Home

Tender Document

1. Location Maximum Delivery Time No in number of days from the date of issue of Rental Purchase Order No 10 41 2014 NICSI North East States Sikkim Meghalaya Tripura Arunachal Pradesh Assam Nagaland Manipur Mizoram Jammu amp Kashmir Lahual Spiti amp Kinnaur in Himachal Pradesh Andaman Nicobar and Lakshadweep Islands Rest of India The schedule for the rental of equipment will be provided in the Rental Purchase Order On the completion of rental period Rental Completion Certificate copies duly signed by the User should be submitted to NICSI along with the bill for rental in the name of NICSI New Delhi The format for rental certificate is placed at Annexure 18 Rental Completion Certificate Rental Completion certificate duly signed by the User with his her name date designation and office seal legibly recorded should reach NICSI Head Quarters as the case may be New Delhi within 4 four weeks of the completion of the rental period except for rental in North East States Sikkim Meghalaya Tripura Arunanchal Pradesh Assam Nagaland Manipur Mizoram Jammu amp Kashmir Lahual Spiti amp Kinnaur in Himachal Pradesh Andaman Nicobar and Lakshadweep Islands Rental Completion Certificate of these locations should reach within 6 six weeks of rental completion date Where required Vendor must apply to the respective authority for issue of road permit waybill
2. Madhya Pradesh Maharashtra Puducherry Punjab Rajasthan Tamil Nadu Telangana Uttar Pradesh Uttarakhand West Bengal 47 Page No 10 41 2014 NICSI State Name Own Franchisee Support Centre Address of support centre Phone number of Person in charge Email of Person in charge Size of Manpower Andaman amp Nicobar Lakshadweep Dadra Nagar amp Haveli Daman amp Diu Nagaland Tripura No 10 41 2014 NICSI ANNEXURE 9 MAF TEMPLATE Manufacturer s Authorization Form To MANAGER TENDER NATIONAL INFORMATICS CENTRE SERVICES INCORPORATED HALL NO 2 amp 3 6TH FLOOR NBCC TOWER 15 BHIKAJ I CAMA PLACE NEW DELHI 110066 Subject Manufacturer s Authorization for Tender No sssscccsseeseee Sir We lt OEM Manufacturer name gt having our registered office at lt OEM Manufacturer address gt are an established and reputed manufacturer of We confirm that lt Bidder Name gt having its registered office at lt Bidder Address gt is our Authorised Distributor and the sole Business Partner for the supply and warranty support of our products quoted in this tender Our full support is extended to them in all respects for supply and warranty support of our products during the warranty period of 3 three y
3. Basic Unit Price with 3 years on site warranty should be inclusive of Excise Custom Duties Total Unit Price should include packing forwarding freight insurance commissioning warranty or any other charges The cost is inclusive of all taxes and delivery at User End customer location throughout India No TA DA will be paid or any reimbursements made for expenses in relation to the training If Octroi is required to be paid it will be reimbursed as per actuals All equipment will be supplied with User and system manuals and interface cables Taxes indicated in the financial bid will be charged as per the prevailing rate The charges for paid training will be per batch For ETS DGPS Survey Grade equipment including RTK Rover Kit the paid training duration for a single batch of trainees will be 2 two days For Handheld GPS equipment the paid training duration for a single batch of trainees will be 1 one day For bidders who are interested to bid for item under Technical 2 a it is mandatory to bid for Technical 2 b as well For bidders who are interested to bid for item under Technical 2 b it is mandatory to bid for Technical 2 a as well L 1 for each item will be selected on the basis of total prices 59 Page Table A Basic Unit Price with 3 years on site warranty No 10 41 2014 NICSI Product Description Technical Annexure Name Basic Unit Price with 3 years on site warranty Total percentage of i
4. 18 5 End of Life EOL During the empanelment period if the empanelled product becomes end of life the vendor must ensure that an equivalent or better product is offered to NICSI Due to any unavoidable circumstances if the vendor is not in a position to execute future orders NICSI should be intimated the same with convincing justifications at least three months in advance NICSI will conduct independent enquiry about such claims and the availability of equivalent better product at OEMs site The decision arrived at by NICSI in such matters will be final If the inability shown by the vendor is only due to some financial technical reasons such requests will not be considered However for all cases in which the User Department has transferred fund to NICSI for procurement the vendor must supply equivalent or better product to fulfill NICSI s obligation to the User Department Any failure to adhere to this will result in forfeiting the Security Deposit and debarring the vendor from participating in NICSI tenders for minimum three years 18 6 Limitation of Liability Except in the case of gross negligence or willful misconduct on the part of the Vendor or on part of any person or company acting on behalf of the Vendor in carrying out the services the Vendor with respect to damage caused by the Vendor to end User NICSI NIC shall be liable to end User NICSI NIC i for any indirect or consequential loss or damage and ii for any dir
5. Turnover in Crores of Rs 2014 155 2013 14 2012 13 Technical Annex ure in which Bidder has quoted items TECHNICAL 1 ELECTRONIC TOTAL STATION Yes No If yes item Make and Model or Part Code OEM Name EMD Instrument TECHNICAL 2 a DGPS SYSTEM SURVEY GRADE If yes item Make and Model or Part Code EMD Instrument 37 Page No 10 41 2014 NICSI TECHNICAL 2 b RTK SURVEY KIT If yes item Make and Model or Part Code EMD Instrument Bank Name and Branch TECHNICAL 3 HIGH ACCURACY HANDHELD GPS If yes item Make and Model or Part Code EMD Instrument Bank Name and Branch TECHNICAL 4 REAL TIME HANDHELD GPS If yes item Make and Model or Part Code EMD Instrument 38 Page No 10 41 2014 NICSI ANNEXURE 4 ELIGIBILITY CRITERIA Eligibility Criteria Insert Reference of Value or where the Other proof is Response __ enclosed in the bid Bidder should be an Authorized Distributor of quoted items Bidder must submit Manufacturer s Authorization Form for each OEM whose product has been quoted by the Bidder as per the MAF template given in the Annexure of this tender Bidder must submit a copy of the company s registration certificate Bidder must be an individual company registered in India under the Companies Act 1956 and should have
6. USB Instrument Control Display unit should be color day light readable Unit Keyboard in bright Display outdoor atmospheric conditions Alphanumeric keyboard Both side display preferably identical Instrument Internal 500MB or better Memory External Card Memory USB drive with total memory storage capacity of 2 GB or better Onboard Controller Cable free graphic color map display unit with Software complete topographic and cadastral survey tools including COGO functions stack out capabilities etc The field survey data with feature code layer management background DXF and image and attributes information traverse adjustment capabilities and GIS compatibility Import and export facility for shp dxf land xml csv capability to apply coordinate system Survey Post Field data processing software compatible to the Processing Software _ controller s w supporting GIS Function like least square adjustment Area Volume contour import export support for shp Dxf land XML export to google earth and license s w Post Processing s w should be able to create map on the screen of Desktop laptop Software should be available without any location constraint with each ETS GPS device to ensure that data can be collected in shp format and viewed in map form on display screen SCHEDULE OF SUPPLY FOR ELECTRONIC TOTAL STATION 1Se t Total Station with above specs 1No Internal Rec
7. system capable of tracking DGPS L1 L2 and GLONASS TECHNICAL 2 a DGPS SYSTEM SURVEY GRADE RTK Survey kit to upgrade GPS System to RTK HIGH ACCURACY HANDHELD GPS TECHNICAL 2 b RTK SURVEY KIT ACCURACY HANDHELD GPS T2 A2 A3 B2 B3 C2 C3 D2 D3 T3 A4 B44 C4 D4 TECHNICAL 3 HIGH MEDIUM ACCURACY HANDHELD GPS TECHNICAL 4 MEDIUM ACCURACY HANDHELD GPS T4 A5 B5 C5 D5 REAL TIME HANDHELD GPS TECHNICAL 5 REAL TIME HANDHELD GPS T5 A6 B6 C6 D6 No 10 41 2014 NICSI ANNEXURE 16 PANEL FORMATION The Financial Bids of only those Bidders short listed from the Technical Bids will be opened in the presence of their representatives on a specified date and time to be intimated to the respective Bidders and the same will be evaluated by a duly constituted Finance Evaluation Committee FEC If NICSI considers necessary revised Financial Bids could be called for from the technically short listed Bidders before opening the original financial bids for recommending final empanelment In the event of revised financial bids being called the revised bids should not be higher than the original bids otherwise the bid shall be rejected There will be no negotiation regarding the financial commercial bid The lowest quoting vendor L 1 for each item in the Financial Bid will be determined on the basis of lowest total value quoted by the bidders
8. BaseMap Yes Ability to add map Built In Memory Yes More than 2GB Tracklog 8000 points and above Features Automatic routing Yes Electronic Compass Yes Barometric altimeter Yes Camera 3 mega pixel Min or more Area Calculation Yes wirelessly Unit to Unit Transfer shares data Yes Picture View Yes PS All the accessories to be offered along with Hand Held GPS should be Main Instrument OEM make only 58 Page No 10 41 2014 NICSI ANNEXURE 15 FINANCIAL BID leilao CE mAn E Ta i Y e HEEE E E E cubcdee scence skedesccsesseuecccswscoestedGesescvessesessecaveevseeseesse cGesessedessbecesesceteg ocssseces seeses Bidder s Billing Address ssessscsseocseosecssscssossssosocssscssoosesosocsecssscssososessocsssossesoseosossssossesscsosoessso OMIE ssscosossssosocssesesoss Note The Financial Bid has 5 five parts Table A Table B Table C Table D and Table E Bidders must fill all the 4 four parts Prices in Financial Bid should be quoted in the given format as per the respective specifications in the Technical Annexure All prices should be quoted with 3 three years on site warranty support Prices should be quoted in Indian Rupees and indicated both in figures and words Figures in words will prevail In case of any discrepancy between prices quoted in the Financial Bid the values in words will prevail
9. Item Yes No ANGLE MEASUREMENT Angular Accuracy 3 Sec or Better Standard Deviation Least Count 0 1 Sec or better Automatic Level Dual axis Compensator Compensator Compensator working 3 0 Mins or better range Telescopic 30X or better Magnification LASER SOURCE FOR LASER ClassI LASER Class II DISTANCE MEASUREMENT Human Eye Safe MEASURING TIME 3 4 Sec DISTANCE MEASUREMENT ACCURACY with Prism 2mm 2ppm or better without 3mm 2ppm or better prism reflective sheet Target Recognition Without Prism 400 Meters or better With Single Prism 2 5 3 0 K Meters or better Instrument Tribrach Detachable tribrach for traversing application Power Supply Internal Battery 2 Rechargeable Batteries working time minimum upto 12 hrs per battery Charger for above 1 Set quick charger for 2 batteries with led Battery with cables display Operating 20 deg Cto 50 deg C or better Temperature Clamps amp Slow Motion Friction Clamp and slow motion endless Drives drive without clamp 50 Page No 10 41 2014 NICSI Plummet Inbuilt laser plummet optical Prism Positioning Track light Guide light preferred Light Prism Height Automatic Manual change of signal prism height with change from IR to DR mode in instrument Data Downloading Any three of Serial Port or Memory Card Port Bluetooth
10. Lakh Only Rupees Sixty Lakh Only The average annual turnover submitted under consideration by prospective bidders should be for the last three financial years i e 2012 13 2013 14 and 2014 15 CA certificate confirming the average annual turnover of the bidder during the stated financial years must be submitted Bidder must submit a Power of Attorney in the name of the Authorized Signatory for this tender Bidder must provide a copy of the following in the name of the bidding company a PAN card b Delhi VAT registration c Service Tax registration In each of the past 3 three years viz 2012 13 2013 14 and 2014 15 the Bidder must have supplied items given in the Technical Annexure of this tender worth Rs 1 one crore to clients in India Provide details as per Annexure 7 Client Details Attach copies of purchase orders issued in the given period and corresponding installation certificates which are easily legible The bidder should have authorized workshops and adequate numbers of trained manpower for after sales support in at least 10 ten Indian States including 1 one in the north east Please supply information 40 Page No 10 41 2014 NICSI Eligibility Criteria Insert Reference of Value or where the Other proof is Response __ enclosed in the bid in Annexure 8 Support Infrastructure Bidders should also provide escalation matrix f
11. RFP RFP Note NICSI shall not be bound to clarify an ery after the pre bid meetin 6 AVAILABILITY OF TENDER Online bidding through NICSI E Procurement System The tender document is available at NICSI e procurement site http eproc nicsi nic in Prospective bidders desirous of participating in this tender may view and download the tender document free of cost from above mentioned website However bidders need to submit the tender fee of Rs 500 Rupees Five hundred only through demand draft pay order from a schedule commercial bank drawn in favor of National Informatics Centre Services Incorporation New Delhi along with the bid The demand draft shall be submitted along with the EMD as per conditions mentioned in the section Bid Submission BID SUBMISSION Bids are to be submitted as per the Annexure 2 Bid Submission In case the day of bid submission is declared Holiday by Govt of India the next working day will be treated as day for submission of bids There will be no change in the timings Tender bid must contain the name office and after office hours addresses including telephone number s of the person s who are authorized to submit the bid with their signatures Un signed amp un stamped bid shall not be accepted li Page No 10 41 2014 NICSI All pages of the bid being submitted must be signed and sequentially numbered by the bidder irrespective of the nature of content of the
12. The envelope should also contain a completely filled copy of the Annexure 3 Bid Summary A scanned copy of the Demand Draft Pay Order for the EMD must also be uploaded electronically on http eproc nicsi nic in as advised in Annexure 2 Bid Submission The Earnest Money Deposit EMD without any interest accrued will be refunded as follows a In the case of those Bidders who fail to qualify the eligibility criteria and whose technical bids do not qualify the Earnest Money Deposit EMD will be refunded without any interest accrued within one month of the acceptance of TEC Technical Evaluation Committee s recommendations In the case of those Bidders who are not empanelled the Earnest Money Deposit EMD will be refunded without any interest accrued within one month of the acceptance of FEC Financial Evaluation Committee s recommendations EMD of successful bidders will be returned after they sign letter of empanelment with NICSI and submit a Security Deposit in the form of a bank guarantee of amount equal to the EMD for the period of empanelment extended empanelment The BG will be released after the empanelment or extended empanelment or execution of all pending work orders whichever is later Firms suppliers who are registered for items mentioned in Technical Annexure with NSIC under Single Point Registration Scheme shall be considered for exemption from furnishing the EMD by the Competent Authority In such cases an
13. advance NICSI will conduct independent enquiry about such claims and the availability of equivalent better product at OEMs site The decision arrived at by NICSI in such matters will be final If the inability shown by the vendor is only due to some financial technical reasons such requests will not be considered However for all cases in which the User Department has transferred fund to NICSI for procurement the vendor must supply equivalent or better product to fulfill NICSI s obligation to the User Department Any failure to adhere to this will result in forfeiting the Security Deposit and debarring the vendor from participating in NICSI tenders for minimum 3 three years 10 1 Validity Valid for the period of empanelment extended empanelment The BG will be released after the empanelment or execution of all pending POs whichever is later Security Deposit In the case of Bidders whose tender bids are accepted for empanelment bidders shall be required to give Security Deposit for the equivalent amount of EMD Security Deposit will be in the form of Bank Guarantee BG of any commercial bank drawn in the name of National Informatics Centre Services Inc New Delhi valid till empanelment In case of default by the vendor on non acceptance of the purchase orders this EMD BG will be forfeited and empanelment will be cancelled Empanelled vendors shall be required to give Performance Bank Guarantee at the time of bill submission for su
