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Expedient User Manual – Import (Customs/Forwarding) Module

1. Has the Delivery Ye Oes the user ha No Docket been blocked Override ability No Yes a gt Do not Print No Seay Yes lt i No gt Delivery 4 Docket N Does Expedient checi the Storage Date Yes as the Storag Yes Oes the user hav No No Date passed Override ability peN Oes the Us Yes Override Display the gt Delivery Docket screen No Is this an Air Branch print Ye Freight Job Yes Warehouse No Do not Print pain bi ve enough piec been Checked In for the No oes the user hav No A Delivery Docket pieces Override ability No required No Yes Do not Print No gt Delivery Docket Does the user have Override ability No Oes the Us Yon TEI e Delivery Type LIVERY Delivery Type is UNDERBOND se O Yes Is the Customs Status CLEAR or TRANSHIP Yes Does the user have Vas Override ability No Y Do not Print Delivery 4 No the User Docket Seride Yes Does the Warehouse use No Scanners Does Yes Set Delivery Date in Import Job Registration Create DOD event Check Out the pieces from the Bin locations y Print Delivery Docket gt with incremental version number Store Delivery Docket details and version number in history table
2. Document Check Sheet Missing Documents Transhipment Notification Customs Vessel Change Job ETA Change Import Pre Alert Advice Authority to Direct Debit Acceptance of Liability FCL Time Slot Container Weight Dedaration FCL Container Delivery Empty Container Return Carrier Pickup Request Ultimate Consignee Request Arrival Notice LCL Cargo Availability Delivery Order Carrier Movement Advice Depot Movement Advice General Notification Document Check Sheet This is an internal document that displays which Documents are required but not yet received Missing Documents This is a notification that can be sent to customers agents informing them of which documents have not yet been received This draws data from the Documents Screen above This is also available to be set up as an Automatic Report General Notification This is a general notification that allows users to input data in the Job Notes Section in the Notification Tab Any information in this screen will print on the Notification A Notes Notes Notification WIP Job Accounting Delivery Miscellaneous Forwarding Note AS REQUESTED SEE ABOVE INFORMATION VESSEL CHANGE AS DISCUSSED 116 FCL Time Slot This option provides the ability to create a request to Transport to pick up full import containers from the terminal for delivery T
3. Does a Timeslo Request exist in the EDI History Yes y End Process 98 QB Expedient Checks on printing Expedient can check the following information before generating the Delivery Docket if Delivery Dockets your site is configured to do this and the job follows the following rules e Delivery Docket Block Air Cargo Delivery Dockets cannot be printed if there is a block on the House Bill e Storage Start Date if the job type is AIR and the cargo is in your own Bond Warehouse your site may be set up to check if the Storage Start Date has passed Specific users have the opportunity to override Storage Start Date Blocks User Options in User Masterfile e lf your site is set up to print Delivery Dockets instead of Warehouse Releases and the job type is Air and the cargo is in your own Bond Warehouse that has Bins Expedient may be set up to check that the Customs Status is appropriate for the Delivery Type o Where the Delivery Type is Delivery the Delivery Docket process will only continue if the Customs Status is CLEAR or TRANSHIP o Where the Delivery Type is Underbond the Delivery Docket process will only continue if the Customs Status us SUBUBMOV o Any other Customs Status will stop the process however specific users have the opportunity to override Customs Status Blocks User Options in User Masterfile e If your site is already checking Customs Status Expedient will also check that there are e
4. VFD This is the Value for Duty Optional Blank Classified This is the user who classified this part for Import This is a no N A System entry field and used for display purposes Generated On This is the date the part was classified N A System Generated Approved This is the user who approved this part for Import Optional Blank On This is the date the user approved this part N A Today Export Classification Export TLF This is the Export TLF that you wish to associate with this part Mandatory Blank Use the A to select a TLF from the Export TLF Masterfile All other fields in this section are populated from the selected TLF Masterfile The following fields will be populated with the information from the Export TLF Masterfile AHECC E UQ Description TLF Approved Date Valid Export Quantity This is the Volume Factor for the part Enter a value here that Optional Blank Factor will be used to calculate the Customs Quantity when the Part is used in a Shipper Invoice e g the number of litres in a bottle or the number of cans in a pallet Classified This is the user who classified this part for Export This is a no N A System entry field and used for display purposes Generated On This is the date the part was classified N A System Generated 163 Field Name Description Validation Default Approved This is the user who approved this part for Export Optional Blank On This is the date the user approved this part N A Today If your site s
5. Field Name Description Carrier Request Last Sent Toggle All Customer Code for the Carrier assigned to the container at either the job level in the Delivery Details tab or at container level in the Container Delivery Details screen This indicates the date the FCL Time Slot Request was last sent If this column is blank the FCL Time Slot Request has not been sent to a carrier Add text here to appear in the PDF version of the FCL Time Slot Request This button allows all the containers with a carrier than matches the selected Request Carrier to be ticked in one action This button can also deselect all in one action Sample CSV Format FCL Time Slot Request wet A ppr e e The CSV report includes container type vessel availability date information the delivery address and Car Per com tet Sere a TEA e ee ITA AN E RA i af A ERS 3 e wees z a tl app r Imn art be a7 Tes A AA tr Instructions for each container Sample XLS Format FCL Time Slot Request rt in XLS format is the same details that are shown in the CSV format It is just a different format The Repo 1d Prwered ra a y toe alii e Expedient A bet eee ta gtions tao TAYI ee tee apere o e jiti A ae se t o ee ease mlo Fe lt s ee A A b o lM e Brey Mil ba a b Se eee Fm e 118 Validation Optional Optional Optional N A eo
6. Refer to the Administration User Manual for guidance on setting up the Importer Tab in the Customer Masterfile for the Client and the Personnel contacts to receive the emails AUTO EMAIL EFT AUTHORITY TO DIRECT DEBIT OR EFT NOTIFICATION OF DIRECT DEBIT Expedient can be set to automatically email a Notification of Direct Debit or an Authorisation to Direct Debit on receipt of successful submission status to Customs The Customer Masterfile for the Client determines which of the documents is sent and Expedient uses the below workflow to send each document 193 Customs Submission Successful Au Send EFT Notice receive EFT Notice notice already and Entry to Client Yes Yes No Yes End Process Send EFT Authorisation Request to Client Automatic Email EFT Authority to Direct Debit Where e The Entry was successfully submitted and e The EFT Authority to Direct Debit is ticked and e The EFT Authority Expiry Date has passed and e There are active Personnel for the Client that receive the Customs Accounts Payable Document Distribution Group and e The Authority to Direct Debit has not already been sent for the entry and sub number The following will happen e An Email will be sent to the Personnel at the Client who receive the Customs Accounts Payable Document Distribution Group The email will include the Authority to Direct Debit and Entry as attachments The Email will appear to be sent from t
7. Special Clause Enter Proper Name Field Name Description Validation Default Client Id This is ano entry field and for display purposes only Mandatory Parts Masterfile Part This is a no entry field and for display purposes only Mandatory Parts Number Masterfile Proper This is the proper shipping name of the Dangerous Good Optional Blank Name 165 Field Name Description Validation Default Class This is the Class of the Dangerous Goods There are 9 classes of Optional Blank Dangerous Goods Class 2 1 Flammable gases Class 2 2 Non flammable non toxic gases Class 2 2 Non flammable non toxic gases sub risk 5 1 Oxidising gases Class 2 2 Toxic gases Class 3 Flammable liquids Combustible liquids Class 4 1 Flammable solids Class 4 2 Substances liable to spontaneous combustion Class 4 3 Substances that in contact with water emit flammable gases Class 5 1 Oxidising agents Class 5 1 Organic peroxides Class 6 1 Toxic substances Class 8 Corrosive substances Class 9 Miscellaneous dangerous goods UN Number This is the four digit numbers that identify hazardous substances Optional and articles such as explosives flammable liquids toxic substances etc in the framework of international transport Packing Packing groups are used for the purpose of determining the Optional Group degree of protective packaging required for Dangerous Goods during transportation Special Contains the numeric codes of spec
8. 217 BIN MAINTENANCE Bin Locations can be added and maintained at Bond Warehouses using the Bin Maintenance screen Use FIND to view and update the Bins at a Bond Warehouse pa oll c 95 E AU Update Delete Find io ES J b Previous Next Bond Warehouse Bin Maintenance Branch information gt Bond Warehouse BONDED Establishment 1D 90408 Gi DEMO BONDED WAREHOUSE Gi 1 STOP AIR CTO 2 Bin Information 3 Bins Bin No BINOO BINOD2 BINOO3 Current Quantity 0 00000 0 00000 0 00000 Additional Information Modified By helens Field Name Bond Warehouse Establishment Current Quantity Modified By On On 16 10 2015 Pi 13 05 20 1 of 1 Description Enter the Bond Warehouse code you are maintaining The Bond Warehouse must be identified as a Bond W H in the Customer Masterfile This is the Customs Establishment ID associated with the Bond Warehouse This is found in the Customer Masterfile Bonded Warehouse tab These are the Bins associated with the Bond Warehouse Click UPDATE to add more bins or rename Bins You will not be able to rename bins that have a Current Quantity more than zero The Bin Locations are listed in alphabetical order This is a sum of the stock currently stored in the Bin Location at the Bond Warehouse This is the user who last modified Bins at the Bond Warehouse This is the date and time the Bins where last updated 218 Validation Bond W
9. Job Registration Blank Local Amount if No Mark Up YES Amount Field Name Description Validation Default Total This is the Total Line amount Amount Amount GST Amount if applicable Prepare Invoice Once you are happy with the charges currencies and exchange variances where applicable you now can prepare the Invoice Click on the button to create an Invoice and corresponding Invoice Number Please Note This is not recommended if more that 1 invoice is to be created and sent to the customer Once this has been done you will receive the following message Invoice Preparation Successful 3 Invoice No Is 990021 View Invoice Once you have created the Invoice Number then you can view the invoice in order to modify or print it This screen can also be accessed via Main Menu Debtors Input Invoices Posted Invoices To see what charges if any have already been billed for this job users can click on the button 263 Appendix A Maximum Container Weights Standards High Wides Flat Racks Non folding Folding Platforms Ventilated Tanks Pallet wide Average Tare kes Tare weights available NEW 150 Codes 2260 4260 4560 n a 22R0 ASRI n a 2200 42U0 45U5 40hw 45hw 22P1 42P1 22P3 42P3 45P8 28P0 4sPD 2261 2215 n a n a n a 2020 4040 F 4960 2264 4563 2261 2270 2075 264 Tare kgs OLD ISO C
10. N red S yellow Y green The text will be displayed in the worst case colour against the 178 Field Name Description Validation Default container Action Buttons Validate This button validates the mandatory elements that Customs Entry require It will list errors and warnings messages in the Validation Window The CSV and TXT buttons on this window will assist the user to export the list of exceptions This function is beneficial when there is a large amount of errors If there is no errors found then it will create an event IMDV against the Job This allows the user to attach supporting documents that relate to the Nature 10 20 SEARCH OPTIONS IN THE ENTRY TAB a Click FINd to access search options in the Customs Entry screen Entry Additional Search Criteria Job Status Dept Q Entry Details Jobs not Lodged Job No Jobs Lodged and not Paid 7 EDI Status Extn Code L X Entry No Select from the pull down list and if required a Department code Add any other search criteria to the Entry screen if required then hit Enter to find the Customs Entries matching the search criteria Use J gt Previous Next to scroll through the Entries These search options are provided as an alternative to the CSV Report options available in Customs gt Jobs Reports A search on Jobs Lodged and not Paid and Jobs Lodged and not Clear will not list Jobs where the Entry Status is ATD MULTI JOB ENTRIES Wh
11. adry A Ada ess Delivery Ladies HAIRA OIALMES TRANSPOR CMAVIE LHAVILSAIE i WNES OF EDT DELADO DUDIUS 100 Container Numbers must also be entered for Sea Freight Shipments in order to print a Delivery Docket This is available via the Docket Button When users select this the below screen will appear print Olon gt Es Po F A 8 SA E A NETA PT ODO 2 w Please select 1 2 3 One Docket for ALL Containers 1 One Docket for ALL Containers 2 Individual Docket for EACH Container selected 3 Select Containers to print on ONE Docket This allows users to control what containers print on which docket Please Note Users can only print one docket for ALL Containers if there are no individual container delivery addresses for the shipment If a user selects to print one delivery docket for selected containers and both containers have the same address stored in the container details tab BUT have different Carrier Job Notes the system will still allow the user to print 1 docket but will only print 1 of the job notes The below screen allows users to input various information for the Delivery Docket for AIR LCL FAK and FCL Cargo D CEA ACA Aa aa 1E a DEAD Cur adar LEAF A J LEESE LEI Cie SEE ht a L L Aka r 4 Additional Delivery Information Input Selection Job Container Information will only be updated if you have data in these fields Container Numbers Job No 3005111 Delivery Type Date of Actua
12. CLASSIFY PARTS If you have added parts to the Supplier Invoice that have not been classified before then you can click the E 2 toolbar button Classify when you have saved the Supplier Invoice Click on Update to complete the classification diy Chany Pati EXPEDIENT DEVELCOMENT File View Options GMA Maint Help E 2 L Update le md Browse Previous Next lar Parts Codes CP Questions Attachenents Docs O Notes D Cient Supo er Part Information Clet ID DEMCON DEMONSTRATION A COMPANY ABN 111122259868 pple ID DEMI TEST SUPPLIER Cust TLF Supplies Part Ho KD Description UNCLASSIFIED PART Cheng Part Producer Code Tariff Information RNO instrument Wid AHECI Description Approved Date Duty Rates Additional Information Cost Price Volume Fact Classified O res Anpraved fly Field Name Description Validation Default Client ID This is the Customer Code and Name that is pulled from the Mandatory Supplier Supplier Invoice Screen Invoice Screen 140 Field Name Supplier ID Supplier Part No Description Client Part ABN Cust TLF Description Validation Default This is the Supplier Code and Name that is pulled from the Mandatory Supplier Supplier Invoice Screen This field can default to Default Invoice Supplier if the Client Option DEFPARTS for the Client in the Screen Customer Masterfile is ticked This is the Supplier Part Number that is pulled from the Mandatory Supplie
13. Client DEMCON TEST FORWADER EEN EC fst ECC a foams pere N20 BEER N20 BEER 0 00000 N20 BEER N20 BEER 0 00000 La 1 00000 1 0000 N20_BEER N20_BEER 0 00000 HEL002 N30_TESTC AAAC43H74 N20_BEER N20_ BEER 10 00000 LA 1 00000 1 00000 O BOND WAREHOUSE STATUS This screen shows current stock available in the Bond Warehouse including in Bin Locations if your site is using Bins This screen will display e Stock Check In e Stock Adjustments including o movement of stock between bin locations o change of stock quantities e Check out of stock by successful submission of N20 or EDN Who performed each Stock movement and when NOTE When the Bond Warehouse Quantity or Bin Location Quantity has been completely released for an Entry Line Number the Entry Line Number will be removed from view in this screen This screen shows Current Quantities If you wish to review stock movements for released Entry Line Numbers please use the Stock Details Report 224 St na Mercurie Satu EXPDOSENT DEVTEST 0 File View GMA Maint Help 2 4 4 b Add Update Find inves Previogs Next Bond Warehouse Status Branch Information e Bond Warehouse DEMCON A DEMCON TEST FORWADER FO Establishment I 1799K Q Bin Information 13 Bins Bin No Current Quantity z t GOO 5 00000 FOO 0 00000 HELOO 32 00000 t HELO 172 00000 1001 5 00000 v p ln Bond Information Bin Mo MELOO2 Chert Code Entry Number Entry Line No Ho
14. Declared Value Click on the House Bill number to view any listed errors in the pop up screen Double click on the House Bill number to open the House Bill in a separate screen to fix the errors E When all errors have been fixed use the Submit All H Bills again to submit to Customs Any ACR House Bills that had been unsuccessfully submitted will be re submitted provided all the mandatory details have been provided After Customs confirm successful submission an email from Customs will be sent to the user who last successful submitted the instruction 43 Outturn and Check In Use the SUM toolbar button in the Air Import Consol Registration screen to access the Manifest Check In screen Details of short shipments or damaged pillaged pieces for each house bill associated with the consol are entered here so Vds Ci de BALA AA AUN a pA Lodi Desde Fed Rowse Previcgs Nod View Errora VWaeniogs Manes Check rf Lilormation MAWUNS 65 48 IDA Docume Mo ice EM Sous Ct H Mostitted j AMCE THIS TRANSACTION WAS ACOPYTED WITHOUT PERA ANI Addon Intorma on i Hh n Mo fRelrrrte 10m Estabiikh 1D MAP MET han Does Fla No SR 311 Arhan D a 10197005 Cute 21 10 2005 Outen Dote JVI i Oum Tine 119 Time 14 00 Mentrr Dest wee Cargo Information lb Mo House GB rotor Code Broker Warne Destnatos Expecied Pieces Arriwed Pisos Damaged Pieces Demage Code Short Pieces Over Peces Sin Quertity Mult in CAMO SOL IOI IVE 4 i Ain yo LA
15. From the Main Menu select Sea Air Import Forwarding or By clicking the pA button or typing A will place the cursor in the input screen in Add Mode E See gon msi komean OPEN OPVELOPVENT M S Ubai sist Va UD ine terta haa bey hoa usas UI CUYD Sst Import Corso Job A Agent Information Conso No Department Vis ig Extn Code Bu Typo None e Job Class Ext Code 2 045 ont Tc Shipping Co a Principat Agent ID 4 Cooder a Sipsing A Package Information Vessel Code q Ognon TS Disch Port a Destin Pot MAS Termin sq Fatarad Cors l Totais No Pkgs weight MS vue MN Job ieformation Extema Code doh Wo carta Wi Consignes Name Ha Phos Vins ghd VWorluttee Customs SCR Information Hils Prepare Custoes Submission Status Unterbond Sent OK Cans Eitor Department lt 200M gt Attacunernts Dete Reg 12 01 2015 ui Docs 0 Mester ot Consot Notes o Apart Rel Master Curr HERR a Rate Lost Prada Ft PPC PREPAID Sub Mester voyage Mo Ow Cut ETA Ditch ETA Dest ATA Dest Unpack Depot No 20 No 40 EXE Rew Cote ee Shipper Goce Prs va put Votre No 7 No 4s Som Nn 20 U No MT n ho H batir mr Doc infer form QB expedient Field Name Description Validation Default Consol No This is the internal unique reference given to a N A N A consolidation Department This is the Department that is assigned to the Consol This Mandatory User s is a 3 letter code e g VIS Branch or Customer Branch Code Impor
16. If the Quantity entered is less than the Invoice Qty the Bin Entry screen will appear allowing the Quantity to be assigned to multiple Bin Locations Bin Entry Arrived Quantity 10 00000 Bin No Quantity HELOOO 9 00000 HELOO2 1 00000 Catculated Arrived Quantity ox Cancel Insert Append Delete 220 Validation N A N A N A N A N A N A N A N A Valid Bin Location Same quantity as Invoice Line Quantity or less QB Expedien Default N10 20 screen N10 20 screen N10 20 screen N10 20 screen Supplier Invoice screen Supplier Invoice screen Parts Masterfile Parts Masterfile Supplier Invoice screen Blank Invoice Line Quantity j Field Name Description Validation Default Multi Bin Where the N20 Invoice line has been assigned to multiple bins N A System will display Generated Date This is the date the Check In was posted N A System Generated Time This is the time of the Check In N A System Generated User This is the User who performed the Check In N A System Generated oo To save the Check In click the toolbar button S The Bond Warehouse will not show the checked in Parts until the Check In is Posted Pick List When your Client advises they want stock released from the Bond Warehouse you can prepare a Pick List to match the Client s requirements STOCK TO BE RELEASED AND DELIVERED If the Stock is to be delivered an Ex Bond job is created and the
17. O Parts Added 3 Parts Updated O Parts Deleted 1 Lines Skipped Time to Complete 0 00 00 Field Name Description oe e we ee i ee oe eee Data File User the Browse button to locate the file in your system Location Column No This indicates where the column is found in the file Select from the pull down list Field This is the information contained in the column Select a column from the pull down list indicates that the column must be included in the file template Templates This is the list of available templates If you want to set up a new template enter the name of the new template in the field below and Sae Use to remove unwanted templates 161 VENTE Mandatory Mandatory Mandatory Mandatory Default Blank Blank Blank Default MANUAL PARTS ADD Manually adding Parts to the Expedient System is performed via menu Customs Clearance Tariff Class Parts Masterfile By clicking the Add button or typing A will place the cursor in the input screen in Add Mode See QB expedient below Ports Martertte EDEDEMT DEVTES a File View Options GMA Maint Help LE e Ss j 4 a ss O 0 Q F Add Update Delete Find Browse Previous Ned Tariff Information Dorm Notes DG info Part Weight Part Detats Codes CP Questions EDI Part References Attadenents i Docs 0 Notes 0 Client Sapplier Part Information Cient Code 0312 HEL TEST CLIENT ASN 2001798771676 Suppl
18. Output to arch spool MENU 13560 0ut 242 Report for Jobs Registered From 26 05 2011 To 26 09 2011 Job Job Job Job Job Job Job Total Number of Jobs Customs Entries Invoice Lines This report provides a breakdown of Customs Entries and how they relate to Supplier Invoice lines with Customs Value and Duty This is an XLS format report that will open in Excel ix Customs Entries Invoices Lines Report XLS Report Criteria Job Invoice Criteria l Job No si Invoice No Cust Code B Supplier Job Reg Date From ma To Part Criteria Part No Tariff Treatment Entry Criteria Creation Date From EDI Status Entry No Report Progress Customs Entries Invoices Lines Po ae oe ete bs papie Th le edap piisab AA a S D iag Doaa iae morse CTT aes CUA Ae CARL ie Ls med Lo toti MAPA TR MD DUDA AMA as j Ed RABIA mt I e Ie to DRAM Lire ms pe ATAN A metia AS 3 ut a were mm ue a e ovr MT oer Farrel IA MIT DITA a AD Snn i 7a A oc leer A NM if BIC TA to ete PIAR CAMA A ie ee sm rece SS i sh a mir A te ma mn re sar sy ised Ms re WALL A AAA A Re eS dad Bom a AD eve Jon Aa um Da modas ot wm 8 te te d Y AN AS E Se eer r Mm ATI VE e ar My wm am MU a7 Se te wr TAT me y E E i A dl MEAT e Di e IOUT A a Eal TH a mitt e LEA te pu sty as cm CONTA TO ean IA MPAA MALT ADA trare ae y uN
19. This Optional Blank is usually the same as the Load Port 82 Field Name Validation Default Description First Port This is the first port of call of the vessel Disc Port This is the Port in which the feeder vessel will be discharged at Dest Port This is the final destination of the vessel This is the Date of Valuation or Bill Cut Date This is used by Customs to determine the rate of duty if applicable This date must be provided if there are multiple Supplier Invoices in difference currencies This is the date in which the vessel arrives at the First Port This is followed by the time First Arrival This is the Estimated Date that the vessel arrives at the Discharge Port This is followed by the Time ETA Disch This is the Estimated Date that the vessel arrives at the Destination Port This is followed by the Time This can be populated by 1 Stop and FSU messages from Airlines This is the Actual Date that the vessel arrives at the Destination Port This is followed by the Time This can be populated by 1 Stop and FSU messages from Airlines This is the description of the goods being shipped This is set to one line of goods within the Customs Module This is the number of packages being shipped ETA Dest ATA Dest No Pkgs This is the type of packages being shipped You can perform a lookup on this field by clicking Ifa Package Type does not exist and you require a new one to be added then ple
20. Warehouse with Bin Locations no Scanning No Change of Customs Status triggers requirement for Transport to pick up Air Cargo s the job OW Is the job Warehouse No Print Delivery Docket from Import Job Registration to Carrier OWN or external Forwarder No OWN Broker Yes Yes No s the job OW Broker Ng Yes Yes s the job OW Bonded Yes 4 Warehouse Yes y No Print Delivery Docket from Import Job Registration to y Carrier No Delivery Docket required y No Warehouse Release required A Release from link from Job Registration Print Warehouse Check Out screen 52 Print Delivery Docket from Import Job Registration to Carrier OWN or external Print Warehouse Release from Air Cargo Reporting Menu No Warehouse Release required Air Cargo Warehouse with Bin Locations with Change of S Customs Status canning triggers requirement for Transport to pick up Air Cargo Is the job OWN s the job OW Is the job Forwarder ne OWN Broker nes ri Yes Yes No No Print Delivery Docket from S the job OW ___ _ Import
21. but you want to complete the job to force a delivery date to be populated This would occur on occasions you have KPI set up with your customers or you have the Expedient Customer Web Portal The below configuration screen against the Customer allows users to set the number of Days after clearance where the delivery date is to be populated Auto Import Delivery Date Update Auto update Import Delivery Date Yes Auto update 20 days after Clearance ADDING NOTES Once you have created a job you can add various Notes to the Job This is available once a job is selected or created and resides in the Options Job Notes References These are made up of e Job Notes Prints on the Job Sheet and pops up when users create or update a Job and the Broker Code is your own company and is set to yes for this Customer in the Customer Masterfile e Accounting Notes For Information Only e Delivery Notes Prints on the Job Sheet Billing Sheet and Delivery Dockets e Miscellaneous For Information Only e Forwarding Pops up when users create or update a Job and the Forwarder Code is your own company and is set to yes for this Customer in the Customer Masterfile Below is a screen shot of the Notes Screen Consol Job 1 Notification WIP Check in out Date Time Note 04 11 2013 11 46 TEST NOTE Update Sean nit Notes against the Consol are available to view from Consol Notes References in the Options menu in the Job Registration scre
22. e g a change after Check In in quantities on the Supplier Invoice follow these steps 1 Find the Job Number or Entry Number in the Stock Adjustment screen E 2 Select UPdate 3 Do you want to reset the information for all the Entry Lines in the Bond Warehouse YES E a Select the toolbar button Reset all Lines to N20 _ b Select to Continue Expedient will update the Invoice QTY WUV T amp I UV and the tariff codes to match the last successful submission of the N20 The Current Quantity will be recalculated to account for the new Invoice Quantity and the quantities allocated to outstanding Pick Lists NO a Click on the Entry Line you want to update to match the N20 E b Select the toolbar button Reset Current Line to N20 230 QB Expedient c Select to Continue Expedient will update the Invoice QTY WUV T amp I UV and the tariff codes to match the last successful submission of the N20 for that Entry Line Number only The Current Quantity will be recalculated to account for the new Invoice Quantity and the quantities allocated to outstanding Pick Lists Yes 4 Enter the Reason for the Bin Location update 5 Click to save the update Freight Return If stock has been released from the Bond Warehouse and is subsequently returned the Entry Line can be added back to the Entry in the Stock Adjustment screen provided the entire Entry has not been released If there are still quantity on at least one entry
23. ensure this code is set up in the Customer Masterfile 126 QB expedient Creating a Pre Job Supplier s Invoice If you have not yet created a job but have the related Supplier s Invoice you can create a Pre Enter Supplier s Invoice This is accessed via menu Customs Clearance Tariff Class Pre Enter Suppliers Invoice ar By clicking the L44 button or typing A will place the cursor in the input screen in Add Mode See below IO Supper lrmoica EXPEOENT DEVELOPMENT A e File View Reset Options GMA Maint Help Invoice Overview Cient Supplier Information Reference No Client ES Supplier Q Invoice No Customs Code Dovmloaded Origin Pref amp VALB Invoice Date nia Currency PH ETA nia Invoice Information No Inv Lines 0 Undassified Items Inv Amount 0 000 Unspecified Oty s Entered Amt 0 000 Entered Amount 0 000 AUD Invoice Oty 0 000 Entered Oty 0 000 OK Cancel Enter ab render Enter new document ata farm Enter the details of the invoice using a Reference No relevant to your users e g the House Bill number or another external reference that can be used to search for the Supplier Invoice when it is linked to a new Job in Expedient Once a job is created for the relevant customer it is then possible to perform a zoom on the Invoice Number field in the Supplier s Invoice Screen to look up the Pre Job Supplier s Invoice INVOICE REPORT This CSV report lists details of all the invoice
24. entry This report can be filtered to a specific client 246 A A I Historical Quantities by Financial Year 2 lodgement Between 01 01 3013 and 14 10 2033 3 Repor Ain 14 10 2013 By HELEN STADELY 4 Chom Tariff 53 DEMONSTRATION COMPANY 15099000 amp DEMONSTRATION COMPANY 22030065 7 DEMONSTRATION COMPANY 15099000 E DEMONSTRATION COMPANY 22030005 3 19 MAINTENANCE This screen allow users to add and update the Tariff Stat combinations Conversion Factor and the validity dates for the Conversion Factors A Product Steed Maintenance DXPEDIENT DEVELOPMENT File View Options GMA Maint Help E o Add Update Delete gt And Browse Previous 30 uy 22030060 22030069 22030069 22030069 84433100 84433100 184433100 84433100 184433100 184433200 84433200 184433200 ENFSSIRSSESSS 184433200 95 84713000 20 Last Modified By caseya The Output to CSV Stat Conversion Factor kg Year Quantity Conversion Factor Calculated Conversion D Stat TLF Description 20 OUVE OIL 2013 45 20 7230 STELLA ARTOIS AXEXIIOML 5 20 NO PKGS 2013 7 30 TESTING OLIVE OIL 2014 20 20 7230 STELLA ARTOIS 4M5X330ML 5 20 NOPKGS 2014 7 4 Load Fie Output to CSV Effective from 4 00 08 05 2013 3 00 01 10 2013 3 00 13 05 2013 5 00 14 07 2013 3 00 13 10 2013 4 00 17 10 2013 on 11 10 2013 update to the information can be entered in a CSV file Effective to 10
25. 1 designated in the Customer Masterfile as Company Type Bond W H in the General Tab and 2 there is an Establishment ID in the Bonded Warehouse Tab ME Chert Maintenance EXPEDIENT DEVELOPMENT File View Options GMA Maint Help q ti q u u z di Add Update Delete Find Browse Previous Next Personnel Delivery Addresses Notes Docs Deblor Enquiry Creditor General Bonded Warehouse Configuration Customer References Client Maintenance C Cust Code BONDED Name DEMO BONDED WAREHOUSE External ID Active Active Contact ABN Phone Fax Street Address Company Type Address Debtor No Creditor No City State 4 importer No Postcode g Country CQ Agent No Forwarder No Ship Co No Billing Address Carrier No Address Exporter No Broker No City State 4 Depot No Postoode A Country a Terminal No gt erseas WO all we x Q 4 b a e z Add Update Delete Find Browse Previous Ned Personnel Delivery Addresses Notes Docs Di General Bonded Warehouse Configuration Customer References Bonded Warehouse Information Wariano a MUOICIiTO yar a alate we Establishment ID 9D40B Q Bond Warehouse with Bin Locations Your site can elect to use Bin Locations within Bond Warehouses If Bin Location are used you will be required to Check in Parts received at the Bond Warehouse into one or many Bin Locations Where Bin Locations are used information on the Bin Locations is available within Bond Warehouse screens and reports
26. 11 Err 18 Elm Comp 3 Err This usually means there is a Control Character that Customs does not accept Characters such as etc Simply remove these characters and resend your entry EDI Syntax Seg 24 Err 18 Elm Comp 3 1 Err 13 The entry is missing the ABN CCID value You can also report this to GMA Support who can also assist you Customs FAQ s Question Packing unit count cannot be greater than number of packages Unable to Produce EFT Receipt have updated my Entry in the ICS but it hasn t reflected in Expedient Please advise how we add Dumping Exemption Code Should read GOODS Have added to goods description and reposted on entry lines but still showing Failed I am trying to re lodge this job entering wet code against line 3 4 amp 5 and it comes back advising that WET indicator is set at N and I can t change it to Y these three lines are N10 and the others are N20 I m not sure if this is why it s not accepting the code have lodged the Entry some time Resolution Pieces cannot be lower than the units Update the Bill Container Screen and enter the correct number of Units and Pieces You cannot print an EFT Receipt when you haven t successfully paid the entry As soon as you modify the job in ICS then synchronisation between the two systems cease to exist Update the Supplier Invoice line adding the Code in the bottom of the screen when the Invoice Line is selected Update the Custo
27. 3001149 User Submitted michael Change 19 08 2013 11 33 ER lob Number Sub 300301 7 1 Version 2 Change 19 08 2013 11 39 ER Message Type CH Customs Interchange ID 707004 Change 19 08 2013 12 06 OK Date Sent 19 08 2013 Time Sent 12 06 Job Number 3003017 Unsolicted Hag Maximum Bills Conts Sub Lines Test Mode 2 Status Date Msg Time Received Time Time Taken Control OK 19 08 2013 14 12 07 12 08 2 Min Response OK 19 06 2013 w 12 07 12 08 2 Min Code Error Advice Description Line No 100288 UNIT VALUE FOR Quartity 00000005000 00 IS NOT n 1 IN RANGE FOR STATISTICAL CODE Quantity 00000005000 00 1DO547 VESSEL VOYAGE NOT FOUND VESSEL ID 9117777 VOYAGE NO 0785 LINKING VOYAGE NO 78 VIEW ERRORS This is a list of any errors that have come back from Customs on the latest Submission only RESET SUBMISSION STATUS Within 30 minutes of lodging an Entry to Customs it is possible within Expedient to Reset the Status This is only possible when the Status is Being Submitted DELIVERY ADDRESS DETAILS This is the Delivery Address that is being reported to Customs This is drawn from the delivery details tab from the Job Registration Screen The AQIS classification for the delivery address postcode is displayed AQIS AEP DETAILS This screen allows you to perform the AQIS Entry Process which will send with the Customs Entry The details held in this screen form the Header AQIS AEP details 189 DAFF ELODGEMENT This screen allows
