whole document
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1. 9 View the data using the drop down menu at the top of the tables of targets You can view this data as percentages as number of journeys in CO terms or graphically in terms of modal shares View Staff travel to work data View Staff travel in the course of work data YOU ARE CURRENTLY VIEWING STAFF TRAV L TO WORK PHASE 1 NHS SOMERSET STEP 2 CHOOSE A DISPLAY A Modal Share YOU ARE CURRENTLY VIEW iOnTRAVEL User Manual Page 27 ZS GIFT OF YORK COUNCIL s 4 3 Searching for travel plans At this point you must be logged in 1 Go to EMESIS YOUR SITES YOUR DETAILS CONTACT US HELP 2 Use Search For A Site and enter as many words as you wish to search For if you include more than one word it will only return results that include all of those words The Fields that IONTRAVEL will include in its search are e Site Name e Other names associated with the site e Address e Post code e Planning Application number e Site Description e Highway Development Management Officer name e Description of situation e Former land use of site e Client company name 3 You will be presented with a list of sites Choose From the list the site you wish to access IF you do not have access to a particular site on this list that you need to work on you will need to request access iOnTRAVEL User Manual Page 28 YORK lt Page city oF s COUNCIL Searching for travel plan documents2. Not applicable under category Motorcycle over 125cc Set up car sharing scheme Transport Private group on Liftshare Car with e g carshareyork com somebody else Internally administered system Liftshare group and internal system Set up Community Interest Group to Residential maintain ongoing management of travel plan Set up Residents Association to Residential maintain ongoing management of travel plan iOnTRAVEL User Manual Page 43 YORK OO reve lt S city oF Og Shared loan pool items General Free equipment Discounts Free equipment and discounts Loan Other specify in comments Showers Transport With en suite changing room Bicycle Without en suite changing room Signal controlled traffic junction Transport For motorised traffic only Caron myown Pedestrian crossing Facilities Pedestrian and cycle crossing Facilities Site specific travel information leaflet General Online Printed Online and printed Site specific travel information leaflet Residential Prospective owners only New occupiers only Prospective owners and new occupiers Smarter business travel policies dossier Smarter Not applicable Working Smarter travel hierarchy Smarter Not applicable Working Smarter Travel Information Pack General For staff For visitors For staff and visitors Smarter Travel Information Pack Residential Site specific leaflet Residential Site specific leaflet and public leaflets Public leaflets only Taxi company disc
3. Predicted and actual amount of parking Targets for modal split Key dates iOnTRAVEL User Manual SD Ge Travel OG York entering the site You can use the copy function for very straightforward sites such as a small high street shop where opening hours will be the same as working hours Where a site has a number of shifts you should add the times For these shifts Based on the size of your site IONTRAVEL will predict the maximum amount of car parking and the minimum amount of cycle and motorcycle parking that the development should contain You can Find more information about parking standards in York in the Highway Design Guide available from the council website http www york gov uk inFo 200274 road_building 409 road_buildin You should then enter the actual amount of parking that your development is seeking to provide You should indicate the modal split targets that your travel plan is proposing to deliver For each phase of the development Your reporting should commence after first occupation if you select this option your First survey will be due 6 months after people move into your site For supermarkets or large visitor based sites such as hospitals or conference centres you should include visitor targets too This is used to monitor the stages in the preparation of your travel plan and when the input of actions and targets will be complete You should enter the dates for when you expect to complet
4. and canteen or vending Not applicable Not applicable From entrance Only at cycle parking itself From entrance and at cycle parking From entrance Only within the site From entrance and within the site Not applicable Not applicable Not applicable Not applicable Not applicable Commuting Business travel Commuting and business travel Full size bikes Foldable bikes Mixture of Full and Foldable bikes One type of vehicle Mixture of vehicle sizes types Free For passengers Passengers pay Other Page 42 g Travel ae lt o city oF s COUNCIL YORK Promotions General Monthly Yearly Irregularly One off Other Ongoing Provide dedicated coach services to General Not applicable visitor destinations Provide dedicated parking areas General Not applicable Provide dedicated staff bus Transport Not applicable Private works bus Provide electric bicycle charging points Transport Bicycle Provide free car club membership General Not applicable Provide pick up and drop off service to General Not applicable local bus or rail station Real Time Passenger Information bus Transport Electronic stop displays Public bus Paperbased Other Refridgerated drop off points Residential Not applicable Re structure business mileage Smarter Provide cycle mileage rates reimbursements Working Reduce car mileage rates Cycle and car mileage rates adjustments See actions in Motorcycling 125ccand Transport
5. by CYC Actions Entered and Targets Entered turn green in Site Summary progress page Actions in Action Plan turn For each action that has been reported as complete in the action plan or where survey data has been Uploaded or information updated in the site synopsis milestone dates etc User notified by email when CYC approves actions as being complete and each completed Action in Action Plan turns Target amp Outcomes tables have an around Figures for each table of targets that have been submitted User notified by email when CYC approves survey data and Action Plan turns Green For Enter Survey Data iOnTRAVEL User Manual CYC notified automatically by email when action plan and targets submitted CYC approves the action plan and targets online CYC notified automatically by email when actions are reported as complete or survey data or other information is added to the site synopsis CYC approves the actions online CYC notified automatically by email when survey data submitted CYC approves the survey data online Page 31 YORK lt o city oF s COUNCIL Appendix 1 Site Synopsis Entry Fields A Guide 1 SOME BASIC INFORMATION ABOUT YOUR DEVELOPMENT Site name This should be the overall name associated with the site for example York Science Park You will have a chance to name the occupier s later on in the Synopsis Other names This is where you should put other names that are co
