 OFFENSE Code The four digit charged offense code is displayed NOTE The system will automatically create an event for the CVR that can be viewed in the EVENTS INQUIRY screen The Events Inquiry can be accessed through the Disposition Update Inquiry PF8 then the PF11 18 AC Alcohol Content The AC is required for all Implied Consent Offense Codes 0922 0940 5405 5406 5526 5527 5553 5559 5560 5570 5571 5577 5594 5595 5610 5615 5620 5621 5622 5624 4703 and 4540 with offense dates on or after 12 01 2006 Valid Codes Numeric value 00 to 55 BT Blood Test RF Refusal NR Not Required DR Drugs or Controlled Substance other than alcohol 19 DV CH Domestic Violence Charged
57. the message NC007 NO MORE CASES TO DISPLAY BACKWARDS 14 8 FWD Page Forward If an F appears in the MORE field then this function will allow paging forward to the next screen Press the PF8 key The next Incident Inquiry screen will appear This function may be repeated until there are no more forward screens and the message NC0O16 NO MORE CASES TO DISPLAY FORWARDS 15 12 CNCL Cancel To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu will appear 16 MORE This field indicates whether or not additional or previous data is available for viewing If a B appears then the 7 BKWD function is allowed if an F appears then the 8 FWD function is allowed and if BF appears both functions are allowed If there are no multiple screens to view this field will not appear on the screen 17 MMDDYY HH MM SS Date and Time The system date in MMDDYY format and time in hour minu te second format is displayed for informational purposes only Incident Number Inquiry Error Processing If an invalid function key is selected the follow error message number and message will appear NCO12 INVALID PF KEY Returning to the Clerk s Main Menu To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu will appear NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 7 WOURES 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 37 Automated Criminal Infract
58. the next transaction The following error message number and message will appear if a function is selected other than PF10 PF11 or PF12 DS003 INVALID PF KEY PLEASE TRY AGAIN NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 12 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry CRIMINAL JUDGMENT DATA ACCESSING THE JUDGMENT DATA SCREEN The purpose of this screen is to allow additional judgment data to be viewed for a convicted offense MESSAGE TEXT 1 NC AOC CIS CR IF CASE PROCESSING CRJDGMTP NNN COUNTY NAME 2 JUDGMENT DATA FILE 3 OFFENSE 4 NAME 5 SPECIAL COND 6 ENHANCED FIREARM PENALTY Y N 7 SENTENCING SERVICES PLAN Y N 8 OTHER SPECIAL CONDITIONS OF PROBATION INTERMEDIATE PUNISHMENTS SPECIAL PROBATION LENGTH 9 MD 10 CUSTODY OF 11 RESIDENTIAL PROGRAM IMPACT PROGRAM Y N 12 PROGRAM NAME 13 LEN 14 MD 15 ELECTRONIC MONITORING ELECTRONIC HOUSE ARREST 16 MD 17 INTENSIVE PROBATION SUPERVISION 18 MONTHS DAY REPORTING CENTER 19 MD 20 DRUG COURT Y N 21 SPECIAL CONDITIONS FOR SEX OFFENDERS Y N 22 PF3 EXIT 23 10 CONS CHARGES 24 11 EVENTS 25 MM DD YY HH MM SS 26 JUDGMENT DATA FIELD DESCRIPTIONS Refer to the following descriptions for data requirements and data entry rules 1 Message Text
59. the plea of the defendant See the Criminal Miscellaneous Codes for a list of plea codes VERDICT This field contains the verdict and is one of the following codes See the Criminal Miscellaneous Codes for a list of verdict codes MOD Method of Disposition This field contains the Method of Disposition code See the Criminal Miscellaneous Codes for a list of Method of Disposition Codes FINE Money If there is a fine amount it is displayed in this field COSTS Money yen NORTH CAROLINA ADMINISTRATIVE OFFICE SENS 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 12 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry Court costs are displayed in this field 25 REST Restitution Money If restitution was included in the judgment the amount will appear in this field 26 MONIES PD Paid If Monies PD N then the defendant has not complied with fine cost or restitution If Monies PD Y then the defendant has complied with fine cost or restitution 27 CONV OFFENSE Convicted This field contains the convicted offense type text and statute number 28 SENT LENGTH Sentence and Frame The sentence length minimum and maximum will be displayed here 29 FTA COMP Failure to Appear Compliance The date the Division of Motor Vehicles was notified of compliance to a failure to appear is displayed in this field 30 PROB LENGTH Probation and Fra
60. will appear 12 MM DD YY HH MM SS The system date hour minute and second are displayed for informational purposes only OFFENSES CONSOLIDATED FOR JUDGMENT ERROR PROCESSING Take time to review the screen before you depress the ENTER key If an error is found after depressing the Enter key the Offenses Consolidated for Judgment screen will return with the error highlighted and a corresponding error message Correct the error and then continue If an error occurs one of the following error message numbers and messages will appear CJOO1 INVALID PF KEY PLEASE TRY AGAIN CJ005 CASE NOT FOUND CJ006 NAME NOT FOUND CJ007 OFFENSE IS NOT CONSOLIDATED NORTH CAROLINA ADMINISTRATIVE OFFICE Fike COUR ene 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Ing 19 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 20 Automated Criminal Infractions System Criminal Inquiry Manual PF10 Criminal Courtroom Caseloads CRIMINAL COURTROOM SCHEDULING PF10 COURTROOM CASELOADS ACCESSING THE COURTROOM CASELOADS FUNCTION To generate the Courtroom Caseload Report or to view courtroom caseload information access the Courtroom Schedule Summary screen from the Clerks Inqu
61. 007 NO MORE CASES TO DISPLAY BACKWARDS 18 8 FWD Page Forward If an F appears in the MORE field then this function will allow paging forward to the next screen Press the PF8 key The next Arrest Number Inquiry screen will appear This function may be repeated until there are no more forward screens and the message AT016 NO MORE CASES TO DISPLAY FORWARDS 19 12 CNCL Cancel To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu will appear 20 MORE This field indicates whether or not additional or previous data is available for viewing If a B appears then the 7 BKWD function is allowed if an F appears then the 8 FWD function is allowed and if BF appears both functions are allowed 21 MMDDYY HH MM SS Date and Time The system date in MMDDYY format and time in hour minute second format is displayed for informational purposes only Arrest Number Inquiry Error Processing If an invalid function is selected the follow error message number and message will appear AT012 INVALID PF KEY PLEASE TRY AGAIN NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 2 WOURES 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 31 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry Returning to the Clerk s Main Menu To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu will appear G Using the C
62. 1 AS AUTHORIZED OFFICIALS OF OTHER AGENCIES BOTH DOMESTIC AND FOREIGN T O ve Gl D OR IMPROPER USE OF THIS SYSTEM MAY N U ESULT IN TERMINATION O ESS AND CIVIL AND CRIMINAL PENALTIES BY USING THIS SYSTEM YOU INDICATE YOUR AWARENESS OF AND CONSENT TO THESE RMS AND CONDITIONS OF U I NAUTHORIZ Hy D Q Q T SE LOG OFF IMMEDIATELY IF YOU DO NOT AGREE TO THE CONDITIONS STATED N THIS NOTICE T 2010 North Carolina Administrative Office of the Courts Automated Criminal Infractions System Criminal Clerk s Manual Introduction INTRODUCTION PURPOSE This manual is provided as both a reference manual and a user s guide for the criminal clerk s version of the ACIS Criminal Module SCOPE OF CRIMINAL CLERK USER MODULE The criminal clerk s user menu provides criminal case information to North Carolina Clerk of Superior Court offices by automating the process by which these courts create indexes calendars and docket cases notification of individuals of case status and exceptions and staff attorney assignments SYMBOLS USED IN THIS MANUAL All function keys are enclosed in brackets All field titles will be in capital letters FIELD TITLE You will find imperative information for using a screen or function beginning with NOTE SIGNING ON TO THE SYSTEM If you
63. 10 North Carolina Administrative Office of the Courts PF2 Name Ing Main 13 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 16 17 18 19 20 21 22 23 24 25 26 27 28 29 AGENCY This field contains the law enforcement officer s agency code See the Miscellaneous Codes for a list of agency codes ISSUED Date The date the initiating process Citation Warrant etc was issued is displayed here DISP DATE Disposition This field contains the date the offense was disposed PLEA This field contains the plea of the defendant See the Criminal Miscellaneous Codes for a list of plea codes VERDICT This field contains the verdict and is one of the following codes See the Criminal Miscellaneous Codes for a list of verdict codes MOD Method of Disposition This field contains the Method of Disposition code See the Criminal Miscellaneous Codes for a list of Method of Disposition Codes FINE Money If there is a fine amount it is displayed in this field COSTS Money Court costs are displayed in this field REST Restitution Money If restitution was included in the judgment the amount will appear in this field MONIES PD Paid If Monies PD N then the defendant has not complied with fine cost or restitution If Monies PD Y then the defendant has complied with fine cost or restitution CONV OFFENSE Convicted This fie
64. 12 CANCEL 11 MM DD YY HH MM SS 12 NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 17 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry OFFENSES CONSOLIDATED FOR JUDGMENT FIELD DESCRIPTIONS 1 NNNCOUNTY NAME Display Only The three 3 digit county number and county name are displayed for informational purposes only 2 FILE Number Display Only The file number from which this screen was accessed is displayed for informational purposes only 3 OFFENSE Display Only The offense number from which this screen was accessed is displayed for informational purposes only 4 NAME Defendant Display Only The defendant name is displayed for informational purposes only 5 FILE AND OFFENSE NUMBER Each file s and offense s number s consolidated for judgment with the same lead offense is displayed The lead file offense number is identified by the word LEAD 6 MESSAGES GO HERE The message CJ008 displays when the screen appears as a warning to the user regarding use of the PF12 key If any other errors are detected in the screen the error message will display in this same area 7 MORE This field indicates whether or not additional or previous data is available for viewing If a B appears then the 7 BKWD function is allowed if an F appears then the 8 FWD function i
65. 43 DL SUSP LEN 44 YMD 45 ACK DT 46 LIC STAT 47 ISS DT 48 LTD PRV 49 SENT LEN MIN 50 YMDLX 51 MAX 52 YMD 53 SENT TYPE 54 LDP EFF DT 55 PROB LEN 56 YMD 57 SUPERVISED 58 RSONCO 59 GANG REL 60 CREDIT FOR TIME SERVED 61 DAYS CONSECUTIVE SENTENCING A S 62 COMM SVC 63 HRSIN 64 DAYS ASSMT 65 CSLR 66 CSLRC 67 SPECIAL COND 68 APPEAL TO SUPERIOR 69 WD RM 70 TRANS TO SUPERIOR 71 TO APPELLATE 72 APPELLATE RESULT 73 ADDL CHARGES 74 ADDL JGMT 75 MICROFILM 76 ADDL CHARGES 77 ADDL JGMT 78 NEXT 79 PF2 NAME 80 PF10 CONS CHARGES 81 PF11 EVENTS 82 MM DD YY HH MM SS 83 NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 1 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry USING THE CRIMINAL DISPOSITION INQUIRY FUNCTION The purpose of the Criminal Disposition Inquiry Function is to allow viewing of judgment data or disposition of an offense or case Three 3 additional screens may be accessed from this function Judgment Data Offenses Consolidated for Judgment and Criminal DMV Events Inquiry Instructions on the use and access of these screens are also included in this section Refer to the CRIMINAL DISPOSITION INQUIRY FIELD DESCRIPTIONS ACCESSING THE JUDGMENT DATA SCREEN ACCESSING THE OFFENSES CONS
66. AIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS NEXT NAME 10 SID 5 C0085941A C0085941A C0085941A Z ZZ NC0085941A C0085941 A C0085941 A Z Z NC0085941 A C0085941 A C0085941 A Z Z NC0085941 A C0085941 A C0085941 A Z Z NC0085941 A C0085941 A C0085941 A ZZ CT FILE NUMBER L 6 01 01 01 01 01 01 01 01 01 01 01 01 01 01 01 7 01CR 002401 01CR 003977 01CR 003978 01CR 003979 01CR 003980 01CR 003981 OICR 003982 OICR 003983 01CR 003984 02CR 012340 02CR 012341 02CR 012342 02CR 006566 02CR 023452 02CR 010233 8 TOD QQQ FHT FaQ anda Using the SID Defendant Alias Name Inquiry This screen provides the ability to view a list of cases which contain an SID number for the same defendant alias name for a specific county After a case that contains an SID number is found then the ability to search statewide for additional cases with a matching SID number is also provided See SEARCH STATEWIDE FOR SID NUMBER FROM THE DEFENDANT ALIAS NAME LIST It also allows for viewing the ICA screen for a selected case See ICA Inquiry Function below If the word MORE appears in the lower left corner of the screen then another screen with a list matching the name requested is waiting to be displayed Depress and release the ENTER key and the next list will appear Continue this process until t
67. Automated Criminal Infractions System Criminal Inquiry Manual NORTH CAROLINA JUDICIAL BRANCH ADMINISTRATIVE OFFICE OF THE COURTS TECHNICAL SERVICES DIVISION AUTOMATED CRIMINAL INFRACTIONS SYSTEM ACIS CRIMINAL INQUIRY MODULE USER MANUAL 2010 North Carolina Administrative Office of the Courts Automated Criminal Infractions System Criminal Inquiry Manual Disclaimer CRIMINAL INFRACTION SYSTEM NOTICE TO USERS THIS COMPUTER SYSTEM IS THE PROPERTY OF THE JUDICIAL BRANCH OF THE STATE OF NORTH CAROLINA IT IS FOR AUTHORIZED USERS ONLY USERS AUTHORIZED OR UNAUTHORIZED HAVE NO EXPLICIT OR IMPLICIT EXPECTATION OF PRIVACY E ANY US AUDITE GOVERN OFFICI T OF THIS SYSTEM MAY BE INTERCEPTED MONITORED RECORDED COPIED INSPECTED AND DISCLOSED TO AUTHORIZED North Carolina STATE ECURITY AND LAW ENFORCEMENT PERSONNEL AS WELL AS AUTHORIZED LS OF OTHER AGENCIES BOTH DOMESTIC AND FOREIGN BY USING THIS SYSTEM THE USER CONSENTS TO SUCH INTERCEPTION MONITORING RECORDING COPYING AUDITING INSPECTION AND DISCLOSURE AT THE DISCRETION OF AUTHORIZED North Carolina STATE GOVERNMENT SECURITY AND LAW ENFORCEMENT N I D ZUN Z g wn 7 PERSONNEL AS WI
68. B 05151965 OICR 022300 5 AKA SASSY SILLY 6 LID 12345678 7 OF 100202 T DRIVING WHILE IMPAIRED GUILTY 102501 CR 8 FINE COSTS 85 RESTS SENT 001 Y TYPE PROB 002 Y SUPERVISED 9 VICTIMS RIGHTS Y DOM VIOL CH Y DOMESTIC VIOLENCE CONVICTED Y 10 SEE ALSO 02CR22301 02CR22302 02CR22303 02CR22304 PLUS MORE 11 SPEC COND DEFENDANT RECEIVED LIMITED DRIVING PRIVILEGE OF 060101 I FAIL YLD STOPSIGN FLSH RED LGT NOT RESPONSIBLE 102501 CR SASSY SALLY RT1 S FR W DOB 05151965 01CR 022301 LID 12345678 OF 100201 T SPEEDING 080 55 GUILTY 102501 CR OF 100201 T OWN AND OPER VEH WITH NO INS GUILTY 102501 CR 12 CONSOLIDATED FOR JUDGMENT WITH 94CR22300 SASSY SALLY RT1 S FR W DOB 05151965 99CR 023044 OF 110199 T SPEEDING 085 IN 55 ZONE REINSTATED TRIAL 011101 CR 13 1OF OFFENSE DATE iS SEXiR RACE DOB BIRTHi M MISDi F FELONYi T TRAFFICiPF3 ARCHIVE MORE CRIMINAL CHECK FIELD DESCRIPTIONS The selection criteria will appear at the top of the screen followed by a listing of cases satisfying the requested selection s A description of data that may or may not appear depending upon the status of the case is explained by line number instead of by field number Refer to the following line numbers for an explanation LINE 1 XXX COUNTY This field displays the AOC county number and name in which the case resides ATTENTION This message alerts the user that there may be archived records to be di
69. Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 2 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry complete true defendant s name Acme William Christopher III will be accepted in ACIS however could result in a no matches for this request if inquired via PF3 by the complete true name 4 LID Local Identification Number Either the defendant name or the LID number must be entered for a record check If a record check is requested for an LID number then this field is required Enter the LID number if fifteen 15 alphanumeric positions 5 RACE This is a one 1 character field and A B I O U W or X may be entered but is not required If entered all cases matching the race or a blank race will be selected Should the field be left blank all cases passing the NAME request criteria will be displayed 6 SEX This is a one 1 character field and F M U OR X may be entered but is not required If entered all cases matching the sex or a blank sex will be selected If the field is left blank all cases passing the NAME request criteria will be displayed 7 DATE OF BIRTH This is an eight 8 character numeric field and a date of birth may be entered but is not required If entered all cases matching the date of birth or a blank date of birth will be selected If the field is left blank all cases passing the NAME request criteria will be displayed 8 CASE
70. Community Service Length HRS IN Community Service to be Completed Within If community service is ordered in the judgment the length hours and the time frame for completion will display 65 ASSMT Assessment The indicator Y Yes or N No if the judgment indicates that the defendant attend assessment 66 CSLR Community Service License Revocation A legislative mandate requires that a defendant s driver s license is revoked if the court determines that there is a willful failure to complete community service within the court ordered time frame This law went into effect on 10 31 1998 therefore the revocation order date must be equal to or greater than this date If revocation occurs DMV must be notified on all criminal offenses except felonies The date that the judge signed the order as the revocation date is displayed in the MMDDYY format 67 CSLRC Community Service License Revocation Compliance The date the defendant complied with the requirements of community service as conditions of the judgment is displayed in MMDDYY format 68 SPECIAL COND Special Conditions NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 9 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry 69 70 71 72 73 74 75 76 77 This is the first line 59 alphanumeric positions of
71. D UTTERING FORGED INST 11 29 01 02 05 02 JU 7 BKWD 13 8 FWD 14 12 CNCL 15 MORE F 16 08 05 02 15 21 24 17 NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 35 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry Using the Incident Number Inquiry This function provides the ability to view all cases for the same Incident number within a specific county Incident Number Inquiry Field Descriptions Refer to the following field descriptions of the data being displayed 1 CRINCRP Program Name This is a program identifier and cannot be changed The program name may be useful when talking with the Help Desk 2 NNN COUNTY Number and Name The three 3 digit county number that was entered as part of the incident number and county name is displayed here 3 INCIDENT Number Up to nine 9 characters of the incident number are displayed 4 DEFENDANT NAME This field contains the defendant alias name in the following format Last First Middle or Initial Suffix 5 RACE This field contains the defendant s race See the Criminal Miscellaneous Codes for a list of Race Codes 6 SEX This field displays the defendant s sex See the Criminal Miscellaneous Codes for a list of Sex Codes 7 DOB Date of Birth The defendant s date of birth is displayed in the MM DD CCYY format If the date
72. DE field 3 Press the PF7 key 4 The Criminal Witness Inquiry screen will return with the cursor at the NEXT field T 1 CRIMINAL WITNESS INQUIRY FILE NUMBER 2 DEFENDANT NAME 3 CITATION NUMBER 4 OFFENSE 5 TRIAL DATE 6 COURTROOM 7 SESSION 8 WITNESS NO 01 9 WITNESS NAME 10 OFFICER NO 11 ADDRESS 12 CITY 13 STATE 14 ZIP 15 HOME PHONE 16 BUSINESS PHONE 17 WITNESS TYPE 18 AGENCY 19 SUBPOENA REQUESTED 20 SUBPOENA ISS DATE 21 SUBPOENA SERV DATE 22 METHOD OF SERV 23 NEXT 24 PF11 EVNT 25 12 CNCL 26 USING THE CRIMINAL WITNESS INQUIRY FUNCTION The Criminal Witness Inquiry function allows the user to view witnesses that are assigned to cases in district court Updates cannot be made while in the Inquiry Mode Only one 1 field allows entry of data NEXT NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF7 CR Witness Inq 1 Automated Criminal Infractions System Criminal Clerk s Manual PF7 CR Witness Inquiry CRIMINAL WITNESS INQUIRY FIELD DESCRIPTIONS Each data field is listed in numerical sequence as it appears on the screen from left to right Explanations of all possible data elements along with data error messages are provided 1 MODE This is a one 1 position field and if entered must be one of the following A Change to the add MODE I Change to the
73. E 400 O2CRS003098 H SASSY SALLY SeN OBTAI PROPERTY FALSE PRE 400 O2CR 003099 G SASSY SALLY O1 OBTAI PROPERTY FALSE PRE 400 O2CRS003099 G SASSY SALLY 5i OBTAI PROPERTY FALSE PRE 920 O2CR 002370 SASSY SALLY 01 OBTAI PROPERTY FALSE PRE 920 O2CR 002371 SASSY SALLY 01 OBTAI PROPERTY FALSE PRE 920 O2CR 002372 SASSY SALLY 01 OBTAI PROPERTY FALSE PRE F12 AIN MENU MORE Using the Statewide Check Digit Number Search NORTH CAROLINA ADMINISTRATIVE OFFICE VASAS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 26 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry This screen provides the ability to view a statewide list of cases which match the Check Digit number for the selected defendant or alias name It also allows for viewing the ICA screen for a selected case See the ICA Inquiry Function below If the word MORE appears in the lower right corner of the screen then another screen with a list matching the check digit number requested is waiting to be displayed Press the ENTER key and the next list will appear Continue this process until the word MORE does not appear or the requested name or case is found Statewide Check Digit Number Search Field Descriptions Refer to the following field descriptions of the data being displayed 1 CHECK DIGIT NUMBER The seven 7 positions Check Digit Number is displayed 2 CTY County This field c
74. E 01 OOCR 063320 SAINT JEAN KATHERI B M DOMESTIC CRIMINAL TRESPASS 02 OOCR 063320 SAINTCLAIR SAMUEL W M SPEEDING 01 01CR 010808 SAINTSING CHARLES WORTHLESS CHECK 01 OICR 006448 SAINTSING CHARLEY OICR 006448 SANDES ANNA MARI W F EXPIRED REGISTRATION CARD TAG 01 OICR 050111 SANDGREEN DAWN ELA W M DRIVING WHILE IMPAIRED 01 02CR 047063 SANDGREEN ELLA 02CR 047063 SANDGREN DENISE ANN W M SPEEDING 01 02CR 036727 SANDGREN DENISE ANN W M STOP SIGN VIOLATION 01 02CR 015782 SANDGREN DENISE ANN W M_DRIVE CONS MALT BEV PASS AREA 01 02CR 036828 NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 2 SOURIS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 9 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry SANDISKY SALLY ANN W F SPEEDING 01 02CR 042113 SANDISKY SALLY ANN W F EXPIRED REGISTRATION CARD TAG 02 02CR 042113 SANDOSKY SALLY ANN W F FAILURE TO REDUCE SPEED 01 02CR 053395 MORE F1 ARCHIVAL ICA INQUIRY NEXT NAME 9 Using the Archives Defendant Alias Name Inquiry function This screen provides the ability to view a complete list of archived cases for the same defendant alias name within a specific county Regarding the display of listed aliases if a line that displays only an indented name and case number is under a line with an asterisk then the indented name represents an alias If a line that displays only an indented name and case number
75. E NUMBER field to inquire by the file or citation number An inquiry can be performed by the citation number even though the field is titled FILE NUMBER Press the F1 key Refer to the ICA FILE NUMBER INQUIRY function for additional instructions If the requested case has been archived the following error message number and error message will appear CM025 CASE ARCHIVED The case has been moved to the archived database Repeat the inquiry using a mode of R Archive NOTE The MODE defaults to T Inquiry on this function NOTE The file number and name can be retained in this menu after returning from one of the functions This enables other functions to be performed without having to re enter the file number name fields Contact your CSA for more information INQUIRY BY FILE NUMBER WITH MODE OF R F1 To inquire on an archived case by the file number enter the file number in the FILE NUMBER field and an R in the MODE field Press the F1 key The Archival ICA Inquiry screen will appear If the requested case has not been archived the following error message number and error message will appear CR024 CASE NOT ARCHIVED NAME INQUIRY BY DEFENDANT ALIAS WITH MODES OF P U D OR BLANK PF2 Enter the name in the NAME SID CKN LID ARR COM INCID field to inquire on a case by defendant or alias name The name format should be Last First Middle or initial Suffix The full name is desired but at least one alphabetic chara
76. F2 Enter the three 3 digit county number and up to ten 10 positions of the ARREST number in the NAME SID CKN LID ARR COM INCID field and a MODE of A ARREST to inquire on a case s by ARREST number within a county Press the F2 key Refer to the NAME SID CKN LID ARR COM INCID INQUIRY function for format and results when the ARREST number is entered COMPLAINT NUMBER INQUIRY WITH MODE OF C PF2 Enter the three 3 digit county number and up to thirteen 13 positions of the COMPLAINT number in the NAME SID CKN LID ARR COM INCID field and a MODE of C COMPLAINT to inquire on a case s by COMPLAINT number within a county Press the F2 key Refer to the NAME SID CKN LID ARR COM INCID INQUIRY function for format and results when the COMPLAINT number is entered INCIDENT NUMBER INQUIRY WITH MODE OF N PE2 Enter the three 3 digit county number and up to nine 9 positions of the INCIDENT number in the NAME SID CKN LID ARR COM INCID field and a MODE of D INCIDENT to inquire on a case s by INCIDENT number within a county Press the F2 key Refer to the NAME SID CKN LID ARR COM INCID INQUIRY function for format and results when the INCIDENT number is entered DEFENDANT RECORD CHECK PF3 To perform a record check on the defendant and print the results press the F3 key Refer to the Defendant Record Check function for additional instructions INQUIRING OFFENSE CODES OR PERSONAL DATA PF4 and PF5
