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Print2PDF 7.0 Conversion Server User Manual

1. e Script The script to use for conversion The keyword Internal is reserved for files that can be internally converted by the software Delimit with a comma to specify multiple scripts for automatic failover If the first script fails to convert the file the second script will be tried and so on e Filetypes File types to convert with this script delimit with a comma e ConversionTimeout Timeout that will override the ConversionTimeout specified using the Convert2PDF Server options default is 300 seconds 2007 Software602 Inc 47 Modifying scripts If you modify the default scripts included with the product this will affect ALL conversion processes from Convert2PDF and Convert2PDF Server NOTE Make backup copies of your modifications to the default scripts folder Upgrades to Print2PDF Conversion Server will install improved versions of the default scripts and will OVERWRITE your modifications Using modified scripts The safest way to use modified scripts is to do the following 1 Create a new folder in the installation directory called Scripts New 2 Copy the contents of the default scripts folder to this folder 3 Reference this folder in the ScriptPath Convert2PDF Server option This will allow you to use custom conversion routines for each conversion process VBScript usage The following functions and properties are available for use within the VBScript files that are being executed by the conversion process
2. PNG Images PNG Truevision Targa TGA Windows Metafile WMF Other Image Types ANI BRK CAL CLP CUT CUR ICA ICO IFF IMG LV MSP PBM PCT PICT PCX PNM PPM RAS RGB RLE SGI WPG XBM XPM XWD The above image file types will be converted directly to PDF True color images are reduced to 256 colors with ZIP compression Adobe PDF files will be processed will some limitations see the Adobe PDF Files topic for more information 2007 Software602 Inc 28 Adobe PDF Files The Convert2PDF or Convert2PDF Server applications can process existing Adobe PDF files PDF but not all features are supported See below for more details Supported features Add Security Add Digital ID Add Stamp PDF document information PDF file format see details Rotate clockwise Fast web view Page display mode Automatically create hyperlinks Automatically create bookmarks Automatically send by e mail Unsupported features Add Watermark Image compression options Font embedding options Print resolution Save XMP metadata etc PDF file format Determines the output file format Adobe PDF will not change the version in the PDF header Adobe PDF 1 4 will change the version to 1 4 Adobe PDF A Acrobat 7 compatible will result in an PDF A compliant file for Acrobat 7 and Adobe PDF A Acrobat 8 compatible will result in an PDF A compliant file for Acrobat 8 NOTE Convert2PDF will ATTEMPT to convert the existing PDF fil
3. of the PDF you wish to have your stamp appear Once you enable this option click Edit Stamp to access the stamp settings For more information see the Edit Stamp topic e Add Attachments This will allow you to add attachments that are embedded directly into the PDF file For more information see the Edit Attachments topic e Automatically merge This will allow you to automatically merge the contents of multiple documents into a single PDF file Once you enable this option click Edit Merge to access the merge settings For more information see the Edit Merge topic e PDF Info This button will open a dialog to enter metadata information describing the PDF document For more information see the PDF Document Information topic e Compression This button will allow you to modify image compression to change the PDF file size For more information see the Image Compression Options topic e Fonts This button will open a dialog to modify the font embedding and substitution rules For more information see the Font Embedding Options topic e Advanced This button will open a dialog to provide control over color output resolution scaling viewer options rotation and optimization For more information see the Advanced Options topic 2007 Software602 Inc 39 Next is the Log tab Here is a list of available options filemaker Input Output Settings Log 11 17 48 187 Obtaining metadata 11 17 48 640 Setting print option
4. we recommend that you remove or disable them since they often add an extra overhead and may slow down or interrupt the PDF conversion process 2007 Software602 Inc 30 Convert2PDF You can launch the Convert2PDF batch process application from Start Programs Print2PDF Conversion Server G 3 Convert2PDF Lookin Documents Name Name Pete modified tl Agenda doc doc Prep Drawing ne SEF jpg _Logo wmf Manual pdf Multipage tif New bmp ma 0 sl _ Notes bd Numbers xlsx Report emf Salesuds Show pptx File name Agenda doc Alpha png Drawing dwf Im v Files of type All Types Profile Custom Sveto or Y Add Security Edit Security Y Add Digital ID Edit Digital ID v v Add Watermark Edit Watermark v Add Stamp Edit Stamp Automatically send by e mail Edit E mail Automatically merge Edit Merge Here is a list of available options e File name Enter the name s of the file s you want to convert Hold the CTRL key or SHIFT key on the keyboard and left click with the mouse to select multiple files you wish to convert e Files of type You can filter the file list to only show the specified file type selected here e Profile Choose a profile from the list This will change the settings based on what is contained in the profile For more information see the Profiles topic 2007 Software60
5. 401k medical leave sick time off holiday Save XMP metadata Here is a list of available options Title Enter the title of this document Subject Enter the subject this document is about Author Enter the author s name Keywords Enter the keywords for this document Save XMP metadata Save metadata in the Extensible Metadata Platform XMP format Learn more about XMP here Example of how metadata appears in Adobe Reader Document Properties Description Security Fonts Advanced Description File Test Page pdf Title Human Resources Manual Author fameCop Subject Human Resources Keywords human resources manual guide insurance benefits 401k medical leave sick time off holiday Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes 2007 Software602 Inc 17 Image Compression Options Image compression provides control over image fidelity in the output PDF document Image Compression Options l E ENS Image compression options provide control 4 over the fidelity of the images in the PDF document Y Downsize image resolution Image compression format JPEG High quality Z ZIP Convert RGB colors to CMYK Y Remove duplicate images V Use uncompressed images from applications ox cams Here is a list of available
6. 59 SECOND 59 ooo 0o0 000 0 Conversion destination e Output to folder Click the Browse button to choose the output folder This folder will contain the output PDF files Supports dynamic variables 2007 Software602 Inc 37 Reply to sender via SMTP server This will reply to the sender address and attach the converted output Use host port syntax e g mail company com 25 This option only works with watched e mail Automatically send by e mail This feature will automatically attach your PDF document to an e mail and send it without intervention Once you enable this option click Edit E mail to access the e mail settings For more information see the Edit E mail topic Conversion errors Ignore Ignore conversion errors Copy source to folder Copy source files that encounter an error during conversion to this folder Supports dynamic variables Archive source files Do nothing Do not archive source files Delete source Remove the source file after conversion Move source to folder Move the source to this folder after conversion Click the Browse button to choose the archive folder Supports dynamic variables Logs Report folder Specify the folder that will contain XML reports for each conversion process XML files are named 000000000000 xml 000000000001 xml etc Supports dynamic variables Each XML file contains the following elements lt DATE gt lt TIME gt lt INPUT gt lt OUTPUT gt l
7. Providesfour Started Automatic Network Service Sh DCOM Server Process Launcher Provideslaunc Started Automatic Local System na ceii 4 Desktop Window Manager Ses Provides Deskt Started Automatic Local System c permed ech ga rane DHCP Client Registers and u Started Automatic Local Service anve rtIPNF watched folders Extended A Standard 2 Run the Start Convert2PDF Service shortcut This will start the Convert2PDF Service Manager 3 Run the Launch Convert2PDF Service Manager shortcut This will launch the Convert2PDF Service Manager dialog show below NOTE The above steps will install and run the service as the Local System account Some applications are not supported e g Microsoft Office or may not function properly e g Autodesk Design Review in this configuration To avoid conversion problems it is required to run the Convert2PDF Service Manager from a user account Read the end of this section for more details 2007 Software602 Inc 41 The Convert2PDF Service Manager will appear as follows start Configuration File Input Conversion Log E watch archive ini E watch archive input E watch archive reports convert log E watch email ini 192 168 1 2 E watch email reports convert log E watch invoice ini E watch invoice input E watch invoice reports convert log E watch sales ini E watch sales input E watch sales reports convert lo