6. completed This requirement will be outlined in any s106 or legal agreement associated with the development s323 Complete actions and submit survey data over the life of your plan using the iOnTRAVEL system to submit your data iOnTRAVEL User Manual Page 3 YORK lt city oF e COUNCIL 8 1 Introduction to elements of the website Upper menu bar YOUR SITES YOUR DETAILS CONTACT US HELP available once logged in Summary Site Synopsis Travel Plan Folder Targets amp Outcomes Action Plan Document Library Entry fields Mandatory and non mandatory fields Some data is optional the heading next to the box to enter data into is faded to grey Other data is mandatory i e compulsory you must enter the data before you submit the information to CYC this is shown black and generally in bold Note If you try to the information without all compulsory data being in place you will see a red reminder on screen telling you the field s you need to complete before you can re submit it iOnTRAVEL User Manual Page 4 A S GITY Op J YORK COUNCIL 8 Progress bars Progress bars are used to depict progress on a particular page of the website e The Preparation Status tells you whether you have sent the information to CYC and whether they have approved it umm E E A A A A A TT a z i a a a i J a a n Preparation Status Ap
7. left hand corner of the Action Plan table Choose from the list of actions already on iONTRAVEL Note IF you have something in your travel plan that is not listed contact CYC and they will add it to the listings For you d in Appendix 2 of this manual plan iOnTRAVEL User Manual Choose a category of action these are usually listed by mode of travel there is a list Enter the Following details where requested For each action in your approved travel Page 14 YORK SO revel OG York lt city oF COUNCIL e Name of action e Owner person responsible e Phase of construction e Location where applicable e Quality or specification e Comments where applicable e Provision quantities to be e Frequency of implementation implemented where applicable e Start dates and end dates shown as Service in the action plan once action Is entered An example of the layout of these fields on screen is shown below iOnTRAVEL User Manual Page 15 YORK lt 8 city oF s COUNCIL Entry tool for travel plan actions Enter the details of the new action Category Action Now Enter your details in the form below Phase Provision to be Implemented E OR Dateasabove v OR Date as above 22O oy Please describe locations in comments Note Where there are a number of actions of a similar type within a phase e g ranks of cycle parking in different
8. whether the action has been implemented or not and whether or not this is overdue You can complete an action online before it is due Note There is no separate Update button that you need to use to submit the whole of the Action Plan screen this is done as soon as you update individual actions There are two main methods of completing an action on iONTRAVEL A Completing automatically generated actions These actions require you to do something on iONTRAVEL these tend to be actions that have been automatically generated such as inputting survey data e Entering survey data into the Targets and Outcomes e Entering actual dates for the construction or occupation of the site in the Site Synopsis Note These actions do not have the Complete button next to them When you have updated the relevant part of the site the action will automatically be updated B Completing user added actions These actions require you to use the button to let City of York Council know that you have completed the action These tend to be the actions that you have entered yourself Completed actions need to be approved by CYC Providing evidence in support of completed actions Action will be checked by CYC through for example a site inspection photographic evidence being provided evidence being provided by the travel plan coordinator manager or comments left For that action IOnTRAVEL User Manual Page 21 E YORK SO re
9. COUNCIL IONTRAVEL User s Guide June 2013 www lontravel co uk All travel plans submitted to City of York Council as part of a planning application will be stored monitored and managed using the iOnTRAVEL online system This system allows City of York Council developers consultants and site occupiers to monitor the process of developing approving and implementing a travel plan This guide is intended to help users navigate their way around and use City of York Council s monitoring tool for travel plans iOnTRAVEL IOnTRAVEL User Manual Page 1 YORK Fr x COUNCIL Contents Page 1 eof B a Starte eegnen EAEE RE AE ENEE EON AREE EEE 3 1 Introduction to elements of the website eeseeesererieresrierisrisresrisresresresresresresn 4 2 Introduction to stages of travel plan preparation approval and operation 8 2 1 SUMMALY SCLOON Lu cccceccccscccesccesseceessscceusceesseeeessccesecceuseeeessceeeueceeecesssseessaeensess 9 3 Setting up your travel plan on iOnTRAVEL Entering data Pei Be 24617 06 ec Jac oe em ee re 10 3 2 Completing a site Synopsis eee re eese ne 11 3 3 Uploading your travel plan csucesvaleoncesedenseaniere ssaaoicnnsaneesoseerodcaieedeaussenemeieavssn an 12 Be NODUL ACU ONS asc sscsiceaueticonecececenssndtesssassssapanstieonteniecensensicassanessanaeeticastapeecanassee 13 3 5 Entering proposed targets at the start of your travel plan wee 18 4 Using iOnTRAVEL to project man