77. FTA 20 DF COMPLIANCE Failure To Appear Display Only The FTA20DF compliance date is displayed for informational purposes only 44 DISPOSED DATE Display Only NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF6 CR Supplemental Inq 6 Automated Criminal Infractions System Criminal Clerk s Manual PF6 CR Supplemental Inquiry 45 46 47 48 49 50 51 The offense disposition date is displayed for informational purposes only PROBABLE CAUSE DATE This is the date on which probable cause was found This field displays only for Superior Court cases INDICTMENT DATE This is the date that an Indictment for a criminal offense was returned by the Grand Jury and displays only for Superior Court cases ARRAIGNMENT DATE This is the date for which the arraignment hearing is set and displays only for Superior Court cases MOTION GJ PENDING DATE This is the date for which the Motion or Grand Jury hearing is set and displays only for Superior Court cases ADDL CHARGES Additional Charges Display Only If there is at least one more charge on a case a Y will appear in this field INQUIRY ADDL Additional CHARGES Enter a Y into this field if there is a Y in the ADDL CHARGES field and you wish to view the next charge Press the ENTER key and the Criminal Supplemental Inquiry screen will appear with the next charge NEXT Next File N
78. GE U UNKNOWN If blank CTTT COMMERCIAL TRUCK TRACTOR WITH TRAILER OVER 26 000 GVW CT2A COMMERCIAL TRUCK TRACTOR WITH TWO AXLES CT3A COMMERCIAL TRUCK WITH THREE AXLES OVER 26 000 GVW CT4A COMMERCIAL TRUCK WITH FOUR AXLES OVER 26 000 GVW CTS5A COMMERCIAL TRUCK WITH FIVE AXLES OVER 26 000 GVW CT6A COMMERCIAL TRUCK WITH SIX AXLES OVER 26 000 GVW FE FARM EQUIPMENT FTR FARM TRACTOR MC MOTORCYCLE MP MOPED MS MOTOR SCOOTER OR MOTOR BIKE OT OTHER P TWO OR FOUR DOOR SEDAN Passenger PED PEDESTRIAN PU PICKUP TRUCK RV RECREATIONAL VEHICLE Self Contained SW STATION WAGON Passenger SWT STATION WAGON Truck TAXI TAXICAB TRV CAMPER MOUNTED ON TWO AXLE TRUCK TT TRUCK TRACTOR ONLY TTT TRUCK TRACTOR WITH TRAILER U UNKNOWN undecipherable or blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS r ete 7 2010 North Carolina Administrative Office of the Courts Miscellaneous Codes 3 Automated Criminal Infractions System Criminal Inquiry Manual Miscellaneous Criminal Codes VN VAN TRAILER TYPES BT BOAT CT CAMPER DT DOUBLE TWIN FB FLATBED HE HORSE HS HOUSE TRAILER OS OTHER SEMI OT OTHER TN TANKER TV TOWED VEHICLE U UNKNOWN UT UTILITY VN ENCLOSED VAN NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts Miscellaneous Codes 4 Automated Cr
79. ICENSE WAS LOST DEFENDANT DOES NOT HAVE A LICENSE BRWN Fe NOTE Jf License Status is 5 on the DL 53 then use License Status 1 in this field 48 ISS DT NC Drivers License Issued Date The issued date for the driver s license being surrendered is displayed in the MMDDYY format 49 LTD PRV Limited Driving Privilege This field appears as an N If the defendant has received a limited driving privilege a Y will display 50 51 SENT LEN MIN Sentence Length Minimum YMDLX Sentence Length Minimum Frame The minimum sentence length and time frame is displayed The valid codes are Y YEARS M MONTHS D DAYS L LIFE X DEATH 52 53 MAX Sentence Length Maximum YMD Sentence Length Maximum Frame The maximum sentence length and maximum sentence frame are displayed The valid codes are Y YEARS M MONTHS D DAYS 54 SENT TYPE Sentence The type of sentence the defendant received is displayed as A Active Punishment T Intermediate Punishment C Community Punishment for structured sentencing offenses For offenses committed before 10 01 94 or not structured sentencing the only valid entries are A or blank 55 LDP EFF DT Limited Privilege Effective Date The date the limited driving privilege is effective is displayed in the MMDDYY format 56 57 PROB LEN Probation Length YMD Probation Length Frame The probation sentence length and the probation sentence frame that corresponds with t
80. INED SELF WAIVED ASIAN BLACK HISPANIC AMERICAN INDIAN OTHER UNKNOWN WHITE NON PERSON CONTINUED BY C COURT JUDGE D COURT DEFENSE N NOT REACHED S STATE WITNESS TYPE C COMPLAINANT D DEFENSE I INACTIVE L LAW ENFORCEMENT N COMPLAINANT NON WITNESS S PROSECUTION WITNESS STATE V VICTIM BOND TYPE CUS CUSTODY RELEASE CSH CASH DIS THE OFFICIALS DISCRETION PTR PRE TRIAL RELEASE SEC SECURED UNS UNSECURED WPA WRITTEN PROMISE TO APPEAR R Determining conditions of release and Commitment C Commitment since release of the defendant SEX F FEMALE M MALE U UNKNOWN X NON PERSON RESULTS OF APPEAL A AFFIRMED D DISMISS THE CASE M MODIFIED N NOT PERFECTED R REVERSED NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts Miscellaneous Codes 2 Automated Criminal Infractions System Criminal Inquiry Manual Miscellaneous Criminal Codes SENTENCE FRAME D DAYS L LIFE Key in Min Sentence Frame only M MONTHS X DEATH Key in Min Sentence Frame only Y YEARS SHP ASSIGNED TROOP A B C D E F G H 1I M R S X Z U Unknown if blank VEHICLE TYPE AMB AMBULANCE BI BICYCLE CAB Activity Bus 16 or More Passengers CSB School Bus 16 or More Passengers CB COMMERCIAL BUS ACCIDENT FLAG F FATALITY I PERSONAL INJURY N NEAR NO ACCIDENT P PROPERTY DAMA
81. IOL DATE 40 FTA 20DF 41 OFFENSE DATE 42 FTA 20DF COMPLIANCE 43 DISPOSED DATE 44 PROBABLE CAUSE DATE 45 INDICTMENT DATE 46 ARRAIGNMENT DATE 47 MOTION GJ PENDING DATE 48 ADDL CHARGES 49 INQUIRY ADDL CHARGES 50 NEXT 51 PF11 EVNT 52 12 CNCL 53 USING THE SUPPLEMENTAL INQUIRY FUNCTION The Infractions Supplemental Inquiry function allows the user to look at any supplemental pre or post trial update information previously keyed into the system Updates cannot be made while in the Inquiry Mode Only two 2 fields allow entry of data INQ ADDL CHARGES and NEXT NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF6 CR Supplemental Inq 1 Automated Criminal Infractions System Criminal Clerk s Manual PF6 CR Supplemental Inquiry SUPPLEMENTAL INQUIRY FIELD DESCRIPTIONS Each data field is listed in numerical sequence as it appears on the screen from left to right Explanations of all possible data elements along with data error messages are provided 1 OFFENSE Display Only The number that is displayed in the nn portion of this field indicates the number of the offense appearing on the screen 01 and 02 for the first and second district court offenses 51 and 52 for the superior court offenses DEFENDANT NAME Display Only The defendant s name will be displayed in the standard format NOTE The AOC Autom
82. ISRUPTIVE 14 444 26 SENT LENGTH 27 FTA COMP 28 PROB LENGTH 29 FTC COMP 30 NEXT 31 PF2 NAME INQUIRY PF4 ADDITIONAL EVENTS ADDL CHARGES Y 32 ARCHIVAL INDEX TO CRIMINAL ACTIONS ICA FIELD DESCRIPTIONS Refer to the following descriptions for edit requirements and error messages for the fields in the Archival ICA Inquiry screen 1 NNN COUNTY This field displays the AOC county number and name in which the case resides 2 FILE NUMBER The case file number is displayed CR for district court and CRS for superior court 3 CRARCIP Program Name This is a program identifier and cannot be changed The program name may be useful when talking with the Help Desk 4 R Race This is a one 1 position field and represents one of the following codes ASIAN BLACK HISPANIC AMERICAN INDIAN OTHER UNKNOWN WHITE NON PERSON xcov II 5 S Sex NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 12 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 10 11 12 13 14 15 This is a one 1 position field and represents one of the following codes F FEMALE M MALE U UNKNOWN X NON PERSON DOB AGE Date of Birth This field represents the birth date of the defendant Date of Birth is displayed in the MMDDCCYY format If the defendant s age was
83. L RETURNED OTHER CVR only Has been used on older cases with other types of offenses PROBABLE CAUSE FOUND PROCESS OTHER Use in place of OT except for offense 9954 PROCESS REVOCATION by Judge REMANDED TO DISTRICT COURT SUPERSEDING PROCESS OR SUPERSEDING INDICTMENT TRANSFER TO DISTRICT WAIVER OF EXTRADITION WAIVER OF PROBABLE CAUSE WAIVER CLERK WAIVER MAGISTRATE APPEAL WITHDRAWN FROM SUPERIOR COURT NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS a mia 2010 North Carolina Administrative Office of the Courts Miscellaneous Codes 1 Automated Criminal Infractions System Criminal Inquiry Manual Miscellaneous Criminal Codes PROCESS TYPE B xgunoz aA AGENCY BILL OF INFORMATION CITATION INDICTMENT MAGISTRATE ORDER OTHER CRIMINAL SUMMONS WARRANT STATEMENT OF CHARGES ALCOHOL BEVERAGE CONTROL STATE ALCOHOL LAW ENFORCEMENT INTERNATIONAL AIRPORT POLICE CITY POLICE DEPARTMENT CLERK OF SUPERIOR COURT DIVISION OF MARINE FISHERIES DIVISION OF MOTOR VEHICLES DEPARTMENT OF REVENUE FEDERAL BUREAU OF INVESTIGATION JUDGE NC LICENSE amp THEFT DIVISION MAGISTRATE OTHER RAILOAD POLICE STATE BUREAU OF INVESTIGATION COUNTY SHERIFF DEPARTMENT STATE HIGHWAY PATROL STATE PARKS AND RECREATION WILDLIFE RESOURCES COMMISSION ATTORNEY CODE A P R W RA xgscontw gt g COURT APPOINTED PUBLIC DEFENDER PRIVATELY RETA
84. LSE PRET OBTAIN PROPERTY FALSE PRET PF12 MAIN MENU LID MORE 9 Using the Statewide SID Number Search This screen provides the ability to view a statewide list of cases which match the SID number for the selected defendant alias name It also allows for viewing the ICA screen for a selected case See ICA Inquiry Function below If the word MORE appears in the lower left corner of the screen then another screen with a list matching the name requested is waiting to be displayed Depress and release the ENTER key and the next list will appear Continue this process until the word MORE does not appear or the requested name or case is found NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 19 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry Statewide SID Number Search Field Descriptions Refer to the following field descriptions of the data being displayed 1 SID State Identification Number The ten 10 positions State Identification Number is displayed if it was linked through the Check Digit Number and date of arrest to the Division of Criminal Information DCI data 2 CTY County This field contains the three 3 digit county number that identifies the county where the record resides 3 FILE NUMBER The file number for the case is displayed in eleven 11 positions CR
85. Lincolnton Franklin Marshall Williamston Marion Charlotte Bakersville Troy Carthage Nashville Wilmington Jackson Jacksonville Hillsborough County County Number Name 680 690 700 710 720 730 740 750 760 2010 North Carolina Administrative Office of the Courts Pamlico Pasquotank Pender Perquimans Person Pitt Polk Randolph Richmond Robeson Rockingham Rowan Rutherford Sampson Scotland Stanly Stokes Surry Swain Transylvania Tyrrell Union Vance Wake Warren Washington Watauga Wayne Wilkes Wilson Yadkin Yancey County Seat Bayboro Elizabeth City Burgaw Hertford Roxboro Greenville Columbus Asheboro Rockingham Lumberton Wentworth Salisbury Rutherfordton Clinton Laurinburg Albemarle Danbury Dobson Bryson City Brevard Columbia Monroe Henderson Raleigh Warrenton Plymouth Boone Goldsboro Wilkesboro Wilson Yadkinville Burnsville County Codes Miscellaneous County Codes 1
86. NG THE DEFENDANT RECORD CHECK ARCHIVES FUNCTION for descriptions of Archival Cases and selection criteria NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ree 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 1 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry DEFENDANT RECORD CHECK REQUEST FIELD DESCRIPTIONS Each data field is listed in numerical sequence as it appears on the screen from left to right Explanations of all possible data elements along with data error messages are provided 1 NNN COUNTY County Number and Name The three 3 digit county number and name originating the request is displayed MMDDYY Current Date This is the system date displayed in MonthDay Year format NAME DEFENDANT OR ALIAS Either the defendant name or the LID number must be entered for a record check Enter the name in up to twenty eight 28 positions As in all names use the standard system name format Last First Middle Initial Suffix The full name is desired but at least one alphabetic character is accepted The name is required in order to perform the record check function and the following will apply SOUNDEX MATCH A soundex match is requested by ending the requested name with a question mark An example would be Smith Or by entering an X in the AOC REQUEST field In either case no first name information is used in evaluating
87. NVALID PF KEY AN002 NO LIKE NAME Returning to the Clerk s Main Menu To return to the Clerks Main Menu screen from the Archives Name Inquiry Defendant Alias screen press the PF12 key The Clerks Main Menu will appear ready for the next function Accessing the Archival ICA Inquiry screen from the Archives Defendant Alias Name Inquiry When a specific name has been identified and you wish to view the Archival ICA Inquiry screen complete this function as follows 1 The cursor will appear in the first position of the first name in the upper left portion of the screen 2 Place the cursor on the first position of the desired name 3 Press the PF1 key and the Archival ICA Inquiry screen will appear for the name selected 910 WAKE 1 ARCHIVAL ICA INQUIRY 90CR 063320 2 CRARCIP 3 NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 11 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID nquiry R S _ DOB AGE CR 7 FUM 8 SMITH KARL HENRY 9 4 5 6 123 MAIN ST 10 DL 9999999 NC 11 RALEIGH NC 27602 12 CITA C2482106 13 OFEN 01 14 CHRG OFFN M INTOXICATED AND DISRUPTIVE 14 444 15 AGENCY CPD 16 ISSUED 082690 17 DISP DATE 083190 18 PLEA VERDICT MOD FINE COSTS REST MONIES PAID GU 19 GU 20 JU 21 22 23 24 YES 25 CONV OFEN M INTOXICATED AND D
88. OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 8 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry 1 Identify those cases which meet the selection criteria 2 Blank all file numbers which do not pertain to the selection criteria by moving the cursor to the first position of each unwanted file number and remove the file number with the space bar 3 Be sure all cases that should not print have had the file numbers removed 4 Press the ENTER key and wait for the returning screen to be formatted with the data to appear on the print request 5 Press the print key and the printed copy may be used as a record check after it is certified 6 Ifthe word MORE appears at the bottom of the screen press the ENTER key for the next screen of names to appear Repeat steps 1 5 above if desired CRIMINAL RECORD CHECK REQUEST RETURN PROCESSING When all printing is complete press the PF12 key This will cause a return to the Criminal Record Check Request screen Press the PF12 key again in order to return to the Menu screen USING THE DEFENDANT RECORD CHECK ARCHIVES FUNCTION Only Wake and Mecklenburg counties have archived records on the system It is not applicable unless you are looking at records in those two counties All cases that meet the archive criteria are not archived The process of moving production cases to archival cases
89. OLIDATED FOR JUDGMENT AND ACCESSING THE CRIMINAL DMV EVENTS INQUIRY SCREEN CRIMINAL DISPOSITION INQUIRY FIELD DESCRIPTIONS Each data field is listed in numerical sequence as it appears on the screen from left to right Explanations of all possible data elements along with data error messages are provided 1 NNN COUNTY NAME Display Only The three 3 digit county number and county name are displayed for informational purposes only 2 TRIAL DATE Display Only The current trial date is displayed for informational purposes only 3 FILE NUMBER Display Only The file number is displayed for informational purposes only If a GR or HP displays to the right of the file number this indicates the court location for a Guilford County case only A GR displays for a Greensboro and an HP for High Point 4 OFFN DATE Offense Date Display Only The date of the offense is displayed for informational purposes only 5 DEFENDANT NAME Display Only The defendant name is displayed in the standard name format Last Name First Name Middle Name or Initial Suffix for informational purposes only NOTE The AOC Automated and Criminal Infraction System ACIS will allow 28 characters to be entered for a defendant s name However only a maximum of 27 characters of the name will be displayed on an inquiry Exception is the Clerks Secured Menu which displays all 28 characters This truncated version occurs because the 28 sp
90. ON PLEA The plea of the defendant is displayed as one of the following GU GUILTY GL GUILTY TO A LESSER OFFENSE NC NO CONTEST NG NOT GUILTY NR NOT RESPONSIBLE RS RESPONSIBLE RL RESPONSIBLE TO A LESSER OFFENSE NORTH CAROLINA ADMINISTRATIVE OFFICE like COUR zs n T ee 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 4 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry 25 VER Verdict The verdict code for the offense is displayed as follows GU GUILTY GL GUILTY TO A LESSER OFFENSE JA JUDGMENT ARRESTED BY JUDGE AFTER JURY TRIAL PJ PRAYER FOR JUDGMENT NG NOT GUILTY NR NOT RESPONSIBLE RS RESPONSIBLE RL RESPONSIBLE TO A LESSER OFFENSE 26 MOD Method of Disposition This code will describe how and by whom the case was disposed Judge Jury DA etc The valid codes are CV CHANGE OF VENUE TO ANOTHER COUNTY DC DISMISSED BY THE COURT DD DISMISSAL AFTER DEFERRED PROSECUTION VD DISMISSAL WITHOUT LEAVE BY DA VL DISMISSAL WITH LEAVE BY DA ST DISMISSED BY COURT SPEEDY TRIAL FE FIGHT EXTRADITION EXTRADITION HEARING BY JUDGE CODE 9901 OR 5099 ONLY HC HABEAS CORPUS HEARING VALID ONLY WITH CODE 9902 JU JUDGE TRIAL BY JUDGE OR GUILTY PLEA BEFORE JUDGE AT DISTRICT COURT LEVEL GUILTY PLEA AT SUPERIOR COURT LEVEL JR JURY TRIAL JURY EMPANELLED IN CASE MA MAGISTRATE MISDEMEANOR CASES NS
91. ONSIBLE OT OTHER OLDER CASES ONLY RL RESPONSIBLE TO LESSER RS RESPONSIBLE NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ene 2010 North Carolina Administrative Office of the Courts PF2 Stwide Name Search Inq 4 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry 28 V Verdict This field contains the verdict and the two 2 positions code is displayed as one of the following codes GL GU JA PJ NG NR OT RL RS GUILTY TO LESSER GUILTY JUDGMENT ARRESTED BY JUDGE AFTER JURY VERDICT PRAYER FOR JUDGMENT NOT GUILTY NOT RESPONSIBLE OTHER OLDER CASES ONLY RESPONSIBLE TO LESSER RESPONSIBLE 29 M METHOD OF DISPOSITION The Method of Disposition is displayed in this field The following is a listing of the acceptable two 2 character codes and the associated Method of Disposition CV CHANGE OF VENUE TO ANOTHER COUNTY DC DISMISSED BY THE COURT DD DISMISSAL WITHOUT LEAVE AFTER DEFERRED PROSECUTION VD DISMISSAL WITHOUT LEAVE BY THE DISTRICT ATTORNEY VL DISMISSAL WITH LEAVE BY THE DISTRICT ATTORNEY ST DISMISSED BY THE DISTRICT ATTORNEY SPEEDY TRIAL FE FIGHT EXTRADITION EXTRADITION HEARING BY A JUDGE HC HABEAS CORPUS HEARING SUPERIOR ONLY JU JUDGE TRIAL BY JUDGE OR GUILTY PLEA BEFORE JUDGE AT THE DISTRICT COURT LEVEL GUILTY PLEA AT THE SUPERIOR COURT LEVEL JR JURY TRIAL JURY IMPANELED MA MAGISTRATE MI
92. ORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF7 CR Witness Search 4 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry CRIMINAL DISPOSITION INQUIRY FUNCTION PF8 ACCESSING THE CRIMINAL DISPOSITION INQUIRY FUNCTION To view disposition data for a case or an offense access the Criminal Disposition Inquiry screen from the Clerks Inquiry Menu as follows 1 Enter the file number or the citation number where the file number format is YY File Year default is current year range is 1966 to current year XXX Classification CR CRS 999999 Sequence Number zero filled 2 Enter an T in the MODE field 3 Press the PF8 key 4 The Criminal Disposition Inquiry screen will appear with the cursor at the ADDL JGMT field NNN COUNTY NAME 1 TRIAL DATE 2 CRIMINAL DISPOSITION INQUIRY FILE NUMBER 3 OFFN DATE 4 DEFENDANT NAME 5 OFFENSE 01 6 CITA 7 ARRN OFEN 8 SP 9 ZONE D L 10 VRA Y 11 DV CH Y 12 MFTI 13 TEXT GS 14 CONV OFFN 15 SP 16 ZONE AC 17 CL 18 PRPTS 19 DV CH 20 MFTI 21 TEXT 22 GS 23 PLEA 24 VER 25 MOD 26 DISP DATE 27 CONS F JGMT 28 COST 29 FINE 30 REST 31 MONIES PAID 32 TO BE PAID 33 ATTY TYPE 34 JUDGE 35 ADA 36 90DF 37 C amp F 38 CASH BF 39 FTA 20DF 40 COMPL 41 FTC 20DF 42 COMPL
93. SDEMEANOR CASES NS NEVER TO BE SERVED VOIDED RECALLED STRICKEN NP NO PROBABLE CAUSE NB NO TRUE BILL RETURNED OT OTHER CIVIL REVOCATION ONLY AND OLDER CASES PC PROBABLE CAUSE FOUND PO PROCESS OTHER IN PLACE OF OT EXCEPT FOR OFFENSE CODE 9954 ONLY VALID FOR CERTAIN OFFENSE CODES PR PROCESS REVOCATION BY JUDGE ONLY VALID FOR CERTAIN OFFENSE CODES RM REMANDED TO DISTRICT COURT SI SUPERSEDING PROCESS OR SUPERSEDING INDICTMENT TD TRANSFER TO DISTRICT WE WAIVER OF EXTRADITION WP WAIVER OF PROBABLE CAUSE WC WAIVER BY THE CLERK WM WAIVER BY THE MAGISTRATE NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Stwide Name Search Ing 5 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry WD APPEAL WITHDRAWN FROM SUPERIOR COURT 30 DISP Disposition Date This field displays the six 6 positions offense disposition date in the MMDDYY format The absence of a disposition date indicates a pending or unserved status NOTE The line starting with the convicted offense will not appear unless the offense has a disposition date 31 FINE Money Fines or penalties are displayed in this field in five 5 positions 32 COSTS Money Court costs are displayed in this field in four 4 positions 33 REST Restitution Money Restitution amounts are displayed in this field in n
94. SID LID Anquiry Statewide Check Digit Number Search Error Processing If an invalid function key is selected the following error message number and message will appear CK003 INVALID PF KEY PLEASE TRY AGAIN Correct the error and then continue with inquiries Returning to the Clerk s Main Menu To return to the Clerks Main Menu screen from the Statewide Check Digit Number Search screen press the PF12 key The Clerks Main Menu Screen will appear ICA INQUIRY FUNCTION To view the ICA Inquiry screen after a specific name has been identified complete this function as follows 1 Place the cursor on the first position of the desired name 2 Press the ENTER key and the ICA Inquiry screen will appear for the name selected See the Criminal ICA Index to Criminal Actions Inquiry section for an explanation of this screen NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 28 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry F Using the A Mode for Arrest Number Inquiry from the Clerk s Main 1 24 Menu To view all cases within a county with the same Arrest number within a county access the Arrest Number Inquiry screen from the Main Menu as follows Enter an A in the MODE field Enter the Arrest number in the NAME SID LID CKN ARR COM INCID field A valid three 3 digit co
95. SSING THE WITNESS SEARCH FUNCTION To search for a witness name access the Witness Search screen from the Clerks Inquiry Menu as follows 1 Enter one of the following in the MODE field P Pending All cases with a pending status and match the name searched will appear on the Witness Search screen D Disposed All cases with a disposed status and match the name searched will appear on the Witness Search screen Blank All cases with a status of pending unserved and disposed and match the name searched will appear on the Witness Search screen 2 Enter the witness name in the NAME field Use the standard name format used throughout the system The full name is desired but at least one character is accepted 3 Depress the PF7 key 4 The following screen will appear 01 02 03 04 05 06 07 08 WITNESS W DEFENDANT OFFENSE CTRM DATE FILE NUMBER L STATUS 09 SMITH A 01 BAKER JUDY 01 INSPECT VIO 0001 112302A 02CR 001234 G SMITH A 01 BAKER JUDY 02 INSPECT VIO 0001 112302A 02CR 001234 G SMITH A 01 BAKER JUDY 51 INSPECT VIO 0001 112302A 02CRS001234 G SMITH A 01 BAKER JUDY 52 INSPECT VIO 0001 112302A 02CRS001234 G SMITH A J 01 PICKETT JO 01 SPEEDING 0001 111902A 02CR 004322 H NEXT NAME 10 PF12 MENU NORTH CAROLINA Ji ADMINISTRATIVE OFFICE me of he COURTS si 5 5 2010 North Carolina Administrative Office of the Courts PF7 CR Witness Search 1 Automated Criminal Infractions System Criminal
96. System Criminal Clerk s Manual PF2 Name SID LID Anquiry Complaint Number Inquiry Error Processing If an invalid function key is selected the follow error message number and message will appear CP012 INVALID PF KEY PLEASE TRY AGAIN Returning to the Clerk s Main Menu To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu will appear H Using the N Mode for Incident Number Inquiry from the Clerk s Main Menu To view a list of cases with the same incident number within a county access the Incident Number Inquiry screen from the Main Menu as follows 1 Enter a N in the MODE field pm Enter the incident number in the NAME SID LID CKN ARR COM INCID field A valid three 3 digit county number and up to nine 9 digit incident number is required 3 Press the PF2 key If an error occurs the following error message numbers and messages will appear NC008 INCIDENT NUMBER NOT FOUND FOR COUNTY NC017 COUNTY 999 NOT VALID FOR INCIDENT NUMBER INQUIRY 3 The Incident Number Inquiry screen will appear NC AOC CIS NNN COUNTY 2 INCIDENT NUMBER INQUIRY CRINCRP 1 INCIDENT 3 5 6 7 8 DEFENDANT NAME 4 RACE SEX DOB FILE OFFENSE 9 OFF DATE 10 DISP DATE 11 MOD 12 SASSY SALLY W F 09161965 02CRS000770 FORGERY OF INSTRUMEN 11 29 01 02 05 02 VD UTTERING FORGED INST 11 29 01 02 05 02 JU SASSY SALLY WwW F 09161965 02CRS000771 FORGERY OF INSTRUMEN 11 29 01 02 05 02 V
97. T136 NEXT NOT ALLOWED WITH ADDL WIT SELECTION This message will appear in the update mode only CT186 NEXT NUMBER IS REQUIRED WHEN CHANGING TO ADD MODE This message will appear in the update or inquiry modes 65 CITA Citation Number and 66 NCD L N C Drivers License and 67 OFFR Officer Number These fields are not used in the Infractions Citation Inquiry screen 68 F11 EVENT INQUIRY This field description is for ALI AOC Local Interface counties only Does not include DMV Events An event is generated for selected data that is either added or updated on a case or an offense To view these events see ACCESSING THE EVENT INQUIRY FUNCTION F11 CITATION INQUIRY ERROR PROCESSING Take time to review the screen before the ENTER key is pressed If an error is found the screen will return with the error s highlighted and a corresponding error message s Correct NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR seas ree 2010 North Carolina Administrative Office of the Courts PF5 CR Citation Inquiry 8 Automated Criminal Infractions System Criminal Clerk s Manual PF5 CR Citation Inquiry the error and then press the ENTER key again A new Criminal Citation Inquiry screen will reappear ready for the next new case CITATION INQUIRY RETURN PROCESSING 69 CNCL Cancel When all citation inquiries are complete press the PF12 key The Clerks Main Menu will appear When a fun
