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Intego Personal Backup X4 User`s Manual

1. Personal Backup za To run the script simply press the tape recorder style Play button When Intego Personal Backup X4 begins executing the backup the main window changes to show the progress of the backup and will display detailed statistics about the progress of the backup including a graph that shows recent copying speed mean in blue and actual in pink Intego Personal Backup X4 User s Manual Page 101 Chapter 6 Using Backup Scripts Documents Home 15 Documents non iMac Backup To copy 1 GB Awailable space 23 GB MOV03112 MPG a y I 76 49 MB Total Files To Copy Copied Errors 6695 6696 17 0 Average Speed Instant Speed Started on Remaning Time 10 2 MB s 13 3 MB s 12 31 24 PM about 1 min 0 0 12 31 22 PM Personal Backup The progress bar in this window shows the progression of your backup You can stop your backup at any time by clicking the Stop button or pause it by clicking the Pause button If you pause a backup and want to continue with the operation click the Pause button again Intego Personal Backup X4 User s Manual Page 102 Chapter 6 Using Backup Scripts Script Errors If Intego Personal Backup X4 cannot complete a script for any reason the program displays an error dialog such as the one shown below A script is currently running A script is currently running You cannot execute your scripts until the other execution is completed S
2. This widget can also be accessed from the Dashboard Widget List in Mac OS X in the usual way Intego Personal Backup X4 User s Manual Page 56 Chapter 5 Using Intego Personal Backup X4 Intego Calendar for Apple s iCal Intego Personal Backup X4 gives you the option of integrating a special Intego calendar in Apple s iCal provided in Mac OS X This can be shared with other Intego Personal Backup X4 users for example so the job of changing drives can be carried out by other users of your system who can be notified by iCal that the time is right Be aware however that all users of your iCal calendar will be able to access your data The Intego iCal calendar also carries details of the results of your last backups It even shows details of other important scheduled events for Intego software such as Intego VirusBarrier X4 scans and Intego NetUpdate X4 update checks Updating Intego Personal Backup X4 NetUpdate NetUpdate is a program that checks if any Intego programs have been updated This program is installed at the same time as Intego Personal Backup X4 or other Intego programs It checks for updates for all of these programs at the same time and can download and install updates for the programs installed on your computer To open NetUpdate and check for updates to Intego Personal Backup X4 select NetUpdate in the Personal Backup X4 menu Intego Personal Backup X4 User s Manual Page 57 Chapter 5 Using
3. Every W 2 Hour s RB m If you choose At you can enter a time in the text field in 24 hour format such as 18 00 and choose either Every day from the second dropdown menu or choose a given day Bia 08 00 On Friday 15 You can have as many schedules as you want for your script To add another schedule click Add and follow the instructions above You can combine both At and Every schedules as well Say you want to back up data every two hours but you also want to make sure that a backup is run at a given time say at the end of the day You can set up two schedules like this Every 2 Hour s m m B Z At W 18 00 Every day ey A backup will run every two hours and another at 18 00 6 p m every day to make sure that your data is backed up before you leave the office Once your script is scheduled its icon will change and show a Calendar icon at its base to remind you that this is on a fixed execution schedule as shown below Note This does not mean that an iCal calendar has been set up for use on this script M My Script Intego Personal Backup X4 User s Manual Page 78 Chapter 6 Using Backup Scripts Scheduled scripts can also be viewed at any time in the Intego Menu in the Finder menu under Mac OS X see The Intego Menu for further details which shows information about all Intego installed software as below About your Intego Software NetUpdate X4
4. Invisible files Invisible files are files that are used by Mac OS X or by certain applications that you do not need to access If you are merely backing up or synchronizing your personal files you don t need to copy these files However if you are cloning a volume you will need to copy these files Some invisible files require administrator privileges to access so if you wish to copy invisible files Intego Personal Backup X4 may ask for an administrator password before beginning the copy and you must be present to run a script which copies these files even if you have set a schedule for it to run automatically For more on copying files and privileges see the Options screen below Finder data DS_Store These files are a special kind of invisible file that the Finder writes in every folder on your computer They store the window layout for each folder If you wish to retain the window layout during your backup or synchronization do not check this Applications If you check this box Intego Personal Backup X4 will not copy any applications in the folders or volumes you have selected as sources Applications can take up a lot of disk space and if lost can always be reinstalled If you don t have a lot of room in your destination it is useful to check this Intego Personal Backup X4 User s Manual Page 74 Chapter 6 Using Backup Scripts Aliases If this is checked Intego Personal Backup X4 will not copy any a
5. Clone Options Repair permissions on clone If you check this option Intego Personal Backup X4 will check and repair the permissions on the destination volume Clone Options Repair cloned disk If you check this option Intego Personal Backup X4 will check and repair the destination volume to ensure that this volume is bootable This repair will not affect permissions but will handle the usual disk problems such as table allocations etc in a similar way to Apple s Disk Utility that is supplied with Mac OS X When you have finished click the Next button to go to the next screen Intego Personal Backup X4 User s Manual Page 91 Chapter 6 Using Backup Scripts Archive Options The following options are available for Archive scripts A sae A Documents Pictures My Script eE ESE T E Options 9 lt alex iMac Backup Available space 9 GB czci Source Destination Options What files do you want to copy Copy only files you can read Copy all files and permissions not k for an adm trator password Requires administrator password VirusBarrier v Scan files with VirusBarrier before copying Archive options Compressed disk image name My Script Encrypt image with password Keep 1 copy Resolve aliases Previous Personal Backup Intego Personal Backup X4 User s Manual Page 92 Chapter 6 Using Backup Scripts Copy options You ca
6. Intego Personal Backup X4 User s Manual Intego Personal Backup X4 User s Manual Page 1 Intego Personal Backup X4 for Macintosh 2005 Intego All Rights Reserved Intego www intego com This manual was written for use with Intego Personal Backup X4 software for Macintosh This manual and the Intego Personal Backup X4 software described in it are copyrighted with all rights reserved This manual and the Intego Personal Backup X4 software may not be copied except as otherwise provided in your software license or as expressly permitted in writing by Intego The Software is owned by Intego and its structure organization and code are the valuable trade secrets of Intego The Software is protected by United States Copyright Law and International Treaty provisions Intego Personal Backup X4 User s Manual Page 2 Contents 1 About Intego Personal Backup X4 aaawsiciaedc wiiaawciiiiciiwi ii Gie 5 What is Intego Personal Backup X4 u ccssccssccssscssccssccssscssccssscssscsscsssscssscssccssccsscssssssssssssssscssees 6 Intego Personal Backup X4 s Features asa EG A A I A A R E 7 Using this User s Mantala rrr TN 10 2 Introduction to Backups wos Gi ki 11 Why You Need to Protect your Data csscssscssscssscssscssscssscsesssssssescsssssesssssssesssesssssssssssssssesesess 12 How You Can Lose Data csccscsssssscsscsscssssscssscssccssssescescesscsssssssessessssssssscesscssssescessessssossesseseess 12 Back lip
7. p y It is wise to make weekly backups of all your files whether you have worked on them or not With Intego Personal Backup X4 you can make incremental backups replacing only those files that have changed and copying new files In addition these weekly backups can be taken off site to protect against theft fire or other disasters to ensure that your data is always available You can also make archives of your files in compressed disk images to keep a regular record of all your data You can back up your Applications folder which can save you from having to reinstall many of your applications if you have a disk problem Not all applications will work if you Intego Personal Backup X4 User s Manual Page 14 Chapter 2 Introduction to Backups restore them in this manner though some applications install files in other areas on your disk but many do not Some people like to back up their entire operating system before making any upgrades With Intego Personal Backup X4 you can clone your entire startup volume ensuring that if something goes wrong with an upgrade you can replace the entire system and get back to work without having to reinstall it It can be useful to back up your Mac OS X startup volume occasionally just as insurance in case you suffer major disk problems or cannot start up your computer for other reasons If you back up your startup volume to an external hard drive such as a USB or Firewire drive yo
8. used for AppleShare connections from one Mac to another e SMB Samba protocol used for connecting with Windows computers and some Linux or Unix computers e Webdav This protocol is used by Apple s iDisks and is also used on some other types of networks e FTP File Transfer Protocol is used by many servers to store files You can mount an FTP volume in the Finder but if you do it is read only You can therefore use an FTP volume as a source but not a destination If necessary you can change the IP address or hostname of your network volume its path or its name When you have finished click the OK button to go to the next screen Intego Personal Backup X4 User s Manual Page 72 Chapter 6 Using Backup Scripts Exceptions This screen lets you define exceptions which are files that Intego Personal Backup X4 will ignore when running scripts Exceptions What do you want to exclude from your script Invisible files Finder data DS_Store Applications Exclude Aliases Advanced File types to copy Copy files of all types Only files of type Cancel Previous Personal Backup Intego Personal Backup X4 User s Manual Page 73 Chapter 6 Using Backup Scripts There are four predefined exceptions Invisible files e Finder data DS_Store e Applications e Aliases Checking any of these checkboxes tells Intego Personal Backup X4 ignore this type of file
9. AAA AGA dA Aa AAA d OEG dA WAGOWA wi Pa Sb WW dka owi SiE 112 Pri VIEWINE Sepis naa SA erie teach Seat Seite ees ARA ARGO AR E AO RE 113 SeQUeNCING SCLIPts e c ccscsacccssesadacasecesesececesesescdedesadacadecedececedadesadaceiedadosadecedacedetadesadececesadsvuiver SOA EACH AES 115 7 Intego Personal Backup X4 Preference sssssscscccsssssssssnssccccccssssssssssacecccesessssnees 119 Setting Intego Personal Backup X4 Preferences scssscsscssscsesccssccssccssccssccssccssscssssesssscsesses 120 User Interface Preferences cccccessesssessesseceseesceesecsseeseeeseesseeseessecesesseesseceseceeesesesesesssecesesseesseeeseseeenaeenes 121 Alerts Setting Reminders and Warnings 0 cceesseeseeseseeseeeeseeeesceecseeecseescsessceesaseesaeeesaeeesaeeaseesaseetateee 121 D ae A e N E E EEEE E case T A E E T eee 122 Inte fo Calendare ne iz Gin CG R G RA OW UA O A ENN N 122 B t E z sez dE Od EE dO AWA AAAA AARAA AAAA A AAAA AAAA 122 LECRRIEGLSUDDOF GG AGGA GAGA G RGG AGGA GK GR 123 9 GIOSU a O E A E E E GO A GA 125 Intego Personal Backup X4 User s Manual Page 4 Chapter 1 About Intego Personal Backup X4 1 About Intego Personal Backup X4 Intego Personal Backup X4 User s Manual Page 5 Chapter 1 About Intego Personal Backup X4 What is Intego Personal Backup X4 Intego Personal Backup X4 is the comprehensive backup solution for Macintosh computers running Mac OS X It offers a full range of
10. Backup Widget The second option is to Add this script to the Intego iCal Calendar For more details please see The Intego Calendar Note if you schedule scripts in Intego Personal Backup X4 these scripts will only run when the program is not already running If the program is running something else if you are doing a manual backup or if you are creating or editing a script Intego Personal Backup X4 will wait until you finish and then run the scheduled script shortly afterwards When you have finished click the Next button to go to the next screen Intego Personal Backup X4 User s Manual Page 80 Chapter 6 Using Backup Scripts Options Intego Personal Backup X4 gives you a series of options that control how your script is run what kinds of files are copied how many copies are made how deleted files are handled and more The options available are different for each type of script Backup Synchronization Clone Archive Move Intego Personal Backup X4 User s Manual Page 81 Chapter 6 Using Backup Scripts Backup The following options are available for Backup scripts Documents Pictures Files Backup Available space 9 GB f Source b gt Destination Options 4 What files do you want to copy Copy only files you can read Copy all files and permissions Do not ask for an administrator password z Requires administrator password VirusBarrier v Scan files wi
11. Check now Personal Backup X4 Launch Script gt VirusBarrier X4 gt My Script M My Script 2 ell The same information can also be obtained using the Intego Personal Backup X4 Widget see The Intego Personal Backup X4 Widget above If you want your script to run automatically when you plug in a removable drive click the appropriate check box Intego Personal Backup X4 will then let you select any removable drives from a dropdown menu which remains grayed until this option is selected Allowing a script to be launched if you re not logged in is a self explanatory option selected by checking the box but users should be aware that this should only be allowed if you trust other users of your computer Intego Personal Backup X4 User s Manual Page 79 Chapter 6 Using Backup Scripts Intego Personal Backup X4 also offers two advanced options The first is to have the script which launches automatically run in the background This means that you will not necessarily notice what Intego Personal Backup X4 is doing and may only notice increased disk activity for instance For this reason both the Intego Menu and the Intego Personal Backup X4 Widgets will display the status at any time without your having to interrupt your other work by launching Intego Personal Backup X4 For more information on the Intego Menu see The Intego Menu For more on the Intego Personal Backup X4 Widget see The Intego Personal