14. handling Total bill of material No 10 41 2014 NICSI List and total cost value of inputs used for manufacture of the electronic product List and total cost of inputs which are domestically sourced Please attach certificate from suppliers if the input is not in house List and cost of inputs which are imported directly or indirectly For and on behalf of Name of firm entity Authorized signatory To be duly authorized by the Board of Directors lt Insert Name Designation and Contact No gt 44 Page ANNEXURE 7 CLIENT DETAILS No 10 41 2014 NICSI Work Order No Work Order Date Work Order Value Products Provided Client Name Month and Year of Work Completion 2015 ANNEXURE 8 SUPPORT INFRASTRUCTURE No 10 41 2014 NICSI State Name Own Franchisee Support Centre Address of support centre Phone number of Person in charge Email of Person in charge Size of Manpower Andhra Pradesh Bihar Chandigarh UT Chhattisgarh Gujarat Haryana Himachal Pradesh Jammu amp Kashmir Jharkhand No 10 41 2014 NICSI State Name Own Franchisee Support Centre Address of support centre Phone number of Person in charge Email of Person in charge Size of Manpower
15. meets all the tendered technical specifications and superior in specifications B Page No 10 41 2014 NICSI then the quoted model if available instantly on the spot could be considered by TEC for evaluation only once Based on the demonstration evaluation test results Bidders will be short listed For Technical Evaluation Bidders have to ensure the availability of appropriate specialist along with every type of documentation and consumable required from their organization for interacting with TEC and evaluation team In case a bidder does not make the required specialist along with proper documentation available then such defaulting bidder shall be taken off the tender evaluation process and the bid will stand rejected 9 3 Financial Bid Evaluation The Financial Bid has 5 five parts Table A Table B Table C Table D amp Table E anda Bidder has to fill up all the 5 five parts Bidders should quote for only those items for which they are interested Rest of the items as per Annexure 10 Technical 1 Annexure 14 Technical 5 may be left blank The Financial Bids of only the technically qualified bidders short listed by TEC will be opened in the presence of their representatives on a specified date and time to be intimated to the respective Bidders by Tender Process Section of NICSI and the same will be evaluated by a duly constituted Finance Evaluation Committee FEC Bidders who wish to bid for DGPS System Sur
16. rates etc The empanelment can be used by both NICSI and NIC In the event the vendor s Company or the concerned division of the Company is taken over bought over by another company all the obligations and execution responsibilities under the agreement with NICSI should be passed on for compliance by the new company in the negotiation for their transfer All empanelled vendors have to agree for honoring all tender condition and adherence to all aspects of fair trade practices in executing the purchase orders placed by NICSI or by organizations supported by NICSI If the name of the product is changed for describing substantially the same in a renamed form then all techno fiscal benefits agreed with respect to the original product shall be passed on to NICSI and the obligations with NICSI taken by the Vendor with respect to the product with the old name shall be passed on along with the product so renamed In the case of Bidders whose tender bids are accepted for empanelment bidders shall be required to give Security Deposit as mentioned in the Section Security Deposit and Performance Bank Guarantee along with acceptance of purchase order within 15 calendar days Security Deposit will be in the form of Bank Guarantee BG of any Nationalized Commercial bank drawn in the name of National Informatics Centre Services Inc New Delhi valid for a period of warranty as mentioned in the Section Security Deposit and Performance Bank Guarantee Sec
17. vendor Failure in replacement of defective 0 2 Zero point two percent of the purchase order value per day Rental equipment within deadline subject to a maximum of 10 days thereafter NICSI holds the option to complete the rental through alternate sources at the risk and cost of the defaulting vendor Limitation of Liability Taking into consideration all the above cases the total liability that can be levied on the vendor shall not exceed the total of the purchase order value performance guarantee and security deposit T PAYMENT PROCESS For 90 payment after Delivery of Goods Proof of Delivery along with original excise duty gate pass if applicable and other relevant documents amp BG in the name of NICSI New Delhi shall be submitted in 5 five copies soon after the completion of delivery of all ordered items For 10 payment after Completion of Free Training Training Completion Certificate and other relevant documents shall be submitted in 5 five copies soon after the completion of free training In case training is not conducted within 60 days sixty days from the date of issuance of Purchase Order by the user the vendor is penalized as per section 16 of this RFP Penalty Calculation Process For Rental of Equipment A pre receipted bill three copies along with original excise duty gate pass if applicable Rental Completion Certificate and other relevant documents five copies shall be submitted i
18. 4 Eligibility Criteria Relevant portions in the documents should be highlighted If a bid is not accompanied with all necessary documents it may be summarily rejected 12 Page No 10 41 2014 NICSI Undertaking for subsequent submission of any of the eligibility documents will not be entertained However NICSI reserves the right to seek fresh set of documents or seek clarifications on the already submitted documents All documents should be submitted electronically in PDF format Upon verification evaluation assessment if in case any information furnished by the Bidder is found to be false incorrect their bid will be summarily rejected and no correspondence on the same shall be entertained Submission of false forged documents will lead to forfeiture of EMD and blacklisting of vendor for a minimum period of 3 years from participating in NICSI tenders A Bid that does not fulfill all the stipulated eligibility conditions criteria will not be considered The Bids conforming to the eligibility criterion only will be considered for further evaluation If there is any lack of clarity in the submitted eligibility documents TEC may ask concerned bidder representative to be present physically to prove their eligibility 9 2 Technical Bid Evaluation A duly constituted Technical Evaluation Committee TEC will shortlist Technical Bids on the basis of technical parameters including a possible visit to inspect manufacturing service supply facil
19. NICSI is not burdened unnecessarily with this amount The entire amount will be deducted from the payment due to respective Vendor All the Vendors Channel Partners should raise their bills in the name of NICSI New Delhi However the ordered items should be delivered to the User locations as per the Purchase Order by the Vendor after Stock Entry and billing at NICSI HQ 18 GENERAL TERMS AND CONDITIONS The empanelment under this tender is not assignable by the selected vendor The selected vendor shall not assign its contractual authority to any other third party As a matter of policy and practice and on the basis of Notification published in Gazette of India dated 14th March 1998 it is clarified that services and supplies of the vendor selected through this tender can be availed by both National Informatics Center NIC and National Informatics Center Services Incorporated NICSI as the case may be depending on the project and the selected vendor shall be obliged to render services supplies to both or any of these organizations 26 Page No 10 41 2014 NICSI as per the indent placed by the respective organization In other words the selection procedure adopted in this tender remains applicable for NIC as well and in the event of rendering services supplies to NIC the selected vendor shall discharge all its obligations under this tender vis a vis NIC Any default or breach in discharging obligations under this tender by th
20. NICSI will not be under obligation to give clarifications for doing the aforementioned NICSI reserves the right that the work can be allocated to any of the empanelled vendors 31 Page No 10 41 2014 NICSI NICSI also reserves the right to modify relax any of the terms amp conditions of the tender by declaring publishing such amendments in a manner that all prospective vendors parties to be kept informed about it NICSI without assigning any further reason can reject any tender s in which any prescribed condition s is are found incomplete in any respect and at any processing state NICSI also reserves the right to award work orders on quality technical basis which depends on quality capability and infrastructure of the firm All procedure for the purchase of stores laid down in GFR and DFPR shall be adhered to strictly by the NICSI and subordinates and Bidders are bound to respect the same 19 ANNEXURE The necessary Annexure are given in the following pages 32 Page No 10 41 2014 NICSI ANNEXURE 1 VALIDITY OF BIDS RATES ETC Item Validity of bids Value 180 one hundred and eighty days Validity of empanelment 2 two years Extension 1 one more year at NICSI s option and in mutual agreement with the vendor Minimum period of revision of rates 3 three months 33 Page No 10 41 2014 NICSI ANNEXURE 2 BID SUBMISSION The bidder may choos
21. No 10 41 2014 NICSI File No 10 4D 2014 NICSI NATIONAL INFORMATICS CENTRE SERVICES INCORPORATED A Government of India Enterprise under NIC MINISTRY OF COMMUNICATION AND INFORMATION TECHNOLOGY REQUEST FOR PROPOSAL for Empanelment of Agencies for the Supply Rental and Warranty Support of ETS GPS and Related Equipment Tender No NICSI ETS GPS NLRMP 20 15 11 HALL NO 283 6TH FLOOR NBCC TOWER 15 BHIKAJ I CAMA PLACE NEW DELHI 110066 TEL 26105054 FAX 26105212 No 10 41 2014 NICSI TABLE OF CONTENTS DISCLAIMER ABOUT NICSI ABOUT THIS TENDER SCOPE OF WORK CONDITIONS SPECIFIC TO FREE TRAINING CONDITIONS SPECIFIC TO PAID TRAINING CONDITIONS SPECIFIC TO RENTAL OF EQUIPMENT ELIGIBILITY CRITERIA EARNEST MONEY DEPOSIT TIME SCHEDULE PRE BID SESSION AVAILABILITY OF TENDER BID SUBMISSION BID OPENING BID EVALUATION 9 1 PRE QUALIFICATION EVALUATION 9 2 TECHNICAL BID EVALUATION 9 3 FINANCIAL BID EVALUATION 10 EMPANELMENT OF VENDORS 10 1 SECURITY DEPOSIT AND PERFORMANCE BANK GUARANTEE PLACING OF PURCHASE ORDERS ACCEPTANCE TESTING PROCESS STOCK ENTRY AND BILLING TO END USER PROCESS FOR DELIVERY RENTAL AND TRAINING 14 1 FOR SUPPLY OF GOODS 14 2 FOR FREE TRAINING 14 3 FOR RENTAL OF EQUIPMENT 14 4 FOR PAID TRAINING 15 16 PENALTY CALCULATION PROCESS 17 PAYMENT PROCESS 18 GENERAL TERMS AND CONDITIONS 18 1 PRICE VARIATION CLAUSE 18 2 EXCHANGE RATE VARIATION ERV 18 3
22. PREFERENTIAL MARKET ACCESS PMA 18 4 MICRO SMALL amp MEDIUM ENTERPRISES DEVELOPMENT ACT 18 5 END OF LIFE EOL 18 6 LIMITATION OF LIABILITY 18 7 18 8 18 9 TERMINATION FOR INSOLVENCY 18 10 FORCE MAJ EURE 1 Page No 10 41 2014 NICSI 18 11 18 12 18 13 18 14 19 ANNEXURE ANNEXURE 1 VALIDITY OF BIDS RATES ETC ANNEXURE 2 BID SUBMISSION ANNEXURE 3 BID SUMMARY ANNEXURE4 ELIGIBILITY CRITERIA ANNEXURE5 DOMESTIC VALUE ADDITION ANNEXURE 6 PMA AFFIDAVIT ANNEXURE 7 CLIENT DETAILS ANNEXURE 8 SUPPORT INFRASTRUCTURE ANNEXURE 9 MAF TEMPLATE ANNEXURE 10 TECHNICAL 1 ELECTRONIC TOTAL STATION ANNEXURE 11 TECHNICAL 2 A DGPS SYSTEM SURVEY GRADE TECHNICAL 2 B RIK SURVEY KIT ANNEXURE 12 TECHNICAL 3 HIGH ACCURACY HANDHELD GPS ANNEXURE 13 TECHNICAL 4 MEDIUM ACCURACY HANDHELD GPS ANNEXURE 14 TECHNICAL 5 REAL TIME HANDHELD GPS ANNEXURE 15 FINANCIAL BID ANNEXURE 16 PANEL FORMATION ANNEXURE 17 TRAINING COMPLETION CERTIFICATE ANNEXURE 18 RENTAL COMPLETION CERTIFICATE ANNEXURE 19 EMD amp TENDER FEE No 10 41 2014 NICSI L DISCLAIMER The information contained in this Request for Proposal Document RFP Document or subsequently provided to Bidder s whether verbally or in documentary form by or on behalf of any of their representatives employees or advisors collectively referred to as NICSI Representatives is provided to Bidder s on the terms and condition
23. RTK SURVEY KIT TECHNICAL 3 HIGH Rs 100 000 ACCURACY HANDHELD GPS TECHNICAL 4 MEDIUM p 199 000 ACCURACY HANDHELD GPS TECHNICAL 5 REAL TIME HANDHELD GPS Rs 4 00 000 Rupees Four Lakhs only Rupees One Lakh only Rupees One Lakh only Rs 100 000 Rupees One Lakh only 9 Page No 10 41 2014 NICSI For Example If an agency intends to bid for Technical 1 and Technical 4 then the composite amount of the submitted draft should be Rs 500 Tender Fees Rs 3 00 000 EMD Towards Bid for Technical 1 Rs 1 00 000 EMD Towards Bid for Technical 4 Rs 4 00 500 For submission of EMD the Vendor shall also submit the draft for Tender Document Fee The envelope should be sealed and superscripted Tender fee and EMD for NICSI tender for Item No amp Item Name Depending upon the Technical Annexure that the Bidder has quoted products in the EMD has to be made for the total amount through a single Demand Draft Pay Order of any Scheduled Commercial Bank drawn in favor of National Informatics Centre Services Inc New Delhi Bank Guarantee for EMD will not be acceptable The Demand Draft Pay Order for the EMD must be physically submitted at NICSI HQ 6 Floor 15 NBCC Tower Bhikaji Cama Place New Delhi 110066 in an envelope as mentioned in the section Annexure 2 Bid Submission before the bid submission deadline given in Section Time Schedule otherwise bids will be rejected
24. TION GPS A Post Processing GNSS system capable of tracking DGPS L1 L2 and GLONASS TECHNICAL 2 a DGPS SYSTEM SURVEY GRADE RTK Survey kit to upgrade GPS System to RTK HIGH ACCURACY HANDHELD GPS TECHNICAL 2 b RTK SURVEY KIT TECHNICAL 3 HIGH ACCURACY HANDHELD GPS MEDIUM ACCURACY HANDHELD GPS TECHNICAL 4 MEDIUM ACCURACY HANDHELD GPS REAL TIME HANDHELD GPS TECHNICAL 5 REAL TIME HANDHELD GPS 61 Page No 10 41 2014 NICSI Table C Rental for equipments Technical Total Value of Product Annexure Total Value for 1 Total Value for 1 one Total Value of Charges Charges for Description Name one week rental calendar month rental for Rental Rental In Rs In Rs In Rs In words D 2 6 3 3 5 7 4 4 5 8 6 7 9 8 ELECTRONIC TECHNICAL 1 TOTAL STATION ELECTRONIC TOTAL STATION GPS A Post TECHNICAL Processing GNSS 2 a DGPS system capable of SYSTEM tracking DGPS SURVEY L1 L2 and GRADE GLONASS RTK Survey kit to TECHNICAL upgrade GPS 2 b RTK System to RTK SURVEY KIT HIGH ACCURACY TECHNICAL 3 HANDHELD GPS HIGH ACCURACY HANDHELD GPS MEDIUM TECHNICAL 4 ACCURACY MEDIUM HANDHELD GPS ACCURACY HANDHELD GPS REAL TIME TECHNICAL 5 HANDHELD GPS REAL TIME HANDHELD GPS Table D Paid Training No 10 41 2014 NICSI Pr
25. ally numbered by the vendor irrespective of the nature of content of the documents Un signed amp un stamped bid may be summarily rejected At any time prior to the last date for receipt of bids NICSI may for any reason whether at its own initiative or in response to a clarification requested by a prospective vendor modify the Tender Document by an amendment The amendment will be notified on NICSI s website http eproc nicsi nic in and should be taken into consideration by the prospective agencies while preparing their bids In order to give prospective agencies reasonable time to take the amendment into account in preparing their bids NICSI may at its discretion extend the last date for the receipt of bids No bid may be modified subsequent to the last date for receipt of bids No bid may be withdrawn in the interval between the last date for receipt of bids and the expiry of the bid validity period specified in the tender Withdrawal of a bid during this interval may result in forfeiture of Vendor s EMD The agencies will bear all costs associated with the preparation and submission of their bids NICSI will in no case be responsible or liable for those costs regardless of the outcome of the tendering process Printed terms and conditions of the vendors will not be considered as forming part of their bid In case terms and conditions of the tender document are not acceptable to any vendor they should clearly specify the deviation
26. aluation and Financial Bid Evaluation BID OPENING The sealed covers containing EMD amp Tender Fee only will be opened in the first instance in the presence of representatives of the bidders at NICSI HQ as mentioned in the Section Time Schedule Eligibility Criteria and Technical bids of only those bidders whose EMD instruments are found to be in order will be opened afterwards in the same bid opening session in the presence of the vendor s representatives Financial bids of only those bidders whose bids found technically qualified by the Technical Evaluation Committee will be opened in the presence of the vendor s representatives subsequently for further evaluation One authorized representative of each of the bidder would be permitted to be present at the time of aforementioned opening of the bids 9 BID EVALUATION No enquiry shall be made by the bidder s during the course of evaluation of the tender after opening of bid till final decision is conveyed to the successful bidder s However the Committee its authorized representative and office of NICSI can make any enquiry seek clarification from the bidders which the bidders must furnish within the stipulated time else the bids of such defaulting bidders will be rejected 9 1 Pre Qualification Evaluation 1 The Bidders are requested to furnish documents to establish their eligibility indicating the page number in the bid for each of the items given in Annexure