98. TER If applicable the length of time the defendant is to report to the day center is displayed 20 MD Day Reporting Center Frame The day reporting center length frame is displayed as M Months or D Days 21 DRUG COURT Y N A display if Y or blank indicates that the defendant has been assigned to a special drug treatment court as a part of sentencing Probation is not a required part of sentencing for this punishment Upon judgment entry if N is entered then blank will be saved 22 SPECIAL CONDITIONS FOR SEX OFFENDERS Y N A display of Y Yes or N No indicates there are special conditions in the judgment for sex offenders JUDGMENT DATA RETURN PROCESSING The following explains the multiple accesses to screens within the Judgment Data screen 23 PF3 EXIT To return to the Criminal Disposition Inquiry screen press the PF3 key The Criminal Disposition Inquiry screen will return to the charge appearing before accessing the Judgment Data screen 24 10 CONS CHARGES Consolidated If an offense has been consolidated for judgment with another offense the PF10 CONS CHARGES function will appear at the bottom of the screen To view all offenses consolidated for judgment with a lead offense press the PF10 key The Offenses Consolidated for Judgment screen will appear Pressing the ENTER key will return the same results See ACCESSING THE OFFENSES CONSOLIDATED FOR JUDGMENT for a description of th
99. The criminal module is designed for direct use by the various component agencies of the court system and for reference access by authorized non court agencies Ex Probation Office State Highway Patrol Division of Criminal Information etc Due to the variety of functions that can be performed a multi level security procedure has been established to provide each user with specified access authority regarding various portions of the criminal module This avoids overlapping lines of responsibility redundant entry of pertinent data and unauthorized use of data The three primary court user groups for the criminal module are Clerk of Superior Court District Attorney and Public Defender Magistrates LEVELS OF SECURITY Physical security is the first of the functions of security built into the Automated Criminal Infractions System ACIS Physical security refers to reliance on authorized users of ACIS to locally control access to and safeguard assigned computer devices and other computer related equipment Important as physical security is itis not enough Therefore five 5 additional security checks have been designed into ACIS CESN Log on code RACF Sign on code Password code Device identification Function usage code These five 5 security checks function by codes which are assigned on a confidential basis to the individual users of the criminal module This is coupled with a crosschecking of device entered codes against a list
100. VICE DATE The date the originating process was served on the defendant is displayed in the MMDDYY format A blank service date indicates an unserved process ARREST DATE This is the arrest date recorded on the SBI Fingerprint Card This date is usually the same as the service date but may be different from the service date e g the defendant was arrested at 11 30 p m but was not served with the process until 12 30 am the next day CHECK DIGIT The Check Digit number from the SBI Fingerprint Card is displayed in seven 7 alpha numeric positions INCIDENT NO Number NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR east k SOURIS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 4 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry This number is usually entered from the green SBI Fingerprint Card in the field titled ARREST NO OCA 31 RS RV CD Reason or Review Code REASON CODE If the check digit number and arrest date are blank a reason code is displayed as one of the following BC Bad CKN The CKN on the card is invalid Contact arresting agency CS Another county served no CKN Have defendant printed locally DD Defendant died before prints taken MC Missing CKN on fingerprint card Contact arresting agency MR Manually reported For old and history cases NA Not arrested Citation Summons Have defendant printed NC O
101. Y PLACING THE CURSOR BY THE COUNTY CODE PRESS ENTER TO RECEIVE THE ICA SCREEN FOR THE SELECTED CASE CTY FILE NUMBER L DEFENDANT OFFENSE LID 2 3 4 5 6 7 8 130 01CR 002401 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 130 01CR 00397 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 130 01CR 003978 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 130 01CR 003979 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 130 01CR 003980 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 130 01CR 003981 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 130 01CR 003982 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 400 02CR 003098 H SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 400 02CRS003098 H SASSY SALLY 51 OBTAIN PROPERTY FALSE PRET 400 02CR 003099 G SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 400 02CRS003099 G SASSY SALLY 51 OBTAIN PROPERTY FALSE PRET 920 02CR 002370 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 920 02CR 002371 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET 920 02CR 002372 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRET F12 CNCL MORE 9 D Using the L Mode For LID Inquiry from the Clerk s Main Menu To view all cases within a county with the same LID number within a county access the Local Identification Inquiry screen from the Main Menu as follows 1 Enter an L in the MODE field 2 Enter the LID number in the NAME SID LID CKN ARR COM INCID field Any valid three 3 digit county number and the LID number are required Fifteen 15 positions are available NOTE T
102. a CVR Civil Revocation was entered the date that the CVR went into effect is displayed in the MMDDYY format 58 ALIAS ALIAS INQUIRY If ALIAS Y an inquiry can be made as follows Enter a Y in the INQUIRY ALIAS field and depress the ENTER key The Infractions Citation Inquiry screen will return with the alias name in the field titled INQUIRY ALIAS If ALIAS Y you can inquire on another alias by repeating steps 1 and 2 If an error occurs the following error message and error message number will appear QS PCO12 INQUIRY ALIAS MUST BE Y OR SPACE 59 INQUIRY ADDL CHARGES Additional If ADD L CHGS Y then inquire as follows 1 Enter a Y in INQUIRY ADDL CHARGES and depress the ENTER key 2 The Process Inquiry screen will appear with the cursor placed at the NEXT field If ADD L CHGE Y you can continue to inquiry on additional charges by repeating steps 1 and 2 If an error occurs one of the following error message numbers and messages will appear PC107 ADD INQUIRY UPDATE ADDL CHARGE NOT ALLOWED WITH NEXT NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR j SOURIS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 8 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry PC115 INQUIRY ADDL CHARGES MUST BE Y N OR SPACE PC152 DO YOU WANT TO INQUIRY ADDL CHARGES This
103. accessed Press the PF3 key The appropriate screen from which access was gained will return 7 BKWD Page Backward If a B appears in the MORE field then this function will allow paging backward to the previous screen Press the PF7 key The previous Local Identification Inquiry screen will appear This function may be repeated until there are no more previous screens and the message CP007 NO MORE CASES TO DISPLAY BACKWARDS 8 FWD Page Forward If an F appears in the MORE field then this function will allow paging forward to the next screen Press the PF8 key The next Complaint Number Inquiry screen will appear This function may be repeated until there are no more forward screens and the message CP016 NO MORE CASES TO DISPLAY FORWARDS 12 CNCL Cancel To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu will appear MORE This field indicates whether or not additional or previous data is available for viewing If a B appears then the 7 BKWD function is allowed if an F appears then the 8 FWD function is allowed and if BF appears both functions are allowed MMDDYY HH MM SS Date and Time The system date in MMDDYY format and time in hour minute second format is displayed for informational purposes only NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 7 WOURES 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 34 Automated Criminal Infractions
104. al cases are initiated from warrants citations magistrate orders summonses etc The basic design of the criminal module requires that identifying data be keyed into the automated system from the case initiating document Additional case data and status information including witnesses attorney names and alias names is used to update the case as it becomes available This provides a complete history of all case related activity and ultimately disposition data The District Attorney and Public Defender have inquiry access and the ability to assign attorney names to each case The District Attorney can add calendar assignments to a case Both the District Attorney and Public Defender have access to witness add and update functions The magistrates as well as local and state agencies have case add and inquiry access through special menus designed for their purposes NORTH CAROLINA ADMINISTRATIVE OFFICE aN o e COURTS 2010 North Carolina Administrative Office of the Courts Criminal Module Overview 1 Automated Criminal Infractions System Criminal Inquiry Manual ACIS Signon SIGNING ONTO THE AUTOMATED CRIMINAL INFRACTIONS SYSTEM To access the AUTOMATED CRIMINAL INFRACTIONS SYSTEM the following screen should appear XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXX X X X XX COURT INFORMATION SYSTEM XXXX RALEIGH NORTH CAROLINA XXX X XXXXXXXXXXXXXXXX AOC HELP CENTER XXXXXXXXXXXXXXX X 919 733 6284 X XXXXXXXX XX X XX
105. al for printing instructions If an error occurs the following error message numbers and error messages will appear CC002 INVALID DATE ENTERED PLEASE RE ENTER Data entered must be a valid date in the MMDDY format CC008 DATE IS REQUIRED FOR DAILY SUMMARY INFORMATION A valid date must be entered when requesting the Daily Caseload Summary Data entered must be valid and in MMDDY Y format When the screen is complete depress the ENTER key If the screen is error free the following message number and message will appear CC007 WEEKLY SUMMARY REQUEST FIVE DAYS BEGINNING This is an information message indicating that the request for a Courtroom Caseload Report was successful CC007 12 WEEK SUMMARY REQUEST 84 DAYS BEGINNING This message appears for Mecklenburg County only COURTROOM SCHEDULE SUMMARY ERROR PROCESSING If an error occurs the screen will return with the error highlighted and the corresponding error message Correct the error and depress the ENTER key again COURTROOM SCHEDULE SUMMARY RETURN PROCESSING 8 PF12 MAIN MENU After depressing the ENTER key the Courtroom Schedule Summary screen will appear To return to the Clerks Inquiry Menu depress the PF12 key If an error occurs the following error message number and message will appear CCO001 INVALID PF KEY PLEASE TRY AGAIN CCO005 NO DATA ENTERED USE PF10 OR PF12 TO EXIT No data was entered in the required fields Depress the PF12 to ret
106. ame Inquiry Defendant Alias screen The same list of defendant alias names will appear as displayed before the ICA Inquiry PF1 function was performed Accessing the PF8 Disposition Update function from the Defendant Alias Name Inquiry IMPORTANT See the ACCESS AND RETURN OPTIONS listed below before using this function To enter the disposition of a case or an offense from the Defendant Alias Name List screen 1 Entera U in the MODE field and then place the cursor on the selected offense 2 Depress the ENTER key The disposition update screen for the selected offense will appear with the cursor at the CONV OFFN field If an error occurs the following error message number and message will appear NIOO05 INVALID REQUEST ENTER C A D I OR U ONLY 3 Enter the disposition data as described in the CIS Criminal or Infraction User Manual Disposition Update Function Press the ENTER key 4 The Defendant Alias Name List screen will return with the cursor at the MODE field Accessing the PF8 Disposition Inquiry function from the Defendant Alias Name Inquiry To view the disposition of a case or an offense from the Defendant Alias Name List screen 1 Entera D in the MODE field and then place the cursor on the selected offense NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 7 Automated Criminal Infractions System Criminal Clerk s
107. ar WT035 NEXT MUST BEA CRIMINAL CASE 25 P11 EVNT EVENT INQUIRY This field description is for ALI AOC Local Interface counties only and does not include DMV events An event is generated for selected data that is either added or updated on a case or an offense To view these events see ACCESSING THE EVENT INQUIRY FUNCTION PF11 WITNESS INQUIRY ERROR PROCESSING If an error occurs the Witness Inquiry screen will return with the error highlighted and a corresponding error message number and message Correct the error and then continue with your witness updates WITNESS INQUIRY RETURN PROCESSING 26 12 CNCL Cancel When all witness inquiries are complete press the PF12 key The Clerks Main Menu will appear When a function is selected other than PF11 or PF12 the following error message number and message will appear WT003 INVALID PF KEY PLEASE TRY AGAIN NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF7 CR Witness Ing 4 Automated Criminal Infractions System Criminal Clerk s Manual PF7 CR Witness Inquiry This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF7 CR Witness Inq 5 Automated Criminal Infractions System Criminal Clerk s Manual PF7 CR Witness Search CRIMINAL WITNESS SEARCH FUNCTION PF7 ACCE
108. ar in the last position of the name field on this screen If this is an alias name an at sign will appear To access the CASE ALIAS INQUIRY screen from the NAME INQUIRY DEFENDANT ALIAS screen do the following 1 Change the MODE in home position from a C to an A This step is very important Only a mode of A in home position will allow an alias inquiry 2 Place the cursor on the first position of the defendant name 3 Press the ENTER key and the Case Alias Inquiry screen will appear A CASE ALIAS INQUIRY DEFENDANT NAME SASSY SALLY 02CR 021200 OFFENSE BREAKING AND OR ENTERING F ALIAS NAMES SASSY SILLY NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 5 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Anquiry To view all defendant names and file numbers associated with an alias name do the following 1 Change the MODE in the Case Alias Inquiry Screen from an A to an N NOTE Cursor will automatically position itself at the first alias name after the MODE is changed to N 2 Place the cursor back in the MODE field 3 Press the ENTER key 4 The Name Inquiry Defendant Alias screen will appear To return to the Alias Name List screen repeat the steps in ACCESSING THE CASE ALIAS INQUIRY FUNCTION To view all cases for a specific alias name do the fo
109. ated and Criminal Infraction System ACIS will allow 28 characters 9 10 to be entered for a defendant s name However only a maximum of 27 characters of the name will be displayed on an inquiry Exception is the Clerks Secured Menu which displays all 28 characters This truncated version occurs because the 28 spot is reserved for the or the sign to be shown when the defendant has an alias An update or inquiry using the file number will return the record however only 27 characters of the defendant s name will be shown FILE NUMBER Display Only The case File Number is displayed here for informational purposes only If a GR or HP displays to the right of the file number this indicates the court location for a Guilford County case only A GR displays for a Greensboro and an HP for High Point CITA Citation Number Display Only The citation number is displayed for informational purposes only CHARGED OFFENSE Display Only The offense code for the initiating charge is displayed here SPEED Charged Display Only If the charged offense was speeding the speed is displayed here ZONE Charged Display Only If the charged offense was speeding the speed zone is displayed here ARRN OFFENSE Arraigned This field displays the arraigned offense and text The term arraigned as used here indicates the offense on which the defendant was or will be tried This offense could be
110. ayed in this screen is an alias name Refer to ACCESSING THE CASE ALIAS INQUIRY FUNCTION to view the defendant or alias name 4 OFFENSE This field contains the twenty nine 29 character arraigned offense text 5 SID State Identification The ten 10 positions State Identification Number is displayed if it was linked through the Check Digit Number and date of arrest to the Division of Criminal Information DCI data 6 CT Offense Number If one 01 or two 02 is displayed in this field then the offense displayed is a district court offense District court offense numbers can range from 01 49 Fifty one 51 or fifty two 52 is displayed for superior court offenses Superior court offenses can range from 51 99 7 FILE NUMBER The file number for the case is displayed in eleven 11 positions CR is displayed for the district court and CRS for the superior court If a file number for a case is displayed more than once then the case has more than one charge NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 17 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 8 L Court Location This field currently displays the court location for a case in Guilford County only A G indicates a Greensboro case and an H indicates a High Point case 9 MORE This field indicates whether or not additi
111. ccurs after the mode selection the Clerk s Inquiry Menu will return with the error highlighted and the corresponding error message If you find you have selected the wrong function press the F12 Cancel key The Clerk s Inquiry Menu will appear and you may select the program function again CLERK S INQUIRY MENU RETURN PROCESSING To sign off the system when all functions are complete refer to the SIGNING OFF FUNCTION for additional instructions NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 11 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu Functions PF KEY PF1 PF2 PF3 PF4 PF5 PF6 CRIMINAL INQUIRY MENU FUNCTIONS FUNCTION ICA Index to Criminal Actions Defendant Alias SID Name Inquiry SID Check Digit Arrest Complaint Incident Numbers Defendant Record Check Process Inquiry Warrant Criminal Summons Magistrate Order Bill of Indictment Statement of Charges Citation Inquiry All citations traffic drug liquor wildlife Warrant Criminal Summons or Magistrate Order attached to a Citation Supplemental Inquiry Case activity before and after court MENU REQUIREMENTS File Cita Number Y YCR999999 or Cita Number Mode I Inquiry Name Last First Middle Suffix Mode P Pending U Unserved D Disposed R Archived Blank
112. ct Attorney or Assistant District Attorney assigned to the case are displayed here NOTE The following occurs to this field while the case is pending only NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 6 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry If the ADA initials are changed the ADA name in the database record is changed to ASST DIST ATTY If the ADA initials are blanked then the ADA initials and name are blanked in the database record 37 90DF Day Failure Display Only This field displays the date that a 90DF occurred for informational purposes only 38 C amp F Called and Failed Date Display Only The date the defendant was called to court and failed to appear is displayed for informational purposes only 39 CASH BF Bond Forfeiture If the defendant is charged with a motor vehicle violation a cash bond is posted for his appearance in court and he fails to appear the bond forfeiture date is displayed 40 FTA 20DF Failure to Appear 20 Day Failure If the defendant does not appear for disposition of a motor vehicle offense GS 20 within 20 days of the called and failed date DMV is to be notified after the 20 days expire This date is displayed in the MMDDYY format NOTE To view any transactions that have been electronically reported to DMV in the DMV Events Screen access
113. cter is accepted Enter a MODE of P Pending U Unserved D Disposed or leave the MODE blank to receive all cases that match the name Press the F2 key Refer to the NAME SID CKN LID ARR COM INCID field descriptions below for name formats and the results when the complete name partial name soundex name etc are entered NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 2 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu NAME INQUIRY BY DEFENDANT ALIAS NAME WITH MODE OF R Archive To inquire by Defendant Alias Name for a case s that has been archived enter the name in the NAME SID CKN LID ARR COM INCID field and a MODE of R ARCHIVE Press the F2 key The Archival Name Inquiry screen will appear Refer to the Criminal Name Inquiry Defendant Alias PF2 for name formats and the results when the complete name partial name soundex name etc are entered If the requested name does not match or there are no archival cases that match the name the Archival Name Inquiry screen and the following error message number and error message will appear AN002 NO LIKE NAME NAME INQUIRY BY DEFENDANT ALIAS WITH MODE OF S PF2 To inquire by defendant or alias name for a case s that contains an SID number enter the name in the NAME SID CKN LID ARR COM INCID field and a MODE of S SID Press the F2
114. ction ADM Security Administrator and SRS Statistical Reporting If this field is left blank the user will be signed on to their default county This field will be left blank for most users If the county or group is not valid then one of the following error message numbers and messages will appear SO005 COUNTY GROUP NOT VALID SO006 COUNTY GROUP NOT FOUND Enter the userid which is the Resource Access Control Facility Identification Number RACF ID This is a 6 character code that identifies a user An example for a clerk is C99III where 99 is the first two digits of the county number and III are the clerk s initials The screen may be displayed with a userid that was previously signed on at this device If this occurs the current user should key over the displayed userid with the correct userid If the userid is already correct then only the password will be necessary Type your Password There must be at least 4 characters but less than eight 8 characters The first character must be an alpha character After the first character any combination of letters and numbers are allowed This will be your RACF password Some examples of valid passwords follow APPLE A1234567 and A12A34A Some examples of invalid passwords follow 12345678 ABCDE BAD Depress the ENTER key If any PF key other than PF5 or PF12 is selected the following error message will appear S0004 INVALID PF KEY ENTERED PLEASE TRY AGAIN The passwo
115. ction is selected other than PF11 or PF12 the following error message number and message will appear CT044 INVALID PF KEY PLEASE TRY AGAIN This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ey gs SAAS 2010 North Carolina Administrative Office of the Courts PF5 CR Citation Inquiry 9 Automated Criminal Infractions System Criminal Clerk s Manual PF6 CR Supplemental Inquiry CRIMINAL SUPPLEMENTAL INQUIRY FUNCTION PF6 ACCESSING THE SUPPLEMENTAL INQUIRY FUNCTION To inquire on the supplemental status of a case access the Criminal Supplemental Inquiry screen from Clerks Main Menu as follows 1 Enter the file number or the citation number 2 Enter an T in the MODE field 3 Press the PF6 key 4 The following screen will appear with the cursor at the NEXT field CRIMINAL SUPPLEMENTAL INQUIRY 1 DEFENDANT NAME 2 FILE NUMBER 3 CITA 4 CHRG OFFENSE 5 SPEED 6 MPH ZONE 7 ARRN OFFENSE 8 SPEED 9 MPH ZONE 10 DV CH Y 11 VRA Y 12 MFTI 13 TEXT 14 GS 15 TRIAL DATE 16 CONT BY 17 COURTROOM 18 AM PM NC 19 SERV DATE 20 RET UNSERV 21 REDEL DATE 22 ARREST DT 23 COMPLAINT 24 CHECK DIGIT 25 RS RV CD 26 DEF ATTY 27 TYPE 28 ADA 29 WAIV CT APPTD ATTY 30 C amp F 31 90DF 32 NON MV FTC 33 OFA 34 KEEP OFA N 35 SCO 36 OOF 37 CASH BF 38 REINSTATEMENT 39 PROBATION V
116. d BUSINESS PHONE Witness The home and business phone numbers are displayed if entered into the database CDL Commercial Driver s License This field s default value is an N No If the officer has indicated a Y on the Process that the defendant has a Commercial Driver s License then a Y Yes is displayed CMV Commercial Motor Vehicle This field s default values is an N No If the officer has indicated a Y on the Process that the vehicle was a commercial motor vehicle then a Y Yes is displayed HAZ Hazardous Material NORTH CAROLINA ADMINISTRATIVE OFFICE Fike COUR i 5 SOURIS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 7 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry This field s default value is an N No If the officer has indicated a Y on the process that hazardous material was involved then a Y Yes is displayed 53 SERIAL Number This is an eight 8 position alphanumeric field that may be used for any special data that the user wants to capture 54 BOND AMT Amount 55 BOND TYPE This field displays the bond amount and type of bond as follows CSH Cash CUS Custody Release PTR Pretrial Release SEC Secured UNS Unsecured WPA Written Promise to Appear 56 ADDL CHARGES If the case has more than one charge a Y will display 57 CVR EFF DT CVR Effective Date If
117. d Method of Disposition for the offense are displayed See the Criminal Miscellaneous Codes for a list of Method of Disposition codes NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR j VOURIS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 24 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 26 MORE OFFENSES Fields 12 through 15 can appear up to three 3 times for each file number In other words a maximum of three 3 offenses per case is displayed on the screen If more than three 3 offenses exist for the case the message MORE OFFENSES will show in a fourth line These offenses may be viewed through the name inquiry function or the file number function 27 COUNTY SPECIFIC IDENTIFIERS County specific identifiers related to the AOC Local Interface are displayed in this twenty one 21 character field The identifiers are Buncombe County Warrant Number OFA Warrant Number Mecklenburg County Complaint Number The following explains the multiple paging and return processing within the Inquiry screen 28 F3 ARCHIVES When this function is selected the return archived Lid numbers 29 7 BKWD Page Backward If a B appears in the MORE field then this function will allow paging backward to the previous screen Press the PF7 key The previous Local Identification Inquiry screen will appear This function may be repeated until there are no more previo