12. Freqiency scssi N EN EA 14 Some Examples of Backup Scenarios sesseesosscssosocescsocesosocescsocesosoceocsoceoesoceoesocesssocssesosesssscesesose 16 Backing Up Data to External Media eesssessesesnesceeeseeecsceecscescsnessensscsavscaesnsacsseessncossevensassnessensess 16 Backing Up Data to an Internal or External Volume e e eeeee eee oaza 17 Running a Daily Backup Cycle 2 euu ooo aaa NARAN 18 Backing Up a Group of User Folders eeeeee eee aaa aiins 21 3 MDI LATION A AW OW OWO AGGA R GE GG isu i seast 23 System REQUMEMECHUS isciscsiscsscsc vssscccccetacessessscencectavesavossdencvesscescucssdcscectavcsaussaddscucsaacscudssadscusccccscucese 24 Installing Intego Personal Backup X4 cccssscssscssscssscssscsssssssssesssesssesssecssecssesssesssesssssssesssesssess 24 Serializing Intego Personal Backup X4 u cccscssscssscssscsscssscsscsssscsscsssssssssssssssssssssssssssssssscssscssees 28 Using Intego Personal Backup X4 in Evaluation Mode e sss sos 0000000000000000000000000000o00000000000 30 SED O aoi wie E EAEE E EE EE E EE 31 Your First Backup with Intego Personal Backup X4 seeseesesscesosscesoescesosocesosocssosocssosocssesocesesose 32 5 Using Intego Personal Backup baeeo cwnewiwcicew koki kd 34 Backing Up Datta is icssicevccesicesscasisesscosicesscosstessensicesscosisesssesisessdosisesseesicesscosisesseesivessdosivesseesisesdeosizesveose 36 Restoring Data si cc
13. The preview shows a list of the items to be handled in the source and how they will be named in the destination Once you have assured yourself that everything is in order you can close the drawer by clicking on the Personal Backup name at the bottom of the window or else just run the script by clicking on the button Intego Personal Backup X4 User s Manual Page 114 Chapter 6 Using Backup Scripts Sequencing Scripts Intego Personal Backup X4 also adds the option of sequencing scripts This means that a range of scripts can be executed in a pre defined order The sequence is defined by setting the name of the next script to run in the After Execution window of the Scripts Assistant as shown below You can then do this with your next script and so on Intego Personal Backup X4 User s Manual Page 115 Chapter 6 Using Backup Scripts m gt zj v we y y Y Pictures My Script My Script 2 My Script 4 New Script lt gt Pictures iMac Backup To copy 3 GB Awailable space 23 GB Source Ka f Destination After Execution B What ths script should do after execution Don t do anything O Shut down the computer Execute another script _ My Script 2 i Quit Personal Backup X4 after execution This will not prevent scheduled scripts from executing This is the last step of this assistant You can now click Close to add this script to your scripts list Personal
14. create a disk image for each day mount the network volume and copy all your files For more on creating and using backup scripts see chapter 6 Creating Backup Scripts Intego Personal Backup X4 User s Manual Page 19 Chapter 2 Introduction to Backups Documents Movies Name and Type Please type a name for the script and choose the desired type of script Script Name My Script Script Type Backup Synchronization Clone Archive Move This script backs up the files in the source locations to the destination location so you have a safe copy of your files Personal Backup To make Intego Personal Backup X4 even easier for you to use it comes ready with a range of pre defined backup source settings that will match most of your common backup needs These are Documents Home Movies Music and Pictures All you have to do is define the destination for the backups click and go Intego Personal Backup X4 User s Manual Page 20 Chapter 2 Introduction to Backups Backing Up a Group of User Folders Since Mac OS X is a multi user operating system each user has their own Home folder which contains their documents preferences and other personal files If you manage a network with many users you may need to back up these Home folders regularly Using Intego Personal Backup X4 s advanced mode you can create a script that manually or automatically copies all your users Ho
15. keyboard You will see a Firewire symbol on its screen and it will mount on the other computer as if it were an external hard drive Volume A volume is a hard disk a partition on a hard disk a disk or partition on a network or a removable disk such as a CD or Zip cartridge For all intents and purposes computers see all of these as volumes which are the same as hard disks Intego Personal Backup X4 User s Manual Page 127
16. more A glossary at the end of the manual defines the specific terms used Intego Personal Backup X4 User s Manual Page 10 Chapter 2 Introduction to Backups 2 Introduction to Backups Intego Personal Backup X4 User s Manual Page 11 Chapter 2 Introduction to Backups Why You Need to Protect your Data Whether you use your Mac for work or at home you devote a lot of time to creating and editing files installing applications and installing and maintaining your Mac OS X system If you use your computer at home you may have banking records e mail archives databases of your collections school reports or digital pictures of your family At work you certainly have documents and files that are essential for your job or business reports spreadsheets databases and more All these files are valuable and many of them are irreplaceable If you don t back up your files you may have an unpleasant surprise some day When you look for your files and discover they are missing there is usually little you can do except feel guilty about not being more prudent and make a resolution to back up your files more often Backing up your data is so easy with Intego Personal Backup X4 that you can just drag and drop folders click the mouse and make sure that your data is safe and sound How You Can Lose Data There are many ways you can lose data and each one is a reason why you should regularly back up your files Other t
17. number seems high you should examine the log in more detail to see what kind of errors they are Intego Personal Backup X4 User s Manual Page 104 Chapter 6 Using Backup Scripts Some common reasons for scripts not being completed are a lack of disk space on the target volume or the target volume not being present this can be the case for external disks removable media or network volumes You will also note that the name underneath the Script icon will change to red and there will be a yellow warning triangle under the relevant icon if there has been an error as shown underneath the Pictures icon in the Script Error Log window The script name in red continues to display until you have successfully run the script so you do not forget it even if you move on to do another operation using Intego Personal Backup X4 as you can see from the window below 6608 Personal Backup X4 e ra c i sg a w Movies Music Pictures My Script My Scnpt 2 New Script 4 lt T a iMac Backup Available space 34 GB Destination Personal Backup Intego Personal Backup X4 User s Manual Page 105 Chapter 6 Using Backup Scripts Editing Scripts After you have created a script you can edit it if you wish to change some of its parameters The only things you cannot change are the script s name and its type Backup Synchronization Clone Move or Archive To edit a script first choose your scrip
18. restore move synchronize and archive data and clone volumes with just a mouse click in its basic mode its advanced mode lets you create your own backup scripts using the full power of Intego Personal Backup X4 and the many features available Intego Personal Backup X4 s advanced mode not only lets you choose multiple sources several folders files or volumes select files to exclude from your backups create disk images automatically during backup but it also lets you create scheduled scripts that handle backups synchronizations archives and clones automatically Intego Personal Backup X4 can even be set to unmount mounted volumes at the end of running a script which has the advantage of leaving all your normal user settings neat and tidy after you have completed your script Using Intego Personal Backup X4 it is now also possible to import backup scripts from other users of your network and to export them likewise so that others too can benefit from the scripts To access Intego Personal Backup X4 s scripts scroll to the extreme right of the Intego Personal Backup X4 menu and select the New Script icon Intego Personal Backup X4 User s Manual Page 61 Chapter 6 Using Backup Scripts Intego Personal Backup X4 displays its Scripts panel Home Name and Type Please type a name for the script and choose the desired type of script Script Name My Script Script Type Backup gt Synchronization C
19. Backup Intego Personal Backup X4 User s Manual Page 116 Chapter 6 Using Backup Scripts The Intego Menu The Intego Menu Intego Personal Backup X4 adds access to Scripts via a menu in the Finder menu bar called the Intego menu Its icon is the yellow and black Intego tower logo This enables a script to be run from any Intego Application installed on your system and for backup status to be displayed at the same time Click on this icon to see a drop down menu that looks like this About your Intego Software NetUpdate X4 Check now Personal Backup X4 My Script 10 19 05 1 59 PM 5 VirusBarrier X4 My Script tl My Script 2 Intego Personal Backup X4 User s Manual Page 117 Chapter 6 Using Backup Scripts The first option details all Intego software currently installed on your system and will look something like this O About your Intego Software You have installed the following Intego Software Personal Antispam X3 ContentBarrier X Common Intego Services NetBarrier X NetUpdate X4 Personal Backup X4 VirusBarrier X4 2005 Intego All rights reserved Please visit our Web site The Personal Backup X4 menu option displays the next script which is scheduled to run It also allows you to run any other scripts you wish from this menu item directly without having to separately run the Intego Personal Backup X4 main application first Intego Personal Backup X4 Us
20. Backup Clone Synchronize 4 Documents Total size 117 MB d Destination 3 Working files Available space 34 GB KE 4 Source Personal Backup Click the tape recorder style Play button and Intego Personal Backup X4 copies all your files from the destination to the source By default all files are copied except files that you Intego Personal Backup X4 User s Manual Page 40 Chapter 5 Using Intego Personal Backup X4 do not have permission to copy When you restore a backup Intego Personal Backup X4 automatically overwrites all the files in the source by those backed up to the destination If you are restoring from CDs or DVDs Intego Personal Backup X4 will prompt you for the next disk in the sequence until the restore is complete Note if you have backed up a folder and lost some of your files because of a crash or because they were deleted accidentally Intego Personal Backup X4 s restore function will replace those files but will also overwrite all other files in the source folder or volume If you have updated other files in the source folder these files will be replaced by older versions Therefore if this is the case remove the updated files before restoring your backup and then replace them overwriting the restored files If you need to just restore one or two files from a backup you can use the Finder and copy the file s in question Intego Personal Backup X4 saves your data in
21. Backup X4 User s Manual Page 124 Chapter 9 Glossary 9 Glossary BPR WA WA SK B W Intego Personal Backup X4 User s Manual Page 125 Chapter 9 Glossary Glossary Administrator Mac OS X is a multi user operating system and at least one user is an administrator who can decide when certain system level tasks or changes are made They must enter their administrator s password to authorize such changes which include installing new software or copying certain files under Intego Personal Backup X4 Archive An archive is a special type of backup that is saved in a compressed read only disk image file You cannot add files to archives but you can retrieve your files individually or all at once by copying them from the disk image Backup A backup is a copy of files and folders made from one location usually your active computer to another for safekeeping Backups can be made to other computers to other disks or partitions or to removable media such as CD ROMs DVDs or Zip cartridges Clone A clone is an exact copy of a volume such as a hard disk The only way to safely back up a Mac OS X startup disk is to clone it The clone can then be used to start up a computer or can be used as a backup to protect against losing any system files If you have system problems you can copy the clone back to your startup disk and avoid having to reinstall Mac OS X Crash A crash is the last thing you want to happen to your computer It me
22. Intego Personal Backup X4 LKOEDLDETCN ZCH File Edit About Personal Backup X4 Preferences a NetUpdate u Services gt Hide Personal Backup X4 88H Hide Others 38H Show All Quit Personal Backup X4 Q For more on using NetUpdate see the NetUpdate User s Manual Intego Personal Backup X4 User s Manual Page 58 Chapter 5 Using Intego Personal Backup X4 About Intego Personal Backup X4 If you select About Personal Backup X4 from the Personal Backup X4 menu a window displays showing information about Intego Personal Backup X4 such as the version number your support number a number you need for technical support clickable links to Intego s web site and e mail address and Intego s address Personal Backup X4 10 4 Name Company Support PBUS 3877 Intego 500 North Capital of Texas Highway Building 8 150 Austin Texas 78746 info intego com http www intego com Register online If you haven t yet registered online you can do so quickly and easily by clicking the Register online button This will take you to the registration page on the Intego web site Intego Personal Backup X4 User s Manual Page 59 Chapter 6 Using Backup Scripts 6 Using Backup Scripts Intego Personal Backup X4 User s Manual Page 60 Chapter 6 Using Backup Scripts Working with Intego Personal Backup X4 Scripts While Intego Personal Backup X4 lets you back up