27. arranty period In case of default by the vendor penalty will be imposed as specified in the Section Penalty Calculation Process On completion of the Warranty period the Security Deposit without any interest accrued shall be released after satisfying that proper free warranty support has been provided during warranty period of 3 Three years for all the equipment as the case may be If considered necessary suitable amount of penalty shall be recovered from the Vendor out of either already due payments or from their Security Deposit or by raising claims while releasing the Security Deposit If NICSI desires the empanelled vendors will be asked to provide same support as post warranty support at rates finalized in this tender The service tax as applicable will be extra Vendor has to sign an agreement with NICSI Customer for same type of support The payment will be made quarterly at the end of the quarter If vendor refuses to honor this post warranty AMC support vendor may be debarred from participating in similar future tenders clarity After expiry of warranty NICSI has option to enter into Annual Maintenance Contract with the Vendor for post warranty maintenance of the systems based on rates available in tender All empanelled vendors shall have to enter into a written agreement with NICSI for honoring all tender conditions and warranty maintenance support through a Web based monitoring system in executing the p
28. ary evidence for compliance to each of the eligibility criteria must be enclosed along with the bid together with the references as required in the Annexure 4 Eligibility Criteria If the bids are not accompanied by all the requisite supporting documents the same would be rejected Undertaking for subsequent submission of any of the required document will not be entertained under any circumstances NICSI reserves the right to seek clarifications on the already submitted documents however no fresh documents shall be accepted 3 6 Earnest Money Deposit Earnest Money Deposit is to be obtained for the bidders except those who are registered with the National Small Industries Corporation NSIC for the products quoted in the Technical Annexure s as mentioned in the RFP The bidder must submit the certification of registration with one of the given authorities along with the eligibility documents Earnest Money Deposit EMD has to be submitted for every Technical Annexure that the bidder quotes an item for Total amount of EMD to be submitted by a Bidder will depend upon the Technical Annexure that the Bidder has quoted products in EMD value for the different Technical Annexure is given in the table below S Technical Annexure Amount of EMD in figures Amount of EMD in words No 1 TECHNICAL 1 ELECTRONIC TOTAL Rs 3 00 000 Rupees Three Lakhs only STATION TECHNICAL 2 a DGPS SYSTEM SURVEY GRADE TECHNICAL 2 b
29. ated therewith or derived there from the parties agree to submit that dispute to arbitration under the ICADR Arbitration Rules 1996 The Authority to appoint the arbitrator s shall be the International Centre for Alternative Dispute Resolution ICADR The International Centre for Alternative Dispute Resolution will provide administrative services in accordance with the ICADR Arbitration Rules 1996 18 13 Conciliation If a dispute arises out of or in connection with this contract or in respect of any defined legal relationship associated therewith or derived there from the parties agree to seek an amicable settlement of that dispute by Conciliation under the ICADR Conciliation Rules 1996 The Authority to appoint the Conciliator s shall be the International Centre for Alternative Dispute Resolution ICADR The International Centre for Alternative Dispute Resolution will provide administrative services in accordance with the ICADR Conciliation Rules 1996 18 14 Applicable Law The vendor vendor empanelled bidder shall be governed by the laws and procedures established by Govt of India within the framework of applicable legislation and enactment made from time to time concerning such commercial dealings processing All disputes in this connection shall be settled in Delhi jurisdiction only NICSI reserves the right to cancel this tender or modify the requirement at any stage of Tender process cycle without assigning any reasons
30. ater The Vendor should perform training at the specified site without any additional charge Training should be completed within 60 Days Sixty Days from the date of delivery of equipment to User Ifthe Training is not performed within the stipulated time due to the non responsiveness of the Bidder and a written complaint is registered by the User in the matter a penalty at the rate as mentioned in the Section Penalty Calculation Process will be applicable Copies of Training Completion Certificate a template of which is given in the Annexure 17 Training Completion Certificate of this tender duly signed by the authorized User should be submitted to NICSI The vendor shall arrange for one set of ETS DGPS Survey Grade equipment including RTK Survey Kit for live training hands on practical sessions during every training session conducted per batch The Vendor shall supply training material courseware sample softcopy in English language one week at least prior to the scheduled training The vendor shall also make arrangement for courseware hardcopy for all trainees Conversion of training material courseware in local language shall be done by the User and shall not be liable to the vendor 3 3 Conditions Specific to Paid Training A User may opt for paid training sessions if the training requirements of the User are over and above the free training entitlement or in case the User already has the equipment and w
31. attested copy of the VALID Registration Certificate from NSIC must be furnished Mere registration as a SSI Unit does not qualify the Firm for exemption from furnishing the EMD In the absence of a valid certificate from the NSIC or proper Bank Draft of EMD amount such tenders shall be rejected straightway 4 TIME SCHEDULE S No Event 1 Publishing Pre bid at NICSI HQ Address given in Annexure 3 Bid Summary Deadline for Receipt of bids at NICSI Opening of Bid Only _ eligibility documents Note No Bid will be accepted after the deadline given in the time schedule above 10 Page No 10 41 2014 NICSI 5 PRE BID SESSION NICSI shall hold a pre bid meeting with the prospective bidders as per the schedule provided in Section Time Schedule in the NICSI conference hall Queries received from the bidders regarding bidding conditions bidding process item specifications evaluation criteria etc in writing or over email upto 1 one day prior to the pre bid meeting shall be addressed The queries can be sent to NICSI through email at tender nicsi nic in or faxed on 011 26105212 If queries are being sent through email then they should be in an excel xls or xlsx file Only those pre bid queries which are received in the following format shall be entertained Company name M s Vendor s Query Relevant Section Annexure Relevant Content from Comment of
32. b regular employment of NICSI The vendor or its workmen shall not at any point of time have any claim whatsoever against NICSI If the User Department NICSI so recommends a deployed resource must be replaced by the vendor within a period of 5 working days 18 9 Termination for Insolvency NICSI may at any time terminate the purchase order empanelment by giving four weeks written notice to the vendor vendor empanelled bidder without any compensation to the vendor vendor empanelled bidder if the vendor vendor empanelled bidder becomes bankrupt or otherwise insolvent 18 10 Force Majeure If at any time during the continuance of the empanelment the performance in whole or in part by either party of any obligation under the empanelment is prevented or delayed by reasons of any war hostility acts of public enemy civil commotion sabotage fires floods explosions epidemics quarantine restrictions strikes natural calamities lockouts or acts of God hereinafter referred to as events provided notice of happenings of any such event is duly endorsed by the appropriate authorities chamber of commerce in the country of the party giving notice is given by party seeking concession to the other as soon as practicable but within 21 days from the date of occurrence and termination thereof and satisfies the party adequately of the measures taken by it neither party shall by reason of such event be entitled to terminate the empanelment contra
33. been in existence in India for at least 3 years prior to the date of issue of this RFP Consortiums are not allowed Bidder should have Articles of Association in case of registered firms by laws and certificate of registration in case of registered cooperative societies Partnership deed in case of partnership firm Copies of relevant documents must be submitted The Bidder should have an average annual turnover equal to or greater than the sum of the average annual turnover specified for the individual Technical Annexure that the bidder has quoted a product in The minimum average annual turnover required for bidding for an item in a particular Technical Annexure is given in the table below S Technical Minimum Minimum No Annexure Average Annual Average Turnover in Annual Figures Turnover Words TECHNICAL 1 ELECTRONIC Rs 1 50 00 000 TOTAL STATION TECHNICAL 2 a DGPS SYSTEM Rupees Two SURVEY GRADE Rs 2 10 00 000 Crore Ten Lakh TECHNICAL 2 b Only RTK SURVEY KIT Rupees One Crore Fifty Lakh Only 39 Page No 10 41 2014 NICSI Eligibility Criteria Insert Reference of Value or where the Other proof is Response __ enclosed in the bid TECHNICAL 3 HIGH ACCURACY Rs 60 00 000 HANDHELD GPS TECHNICAL 4 MEDIUM Rupees Sixty NEG RACE Rs 60 00 000 Lakh Only HANDHELD GPS TECHNICAL 5 REAL TIME Rs 60 00 000 HANDHELD GPS Rupees Sixty
34. cally pass on the benefits to the NICSI and in the event of increasing of government levies subsequent to the finalization of the panel NICSI shall automatically pass on the pro rata benefits to the Vendor if the same have been explicitly given in the Financial Annexure During the validity of the panel in case NICSI notices that the market rates have come down from the time the rates were finalized or selection of new system configuration based on market trends or for the reasons of technological changes NICSI will ask the technically qualified vendors to re quote the prices and the vendor s will be selected on the basis of procedure given earlier All those vendors who were declared Technically Qualified and NOT empanelled will submit the revised quote with the EMD if they have withdrawn the EMD from NICSI The time difference between such re quotes will be minimum 3 three months except in case of the Union Budget For any bulk requirements NICSI reserves the right to call for the revised bids from the empanelled vendors any time during the empanelment During the empanelment period if the empanelled product becomes end of life the vendor must ensure that an equivalent or better product is offered to NICSI Due to any unavoidable circumstances if the vendor is not in a position to execute future orders NICSI should be intimated the same with convincing justifications at least three 15 Page No 10 41 2014 NICSI months in
35. cedure as per clause 10 of this RFP and as per committee decision The time difference between such re quotes will be minimum three months except in case of the union budget Price variation due to Foreign exchange rate in USD fluctuation will be dealt as per clause below a Minimum period for consideration of request for review of prices for all products of this tender shall be three months 18 2 Exchange Rate Variation ERV Bidder will submit the foreign exchange rate USD applicable on tender submission date as given in financial bid The foreign exchange rate on last date of bid submission published at RBI site will be taken as reference The rate revision due to the above will be considered when the average monthly fluctuation is 10 or above of the defined reference value Method of rate revision due to above fluctuation is defined in the financial bid Performa If the fluctuation is downwards NICSI Tender division will automatically initiate the process for reducing the rate by following the same procedure For subsequent revisions the rate revision committee will record the foreign exchange rate applicable on the finalization date In such cases NICSI will take decision of giving complete partial benefit of the variation by examining other existing similar government empanelment and prevalent market rates NICSI may also invite revised financial bid from technically qualified bidders if number of such bidders is more than two and e
36. csscsscsccscccscsccscesccscccscscescescesccscescsscescescscsscsses Description Required Minimum Specification Specification In of Quoted compliance Item Yes No General RTK Survey kit with Mast of 5 meter for base and pole and back pack kit for rover Accuracy 10 mm 1ppm Horizontal 20 mm 1 ppm Vertical GPS Update Rate 20Hz or Greater Base and Rover RIK Base with high power transmission of 25W RTK Rover Radio GSM Radios for RTK Base and Rover PS Items should be of OEM make and compatible with the specification of the GPS as indicated in Technical Annexure for DGPS SYSTEM SURVEY GRADE and should have license free radio communication if any 55 Page No 10 41 2014 NICSI ANNEXURE 12 TECHNICAL 3 HIGH ACCURACY HANDHELD GPS High Accuracy Handheld GPS with accessories amp User manual OEM OF Quoted Item s2ssiseccs icsvcsiasaseecessee ses cbsensseschevevedeaoussedecdee iebnvaseceeesescdesuweoesecsds veseceseese sesseses Make Model Part Code of Quoted Item ccscsscsscescsscsscssceccescescescecsceccscsscescecesssseeccscsccesees Description Required Minimum Specification Specification of Quoted Item In compliance Yes No Physical amp Performance Horizontal Accuracy lt 50 cm Post process not real time Display Resolution 240X 400 pixel or better Display Type Weight Color and TFT touchscreen Minimum Batter
37. ct nor shall either party have any claim for damages against the other in respect of such nonperformance or delay in performance and deliveries under the empanelment contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist and the decision of the purchaser as to whether the deliveries have so resumed or not shall be final and conclusive provided further that if the performance in whole or in part or any obligation under the 30 Page No 10 41 2014 NICSI empanelment is prevented or delayed by reason of any such event for a period exceeding 60 days the purchaser may at his option terminate the empanelment 18 1L Termination for Default Default is said to have occurred a Ifthe vendor fails to accept the Purchase Orders b If the vendor fails to deliver any or all of the services within the time period s specified in the purchase order or during any extension thereof granted by NICSI c If the vendor fails to perform any other obligation s under the contract If the vendor defaults on a amp c of above circumstances his Bid security EMD BG received against this empanelment will be forfeited and empanelment will be cancelled If the vendor defaults on b of above circumstances 10 of the work order value will be levied as cancellation charges 18 12 Arbitration If a dispute arises out of or in connection with this contract or in respect of any defined legal relationship associ
38. documents Bids NOT submitted as per the specified format and nomenclature will be out rightly rejected Ambiguous bids will be out rightly rejected NICSI will NOT be responsible for any delay on the part of the vendor in obtaining the terms and conditions of the tender notice or submission of the tender bids The offers submitted by telegram fax E mail etc shall NOT be considered No correspondence will be entertained on this matter Any alteration overwriting cutting in the bid should be duly countersigned else it will be out rightly rejected Conditional tenders shall NOT be accepted on any ground and shall be rejected straightway If any clarification is required the same should be obtained before or during pre bid meeting only Tender process will be over after the issue of empanelment letter s to the selected vendor s Tender Process Section will return all the un opened sealed bid envelopes to the bidder who failed to qualify for the next stage of bid processing starting from opening of EMD envelope to Eligibility Criteria Envelope to Technical Bid Envelope to Financial Bid envelope as the case may be Such bidder will acknowledge the receipt of the same to the Tender Process Section Bids not quoted as per the format given by NICSI will be rejected straightway No deviation from the tender specifications amp terms and conditions will be accepted For additional instructions refer to the Sections Technical Bid Ev