28. ASDFOOD1012 3002323 ASDFO001013 3002323 A5DF0001014 3002323 ASDF0001015 3002323 AS5SDF0001016 3020884 R5555555 3020875 MEUS8800112 C 3 04 2013 4 04 2013 5 04 2013 6 04 2013 7 04 2013 8 04 2013 9 04 2013 10 04 2013 11 04 2013 12 04 2013 13 04 2013 14 04 2013 15 04 2013 16 04 2013 17 04 2013 18 04 2013 19 04 2013 20 04 2013 D 10 00 11 00 12 00 13 00 14 00 15 00 16 00 17 00 18 00 19 00 20 00 21 00 22 00 23 00 0 00 1 00 2 00 3 00 Expedient will check that the mandatory columns are present in the file Expedient will also check that the job number provided is a valid job number The details of the file will be uploaded into the Update Required Dates Screen and can be further updated here before posting and updating the listed jobs 108 QB expedient UPDATE DELIVERY DATE Expedient allows users to batch update Jobs in which delivery dates are required The below screens allows many jobs to be updated at the same time Delivery Dates can be supplied for Air LCL and FCL jobs Individual containers can be selected to provide a Delivery Date using the zoom button in the Container column 2 Update Delivery Dete EXPEDIENT DEVELOPMENT z 4 ih Find Pious Ne Update Delivery Dat Load Delivery Dates file Update Delivery Date Date 08 04 2013 Ma Doc No Posted lob Number Client Container Delivery Date Delivery Time Signatory Posted 3002344 3MAUS Q No OK Cancel Insert Append
29. Australian Customs e The file must contain one invoice line per file line e Quantity and Amount fields must contain only numbers or decimal point no dollar signs e The file must contain only ONE Pre Job Supplier Invoice e Each Invoice line must be in the same currency e Case is not important the system will convert all values to Upper Case EMAIL FILE FEATURE You can email the Supplier s invoice using the CSV file format Firstly ensure you have an email address setup to accept these files impinv lt yourdomain gt com au The file needs to be CSV format NOT Excel txt doc etc Only the specified fields can be used The order must be B Invoice Number Mandatory _ D Part Description Mandatory 1 OrderNumber Optional The file needs to be CSV format NOT Excel txt or doc Only the specified fields can be used Columns A to F are mandatory If something is not valid the user will get an email from the system detailing what line produced the error and which column was at fault Please allow up to 30 minutes for file to process An email will be sent to the sender after the file has been successfully completed or if there were errors in loading the data Please allow up to 30 minutes for file to process An email will be sent after load to the sender Creating a Supplier Invoice After you have created a job you can create a Supplier Invoice This can be performed in 2 ways The first method is directly from t
30. Bill To Description Validation Default This is who you are billing Mandatory Job When charges are being prepared for the first time for a job the Registration bill to code is populated based on the following rules e lfthe Broker Code on the Job Registration screen is null then the system populates Bill To Code as the Customer Code OTHERWISE e If your company is the Broker for the Job then the Bill To field will be populated with the client Customs Bill to Code in Customer Master File Importer Tab This will generally be the same code as the customer code If this field is null then the Bill to will default to the client OTHERWISE e If your company is not the Broker for the Job then the Bill To field will be populated with the client Forwarding Bill to Code in Customer Master File Importer Tab This will generally be the broker Please Note The below message indicates that you are acting as the Customs Broker but not the Forwarder hence you need to include only the Customs charges when billing the Customer Forw Charges Not Req d Cust Charges Req d but Not Created Expedient lookups the code in both the Forwarder and Broker Code field in the Job Registration screen If the Broker Code Field is set to Own Company in the Customer Master File that is you are the company then Cust Charges Req d but Not Created will appear the same rule applies for the Forwarder Br
31. DELETING PARTS To delete many parts from the database in one action create a CSV file of the parts you want to remove Replace the TFL value for the parts with the word DELETE Upload the CSV file in the Corporate Interface gt Inbound gt Load Parts File option Please refer to Automatic Parts Download for the CSV file format required for loading the Parts file PART WEIGHT Ba To add dimensions information to the Part use the Part Weight toolbar button or use the Options menu Update Weights S eg Weight Info Gient id 01017 Supplier 1d 48241 Part Number ABC Net Weight Gross Weight Cubic Volume Package Type DG Gass DG UN Code DG Pack Group Delivery Details Update Quit Update Deivery Deta s Field Name Description Validation Default Client ID This is ano entry field and for display purposes only Mandatory Parts Masterfile Supplier ID This is ano entry field and for display purposes only Mandatory Parts Masterfile Part This is a no entry field and for display purposes only Mandatory Parts Number Masterfile Net Weight This is the Net Weight of the Part Optional Blank Gross This is the Gross Weight of the Part Optional Blank Weight Cubic This is the Cubic Volume for the Part Optional Blank Volume Package This is the Packaging type of the part Optional Blank Type DG Pack This is a free text field to store the DG Pack Group Optional Blank Group LOA ACQUITTAL If your site is set to check for a val
32. Date and Time in the Job Registration and Consol Registration based off the Discharge Port equaling the destination port 251 QB expedient e Updates all import Sea Freight Jobs First Port and Estimated First Port Date and Time if the value in the Job Registration does not match 1 Stop this may occur during auto registration that occurs weeks prior to 1 Stop having the complete vessel arrival ports and dates If the vessel does not exist in your Vessel Masterfile the updates will not take place Lloyds and 1 Stop updates are matched on the Lloyds Number so a vessel with the same Lloyds Number must exist in your Vessel Masterfile Please refer to the Administration User Manual for information on maintaining the Vessel Masterfile Please Note The above process will not update any ETA Dates against the Vessel Masterfile Import Consol and Job Registration if a user has corrected an ETA Date for a particular port against the Vessel in the Vessels Masterfile see below In the below example the user taniab has changed the ETA for Melbourne from the 1 1 2013 as reported by 1 Stop to 03 01 2013 the correct date This date will now be used in the Consol and Job Registration Screens and will continue to use this date instead of the 1 Stop date if that date is different to the 3 1 2013 dera Daes Al Dor IN FA wo 2 Ashe Saez la la lod bmi e Sat Tine Oh Ama Detre Dep iit aI Tine Users can also manually add a new Port and Estima
33. Delete Entes a corrtaweer nata Ey De ls oy eave hiari lo Locate creer Gober y dates Entes rw areri rito fur Once the user inputs the jobs and the Delivery Date and Time and the Signatory then Expedient will ask the following 4 SYSTEM PROMPT Do you Want To Update the Jobs Now If the user answers yes then Expedient will immediately update the jobs and return the following 4 SYSTEM MESSAGE wD All jobs were updated successfully Exit If a job record is locked Expedient will not be able to update the job This will display a No In the Posted column 109 QB expedient Once successfully completed the process updates the Delivery Date in the Job Registration screen See below _ Job Details Container Details Marks and Numbers Various Dates Delivery Details Various Dates Lodgement Date Date of Clearance Del Docket Printed Depot Date Delivery Date 01 05 2011 m Date Owner EFT Date Duty Paid Available Return amp Delivery Dates are accessed via the Containers Tab Any containers on the job will have the Delivery Date and Time inserted in the Container Details tab and if the job is FCL the Delivery Date Time and Signatory will be updated in Container Management A CDD Container Delivery Date event will be created against each container and when the final container is delivered a DDEL Date Delivered event will be created for the who
34. E A 246 Applicable Clients Parts CSV aa A 246 Eto lgles MO Ud Sraa a a a a a a a a E O ema 246 MaMe E 247 A O E A E eens 248 EEgAC VCUS COINS an dd 249 Container Management System CMS Delivery and REtUINS cccccseececcccseeseccccceeecececsesecsssseueeesessueeeesssseuseesessaseeseses 250 Tran PIETY ROO iaa 251 MES LO 251 Vessels Master aldo ais 251 MportConsol lob Registration iii 251 Overnient SHIPS ALE ANP ROCESS idad 251 T Stop Automatic USER REPO SAA AA A masnaes 252 Charges Accounting MOUSE A I 254 Preparnine ENMENDAR 254 Wana EME COSES dl io e OS 255 Auto Rating with Exact Match Prepare Charges cccccccsssssssecccceccceesssecccceeeeeeeseeccceeeeseesseeeceeseeuegeseeeeceessgageseeees 256 AUTO Rating WITHOUT exact Mt di 256 CHALE ES AA A PI A e ua uivalaciausaensletise a nds selevenonstubuadezacbeidax teen 259 Prepare ON Ga a e ae mw waa eds me mn OH aaa dace unre Lanaaenudamr anatase aie 263 VISIO Ci AN AE occ 263 POSEG INVOICE Sonea A o o A eweabeceaeuae Gavsentes enna eeaeeee 263 APDENGIX A A O 264 MANU CONCE e de do da e do 264 APPENA RO A O E coa Dee 266 Caner EDI SSL o NA AA A AAA AA 266 Expedient Import Customs amp Forwarding Xpedient software contains the Customs Clearance Tariff Classification and the Import Forwarding Module The Customs Function allows users to register shipments lodge Nature 10 20 Entries set up TLF manage parts and prepare charges for customers The Forwa
35. FEATURE You can email the Supplier s invoice using the CSV file format Firstly ensure you have an email address setup to accept these files impinv lt yourdomain gt com au The file needs to be CSV format NOT Excel txt doc etc Only the specified fields can be used The order must be Client Code Mandatory B InvoiceNumber Mandatory Mandatory D Part Description Mandatory 146 QB expedient A Order Number Optional The file needs to be CSV format NOT Excel txt or doc Only the specified fields can be used Columns A to F are mandatory If something is not valid the user will get an email from the system detailing what line produced the error and which column was at fault Please allow up to 30 minutes for file to process An email will be sent to the sender after the file has been successfully completed or if there were errors in loading the data Please allow up to 30 minutes for file to process An email will be sent after load to the sender LOAD INVOICE FILE You are able to load a CSV file or a text file from your desktop directly into Expedient using the Sundry gt Down Load Date Files gt Load Invoice File feature s Sundry Find User Operations Print User Operations User Menu Log CSV Reset Printer Copy Supplier Clients Copy Parts Copy TLF Down Load Data Files Auto Invoice Admin El Downloaded Import Invoices El Downloaded Export Invoices Load Parts File El Load Import Invoice File WE
36. Generated System Generated System Generated System Generated Default Blank Customs Blank Blank Field Name Description Validation Default Customs This is the overall status of the submission of ACR House Bills System Blank Submission Generated Status Underbond This is the status of any underbond moves submitted System Blank Sent Generated VALIDATE ALL This option provides the ability to check for any errors in the ACR House Bills before submission to Customs This option is available from the Consol Air Registration screen toolbar button Validate All perform the same validation as if you wanted to submit the ACR House Bills straight away Expedient will SUBMIT ALL ACR HOUSE BILLS All House Bills associated with a Consol can be submitted from the Air Consol Registration screen using the B Submit All H Bills tool bar button Expedient will validate that all the required information is present for all the House Bills If all information is present ACR House Bills will be submitted If there are any missing details Expedient will display a list of the missing items for each House Bill For example 2 Custer ACR Sebrreswon Customs ACR Submission Details Master Bill 011 12345678 Validation Errors SS House Bill Sender Ref Subenission Results HBTEST1 52469 Failed Subrression HETEST 52470 Fated Subrressinn Validation Errors Mandatory Field Missing Goods Desorption Mandatory Field Missing
37. H Customer Masterfile Job Number on EDN N30 Part is valid Blank for Client Part is currently in stock in Bond Warehouse N A N A Parts Masterfile Field Name Description Bin Location Available Quantity Pick List Qty Stock Balance Pick List ID Downloaded Description This is the description for the Supplier Part Number This is visible where your site assigns stock to Bin Locations This is the Bin Location the stock will be picked from Expedient will pick stock from Bins with the oldest Lodgement Date l e stock that has been in the Bond Warehouse longest will be picked first If your site assigns stock to Bin Locations this will be the quantity of the part available in the Bin Location If your site does not use Bins this will be the available stock of the Part in the Bond Warehouse Expedient will take into account Quantities assigned on other Pick Lists that do not yet have a successfully submitted EDN or N30 This is the quantity to be picked If your site assigns stock to Bin Locations Expedient will pick stock from the Bins with the oldest Lodgement Date i e stock that has been in the Bond Warehouse longest will be picked first The quantity can be manually altered if you want to pick from specific bin locations This is the quantity left after the Pick List Qty is removed from the Available Quantity This is the reference for this Pick List allocated on clicking OK This flag indicates if t
38. Job rekor No P at No Registration to j Carrier OWN or external Yes Yes Yes j ih y Print Delivery Docket from Is Snare j Import Job E Yes Registration to port Carrier OWN or external No y bd Print Delivery Docket from No Delivery Import Job Docket required Registration to Carrier 53 Air Cargo Warehouse with no Bin Locations No Change of Customs Status triggers requirement for Transport to pick up Air Cargo s the job OW Forwarder Yes s the job OW Broker Yes s the job OW Bonded Warehouse No No Yes S the job OW Warehouse Bonded Yes Is the job OWN Bonded Warehouse No y Print Delivery Docket from Import Job Registration to Carrier OWN or external Yes rTware Y Is the Job OWN Transport No Print Delivery Docket from Import Job Registration to Carrier OWN or external if required Print Warehouse Release from Import Job Registration Options if required Yes 54 y Print Delivery Docket from Import Job Registration to Carrier OWN or external Print Warehouse Release from Import Job Registration Options Print Warehouse Release from Import Job Registration Options if required WAREHOUSE BIN STATUS MAINTENANCE
39. Manifest Contact Email E g An additional house bill number ADDITIONAL HOUSE has been added to Masterbill number 3701366 2 XML Load Errors Cannot add Shipper Country to HouseBill ADDITIONAL HOUSE due to error in XML field Country Cannot add Consignee to HouseBill ADDITIONAL HOUSE due to error in XML field Consignee O S Agent 102KWP 26 QB expedient Load Port AUMEL Destination Port AUSYD If there is any missing data in the loaded file the errors will be listed in the email Sending EDI Manifests to Overseas Agents EDI Manifests can be sent from Expedient to the Overseas Agent if the details have been set up in the Agent Mapping screen The Manifest can be sent automatically or manually AUTOMATIC SENDING Expedient will run a regular check usually every ten minutes to see if any manifests are ready to be sent based on the EDI Manifest trigger in the Agent Mapping screen The date and time the Manifest was sent can be viewed in the Export Consol screen NAWB Details Rating Details Address Details Valuation Details Other Details Agent Information Job Type Consol Master Department VEA a Issued By OF amp Date Reg 04 05 2012 ea Agent EDINZ A EDI NZ MANIFEST TEST EDI Date 04 05 2012 H4 Time 14 10 Sent Yes FWB Status Not Submitted The EDI Se
40. PC Sub 1 00 G5T 255 QB Expedient AUTO RATING WITH EXACT MATCH PREPARE CHARGES Once the Rates has been set up for Customs Forwarding the Prepare Charges button will pre populate with the same number of charges lines as set up in the Rates Master file and the correct Amount based on the Rates Master file setup for Customs and or Forwarding Please Note The Rates Masterfile contains an Expiry Date This expiry date needs to be after the Date of Valuation on the Job for it to apply See below Once the user clicks Prepare Charges Expedient will Check which charges to Auto Rate in this case just Customs then will find an exact match and populate the Customs Rates As per the below screen shot there are 3 charges the first one AA is a straight profit item 4000 series numbers hence the Expected Cost is 0 The other 2 lines display the same amounts in Local Amount and Expected Cost This is up to the user to update the correct Expected Cost L Charges n i r Charges Job Currendes Actions silli To DEMCON Forw Charges Not fegi All e Toggle Charges Job No 3001555 Cust Charges Created gt 2 Prepare Jawolcing House Exchange Ver 00 D Invoice Screen invoice Notes Posted Invoices Final Imwvoice hu Come Description FX lr Type PPKCOLI Curr FXC Amount Ota Amit LAUD GST Amou Exa os AUD Prot otake ral Arent 4 20 FR il U AUT DO ogi 100 y nop 110 l f A A i ao ab AUD Sub 166 00 GST 16 60 Tot 18
41. Selecting a supplier from the search all list will create new relationship between the selected supplier and the client Shipping Co If the import job is for Sea freight this field will Conditional Blank unless appear and it will be populated by the Shipping on link to linked toa Company from the Consol if the job is linked to a Consol with Consol witha Consol with a Shipping Line In this scenario the a Shipping Shipping field cannot be updated If the Job is not linked toa Company Company Consol this field can be updated Job Class This is the job class of the shipment Select the drop Optional down selections LEE i If a Job Class does not exist and you require a new one to be added then please contact your manager or GMA Support Vessel This is the vessel which is carrying the shipment Optional Blank You can perform a look up on this field by clicking al This vessel information is sourced from the Vessel Masterfile which is found in the Administration Menu Vessel Name This is the vessel name and populates from the Optional Vessel Master vessel code File Lloyds This is the unique Lloyds ID of the Vessel Optional Vessels Master File This is the voyage id of the vessel and its current Optional Vessels voyage Master File Tranship This is a description of the Transhipment vessel Optional Blank Load Port This is the Port of Loading of the vessel Optional Blank Place Rect This is the place in which the vessel is received
42. The following screens can be used to archive parts that have not been used for an extended period of time Once a record has been entered in the Archive Parts screen a cron job is run daily to move the parts from the Parts Masterfile to the Archived Parts screen this Archived Parts screen is a copy of the Parts Masterfile NOTE If a part has been archived then it will not show in the Parts Zoom however you can manually enter the archived part number in the Suppliers Invoice it will then automatically be back in the Parts Masterfile This scenario does not apply to the Shippers Invoice A a Fie View GHA Mart Help Add inte ee fnd buwe Preven Nest Are Para Customer Code AMLESWI DEVTEST Chert AALSSMI Oste Part Last Used 10 01 2015 Posted Yer Added by PETA LANGTON on 2ANU1 3015 Field Name Description Validation Default Customer Enter in the Client Code that you want to archive the parts Mandatory Code against NOTE This code is the Client Code in the Parts Masterfile Date Part The date entered in this field archives parts that have been Last Mandatory Last Used Used before this date For Example If 01 01 2015 has been entered then it will retrieve any part that was Last Used before this date NOTE If the Last Used field in the Parts Masterfile is blank then it will also archive the parts Posted This indicates if the record has been posted Once the cron job ARCH_ PARTS has been run this ind
43. This is the TLF used in the Entry Line N A Nature 20 This indicates if the Entry Line has Customs Codes When Optional Nature 20 the field indicates Has Codes use the button at the bottom of the screen to pop up the codes associated with the Entry Line CUSTOMS ENTRY SUBMISSION PROCESS SUBMIT ENTRY This option lodges the Entry with Customs without authorising Customs to Debit any money Only a Customs broker with an ICS Broker Number in the Users Masterfile can submit a Customs Entry The ICS Client Notes will pop up before the submission process begins if the pop up configuration has been set in the Customer Masterfile POSSIBLE ENTRY STATUSES Status Description Not Submitted The Entry has been created but not lodged with Customs Being Submitted Message has been sent to Customs but not yet acknowledged In Progress Message has been acknowledged by Customs and they are currently processing the Entry Successful Successfully submitted to Customs FAILED This means that Customs have sent back the Entry as Failed To fix this entry you need to firstly view the Errors and fix accordingly IF you are unsure of what the Errors means please read the FAQ page in this document Successful with Warnings Successfully submitted to Customs with Warnings that may or may not require attention This is viewable on the View Errors Option Successful but Modified This means the Entry has been modified after a successful status from customs
44. Type Ses Posted Debe 07 91 2015 lob Mode impar Ported ly peral coed Methed for Job Number Losd by Tracsport Detyk Lood by Container Octane Manual Entry Doc No 12 Total Charges Payable Job No Crested Debe 07 01 2015 Tbersport Detads Vessel AALSIN ALL SINGAPORE Vpage ID OLESL4 Dest Port AUMEL i MELBOURNE Notes Note TEST 2 TEST 3 TEST 4 TEST 5 TESTING 999 Job Number Detads Job Manber Clet Code Cherr hame 3045760 VMALINT DEVTEST Chert VMALINT 3045776 VSCAHYG DEVTEST ernt VSCAHYG 3045305 AAERINT 1234567950 1234567950 2345679501 234567890 2049910 AAERINT T Md h em de o eo 121457090 12145470901 13454 70901 234 7090 91 Field Name Note Type Job Type Job Mode Posted Posted Date Posted By Created Date Load Method for Job Numbers Load by Transport Details Load by Container Details Manual Entry Description Validation Job Note Details Group Select Note Type Accounting Delivery Job Miscellaneous Mandatory Blank Forwarding Notification WIP Check In Out When Posted the notes will then show on the specific tab in the Notes A ULI a Card do Acro Delivery Micenas Foeening Neo WP rec mins tetri Laer Tre Dss rte Und Search Est MT NOTE The Note Type defaults to Job Note in ADD Mode Select Air or Sea Mandatory Blank This section criteria is not applicable for Manual Entry Select Import or Export Mandatory Blank This selection crite
45. Upda e elete in rowse Previous Air Import Consol Job amp Agent Information This screen will list the original request to CCN and the subsequent FSU updates received from them with the latest message at the top Vewege Armas Creriptar DE LEPARICO ON A ier DEPARTED OF PU REQUIS 58 Air Cargo House Bill Screen QB expedient These records will be automatically created once a Consol and Job s have been created provided Masterbill and House Bill fields have been populated f 4 aa b Capo Hane fA feporeng EXPEDIENT DEVELCOMEN v lt A A 7 a Adi Update Delete Find rowse Previous Detass Consignee Shipper Goods Broker Notify Alr Cargo Report MAWB 150 70931906 ACR Status Replace EDI Status Submitted HAWS 075601886 7 User 1D dominic Consol No 3622925 Sender Ref 52715 Reterence Sut Master Customs Response THIS TRANSACTION WAS ACCEPTED WITHOUT ERRORS AND WARNINGS Trismport Details Cargo Status LEAR aaa ICS Plight ICS Arrival Date Flight No Cx 105 Arrival Date Mo Pieces 10 Gross Wesght 381730 KG A Port Details Extra Details Port of Destination AUMEL 4 Port of Discharge AUMEL 4 Freight Forwarder Ind Part of Loading FRODG Original Port al Loading FRCDG a Responsible Party First Port Reportable Documents Personal Effects 4 Misc Dotais Self Assessed Clear Dedared Value 1116 47 Payment Method CC sA EUR 4 COLLECT Spedal Reporter No Insurance 4 Freight Value 4 Party De
46. Voyage ID of the Vessel Optional Blank Ocean Cut This is the Date that the Ocean Bill was cut Mandatory Blank ETA Disch This is the estimated date of vessel arrival at the Mandatory Same as ETA Discharge Port This is followed by the time Dest if the Consol was imported from EDI otherwise Blank Field Name Description Validation Default ETA Dest This is the estimated date of vessel arrival at the Mandatory Blank Destination Port This is followed by the time This can be populated by 1 Stop and FSU messages from Airlines ATA Dest This is the actual date of vessel arrival at the Destination Optional Blank Port This is followed by the time This can be populated by 1 Stop and FSU messages from Airlines Unpack Depot This is the Depot where the unpacking happens Optional Blank EDI Rcv Date This is the Date that the EDI file was received Optional Blank Please Note This is only available if the Manifest EDI Module is turned on This is the Number of Packages across the consolidation Optional Blank This will appear red if this value doesn t total the number of packages against the jobs This is the Total Weight of the consolidation This will Mandatory Blank appear red if this value doesn t total the number of packages against the jobs Volume This is the Total Volume of the consolidation This will Mandatory Blank appear red if this value doesn t total the number of packages against the jobs This is the total number of 20 foot conta
47. be used in the pull down list when adding a Job Category in the Delivery Details tab in Import Job Registration 236 QB expedient TRANSPORT TYPES Transport Types Expedient Delivery Type Carrier Delivery Type Code Port Code CONVENTIONAL DELIVERY WAIT STANDARD AUSYD DROP TRAILER DROP TRAIL AUSYD S L DOORS REAR SIDELOADER AUSYD TIPPER TIPP AUSYD STANDARD LIFT OFF LIFT ON STANDARD L AUSYD TILT TRAY PRAY AUSYD S L DOORS CABIN SIDELOADER AUSYD CONVENTIONAL DELIVERY WAIT STANDARD AUMEL DROP TRAILER DROP TRAIL AUMEL S L DOORS REAR SIDELOADER AUMEL TIPPER TIPP AUMEL STANDARD LIFT OFF LIFT ON STANDARD AUMEL TILT TRAY TRAY AUMEI 3 The Transport Types are stored in the bottom half of the Carrier Codes Mapping tab in the Customer Masterfile for the EDI Carrier When a Transport Type is selected against each container in the Container Details tab in Import Job Registration the EDI sent to the Carrier will contain the Delivery Code they understand in their system Sending EDI to Carriers Instructions can be sent to the Carriers from the Import Job Registration screen Use the Send EDI Booking to Carrier option from the Options menu Expedient will check all the mandatory information has been provided according to the Carrier s requirements If any information is missing a message will clearly list which fields need to be entered When all the mandatory information is present Expedient will send the EDI to the Carrier Pleas
48. code for the tariff N A TLF 142 Field Name Description Validation Default Masterfile Duty Rates These are the Duty Rates for the tariff as advised by Customs N A Customs Approved This is the date the TLF was approved N A TLF Date Masterfile Cost Price This is the Cost price for the part Optional Blank Quantity This is the Landed Costing Volume Weight factor for the part Optional Blank Factor Enter a value here that will be used to calculate the Customs Quantity when the Part is used in a Supplier Invoice e g the number of litres in a bottle or the number of cans in a pallet VFD This is the Value for Duty Optional Blank Classified This is the user who classified the Part N A Classifying User On This is the date the part was classified N A System Generated Approved This is the user who approved the classifications Optional Blank by On This is the date the classification of the part was approved N A Today mb Once you have entered the relevant information click OK to classify the part Use to view any other unclassified parts If your site stores Codes and or CP Answers at Part level the Codes CP Questions tab is visible Cintai Parts EXPEDIENT DEVELOPMENT Hle View Options GMA Maint Help UE TE Athi vda Detetr Find How Parts Codes CP Questions Client Supplier Part Informatica Cient ID DEMCON 4 DEMONSTRATION COMPANY Supplier ID DEMSUP 4 TEST SUPPLIER Supplier Part No KD Description Code Informat
49. code from the Tariff line s or Entry screen If the GSTE is stored in the Default location entry screen then you need to individually identify the GSTE code against those applicable Tariff lines 204 QB Expedient ERROR IDO851 WAREHOUSE ESTABLISHMENT IDENTIFIER IS MANDATORY Error Description In Nature 20 and Nature 30 Declarations you need to identify the Warehouse that the goods are entering or exiting Each Warehouse is identified by unique code Resolution Enter the Warehouse Establishment code in the WHSC field on the Entry screen ERROR 1D0301 AQIS PRODUCER CODE REQUIRED Error Description During the process of generating a Customs Declaration there may be a requirement to provide AQIS Australian Quarantine and Inspection Service additional information This information is used to determine the Quarantine risks along with monitoring of shipment of interests to AQIS One of the items to be provided when Declaring AQIS items is the Producer Code Each Producer is allocated a unique code in the AQIS systems Resolution Find the appropriate Producer code either via the Zoom Lookup facility or via the Customs Interactive web site ERROR I1D0632 LODGEMENT QUESTION NOT RELATED TO CURRENT DECLARATION SUB 000000000000004 LDGMT QST ID 000000000000007 Error Description 3838867 Each Customs Declaration made to Australian Customs requires a number of Lodgement Questions to be answered The above message indicates
50. each unclassified part in Excel which can then be saved as a CSV file and uploaded directly into the Parts Masterfile see Bulk Classification using the Unclassified Items report EXPIRING PERMIT REPORT This CSV report lists Permits Advice which expire within a defined date range for a selected client or all clients This report is available from the Customs Folder This report is also available as an automatic report EXPPERMPRT CUSTOMS ENTRY ERROR REPORT This Report shows a list of Customs Errors on Import Jobs This information is retrieved from the EDI History Screen in the Nature 10 20 The Report Parameters provides the option to search by Date Range Only Client Code and Error Code Report Output XLS 156 Please see below Report Screenshot for your reference Devtest Logistics Pty Ltd ADN 7007907 475 291 Bucay Sreet res Gott VE 3040 EXpedient idiin Www w thaauel conan Customs Entry Error Report Error Messages between 73 10 2013 and 23 10 2015 YSCaHYO CE VIEST Cheni WSCAM YG 3045992 271208 q The egth of DUN RRROEXPORTONTRY hi URETA 1 rreracier which is less Tian De eevee dell Engh of 2 reacia VSCAHYG DEVTEST Ciani VECANYS ye artaka Y the megi of DUUPMNGEXPORTEON TR n LIMES a 1 characters which ia lesa hen fe rentar dell ergh of 2 Cherectete VECANYG CEVTEST Cheat VSCAN So 0 Szreawe gt The ergth of DUMPREGEISORTONTRY in UMETI a 1 characters which ln lega fan the nrram fet engh of 7 cha
51. file a message will be sent to the Internal Export Responsible Contacts listing the missing details MANUAL SENDING Select the option Send EDI Manifest from the Options menu in the SEA Export and AIR Export Consol screens This option is only available where the EDI Manifest module is active and the Agent is mapped in the Agent Mapping screen Any missing information will be listed in a pop up message Provide all the missing information to send the EDI message Sending EDI to Customs Brokers EDI can be sent from the Import Job Registration screen to the Customs Broker if their details are in the Agent Mapping screen Use the Send EDI to Broker option from the Options gt More Options menu in the Import Job Registration screen Expedient will check all the necessary information is in the screen before sending the file The EDI Sent flag indicates whether the file has been sent or not and also indicates whether the file was an update to an importjab already received Job Details Container Marks and Numbers Various Information Delivery Details lob Type G 4 SE Af RE IGH Dej if VIS House Gill MILL102 EDI Sent Hag Modified Master Gill BILLIO2 Shipping Co Cust Code DEMCON lL DEMONSTRATION COMPANYWWVWVIWNNNNNNNN On successfully sending the EDI an email will be sent to the Broker EDI Receiving Contacts listed in the Agent Mapping screen A message will also go to the Internal Responsible Contacts When EDI has been sen
52. highlight these errors and explain what causes the error and where possible what to do to resolve the error PPlease note Any changes made to the Nature 10 20 screen will not be automatically reflected in the Job Registration screen Any changes done to the Nature 10 20 data that is formed from the Job Registration data must also be changed in the Job Registration ERROR 1D0187 ABN CAC IS NOT CURRENT Error Description All parties must be registered in the ICS When the party is a Registered Australian Business the ICS uses the ABN Australian Business Number However sometimes companies change their ABN or an ABN may expire In this case you will see this error Resolution In most cases the issue here is the ABN has changed or is incorrectly been entered Use the ICS to query the ABN via the Client Search facility Once found then enter the correct ABN CAC in the Customs entry screen To update your customer s ABN in Expedient Main Menu Administration Customer Master File Update the ABN Field once you have found the client ERROR 1D0188 CAC REQUIRED Error Description All parties must be registered in the ICS When the party is a Registered Australian Business the ICS uses the ABN Australian Business Number However sometimes companies have more complex ABN configuration where there is a requirement to utilise the CAC Client Activity Centre component to the ABN to correctly identify the party Resolution Us
53. identified as a transferred invoice by source C e The NZ site will send a Shipper Invoice to AU site when an Export Customs Entry is submitted and the destination country is AU The AU site can use the a in the invoice number field to find the Invoice for matching House Bill The invoice will be identified as a transferred invoice by source C 149 QB expedient LOAD SUPPLIER INVOICES BY SHIPMENT This option provides the ability to attach a batch of Supplier s Invoices to a job The invoices must be loaded into Expedient using the IMPINV facility so that the Shipment Value is known The batch of Supplier s invoices can be loaded to the Job from the Job Registration screen and viewed in the Supplier s Invoice screen This option is available from the More Options menu in Customs Job Registration More Options Rail lagging a security Access Maint Landed Costing in Update Express Release Fl il Date eae lag Copy Job Job Milestones nwarder NSW Q Unclassified Items Print Labels id Depot al Send EDI to Broker This option links one or more batches of Supplier s Invoices to a Job The batches of Supplier s Invoices are identified by Shipment Number A Load Suppliers Invoices EXPEDIENT DEVTEST gt ons ip Add Update Delete Find Browse Previous Next Load Invoices Job Number 2051883 Posted No Doc No Shipment Number Result Reference of Invoices a Enter Ship Reference Ente