118. d above the following error message number and message will appear SS303 INVALID PF KEY PLEASE TRY AGAIN NORTH CAROLINA ADMINISTRATIVE OFFICE EN of the COURTS neoan PORTE _ 2010 North Carolina Administrative Office of the Courts PF2 Stwide Name Search Inq 9 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Stwide Name Search Inq 10 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry CRIMINAL NAME SID LID CKN ARR COM INCID INQUIRY PF2 ACCESSING THE NAME SID LID CKN ARR COM INCID INQUIRY FUNCTION This function offers a variety of inquiry and mode options 1 To view a list of cases for the same defendant or alias name see INQUIRY BY DEFENDANT ALIAS NAME in this section 2 To dispose of a case or an offense from the Defendant Alias Name List screen see ACCESSING THE PF8 DISPOSITION UPDATE FUNCTION in this section This function requires security access 3 To view the disposition of a case or an offense from the Defendant Alias Name List screen see ACCESSING THE PF8 DISPOSITION INQUIRY FUNCTION in this section 4 To view the additional judgment screen for additional disposition data see ACCESSING THE PF8 ADDITIONAL JUDGMENT INQUIRY FUNCTION
119. d as follows RA Arrest Date Mismatch verified Changes to the Arrest Date will blank out codes of RA and RO RC Check Digit Mismatch verified Changes to the CKN will blank out all codes RN Defendant Name Mismatch verified Changes to the defendant s Name will blank out codes of RN and RO RO Other mismatch verified Any update to the case will blank out this code NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF6 CR Supplemental Inq 4 Automated Criminal Infractions System Criminal Clerk s Manual PF6 CR Supplemental Inquiry 27 28 29 30 31 32 33 RA Arrest Date Mismatch verified Changes to the Arrest Date will blank out codes of RA and RO RC Check Digit Mismatch verified Changes to the CKN will blank out all codes RN Defendant Name Mismatch verified Changes to the defendant s Name will blank out codes of RN and RO RO Other mismatch verified Any update to the case will blank out this code If an error occurs one of the following error message numbers and messages will appear SP100 INVALID REVIEW CODE Review code must be RA RC RN or RO A Reason Code is not valid when a CKN is present DEF ATTY Defense Attorney Name This field contains the defense attorney s name TYPE Defense Attorney The type of defense attorney is displayed in this field The valid codes are A _ Appointed P
120. d must be one of the following codes ABC County ABC ALE Alcohol Law Enforcement APD International Airport CPD City Police Department CSC Clerk of Superior Court DMF Division of Marine Fisheries DMV Division of Motor Vehicles DOR Department of Revenue FBI Federal Bureau of Investigation JUD Judge L T NC License Theft Division MAG Magistrate OTH Other RRP _ Railroad Police NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 6 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry 42 43 44 45 STATE 47 48 49 50 51 52 SBI State Bureau of Investigation SFF County Sheriff Department SHP State Highway Patrol SPR State Parks amp Recreation WRC Wildlife Resources Commission TYPE Witness Type The type of witness is displayed as one of the following codes C Complainant D Defense I Inactive L Law Enforcement S State N Complainant Non Witness V Victim SUBPOENA If an E is displayed this indicates that a subpoena is to be generated every time requested If a Y is displayed this indicates no subpoena be generated for the first trial setting A blank indicates no subpoena is to be generated ADDRESS CITY ZIP Witness The witness address city state and zip code are displayed HOME PHONE an
121. dant has been found guilty of a domestic violence charge court decides that details fall under the domestic violence statute not offense code specific Implemented 12 04 LINE 10 SEE ALSO If the offense being displayed is a lead offense for consolidated for judgment offenses then the file offense number s for each consolidated offense is displayed Up to four 4 file offense numbers will be displayed If more than four 4 file offense numbers are involved then the words PLUS MORE will appear to the right of this field indicating there are more files offenses than can be displayed Refer to the Consolidated for Judgment screen in the Disposition PF8 Screen NOTE Line 9 will display only in the lead file offense number when offenses from other cases have been consolidated for judgment with the displayed file offense number NORTH CAROLINA ADMINISTRATIVE OFFICE me oof the COURTS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 7 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry LINE 11 SPECIAL CONDITIONS If the offense has special conditions the first line is displayed directly under Line 7 Line 8 or Line 9 NOTE Each of the above lines may or may not be displayed for each offense in a case and at each court level CR or CRS LINE 12 CONSOLIDATED FOR JUDGMENT WITH If the offense has been consolidated for judgment with a lead offense
122. data displayed in the screen follows Defendant Alias Name Inquiry Field Descriptions Refer to the following field descriptions of the data being displayed 1 MODE The one 1 position MODE determines how the screen will function It first appears with a C for normal name search processing It may be changed to an A for ACCESSING THE CASE ALIAS INQUIRY FUNCTION to an T for accessing the ICA FILE NUMBER INQUIRY FUNCTION to an S for ACCESSING THE SID NAME INQUIRY FUNCTION to a U for ACCESSING THE DISPOSITION UPDATE FUNCTION or a D for ACCESSING THE DISPOSITION INQUIRY FUNCTION Refer to those functions for additional information If an error occurs one of the following error message numbers and messages will appear NIOOS INVALID REQUEST ENTER C A D I OR U ONLY NI006 HOME POSITION MUST BE C 2 DEFENDANT ALIAS NAME NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 3 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Anquiry This field contains the defendant or alias name in the following format Last First Middle or Initial Suffix 3 or Defendant Alias Flag An asterisk in the right most position of the name field indicates an alias name was entered for the case as well as the defendant name An at sign in the right most position indicates that the name dis
123. der the defendant name field else this area may be blank If an LID number exists for the case it is displayed directly under the defendant name field else this area may be blank NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 11 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry DEFENDANT ADDRESS Only a portion of the defendant street address is displayed to the right of the defendant name SEX RACE DATE OF BIRTH The sex race and date of birth as stored in the database record are displayed to the right of the defendant street address field FILE NUMBER The file number for the case is displayed to the right of the SEX RACE and DATE OF BIRTH fields LINE 5 OF Offense Code The offense code is displayed directly under the Defendant Alias name s fields The offense date is not available for archival cases OFFENSE TYPE The type of offense MFTI MISD TRAFF and INFR is displayed to the right of the Offense Code field OFFENSE Text The offense description is displayed to the right of the Offense Type field CASE STATUS The status of the case is displayed to the right of the Offense field Examples are CONVICTED NOT GUILTY DISMISSED etc DISPOSITION DATE The disposition date is displayed to the right of the case status field COURT TYPE The court type of CR criminal d
124. dy Release PTR Pretrial Release SEC Secured UNS Unsecured WPA Written Promise to Appear BOND TYPE NORTH CAROLINA ADMINISTRATIVE OFFICE fike COUR i by vee ree 2010 North Carolina Administrative Office of the Courts PF5 CR Citation Inquiry 6 Automated Criminal Infractions System Criminal Clerk s Manual PF5 CR Citation Inquiry This field displays one of the six 6 types of bonds placed to ensure a defendant will appear for a court hearing in the future Valid entries are CSH Cash CUS Custody Release PTR Pre Trial Release SEC Secure UNS Unsecured WPA Written Promise To Appear 56 PROCESS This is a one 1 position field displaying the initiating process type C Citation M Magistrate s Order S Criminal Summons W Warrant 57 RECIPROCAL AGREEMENT If the defendant s driver s license state is a member of the compact a Y is displayed for YES or an N for NO 58 ISSUED DATE If the Process type is M S or W then the issued date is displayed in the MMDDYY format 59 SERVICE DATE The date the originating process was served on the defendant is displayed in the MMDDYY format A blank service date indicates an unserved process 60 61 ALIAS ALIAS INQUIRY If ALIAS Y you can inquire as follows l Entera Y in the INQUIRY ALIAS field and depress the ENTER key The Infractions Citation Inquiry screen will return with the alias name
125. e may be selected such as a CVR a dismissal or a no probable cause found and disposition data may be entered for that offense only The other offense s in the case does not have to be disposed 2 While in the F8 Disposition Update screen the NEXT field may be used to access a different case This function may be continued until you wish to return to the PF2 function When returning to the F2 Defendant Alias Name List screen it returns with the defendant name where entry to the F8 Disposition Update originally occurred 3 Ifthe case has two offenses and disposition data is entered in both offenses the Defendant Alias Name List screen will return after the ENTER key is depressed in the last offense 4 The ENTER key must be depressed in order for the database record to be updated B Using the R Mode For Archives Defendant Alias Name Inquiry from the Clerk s Main Menu To view a complete list of cases that have been archived for the same defendant name access the Archival Name Inquiry screen from the Clerks Main Menu as follows 1 Enter an R in the MODE field 2 Enter the defendant alias name in the NAME SID LID CKN ARR COM INCID field 3 Press the PF2 key 4 The Archival Name Inquiry screen will appear with the cursor positioned at the first name 910 WAKE 1 ARCHIVAL NAME INQUIRY 2 3 4 7 8 DEFENDANT NAME R S OFFENSE CT FILE NUMBER SAINT JEAN KATHERI B M INTOXICATED AND DISRUPTIV
126. e use of this screen 25 11 EVENTS PF11 To review event information for a criminal offense or case access the Criminal Events Inquiry screen by pressing the PF11 key The Criminal Events Inquiry Screen will appear 26 MMDDYY HH MM SS The system date hour minute and second are displayed for informational purposes only JUDGMENT DATA ERROR PROCESSING NORTH CAROLINA ADMINISTRATIVE OFFICE enna 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Ing 15 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry Take time to review the screen before you depress the ENTER key If an error is found after depressing the Enter key the Judgment Data screen will return with the error highlighted and a corresponding error message If any Key other than those above is selected the following error message number and message will appear JDOO1 INVALID PF KEY PLEASE TRY AGAIN This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE a ofthe COURTS 3 1o VOURI 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Ing 16 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry CRIMINAL OFFENSES CONSOLIDATED FOR JUDGMENT ACCESSING OFFENSES CONSOLIDATED FOR JUDGMENT Access to this screen is only allowed from the Criminal Disposition Update Inquiry screen The purpose of the O
127. ear CM001 PLEASE ENTER EITHER A FILE CITATION NUMBER OR A DEFENDANT WITNESS NAME CR002 INVALID MODE SELECTED CR022 FIRST POSITION OF NAME FIELD CANNOT BE BLANK CRO28 COUNTY AND LID REQUIRED CR029 INVALID COUNTY PREFIX FOR LID NUMBER CRO30 LID NUMBER CANNOT BE LESS THAN SIX CHARACTERS CRO31 COUNTY AND ARREST NUMBER REQUIRED NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 9 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu CR032 INVALID COUNTY PREFIX FOR ARREST NUMBER CR033 INCIDNET NUMBER IS INVALID CR034 COUNTY AND COMPLAINT NUMBER REQUIRED CRO35 INVALID COUNTY PREFIX FOR COMPLAINT NUMBER CR036 COMPLAINT NUMBER MUST BE 13 CHARACTERS CR037 CHECK DIGIT IS INVALID CRO38 COUNTY AND INCIDENT NUMBER REQUIRED CR039 INVALID COUNTY PREFIX FOR INCIDENT NUMBER 4 NAME Defendant Alias or Witness Name This field is optional when entering a new case into the system but required for the Name Inquiry PF2 and the Witness Search function Enter the name in the standard name format of Last First Middle or initial Suffix Defendant Alias Inquiry See the examples below and their expected results when using the Defendant Alias Name Inquiry function Smith Smith D Smith Don Smith Donald Eugene Jr Smith All cases in the system where the last name is S
128. ed Criminal Infractions System Criminal Clerk s Manual PF5 CR Citation Inquiry 18 19 20 NA Not arrested Citation Summons Have defendant printed NC Old History case no fingerprint card in file for cases before 1995 ND No DCI record found in DCI files Do not use this code unless AOC or DCI informs the clerk to do so NF Not fingerprinted by law enforcement officer Have defendant printed NM Fingerprint information not provided by magistrate Have defendant printed NP No probable cause by magistrate On all felony charges in the case NR No fingerprint required by judge s plan Have fingerprinted when transferred to Superior Court UD Unserved dismissed no record Do not use this code unless AOC or DCI informs the clerk to do so WN Wrong person s name used When correct defendant fingerprinted update and also notify DCI manually REVIEW CODE Rejection letters are sent to the clerk from DCI when there is a discrepancy between DCI data and CIS data The clerk will enter a review code to indicate when they have reviewed a case and cannot make a correction because the CIS data is correct This review code is displayed as follows RA Arrest Date Mismatch verified Changes to the Arrest Date will blank out codes of RA and RO RC Check Digit Mismatch verified Changes to the CKN will blank out all codes RN Defendant Name Mismatch verified Changes to the defendant s Name will blank out cod
129. edit requirements 6 COURTROOM Enter the courtroom number if you desire the total number of cases assigned to that courtroom Up to four 4 positions may be entered and must be a valid courtroom number preassigned to your county When the courtroom number and the date field are entered the screen will return with the total number of cases assigned to the courtroom in the AM PM and NC sessions for the specified date If an error occurs the following error message numbers and error messages will appear CC003 INVALID COURTROOM NUMBER PLEASE RE ENTER cc009 NO COURTROOMS FOUND IN COURTRM TABLE FOR COUNTY This is an informational message indicating there is a problem with the County Courtroom File Call the Help Desk at 919 733 6284 NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR COURTS 2010 North Carolina Administrative Office of the Courts PF10 Caseloads 2 Automated Criminal Infractions System Criminal Inquiry Manual PF10 Criminal Courtroom Caseloads 7 DATE Enter the trial date for a total of cases assigned to that date All 6 positions must be entered Ex January 15 2002 is entered 0115902 If only the date field is entered and not the courtroom number a weekly summary of all the courtrooms will generate for printing The summary report will give totals for the AM PM and NC sessions beginning with the date requested through the next five 5 work day dates See the Central Print Facility CPF Manu
130. efault mode is T and does not have to be entered as described below Enter one of the following codes File Number Access A Add U Update I Inquiry For initiating a new case in the system For updating data except those fields requiring secured menu functions such as defendant s name For inquiring on data in any screen NAME SID CKN LID ARR COM INCID Access The first four that follow are for defendant name searches P Pending U Unserved D Disposed Blank S SID K CKN LAD A Arrest C Complaint N Incident Only pending cases that match the name entered will appear on the Name Inquiry screen Only unserved cases that match the name entered will appear on the Name Inquiry screen Only disposed cases that match the name entered will appear on the Name Inquiry screen All cases pending unserved and disposed that match the name entered will appear on the Name Inquiry screen If a name and SID search is performed only those cases that match the name and contain an SID number will appear on the SID Name List screen If a SID number search is performed only those cases that contain a matching SID number will appear statewide Only cases that contain a matching CKN Check Digit Number will appear on the CKN inquiry screen statewide Only cases that contain a matching LID number will appear on the LID Number inquiry screen There are various formats All cases i
131. en from the Clerk s Main Menu as follows 1 Enter the file number or the citation number 2p Enter an R in the MODE field 3 Press the PF1 key 4 The Archival ICA Inquiry screen will appear 910 WAKE 1 ARCHIVAL ICA INQUIRY 90CR 063320 2 CRARCIP 3 060694 4 R S DOB AGE CR 8 FILM 9 SMITH KARL HENRY 10 5 6 7 123 MAIN ST 11 DL 9999999 NC 12 RALEIGH NC 27602 13 CITA C2482106 14 OFEN 01 15 CHRG OFFN M INTOXICATED AND DISRUPTIVE 14 444 16 AGENCY CPD 17 ISSUED 082690 18 DISP DATE 083190 19 PLEA VERDICT MOD FINE COSTS REST MONIES PAID GU 20 GU 21 JU 22 23 24 25 YES 26 CONV OFEN M INTOXICATED AND DISRUPTIVE 14 444 27 SENT LENGTH 28 PROB LENGTH 30 FTA COMP 29 FTC COMP 31 NEXT 32 PF2 NAME INQUIRY PF4 ADDITIONAL EVENTS ADDL CHARGES Y 33 USING THE ARCHIVAL ICA INQUIRY FUNCTION This screen provides the ability to view an archived case summary of the selected offense ARCHIVAL INDEX TO CRIMINAL ACTIONS ICA FIELD DESCRIPTIONS Refer to the following descriptions for edit requirements and error messages for the fields in the Archival ICA Inquiry screen 1 NNN COUNTY This field displays the AOC county number and name in which the case resides NORTH CAROLINA yen ADMINISTRATIVE OFFICE COURTS 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 10 Automated Criminal Infractions S
132. ense Number and State Display Only The first nine 9 positions of the defendant s driver s license number and the driver s license state are displayed for informational purposes only VRA Victims Rights Amendment This field is primarily to allow for statistical gathering and tracking of cases that are categorized under the Victims Rights legislation In this one character field Y is the only stored value N and blank are the same Implemented 12 04 DV CH Domestic Violence Charged Formerly DOM VL This field contains a one character flag that indicates whether the defendant has been charged with a domestic violence offense not offense code specific Implemented 12 04 MFTI Offense Type TEXT Display Only The type of offense Misdemeanor Felony Traffic or Infraction and text for the arraigned offense is displayed for informational purposes only GS Arraigned N C General Statute Number The GS number for the arraigned offense is displayed for informational purposes only CONV OFFN Convicted Offense If the verdict for this offense is RS RL PJ GU or GL the convicted offense code will display The code must be one of the criminal offense codes found in the User Manual of Codes SPEED Convicted ZONE Convicted If the arraigned offense is SPEEDING SPEED IN HWY WORK ZONE OR SPEEDING IN SCHOOL ZONE the convicted SPEED and ZONE fields will display NORTH CAROLINA ADMINISTRATIVE OFFICE F
133. entered in the record it is displayed in the last two 2 positions of the DOB field COURT TYPE This field indicates whether the case is currently in District Court or Superior Court CR DISTRICT COURT CRIMINAL CASE CRS SUPERIOR COURT CRIMINAL CASE FILM Microfilm Number If available the microfilm number is displayed DEFENDANT NAME The defendant s name is displayed in the following format Last First Middle or Initial Suffix DEFENDANT ADDRESS The two 2 address fields will display the defendant s address primary or home and extended address DL Driver License Number and State This field contains the defendant s driver license number and license state DEFENDANT ADDRESS City State Zip These three 3 address fields will display the defendant s city state and zip code CITA Citation Number This field contains the citation or serial number OFFN Offense Number If one 01 or two 02 is displayed in this field then the offense displayed is a district court offense District court offense numbers can range from 01 49 Fifty one 51 or fifty two 52 is displayed for superior court offenses Superior court offenses can range from 51 99 CHRG OFFN Charged Arraigned Offense This field contains the charged arraigned offense type text and statute If the arraigned offense is different from the charged offense the arraigned offense is displayed NORTH CAROLINA ADMINISTRATIVE OFFICE een 20
134. er YYXXX999999 where YY File Year default is current year range is 1966 to current year XXX Classification CR or CRS 999999 Sequence Number Zero Filled 2 Enter an T Inquiry in the MODE field 3 Press the PF4 key 4 The following screen will appear with the cursor at the NEXT field 1 CRIMINAL PROCESS INQUIRY NN 2 FILE NUMBER 3 DEFENDANT 4 RACE 5 SEX 6 DOB 7 AGE 8 ADDRESS 9 JAIL 10 CITY 11 STATE 12 ZIP 13 DEF D L 14 ST 15 PROCESS 16 OFFENSE 17 AC 18 DV CV 19 VRA Y 20 W C TOT 00000 00 21 MFTI 22 TEXT 23 GS 24 OFFENSE DATE 25 ARREST DATE 28 ARREST NO 32 TRIAL DATE 35 WITNESS NO 38 ISSUED DATE 26 CHECK DIGIT 29 WARRANT NO 33 AM PM NC 36 CVR EFF DT 57 ALIAS INQUIRY ALIAS 58 NEXT 61 PFI1 EVNT 62 INCIDENT NO 30 SERVICE DATE 27 RS RV CD 31 LID NO 34 COURTROOM 37 COMPLAINANT 39 NO 40 AGCY 41 TYPE 42 SUB 43 ADDRESS 44 CITY 45 STATE 46 ZIP 47 HOME PHONE 48 BUS PHONE 49 CDL N 50 CMV N 51 HAZ N 52 SERIAL 53 BOND AMT 54 BOND TYPE 55 ADDL CHARGES 56 INQUIRY ADDL CHARGES 59 INQUIRY ADDL WITNESSES 60 12 CNCL 63 NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 1 Automated Criminal Infractions System Criminal Clerk
135. es of RN and RO RO Other mismatch verified Any update to the case will blank out this code ARREST NO Number Enter the arrest number in ten 10 alphanumeric positions Once this number has been entered it cannot be updated WARRANT NO Number This field description is for ALI AOC Local Interface counties only The eight 8 characters warrant number is displayed if it exists on the database No entry can be made into this field LID NO If entered in the database the LID sometimes referred to as PID Positive Identification Number is displayed 21 22 OFFICER NO Number These fields contain the charging officer name and officer number 23 24 SHP TROOP State Highway Patrol DISTR District NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 7 itati i SOURIS 2010 North Carolina Administrative Office of the Courts PF5 CR Citation Inquiry 4 Automated Criminal Infractions System Criminal Clerk s Manual PF5 CR Citation Inquiry These fields contain the assigned troop zone and district of an SHP officer 25 26 OFF AGY Agency OFF CITY Officer These fields contain the officer agency and city 27 ACCIDENT Required if Agency SHP State Highway Patrol This field displays the accident involvement code 28 HWY Highway No Street The highway road where the offense occurred is displayed here 29 SHP CODE State Highway Patrol Area The SHP code for the geographical area within the county i
136. f all possible data elements along with error messages is provided 1 DEFENDANT NAME The DEFENDANT NAME is displayed for informational purposes 2 FILE NUMBER The File Number is displayed for informational purposes 3 DATE Event Date The system date that the event occurred is displayed in the standard date format of MMDDYY If the event affects a GS20 motor vehicle offense this date reflects the day the transaction was sent electronically sent manually or not sent to DMV 4 EVENT Event Types are Appeal Offense nn Number Appeal Case Reinstated Cash BF Conviction Civil Revocation Compliance Compliance to FTA Compliance to FTC Compliance to 90 DF CVR Comply Rescind Failure to Appear Failure to Comply Judgment Comm Sve Lic Rev Compliance to CSLR DWLR Viol Disp of DWLR NORTH CAROLINA 2010 North Carolina Administrative Office of the Courts PF11 DMV Events 2 ADMINISTRATIVE OFFICE the COURTS Automated Criminal Infractions System Criminal Clerk s Manual PF11 DMV Events 5 DMV Response Displayed after the event type is the response to the question NOTIFY DMV from the Disposition Update PF8 screen Y Sent Electronically M Sent Manually N Not Sent NOTE _ f No History appears no event has occurred in the case Only those events since August 1992 will appear in this screen 6 SOURCE PF Key or Menu This field displays the screen PF function or the Menu and Function on w
137. ffenses Consolidated For Judgment screen is to display all cases and or offenses that have been consolidated for judgment and allow access to the Disposition Update Inquiry screen for the selected offense When the screen is displayed the LEAD offense that contains the judgment data is identified ACCESSING THE CRIMINAL DISPOSITION UPDATE INQUIRY SCREEN Access to this screen is only allowed from the Criminal Disposition screen Review the list of file offense numbers appearing on the screen Using the NEW LINE key place the cursor to the left of the file and offense number to be viewed Enter a slash to the left of the file number and depress the ENTER key The Criminal Disposition screen will appear for the selected file and offense number If an error occurs one of the following error message numbers and messages will appear CJ002 USE TO INDICATE YOUR SELECTION CJ003 SELECT ONE LINE ONLY CJ004 NO SELECTION WAS MADE NC AOC CIS CR IF CASE PROCESSING CRCONFJP NNN COUNTY NAME 1 OFFENSES CONSOLIDATED FOR JUDGMENT FILE 2 OFFENSE 3 NAME 4 5 94CR XXXXXX 01 94CR XXXXXX 02 94CR XXXXXX 01 LEAD 94CR XXXXXX 02 94CR XXXXXX 01 94CR XXXXXX 02 94CR XXXXXX 03 94CR XXXXXX 01 94CR XXXXXX 01 94CR XXXXXX 02 94CR XXXXXX 01 94CR XXXXXX 02 94CR XXXXXX 01 94CR XXXXXX 02 94CR XXXXXX 02 94CR XXXXXX 01 CJ008 WARNING PF12 WILL CANCEL ANY UPDATES BEING MADE 6 MORE BF 7 PF3 EXIT 8 7 BKWD 9 8 FWD 10