39. e Waterproof High sensitivity Receiver Yes IPX7 Yes USB Interface Yes Map amp Memory BaseMap Yes Ability to add map Yes Built In Memory More than 2GB Tracklog 8000 points and above Features Automatic routing Yes Electronic Compass Yes Barometric altimeter Yes Camera 3 mega pixel Min or more Area Calculation Yes data wirelessly Unit to Unit Transfer shares Yes Picture View Yes PS All the accessories to be offered along with Hand Held GPS should be Main Instrument OEM make only 57 Page ANNEXURE 14 No 10 41 2014 NICSI Real Time Handheld GPS with accessories amp User manual TECHNICAL 5 REAL TIME HANDHELD GPS OEM f Q o ted ltem osrin essc ecessooenss sd seen ioe bse eeaeee aa eiee baes ia eeo Make Model Part Code of Quoted Item cssccsscsscsccsccsccsccsccsccscceccscescescesccsccscescescescescsscsses Description Required Minimum Specification Specification of Quoted Item In compliance Yes No Physical amp Performance Horizontal Accuracy lt 5 m Real time Display Resolution 240X 400 pixel or better Display Type Color and TFT touchscreen Weight Battery Life Minimum 14 hours or more Waterproof High sensitivity Receiver Yes IPX7 Yes USB Interface Yes Map amp Memory
40. e 1 EMD amp Tender Document Fee Bank Drafts are to be submitted towards EMD amp Tender Document Fee in one sealed envelope A letter specifying the draft details should also be submitted along with Annexure 19 EMD amp Tender Document Fee A composite draft towards EMD and tender fee drawn on a scheduled commercial bank and payable to NICSI New Delhi may be placed in an envelope The amount of EMD to be submitted shall be on the basis of the number of Items for which the bid is being submitted as per section on Earnest Money Deposit EMD of this RFP A hard copy of this RFP clearly signed and stamped by the Authorized Signatory of the Bidder shall be enclosed in this envelope The envelope may be addressed to The Managing Director National Informatics Centre Services Incorporated 6th Floor Hall No 2 amp 3 NBCC Tower 15 Bhikaji Cama Place New Delhi 110066 Tel 91 11 26105054 Fax 91 11 26105212 Scanned copy of the draft s may be uploaded as Folder 1 of the following online bid submission procedure Envelope 2 Financial Bid The envelope should be sealed and superscripted Financial Bid for NICSI tender for Item No amp Item Name This envelop should contain within it separate envelopes sealed for each quoted item as per format provided in Annexure 15 Financial Bid The envelope may be addressed to The Managing Director National Informatics Centre Services Incorporated 6th Floor Hall No 2 a
41. e selected vendor while rendering services supplies to NICSI shall invite all or any actions sanctions as the case may be including forfeiture of EMD security deposit stipulated in this tender document The decision of NICSI NIC arrived at as above will be final and no representation of any kind will be entertained on the above Any attempt by any vendor empanelled bidder to bring pressure of any kind may disqualify the vendor empanelled bidder for the present tender and the vendor empanelled bidder may also be liable to be debarred from bidding for NICSI NIC tenders in future for a period of at least three years All terms and conditions governing prices and supply given in this tender as applicable to NICSI will be made equally applicable to NIC NICSI reserves the right to modify and amend any of the stipulated condition criterion given in this tender depending upon project priorities vis a vis urgent commitments NICSI also reserves the right to accept reject a bid to cancel abort tender process and or reject all bids at any time prior to award of empanelment without thereby incurring any liability to the affected agencies on the grounds of such action taken by the NICSI Any default by the bidders in respect of tender terms amp conditions will lead to rejection of the bid amp forfeiture of EMD Security Deposit The decision of NICSI arrived during the various stages of the evaluation of the bids is final amp binding on all vendo
42. e to bid for single or multiple Items per the scope of work mentioned in the tender document Bidder shall adhere to the Time Schedule mentioned in this RFP No bids shall be accepted post the deadline as mentioned in this schedule Bid submission shall be sub divided into two 2 parts Online Submission Part amp Hardcopy or Manual Part a Bid Submission Online Submission Part Online bids complete in all respect must be uploaded on http eproc nicsi nic in latest by the time and date as mentioned in this RFP and shall comprise of the following i Folder 1 The file should be saved in a PDF version as EMD amp TenderFee_ETS GPS_ lt Bidder s Name gt pdf and should comprise of the following items e Scanned copy of bank draft for EMD Fees as per items quoted from this RFP amp e Scanned Copy of bank draft for Tender Document Fee The PDF file not containing the above documents or containing the financial bid in explicit implicit form will lead to rejection of the bid ii Folder 2 The file should be saved in a PDF version as Eligibility ETS GPS_ lt Bidder s Name gt pdf and should comprise of the following information e Compliance sheet s as per Annexure 4 Eligibility Criteria e All necessary Annexure s related to the eligibility criteria e All supporting documents asked under the eligibility criteria The PDF file not containing the above documents or containing the financial bid in explicit i
43. ears We confirm that there won t be any delay in delivery testing and warranty support due to any delay from our side In case of a product quoted in this tender becoming end of life EOL we shall proactively inform NICSI through our Authorised Distributor about the replacement product with matching specifications along with proper comparison and sample for evaluation We also undertake that incase of non availability of equivalent product we shall supply product with higher specification during the empanelment extended empanelment In case of any default by lt Bidder Name gt during the warranty period lt OEM name gt will ensure same support directly or through another Authorised Distributor without any additional cost We also ensure to continue providing the service support for the devices hardware manufactured by us for a period of 2 two years after the completion of the 3 three years warranty period Thanking You For lt OEM Manufacturer name gt lt Authorized Signatory gt Name Designation No 10 41 2014 NICSI ANNEXURE 10 TECHNICAL 1 ELECTRONIC TOTAL STATION OEM Of Quoted Item ocsesviss cccsecesticeseecscescececivessyeesaces seseienvassscenctteusssdevseoscdeavece ses deoscesesdeusseseosess Make Model Part Code of Quoted Item cccccsscescsscsscescescsccssceccescscccecsscescescscessesessecceccesoes Description Required Minimum Specification Specification In of Quoted compliance
44. ect loss or damage only to the extent of A the total payments payable under this contract to the Vendor or B the proceeds the Vendor may be entitled to receive from any insurance maintained by the Vendor to cover such a liability whichever of A or B is higher plus the security deposit submitted by the Vendor This limitation of liability shall not affect the Vendor liability if any for damage to Third Parties caused by the Vendor or any person or firm company acting on behalf of the Vendor in carrying out the work 18 7 Indemnity The selected bidders amp their vendor s shall indemnify the NICSI User departments against all third party claims of infringement of patent trademark copyright or industrial design rights arising from the use of the supplied software hardware manpower etc and related services or any part thereof NICSI User department stand indemnified from any claims that the hired manpower vendor s manpower may opt to have towards the discharge of their duties in the fulfillment of the purchase orders NICSI User department also stand indemnified from any compensation arising out of accidental loss of life or injury sustained by the hired manpower vendor vendor s manpower while discharging their duty towards fulfillment of the purchase orders 18 8 Labour Laws 1 The vendor shall and hereby agrees to comply with all the provisions of Indian Labour Laws and industrial laws in respect of the manpowe
45. epresentative s of NICSI and Vendor s representative and then sent along with the packing list giving serial numbers and part numbers of all possible Items and copy of the acceptance test report to the specific location or to the actual sites of installation where applicable The top cover of the carton must have a label carrying the complete NICSI Purchase Order Number Vendor s bill number and Delivery location A sticker mentioning the Service Support Call Centre Number of the vendor and warranty details should be pasted by vendor on each system The equipment to be supplied should work under the specified Operating Systems It shall be the exclusive responsibility of the Vendors supplying the equipment to provide appropriate device drivers and solutions for these system software platforms For a product becoming end of life it is the responsibility of the empanelled vendor to get the replacement product approved pro actively If there is no replacement product available the same has to be communicated to NICSI with justification from OEM at least three months in advance so that NICSI do not quote rate for such product to Users For all such cases where either NICSI has issued Pro forma Invoice PI or the fund has come to NICSI from User departments the vendor will supply Systems if necessary with higher configuration at the empanelled rates If the vendor fails to follow the above requirement EMD Security Deposit of that particular categ
46. er evaluation The bidders shall also submit a hard copy of this RFP clearly signed and stamped by their respective Authorized Signatory along with the manual submissions as per Annexure 2 Bid Submission 18 1L Price Variation Clause During the validity of the empanelment including the extended period if any if the Bidder sells any empanelled item to any other Department Organization at a price lower than the price fixed for NICSI under same terms amp conditions as defined in this tender the Bidder must voluntarily pass on the price difference to NICSI with effect from the date of selling intent to sell at lower rate Similarly in the event of lowering of Government taxes levies subsequent to the finalization of the panel the Bidder shall automatically pass on the benefits to NICSI and in the event of increasing of Government taxes levies subsequent to the finalization of the panel NICSI shall consider the case on merit and the pro rata benefits to the vendor may be considered if full reference with documentary evidence is submitted 27 Page No 10 41 2014 NICSI During the validity of the panel in case NICSI notices that the market rates have come down from the time when rates were finalized or for the reasons of technological advances changes NICSI will ask the technically short listed Bidders to re quote the prices based on new advanced configurations technologies and the Bidder s will be selected on the basis of pro
47. er the warranty support any failure in the system or a subsystem thereof should be rectified within maximum period of 72 hours of lodging complaint at State Capitals and Sites with public air transport facilities Normal transit time not exceeding 48 hours additionally will be allowed if the Site happens to be other than State Capital and Sites without public air transport facilities Failing which penalty will be charged or recovered from out of withheld amount towards penalty per day per system at the rate of given in the Section Penalty Calculation Process If holiday non working day falls within rectification time the holiday non working day will not be counted for penalty calculation Any system failing at subsystem level at least three times in three months displaying chronic system design or manufacturing defects or Quality Control problem will be totally replaced by the Vendor at his cost and risk within 30 days from the date of last failure If Vendor fails to replace the system within 30 days penalty will be charged at the rate of 0 2 of system purchase value per day per system Vendor shall visit each site at least once in a year to carryout preventive maintenance and fine tune the performance of the system besides regular service calls during warranty period The preventive maintenance may also be clubbed with regular service visit if any Vendors shall attend the complaints lodged by NICSI Users during w
48. f bid till final decision is conveyed to the successful bidder s However the Committee its authorized representative and office of NICSI HQ can make any enquiry seek clarification from the bidders In such a situation the agency shall extend full co operation The bidders can also be asked to arrange demo of the offered items in a short period notice as such the bidders have to be ready for the same Quoting incredibly low value of items with a view to subverting the tender process shall be rejected straight away and EMD of such vendor will be forfeited No 10 41 2014 NICSI ANNEXURE 17 TRAINING COMPLETION CERTIFICATE Vendor Name Project No Purchase order No amp date Invoice No with date Equipment Name amp Description Equipment serial nos Date of delivery Date of intimation of call for training Training Date Certificate Training for the equipment as per ordered configuration has been performed satisfactorily Jame of User NIC Project Coordinator NICSI Project in charge with official seal 66 Page No 10 41 2014 NICSI ANNEXURE 18 RENTAL COMPLETION CERTIFICATE Vendor Name Project No Purchase order No amp date Invoice No with date Equipment Name amp Description Equipment serial nos Period of Rental Details of any defective equipment and time taken for replacement Certificate A
49. f training material courseware in local language shall be done by the User and shall not be liable to the vendor There shall be no additional charges payable by the User for any expenses incurred by the bidder related to training No TA DA will be paid or any reimbursements made for travel undertaken by the trainers in relation to the training The minimum time in days between the issue of the Training Purchase Order and the starting of the training sessions should be as per the given table S Location Maximum Delivery Time No in number of days from the date of issue of Training Purchase Order North Fast States Sikkim Meghalaya Tripura 21 Arunachal Pradesh Assam Nagaland Manipur Mizoram Jammu amp Kashmir Lahual Spiti amp Kinnaur in Himachal Pradesh Andaman Nicobar and Lakshadweep Islands Rest of India The Bidder should perform training at the specified site without any additional charge Training should be completed as per the schedule provided by the User Ifthe Training is not performed within the stipulated time due to the non responsiveness of the Bidder and a written complaint is registered by the User in the matter a penalty at the rate as mentioned in the Section Penalty Calculation Process will be applicable Copies of Training Completion Certificate a template of which is given in the Annexure 17 Training Completion Certificate of this tender duly signed by t
50. for road permit the process should be so initiated by the Vendor that the delivery schedule is met Proof for the communication sent and duly receipted by the User and or NICSI project coordinator with signature name designation telephone number and preferably with office seal should be submitted to NICSI If after such proper communication there is any delay in the issuance of road permit from the User the Vendor will be entitled to get extension for delivery period of three weeks from the date of receipt of the road permit provided that the acceptance testing was done and complete material was ready for dispatch 7 seven days before due date of delivery specified in purchase order The vendor shall provide equipment manual and User manual along with each equipment even if more than one equipment is ordered for a single location If the scheduled date of delivery falls on holiday non working day at the delivery location the next working day shall be treated as due date of delivery All aspects of safe delivery shall be the exclusive responsibility of the Vendor Vendor after receiving the Purchase Order will consult visit the User department for ascertaining the compatibility of the ordered item within the existing setup If there is any requirement of additional components for the interconnection etc the same need to be communicated to the User department and NICSI before delivering the ordered items No such requests which will re
51. for a particular item in Financial Bid Only bidders who have quoted a rate which is within 120 of the rate quoted by the L 1 for a particular item will be considered for inclusion on the panel of vendors for that item Subject to the above condition the bidder offering the Second Lowest Quote L 2 will then be asked to match the price of L and placed on the panel If L 2 does not agree L 3 will be asked to match L 1 Thus by way of successive opportunity a panel of up to 3 vendors for each item will be formed The maximum period allowed for matching the L1 rates by any Bidder will not be more than 7 working days from the date of issuance of offer letter from NICSI If the Bidder fails to match the L1 rates within stipulated time as stated above the offer will be treated as withdrawn and will then be extended to next Bidder in the order of their bids If none of L2 L3 L4 agree to match the L 1 rates then L 1 shall be the sole vendor on the panel The decision of NICSI arrived at as per above will be final for empanelment and no representation of any kind shall be entertained L 2 L 3 etc vendors while matching the rates of L 1 will have the option to match the lowest tender rates quoted for their brand of product in case L 1 rates are for a different brand The same Panel Formation Process will be followed for each item No enquiry shall be made by the bidder s during the course of evaluation of the tender after opening o
