User Manual - kiteassessments.org
Contents
1. Welcome to Educator Portal provides an overview of Educator Portal including information about how to log in and how to manage personal information e Chapter 2 Organizations explains how to set up organizations within the system Check your organization s supplementary documentation for details on who manages and updates your organization e Chapter 3 Users explains how to add and update user information The chapter also explains the access roles available in Educator Portal e Chapter 4 Students explains procedures related to students including enrollment TEC files and entering and editing a student s access profile PNP e Chapter 5 Rosters explains procedures related to rosters e Chapter 6 Testing explains procedures related to preparing for tests printing test tickets printing special forms monitoring test sessions reactivating test sessions and scoring tests using a rubric e Chapter 7 Reports explains the major reports available in Educator Portal e Chapter 8 Messages lists the messages that may be received when uploading data into Educator Portal The appendices cover a range of topics including professional development and other organization specific information Each chapter includes a table of contents for that chapter The following table lists some of the commonly requested procedures and specifies the chapter that contains information about that procedure ee ee ee EE E E EE EE E E E EE EE A E E2. E E E ee ee eee Note For page numbers see the individual chapters Access Profile Creating or Editing a Student s Access Profile or PNP Enrollment CSV Loading an Enrollment File Invitation Email Resending an Invitation Email to a User Logging In Passwords Resetting and Changing PNP Creating or Editing a Student s Access Profile or PNP Reasons Not Tested Entering Appendix Reports Enrollment Rosters Users PNP Settings KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu Procedure Roles Adding or Changing Roles for a User Roles Changing Your Default Role Roles List of Roles in Educator Portal Roster Editing a Roster Roster Manually Creating Roster CSV Loading a Roster File Rubrics Scoring a Test Special Circumstances Entering Appendix Student Login Information or Test Tickets Students Adding One Manually TEC CSV Loading a Test Exit and Clear TEC File Test Forms Special Versions of Test Forms Test Sessions Creating Editing and Deleting Test Sessions Monitoring and Ending Test Tickets Printing User CSV Adding Multiple Users with a CSV File User Information Editing A Note about Graphics Graphics in this manual should match what you see after logging in to Educator Portal In some cases however graphics have been edited to allow you t
3. Educar OMAN een 1 4 K O x a E E E E E T E EN 1 4 Getin aol Mammmmmmi iommmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmma 1 4 Easa In to Educator co si mmmmwwwwwwwwwvwwvvwwuwewwwwuuuwvwvev 1 5 Reseiings Or CO Me PassWord mmmwwwwvwvwwwvwwvwwvwevevvwwvvwwvvv 1 6 Changing an Expired Password sssesesssseeececcccceeeeeeeeeeaaaeaeeeessseseeeeeeeeeeeeeeeeeeeeaaaaags 1 8 FQUCAIOr Pona TRONS PAO m m w wwvwwvvwvwvwwwevvwwwvwvvuvwwwwuvwvvwwvvwevvn 1 10 Di iy ise ROI mm 1 11 DIONIS o aiiiiremaineeeresaamarmas 1 12 My POI eet es resis cers se os seater ean poet ee iess sean oo egestas ann ones ens a sue eects ence eee 1 13 Ore AIE i mmmmmmmmmmmmmmrmmm mrmrmrmrmmmmmmmrmmmmmrmmmmmrmrmrmrmrmmammmmmmmmmrmrmmmmmmmmmiH 1 14 Edine yonr US Si ACCOUNT serep e E a 1 15 Chane mie Your Displayed NANE eea EE E 1 16 Changing Your Default ROl seeeeeeeeeeereeeeeeereeneeeeerreeececcccssesenreeneeerrrreeecccesssennns 1 18 Bia Oris YOU a no mmmmmmmmmmmmmmmmmm mmmmmmm mm mm mmm mmmmm rr rH mHH 1 19 Coane e om talon so een ee ee ene nee nee nr ere ne en ae nen rr ae mee eee er 1 20 KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 2 Structure of the Educator Portal User Manual The Educator Portal User Manual is composed of several chapters and multiple appendices The manual includes the following chapters e Chapter 1
4. O ildi i Edit Display Name Building Test Coordinator MySchool Change Password Teacher MySchool Change Default O ization and Role Security Agreement Renewal Expiration 4 Click Save 5 To close the window click the X KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 19 Changing Your Password Your password for Educator Portal will expire every 180 days a little more frequently than twice per year A new password must meet the following guidelines Eight to thirty two 8 32 characters in length At least one special character At least one uppercase letter At least one lowercase letter At least one number Note Passwords cannot be reused within one year 365 days To change your password perform the following steps 1 On the Educator Portal home page under MY PROFILE click the icon 2 On the My Profile window click Change Password 3 My Profile Overview FIRST NAME FirstName Edit Display Name LAST NAME LastName Change Password Change Default mm Organisation and USER NAME myname myorganization edu Role ORGANIZATION MySchool l ROLE Teacher Security Agreement Renewal Expiration In the CURRENT PASSWORD field type your current password 4 Inthe NEW PASSWORD field type your new password S In the CONFIRM PASSWORD field type your new password again My Profile Over