54. information may be required for the selected Code Conditional Blank Required on the Code Additional Type information may be required for the selected Conditional Blank Code on the Code Enter the text or use the a to select a code from the list CP Questions TLE Codes CP Questions z Community Protection Question Pemi Regd Permit Type Country Mode NiO N20 N30 No Not NZ Not P i 7 IFIS ARE THE GOOOS MADE FROM UNPASTEURISED MILK IFIS ARE THE GOODS SOFT CHEESE SEMI SOFT CHEESE SURFACE RIPENED CHEESE SOFT SMOKED CHEESE CURD CHEESE FRESH F No Motel Moto CHEESE OR FRESH WHEY CHEESE H This is the CP Question number N A Customs 159 Field Name Description VENTE Default Community _ This is the text of the Customs CP Questions Customs Protection Question Permit This indicates if Customs require a Permit for this CP Question N A Customs Req d Country This is the Country associated with the CP Question N A Customs Mode This is the mode associated with the CP Question N A Customs N10 This indicates if the CP Questions is associated with N10 entries N A Customs for the tariff N20 This indicates if the CP Questions is associated with N20 entries N A Customs for the tariff N30 This indicates if the CP Questions is associated with N30 entries N A Customs for the tariff Please note if your site is configured to store Codes information at Part Level and TLF Level where a Part has a different Code to it s
55. line for the N20 Entry and Entry Line can be manually added in the Stock Adjustment screen 1 Find the Job Number or Entry Number in the Stock Adjustment screen E 2 Select Update 3 Click into the next blank row in the In Bond Line Information table Enter the Inv No and Inv Line No Rest of the line will be populated to match the last successful N20 Entry line The Current Quantity will match the Invoice Quantity 4 If your site uses Bin Locations add the Bin Location and confirm the quantity in the Bin 5 Enter the Reason for the Bin Location update 6 Click tosave the update Bond Warehouse Reports The following reports are available to track stock currently in the Bond Warehouse track the value of Stock in the Bond Warehouse for a Client and to audit movements of stock into and out of the Bond Warehouse for Customs i Bond Warehouse Reports Stock Summary Report Stock Details Report Duty Liability Report Ob db de STOCK SUMMARY REPORT This XLS report displays the Stock currently in the Bond Warehouse for the Client by Supplier Part Number This report can be selected to show Bin Numbers if your site uses Bond Warehouses with Bin Locations 231 STOCK DETAILS REPORT This report is primarily for auditing by Customs The XLS report shows stock transactions within a Date of Lodgement Date Range and shows quantity moved who by and when This report will include Bin Locations where your site has Bond
56. of a Tariff Advice then it will show the message Tariff Advice Exists for this Part in the Parts Masterfile Field Name Description Validation Default Attachments Group Notes Notes can be added per record Optional Lodgement Information Group Reference System Generated Reference Number No Read Only field This is populated when the OK Button is selected Tariff Advice This number is supplied by Australian Customs Number It is manually entered Mandatory field Client Code The Parts Masterfile Zoom is attached to this field Parts Mandatory field Masterfile Once the Tariff Advice has been saved you are not able to update this field Client The Client Description will automatically populate when the Description Client Code is entered Read Only field Supplier The Supplier Masterfile Zoom is attached to this field Supplier Blank 170 Field Name Description Validation Default Mandatory field Masterfile Once the Tariff Advice has been saved you are not able to update this field Supplier The Supplier Description will automatically populate when the Description Supplier Code is entered Read Only field Created This field is automatically populated in ADD Mode Current Date Read Only field Date User ID This field populates when the User ID of the person that created the Tariff Advice It will auto populate with the User ID when the OK Button is selected Read Only field Current Current status of the Tar
57. option Pick List is available from the Import Job Registration screen SOL hl PL Ld STOCK TO BE RELEASED AND EXPORTED If the Stock is to be exported an Export Air or Sea Job is registered and the option Pick List is available from the Air Export and Sea Export Job Registration screens SO l PLP AAA 221 PICK LIST SCREEN Bond Merime Pick Lee EPEDENT DECTEST I File e eN Add Update Delete Find Browse Bond Warehouse Pick List Pick List Infarmation Job No Client Code Bond Warehouse EDN Entry Information Job No Part Numbers Required Supplier Part No T SS ESSE SE eS ee View Options GMA Maint Help A a i p i Previous Next Print Pick List 5014926 DEMCON XX DECON TEST FORWADER DEMCON G DEMCON TEST FORWADER 5014926 Supplier Desorption Part Number Location Line No 1 Part No N20_BEER Supplier 1020722 Pick List ID 6 Downloxied Mo Establishment ID 1799x i t Enty Na House Hil Supplier Part No Part Description Bin Location Available Oty Pick List Oty Stock Balance AAACAJAYH N3I0_TEST 1020722 N20 _ BEER N20_BEER 2001 0 00000 0 00000 0 00000 AAAC43AYH N30_TEST 1020722 N20_BEER N20_BEER FJO1 0 00000 0 00000 0 00009 AAACAIAYH NG0_ TEST 1020722 N20 BEER N20 BEER 8001 0 00000 0 00000 0 00000 E AAACAGAYH NJO_TEST 1020722 N20 BEER N20 BEER E001 0 00000 1 00000 1 00000 AAACAIAYH N30_TEST 1020722 N20_BEFR N20_HEER Door 0 00000 0 00000 0 00000 E AAACS3IAYH N3D
58. post or that have already been posted This is the House Bill of the shipment This is the Master Bill of the shipment This is the external reference used for this job in your global system This may not be relevant at your site You can update this field if you site permits it 80 Validation Mandatory Mandatory Optional Optional Optional User s Branch or Customer Code Responsible Office Blank Blank System Generated Field Name Description Validation Default Cust Code This is the Consignee Once you enter data into this Mandatory Blank field two pop up windows will appear if this has been activated for this customer They are the Customs Notes and the Job Registration Notes against this Consignee You can perform a lookup on this field by clicking A Please Note if The Customer s Credit Limit has been exceeded OR the Credit Limit is less than 0 in the Customer Masterfile an additional popup message will appear informing the user that the customer has Exceeded their credit A customer must be set to Active in the Customer Masterfile to create a job and the customer must be ticked as an Importer Business Units If Business Units exist against the Cust Code then Conditional Blank the Business Units field will be shown The Zoom attached to this field directs the user to the list of Business Units that have been added to the Customer Code Cust Ref This is the Consignee s Reference information Opt
59. screens Product Stewardship Reports TLF Reports Legacy Customs Legacy Supplier Invoice Legacy Ni0 N20 Legacy Parts Reports Generic Parts CSV Parts Listing multi report Part Duty Analysis Part Description Rate Part Classification Job Top Parts Per Client Customer Parts by Value Top Parts Client Origin Parts Used by TRT Code Top Parts by Duty Client Part Level Duty Analysis Legacy TLF Reports Generic TLF TLF List with Rates TLF and AHECC Top TLF Per Client Top TLF by Duty Client Legacy Jobs Reports Invoice Listing gt el Drawbacks a Load Jobs from File i F E m E HD EE i POPE tibii ttt ttt ii db Existing Import Jobs with a Customs Entry created before the Upgrade with status Submitted or Not Submitted will point to the legacy Customs Entry Screen from the Job Registration and Supplier Invoice Screen Any Customs Entries created after the upgrade will point the user to the current Customs Entry Screen Old entries will cannot be viewed in the current Customs Entry Screen 249 Container Management System CMS Delivery and Returns The below process diagram highlights the intended FCL Container Delivery and Returns CONTAINER MANAGEMENT PROCESS FCL FCL Container Deliveries Book Timesiot with Carrier x days prior to delivery FCL Timeslot Notification Match with Delivery Diary Report req d date of today Receive Carrier Delivery Listing Confirm Containers
60. soto lso ate le oe ee i E A HE bese bos 68 oe r a _ a ho oom MH CAM y Default Defaults from Job Registration Delivery Details or Container Delivery Details System Generated Blank wr eee A ee e A A A A ee ee es IE 04 ee ee cc ne TEJER EE ba tere rie t v EH expedient EDITING NOTIFICATIONS Expedient allows users to modify the data that prints out on each of the forms along with what wording appears on the notifications The below screen is accessed via the Administration Menu Company Details Generic Notifications Regist pa a hb Fand owe Preso Mak Hotfiatboo Dets Output hoot icateo oom hay Cusune Yesai Change Ce ea ticas PAU IC TO CLINT vere URBAL 48 CHANGED Perm sed free penerie rd bere Prout ridad as hte hee Module Custom Cheni terne Menu O4 01 T Mis Cra pr Da ongi Cheni Referenc Sereer Macte MI wert House Hin Proonite WU ONorer Pent hfa otra tees venal inrmaton fosternbie GEMPOTT TA Date No of Paca grs e tee My hra MI Approved O RIN Goods Low Lina My Deirosry Adc wen Leet Used On Piu Cantor wa Fu ot ae CHANGING WORDING The PREAMBLE and POSTAMPLE information can be modified in Menu Administration Company Details Menu Input Terms Printouts See the below example of the Customs Vessel Change Pre Ample data And the actual Vessel Notification Print out Terms Code VSLOHGFRE Printed Docume
61. that Question number 7 has been provided when not required too This is a number that is defined by Australian Customs Resolution The system should evaluate the data in the Customs Declaration and compare the data against the rules programmed into the system based on the Australian Customs specifications However there is an override process that may be overriding these rules and asking the question in error This is located in the Options Fix Lodgement Questions Remove the reference to this question or add the Question number in the screen with the Ask Question set to No Re Lodge the Declaration and ensure the offending question is answered ERROR 1D028 unknown qtys for Stat code Error Description Attempting to claim a treatment concession but the value is already at its lowest level Resolution Amend the entry to go through successfully ERROR I1DO0O846 NAME IS INVALID Error Description Delivery address is incomplete Resolution Update the Delivery Address Details through the Options menu in the Customs Entry screen 205 ERROR FNOO58 NO ACTIVE AUTHORISATION IS FOUND Error Description The Bank Account has expired Resolution QB Expedient Add an EFT Authorisation Expiry Date to the Customer Masterfile and run Autoreport OWNEREFT regularly to prevent any accounts expiring before entry submission in future Syntax Errors If you receive an error similar to this EDI Syntax Seg
62. the Chart of Accounts Masterfile has FXC Indicator Yes The chart of Accounts Masterfile is found in Menu General Ledger Chart of Accounts FXC This is the Foreign Currency Amount This is available if you have Amount selected a Foreign Currency Code in the above field Please Note If you enter a FXC Amount in and do not check the FXC Indicator the invoice created will be in AUD Local This is the Local Currency Amount Amount Exp Cost The Expected cost of the Creditors charge amount This is optional and is configurable at the company level Contact GMA Support if you want this added removed This allows users input the expected cost and when the invoice is posted the profit will be taken up automatically If this value matches with the creditor s invoice then the job will not appear in the Work in Progress report If it doesn t match then the job will appear on the Work in Progress Report in which case users will need to apply a further job journal to re adjust the cost See General Ledger Module Job Journal Manual for further information Please Note This is a no entry field for Account Codes that have a No Mark Up Indicator set to YES in the Chart of Accounts Masterfile in the General Ledger Menu GST This is the amount of GST This is a no entry field and for display Amount purposes only 262 Validation Default Mandatory Blank if Rates Module inactive N A Chart of Accounts Masterfile N A Blank
63. to Manage many Bond Warehouses Add and Maintain Bin Locations at each Bond Warehouse if your site requires Bin Locations for Bond Warehouses Check Nature 20 Entries into the Bond Warehouse and into one or many Bin Locations where required Create a Pick List from stock in the Bond Warehouse automatically selecting parts with the earliest Date of Lodgement first Create a Nature 30 with prepopulated Entry Lines from the information on the Pick List Create an EDN Entry with prepopulated Entry Lines from the information on the Pick List Allow manual adjustment of stock quantities and locations in Bin Locations when Nature 20s are updated after successful Customs submission and after check in of the stock Provide a Stock Summary Report for Clients of their goods in the Bond Warehouse Provide a Stock Details Report for Customs showing a detailed audit of movements in and out of the Bond Warehouse Provide a Duty Liability Report for Clients showing Customs Value for the stock in the Bond Warehouse Customs Clearance Tariff Class Customs Job Registration Supplier s Invoice Pre Job Supplier s Invoice Nature 10 Nature 20 Nature 30 Ca HE al ale a a Stock Adjustment El Bond Warehouse Status v E Bond Warehouse Bins Check In pl Bin Maintenance v i Bond Warehouse Reports Stock Summary Report Stock Details Report Duty Liability Report Bonded Warehouse OP db de 216 Expedient recognises Bond Warehouses that are
64. to be delivered with Customer FCL Container Returns Carrier Pickup M T Pickup Report Request Notification M T Ready Date is not null and Empty Pick up is null and ontainer to remark customer site for unpacking _ Delivery Date is not null FCL Delivered O al User informs FCL Delivered Carrier of M T Demurrage Mgt Ready Date Empty Container Return Notification Request Empty Pickup Demurrage Exception Report User updates M T Ready Date amp Time Date from Customer Double Clicking on a Container record on the Job Registration Screen will open up the Container Record in the CMS Screen job Detaty Contanos ta s Marks end Numbers Various Information Delivery Details ComainetNo Tye GOTyoe Saslitio Ovetive bailable Deivery Type Delivered Oclivetred Storage Robid Dex Requreil Sent Accepted Nett Wy Gross Wot Dane Tire 111112111211 O a42H0 ide 17 MOL 14 09 2012 TRPER TULL LESS 1100 maoco SME 22222227222 Hal R2RO 55855 ITAIWSOL 1009 2052 541 DOORS REAR WiIOL INDA AOL 1300 200 000 63100000 h 13313313 t 1141 LIOTOLEL LIAMTMNJL 541 DOORS REAA INOWZO1LZ LEDey TOL 13100 40000 3620 Kx 250 QB Expedient Transhipment Report When a Consol Job is registered with a FCL FCX Container and with a Vessel Name containing the word Transhipment Expedient creates the Container Management Record and sends an instruction to 1 Stop to track this container When 1 Stop send
65. uses Expedient to store Documents When a PDF file is received A Proof of Delivery event POD is created for the Job showing the Carrier Code as the Event reference The PDF file will be stored in the Job Documents folder if your site uses Expedient to store Documents 233 QB Expedient Carrier EDI This module provides the ability to send instructions to selected transport companies electronically via EDI Messages and to receive updates from the transport companies direct into Expedient Transport requests can be sent from within the Job Registration screen and updates including proof of delivery from the transport company will populate the Delivery Details tab within the Job Expedient will send the pickup and delivery address details the required delivery date and basic details of the job to the Carrier The carrier will provide a Booking Confirmation and a confirmation of delivery Automated reports can be run that highlight when transport companies have not responded to a request or when proof of delivery has not been received after the arranged delivery date has passed User Checklist for setting up Carrier EDI Setting up Expedient to send and receive EDI messages from carriers will involve some preparation from you the transport carriers and Expedient Software Please use the following checklist to work through the set up requirements Action roint Check that Expedient is set up to allow EDI messages to
66. you to generate a cover document to DAFF listing the documentation accompanying the DAFF submission and the outcomes expected from the submission Use the pull down menus in the Attached Documents and Outcomes tables to build a list of documents accompanying the email lodgement and the outcome expected from the submission FF elodgemert PRELODGE Lodgement Information General Information Entry Number PRELODGE Attached Documents Document Name Laboratory Nomination Form Treatment Certificate Manufacturer s Declaration QUAR DOCS Other Documentation Permission Requested for Outoome Rural Tailgate Inspection Treatment Type A Report Progress Output to arch prints 1 9156 1 OAFF_COVER 9156 1 out Sete fe Testment Type request In the Print Menu screen use the button to list the accompanying documents and email direct to DAFF Testing ABN 20079873 628 Unit 256 McComnack STREET From HELEN STAPELY 53 12345678001234567890 VIC 3207 Date 14 October 2013 EX ped ient PH 03 9354 1112 FAX 03 0254 2223 DAFF DOCUMENTATION LODGEMENT COVERSHEET Y GAVIN MILLMAN amp ASSOC AUST OUR REF MYOUTREF ENTRY NUMBER AAACW7HEL IMPORTER DEMONSTRATION COMPANY ATTACHED DOCUMENTS Laboratory Nomination Form Treatment Certificate Manufacturer s Declaration QUAR DOCS OUTCOME Rural Tailgate Inspection 190 QB Expedient ENTRY CODES This allows you to enter the Additional Codes against the Header o
67. your Carriers Which Carriers do you want to send EDI transport requests to How will the Carrier send EDI updates to you Open the Import Job Registration screen go to the Options drop down menu and check the Send EDI Booking to Carrier option is listed If you cannot see this option please contact Expedient Software Contact Expedient Software for the Carrier EDI Set up Information Spreadsheet see Appendix B Fill out the Contact information in the top left Tell us how often you want to send EDI transport requests to the Carriers e g once a day twice a day every hour Enter the Carrier Code and Carrier names that you want to provide EDI transport instructions to Add the Account information and the Port Code you associate with each Carrier Enter the same carrier on multiple lines if you have the same carrier code for many port codes or if you have a number of different accounts with the same carrier Use the examples in the spreadsheet for guidance Contact each Carrier and with their assistance enter the following details in the Carrier EDI Set up spreadsheet 1 What system does the Carrier use e MAXIMAS e Another system please provide the name 2 How does the Carrier want to receive the EDI instructions e Email i Note the email address Note the IP Address Note the Username Note the Password Note the Directory Path ET e Writefileto Server IIS File to Server 234 delivery address c
68. 05 2013 03 10 2013 14 05 2013 16 07 2013 15 10 2013 18 10 2013 toolbar button allows you to output the contents of the screen to a spread sheet Any Tariff 20 20 20 20 61 62 64 3 13 05 2013 5 14 07 2013 3 13 10 2013 4 17 10 2013 247 Stat Conversion Factor Effective From Effective To 14 05 2013 16 07 2013 15 10 2013 18 10 2013 The updated CSV file can then be loaded back into the Maintenance screen by Updating and using the UE Load File bes toolbar button This will output a file that matches the format required to load Product Stewardship data into Expedient To load a file of Product Stewardship Tariff and Stats the following file format must be used A comma separated values csv file easily created in Microsoft Excel The data must be in the following order Mandatory Effective from Optional Optional Effective to Optional Some file examples 22030069 20 3 13 06 2013 14 05 2013 8443310 61 TLF Reports This below menu displays the different TLF Reports a 3 TLF Reports a Generic TLF a Top TLFs Client 248 QB expedient Legacy Customs This menu provides access to Customs Entries and Supplier Invoices that were used to submit Customs Entries prior to the release of the re engineered Customs Module in May 2013 These screens and reports can be used to access the legacy entries No new entries or supplier invoices can be created in the legacy
69. 2 00 Available From CG TEST CUSTOMER ADOI ADD2 MELSOURNE VIC 3000 OP HOURS 9 TOS www depotwebsite com su Weight Expected Pieces Amved Peces 20 00 i All business is conducted in socordance with the standard trading conditions of the company which can be obtained upon request or via the company website www potagioba com au Devtest Logistics Pty Lid be discharged from all habdity unless notice of any claim is received in writing within 14 days after the date the goods are delivered or should have been delivered as per clause 15 of the Companys standard trading terms Avadadility Storage dates should be checked and confirmed with the wharluncack depot Devtest Logistics Pty Lid will not be lisbie for any changes of dates resulting in storage 0 DEA O If the Customs Status was HELD when the Outturn was submitted the notice will be sent again when the Customs Status turns to CLEAR 47 NOTICE OF INTENT TO CLAIM This option available from the Options menu in the Air Cargo Reporting gt Outturn Manifest Check in screen 2 Manifest Check in EXPEDIENT DEVTEST ry ee gee File View Options Maintenance GMA Maint Help 4 P Underbond Movenert J v E Add Up Vier LatestErrors Warnngs je Previous Next Submit Outturn Errors Wer EDI History Manifest C Heset O T Stats Toggle TEST Mode Submit Outturn i Document No 6 Chena OUIAN Establish ID 1238N a AUMEL ACS IMPORTS PRODUCTION Finht No SO 01279
70. 2 60 Profil 0 00 Poc Sub 0 00 G51 0 00 Tot 0 00 Undate Exil AUTO RATING WITHOUT EXACT MATCH If a user does not have an exact Ratings match but wishes to use a Generic rate that has been set up then it is possible to perform a search of the Rates Masterfile AS a gt ee ee _ gt rere de Mtr BN To DEWCOA Forw Ciegos Read Set Mot Created USD 0 DN aj i 0 lagele Lia iy eb Mo 2200049 Cust Charges fot Req d repeats Invtecita House ALINE AS00117 cue Ve m o rae So ee LADA Pastas Puidod linares T bm lon 256 Once the User clicks on the Prepare Charges if Expedient can t find an exact Rates match the system will display all Approved Import Rates for that Customer A ea 09 V8 2071 090 08 2021 000 7011 SAO 201 30 07 2001 20 07 2041 CECE 0104 2091 30 12 2010 21 00 2000 11 04 3000 0103 2000 a 2013000 01703 3000 LO pe fields The above search returns the below results Click OK to perform the Auto Rating ois Mt OL rsas pote hy Oey 70 0517 2011 04 97 23017 114 3013 BALM 0307 2011 DO De 3011 01 14 3011 Curr FRC Amount Local Amt AUD GST Amount USD 277020 317034 0 00 627 16 0 00 67980 aD0 630 00 5 00 25 00 258 Charges Screen Variance indicator on Exchange Rates only used when entering charges in O S Currency but billing in AUD 1 Cher ery rs Charges Bil To DEMCON i Forw Charges Jo
71. 2014 WwW gmaaust comau Notice of Intent to Claim SUPPLIER CLAIMS OFFICE GOODS AVAILABLE AT HAWB______ NATURE OF GOODS 618 74570101 FLIGHT NO DESTINATION ARRIVAL DATE SQ 273 19 90 2013 REASON FOR CLAIM 2 PIECES CRUSHED Wa hara by notify you of oUr inte mion to claim on above mentioned shipment for damagea pillaga loss Further detmbs will be adused once known from customer Could you please acknowledge the intent by retum email to sender along wih any quenes you may have Yours sincerely HELEN STAPELY helens expedientsoftware corn au br_rrp_se_irmient sim page tof 1 ACR Bin Warehouse Functions This menu is available where your site is an Air Cargo Bond Warehouse with Bin Locations 49 QB expedient 4 ACR Warehouse Bin Functions oO Outturn amp Bin Check In El Co Load Outturn amp Bin Check In Check Out El Freight Move El Freight Return mu Warehouse Bin Status amp Maint HOUSE BILL BIN LOCATION Users are able to check the current bin location number of pieces and the details of check in of specific house bills View Current If the House Bill is a Forwarding and or Customs Job you can access a view of the Warehouse Bin Current Warehouse Bin Locations from the Import Air Job Registration screen Location Go to Options gt View Current Warehouse Bin Location If pieces have not yet been checked in this option is not available Cument Bia Locations House Bill 6MG36
72. 39 4 3003092 Yes Report Progress 70 EXPEDIENT SOFTWARE PDF Viewer is now full screen Exit full screen Esc EXpedi e ree sottware FAROJ 3354 2223 wew g mas ust com au DATE 0509 20 14 FCL ARRIVAL NOTICE SUPPLIER OUR REF vs 1001542 CUST REF BUSAK SHAMBAN PTE LTD CC REF 3002373 SING i pect i or imm drt being enma mE core 2 copy weil en a CON SIGNEE DEMONSTRATION amp COMPANY 12 17 SOUTHAMPTON STREET FOOTSCRAY VIC 3011 NOTIFY PARTY DEHIRE DEPOT TEST BROKER amp FORWARDER 281 BUCKLEY STREET Vic 3040 OCEAN VESSEL VOYAGE LLOYD SNO OCEAN BILL OF LADING HOUSE BILL OF LADING ANL WANGARATTA E EE LOAD PORT LOAD DATE DISCHARGE PORT DATE FINAL DESTINATION ARRIVAL DATE 2052014 ORIGINAL REQUIRED CONTAINER TYPE SEAL NO CONTAINER TYPE SEAL NO METTI5252535 20 GENERAL CONTAINER 71 AIR CARGO AVAILABILITY NOTIFICATION This screen will list all the House Bills on the Job where a Manifest Outturn has been submitted Add notes to print on the document if required If there are multiple house bills on the job a notification per house bill will be generated Feport Lele tor Report Criteria House Bill 146017028651 Notes Notes notes ine 1 notes fine 2 Expedient Job Number TA Devtest Logistics Pty Ltd A division of Gavin Milman amp ABN 20 078 873 626 123 Smith Street Fort Adela de SA 5015 PH 01 2444 4444 FAX Www gmaaustcom all AIR Ca
73. 4 Manile sCEDISO Nes 24 mio vaa rele aro PPP E o A 3 A PE o PU O TI ON 25 Create Liye JODA nas cease ans nee aes eeose oan 25 EMAER SON LOANS id dada 25 Sending EDI Manifests to Overseas Agents ccccccccsssseccecssssececcaeeeceeseaseeceessaaeeceesseaseceesaessecesseaesecessaeaseeessueaeeeessaees 27 Automatico end E a A news sea ee 27 Manda Senda A oe 28 Sendai EDITO CUSTOMS BLOKE S naiiai a aa a ed da 28 Automatic Creation o Air Cargo Reports AU lara dada 29 Sea Cargo Reporting Process WO OW ida osa aid 30 Consol C stoms STATUS INTO MIMO a AAA AA A IA 31 Validate AISCR HOUSE Dll aa 32 SODmMICAISCR House Bla iii ita ea 32 Sea Cargo HOUSE Bill cc sad 33 Valldate HOUSE AAA ee 35 A A ER A ee a 36 COMMOJIY Delta 36 CUSTOMS tard trato diodos otero aaa 37 VICW FAW HICSS AB 37 COMMUNICATION Delete WINGS ia 37 Communication Withdraw House Cargo Report cccccssssscsssssssccccssescccccsssscecccsescestessessescessescensesssssensesssssessess 37 Communication Re instate House Cargo Report ccsccsseccssccesecsseccesccesscsseecesscesscsecsesscesecseeseescesecsaesseesenseenaes 37 DOCS APP o A aw nese eee teak 37 VIEW House error detallista A A Io 37 UnderbonNa MOV criada 38 Create Multiple SEA Cargo REports cccccccccsssscccsssscccesscccsenscesaaeeeesseeeesenecessasecessaeeesseseeseussesseuseeseuasesseaecessesessaas 38 Sea Cargo REPOMINE REDOT Aia 39 AlE en aa E E a E A 39 SCR SUS RODO iaaa aos 40 Air
74. 4 DEMCON FFF55 21 05 2013 15 00 Yes 3020877 102KWP 22 05 2013 16 00 2 of 3 Field Name Description Validation Default Date This is the date the mass update is actioned Mandatory Today Doc No This is a reference number for the mass update N A System Generated Posted This indicates whether the mass update has happened N A System Generated Job Number This is the job number to be updated Mandatory Blank Client This is the client for the selected job N A From Job Registration Optional Blank unless only one container exists for the job Required This is the client s required date for the job or selected Blank Date container to be delivered Required This is the client s required time for the job or selected Blank Time container to be delivered Posted This indicates whether the mass update has happened System Generated Container Use the a to select from the containers registered for the job Alternatively leave the container field blank to update all the containers for the job Once the user inputs the jobs and the Required Date and Time Expedient will ask the following 106 SYSTEM PROMPT 2 Do you Want To Update the Jobs Now If the user answers yes then Expedient will immediately update the jobs and return the following A SYSTEM MESSAGE G All jobs were updated successfully o If a job record is locked Expedient will not be able to update the job This will display a No In the Posted c
75. 5 Notice of intent to Claim Notice of Intent to Claim General Information MAWB No 618 74570101 Flight No SQ 0279 Claim Office U A House Bills _ House Bill Damaged Pieces Damaged Code Short Pleces 68510810021 2 DAM Output to arch prints 3 213495 1 IMP_AIR_INTENT_213495_1 out Cancel Select the Cam Offce to recewe the rober Field Name Description Validation Default MAWB No This is the Master Airway Bill number N A Consol Registration Flight No This is the flight number for the Consol N A Consol Registration Claims Office This is the office the Intent to Claim will be addressed to Mandatory Client Code for the Terminal Establishment ID in the Manifest Outturn Check In screen House Bill House bill with damaged pillaged or short shipped Manifest Outturn pieces Check In screen Click on to select a code from the Customer Masterfile 48 Field Name Description Validation Default Damaged Number of Damaged pieces N A Manifest Outturn Pieces Check In screen Damaged Identifies the type of damage N A Manifest Outturn Code Check In screen Short Pieces Number of pieces short of expected pieces N A Manifest Outturn Check In screen Send Tick whether the intent to claim should include details of Optional Ticked this House Bill line Devtest Logistics Pty Ltd amp ABN 20079 673 626 291 Buckley Street j Essendon VIC 3040 ExXpedie nt PH 61 293273900 OUR REF 3008333 FAX 4613 93313075 CLAIM DATE 0303
76. 7 CUSTOMS ERROR os 209 Automatically run EFT Reports to ClientS oocccccoccnncnocnnncnnnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnrnnnnnnnannnnnnnnnnnrnnnnnonananinns 210 EFT RECIPE Number Reportan do dto idea pe orita de ea oo dido ando Loan dad dia 210 Prepare Customs EFT Payment Accounting Module Only cccccccooonccnnnnnnnnnnonccnnnnnnnnnnanccnnnnnnnonanocononononnnnoronnnnos 211 Cheating a Landed COSA ias 212 Lo IAS AAA AN AR A A NN E NO A DAD 215 BONA WarenQuse WO O a o 215 Bana Warehouse With BIN Loca ia 217 Vai ACCTING specasactstasnsete anda onsiice ctu A A E E ANTE 218 A A E sala Gabialisinicaaneeearencdent sexseunties 219 A O ate ct cess tidacen te omtca tid oad cag tadaehent teen ta Seite aeeashadaataea ahaa ti baweeaaeegeeaath 221 Stock to be Released anid Delivered iii Aa 221 Stock to be Released and EXPORT A a 221 PICKE SES CRE gir te O PO A O O ra ee 222 PHAR A A A 224 Bona Warenquse status llei 224 SOC di a a eee nee 227 Movement of Stock within the Bond Warehouse BINS only cccccooocccnncnnoccnnnonnnaconnnonanononononaconnnonanoconcnnnoss 230 Wpdatesto N20 anter Check Mesias 230 PREIS VE RETURN AAA A 231 Bona Warehouse Reposo rtio 231 STOCK SUMMA REPO iaa dc 231 SOCK DEIS A a 232 Duty Lap Reporta ATE Ga cuties pe ny ns ceci gv aaah sce cen E T 232 CON GOVVISS POD TOOU aii 233 CONE A aida 234 User Checklist for setting up Carrier EDI ccccccccssssscccccesseceecceesec
77. 78 Creating e e id ds dur do ad Ol 79 Container Welgnt Declaration 89 contigurine PODFUD Notes ia o e es dl ed OS 89 AUTO DEINE Date UB later dida 90 Neo A o E E II o O eeaates NS 90 Documents Avallablec nati aii 91 M ltiple Job Note Crea iia ai AAA AAA AAA 91 Al A o PO EE O 94 Prntne BINE SNET ss 96 DAI O a ad 97 Printing DeliIvery DOCKEtS OF a CONSO sa A in 97 Ponting Delivery Dockets tora lost iia 97 Delivery DocketWorMOWowesti dad 98 Checks on printing Delivery DOCKetS ccccccsseccccsseccecesecccseeeccsescessuseceseaeeesseuecessasseessuseeeseuseessueseeseaesessanseesaes 99 Delvery Docket HISTORY its da 105 AlirUnderbond Request da 105 Update Required Date dl ei 106 Load REQUIECO DE o 108 Update Dele Detalla a 109 road Delivery Dates Flo aaaa 110 Attaching DOCUMENT 111 POO OF Delivery WOO lidad 111 A O ee eee 112 CODIGO aa a a een ES ere en tr eC mE ner eee ee eee ee ee eee 112 COntalNer Seale Fc anaes cane ae a AAA AAA 112 DOCUMENT SCEO Nunen a a e ae e che teeathaneke cenit N 113 Create DOCS to Trans POr EVO Nit E N E eae T TT a 114 CUSTOM a r N E 115 NOUNCINONS oa aaa 116 A Ara Oo PETER TEE RTO ee eR APES TOE E Ter EE Tn E er ee eee ay 117 ENANOS o e ae a bd o ld ds 119 CANES WO INE al dl asco leed 119 Job Financials Accounting Module Only cccccoooonccnnnnnncnnnnoccnnnnncnonanoconnnnonononrcnnonnnonnnnrrnnnnnnnonnnarronnnnnnonnnirennnns 121 Add View Client Reference numbers cccssccccssscccc
78. 91 House Bill Branch Bin No Oty Checked In by Check In Date Check In Time 6MG3691 B CG001 65 someone 25 05 2015 09 25 6MG3691 B 06002 113 someone 11 05 2015 4 00 6MG3691 B 26002 113 someone 11 05 2015 4 00 6MG3691 M CGO001 34 someone 03 06 2015 15 48 L ox Import Job Enquiry The current Warehouse Bin Locations can also be seen from the Customer Services Import Job Enquiry screen Find the House Bill got to Shipment Enquiry and click the Warehouse Bin Locations tab LAA SHIPMENT ENQUIRY EXPEDIENT DEVELOPMENT File View Options GMA Maint Help Eg 5 id La de Add Update Delete Find Browse Previous Next Customer Details Import Job Air Cargo Job Financials Job Details Milestones Warehouse Bin Locations House Bill 6MG3691 Branch Bin No Qty Checked in by Check In Date Check In Time e CGS someone 5052015 09 25 OOOO O ME CG002 113 someone 11 05 2015 4 00 B CG002 113 someone 11 05 2015 4 00 M CG001 34 someone 03 06 2015 15 48 50 Expedient INVENTORY BOND REPORT The automatic report INBOND can provide a regular report of inventory for a specific client Refer to the Automatic Reports User Manual for information on setting up the report for your clients Y F A gee a IS CTE SEL Zoe N BEER con asl ee gt MA ot 4 51 WAREHOUSE CHECK OUT PROCESS The following workflows show how Expedient determines if pieces are required to be manually checked out or not Air Cargo
79. A VIC 3018 Our Ref 3005111 599753BNE Delivery Type DELIVERY Carner ANT TRANSPORT Airline TG THAI AIRWAYS INTERNATIONAL PUBLIC Voyage 0051 SEMMA AUMEL Arrival Date 28 02 2015 M B L 173 39705643 H B L 6MG3691 Pick Up From DEMONSTRATION COMPANY NAME Operating Hours MON FRI 0600 TO 2100 SAT 0800 TO Good Desc GOODS DESC Marks and Numbers ABC MARK AND NUMBERS LINE 2 Delivery Job Note DELIVERY NOTE DANGEROUS GOODS Cont No Size Type Seal Pieces Gross Wght AQIS ACTION Received in Good Order and Condition Signature ii a A a aE a aa aa aa a aa E aE aa AE a Aa a aE EE a aE aE a A aa a E E E a a a Name Please print EE EOE a a a a EEE a a a a EEE EEE a a a a LEO Ba aa a aa a aa oe o a EEE a a a a a ALJ i Signed by us del _docket c s Data Drawn from Job Registration Delivery Details Tab Delivery Job Note Dangerous Goods will appear where the Job is flagged as DG COD Required N 118 Oe Oe Eee ee eme bn carriers and goods are dealt with age handling and storage and those 06 2015 08 57 12 114 00 QIA Data Drawn from Job Registration Delivery Details Tab Carrier Instructions or Container Details Address Button Carrier Instructions CARRIER INSTRUCTIONS LINE 1 CARRIER INSTRUCTIONS LINE 2 CARRIER INSTRUCTIONS LINE 3 CARRIER INSTRUCTIONS LINE 4 CARRIER INSTRUCTIONS LINE 5 Client Name DEMONSTRATIO
80. Cargo Reporting Process Workflow inn 41 Consol Customs STATUS into Mata 42 VIG et ators 43 SUDIMIG AN ACR HOUSE Blind iia 43 e A 44 Automatic Sending of Air Cargo Availability NOTiCeS ooomoococcconocnonnnonacnoccnonacnocononocrocnnonanronnnnnanrocnnonanrccnnnnanos 46 Notice OrINtentto Cll aa aa 48 AGR BIN WabeMOU Se UA a io toa ie Me E 49 House BIBI LOCO Ns 50 View Current WarenOuse BIN LOCA O 50 MAPO JODE QUIN a dates ona 50 NE A neeeue eos 51 Warehouse Check QUEDO dosis 52 Air Cargo Warehouse with Bin Locations NO SCANNING ccccsssccccessecccenscccaeececseuscccseuscessuuccessaucesseuseesaeeeesaases 52 Air Cargo Warehouse with Bin Locations With Scanning csceccccsseecccessccceesecseeecccseuscesaueeeseaseesseuseesaaeeeesaases 53 Air Cargo Warehouse With NO Bim LOCATIONS anida 54 Warenouse Bin status Gi Malitenante ind cid 55 A ee a e adsiess sen caueunacadtiue O E senats ota ecules ance E EE O 56 A A O O E a tana toe ean uoE aoe 57 PSU AOS id OS E A AA A AA AAA ener eee eer ee 58 Air Cargo HOUSE BUS CC A E A E E EEE 59 SUONI CONO e E o e NE 62 Valla ate HOUSE do 62 Ereate MUItIpIeA Ir Caro Repo a E dde 62 CUSTOMS SAUS id 63 VIEW Tra WIES S AO catorce iio IRIS RI icabada 63 Communication Delete ias N E E N 63 Communication Withdraw House Cargo Report ssssssseessseesssresssressseressresssrressreesseressreessreessrerssreessreesseresseersse 63 Communication Re instate House Cargo Repo