52. format to a CD DVD and provide it to the Project Coordinator Concerned Authority at the User department within 5 five days of the completion of the rental period Post Processing Software to be provided for making maps on Laptops Desktops screen with no liability to the user In case of any technical defect in the equipment during the rental period the Bidder must arrange for the defective equipment to be replaced by working equipment within the given deadlines Location Maximum Replacement Time in number of days from the date of raising issue with the Bidder North East States Sikkim Meghalaya Tripura Arunachal Pradesh 9 Assam Nagaland Manipur Mizoram Jammu amp Kashmir Lahual Spiti amp Kinnaur in Himachal Pradesh Andaman Nicobar and Lakshadweep Islands Rest of India 8 Page No 10 41 2014 NICSI If any rented item becomes defective during the rental period the time taken by the Bidder for its replacement will deducted from the total number of days for which the equipment had been rented In case of delay in replacement of defective equipment penalty as defined in the Section Penalty Calculation Process will be charged 3 5 Eligibility Criteria Eligibility Criteria is given in the Annexure 4 Eligibility Criteria and it must be filled up Relevant portions in the documents submitted in pursuance of eligibility criterion mentioned above shall be highlighted Document
53. free spare parts kits calibration at least once a year amp as and when required etc and excluding the consumable items During warranty period all the parts of the product shall be considered non consumable and vendor shall have to maintain all such parts at no extra cost whenever required During warranty period besides service maintenance of Hardware and System Software and all driver software up gradation installing patches and services shall also be provided at no extra cost The vendor should fulfill the following conditions during warranty period Vendor will maintain enough spares in India not less than 10 so as to provide satisfactory on site comprehensive maintenance services during the warranty period Vendor will indicate the level of spares which will be stored by them in India for providing comprehensive on site warranty services to NICSI User sites Vendor will also provide a status report every 6 six months through e mail to NICSI User about the support related complaints lodged by different Users and availability of spares at the vendor warehouse Vendor as well as OEM would provide the helpdesk support services through telephone e mail where Users can lodge their complaint Each User will be assigned a unique trouble ticket number through which User should be able to track the action taken on his complaint through a support portal No 10 41 2014 NICSI Description Und
54. hargeable Batteries 2 nos Charger and Charging cable for above led display 1 set Data communication cable 1 Survey Post Processing Software 1 no Single Prism 2 nos Telescopic Range Pole 2 5 mtrs 2 nos Wooden Tripod 3 no Telescopic ONO FPF WN Instrument tribatch with prism adapter and laser optical plumet 02 Nos PS All the accessories to be offered along with Total Station should be Main Instrument OEM make only No 10 41 2014 NICSI ANNEXURE IL TECHNICAL 2 a DGPS SYSTEM SURVEY GRADE A Post Processing GNSS system capable of tracking DGPS L1 L2 and GLONASS OEM OF Quoted THEM s2iccseccscscschasaseeceasee oes cbseveseschevevadsaoueecdcdee etevadeseeeseseduauveosse cscs vesecesegse cesweees Make Model Part Code of Quoted Item ccscsscsscoccsscescsscescsscescesceccceccscescescecessscseeccscscoesoes Description Required Minimum Specification Specification of Quoted Item In compliance Yes No General Specification GNSS post processing receiver capable of operating without controller with geodetic antenna and all accessories should be offered with following capabilities Measurements Specification Satellite Tracking No of Channel Should be Capable of tracking GPS L1 C A Code L1 L2 Full cycle Carrier L2C and L5 and GLONASS GALLIEO COMPASS Minimum 72 channels capable of tracking L1 L2 L2C C A code amp P Code measurement and Glona
55. he authorized User should be submitted to NICSI Copies of Training Material should provide to the users after the successful completion of the training and for the satisfaction of the user 3 4 Conditions Specific to Rental of Equipment User s may rent the equipment quoted by a Bidder either on a minimum per week basis 5 continuous working days or on a monthly basis calendar month For items whose Supply rates have been quoted by a Bidder it is mandatory for the 1 One week rental and the 1 One calendar month rental rates to be quoted as well Rental of equipment from the Bidder by a User will involve the following L If a User rents the equipment for a period equal to a certain number of calendar months plus a certain number of days the charges for the period beyond the whole calendar months will be on a pro rata basis The minimum time in days between the issue of the Rental Purchase Order and the starting of the rental period should be as per the given table S Location Maximum Delivery Time 7 Page No 10 41 2014 NICSI in number of days from the date of issue of Rental Purchase Order North East States Sikkim Meghalaya Tripura Arunachal 21 Pradesh Assam Nagaland Manipur Mizoram Jammu amp Kashmir Lahual Spiti amp Kinnaur in Himachal Pradesh Andaman Nicobar and Lakshadweep Islands Rest of India In case of delay in providing rental equipment
56. her name date designation and office seal legibly recorded should reach NICSI Head Quarters as the case may be New Delhi within 4 four weeks of the completion of the training period except for training in North East States Sikkim Meghalaya Tripura Arunachal Pradesh Assam Nagaland Manipur Mizoram Jammu amp Kashmir Lahual Spiti amp Kinnaur in Himachal Pradesh Andaman Nicobar and Lakshadweep Islands Training Completion Certificate of these locations should reach within 6 six weeks of training completion date NICSI will impose penalty as per Section Penalty Calculation Process in case of failure by the Vendor in meeting the terms and conditions related to Paid Training The vendor should provide the necessary post processing software in order to process the data captured during measurements using the ETS DGPS Survey Grade at no additional cost to the user in order to produce data and shape file shp other formats and map on the equipment screen display and computer The Vendor shall quote per batch cost for paid training conducted all inclusive of training material training kit TA DA etc under Annexure Financial Bid Part D 15 WARRANTY 1 Conditions related to warranty support are given in the following table Description All quoted Systems and relevant additional items should be under 3 Three Years on site comprehensive warranty support from the date of acceptance at the site including
57. issue NOC in favor of Vendor if needed for settling the claim 144 PROCESS FOR DELIVERY RENTAL AND TRAINING L 2 14 1 For Supply of Goods All aspects of safe delivery shall be the exclusive responsibility of the Vendor At the destination Site the cartons will be opened only in the presence of NICSI User representative and Vendor s representative and the intact position of the Seal for not being tampered with shall form the basis for certifying the receipt in good condition The schedule for delivery of goods to various locations is given in the table below Location Maximum Delivery Time in number of days from the date of issue of Purchase Order North East States Sikkim Meghalaya Tripura Arunachal Pradesh 45 Assam Nagaland Manipur Mizoram Jammu amp Kashmir Lahual Spiti amp Kinnaur in Himachal Pradesh Andaman Nicobar and Lakshadweep Islands Rest of India Proof of Delivery duly signed by the NICSI User NICSI Project Coordinator with his name date of delivery designation and office seal legibly recorded should reach NICSI Head Quarters as the case may be New Delhi within 4 four weeks of the delivery except for delivery in North East States Sikkim Meghalaya Tripura Arunachal Pradesh Assam Nagaland Manipur Mizoram Jammu amp Kashmir Lahual Spiti amp Kinnaur in Himachal Pradesh Andaman Nicobar and Lakshadweep Islands Delivery note of these locations should reach wi
58. ities if considered necessary TEC will examine the bids to determine whether they are complete whether required information have been provided as underlined in the bid document whether the documents have been properly signed and whether bid documents are generally in order The following documents shall be enclosed by every vendor along with the Technical Bid a Necessary detailed technical write up highlighting the features of the quoted products b Sub assemblies of the systems offered c List of important installation sites d Make and model of all systems sub systems and optional items should be mentioned in the technical bid and complete technical details should be provided in the form of brochures and write ups and evaluation reports from the neutral third party e Any other document which the vendor may feel necessary to support the product bid Bidder shall furnish a compliance statement Point wise of specifications amp features of offered equipment sub systems with the Technical Bid No deviations in terms amp conditions of the tender document as well as technical specifications on the lower side will be accepted in any case Compliance of quoted devices to Requirements stipulated in the Technical Annexure duly supported by documentary evidence will be evaluated in detail The short listed Bidders will be asked to bring one of each quoted model or improved latest model of same make as per specifications set out in
59. justified and unacceptable delay beyond the delivery installation where applicable schedule as per purchase order will render the vendor liable for penalty at the rate as mentioned in the following sections Activity Rate Failure in maintaining the delivery schedule with any delay beyond last date of delivery Any unjustified and unacceptable delay in delivery of goods as per the schedule given in this tender document will render the vendor liable for liquidated damage at the rate of 0 1 point one percent of the purchase order value per day for first 10 days 0 2 point two percent per day for next 10 days 0 3 point three percent per day for next 10 days subject to maximum 30 days in total After that the purchase order may be cancelled In addition the vendor shall also be liable to pay to NICSI a cancellation charge of 10 Ten percent of the PO value if the ordered items are not delivered within 4 weeks of delivery due date Maintenance during warranty period Under warranty support penalty per day per equipment at the rate of 0 2 point two percent of the purchase value of the equipment Maximum penalty will be limited to 10 of the purchase order value If system remains down beyond 30 days NICSI will have option to get it rectified through alternate source The cost of repair on such default shall be recovered from the Vendor from outstanding payment or BG PBG Replacement of the faulty syste
60. l be processed FOR PAYMENT OF TRAINING 100 payment will be made after completion of the training period and successful completion of contractual obligations as per the following process a Thevendor will submit all original Training Completion Reports to NICSI Headquarters New Delhi b In the case of vendor being unable to bring Training Completion Report even after 30 Thirty days of completion of the Training period and there is no written complaint from the User about the training it will be treated that the training is complete and the bills will be processed Entry Tax etc if payable will be reimbursed for which Vendor has to submit all original documents along with the bills Such claims shall neither be processed separately nor on any post facto basis Payments shall be subject to deductions of any amount for which the Vendor is liable under the empanelment or tender conditions Further all payments shall be made subject to deduction of TDS Tax deduction at Source as per the current Income Tax Act and any other taxes All payments will be made through RTGS only In case the submission of bills to NICSI along with the necessary documents i e POD s BG s etc is delayed by the Vendor beyond 30 days from the date of issue of bill or delivery of materials etc whichever is earlier the entire liability towards payment of interest penalty to the tax authorities would be on the cost of respective Vendor so that
61. ll contractual obligations for rental of the equipment as per ordered configuration have been performed satisfactorily Name of User NIC Project Coordinator NICSI Project in charge with official seal 67 Page No 10 41 2014 NICSI ANNEXURE 19 EMD amp TENDER FEE Amount Particulars in Rs Draft No Tender Fee 500 TECHNICAL 1 ELECTRONIC TOTAL 3 00 000 STATION TECHNICAL 2 a DGPS SYSTEM SURVEY GRADE 4 00 000 TECHNICAL 2 b RIK SURVEY KIT TECHNICAL 3 HIGH ACCURACY 1 00 000 HANDHELD GPS TECHNICAL 4 MEDIUM ACCURACY 1 00 000 HANDHELD GPS TECHNICAL 5 REAL TIME HANDHELD 1 00 000 GPS Include only those Items for which the bid is being submitted Prospective bidders interested in bidding for item 3 above shall quote for both Technical 2 a amp Technical 2 b else the bid shall be deemed rejected and EMD forfeited For items for which the bidder is not quoting rates the bidder may leave the respective row s blank 68 Page
62. m Any system failing at subsystem level at least three times in three months displaying chronic system design or manufacturing defects or Quality Control problem will be totally replaced by the Vendor at his cost and risk within 30 days from the date of last failure If Vendor fails to replace the system within 30 days penalty will be charged at the rate of 0 2 of system purchase value per day per system Failure in maintaining Free Training Schedule All trainings should be conducted within 2 months Sixty days of delivery of equipment a penalty of 1 one percent of the purchase order value per day subject to a maximum of 10 days Maximum penalty will be limited to 10 of the purchase order value Thereafter NICSI holds the option to complete the training through alternate sources at the risk and cost of the defaulting vendor Failurein maintaining Paid Training Schedule 0 2 Zero point two percent of the purchase order value per day subject to a maximum of 10 days thereafter NICSI holds the option to complete the training through alternate sources at the risk and cost of the defaulting vendor No 10 41 2014 NICSI Activity Rate Failure in maintaining Rental 0 2 Zero point two percent of the purchase order value per day Schedule subject to a maximum of 10 days thereafter NICSI holds the option to complete the rental through alternate sources at the risk and cost of the defaulting
63. mp 3 NBCC Tower 15 Bhikaji Cama Place New Delhi 110066 Tel 91 11 26105054 Fax 91 11 26105212 Bid for each category should be submitted in individually sealed envelopes superscripting the relevant part number PART A Basic Unit Price Bidders who are bidding for Annexure Technical 2 a shall also bid for Technical Annexure 2 b and vice versa else the bid for that annexure shall be rejected 35 Page No 10 41 2014 NICSI e For each quoted item in the Annexure 10 Technical1 Annexure 14 Technical 5 financial bids of only technically qualified bidders for that category item will be opened NICSI will not be responsible for any delay on the part of the vendor in obtaining the terms and conditions of the tender notice or submission of the online bids The bids submitted by fax E mail manually etc shall not be considered No correspondence will be entertained on this matter Conditional tenders shall not be accepted on any ground and shall be rejected straightway If any clarification is required the same should be obtained before submission of the bids No bids will be accepted after the expiry of the deadline as stated above In case the day of bid submission is declared Holiday by Govt of India the next working day will be treated as day for submission of bids There will be no change in the timings All pages of the bid being submitted must be signed by the authorized signatory stamped and sequenti