10. age your travel plan 4 1 Completing ACTIONS oo eee cece ccesssccesssccessceessecesssecesssecessuecesssecessceessseeesesesaeeens 20 4A 2 ENCEN SURW Cy OA diraa ea Ee e N Ea EE EE NEE 24 4 3 Searching for travel Plans wc eeeseccessssccsssseccesseccessseccesseccessseceesseceesteeeeeas 28 4 4 Automated e minders and acknowledgements uu eeeseceessseceessseseesseeeeens 30 Appendices 1 Site synopsis entry TSS sae ssetee on teecacnnosnctaaneeecsaonqasaneetessetensancieasaeweiaecediaueoseeeens 32 2 Potential measures to be included in action plan oo eee eee eee ees 37 iOnTRAVEL User Manual Page 2 GETTING STARTED ON iOnTRAVEL s1324 Register as anew user or log in as an existing user Syjamva Enter basic information about your site and how it will operate You will then need to develop your travel plan in line with the City of York Council travel plan guidance relevant local and national guidance and any pre application discussions held with the Travel Plan Officer and Highways Development Management officers Once your travel plan is agreed you will receive a Formal Feedback assessment Form from City of York Council You are then ready to s32 Enter the travel plan document onto iOnTRAVEL s474 Input a series of actions From your agreed travel plan Swamy Input a series of targets to quantify changes in the use of alternative modes of transport over time Your travel plan will not be approved until steps 1 to 5 have been
11. as a member of the public At this point you do not need to be logged in 1 Go to IAE NE 2 Use the Enter Search Criteria box and enter as many words as you wish to search for iF you include more than one word it will only return results that include all of those words The fields that iOnTRAVEL will include in its search are e Site Name e Other names associated with the site e Address e Post code e Planning Application number e Site Description e Highway Development Management Officer name e Description of situation e Former land use of site e Client company name 3 You will be presented with a list of sites Choose the site you wish to access You will be able to view the travel plan document for that site iOnTRAVEL User Manual Page 29 A S EITT QO YORK COUNCIL 2 S 4 4 Automated e minders and acknowledgements Users of IONTRAVEL and City of York Council will be notified on screen or by email at the Following times Email notifications should come through immediately IF a target date has been missed for adding information into iOnTRAVEL completing actions or adding survey data users will be sent monthly reminder emails until the relevant information has been added CYC will be copied into all reminder emails User registers User notified on screen and by CYC notified automatically by email email when registration submitted when registration submitted User notified by email when reg
12. collected using your own surveys based on percentages ie 75 car on own 10 car with somebody else 6 public bus 5 walk and 4 work at home Finally you will need to provide an estimate of how many journeys are made per day as a result of your development This will enable iOnTRAVEL to calculate the carbon emissions associated with travel From your site over a year You can also upload you own data which has been collected using your own surveys based on journeys made per year by each mode of transport Or you can use the NOVI travel surveys which are provided through iONTRAVEL and which will automatically update and submit the travel data for you These surveys are available For any development to use and there is a survey available for Residential and Workplace developments iOnTRAVEL User Manual Page 25 YORK lt Page city oF s COUNCIL 20 a A Note IF you have more than one phase or more than one set of targets per phase you will have more than one set of survey tables to enter This will be shown at the top of the screen screenshot below Residents travel io work Phase 1 Phase 2 Visliors customers pallents travel to she Weal 5 You must enter the following pieces of data e Survey Date e Survey Method II iii IV V vi vii viii CYC questionnaire preferred method Own questionnaire Manual count snapshot Face to face interviews Automatic traffic count Travel diary S
13. creen You will then be able to enter actual survey data year by year 1 Log into your travel plan site 2 Click on Targets and Outcomes under MAIRIES 3 IF survey data is due there will be an Add survey button above the column where data is due IS Baseline figure amp months 2 years 3 years 4 years Add Survey Note You can check when the next set of survey data is due using the Action plan However the action plan only shows the next survey due date not every survey over the whole five year period Once a survey is entered the action plan will automatically Update itself to show the next survey due date iOnTRAVEL User Manual Page 24 Z8 s YORK EITT O COUNCIL 4 To enter survey data you will be sent to the following screen Summary Site Synopsis Page 1 Travel Plan Folder Targets amp Outcomes Survey List Action Plan Document Library Comments GENERATE SURVEY 1 CHOOSE SURVEY METHOD gt You now have a choice lf you have already performed your own survey and have the overall figures for modal share you can enter them directly Yes have my own figures Figures based on percentages C Figures based on journeys C OR Ifyou have not already completed your survey you can use the iOnTRAVEL system to generate it for you would like to generate a survey You are provided with 3 choices to upload survey data You can upload your own data which has been
14. e modal share of journeys is on track the relevant Figures in the tables in this section will have a green background e Conversely if the data shows the travel plan is not achieving its aims the figures will have a EGISSERSRSUnG iOnTRAVEL User Manual Page 6 YORK lt Page city oF r COUNCIL Example Action Plan e Each action has its own indicator to highlight whether the action is overdue complete as reported by the user or Verified as being complete by CYC iOnTRAVEL User Manual Page 7 YORK A S CITY OF d COUNCIL 8 2 Introduction to the stages of travel plan preparation approval and operation Responsibility Consultant developer site Stage Bi CYC approval occupier writing travel plan 1 REGISTRATION Register or log in as a user and register travel plan site 2 TRAVEL PLAN DEVELOPMENT Travel plan drafted outside of iOnTRAVEL Travel plan agreed outside of iONTRAVEL 3 DETAILS ENTERED ONTO iOnTRAVEL Modelshare targets approved Ef aa 4 TRAVEL PLAN IMPLEMENTATION Completed actions logged on JV IOnNTRAVEL CYC Survey data entered into iONTRAVEL iOnTRAVEL User Manual Page 8 lt 7 8 EITT O7 YORK COUNCIL s 2 1 Summary screen Note You must be logged into a travel plan site on IONTRAVEL at this point 1 Click on under Your Sites YOUR SS YOUR DETAILS CONTACT US HELP Summary Site Synopsis Travel P