5. X lt K 5 EDUCATOR PORTAL User Manual October 2015 AGILE TECHNOLOGY SOLUTIONS The University of Kansas KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 1 Chapter 1 Welcome to Educator Portal The Kansas Interactive Testing Engine KITE is used to deliver standardized tests The two facets of KITE encountered most often are Educator Portal which is used to assign students to test sessions and KITE Client which students use to take tests This manual contains procedures for using Educator Portal For more information about KITE refer to the other manuals e Educator s Guide to KITE Client An overview of KITE Client including how to navigate through a test and descriptions of tools available during testing e KITE Chent Installation Guides Each guide provides instructions on installing KITE Client on a particular type of machine or operating system e Local Caching Server LCS Installation Guides Each guide provides instructions on installing an LCS in a particular operating system Chapter Contents Chapter is Welcome to Educator POUND croset n EAA 1 1 Structure of the Educator Portal User Manual iieeeeeeeeeeeeeeeeeereeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeese L2 A Note El ai C ii 81 lelmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm mmmmmmu 1 3 NOON O ON MmamammmmmmmmmrmmmmmmmmrrHakHHmmmiN mi mi amimi mm 1 3 Ume
6. dents amp SETTINGS TEST MANAGEMENT rr a a Ld an ae KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 15 Editing Your User Account You can change some of the information connected with your user account such as your displayed name password and default role The procedures that follow explain the process for e Changing your displayed name e Changing your default role e Changing your password e Resetting a forgotten password and e Changing an expired password KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 16 Changing Your Displayed Name The name that displays when you are logged into Educator Portal is your display name and 1s based on the name provided when your account was created If you wish you can change this information To display a different name on the Educator Portal screens perform the following steps 1 On the Educator Portal Home Page click the icon under My Profile fan SETTINGS TEST MANAGEMENT REPORTS MY PROFILE p gt e d l QUICK LINKS My Profile z FirstName Edit Display Name FIRST NAME LAST NAME LastName Change Password ang DISPLAY NAME FirstName LastName ida alega USER NAME myname myorganization edu Role ORGANIZATION MySchool ROLE Teacher Security Agreement Renewal Expirati
7. o view more information or to obscure personal details For example if a screen displays twelve columns in a scrolling window the column widths might be altered to show all twelve columns in one graphic Version Information This manual provides documentation for the KITE release of October 2015 KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 4 Using Educator Portal Educator Portal is a web based application so you will need to be connected to the Internet to access the system Required Software To effectively use Educator Portal your machine should have the following software e Supported browser see your organization s website for the most updated list e PDF viewer software that allows you to open and print PDF files e Spreadsheet program to create comma separated values CSV files if you need to upload information Getting Help Common tasks are described in this manual but if you need additional help call or email the Help Desk de ell ele mt ltl esl el lt nl al al et et il rl al Ge C il Ca Ck ele til hl ele elt Ca ad al Pe til al Chait at cad Ghil lel re elt dt GT lel lt ll Cal ett Sail al sl a tilt Cdl Pet elt fd Chel Tu elt lt dhl et halt ltl Cel fe el dt dal at eld had Cal elt lt lt aut tilt id Cl Cat alt ai hdl fet helt lt sal rl elt eal Phone 785 864 3537 Email kite support ku edu KITE Educator Por
8. ome An icon of a house that returns you to the home page of Educator Portal e Settings Used by administrators to add students upload rosters assign and change roles 1 e levels of access etc The available options depend on your organization and level of access e Test Management Allows you to create and edit test sessions monitor tests and print test tickets e Reports Contains most of the reports available in Educator Portal including enrollment rosters test administration and test tickets Note If you do not see a menu that you believe you should see contact your local technical contact s KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 13 My Profile The My Profile section of the home screen contains a button used to reach the My Profile window where you can quickly update your displayed name and your password amp SETTINGS TEST MANAGEMENT REPORTS ITE m ne b F OUICK LINKS KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 14 Ouick Links The Quick Links section of the home page allows you to quickly access several areas of the system including the following e Add New Test see Chapter 4 Testing e Monitor Session see Chapter 4 Testing e Roster see Chapter 5 Rosters e Student see Chapter 4 Stu
9. on ATS Help Line 785 864 3537 KITE Educator Portal User Manual Or kite support ku edu 2015 The University of Kansas 1 17 3 Inthe DISPLAY NAME field type your name as you want it to be displayed My Profile Overview Edit Display Name DISPLAY NAME Change Password Eib epn ization an Role Security Agreement Renewal Expiration 4 Click Save 5 To close the window click the X My Profile KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 18 Changing Your Default Role Many people will only have one level of access or role in Educator Portal however if you have more than one role you can determine which role automatically displays each time you log in to Educator Portal To change your default role perform the following steps 1 On the Educator Portal home page click the icon under MY PROFILE 2 On the My Profile window click Change Default Organization and Role My Profile Overview FIRST NAME FirstName LAST NAME LastName DISPLAY NAME FirstName LastName Change Default am Organization pl USER NAME myname myorganization edu Role ORGANIZATION MySchool ROLE Teacher Edit Display Name Change Password Security Agreement Renewal Expiration 3 Click the radio button next to the role you want to display each time you login to Educator Portal My Profile Overview