8. Publisher 2000 2002 2003 or 2007 Microsoft Internet Explorer 6 0 OpenOffice org 2 2 2007 Software602 Inc 3 Installation Things to know before installation Print2PDF Conversion Server is installed as a print driver it will install system files inside Windows and support files to the user defined location Program files programfiles Software602 Print2PDF CS Common files programfiles Common Files soft602 32 bit driver systemroot system32 spool drivers w32x86 3 64 bit driver Ssystemroot system32 spool drivers x64 3 After the install process is complete you will find the Print2PDF printer in the Windows print folder Right click a supported file type in Windows Explorer will access the Convert2PDF feature and the Configuration application can be accessed from the Print2PDF Conversion Server program group By default Print2PDF Conversion Server will install as a 30 day trial When you purchase Print2PDF Conversion Server you are given a Registration Key that unlocks the trial version The trial version of Print2PDF Conversion Server differs from the full version in two ways First the trial will insert a trial statement into all documents processed by Print2PDF Second the trial version will run for 30 days At this point you may purchase a Registration Key or uninstall Print2PDF Conversion Server from your computer Download and Install 1 AUN Download the setup file for Print2PDF Conversion Serv
9. as a logged in user 2007 Software602 Inc 46 Customizing Conversion Print2PDF Conversion Server can be easily customized to add file types change what host application will be used to convert a certain file or add specific business logic into conversion scripts using VBScript The default script engines are located in the following directory S ProgramFiles Software602 Print2PDF CS Scripts E AutoCAD vbs 9 5 2007 10 11 AM VBScript Script File 3 KB Excel vbs 9 5 2007 10 11 AM VBScript Script File 3 KB Maintenance vbs 9 5 2007 9 08 AM VBScript Script File 2 KB 9 5 2007 10 24 AM VBScript Script File 3 KB Notepad vbs 9 5 2007 10 25 AM VBScript Script File 3 KB 2 OpenOfficevbs 9 5 2007 10 25 AM VBScript Script File 15 KB 18 PowerPoint vbs 9 5 2007 10 26 AM VBScript Script File 3 KB Publisher vbs 9 5 2007 10 27 AM VBScript Script File 3 KB H Scripts ini 9 5 2007 9 23 AM INI File 3 KB 3 Shell vbs 9 5 2007 10 27 AM VBScript Script File 2 KB 3 Visiowbs 9 5 2007 10 28 AM VBScript Script File 3 KB Word vbs 9 5 2007 10 29 AM VBScript Script File 4 KB The Scripts ini file The Scripts ini file defines which script is used to convert what file type The example below is for the Autodesk AutoCAD configuration Autodesk AutoCAD AutoCAD 2000 2002 2004 2005 2006 2007 2008 Script AutoCAD vbs Shell vbs FileTypes dwg dws dxf dwt ConversionTimeout 300 Here is an explanation for each parameter
10. l Fonts pam Letter PDF document information POF Infos Orientation Portrait Advanced options Advanced Print resolution 300 DPI l Export configuration Reset preferences to default Gma Cancel Below is an explanation of each feature and its respective use To activate a feature select the checkbox to the immediate left of the feature listed and de select the check box to deactivate the feature Here is a list of available options Show the Print2PDF Save Dialog This allows you to disable the Print2PDF dialog window from appearing whenever you print a document to the Print2PDF printer It also eliminates the need for user intervention once the print job has been sent When this option is enabled you can choose which interface you would like to use e Profile only Provides access to the list of profiles only Only the file name is available all other interface features are not accessible e Simple Provides access to the output PDF path file name and the ability to automatically open the file in Adobe Reader e Intermediate Provides access to PDF security Digital ID functions and PDF metadata information e Advanced Provides access to all features watermark stamp automatic e mail options compression options and font embedding 2007 Software602 Inc 6 Profiles Print2PDF includes five built in profiles to make PDF creation as simple as possible e Standard Use this
11. options Downsize image resolution This option will reduce the resolution of images to the value set in Print resolution This option is recommended as downsizing images can reduce the size of the PDF file If the print resolution is greater than the image resolution Print2PDF will not change the image resolution Image compression format Compressing images will result in much smaller PDF files There are two compression methods offered in Print2PDF o JPEG This method is suitable for moderate sized grayscale and color images JPEG is lossy which means that it removes image data and may reduce image quality but it attempts to do so with minimal loss The Quality determines the amount of compression used High quality means less compression larger file size and Low quality means more compression smaller file size o ZIP This method is good to use on images with large areas of single colors or repeating patterns The ZIP method is lossless which means it will not affect image quality Convert RGB colors to CMYK Enable this option to convert RGB colors to CMYK Make sure you have a CMYK profile associated with the Print2PDF printer Remove duplicate images Removes duplicate images Use uncompressed images from applications Instructs GDI to send uncompressed images instead of compressed images NOTE ZIP compression is always used for images with 256 colors or less and CCITT compression is always used for black and white 1 bit i
12. profile to create Adobe PDF documents suitable for reliable viewing and printing of business documents This profile is based on the default settings of Print2PDF The default settings are Save PDF to folder Desktop Automatically open in Adobe Reader 300 DPI Downsize image resolution JPEG image compression High quality Remove duplicate images Embed necessary subset and Embed licensed fonts e Archive PDF A 1b Use this profile to create Adobe PDF documents that must conform to the PDF A 1b ISO standard for long term preservation archival of electronic documents The following options are different from the Standard profile Adobe PDF A Acrobat 8 compatible Embed all fonts Standard Licensed and Simulated and Save XMP metadata e High Quality Print Use this profile to create very large Adobe PDF documents best suited for high quality printing The following options are different from the Standard profile 2400 DPI ZIP image compression Embed all fonts Standard Licensed and Simulated and Fast web view e Smallest File Size Use this profile to create very small Adobe PDF documents best suited for on screen display e mail and the Internet The following options are different from the Standard profile 144 DPI JPEG image compression Low quality and Fast web view e Confidential Use this profile to create Adobe PDF documents that contain the text Confidential watermarked on all pages The following options are differe
13. 2 Inc 31 e Save to Click the Browse button to choose the folder that the converted files will be saved to e Add Security This will allow you to limit access to PDF files created by Print2PDF Once you enable this option click Edit Security to access all security settings For more information see the Edit Security topic e Add Digital ID Signing a document with a Digital ID will ensure authenticity and provide tamper resistance Once you enable this option click Edit Digital ID to access all of the Digital ID settings For more information see the Edit Digital ID topic e Add Watermark This will allow you to add a watermark to all or selected pages of your document The Edit Watermark button will open a dialog in which you will type the text for the watermark select a font text orientation visibility and specify where the watermark will appear in the document For more information see the Edit Watermark topic e Add Stamp This allows you to select which page s of the PDF you wish to have your stamp appear Once you enable this option click Edit Stamp to access the stamp settings For more information see the Edit Stamp topic e Automatically merge This will allow you to automatically merge the contents of multiple documents into a single PDF file Once you enable this option click Edit Merge to access the merge settings For more information see the Edit Merge topic e Register About When the product is in tri
14. 40ez pdf Network File name F1040ez pdf T Save Save astype Adobe PDF pdf y Cancel Profile l Custom X F Open in Adobe Reader More gt gt gt In the File name field enter a name for the new PDF file 7 You may select the folder you would like the new file to be saved by clicking one of the predefined locations on the left e g Desktop My Computer or choose the folder by clicking Save in at the top of the dialog 8 To create your new PDF document click the Save button 2007 Software602 Inc 24 How to use Print2PDF from Microsoft Internet Explorer Print2PDF can also be accessed via the toolbar icon in Microsoft Internet Explorer for quick and easy web page conversion to the PDF format By clicking the Print2PDF icon the current web page will be sent to the Print2PDF printer This feature is useful for sharing web pages with others E CNN com Breaking News U S World Weather Entertainment amp Video News Windows Internet Ex E GO ON http www cnn com v 43 X Google Py ve de om CNN com Breaking News U S World Weather fh gt Fo A tn AMERICAN MORNING SITUATION ROOM LOU DOBBS TONIGHT PAULA ZAHN NOW LAR CNN com Member Center Sign In Register m SEARCH O mewes cnn com Home World U S Weather Business Sports Analysis Politics Law Tech Science Health Entertainm UPDATED 11 54 a m EDT June 14 2007 LA