138. fice of the Courts PF1 ICA Inquiry 5 Autom ated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry 33 34 35 36 37 38 38 40 41 42 43 MOTIONS DATE This field contains the date the case was set on a Motions or Grand Jury calendar at the superior court level DISP DATE Disposition This field contains the date the offense was disposed CONT Continuances The following is a counter that keeps track of how many times the case was continued and by whom D Number of times case was continued by defense S Number of times case was continued by the state J Number of times case was continued by the judge NR Number of times the case was not reached in court and case was continued RSONCO Registered sex offender no contact order flag default to blank Registered sex offender no contact order may be Y Yes or R Rescinded for any non infraction offense code GANG RELATED Gang flag default to blank for the following offense codes 2152 2153 2154 2155 2156 2157 and 2158 Gang flag to be set automatically to Y at conviction only for the following offense codes and can not be changed to blank 2152 2153 2154 2155 2156 2157 and 2158 Gang flag will be blank at disposition of offense codes 2152 2153 2154 2155 2156 2157 and 2158 offense s if Verdict is not equal to GU or GL DV CV Domestic Violence Convicted T
139. four 4 lines for displaying any special conditions attached to the judgment of the case The remaining three 3 lines are on the Judgment Data screen Any data that is entered in this line is carried forward to the Judgment Data screen and appears as the first line of data APPEAL TO SUPERIOR Date The date of appeal displays if the defendant appeals the case to superior court WD RM Withdrawn Remand Date Display Only This field will display only if the offense was remanded back to district court or was withdrawn from superior court by the defendant The date represents the date of remand or withdrawn date in the superior court record therefore eliminating the need to change the disposition date at the district court level TRANS TO SUPERIOR Transferred Date The date the offense was transferred to superior court will display in this field if applicable TO APPELLATE Date This field appears only for a superior court case If applicable the date the case was appealed to the appellate court will display in the MMDDYY format A date in this field is for informational purposes only It does not change the status of a case APPELLATE RESULT This field appears only for a superior court case If applicable the appellate results will display The valid codes are A AFFIRMED D DISMISS THE CASE M MODIFIED N NOT PERFECTED OR WITHDRAWN R REVERSED ADDL CHARGES Additional Charges The Y that appears in this field indicate
140. g Session PM Afternoon Session NC Night Session DEFENDANT ADDRESS The two 2 address fields will display the defendant s primary or home address CSLR Community service License Revocation Date This is the date the judge ordered the defendant s drivers license to be revoked due to willful failure to comply with community service CSLR Community service License Revocation Compliance Date This is the date the defendant complied with the requirements of community service after a license revocation was entered DEFENDANT ADDRESS City State Zip Code These three 3 address fields will display the defendant s city state and zip code DEF ATTY Defense Attorney The defense attorney s name will appear here TYP Defense Attorney Type One of the following codes represents the type of defense attorney A APPOINTED JUN _ of the NORTH CAROLINA ADMINISTRATIVE OFFICE SENS 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 4 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry P PUBLIC DEFENDER R PRIVATELY RETAINED OR SELF W WAIVED 25 VRA Victims Rights Amendment This field is primarily to allow for statistical gathering and tracking of cases that are categorized under the Victims Rights legislation In this one character field Y is the only stored value N and blank are the same Implemented 12 04 26 CHRG ARRN OFFN Charged Arraig
141. h the error highlighted and a corresponding error message Correct the error and press the ENTER key again A new Supplemental Inquiry screen will reappear SUPPLEMENTAL INQUIRY RETURN PROCESSING 53 12 CNCL Cancel When all inquiries have been completed press the PF12 key The Clerks Main Menu will appear When a function is selected other than PF11 or PF12 the following error message number and message will appear SP002 INVALID PF KEY PLEASE TRY AGAIN NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR rere 2010 North Carolina Administrative Office of the Courts PF6 CR Supplemental Inq 8 Automated Criminal Infractions System Criminal Clerk s Manual PF6 CR Supplemental Inquiry This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF6 CR Supplemental Inq 9 Automated Criminal Infractions System Criminal Clerk s Manual PF7 CR Witness Inquiry CRIMINAL WITNESS INQUIRY FUNCTION PF7 ACCESSING THE WITNESS INQUIRY FUNCTION To view witness data for an existing case access the Witness Inquiry screen from the Clerks Main Menu as follows 1 Enter the file number or the citation number where the file number format is YY File Year default is current year range is 1966 to current year XXX Classification CR CRS 999999 Sequence Number zero filled 2 Enter an T Inquire in the MO
142. he PF8 key will scroll forwards through the offenses listed for the case forwards If there are no more offenses to be displayed forwards the following message number and message will appear SS306 NO MORE OFFENSES TO DISPLAY FORWARDS 48 10 PREV Previous Case If multiple cases were selected with a slash on the search list press the PF10 key to view the previous case If there are no more cases to be displayed backwards the following message number and message will appear SS301 NO MORE CASES TO DISPLAY BACKWARDS 49 11 NEXT Case If multiple cases were selected with a slash on the search list press the PF11 key to view the next case If there are no more cases to be displayed forwards the following message number and message will appear SS302 NO MORE CASES TO DISPLAY FORWARDS 50 MM DD YY HH MM SS Month Day Year Hour Minute Second The system date and time is displayed in the lower right portion of the screen NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Stwide Name Search Inq 8 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry To return to the Clerks Main Menu screen from the STATEWIDE NAME INQUIRY screen press the PF3 key Then press the PF12 key The Clerks Main Menu will appear ready for the next function If any function key is selected other than those describe
143. he probation sentence length is displayed The valid codes are Y Years M Months and D Days 58 SUPERVISED NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 8 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry If the defendant is given supervised probation a Y will display If not supervised probation then an N will display 59 RSONCO Registered sex offender no contact order flag default to blank Registered sex offender no contact order may be Y Yes or R Rescinded for any non infraction offense code 60 GANG RELATED Gang flag default to blank for the following offense codes 2152 2153 2154 2155 2156 2157 and 2158 Gang flag to be set automatically to Y at conviction only for the following offense codes and can not be changed to blank 2152 2153 2154 2155 2156 2157 and 2158 Gang flag will be blank at disposition of offense codes 2152 2153 2154 2155 2156 2157 and 2158 offense s if Verdict is not equal to GU or GL 61 CREDIT FOR TIME SERVED If applicable the credit for time served will display 62 CONSECUTIVE SENTENCING A S If applicable the consecutive sentencing indicator from the judgment form will display Valid entries are A All current sentence obligations or S Specified cases 63 64 COMM SVC
144. he Three 3 digit county number is not required for Mecklenburg County 3 Press the PF2 key 4 The Local Identification Inquiry screen will appear with the cursor at the LID field NORTH CAROLINA ADMINISTRATIVE OFFICE if the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 22 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID nquiry NC AOC CIS LOCAL IDENTIFICATION INQUIRY CRLIDSP 1 NNN COUNTY 2 LID 123456 3 C R DATE 4 IN JAIL U 5 DEFENDANT NAME 6 RACE 7 SEX 8 DOB 9 FILE 10 CASE DISP 11 OFFENSE 12 OFF DATE 13 DISP DATE 14 PL VE MOD 15 JONES PHIL E W 06 26 1906 91CR 044244 09 24 91 17 ASSAULT ON A FEMALE 06 28 91 09 19 91 GU GU JU MORE OFFENSES 16 JONES NAT W U 00 36 0000 99CR 990004 SIMPLE WORTHLESS CHE 01 05 89 DRIVING WHILE IMPAIR 01 05 89 CIVIL REVOCATION DR 01 05 89 PF3 ARCHIVES 18 7 BKWD 19 8 FWD 20 12 CNCL 21 01 13 05 13 53 08 Using the LID Inquiry This function provides the ability to obtain the jail status of a particular person identified by an LID number and or to obtain a synopsis of criminal history concerning the LID number with the county LID Inquiry Field Descriptions Refer to the following field descriptions of the data being displayed 11 12
145. he error message SO010 APPLICATION PASSWORD NOT FOUND NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR Pe ce e SOURIS 2010 North Carolina Administrative Office of the Courts ACIS Sign On 6 Automated Criminal Infractions System Criminal Inquiry Manual ACIS Signon CCCCCCCCCCCC IIIIIIIIIII SSSSSSSSSSSSSSS I S S S S SSSSSSSSSSSSSSS S S S S CCCCCCCCCCCCC IIIIIIIIIII SSSSSSSSSSSSSSS QAaAaAAAANAAAN HAHAHAHA aRa NORTH CAROLINA ADMINISTRATIVE OFFICE OF THE COURTS AUTOMATED CRIMINAL INFRACTIONS SYSTEM COUNTY GROUP USER ID PASSWORD APPLICATION PASSWORD APPLICATION PASSWORD NOT FOUND F5 CHANGE PASSWORD 12 EXIT 10 24 94 12 09 16 Enter the old application password here If an error occurs one of the following error message numbers and messages will appear SO010 APPLICATION PASSWORD NOT FOUND SO011 APPLICATION PASSWORD ALREADY CONVERTED If the old password exists in the application security file then the menu assigned to the RACE ID will be displayed The sign on is now complete and access to the section that describes your menu is allowed This step will only be required the first time when using the new sign on procedure The old application password is no longer valid after this conversion Five attempts are allowed to correctly enter the old application password After the 5th attempt the userid will be revoked NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ree
146. he word MORE does not appear or the NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 16 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry requested name case is found The only fields that allow data entry are the MODE and NEXT NAME fields SID Defendant Alias Name Inquiry Field Descriptions Refer to the following field descriptions of the data being displayed 1 MODE The one 1 position MODE determines how the screen will function It first appears with a C for normal name search processing It may be changed to an A for ACCESSING THE CASE ALIAS INQUIRY FUNCTION The MODE may be changed to S for accessing the SEARCH STATEWIDE FOR SID NUMBER FROM THE DEFENDANT ALIAS NAME LIST FUNCTION Refer to those functions for additional information If an error occurs one of the following error message numbers and messages will appear NIO08 INVALID REQUEST ENTER C A OR S ONLY 2 DEFENDANT ALIAS NAME This field displays up to twenty eight 28 positions of the defendant alias name in the following format Last First Middle or Initial Suffix 3 or Defendant Alias Flag An asterisk in the right most position of the name field indicates an alias name was entered for the case as well as the defendant name An at sign in the right most position indicates that the name displ
147. her the defendant is in jail or has been released Y The defendant is in jail in the displayed county N The defendant was in jail in the displayed county but has been released U The jail status of the defendant is unknown CITY Defendant STATE and ZIP The defendant s city state and zip are displayed ARREST DATE This is the arrest date recorded on the SBI Fingerprint Card This date is usually the same as the service date but may be different from the service date e g the defendant was arrested at 11 30 p m but was not served with the process until 12 30 am the next day CHECK DIGIT The Check Digit number from the SBI Fingerprint Card is displayed in seven 7 alpha numeric positions INCIDENT NO Number This number is usually entered from the green SBI Fingerprint Card in the field titled ARREST NO OCA RS RV CD Reason or Review Code REASON CODE If the check digit number and arrest date are blank a reason code is displayed as one of the following BC Bad CKN The CKN on the card is invalid Contact arresting agency CS Another county served no CKN Have defendant printed locally DD Defendant died before prints taken MC Missing CKN on fingerprint card Contact arresting agency MR Manually reported For old and history cases NORTH CAROLINA ADMINISTRATIVE OFFICE Fike COUR J P SOURIS 2010 North Carolina Administrative Office of the Courts PF5 CR Citation Inquiry 3 Automat
148. hich the event occurred PF4 Process Add Update PF5 Citation Add Update PF6 Supplemental Update PF8 Disposition Update PF9 A Multiple Entry Function A Waivers PF9 G Multiple Entry Function G Called amp Failed and 20 Day Failures BCHWVR Batch Waiver Processed through Mainframe Cash Receipting System SECFUN CVR processed through the Clerks Secured Menu Function G Add CVR Event Te CT Court Type This field displays the court type of the criminal case at the time the event occurred D District S Superior 8 BY Initials of Person Responsible for creating the Event The initials of the person signed on to the system at the time the event occurred DMV EVENTS RETURN PROCESSING When you wish to return to the Disposition screen depress the F12 key or depress the ENTER key The Disposition Update or Inquiry screen will appear To access the DMV Events Inquiry screen for another case depress the ENTER key or depress the F12 key Enter the file number for the next case in the NEXT field on the Disposition screen PF8 and depress the ENTER key Depress the F11 key To return to the Clerks Main Menu depress the ENTER key or the F12 key The Disposition screen PF8 will appear Depress the F12 key The Clerk s Main Menu screen will appear If a PF key is depressed other than F12 or ENTER the following message will appear DH001 INVALID PF KEY PLEASE TRY AGAIN NORTH CAROLINA 2010 N
149. his field contains a one character flag that indicates whether the defendant has been found guilty of a domestic violence charge court decides that details fall under the domestic violence statute not offense code specific Implemented 12 04 39 PLEA This field contains the plea of the defendant See the Criminal Miscellaneous Codes list VERDICT This field contains the verdict for the defendant See the Criminal Miscellaneous Codes list MOD Method of Disposition This field contains the method of disposition code See the Criminal Miscellaneous Codes list FINE Money Fines or penalties are displayed in this field COSTS Money NORTH CAROLINA ADMINISTRATIVE OFFICE me of the COUR SENS 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 6 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry 44 45 46 47 48 49 50 51 52 53 54 Court costs are displayed in this field REST Restitution Money Restitution amounts are displayed in this field JUDGE The judge s number or initials are displayed in this field MONIES PD Paid If MONIES PD N then the defendant has not complied with fine or cost If Monies PD Y then the defendant has complied with fine or cost In some older cases see special conditions for some exceptions If MONIES PD X then a CVR Civil Revocation of the defendant s drivers license has
150. ield will contain a Y 3 Enter a Y in the ADDL JGMT field and press the ENTER key 4 The Judgment Data screen will appear After viewing the screen press the ENTER key The PF8 Disposition Inquiry screen will return While in the PF8 Disposition Inquiry screen the NEXT field may be used to access a different case This function may be continued until you wish to return to the PF2 function When returning to the PF2 Defendant Alias Name List screen it returns with the defendant name where entry to the PF8 Disposition Inquiry originally occurred If an error occurs the following error message number and message will appear NIOOS INVALID REQUEST ENTER C A D I OR U ONLY 5 Ifthe case has multiple offenses the additional data may be viewed by entering a Y in the ADDL CHARGES field Press the ENTER key 6 The Disposition Inquiry screen will return You may continue until there are no additional charges or you wish to return to the PF2 Defendant Alias Name List screen NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 8 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 7 To return to the Defendant Alias Name List screen press the PF2 key The Defendant Alias Name List screen will appear with the cursor at the MODE field ACCESS AND RETURN OPTIONS 1 A specific offens
151. ike COUR 2 aye eee 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Ing 3 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry 17 18 19 20 AC Alcohol Content The AC is required for all Implied Consent Offense Codes 0922 0940 5405 5406 5526 5527 5553 5559 5560 5570 5571 5577 5594 5595 5610 5615 5620 5621 5622 5624 4703 and 4540 with offense dates on or after 12 01 2006 Valid Codes Numeric value 00 to 55 BT Blood Test RF Refusal NR Not Required DR Drugs or Controlled Substance other than alcohol CL Offense Class for Convicted Offense The offense class is displayed here The valid entries are A B1 B2 C through T for felony offenses and A1 1 through 3 for misdemeanor offenses PR PTS Prior Record Points or Prior Record Conviction Level If the defendant had prior record points this values displayed DV CV Domestic Violence Convicted This field contains a one character flag that indicates whether the defendant has been found guilty of a domestic violence charge court decides that details fall under the domestic violence statute not offense code specific Implemented 12 04 21 23 MFTI Convicted Offense Type TEXT Offense GS General Statute 24 The convicted offense type offense description and general statute number are displayed M MISDEMEANOR F FELONY T TRAFFIC I INFRACTI
152. ile number or the citation number where the file number format is YY File Year default is current year range is 1966 to current year XXX Classification CR CRS 999999 Sequence Number zero filled 2 Enter an T in the MODE field NOTE The mode will default to T therefore it is not necessary to enter the mode when using this function 3 Press the PF1 key 4 The ICA INQUIRY screen will appear XXX COUNTY 1 ICA INQUIRY 01 2 02CR 000001 3 FILM 4 PENDING 5 XXXXXXXXXX 6 R 7 S 8 DOB AGE 9 CR 10 FILING DATE XXXXXX 11 WARRANT 12 XXXXXXXXXX 13 W F XXXXXX DL XXXXXXX 14 XX 15 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX 16 CITAH XXXXXXXX 17 18 TRIAL DATE XXXXXX XXXXXXXXXXXXXXX 19 XXXXXXXXXX 19 CSLR XXXXXX 20 CSLRC XXXXXK 21 XK XXXX XXXXXXXXXXXXXXX 22 XX XXXXK DEF ATTY XXXXXXXXX 23 TYP X 24 VRA Y 25 CHG ARRN OFEN 26 X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XX XXXXXXXXX COMPLAINANT 27 XXXXXXXXXXXXXXXXXXXXXXXXX XXX 28 ISSUED 29 SERVED 30 OFFN DATE 31 ARRN DATE 32 MOTIONS DATE 33 DISP DATE 34 CONT D S C NR 35 RSONCO 36 GANG REL 37 DV CV Y 38 X X X X PLEA VERDICT MOD FINE COSTS REST JUDGE MONIES PD TO BE PAID 39 40 41 42 43 44 45 46 47 CONV OFFN 48 X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXX SENT LEN 49 SENT TYPE 50 CONS F JGMT 51 PROB 52 XXXXXXXXXXXXX 53 WITHDRAWN 54 APPEALED TO SUPERIOR 55
153. iminal Infractions System County County Number Name 000 010 020 030 040 050 060 070 080 090 100 110 120 130 140 150 160 Alamance Alexander Alleghany Anson Ashe Avery Beaufort Bertie Bladen Brunswick Buncombe Burke Cabarrus Caldwell Camden Carteret Caswell Catawba Chatham Cherokee Chowan Clay Cleveland Columbus Craven Cumberland Currituck Dare Davidson Davie Duplin Durham Edgecombe Forsyth County Seat Graham Taylorsville Sparta Wadesboro Jefferson Newland Washington Windsor Elizabethtown Bolivia Asheville Morganton Concord Lenoir Camden Beaufort Yanceyville Newton Pittsboro Murphy Edenton Hayesville Shelby Whiteville New Bern Fayetteville Currituck Manteo Lexington Mocksville Kenansville Durham Tarboro Winston Salem County Number 340 350 360 370 380 390 400 410 420 430 440 450 460 Criminal Inquiry Manual County Name Franklin Gaston Gates Graham Granville Greene Guilford Halifax Harnett Haywood Henderson Hertford Hoke Hyde Iredell Jackson Johnston Jones Lee Lenoir Lincoln Macon Madison Martin McDowell Mecklenburg Mitchell Montgomery Moore Nash New Hanover Northampton Onslow Orange County Seat Louisburg Gastonia Gatesville Robbinsville Oxford Snow Hill Greensboro Halifax Lillington Waynesville Hendersonville Winton Raeford Swan Quarter Statesville Sylva Smithfield Trenton Sanford Kinston
154. in this field instead of returning to the Clerks Main Menu As in all names use the standard system name format Last First Middle Initial Suffix If the full name is not known one character names will be accepted The mode will remain the same until the name search is cancelled If an error occurs one of the following error message numbers and messages will appear NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 4 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry NI003 NEXT NAME MUST START IN POSITION 1 The first position of the NEXT NAME field cannot be blank NOTE Do not enter a name in this field unless the MODE upper left corner displays a C Defendant Alias Name Inquiry Error Processing If an error occurs one of the following error message numbers and messages will appear NI004 NO ALIAS FOR DEFENDANT NIOOS INVALID REQUEST ENTER C A D I OR U ONLY Correct the error before continuing the name search Returning to the Clerk s Main Menu To return to the Clerks Main Menu from the Name Inquiry Defendant Alias screen or the ICA Inquiry screen press the PF12 key The Clerks Main Menu will appear ready for the next function Accessing the Case Alias Inquiry screen from the Defendant Alias Name Inquiry If the defendant has an alias name attached to the case an asterisk will appe
155. ine 9 positions 34 M PAID Money Paid If MONIES PD N then the defendant has not complied with fine or cost If Monies PD Y then the defendant has complied with fine or cost In some older cases see special conditions for some exceptions If MONIES PD X then a CVR Civil Revocation of the defendant s drivers license has been rescinded by a judge or magistrate If MONIES PD R then probation has been revoked by the judge If MONIES PD E then the defendant elected to serve the sentence instead of the probation term 35 TOBE PD To Be Paid Date This is the six 6 positions compliance date set for fine cost or restitution and is displayed in the MMDDYY format 36 NMFTC Non Motor Vehicle Failure To Comply The six 6 positions non motor vehicle offense Failure to Comply date is displayed in the MMDDYY format 37 SCO Show Cause Order The six 6 positions Show Cause Order date is displayed in the MMDDYY format 38 PVD Probation Violation Date The six 6 positions probation violation date will be displayed in the MMDDYY format if the violation date was entered in the PROBATION VIOLATION date field in the Supplemental Update PF6 screen 39 FTC 20 DF Failure to Comply If present the six 6 positions 20DF to Comply date is displayed in MMDDYY format for motor vehicle cases only G S Chapter 20 NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrati
156. inquiry MODE Not applicable from Clerk s Inquiry Menu U Remain in the update MODE If an error occurs one of the following message numbers and messages will appear WT042 MODE MUST BE A T OR U WT043 ADD UPDATE MODE IS INVALID FOR INQUIRY ACCESS WT044 MODE HAS BEEN CHANGED TO ADD WT045 MODE HAS BEEN CHANGED TO INQUIRY WT046 MODE HAS BEEN CHANGED TO UPDATE 2 FILE NUMBER Display Only The file number is displayed to assist in identifying the correct case for viewing the witness data If a GR or HP displays to the right of the file number this indicates the court location for a Guilford County case only A GR displays for a Greensboro and an HP for High Point 3 DEFENDANT NAME Display Only The defendant name is displayed to assist in identifying the correct case for updating the witness data NOTE The AOC Automated and Criminal Infraction System ACIS will allow 28 characters to be entered for a defendant s name However only a maximum of 27 characters of the name will be displayed on an inquiry Exception is the Clerks Secured Menu which displays all 28 characters This truncated version occurs because the 28 spot is reserved for the or the sign to be shown when the defendant has an alias An update or inquiry using the file number will return the record however only 27 characters of the defendant s name will be shown 4 CITATION NUMBER Display Only The
157. ions System Criminal Clerk s Manual PF2 Name SID LID nquiry This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 38 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry CRIMINAL DEFENDANT RECORD CHECK PF3 ACCESSING THE DEFENDANT RECORD CHECK FUNCTION To conduct an electronic record check on an individual access the Defendant Record Check Request screen from the Menu screen as follows 1 Press the PF3 key NOTE No entry is necessary at the Menu screen 2 The Defendant Record Check Request screen will appear with the cursor in the first position of the NAME field NNN COUNTY 1 DEFENDANT RECORD CHECK REQUEST MMDDYY 2 NAME 3 LID 4 CRITERIA RACE 5 SEX 6 DATE OF BIRTH 7 CASE SELECTION 8 X ALL DESIRED CATEGORIES PENDING X DISPOSED X CONVICTED X MOTOR VEHICLE X UNSERVED X AOC REQUEST 9 INCLUDES ALL RECORDS NAME WILL BE SOUNDEXED PF 12 TO RETURN TO MAIN MENU USING THE DEFENDANT RECORD CHECK FUNCTION This function provides the ability to perform an electronic record search based upon selection criteria and screen printing the results The Clerk of Court requires certification of the data Refer to the section entitled DEFENDANT RECORD CHECK REQUEST FIELD DESCRIPTIONS for data requirements NOTE Refer to USI