10. our expired password perform the following steps On the Expired Password screen in the USER NAME field verify your user name In the PASSWORD field type a new password In the CONFIRM PASSWORD field type the new password again Click Submit oo ET USER NAME mvemall com PASSWORD CONFIRM PASSWORD KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 9 5 On the Reset Password screen click Return to KITE Login Page RESET PASSWORD Password has been reset successtully Return to KITE Login Page 6 Use your user name and new password to log in to Educator Portal KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 10 Educator Portal Home Page On the home page of Educator Portal the options you are able to view depend on the role you have in your organization For example teachers usually have a different level of access than district test coordinators The specific roles available to you have been determined by your organization Ww Sign Out f BE Im kK a Logged in as FirstName LastName User Role Organization e vwame N 9 l L MA EDUCATOR PORTAL A sermnas TEST MANAGEMENT REPORTS MY PROFILE QUICK LINKS KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas O
11. r kite support ku edu 1 11 Login Name and Role Your login name displays on the upper right side of the screen after the phrase Logged in as Your role and organization appear in the drop down menu next to your name gt 4 Logged in as FirstName LastName User Role Organization 7 NX EDUCATOR PORTAL A Sermnes TEST MANAGEMENT REPORTS MY PROFILE on ae QUICK LINKS If you have more than one role in the system e g a building test coordinator might also be a building principal you can switch between those roles using the drop down menu ry Sign Out y N Logged in as FirstName LastName Building Test Coordinator MySchool M EDUCATOR PORTAL Building Test Coordinator MySchool Building Principal MySchool Note If you have more than one role in Educator Portal the procedures available to you will change depending on the selected role If you do not see a menu or tab you usually see check your role KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 12 Menus The menus that display on the home page depend on the level of access you have to Educator Portal 1 e your role NN Sign Out P N Logged in as FirstName LastName User Role Organization 7 N EDUCATOR PORTAL A sermnes TEST MANAGEMENT REPORTS MY PROFILE si sal h L QUICK LINKS Some of the menus include e H
12. r user name FORGOT PASSWORD Enter your username and we will send you an email with the instructions for changing your password USERNAME 3 Click Submit Eo do do do ee i ee i ee i i d EO Eo d go ig d SS i i i iy Hint A message displays verifying that your reset request was received FORGOT PASSWORD Enter your username and we will send you an email with the instructions for changing your password Thank you Your password reset request has been received Please contact technical support if you continue to experience problems USERNAME myusername myschool edu Note Within an hour you will receive an email from KITE Support ku edu with instructions for resetting your password ee ee EE E EE E ee ee ee eee KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 8 Changing an Expired Password Note Approximately one month before your password expires you will receive an email warning you of the upcoming event Your password for Educator Portal will expire every 180 days a little more frequently than twice per year A new password must meet the following guidelines e Eight to thirty two 8 32 characters in length e At least one special character e At least one uppercase letter e At least one lowercase letter e At least one number Note Passwords cannot be reused within one year 365 days To change y
13. tal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 5 Logging In to Educator Portal To log in to Educator Portal perform the following steps Open a supported web browser Navigate to http educator cete us In the USERNAME field type your username usually your email address In the PASSWORD field type your password an aie ae a Note Passwords are case sensitive 5 Click Sign In N MA SIGN IN TO EDUCATOR PORTAL USERNAME PASSWORD CArant Daccas iY Ci KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 6 Resetting a Forgotten Password If you have forgotten your password for Educator Portal you can reset the password A new password must meet the following guidelines e Eight to thirty two 8 32 characters in length e At least one special character e At least one uppercase letter e At least one lowercase letter e At least one number Note Passwords cannot be reused within one year 365 days To reset a password perform the following steps 1 On the Educator Portal Sign In Screen click Forgot Password Ne Va SIGN IN TO EDUCATOR PORTAL USERNAME PASSWORD KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 7 2 In the USERNAME field type you
14. view CURRENT PASSWORD Edit Display Name Change Password Change Default NEW PASSWORD a and Role Security Agreement CONFIRM PASSWORD Renewal Expiration 6 Click Save 7 To close the window click the X KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu 1 20 Changes to the Chapter The following table lists the changes made to this chapter since the last major release of the documentation Note The Page column indicates the page number of the current manual where the change appears Change Page Description of Change Logged 10 29 2015 Moved and updated Resetting a Forgotten Password 10 29 2015 Moved Changing an Expired Password KITE Educator Portal User Manual ATS Help Line 785 864 3537 2015 The University of Kansas Or kite support ku edu
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