15. 602 software gt Print2PDF 7 0 Conversion Server O 2007 Software602 Inc 1 Table of Contents Introduction 4 A alah dates Ele te AAA aa adda Cua ea tees dee a ie waa eae ee va chs 3 SAG A O 3 INS Mnire nmana Uicals E aa ack Vea obtained aies 4 Print2PDF Conversion Server Configuration ceeceeee eee ee eee ee eee ee teens ea eeeeaeeeeaeaes 5 HOW it WOrKSsicicecetciateresaiserma terrae a e a A cb 5 POS is 7 Conversion Preferences s sssesssrrsrrssssrrrennessorrsnnnensorrannasnorrnannensnorrnnnaennerran 8 OUTPUE preferents iieii neiaa ENA A iio 8 Printing Preference S enea eea EN EAA AETAT A a aa akeni 9 Advanced Configuration 10 EAU a 10 Edit Digital ID sa ii a iia 12 EGit WE MA a A a ad E a 13 Edit Stam PD A AAA AA A A adi 14 EE dias 15 EM is 16 PDF Document Informatio Miiisaaa aiea da cane 17 Image Compression OptiONS occocccnnnnnnnnnnnnnnnnnnnnnnnnnnnnnrnr cnn nn anna 18 Font Embedding Options rucoicinasc a E n 19 Advanced OptiON Sica in A A A ges weed elegans 20 Creating PDF documents using Print2PDF ccceeee eee ee ee eee eee eee e nena nena eenaees 22 Print2PDF Save AS Dial diste 22 HOW tO USE PrinNt2 PDF rnanera a EE oo 24 How to use Print2PDF from Microsoft Internet EXplorer sssssssrsssrresrerrsreresres 25 How to use Print2PDF from Microsoft Word oococccccccccnncnnnncnnnnnnnnnnnnnncnannnnnnnes 26 How to merge with Print PDF svtu iieiea a a a 27 Converting documents using
16. DF Create a single PDF from multiple sources web pages e mail Microsoft Word to deliver one document that anyone can open When you attempt to overwrite a file Print2PDF will prompt you to overwrite or merge the output to the current PDF Automatically Merge Automatically merge the content of multiple documents into a single PDF file Please select what you want to do Overwrite the file Merge before the first page Merge after the last page 09 Insert on page 2 V Save a copy of the original file ok JE cane To merge PDF files using Print2PDF do the following 1 Create the first PDF file as normal 2 Print the second document to the Print2PDF printer and attempt to overwrite the first PDF by selecting it in the Save PDF File As dialog Then click Save 3 The Overwrite or Merge dialog will appear This dialog will allow you to replace the original file with the new file or merge the new file with the original document e Overwrite the file Will replace the original file with the new file e Merge before the first page Will merge the new file before the first page in the original document e Merge after the last page Will merge the new file after the last page in the original document e Insert on page Will insert the new file on the selected page in the original document e Save a copy of the original file Will automatically create and save a copy of the original file This option w
17. Exit Stops the server process and closes the application Help e About Displays version information 2007 Software602 Inc 35 Here is a list of available options on the Input tab Watched folder Source Folder Click the Browse button to choose the source folder This folder will be watched for new files Watched e mail POP3 server Enter the name of the POP3 server e g mail company com Port The port of the POP3 server default is 110 POP3 login name Enter the login name for the POP3 account to watch POP3 password Enter the login password for the POP3 account Check every The minutes defined here specify when the POP3 account will be checked for new messages Remove after The days defined here specify when the POP3 messages will be removed the account Convert Specify what part s of the e mail message to convert o Letter only Only convert the e mail message itself o Attachments only Only convert the e mail attachments o Letter and attachments Convert the e mail message and attachments E mail headers Specify if the e mail headers will be converted o None Do not include e mail headers with the letter o Short Include a short version From Date To Subject of the e mail headers with the letter o Full Include all e mail headers with the letter Attachments Specify how to handle e mail attachments o Convert each attachment to a separate file This will convert each e mail attachme
18. Functions e Sleep INTEGER Milliseconds e ShellExecute STRING Command STRING FileName STRING PrinterName e WaitForPrintFinish e DbgLog STRING LogMessage Properties from conversion host e InputFile Get the name of the Input file to convert e PrinterName Get the name of the Print2PDF printer e SystemDefaultPrinter Get set the system default printer Properties from conversion configuration PrintQuality Get the PrintQuality PDFMetadataTitle Set the PDFMetadataTitle PDFMetadataSubject Set the PDFMetadataSubject PDFMetadataAuthor Set the PDFMetadataAuthor PDFMetadataKeywords Set the PDFMetadataKeywords PDFRotation Set the PDFRotation NOTE We will be adding more configuration Properties in the future to provide more conversion modification at run time Handling errors e Err Raise 2000 Stop conversion do not attempt the next script engine e Err Raise 65535 Rollover to the next script engine if available O 2007 Software602 Inc 48 Uninstalling To uninstall Print2PDF Conversion Server do the following 1 Click Start Programs Print2PDF Conversion Server 2 Click the Uninstall icon If asked to delete shared files click Yes Troubleshooting This section will cover many frequently asked questions and issues that you may experience while using Print2PDF Conversion Server If you do not find the answer to your question here please visit our online support area at http support softwa
19. Global profiles are saved to the following folder systemroot system32 spool drivers w32x86 3 Profiles systemroot system32 spool drivers x64 3 Profiles Normal users e Can define preferences for the current logged in user e g BOB o Define preferences as normal and click OK o Stored in the registry under HKEY_CURRENT_USER Software Software602 Print2PDF CS 2001 PDF e Can create profiles Profiles are named Profile ini ProfileOO1 ini etc o For the current logged in user e g BOB User profiles are save to the following folder appdata Software602 Print2PDF Profiles NOTE Users from the ADMINISTATORS group have access to all options 2007 Software602 Inc 5 You can launch the Print2PDF Conversion Server Configuration application from the Print2PDF Conversion Server program group Print2PDF Casa Y Show the Print2PDF Save Dialog Intermediate y Profiles Output preferences Profile name User defined Y Z Save PDF to folder Choose Folder _Save new profile Remove profile 7 Default file name File pdf dos F Automatically send by e mail Edit E E Add Security Edit Security E Automatically merge Edit Merge E Add Digital ID Edit D Y Automatically open in Adobe Reader E Add Watermark Edit W E Enable debug log F Add Stamp Edit Stamp Image compression options Compression Printing preferences Font embedding options
20. Print2PDF ssssssssssssrrssrrrssnrrsrrrrnrrnunerrnnrnrnnrrnnnerrns 28 File Typ S anr A selected ales dice A eles ede A A AA ete vale 28 Adobe PDF Files dooce baie Mosier hence neta a Mei Dewees eta Getic 29 Microsoft Office Configuration cceccee cece eee e eee eee reenter ee eee eee ene eee 30 COMVERZRD Resco dete t e OaE E A E a a Ea OE E EEES AEE ENAA 31 How to use Convert2PDF from Windows EXplorer ocococcccccccconcnnnncnnnncnannnnnanos 33 How to use Convert2PDF from the COMMAand liNe ooooccccccccccnconnncnnnncnnnnnnnnnos 34 Convert 2P DE SEVEN a E A da da 35 How to start Convert2PDF Server from the command line ooococcccccncconnncononos 41 How to start Convert2PDF Server as a Windows Service ooocccocccccnncnnnncnnnncnnones 41 How to configure the Windows Service to Log On AS a USB TF oocccccnncnnnncnnnnnonones 43 How to configure advanced Convert2PDF Server Options cccccseeeeeeeeeneeneeaes 44 Convert2PDF Server Examples sein iai EA E i 46 CUSTOMIZING CONVE ION ieee a a a Eaa gaY 47 The SEPSIS A leaded A A AA A E ina 47 Modifying A A nana EAA KAATA AAAA AETA AEEA SANTA KEKANA 48 Using Modified Scripts naria n e 48 VBSChIPEUSAG E aE R E cnet EA AEE E E A E a EEA EE ES E 48 Uninstalling Gira a eee a a aiaa 49 Troubleshooting sinea E Seiad wad EAE E EA AnS KENEAN AIMEE EEN eaters ee 49 2007 Software602 Inc 2 Introduction Print2PDF Conversion Server is an Adobe PDF generator server that supports unlimite
21. TEST NEWS TOP STORIES MOST POPULAR Power partially restored to space station Police search wasteland for missing British girl Ex U N chief with Nazi past dies Sunni mosques hit after blast at Samarra shrine WTAE Police Sitter in fatal fire may not exist U S camera shows rescue death in Rio Grande 1 4 Ticker Clintons disclosure up to 50 million Baby fight more than worth it Birkhead says Possible early signs of ovarian cancer identified KCCI Woman faces jail in toilet paper theft Smoke rises over Gaza today Hilton out of medical ward back at women s jail a Leno Jon Stewart get in on ribbing Sopranos 4 Palestinian battle for control CNN Wire Latest updates on world s top stories sparks bloodbath 4 m r Done Al Internet Protected Mode On 100 cnn pdf Adobe Acrobat 7 0 Document 88 KB gt 2007 Software602 Inc 25 How to use Print2PDF from Microsoft Word A macro is automatically installed in Microsoft Word for easy PDF creation If your security settings are set to Medium or High Word will display a macro warning when opening a document Just select Always trust macros from this source and click Enable Macros This will allow you to use the Print2PDF macro See below Security Warning C Program Files Microsoft Office Office 10 STARTUP Print2PDF dot contains macros by Softwar