64. mpanelment size will be reduced to at most two vendors Decision of NICSI in this regard will be final and no representation of any kind will be entertained 18 3 Preferential Market Access PMA Preference will be given to domestically manufactured electronics goods in Government procurement as per the Gazette of India notifications dated 23 12 2013 and Govt notification No 8 78 2010 IPHW dated 10 2 2012 amp 12 06 2013 and subsequent amendments clarifications will be followed for implementation Bidders must submit an undertaking on Rs 100 stamp paper in the form of affidavit enclosed as Annexure 6 PMA Affidavit mentioning the percentage of domestic value addition in terms of BOM as per DeitY notification 33 3 2013 IPHW dated 22 05 2014 for each quoted item without which their bid will not be considered for availing this preference Quoting false information will lead to the cancellation of their empanelment letter and EMD will be forfeited 18 4 Micro Small amp Medium Enterprises Development Act a If a bidder falls under the Micro Small amp Medium Enterprises Development Act 2006 then a copy of the registration certificate must be provided to NICSI Further the bidder must keep NICSI informed of any change in the status of the company Following facilities have been extended to the SSI units registered with NSIC a Issue of tender sets free of cost b Exemption from payment of earnest money No 10 41 2014 NICSI
65. mplicit form will lead to rejection of the bid iii Folder 3 The file should be saved in a PDF version as Tech_bid_ETS GPS_ lt BidderName gt pdf and should contain the following information Unpriced BOM as per Annexure 10 Technical 1to Annexure 14 Technical 5 Data sheets manuals and any other relevant documentation for all equipment quoted Manufacturer s authorization form from every OEM whose product has been quoted by the bidder as per the MAF template as provided in this RFP This PDF file not containing the above documents or containing the financial bid in explicit implicit form will lead to rejection of the bid iv Folder 4 The should be saved in a XLS version as Financial_ Bid_ETS GPS_ lt BidderName gt xls and should contain the following information The XLS file is expected to contain Unpriced Financial bid as per format provided in Annexure 15 Financial Bid Hard Copy of the financial bid to be submitted in a separate envelope as per format provided in Annexure 15 Financial Bid All the bids documents should be signed by the authorized signatory of the company 34 Page No 10 41 2014 NICSI All pages of the bid being submitted must be sequentially numbered by the bidder b Bid Submission Hardcopy Manual Submission Part Manual bid submission shall be done before the due date and time as specified in this RFP and shall comprise of submission of the following envelopes i Envelop
66. mported component Total Price All inclusive with 3 years on site warranty Total Price All inclusive with 3 years on site warranty In Rs In In Rs In words D 2 3 4 6 3 3 5 7 6 ELECTRONIC TOTAL STATION TECHNICAL 1 ELECTRONIC TOTAL STATION Al GPS A Post Processing GNSS system capable of tracking DGPS L1 L2 and GLONASS TECHNICAL 2 a DGPS SYSTEM SURVEY GRADE A2 RTK Survey kit to upgrade GPS System to RTK TECHNICAL 2 b RTK SURVEY KIT HIGH ACCURACY HANDHELD GPS TECHNICAL 3 HIGH ACCURACY HANDHELD GPS MEDIUM ACCURACY HANDHELD GPS TECHNICAL 4 MEDIUM ACCURACY HANDHELD GPS REAL TIME HANDHELD GPS TECHNICAL 5 REAL TIME HANDHELD GPS Table B Extended Warranty No 10 41 2014 NICSI Product Description Technical Annexure Name 1 one year extended warranty value In Rs 2 two years extended warranty value In Rs Applicable Tax WCP Service Tax In Total Value for 1 one year extended warranty In Rs Total Value for 2 two years extended warranty In Rs Total Value of Charges for Extended Warranty In Rs Total Value of Charges for Extended Warranty In words 60 2 3 4 5 6 3 3 5 7 4 4 5 8 6 7 9 8 ELECTRONIC TOTAL STATION TECHNICAL 1 ELECTRONIC TOTAL STA
67. munication capabilities built into the equipment must be based on license free wireless spectrum There should be no additional charges for communication licenses A User may purchase 1 one year or 2 two years extended warranty for the items procured through this tender if it so desires The tender has provision for rental of equipment The tender has provision for paid training 3 2 Conditions Specific to Free Training For every Purchase Order for ETS DGPS Survey Grade equipment the selected bidder shall provide training to a certain number of master trainees of the User as per conditions mentioned below Such training shall be organized at the User s premises as stated Detailed conditions related to free training include the following The number of master trainees of the User that must be trained by the Bidder and the number of separate training batches that may be formed will be determined based on the number of a particular type of equipment ordered by the User as per the following table Units ordered of a Maximum number of master Maximum number particular equipment trainees to be trained of batches 1to 10 10 Greater than 10 and up to 25 20 Greater than 25 and up to 50 40 Greater than 50 and up to 75 60 Greater than 75 and up to 100 80 Greater than 100 100 The largest batch size for training shall not exceed 10 ten trainees The actual number of master trainees to be trai
68. n the name of NICSI New Delhi soon after the completion of the rental services For Paid Training A pre receipted bill three copies along with Training Completion Certificate and other relevant documents five copies shall be submitted in the name of NICSI New Delhi soon after the completion of training An invoice will contain the items ordered under one Purchase Order only Bill Invoice shall not be combined for more than one purchase order Payment shall be done as per the following schedule a Incases where delivery of goods is required i 90 on delivery of all items included in the purchase order ii 10 on completion of training of all items in the purchase order b Incases of rental of equipment i 100 on completion of the rental period and successful completion of contractual obligations 7 FOR PAYMENT ON DELIVERY OF GOODS 90 payment will be made on delivery of items at any specified site in India as per the following process a The vendor will deliver the items at designated locations as per the purchase order and obtain signature with date and stamp on Delivery Proof s of the concerned User b The vendor will submit a copy of Proof of Delivery duly signed by the User NICSI Project Coordinator with his name date of delivery designation and office seal legibly recorded should reach NICSI Head Quarters New Delhi No 10 41 2014 NICSI c The vendor will submit the original delivery certificate along with origi
69. nal excise duty gate pass to the NICSI Head Quarters New Delhi Bank Guarantee will also be required to be submitted at the time of bill submission for payment to be made d Penalty if any will be imposed as per Section Penalty Calculation Process e Predispatch Inspection Report issued by NICSI Testing division must be produced along with the bills Balance 10 payment will be made after complete training of all items as per the following process a Thevendor will submit all original Training Completion Reports to NICSI Headquarters New Delhi b Penalty if any will be imposed as per Section Penalty Calculation Process c In the case of vendor being unable to bring Training Completion Report even after 45 Forty Five days of delivery of the system and there is no written complaint from the User about the training it will be treated that the training is complete and the bills will be processed FOR PAYMENT OF RENTAL ITEMS 100 payment will be made after completion of the rental period and successful completion of contractual obligations as per the following process a The vendor will submit all original Rental Completion Reports to NICSI Headquarters New Delhi b In the case of vendor being unable to bring Rental Completion Report even after 30 Thirty days of completion of the rental period and there is no written complaint from the User about the rental it will be treated that the rental is complete and the bills wil
70. ned by the bidder will depend on the User but will not exceed the maximum value given in the table above corresponding to the number of a particular type of equipment purchased The actual number of training batches that the trainees are distributed into will depend on the User but will not exceed the maximum value given in the table above corresponding to the number of a particular type of equipment purchased The bidder shall ensure that a minimum of 2 two trainers shall be available per training session for each batch for training purpose from the bidder side The training duration for a single batch of master trainees will be 2 two days Training of all batches of a User s master trainees will take place at location provided by the User The location may be a State HQ b District HQ No 10 41 2014 NICSI c Revenue HQ d Taluka HQ e Tehsil HQ or f Mandal HQ There shall be no separate charges payable by the User for any expenses incurred by the bidder related to training No TA DA will be paid or any reimbursements made for travel undertaken by the trainers in relation to the training The free training is only on the purchase of ETS DGPS Survey Grade _equipment There shall be no free training on the purchase of any handheld GPS devices The User should inform the Bidder and finalize on the site and schedule of the training within 10 Days Ten Days from the scheduled or actual date of delivery whichever is l
71. oduct Description Technical Annexure Name Service Tax on Training Cost of Courseware per Trainee VAT on Courseware Total for paid training Total for paid training In percentage In Rs In percentage In Rs In words D 2 4 5 6 7 34 3 4 5 5 6 ELECTRONIC TOTAL STATION TECHNICAL 1 ELECTRONIC TOTAL STATION D1 GPS A Post Processing GNSS system capable of tracking DGPS L1 L2 and GLONASS TECHNICAL 2 a DGPS SYSTEM SURVEY GRADE RTK Survey kit to upgrade GPS System to RTK TECHNICAL 2 b RTK SURVEY KIT HIGH ACCURACY HANDHELD GPS TECHNICAL 3 HIGH ACCURACY HANDHELD GPS MEDIUM ACCURACY HANDHELD GPS TECHNICAL 4 MEDIUM ACCURACY HANDHELD GPS REAL TIME HANDHELD GPS TECHNICAL 5 REAL TIME HANDHELD GPS 63 Page Table E Grand Total No 10 41 2014 NICSI Product Description Technical Annexure Name Total Price All inclusive with 3 years on site warranty Total Value of Charges for Extended Warranty Total Value of Charges for Rental Total for paid training Grand Total per product Grand Total per product In Rs In Rs In Rs In Rs In words 60 2 3 4 5 7 3 4 5 6 ELECTRONIC TOTAL STATION TECHNICAL 1 ELECTRONIC TOTAL STATION T1l A1 B1 C1 D1 GPS A Post Processing GNSS
72. oduct mentioned herein is found to be incorrect and not meeting the prescribed value addition norms based on the assessment of an authority so nominated by the Department of Electronics Information Technology Government of India for the purpose of assessing the domestic value addition I will be disqualified from any Government tender for a period of 36 months In addition I will bear all costs of such an assessment That I have complied with all conditions referred to in the notification No csceseeseeseeeees wherein preference to domestically manufactured electronic products in government procurement is provided and that the procuring authority is hereby authorized to forfeit and adjust my EMD and other security amount towards such assessment cost and I undertake to pay the balance if any forthwith I agree to maintain the following information in the company s record for a period of 8 years and shall make this available for verification to any statutory authorities i Name and details of the domestic manufacturer Registered office manufacturing unit location nature of legal entity Date on which this certificate is issued Electronic product for which the certificate has been produced Procuring agency to whom the certificate is furnished Percentage of domestic value addition claimed Name and contact details of the unit of the manufacturer Sale price of the product Ex factory price of the product Freight insurance and
73. or their sales amp support function To confirm in Yes or No whether the bidder falls under the Micro Small and Medium Enterprises Development Act 2006 If yes a copy of the valid registration Certificate must be provided to NICSI Further NICSI must be kept informed of any change to the status of the company as per the mentioned act Preference may be given by the Government User Departments to domestically manufactured electronic goods in procurement as per guidelines issued by the Govt through notification No 8 78 2010 IPHW dated 10 02 2012 and subsequent amendments clarifications notifications To fall under this category and avail preference Bidders must indicate percentage domestic value addition in terms of Bill of Material BOM as per Annexure 5 Domestic Value Addition Following documents need to be submitted only if the bidder wants to be considered for receiving any preference that may be applicable a Affidavit of Self Certification regarding Domestic Value Addition in an electronic product to be provided on Rs 100 stamp paper in the format provided at Annexure 6 PMA Affidavit Bidder must also submit a copy of the relevant DeitY notification for the particular category of device indicating the required Domestic Value Addition Percentage and the applicable benefit All bid documents must be clearly signed and stamped by the Authorized Signatory of the bidder Only those bidder
74. orking Video Conferencing IT Consultancy IT Implementation Support among others 3 ABOUT THIS TENDER 3 L Scope of Work This document is a Request For Proposal RFP for Empanelment of Agencies for the Supply Rental and Warranty Support of ETS GPS and Related Equipment The empanelment aims to meet the requirements of NICSI Users related to ETS GPS amp other related equipment from time to time Sealed technical and commercial proposals valid for a period of given in the Annexure 1 Validity of Bids Rates etc from the date of opening are invited from Authorized Distributors of Electronic Total Stations DGPS Survey Grade RTK Survey Kit and Hand Held GPS devices for procurement training and rental of the items whose details are given in the Technical Annexure Up to 3 three agencies per item will be empanelled for the tender initially for a period of 2 two years which can be extended through mutual consent for 1 one more year The rates finalized shall remain valid during empanelment extended empanelment unless the rates are reduced by the manufacturing companies due to technological advances A bidder can quote for the Supply Training and Rental of one more than one or all the items given in the Technical Annexure a Ifa vendor wishes to bid for DGPS System Survey Grade it is mandatory that each bidder should bid for Technical Annexure 2 a amp Technical 2 b together If a vendor wishes to bid fo
75. ormatics Centre Services Inc NICSI was set up in 1995 as a section 25 Company under National Informatics Centre Ministry of Communications amp Information Technology Government of India to provide total IT solutions to the Government organizations NICSI provides services for a number of e Governance projects undertaken by NIC and Deity Main Objectives To provide economic scientific technological social and cultural development of India by promoting the utilization of Information Technology Computer Communication Networks Informatics etc by a spin off of the services technologies infrastructure and expertise developed by the NIC of the Government of India including its Computer Communication Network NICNET and associated infrastructure and services To promote further development of services technologies infrastructure and expertise supplementing that developed by NIC in directions which will increase the revenue earning capacity of NIC 3 Page No 10 41 2014 NICSI e To develop and promote value added computer and computer communications services over the basic infrastructure and services developed by NIC including NICNET In furtherance of these objectives NICSI has been providing various products amp services to organizations in the Central Government State Governments and PSUs etc Products and Services include Hardware Systems Software Application Software Software Development Intra Networking Wide Area Netw
76. ory will be forfeited and empanelment for that category will be cancelled If the vendor follows the procedure of intimating NICSI well in advance about the non availability with proper documentary evidence the empanelment can be kept in suspension till a suitable and equivalent product is approved by NICSI However for any pending POs such relaxation will not be applicable 13 STOCK ENTRY AND BILLING TO END USER For procurement of goods or for rental of equipment or for training the Vendors have to raise their invoices from New Delhi in the name of NICSI New Delhi for all the procurements In the case of Supply of Goods after carrying out the Acceptance Testing the Vendor has to submit their invoice bill and the copy of the Acceptance test report Certificate at NICSI Stores at New Delhi so that NICSI can book the purchase and issue their Sale Invoice in the name of User department or the end customer 18 Page No 10 41 2014 NICSI For all the procurements under projects after collecting the Sale Invoice from NICSI the Vendor has to ensure the safe and onward transportation of the items to the end User location at their own responsibility and expenditure The Vendor is responsible for safe and secure delivery of these items at User location s By having an insurable interest in the consignment the Vendor must get it insured on the basis of purchase order issued by NICSI and settle the claim if any directly with insurer NICSI may