81. Code Additional Type information may be required for the selected Conditional Blank Code on the Code Community Protection Questions If your site is storing answers to CP questions in the Parts Masterfile and you have security access to 164 Enter the text or use the to select a code from the list Field Name Description Validation Default answer CP questions this table is visible H This is the number identifying the question N A Customs Question This is the question required to be answered by Customs N A Customs Answer Enter the answer to the question Select from the pull down Optional Blank list This answer will be stored and automatically added to any subsequent Supplier Invoices including this part This indicates whether a permit is required for this tariff Customs Permit Enter the Permit number if required This number will be Optional Blank stored and automatically added to any subsequent Supplier Invoice including this part ENTERING DANGEROUS GOODS INFORMATION If this part is declared as Dangerous information pertaining to dangerous goods can be stored using the E toolbar button Dangerous Goods Info or in the Options menu Enter Dangerous Goods Information Dangerous Goods Info Dangerous Information Client Id AUTO Supplier Id GRAMAN Part Number LFKISDLF proper Shipping Name Class UN Number Packing Group Special Provisions Limited Quantity EMS Inner Packaging Outer Packaging Category
82. Current Declaration QST ID 10 Then perform the following Hdr Line Code Description 0 ID0108 QUESTION ANSWER TYPEREQUIRED Question ID 000000000000282 1000283 Question ID 00000000 Hdr Line Code Description 0 ID0632 LODGEMENT QUESTION NOT RELATED TO CURRENT DECLARATION TRAN _MSG_ID 2013 09 13 13 32 53 228896 SUB 000000000000001 LDGMT QST ID 000000000000010 191 dient software Enter any Lodgement Question Numbers that you want to force the system to ask or not ask Yes means the system will ask the question No tells the system to not ask the question This is NOT the answer to question ok Cancel Append Delete MASS UPDATE RRC This option allows the mass update or mass removal of the Refund Reason Code against Entry Lines Add RRC Remove All RRC Enter Refund Reason Code Enter the RRC code or use iQ to search for the correct RRC code Select to add the RRC code to all the Entry lines This will also replace any RRC codes that already exist against any Entry Lines Remove All RRC to clear all Entry Lines of any RRC codes Use PRINT DECLARATION This option allows users to print the Customs Entry If there are multiple Shippers Invoices on the same shipment and the ABN CCID is different for each Shipper against the Customs Entry then it will print MULTIPLE SUPPLIERS REFER TO ENTRY LINES in the Supplier field It will also list each individual Supplier on th
83. Customs Declaration has been made to customs there may be times where the clear entry requires an amendment However Authority may be required to make any amendments to the declaration Resolution Contact Customs and have them provide authority before attempting to amend the Declaration ERROR 1D5310 SUBJECT TO RED LINE PROCESSING DOCUMENTS MUST BE SUBMITTED PURSUANT TO S71DA OF THE CUSTOMS ACT Error Description Not all Customs Declarations are automatically clear Some Declarations will attract attention to Customs or randomly selected for further investigation Resolution Contact Customs and provide the documentation as noted in the message ERROR CG5211 LOCALITY INVALID FOR POST CODE Error Description One of the items reported to Customs on a Customs declaration is the Delivery Address Customs require the Address information supplied to match real Australia post locations l e Suburb and post code match Resolution Change the Delivery address suburb and postcode to match those published by Australia Post Note Customs also have a search facility in the Customs Interactive web site ERROR ID0285 GST EXEMPTION CODE NOT ALLOWED Error Description A few tariff items can be exempted of GST Goods and Services Tax The GSTE indicator is located in the Tariff Line codes However if there are no GSTE codes assigned to the Tariff lines then the Default GSTE located on the Entry screen is defaulted Resolution Remove the GSTE
84. E dE de ro E This option allows you to load a file that contains more than one invoice number for the same client The format for the CSV file is configured in this screen Select a pre existing template for the load file or create a new template The templates must include all the mandatory columns which are indicated with a in the name The columns can be in any order 147 Import Invoice File Load Data File Location Cotumn No Fed Mapping import Log Column Field LA Client Code 2 B Invoice No 310 Supoller Part No 4 D Part Description 5 E Quantity 61F Amount 7 G ORG 910 Order No 10 3 Shioment 11 K Currency Templates DEFAULT NEW TEMPLATE NAME Load Progress Field Name Description Validation Default Data File User the Browse button to locate the file in your system Mandatory Blank Location Column This indicates where the column is found in the file Select from Mandatory Blank the pull down list Field This is the information contained in the column Select a column Mandatory Blank from the pull down list indicates that the column must be included in the file template Templates This is the list of available templates If you want to set up a Mandatory Default new template enter the name of the new template in the field below and Sae Use to remove unwanted templates You can then browse to the required CSV file and click on the button
85. EN This screen allows users to select which Documents are required and of those documents which have been received see below screen This information is reported in the below notifications section and there is also an Automated Report in the Automatic Reports Module that can be set up to remind users customers that documents have not yet been received See Report Codes MISSDOCSO1 02 and 03 Fie View GMAMant Hep he MA Hequirec Herd Comments Dah cae Cop Gill a Original Gill Express Gill Viev il Supplier Inv Packing Der Treatrriemt Cert free Trade Cert Pref Dec Manutact De Sun Pack List Arrival Notice Charges orth ship Notice remit Other ns Chede AE Docs Rec d AL Dots Rec d Date JE OK Cancel Enter Rogurod Y IN Erter changes into farm Pat uy The Date and User fields are automatically populated with the User and today s date when Documents are ticked as Received or comments are added When the final required document is ticked as received the All Docs Rec d tickbox and Date will be populated If another document is subsequently ticked as required the All Docs Rec d tickbox and Date will be cleared The Required and Received tick boxes for the Packing Declaration will be automatically ticked if the ETA Destination date for the Job is within the validity range for the Annual Packing Declaration Documents LAP and FAP for your client and their Supplier The Documents that are always required for Sea and Air jo
86. Entry Select the relevant option Selecting to prepare a Separated Entry will show the following pop up window with options on how to separate the Supplier Invoices for the job ert as Eee You can choose which invoices are used to create each entry submission Or you can select Auto Select via Supplier Invoice Line Sub No This will create entry submission based on the Sub No provided in each Supplier Invoice during compilation Add a new Entry until each Sub No has been assigned to an Entry Please note you cannot select Auto Select and specific invoices as the same time A pop up Message displays Conditional Blank Entry Lines Consolidated or Non Consolidated on Entry Type flag in the Masterfile Importer tab Consolidated Supplier Invoice lines with the same Tariff Origin Preference Preference Rules Codes information and Permits will be grouped into a single line on the Customs Entry Non Consolidated The Customs Entry will have one line per Supplier Invoice Line This pop up question will not appear in the Customer Masterfile Import Tab Entry Type field has been set Consolidated or Non Consolidated 175 Field Name Description Validation Default Prepare After selecting the type of entry Expedient will check the Entry Supplier Invoices for the job and check if there are any Generated Validation information is missing or incorrect Where mandatory information is missing or incorrect Exp
87. Error Description During the process of generating a Customs Declaration there may be a requirement to provide AQIS Australian Quarantine and Inspection Service additional information This information is used to determine the Quarantine risks along with monitoring of shipment of interests to AQIS One of the items to be provided when Declaring AQIS items is the Concern Type This is a unique code to identity the AQIS concern Resolution Find the appropriate Concern Type code either via the Zoom Lookup facility or via the Customs Interactive web site In Expedient the AQIS Concern Type is found in Options AQIS AEP Details screen within the Nature 10 20 screen ERROR I1D0244 PREFERENCE SCHEME DOES NOT EXIST FOR TARIFF Error Description Not all Preference schemes are valid for every entry More commonly the Preference is limited to the Country of Origin however there are also some Tariff s that are still not valid Resolution Either correct the Tariff or change the Preference to the correct Preference scheme or change it to GEN GEN indicates to the system to utilise the General Preference scheme ERROR 1D0152 LOADING PORT CODE JPNGY DOES NOT EXIST LOADING PORT Error Description Port used in the ICS are ISO un locode types Resolution Correct the Port to a valid ISO Un locode port code ERROR 1D0545 AIR WAYBILL HAS NOT BEEN REPORTED Error Description All Air Waybills need to be reported by the Airline Ca
88. Expedient an On Board Date Event Expedient updates the Container in Container Management with the On Board Flag and On Board Date updates the 1 Stop Details and most importantly updates those consols jobs and unsubmitted Sea Cargo Reports with the Australia bound Vessel details Once this has been performed a nightly report is sent to nominated users informing them of the jobs updated To receive this report the Container Management Module must be activated and set against a user via the Users Masterfile Users Options See the full User Manual in the Container Management User Manual available from the main menu and from the Container Management Screen Vessel Arrivals Expedient is integrated with Lloyds DCN or 1 Stop Vessel Arrivals Information A site can only have 1 active Vessel Arrivals data source either Lloyds DCN OR 1 Stop Please Note Lloyds DCN Unpacks can be used in conjunction with 1 Stop Arrivals Once the Vessel information is loaded into Expedient it performs the following Vessels Masterfile e Updates the Vessel with the latest a Voyage ID b ETA Dates for the most Australian Ports see data provider for further information e Expedient updates the first port and estimated first port of arrival date and time based on the earliest date from the Vessel Information e Expedient updates all relevant arrival ports and estimated port of arrival date and times based on the latest date from the Vessel Information ETA D
89. F txte oy wr toe 4 Fin amp Masies rimar wtr Ea i hadi Mu WWE OA Doi 4 fritte dh SA Mide JO LIA Mod Pr b s MO LACA De 2 r p Port irborma os WA Pronto Det pi Pept AN LOS ANMLELES FTA Dict Destination Pot APE PELIET RN ETA Ciud Sond Cade ATA Dan frimet Corns totes l My Pin Artie Vid Jaki ge Wed s Ao bA amd Eod Code kh We WES Cunmiyre Ner Eie La Wapti Or et ord etn 1 1901 20 MIL DEMONS RATION COMPANY 12 111 2 U1 Salrrfint a gt Er DENCIA RATION COMPANY i mom Sabati w Ti KARNI DEMONSTRATION A COMPANY mE aa y ami TAILET 4 130 j WABA DEMONS THATION A COMPANY As mi FALTA tal run 218 lola Act Wo FA MA fna Chg Wa 255 000 Dde HA do vores Jot Field Name Send Status Cargo Status Send Date HBLs Prepared Cute Sebretiter Adia Description This indicates the current status of the ACR House Bill Multiple indicates an Assembly Shipment This is the Customs EDI Status of Un Modified Shipments Not Submitted Being Submitted FAILED In Progress Submitted OK with Warnings This is the Customs EDI Status of Modified Shipments Not Submitted Being Submitted FAILED In Progress Submitted SINCE MODIFIED OK with Warnings MODIFIED This is the date the ACR House Bill submission was made This indicates the number of jobs and the number of ACR House Bills associated with the Consol This provides a quick indication of any missing ACR House Bills 42 Validation System
90. H in Customer Masterfile N A N A N A Default Customer Masterfile Customer Masterfile System Generated System Generated System Generated CHECK IN Where your system has been set up with Bin Locations at Bond Warehouses you will be expected to Check In stock as it arrives at the Bond Warehouse and assign the stock to one or many Bins v i Bond Warehouse Stock Adjustment Bond Warehouse Status Bond Warehouse Bins Check In Bin Maintenance ra ra E i NA HE Hel ll Check In Job Information job No 3005761 Check ID Sub No Entry No AAACAAYYF House Bill Information House Bill N20HOUSE2 Master Bill N20 MASTER a Client Code SAMPTY A DEMONSTRATION PTY LTD Bond Warehouse Information Establishment ID 1399 Y ORLANDO WYNDHAM BOND Check In Information Entry Line Invoice Number Invoice Line Part No Description Invoice Oty Bin No 1 INV 1 N20_PART N20 PART 50 00000 a 1 INV 3 N20_PART N20 PARI 50 00000 _ok_ Cancel Bin Number Enter changes into form Wee FA LE Piet EA Mien dd l cuand Field Name Job Information Description On ADD enter the Job No for the N20 to be checked in This will default if the Entry No is entered instead This is the Submission Number for the last successful N20 for the Job Number On ADD enter the Entry No of the N20 to be checked This will default if the Job No is entered instead Entry No Extn Code This is the visible where yo
91. ITY DETAILS Commodity Details consist of the container number and related information This information is sent to Customs A record is created per container number od es Cargo ody Detade EXPEDIENT DEVEL OP O I File View Options Tools GMA Maint Help a i Adi Update Delete Find Browse Previous Next Customs Status Sea Cargo Commodity Commodity Details Consol No 1000004 H Bl ASDF 1 1 1 Line No 11 Sender Ref 101975 Consign B B lt BREAK BULK No Pieces I Pkg Type PK lA PACKAGE Cont No A Size 4 Type Seal Gross Wight L Nett Wght Volume a Cargo Status Special Report No Description of Goods SDSD Marks and Number Indicators Fumigation No Perishable Goods No Shipper Owned Container Na Hazardous Goods No Personal Effects No Timber Ne Self Assessed Clearance Wo Reportable Documents No 1 of 1 This screen requires that either a Gross Weight or Nett Weight is provided The volume for Breakbulk is populated from the volume of the job as there are no container details 36 Expedient CUSTOMS STATUS This screen allows users to see the Customs Status Information including the actual message as sent from Customs E View CSA Status Cetete EXPECIENT DEVELCIOMENT a VIEW RAW MESSAGE This is the Raw Message that Customs have sent to Expedient COMMUNICATION DELETE LINES Allows users to Delete Commodity Lines from Cargo Reporting COMMUNICATION WITHDRAW HOUSE CARGO REPORT A withdrawal
92. Invoice lines either entered in the Details Tab manually or from the CSV TXT File you have loaded via the Load File button This is a no entry field and for display purposes only This is the Entered value for the Supplier Invoice from the Lines tab in Australian Dollars based on the Exchange Rate on the screen This is the date the Parts in the invoice were last checked for answers to CP Questions This is usually the date the invoice was created or the date the invoice was last updated Previously provided answers may become invalid if the Part has been updated with a new TLF or Customs have advised new questions for the tariff 133 System Generated Actual number of lines System Generated System Generated Field Name Description Details Tab uh _ eee ted arar Lot 14 Daw irasi Ayoa rt Letsie Foe t Part No om Oeit This is the Part Number that appears on the Invoice This will be automatically populated if the Load File button was successful You can also click on the button to list all Parts on file see Menu Customs Clearance Parts for Masterfile for that Client and Supplier combination See below zoom screen ma i E De Cry FSI Select one of the parts that you want to add to the Supplier Invoice Line Please Note The Re Query Button allows you to perform a wider search for any parts for that Customer excluding the Supplier Clicking OK will search for all par
93. Job Documents in the PRIVATE directory are not viewable by Customers via the Web Portal If there are documents that users wish Customers to view via the Web Portal place all documents in the Public Sub Directory shown in the screen shot below Name Date modified Type Size 2 Publ 2 05 2011 1200 PM File Folder e rpol16014_104026 sik 4 09 2011 1201 PM Microsoft Office Ex 3 KB FO yr items Online fi Hiab ity Not avanab e PROOF OF DELIVERY UPLOAD Expedient will load pdf Proof of Delivery POD from a designated folder that an external party has sent the documents to Expedient will process the documents according to the filename and send the POD pdf to the Public Documents folder for the relevant job Please contact Expedient Software if you would like to use this facility The filename for the POD pdf file must conform to the following format JobPOD_ lt order number gt lt containerkey gt _ lt Container Number gt _ lt Expedient Job Number gt _ lt timestamp gt The format for the timestamp must be YYYYMMDDHHMMSS On receipt of the pdf file to the specified folder the system will check that a job exists matching the job number and the container number in the filename If the job number and container number are found the file will be saved to the Public Documents folder for the Job and a POD event is created in the Job for the container If there is problem matching either the job number or container number Expedient wi
94. MLICULION4 AUEI l ALL AHniNt IOS MIHEL d 11654 Field Name Description Validation Default MAWB No This is the Master Airway Bill number Mandatory Consol Registration Document No This is a reference for the creation of the Manifest Check in N A System Generated EDI Status This is the current status of the submission of the manifest to N A System Customs Generated Establish ID This is the Establishment ID for the CTO Mandatory Terminal Customer Masterfile Flight No This is the inbound flight number N A Consol Registration Outturn Date This is the Date of the outturn Mandatory Today Outturn Time This is the Time of the outturn Mandatory Now Master Dest This is the destination airport Mandatory Consol Registration Job No This is the job number for the House Bill associated with the N A Job MAWB Registration House Bill This is the House Bill associated with the MAWB N A Job Registration Destination This is the destination airport for the house bill N A Job Registration Expected This is the number of pieces expected for the House Bill N A Job Pieces Registration Damaged This is the number of damaged pieces outturned Optional Blank Pieces 44 QB expedient Field Name Description Validation Default Damage Code Select a code from the pull down list to identify the type of Conditional Blank damage mandatory if pieces are damaged Short Pieces This is the number of pieces missing System Generated Expected Pieces minus A
95. N COMPANY NAME Client Ref M766031 Supplier FIXTUR LASER Pieces 1 PKGS Weight 92 00 KG Volume 1470 000 M Dimensions L 2 00M W 3 00 M H 245 00 M Carnier Job Note CARRIER NOTI Net Wght Available Requirad Time Storage Delivery Type 15 05 15 05 05 15HAM Amount mr is Data Drawn from Job Registration Delivery Details Tab Carrier Job Note 104 QB expedient DELIVERY DOCKET HISTORY Details of each Air and LCL FAK Delivery Docket generated are stored The docket information can be viewed from the Options menu in the Import Job Registration screen Delivery Docket History a El BB TBs oc COP ee Os bE vba ME Dr a 20s sii HUIDA ST m errar Docket de dy POF TEIEMEDE WR LOEMERT i we file View Options GMA Mait Hep 4 i And Browse Previous Next Roprint Docket Delreery Docket History jo Mo 3005111 Dect CUA x Wr on J oprint 3 hd Consol No 1901793 Extn Code 7973 3RNE House BE OMGIOGL Extn Code 2 Master BIE 173 39705643 Docket Printed 19 05 2015 12 00 00 AM User camera Delivery Type Delivery Lustoms Status Vessel Airine THAI AIRWAYS INTERNATIONAL PUBLIC Voyage t No WIS Arrival Date 29 02 2015 Load Port EMMA west Poet ALINE Goods GOODS DESC Marks A Mires Suppher AKTUR LASER The Delivery Docket History screen allows you to view the details printed on the delivery docket and allows Reprint Docket toolbar button reprint using the Each delivery docket
96. NSOL This facility is available from the Link menu in the Job Registration screen The consol number field can be manually entered and saved into an existing job CONTAINER DETAILS LOAD FILE You are able to load a CSV file from your desktop directly into the Container Details tab as long as the data conforms to the required format documented below To use this feature Register the Import Sea Job and click on the button that appears at the bottom of the Container Details tab You can then browse to the required CSV file and click on the Open button The load process will advise you if the load was successful Click on Exit to see the containers loaded into the screen If there is an error in the file e g there is missing information which is mandatory you will get a message explaining the problem AU The file format must be A comma separated values csv file easily created in Microsoft Excel The data must be in the following order Mandatory Mandatory 11 D seal Optional General E Netwght Fo GrWght G Volume Optional General A file example ABCD1234567 FCL 22P3 12345 123 45 2245 321 634 12 EDI Manifest Introduction This module allows Manifest information to be sent from Export Agents to Import agents and from Import agents to Customs Brokers by electronic files EDI EXPORT HOUSE 3 EXPORT HOUSE 2 EXPORT HOUSE 1 EXPORT CONSOL IMPORT HOUSE 3 IMPORT HOUSE 2 IMP
97. Number is entered Mandatory Retrieved Read Only field from associated Job Action Buttons Links Post Job Note When this button is selected it will then apply the Note to the Job Numbers listed in the Job Number Details Group It will change the indicator in the Posted Field from No to Yes The record will still exist in this screen as a view only The user can view the Entry added via the Job Notes window in the Import Job screen NOTE You cannot UPDATE or DELETE a Posted Entry Duplicate Job The system allows you to copy a Posted and Non Posted Note record If you Copy a Posted record then it will update the record with a new Doc No and set the Posted indicator Positioned in the Options Menu OK Button When the OK button is selected you have the option to Post the entry each time the record is Saved The following message will be shown Do you wish to post this job note now If YES then the record will be Posted and the Posted field will show YES along with the Posted Date Posted Time and Posted By fields being populated If NO then the record will be Saved but NOT Posted and the Posted field will show NO PRINTING WORK SHEETS Once you have completed the Job Registration Creation process and all of the data is saved that you require you can now print the various Work Sheets these are Job Sheet Available via Options and a Button on the toolbar in the Job Registration screen e Sea e Ai
98. O 1Y CURE LGE i PARTA MART A OL TESTI MAME 10607 17 m Lu DEMTON ESTON LO ENTIENDA MADE 254916 3 PARTU ARTO BART BHELTES D Weer 1 DS TC 360777 a se Entry Line Analysis Report This CSV report lists jobs and their associated tariffs with full tariff details and Entry Factor Entry Line Analysis Report Report Selection ae Date of Registration from MADE to 16 12 2013 ma Report Filter Client Tariff Report Progress Entry Line Analysis Report Output to farch spool MENU 31231 out Enter the beginning date you wish to select A a i i j E o j mm TE J i Papon Perrad Dere of Pegertetion 1 LI OG to Sv 1A 281 i nw beers toe JEN MAPA MTRS ID Lit WO MAF VAT ET Oy sn PUE DUTY SATE NTEP FACTOR INGTRUMEAT O88 PEF MPRE CE LL Sagervers Dais OT 48 i JOA eee I CLIP RAJI AA 1 ponor 31 sa t cart ar vow i mre CA A wea zets amar i Ors EVANTA TON CODA ALAS WWA AA j wo a i E gmn Tuono sarees ae et 1104 704 MOL OTVORA TOA CODAE 6 gt MLTLITOY AMA Vipa pu AR a Er 0 rare ONO OV DO LTD WIHIT ARA E VERDE ATA ANAL i OA DAMON SATION CU ay AAL TESTO RAAL AMO m 1 ADORA n ue WO 0 PERA i PAJA PENO ENT COLTD ION GATA LLAR BUAL WO MITA LE Veer tas fly L LIMP IT AALSA ALA ANY horer t z z0 irei LAIA ORR UVR or MAA Ye tAm aan MOR DEMOMIARA TICA CUNA ALAS WIP oe 13 amn rer LIN serere IB raae uyt ga SUNA ION 244 Parts Reports This below menu displays the different Parts Reports a Parts Re
99. ORT HOUSE 1 IMPORT CON SOL IMPORT HOUSE 2 IMPORT HOUSE 4 IMPORT HOUSE 1 The EDI Manifest module assists to speed up the registration of Consols and Jobs e Import Jobs can be created from EDI Manifest data sent by Overseas Export Agents e Import Jobs created by the Importing Freight Forwarder can be sent direct to Customs Broker system e Export Jobs can be sent to Oversea Import Agents to populate their Imports systems e Each time a manifest is sent or received a notification email is sent to the relevant contacts on both sides 13 EDI Manifest options are available inside the Sea and Air Job Registration screens and the Export Consol screens Import File Manipulation and Loading Import manifests received from the Overseas Agent will be checked and loaded into Expedient according to the workflow diagram shown below Import manifests sent from the Import Freight Forwarder to the Broker will go through a similar process but at Job level instead of Consol level Store files for 6 months Expedient Receives Manifest Information p LOADO3 information i Add only house bills not already he e created as jobs into the eceived l House Container ee PA Holding Table information has been loaded into holding table LOADO Z LOADO1 Update Insert Insert Master House additional data into Container data into existing Master House Holding Tables Container holding Table
100. Ocean Bell House Bill Consignes Ref Pieces Fo No Documents Selected CREATE MULTIPLE SEA CARGO REPORTS This option provides the ability to quickly create copies of the Sea Cargo Report currently on the screen lf the Cargo Report on the screen has not yet been submitted to Customs the following screen will appear 1 A Create Multiple Cargo Reports Create Multiple Cargo Reports How many additional Cargo Reports do you want to generate for Housebill HOUSEBIL1 Select the containers to include in the Commodity Details Container No Type ISO Seal No ONLK9373878 FCL 2008 MM Enter the number of additional Cargo Reports to create 38 QB expedient You can select how many Sea Cargo Reports you want to create by copying the Cargo Report currently on the screen and which containers you want to assign to the new Sea Cargo Reports Use the Toggle All All button to quickly select all or no containers If you continue to create copies of a previously submitted Cargo Report e g HOUSE4444 Expedient will not make any changes to the original submitted Cargo Report but it will create three copies and call them HOUSE4444 1 HOUSE4444 2 and HOUSE4444 3 These will be ready to update with the correct Shipper Consignee and Commodity details to send to Customs Use Next to scroll from the original Cargo Report to the new Cargo Reports When the Job the Cargo Report is linked to is updated any change to the Job routing information
101. Optional Blank 141 TLF Code C Mandator Blank This is the Tariff List Code You can click on the which will y lookup the TLF Masterfile Menu Customs Clearance TLF Maintenance This screen allows you to search on any number of fields See below am ar Apa Apa a This will search all TLF s that contain the word BOOK See below for results Lar Al whew I re j D AA AA m IIA o i MANERA je EERE A MH NTE LerTOR AOTT OODE AM Pa A A Oo oe mr ye ed Select the TLF or Click on the Re Query button to search for another TLF If you cannot locate a suitable TLF use the Add button to open the TLF Masterfile screen and add the details of a new TLF Producer This is the AQIS code for the part producer which will be Mandatory Blank Code automatically inserted into the AQIS details for the entry line containing this part Click on the _to view the available codes TLF Code This column will display the description for the TLF code Mandatory Blank Description selected in the previous column Tariff This is the Tariff number for the TLF code N A TLF Masterfile Stat This is the Statutory number for the TLF N A TLF Masterfile UQ This is the Unit Quantity for the Tariff N A TLF Trt This is the Treatment code for the Tariff N A TLF RNO This is the tariff classification rate number N A TLF A LF Instrument This is the instrument associated with the tariff N T Masterfile AHECC This is the AHECC
102. Report Outturn Manifest Check In Co Loader Checkin Outturn Check Out i de de vo E Good Check Cut EXPEDIENT DEVTEST File View Print GMA Maint Help i tatu bg ee da rine MIA ATI Check Out Document Counter Delivery House mii IRON Customs Status CLEAR Dex Job No 3045532 Check out Date 01 04 2014 heck cut Time 10 02 Customer DEVTEST Client SELEMED Confirmed Wa Pieces Given oog Pieces Given To fin No Available Requested Picked ADOO Field Name Description Validation Default House Bill Enter the House Bill for release Mandatory Blank Customs Status This is the current Customs status for the House Bill N A Customs Doc This is the system reference for the Check Out N A System Generated Job No This is the Job Number associated with the House Bill N A Job Registration Check Out This is the time of the Check Out Time Now Time Customer This is the client for the House Bill N A Job Registration Confirmed This indicates if the House Bill cargo has left the Bond Store N A al Set the Confirmed flag to Yes by using the Confirm toolbar button 67 Field Name Description Validation Default Pieces Given This is the number of pieces provided to the driver Mandatory Arrived Pieces Pieces Given To This is the name of the driver collecting the house bill Optional Blank Branch This is the branch associated with the house bill N A Job Registration Bin No This is the Bin Location code N A Check In Availa
103. S l Bil Type Copy Master BI CGTESTI55233 lob Cass FO Master Curr USD S Rate 0 970000 y Frt P C PREPAID Shipping Co O S Agent DEMCON DEMONSTRATION A COMPANY Co Loader Agent Rel Sub Master Shipping Information Vessel Code DA HE l DA HE Voyage No 1935 Origin Port USNYC NEW YORK Ocean Cut 26 11 2014 Disch Port AUSYD A SYDNEY ETA Disch 01 05 2015 l Destin Port AUMEL 1 MELBOURNE ETA Dest 01 05 2014 ATA Dest Package Information Cont Depot EDI Date 22 00 2014 1u 16 32 Entered Conso totals No Pkgs 30 Weight 30 00 Volume 10 000 No 20 0 No 40 J Job Information jodNo House Gill Cust Code PkgS Weight Volume No 20 s No 40 s 13004320 CGTESTI578 30 30 00 10 000 0 0 Calculated Consol Totals No Pkas 30 Weight 30 00 Volume 10 000 No 20 O No 40 O No HBs t Double Click to view Job 4 of 14 Via A Adi ee rere This screen is very similar to the Import Consol Registrations screen for AIR and SEA This screen displays the Master Bill data received in the EDI Manifest Check the data and update where required including the Department Code 23 Any Consols where the Department is TIS or TIA e temporary departments have been assigned where the destination port has not been mapped cannot be updated to live Consols Please use the Import Department Mapping screen to add map these destinations CREATE LIVE CONSOL AND JOBS El When the details on screen have been checked and are correct use the toolbar button C
104. Supplier Invoice This is the Quantity of the Parts from the Supplier Invoice N A Supplier Invoice This is the Unit Quantity for the Tariff Conditional TLF on the Masterfile 181 Field Name Description Validation Default Tariff Price This is the sum of the Price of the Parts on the Entry Line N A Supplier Invoice Instrument This is the Instrument Code and Number Conditional TLF Code Number on the Masterfile Tariff Supplier This is the Supplier s CCID populated from the Supplier Supplier Masterfile Masterfile Related Supp This indicates whether the Supplier is related to the client Supplier This is populated from the Supplier Masterfile Masterfile This describes any AQIS needs on the line This can be set up Optional TLF at the header level which will set the AQIS to be equal to the Masterfile Header or you can select AQIS on each line Setting this at the from Part header is done via Options AQIS AEP Details If the AQIS is applicable to the line item only highlight the line and then click on AQIS at the bottom of the screen The AQIS line will now display the following AQIS Line AQIS AEP details set for the Entry Line will be shown on the Entry Print G Optional Blank This indicates the Refund Reason Code Use the in Add and Update to search the available RRC codes TLF This indicates the TLF for the entry line N A Supplier Invoice Code This table displays the Codes Information entered in the N A S
105. System UQ based on the information from Customs in the N20 Generated This can be recalculated automatically by clicking updated manually This is the T l Value per Part Unit using the Customs UQ System based on the N20 This can be recalculated automatically Generated by clicking or updated manually 228 Field Name Multi Bin Reason for Adjustment Description This column will appear where your site has Bin Locations This is the current location of the Part on the Entry Line This can be updated manually or click a to select from a list of available Bin Locations This column will appear where your site has Bin Locations This is the Quantity currently in the displayed Bin Location This can be updated If the Quantity entered is less than the Current QTY the Bin Entry screen will appear allowing the Quantity to be assigned to multiple Bin Locations Bin Entry Arrived Quantity t0 00000 Bin No HELOO HELOO2 Quantity 9 00000 1 00000 Catculated Arrived Quantity ok Cancel Insert Acerca Apoend Delete Update the quantity in the current Bin Location and assign quantities to the new Bin Location until the original Current Qty is matched This screen will not allow updates where the quantity in the Bin has already been assigned to a Pick List that is waiting for a successful N20 or EDN This column will appear where your site has Bin Locations This column will display if the P
106. TLF the Codes stored against the Part will take precedence Creating Parts There are 2 ways to add parts manually or via a download feature AUTOMATIC PARTS DOWNLOAD If you have a Parts File you can upload this file via menu Corporate Interface gt Inbound gt Load Parts File or via Sundry gt Down Load Data Files gt Load Parts File This option is also available from the Supplier Invoice and Pre Job Supplier Invoice Options menu The format for the CSV file is configured in this screen Select the pre existing for the load file or create a new template The templates must include all the mandatory columns which are indicated with a in the name The columns can be in any order The file does not require column headings in the first row View Details The Import Log will display a summary of the details loaded Use to see more in depth information 160 Pan file Load Part File Load Data File Location C Users Helen Desktop testinvioad1 csv Column No Field Mapping Column Field 1 A Client Code 2 B Supplier Code 3 C Supplier Part No 4 D Part Description 5 E Client Part No 7 G ORG 8 H PRF 9 1 PRF Rule 10 3 GSTE 11 K DRC 12 1 Classified By 13 M Approved By 14 N TLF Templates HELTEST a HELTEST Load Progress ES Start impor 2 z import Log 4 lines to import Please walt This may take several minutes ee 6 a UU AUACIUIr src EES SSS SEO Finished