15. e these various tasks Page 36 lt city oF DO N YORK OO Travel COUNCIL OG York 8 Appendix 2 Potential measures to be included in action plan Annual or biennial TRICS surveys General Not applicable Apply car parking charges General Not applicable Automatic Traffic Counter Transport Cars only Caron myown Car and other modes Non cars only Bus Fare Discounts Transport Daily Public bus Period weekly monthly Daily and period Other Car club cars Residential Not applicable Car Parking Management Strategy Transport Not applicable Car on my own Car share parking spaces Transport Marked Car with Signed somebody else Marked and signed Other Cash machine General Not applicable Changing facilities without showers Transport Not applicable Bicycle Coat hanging spaces Transport As part of other facility Bicycle Dedicated room area Crossing Transport Puffin Walking Toucan Pegasus Informal with refuge Zebra Other please specify in comments Customer Delivery Management General Not applicable Cycle parking residential Residential Covered Sheffield stands Covered lock protected Sheffield stands Uncovered Sheffield stands Hangers in garage Other type specify in comments iOnTRAVEL User Manual Page 37 YORK lt o city oF s COUNCIL Cycle parking staff Cycle parking visitors Cycle training Dedicated cycle entrances to site Dedicated on site cycle routes Dedicated walking entrances to site De
16. entered iOnTRAVEL User Manual Page 11 lt S city oF Fike YORK SE revel S KENKEN OG York 5 The completed Site Synopsis needs to be approved by CYC When you have completed all screens submit your entire Site Synopsis to City of York Council by clicking Submit Synopsis at the top of the screen Submit Synopsis Click when you have finished all Four Site Synopsis screens Help with site synopsis entry fields There are several data entry fields in the Site Synopsis Though these should be reasonably self explanatory the table in the Appendix to this manual gives some Further advice about the information you should include 3 3 Uploading your travel plan Follow the instructions under Travel Plan Folder to submit your completed and agreed travel plan YOUR SITES YOUR DETAILS CONT CT US HELP Summary Site Synopsis Travel Plan Folder Targets amp Outcomes Action Plan Document Library This will then be uploaded to iONTRAVEL by CYC for public viewing iOnTRAVEL User Manual Page 12 COUNCIL 3 4 Inputting Actions a 1 Log into your site from 2 Click on Action Plani YOUR SITES YOUR DETAILS CONTACT US HELP Summary Site Synopsis Travel Plan Folder Targets amp Outcomes Action Plan Document Library 3 You can decide to select From sets of standard actions that often appear in travel plans to save you time completing your Action Plan You then on
17. ign in sheet No survey e Number of Responses e Number of People total employed or total number of residents rather than total surveyed Note You can add survey data File as evidence in the alongside the action which relates to entering survey data Use the document upload button 6 Enter your survey data 7 Click Note The response rate and CO emissions will be worked out automatically as you Press Save 8 The survey data needs to be approved by CYC When you have entered all the data you wish to submit press Save and submit The data will then go to CYC for approval iOnTRAVEL User Manual Page 26 YORK SE revel COUNCIL OG York Note The around the numbers you have entered will turn to orange when you have submitted the survey data to indicate that they have been submitted and are awaiting approval Rejection of survey data e IF City of York Council considers that you have not carried out the survey or reached the target you have submitted you will be emailed and any comments made by CYC will be viewable by using the Comments icon on the Targets amp Outcomes page The status will turn back to fe until you resubmit the targets back to CYC Reasons for not approving targets may be lack of evidence provided in the documents upload area e g survey data examples of completed question information coming to light that the survey has not yet been Fully completed as described in the action plan
18. istration is approved by CYC User requests User notified on screen and by CYC notified automatically by email access toanew email when request submitted when request submitted or existing travel plan site User notified by email when travel plan site registration is approved by CYC Site synopsis Site Synopsis Entry turns Orangein CYC notified automatically by email submitted Site Summary progress page when site synopsis entered User notified by email when site synopsis is approved by CYC Site Synopsis Entered turns green in Site Summary progress page Travel plan User submits approved travel plan CYC receives travel plan by email submitted manually by email to CYC direct From client User confirmed by email from CYC upon receipt Travel plan Client notified by email when CYC CYC uploads the travel plan accepted Uploads approved travel plan document online document onto iOnTRAVEL Travel Plan Document Preparation turns green in Site Summary progress page iOnTRAVEL User Manual Page 30 EITI 6 F FS S COUNCIL Action plan and modal share targets entered Action plan and modal share targets approved Actions reported as complete in action plan Implementation of actions verified Survey data entered according to action plan Entry of targets verified YORK Actions Entered and Targets Entered turn Orange in Site Summary progress page User notified by email when action plan and targets approved
19. ith their ongoing commitments will form part of as106 agreement which will include hard measures such as cycle and pedestrian infrastructure as well as soft measures such as the appointment of a Travel Plan Co ordinator Page 34 YORK lt o city oF s COUNCIL Number of phases in the development in terms of land use e g Commercial residential leisure or major build out phases Travel OG York IF your development will be delivered in phases you should enter the correct OO OG number of phases Phases can be defined either by land use occupier or timing of build out Think carefully about the number of phases you enter IF you do not enter enough phases this may compromise the way iOnTRAVEL can deal with your travel plan 2 PHASING OF DELIVERY FOR YOUR DEVELOPMENT Description of phase Is there a known name of this phase Phase occupier Estimated or actual milestone dates This is so we know what type of development is planned in which phase You can choose from a drop down list IF have a name short description which you can identify a phase by you should add this here A name will be more helpful than the default name Phase 1 2 3 etc when it comes to managing your action plan IF you know the occupier For the phase you should provide this information here IMPORTANT Here you should put when you expect each phase of your development to come forward You can alte