22. al mode this button will launch the Registration Wizard to register the product online When the product is registered this button will open the About dialog to display the registration and version information e PDF Info This button will open a dialog to enter metadata information describing the PDF document For more information see the PDF Document Information topic e Compression This button will allow you to modify image compression to change the PDF file size For more information see the Image Compression Options topic e Fonts This button will open a dialog to modify the font embedding rules For more information see the Font Embedding Options topic e Advanced This button will open a dialog to provide control over color output resolution scaling viewer options rotation and optimization For more information see the Advanced Options topic e More gt gt gt Will expand the Select Files to Convert dialog to show more options available for PDF document conversion e Less lt lt lt Will shrink the Select Files to Convert dialog and show only the basic set of options Click Convert to convert the select files to PDF with the options specified Click Cancel to close the dialog box without saving any changes O 2007 Software602 Inc 32 How to use Convert2PDF from Windows Explorer To convert a file using Convert2PDF do the following 1 Open Windows Explorer or My Computer and navigate to the file s you wish to co
23. ault preferences that are hard coded into the Print2PDF application 2007 Software602 Inc 49
24. d watched folders and watched e mail This server provides your entire organization with conversion services and runs unattended as a Windows Service System Requirements The recommended system configuration for Print2PDF Conversion Server is Windows 2003 Server on a computer with 1 GB of RAM Below are the minimum requirements Operating Systems Windows 2000 Professional Windows 2000 Server Windows XP Home Windows XP Professional Windows XP Professional x64 Edition Windows Vista Windows Vista x64 Edition Windows Server 2003 Windows Server 2003 x64 Edition Memory and Hard Drive Space 512 MB of RAM 40 MB for installation Integration Requirements VBScript VBScript dll is used for application automation You must use the same user account for installing the host applications and running the conversion process Print2PDF dot macro requires Microsoft Word 2000 2002 2003 or 2007 Integration with Microsoft Internet Explorer requires version 5 5 or higher Windows Vista users must disable Protected Mode or add the website to the Trusted Sites list for conversion from Microsoft Internet Explorer 7 Host Application Requirements Autodesk Design Review 2008 Autodesk AutoCAD 2000 or higher Microsoft Word 2000 2002 2003 or 2007 Microsoft Excel 2000 2002 2003 or 2007 Microsoft PowerPoint 2000 2002 2003 or 2007 Microsoft Visio 2000 2002 2003 or 2007 Microsoft
25. e automatically started from the command line Use the Convert2PDF Server GUI application to create the INI files An unlimited number of watched folder and watched e mail processes can be started this way Use the following command to start the watched folder process SProgramFiles Software602 Print2PDF CS prnpack exe watch c settings ini How to start Convert2PDF Server as a Windows Service If you want to run Convert2PDF Server as a Windows Service you must install the Convert2PDF Service Manager The Convert2PDF Service Manager allows you to define an unlimited number of watched folders and watched e mail processes You must first use the Convert2PDF Server GUI application to create INI files that will be added to the Convert2PDF Service Manager Do the following to install and run the Convert2PDF Service Manager The following shortcuts can be found under Print2PDF Conversion Server Service 1 Run the Install Convert2PDF Service shortcut This will add the Convert2PDF Service Manager to the Windows Services as shown below Services CES File Action View Help 9 Gidos bmioaup Services Local Services Local y Convert2PDF Service Manager Name Description Status Startup Type Log On As 3 Sh Computer Browser Maintains anu Started Automatic Local System Stop the service z F F Restat the service STOVER ORs Serv ee Manager ines Servi Started ataman Aprint2pdf 4 Cryptographic Services
26. e based on the selected output file format but no guarantees can be made on success e g if fonts are not embedded in the original PDF it is impossible to convert this file to PDF A since this standard requires font embedding Usage examples Batch web linearize PDF files fast web view Batch digitally sign PDF files Batch encrypt PDF files Batch convert PDF files to PDF A Batch stamp PDF files with a company logo 2007 Software602 Inc 29 Microsoft Office Configuration Before using the automated applications included with Print2PDF we suggest you do the following to make Microsoft Word ready for automated use other Microsoft Office products e g Excel should be configured the same way The following steps will help eliminate pop up dialogs that could interrupt PDF conversion If you have previously modified Microsoft Word setting through Distributed COM Configuration Properties you will need to set it back to the original setting the Identity tab must be set to The launching user If you are not sure we recommend reinstalling Microsoft Word Start Microsoft Word This will force the application to register itself Close all pop up windows Click Help Hide the Office Assistant If you are using Microsoft Word 2003 click Help Customer Feedback Options Select No I don t wish to participate and then click OK 5 Exit Microsoft Word Sale all al NOTE If you have any third party macro or add ins installed
27. e602 Macros may contain viruses It is usually safe to disable macros but if the macros are legitimate you might lose some functionality The security level is set to High Therefore you cannot enable macros from sources that you do not trust V Always trust macros from this source Now we will create a PDF document from Word do the following 1 Open a document in Word 2 Click the Create PDF icon on the toolbar p2pdf7se_manual doc Microsoft Word E File Edit View Insert Format Tools Table Window Help AdobePDF Acrobat Comments x DERAS BASF oenl aA qa 4 Normal Left 0 Verdana 10 B Z U Si te 4 A 2 O A Table of Contents Citrix Farm Installation Citrix Application Compatibility Eon NetWork Printer Shara E SUS EOS SUR COSER Network Requirements Server sccceecsesceecescceececenecesccecsscenecsecseecsnecsesses Network Requirements Chemica cecpcen sande ccucsesacnsenschstupeinecbcascansonaensenaanstnsenen Sharp PrmE2P DE SONO SONO E snceencessenscanecsuccucnsosunenneancncaneusectensens 7 3 Configure the options as needed from the Save As dialog 4 Click Save When you create a PDF from Microsoft Word using the Create PDF macro Print2PDF will scan the document for headings Heading 1 Heading 9 and hyperlinks These elements will be included in the PDF as bookmarks and web links 2007 Software602 Inc 26 How to merge with Print2P
28. ecccccce User must change password at next logon V User cannot change password V Password never expires E Account is disabled Give this new user Administrator rights Login to Windows as this user at least one time Open each host application Microsoft Word etc at least one time and close any dialog s to ensure error free automation Modify the Convert2PDF Service Manager to Log On as this new user Convert2PDF Service Manager Properties Local Computer ex General Log On Recovery Dependencies Log on as Local System account Allow service to iberact wih deskion 9 This account print2pdf _ Password i Confirm password vercrrcrccn Restart the Convert2PDF Service Manager Helpful links from Microsoft Considerations for server side Automation of Office How to configure Office applications to run under a specific user account O 2007 Software602 Inc 43 How to configure advanced Convert2PDF Server options There are many options in the INI file that are not accessible from the Convert2PDF Server GUI application The INI file is a plain text file that can be opened and modified with any text editor e g Notepad Read the Developer Guide for more information on how to customize the PDF conversion options Below is a table that explains each Convert2PDF Server option Name Description MinimizeToTray Minimize to the system tray 0 no 1 yes Allowed file t
29. ee the Advanced Options topic Output preferences Save PDF to folder This allows you to designate a default folder for the output destination of your PDF documents Print2PDF supports the following aliases for the path Value Description Desktop The current logged in user s desktop folder Personal The current logged in user s personal folder e g My Documents Templates The current logged in user s template folder For a list of all variables that can be used view the following registry key HKCU Software Microsoft Windows CurrentVersion Explorer Shell Folders Default file name This allows you to define a default file name that increments each time you convert a document e g PDF pdf PDF1 pdf PDF2 pdf If this option is disabled the original file name will be used Automatically send by e mail This feature will automatically attach your PDF document to an e mail and send it without intervention Once you enable this option click Edit E mail to access the e mail settings For more information see the Edit E mail topic 2007 Software602 Inc 8 Automatically merge This will allow you to automatically merge the contents of multiple documents into a single PDF file Once you enable this option click Edit Merge to access the merge settings For more information see the Edit Merge topic Automatically open in Adobe Reader This feature will automatically launch the Adobe Reader upon complet