107. The file will then be read into the screen line by line If the program detects an error you will get a message explaining the problem however no further lines of the file will be processed after this error i e there are 10 invoice lines in the file but the system detects a problem on line 5 only the first 4 lines will be loaded If errors are detected you will probably want to cancel the invoice you are adding fix the errors in the file and then start the load process again The Import Log will display a summary of the details loaded Use view Deals to see more in depth information RULES The Country of Origin if provided must be in two digit ISO format i e CN for China PREFERENCE and PREFERENCE RULE if provided must be the same codes as used by Australian Customs e The file must contain one invoice line per file line e Quantity and Amount fields must contain only numbers or decimal point no dollar signs e Each Invoice line must be in the same currency 148 QB expedient e Case is not important the system will convert all values to Upper Case INTER COUNTRY TRANSFER Expedient can be set to transfer supplier invoices between Australia and New Zealand sites of your company e The AU site will send a Shipper Invoice to NZ site when an EDN Entry is submitted and the destination country is NZ The NZ site can use the a in the invoice number field to find the Invoice for matching House Bill The invoice will be
108. This allows new warehouse bins at your site to be entered and updated if your site is validating bin locations Existing bins cannot be updated or deleted if there are quantities currently in the warehouse bin Click the Fa Update toolbar button to add a new Bin in the Bin Information table or update a bin with the current quantity is zero File View Tools GMA Maint Help qP X a E 4 Add Update Delete Find Browse Previous Next Warehouse Bin Status Maintanence Branch Information Branch M Q MELBOURNE BRANCH Bin Information 31 Bins Bin No Current Quantity 0 123 4 0 0 Quantity Check In User Check In Date Check In Time 50 MICHAEL LUCY 02 05 2014 16 15 73 MICHAEL LUCY 02 05 2014 16 06 House Transaction History House 123 Quantity User Date 50 MICHAEL LUCY 02 05 2014 90 MICHAEL LUCY 02 05 2014 123 MICHAEL LUCY 02 05 2014 55 FREIGHT MOVE This function allows you to move freight from one warehouse bin location to another sas Freight Move EXPEDIENT DEVELOPMENT File View Options GMA Maint Help w E DS be J E Add Update Delete Find Browse Previous Next Perform Move Freight Information From Bin To Bin State M Q House MON00010050 2 Qy 4 Enter new document into form Field Name Description From Bin Enter the Bin Location you are moving freight from Click on Q to find the Bin Location code Enter the Bin Location you are moving freight to Click on a to find th
109. This must Mandatory equal the Entered Amount to balance the Supplier s Invoice Entered Amt This totals the dollar amount entered in the Details Actual Total Tab This must equal the Inv Amount This is a no amount entry field and for display purposes only If these are entered not equal you will receive the below message You can still save the Supplier s Invoice G SYSTEM PROMPT 0 dt WARNING INVOICE TOTAL ERROR P Invoice total and sum of line amounts entered are not equal 7 Do you wish to save invoice anyway Y N IN AUD Entered Amount value in AUD N A System Generated Unclassified This field indicates if there are parts without a TLF in N A System Items the Details tab If this field displays Yes use the Generated El toolbar button Classify to complete the details and classify the part Please note you can only access this toolbar button if there are unclassified parts in the Supplier Invoice and you have security access to classify parts Unspecified This field indicates if there are parts without Customs N A System Qty s Quantities If this field displays Yes use the toolbar Generated gl button Customs Quantities 4 complete the details Downloaded This indicates whether the Supplier Invoice was N A System downloaded via email or using the load file button Generated 132 Field Name Description Validation Default Unanswered CPs No Inv Lines Entered Amount CPs Las
110. To select all available values for a l Imk enter ALL in the text box Enter Importer ABMICCID fe g 220041 09413 Enter Importer CAC e g 17 Enter Consolidation Identifier 6 0 AAAAREAL To apply mite and process selected queries click button e Wait for the next screen to appear which may take some time e Monitor the status bar in the lower right hand corner ply Limits arid Process e Click in the drop down box and select Results EFT Payments 207 08 11 2005 08 11 2005 LL LL Status Wailing Tor userto apply limits Status Completed Successfully 343 rows returned A https www ccl customs 2ov au intelligence therver tt _Payments_importer_ Apply Limits MA GOS BRA O Report EFT Payments Results EFT Payments Apply Report Limits EFT Payments Select queries to apply limitis against W Quany EFT Paymonts e This will bring up a spreadsheet e Click on File e Click on Save As e Click on the Save As drop down box and select CSV Comma delimited csv e Save the CSV file onto your local drive either your desktop or your company shared drive DO NOT ALTER THE FILE AS WE PROCESS THE FILE EXACTLY AS IT IS DOWNLOADED FROM CUSTOMS Then from the Customs Clearance Menu select Load EFT File See below screen eas al 2 Import EFT file je e EFT Location of data file C Users Helen Desktop Book1 csv Logs Copy Log to Clipboard Progress Sta
111. Volume Expedient User Manual Import Customs Forwarding Module Gavin Millman amp Associates Pty Ltd 281 Buckley Street Essendon VIC 3040 P 03 9331 3944 e W www expedientsoftware com au Table of Contents FONW ARGUING ina aaa 3 Sea Consol Job and Cargo Reporting Registration Process ccsseesccccseesecccsnseecsccaussecescauseesssauneecessausecsssausecessaunseessaaees 3 Air Consol Job and Cargo Reporting Registration Process ooccococononccoononocononnonanonnonanononannnnonanonnonarononannnnonaronnonanonenanens 3 CORSO REGISTIO ton STEE noriai aA a E O A ude nonce ea waala dan sabe uta adened ve ease ss 4 Creatine hs COINS ON eros skh sachin carecsetteaeeeg eae so tuscasr Poh ule caer AGh ue wv phn ote EGET Ant 4 Creating a Job HOUSE Bla cia daa 11 KE CONSOLA Asco 11 ContamerDetalls Lo ad le raras 11 IE A A 2 OT REY eee Se RS ER Se Ree eee ee eee ree eee Se ee ree eer rere eee eer er rere 13 o IO 13 Import bile Mantipulation and Loa caia 14 Export File Creation and Devesa 15 EDIManitfest CONSI ION crcatotevisoncsavsnntndcaveateutedeeuaaaeuasadenacevsaaosasiest dass AAAA ESAO AR AOE rA 16 Agent WIG DIM A AAA AA EA 16 Addine an Overseas Aena A A odds 16 PROGINS O o eos 19 AA A e A e 20 EDManitest Import Department MapPPiINE iaa 22 RECEIVING EDI MANTE ES 0 AA A A A da 23 Master OI tilo 23 Create ive Consol and JODS ataco dass dueveavesgencousange REE R EASE AENEA 24 VIEW HOUSE Bl adi iS 24 VIEW CONTAINER A A a 2
112. Warehouses with Bin Locations DUTY LIABILITY REPORT This XLS report provides the current Customs Value for Parts stored in the Bond Warehouse The report does not include Bin Numbers 232 QB Expedient CargoWise POD Load Expedient can interface with transport companies using CargoWise so they can send POD information to populate Delivery Dates and Times and store the PDF of the POD to the Job Documents folder for FCL and FCX Import Jobs The Customer Masterfile stores the interface details with each Carrier refer to the Administration User Manual for further information These details can only be seen and updated if you are a Superuser Expedient will process CSV and PDF files from CargoWise Carriers and if the reference number provided by the Carrier is correct and can be linked to an Import Job Expedient will be updated as follows When a CSV file is received Import Job Delivery Date and Time will show the advice from the Carrier The Containers listed in the Import Job Registration screen Containers Details tab will all be updated to show the Delivery Date and Time if this has not already been entered Each Container Management record for the Containers on the Job will be updated with the Delivery Date and Time if this has not already been entered A Date of Delivery event DOD will be created for the Job showing the Signatory as the Event reference The CSV file will be stored in the Job Documents folder if your site
113. Where no personnel are set up in the customers masterfile the document will default to send to you Events will be logged on the consol and job level The job event will also list any email addresses that the document was sent to QP Expedient 7 Original Bill Lodgement Sea only The Original Bill Lodgement Document can accompany your Original Bill of lading when you are lodging this with the carrier The document is available from the consol toolbar through Print gt Print Original Bill Lodgement 8 Container Manifest Sea Only The Container Manifest document can be used if you have multiple containers on a consol but you wish to print a manifest for only one container When generating the container manifest document from the consol level through Print gt Print Container Manifest you will be prompted to select the container s that you want to include in the manifest Use Toggle All to unselect all containers amp then select the container s that you wish to print the manifest for Events are logged at the consol level when this document is produced The consol event will also list any email addresses that the document was sent to 10 Creating a Job House Bill Clicking on this field will direct the user to the Job Registration Screen in Add Mode As per below Expedient pre populates the consol related information into the Job Registration Screen see Creating a Job in The Job Registration Section ssa aa dal D
114. You will need to resubmit this entry to get a Successful message BOND WAREHOUSE UPDATES If your site uses the Bond Warehouse Module and the N30 has been generated from a Pick List the Bond Warehouse will be updated to show the stock has been released when Customs return a successful entry status 198 QB expedient WITHDRAW ENTRY If this entry is not to your satisfaction then it is possible withdraw the entry VIEW EDI HISTORY This is a history of the files submitted and received from Customs This also allows you to view the Errors for all Submissions VIEW ERRORS This is a list of any errors that have come back from Customs on the latest Submission only ENTRY CODES This allows you to enter the Additional Codes against the Header of the Customs Entry SHOW RETURN DETAILS This displays a summary of the information returned from Customs RESET CP QUESTIONS This allows users to Reset the CP Answers to the Questions you have been asked This can occur if you have made an error in answering one or more Questions and want to start again FIX LODGEMENT QUESTIONS This option allows you to force the system to ask a particular question number for a particular entry PRINT ENTRY This option allows users to print the Customs Entry 199 QB Expedient Customs Error Messages ustoms Australia have a series of Error Messages that are sent as a result of an incorrect Customs Entry sent by a Customs Broker This document aims to
115. _TEST 1020722 N20_BEER N20_BEER ADO 0 00000 1 00000 1 00000 t AAACI3H74 NIG_TESTC 1020722 N20_BEER N20_BEER HELOO1 0 00000 3 00000 3 00000 AAACA3H 74 N3O0_TESTE 1020722 N20_BEER N20 _ BEER HELOO2 0 00000 1 00000 1 09000 1 of 1 vi Field Name Job Number Client Code Bond Warehouse Establishment Supplier Part No Supplier Description This is the Job number from the Job Registration screen This is the Client from the Job Registration screen Select the Bond Warehouse the stock is to be released from The Bond Warehouse code must exists in the Customer Masterfile identified as a Bond W H and have an Establishment ID This is the Establishment ID associated with the Bond Warehouse in the Customer Masterfile This will appear if an EDN has already been created for this Pick List or if the Nature 30 has already been created for this Pick List This is the Job Number associated with the Entry Enter the Supplier Part No to be released from the Bond Warehouse or click al to select from a list of Parts for the Client If the Supplier Part No exists for multiple Suppliers for the Client you will be able to select the correct Supplier or select Any Suppliers This is Supplier code for the selected Part Number This will be blank if there are multiple Suppliers for the same Part Number 222 Default Job Registration screen Job Registration screen Blank Validation Exists in Customer Masterfile as Bond W
116. against the container e A Time Slot Booked event is created against the container BOOKING CONFIRMATION This Event is received for LCL and AIR bookings On receipt of this update the following will occur e The Accepted flag for LCL bookings will be ticked in the Container Details tab in the Job Registration screen for the relevant container e The Pickup Booking Date amp Time will be updated in the Job Registration Delivery Details tab e An EDI Carrier Booking Confirmation event is created against the container CONTAINER DELIVERED IN YARD This Event is received for FCL FCX bookings On receipt of this update the following will occur e The In Yard Date will be updated in the Container Management screen against the container e A Container In Yard event will be created in the Job with the container number as reference FULL CONTAINER DELIVERED TO CONSIGNEE This Event is received for FCL FCX bookings On receipt of this update the following will occur e The Delivered Date amp Time will be updated in the Job Registration Container Details tab against the container e The Delivery Date amp Time will be updated in the Container Management screen against the container e A Container Delivered event will be created in the Job with the container number as reference e When all the containers on the job have been confirmed delivered by the Carrier o A Delivered Event will be created for the job o The Delivered Date will be populated in t
117. ails Group NOTE Once the Job Numbers are retrieved the system still allows you to manually add Job Numbers of any Job Type amp Job Mode Container No This is the Container Number that is attached to the Sea Mandatory Blank Import Export Job in the Container Details Tab Manual Entry This Load Method allows the user to add the Job Numbers Manually Notes Group Enter in appropriate Notes Mandatory Blank Once the record is posted the notes will then be updated on the specific Note Tab depending on Note Type selected of the Notes screen against the Job Numbers that were entered in the Job Number Details Group 55 characters permitted per line Unlimited number of lines Job Number Details Group 93 Field Name Description Validation Job Number The Job Number can be auto populated via the Transport Mandatory Details or Container Details Load Methods The Job can also be manually entered if the Manual Entry Load Method is selected The Notes entered will apply against these Job Numbers listed NOTE You can amend the Job Numbers added via the Insert Append and Delete buttons shown at the foot of the screen when the Job Number line is selected Once the record has been saved you can double click on the row and it will direct the user to the Job Number selected Client Code Auto populated when the Job Number is entered Mandatory Retrieved Read Only field from associated Job Client Name Auto populated when the Job
118. al Job Name Registration Shipper s This is the Name and Address Details Use the Alito findan Optional Job Name alternative Shipper Registration Goods This is the description of the goods Optional Job Description Description Consignee This is the Name and Address Details Mandatory Job Registration 60 Expedient Field Name Description Validation Default Shipper This is the Name and Address Details Mandatory Job Registration Goods This is a description of the goods Optional Blank Freight This indicates a freight forwarder Optional Blank Fowarder Ind Responsible This is the freight forwarder responsible for the submission Optional Blank Party Reportable This indicates if there are any reportable documents Optional Blank Documents Personal This indicates if there are any personal effects associated Optional Blank Effects with this house bill Self Assessed This indicates if the self assessment is clear Optional Blank Clear Special Report This is the special Reporter Number Optional Blank No Notify Details This is the name address and contact details for the notifying Optional Blank party 61 QB Expedient SUBMIT HOUSE This option provides the ability to submit one ACR House Bill at a time provided the ACR House Bill has not already been submitted This option is available from the Air Cargo House Bill Reporting screen toolbar button Submit House Any errors arising from missing information will be disp
119. allows users to withdraw a Cargo Report that has already been successfully submitted to Customs After Customs confirm successful submission an email from Customs will be sent to the user who last successful submitted the instruction COMMUNICATION RE INSTATE HOUSE CARGO REPORT Allocates a new Sender s Reference Number to a withdrawn SCR This allows users to re submit to Customs VIEW HOUSE EDI HISTORY This displays all the EDI messages sent and received from Customs that are associated with the Cargo Reporting DOCS This toolbar button will allow you to attach documents relevant to the Sea Cargo House Bill where there is a Job Number associated with the SCR This button will be not be available where there is no Job Number in the Job Number field VIEW HOUSE ERROR DETAILS This screen displays the Latest Errors Warnings received from Customs for the SCR House Bills 37 QB expedient This screen allows users to Submit Withdraw and View the Underbond Movement to Customs It also allows users to view any errors and EDI History UNDERBOND MOVE da SCR Consagoment Underbond Move EXPEDIENT DEVELOPMENT Sle E Add pan ent Find gt Details Submession Details Sender Rel EDI Status TEST MODE User ki Dato pia Movement Deta s House Bl Send Ref vessel No Voyage No Orig Estab ID Dest Estab ID Q Request Reason Movemert Mode Disc Estab D Q Tranship Dest Port sl Movement Vessel voyage Cargo Type Contaimer No
120. ally create Air Cargo House Bills provided a House Bill number and Masterbill number are provided Any updates to the Consol are automatically followed through to ACR from the Consol Registration Screen provided the Cargo Reporting has not already been submitted to Customs If a house bill is linked to an existing Consol an Air Cargo House Bill Record will be automatically created from the details of the job registration screen provided an existing ACR for the house bill has not already been submitted to Customs Validation and Submission of all the House Bills in a Consol can be performed from the Consol screen Alternatively individual house bills can be submitted from each job registration screen 41 Consol Customs Status information Once the consol and jobs have been created in Expedient and the subsequent Cargo Reporting House Bills exist the Consol Screen allows users to Validate and Submit all House Bills to Customs at one time The Customs Cargo Reporting Information section on the Sea and Air Consol Registration screen provides a quick overview of the latest status with Customs b Ped Pra tl LD tre yY 5 Ea r Y we a a Ai loda Diti rd bows Me Met we Siet ine ds Oga faota wp AP Goma APH Po tiran npon Martes Criar Opasi Abos Doa Ar repewt Oni i kD amp Api Arme i Canurd Mn Hoorni Degertinerr e De Ha FLAMES Sep Tos listi bot Dini Maver fl 121 1351 4 i 5 per MS Convey ALO i Agent fist MERA FE
121. an AS mor Fl gt TIMO o EIA aw ta et ewe MATT AT eer nen j SE T 7 my Fra wire a IIA te i 1 Carrer TEIANEI AED See NADA MITO e Aer Rr mar DA con ua MONTE A ta wen ew oe PN e A et eet wA oe 4rveo Har TOY n A LT ssa al UT AN MONETA EVO Ae ED AIM IO HO APAC uano wm 1 a oN wore a Ts AM m wT WAS AN dC TS VS A IA Moet ADA A meo ADA Ss tro m Ta an om EEIT a DA 1 oy qe os yl CIPITAA TR ARA CDA WO io m ADAF 77 gt i 31m iv un E mcr TA ta ain TE ot OPPER O cial AS eet eee a DAO odr E de E E Te Vater a ee th wt de el AR TAPAR 18 Ue TA DA Boa ADAF rota tee y ma Mom at rae ta war One a wwe rN ap SON se a Faro rra gt r we de rr Toe n er ay iit 243 Invoice Entry Line This is a CSV report providing a breakdown of Customs Entries and how they relate to Supplier Invoice lines with Customs Value and Duty LL invoke Entry Loe a E Report Criteria Job Invoice Criteria Job No pa i Invoice No Cust Code QA Supplier Q Job Reg Date From FHA To MA Part Criteria Part No TLF Treatment Report Progress Print Invoice Entry Line Report Shy 1 Output to arch spool MENU 26873 out C OK Cancel Enter Job Munder Ove arre Locke quer Code bet Paternal of Hayas Ne e iise We Larra m s Me Beary SA Ivo Entry ieee No Sader Part Mo Cha Pert Ma Sart Deontas mi lant un Dapren auner Daartito Lator leeetityg DENDO LIT OA TOO AA
122. an OWN company DOCUMENTS AVAILABLE NOTICE The Documents Available Notice is to notify the Broker that you have Documents ready for collection The document is available from the import job registration screen through Notifications gt Documents Available Notification This document will list any documents that you have marked as Received in the Documents Screen for that job The default recipients for the document are any personnel set up in the brokers masterfile for all documents or Import notifications This can be changed in the print menu before the document is sent 74 PRINT TRANSHIPMENT REQUEST The Print of the Transhipment Notification is available under the Notifications Toolbar EXPEDIENT SOFTWARE AB N 20 079 673 626 Unit 256 3 12345678901234567890 VIC 3207 From HELEN STAPELY PH 03 9354 1112 Date 28 August 2012 FAX I03 9354 2223 waw gmaaustcom au Request For Transhipment Details Please advise promptly the Oncarrying Vessel for the following shipment Could you please also check the Container Number and advise any other details that may have changed OUR REF 8000652 BILL OF LADING 8000652 ORIGINAL VESSEL ANL KOKODA TRANSHIPMENT PORT ETD 22 12 2011 CONTAINER NO FSCU12345678 FSCU12345678 ABCD1234569 ABCD1234570 ABCD1234571 ABCD1234572 ABCD1234573 ABCD1234574 ABCD1234575 ABCD1234576 ABCD1234577 ABCD1234578 Please Note The Pre Ample and Post Amble information is found in the A
123. art on the Entry Line is stored in more than one Bin Locations This field appears in UPDATE mode and text must be entered to explain the need to update values The reason text will appear in the Bond Warehouse Status screen and the Bond Details Report 229 Validation Valid Bin Location for Bond Warehouse Bin Quantity must not exceed Current Quantity or less than Quantity already assigned toa Pick List Mandatory Default Current Bin Location Current Bin QTY System Generated Blank QB expedient Movement of To change the Bin Location the stock was originally checked into following these Stock within the steps Bond Warehouse BINS only 1 Find the Job Number or Entry Number in the Stock Adjustment screen gt 2 Select UPdate 3 Find the Part Number in the Bin Location you want to change a If all the parts are moving to a new Bin Location click in the Bin No column and update the Bin Location for the row b If some of the parts are moving to a new Bin Location update the Bin QTY to the new Quantity in the original Bin Location The Bin Entry screen will appear to allow you to enter the quantities moved to the new Bin Locations A will appear in the Multi Bin column when you save the changes in the Bin Entry screen 4 Enter the Reason for the Bin Location update OK 5 Click to save the update Update to N20 To reflect updates in the last N20 submission in the Bond Warehouse
124. as stock currently in the Bin N A Location or the Bond Warehouse if your site does not have Bin Locations This is the Entry Number for the stock currently in the Bin Location or the Bond Warehouse if your site does not have Bin Locations This the Entry Line Number for the stock currently in the Bin Location or the Bond Warehouse if your site does not have Bin Locations This is the Supplier Part Number for the stock currently in the Bin Location or the Bond Warehouse if your site does not have Bin Locations N A N A N A 225 N20 Entry N20 Entry N20 Entry Supplier Invoice Field Name Description Validation Default Quantity This is the Quantity available for the Part in the Bin Location or the Bond Warehouse if your site does not have Generated Bin Locations This Quantity is a calculation of the original Invoice Quantity checked in plus and positive stock adjustments minus any negative stock adjustments and stock released by EDN or N30 The above screen shot shows in the Entry Transaction History table that 70 units were checked in 40 units have been released from the Bond Warehouse by N30 and 30 units are currently available in this Bin Location for the highlighted Entry and Entry Line Number This is the Customs Unit for this Part NOTE This may not N20 Entry match the Units for the Supplier Invoice Quantity Warehouse This is the Customs Value for the Part on the Entry Line System Value AUD Number This is calculate
125. ase contact your manager or GMA Support Weight This is the weight of the goods being shipped Weight Type This is the type of weight measurement Volume This is the Volume of the Goods Volume Type This is the type of Volume 83 Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional Optional Vessels Masterfile Blank Blank Blank First Arrival from Vessels Masterfile Vessel Masterfile based on Disch Port Vessel Masterfile based on Dest Port Vessel Masterfile based on Dest Port Blank Blank Blank Optional Blank Optional KG Optional Blank Optional M3 QB Expedient Field Name Description Validation Default This is the Bill Type of the Shipment Possible Optional Blank Selections are Original Way Bill Express Non Negotiable Copy Select the drop down for these selections OWENC None Frt P C This describes whether the Freight is Prepaid or Optional Blank Collect Customs Value This is the Value that Customs will use to define the Optional Blank value of duty paid if applicable HB Currency This is the Currency in which the house bill has been Optional Blank cut under Forwarder This is the Forwarder who is managing this Mandatory Blank shipment Or Own Please Note If the forwarder is your company Company and you have the Expedient Forwarding Package Branch if then ensure that this is set to OWN COMPANY in re
126. atically populate if you Mandatory From Job can entered this screen via the Job Registration Registration or Blank if from Menu This is the Client Code and Name This is a no entry and is for Mandatory From Job display purposes only This is our reference of the Landed Costing 212 Optional Blank Field Name Description Validation Default VFD AUD This is the Value for Duty Optional From the Customs Entry GST Paid This is the GST that has been paid on the Customs Entry Optional From the Customs Entry Currency This is the Currency on the Supplier s Invoice Optional From the Supplier s Invoice Inv Adj This is the percentage invoice adjustment Optional Blank Exch Rate This is the Exchange Rate at the time of the Supplier s Invoice Optional From the Supplier s Invoice SAUD Value This is the Australian Dollar Value Optional From the Supplier s Invoice Duty Paid This is the amount of Duty Paid on the Customs Entry Optional From the Custom s Entry Duty Calc This is the amount of Duty Calculated on the Customs Entry Optional From the Custom s Entry Difference Duty Calc minus Duty Paid N A Calculation Landing Enter the Landing Charges as you wish them to appear onthe N A Calculation Charges Landed Costing Charges Include O seas Freight Port Chgs IDF THC AHF SCA ACA Fee Compile Fee Del Order ITF Cartage Storage Agency AQIS O S Chg Other Invoice Value This is the total of all of the line it
127. b Time of This is the Time the goods are actually delivered This is usually Optional Actual the same as the time you are printing the Delivery Docket Delivery Please Note Time of Actual Delivery is then populated in the Various Information Tab in the Delivery Time field if there is no Carrier EDI Transport Request No Pkgs This is the number of packages to be delivered This can be Optional updated for partial deliveries Weight This is the total weight of the packages to be delivered This can Optional be updated for partial deliveries Dimensions These fields will appear where the Job Type is AIR Total Length All Width and Height of the packages to be delivered followed by mandatory units to match the Job Weight e metric or imperial if one dimension provided Volume This field will appear where the Job Type is AIR Total volume of Optional the packages to be delivered This can be updated Followed by units to match the weight i e metric or imperial 102 Default Blank Job Registration Delivery Blank Blank Job Number of Packages Job Weight Blank System Generated from Dimensions where they are provided Field Name Description Validation Default Dehire Date This is the date in which the Empty Container is to be returned Optional Blank to the empty depot This Date is then inserted into the Container Details tab Dehire Date field against each container Quarantine This is the AQIS Instructions Opt
128. b No 3000758 House SFLASDIF Exchange Var Only available if Recommended Rates Module for send only 1 Active invoice to Toggle between All Charges AS Charges Prepare Charges Invoke Screen Customs Forwarding e Toggle Charges Prepare Imola Inwokte Notes Creates Final Invoice and Displays Previous Invoice Costs Paid Out D Posted Invokes Final Invoke LATEST INVOICE DISS INV 165422 Inv Date 23 05 2011 User gavinm Status POSTED No Invokes 2 Code CA 2700 137 21001 2430 eid Tick if wanting to invoice in Foreign Currency Can create up to 3 Foreign Currency Invoices Description XC Type PPYCOLL Cum FXE CARTAGE FJ BAS AGENCY AND ATTENDANCE DELIVERY ORDER FEE LIFT ON LIFT OFF Either a Customs Charge or Forwarding Charge ar rule AUD ALI Amount 000 titel 000 000 ODO Can only be modified if charge code has FXC indicator set to YES i General Ledger Char Accounts Masterfile n t of 259 Local Amt AUD GST Amount Exp 15000 1500 250 00 HG La 688 00 Based on USD Exchange Rate and Exchange Variance of 1 Only applicable if invoicing in AUD Cost AUD Profa Uptake bta Arnount Doo VIO U0 500 00 t 155 01 WO0 BS DO Optional Profit Take up at time of Billing Unable to be modified for Charge Codes set to No Markup Yes in Chart of Accounts Masterfile Field Name QB Expedient
129. b in date descending order The list of events is available from the Options menu and from the toolbar button Lema Type PEN FFRT DADA POSU IOA OSU FERT FRHT FRR FRAT POSU MULTIPLE JOB EVENT CREATION This screen is available from the Sundry Module and allows the user to update a Single Event Type and associated Reference No against multiple Job Numbers in one action Description INVOICE PRINTED RATE PREP FORWARDING IMD ADDING COMPILER JOB UPDATE IMD ADDING COMPILER JOB UPDATE RATE PREP FORWARDING RATE PREP FORWARDING RATE PREP FORWARDING RATE PREP FORWARDING JOB UPDATE Add Date Tine 02 12 2011 1352 02 12 2011 1116 02 12 2011 1116 02 12 2011 1115 01 12 2011 1220 01 12 2011 1143 01 12 2011 134 01 12 2011 131 01 12 2011 1130 01 12 2011 1127 Please see below screenshot for your reference Fie View Options GMA Mant Help gt gt 4 Add Update Delete Fri Browse Previous Met Post Job Event Mutple Job Evert Crestor Jos Evera Details Evert Wee J05 Aeferesce Wo TST MULTIPLE EVENTS Job Humber Deteds Job Number Diem Code Dem Nene MO RECORD FOUND Doe Me Creeted Dete ONDI D0rE Relerence 425077 425077 407794 425077 409278 Crested Time 13 56 19 Created dy petal User SCOTT CRAVEN SCOTT CRAVEN BRETT LORENSING GMA BRETT LORENSINI GMA BRETT LORENSINI GMA SCOTT CRAVEN SCOTT CRAVEN SCOTT CRAVEN SCOTT CRAVEN SCOTT CRAVEN SCOTT CRAVEN Post
130. ble This is the number of pieces of the House Bill at the Bin N A Check In Location Requested This is the number of pieces to be given to the Driver from Mandatory Pieces the Bin Location Given Picked On Confirmation of the release the number of pieces picked N A System will match the pieces given Generated Print Warehouse Release This option provides an Authority to Release form for selected House Bills Printing of the House Bill is only permitted where the Customs Status is CLEAR CLEARHRM CONDCLEAR SUBUBMOV or TRANSHIP The form cannot be printed if there is no Customs Status or if the Status is HELD or UNDERBOND APPROVAL RESCINDED This document is available from the Air Cargo Reporting folder or from within the Check Out screen as a toolbar button if your site is storing Bin Locations os rere Te Fe Fee 4 5 858 60 ees es OF Fe SEGA q OA qk S gt e ad a Warehoum Release Prim amp Warehouse Release Print House Bill 68510810021 Master Bill 176 55714186 Reference House Bill Listing Print Job No Master House Send Ref Pieces Status Yes 3045389 176 55714186 68510810021 1012 5 CLEAR Report Progress Field Name Description Validation Default House Bill Enter the House Bill if only one House Bill requires a Release Optional Blank Master Bill Enter the Master Bill to print Releases for multiple House Optional Blank Bills Reference Enter a reference to search on Optional Blank Hou
131. bs can be selected to always be ticked as required in the Administration gt Company Details Menu gt Required Docs Configuration screen The ability for the Documents Screen to automatically pop up when Jobs are Added or Update or for Brokerage Jobs only can also be set in this screen 113 BB Required Docs EVELOPA op File View Options GMA Maint Help Sr or n q P Add Update Delete Find Browse Previous Next Required Docs Configuration Documents Screen Rules Pop up Documents Screen on Job Add Yes J i Pop up Documents Screen on Job Update Yes a Only Pop up Screen where OWN Broker Yes Pop up Screen in Update Mode Yes Original Bill in Job triggers Original Bill Received Yes i t Required Documents Configuration Documents Original Bill Supplier Invoice Way Bill Copy Bill 4 Packing Declaration Supplier Invoice Modified By CASEY GILBERT on 28 08 2015 1 of 1 OVR mbes aes CREATE DOCS TO TRANSPORT EVENT Where the import Job Type is FCL or FCX this option creates the Documents to Transport Event Ifa container exists against multiple FCX jobs in the consol the job is linked to a window will popup allowing the user to select the containers to create the event for Containers Do you want to create a Docs to Transport event for all FCX jobs on this consol for the following containers Container No Add Event ABCD1111117 ABCD1 234560 Yes ABCD9875580 Yes OK Update All Jobs with t
132. ce Rect a OTVA CIE First Port a First Arrival Mt Disc Port Q ETA Disch mM Desk Port Q ETA Dest aat i ATA Dest mi a i No Pgs HA vaig DG Refrigeration Pkg Type Q voume i OWENC None Customs Val Vessel Avail MA Vessel Storage im INCO Q Fit PIC HB Currency Q Forwarder A Broker A Bond Depot a Ertry No i OK Cancel Enter Job Type lt Z00M gt Enter new document into form 79 Field Name Job Type House Bill Master Bill Extn Code Description This is the type of Job in which you are creating You can perform a lookup on this field by clicking lit a Job Type does not exist and you require a new one to be added then please contact your manager or GMA Support This is the Department that is assigned to the Job This is a 3 letter code e g VIS Branch Import Export Mode of Transport The branch is based off one of 2 rules The Branch in which is associated with the user adding the job OR The Responsible Office branch assigned to the customer code within the Customer Masterfile The department code will initially default to the user s branch but after the customer code is entered if there is a valid Branch in the Responsible Branch field then the screen will change the department based on that value Responsible Office ADELAIDE Branch Please Note Option 2 must be activated by aGMA staff Member The Department cannot be updated if there are invoices or journals for the Job to