20. ivities to be taking place across the site Description of situation 250 000 England O Environment Agancy l Regional Public Face at NRA NNN aatan A Internet R100 This is the planning application number from your planning application You may need to fill this in at a later date if you are starting the site synopsis prior to submitting your planning application It would be helpful for us to know any previous planning application number if you have one This applies if you have previously submitted or had approved a travel plan with another application for your site This will be the Highways Development Management officer at City of York Council who is dealing with the highway and traffic impact aspects of your application You may need to Fill this in at a later date if you are starting the site synopsis prior to submitting your planning application Here you should talk about the brief nature of what will be happening on the site once it is operational e g supermarket or office space This is some background so we know roughly where your site is located and how accessible it may be You can choose from a drop down list Page 33 YORK lt o city oF s COUNCIL Former land use of site Stage in the planning process in which travel plan approval is being sought How has the travel plan been secured iOnTRAVEL User Manual Q OO Tonk This is some background so we know the former land u
21. king Transport Walking Transport Walking General 20 OO on Not applicable At introduction of measures Ongoing Ongoing and at introduction of measures Not applicable Ground level anchors Locking rail continuous Sheffield stands Ground level anchors Locking rail continuous Sheffield stands No locking Facilities Road facing Pavement Facing Other Dedicated travel newsletter Travel articles in other briefings Other On road Off road Mixture of on and off road Email access Remote fFile shared drive access Email and File access On road marked Off road pavements Mixture of on and off road Not applicable Vending machine Page 41 GIFT QOF YORK FS s COUNCIL On site Gym On site route sign posting to bus stops On site route sign posting to cycle parking On site route signage On site walking routes Organise walking bus to local school Park amp Ride service Partnership working with other employers Personal travel planning Pool bikes Pool bikes business use Pool cars Private bus services IOnTRAVEL User Manual General Transport Public bus Transport Bicycle Transport Walking Transport Walking Residential Transport Park amp Ride bus General Residential Transport Bicycle Smarter Working Smarter Working Transport Private works bus SD Canteen on site catering Mobile deliveries Mobile deliveries
22. lan Folder Targets amp Outcomes Action Plan Document Library Note Please note you cannot edit the summary screen The summary screen shows you basic information about your site including e Address e Key milestone dates For your e Planning application details development coming forward e Site description e Progress on preparing and e Number of phases operating your travel plan e Companies involved e Whether outcomes are on track iOnTRAVEL User Manual Page 9 lt S city of oO YORK OO Travel Od York COUNCIL 3 Setting up your travel plan on iONTRAVEL Entering Data 3 1 Add a site The first thing to do after registering is to add a travel plan site to work on It is easy to add a new site into iIOnTRAVEL 1 Log in YOU lt SITES YOUR DETAILS CONTACT US HELP 3 Enter the name of the travel plan site you wish to add under Add A New Site Press Send This needs to be approved by CYC Your request will be logged automatically and you will be notified by email when CYC has authorised the new site After your site registration has been authorised 4 Under select the name of your site under View A Site 5 You will have the choice to create a completely new site Create Site From Scratch or copy across details From an existing site e g From a previous application you already have on the system Copy an Existing Site It is recommended that you create a site from scratch unless you a
23. liveries Management Strategy Discounted cycle purchasing scheme Discounted entry for sustainable travel modes to visitor attractions Distribute updated timetables and maps Doctor Bike Repair amp Ride servicing Drying room e Commerce online retail Electric car charging points Electronic meeting facilities iOnTRAVEL User Manual Transport Bicycle Transport Bicycle Transport Bicycle Transport Bicycle Transport Bicycle Transport Walking General Transport Bicycle General General Transport Bicycle Transport Bicycle General Residential Smarter SD T L a A Covered Sheffield stands Covered lock protected Sheffield stands Uncovered Sheffield stands Other Covered Sheffield stands Uncovered Sheffield stands Other Regular Ad hoc Cycle only Shared with pedestrians On road Off road Mixture of on and off road Pedestrians only Shared with cyclists Local sourcing of supplies Other Cyclescheme Halfords Booost Cyclesaver Other specify in comments Not applicable Not applicable Not applicable As part of other Facility Dedicated room area Not applicable Not applicable Teleconferencing Page 38 YORK lt o city oF s COUNCIL Electronic travel information provision on site Emergence Taxi Home scheme External notice boards Extra bus stop location Extra information at bus stop Extra off site route signage Extra off site ro
24. locations you should add a separate action for each and add the location information in Location Description and or Comments e You can comment on or delete actions before you submit them Leave a comment E Remove or delete an action iOnTRAVEL User Manual Page 16 YORK SO revel OG York A S EIETY OF J COUNCIL 8 e You can add documents e g a plan of cycle parking to help support each action using the icons on the right of the screen EM a document e You can change an action before submitting it using the EDIT button next to the action you would like to alter 5 The action plan must be approved by CYC When you are ready to submit your Full and entire action plan to City of York Council for checking against your approved travel plan click Submit Action Plan at the top of the screen Note The action plan will be locked once approved To add any Further actions you will need to contact CYC Some actions appear automatically on your action plan these relate to the monitoring of your travel plan and help you manage the reporting of data to City of York Council You will not be able to edit these iOnTRAVEL User Manual Page 17 YORK S CITY OF s COUNCIL 3 5 Entering proposed targets at the start of your travel plan 1 Click Targets amp Outcomes under MMRR YOUR SITES YOUR DETAILS CONTACT US HELP Summary Site Synopsis Travel Plan Folder Targets amp Ou