30. ent passwords Password required to open document Type password seoe Confirm password o o Password required to change permissions and passwords Type password eeesceecee Confirm Password eocccccces Allow content copying or extraction enable accessibility Allow adding or changing comments and form fields x cams Here is a list of available options Encryption level The Low 40 bit RC4 Acrobat 3 x 4 x encryption level has a much lower level of security than the High 128 bit RC4 Acrobat 5 0 level Please note that High encryption is only compatible with Adobe Reader 5 0 or higher Document passwords e Password required to open document Anyone that wants to open read the document must know this password e Password required to change permissions and passwords Anyone who wants to change the document passwords or document permissions must know this password 2007 Software602 Inc 10 Document permissions e Allow printing Enable this permission to allow the document to be printed e Allow changing the document Enable this permission to allow users to make changes e Allow content copying or extraction enable accessibility Enable this permission to allow users to copy text graphics and enable the accessibility interface e Allow adding or changing comments and form fields Enable this permission to allow users to change comment
31. er here http www software602 com download Double click the download file p2pdf7cs exe to start the installation process Follow the Installation Wizard to complete the installation process At the end of the installation you will be asked to restart the computer Please restart your computer at this time to ensure the program is installed correctly 2007 Software602 Inc 4 Print2PDF Conversion Server Configuration This part of the manual will cover configuration options These settings will allow you to configure Print2PDF Conversion Server to meet the specific needs of your application The configuration options shown here are used to set the default parameters for the current logged in user How it works Depending on the access rights of the user launching the Print2PDF Conversion Server Configuration application determines what the user is able to configure See below for details Administrators e Can define preferences for the current logged in user e g ADMINISTRATOR o After clicking OK all preferences are stored in the registry under HKEY_CURRENT_USER Software Software602 Print2PDF CS 2001 PDF e Can create profiles Profiles are named Profile ini ProfileOO1 ini etc o For the current logged in user e g ADMINISTRATOR User profiles are saved to the following folder appdata Software602 Print2PDF Profiles o For all users Enable Make this profile visible for all users under the Save profile dialog
32. g Run maintenance script Maintenance vbs every 600 seconds Add Configuration Delete Configuration Edit Configuration View Conversion Log Here is a list of available options Start A checkmark in this box means the process is enabled started If the box is unchecked this means the process is stopped disabled Run maintenance script Enable this option to run a VBScript file every X number of seconds Take a look at the included Maintenance vbs script file for more information Add Configuration Click this button to add an existing Convert2PDF Server INI configuration to the service manager Delete Configuration Remove the selected configuration from the service manager Edit Configuration Edit the selected configuration in Notepad For more information see the How to configure advanced Convert2PDF Server options topic View Conversion Log View the selected conversion log 2007 Software602 Inc 42 How to configure the Windows Service to Log On As a user To guarantee complete functionality and prevent conversion errors you should run the Convert2PDF Service Manager from a user account Follow these steps to configure the Convert2PDF Service Manager to run under a specific user account 1 Create a new user in Windows e g print2pdf Ap 6 New User x User name print2pdf Full name Print2PDF User Description Print2PDF Conversion Server Password eecccccce Confirm password e
33. hout having to manually open Acrobat Reader Available for free from http www adobe com 2007 Software602 Inc Save PDF File As Savein My PDFs 2 ea TS Name Date modified Type Es et 17a 7 Recent Places Desktop brandon A Computer A 5 e f1040ez pdf T etwork File name f1040ez pdf v Save Save as type Adobe PDF pdf v Cancel Profile Custom v About v Open in Adobe Reader PDF Info V Add Security Edit Security Compression V Add Digital 1D Edit Digital ID Fonts V Add Watermark Edit Watermark Advanced V Add Stamp Edit Stamp Help V Automatically send by e mail Edit E mail 22 e Add Security This will allow you to limit access to PDF files created by Print2PDF Once you enable this option click Edit Security to access all security settings For more information see the Edit Security topic e Add Digital ID Signing a document with a Digital ID will ensure authenticity and provide tamper resistance Once you enable this option click Edit Digital ID to access all of the Digital ID settings For more information see the Edit Digital ID topic e Add Watermark This will allow you to add a watermark to all or selected pages of your document The Edit Watermark button will open a dialog in which you will type the text for the watermark select a font text orientation visibility and specify where the watermark will appear in the document For more i
34. icity and provide tamper resistance Once you enable this option click Edit Digital ID to access all of the Digital ID settings For more information see the Edit Digital ID topic Add Watermark This will allow you to add a watermark to all or selected pages of your document The Edit Watermark button will open a dialog in which you will type the text for the watermark select a font text orientation visibility and specify where the watermark will appear in the document For more information see the Edit Watermark topic Add Stamp This allows you to select which page s of the PDF you wish to have your stamp appear Once you enable this option click Edit Stamp to access the stamp settings For more information see the Edit Stamp topic Image compression options Clicking the Compression button will allow you to modify image compression to change the PDF file size For more information see the Image Compression Options topic Font embedding options Clicking the Fonts button will open a dialog to modify how fonts will be embedded For more information see the Font Embedding Options topic PDF document information Clicking the PDF Info button will open a dialog to enter metadata information describing the PDF document For more information see the PDF Document Information topic Advanced options This button will open a dialog to provide control over color output resolution rotation and optimization For more information s
35. ile extension 2007 Software602 Inc 33 How to use Convert2PDF from the command line Convert2PDF can be automated from the command line to provide directory based conversion on demand or it can be integrated as a Scheduled Task to provide daily conversion Just copy the files to be converted into a separate directory and run the following commands to automate document conversion Use the following command to create a file list from a directory oor par Aa fe ce meclelist na Example Administrator C Windows system32 cmd exe 10 x convert gt dir b s gt c filelist ini convert gt type c filelist ini convert Doc3 doc NconvertHtmi html convert Rtf3 rtf convert gt Now run the following command to convert this list of files to PDF SProgramFiles Software602 Print2PDF CS prnpack exe iniconvert c filelist ini Example Administrator C Windows system32 cmd exe O x C convert gt ProgramFiles Software662 Print2PDF CSxprnpack exe iniconvert c filelist ini Ciconvert gt dir Volume in drive C has no label Volume Serial Number is 84CB 13EB Directory of C convert 19 05 2007 lt DIR gt 5 9 05 2007 lt DIR gt ae 8 22 2007 86 384 Doc3 doc 9 05 2007 114 281 Doc3 pdf 087 2272006 6 237 Htmi html 9 05 2007 59 645 Htm1 pdf 9 05 2007 119 106 Rtf3 pdf 8 22 2087 7 56 868 Rtf3 rtf 429 855 bytes 2 Dir lt s gt 1 839 263 744 bytes free C conver
36. ill append original to the original file name e g document pdf will become document original pdf 4 Click OK to confirm all settings and create the merged PDF O 2007 Software602 Inc 27 Converting documents using Print2PDF File Types Print2PDF allows you to convert office document directly to PDF without manually opening the file in the respective application to print Print2PDF provides automatic conversion using the Convert2PDF or Convert2PDF Server applications Host applications required for conversion e Autodesk Design Review 2008 o DWF DWFX e Autodesk AutoCAD 2000 or higher o DWG DWS DXF DWT e Microsoft Word 2000 2002 2003 or 2007 o DOC DOCX RTF DOT DOTX DOTM WRI WPD e Microsoft Excel 2000 2002 2003 or 2007 o XLS XLSX XLSM XLSB XLW XLTX XLTM XLT DBF CSV e Microsoft PowerPoint 2000 2002 2003 or 2007 o PPT PPTX e Microsoft Visio 2000 2002 2003 or 2007 o VSD VSS VST VDX VSX VTX e Microsoft Publisher 2000 2002 2003 or 2007 o PUB e Microsoft Internet Explorer 6 0 o HTM HTML MHT MHTML XML e Microsoft Notepad o TXT LOG e OpenOffice org 2 2 o ODT ODS ODP ODG ODF Internally converted file types that do not require a host application Adobe PDF Files PDF Adobe Photoshop Document PSD Bitmap Images BMP DIB GIF Images GIF JPEG Images JPG JPEG JPE Kodak Photo CD PCD Multi page TIFF Images TIF TIFF FAX Multi page PCX Images DCX
37. ion of the conversion This allows you to view the converted document right away without having to manually open Acrobat Reader Adobe Reader is required and is available for free from http www adobe com Enable debug log This feature will log debug information for use by Software602 support staff Printing Preferences Paper Size Choose the paper size you want All supported paper sizes will be listed in the drop down menu This is based on what is available to your operating system Orientation Choose between portrait and landscape Portrait is the default Print resolution Choose between 72 96 144 300 600 1200 or 2400 DPI The higher the resolution the larger the file size Other options Export configuration This button will export all currently selected preferences to the defaults ini format Reset preferences to default This will reset preferences to default values Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes 2007 Software602 Inc 9 Advanced Configuration Edit Security Adding security to a PDF document provides powerful RC4 encryption password protection options and permissions control Edit Security Adding security to a PDF document provides powerful RC4 encryption password protection options and permission control Encryption level High 128 bit RC4 Acrobat 5 0 y Docum