133. cific to this shipment Optional Blank Dehire Depot This is where the container will be returned too Optional Blank after it has been unpacked Carrier Instructions This outlines General instructions for the Carrier Optional Blank that will appear on the FCL Time Slot Request Report Only CSV XLS Format If Carrier Instructions exist on a container level then they will override the instructions that appear in the Delivery Details tab CONTAINER WEIGHT DECLARATION The Container Weight Declaration is a document that states the weight of the container and its contents This screen can be accessed via the Notifications Menu It will pre populate the Container Number details that have been added in the Container Details Tab on the Import Job If the Gross Weight exists then the Print check box will be automatically ticked The Tare Weight will automatically populate based on the details in stxinfor Maintenance ISOCONNEW Selections Chert Container No Type ISO Type 190 Descr ptor he Wegit Tare Wegit Gross Wegit Print OSPR CONTI FCL 2265 20 GENERAL CONTAINER 1400 000 300 000 300 000 OCESPR CONTE FCL 2361 IF GEN CONT WITH VENTS 70 000 2230 000 250 000 CONFIGURING POP UP NOTES Expedient allows users to configure what type of notes to pop up at a customer level when registering a job and a Nature 10 20 The following pop up notes can be configured via the Customer Masterfile Configuration Tab e Delivery N
134. d Claimed Tariff the goods are classified too TLF Tariff The Tariff entered in this field is validated against the TLF Masterfile Masterfile Optional field 171 Field Name Claim Trt Claim TCO Lodgement Date Given Tariff Given Trt Given TCO Decision Date Description Validation Default Treatment Code that is classified There is no validation on this field Optional field Tariff Concession Order that is classified There is no validation on this field Optional field The date the Tariff Advice Application was lodged with Australian Customs This date is automatically populated to the current date in ADD Mode when you tab through the field Optional field Given Tariff Group Customs Decision This information is entered once the Advice has been returned by Customs Tariff the goods are classified too TLF The Tariff entered in this field is validated against the TLF Masterfile Masterfile Optional field Treatment Code that is classified There is no validation on this field Optional field Tariff Concession Order that is classified There is no validation on this field Optional field This date is manually updated The Expiry Date field will be automatically updated 5years from the Decision Date in Add Mode Only Optional field This field is disabled in UPDATE mode 172 Creating a Nature 10 20 El Nat 10 20 The Nature 10 20 can be created from th
135. d The transport request can then be resent to trigger a response from the Carrier Carrier Codes Mapping The instructions sent to the carriers are often coded e g the instruction to pick up a full import container from the wharf delivery to the customer then return the empty to the dehire park may be shortened to WF CU MT Different Carriers may require different codes so these are stored in the Customer Masterfile for each Carrier that accepts transport instructions by EDI JOB CATEGORY CODES General Debtor Creditor Importer Carrier Bank Detall Configuration Carrier Carrier Codes Mapping Job Category Codes Imp Exp Job Category Description Carrier Job Category Code Import OFS TO CUSTOMER CU import RAIL TO YARD TO CUSTOMER TO DE RH YD CU MT import RAILHEAD TO CUSTOMER TO DEHIRE RH CU MT Import SERVICE YARD TO YARD TO CFS TO SY YD CE YD MT Import WHARF YARD SERVICE YD T GAT WF Y1D SY CU MT import WHARF TO AQIS ONE WAY WF AQ Import WHARF TO AQIS TO RAILHEAD WF AQ RH Import WHARF TO AQIS YARD TO CUSTOME WF AQ CU MT Import WHARF TO CUSTOMER TO EMPTY PA WF CU MT Import WHARF TO RAILHEAD WF RH import WHARF TO SERVICE YARD TO CUST WF SY CU MT Import WHARF TO SERVICE YARD TO CUST WF SY OU YD MT Import WHARF TO SERVICE YARD TO RAILH WF SY RH The Job Category Codes are stored in the top half of the Carrier Codes Mapping in the Customer Masterfile for the EDI Carrier The Job Category Descriptions entered will
136. d Time This is the time of the stock movement N A System Generated 226 Field Name Description VENTE Default This is the User who performed the transaction This may be the User that checked the stock into the Bin Location If Generated your site does not use Bins it may be the Broker who successfully submitted the N20 This will also be the User who performed the Stock Adjustment and the User who successfully submitted the EDN or the N30 to release stock from the Bond Warehouse This shows the event that created the stock movement System The Events can be Generated e CIN Check In e N30 e EDN e Stock Adjustment Reason This column displays the reason provided for performing a N A Stock Stock Adjustment Adjustment STOCK ADJUSTMENT This screen is used where quantities of stock may need to be changed Quantities may need to be updated due to e Movement of stock to a different bin location e Resubmission of the N20 with different quantities e Return of Freight to the Bond Warehouse e Damaged Pillaged Pieces s Bevel Wmetcane Shark Ahret O File View Reset Octions GMA Mart Help Y a e Add Uodete Delete Find Home rv Most Reset all Lines to N20 Reset Current Line to N20 Stock Adjustment Entry Information MONO 5014923 Sub No Entry No AAACIJGYM i N20 Entry Version Information Last Versions No Eoee Kerman Mbere of hs Sood Warebnar Lars that are alder A tee Mr deter mcr imc ON Pastry brie pe arar m nd Bond Warehous
137. d AQIS General Ledger Codes In Main Menu General Ledger Chart of Accounts select the Duty and AQIS Codes and select the relevant Duty Type see below Ensure the data is loaded as per the Download Instructions then in the Banking Menu Click on Prepare Customs EFT Payment menu Once this has been done the below screen will appear Ensure that the BSB and Account Number is yours and is correct EFT Cheques Selection Criteria hm 1 Date Paid ZMOJAFSI ma BSB No 014002 Acct No 322979629 Cancel Enter Date Paid OVR T hewopni Dres IPN TIL A Y a i w e Add Updste Delete Find Browse Prevous Net View Job Details Prnt Yours Job Disbunarert Cheques Cheque Date 29 00 2011 Bank Accourt 1007 000 Payee EFT AUSTRALIAN CUSTOMS SERVICE ABN 0152556035 h Cheque Wo EFTO2092010 5 Cheque Line Type Ne GST b Obae Ameourit 3133 58 Confirm We i OH fob No Det Cpi ost Code Account No Description far Arrant Inc Armani Gal 30007 16 Vis DEMCON DU 2300 DUTY GST AND CUSTOMS FE 2741 19 2741 19 Ho 3000713 vis DEMCON DL 2300 DUTY GST AND CUSTOMS i h p Previous Bild 0600 Previas Com 10964 76 Balente 1006474 p Entered By tantet Entered On 25 03 2013 P GST O GST Amourt 2 00 Sub Tota 3133 68 Cheque Difference 0 00 Cheque Tots 3133 66 F A A a A u a a 211 Creating a Landed Costing After you have created a suppliers invoice and job and preferably prepared charges user
138. d Import Yes Auto Rated 19 08 2015 ble Last Used 31 03 2015 Mi Additional Information p o Amended midhaell Date 13 07 2015 HF Approved helens Date 13 05 2013 H TLF Codes CP Questions Scheme Rate GEN 1 22 DC 5 00 EXT 0 00 Fl 0 00 LDC 0 00 NZ 0 00 PG 0 00 SG 0 00 TH 0 00 US 0 00 1 of 1 E ae IO AA AA Field Name Description Validation Default TLF This is the Tariff Line File This is a unique number The TLF Mandatory Blank cannot be updated after the TLF has been created Tariff The eight digit tariff classification applicable to the goods being Optional Blank entered as specified in Schedule 3 of the Australian Customs Tariff The statistics code After the Stat field Expedient will show a Mandatory warning if the Tariff Stat Combination is not yet valid i e the Start Date is in the future This is the Unit Quantity E g No for Number or KG for Optional System Kilograms Generated from Customs This is the secondary Unit Quantity which may be required for Optional System Customs Generated from Customs This is the 3 letter Treatment Code Conditional Mandatory if Instrument is blank 158 Conditional Blank Mandatory Instr Type ue This is the Instrument Type code You can click on the a to lookup the Codes Masterfile if TRT is blank Instrument This is the Instrument number corresponding to the instrument Conditional Default to Mandator Instrument code You can click on the Q to loo
139. d from the value provided by Generated Customs on the N20 Entry and applied to each Part in the Entry Line Number for the Quantity stored in Bin Location or the Bond Warehouse if your site does not have Bin Locations This is the T amp I Value for the Part on the Entry Line Number N A System This is calculated from the value provided by Customs on Generated the N20 Entry and applied to each Part in the Entry Line Number for the Quantity stored in Bin Location or the Bond Warehouse if your site does not have Bin Locations Entry Transaction History The first column shows the type of movement System pe Generated indicates movement into the Bond Warehouse or Bin Location by Check in from a successful N20 submission or a positive Stock Adjustment A indicates movement out of the Bond Warehouse or Bin Location by a negative Stock Adjustment or a successful submission of EDN or N30 Entry Number This is the Entry Number for the Transaction associated N A N20 Entry with the Part highlighted in the In Bond Information table Entry Line No This is the Entry Number No for the Transaction associated N A N20 Entry with the Part highlighted in the In Bond Information table Part No This is the Part for the Transaction N A N20 Entry Quantity This is the Quantity moved in the Transaction This the in N A Supplier the unit used in the Supplier Invoice for the Entry Line Invoice Number Date This is the date of the stock movement N A System Generate
140. d levceces Invoice No Load Date No Line Invowe Amt Reference Shipment Source 00085750 10 04 2012 2 3489 00 NAFRE1 230018 SHIPMENTI D 00085352 10 04 2012 3 823220 NBMEL1230155 SHIPMENT1 00085354 10 04 2012 4074 00 NBMELI230155 SHIPMENT 0011208 10 04 2012 9365 40 QDBNE1220041 SHIPMENT1 00354834 10 04 2012 i 2644827 SHBNE1 230015 SHIPMENT2 00613278 10 04 2012 4 3923200 QO8NE1230019 SHIPMENT 01781 10 04 2012 I 23510 00 NSBNE1220107 SHIPMENT2 01783 10 04 2012 28212 00 NBBRE1220107 SHIPMENT2 OK Cancel Re Query Query Nee found 89 lmi recor dja EXTRA INFORMATION This screen provides fields to store additional information to the supplier invoice Extra Information Weight Cubic Measurements No of Packages Product Group Shipment Reference COPY SUPPLIER INVOICE This function allows users to copy a Suppliers Invoice from one job to another job no Users can only copy the suppliers invoice to a job for the same Customer code and the invoice number must not already exist against the new job no WARNING MESSAGE The following warning message is shown when the same Customer Supplier and Invoice Number is used on a different Job WARNING Invoice Number already exists for this Cient and Supplier on the following Jobs Job Number Date ot Registration 152 Reports UNANSWERED CPS This option is available when your site is configured to store answers to CP Questions against Parts and the Sup
141. d to you What Conditional Blank system does the Forwarder use to produce the EDI on Receive manifest file Please request the XSD from Expedient Import EDI is Software to pass to your Forwarder for their information if Yes they do not use one of the listed formats Once selected the email address the Forwarder should send the EDI Manifests to is displayed Please advise your Forwarder to use this email address If your Forwarder is not able to supply the EDI Manifest in the Expedient format or any other format listed please send an example of the Forwarder s EDI Manifest to Expedient Software for investigation using Support Tracker Contacts to This table lists the contacts at the Forwarder and internally Active Blank receive alerts to receive email notifications when new or updated Import Personnel Ac regarding the Manifests have been received and if there are any errors tive Users EDI processing the data There must at least one internal User Successful Err to receive email notifications ors Contact Type Select the appropriate contact type from the pull down Mandatory Forwarder menu Contact Name Mandatory Blank Use the g to find active personnel at the Forwarder If you have selected Internal as the Contact Type the Q will provide a list of active Users Email Address This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the Per
142. dministration Menu under Company Details Menu Generic Notifications and Input Terms Printouts The below Generic Notification Screen shows the Transhipment Notification with the Pre and Post Amble information Votification Data Output Request for Transhipment Details Description REQUEST FOR TRANSHIPMENT DETAILS CONSOL Form Used for_6 ic notification Print Flelds Job No Module IMPCON Client Name Supplier Consignee Client Reference Master Bill House Pill Port Informatica Vessel Information ETA Date Postamble HOTSPS T 75 QB expedient In the Input Terms Screen search for the two codes Once you have found this then users can alter this information Forwarding Reports Master Forwarding Report This report allows users to choose up to 11 different reports These reports are listed below e Jobs by O S Agent Detail e Jobs List by Client Detail e Consol by O S Agent e No HBLs Year by Year e Volume Consignee Order e Volume Country Order e Volume Shipping Line Order e Jobs Summary by O S Agent Import e Jobs Summary by O S Agent Export e Jobs Summary by Carrier Import e Jobs Summary by Carrier Export No HBLs Year by Year This report shows the number of House Bills Import amp Export that have been created over a specific period of time and then looks back over the years at that specific date range For Example if you enter in 01 02 2015 to 01 03 2015 it will look at that date
143. e EFTREPO1 If you have clients set to receive this report and the tickbox to send the report on loading the EFT file is ticked the report will be generated and emails immediately instead of as part of the Automatic Report overnight process EFT RECEIPT NUMBER REPORT Once the Customs EFT File has been loaded users will be able to run this report to see the payments that have been made for that day To run this report specify a Payment Date Range enter the Client Code and Tab through the Bank Details click the OK Button It will then provide you the option to export the report or send it to your Email Address Report Selection Payment Date Between and 29 07 2014 ta Report Format Report Job Type Al Client Code BSB ACCT Owner EFT Print Supplier Name No Report Progress EFT Receipt Number Report Output to arch spool MENU 27912 0ut Cancel Enter Start Date NOTE The difference between this report and the Customs EFT Report is that it includes the ICS Receipt Number and FMIS Receipt Number columns in the CSV Please see below for Report Output feeei a uy 5 ea 210 QB expedient PREPARE CUSTOMS EFT PAYMENT ACCOUNTING MODULE ONLY Once the Data is loaded from the Load EFT File Menu it is possible to then automatically add this data into the Disbursement Cheques screen in the Banking Module To perform this you need to ensure the following 2 items are in place Set up the relevant Duty an
144. e 196 CUSTOMS ENT SUD ONIS dey usu esata atanntneusdaamusuaecee ON 198 o 198 Possible Entry Statuses dis 198 Bona Warehouse update Se A AA A ATI 198 WITT WIEN os 199 VIEW EDLAISTON ara Aira 199 MI CW HEU ON Saa osa 199 EMV COUE a a a PP en ee eee N 199 SHOW RSTU DEANS aranna a a E 199 RESEUEPQUESONS nr rat ai EN AS ASA AAA AAA NAAA 199 FIX Lodgement QUESOS A A 199 PIDE EMI td iaa 199 CUSTOMS ETON Mess aces sonata a a ida 200 EXODUS Ts aotearoa salia 200 ENOT SVD ESSE 200 EMOL dic ana E 200 EGON IDO Oo ra sas seesct A ta 201 A dare eet ceasaa ys tsea ants ona cacti seus usin olan sai adal beat aasoantinn teen aad naaats bames a cessaat on reas aea assh memeteeaeete 201 Error e IDOS SAR 201 ENO IDO 2 O a E eR re One ne ere 201 EOI a NEE 202 ETO IDOL ASA a Oe 202 A A o Cem r e e ern e e oe Re Cem eee er cee eee ee ee cee 202 ETORRI DIS Samer peer ret eter AA A AAA AE AAA ner te errr er ate ere 202 ERO UD OO TS odos 202 ERROR IDO Diada 203 EnOr RFO O a aE T E dde odea 203 aeea DES 2 E A E A E E lt NA E E E 203 Error IDO SiN AAA AA 203 EROA B18 L tol ot eee er een es 204 ELO DOST SAA AAA 204 AO A A ON 204 Error COSA A No 204 Errore B 09 lt so das 204 EXODUS La aa 205 ETO VO UA AA AS AAA SAA a 205 Eror DOO 3 Lic 205 OOM WD OLS AA AA AAA AAA AA a 205 ENOS IDOSAG rr ERA 205 Error S EINQO dl AA 206 SIMIO ai ica tobe dex twa ovocitos N 206 CUSTOMS FAC Sl a o a td a a e al a 206 PHATE Receta 206 EO AGING CUSTOM ETA potlados 20
145. e Bin Location code This defaults to your Branch Enter the House Bill number for the freight you are moving Enter the quantity of freight on the selected house bill which is to be moved to the new bin location Save the Freight Move then click Perform Move Freight Move Validation Mandatory Mandatory N A Mandatory Mandatory Default User Masterfile Blank Total Pieces on the House Bill to confirm the move in Expedient The house bill with be listed in the new bin location within the Warehouse Bin Status and Maintenance screen within the Job Registration screen for the House Bill and within the Shipment Enquiry screen in the Enquiry gt Import Job Status Enquiry screen The date time and the user that performed the freight move will be logged in the House Transaction History for the House Bill in the Warehouse Bin Status and Maintenance screen 56 FREIGHT RETURN This function allows you to return freight after check out eee Freight Return EXPEDIENT DEVELOPMENT Se a A A f Add Update Delete Find Browse Previous Next Freight Return Freight Information Bin No House 23 Qty so Enter changes into form Field Name Description Enter the Bin Location you are returning the freight to Click on la to find the Bin Location code This defaults to your Branch Enter the House Bill number for the freight you are moving Enter the quantity of freight on the select
146. e Import Declaration NOTE As per current functionality if there is only 1 Suppliers Invoice on the 1 shipment then it will only print that Supplier Name 192 OoTTware AUTO PRINT DECLARATION When the Customs Entry Number from Customs is received by Expedient the system can automatically print the Entry to your local Branch Printer This printer must be set up in the Branch Masterfile The number of Prints is defined by 1 The Customer Masterfile Importer Tab Importer Aviation Security orwarder Bank Def THE FORWARDER P THE FORWARDER P Last Job 2 02 2012 Auto Entry Copies 1 2 If the above value is null in the Customer Masterfile then the Number of Prints will default to the System setting below e ENT NATI0AIR 1 e ENT NAT10PST 1 e ENT NAT10SEA 1 ENT NAT20AIR 1 e ENT NAT2O0PST 1 e ENT NAT20SEA 1 To change the above defaults lodge a support Ticket and the Expedient Support Team will modify this for you AUTO EMAIL DECLARATION EFT RECEIPT When the Customs Entry Number from Customs is received by Expedient the system can automatically email the Client The documents will be automatically forwarded to the client provided 1 Your site has been set up by Expedient Software with the automatic email function and 2 The document flags have been set for the client in the Customer Masterfile and 3 There is at least one Personnel contact at the Client set to receive the appropriate Document Distribution Group
147. e Note The EDI may not be sent immediately A background process sends EDI messages to the Carriers at specified times set by your Super User When a transport request is sent by EDI the Sent tickbox is ticked in the Container Details tab in Job Registration Container Details tab against the Container If the transport request is for FCL the Date of Timeslot Request will be populated in the Container Management screen for the container Updates to transport instructions can be sent to the Carrier until they assign a driver to the delivery At this point any updates to the Carrier will receive an error message The error message will be displayed in Job Registration Container Details tab against the Container 237 QB Expedient EDI Event Updates from Carriers to Expedient TIME SLOT REQUEST ACKNOWLEDGED This Event is received for FCL FCX bookings On receipt of this update the following will occur e The Accepted flag will be ticked in the Container Details tab in the Job Registration screen for the relevant container e AnEDI Order Acknowledgment event is created against the container TIME SLOT BOOKED This Event is received for FCL FCX bookings On receipt of this update the following will occur e The Accepted flag will be ticked in the Container Details tab in the Job Registration screen for the relevant container e The Actual Time Slot Date amp Time will be updated in the Container Management screen
148. e Preference Rule Optional Rule from Nature 20 Entry Difference This is the difference between the TCVL Amount and the N A System Total Amount entered in the Entry lines in the Details tab Generated Bond Reference This is a reference for the bond Optional Blank Auto Entry Copies This is the number of copies of the entry automatically Optional Customer printed Masterfile EFT This indicates whether Customs Payment is by EFT Optional Customer Masterfile Paying Under This indicates whether the Duty is Paid under protest Optional No Protest AMBER This indicates if the Nature 30 is AMBER to Customs Optional No 197 QB expedient Field Name Description VENTE Default Nature 20 Job This is the job number for the original Nature 20 N A System submission Generated Details Tab WRN This is the original Entry Number Optional Nature 20 WRL This is the number of the Entry line Optional Nature 20 Tariff This is the tariff for the Entry Line Optional Nature 20 Stat This is the Stat for the Entry Line Optional Nature 20 Trt This is the treatment for the Entry Line Optional Nature 20 Qty This is the Qty for the Entry Line Optional Nature 20 UQ This is the unit quantity for the Entry Line Optional Nature 20 CVAL This is the Customs Value for the Entry Line Optional Nature 20 Instrument This is the instrument code for the Entry Line Optional Nature 20 T amp l This is the Transport and Insurance value for the Entry Optional Nature 20 Line in AUD TLF
149. e a aovdaacsameseseuke 152 A O ee tr eer er reer ree eer ty re errr cr etre reer er cre ce 153 Unanswered Clin ds 153 A PP va uaacnetoucees eatnasuas tastes be une a speaks a 154 MACED TF zocor che ce bade oa lease esata ores ees ede aesce se ieceleomussty eam cede E emanates 154 A O te a ere 155 hvoice by Order Pare Numbers do 155 HIV ONCE OV ENY A A A onan eas nies 155 involcs pE MY TING EX ENGE O aa no N a 156 Nvo cols aan A T E R 156 WAciass Mea Palt S cion 156 EX DIFIN SG Permit REDO ta A A A AAA AS 156 Customs ENUY EMO REDON a 156 RESECODUGON S a EA AAA AA AAA 157 Auto ANC AA o 157 creatine TEF S A AA A AA A A 158 Creatine Parera aia OT 160 Atomatic P atts DOWN e de ao ela 160 Manual Parts Ads a E 162 Entering Dangerous Goods ONO E Ei 165 A PI ab sane laced a vaca a ae leant ase 166 Bye ia fa feat O en area 167 PAGE WV CUS y ICO A amos coo wow se Racin tee ea Sues tes ee Suche ease one 167 LOA ACHU Alia AA AA ta 167 A O eusesoasdunt ann O O 169 Tari Advice tora 170 Creating a Nature LO 20 sctesreteette a N a ueasbearetessieusranbes 173 Search Options IM EMS ENY TI AAA A ee T T aeons 179 YAEL 2 0 9 ol ad ofl occa i A ve oer ee oe eee 179 Customs ENV LINES Tab it A AAN 181 Customs Entry SUBMISSION POCOS ui A a 182 SUDE TV cas lidad 182 A scheoaxcnccaideccucesensdaintenins ceccucnedcadt a EEEE A a a EA ceseacaedat aven came AA IRES 183 ENT Pa Men cO DUO a A AA a E 183 E E A ees 185 SAA AA A e non Seen ee a ee ORT eee ee en e
150. e correct amount ERROR 1D0552 CONTAINER NOT REPORTED FOR THIS BILL OF LADING Error Description All containers imported into Australia must be listed individually by the shipping line Resolution Correct the container number in the Expedient or have the shipping line correct their report to customs In Expedient to update the containers you can update the Container in the Options Containers Screen in the Nature 10 20 screen If you do this then ensure the Job Registration data matches with the correct containers as per the Nature 10 20 ERROR 1D0548 OBOL XXXX HBOL XXXXX CARGO TYPE FCL CONTAINER REPORTED AS CARGO TYPE FCL NOT MATCHED CARGO REPORT Error Description All containers imported into Australia must be listed individually by the Shipping Line Cargo Reporter The Container Types reported in the Entry also needs to match the Container Type used in the Cargo Report Resolution Correct the Container Type in the system or have the Cargo Reporter correct there report to customs In Expedient to update the container type you can update the Type in the Options Containers Screen in the Nature 10 20 screen If you do this then ensure the Job Registration data matches with the correct container types as per the Nature 10 20 ERROR 1D0272 DUMPING SPECIFICATION NUMBER OR DUMPING EXEMPTION TYPE REQUIRED Error Description 2517049 Resolution Add DSN DET 201 QB Expedient ERROR ID0092 AQIS CONCERN TYPE REQUIRED
151. e information g j Establishment ID 1399 Q f In Bond Line Information tere No Inv Line No Entry Line M Vers No Part No inv QTY Coment QTY Customs QTY UQ CVAL WUV TAI Uv Bin No Bin QTY Multi Bin INVORCETY 1 1 PART A 70 00000 30 00000 1000000 KG 70 00000 1000000 0 00257143 HELOO2 3050 A INWOLCEZY 1 2 PART B 80 00000 80 00000 8000000 NO 80 00000 100000000 0 00250000 HELOO2 80 00 Adjustment Information Resson for Adjustment ok Cancel Insert Append Deste Enter changes into form m iidse Field Name Description Validation Default Entry Click FIND and enter the Job No or Entry No that requires N A Blank Information the Stock Adjustment 227 Field Name Description Validation Default Last Version This field displays the Version number for the N20 that was N A No last successful submitted This should be compared against the Vers No column in the In Bond Line Information table Different version numbers indicate that Stock Adjustments have occurred since the successful submission of the N20 Differences will be highlighted in red Establishment This displays the Bond Warehouse Establishment ID that N A N20 ID the N20 was checked into In Bond Line Information This table displays the Entry Lines and Part Numbers checked into the Bond Warehouse for the selected N20 Entry Only Entry Lines and Parts that are currently in the Bond Warehouse will be shown Inv No This is the Entry Number for the E
152. e ol Reg Between Report Filter Trading As If Sales Person Code Load Country Code Client Code Bal To Load Port Code Destination Port Code Discharge Port Code Job Type Q Department Q Job Class lt OS Agent Code Report Progress Generic Jobs CSV Report Output to farch spool MENU 6362 out OK Cancel Select the report output 01 04 2015 MA and 01 04 2015 Am f Q 3 Q a 7 q a i s 1 a 241 JOBS AND DELIVERIES CSV This report provides an output of jobs and delivery information with a number of search criteria Or Report inc Delivery Date Report Selection Registration Date between 15 05 2013 4 Totals Required Display Containers Delivered Status Sales Person Code and 15 05 2013 wa Report Filter Client Code gt aj Supplier Code a Job Type Department 2 Load Port Q ETA Disch Vessel Code Q Container Status ETA Dest Broker Code E Forwarder Code 2 Carrier Code Report Progress Multi Selection Jobs Report Output to farch spool MENU 6831 out Enter the Start date NO JOBS BY DEPT This report displays the number of jobs registered between a certain date period based on department This report can output in either PDF or CSV ull No Jobs by Depa Summary Report Selections Start Date 15 05 2013 84 End Date 15 05 2013 Report Format Report Report Criteria Department al Report Progress No Jobs by Department Summary
153. e security access to answer CP questions this table is visible Question This is the question required to be answered by Customs N A Customs Answer Enter the answer to the question Select from the pull down Optional Blank list This answer will be stored and automatically added to any subsequent Supplier Invoices including this part Permit This indicates whether a permit is required for this CP Question N A Customs Req d Permit Optional Blank a Enter the Permit number if required Use the a to access permits stored for this Customer The answer to the CP Question must be provided before the Permit details can be entered AMAS TATI COMPANY DEZH OWL IH AM Y Use an existing Permit Number from the list and double click on 144 Field Name Description Validation Default the row to select the Permit or enter new permit details for the CP Question by clicking in Create amp use new permit number Add the Permit Number and the Expiry Date if required The new Permit will be stored in the Customer Masterfile for future use When all the parts on the Invoice have been classified the Invoice Overview tab for the Supplier Invoice will show Unclassified Items No See Bulk Classification using the Unclassified Items report for guidance on how to classify parts quickly LOAD FILE FEATURE You are able to load a CSV file or a text file from your desktop directly into the Supplier Invoice screen To use thi
154. e the ICS to query the ABN via the Client Search facility Once found then enter the correct ABN CAC in the Customs entry screen To update your customer s CAC in Expedient from the Main Menu select Main Menu Administration Customer Master File Update the ABN Field once you have found the client This has enough characters to enter the ABN and CAC numbers ERROR 1D0172 SUPPLIER IDENTIFIER XXXX IS NOT CURRENT OR DOES NOT EXIST Error Description All suppliers must be registered in the ICS Suppliers in the ICS are identified by a CCID Customs Client ID unless the supplier is located in Australia then the ICS uses the ABN In this case the issue here that the Suppliers CCID entered in the system does not match a registered CCID in the ICS Resolution Use the ICS to query the ABN via the Client Search facility Once found then enter the correct ABN CAC or CCID in the Customs entry screen To update your customer s supplier s ABN in Expedient Main Menu Administration Supplier s Master File Update the ICS CCID field once you have found the client and supplier 200 QB expedient ERROR ID0060 INVOICE TOTAL AMOUNT IS LESS THAN FREE ON BOARD AMOUNT Error Description The message here indicates that the total value of the tariff lines on the entry adds up to be less than the amount entered as the Free On Board amount Resolution In Expedient either add the missing tariff lines or amend the FOB value to th
155. e the dimensions in Length Width and Height of the total packages for the Job This is followed by the units which are defaulted to match the Weight Unit e g If the Job is in Kilos the dimensions are assumed to be in Metres if the job is in Pounds the dimensions are assumed to be in Ft The units can be updated This field will appear if the Job is Air or LCL FAK Optional This is the total volume for the job followed by the volume unit Expedient will calculate the unit if all the dimensions are provided The calculated volume can be updated but a change to the dimensions will re calculate the Volume The volume units will match the Dimensions unit E g if the Dimension unit is M the volume unit will be cubic metres This is the Carrier Code of the Shipment This Optional information is automatically populated in Add Mode if a Delivery Address exists for the Customer This information is based off the Clients Carrier found in the Customer Master File under the Administration Menu This screen can hold different carriers for AIR FCL LCL Parcel Post Interstate import Jobs will be allocated the FCL preferred carrier The AQIS classification for the postcode is displayed alongside Default Blank Units default to match Job Weight Unit Type Calculated from Dimensions where Dimensions are provided Units match dimensions unit Customer Masterfile Carrier Job Note This is a Carrier Job Note spe
156. e the submission was made to Customs Optional System Generated ICS Summary This is the Customs Clearance Status for the job This N A Customs information is colour coded N red S yellow Y green The text will be displayed in the worst case colour against the job Customer This is the customer code for the client Mandatory Blank ABN CCID This is the ABN CCID of the Customer that you have clearing Mandatory Customer the goods for HPlease Note If the ABN CCID is not Masterfile recognised by Customs then the Entry will not be able to be lodged from Expedient The ABN and CAC number if entered is populated from the Customer Masterfile This indicates whether Customs will be paid by EFT Mandatory Yes If NO then the Pay Entry and Submit Pay buttons are disabled Auto Entry This indicates the number of copies automatically printed Mandatory Customer Copies when the Entry is received from Customs This number is set Masterfile in the Customer Masterfile for the client Importer tab 176 QB Expedient Field Name Description Validation Default DTVA This is the Date of Valuation Mandatory Job Registration Mandatory Blank This is the ICS Invoice Terms You can click on to display the list of IMD Invoice Terms If a Term doesn t exist then please contact GMA Staff This the Invoice Total of the Goods followed by the Currency N A System The value and currency cannot be updated unless the Entry Generated ty
157. e toolbar button in the Customs Job Registration screen in the Supplier Invoice screen or via Menu Customs Clearance Tariff Class gt Nature 10 20 Entries can be created from Jobs and Supplier Invoices in the following scenarios Normal Entries 1 Job 1 Invoice 1 Entry Job No 1 Invoice No 1 Q Entry No 1 1 Job Many Invoices 1 Entry gt Invoice No 1 Q may JobNo 1 gt Invoice No 2 Q gt Entry No 1 my Invoice No 3 Q lt a Separated Entries 1 Job Many Invoices Many Entries gy we No 1 Q Entry No 1 Job No 1 ES Invoice No 2 Q Entry No 2 1 Job 1 Invoice Many Entries gt Entry No 1 Job No 1 IR Invoice No 1 q Entry No 2 Multi Job available as sites configured for Multi Job Entries please contact Expedient Software Many Jobs Many Invoices Many Entries Job No 1 EEE voice No 1 Entry No 1 Job No 2 gt Invoice No 2 Q aS JobNo 3 EEE Invoice No 3 Q Aa The jobs must be matched by Masterbill Number Client code and for sea jobs the Vessel Code 173 File View Cormuricatiora Optra Prt Tools GMA Mert Help w n A a ud o te v v a ad 4 Add Undete Delete Find Erosie Previous Net Cherges Supp lr Velde Entry Subset Enny Pay Entry Pay AQUS AQIS AER EDI History Print Dec Print EFT Rec Docs Entry Unes Amachments Docs t Ertry Deteds lab No 4021040 5 Har EDI Stma C Succeed weth Waruna UserID acinene e Extn Code Nature MLO SEA Entry Ne ACESACPEP Ver n 1 Entry Stature Une Type Mon Cons
158. ect Yes from the drop down list to allow the import of Mandatory Yes Import EDI files the agents EDI manifests from them File Source Select the file format the Agent will send to you What Conditional Blank system does the agent use to produce the EDI manifest on Send file Please request the XSD from Expedient Software to Export EDI is pass to your Overseas Agent for their information if they Yes do not use one of the listed formats Once selected the email address the Overseas Agent should send the EDI Manifests to is displayed Please advise your Overseas Agent to use this email address If your Overseas Agent is not able to supply the EDI Manifest in the Expedient format or any other format listed please send an example of the agent s EDI Manifest to Expedient Software for investigation using Support Tracker Export Manifest Information Do we send This indicates if you want to send Export Manifest EDI to Mandatory No Export EDI Files the Overseas Agent to them Sender Ref This is your reference to the Overseas Agent so they know Conditional the Export Manifest EDI came from you The Sender Ref is on Send usually the code the Overseas Agent uses for your office Export EDI is Yes Export File This indicates the trigger for sending the Export EDI Conditional Trigger Manifest automatically Select from the pull down menu on Send Export EDI is Yes This is the number of days after ETD the EDI Manifest will Conditional be sent
159. ed Nc Pones Dele farted Tre Peated By 065411 AALSSHI DEVTEST Cheni AALSSHI TMe DA oe eee oe Field Name Job Event Details Group Select the zoom to access the list of Event Types The Event selected will then be applied against the Job Number listed in the Job Number Details Group once Event Type Reference No Description Posted Enter a Reference Number that is associated with the Event selected This will then be applied against the Job Number listed in the Job Number Details Group once Posted Accept max 20 characters 123 Validation Mandatory Optional A dic di Default Blank Field Name Created Date Created Time Created By Posted Posted Date Posted Time Posted By Description Validation Default Internal Reference Number Generated when the record is Saved Generated Document Read Only field Number Date the record was created System Current Date Auto populates in ADD Mode Generated Read Only field Time the record was created System Current Time Auto populates in ADD Mode Generated Read Only field UserID who created the record System N A Read Only field Generated Indicates if the record has been Posted System Yes and No values Generated Read Only field NOTE You cannot UPDATE or DELETE a Posted Entry The Date the record was Posted System N A Read Only field Generated The Time the record was Posted System N A Read O