25. ly need to amend and add to these rather than Finding them in the system and adding them all The measures under each option are in the table below If you would like to start with a standard range of travel plan measures for yourmevelopement choose one of the options below You can then alter or tailor them Input basic typical residential travel plan measures Input basic typical workplace travel plan measures Input basic typical retail healthleisure travel plan measures Stan without basic measures added iOnTRAVEL User Manual Page 13 YORK lt 7 city oF s COUNCIL Green travel vouchers Smarter Travel Information Pack Residential Site specific travel information leaflet Green Travel Group Promotions Website information External notice boards Marketing campaign Newsletters Travel plan coordinator Cycle parking residential Motorcycle parking spaces Uncovered marked and signed On site benches Home office space Website information Smarter Travel Information Pack Cycle parking staff Lockers Showers Car share parking spaces Travel plan coordinator Internal notice boards travel information point vel gt York As Workplace Measures Plus Motorcycle parking spaces Uncovered marked and signed On site benches Smarter travel information leaflet Cycle parking visitors On site walking routes 4 To add further actions press the ADD button in the top
26. mmonly used to identify associated with site the site to help with the search function to retrieve and find sites on the e g informal name or system former occupier Address first line First line of the address such as building name Address second line Second line of the address such as road street name Town village Third line of address such as village name e g Dunnington Postcode Postcode Grid reference You should include the six Figure grid reference for your site Basic guide to grid references You can Find grid references on www magic gov uk This provides a ten digit grid reference The first Five figures refer to the easting along the map horizontal axis bottom edge the second five Figures refer to the northing along the map vertical axis side edge The First two digits of each are the gridline the third digit of each is the number of tenths along that gridline For site spanning a large area you should identify the point to the south west corner of the site Steps 1 On the website s home page click on interactive map 2 Choose how to search For the general area you are looking at for example enter the postcode or select Great Britain and zoom in 3 Click the top left icon a grid with a question mark then click on the location see Figure below for an example Note This map may take a Few moments to load up and you should Follow the instructions on the site regarding pop ups 4 You will be pro
27. nt icons on the site You will be notified by email when CYC responds to the comment Note IF you have a query related to your travel plan itis preferable to use the commenting system built into IONTRAVEL First rather than resorting to sending emails or using any other Form of communication Uploading Documents as evidence You can upload a document relating to your action as evidence This may include technical drawings maps or plans detailed specifications examples of posters or publicity or survey data This is done using the document upload icon in the Action plan Use the document upload icon to upload Files to support the implementation of actions in your travel plan Unlocking the action plan You can make a request to unlock the action plan in exceptional circumstances Do this by clicking the padlock icon You can only add actions and will not be able to edit actions that are already approved Not all of the actions in you action plan will be shown during the period in which your travel plan is unlocked because some of them must be implemented in accordance with your approved travel plan iOnTRAVEL User Manual Page 23 S GITY OF s YORK ge Travel OG York COUNCIL 4 2 Entering survey data Adding survey data is easy on iONTRAVEL You can add survey data for a period of up to five years When your targets have been pproved this will be indicated at the top of the Targets amp Outcomes s
28. ount Transport Not applicable Car on my own Ticket sales agent Transport Not applicable Public bus Tool kit spares Transport Tools only Bicycle Spares only Tools and spares iOnTRAVEL User Manual Page 44 YORK lt o city oF S COUNCIL Traffic calming measures Trailer loan Train fare discounts Train service improvements Train station improvements Transport coordination group Travel Buddy Scheme Travel plan coordinator Travel plan induction process Travel Plan Steering Group Website information iOnTRAVEL User Manual Residential Transport Bicycle Transport Train Transport Train Transport Train General General General Smarter Working General General 20 OG Travel OG York Not applicable Not applicable Daily and period Period weekly monthly Daily and period Not applicable Not applicable Has dedicated budget No dedicated budget Walking Cycling Walking and cycling Full time Part time Informal role For new staff For existing staff e g during appraisals For new and existing staff Annual meeting Six monthly meetings Quarterly meetings Monthly meetings Other Frequency please describe in comments Travel directions all modes including Moving Forward link Travel plan on website Travel directions all modes MSF TP on website Page 45
29. prove Last Modified O1V 04 2009 U i LS LS YY YS YY O O OOOO EE EEE T Operation Status Pending overdue j Last Me dified e The Operation Status shows after having had all the information on iOnTRAVEL approved whether you are on track with implementing it e Each status is accompanied by a date the page was last modified and a Comments Bubble for you to exchange comments with CYC Send and read comments to from CYC iOnTRAVEL User Manual Page 5 YORK lt S GITT QOF s COUNCIL Traffic light progress indicators The traffic light system used throughout iOnTRAVEL is summarised below PENDING PENDING KEY NOT OVERDUE SUBMITTED APPROVED REJECTED OVERDUE Often the indicator appears as a coloured block as above sometimes around text are outlined such as in the Site Synopsis When a user enters data into iONTRAVEL and submits it to CYC the indicator on the relevant page on the website turns from red to orange CYC needs to approve certain Orange means that CYC are dealing with the information that has been submitted and will be in touch when they have completed it The indicator goes green when CYC is satisfied that the data is accurate and concurs with the information in the agreed travel plan Use of traffic light indicators elsewhere Colour is also used to assess the quality of what is being achieved Example Targets amp Outcomes e f survey data shows that th