158. iry Menu as follows 1 Select the Courtroom Scheduling option by depressing the PF10 key 2 The Courtroom Schedule Summary screen will appear with the cursor at the COURTROOM field COURTROOM SCHEDULE SUMMARY COURTROOM NUMBER 1 DATE 2 AM CASES PM CASES 4 NC CASES 5 PLEASE ENTER A COURTROOM AND DATE TO BE SUMMARIZED HERE OR ENTER ONLY A START DATE TO REQUEST A PRINTED WEEKLY SUMMARY COURTROOM 6 DATE 7 PF12 RETURN TO MAIN MENU 8 USING THE COURTROOM SCHEDULE SUMMARY FUNCTION The Courtroom Schedule Summary can be used for two different types of information regarding the total number of cases assigned to a courtroom or courtrooms One returns the information for one 1 courtroom and the date to the screen The other is a printed weekly summary and returns the total cases assigned to all courtrooms for a specific county for a given period Both are on line functions To generate either function see the COURTROOM SCHEDULE SUMMARY FIELD DESCRIPTIONS before using this screen NORTH CAROLINA HII ADMINISTRATIVE OFFICE am of he COURTS 7 ath x s Sn 2010 North Carolina Administrative Office of the Courts PF10 Caseloads 1 Automated Criminal Infractions System Criminal Inquiry Manual PF10 Criminal Courtroom Caseloads COURTROOM SUMMARY FIELD DESCRIPTIONS The only fields which allow data entry are COURTROOM and DATE displayed at the bottom of the screen Explanations of all possible data e
159. istrict court or CRS criminal superior court is display to the right of the disposition date field LINE 6 FINE COSTS If the case has fine and or costs the total is displayed directly under the Offense Date field else this area may be blank RESTS Restitution If the case has restitution it is displayed to the right of the Fine Costs field else this area may be blank NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 12 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry SENT Sentence If there is sentencing in the case it is displayed to the right of the Restitution field along with the length D Days M Months etc else this area may be blank PROB Probation If there is probation in the case it is display to the right of the Sentence field along with the probation length M Months Y Years etc else this area may be blank MONIES PAID If the defendant has not complied with the monies judgment then NOT PAID is displayed If the defendant has complied with the monies judgment then PAID is displayed LINE 7 SPEC COND Special Conditions The first line of special conditions in the case is displayed directly under the Fine Costs field LINE 8 iOF OFFENSE CODE DOB BIRTHi M MISD T TRAFFIC I INFRACT A partial list of abbreviations and the associated explanation ap
160. key Refer to the NAME SID CKN LID ARR COM INCID INQUIRY function for additional instructions SID State Identification Number INQUIRY WITH MODE OF S PF2 Enter the SID number inthe NAME SID CKN LID ARR COM INCID field and an S SID in the MODE field to inquire statewide on a case s by SID number Press the F2 key Refer to the NAME SID CKN LID ARR COM INCID INQUIRY function for format and results when the SID number is entered CKN Check Digit Number INQUIRY WITH MODE OF K PF2 Enter the seven 7 digit check digit number in the NAME SID CKN LID ARR COM INCID field and a MODE of K CKN to inquire on a case s by CKN Press the F2 key Refer to the NAME SID CKN LID ARR COM INCID INQUIRY function for format and results when the CKN is entered LID Local Identification Number INQUIRY WITH MODE OF L PF2 Enter the three 3 digit county number and at least a six 6 position LID number in the NAME SID CKN LID ARR COM INCID field and a MODE of L LID to inquire on a case s by LID number within a county Press the F2 key Refer to the NAME SID CKN LID ARR COM INCID INQUIRY function for format and results when the LID number is entered NORTH CAROLINA ADMINISTRATIVE OFFICE b the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 3 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu ARREST NUMBER INQUIRY WITH MODE OF A P
161. l status of the defendant identified by the LID number is undetermined BLANK No information is known about the jail status for the defendant DEFENDANT NAME This field contains the defendant alias name in the following format Last First Middle or Initial Suffix RACE This field contains the defendant s race See the Criminal Miscellaneous Codes for a list of Race Codes SEX This field displays the defendant s sex See the Criminal Miscellaneous Codes for a list of Sex Codes DOB Date of Birth The defendant s date of birth is displayed in the MM DD CCYY format If the date of birth was not entered and the age was then the age is displayed as 00 00 nn FILE Number The file number for the case is displayed CR is displayed for the district court and CRS for the superior court If a G or H displays to the right of the file number this indicates the court location for a Guilford County case only A G displays for a Greensboro and an H for High Point CASE DISP DATE Disposed The system date the last pending offense was disposed is displayed in the MM DD YY format OFFENSE Charged The charged offense text is displayed in twenty 20 positions Off Date Offense The offense date is displayed in MM DD YY format DISP DATE Date the Offense was Disposed This field displays the offense disposition date in the MM DD YY format PL VE MOD Plea Verdict and Method of Disposition The Plea Verdict an
162. ld Y is the only stored value N and blank are the same Implemented 12 04 NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR amp VOURIS 2010 North Carolina Administrative Office of the Courts PF2 Stwide Name Search Ing 2 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry 12 13 14 15 16 17 18 19 DV CH Domestic Violence Charged This field contains a one character flag that indicates whether the defendant has been charged with a domestic violence offense not offense code specific Implemented 12 04 TRIAL DATE The most current trial date is displayed for pending offenses and the last for disposed offenses in the six 6 digit format of MMDDYY SID State Identification Number The ten 10 positions State Identification Number is displayed if it was linked through the Check Digit Number and date of arrest to the Division of Criminal Information DCI data STATUS Jail The one 1 character jail status of the defendant associated with the LID number is displayed Jail status will be one of the following codes No information is known about the jail status for the defendant Y The defendant identified by the LID number is in jail in the displayed county N The defendant identified by the LID number was in jail in the displayed county but has been released U The jail status of the defendant identified by the LID number
163. ld History case no fingerprint card in file for cases before 1995 ND No DCI record found in DCI files Do not use this code unless AOC or DCI informs the clerk to do so NF Not fingerprinted by law enforcement officer Have defendant printed NM Fingerprint information not provided by magistrate Have defendant printed NP No probable cause by magistrate On all felony charges in the case NR No fingerprint required by judge s plan Fingerprint when trans to Superior Court UD _ Unserved dismissed no record Do not use this code unless AOC or DCI informs the clerk to do so WN Wrong person s name used When correct defendant fingerprinted update and also notify DCI manually REVIEW CODE Rejection letters are sent to the clerk from DCI when there is a discrepancy between DCI data and CIS data The clerk will enter a review code to indicate when they have reviewed a case and cannot make a correction because the CIS data is correct This review code is displayed as follows RA Arrest Date Mismatch verified Changes to the Arrest Date will blank out codes of RA and RO RC Check Digit Mismatch verified Changes to the CKN will blank out all codes RN Defendant Name Mismatch verified Changes to the defendant s Name will blank out codes of RN and RO RO Other mismatch verified Any update to the case will blank out this code 32 ARREST NO Number Enter the arrest number in ten 10 alphanumeric positions Once
164. ld contains the convicted offense type text and statute number SENT LENGTH Sentence and Frame The sentence length minimum and maximum will be displayed here FTA COMP Failure to Appear Compliance The date the Division of Motor Vehicles was notified of compliance to a failure to appear is displayed in this field PROB LENGTH Probation and Frame The length of the defendant s probation will appear in this field NORTH CAROLINA ADMINISTRATIVE OFFICE MONITE 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 14 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Anquiry 30 31 32 FTC COMP Failure to Comply Compliance The date the Division of Motor Vehicles was notified of the defendant s compliance with judgment fines costs is displayed in this field NEXT File Number This is the only field that allows data to be entered Enter the file number for the next case you wish to view If an error occurs the following error message number and error message will return AI001 CASE NOT FOUND ADDL CHARGES If a Y appears there are additional charges in this case that follow Press the ENTER key to view the next charge Returning to the Archives Defendant Alias Name Inquiry Press the PF2 key in order to return to the Archival Name Inquiry Defendant Alias screen The same list of defendant alias name will appear as displayed befo
165. le Number or Citation Enter the file number or the citation number for the next case into this field if an additional Criminal Disposition inquiry is needed Refer to the above file number format Depress the ENTER key and the Criminal Disposition Inquiry screen for the next case will appear Returning to the Clerks Main Menu is not necessary when this method is used 80 PF2 NAME If entry was from the Defendant Alias Name List screen and you wish to return press the PF2 key While in the PF8 Disposition Inquiry screen the NEXT field may be used to access a different case This function may be continued until you wish to return to the PF2 function When returning to the PF2 Defendant Alias Name List screen it returns with the defendant name where entry to the PF8 Disposition Inquiry originally occurred 81 PF10 CONS CHARGES Consolidated If an offense has no consolidated for judgment offenses this field will not appear If an offense has been consolidated for judgment with another offense or had other offenses consolidated to this offense the PF10 CONS CHARGES function will appear at the bottom of the screen To view all offenses consolidated for judgment with a lead offense press the PF10 key The Offenses Consolidated for Judgment screen will appear See ACCESSING THE OFFENSES CONSOLIDATED FOR JUDGMENT for a description of the use of this screen 82 PF11 EVENTS A DMV event is generated when the case is disposed To view these
166. lements along with data error messages are provided 1 COURTROOM NUMBER Display Only The courtroom number that was entered in the bottom portion of the screen is displayed in this field if the request was for one 1 courtroom and date only DATE Display Only The date that was entered in the bottom portion of the screen is displayed in this field if the request was for one 1 courtroom and date only AM CASES Morning Display Only The total number of cases for the morning AM session for the date that was entered in the bottom portion of the screen is displayed in this field if the request was for one 1 courtroom and date only PM CASES Afternoon Display Only The total number of cases for the afternoon PM session for the date that was entered in the bottom portion of the screen is displayed in this field if the request was for one 1 courtroom and date only NC CASES Night Display Only The total number of cases for the night NC session for the date that was entered in the bottom portion of the screen is displayed in this field if the request was for one 1 courtroom and date only Data is returned to these fields populated in the event a caseload is requested for a specific courtroom and date Refer to the COURTROOM SCHEDULE SUMMARY FIELD DESCRIPTIONS for edit requirements and error messages for the fields in this screen COURTROOM SCHEDULE SUMMARY FIELD DESCRIPTIONS Refer to the following descriptions for
167. llowing 1 Change the MODE from an A to an N NOTE Cursor will automatically position itself at the first alias name after the MODE is changed to an N 2 Place the cursor on the first position of the desired alias name 3 Press the ENTER key 4 The Name Inquiry Defendant Alias screen will appear with all cases having the same alias name NOTE Changing the MODE and the placement of the cursor are very important steps to ensure that the Name Inquiry Defendant Alias functions properly Be sure to follow these steps for the correct results NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 6 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry Accessing the ICA File Number Inquiry screen from the Defendant Alias Name Inquiry To view the ICA Inquiry screen after a specific name has been identified complete this function as follows 1 Change the mode in the upper left corner of the screen to an T This is very important to ensure that the function will work properly 2 Place the cursor on the first position of the desired name and file number 3 Press the ENTER key and the ICA Inquiry screen will appear for the name and case selected See the Criminal ICA Index to Criminal Actions Inquiry section for an explanation of this screen Press the PF2 key in order to return to the N
168. mat used throughout the system The full name is desired but at least one character is accepted If an error occurs or the name is not found on the database the following error message and error message number will appear WS001 NO NAMES FOUND SATISFYING REQUEST NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR VOUS 2010 North Carolina Administrative Office of the Courts PF7 CR Witness Search 2 Automated Criminal Infractions System Criminal Clerk s Manual PF7 CR Witness Search WITNESS SEARCH ERROR PROCESSING If an error occurs the Witness Search screen will return with the error highlighted and a corresponding error message Correct the error and continue with the witness inquiries If a witness name is not found on the database the following error message and error message number will appear WSOO NO NAMES FOUND SATISFYING REQUEST WITNESS SEARCH RETURN PROCESSING To return to the Clerks Main Menu depress the PF12 key The Clerks Inquiry Menu screen will return If a function key is depressed other than PF12 the following error message and error message number will appear WS002 INVALID PF KEY PLEASE TRY AGAIN NORTH CAROLINA Ji ADMINISTRATIVE OFFICE om of the COURTS fae s 2010 North Carolina Administrative Office of the Courts PF7 CR Witness Search 3 Automated Criminal Infractions System Criminal Clerk s Manual PF7 CR Witness Search This section intentionally left blank N
169. me The length of the defendant s probation will appear in this field 31 FTC COMP Failure to Comply Compliance The date the Division of Motor Vehicles was notified of the defendant s compliance with judgment fines costs is displayed in this field 32 NEXT File Number This is the only field that allows data to be entered Enter the file number for the next case you wish to view If an error occurs the following error message number and error message will return AI001 CASE NOT FOUND 33 ADDL CHARGES If a Y appears there are additional charges in this case that follow Press the ENTER key to view the next charge NORTH CAROLINA HII ADMINISTRATIVE OFFICE L of the COURTS N MOURI 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 13 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry ARCHIVAL ICA ERROR PROCESSING If an error occurs the following error message number and error message will return AI002 INVALID PF KEY PLEASE TRY AGAIN INFORMATIONAL MESSAGES The following message displays information that is very important When the ENTER key is pressed and all of the data has been edited the following message number and message may appear AI005 NOT ARCHIVED ARCHIVAL ICA RETURN PROCESSING When all inquiries have been made return to the Menu screen by pressing the F12 key and the CLERK S MAIN Menu will appear If entry was made
170. message will only appear in the Inquiry mode 60 INQUIRY ADDL WIT Additional Witness If ADD L WITS Y then inquire as follows 1 Enter a Y in INQUIRE ADDL WIT and depress the ENTER key 2 The Witness Inquiry screen will appear with the cursor placed at the NEXT field If ADD L WIT Y you can continue to inquiry on additional witnesses by repeating steps 1 and 2 If an error occurs the following error message number and message will appear PC116 INQUIRY ADDL WITNESSES MUST BE Y N OR SPACE 61 NEXT File or Citation Number To inquire into another case while in the Process Inquiry function enter the next file number or the citation number in this field and depress the ENTER key If an error occurs the following error message number and message will appear IFOO7 CASE NOT FOUND This message will appear in the update inquiry modes PC107 ADD INQUIRY UPDATE ADDL CHARGE NOT ALLOWED WITH NEXT 62 PF11 EVNT EVENT INQUIRY This field description is for ALI AOC Local Interface counties only Does not include DMV Events An event is generated for selected data that is either added or updated on a case or an offense To view these events see ACCESSING THE EVENT INQUIRY FUNCTION PF11 PROCESS INQUIRY ERROR PROCESSING Take time to review the screen before the ENTER key is pressed If an error occurs the screen will return with an error message Correct the error
171. mith will appear All cases in the system where the last name is Smith and the first name begins with D will appear All cases in the system where the last name is Smith and the first name begins with Don will appear Ex Smith Don Smith Donald Smith Donnie Smith Donald Eugene Jr All cases in the system where the exact name is like the name requested will appear All cases in the system where the last name is Smith or sounds like Smith will appear NORTH CAROLINA ADMINISTRATIVE OFFICE oof the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 10 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu Anytime the question mark is entered after the last name a phonetic search routine sound alike is performed on the last name and a variety of sound alike names will appear on the Name Inquiry Screen Witness Search The witness name search is the same as the defendant alias name search When either PF2 or PF7 is depressed and an entry is not made in NAME the following error message number and message will appear CR006 INVALID NAME FUNCTION KEYS When a key other than F1 F12 is depressed one of the following error message numbers and messages will appear CM006 INVALID PF KEY PLEASE TRY AGAIN CR010 PLEASE USE A PF KEY TO SELECT A FUNCTION CLERK S INQUIRY MENU ERROR PROCESSING If an error o
172. n The Method of Disposition for the offense is displayed See the Criminal Miscellaneous Codes for a list of Method of Disposition codes LID Local Identification Number NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 7 WOURES 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 30 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry This field displays the Local Identification Number for the defendant 15 MORE OFFENSES Fields 10 through 13 can appear up to three 3 times for each file number In other words a maximum of three 3 offenses per case is displayed on the screen If more than three 3 offenses exist for the case the message MORE OFFENSES will show in a fourth line These offenses may be viewed through the name inquiry function or the file number function The following explains the multiple paging and return processing within the Inquiry screen 16 F3 EXIT When this function is selected the return will be to the screen from which this screen was accessed Press the PF3 key The appropriate screen from which access was gained will return 17 7 BKWD Page Backward If a B appears in the MORE field then this function will allow paging backward to the previous screen Press the PF7 key The previous Local Identification Inquiry screen will appear This function may be repeated until there are no more previous screens and the message AT
173. n 11 positions If a GR or HP displays to the right of the file number this indicates the court location for a Guilford County case only A GR displays for a Greensboro case and an HP for High Point 4 9 DEFENDANT NAME RACE SEX DOB AGE STREET ADDRESS These fields contain the defendant s name race sex date of birth or age and the street address See the ACIS Miscellaneous Code for a description of the race and sex NOTE The AOC Automated and Criminal Infraction System ACIS will allow 28 characters to be entered for a defendant s name However only a maximum of 27 characters of the name will be displayed on an inquiry Exception is the Clerks Secured Menu which displays all 28 characters This truncated version occurs because the 28 spot is reserved for the or the sign to be shown when the defendant has an alias An update or inquiry using the file number will return the record however only 27 characters of the defendant s name will be shown 10 JAIL NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR j SOURIS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 2 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry This is an indicator at to whether the defendant is in jail or has been released This is a one position field and displayed as one of the following codes Y The defendant is in jail in
174. n the county that match the requested ARREST number will appear on the ARREST inquiry screen There are various formats Any case in the county which contains a COMPLAINT number that matches the one entered will appear in the COMPLAINT inquiry screen There are various formats Any case in the county which contains an INCIDENT number that matches the one entered will appear in the INCIDENT inquiry screen There are various formats NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 8 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu Witness Name Access P Pending Only pending cases that match the name entered will appear on the Witness Search screen D Disposed Only disposed cases that match the name entered will appear on the Witness Search screen Blank All cases pending unserved and disposed that match the name entered will appear on the Witness Search screen The following defaults occur PF KEY ACTION DEFAULT PFI MODE is left blank I MODE contains other than A or U I PF2 MODE is left blank Blank MODE contains other than A C D L K P R S or U Blank PF4 MODE is left blank I PF5 MODE is left blank I PF6 MODE is left blank I PF8 MODE is left blank I When the MODE field is in error one of the following error message numbers and messages will app
175. n which the citation was issued 30 31 DEF D L ST Defendant s Drivers License Number and State These fields contain the defendant s driver s license number and state 32 CDL Commercial Drivers License This field indicates whether or not the defendant has a commercial driver s license A Y YES or N NO 33 35 RACE SEX DOB Date of Birth These fields contain the race sex and date of birth of the defendant 36 39 VEH LIC Vehicle License VEH ST State VEH TYPE TRLR TYPE Trailer These fields contain the vehicle license plate number state vehicle type and trailer type 40 41 CMV HAZ Commercial Vehicle Hazardous Material These fields indicate if there was a commercial vehicle and if hazardous material was being carried 42 OFFENSE Selection Number The offense selection number offense code text and general statute number are displayed here 43 OFF TIME Time of the Offense This is the time of day the offense occurred AM indicates morning PM is for the afternoon and MM indicates military time 44 DATE Offense Date This is the date of the offense in MMDDYY format 45 AC Alcohol Content NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR itati i rere 2010 North Carolina Administrative Office of the Courts PF5 CR Citation Inquiry 5 Automated Criminal Infractions System Criminal Clerk s Manual PF5 CR Citation Inquiry 46 47
176. name matches PARTIAL MATCH A partial match is requested by using one of three methods entering the last name last name and comma or last name comma and question mark Examples would be Smith Smith or Smith or by entering a fixed last name and a partial first name with a question mark Examples would be Smith J and Smith Jo EXACT NAME MATCH An exact name match is requested by enter the name exactly as it was originally entered in the automated system No question mark is used in this type of request NOTE See Introduction chapter for name entry standards Names should not include commas or periods For company business names see Miscellaneous Naming Standards Appendix Page 1 Entering Corporation or Company Names NOTE The AOC Automated and Criminal Infraction System ACIS will allow 28 characters to be entered for a defendant s name However only a maximum of 27 characters of the name will be displayed on an inquiry Exception is the Clerks Secured Menu which displays all 28 characters This truncated version occurs because the 28 spot is reserved for the or the sign to be shown when the defendant has an alias This cannot be corrected in the current ACIS system and unfortunately this can cause a problem when inquiring by exact names Example A record created with a NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR x SOURIS 2010 North
177. ned Offense This field displays forty six 46 positions of the charged or arraigned offense text and the General Statute Number If the arraigned offense is different from the charged offense the arraigned offense is displayed 27 COMPLAINANT or Officer The complainant or officer as listed on the originating process is displayed NOTE The law enforcement officer is the complainant for all citations 28 AGENCY This field contains the law enforcement officer s agency code See the Miscellaneous Codes list 29 ISSUED Date The date the initiating process Citation Warrant etc was issued is displayed here NOTE For citations the date the citation was issued is the same as the offense date and automatically generated by the system 30 SERVED Date The date that the initiating case process was served is displayed here NOTE For citations the date the citation was served is the same as the offense date For magistrate orders the date served is the same as the issued date The system automatically provides this data 31 OFFN DATE Offense This field contains the date the offense occurred 32 ARRN DATE Arraigned This field contains the date the case was set on an Arraignment calendar at the superior court level The presence of a date does not mean that the arraignment has or has not been held NORTH CAROLINA HII ADMINISTRATIVE OFFICE eof the COURTS r ate A p _ 2010 North Carolina Administrative Of