38. ite the file _ Merge before the first page Merge after the last page 09 Insert on page 2 4 Save a copy of the original file ox cm Here is a list of available options e Overwrite the file Will replace the original file with the new file e Merge before the first page Will merge the new file before the first page in the original document e Merge after the last page Will merge the new file after the last page in the original document e Insert on page Will insert the new file on the selected page in the original document e Save a copy of the original file Will automatically create and save a copy of the original file This option will append original to the original file name e g document pdf will become document original pdf Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes 2007 Software602 Inc 16 PDF Document Information PDF document information is metadata that can be used to effectively search and organize PDF documents Search engines commonly use metadata to effectively index a document PDF Document Information PDF document information is metadata that can be used to effectively search and organize PDF documents Human Resources Manual Title Subject Human Resources Author Acme Corp Keywords human resources manual guide insurance benefits
39. ll expand the Save PDF File As dialog to show more options available for PDF document creation e Less lt lt lt Will shrink the Save PDF File As dialog and show only the basic set of options Click Save to create the PDF with the options specified Click Cancel to close the dialog box without saving any changes O 2007 Software602 Inc 23 How to use Print2PDF 1 Open a document in your favorite application e g Microsoft Word 2 Click on File and select Print from the drop down menu 3 4 6 In the printer dialog box select Print2PDF from the list containing all of the printers installed on your PC Print Printer Name Print2PDF y Properties Status Idle Find Printer Type Amyuni Document Converter 3 00 Where LPT 1 J Print to file Comment 7 Manual duplex Page range Copies all Number of copies il C Current page C Selection Pages N I Collate Enter page numbers and or page ranges 1 1 separated by commas For example 1 3 5 12 Print what Document al a E Pages per sheet Print All pages in range X P 1 page Scale to paper size No Scaling y Lox ms Click Print 5 The Print2PDF Save PDF File As dialog box will appear Save PDF File As Savein J My PDFs O amp B NSA Name Date modified Type Size Tags ay Recent Places Desktop brandon T A Computer A A lt 10
40. mages Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes 2007 Software602 Inc 18 Font Embedding Options Font embedding provides you with complete control over how fonts will be included in the output PDF document Font Embedding Options Y Font embedding provides you with complete control over how fonts will be induded in the PDF document Font embedding Embed necessary subset om v Embed standard fonts Y Embed licensed fonts Y Embed simulated fonts ox cms Here is a list of available options e Font embedding Embedding fonts will result in a larger but more portable PDF file There are three possible options o Don t embed fonts Places a description of the font into the PDF but does not embed the actual font These files are the smallest and will display well on any machine that has the specified fonts installed Do not use this option with double byte fonts e g Asian fonts o Embed all fonts Will embed all fonts within the PDF thus increasing the file size When the fonts are embedded the PDF output will display correctly in any reader even if the machine does not have the specified fonts installed o Embed necessary subset Has the same effect as Embed all fonts except it only embeds the relevant parts of each font into the PDF output This normally results in a sig
41. n and select the font style and size you want for the watermark e Text orientation Specify how the text will appear on the document e Place watermark on Specify where the watermark will appear on the document e Watermark layer Specify whether the watermark will appear above or below the document contents Please note that some applications will fill the entire background with white before printing You must use the top layer when printing from these applications or the watermark will be hidden e Watermark ink strength Drag the slider to set the ink strength of the watermark Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes 2007 Software602 Inc 13 Edit Stamp Inserting a stamp provides a great opportunity to brand documents with a company logo official stamp or any other image Edit Stamp Inserting a stamp provides a great opportunity to brand documents with a company logo official stamp or any other image A r Stamp image C Stamps paid psd Browse PAID p Insert stamp on First page X Stamp layer Top layer X Stamp placement 9 Manually place the stamp _ Automatically place the stamp at Center of the page Stamp size L Here is a list of available options Stamp image Click the Browse button to select the image you would like to use as a stamp e g official stamp compa
42. nformation see the Edit Watermark topic e Add Stamp This allows you to select which page s of the PDF you wish to have your stamp appear Once you enable this option click Edit Stamp to access the stamp settings For more information see the Edit Stamp topic e Automatically send by e mail This feature will automatically attach your PDF document to an e mail and send it without intervention Once you enable this option click Edit E mail to access the e mail settings For more information see the Edit E mail topic e Register About When the product is in trial mode this button will launch the Registration Wizard to register the product online When the product is registered this button will open the About dialog to display the registration and version information e PDF Info This button will open a dialog to enter metadata information describing the PDF document For more information see the PDF Document Information topic e Compression This button will allow you to modify image compression to change the PDF file size For more information see the Image Compression Options topic e Fonts This button will open a dialog to modify the font embedding rules For more information see the Font Embedding Options topic e Advanced This button will open a dialog to provide control over color output resolution scaling viewer options rotation and optimization For more information see the Advanced Options topic e More gt gt gt Wi
43. nificant reduction in file size e Embed standard fonts Will embed the base 14 fonts e Embed licensed fonts Will embed fonts that require a license e Embed simulated fonts Will embed Italic or Bold fonts that do not have an associated font file but are simulated by the system Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes O 2007 Software602 Inc 19 Advanced Options These advanced settings provide control over the PDF file format print output and post processes Please note that some post processes may take extra time depending on the size of the document processed e g Automatic bookmarks Advanced Options l Y Y These advanced settings provide control over the PDF file format print output and post processes Please note that some post processes may take extra time depending of the size of the document processed PDF file format Post processes SIA Adobe PDF Rotatedocknise o iS Optimize PDF No optimization v Fast web view No v Print output Page display mode Page Only y Print color Color y 7 Automatically create hyperlinks Print resolution 300 DPI Y automatically create bookmarks based on font styles ox cancel Here is a list of available options PDF file format e Format Determines the output file format Adobe PDF will res
44. nt from the Standard profile Add Watermark to all pages watermark text Confidential and watermark font size 96 Depending on the profile type the preferences are stored in different locations User profiles sappdata Software602 Print2PDF Profiles Global profiles 32 bit ssystemroot system32 spool drivers w32x86 3 Profiles Global profiles 64 bit ssystemroot system32 spool drivers x64 3 Profiles NOTE Profiles are named Profile ini Profile001 ini Profile002 ini etc e Profile name This is the name of the profile that will be visible from the profile list on the Save As dialog e Save profile This will save the currently defined preferences into an ini file o Make this profile visible for all users If this option is enabled the profile will be stored in the Global profiles directory otherwise it will be stored in the User profiles directory e Remove profile This will remove the profile NOTE To save or remove a Global profile on Windows Vista requires running the Configuration application as the Administrator user via the right click Run as administrator command 2007 Software602 Inc 7 Conversion preferences Add Security This will allow you to limit access to PDF files created by Print2PDF Once you enable this option click Edit Security to access all security settings For more information see the Edit Security topic Add Digital ID Signing a document with a Digital ID will ensure authent