30. r these dates after submitting the site synopsis IF you are not sure please put a date three months hence and you will be reminded to update the date at this time when you may have more knowledge in terms of the development build out When you do know the actual date e g shortly before construction or when construction actually begins you should immediately add this information to the Actual Date column This information is important as the actions in your travel plan will be based on the timescales For your site being built and occupied 3 SIZE OF YOUR DEVELOPMENT Size of your development Here you should enter values For all the land uses on the whole of site across all phases in total There is a total calculation for each row and a total of the Gross Floor Area GFA For each column You must enter data for all relevant land uses to ensure parking standards can be accurately predicted The Figures should therefore be the same as those in your planning application 4 OPERATIONAL DETAILS AND KEY DATES Typical number of persons on site Working hours IOnTRAVEL User Manual Here you should estimate the number people living and or working at the site You should indicate the total number of people employed and then go on to say how many of these are actually likely to be on site at once You should enter the times in which most people are likely to be leaving and Page 35 YORK lt o city oF s COUNCIL
31. re working with a very similar development or resubmitted planning application You can then access a private area For your travel plan and provide details about your site and its travel management plans This area includes a Site Synopsis description and make up of development Action Plan and Targets Only you any other users you have authorised to work on the site and CYC will be able to see the information on screen aside From the pdf copy of the approved travel plan which is a public document iOnTRAVEL User Manual Page 10 YORK S CITY OF s COUNCIL 3 2 Completing a Site Synopsis How to enter data into the Site Synopsis 1 Log in 2 Click on Site Synopsis under KOMIR YOUR SITES YOUR JETAILS CONTACT US HELP Summary Site Synopsis Travel Plan Folder Targets amp Outcomes Action Plan Document Library 3 Complete the information in each entry Field in each of the four pages of the Site Synopsis Location and planning history ll Timings Ill Size of development IV Travel movements and dates For adding information into iOnTRAVEL The arrow button moves you between the Four Site Synopsis pages Once you have completed the first page of four you will be able to move between all Four pages using the arrow buttons 4 On each Site Synopsis screen press before moving on to the next screen if you have made alterations otherwise you may loose any new data you have
32. rgets at the top of the screen iOnTRAVEL User Manual Page 19 YORK JO Travel OR OO Tonk 4 Using iOnTRAVEL to project manage your travel plan S CITY OF s 4 1 Completing Actions When your action plan has been Bpproved it will be indicated at the top of the Action Plan screen e Log into your travel plan site e Click under KMR e You can then view the entire list of actions in your Action Plan This symbol is displayed next to core or very important actions which relate to specific modes of transport IF you are missing your targets it is a quick way to see if there are other additional actions you can add to your travel plan to bring it on track An example For car sharing is shown below where only parking spaces currently exist in the Action Plan Additional recommended measures are shown as red crosses Ticks indicate measures already in your action plan Crosses indicate measures not yet entered into your travel plan Car share parking spaces Link to carsharesomersetcom online Set up car sharing system La Internet 100 e When you have completed each action inform City of York Council that this has been done iOnTRAVEL User Manual Page 20 lt S ECEITY OF UED s YORK SO reve COUNCIL OG York The indicator For that action will then turn range indicating that City of York Council has been informed Each action has a traffic light next to it indicating
33. se of your site and whether or not it is likely that the site will be designed from a blank canvas or is already accessible You can choose From a drop down list You need to say here when you are seeking approval for your travel plan There are Four options to choose from During Formal consultation on application i e after you have submitted your application to the planning authority but before a decision is reached e withthe signing of the planning agreement i e after your planning application has acquired consent but before the legal agreement or s106 is Signed off e Post planning consent this will be when a travel plan is an outcome of a planning condition e Voluntary travel plan for travel plans that are not related to a planning application for example a business looking to manage their car parks more efficiency or improve their staff Fitness levels by encouraging active travel to work IF this is a standard application you will most likely be seeking approval during consultation on the planning application having already consulted with City of York Council s travel plan officer at the pre application stage IF the travel plan has been sought via a planning condition you should select Post planning consent This relates to the legal basis by which the travel plan has been agreed There are 3 options e Planning condition 106 agreement e Voluntary initiative Most travel plans w