160. ed house bill which is to be returned to the nominated bin location Perform Return Click OK to save the Freight Return then click Validation Default Mandatory Blank N A User Masterfile Mandatory Blank Mandatory Total Pieces on the House Bill to confirm the return in Expedient The house bill with be listed in the bin location within the Warehouse Bin Status and Maintenance screen within the Job Registration screen for the House Bill and within the Shipment Enquiry screen in the Enquiry gt Import Job Status Enquiry screen The date time and the user that performed the freight return will be logged as an event in the Job Registration screen for the House Bill 57 FSU UPDATES If your site has an account with CCN and the module has been activated by Expedient your site can receive Flight Status Updates from the airline which can be viewed in the Air Import Consol Registration screen This module will trigger an automatic request message to CCN to track the Master Bill Number when an Air Cargo Report is successfully lodged The latest FSU update can be viewed next to the Flight Number in the Air Import Consol Registration screen Further details of the FSU update can be viewed through the Communication menu View Message History option in Air Import Consol Registration eee Air Import Consol EXPEDIENT DEVELOPMENT File View Communication Notifications Options oe A View Message History re Y Add
161. edient will show the Error details and will not allow the preparation of the Entry to continue Fix the advised errors and prepare the Entry again If the information is not mandatory Expedient will show a warning message but the entry can continue to be prepared This check can include a warning if TLFs used against any parts are not approved and if a valid Letter of Authority exists for all the Suppliers and the Client for the Entry Contact Expedient Software if you would like this check put in place EDI Status This indicates the status of the last transaction to Customs N A System Generated User ID This is the user that sent the Customs submission Optional System Generated Extn Code This is the external reference for the job and is normally N A External advised by an external system This is populated from the Job System Registration screen Nature This is the Nature Type This automatically sets a value based Mandatory Job on the Job Number that is selected You can also select a Registration Nature type from the pull down list Entry No This is the Entry No and version number received from Optional Customs Customs Version This is the version of the Submission sent to Customs N A System Generated Entry Status This indicates the status of the Nature 10 20 submission to N A System Customs Generated Line Type This indicates whether the entry was consolidated or not N A System during preparation Generated Entry Date This is the dat
162. ee eer eee ee 185 PO PROS aoa Qa NA AAA A 185 Payment AUtNOTIY A A ons dinate vines tsi A AA RIE 186 POSSIDICSE MUN SEATUSES dico 187 DOES REIS tee ete rte Nara it eet TT eee ne eee eee 188 Pre LOdE Se UW a tese ee acral cetacean chins ese e a T Or euesecuasoemetea couse 188 MV AT FUCA e E aes evs ae A A 188 WIC WE DITISTORY seisetsa6sse tats varacanttanice se vauscauaeheieata ue uaaceesouamees ato 189 VIS WEEDS a AA AA AAA A TERAN 189 Reset SUBMISSION AUS A A AS 189 DelverAdaress Detalla cede 189 POIS AEP DEIS id A Id 189 DAREeLo de enmendada e a hae et a od la e a a 190 ENT CO dd ee ee 191 MEWURED ES deso rel 191 WIEW CSAID EMS aa lina 191 VIEW DSA Detalls ra A Aide 191 EVENTS aaan A AS 191 A eet ta eesti e aorta st teat te erat haut crest ate tae Aang tatan tela aseactitast tae cat haath ica esata hence cette 191 ORC VOM DETAI oira terete O 191 SSO TAGE AGI aici aa oes wee econ reac gc eee at a lle eh cal aah ial O E ea as Mae 191 SOW Return Det a a cd td E teo do ll e ied 191 RESET CG PiQUSS TIONS ti Aira 191 FIX lodgement QUESOS A RIA 191 Mass Update RRE ia 192 AN a 192 AUTO PENTDec ar ANI O A a a ene ee 193 Auto Email Declaration EFT RECE sneins a iS 193 Auto Email EFT Authority to Direct Debit or EFT Notification of Direct Debit ccoooccncnnccnnnnnncnnnnaconcnnaccnonanonnnns 193 PUTO FOF Ward DOCUMEN a ile 195 creatine Nature SO ino a A anosinuasacaiiacy a dh aaeneasaunuadasmecuawcsianedndateeaneuaseuneedasnenanasan
163. eesaeeeceesaesseceesseeseceessuaseceessuaueeeessuausseessaaneeeessages 234 Camier codes IM OPI e O 236 JOB Category COMES A anew Da ad Guace renee een O N 236 Transport TVD CS a vccn inst cet tects ve veined aaa a ved ido 237 Se ale EDITO Carian tias 237 EDI Event Updates from Carriers to Expedientes 238 TimeSlot Request AGCKNOWIER Sl tsd 238 al a A e 238 BOOKINE CONTIMAUO Mies 238 CONAN EA O a e 238 f l Container Delivered to CONSI raidos 238 PROOT OP GEIIVERY to COMSIBI CC add T 238 Empty Container Ready for pick up from CONSIBN ccccssssecccccessececccessececcaessecessaeasecessueasecesssuasecessauaeeeeesaganses 239 Empty Container picked up from CONSI Cerati ds 239 Container DeEMre A entona a a a aa a a a 239 Viewing Message History and EDI MesSages ccooccccococcnnonoconnnnncnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnrnnnnnnnnnnnnnnnnnnnnnnnnnnnananinns 239 Carrier EDLEXCEDUONREDOM S a A A A a O 240 TOPS ROPA A A ta 241 ENERO CSV dd citados 241 JOOS ANG Deliveries ES Va sa 242 No ODS Dy DEPL A Heo 242 CUSTOMS ENTHeS INVOICE LINES str E A OR 243 ado GPE MEI NIG ORO A E E CO O A 244 ENTE NS Maly SIG ING O a enedeumeaceeseutessncsees 244 AOS RA O dd 245 Generic Ratt ES Ma Ad 245 Pare listineg Multi ReEporO usara E 246 ParEDUY Aa SIS in iads 246 Cent Top PAS li 246 Part Descrip Re ais 246 Part Classification JOb ii datada 246 Product Stewards MO REDONO rainne a A E evita O E O ATE E E
164. egirtcation EXPUIZEMT DEVELOPMENT A v el 4 Y v e w i do Ag pose Delete Find Browse Previous Next Con Hd Cargo Ret Reg Rodden Eves Job Notes Job Hi Sao Inv Ma 10 20 Docket Docs Chgs Milestones lod Detais Contamer Details 1 Marks end Numbers Venous information Oebvery Details Cargo Reporting Summary 1 EDI Additonal Aeferences lot Type 5 1 SEAFREIGHT Det VIS Date Reg 2507 2017 1 Job Nu 3002905 Large Status Mouse Hl NOLISUEIL 1666666 Consol No 1000751 Job Notes 0 Master HE ANLWANHIIBE H Shipping Co AMLCON 4 Extn Cock Consol Notes o Cust Code TDEMOON DEMONSTRATION A COMPANY Extn Cade 2 Docs g Ost tet DALSA Miestom JOR ADO Supplies 1012 2 AMIGO TRADING Job Cass FO Orders O f Tasot Details Goods Vessel ANLWAN ANL WANGARATTA Lloyds 9134167 voy D gt 06 WIDGETS Load Port USLAY LOS ANGELES Lst Vessel Placa Rect USLAX 4 LOS ANGELES DIVA ONDRADLI 14 First Port ALMFI i MELBOURNE Fest Arrival 4 10 7014 tta 15 30 Disc Port AUMEL A MELBOURNE ETA Dish 14 10 2014 te 15 30 Dest Port ALMEL 4 MELBOURNE ETA Gest 14 10 2014 ety i500 ATA Dest 14 10 2014 i 14 42 No Pos 10 Weight 100 00 KILOGRAMS OG Retnigeatios None Peo Type BAGS i Volume 200000 Ma OWENC None atoms Vol Wessel Aval 25 08 7013 u Vessel Rawage 1910 2019 41 INCO Rte Prepaid HE Cuirency Forwarder SLCTEST TEST BROKER amp FORWARDER roker SLCTEST 4 TEST BROKER amp FORWARDER Terminal 3AKSDF L TAK SPECIAL PROJECTS Entry No tof 1 LINK CO
165. elivered Delivery Type This is the method in which the container is to be delivered Select from the available list 85 TANDIAR STANDARL T ANDARD TIMDARO STANDAR D LIFT OFRALIFT gt LIFT OFFALIFT O Lil ui HIF Optional Blank Optional Vessel Masterfile 1 Stop Optional Blank Optional Blank ftaguirad Date Optional Mandatory Blank Mandatory Blank Optional Blank Optional Blank Optional Vessels ous Masterfile via 1 Stop or Sea Cargo Depot RECEIPTS Optional Blank Optional From Client Delivery Address Details if Field Name Description Validation Default stored otherwise blank Storage This is the date in which the container commences Optional Vessel storage charges If the Job Class is LCL this will be Masterfile the LCL Storage Start Date This can be populated via 1 Stop from the Sea Cargo Depot RECEIPTS screen or Sea Cargo Depot RECEIPTS Required Date Time This is the date and time in which the container is Optional Blank required Net Weight This is the Net Weight of the Container after any Optional Net Weight deductions plus Please Note Expedient stores maximum Container Container Tare Weights which is used to calculate Tare Weight the Gross Weight Value This can be overridden by a if Type is FCL user See Appendix A or FCX Gross Weight Net Weight where Type is LCL Gross Weight This is the Gross Weight of the Container be
166. ems on the Supplier s From Line Total Invoice as entered by users Supplier s Invoice Invoice Value This is the calculation of all of the line items on the Supplier s N A From Line Calc Invoice as calculated by the system Supplier s Invoice Invoice Value Line Total minus Line Calc N A calculation Difference Weight Volume This is the total of all of the weight items on the Supplier s N A From Line Total Invoice as entered by users Supplier s Invoice 213 Field Name Description Validation Weight Volume This is the total of all of the weight items on the Supplier s Line Calc Weight Difference No Lines Invoice as calculated by the system Weight Line Total minus Weight Line Calc Number of Supplier s Invoice Lines 214 Default Supplier s Invoice calculation calculation QB expedient Bond Warehouse This module allows you to track Parts received into a Bond Warehouse on a Nature 20 Entry and released on either a Nature 30 Entry or an EDN Export Entry Bond Warehouse Workflow Warehouse has Bins arehouse doesn t have bins Client advises Parts to be released from Bond Parts to be delivered from Bond Parts to be Exported Ex Bond Job Export Job created created EDN generated from Pick List Bond Warehouse Stock numbers Bond Warehouse Stock numbers Stock released from Bond Warehouse 215 QB Expedient The Bond Warehouse module allows your site
167. en 90 DOCUMENTS AVAILABLE The purpose of this screen is for people that answer the phone can enter when documents are available to be picked up and the print can be sent through to the runner s tray to action When the Air Import Job is created for a House Bill and Master Bill that matches the Documents Available screen and the ONC field ORIGINAL then the Job Number will automatically populate in the Documents Available Screen Job No field The Document Pick Up Button allows the user to print the details that is shown in the Document Available Screen Please see below screenshot for your reference Fle View Options GMA Mairt Help y x a 4 gt as Add Update Delete Find Browse Previous Next Document Pick up Documents Available Caller TEST CALLER NAME Forwarder 12725 DEVTEST FORWARDER Client DEMCON 4 DEMCON TEST FORWADER House Bid HOUSE BILL Master BIE 081 22335541 Comments TEST COMMENTS FIELD Additional Information Added by peral Printed by petal on 23 10 2015 12 28 an 26 10 2015 09 54 MULTIPLE JOB NOTE CREATION This screen is available from the Sundry Module and allows the user to update a Single Note Type against multiple Job Numbers in one action Please see below screenshot for your reference Me View Onbons GMA Mart Heis a a i p Add Update Delete Find Bowe Parau Net ua job loss Multiple Job Motes Creation Job Note Detads Nore Type Job Note Posed Yes Job
168. ency on the line items the General Ledger Code must have the FXC Indicator set to Yes This is accessed from menu General Ledger Chart of Accounts If you now hit the E Prepare Invoicing Button the system will create 2 new invoices 1 for each currency Please Note Once you have created an invoice any further changes to either the invoice or the charges screen will not be synchronised For example if you add an extra charge to the invoice the Charges screen will not reflect the additional charge 261 Validation Mandatory Mandatory Mandatory Default Customer Masterfile Job Registration Job Registration Job Registration Field Name Description Code This is the Charge Code You can perform a look up on this field by clicking AlThe chart of Accounts Masterfile is found in Menu General Ledger Chart of Accounts The Code is set up in Menu Administration Alpha Codes Description This is the Charge Code Description FXC This indicates whether you wish to invoice the customer as a Foreign Currency Invoice This is only available if the Chart of Accounts Masterfile has FXC Indicator Yes The chart of Accounts Masterfile is found in Menu General Ledger Chart of Accounts Type This indicates whether the charge is for Customs of Forwarding PP Coll Indication whether the charge is Prepaid Collect This is the Currency in which you wish to enter the Amount for This is only available if
169. era 1070 EXPEDIENT DEVELCIAMENT e PS a File View Communications Options Prit Tools GMA Maint Help w x A a a b e uv 3 Add Update Delete Find Browse vos Next Charges Supp nv Subenk Entry Pay Entry Pay AQIS AQIS AEP EDI History Print Dec Print EFT Rec Enty Unes Tariff Sa Tt Qy UQ Price Instrument Supplies Related Supp AQIS une 4 ce BSR a Ee MO ee ee MZA mc MS ow 2 5 1509100 a 10 100000000 T 3 10933 74 AAAII34464C PENK WIDGET U n 10 10000 0000 KG 1056985 AAAJITAACAC TLE 10000 0000 KG 4 10923 74 AAAJIIMGAC e Code Information Line No 1 Code Description ORG COUNTRY OF ORIGIN PRF PREFERENCE SCHEME RULE VALJ VALUATION BASIS TYPE Field Name Description Validation Default Entry Lines Entry Line information cannot be edited in this screen Please update the corresponding Supplier Invoice This is the Entry Line Number The number is followed by a N A System field which indicates the submission status of the line Generated A Amended Inserted S Successfully Submitted D Flagged for Deletion X Successfully Deleted Tariff The eight digit tariff classification applicable to the goods N A TLF being entered as specified in Schedule 3 of the Australian Masterfile Customs Tariff This is populated from the TLF Masterfile for the Part The statistics code This is populated from the TLF Masterfile Conditional TLF for the Part on the Masterfile Tariff This is the 3 letter Treatment Code N A
170. ere your site is configured to allow grouping of jobs into one entry a third Multi Job option is available under Normal and Separated Entry Details Job No 3002435 1 No Extn Code Nature Nti0 Af ed a ee Line Type AQIS Paid MATAN After selecting whether to consolidate the Entry a pop up window will display the jobs that can be consolidated into the single entry Expedient will list the jobs where e The Entry Job has a Masterbill Number and e Allthe related Jobs have the same client code as the Entry Job and e The Date of Registration for the related jobs is within the last 365 days and 179 e For AIR jobs the Airline the Flight Number the Date of Arrival and the Supplier Code matches or e Fora SEA Entry Job the vessel is named and there is a Voyage ID and e For SEA jobs the Ship and the Voyage ID matches the SEA Entry Job A Se ee TETU sss gt becuse EN Select House Fills Entry information lob Number 2007435 Customer TEST 1 Master El MASTER 30b No Hoesse AIN Invoices Has Entry F 10024 34 MOUSE LC i NO ENTRY 2 3002435 HOUSEBILL 2 il NO ENTRY OM Select Al Vesse ANLKOK Extn Code CUST RE 987654121 OUST RES Custumer Ref Sub No Voyage ID 0785 Invoices can be de selected before preparing the Entry by clearing the tick box at the start of each row in the table 180 CUSTOMS ENTRY LINES TAB Below are the Lines of the Nature 10 20 Entry Screen a Mat
171. erence code used in the Import Manifests sentto Mandatory Default to the Broker to identify the source of the file e you match Broker Code EDI Contacts Field Name Email Addresses to receive the EDI File Contact Type Contact Name Email Address Internal Responsible Contacts for errors Contact Name Email Address Adding a Forwarder Description This table lists the Broker contacts and any internal Users that receive the EDI There must be at least one contact at the Broker Select the appropriate contact type from the pull down menu Use the a to find active personnel at the Broker If you have selected Internal as the Contact Type the a will provide a list of active Users This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the Personnel in the Customer Masterfile or the User Masterfile for internal Users This table lists the internal Users to receive email alerts when there is a problem sending the EDI to the Broker There must be at least one User listed to receive error messages Use the a to find active Users This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the User Masterfile Validation Default Active Broker Personnel Active Users Mandatory Broker Mandatory Blank N A Active Users Blank Manda
172. eria allows for detailed and focused reporting A Date Range must be entered in this Report Criteria screen to run the report Client Top Parts This report will list the highest value highest quantity or highest duty value parts Part Description Rate This PDF report will list the Parts with detailed information for the search criteria selected Part Classification Job This PDF or CSV report will list the Parts and Classification information for the search criteria selected The report can by run with a page break per client This report will return the first Entry Number found for the Job if there are multiple entries Product Stewardship Reports Product Stewardship reports within the Customs Module Applicable Client Parts and Historical Quantities Both reports are in CSV format These reports provide a breakdown of the shipments per client of specific television and computer tariff codes 4 Product Stewardship Reports Applicable Clients Parts CSV Historical Quantities Maintenance APPLICABLE CLIENTS PARTS CSV This report lists the clients who have shipped television and computer tariff codes over the last two years The report can be filtered to a specific client and supplier HISTORICAL QUANTITIES This report lists the quantities per client shipped of the television and computer tariff codes within the selected Lodgment Date range and sorted into Financial Year The original Lodgement Date is used for each
173. f the Customs Entry VIEW UPE DETAILS If the UPEI Unaccompanied Personal Effects Indicator Code has been attached to the Header then this link will be enabled You can add the UPE Details via the Entry Codes or directly in this UPE Details window VIEW CSA DETAILS Cargo Status Advice Message This displays the Message Details that have been sent from Customs VIEW DSA DETAILS Declaration Status Advice shows what the message progress is with Customs This is turned off by Default EVENTS This allows users to see the Events for the Job JOB NOTES This allows users to View Add Job Notes OTHER JOB DETAILS This allows users to view further Job Details SEPARATE ENTRY This allows you to separate an entry This can be performed if you wish to submit multiple entries For example you may wish to lodge one Customs Entry per supplier if the shipment has multiple suppliers SHOW RETURN DETAILS This displays a summary of the information returned from Customs RESET CP QUESTIONS This allows users to Reset the CP Answers to the Questions you have been asked This can occur if you have made an error in answering one or more Questions and want to start again FIX LODGEMENT QUESTIONS This option allows you to force the system to ask a particular question number for a particular entry If an entry fails and the EDI History Description States either e Question Answer Type Required Question ID 282 e Lodgement Question Not Related to
174. f the delivery addresses for that customer from the Customer Masterfile ol abras terry ri Container Delivery Details CONTAINER CON LSS Deliver to val lus Name ST 1 Adios Line 1 BLICKLAY STHEET Address Line ALS Las ME TH Subewh ESSENDON NORTH i Sate vii i Prode 304 Carrie GAS GAFFNEY PTY LTD Cartier Job Note KL TES Carrier Testrections TESTING LINE 100 TESTING LINE 2 CHECK THE LENG TES TING LINE 304 LINE 400 LINE 5 Once the user has saved the container delivery address the Containers Screen will display YES in the Alt Addr Column and display the text ALTERNATIVE DELIVERY ARRANGEMENTS EXISTS FOR CONTAINER when that container is highlighted If the user decides that they don t wish to store a different delivery address for that container then they can click the Clear button which will remove that address and use the default address stored in the Delivery Details Tab To add delivery addresses for a Customer go to Administration Menu Customer Masterfile Delivery Address Button See below I Loc Ludstr Dekhte iid Presse Promou Med Chems ler Anh Delivery Address Intormabios er LIE CA MONS TRATION COMPANY Delvery Code BENDIGO Sins Name TEST ONLY CLISTOMER Address Line 1 21 VICTA ROAD Aaina Line 2 WAREHCAISE 3 ACES Clase bwh HEMDICO dida Wit Dt 1559 Contat Detail A tet Nanw 4 ivy Erel bro amar Lestrections Defaut wherry Type Defn Aros 1 ist ariar Cartier Nami Carrier Carrier usina Luomet
175. f the pop up notes configuration has been set up in the Customer Masterfile and there is information in the notes screen then the notes will pop up automatically Agent Ref This is the O S Agent s Reference Optional Blank Shipping Co This is the Shipping Company Optional Blank Master Curr This is the Master Currency of the Bill Mandatory Blank Rate This is the Bank Rate of the OS Currency Mandatory Blank Principal s Agent This is the Customs ID for the Shipping Line This is sent to Mandatory Customer ID Customs for Cargo Reporting Purposes Masterfile for the Shipping Line Frt P C Identify if the Freight is Prepaid at Origin or Collect at Mandatory PREPAID Destination Sub Master This is the Sub Master Bill Expedient will show a warning Optional Blank message if the Sub Master number already exists for the Overseas Agent Vessel Code This is the Vessel Code of the Vessel Optional Blank Origin Port This is the 5 letter ISO Origin Port Code Mandatory Blank Disch Port This is the 5 letter ISO Discharge Port Code Mandatory Same as Destination Port if the Consol was imported from EDI otherwise Blank Destin Port This is the 5 letter ISO Destination Port Code Mandatory Defaults to match Discharge Port Terminal Bond SEA Consols This is the Terminal the vessel will arrive at Optional Blank Code AIR This is the Bonded Warehouse that will store the air Populated consol on arrival by 1 Stop Vessel updates Voyage No This is the Vessel
176. followed by the Submission number Entry Date This is the date of Entry Submission System Generated 196 Field Name Description Validation Default Nature 20 Entry This is the Entry No of the original Nature 20 This is Optional Entry No for No populated when the Ex Bond Job number is entered the original Nature 20 User ID This is the populated when the Entry is submitted N A System Generated Warehouse Code This is the code for the registered bond warehouse Use Mandatory Blank al the to find the correct code Date Settlement This is the date the settlement is due Optional Today This is the port of destination Optional Defaulted from original job ABN CCID This is the Customs Code for the client Optional Defaulted from Customer Masterfile This is the country of origin Mandatory Defaulted from Nature 20 TCVL Amount This is the Total Customs Value followed by the default Optional Blank Nature 30 currency AUD This the original reference from the Nature 20 job Thisis N A Customer either the Customer Reference or where this is not Reference provide the Expedient Job Number for the original or Job Nature 20 job Number in the Nature 20 job This is the preference for the original Entry Optional Preference from the Nature 20 Entry Default GEN Entered This is the Total Value from the Entry lines in the Details N A System tab Generated GST Exemption This is the GST Exemption Number Optional Blank No This is th
177. fore any Optional Net Weight deductions This is the Net Weight plus the Weight plus of the Container if the Type is FCL or FCX Container PiPlease Note Expedient stores maximum Container Tare Weight Tare Weights which is used to calculate the Net if Type is FCL Weight Value This can be overridden by a user See or FCX Gross Appendix A Weight Net Weight where Type is LCL This is the Volume of the Container Optional Blank NOTE When creating a job from the Input Shipments screen the Volume information is carried through to this field in the Import Sea Job Pcs This is the number of pieces within the container Optional Blank Mark and Numbers Tab Marks and Numbers The marks and numbers used to identify the cargo Optional Blank not the consignee Various Information Tab Lodgment Date This is the Date of Lodgement If the Customs Conditional Nature 10 20 Module is active this is a no entry field used for on Customs screen display purposes only This date is populated when Module a user lodges this job within the Nature 10 20 screen Date of Clearance This is the Date of Clearance If the Customs Conditional Nature 10 20 Module is active this is a no entry field used for on Customs screen display purposes only This date is populated when Module Customs send back the Clearance Date as a result of 86 Field Name Description Validation Default the Nature 10 20 lodgement Del Docket Printed This is the date i
178. from the toolbar button in the Consol screen Report Selection Report Criteria Consol No House Bill Dept Broker Destination Port 1000521 HOUSEB1928 VIS APCAIRV MELBOURNE Report Progress Stoo Import Seafreight Manifest Consol No 1000283 EXPEDIENT SOFTWARE j ABN 20 079 873 626 E T A 28 08 2011 prono Vessel ANLKOKODA 00083 53 McCormack STREET 1234567890 1234567890 VIC 3207 Lloyds 9117777 PH 103 9354 1112 Port Load PORT MORESBY FAX 03 9354 2223 M Bill 555 H Bill No Job No Shipper Consignee Marks amp Nos BUSAK SHAMBAN PTE MARKS AND NUMBER ORIGINAL REQUIRED o oo 73 QB expedient PRINT TRANSHIPMENT NOTIFICATION The Print of the Transhipment Notification is available under the Notifications Toolbar XI EXPEDIENT SOFTWARE i ped ient pap bi 53 McCormack STREET 1234567890 123456789 VIC 3207 From HELEN STAPELY PH 03 9354 1112 Date 28 August 2012 FAX 103 9354 2223 www gmaaust com au Transhipment Notification Your shipment has been successfully transhipped as per above details OUR REF 3001311 CONSIGNEE YOUR REF HOUSE BILL AUMELAS3001311 VESSEL ANL KOKODA 0008N12 SHIPPING LINE A1 FABULOUS REFERENCE ETD DATE 22 12 2011 NEW VESSEL CUT OFF DATE 21 12 2011 Please do not hesitate to contact us if you require any further information Please note this document will default to send to the Client Import Notification contacts if the Broker for the Job is
179. g to click the button This is followed by the Currency which will default to match the ITOT Currency FIF This is the Cost of Inland Freight Carrying Goods followed by Optional Blank the Currency which will default to match the ITOT Currency COM This is the cost of Commission followed by the Currency which Optional Blank 177 Field Name Description Validation Default will default to match the ITOT Currency DSC This is the Discount Amount followed by the Currency which Optional Blank will default to match the ITOT Currency This is the Value of Goods include Marine Insurance and Optional Blank Freight followed by the Currency which will default to match the ITOT Currency This is the Overseas Freight and or deductible inland freight Optional Blank costs followed by the Currency which will default to match the ITOT Currency LCH This is the Cost of Landing Goods into Store followed by the Optional Blank Currency which will default to match the ITOT Currency T amp l This is the Transport and Insurance Valuation in Australian Optional Blank Dollars COM This is the cost of Commission followed by the Currency which Optional Blank will default to match the ITOT Currency OTH ADD This is the Cost of other Charges followed by the Currency Optional Blank which will default to match the ITOT Currency OTH SUB This is the Cost of any other Charges followed by the Currency Optional Blank which will default to match the ITOT Currency C
180. gistering the Customer Master File from Consol Own Company Yes This will ensure that when you Prepare the Charges that the Bill To will populate correctly allowing you to Invoice the consignee If registering a job from the Consol Screen the Forwarder Code will default to your company branch Bond Depot Terminal This is the Bond Store Depot or Terminal which will Optional hold freight once it has arrived The zoom and validation on the field will look for a Bonded Warehouse a Depot or a Terminal depending on the Job Class Broker This is the Customs Broker who is clearing this Mandatory Blank shipment This can be set to default to a specific or code for each customer which will auto populate Customer when adding a job This is set up in the Customer Masterfile Masterfile in the Importer Tab within the Customs Importer Tab Broker Field Customs Broker CUSAIR a Please Note If the Broker is your company then please make sure that this Code is set to OWN COMPANY in the Customer Master File Own Company Yes This will ensure that when you Prepare the Charges that the Bill To will populate correctly allowing you 84 Field Name Description Validation Default to Invoice the consignee Vessel Avail This is the date in which the Vessel is Available Please Note This date will get updated from the 1 Stop process if this is null Vessel Storage This is the date in which the storage commences f
181. has a version number and a reprint number e g 2 1 This means the House Bill had two deliver dockets and the second delivery docket was reprinted This information appears in the footer of the printed document The Client References and Supplier Invoices listed in the Delivery Docket can be viewed using the Options menu in this screen Delivery Docket History EXPEDIENT DEVELOPMENT File View Options GMA Maint Help a Client Reference Numbers Add Upa Supplier Invoices e Pp Reprint Docket K AIR UNDERBOND REQUEST This option is available from the Air Import Job Registration screen and the Customs Job Registration screen Options menus This option is available for Air Import jobs where there is no Consol This option is intended for use where a non forwarder is required to move the air cargo underbond 105 UPDATE REQUIRED DATE Expedient allows users to batch update Jobs in which Required Date and Times can be added The below screens allows many jobs to be updated at the same time Required Dates and Times can be supplied for LCL FCL and FCX jobs Individual containers can be selected using the zoom button in the Container column T i 32 a s q 3 Add Update Delete Find Browse Previous Next Update Required Dates Load Required Dates file Update Required Date Date 20 05 2013 4 Doc No Posted Yes Job Number Client Container Required Date Required Time Posted 3020897 102KWP 20 05 2013 14 00 Yes 302088
182. he Broker who submitted the Entry e An XEFA event is created REQUEST FOR AUTHORISATION TO DIRECT DEBIT Entry No AAAC319G0G Mersage SE authority 95859 133021 pdf H KB entry 9589 133024 paf 140 KB Your prompt attention ts required to the following request for authorisation for direct debit by Australian Customs Please reply directly to the sender for action Please Note Delays m responding to this request for authorisation may delay delivery TA Deviest Logistics Pty Ltd 194 QB expedient ient The text of the Request for Authorisation to Direct Debit email can be updated in Administration gt Company Details Menu gt Input Terms Printouts The Terms Codes are AUTOREQEPR and AUTOREQEPS Automatic Email EFT Notification of Direct Debit Where e The Entry was successfully submitted and e The EFT Notification is ticked and e There are active Personnel for the Client that receive the Customs Accounts Payable Document Distribution Group and e The Notification of Direct Debit has not already been sent for the job and entry sub number The following will happen e An Email will be sent to the Personnel at the Client who receive the Customs Accounts Payable Document Distribution Group The email will include the Notification to Direct Debit and Entry as attachments The Email will appear to be sent from the Broker who submitted the Entry e An XEFN event is created NOTIFICATION OF DIRECT DERN O bret nage Fo notficstio
183. he Destination Port in the file Email This table lists the O S Agent contacts and any internal Active Addresses to Users that receive the Export Manifest EDI Personnel Ac receive the EDI tive Users Export Manifest File Contact Type Select the appropriate contact type from the pull down Mandatory O S Agent menu Contact Name Mandatory Blank Use the e to find active personnel at the Overseas Agent If you have selected Internal as the Contact Type the 2 will provide a list of active Users Email Address This is populated when a Contact Name is selected This N A field cannot be updated in this screen If the email address is incorrect please update the Personnel in the Customer Masterfile or the User Masterfile for internal Users Contacts to This table lists the internal Users to receive email alerts Active receive EDI when there is a problem sending the Export Manifest EDI Users Active Export O S Agent contacts can also be listed here Personnel Manifest errors Contact Type Select the appropriate contact type from the pull down Mandatory Internal menu 18 Field Name Description Validation Default Contact Name Mandatory Blank Use the a to find active Users If you have selected O S Agent as the Contact Type the will provide a list of active Personnel at the Overseas Agent Email Address This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is inco
184. he Job Registration Screen From this screen ensure you have the job you want to link the Supplier Invoice to Click on the Supplier Invoice Button on the Toolbar from this screen see below Supp Inv The second method is via menu Customs Clearance Tariff Class Supplier Invoice This option is also available from the Options menu in the Job Registration screen 129 H Add File Vew Oprors Reporta Mest Optra GMA Mert telp By clicking the button or typing A will place the cursor in the input screen in Add Mode See below r x 9 u Y Add Update Delete Find Browse Prensa Med Casal Uneramered CPs Custer Queries Mere 1070 Docs Qvervew Lines 9 EDI Super Invcice References Aachen Job Information 45737 External Code DEVTEST Client ASANMAL AML KOKODA Owner Ref OTA Pechmgas 1 ANLKOK Suppber Infermaton Supple Customs Code revere irforrator GUANGZHOU YL INFLATBALES TD CEGMIS4ST Deg Pref bh VALS T Irwoioe Mo Currency AUD Invoice Amoum Crtered Amour retrace Quantity Evtered Qatiy Addonal Information Unctspited items Sewninaded 51 009 ia CPs Latt Checked 01 02 2913 Please Note If you access this via the Customs Clearance Menu then you will need to input the Job Number in yourself otherwise if this screen is accessed via the Job registration screen the job number and associated information is automatically populated in Add Mode Field Name Description VENTE Default Su
185. he Pick List was created from a file received from the client Validation N A Must be same or less than Available Quantity and same or less than Required Quantity N A N A N A Default Parts Masterfile System Generated System Generated System Generated System Generated System Generated System Generated The EDN screen and the N30 screen can be opened from the Options menu in the Pick List Screen Oo non 1 i 1 Se ea uz Bond Warehouse Pick List EXPEDIENT DEVTEST File View Options GMA Maint Help oe Ed Print Pick List 5 Add Upc Nature 30 nn A WOWSE Bond Warem Where an EDN or a Nature 30 is created from a Pick List the Entry Lines will be generated from the information in the original Nature 20 Entry When the EDN or the Nature 30 Entry has a Successful Submission message from Customs the stock on the Pick List will be automatically removed from the Bin Locations and from the Bond Warehouse quantities 223 PRINT PICK LIST This is a PDF of the Pick List information Select the toolbar button Print Pick List to generate the report for the Warehouse Devtest Logistics Pty Ltd A B N 20 079 873 626 281 Buckley Street res suburb VIC 3040 PH 61 3 93313900 FAX 61 3 93313075 www gmaaustcom au BOND WAREHOUSE PICKING LIST DEMCON TEST FORWADER Pick List ID 6 ADD LINE 2 User HELEN STAPELY MELBOURNE VIC Print Date 16 10 2015 16 13 36 3000 AUSTRALIA