45. nt to a separate file o Merge all attachments into one file This will merge all e mail attachments into one file Allowed File Types Contains a list of file types that will be allowed to be converted by the server Delimit extensions with a semicolon File types not listed here will be ignored by the server O 2007 Software602 Inc 36 Next is the Output tab Here is a list of available options Convert2PDF Server archiveini lo a Es File Help Input Output settings Log File name Output file name ORIGINAL DATETIME gt Example file name lt original file name gt 2007 09 04_12 17 pdf Conversion destination Y Output to folder output gt v Reply to sender via SMTP server mail acme com Automatically send by e mail Edit E mail Conversion errors C Ignore 9 Copy source to folder c lerrors gt Archive source files gt Do nothing gt Delete source 9 Move source to folder c larchivel gt Logs Y Report folder c yeports gt y Log file c Yoglconvert log Start Stop File name e Output file name Define how the converted output file will be named The default is ORIGINAL example input source is test doc output will be test pdf Supported dynamic variables are as follows DATETIME 2007 12 31_23 59 DATE 2007 12 31 TIME 12 00 YEAR 2007 MONTH 12 DAY 31 HOUR 23 oMINUTE
46. nvert 2 Left click the file Hold the CTRL key or SHIFT key on the keyboard to select multiple files 3 Right click the file 4 Choose Convert2PDF from the popup menu o C5 FA do Documents 49 Search P Favorite Links Name _ Date modified Type Size 5 _ Agenda doc 8 22 2006 10 46 AM DOC File 90 KB E Documents Pi Ma Alpha 8 17 2006 12 06 PM PNG Image 63 KB r aii Chart vsd 8 22 2006 1 27PM VSD File 67 KB E Music _ Drawing dwf 5 10 2006 6 49 AM DWF File 58 KB W Recently Changed Excel Report 9 25 2003 9 04 AM XML Document 1KB B Searches Image 8 17 2006 12 03 PM JPEG Image 2KB Y Public E Leads Open Docume 1KB MN Logo Print sh Picture 2KB S Manual E to crobat D 58 KB Multipage a Comes20DE ge 4KB Hi New Open With mage 45 KB J _ Newsletter puk Sea 32 KB L Notes x ument 1 KB Restore previous versions L Numbers xlsx 9 KB Report Send To gt Lish Picture 18 KB _ Sales xls 15 KB Cut _ Show pptx le 37 KB Slides ppt Copy 80 KB Si Title Create Shortcut E 14 KB _ Update docx Desc le 7KB Folders a E Web locument 7KB a Rename 4 Leads Date modifie Rich Text Document Siz Papers Date created 6 7 2007 12 32 PM You will see the conversion status dialog box appear while the file is being converted The PDF document will be placed in the same folder as the original and will have the same name as the original but it will maintain the PDF f
47. ny logo Insert stamp on Specify where the stamp will appear on the document Stamp layer Specify whether the stamp will appear above or below the document contents Please note that some applications will fill the entire background with white before printing You must use the top layer when printing from these applications or the stamp will be hidden Stamp placement The stamp can be manually placed on the page by dragging it with the mouse on the preview to the right or use a predefined page position by selecting an option from the combo box Stamp size Drag the slider to set the size of the stamp on the page Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes O 2007 Software602 Inc 14 Edit E mail Setting the options in this dialog will either launch your default e mail client and attach your document or send it directly to an SMTP server Edit E mail Setting the options in this dialog will either launch your default e mail Z J dient and attach your document or send it directly to an SMTP server Method Send directly to SMTP server E SMTP server mail acmecorp com Y From johndoeBacmecorp com Y To invoice acmecorp com Y CC V Subject Invoice Archive V Body Please read the attached PDF document Here is a list of available options e Method Print2PDF supports multiple me
48. on in this field e Location Allows you to enter the location that the signing occurred Appearance e Show signature image Check this box and click Browse to select the image you would like to use to represent your signature in the document e Signature placement The signature image can be manually placed on the page by dragging it with the mouse on the preview to the right or use a predefined page position by selecting an option from the combo box e Signature size Drag the slider to set the size of the signature image on the page Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes 2007 Software602 Inc 12 Edit Watermark Add a Watermark to identify the contents of the document to the reader e g Draft Confidential Top Secret etc Edit Watermark LO H Add a Watermark to identify the contents of the document to the reader e g Draft Confidential etc Preview Options Watermark text DRAFT Font Arial Text orientation Horizontal a Place watermark on First page y Watermark layer Top layer z Watermark ink strength Y 0 100 OK l Cancel Here is a list of available options e Watermark text Type the text you want for the watermark To insert the page number enter P e g PAGE P will yield PAGE 1 PAGE2 etc e Font Click the Select butto
49. re602 com e Error loading GEAR602 DLL This error is generated when you attempt to use Print2PDF with a program that is built on the older 16 bit architecture Please contact the software vendor for an update e Iam having trouble registering Print2PDF Conversion Server how can I get help Registration assistance is available online here e Can TI use Print2PDF Conversion Server on a PC that is not connected to the Internet Print2PDF Conversion Server can be loaded on any machine running a supported operating system Registration does require Internet access but the connection does not have to be on the PC you wish to install Print2PDF Conversion Server You can manually register the software here e How does Print2PDF search for preferences Print2PDF will search in the following order once preferences are found the search process will end 1 User preferences defined from the Print2PDF Conversion Server Configuration application These are stored in the registry under HKEY_CURRENT_USER Software Software602 Print2PDF CS 2001 PDF 2 Global preferences in the file systemroot system32 spool drivers w32x86 3 defaults ini systemroot system32 spool drivers x64 3 defaults ini 3 Global preferences in the installation directory programfiles Software602 Print2PDF CS defaults ini 4 Global preferences in the file systemroot system32 defaults ini 5 Global preferences in the file systemroot defaults ini 6 Def
50. s 11 17 50 624 Executing macro 11 17 59 124 Closing document 14 18 00 499 p2pdf7cs_wp doc Convert OK 11 18 00 515 Converting p2pdf7se_citrix doc 11 18 01 702 Opening document 11 18 01 890 Obtaining metadata 11 18 02 015 Setting print options 11 18 03 812 Executing macro 11 18 07 734 Closing document 11 18 08 812 p2pdf7se_citrix doc Convert OK 11 18 08 827 Converting p2pdf7se_dev doc 11 18 10 312 Opening document 11 18 10 562 Obtaining metadata 11 18 11 031 Setting print options 11 18 12 609 Executing macro 11 18 25 890 Closing document 11 18 27 406 p2pdf7se_dev doc Convert OK 11 18 27 577 Converting p2pdf7se_install doc 11 18 28 749 Opening document 11 18 28 937 Obtaining metadata 11 18 29 406 Setting print options 11 18 31 202 Executing macro 11 18 35 218 Closing document 11 18 35 906 p2pdf7se_install doc Convert OK 11 18 35 906 Converting p2pdf7se_ts doc 11 18 37 140 Opening document 11 18 37 327 Obtaining metadata 11 18 37 515 Setting This tab will show what document the application is currently converting Click Start to begin the watched folder process based on the defined settings or INI file specified Click Stop to stop the conversion process 2007 Software602 Inc 40 How to start Convert2PDF Server from the command line Convert2PDF Server can b
51. s and fill in form fields Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes 2007 Software602 Inc 11 Edit Digital ID Adding a Digital ID will ensure the recipient that the PDF document came from you and that you will vouch for the contents The Digital ID will also provide tamper resistance so the recipient can detect unauthorized changes Edit Digital ID NE Adding a Digital ID will ensure the recipient that the PDF document came from you and that you will vouch for the A contents The digital ID will also provide tamper resistance so the recipient can detect unauthorized changes Please note that merging is not available when a Digital ID is used i Details Reason for signing this document I am approving this document y Location e g city New York NY Appearance V Show signature image C Stamps Signature tif Browse Signature placement Manually place the signature D Automatically place the signature at Canter nf the nane Venter O e page Here is a list of available options e Certificate Click Select and choose the certificate from the Windows Certificate store you would like to sign the output PDF document with Details e Reason for signing this document You can specify a reason for signing the document by selecting a pre defined reason from the list or type your own reas
52. ss to a file 0 no 1 yes Log the conversion process to a file named convert log in Watch Logrile this folder e g c log Watch_AutoTerminate Terminate the process after completion 0 no 1 yes 2007 Software602 Inc 45 Convert2PDF Server Examples The following examples show a watched folder and a watched POP3 e mail account Watched Folder LERN invoice archive invoice errors invoice input invoice output Input folder c watch invoice input Output folder c watch invoice output Error folder c watch invoice errors Archive folder c watch invoice archive Report folder c watch invoice reports Configuration file c watch invoice ini Watched E mail RELY email archive email errors email output email reports Input e mail archive company com Output folder c watch email output Error folder c watch email errors Archive folder c watch email archive Report folder c watch email reports Configuration file c watch email ini J invoice reports invoice ini email ini Use the following commands to begin the conversion process start SProgramFiles Software602 Print2PDF CS prnpack exe watch c watch invoice ini start SProgramFiles Software602 Print2PDF CS prnpack exe watch c watch email ini You can create a shortcut bat file wbs script or even a scheduled task to begin the conversion process The choice is yours NOTE The conversion process MUST run