34. tcomes Action Plan Document Library View to see an empty table of targets Phase 2 Residents travel to work Visitors customers patients travel to site IF you have more than one set of targets For each phase e g one for visitors and one For staff appropriate tables to Fill in will also be provided automatically IF you have selected that visitor targets are relevant in your site synopsis you will be provided with a table to input these targets automatically This will be on the basis of the information you have provided in your site synopsis IF you have a site with more than one phase there will be at least one table to Fill in for each phase of your site You will therefore have a number of tables to complete IOnTRAVEL User Manual Page 18 lt S ciry of is YORK SE revel S KENKEN OG York 3 Enter the targets from your approved travel plan e Targets should be entered as an absolute percentage figure rather than a reduction or increase you wish to achieve e g year 1 60 single occupancy car commuting year 5 50 single occupancy car commuting rather than 10 4 When you have completed a table of targets click the Update button in the corner Then any other tables of targets and repeat steps 3 and 4 5 The targets need to be approved by CYC When you are ready to submit all your targets to City of York Council for checking against your approved travel plan click Submit Ta
35. ute signage Extra seating at bus stop Flexible working provision Food storage facilities Green travel vouchers Hold travel events either National or bespoke events Hold travel plan launch event Home office space iOnTRAVEL User Manual Working General Transport Car with somebody else General Transport Public bus Transport Public bus Transport Walking Transport Bicycle Transport Public bus Smarter Working General Residential General General Residential DO OO Tonk Teleconferencing and videoconferencing Screens Kiosk interactive terminal Taxi Manager lift Other Full notice board Shared notice board With shelter Without shelter Other On pole In shelter Other Formal highway signs Informal finger pointers Other specify in comments Formal highway signs Informal finger pointers Other specify in comments Covered Uncovered Other Flexible working hours Home working allowed Flexible hours and home working Not applicable Not applicable Not applicable Not applicable Dedicated room Page 39 g Travel ae lt o city oF s COUNCIL YORK Wiring only Implement a residential parking Residential Not applicable scheme Implement car park rationing scheme General Not applicable Improved public bus services Transport Commuter based Public bus Visitor based Other Incentives smarter travel General Prize draws Awards Prize draws and a
36. vel COUNCIL OG York particularly For actions such as including travel information within job application You should always keep evidence to show that an action was completed packs providing discounted public transport tickets etc CYC approves or rejects your action Approval of action completion e When City of York Council is content that you have completed your action CYC will confirm online and the indicator next to that action will turn green Rejection of action completion e IF City of York Council considers that you have not implemented the action as indicated you will be emailed and comments made by CYC will be viewable by using the Comments icon next to that action The action will turn back to red until you press to resubmit the action Reasons for not approving an action as complete include lack of evidence provided in the documents upload area site visit showing that the action has not yet been fully completed as described in the action plan Sorting actions You can sort the order which actions are listed using the triangular buttons at the top of the columns in the action plan table AV Use buttons to sort the order that actions are presented in the Action Plan iOnTRAVEL User Manual Page 22 YORK lt 8 city oF s COUNCIL Making comments 9 Leave a comment Following approval of the Site Synopsis Action Plan and Targets CYC will be notified when you make a comment using any of the comme
37. vided with a six figure 100m Grid Reference which you should enter into IONTRAVEL e g 226 243 iOnTRAVEL User Manual Page 32 Ya iOnTRAVEL User Manual A8 CITY QF YORK COUNCIL Example of Grid Reference screen from www magic gov uk MAGIC Multi Agency Geographic Information for the Countryside Windows Internet Explorer a OG ii http www magic gov uk website magic viewer htm startTopic magadminareas amp chosenLayers activelayer gazIndex amp qzoom OBJECTID 3d579 v Google Geo oo y Go o gA ER YY Bookmarksw Pop ups okay P Check Autolink a Send tow Q Settings i e CO ae 4 a i TT Ht Site Map iy ji Search Options Map Tools Change Map Topic Pridi W An ir os 4 W H5 ons jG rs W d r ti A NSN y O Sara Gree We an A Fill f Aag a Pe Highlighted Feature O Counties Metropolitan Districts and Unitary Authorities England C Forestry Commission Conservancy Boundanes England C Natural England Regions England English Heritage Regions England Environment Agency Area Public Face at 250 000 England ft L Environment Agency Area c rowo Copyaghtw all fahts reserved ety Tiori 2808 4 Jer f clin f fe Water Management at Planning application number Former or related planning application numbers Highways Development Management Officer Brief details of proposed nature of act
38. wards Other describe in comments In home electronic travel information Residential Not applicable provision Interest free loans General Cycles Cars Cycles and cars Public transport season tickets Other specify in comments Internal noticeboards travel General Full noticeboard information point Shared noticeboard Other Laptops for staff Smarter Personal Working Available for loan Personal and For loan Link to carshareyork com online Transport From internet public Car with From intranet staff somebody else From internet and intranet Other Local recruitment relocation packages General Relocation favours cycling walking distances No cycling walking distance criteria in relocation payment Lockers Transport Full length Bicycle Tiered Tiered and Full length iOnTRAVEL User Manual Page 40 8 ZS SJ YORK COUNCIL Maintain amp update visitor travel information on website Marketing campaign Monitor adjacent on street parking levels Motorcycle parking spaces covered marked signed Motorcycle parking spaces uncovered marked and signed New bus shelter Newsletters Off site cycle routes Off site IT access Off site walking routes On site benches On site food and drink iIOnTRAVEL User Manual General General General Transport Motorcycle 125cc and under Transport Motorcycle 125cc and under Transport Public bus General Transport Bicycle Smarter Wor
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