23. Page 43 Chapter 5 Using Intego Personal Backup X4 Note synchronization produces two identical copies of the same folder The first time you synchronize two folders Intego Personal Backup X4 records the names of all the files and folders in the source and destination folders To make sure that no files are deleted accidentally Intego Personal Backup X4 copies all existing files into both folders However during each subsequent synchronization Intego Personal Backup X4 knows which files have been created and deleted and only copies those which are new or which have been changed If a file is deleted on one side Intego Personal Backup X4 deletes it on the other side If a file is created on one side Intego Personal Backup X4 copies it to the other side Intego Personal Backup X4 User s Manual Page 44 Chapter 5 Using Intego Personal Backup X4 Synchronizing Volumes To synchronize two volumes on two different computers across a network or connected directly first select Synchronize from the Intego Personal Backup X4 menu Then choose the source volume Either drag this volume to the Drag here section above the Source button or click the Source button and navigate to select the source volume Drag a volume on the other computer to the Drag here section above the Destination button or click the Destination button and navigate to select the destination volume Personal Backup X4 Archive Backup Res
24. Requirements e Any officially supported Mac OS X compatible computer e Mac OS X 10 2 8 or higher or Mac OS X Server 10 2 8 or higher Panther Jaguar and Tiger e 40 MB free disk space e Minimum screen resolution 1024 x 768 Note Certain Intego Personal Backup X4 functions will only run under Mac OS X 10 4 Tiger or later Installing Intego Personal Backup X4 e If you downloaded the Personal Backup X4 installer from the Internet locate the disk image file that you downloaded Double click the folder corresponding to the language version that you want to install Then double click the Personal Backup X4 install file e If you have an Intego installer CD insert the CD in your computer You will see a message advising you to be sure you have a serial number Click OK A window will now open showing several different Intego software programs Select Install in the Personal Backup X4 dropdown list A green arrow will then display on the Personal Backup X4 icon indicating that you have chosen to install this software Click the Launch Installation button Intego Personal Backup X4 User s Manual Page 24 Chapter 3 Installation You will see a window informing you that you must enter an administrator password to install Intego Personal Backup X4 Enter your password in the dialogue that is displayed and then click OK The following window will display 660 Install Personal Backup X4 Welcome to the Personal Back
25. a disk image file of the appropriate size copies the files to the disk image then makes a compressed disk image This is useful because your files take up less space on your computer from 20 to 80 depending on the types of files The archive is a single file and you can move it or copy it anywhere you want You can mount the disk image file and remove any of the files it contains However you cannot run incremental backups to archive files To archive files first select Archive from the Intego Personal Backup X4 menu Then choose the source folder or volume Either drag this volume to the Drag here section above the Source button or click the Source button and navigate to select the source volume Drag the destination volume to the Drag here section above the Destination button or click the Destination button and navigate to select the destination volume Intego Personal Backup X4 User s Manual Page 50 Chapter 5 Using Intego Personal Backup X4 Personal Backup X4 Z ad 9 Archive Backup Clone Restore Synchronize 2h iit Documents Backup Available space 34 GB Source y KZ ___ Destination Personal Backup To begin the archive operation click the tape recorder style Play button Intego Personal Backup X4 calculates the size required for the disk image creates a new disk image in the destination volume mounts the disk image and begins copying the files After the files hav
26. ach time you run the backup script Scan files with VirusBarrier before copying If you have Intego VirusBarrier installed on your computer this option will be available If you check this option Intego Personal Backup X4 will use Intego VirusBarrier to check files for viruses before copying Intego Personal Backup X4 User s Manual Page 87 Chapter 6 Using Backup Scripts When you have finished click the Next button to go to the next screen Intego Personal Backup X4 User s Manual Page 88 Chapter 6 Using Backup Scripts Clone Options The following options are available for Clone scripts Options What files do you want to copy py O J py a G per Do not ask for an administrator password Requires administrator password VirusBarrier v Scan files with VirusBarrier before copying Clone options v Repair permissions on clone l Repair cloned disk EET G Personal Backup Intego Personal Backup X4 User s Manual Page 89 Chapter 6 Using Backup Scripts Copy options You can choose between Copy only files you can read and Copy all files and permissions Copy only files you can read If you choose Copy only files you can read Intego Personal Backup X4 will only copy those files for which you have privileges This means that some files may not be copied but these are files that you cannot access according to the privileges for your user account For example if you want to copy y
27. and FE Note When Intego Personal Backup X4 creates an archive it needs empty space on the destination volume for a temporary file to create the compressed disk image For this to function your destination volume must contain an amount of empty space that is somewhere between 1 5 and 2 times the size of the files you copy Since it is impossible to know how much the files will compress it is safest to assume that you need twice the amount of disk space on the destination volume for Intego Personal Backup X4 to create an archive disk image Intego Personal Backup X4 User s Manual Page 53 Chapter 5 Using Intego Personal Backup X4 Moving Files From time to time you may need to move complex ranges of data say from one hard disk to another over the network or simply when loading up a portable machine with data to work on while on a trip Intego Personal Backup X4 allows you to do this as simply as backing up your files To do this simply click on the Move icon and the familiar window displays Enter the source and specify the destination in the usual way as in the example below Personal Backup X4 Z a Archive Backup Clone Move Restore Synchronize o E E Andrea Backup Available space 34 GB 7 ee marae Pa cz Source y _ Destination Personal Backup S The remaining screens follow the pattern you are by now familiar with in this manual Using Intego Personal Backup X4 to move files in this
28. ans that the computer has a problem which could be caused by software or hardware Crashes can damage files and cause you to lose data Disk image A disk image is a volume that is created as a file You can copy disk images from one volume to another and when you double click them they open as if they were separate disks Encryption Encryption is a system that ensures that unauthorized users cannot access data by requiring an encryption key to unlock the data Intego Personal Backup X4 enables you to use AES 128 encryption on archives created using the program Intego Personal Backup X4 User s Manual Page 126 Chapter 9 Glossary Restoration Restoration is the process of copying files from your backup to your active computer after the files on the computer have been lost erased or damaged Synchronization Synchronization is the process of comparing two folders volumes or disks and creating exact copies on both of them Any files changed on one side are copied to the other so both sides have exactly the same files This is especially useful for ensuring that you have the same files on two computers you work on such as a desktop computer and a PowerBook or iBook Target mode Target mode is a way for one computer to be mounted as a hard disk on another computer To do this connect the two computers with a Firewire cable The computer you will startup in Target Mode should be off When you start it up hold down the T key on its
29. backup functions to ensure that your data files applications and system are fully protected Intego Personal Backup X4 backs up your files automatically or manually to removable media such as recordable CDs or DVDs to partitions on your hard disk to network volumes to an iDisk to an iPod to external hard drives USB Firewire or SCSI or to disk image files Intego Personal Backup X4 also restores backups synchronizes data between two computers such as a desktop computer and an iBook or PowerBook and clones your Mac OS X volume Backing up files with Intego Personal Backup X4 can be as simple as just dragging and dropping a source folder and a destination folder on the Intego Personal Backup X4 window then clicking the Backup button In addition Intego Personal Backup X4 s advanced mode lets you create your own backup scripts with just a few clicks unleashing all the power of Intego Personal Backup X4 6600 Personal Backup X4 gt 4 gt d KI lt m lt lt w za Archive Backup Clone Move Restore Synchronize 4 gt 2005 2005 Awailable space 34 GB f Source X pb Destination Intego Personal Backup X4 User s Manual Page 6 Chapter 1 About Intego Personal Backup X4 Intego Personal Backup X4 is compatible with Mac OS X 10 2 8 or higher Jaguar Panther and Tiger Intego Personal Backup X4 s Features Intego Personal Backup X4 has a full range of backup and restorati
30. button and Intego Personal Backup X4 will copy your entire Home folder to the destination media you specified Intego Personal Backup X4 also handles backups made over several CDs or DVDs When the media is full you will be prompted to replace the media and so on until the backup is complete Backing Up Data to an Internal or External Volume If you use your Mac for work you have important data that you need to back up on a regular basis You should do this at least daily though backing up twice a day is even safer Remember if you lose your files you may need to do your work all over again and this costs you time and money For this type of usage a good strategy is to back up your data on two different media if you have more than one hard drive in your Mac or if your drive is partitioned you can back up your data first internally to a different volume then externally to a network volume an iDisk an external hard drive tape drive or other medium Just as in the above scenario you can simply drag the folder containing your working files onto the Source section of the Intego Personal Backup X4 window and drag the destination volume onto the Destination section Intego Personal Backup X4 User s Manual Page 17 Chapter 2 Introduction to Backups Personal Backup X4 S ee a j O Archive Restore Synchronize Working files Available space 34 GB Source __ Destination Personal Bac
31. can be notified by iCal that the time is right Be aware however that all users of your iCal calendar will be able to access your data The Intego iCal calendar also carries details of the results of your last backups It even shows details of other important scheduled events for Intego software such as Intego VirusBarrier X4 scans and Intego NetUpdate X4 update checks Burning The last option in Intego Personal Backup X4 is to specify which drive to use as default for burning CDs and DVDs It is set to the main CD DVD drive in the machine in which it is installed by default but you might wish to set it to use another external drive which will display in the dropdown menu if other alternatives are available Intego Personal Backup X4 User s Manual Page 122 Chapter 8 Technical Support 8 Technical Support SA M Wa NM SB WA WB Intego Personal Backup X4 User s Manual Page 123 Chapter 8 Technical Support This manual can also be accessed directly from the Help Menu of Intego Personal Backup X4 as shown below i a Personal Backup X4 File Edit Script Window Personal Backup X4 Manual Technical support is available for registered purchasers of Intego Personal Backup X4 By e mail support intego com North and South America eurosupport intego com Europe Middle East Africa supportfr intego com France supportjp intego com Japan From the Intego web site www intego com Intego Personal
32. do so You do not need to be logged in as a user for your scripts to run Intego Personal Backup X4 offers you the choice of having your scripts run when you are not logged in As an additional useful feature you can set Intego Personal Backup X4 to run any or all scripts automatically in the background so you don t even have to click anything when your script is launched Intego Personal Backup X4 User s Manual Page 76 Chapter 6 Using Backup Scripts All these settings are made in the window that now opens as below w New Script Music ictures E Exceptions What do you want to exclude from your script Invisible files Finder data DS_Store Applications Exclude l Aliases Advanced File types to copy Copy files of all types D Only files of type Previous Next Personal Backup To schedule your script first add a schedule by checking Execute Periodically A new Schedule window opens and you just click on the Add button to add a schedule for your script A new schedule line is added Make sure the box at the left of the schedule is checked to activate it Choose either At or Every from the first popup menu Intego Personal Backup X4 User s Manual Page 77 Chapter 6 Using Backup Scripts If you choose Every you can enter a number in the text field and choose Minute s Hour s or Day s This will run your script at the frequency of your choice
33. e been copied Intego Personal Backup X4 converts the disk image into a compressed disk image and unmounts it As the copy progresses Intego Personal Backup X4 displays its activity window showing the destination as a disk image volume Intego Personal Backup X4 User s Manual Page 51 Chapter 5 Using Intego Personal Backup X4 6006 Personal Backup X4 Move Synchronize 4 b Documents Backup Available space 34 GB CEE Preparing script fa KRK Lc lt lt lt lt lt lt lt lt lt lt lt J Total Files To Copy Copied Errors 3381 3341 0 Average Speed Instant Speed Started on Remaning Time 0 0 MB s 0 0 MB s gt 10s 0 0 03 56 21 PM Current Personal Backup The resulting file is named after the source folder or volume and ends with the dmg extension DOCUMEN JOGUMENMSSMMICMIVE Intego Personal Backup X4 User s Manual Page 52 Chapter 5 Using Intego Personal Backup X4 To mount this disk image and access the files it contains double click this dmg file When mounted on the Desktop its name is that of the source folder or volume followed by _archive You can access the contents of this disk image by double clicking the disk icon However this disk image is read only this means you cannot copy any files to the disk image only from it To unmount the disk image click it once to select it then select File gt Eject in the Finder or press Comm