77. oughout India Certificates for Exemption of Octroi charges entry tax shall be furnished by NICSI Users It shall be the exclusive responsibility of the Vendor to collect these Forms Documents from the NICSI Users In the absence of exemption certificates from NICSI Users towards octroi entry tax the Vendor will be reimbursed actual charges paid by them on submission of receipts Bidders should have a Delhi VAT registration Taxes indicated in the Financial Bid will be paid as per actuals on the basis of the prevailing rate Financial bid has to be submitted as per the Financial Annexure for the corresponding items indicated in Technical Annexure For each item whose technical specifications have been provided in the Technical Annexure an L 1 bidder will be identified based on the Financial Bid A panel of Vendors will be selected for each Technical Annexure as per the Annexure 16 Panel Formation EMPANELMENT OF VENDORS No 10 41 2014 NICSI Keeping in view the NICSI project commitments NICSI reserves the right to evolve a super set of technically qualified accepted systems and subsystem items of their brands and models for the entire range of systems covered by various Annexures of this tender so as to take care of the service delivery related aspects concerning the suitability of configuration needs matching the project requirements from time to time Validity of the panel is given in the Annexure 1 Validity of bids
78. ould like to have its candidates trained For items whose Supply rates have been quoted by a Bidder it is mandatory for the training rates to be quoted as well Detailed conditions related to paid training include the following The largest batch size for paid training shall not exceed 10 ten trainees The training charges will be per batch Equipment for the training will be provided by the User Actual number of trainee candidates in a batch will be decided by the User but will not exceed 10 ten trainees For ETS DGPS Survey Grade equipment including RTK Rover Kit the training duration for a single batch of trainees will be 2 two days For Handheld GPS equipment the training duration for a single batch of trainees will be 1 one day Under a particular Training Purchase Order training of all batches of a User s training candidates will take place at location provided by the User The location may be a State HQ District HQ Revenue HQ Taluka HQ Tehsil HQ or Mandal HQ No 10 41 2014 NICSI The vendor shall arrange for one set of equipment as per paid item required for training for live training hands on practical sessions during every training session conducted per batch The Vendor shall supply training material courseware sample softcopy in English language one week atleast prior to the scheduled training Thevendor shall also make arrangement for courseware hardcopy for all trainees Conversion o
79. penalty as defined in the Section Penalty Calculation Process will be charged It is the responsibility of the Bidder to safely transport the equipment to and from the location advised by the User in the purchase order The Bidder will only have to transport the equipment to the site advised by the User at the beginning of the rental period mentioned in the purchase order and finally back to its own premises after the completion of the rental period Any intermediate transfers between different work sites will be the responsibility of the User There will be no additional payment to the Bidder for the transportation of the equipment Safety of the equipment while in use during the rental period will be the responsibility of the User The Bidder must appoint a person who will accompany the equipment throughout the period of rental There will be no payment of TA DA or reimbursements of any expenses to the appointed person The appointed person must be equipped with a laptop which has the necessary software for processing the data captured through the equipment and producing the required output After the completion of the rental period the appointed person must hand over all the raw data and processed data in shape file format without geo referencing to the on field representatives of the User department in soft copy in digital media provided by the client at the site The Bidder should also write the raw data and processed data in shape file
80. pplied items Performance Bank Guarantee will be of any scheduled bank drawn in the name of National Informatics Centre Services Inc New Delhi for a period of warranty The Performance Security should remain valid for a period of sixty days beyond the date of completion of all contractual obligations of the Vendor including warranty obligations of the Vendor for all the Systems supplied and installed and thereafter the Security Deposit BG shall be returned to the vendor without any interest This BG will be invoked in case of non compliance of maintenance schedule during warranty period Performance Bank Guarantee submission is not required when equipment is taken on rent Performance Bank Guarantee submission is not required in the case of Paid Training Security deposit has to be made in form of Bank Guarantee equal to the EMD amount Instrument One single deposit in the form of Bank Guarantee Amount Equal to EMD amount Performance Bank Guarantee PBG Validity A period of 60 sixty days beyond the date of completion of all contractual obligations of the Vendor including warranty obligations Instrument One single deposit in the form of Bank Guarantee to be submitted along with the bills and proof of delivery installation where applicable Equal to 8 of PO Value No 10 41 2014 NICSI 1L PLACING OF PURCHASE ORDERS NICSI has the right to choose any subset of the tendered items for o
81. r RTK Survey Kit it is mandatory that each bidder should bid for Technical Annexure 2 a amp Technical Annexure 2 b together If not the bid shall be deemed rejected and EMD forfeited An OEM can allow only one Authorized Distributor to quote its products in the tender For different Technical Annexure an Authorized Distributor can quote the products of different OEM s There is a separate Technical Annexure for each item In all there are 5 five Technical Annexures as listed below S No Technical Annexure 1 TECHNICAL 1 ELECTRONIC TOTAL STATION TECHNICAL 2 a DGPS SYSTEM SURVEY GRADE TECHNICAL 2 b RTK SURVEY KIT TECHNICAL 3 HIGH ACCURACY HANDHELD GPS TECHNICAL 4 MEDIUM ACCURACY HANDHELD GPS TECHNICAL 5 REAL TIME HANDHELD GPS 7 The Technical Annexure for each item will be treated as a separate tender No 10 41 2014 NICSI After empanelment selection of model for procurement will be sole discretion of NICSI User Department The Bidder will supply systems as per NICSI User Departments requirements The Bidder must provide free training to a certain number of master trainees of the User who places a Purchase Order on the Bidder for the Supply of equipment through the empanelment done under this tender Conditions related to free training are detailed in a following section of this tender Allitems should come with 3 three years on site warranty support Any wireless com
82. r employed thereof No 10 41 2014 NICSI Wherever necessary the vendor shall apply for and obtain license as provided under Section 12 of Contract Labour Regulation and Abolition Act 1970 and strictly comply with all the terms and conditions that the licensing authority may impose at the time of grant of license NICSI shall not be held responsible for any breach of the license terms and conditions by the vendor The vendor shall be solely responsible for the payment of wages to the deployed manpower and ensure its timely payment thereof The vendor shall duly maintain a register giving particulars of the deployed manpower nature of work rate of wages etc The vendor shall also ensure compliance to the following labour legislations i Minimum Wages Act ii Employees Provident Fund Act iti Employees State Insurance Act iv Workmen s Compensation Act if the ESI Act does not apply Applicable as per respective state The vendor shall be solely responsible to adhere to all the rules and regulations relating to labour practices and service conditions of its workmen and at no time shall it be the responsibility of NICSI The vendor shall indemnify NICSI against any liability incurred by NICSI on account of any default by the vendor or manpower deployed by it Neither the vendor nor his workmen can be treated as employees of NICSI for any purposes They are not entitled for any claim right preference etc over any jo
83. rdering NICSI has the right to choose any subset of the tendered items for placement of supply orders In case Purchase Orders are placed on more than one vendor the distribution of purchase orders will be at the sole discretion of NICSI For procurement of goods or for rental of equipment or for training purchase order will be placed on the empanelled vendor in hardcopy format or in softcopy mode either through e mail containing the scanned copy of the Purchase Order or an alert through e mail for downloading the Purchase Order from Web Site Objection if any to the Purchase Order must be reported to NICSI by the Vendor within three 3 working days counted from the Date of Purchase Order issue otherwise it is assumed that the Vendor has accepted the Purchase Order in totality This is applicable in case of electronic publishing delivery of Purchase Order also After receiving the Purchase Order if any amendment is requested by the Vendor or done by NICSI any corresponding deadlines will be calculated from the amendment date and not from the original Purchase Order date Subsequent to the issue of Purchase Orders the Vendor shall collect necessary related documents copy of final Pro forma Invoice from NICSI issued in the name of User department from NICSI End User for getting State Entry Road Permit wherever required for complete safe and timely delivery of the ordered products 12 ACCEPTANCE TESTING PROCESS The Systems must be
84. rovided to NICSI at least 15 Days in advance prior to date from which the actual acceptance testing is to start During empanelment period on subassembly level if any item s specifications model changes amp becomes non available due to obsolescence up gradation of technology vendor within already approved cost may offer the item with equivalent or having better features in terms of performance and specifications The item should be offered to NICSI for evaluation with full configuration at least 1 one month prior to the acceptance testing date The item s so offered will be evaluated at NICSI any other site as decided by NICSI for its acceptance The vendor should provide detailed technical documents and technical manpower support so as to enable NICSI to carry out the evaluation process again on the new item In evaluating such change request only the tender specification will be referred In the case of main components CPU and Chipset any change in the empanelled configuration due to technological up gradation non availability will 17 Page No 10 41 2014 NICSI be permitted by equivalent better item of the same OEM If no equivalent product meeting tender specification is available with that OEM a communication from the OEM is mandatory in this regard before offering product of a different OEM The schedule for conduct of acceptance testing dates shall be provided along with comprehensive material details by Vendor wi
85. rs Any representation towards these shall not be entertained by NICSI Reasons for rejecting a bid will be disclosed only when an enquiry is made by the concerned bidder In case the empanelled vendor vendor empanelled bidder is found in breach of any condition s of tender or supply order at any stage during the course of project deployment period the legal action as per rules laws will be taken Any attempt by vendor vendor empanelled bidder to bring pressure towards NICSI s decision making process such vendors shall be disqualified for participation in the present tender and those vendor may be liable to be debarred from bidding for NICSI tenders in future for a period of three years Printed written conditions mentioned in the tender bids submitted by vendors will not be binding on NICSI Upon verification evaluation assessment if in case any information furnished by the vendor is found to be false incorrect their total bid shall be summarily rejected and no correspondence on the same shall be entertained NICSI will not be responsible for any misinterpretation or wrong assumption by the vendor while responding to this tender Consortium of Vendors cannot participate in this tender All bid documents must be clearly signed and stamped by the Authorized Signatory of the bidder Only those bidders who satisfy the eligibility requirements and accept the terms and conditions of this RFP document shall be short listed for furth
86. s who satisfy the eligibility requirements and accept the terms and conditions of this RFP document shall be short listed for further evaluation ANNEXURE 5 DOMESTIC VALUE ADDITION No 10 41 2014 NICSI Name of Item from Technical Annexure Make Model or Part Code Domestic Percentage Value Addition No 10 41 2014 NICSI ANNEXURE 6 PMA AFFIDAVIT Format for affidavit of self certification regarding domestic value addition in an electronic product to be provided on Rs 100 stamp paper resident of hereby solemnly affirm and declare as under That I will agree to abide by the terms and conditions of the policy of Government of India issued via notification no 8 78 2010 IPHW dated 10 02 2012 and the subsequent revision to the policy issued via notification no 33 3 2013 IPHW dated 23 12 2013 That the information furnished hereinafter is correct to the best of my knowledge and belief and I undertake to produce relevant records before the procuring authority or any authority so nominated by the Department of Electronics and Information Technology Government of India for the purpose of assessing the Domestic Value Addition That the domestic value addition for all inputs which constitute the said electronic product has been verified by me and I am responsible for the correctness of the claims made therein That in the event of the domestic value addition of the pr
87. s in their bids Bids not submitted as per the specified format and nomenclature may be out rightly rejected Ambiguous Incomplete Illegible bids may be out rightly rejected Submission of the Bid will be deemed to have been done after careful study and examination of all instructions eligibility norms terms and required specifications in the tender document with full understanding of its implications Bids not complying with all the given clauses in this tender document are liable to be rejected Failure to furnish all information required in the tender Document or submission of a bid not substantially responsive to the tender document in all respects will be at the vendor s risk and may result in the rejection of the bid Bidder has to submit physically financial bid in separate sealed envelopes for each amp every item by subscripting Item No amp Name of the item on it Refer Annexure 15 Financial Bid Similarly for technical Bid 36 Page ANNEXURE 3 BID SUMMARY No 10 41 2014 NICSI Name of Bidder Date of Incorporation Registered Office Address Authorised Signatory Details Name Designation Email Phone Details of Contact other than Authorised Signatory Name Designation Email Phone Delhi VAT Registration No Service Tax Registration No PAN Bidder s Total Annual Turnover for last three years Year
88. s set out in this RFP Document and any other terms and conditions subject to which such information is provided This RFP Document is not an agreement and is not an offer or invitation by the NICSI Representative s to any party other than the entities who are qualified to submit their Proposal Bidders The purpose of this RFP Document is to provide the Bidder with information to assist the formulation of their Proposal This RFP Document does not purport to contain all the information each Bidder may require This RFP Document may not be appropriate for all persons and it is not possible for the NICSI Representatives their employees or advisors to consider the investment objectives financial situation and particular needs of each party who reads or uses this RFP Document Each Bidder should conduct their own investigations and analysis and should check the accuracy reliability and completeness of the information in this RFP Document and wherever necessary obtain independent advice from appropriate sources The NICSI Representatives their employees and advisors make no representation or warranty and shall incur no liability under any law statute rules or regulations as to the accuracy reliability or completeness of the RFP Document The NICSI Representatives may in their absolute discretion but without being under any obligation to do so update amend or supplement the information in this RFP Document 2 ABOUT NICSI The National Inf