53. t ARCHIVE gt o000 0 Log file Everything that is shown on the Log tab will be copied to the folder selected here for later review 2007 Software602 Inc 38 Next is the Settings tab Here is a list of available options Convert2PDF Server Eo Ea File Help Input Output Settings Log Add Security Edit Securit Add Digital ID Edit Diaital IC Add Watermark Edit Wate Add Stamp Automatically merge Image compression options Font embedding options PDF document information PDF Info Advanced options e Add Security This will allow you to limit access to PDF files created by Print2PDF Once you enable this option click Edit Security to access all security settings For more information see the Edit Security topic e Add Digital ID Signing a document with a Digital ID will ensure authenticity and provide tamper resistance Once you enable this option click Edit Digital ID to access all of the Digital ID settings For more information see the Edit Digital ID topic e Add Watermark This will allow you to add a watermark to all or selected pages of your document The Edit Watermark button will open a dialog in which you will type the text for the watermark select a font text orientation visibility and specify where the watermark will appear in the document For more information see the Edit Watermark topic e Add Stamp This allows you to select which page s
54. t gt _ NOTE Unsupported file types in the INI file will be skipped 2007 Software602 Inc 34 Convert2PDF Server You can launch the Convert2PDF Server application from Start Programs Print2PDF Conversion Server File Help Input Output Settings Log Watched folder c ynput Browse Watched e mail POP3 server mail acme com Port 110 POP3 login name archive POP3password eeeeeee Check every 5 minutes Remove after 10 days 999 never Convert Letter and attachments wa E mail headers Full y Attachments Merge all attachments into one file ne Allowed File Types pdf dwg dws dxf dwt dwf bmp gif jpg jpe jpeg png tif tiff wmf xls xlsx xlsm xlsb xdw xdtx xltm xlt dbf csv htm html mht mhtml xml ppt pptx pub doc docx rtf dot dotx dotm wri wpd txt log vsd vss vst vdx vsx vtx odt ods odp odg odf fo Here is a list of available options on the menu bar File e Open Configuration Open a previously saved INI file e Save Configuration Save the current settings to the specified INI file e Save Configuration As Save the current settings to a new INI file e Minimize to System Tray When this option is enabled Convert2PDF Server will show in the system tray when 1 Convert2PDF Server is minimized and 2 Convert2PDF Server is started from the command line e
55. thods of sending via e mail o Launch default e mail client Launches the default e mail client specified in the operating system and attaches the PDF file The user must complete the sending process o Send using default e mail client Launches the default e mail client specified in the operating system attaches the PDF file and attempts to automatically send the e mail o Send directly to SMTP server Uses the built in SMTP client to send the e mail with the PDF attachment to the designated SMTP server No default e mail client is needed This method is 100 automated From This is the address that the e mail will come from To This is the address that the e mail will be sent to CC This is the address where a copy of the e mail will be sent Subject This is the subject of the e mail Body This is the text that will be used for the body of the e mail Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes 1 A message may appear prompting you that e mail is being sent when using this option This is due to security improvements in Outlook and Outlook Express O 2007 Software602 Inc 15 Edit Merge Automatically merge the contents of multiple documents into a single PDF file fc Automatically Merge Automatically merge the content of multiple documents into a single PDF file Please select what you want to do D Overwr
56. to folder 0 no 1 yes Watch_OutputPath Output converted files to this folder e g c output Watch_ErrorPathEnabled Copy errors to folder 0 no 1 yes Watch_ErrorPath Copy errors to this folder e g c errors 2007 Software602 Inc 44 Watch_ReportPathEnabled Create reports 0 no 1 yes Watch_ReportPath Create reports in this folder e g c reports Maximum number of reports to generate in one folder Watch_MaxXmlReports default 20000 Watch_Reply_Enabled Reply to sender via SMTP server 0 no 1 yes Watch_Reply_SMTPServer SMTP server Watch_Reply_SMTPPort SMTP server port Watch_Mail_Enabled Send output by e mail 0 no 1 yes Method used to send e mail must equal 2 Watch_Mail_Method 2 Send directly to SMTP server Watch_Mail_UseSubject Use e mail subject from Watch_Mail_Subject value 0 no 1 yes Watch_Mail_UseSender Send e mail FROM the Watch_Mail_Sender value 0 no 1 yes Watch_Mail_UseRecips pend E Mao recipients in the Watch_Mail_Recips value 0 no 1 yes Watch_Mail_UseCC Carbon copy e mail to recipients in the Watch_Mail_CC value 0 no 1 yes Watch_Mail_UseMessage Use e mail text from Watch_Mail_MsgText value 0 no 1 yes Watch_Mail_SMTPServer SMTP server Watch ActionAfter Archive source files 0 Do nothing 1 Delete source 2 Move source to archive folder Watch_ArchivePath Archive folder e g c archive Watch_LogToFile Log the conversion proce
57. ult in an Adobe 1 3 PDF Adobe PDF 1 4 will result in an Adobe 1 4 PDF Adobe PDF A Acrobat 7 compatible will result in an PDF A compliant file for Acrobat 7 and Adobe PDF A Acrobat 8 compatible will result in an PDF A compliant file for Acrobat 8 e Compress page content This will compress deflate the content of each page to further reduce the PDF file size NOTE There is no way to create PDF A files that will validate compliant in both Acrobat 7 and Acrobat 8 Although Acrobat 8 is more conformant to the ISO 19005 1 specification Acrobat 7 will not validate the file as PDF A Print output e Print color This specifies if the printed output will be in Color or black and white Gray Scale e Print resolution Choose between 72 96 144 300 600 1200 or 2400 DPI The higher the resolution the larger the file size Post processes e Rotate clockwise Rotate the entire document clockwise by the degrees specified e Optimize PDF Attempts to regroup lines or paragraphs to make the PDF easier to edit in other applications 2007 Software602 Inc 20 e Fast web view Linearize the PDF for fast viewing from the web e Page display mode This option determines which panes and tabs are displayed in the Adobe Reader application e Automatically create hyperlinks Attempts to find text that has certain prefixes and marks that text as a hyperlink default prefixes are as follows http https www mailto ftp See the De
58. veloper Guide for more information on how to customize this feature e Automatically create bookmarks Automatically convert titles in the document to PDF bookmarks This will search the document for the three largest font sizes and create a bookmark tree three levels deep containing these bookmarks See the Developer Guide for more information on how to customize this feature NOTE Print resolution cannot be changed once printing has started e g from the Save PDF File As dialog Please use the Print2PDF Conversion Server Configuration application to change this value Click OK to confirm the changes you have made and close the dialog box Click Cancel to close the dialog box without saving any changes O 2007 Software602 Inc 21 Creating PDF documents using Print2PDF Print2PDF Save As Dialog Print2PDF cannot be launched as a stand alone application To access this dialog you must create a print job and send it to the Print2PDF printer Here is a list of available options e File name Enter a name for the output PDF e Profile Choose a profile from the list This will change the settings based on what is contained in the profile For more information see the Profiles topic e Open in Adobe Reader This feature will automatically launch the Adobe Reader upon completion of the conversion This allows you to view the converted document right away wit
59. ypes that will be converted all other file types will be ignored default is pdf dwg dws dxf dwt dwf dwfx ani bmp brk cal clp cut cur dcx dib fax gif ica ico iff img jpg jpe jpeg lv msp pbm pcd pcx AllowedFileTypes pct pict png pnm ppm psd ras rgb rle sgi tif tiff tga wpg wmf xbm xpm xwd xls xlsx xlsm xlsb xlw xItx xltm xlt dbf csv htm html mht mhtml xml ppt pptx pub doc docx rtf dot dotx dotm wri wpd vsd vss vst vdx vsx vtx odt ods odp odg odf txt log fo ConversionTimeout If the conversion process exceeds this timeout value it will be cancelled default is 300 seconds po Files Software602 Print2PDF CS Scripts New Ooo NA eee Input source 0 Watched folder 1 Watched e mail Watch_Pop3_CheckEveryMin Check POP3 account after this many minutes Watch_Pop3_LeaveCopyDays Remove messages from POP3 account after this many days Watch ConvertMail Convert from e mail 0 Letter only 1 Attachments only 2 Letter and attachments Watch_HeaderMail Convert e mail headers 0 None 1 Short 2 Full Watch_AttachmentsMail Convert e mail attachments 0 Convert each attachment to a separate file 1 Merge all attachment into one file Watch_RenameEnabled Rename converted output files 0 no 1 yes Rename string supports dynamic file names e g Watch Renamestring ORIGINAL original file name Watch_OutputPathEnabled Output converted files

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