34. en display the following window if the destination disk is not empty Intego Personal Backup X4 User s Manual Page 48 Chapter 5 Using Intego Personal Backup X4 Do you want to erase destination disk You may have best results if you erase the content of the disk before cloning it If you do so everything on the destination disk will be deleted This operation cannot be undone Erase External HD To begin the clone click the tape recorder style Play button Intego Personal Backup X4 displays a message saying that you will need to enter an administrator password Launching Script Personal Backup X4 is going to launch a scheduled script as Administrator For security reasons you need to authenticate now if you want to continue Cancel If you have this password click Authenticate You will then enter the password in the following dialogue If you do not have this password click Cancel and no clone will be made Intego Personal Backup X4 User s Manual Page 49 Chapter 5 Using Intego Personal Backup X4 Archiving Files An archive is a special kind of backup made with Intego Personal Backup X4 It backs up your source folders or volumes in a compressed disk image which is a file containing a virtual disk Disk image files mount on the Desktop like separate volumes when they are double clicked but when unmounted are single files When Intego Personal Backup X4 archives files it creates
35. er 1 About Intego Personal Backup X4 computers so after the synchronization is completed they both contain the exact same data Clone To back up an entire volume partition or hard disk under Mac OS X you cannot simply copy it to another location Mac OS X has many invisible files that users cannot access and that the Finder does not copy Intego Personal Backup X4 lets you clone a volume partition or hard disk to another volume This makes an exact duplicate of the original volume that you can even use as a startup volume You can use this for example if you want to use an external hard drive which contains your Mac OS X system to boot on more than one computer Or you can clone your Mac OS X startup volume to make sure you have a bootable backup at all times Note you cannot clone a volume across a network Archive To archive your data Intego Personal Backup X4 can create a compressed disk image file so your data is stored in a single file that saves space Archives are excellent for periodic backups such as weekly or monthly backups when you want to store your files and save as much space as possible Intego Personal Backup X4 automatically creates a disk image of the appropriate size for your archived data Archives are non modifiable backups you cannot run incremental archives or change their contents but you can copy any or all of the files from an archive You can also password protect archives using Intego Perso
36. er s Manual Page 118 Chapter 7 Intego Personal Backup X4 Preferences 7 Intego Personal Backup X4 Preferences Intego Personal Backup X4 User s Manual Page 119 Chapter 7 Intego Personal Backup X4 Preferences Setting Intego Personal Backup X4 Preferences Intego Personal Backup X4 offers several options that can be configured in its preferences To open the Intego Personal Backup X4 preferences select Preferences from the Personal Backup X4 menu About Personal Backup X4 Preferences p 3 NetUpdate Services gt Hide Personal Backup X4 3H Hide Others XH Quit Personal Backup X4 Q The Intego Personal Backup X4 preferences has four sections User Interface Alerts Intego Calendar Burning Intego Personal Backup X4 User s Manual Page 120 Chapter 7 Intego Personal Backup X4 Preferences ear Personal Backup X4 Preferences User Interface v Show statistics when a script is running Alerts _ Remind me if Personal Backup X4 has not been used for 30 days M Warn me when a log file is larger than 2 MB Intego Calendar __ Synchronize every script Subscribe in iCal Be careful Every user of this system can access your Intego calendar Burning Use this drive DVD R UJ 835E H User Interface Preferences Intego Personal Backup X4 lets you choose whether or not to Show statistics when a script is running By default this option is checked If you do not wish
37. file and folder form so you can copy or move any of the files in your destination folder or volume Intego Personal Backup X4 User s Manual Page 41 Chapter 5 Using Intego Personal Backup X4 Synchronizing Data If you work with two computers such as a desktop Mac and an iBook or PowerBook you know how complicated it can be to make sure you have the latest versions of all your files on both computers Intego Personal Backup X4 lets you synchronize files between two computers with a single mouse click this copies the latest version of each file to both computers so that after the synchronization is completed they both contain the exact same data To synchronize files between two computers the computers must be connected to each other There are two ways this can be done either the two computers are connected over a network a local area network or via a crossover cable connected to each computer s Ethernet port if you need information on setting up a network see the Mac OS X Help or connected directly via a Firewire cable with one computer started up in Target Mode Note All recent Macintosh computers can start up in Target Mode this is a way for one computer to be mounted as a hard disk on another computer To do this connect the two computers with a Firewire cable The computer you will start up in Target Mode should be off When you start it up hold down the T key on its keyboard You will see a Firewire symbol on
38. g the script and will wait for you to run the next procedure or quit the program Shut down the computer If you check this option Intego Personal Backup X4 will shut down your Mac after running the script This is fine for a script that runs automatically at the end of a working day for example Execute another script Intego Personal Backup X4 also adds the option of sequencing backup scripts This means that a range of scripts can be executed in a pre defined order This can be useful or example when you need to make sure that the files you are loading onto a portable for demonstration on a trip are actually the latest versions from a collaborative work group which has created them The sequence is defined by setting the name of the next script to run from the dropdown menu Quit Personal Backup X4 after execution If you check this option Intego Personal Backup X4 will quit after running the script This is the last step in the scripts assistant and to save the script ready for use click on the Close button Intego Personal Backup X4 User s Manual Page 100 Chapter 6 Using Backup Scripts Running Scripts Manually To manually run any of your scripts select a script from the list in the Intego Personal Backup X4 menu 6006 Personal Backup X4 AN til rn a gt f SE A A KA Home Movies Music Pictures My Script New Script iMac Backup h Available space 34 GB ee EEEE Source Destination
39. han just accidentally erasing a file or folder here are some of the ways that data can disappear e fa program crashes while a file is open the file can become corrupted and you can lose its contents e If you have a power outage and do not have a backup power supply you can not only lose the files you were working on at the time but you may have more serious problems with your hard disk affecting some or all of your files Intego Personal Backup X4 User s Manual Page 12 Chapter 2 Introduction to Backups e If your hard disk crashes or if its directory is damaged you may lose some or all of the files it contains e If you have hardware problems with other components of your computer your data may be affected as well e If a virus infects your computer or its files these files may become corrupted and you may not be able to recover their contents Intego VirusBarrier X4 protects against all known viruses and can help protect your data if you have Intego VirusBarrier X4 installed it can check all your files while Intego Personal Backup X4 copies them during backups e Ifa hacker attacks your computer they may erase some or all of its files or corrupt them Intego NetBarrier X4 blocks all types of hacker attacks protecting your computer and its data e If someone steals your computer or if you lose or misplace it all your data will be lost e If you suffer from a disaster such as a fire flood or earthquake
40. he tape recorder style Play button Intego Personal Backup X4 will back up all the files in the source folder to the destination folder or volume By default all files are copied except files in the trash and files that you do not have permission to copy When you update a backup and files in the source have been updated Intego Personal Backup X4 automatically replaces the same files in the destination by the Intego Personal Backup X4 User s Manual Page 37 Chapter 5 Using Intego Personal Backup X4 newer versions If files in the source have been deleted Intego Personal Backup X4 leaves them in the destination When Intego Personal Backup X4 begins executing the backup the main interface changes to show the progress of the backup 7 wo Backup Clone m 78 05 M 356 09 M Documents e z ba iMac Backup To copy 356 MB Available space 23 GB Database fa y z 18 05 MB Total Files To Copy Copied Errors 6697 4509 197 0 Average Speed Instant Speed Started on Remaning Time 4 8 MB s 4 7 MB s 02 14 59 PM about 1 min 0 0 2 14 50 PM 2 15 18 F Personal Backup Intego Personal Backup X4 User s Manual Page 38 Chapter 5 Using Intego Personal Backup X4 The progress bar in this window shows the progression of your backup In addition complete statistics are provided with graphs showing the actual transfer rate in blue with the average data transfer rate in pink You can stop your back
41. hoose from four protocols e AFP Apple File Protocol used for AppleShare connections from one Mac to another e SMB Samba protocol used for connecting with Windows computers and some Linux or Unix computers e Webdav This protocol is used by Apple s iDisks and is also used on some other types of networks e FTP File Transfer Protocol is used by many servers to store files You can mount an FTP volume in the Finder but if you do it is read only You can therefore use an FTP volume as a source but not a destination If necessary you can change the IP address or hostname of your network volume its path or its name If you decide to remove any of your sources click the source to select it then click Remove Click OK to remove the source or click Cancel to keep it When you have finished click the Next button to go to the next screen Intego Personal Backup X4 User s Manual Page 69 Chapter 6 Using Backup Scripts Destination This screen lets you choose a destination for your script w New Script lt gt gt gt gt Destination Please select the destination for your script Choose Network Parameters iDisk DVI Select the script destination by dragging it into the box or by clicking the Choose button You can also choose a network volume that will be mounted automatically Cancel Previous 6 Next Personal Backup To add a de
42. it is likely that you will lose some or all of your data e Finally if you erase a file by accident you may not be able to retrieve it even with file recovery programs Intego Personal Backup X4 User s Manual Page 13 Chapter 2 Introduction to Backups Backup Frequency The frequency at which you should back up your files and data depends on how often you make changes to your files One of the basic rules for backing up data is determining how much time it will take to restore lost files For people working 9 to 5 who change files constantly during the day the loss of a file at say 12 noon will probably mean they need 3 hours to get the file back to its condition when it was lost if it is possible to do so The safest way to ensure that you don t lose data is to regularly make copies of your files First if you are working on something critical it doesn t hurt to copy it once every hour or two to another disk or partition or to a network volume if you are on a network Then at least once a day you should make a more complete backup of your working files Again this backup can be to another disk or partition or to removable media such as a CD or a DVD If you have a Mac subscription you can use Intego Personal Backup X4 to back up selected folders to your iDisk Just create a script selecting the source folders you want to back up and choose your iDisk s Documents Music or Pictures folder as the destination
43. its screen and it will mount on the other computer as if it were an external hard drive You can then select any of its volumes or folders to synchronize Intego Personal Backup X4 User s Manual Page 42 Chapter 5 Using Intego Personal Backup X4 Synchronizing Folders To synchronize two folders on two different computers across a network or connected directly first select Synchronize from the Intego Personal Backup X4 menu Then choose the source folder Either drag this folder to the Drag here section above the Source button or click the Source button and navigate to select the source folder Drag a folder from the other computer to the Drag here section above the Destination button or click the Destination button and navigate to select the destination folder Personal Backup X4 Archive Restore Working files Working files Available space 34 GB Source gt _ Destination Personal Backup a Click the tape recorder style Play button to begin the synchronization Intego Personal Backup X4 begins by checking each folder for its contents and compares each item choosing which has the more recent modification date Files or folders that are newer on one side are copied to the other files or folders that have been erased from one side are deleted from the other The synchronization process produces two folders that are exact copies of each other Intego Personal Backup X4 User s Manual