89. ss tracking 2channel for SBAS should be capable of tracking Gagan Minimum 72 Channels 4 Channels for WAAS EGNOS Accuracy Static and Fast Static Horizontal 5mm 0 5 ppm Vertical 5mm 1ppm GNSS Antenna External Geodetic Antenna and receiver with sub mm phase center shift Memory Internal Flash Card memory of 1 GB or more in Receiver Communication External Power ports 2 Serial Ports 1 integrated USB port and blue tooth Physical and Environmental Specification Specification Operating Temperature for all major components including GPS Receiver Antenna and controller 20 Cto 60 C Storage Temperature for 40 C to 70 C 52 Page No 10 41 2014 NICSI all major components including GPS Receiver Antenna and Controller Humidity 95 100 Condensing Shock Withstands 1m pole drop onto concrete Position Update Rate 1 Hz or better chargers External Controller One Controller Should be offered with each Receiver RTK compatibility Provision for installation of RTK survey kit Operating System Windows Mobile Operating system 6 5 or latest with 500 MHz processor or better Display VGA Color graphical Daylight readable touch screen with backlight illumination Keypad Full Alphanumeric Keypad with minimum 40 Hard Keys Memory RAM 256 MB or above Data S
90. sult unnecessary delay in the implementation will be considered after the delivery of items is made 14 2 For Free Training The User should inform the Bidder and finalize on the site and schedule of the training within 10 Days Ten Days from the scheduled or actual date of delivery whichever is later The Vendor should perform training at the specified site without any additional charge Training should be completed within 60 Days Sixty Days of issuance of purchase order by the user If the Training is not performed within the stipulated time due to the non responsiveness of the Bidder and a written complaint is registered by the User in the matter a penalty at the rate as mentioned in the Section Penalty Calculation Process will be applicable It shall be the sole discretion of the User to use this penalty amount for providing training to its trainees through other vendors empanelled with NICSI Penalty will not be applicable in cases of site not ready by user For penalty calculations the number of days where site is not ready shall be deducted from the penalty calculations Copies of Training Completion Certificate a template of which is given in the Annexure of this tender duly signed by the authorized User should be submitted to NICSI 14 3 For Rental of Equipment The required gap between the date of issue of Rental Purchase Order and the date of commencement of rental period at various locations is given in the table below
91. supplied in full as per ordered configuration for acceptance No system with short supply or alternate product with different technical specifications shall be taken up for conduct of acceptance testing under any circumstances The Vendor must ensure the availability of ordered items spares in their stock before accepting the purchase order The acceptance tests will include the verification of specification of ordered item functional testing and reliability test running of the evaluation test as conducted during technical evaluation of the items quoted by vendor The systems must give same performance results as shown during initial Technical Evaluation tests In case of urgent User requirement the process of acceptance testing may be relaxed to successful installation where applicable of equipment at customer site In such cases User project manager s request is mandatory The offered systems in addition to meeting the evaluation tests should also contain the same subsystems Brand Manufacturer as were given at the time of initial evaluation tests Failure to fulfill any of the aforementioned conditions will entail cancellation of the Purchase Order along with forfeiture of the EMD Security Deposit Further NICSI can procure same items from alternate sources at the risk and cost of the defaulting vendor No acceptance testing will be undertaken by NICSI unless the Technical Verification Data Sheet TVDS concerned with offered products is p
92. the Technical Annexure for technical evaluation along with their own test and measuring equipment hardware software and technical manpower at NICSI HQ bidder premises or any other site as may be finalized by NICSI and as per the schedule intimated by NICSI Bidders should be ready with quoted models within 5 five days of being notified for the technical evaluation by NICSI No request for subsequent extension of schedule once informed will be entertained Bidders are advised to ensure that the systems brought for evaluation conforms to all technical parameters and is a tested system Equipment not meeting complete tender specifications will not be considered for evaluation NICSI will bear the expenditure towards traveling boarding amp lodging of its technical officials visiting for technical demonstration evaluation During Technical Evaluation the quoted product will be physically verified for the required tender specifications tested for reliability through put functionality and other features as decided by the TEC In case the bidder fails to bring the quoted products within the time frame given by NICSI for evaluation the bid shall be rejected and EMD forfeited If during the technical evaluation any of the System fails then no subsequent opportunity will be given to the Bidder s However alternate item 1 of already quoted make and model or 2 improved latest model of same make on account of technological trends which
93. thin 15 working days from the date of purchase order to NICSI mentioned in the purchase order so that all the related documentation work by NICSI could be completed and tested supplies are handed over to Vendor for ensuring the delivery and installation where applicable within the stipulated time frame as per purchase order The testing of items must be generally completed as specified in the purchase order before the delivery date as per purchase order Normally testing and acceptance of the Systems will be done at the Factory premises Testing Lab of the Authorized Distributor OEM or at NICSI Hars in India as the case may be or any other premises in India or abroad suggested by Vendor where it will be tested as per ordered specifications where representatives from Vendor and NICSI will be present The testing location premises must be suitable agreeable to NICSI The testing premises must fulfill the normal working IT office environment conditions NICSI will have the option to test and accept an item at User s premises in case of emergency situations NICSI reserves the right to reject any item if found unsuitable and or not conforming to the approved specifications The rejected items if any shall have to be taken back and replaced by good items forthwith at the cost of the vendor No payment will be made for rejected items The items which are accepted after testing should be sealed inside carton under the joint signatures of the r
94. thin 6 six weeks of delivery date Vendor must apply to the respective authority for issue of road permit waybill well in time Necessary documents needed for applying for Road Permit will be collected by the Vendor from NICSI End User immediately on getting the Purchase Order from NICSI Delays on account of getting relevant permits shall not make Vendor eligible for waiver of penalties Delivery Challan needs to be signed and stamped on completion of delivery of items as mentioned in Section Payment Process In case any discrepancy with regard to sign stamp or date etc on above delivery challan a mail from concerned User NICSI Coordinator may be treated as delivery challan Though NICSI will provide all the necessary documents for ensuring smooth delivery of goods at the respective destinations it is the responsibility of the Vendor to deliver the goods in time If any Tax is required to be paid the same will be reimbursed on actual basis No 10 41 2014 NICSI NICSI will impose penalty as per Section Penalty Calculation Process in case of any delays in the delivery of goods On the receipt of the purchase orders the Vendor within Ten 10 Days shall initiate the process of obtaining all the necessary documents directly from the User for the State Entry Permit in respective States wherever required for complete and safe delivery of the ordered products However for cases where copy of invoice is required for applying
95. tion Warranty and Annexure 1 Validity of Bids Rates etc Security Deposit will have to be renewed for such further periods till satisfactory free warranty support has been provided by the Vendor for all the Systems supplied and installed and thereafter the Security Deposit shall be refunded to the vendor without any interest The vendor should not assign or sublet the empanelment or any part of it to any other agency in any form Failure to do so shall result in termination of empanelment and forfeiture of Security Deposit EMD NICSI may at any time terminate the empanelment by giving written notice to the empanelled vendor without any compensation if the empanelled vendor becomes bankrupt or otherwise insolvent provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to NICSI During the validity of the panel including the extended period if any if the Vendor quotes sells or exhibits written intention to sell any System or sub system of the same or equivalent configuration to any other Department Organization at a price lower than the price fixed for NICSI under similar terms and conditions the vendor shall voluntarily pass on the price difference to NICSI The effective date will be the date of quoting lower rates by the bidder in the bid quote In the event of lowering of government levies subsequent to the finalization of the panel the vendor shall automati
96. torage More than 4 GB Input Output USB host and client Controller On Board Software StackOut Should support Graphical stakeout not only for points but for Lines and DTM as well Should be able perform Real Time Quality Control for stake out positions Background Map Should be able to accept background maps Total Station and scanner data Should be able to operate and handle total station data as well as scanning data for integrated surveying Operating System Windows XP Windows 7 8 or higher Importing Raw Data Should be able to import Raw data from the GPS receiver as well as RINEX format Also should be able to import precise ephemeris Baseline Processing Should be capable of processing code amp phase measurements Network Adjustment Should be able to perform Network Adjustment using Least Square adjustment principle Export Capable of Exporting the data in RINEX format as well in CAD format Reporting Software should be capable of generating reports directly for the surveyed data Datum Transformation Software should be capable of generating reports directly for the surveyed data 53 Page No 10 41 2014 NICSI Capable of transferring the data from one datum to another should also accept User defined Parameters Feature Coding Software should support feature coding Should accept Users cell library COGO Soft
97. urchase orders placed by NICSI NIC User shall also have option to log complaint of procured systems directly to the OEM A toll free number and Web Complaint systems of OEM should be provided with each supplied systems in the form of a sticker It will be responsibility of OEM to provide support for all such cases User should also be able to see the warranty support period of procured systems of OEM website by entering a service tag serial number of system During warranty period besides service maintenance of Hardware and System Software and all driver software up gradation installing patches and services shall also be provided at no extra cost It is the responsibility of the vendor to provide all necessary support and loading of systems software patches etc 23 Page No 10 41 2014 NICSI On completion of the Warranty period the Security Deposit without any interest accrued shall be released after satisfying that proper support has been provided during warranty period of three years for all the items If considered necessary suitable amount of penalty shall be recovered from the Vendor out of their due payments or from their Security Deposit or by raising claims while releasing the Security Deposit After expiry of warranty NICSI has option to enter into Annual Maintenance Contract with the Vendor for post warranty maintenance of the systems as per the quoted price negotiated price 16 PENALTY CALCULATION PROCESS Any un
98. vey Grade shall also bid for RTK system and vice versa as per Technical Annexure 2 a amp 2 b Else bid shall be rejected and EMD forfeited If NICSI considers necessary Revised Financial Bids could be called for from the technically short listed Bidders before opening the original financial bids for recommending the final empanelment In the event of revised financial bids being called the revised bids should NOT be higher than the original bids otherwise the bid shall be rejected and EMD forfeited There will be NO NEGOTIATION regarding the financial bid The basic prices in Indian rupees should be quoted separately for each set of items given in the Annexure 15 Financial Bid inclusive of all accessories like Power Cables as per Indian environment Driver Software related accessories Documentations of sub assemblies of quoted item and Operating Manuals of the equipment Packing Forwarding Freight Insurance and Warranty etc All prices should be quoted with 3 three years on site warranty support Prices should be quoted in Indian Rupees and indicated both in figures and words Figures in words will prevail Basic Unit Price with 3 years on site warranty should be inclusive of Excise Custom Duties Total Unit Price should include packing forwarding freight insurance commissioning warranty or any other charges The cost for supply of goods is inclusive of all taxes and delivery at NICSI User s location thr
99. ware should have COGO functionality Conventional Data Should be able to handle data from Total Station digital level for network adjustment Survey Post Processing _ Field data processing software compatible to the Software controller s w supporting GIS Function like least square adjustment Area Volume contour import export support for shp Dxf land XML export to google earth and license s w Post Processing s wshould be able to create map on the screen of Desktop laptop Software should be available without any location constraint with each device SCHEDULE OF REQUIREMENTS Geodetic Receiver with external Antenna 1 5 mtr Antenna cable 20 mtr Antenna cable Color VGA Windows Controller Pair of internal Rechargeable batteries for at least 6 hours operation Tripod Tribrach with optical plummet and tribrach Adaptor Download Cable for GPS Receiver 2 All other required cables 2 nos Post Processing Software 1 license External battery connector 2 PS All the accessories to be offered along with DGPS should be Main Instrument OEM make only 54 Page No 10 41 2014 NICSI TECHNICAL 2 b RTK SURVEY KIT RTK Survey kit to upgrade GPS System to RTK OEM Of Quoted Item ii seis cccccccecsscesescccessscsscconssecsesccsscssascecocccesaccessesceescsscocccesedcosostecceeceusceseoseos Make Model Part Code of Quoted Item cccc
100. well in time Necessary documents needed for applying for Road Permit will be collected by the Vendor from NICSI End User immediately on getting the Purchase Order from NICSI Delays on account of getting relevant permits shall not make Vendor eligible for waiver of penalties NICSI will impose penalty as per Section Penalty Calculation Process in case of failure by the Vendor in meeting the terms and conditions related to Rental services 14 4 For Paid Training The required gap between the date of issue of Training Purchase Order and the date of commencement of Training at various locations is given in the table below Location Maximum Delivery Time No in number of days from the date of issue of Training Purchase Order North East States Sikkim Meghalaya Tripura Arunachal Pradesh 21 days Assam Nagaland Manipur Mizoram Jammu amp Kashmir Lahual Spiti amp Kinnaur in Himachal Pradesh Andaman Nicobar and Lakshadweep Islands Rest of India The training schedule will be provided in the Training Purchase Order On the completion of training period Training Completion Certificate copies duly signed by the User should be submitted to NICSI along with the bill for training in the name of NICSI New Delhi The format for training certificate is placed at Annexure 17 Training Completion Certificate 21 Page No 10 41 2014 NICSI Training Completion certificate duly signed by the User with his
101. y Life 14 hours or more Waterproof High sensitivity Receiver Yes IPX7 Yes USB Interface Yes Map amp Memory BaseMap Yes Ability to add map Yes Built In Memory More than 2GB Tracklog 8000 points and above Features Automatic routing Yes Electronic Compass Yes Barometric altimeter Yes Camera 3 mega pixel Min or more Area Calculation Yes Unit to Unit Transfer shares data wirelessly Yes Picture View Yes PS All the accessories to be offered along with Hand Held GPS should be Main Instrument OEM make only 56 Page No 10 41 2014 NICSI ANNEXURE 13 TECHNICAL 4 MEDIUM ACCURACY HANDHELD GPS Medium Accuracy Handheld GPS with accessories amp User manual OEM of QuOted Item siscese css ccscciavesvescesce vce cuanecescesccbiceseesvoscssee dovasedecessces cduacvsnses secs covecdaessesessess Make Model Part Code of Quoted Item cssccsccsscsccsccsccsccsccsccscccccscescescesccsccscsscescescescsscees Description Required Minimum Specification Specification of Quoted Item In compliance Yes No Physical amp Performance Horizontal Accuracy Greater than 0 50 m and up to 1m Post process not real time Display Resolution 240X 400 pixel or better Display Type Weight Color and TFT touchscreen Minimum Battery Life 14 hours or mor

Tender Document

Contents

Download Pdf Manuals

Related Search

Related Contents