178. nquiry 11 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry 12 13 14 15 16 17 18 19 20 21 22 23 24 The two 2 address fields will display the defendant s address primary or home and extended address DL Driver License Number and State This field contains the defendant s driver license number and license state DEFENDANT ADDRESS City State Zip These three 3 address fields will display the defendant s city state and zip code CITA Citation Number This field contains the citation or serial number OFFN Offense Number If one 01 or two 02 is displayed in this field then the offense displayed is a district court offense District court offense numbers can range from 01 49 Fifty one 51 or fifty two 52 is displayed for superior court offenses Superior court offenses can range from 51 99 CHRG OFFN Charged Arraigned Offense This field contains the charged arraigned offense type text and statute If the arraigned offense is different from the charged offense the arraigned offense is displayed AGENCY This field contains the law enforcement officer s agency code See the Miscellaneous Codes for a list of agency codes ISSUED Date The date the initiating process Citation Warrant etc was issued is displayed here DISP DATE Disposition This field contains the date the offense was disposed PLEA This field contains
179. ns except for the NAME SID CKN LID ARR COM INCID Inquiry PF2 Defendant Record Check PF3 Witness Search PF7 Sub Menus PF9 amp PF10 and the PF11 Infractions Main Menu Enter the File Number YYXXX999999 where YY File Year Default is current year range is 1966 to current year XXX Classification CR or CRS 999999 Sequence Number Zero Filled NOTE A file number is required to add a case a case may not be added with a citation number If an error occurs one of the following error message numbers and messages will appear CM002 CASE TYPE MUST BE CR OR CRS CM004 CAN T ADD CASE WITH CITATION FILE IS REQUIRED CM005 A SUPERIOR CASE MAY NOT BE ENTERED ON CITATION SCREEN Infractions Only CROO3 INVALID YEAR IN FILE NUMBER CRO04 INVALID CLASS IN FILE NUMBER CROO5 INVALID SEQUENCE IN FILE NUMBER CROO8 CASE ALREADY EXISTS For ADD Mode only CRO16 FILE NUMBER OR NEXT KEY MUST NOT BE BLANK IF007 CASE NOT FOUND IF009 FILE NUMBER ENTERED NOT EQUAL TO CASE TYPE IF013 CITATION NOT FOUND NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 7 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu 3 MODE The mode is required for all functions except for the Defendant Record Check PF3 Sub Menus PF9 amp PF10 and PF11 Infractions Main Menu For certain functions the d
180. o delete cases The management staff of each office will determine usage authority given to each user Any changes to the usage authority will be the responsibility of the management staff NOTE Due to the sensitive nature of the case related data stored in the computer it is imperative that the sign on and password codes be considered confidential and secure These codes must not be given to another individual Always sign off before leaving the terminal so that another person cannot use your assigned password NORTH CAROLINA I ADMINISTRATIVE OFFICE a oof the COURTS J ts f x n 2010 North Carolina Administrative Office of the Courts System Security 2 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Module Overview AUTOMATED COURT INFORMATION SYSTEM TECHNICAL SERVICES DIVISION CRIMINAL MODULE OVERVIEW PURPOSE AND DESIGN The purpose of the Automated Ciminal Infractions System ACIS criminal module is to provide the superior and district courts in North Carolina with accurate and timely criminal case information This is accomplished by automating the process by which these courts create indexes calendars and docket cases notify individuals of case status and exceptions and control the reporting of dispositions and final judgments for criminal cases The criminal module is designed to maintain both index and case status information as a by product of normal case processing activities Normally crimin
181. onal or previous data is available for viewing 10 NEXT NAME If an additional name search is desired enter the name in this field instead of returning to the MAIN MENU Up to twenty eight 28 positions are available As in all names use the standard system name format Last First Middle Initial Suffix The full name is desired but at least one alphabetic character is accepted SID Defendant Alias Name Inquiry Error Processing If an error occurs one of the following error message numbers and messages will appear NI002 NAME REQUIRED RETURN TO THE MENU NI003 NEXT NAME MUST START IN POSITION 1 NI004 NO ALIAS FOR DEFENDANT NIOOS INVALID REQUEST ENTER C A D I OR U ONLY NI007 INVALID PF KEY PLEASE TRY AGAIN Correct the error before continuing with the name search Returning to the Clerks Main Menu To return to the Clerks Main Menu screen from the SID Name Inquiry Defendant Alias screen press the PF12 key The Clerks Main Menu will appear ready for the next function Accessing the Statewide SID Number Search screen from the SID Defendant Alias Name Inquiry To search statewide for a list of cases that contain the same SID number for the selected defendant or alias name access the Statewide SID Number Search screen from the SID Name Inquiry Screen Defendant Alias screen as follows 1 Enter an S over the C in the MODE field NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 Nor
182. ons System Criminal Clerk s Manual PF2 Name SID LID Anquiry A Accessing the Defendant Alias Name Inquiry From the Clerk s Main Menu To view a list of cases for the same defendant or alias name access the Defendant Alias Name List screen from the Clerks Main Menu as follows 1 Enter one of the following codes in the MODE field P Pending Use when searching for a defendant alias name U Unserved Use when searching for a defendant alias name D Disposed Use when searching for a defendant alias name Blank All the above Use when searching for a defendant alias name R Archives See USING THE R MODE FOR ARCHIVES NAME INQUIRY DEFENDANT ALIAS SID See USING THE S MODE FOR SID NAME INQUIRY DEFENDANT ALIAS N II NOTE The MODE field will default to a blank Any errors entered into this field will default to blank 2 Enter the defendant or alias name in the NAME SID LID CKN ARR COM INCID field As in all names use the standard system name format Last First Middle Initial Suffix The full name is desired but at least one alphabetic character is accepted NOTE See Introduction chapter for name entry standards Names should not include commas or periods For company business names see Miscellaneous Naming Standards Appendix Page 1 Entering Corporation or Company Names 3 Press the PF2 key NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Admini
183. ontains the three 3 digit county number that identifies the county where the record resides 3 FILE NUMBER The file number for the case is displayed in eleven 11 positions CR is displayed for the district court and CRS for the superior court 4 L Court Location This field currently displays the court location for a case in Guilford County only A G indicates a Greensboro case and an H indicates a High Point case 5 DEFENDANT Name This field displays up to twenty eight 28 positions of the defendant alias name in the following format Last First Middle or Initial Suffix 6 CT Offense Number If one 01 or two 02 is displayed in this field then the offense displayed is a district court offense District court offense numbers can range from 01 49 Fifty one 51 or fifty two 52 is displayed for superior court offenses Superior court offenses can range from 51 99 7 OFFENSE This field contains the forty five 45 character arraigned offense text 8 LID Local Identification Number The Local Identification Number is displayed in up to fifteen 15 positions if it was entered or linked through the Check Digit Number and date of arrest to the Division of Criminal Information DCI data NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 27 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name
184. or example IF nor is it necessary to zero fill the sequence number 000500 The system will display the file number on the screens as 02IF 000500 ERROR CONDITIONS If any data entered does not pass the edit criteria an error message number and error message will be displayed on the screen A description of all error messages can be found after each field description If an error message is displayed correct the field in error and depress the ENTER key Error messages typically appear at the top of the screen but sometimes appear elsewhere on the screen Error messages are easily distinguished from the regular screen display because it will be a different color The following is a sample of an error message followed by the explanation of the components IF007 Case Not Found e IF007 represents the assigned application error number e Case Not Found represents the explanation of the error NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts Introduction 2 Automated Criminal Infractions System Criminal Clerk s Manual Introduction This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts Introduction 3 Automated Criminal Infractions System Criminal Inquiry Manual ACIS System Security CRIMINAL SYSTEM SECURITY PRIMARY USER GROUPS
185. orth Carolina Administrative Office of the Courts PF11 DMV Events 3 ADMINISTRATIVE OFFICE of the COURTS all Automated Criminal Infractions System Criminal Clerk s Manual PF11 DMV Events This section intentionally left blank NORTH CAROLINA 2010 North Carolina Administrative Office of the Courts PF11 DMV Events 4 ADMINISTRATIVE OFFICE of the COURTS Automated Criminal Infractions System Criminal Inquiry Manual Miscellaneous Criminal Codes METHOD VERDICT GUILTY TO LESSER GL GUILTY TO LESSER GUILTY GU GUILTY NO CONTEST JA JUDGMENT ARRESTED NOT GUILTY by Judge after Jury verdict NOT RESPONSIBLE PJ PRAYER FOR JUDGMENT RESPONSIBLE TO LESSER NG NOT GUILTY RESPONSIBLE NR NOT RESPONSIBLE RL RESPONSIBLE TO LESSER RS RESPONSIBLE OF DISPOSITION Alphabetically by Text Description CV DC DD VD VL ST FE HC JU JR MA CHANGE OF VENUE to another county DISMISSED BY THE COURT DEFERRED PROCEEDING OR DEFERRED PROSECUTION DISMISSAL DISMISSAL WITHOUT LEAVE BY DA DISMISSAL WITH LEAVE BY DA DISMISSED BY DA SPEEDY TRIAL FIGHT EXTRADITION Extradition hearing by Judge HABEAS CORPUS HEARING Superior Only JUDGE Trial by judge or guilty plea before judge at district court level guilty plea at superior court level JURY TRIAL MAGISTRATE Misdemeanor cases NEVER TO BE SERVED voided recalled stricken that are unserved NO PROBABLE CAUSE NO TRUE BIL
186. ot is reserved for the or the sign to be shown when the defendant has an alias An update or inquiry using the file number will return the record however only 27 characters of the defendant s name will be shown NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 2 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry 10 11 12 13 14 15 16 OFFENSE NN Display Only The number that appears in the NN portion of this field indicates the number of the offense appearing on the screen 01 and 02 for the first and second district court offenses 51 and 52 for the superior court offenses The offense number is displayed for informational purposes only CITA Citation Number Display Only The citation number is displayed for informational purposes only ARRN OFFEN Arraigned Offense Display Only The appropriate four 4 digit numeric offense code for the offense is displayed for informational purposes only If the arraigned offense code is in error a correction can be made in the Supplemental Update PF6 screen Unless the arraigned offense code has been changed the arraigned offense code is the same as the charged offense code SPEED and ZONE Display Only If the arraigned offense was speeding the arraigned speed and zone are displayed D L Drivers Lic
187. pear E Using the K Mode For Statewide Check Digit Number Search from the Clerk s Main Menu To view a list of cases that contain a matching Check Digit access the Statewide Check Digit Number Search screen from the Main Menu as follows 1 Enter a K in the Mode field 2 Enter the Check Digit in the NAME SID LID CKN ARR COM INCID field 3 Press the PF2 key 4 The Statewide Check Digit Number Search screen will appear with the cursor positioned to the left of the CTY field CHECK DIGIT UMBER 1 STATEWIDE SEARCH SELECT THE DESIRED CASE BY PLACING THE CURSOR BY THE COUNTY CODE PRESS ENTER TO RECEIVE THE ICA SCREEN FOR THE SELECTED CASE CTY FILE NUMBER L DEFENDAN OFFENS LID 2 3 4 5 6 7 8 130 O1CR 002401 SASSY SALLY 01 OBTAI PROPERTY FALSE PRE 130 O1CR 00397 SASSY SALLY 01 OBTAI PROPERTY FALSE PRE 130 O1CR 003978 SASSY SALLY 01 OBTAI PROPERTY FALSE PRE 130 O1CR 003979 SASSY SALLY 01 OBTAI PROPERTY FALSE PRE 130 01CR 003980 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRE 130 O1CR 003981 SASSY SALLY 01 OBTAIN PROPERTY FALSE PRE 130 O1CR 003982 SASSY SALLY O1 OBTAI PROPERTY FALSE PRE 400 O2CR 003098 H SASSY SALLY OT OBTAI PROPERTY FALSE PR
188. pears at the bottom of the screen If no archival case s were found for the selection criteria the screen will return with the message NO ARCHIVAL MATCHES FOR THIS REQUEST Check to be sure the defendant had case s meeting the archived case rules If the archived record check needs to be printed follow the same steps as for printing the non archived Criminal Record Check CRIMINAL RECORD CHECK ARCHIVES FUNCTION RETURN PROCESSING When all printing and record checks have been completed press the PF12 key The Criminal Record Check Request screen will appear To return to the CIS Inquiry Menu press the PF12 key NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR SAAS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 13 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COURTS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 14 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry CRIMINAL PROCESS INQUIRY FUNCTION PF4 ACCESSING THE PROCESS INQUIRY FUNCTION To view a criminal case initiated from a Warrant Summons Magistrate Order Bill of Indictment etc access the Criminal Process Inquiry screen from the follows Clerks Main Menu as 1 Enter the File Numb
189. played in this screen is an alias name 4 T Session An A is displayed for morning courtroom session a P for afternoon courtroom session and an N for night courtroom session 5 OFFENSE This field contains the arraigned offense text 6 CTRM Courtroom Number This field contains the courtroom number NOTE Courtroom number is normally deleted when a disposition date is entered This field should not be used for determining the status of a case pending or disposed 7 TRIAL Date The trial or hearing date is displayedin MMDDYY format 8 CT Offense Number If one 01 or two 02 is displayed in this field then the offense displayed is a district court offense District court offense numbers can range from 01 49 Fifty one 51 or fifty two 52 is displayed for superior court offenses Superior court offenses can range from 51 99 NOTE Individual cases can have multiple charges for each court type district and superior 9 FILE NUMBER The file number for the case is displayed CR or IF is displayed for the district court and CRS or IFS for the superior court If a file number for a case is displayed more than once then the case has more than one charge 10 L Court Location This field currently displays the court location for a case in Guilford County only A G indicates a Greensboro case and an H indicates a High Point case 11 NEXT NAME If another name search is desired enter the name
190. plit sentence active time and probation MD Special Probation Active Term Frame The frame of the special probation active term length is displayed as D Days or M Months CUSTODY OF The location where the defendant is held in custody for special probation is displayed The valid entries are J Jail County Sheriff or P Prison DOC IMPACT PROGRAM Y N Intensive Motivation Program of Alternative Correctional Treatment Indicator The impact program indicator is displayed as Y Yes or N No PROGRAM NAME The program name for probation is displayed LEN Residential Program Length If applicable the length of the program is displayed MD Residential Program Length Frame The residential program length frame is displayed as M Months or D Days ELECTRONIC MONITORING ELECTRONIC HOUSE ARREST If applicable the length of the electronic monitoring house arrest in three 3 numeric positions displayed MD Electronic Monitoring Electronic House Arrest Frame Enter the electronic monitoring house arrest frame is displayed as M Months D Days NORTH CAROLINA ADMINISTRATIVE OFFICE enna 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Inq 14 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry 18 INTENSIVE PROBATION SUPERVISION If applicable the length of the intensive probation is displayed 19 DAY REPORTING CEN
191. rd will be assigned when the userid is assigned This password will expire every thirty days at which time a new one will need to be entered The user has the option to change this password by selecting the PF5 key before the automatic change is required If this is the first time the RACF ID is used in any application the user will be prompted for a new password immediately If the correct userid and password have been entered the user profile name access level etc exists in the application security file and your RACF password has not expired then the menu assigned to the userid and county group will be displayed The sign on is now complete If the userid and or password entered does not verify then a security violation message will appear indicating one of the following SO007 USERID IS REQUIRED The userid was left blank NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ree 2010 North Carolina Administrative Office of the Courts ACIS Sign On 4 Automated Criminal Infractions System Criminal Inquiry Manual ACIS Signon 0014 USERID IS INCORRECT The userid was not found under RACF Please verify and rekey the userid SO015 USERID IS REVOKED The user may not sign onto any application until the revocation is removed and a new password is assigned Check with your supervisor to verify that you should have access to this application If you have authority to access this application then contact the Help Desk
192. re the Archival ICA Inquiry PF1 function was performed NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 7 EES 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 15 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry C Using the S Mode For SID Defendant Alias Name Inquiry from the Clerk s Main Menu To view a list of cases that contain an SID State Identification number for the same defendant or alias name access the SID Name Inquiry Defendant Alias screen from the Clerks Main Menu as follows 1 Enter an S in the Mode field 2 Enter the defendant or alias name in the NAME SID LID CKN ARR COM INCID field 3 Press the PF2 key 4 The SID NAME INQUIRY screen will appear with the cursor positioned at the MODE field C 1 DEFENDANT NAME 2 SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY MORE 9 3 OFFENSE 4 OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBTAIN PROPERTY FALSE PRETENS OBT
193. rew the appeal to superior court is displayed here APPEALED TO SUPERIOR If the case has been appealed to Superior Court the date of appeal will appear next to SUPERIOR AREA CD State Highway Patrol Area Code This field contains the SHP data for Area Code ACCD Accident This field contains the data for the accident involvement code See the Miscellaneous Codes list HWY Highway Road Number The SHP highway or road data where the offense occurred is displayed V LIC Vehicle License This field displays the vehicle license plate number TRANS TO SUPERIOR Transferred Bound Over to Superior Date The transferred to superior court date is displayed in this field CDL Commercial Drivers license This field indicates if the driver s license in the case was a commercial driver s license with a Y Yes or N No CMV Commercial Motor Vehicle This field indicates if the vehicle in the case was a commercial motor vehicle with a Y Yes or N No HAZ Hazardous Material This field indicates if the vehicle contained hazardous material with a Y Yes or N No TRP DIST SHP Troop District Code These fields contain the assigned troop zone and district of the state trooper initiating the Process See the Criminal Miscellaneous Codes list V ST Vehicle State This field contains the state code where the vehicle is registered See the Criminal State Codes list V TYP Vehicle Type This field contains the
194. right of the file number this indicates the court location for a Guilford County case only A G displays for a Greensboro and an H for High Point LINE 5 ALIAS NAME If one or more alias names have been entered for the defendant in the case it is displayed on this line and repeated for each alias name One or more lines could appear This line will not appear if there is no alias name NOTE An asterisk in the right most position of the name field indicates an alias name was entered for the case as well as the defendant name An at sign in the right most position indicates that the name displayed in this screen is an alias name LINE 6 NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR N ree 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 5 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry LID Local Identification Number The LID number is displayed directly under the Defendant or Alias name s If the case does not have an LID number then this print line is omitted LINE 7 OF Offense Date The date of the offense is displayed directly under the Defendant or Alias name s OFFENSE Type and Description The type of offense MFTI MISD FEL TRAFF and INFR is displayed to the right of the Offense Date If the offense is pending or has a not guilty verdict or has been dismissed the charged arraigned offense type and
195. s 1966 to current year XXX Classification CR CRS 999999 Sequence Number Zero Filled 2 Enter an T Inquiry in the MODE field 3 Press the PF5 key 4 The following screen will appear with the cursor at the NEXT field I 1 CRIMINAL CITATION INQUIRY FILE NUMBER 2 CITATION NUMBER 3 4 TRIAL DATE 5 AM PMINC 6 COURTROOM 7 DEFENDANT NAME 8 ADDRESS 9 JAIL 10 CITY 11 STATE 12 ZIP 13 ARREST DATE 14 CHECK DIGIT 15 INCIDENT NO 16 RS RV CD 17 ARREST NO 18 WARRANT NO 19 LID NO 20 OFFICER 21 NO 22 SHP TROOP 23 DISTR 24 OFF AGY 25 OFF CITY 26 ACCIDENT 27 HWY 28 SHP CODE 29 DEF D L 30 ST 31 CDL N 32 RACE 33 SEX 34 DOB 35 VEH LIC 36 VEH ST 37 VEH TYPE 38 TRLR TYPE 39 CMV N 40 HAZ N 41 OFFENSE S 42 OFF TIME 43 DATE 44 AC 45 DV CH Y 46 VRA Y 47 gt XXX INA XX ZONE CVR 48 OTHER MFTI TEXT CVR EFF DT 49 1 50 51 52 53 2 BOND AMT 54 BOND TYPE 55 PROCESS 56 RECIPROCAL AGREEMENT 57 ISSUED DATE 58 SERVICE DATE 59 ALIAS 60 INQUIRY ALIAS 61 ADDL WIT S 62 INQUIRE ADDL WIT 63 NEXT 64 CIT 65 DL 66 OFFR 67 F11 EVNT 68 12 CNCL 69 NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF5 CR Citation Inquiry 1 Automated Criminal Infractions System Criminal Clerk
196. s allowed and if BF appears both functions are allowed OFFENSES CONSOLIDATED FOR JUDGMENT RETURN PROCESSING The following explains the multiple accesses to screens within Offenses Consolidated for Judgment screen 8 PF3 EXIT When this function is selected the return will be to either the Disposition Inquiry screen or the Judgment Data screen depending upon the path used to access this screen Press the PF3 key The appropriate screen from which access was gained will return with the offense displayed before access to this screen 9 7 BKWD PF7 Backward If a B appears in the MORE field then this function will allow paging backward to the previous screen Press the PF7 key The previous Offenses Consolidated for Judgment screen will appear This function may be repeated until there are no more previous screens NORTH CAROLINA ADMINISTRATIVE OFFICE of the COUR x X VOURIS 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Ing 18 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry 10 8 FWD PF8 Forward If an F appears in the MORE field then this function will allow paging forward to the next screen Press the PF8 key The next Offenses Consolidated for Judgment screen will appear This function may be repeated until all data has been viewed 11 12 CANCEL PF12 To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu
197. s field contains the service date in the MMDDYY format RET UNSERYV Returned Unserved Date The date on which the process was returned unserved is displayed in the MMDDYY format NOTE This date is blanked when the redelivery date is entered 22 23 24 REDEL DATE Redelivery Date This is the date on which the process is returned to a law enforcement agency for re service It is displayed in the MMDDYY format ARREST DATE Display Only This is the arrest date recorded on the SBI Fingerprint Card This date is usually the same as the service date but may be different from the service date e g the defendant was arrested at 11 30 p m but was not served with the process until 12 30 am the next day COMPLAINT Number This field appears for Mecklenburg County only If entered into the system the complaint number is displayed in the following format Pos 1 2 YY Year Pos 3 4 MM Month NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ree 2010 North Carolina Administrative Office of the Courts PF6 CR Supplemental Inq 3 Automated Criminal Infractions System Criminal Clerk s Manual PF6 CR Supplemental Inquiry 25 26 Pos 5 6 Pos 7 8 Pos 9 1 Pos 11 DD Day HH Hour 0 MM Minute 12 99 Sequence Number CHECK DIGIT Display Only The Check Digit number from the SBI Fingerprint Card is displayed in seven 7 alpha numeric positions RS RV CD Reason or Review Code REASON CODE If the
198. s past the most current offense disposition date DISP DATE and the date of the last update the system date captured when the last update to the case was made 6 Cases where the Supplemental PF6 REINSTATEMENT field is equal to Y will not be archived 7 Cases where the Disposition PF8 MONIES PAID field is equal to N will not be archived 8 Cases in an appealed status to the State Court of Appeals will not be archived 9 All cases with a filing year of 1989 or older will be archived 10 Criminal cases where the only offense is an offense type of T Infraction will not be archived These cases are in error If the defendant record check request does not find any records matching the requested criteria the following screen will appear NNN COUNTY ATTENTION USE PF3 FOR ARCHIVES 022494 CRIMINAL CHECK PENDING DISPOSED MOTOR V UNSERVED CONVICTED CRITERIA NAME SASSY SALLY RACE SEX DOB NO NON ARCHIVE MATCHES FOR THIS REQUEST USE PF3 1 OF OFFENSE DATEIS SEXiR RACEDOB BIRTH M MISDi F FELONY T TRAFFICIPF3 ARCHIVE ARC NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 10 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry To view the archived cases press the PF3 key The following screen will appear 1 NNN COUNTY 2 022494 CRIMINAL ARCHIVES