44. k files for viruses before copying Intego Personal Backup X4 User s Manual Page 93 Chapter 6 Using Backup Scripts Clone options Compressed disk image name Enter the name you would like to use for the compressed disk image containing your archive It is best to keep the dmg file extension Clone options Encrypt image with password Intego Personal Backup X4 can ensure that your archived data is made even more secure by using a password to encrypt the disk image To use this option just check the box and enter the password to use to encrypt and to decrypt the data once you are done Keep X Copy Intego Personal Backup X4 can save several copies of your source s so you have backups of different versions of your files If you run a daily archive script for example and choose to have Intego Personal Backup X4 save 3 copies of your files there will be 3 complete backups Each one will be in a disk image file called Script_Name_X where Script_Name is the name of the script and X is the number of the folder unless you choose a different name for the disk image file So if your script is called Daily Backup there will eventually be three disk image files named Daily Backup 1 Daily Backup 2 and Daily Backup 3 When Intego Personal Backup X4 has generated the number of copies you have chosen it updates the oldest copy after the three archives have been made Intego Personal Backup X4 replaces Daily Backup 1 then the ne
45. kup Click the the tape recorder style Play button and Intego Personal Backup X4 starts running your backup If you have more data than can fit on a single CD or DVD Intego Personal Backup X4 will prompt you to change the disk each time its data storage capacity is full until the backup is complete If you want more power you can take advantage of Intego Personal Backup X4 s backup scripts and create one or several scripts that automatically back up or archive your data You don t even need to be reminded Intego Personal Backup X4 runs in the background at the appointed time For more on creating and using backup scripts see chapter 6 Creating Backup Scripts Running a Daily Backup Cycle In larger companies a daily backup cycle is one of the best strategies In addition to backups during the day you can have Intego Personal Backup X4 run a daily backup at the end of each day to a network volume A good way to do this is to create a disk image file for each day of the week and to back up your data to these disk images In this way each Intego Personal Backup X4 User s Manual Page 18 Chapter 2 Introduction to Backups Monday the previous week s Monday disk image is replaced by the new one but if your backup becomes corrupted you still have the previous four days backups as an extra safekeeping measure Using Intego Personal Backup X4 s advanced mode you can create a series of scripts that automatically
46. l Backup X4 is installed in your Applications folder If you go to that folder you will see the program s icon 12 Personal Backup X4 Double click this icon to open Intego Personal Backup X4 and you will see the program interface The first time you open Intego Personal Backup X4 the interface looks like this 6060 Personal Backup X4 _ T 3 3 Archive Restore Synchronize lt Drag here eaa EEEE Source y _ Destination Personal Backup s To run your first backup just drag a folder containing the files you want to back up to the left side source side of the panel over the words Drag here and drag the destination folder or volume to the right side destination side Your panel will look something like this Intego Personal Backup X4 User s Manual Page 32 Chapter 4 Quick Start 6006 Personal Backup X4 R p P S 0 GB Archive Backup Clone Move 4 Restore ji cr a a Documents wn m Source gt KZ To run your backup just click the tape recorder style Play button Intego Personal Backup X4 will back up all the files in the source folder to the destination folder or volume By default all files are copied except files that you do not have permission to copy When you update a backup and files in the source have been updated Intego Personal Backup X4 automatically replaces the same files in the destination by the newer versions If fi
47. les in the Personal Backup pe G Synchronize a tal Backup Available space 34 GB f Destination y source have been deleted Intego Personal Backup X4 leaves them in the destination For more detailed information on using Intego Personal Backup X4 including how to restore files how to synchronize two volumes how to clone a volume and how to archive files in compressed disk images see chapter 5 Using Intego Personal Backup X4 To learn how to write your own backup scripts and unleash all of Intego Personal Backup X4 s features and options see chapter 6 Creating Backup Scripts Intego Personal Backup X4 User s Manual 4 Page 33 Chapter 5 Using Intego Personal Backup X4 9 Using Intego Personal Backup X4 Intego Personal Backup X4 User s Manual Page 34 Chapter 5 Using Intego Personal Backup X4 Intego Personal Backup X4 is a powerful easy to use program that lets you back up restore and synchronize data and also lets you clone volumes and archive files in compressed disk images Intego Personal Backup X4 backs up your files automatically or manually to removable media such as recordable CDs or DVDs to partitions on your hard disk to network volumes to external hard drives USB Firewire or SCSI or to disk images Intego Personal Backup X4 also restores backups synchronizes data between two computers such as a desktop computer and an iBook or PowerBook and clones your Mac OS X vo
48. liases that are in the selected sources Advanced Filters Intego Personal Backup X4 also offers you the option of copying all files or only certain types of file using custom filters This can be useful if only certain documents or applications are intended to be included in the script To do this click on the Advanced button and a window will open that looks like this Define more accurate filters Cancel Click on Add and a new window then opens as shown below 58 New Filter Don t copy files folders whose name is HA Choose h Cancel Intego Personal Backup X4 User s Manual Page 75 Chapter 6 Using Backup Scripts You can add all the filters you need in this way until you are satisfied and click on the OK button which returns you to the Exceptions screen When you have finished click the Next button to go to the next screen Auto Execution Intego Personal Backup X4 lets you set a schedule for your script You can set it to run ata given time on a given day or at a given frequency Intego Personal Backup X4 is always watching your computer and if you schedule a script you will be able to ensure that it runs when you want To give maximum flexibility Intego Personal Backup X4 has a setting to enable you to run a script whenever a removable drive is connected so you don t even have to stick to a rigid timetable even though it is advisable to
49. lone Archive Move C C This script backs up the files in the source locations to the destination location so you have a safe copy of your files Cancel Personal Backup This window is the first of an assistant which enables you to set all the parameters for your script in a logical order so that once the script is defined it can be named and stored for Intego Personal Backup X4 User s Manual Page 62 Chapter 6 Using Backup Scripts running at any time you wish whether manually or in accordance with a predefined schedule You can also edit an existing script by double clicking on its icon which displays the same window Creating New Backup Scripts A backup script is a set of instructions that tells Intego Personal Backup X4 how to run a backup synchronization clone or archive Many options are available for backup scripts and Intego Personal Backup X4 has a built in assistant that makes it easy to create even the most complex backup scripts The Intego Personal Backup X4 Backup Script Assistant walks you through a series of steps to create your script e Name and Type e Source s e Destination e Exceptions e Schedule e Options e After Execution Intego Personal Backup X4 User s Manual Page 63 Chapter 6 Using Backup Scripts Name and Type To create a new backup script select New Script from the main Intego Personal Backup X4 window The Script Creation panel ope
50. lume Intego Personal Backup X4 is installed in your Applications folder If you go to that folder you will see the program s icon v Personal Backup X4 Double click this icon to open Intego Personal Backup X4 and you will see the program interface The first time you open Intego Personal Backup X4 the panel looks like this 0060 Personal Backup X4 _ T j 7 7 Ks m lt w Archive Backup Clone Move Restore Synchronize D EEEEEEEEEEEEEEEEGERR Drag r Ko i 6 REJ Drag here Source 3 __ Destination Personal Backup Intego Personal Backup X4 User s Manual Page 35 Chapter 5 Using Intego Personal Backup X4 Backing Up Data To set up a backup click the Backup button Then drag the folder containing the files you want to back up to the left side of the interface over the words Drag here and drag the destination folder or volume to the right section The interface will look something like this Personal Backup X4 Archive Clone Move Restore Synchronize lt gt lt o Mea _ Harry Backup Available space 34 GB f Source 1 4 Destination y Personal Backup sa You can also select the source and destination folders or volumes by clicking the Source and Destination buttons When you click one of these buttons a standard Mac OS X file navigation dialogue will open Select the folder or volume you wish to use and then click Open The folder or volu
51. me folders onto any volume you wish After you have created the script select the script in the menu and just click the the tape recorder style Play button Intego Personal Backup X4 takes care of the rest Personal Backup X4 l 4 W Pictures Daily Network Everyone s network My Script New Script lt gt a 6 sources Backup Available space 34 GB i Source 4 Ka Destination Source s kj Select the source locations for your script Andrea Harry Jane John Maria Tom f Add Network Share Add Search Add You can select multiple sources Click Add or drag the sources into the list You can also choose network volumes that will be mounted automatically Previous C Next Personal Backup Intego Personal Backup X4 User s Manual Page 21 Chapter 2 Introduction to Backups For more on creating and using backup scripts see chapter 6 Creating Backup Scripts While these backup scenarios may not correspond exactly to the type of data you have to protect and the way you work they give you an idea of what Intego Personal Backup X4 can do Chapter 6 Creating Backup Scripts shows you all the other options available with Intego Personal Backup X4 Intego Personal Backup X4 User s Manual Page 22 Chapter 3 Installation 3 Installation Intego Personal Backup X4 User s Manual Page 23 Chapter 3 Installation System
52. me will be selected as the source or destination Note when selecting a source folder or volume select the folder or volume containing the files you want to back up When selecting a destination select the folder or volume that will contain the backed up folder or volume In the above example a user s Home folder will be backed up in the Backup volume When running subsequent backups Intego Personal Backup X4 will replace the new files in the user s Home folder that is located in Intego Personal Backup X4 User s Manual Page 36 Chapter 5 Using Intego Personal Backup X4 the Backup volume If you are backing up to CDs or DVDs Intego Personal Backup X4 will prompt you to insert extra destination CDs or DVDs as required One of the most important folders to back up under Mac OS X is your Home folder as shown in the screen shot above This contains all the files that are specific to your user account such as your documents and preferences This folder can be very large especially if it contains music movies and pictures Another key folder is your Documents folder which is found inside your Home folder If you store all your personal documents here this is an important folder to back up 0060 Personal Backup X4 z Archive Backup Restore Synchronize 4 Documents Backup Available space 34 GB m Source gt Destination Personal Backup To run your backup just click t
53. n choose between Copy only files you can read and Copy all files and permissions Copy only files you can read If you choose Copy only files you can read Intego Personal Backup X4 will only copy those files for which you have privileges This means that some files may not be copied but these are files that you cannot access according to the privileges for your user account For example if you want to copy your computer s Users folder which contains your Home folder and that of the other users who have accounts on this computer Intego Personal Backup X4 will only copy the files in your Home folder Copy all files and permissions If you choose Copy all files and permissions Intego Personal Backup X4 will copy every file in the selected source s with the exception of those excluded on the Exceptions screen However this may require that you enter an administrator password so Intego Personal Backup X4 can access certain files that do not belong to you Do not ask for an administrator password This option is only available for scripts when you check All files as above If you check this Intego Personal Backup X4 asks you to enter an administrator password now rather than asking each time you run the backup script Scan files with VirusBarrier before copying If you have Intego VirusBarrier installed on your computer this option will be available If you check this option Intego Personal Backup X4 will use Intego VirusBarrier to chec
54. nal Backup X4 to make them even more secure Move From time to time you may need to move complex ranges of data say from one hard disk to another over the network or simply when loading up a portable computer with data to work on while on a trip Intego Personal Backup X4 allows you to do this as simply as backing up your files by a single mouse click Intego Personal Backup X4 User s Manual Page 8 Chapter 1 About Intego Personal Backup X4 Custom Backup Scripts While backing up data with Intego Personal Backup X4 can be done with a single click Intego Personal Backup X4 s advanced mode lets you create custom backup scripts You can choose from a wide range of options such as which files to copy or to exclude how Intego Personal Backup X4 reacts when confronted with changed files in the source or destination folder or automatic schedules so you don t even need to remember to run backups Intego Personal Backup X4 s advanced mode gives you full control over every option available for your backups restorations synchronizations archives and clones You can for example create a script to have Intego Personal Backup X4 back up your files in a disk image scan your files with Intego VirusBarrier X4 if you have this program installed quit after running the script and shut down your computer after the script has completed Pre defined Scripts To make Intego Personal Backup X4 even easier for you to use it installs wi
55. ns looking like this Documents Home Name and Type Please type a name for the script and choose the desired type of script Script Name My Script Script Type Backup Synchronization _ Clone Archive Move This script backs up the files in the source locations to the destination location so you have a safe copy of your files Cancel Personal Backup Intego Personal Backup X4 User s Manual Page 64 Chapter 6 Using Backup Scripts This screen of the script assistant lets you choose a name for your script and choose the type of script Enter a name for your script in the name field then select the type of script Backup Synchronization Clone Archive or Move Click the Next button to go to the next screen Or click Cancel to exit the New Script Assistant Intego Personal Backup X4 User s Manual Page 65 Chapter 6 Using Backup Scripts Source S This screen lets you choose one or several sources for your script If you have chosen to create a Backup or Archive script you can select several sources Synchronizations and Clones can only have one source 4 ie e y Documents Pictures My Script lt iMac Backup Available space 54 GB EE f Destination Source s B Select the source locations for your script Z iMac Ei iMac Backup f Add Network Share Add Search Add You can select multiple sources Click Add or d
56. ntego Personal Backup X4 deletes it on the other side If a file is created on one side Intego Personal Backup X4 copies it to the other side Intego Personal Backup X4 User s Manual Page 46 Chapter 5 Using Intego Personal Backup X4 Cloning Volumes Under Mac OS X you cannot simply copy your startup volume to another volume or disk Because of the many invisible files it contains copying the volume in this way would result in an incomplete copy containing only visible files and you would not be able start up your computer from this volume Cloning a volume such as your startup volume gives you an exact backup of the volume This serves two purposes e You can start up your Mac from this cloned volume by holding down the Option or Alt key at startup and selecting it whether it is an internal or external volume You can use an external hard drive as a startup volume for several Macs in this manner e You can use it as a backup before installing any major upgrades or new applications if you are worried about your system becoming damaged In the event of a problem you can start up your Mac from this cloned volume and clone it back to your startup volume so your Mac is exactly as it was before installing the upgrade or software Note you must have administrator privileges to clone a volume Intego Personal Backup X4 asks you to enter your administrator password when beginning the clone process Also you cannot clone a v
57. o enter an administrator password now rather than asking each time you run the backup script Scan files with VirusBarrier before copying Intego Personal Backup X4 User s Manual Page 83 Chapter 6 Using Backup Scripts If you have Intego VirusBarrier installed on your computer this option will be available If you check this option Intego Personal Backup X4 will use Intego VirusBarrier to check files for viruses before copying Resolve aliases If this is checked Intego Personal Backup X4 looks at the aliases in your source s and finds their originals If the originals are not elsewhere in the source s Intego Personal Backup X4 copies the originals and replaces the aliases Keep X copy Intego Personal Backup X4 can save several copies of your source s so you have backups of different versions of your files If you run a daily backup script for example and choose to have Intego Personal Backup X4 save 3 copies of your files there will be 3 complete backups Each one will be in a folder called Script_Name_X where Script_Name is the name of the script and X is the number of the folder So if your script is called Daily Backup there will eventually be three folders named Daily Backup 1 Daily Backup 2 and Daily Backup 3 When Intego Personal Backup X4 has generated the number of copies you have chosen it updates the oldest copy after the three backups have been made Intego Personal Backup X4 renames the latest cop
58. of the script s elements except the name of the script click the Next button to move through the screens Make your changes click the Next button until you get to the After Execution screen then click Close This will update your script Intego Personal Backup X4 User s Manual Page 107 Chapter 6 Using Backup Scripts Script Logs Intego Personal Backup X4 records activity in a log each time it runs a script The Log panel displays the information contained in each individual script s log To view the log for a script click on one of your scripts and then click on the Scripts dropdown menu and highlight Show Logs or use the keyboard shortcut indicated in the menu Window Help Script Start Script dB Preview Script Create New Script 3 N Edit Script a6E Show Logs The Logs panel will then open under the main script window as shown below Intego Personal Backup X4 User s Manual Page 108 Chapter 6 Using Backup Scripts 6 o e Personal Backup X4 S JEM u G Archive Synchronize ja k ai j Documents Backup Total size 13 MB Available space 34 GB l onie TO ATC ECA CH INS ak PESTEK POWA Source Destination Desired log date 2005 10 04 12 43 34 0200 Backup 2005 10 04 12 43 34 0200 Trashes Exception method Trashes Execution Summary Total files 13885 Files to copy 89 Files to copy Left 0 Files to copy Righ
59. olume across a network In order to clone a bootable Mac OS X startup volume you must first verify the following 1 Select the destination volume s icon in the Finder and display information about the volumes To do this select File gt Get Info or press Command 1 2 Expand the Ownership amp Permissions section of the Info window by clicking its disclosure triangle Intego Personal Backup X4 User s Manual Page 47 Chapter 5 Using Intego Personal Backup X4 3 Make sure that Ignore Ownership on this Volume is unchecked on this volume To clone a volume to another volume either on the same computer or on two different computers across a network or connected directly first select Clone from the Intego Personal Backup X4 menu Then choose the source volume Either drag this volume to the Drag here section above the Source button or click the Source button and navigate to select the source volume Drag the destination volume to the Drag here section above the Destination button or click the Destination button and navigate to select the destination volume 0060 Personal Backup X4 e E j Archive Clone Restore Synchronize lt gt Macintosh HD External HD Available space 27 GB _ SST lt Source gt __ Destination Personal Backup 5 The above screen shot shows a clone prepared from an iMac to an external Firewire hard drive Intego Personal Backup X4 will th
60. on features to protect your data simply and effectively Backup Intego Personal Backup X4 backs up your files automatically or manually to removable media such as recordable CDs or DVDs to partitions on your hard disk to network volumes to an iDisk to an iPod to external hard drives USB Firewire or to disk image files You can choose to back up specific folders or entire volumes or hard disks and run each backup with a single mouse click Restore If you lose data Intego Personal Backup X4 lets you restore your backup with just a click This replaces all your files exactly as they were when you last ran a backup Or if you need to find just one file that you backed up you can copy it individually from the Finder Intego Personal Backup X4 saves files in standard file and folder format and does not use a special file that you can only access with the program However if you burn backup CDs using Intego Personal Backup X4 a non standard format is used that Intego Personal Backup X4 has no trouble restoring Synchronize If you work with two computers such as a desktop Mac and an iBook or PowerBook you know how complicated it can be to make sure you have the latest versions of all your files on both computers Intego Personal Backup X4 lets you synchronize files between two computers with a single mouse click it copies the latest version of each file to both Intego Personal Backup X4 User s Manual Page 7 Chapt
61. our computer s Users folder which contains your Home folder and that of the other users who have accounts on this computer Intego Personal Backup X4 will only copy the files in your Home folder Copy all files and permissions If you choose Copy all files and permissions Intego Personal Backup X4 will copy every file in the selected source s with the exception of those excluded on the Exceptions screen However this may require that you enter an administrator password so Intego Personal Backup X4 can access certain files that do not belong to you Note While you can clone any volume to another volume as a way of copying all its files cloning is most useful to make a backup of your Mac OS X startup volume In order to ensure that this volume is bootable you must choose All files and have an administrator s password Intego Personal Backup X4 User s Manual Page 90 Chapter 6 Using Backup Scripts Do not ask for an administrator password This option is only available for scripts when you check All files as above If you check this Intego Personal Backup X4 asks you to enter an administrator password now rather than asking each time you run the backup script Scan files with VirusBarrier before copying If you have Intego VirusBarrier X4 installed on your computer this option will be available If you check this option Intego Personal Backup X4 will use Intego VirusBarrier X4 to check files for viruses before copying
62. p X4 warn you when you re a log file gets larger than a certain size so you can either delete it or save it as a text file See chapter 7 Intego Personal Backup X4 Preferences The Log functions work at all times including for pre defined backups Intego Personal Backup X4 User s Manual Page 110 Chapter 6 Using Backup Scripts Saving Logs You can save the contents of the visible log by clicking the Save button A window will appear and you can choose a name and a location for the file Logs are saved as text files and can be opened by any word processor or text editor Save As My Script log txt Where Documents Cancel Save Deleting Logs To delete the currently visible log click the Purge button An alert will ask you to confirm this deletion Click OK to purge the log or click Cancel to keep it Intego Personal Backup X4 User s Manual Page 111 Chapter 6 Using Backup Scripts Deleting Scripts To delete a script click on the Script icon in the Intego Personal Backup X4 menu to select it then hit the Delete key on your keyboard The following dialogue box displays Are you sure This action cannot be undone Please confirm you really want to do this Delete Script cancer Click Delete Script to delete the script or click Cancel to keep it If you delete a script both the script and its log will be deleted Intego Personal Backup X4 U
63. quires administrator password VirusBarrier W Scan files with VirusBarrier before copying Cancel Previous Personal Backup Intego Personal Backup X4 User s Manual Page 86 Chapter 6 Using Backup Scripts Copy options You can choose between Copy only files you can read and Copy all files and permissions Copy only files you can read If you choose Copy only files you can read Intego Personal Backup X4 will only copy those files for which you have privileges This means that some files may not be copied but these are files that you cannot access according to the privileges for your user account For example if you want to copy your computer s Users folder which contains your Home folder and that of the other users who have accounts on this computer Intego Personal Backup X4 will only copy the files in your Home folder Copy all files and permissions If you choose Copy all files and permissions Intego Personal Backup X4 will copy every file in the selected source s with the exception of those excluded on the Exceptions screen However this may require that you enter an administrator password so Intego Personal Backup X4 can access certain files that do not belong to you Do not ask for an administrator password This option is only available for scripts when you check All files as above If you check this Intego Personal Backup X4 asks you to enter an administrator password now rather than asking e
64. r s Manual Page 26 Chapter 3 Installation Finally Intego Personal Backup X4 installs the Intego NetUpdate X4 widget so you can easily check if any updates are available It looks like this 6 3 NetUpdateX4 Finally to add to user convenience Intego has added Script access via the Intego Menu which displays as a Finder menu icon that is visible at all times This enables a script to be run from any Intego Application and for scheduling status to be displayed at the same time Intego Personal Backup X4 User s Manual Page 27 Chapter 3 Installation Serializing Intego Personal Backup X4 When you restart your computer open Intego Personal Backup X4 you ll find it in your Applications folder Intego Personal Backup X4 will open its Serialization program and display the following window Please Enter Your Serial Number Personal Backup Name Company Serial number You must enter your name company if any and your serial number The serial number is found on a sticker either in the DVD case or on the envelope containing the CD If you have purchased a downloaded version the serial number will be sent to you in your order confirmation e mail When serialization is completed Intego Personal Backup X4 will open If you purchase a license for Intego Personal Backup X4 while you are using the software in Evaluation Mode you will need to run the Serialization program Intego Pe
65. rag the sources into the list You can also choose network volumes that will be mounted automatically r C Personal Backup Intego Personal Backup X4 User s Manual Page 66 Chapter 6 Using Backup Scripts To add a source either drag the source folder or volume to the Sources field or click Add and navigate to the folder or volume you wish to use You can also add a shared network resource by clicking on Add Network Share and navigating to the required item in the usual way A special innovation in Intego Personal Backup X4 is that it is now possible to back up the results of a Spotlight search Just imagine how useful that is being able to back up all the files relating to a particular client or all the invoices this year for a particular client for examination later at home on the laptop Clicking on the Add Search button shown opens the following window Search in D If no directories are specified the entire system will be searched Files matching all these conditions Text content He No Value KJ Only files will be searched Folders will be ignored M When several files have the same name copy only the latest one a Show results Cancel Save i Intego Personal Backup X4 User s Manual Page 67 Chapter 6 Using Backup Scripts The top pane is used to display the sources to be searched which are added by clicking on the Button or deleted using the Bu