199. s that the current case has at least one more offense No entry can be made in this field ADDL JGMT Additional Judgment The Y that appears in this field indicates that the current case has additional judgment data entered No entry can be made in this field MICROFILM This field appears only for a superior court case The microfilm number for the case will display if applicable ADDL CHARGES Additional NORTH CAROLINA ADMINISTRATIVE OFFICE Fike COUR Ese ee 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Ing 10 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry If there is a Y in the ADDL CHARGES field enter a Y into this one 1 position alphabetic field Press the ENTER key and the Criminal Disposition Inquiry screen will appear NOTE No entry can be made in this field if there is only 1 one offense 78 ADDL JGMT Additional Judgment If a Y appears in the ADDL JGMT field the current offense has existing judgment data in the Criminal Judgment Data screen Enter a Y in this field to view the additional judgment data Press the ENTER key and the Criminal Judgment Data screen will appear The only valid entries are Y Yes or N No in one 1 alphabetic position NOTE When in the Inquiry I mode access to the Criminal Judgment Data screen is denied unless the ADDL JGMT field displays a Y 79 NEXT Next Fi
200. splayed This only appears in counties where records have been archived NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 4 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry LINE 2 CURRENT DATE This field represents the date the record check was requested CRIMINAL CHECK The case selection PENDING DISPOSED MOTOR V UNSERVED CONVICTED is displayed as requested from the Record Check Menu LINE 3 CRITERIA Name or LID Number and Race Sex and Date of Birth The name or the LID number is displayed as requested in the Record Check Menu along with any other selection criteria such as the race sex or date of birth If name and LID are entered as criteria LID will be displayed on this line LINE 4 DEFENDANT NAME The defendant name matching the request is displayed as stored in the database record DEFENDANT STREET ADDRESS Only a portion of the defendant street address is displayed to the right of the defendant name SEX RACE DATE OF BIRTH The sex race and date of birth as stored in the database record are displayed to the right of the defendant street address FILE NUMBER The file number for the case is displayed to the right of the SEX RACE and DATE OF BIRTH fields This field may be erased to remove this case from the screen before printing If a G or H displays to the
201. strative Office of the Courts PF2 Name Inq Main 2 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 4 The Defendant Alias Name List screen will appear with the cursor at the MODE field cC 1 DEFENDANT NAME T OFFENSE CTRM TRIAL CT FILENUMBER L 2 3 4 5 6 7 8 9 10 SASSY SALLY A WIC SIMPLE 2000 00GREEN T 040193 01 O1CR006528 H SASSY SALLY A AID AND ABET PROSTITUTION 0001 040193 01 OICR006529 H SASSY SALLY A OPERATE POSSESS SLOT MACHINE 0001 040193 02 OI1CR006529 H SASSY SALLY A ASSAULT ON A FEMALE 0001 040193 51 OICR006550 G SASSY SALLY A DRIVING WHILE IMPAIRED 0001 050193 01 02CR007700 G SASSY SALLY A POSS WEAPON ON SCHOOL GROUNDS 0001 050193 02 02CR 007700 G SASSY SALLY A ASSAULT ON A FEMALE 0001 050193 01 02CR007701 G SASSY SALLY A ASSAULT ON EMERGENCY PERSONNE 0001 050193 02 02CR 007701 G SASSY SALLY A AWDW ON OFFICER 0001 050193 03 02CR 007701 G SASSY SALLY A SPEEDING 085 55 0001 100193 01 02CR009030 H SASSY SALLY A DRIVE WRONG WAY ONE WAY ST RD 021794 01 02CR000002 G SASSY SALLY A DRIVING WHILE IMPAIRED 021794 02 02CR000002 G NEXT NAME 11 Using the Defendant Alias Name Inquiry function This function provides the ability to view a list of Criminal and Infractions cases for the same defendant alias name and the summary of data for the case The only fields that allow data entry are the MODE and NEXT NAME fields An explanation of these fields and the
202. tem Criminal Clerk s Manual PF2 Name SID LID Inquiry SI003 INVALID PF KEY PLEASE TRY AGAIN Returning to the Clerk s Main Menu To return to the Clerks Main Menu screen from the Statewide SID Number Search screen press the PF12 key The Clerks Main Menu will appear ICA INQUIRY FUNCTION To view the ICA Inquiry screen after a specific name has been identified complete this function as follows 1 Place the cursor on the first position of the desired name 2 Press the ENTER key and the ICA Inquiry screen will appear for the name selected See the Criminal ICA Index to Criminal Actions Inquiry section for an explanation of this screen Accessing the ICA File Number Inquiry screen from the Statewide SID Number Search screen To view a list of cases that contain a matching SID State Identification number access the Statewide SID Number Search screen from the Main Menu as follows 1 Enter an S in the Mode field 2 Enter the SID number in the NAME SID LID CKN ARR COM INCID field 3 Press the PF2 key 4 The Statewide SID Number Search screen will appear with the cursor positioned to the left of the CTY field NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 21 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID nquiry SID NC0085941A 1 STATEWIDE SEARCH SELECT THE DESIRED CASE B
203. text are displayed If the offense has a guilty verdict then the convicted offense type and text are displayed If the conviction was of a lesser offense the lesser offense type and text will be displayed directly under this line CASE STATUS The status of the case is displayed to the right of the offense Examples are PENDING UNSERVED REDELIVERED with the word TRIAL TRANSFERRED TO S C APPEALED TO S C GUILTY NOT GUILTY REINSTATED REMAND TO DISTRICT RESP LESSER OFFENSE DISMISS WITH LEAVE DEF PROC PROSC DISM etc STATUS DATE The disposition date date of the transfer or appeal to superior court etc is displayed here with the court level of CR or CRS Line 6 is repeated for each offense or case status change at each court level LINE 8 FINE COSTS If the offense has fine or costs the total of fine and cost is displayed directly under the Offense Date else this area may be blank REST Restitution If the case has restitution it is displayed to the right of the Fine Costs else this area may be blank SENT Sentence If there is sentencing in the offense it is displayed to the right of the REST field TYPE Sentence NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR x SOURIS 2010 North Carolina Administrative Office of the Courts PF3 CR Defendant Inquiry 6 Automated Criminal Infractions System Criminal Clerk s Manual PF3 CR Defendant Inquiry The type of sentencing is displayed where A
204. th Carolina Administrative Office of the Courts PF2 Name Inq Main 18 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID nquiry 2 Place the cursor on the first position of the desired name 3 Press the ENTER key 4 The Statewide SID Number Search screen will appear with the cursor positioned at the CTY field title SID NC0085941A 1 STATEWIDE SEARCH SELECT THE DESIRED CASE BY PLACING THE CURSOR BY THE COUNTY CODE PRESS ENTER TO RECEIVE THE ICA SCREEN FOR THE SELECTED CASE CTY 2 130 130 130 130 130 130 130 400 400 400 400 920 920 920 FILE NUMBER L 3 01CR 002401 01CR 00397 01CR 003978 01CR 003979 01CR 003980 01CR 003981 01CR 003982 02CR 003098 02CRS003098 02CR 003099 02CRS003099 02CR 002370 02CR 002371 02CR 002372 4 Qa nme DEFENDANT 5 SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY SASSY SALLY 6 01 01 01 01 01 01 01 01 51 01 51 01 01 01 OFFENSE 7 8 OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FALSE PRET OBTAIN PROPERTY FA
205. the DMV Events screen is through the PF8 Disposition Update Inquiry screens 41 COMPL Failure to Appear 20 Day Failure Compliance The FTA20DF compliance date is displayed in the MMDDYY format 42 FTC 20DF Failure to Comply 20 Day Failure If the defendant fails to comply with the judgment of monies to be paid and the offense is a GS 20 offense the failure to comply FTC must be reported to DMV after 20 days have elapsed since the to be paid date This date is displayed in the MMDDYY format 43 COMPL Failure to Comply 20 Day Failure Compliance The FTC20DF compliance date is displayed in the MMDDYY format 44 45 DL SUSP LEN Drivers License Suspension Length YMD Year Month Day The driver s license length and time frame of suspension is displayed 46 ACK DT Acknowledgment Date The date that the defendant signed the appropriate DL form acknowledging surrender of the driver s license or acknowledging the suspension or the date the license was surrendered is displayed in the MMDDYY format 47 LIC STAT License Status The status of the defendant s driver s license is displayed as follows NORTH CAROLINA ADMINISTRATIVE OFFICE fike COUR i 3 Sys eee 2010 North Carolina Administrative Office of the Courts PF8 CR Disposition Ing 7 Automated Criminal Infractions System Criminal Clerk s Manual PF8 CR Disposition Inquiry LICENSE IS SURRENDERED LICENSE IS A LIMITED PRIVILEGE LICENSE SURRENDER L
206. then the file offense number of the offense containing the judgment is displayed here NOTE Line 8 will not display in a lead file offense LINE 13 iOF OFFENSEDATE S SEXiR RA CE DOB BIRTH M MISD F FELONY T TRAFFIC An explanation of the abbreviated field titles appearing in the screen is displayed on this line Should the word MORE appear in the lower right portion of the screen more names matching the requested criteria are available for viewing Press the ENTER key to view these names This method may be continued as long as MORE continues to appear or until all cases have been found PF3 ARCHIVE MORE This highlighted program function options indicates that a search for archived records may be performed Press the PF3 key to view archived records See USING THE DEFENDANT RECORD CHECK ARCHIVES FUNCTION for additional information on viewing archival records Should the word MORE appear in the lower right portion of the screen additional records matching the requested criteria are available for viewing Press the ENTER key to view these records If desired this method may be continued as long as MORE appears PRINTING THE CRIMINAL RECORD CHECK REQUEST A copy of the requested name and associated selection criteria may be printed This can be accomplished by initiating a screen print Be careful to include only those cases meeting the selection criteria on the printed record check NORTH CAROLINA ADMINISTRATIVE
207. this number has been entered it cannot be updated 33 WARRANT NO Number This field description is for ALI AOC Local Interface counties only NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF4 CR Process Inquiry 5 Automated Criminal Infractions System Criminal Clerk s Manual PF4 CR Process Inquiry The eight 8 characters warrant number is displayed if it exists on the database No entry can be made into this field 34 LID NO Number If entered in the database the LID sometimes referred to as PID Positive Identification Number is displayed 35 TRIAL DATE 36 SESSION 37 COURTROOM These fields contain the scheduled trial date session and courtroom number 38 WITNESS NO Number The witness number is displayed here and no entry can be made in this field The complainant is always assigned the number 01 by the system The witness number is incremented by one 1 for each additional witness added to the case 39 COMPLAINANT This is a twenty eight 28 position alphanumeric field for displaying the complainant name in the standard name format Last First Middle or Initial Suffix 40 NO Officer Number Mecklenburg County Only The officer number is displayed for all law enforcement officers in Mecklenburg County 41 AGENCY If the witness type is an L Law Enforcement the agency is displayed as one of the following codes an
208. type of vehicle code See the Criminal Miscellaneous Codes list APPELLATE The date a case was appealed to the appellate court is displayed here NORTH CAROLINA JUN _ of the ADMINISTRATIVE OFFICE SENS 2010 North Carolina Administrative Office of the Courts PF1 ICA Inquiry 8 Automated Criminal Infractions System Criminal Clerk s Manual PF1 ICA Inquiry 68 SPECIAL CONDITIONS This field contains up to three 3 lines of freeform text displaying special conditions of the judgment in the offense 69 ARREST DATE The arrest date recorded on the SBI Fingerprint Card is displayed in this field 70 CHECK DIGIT The Check Digit number from the SBI Fingerprint Card is displayed in this field 71 SID State Identification Number The State Identification Number is displayed if it was linked through the Check Digit Number and date of arrest to the Division of Criminal Information DCI data 72 LID Local Identification Number If the case contains a Local Identification Number it is displayed here The LID is sometimes referred to as PID Positive Identification Number 73 NEXT File Number or Citation Number This is the only field that allows data to be entered Enter the file or citation number for the next case you wish to view Press the ENTER key to view the next case If an error occurs the following error message number and message will appear IC003 CASE TYPE MUST BE CR OR CRS 74 ADDL
209. uiry Complaint Number Inquiry Field Descriptions Refer to the following field descriptions of the data being displayed 1 10 11 12 CRCMPNP Program Name This is a program identifier and cannot be changed The program name may be useful when talking with the Help Desk NNN COUNTY Number and Name The three 3 digit county number that was entered as part of the complaint number and that county name is displayed here COMPLAINT Number Up to thirteen 13 characters of the complaint number are displayed DEFENDANT NAME This field contains the defendant alias name in the following format Last First Middle or Initial Suffix RACE This field contains the defendant s race See the Criminal Miscellaneous Codes for a list of Race Codes SEX This field displays the defendant s sex See the Criminal Miscellaneous Codes for a list of Sex Codes DOB Date of Birth The defendant s date of birth is displayed in the MM DD CCYY format If the date of birth was not entered and the age was then the age is displayed as 00 00 nn FILE Number The file number for the case is displayed CR is displayed for the district court and CRS for the superior court If a G or H displays to the right of the file number this indicates the court location for a Guilford County case only A G displays for a Greensboro and an H for High Point CASE DISP DATE Disposed The system date the last pending offense
210. umber or Citation While in the Criminal Supplemental Update you may view another case by entering the file number or the citation number in this field where he file number format is YY File Year default is current year range is 1966 to current year XXX Classification CR CRS 999999 Sequence Number zero filled If no entry is made the system will return to the Clerk s Main Menu If an error occurs one of the following error message numbers and messages will appear IF007 CASE NOT FOUND The file number that was entered is not on the database Check the number and then continue IFO13 CITATION NOT FOUND The citation number that was entered is not one the database Check the number and then continue SP201 NEXT MUST BE A CRIMINAL CASE NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR ree 2010 North Carolina Administrative Office of the Courts PF6 CR Supplemental Inq 7 Automated Criminal Infractions System Criminal Clerk s Manual PF6 CR Supplemental Inquiry 52 PF11 EVENT INQUIRY This field description is for ALI AOC Local Interface counties only Does not include DMV Events An event is generated for selected data that is either added or updated on a case or an offense To view these events see ACCESSING THE EVENT INQUIRY FUNCTION PF11 SUPPLEMENTAL UPDATE ERROR PROCESSING Review the screen before you press the ENTER key If an error is found the screen will return wit
211. unty case only A GR displays for a Greensboro case and an HP for High Point 3 4 CITATION NUMBER If the Process Type C then the citation number is displayed 5 7 TRIAL DATE SESSION COURTROOM These fields contain the scheduled trial date session and courtroom number NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts PF5 CR Citation Inquiry 2 Automated Criminal Infractions System Criminal Clerk s Manual PF5 CR Citation Inquiry NOTE The courtroom number is blanked when all offenses in a case are disposed but 8 9 should not be used to determine the status of a case as pending or disposed DEFENDANT NAME and ADDRESS Defendant These fields display the defendant name and street address NOTE The AOC Automated and Criminal Infraction System ACIS will allow 28 characters 10 11 13 14 15 16 17 to be entered for a defendant s name However only a maximum of 27 characters of the name will be displayed on an inquiry Exception is the Clerks Secured Menu which displays all 28 characters This truncated version occurs because the 28 spot is reserved for the or the sign to be shown when the defendant has an alias An update or inquiry using the file number will return the record however only 27 characters of the defendant s name will be shown JAIL If displayed this is an indicator at to whet
212. unty number and up to ten 10 digit arrest number is required NOTE The Three 3 digit county number is not required for Mecklenburg County 3 Select the PF2 key 4 The Arrest Number Inquiry screen will appear NC AOC CIS ARREST NUMBER INQUIRY CRARSTP 1 NNN COUNTY 2 ARREST 3 DEFENDANT NAME 4 RACE 5 SEX 6 DOB 7 FILE 8 CASE DISP DATE 9 OFFENSE 10 OFF DATE 11 DISP DATE 12 MOD 13 SASSY SALLY W F 05151965 02CRS005456 G 08 23 94 8808111 14 OPERATE POSSESS SLOT 07 15 94 08 18 94 VD MORE OFFENSES 15 PF3 EXIT 16 7 BKWD 17 _ 8 FWD 18 12 CNCL 19 MORE 20 01 06 96 09 08 51 21 FINANCIAL CARD FRAUD 06 12 94 08 18 94 JR SELLING LOTTERY TICK 04 14 94 08 18 94 DC Using the Arrest Number Inquiry This function provides the ability to view a list of case s for the same arrest number within a specific county Arrest Number Inquiry Field Descriptions Refer to the following field descriptions of the data being displayed 1 CRARSTP Program Name This is a program identifier and cannot be changed The program name may be useful when talking with the Help Desk NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 7 WOURES 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 29 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 10 11 12 13 14 NNN COUNTY Number and Name The three
213. urn to the Clerks Inquiry Menu NORTH CAROLINA HHI ADMINISTRATIVE OFFICE N af the COUR COURTS 2010 North Carolina Administrative Office of the Courts PF10 Caseloads 3 Automated Criminal Infractions System Criminal Inquiry Manual PF10 Criminal Courtroom Caseloads This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE of the COUR fate COURTS 2010 North Carolina Administrative Office of the Courts PF10 Caseloads 4 Automated Criminal Infractions System Criminal Clerk s Manual PF11 DMV Events CRIMINAL DMV EVENTS INQUIRY FUNCTION PF11 ACCESSING THE DMV Division of Motor Vehicles EVENTS INQUIRY FUNCTION To access DMV event information for a criminal case access the DMV Events Inquiry screen from the Clerks Main Menu as follows 1 Enter the file number or the citation number in the FILE NUMBER field The file number format is as follows YY File Year default is current year XXX Classification CR CRS 999999 Sequence Number zero filled 2 Enter a U Update or an T Inquiry in the MODE field NOTE Ifthe MODE is left blank the mode will default to T 3 Depress the F8 key 4 The Disposition Update or Inquiry screen will appear depending upon the MODE 5 Depress the F11 key 6 The DMV Events Inquiry screen will appear DMV EVENTS INQUIRY DEFENDANT NAMB 1 XXCR XXXXXX 2 DATE _ EVENT
214. us screens and the message LD007 NO MORE CASES TO DISPLAY BACKWARDS 30 8 FWD Page Forward If an F appears in the MORE field then this function will allow paging forward to the next screen Press the PF8 key The next Local Identification Inquiry screen will appear This function may be repeated until there are no more forward screens and the message LDO16 NO MORE CASES TO DISPLAY FORWARDS 31 12 CNCL Cancel To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu will appear 32 MORE This field indicates whether or not additional or previous data is available for viewing If a B appears then the 7 BKWD function is allowed if an F appears then the 8 FWD function is allowed and if BF appears both functions are allowed 33 MMDDYY HH MM SS Date and Time The system date in MMDDYY format and time in hour minute second format is displayed for informational purposes only LID Inguiry Error Processing NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR 7 VOURIS 2010 North Carolina Administrative Office of the Courts PF2 Name Inq Main 25 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Anquiry If an invalid function is selected the follow error message number and message will appear LD012 INVALID PF KEY PLEASE TRY AGAIN Returning to the Clerk s Main Menu To return to the Clerks Main Menu press the PF12 key The Clerks Main Menu will ap
215. ve Office of the Courts PF2 Stwide Name Search Inq 6 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Statewide Name Search Inquiry NOTE The SCO PVD and FTC line will not appear unless at least one of the fields contains 40 41 42 43 44 a date ALIAS Up to two alias names will be displayed in up to twenty eight 28 positions each SPEC COND The first line entered in the SPECIAL CONDITIONS field on the Disposition Update PF8 screen will be displayed in up to sixty 60 positions The narrative is associated with only the first offense listed at the top of the screen District or Superior COMP Complainant or Officer The complainant or officer as listed on the originating process is displayed in up to twenty eight 28 positions AGY Agency The agency affiliation of the complaining witness is displayed The following is a listing of acceptable three 3 character codes and associated agencies ABC County ABC ALE Alcohol Law Enforcement APD International Airport CPD City Police Department CSC Clerk of Superior Court DMEF Division of Marine Fisheries DMV Division of Motor Vehicles DOR Department of Revenue FBI Federal Bureau of Investigation JUD Judge L T NC License Theft Division MAG Magistrate OTH Other RRP _ Railroad Police SBI State Bureau of Investigation SFF County Sheriff Department SHP State Highway Patrol SPR State
216. was disposed is displayed in the MM DD YY format OFFENSE Charged The charged offense text is displayed in twenty 20 positions OFF DATE Offense The offense date is displayed in MM DD YY format DISP DATE Date the Offense was Disposed This field displays the offense disposition date in the MM DD YY format NORTH CAROLINA ADMINISTRATIVE OFFICE the COUR i WOURES 2010 North Carolina Administrative Office of the Courts PF2 Name Ing Main 33 Automated Criminal Infractions System Criminal Clerk s Manual PF2 Name SID LID Inquiry 13 14 15 MOD Method of Disposition The Method of Disposition for the offense is displayed See the Criminal Miscellaneous Codes for a list of Method of Disposition codes LID Local Identification Number This field displays the Local Identification Number for the defendant MORE OFFENSES Fields 10 through 13 can appear up to three 3 times for each file number In other words a maximum of three 3 offenses per case is displayed on the screen If more than three 3 offenses exist for the case the message MORE OFFENSES will show in a fourth line These offenses may be viewed through the name inquiry function or by file number function The following explains the multiple paging and return processing within the Inquiry screen 16 17 18 19 20 21 F3 EXIT When this function is selected the return will be to the screen from which this screen was
217. y The appropriate inquiry screen will appear with the Events Inquiry PF11 Function displayed at the bottom of the screen Press the F11 key The Case Events Inquiry screen will appear Refer to the Criminal ALI Events Inquiry function for additional instructions NORTH CAROLINA ADMINISTRATIVE OFFICE eo the COURTS Poh Pek A ini 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 5 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu ACCESSING THE INFRACTIONS MAIN MENU PF11 To access the Infractions Main Menu depress the F11 key The Infractions Main Menu will appear Refer to the Infractions User Manual for menu functions and how to use CANCEL PF12 To cancel the Clerk s Main Menu depress the F12 key This will return you to the blank criminal ACIS screen This section intentionally left blank NORTH CAROLINA ADMINISTRATIVE OFFICE the COURTS 2010 North Carolina Administrative Office of the Courts Criminal Inquiry Menu 6 Automated Criminal Infractions System Criminal Inquiry Manual Criminal Inquiry Menu CLERK S INQUIRY MENU FIELD DESCRIPTIONS Refer to the following field descriptions for data requirements and error messages before using this screen 1 NNN COUNTY The county number and name are displayed for informational purposes only 2 FILE NUMBER File Number or Citation Number This field is required for all functio
218. ystem Criminal Clerk s Manual PF1 ICA Inquiry 10 11 FILE NUMBER The case file number is displayed CR for district court and CRS for superior court CRARCIP Program Name This is a program identifier and cannot be changed The program name may be useful when talking with the Help Desk ARCHIVAL DATE This is the date the case was moved from production to the archives R Race This is a one 1 position field and represents one of the following codes A ASIAN B BLACK H HISPANIC I AMERICAN INDIAN O OTHER U UNKNOWN W WHITE X NON PERSON S Sex This is a one 1 position field and represents one of the following codes F FEMALE M MALE U UNKNOWN X NON PERSON DOB AGE Date of Birth This field represents the birth date of the defendant Date of Birth is displayed in the MMDDYY format If the defendant s age was entered in the record it is displayed in the last two 2 positions of the DOB field COURT TYPE This field indicates whether the case is currently in District Court or Superior Court CR DISTRICT COURT CRIMINAL CASE CRS SUPERIOR COURT CRIMINAL CASE FILM Microfilm Number If available the microfilm number is displayed DEFENDANT NAME The defendant s name is displayed in the following format Last First Middle or Initial Suffix DEFENDANT ADDRESS NORTH CAROLINA ADMINISTRATIVE OFFICE aie iit 2010 North Carolina Administrative Office of the Courts PF1 ICA I

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