66. rsonal Backup X4 User s Manual Page 28 Chapter 3 Installation If Personal Backup X4 is not launched then launch it A window will display telling you that Personal Backup X4 is currently running in Evaluation Mode Click the Serialize button at the bottom of the window The serialization window will open Enter your name company if any and your serial number If Personal Backup X4 is already launched quit Personal Backup X4 relaunch it and follow the instructions in the preceding paragraph Intego Personal Backup X4 User s Manual Page 29 Chapter 3 Installation Using Intego Personal Backup X4 in Evaluation Mode Intego Personal Backup X4 offers an evaluation mode so you can try the program before purchasing it To use Intego Personal Backup X4 in Evaluation Mode click Evaluation Mode when the serialization screen displays When Intego Personal Backup X4 runs in Evaluation Mode it functions for 30 days At the end of this period you can either purchase a license for Intego Personal Backup X4 or delete the program If you want to serialize Personal Backup X4 while it is running in Evaluation Mode refer to the preceding section of this manual Intego Personal Backup X4 User s Manual Page 30 Chapter 4 Quick Start 4 Quick Start WAWA RA BR SA WW Intego Personal Backup X4 User s Manual Page 31 Chapter 4 Quick Start Your First Backup with Intego Personal Backup X4 Intego Persona
67. scssscsessssscsssssscssscsssssssscsesssssssesssesssssssesssesssesessssess 59 6 Using Backup SED od O W A i O w driny 60 Working with Intego Personal Backup X4 Scripts cccscssscssscssscssscsssssesssssssssssesssesssesssesssess 61 Creating New Backup Scripts cccssscssscssssssscssscssscssscssscssscssscssssssssssssssssssssssssssssssscssssssssesscesees 63 Name a d Type ririn nadawana nii diana dn 64 SOUICE S ia RE RS R A RR R SS R Paa dE SAAS RSP dE ATA da Eda Ea Adi esses 66 estimation ZEE 70 ExCEPUONSE aiz ddd ao AR O ii di niani di w dE eee eee 73 Auto EKO CUI OM ei i a R odes WOW A A Ad a zee ae w tienes 76 ODUON S Gaia i ia i RORY R ARG ORG SORROW RAWA n GSM 81 After Ex6CUuti m oai R a WO A O O WAWA 99 Running Scripts Manually ccsccssscssscssscssccssscssccssccssccssscssccsscssssssscsescsesssescssscsssssssssescssscsssees 101 SCFIDC EFROTS sc ccecvssesssasevsacsesssessscsousecsessesscacsussssscesonssesseassncseseesaessesseusseseacssasensdessenceesesesesssaseusses eae s 103 Editing Scripts sosccsccssccessessescasesscsessesasseassossseasssasseasscascasescascossacssaassaossaossaossaoseacssanseacssadavecssaaseaacseaees 106 SCFIDL LOSS wessssacsceccccsvasavoacsencudaaccssussescesecaccacdoassccsascessanesascacsaveosseccsosavesancsaseuccnsaecsassanseuevacsscsescsesdaceas 108 DS VIN e LOSS R RE AAAA AA Add Adka AATA dE A A 111 Deleting EO CORR ONENOTE 111 Deleting Scripts w oezaoszw sa o zza olsza dwa biala w a dada
68. ser s Manual Page 112 Chapter 6 Using Backup Scripts Previewing Scripts If you are running a synchronization script and want to check exactly what it will do you may wish to preview your script prior to running it To do this select the script involved and run down the scripts menu until the Preview Script option is highlighted as shown dali Window Help Start Script dB Preview Script N Create New Script N Edit Script E Show Logs Intego Personal Backup X4 then displays a preview of the script to be executed as shown below Intego Personal Backup X4 User s Manual Page 113 Chapter 6 Using Backup Scripts 600 Personal Backup X4 s w a a y Ee z se w Movies Music Pictures My cript My Script 2 New Script 05 Wor Progress Backup Total size 1 MB Available space 34 GB Wsi SEO zi Source Destination Q Source Destination HandyDay_SE pdf HandyDay_demo SIS HandyExpense_SE pdf HandyExpense_demo SIS HandySafe_SE pdf HandySafe_demo SIS Read Before You Install iSync Palm Conduit InfoPlist strinqs Read Before You Install iSync Palm Conduit rtf locversion plist HandyDay_SE pdf HandyDay_demo SIS HandyExpense_SE pdf HandyExpense_demo SIS HandySafe_SE pdf HandySafe_demo SIS Read Before You Install iSync Palm Conduit InfoPlist strings Read Before You Install iSync Palm Conduit rtf locversion plist NVYVYYVYYVYYYZ Personal Backup
69. sicissccsscsdesssicelescssecdscedicodascescedssssscosaaceseodacedscodascdsaedassssdosaaceseodaceescosascssaedacossdossscsseaey 40 Synchronizing Data ssscisesccsnccssssscscesccdeccosssoccvossecscsosssocssossedecvosscocsvasscdecucssscscvostcdesssstcssuastdcsdessavecsuaste 42 dyn chroniziig FOSS sscedsceevesdsacerssee ed cvcuivasavensesvivercvecssyedeesssaeshvecesvinasasacdvavarsuavateteevseataadeieeat ees z di 43 DYNChTOBIZIE VOlUMES anawa ni ea e PA a ia i a Aa 45 CIonns VoliUmEeS oescssacsssccsadscosdeacsesdceacezacsesdesacceadsenddeucesscsendssuededessucseadvensdencspuaseudsauedeacesedcaueeseesaacesuers 47 Archiving FilES scsssscsscccscdscccesctsccccecsescscsctsscsescseccseastescsecsecesccsdesdsescsecaseacssscstecsesesessdeccsescsnscseessscestesceaes 50 M ving Files zizi Zizi aoi ao ac oo boo doc load subeascsreasescsseaee 54 Pre defined Sources csccsssssscsscssssssssescescssesssssescesssssssssescesncssssescessssssssssescssessssessscessessssessoseess 55 The Intego Personal Backup X4 Widget cssscssscssscssscssscssscsssssescsescsesssssssssssssssesssssssessssssess 56 Intego Personal Backup X4 User s Manual Page 3 Intego Calendar for Apple s iCal scssccsscesssvscisesecasdcssavedacssassccessasadaceccsacdsssavadacssasscdesseracceecesacdsnearsoce 57 Updating Intego Personal Backup X4 es ss soveooeoseooeeooeooeooeo ooo ooo o wee ooo ooo wo oa ooo ooo wo 0a 000000000 57 About Intego Personal Backup X4 u cssscssscss
70. stination either drag the destination folder or volume to the Destination field or click Choose and navigate to the folder or volume you wish to use Intego Personal Backup X4 User s Manual Page 70 Chapter 6 Using Backup Scripts If your destination is on a network volume or an iDisk you can choose to have it mounted automatically To do this click Network Parameters The following screen is displayed Server URL afp l Automatic connection Login Password Verify Details Cancel Check Automatic connection then check Connect as guest if your Mac will be connecting as a guest to the server or Connect Using if you have a user name and password Enter your user name in the Login field and your password in the Password field Enter the password a second time in the Verify field and then click OK To get more information about your network volume click the disclosure triangle marked Details You can change any of the information shown in this part of the window Intego Personal Backup X4 User s Manual Page 71 Chapter 6 Using Backup Scripts Details This panel allows you to edit the details of a network volume s parameters Please check all parameters to make sure they are correct in order to let Personal Backup X4 work properly Protocol AFP HA IP or hostname Volume name Path on volume You can choose from four protocols e AFP Apple File Protocol
71. t 89 Errors during preflight 0 Size to copy 13849906 Size left 0 Size right 13849906 Copied files 94 Copied size 1784934 Errors during copy 0 Bo _ Detailled logs for next execution Personal Backup At the bottom left of the above window is a small red X with a number next to it this is a counter for various errors noted while running the script If the number seems high you should examine the log in more detail to see what kind of errors they are Intego Personal Backup X4 User s Manual Page 109 Chapter 6 Using Backup Scripts Intego Personal Backup X4 offers two types of logs simple logs and detailed logs Simple logs show the date and time a script is run the source and destination and indicate whether the script was run successfully If there are any problems during the execution of the script the log shows them Logs are especially useful to check that automatic scripts are executed correctly Detailed logs show the same basic information as simple logs but also give a list of every file that is backed up or copied depending on the type of script To have Intego Personal Backup X4 record detailed logs check the Detailed logs for next execution in the lower corner of the log panel If you set Intego Personal Backup X4 to record detailed logs these log files may become very large and the program may work more slowly The Log preferences let you choose to have Intego Personal Backu
72. t from the Intego Personal Backup X4 menu by scrolling to the right Double click this icon to access a panel containing all the details on the script you have defined 60600 Personal Backup X4 ah w J T ss i s w Home Movies Music Pictures My Script New Script Documents Total size 33 MB Available space 34 GB d Source gt f Destination Name 8 Type Hey Please type a name for the script and chose the desired type of script Script Name My Script Script type Backup s Synchronization Clone Archive Move This script backs up the files in the source locations to the destination location so you have a safe copy of your files Personal Backup Intego Personal Backup X4 User s Manual Page 106 Chapter 6 Using Backup Scripts The Script Assistant is now open This is the same assistant you used to create the script 6006 Personal Backup X4 p z gt o a sa l se 4 Home Movies Music Pictures My Script New Script Documents Total size 33 M8 Available space 34 GB i Source Ka Destination Source s r Select the source locations for your script Documents f Add Network Share Add Search Add You can select multiple sources Click Add or drag the sources into the list You can also choose network volumes that will be mounted automatically Previous Next Personal Backup To change any
73. tego Personal Backup X4 will use Intego VirusBarrier to check files for viruses before copying Resolve aliases If this is checked Intego Personal Backup X4 looks at the aliases in your source s and finds their originals If the originals are not elsewhere in the source s Intego Personal Backup X4 copies the originals and replaces the aliases When you have finished click the Next button to go to the next screen Intego Personal Backup X4 User s Manual Page 98 Chapter 6 Using Backup Scripts After Execution The following screen displays after you have set your options Ap KO Documents Pictures EZZ lt Z E A aaa a After Execution 16 alex Source After Execution What ths script should do after execution Don t do anything 6 Shut down the computer p z Execute another script My Script 2 Quit Personal Backup X4 after execution This will not prevent scheduled scripts from executing This is the last step of this assistant You can now click Close to add this script to your scripts list Previous y My Script gj iMac Backup Available space 9 GB f Destination Personal Backup Intego Personal Backup X4 User s Manual Page 99 Chapter 6 Using Backup Scripts Three options are available at the top of this screen as follows Don t do anything If you check this option Intego Personal Backup X4 will continue to run after executin
74. th VirusBarrier before copying Backup options Resolve aliases Keep 1 3 copy When a file has been removed from source Ignore r i oco a TT Previous Next Personal Backup Intego Personal Backup X4 User s Manual Page 82 Chapter 6 Using Backup Scripts Copy options You can choose between Copy only files you can read or Copy all files and permissions Copy only files you can read If you choose Copy only files you can read Intego Personal Backup X4 will only copy those files for which you have privileges This means that some files may not be copied but these are files that you cannot access according to the privileges for your user account For example if you want to copy your computer s Users folder which contains your Home folder and that of the other users who have accounts on this computer Intego Personal Backup X4 will only copy the files in your Home folder Copy all files and permissions If you choose Copy all files and permissions Intego Personal Backup X4 will copy every file in the selected source s with the exception of those excluded on the Exceptions screen However this may require that you enter an administrator password so Intego Personal Backup X4 can access certain files that do not belong to you Do not ask for an administrator password This option is only available for scripts when you check All files as above If you check this Intego Personal Backup X4 asks you t
75. th a range of pre defined backup source settings that will match most of your common backup needs These are Documents Home Movies Music and Pictures All you have to do is define the destination for the backups click and go Intego Personal Backup X4 User s Manual Page 9 Chapter 1 About Intego Personal Backup X4 Using this User s Manual Intego Personal Backup X4 is so easy to use that most people who only want to run simple backups can start using it in just a few seconds Read chapter 4 Quick Start and learn how you can back up up your data with just one click To have a better understanding of why you should back up your data and some ideas on backup strategies read chapter 2 Introduction to Backups and then go on to chapter 3 Installation If you feel you have learned enough you can stop there Intego Personal Backup X4 lets you back up restore archive and synchronize data with unprecedented ease Chapter 5 Using Intego Personal Backup X4 gives a thorough presentation of the program s main features and chapter 7 Intego Personal Backup X4 Preferences presents the options available in the program s preferences To learn how to create your own backup scripts read chapter 6 Creating Backup Scripts This chapter tells you how to unleash all the power of Intego Personal Backup X4 how to run scheduled backups run backups with certain files excluded how to mount network volumes automatically and much
76. to see those statistics uncheck the box Alerts Setting Reminders and Warnings While it is important to back up your data regularly and Intego Personal Backup X4 helps you do this by reminding you if Intego Personal Backup X4 has not been used for a set number of days To set this reminder check the Remind me if Personal Backup X4 has not been used for X days check box and then enter a number in the number of days field Intego Personal Backup X4 can record detailed logs for all its operations but if these log files get too big the program may work more slowly By checking the Warn me when a log file is larger than X MB you can choose to have Intego Personal Backup X4 warn you Intego Personal Backup X4 User s Manual Page 121 Chapter 7 Intego Personal Backup X4 Preferences when any of your log files get larger than that size Then you can either delete them or save them as text files The Intego Calendar All scripts can be synchronized using Intego Personal Backup X4 to avoid them clashing with one another or to ensure that they are sequenced in the order you require To do this just check the Synchronize every script box Intego Personal Backup X4 also gives you the option of integrating a special Intego calendar in Apple s iCal provided in Mac OS X This can be shared with other Intego Personal Backup X4 users for example so the job of changing drives can be carried out by other users of your system who
77. top script Force quit script When running scripts manually this dialog tells you what the cause of the error is If you have scheduled scripts and they cannot be completed the Intego Personal Backup X4 application window shows you this In addition for example if you try and run a script when another script is running all scripts other than the one actually running will appear grayed out on the main Intego Personal Backup X4 window To find out why the script could not be completed click the script and view its log as shown in the sample Script Error Log window below Intego Personal Backup X4 User s Manual Page 103 Chapter 6 Using Backup Scripts 6068 Personal Backup X4 Pu AN a p r Ks e Synchronize Documents Home Movies Music Pictures lt lt Ee Z T F alex iMac Backup Available space 34 GB f Destination Desired log date 2005 10 05 10 27 10 0200 F Pictures 2005 10 05 10 27 10 0200 Summary Fatal Error 1 PBXCode 3001 OSErr 1234 Infos null i Fatal error Destination is inside Source Please chose another source or another destination Fatal error code 3001 Fatal error os code 1234 Fatal error info null Bo ll Detailled logs for next execution Personal Backup At the bottom left of the above window is a small red X with a number next to it this is a counter for various errors noted while running the script If the
78. tore 4 Available space 34 GB f Destination y Personal Backup a In the above screen shot the source volume selected is a hard drive on an iMac and the destination a hard drive on an iBook which was started up in Target Mode See above at the beginning of this section for an explanation of Target Mode Click the tape recorder style Play button to begin the synchronization Intego Personal Backup X4 begins by checking each volume for its contents and compares each item Intego Personal Backup X4 User s Manual Page 45 Chapter 5 Using Intego Personal Backup X4 choosing which has the more recent modification date Files or folders that are newer on one side are copied to the other files or folders that have been erased from one side are deleted from the other The synchronization process provides two volumes that are exact copies of each other Note synchronization produces two identical copies of the same volume The first time you synchronize two volumes Intego Personal Backup X4 records the names of all the files and folders in the source and destination volumes To make sure that no files are deleted accidentally Intego Personal Backup X4 copies all existing files into both volumes However during each subsequent synchronization Intego Personal Backup X4 knows which files have been created and deleted and only copies those which are new or which have been changed If a file is deleted on one side I
79. tton The lower pane sets out the conditions to be set for searching A useful function is the Show Results button allowing you to check that your searches have produced the desired effects and thus to refine the search until it works exactly the way you want If one of your sources is on a network volume you can choose to have it mounted automatically To do this click on the source to select it then click Network Parameters The following screen is displayed Server URL afp l Automatic connection Login Password Verify Details Cancel Check Automatic connection then check Connect as guest if your Mac will be connecting as a guest to the server or Connect Using if you have a user name and password Enter your user name in the Login field and your password in the Password field Enter the password a second time in the Verify field and then click OK To get more information about your network volume click the disclosure triangle marked Details You can change any of the information shown in this part of the window Intego Personal Backup X4 User s Manual Page 68 Chapter 6 Using Backup Scripts Details This panel allows you to edit the details of a network volume s parameters Please check all parameters to make sure they are correct in order to let Personal Backup X4 work properly Protocol AFP rj IP or hostname Volume name Path on volume You can c
80. u can read and Copy all files and permissions Copy only files you can read If you choose Copy only files you can read Intego Personal Backup X4 will only copy those files for which you have privileges This means that some files may not be copied but these are files that you cannot access according to the privileges for your user account For example if you want to copy your computer s Users folder which contains your Home folder and that of the other users who have accounts on this computer Intego Personal Backup X4 will only copy the files in your Home folder Copy all files and permissions If you choose Copy all files and permissions Intego Personal Backup X4 will copy every file in the selected source s with the exception of those excluded on the Exceptions screen However this may require that you enter an administrator password so Intego Personal Backup X4 can access certain files that do not belong to you Do not ask for an administrator s password This option is only available for scripts when you check All files as above If you check this Intego Personal Backup X4 asks you to enter an administrator s password now rather than asking each time you run the backup script Intego Personal Backup X4 User s Manual Page 97 Chapter 6 Using Backup Scripts Scan files with VirusBarrier before copying If you have Intego VirusBarrier installed on your computer this option will be available If you check this option In
81. u can restart your Mac from this disk and restore the system easily using Intego Personal Backup X4 In any case you should back up your data regularly and develop a backup strategy that corresponds to the way you work Intego Personal Backup X4 User s Manual Page 15 Chapter 2 Introduction to Backups Some Examples of Backup Scenarios Different uses call for different backup strategies Whether you are a home user an educational user or work in a large corporation you have different needs for backing up your data Intego Personal Backup X4 can handle all of your needs from the simplest to the most complex The following are a few examples of how you can use Intego Personal Backup X4 Backing Up Data to External Media If you are a home user CDs or DVDs either writeable or rewritable or an external drive may be the ideal backup media choice for you You can use Intego Personal Backup X4 to copy your Home folder by simply dragging its icon onto the Source section of the Intego Personal Backup X4 interface and dragging your USB or Firewire drive or CD DVD onto the Destination section of the interface 6668 gt j 2 Archive Backup Restore Synchronize a lt E ZE julia backup Available space 54 GB Source o b Destination Personal Backup Intego Personal Backup X4 User s Manual Page 16 Chapter 2 Introduction to Backups Just click the tape recorder style Play
82. up X4 Installer Welcome to the Mac OS X Installation Program You will be Introduction guided through the steps necessary to install this software Continue Click continue to proceed with the installation The Intego software license displays Click Continue and then click Agree if you accept this license if not click Disagree and the installer will quit The next window will show all the available disks or volumes on your computer Select the disk or volume where you want to install Intego Personal Backup X4 then click Continue Intego Personal Backup X4 User s Manual Page 25 Chapter 3 Installation Click Install to install Intego Personal Backup X4 This will perform a basic installation If you are upgrading click Upgrade After installation you will have to restart your computer Intego Personal Backup X4 installs a widget that loads into Mac OS X s Dashboard Mac OS 10 4 Tiger and higher only to display the current script status and the next scheduled event This widget looks like this Next Scheduled Script ui Netv Backup There is another Intego widget installed to show the status of all other Intego software that might be running concurrently such as Intego VirusBarrier X4 we protect your world NetUpdate X4 Checking for updates daily Personal Backup X4 8 Running Next script Daily Network Backup a VirusBarrier X4 Q Running Licensed Mode Intego Personal Backup X4 Use
83. up at any time by clicking the Stop button or pause it by clicking the Pause button If you pause a backup this button changes to Resume to continue with the operation click the Resume button When you quit Intego Personal Backup X4 the program remembers the last backup run The next time you use the program the window display will be the same as when you quit if you have only one backup to run you won t need to drag or select the source and destination again Just click the tape recorder style Play button and Intego Personal Backup X4 does the rest Intego Personal Backup X4 User s Manual Page 39 Chapter 5 Using Intego Personal Backup X4 Restoring Data Intego Personal Backup X4 lets your restore data as easily as you back it up If a hard disk crash or other problem causes you to lose your files Intego Personal Backup X4 can restore all your files as they were the last time you backed them up Note you will still lose any new files or any changes made to existing files since your last backup one more reason to back up your data often To restore files open Intego Personal Backup X4 If the last backup which Intego Personal Backup X4 remembers and displays in its window is the one you want to restore if the same source and destination are shown in the Intego Personal Backup X4 window then select Restore from the menu 0060 Personal Backup X4 z A Pa 23 3 w A J m wmd Archive
84. way enables you to be sure that all files are safely and completely moved in a bulk transfer for example or when having to mount Internet or network volumes when the connection is unsure Intego Personal Backup X4 User s Manual Page 54 Chapter 5 Using Intego Personal Backup X4 Pre defined Sources To make Intego Personal Backup X4 even easier for you to use it comes ready with a range of pre defined backup source settings that will match most of your common backup needs These are Documents Home Movies Music and Pictures All you have to do is define the destination for the backups click and go To access these items scroll the horizontal menubar to the right to reveal the usual Finder icons relating to each of these functions as in the sample window below Documents Pictures New Script 4 Drag here Movies f Destination Personal Backup lt The remaining screens follow the backup pattern you are by now familiar with in this manual For further information please refer back to chapter 5 Backing Up Data Intego Personal Backup X4 User s Manual Page 55 Chapter 5 Using Intego Personal Backup X4 The Intego Personal Backup X4 Widget Intego Personal Backup X4 installs a widget in Max OS X 10 4 and above that displays the current script status including the next script that will execute and the date of execution It looks like this Next Scheduled Script ji Network Any z
85. xt day Daily Backup 2 and so on To find which is the most recent archive if you need to recover files select each of the folders in the Finder and then select Show Info from the File menu or press Command l The most recently modified disk image file is the latest backup Intego Personal Backup X4 User s Manual Page 94 Chapter 6 Using Backup Scripts Resolve aliases If this is checked Intego Personal Backup X4 looks at the aliases in your source s and finds their originals If the originals are not elsewhere in the source s Intego Personal Backup X4 copies the originals and replaces the aliases When you have finished click the Next button to go to the next screen Intego Personal Backup X4 User s Manual Page 95 Chapter 6 Using Backup Scripts Move The following options are available for Move scripts kk z I Documents Music Pictures My Script alex iMac Backup Available space 9 GB lt a oi Z ZEE EEE SEEE Source Destination Options Eeg What files do you want to copy Copy only files you can read Copy all files and permissions not k for an adm trator password Requires administrator password VirusBarrier v Scan files with VirusBarrier before copying Move options Resolve aliases Personal Backup Intego Personal Backup X4 User s Manual Page 96 Chapter 6 Using Backup Scripts Copy options You can choose between Copy only files yo
86. y Daily Backup 1 then the next oldest Daily Backup 2 and so on You can also find which is the most recent backup if you need to recover files by selecting each of the folders in the Finder and then Show Info from the File menu or pressing Command 1 The most recently modified folder is the latest backup When a file has been removed from source There are two options for this choice Select one from the dropdown menu Intego Personal Backup X4 User s Manual Page 84 Chapter 6 Using Backup Scripts v Ignore Delete in Destination Ignore If you choose Ignore Intego Personal Backup X4 will ignore any files or folders that have been removed from the source and which are found in the previous backup They will remain in the backup Delete in Destination If you choose Delete in Destination Intego Personal Backup X4 will delete any files or folders that have been removed from the source and which are found in the previous backup This will result in the backup being an exact copy of the source When you have finished click the Next button to go to the next screen Intego Personal Backup X4 User s Manual Page 85 Chapter 6 Using Backup Scripts Synchronization Options The following options are available for Synchronization scripts w New Script Options What files do you want to copy Copy only files you can read Copy all files and permissions k for an administrator password Re

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