186. he Various Details tab in the Job PROOF OF DELIVERY TO CONSIGNEE This Event is received for AIR LCL bookings 238 QB expedient On receipt of this update the following will occur e A Proof of Delivery Event will be created for the job e The Delivered Date will be populated in the Various Details tab in the Job EMPTY CONTAINER READY FOR PICK UP FROM CONSIGNEE This Event is received for FCL FCX bookings On receipt of this update the following will occur e The M T Ready Pick Up Date amp Time will be updated in the Container Management screen against the container e An Empty Container Ready for Pick Up event will be created in the Job with the container number as reference EMPTY CONTAINER PICKED UP FROM CONSIGNEE This Event is received for FCL FCX bookings On receipt of this update the following will occur e The M T Pick Up Date amp Time will be updated in the Container Management screen against the container e An Empty Pick Up event will be created in the Job with the container number as reference CONTAINER DEHIRED This Event is received for FCL FCX bookings On receipt of this update the following will occur e The Dehire Date amp Time will be updated in the Job Registration Container Details tab against the container e The Actual Dehire Date will be updated in the Container Management screen against the container e A Container Delivered event will be created with the container number as reference e When all the con
187. he screen displays all the containers registered for the job and indicates the carrier assigned at job level or container level FCL Time Slot Request Job No 5014787 Request Format PDF Send Request to Carrier 1234567890 CARRIERTEST Send Container Number Carrier Request Last Sent CONTI 1234567890 03 07 2014 CONT 1234567 890 CONT3 1234567890 03 07 2014 Report Progress Toggle All OK Cancel Select the format to send the FOL Time Slot request Field Name Description This is the Job Number that the FCL Time Slot request will be sent for Request Format Selection PDF XLS or CSV which can be edited Format in Excel Send Request This pull down list shows all the carriers that have to Carrier been assigned to containers in the job either at job level or at container level Select from the list which carrier you are sending the FCL Time Slot request to Select to send the FCL Time Slot Request for the container on the line by clicking in the tick box This box is ticked if the carrier for the container matches the carrier the request will be sent to This box will be unticked if the carrier has already been sent the Time Slot request for the container Container This is the container registered to the Job Number 117 Validation Mandatory Mandatory Mandatory Optional Mandatory Default Defaults from Job Registration Screen First carrier in the list Conditional Defaults from Job Registration Screen
188. his container on thi After selecting the container s enter the details of when the Documents were sent to Transport and who sent them 114 A Create Documents to Transport Event Event type EDOR aj EDOS RELEASED TO CONSIGNEE TRANSPORT Date amp Time IiE Ae a 13 39 Documents Sent by helens Q HELEN STAPELY Enter the Date and Time the Documents were sent to Transport The fields will default to the current user and the current date and time These can be updated On OK the event will be created against the Job and other FCX jobs in the same consol with the same container displaying the container number as the reference Type Description Date Time Reference User Manual EDOR EDOS RELEASED TO CONSIGNEE TRANSPORT EATE 139 MEUAS173606 HELEN STAPELY y EDOR EDOS RELEASED TO CONSIGNEE T RANSPORT 15 03 2013 1339 8H 1 166 HELEN STAPELY Y The Container Management system will also be updated for each container on the job and each container that appears in the same FCX jobs in the Consol to show the Date the Documents were sent Documents to Transport 15 03 2013 ma CUSTOMER NOTES Use this option to view the notes added against the Customer Masterfile 115 NOTIFICATIONS Within the Job Registration Screen under the Notifications Toolbar there are a series of notifications that inform various parties about shipment information See below for a list of standard notifications that are available
189. ial provisions that have to be Optional Blank Provisions met These provisions concern a wide array of subjects Limited The maximum quantity per inner packaging or article for Optional Blank Quantities transporting dangerous goods EMS This is the Emergency Schedule Optional Blank Inner This describes the type of inner packaging with the Dangerous Optional Blank Packaging Good Outer This describes the type of outer packaging with the Dangerous Optional Blank Packaging Good Category This is the Category of the Goods Optional Blank Special Enter any Special Clause that pertains to this good Optional Blank Clause PART EVENTS When parts are added either manually automatically or from file uploads an Part Added event will be created against the Part Number Any process that classifies the part either manually or from file uploads will create a Part Classification event Subsequent update of the TLF for the part will create another Part Classification event Manual and file upload events will include the user name Automated processes will show the user as AUTO The events can be viewed from the Options menu The most recent event will be at the top o o lt m 2 AAA A aS Type Description Date Time Job Number TLF TLE Description Liser PARTCLASS PART CLASSIFIED 27 2015 oS 1021H MACHINERY NOT SE F PROPELLED F helens l PART ADD PART ADOEL 7 MA MOIS FIJO 1021M MACHINERY NOT SELHPROPESLLED helens 166 QB expedient
190. icator changes from NO to YES Read Only field NOTE You are not able to amend the details once the record has been posted Added By This is the name of the user that added the record Read Only field Date This is the date that the record was added Read Only field 169 Once the part is archived the details will then be shown in the Archived Parts screen File View Options GMA Mart Help gt i ee i t is Delete End imwe revma Met Tart Information Docs Notes OG info Pat Weg Part Oetob CodeCP Quertara EDL Part References Arachraria Docs D Noter 0 Ciern Suppher Part infurmator Chem Code MLESHE L DEVTEST Chent AMSSMI ABN 12345679911 Supober Code DINTD 020 ip Last Job Suppher Part No CON Lest Used 01 01 2015 Description CHANGE PART NO 3 Cust TLF Chert Pot CHANGE PART NO Producer Code Tan Informator TLF 006 Tet 252695050 Sm Y ug Scheme Rate Description INFLATASLE MODE Trt ANO instrument webs AHECE Approved Date Description Osta Required Tye Adiboral Information Cost Price Quartity Factor 5 0000 VFD Clessfied helens On 17 09 2014 Approved By Or TARIFF ADVICE REGISTER Where the classification of goods is not known or there is no eligibility for a Tariff Concession Order TCO then a Broker Forwarder or Importer may seek a Tariff Advice from Customs The Tariff Advice of the goods will be recognised by Customs for 5years from the Decision Date on the Application If there is a record
191. id Letter of Authority at the time of Entry submission you may have some users who are able to override the LOA requirement To acquit the Entry the LOA Acquittal screen is available to these users 167 This screen shows all Jobs where the need for a Letter of Authority was override at the time of submission If you have the correct security access you will be able to Update and enter the LOA Receival information to acquit the Entry Field Name Job No Sub No User Date LOA Received Amended On 8 LOA Acquittal EXPEDIENT DEVELOPMENT File View Options GMA Maint Help a FR q gt A Add Update Delete Find Browse Previous Next Letter of Authority Acquittal Entry Details Job No 3004573 Sub No 1 User michaell Date 17 02 2015 ma Shipment Specific Letter of Authority LOA Received 08 07 2015 4 11 42 Amended by jakem 1 of 12 Description This is the job number for the Entry This is the submission number for the Entry The user who override the requirement for a valid Letter of Authority The date of the submission This is the date the shipment specific Letter of Authority was received followed with the time This is the user registered the acquittal This is the date of the acquittal 168 On 08 07 2015 4 Validation N A N A N A Optional N A N A Default N A N A N A Today System Generated System Generated QB expedient ARCHIVING PARTS
192. ier Code OAILTD A 020 LID Last Job Supplier Part No N20 BEER Last Used A Desoiption HEL BEER e Cust TLF Client Part N20_BEER Producer Code Import Cassification TLF 61 39 A Tariff 22060078 Stat 15 UO LA Scheme Rate Description BEER EXCEEDING 3 5 CTET 72 TA Tt RNO 001 instrument Vaid Import Yes TULF Approved Date ab Desoipibon Data Required Type Cost Price Quantity Factor 2 00000 VFD QCess fied helens On 0910 2015 Ti ppraved By A On gt Expon Classification Export TLF O1Z3TLF e AHECC 02011040 EUQ KG Quantity Factos 0 500000 Description FRESH OR CHILLED CARCASSES AND HALF CARC TLE Approved Date El Valid Export Yes Classified helons On 09 10 2015 Hi Approved By A On e 1 of 317 Field Name Client Code Supplier Code Last Job Supplier Part No Last Used Description This is the Customer Code You can click on the to lookup the Customer Masterfile This is the Customer s ABN and CAC if entered in the Customer Masterfile This is a no entry field and is used for display purposes only This is the Supplier Code You can click on the A to lookup the Supplier Masterfile If you wish to add parts that are available to the customer from many suppliers use HDEF in this field If you wish to add parts that are available for Export from the customer use EXP in this field This is a no entry field and used to display what Import job this part was last used against and what mode the job was Thi
193. iff Advice Tariff Advice The following Values are shown in the drop down list Status e Valid Tariff Advice is valid with Customs for 5years e Expired Tariff Advice expires with Customs after 5years e Revoked Cancelled by Customs If the Expired Date is past the current date then the Status will be automatically updated from Valid to Expired by a nightly cron job UPDTRFSTAT Mandatory field NOTE If the status of the Tariff Advice is REVOKED or EXPIRED then you are not permitted to delete the record Expired Date This date is 5 years from the Decision Date It is automatically updated in ADD Mode when the Decision Date is entered Read Only field Part Details Group The Line Number of the Part It will automatically populate when the user navigates to a different Part line Read Only field Part No When the Zoom is selected it will open the Parts Search window Parts that matches the Client amp Supplier codes that have been Masterfile entered in the Lodgement Information Group Only valid Part Numbers are permitted in this field NOTE You cannot add the same Part No twice in the same record Optional field Part When the valid Part Number is entered then the corresponding Parts Description description is automatically populated Masterfile Read Only field Claimed Tariff Group Proposed to Customs Tariff Advice Brief description of the Tariff Advice that is lodged to Australian Description Customs Optional fiel
194. ill Enter the House Bill to be blocked Mandatory Blank Reason for Enter the reason for blocking delivery of the house bill Mandatory Blank Block Added by This is the user who created the delivery block and the date N A System and time the block was created Generated Modified by This is the user who last updated the delivery block and the N A System date and time it was updated Generated Set the Security Access on this screen to ensure that access to Add and Update blocks is restricted Refer to the Administrator User Manual for information on Security Access When a user tries to print or email the Delivery Docket the following message will pop up A SYSTEM MESSAGE G This House Bill is blocked for delivery 65 Click the Show Block button to see the original Delivery Blocking screen with the reason for the block and the user who added it If you have Security Access privileges in the Delivery Blocking screen you can remove the block Air Cargo Reporting Reports ALERTS The following Alerts can be reported on via this screen Cargo Reporting Submitted but with No Customs Status Cargo Reporting Submitted with a FAILED status Cargo Reporting Submitted with a HELD status Cargo Reporting Jobs Listing Groupage not Sub Failed Exceptions all non submitted air cargo reports and failed cargo reports DA eA ACR STATUS REPORT This report provides the most recent status for Consols registered wi
195. iners Optional Blank This is the total number of 40 foot containers Optional Blank Documents that can be generated amp sent from the consol are o Pre Alert o ETA Change Notification o Arrival Notice o Carrier Movement Advice o Transhipment Notification Sea Only o Customs Container X ray Notification Sea Only o Original Bill Lodgement Sea only o Container Manifest Sea only Below is the screen that you will see when generating notifications from the consol tnt a IT EH expedient 1 Pre Alert Notification When sending the Pre Alert from the consol level through Notifications gt Pre Alert a screen will pop up showing the jobs attached to the consol The Pre Alert document will always go to the consignee in each attached job and email addresses will default from any personnel set up in the customers masterfile to receive import notifications or all documents You have the option to untick the send columns amp send the document to yourself If both send amp send to self is unticked the document will not send Where no personnel are set up in the customers masterfile the document will default to send to you Events will be logged on the consol and job level The job event will also list any email addresses that the document was sent to 2 ETA Change Notification When sending the ETA Change Notification at consol level through Notifications gt ETA Change a screen will pop up showing a
196. ion Code Description Data Required GSTE GQ GST EXEMPTION CODE FOOD Community Protection Questions gt Question Answer Permit Req d Permit IFIS DO THE GOODS CONTAIN ANY PRODUCTS OF BOVINE ORIGIN FOR EXAMPLE MEAT BLOOD BONE No OFFAL ETC EXCLUDING DAIRY PRODUCTSY Sete hew Gaul r form 143 Field Name Description Validation Default Stat This is the Statutory number for the TLF N A TLF Masterfile Client ID This is the client code from the Supplier Invoice N A Supplier Invoice Supplier ID This is the code for the Supplier N A Supplier Invoice Supplier This is the part number used by the Supplier N A Supplier Part No Invoice Description This is the description added in the Parts tab N A Parts tab Code Information If your site is storing Codes information in the Parts Masterfile this table is visible Any Codes entered will be automatically added to any subsequent Supplier Invoice including this part Optional Blank Code Use the al to select a code from the list The full text description will appear in the next column Data Additional information may be required for the selected Code Conditional Blank Required on the Code Additional Type information may be required for the selected Conditional Blank Code on the Code Enter the text or use the a to select a code from the list Community Protection Questions If your site is storing answers to CP questions in the Parts Masterfile and you hav
197. ional Blank Extn Code 2 This is a secondary reference used for this job in Optional System your global system This may not be relevant at Generated your site and this field may be hidden You may update this field if your site permits it This field will only appear if the Customer has been Optional Blank set up as an Interstate Agent in the Customer Masterfile i e the Customer is acting as an agent for their customers to perform the Customs Clearance Select the Customer s customer You can perform a lookup on the field by clicking a Extn Code This is the external reference for your client Thisis N A Conditional normally provided when the job has been inserted on Extn ID from a global system System Option 81 Field Name Description Validation Default Supplier This is the Supplier of the goods being shipped This Mandatory Blank is linked to the consignee You can perform a lookup on this field by clicking Or you can perform a quick one letter search by typing in the first letter of the Supplier e g D lt tab gt will display the look up screen with all supplier s starting with the letter D The Supplier Masterfile can be access to view or update information using the View Update Suppliers Masterfile button ifthe supplier you want is not listed because there is no existing relationship in Expedient between the client and the supplier use the Search All button to list all suppliers regardless of client
198. ional Blank Instruction Container These are the Container Numbers to be printed on the Delivery Mandatory Yes Numbers Docket from the Job This is a no entry field and for display purposes only Print Selecting No will not print any Supplier Information on the Mandatory Yes Supplier Delivery Docket Details On Printing the Delivery Docket Expedient will automatically check out pieces under the following conditions e The Job Type is Air and e The Cargo is in your OWN Bond Warehouse that has Bins and e Your branch does not use Scanners Expedient will remove the required pieces from Warehouse Bins alphabetically E g The Delivery Docket is required to print 10 pieces The house bill is stored in three bins A1 3 pieces B1 4 pieces B2 5 pieces Expedient will remove all pieces from A1 and B1 and leave 2 pieces in B2 If the Delivery Docket is required to print 13 pieces and the user overrides the Number of Pieces message Bin B2 will show O pieces Expedient will create a COUT event for the job with the number of pieces and the user who generated the delivery docket The Check Out can be seen in the Warehouse Bin Status amp Maintenance 103 Data Drawn from Job Registration Delivery Details Tab Deliver To or Container Details Address Button AU FAX 07 3333 4444 Ma la o A WwWW gmasust com au Delivery Docket Airfreight Delivery Address NATIONAL DRY DISTRIB WESTLINK COURT ALTON
199. is copied to the linked multiple Cargo Reports only if they have not yet been submitted to Customs Sea Cargo Reporting Reports ALERTS The following Alerts can be reported on via this screen 1 Cargo Reporting Submitted but with No Customs Status Cargo Reporting Submitted with a FAILED status Cargo Reporting Submitted with a HELD status Cargo Reporting Jobs Listing Exceptions all non submitted cargo reports and failed cargo reports ao eh 39 SCR STATUS REPORT This report provides the most recent status for Consols registered within the selected date range Date 27 02 2012 SEA CARGO AUTOMATION REPORT Time 11 09 29 GAVIN WILLMAN 4 ASSOC AUST From 01 01 2010 to 27 02 2012 House BLll Number Ocean S11 Number shippar nane Consigna nana voyid Daat atat code stat date tat timo Consol No 5970034 803000577 00L03042237450 SINO HONG HONG AMERICAN G REPCO AUSTRALIA PTY 0093 ADEL 1 27 02 2009 11 36 This report is also available as an automated Monthly and Quarterly Report Please find the report codes MTHCMRSCR and QTACMRSCR in the Automatic Reporting folder 40 QB expedient Air Cargo Reporting Process Workflow Automatically creates ACA house bill on Job Add Air Cargo House Register Consol Register Jobs Bill Submit ALL H Submit 1 or ALL mle 0058 Master Underbond Master Outtum House Underbond House Outturn House Bills to Bills to Customs Customs Creation of a Consol and related Jobs will automatic
200. is is normally applicable for high duty items e g cars and clothing To create a Nature 30 the following must happen 1 A Nature 20 exists against for a registered job in Expedient 2 A new Ex Bond job is created for the Nature 30 If your site has the Bond Warehouse Module the N30 can be automatically generated from the information stored for the Parts in the original N20 Nature 30 EXPEDIENT DEVELOPMENT ll Nature 30 Details ATD TEST MODE Nature 30 NATURE 30 Not Submitted JobNO o Status Customer Entry No Entry Date E Nature 20 Entry No User ID Warehouse Code Q Date Settlement Wal PDES Q ABN CCID Origin lt Q TCVL Amount 0 00 AUD OREF PRE a Entered 0 00 GST Exemption No Rule Q Difference 0 00 Bond Reference Auto Entry Copies No Of Packages AMBER o EFT gt Paying Under Protest e Nature 20 Job Emer new document mao form DVI Field Name Description VENTE Default Nature This indicates the type of Customs Entry This line also N A 30 indicates the status of the submission of the Entry This is the Expedient job number the Nature 30 is against Mandatory Blank Enter the Ex Bond job number you have created for the Nature 30 Status This indicates the status of the Customs Entry Customs Customer This is the Customer Name This is populated by the Client for entry of the Ex Bond Job number the Ex Bond Job Entry No This is the Customs Entry number provided by Customs N A Customs after submission This is
201. is is the line number on the Purchase Order the Optional Number Supplier s Invoice line is associated with If your site has Order Tracking and the Client has Part Level Order Tracking use the amp button to find open lines on the order for the part number Volume This is the volume information or weight information N A associated with the part line When an Entry has been prepared for the Supplier N A Invoice the Submission number the Supplier Invoice line is associated with will be shown This number can be edited before preparing the Entry so that separated Entries can be created This column is hidden by default Entry Line When an Entry has been prepared for the Supplier N A System Invoice the Entry Line the Supplier Invoice line is Generated associated with will be shown This is useful for identifying invoice lines that have been consolidated Code String This is the text storing the Codes Information for the N A System Supplier Invoice line This column is hidden by default Generated Nature Directs the user to the Nature 10 20 10 20 Docs This allows the user to attach supporting documents that relate to the Supplier s Invoice The column order in the Details tab can be configured to your requirements Some of the columns can be hidden by right clicking on the table column headings and deselecting the columns you do not want to see Custo ye Sub No Customs Oty Customs UQ Unit Price A P O Number Addi
202. ischarge ETA Destination and ATA Destination e Expedient updates the Vessel Arrival Date and Time and Vessel Storage Dates only applicable for 1 Stop Data The container storage and available dates are updated if they are null or are the same as the job storage and available dates viewed from Job Details Tab Import Consol Job Registration e After fields Discharge Port and Destination Port populate the ETA Disc and ETA Dest date and time fields in the Consol Registration Screen based off the Vessel Arrivals Masterfile for each corresponding port e After fields Discharge Port Destination Port and First Port populate the ETA Disc ETA Dest date and time fields First Arrival Date and time fields and Actual Arrival Destination Date and Time fields in the Job Registration Screen based off the Vessel Arrivals Masterfile e Expedient creates a CETA Consol event or an ATAC Consol Event and ATA Job Event when the Actual Arrival Destination Date and Time is provided Overnight Ships Arrival Process e Updates all Import Sea Freight Jobs and Consols First Arrival Date and Time in the Job Registration and Consol Registration based off the First Port match from the Vessels Masterfile e Updates all Import Sea Freight Jobs and Consols Discharge Date and Time in the Job Registration and Consol Registration based off the Discharge Port match from the Vessels Masterfile e Updates all Import Sea Freight Jobs and Consols Destination
203. ist jobs where an instruction has been sent to a Carrier but no booking confirmation has been received No Booking Confirmation from Carrier CAREDIEX2 e Report to list jobs where a delivery was due to take place but no Proof of Delivery has been received Missing POD from Carrier CAREDIEX3 Please refer to the Autoreport User Manual for guidance in setting up these reports 240 Jobs Reports Expedient A number of reports are available from this menu option s 3 Jobs Reports E E E D E i E E E E E h E E E Generic Jobs CSV Jobs and Deliveries CSV No Jobs by Dept Customs Entries Invoice Lines Suppliers Invoice Entry Line Suppliers Invoice Listing Jobs by date due no orig bill Transhipment Report Unclassified Parts VFD and Duty Paid Dates Job Invoice Lodgement Clients No Jobs Lines IMD Clients Users Jobs VFD Pre Job Invoice Reports Jobs Lodged and not Clear Jobs not Lodged Jobs Lodged and not Paid View the Description tab and Sample tab in the Expedient dashboard to see further details on each report GENERIC JOBS CSV This report allows users to output job level data into a spreadsheet This report consists of over 40 fields If your site has the Accounting Module then it also includes the amount of money billed and the total profit on each job The profit includes both Customs and Forwarding related accounts m Denenc ich lepot CSV Report Selection Report Full Job Information Jobs by Dat
204. it ALL House Container Container seh nga Bills to Customs Underbond Move Underbond Move BilKs to Customs Creation of a Consol and related Jobs will automatically create the Sea Cargo House Bill Records provided a House Bill number and Master bill number are provided within the Job Registration Creation Any updates to Jobs are automatically updated through to Sea Cargo House Bill Records providing the Cargo Reporting has not already been submitted to Customs If a job is linked to an existing Consol a Sea Cargo House Bill Record will be automatically created from the details of the job registration screen provided an existing SCR for the house bill has not already been submitted to Customs Validation and Submission of all the House Bills in a Consol can be performed from the Consol screen via the Validate All and Submit All Buttons Alternatively individual Sea Cargo House Bills can be submitted from each job registration screen 30 Consol Customs Status information Once the consol and jobs have been created in Expedient and the subsequent Cargo Reporting House Bills exist the Consol Screen allows users to Validate and Submit all House Bills to Customs at one time The Customs SCR Information section on the Sea and Air Consol Registration screen provides a quick overview of the latest status with Customs Aaa ent o n z E i rmn H e le v gt add pens Dire Find boe Previos Ned Job hee rene Be Ong Seeki
205. it All H Bills tool bar button Expedient will validate that all the required Customs information is present for all the House Bills If all information is present SCR House Bills will be submitted If there are any missing details Expedient will display a list of the missing items for each House Bill For example 4 Customs SCR Submission Customs SCR Submission Details Master Bill SUDUN247 1660004 Validation Errors i House Bill Sender Ret Submission Results QDMEL1250054 101819 Failed Submission HOUSE BILL NO 2 101839 Failed Submission Commodity ID Validation Errors Mandatory Field Missing Lloyd s Number Mandatory Field Missing Principal Agent s ID Mandatory Field Missing Shipper Name Mandatory Field Missing Shipper Address SUDU1 57791 Mandatory Field Missing Goods Description Click on the House Bill number to view any listed errors in the pop up screen Double click on the House Bill number to open the House Bill in a separate screen to fix the errors If a container number is shown in the Commodity ID column of this screen double click on the container number to go straight to the Sea Cargo Commodity screen to fix the error 32 When all errors have been fixed use the Submit All H B ills again to submit to Customs Any SCR House Bills that had been unsuccessfully submitted will be re submitted provided all the mandatory details have been provided After Customs confirm successful submission an email f
206. kup the Codes Masterfile il if TRT is Type blank RNO This is the Tariff Class Rate Number provided Customs for the Optional Blank Instrument Description This is the Description of the TLF Optional Blank Valid Import This is ano entry field and is for display purposes only This N A describes whether the TLF has the correct information Expedient checks this data with that of Customs and if the information on the TLF is invalid then this will be set to No Auto Rated This is a no entry field and is for display purposes only This N A describes the last date in which the Expedient System checked with Customs whether the TLF is valid in valid Last Used This is ano entry field and is used for display purposes only N A This displays the last time the TLF was used in a shipment Amended This displays who was the last person to amend the TLF This is N A System ano entry field and is used for display purposes only Generated Date This display the date in which the TLF was last amended Thisis N A System a no entry field and is used for display purposes only Generated Date This display what date the TLF was approved N A Today Scheme These are the Preference Scheme identified for the tariff by N A Customs Customs TLF Codes This section will appear where your site is storing Codes Information against TLFs poe Use the a to select a code from the list The full text ANOS Bai description will appear in the next column Data Additional
207. l System Blank Multiple indicates that this is an Assembly Shipment Generated Cargo Status This is the Customs EDI Status of Un Modified Shipments System Customs e Not Submitted Generated e Being Submitted e FAILED In Progress Submitted OK with Warnings This is the Customs EDI Status of Modified Shipments e Not Submitted e Being Submitted e FAILED In Progress Submitted SINCE MODIFIED OK with Warnings MODIFIED Send Date This is the date the SCR House Bill submission was made System Blank Generated HBLs Prepared This indicates the number of jobs and the number of SCR System Blank House Bills associated with the Consol This provides a quick Generated indication of any missing SCR House Bills Field Name Description Validation Default Customs This is the overall status of the submission of SCR House Bills System Blank Submission Generated Status Underbond This is the status of any underbond moves submitted System Blank Sent Generated VALIDATE ALL SCR HOUSE BILLS This option provides the ability to check for any errors in the SCR House Bills before submission to Customs El This option is available from the Consol Sea Registration screen toolbar button Validate All Expedient will perform the same validation as if you wanted to submit the SCR House Bills straight away SUBMIT ALL SCR HOUSE BILLS All House Bills associated with a Consol can be submitted from the Sea Consol Registration screen using the a Subm
208. l Delivery Time of Actual Delivery No Pkgs Weight Dimensions L wW H Volume Dehire Date Quarantine Instruction Print Supplier Details Yes Report Progress Select if the delivery is Underbond or to final delivery ac 101 Enter any information that is relevant to your job Field Name Description Validation Enter the Job Number if using this from the Customs Clearance Mandatory Menu If you are running this program from the Registration Screen then the Job Number will be auto populated Delivery This shows whether the delivery is to the client or an underbond Mandatory Type move This impacts the check on Customs Status if your site uses this ability This information will also print on the Delivery Docket Date of This is the date of delivery of the Goods this is usually the same Optional Actual as the date you are printing the Delivery Docket Delivery Please Note Date of Actual Delivery Date is then populated in the Various Information Tab in the Delivery Date field and create a DOD event in the job if there is no Carrier EDI Transport Request Job Details Container Details Marks and Numbers Various Information Various Information Lodgement Date Date of Clearance Del Docket Printed 01 08 2013 Depot Date Delivery Date 01 08 2013 Date Owner EFT Date Duty Paid EDI Manifest Received Date Auto Report Job Status Landed Cost Yes Available Return amp Delivery Dates are accessed via the Containers Ta
209. layed in a separate pop up screen After Customs confirm successful submission an email from Customs will be sent to the user who last successful submitted the instruction VALIDATE HOUSE This option provides the ability to validate the information in the ACR House Bill before submission Use the toolbar button Validate House in the Air Cargo House Bill Reporting screen CREATE MULTIPLE AIR CARGO REPORTS This option provides the ability to quickly create copies of the Air Cargo Report currently on the screen This function is generally used for Assembly Shipments If the Cargo Report on the screen has already been submitted Expedient will show the following prompt wl Create Multiple Cargo Reports Create Multiple Cargo Reports How many additional Cargo Reports do you want to generate for Housebill 025601883 1 OK Cancel Enter the number of additional Cargo Reports to create If you continue to create copies of a existing Cargo Report e g HOUSE4444 Expedient will not make any changes to the original submitted Cargo Report but it will create three copies and call them HOUSE4444 1 HOUSE4444 2 and HOUSE4444 3 These will be ready to update with the correct Shipper Consignee and Commodity details to send to Customs Use Next to scroll from the original Cargo Report to the new Cargo Reports When the Job the Cargo Report is linked to is updated any change to the Job routing information is copied to the linked mul
210. ld will show YES along with the Posted Date Posted Time and Posted By fields being populated If NO then the record will be Saved but NOT Posted and the Posted field will show NO MISSING DOCUMENTS NOTIFICATIONS The Missing Documents Notification draws information from the Documents Screen which is accessible from the Options menu in the Job Registration screen The below screen allows users to input what documents are Required and Received BB Document Screen EXPEDIENT DEVELOPMENT x File Yiew GMA Maint Help 4 i 7 a r i r p A 1d NOSE Mar HNI U T oT A de Newt Document Screen Job No 5000927 Required Rec d Comments Date par User Copy Bill E El 01 09 2015 Ma helens Original Ball E O T Express Bill O mn nen Way Bill J mn nea Supplier Inv z CJ nin Packing Dec he EA 16 09 2015 MA helens Treatment Cert LJ L nia Free Trade Cert O nia Pref Dec O nba Manufact Dec g nea i Sup Pack List a O nea Arrival Notice 2 CJ nin Charges Notice LJ Lj nin T ship Notice a CI nee Permit 3 LJ hia Other i O o nea Customs Checked a g nia All Docs Rec d All Docs Rec d Date pha OK Cancel Enter changes into form Ovi Based off the above information the Missing Documents Notification prints any Document that has a required Tick and does not have a Rec d Tick and does not have an All Docs Rec d tick See below for a printed copy of the Missing Documen
211. le job indicated the job has been fully delivered A DOD event will be created for each job listed in the Update Delivery Screen The event can be found in the Job Registration screen from the Options menu Load Delivery The toolbar button Load Delivery Dates file in the Update Delivery Date screen allows Dates File upload of a file containing delivery date time and signatory information This can be used to provide the delivery date for air cargo LCL or FCL or FCX jobs The file must be in the following format with the columns in the order indicated Job Number mandatory Container Number optional Delivery Date mandatory Delivery Time Optional Signatory Optional ae eS Sample File 1 3002323 ASDFOOO1001 3 04 2013 12 01 C1 2 3002323 ASDFOOO1002 4 04 2013 C2 3 3002323 ASDF0001003 5 04 2013 14 01 4 3002997 10 04 2013 10 10 CA 5 Expedient will check that the mandatory columns are present in the file Expedient will also check that the job number provided is a valid job number The details of the file will be uploaded into the Update Delivery Screen and can be further updated here before posting and updating the listed jobs 110 software ATTACHING DOCUMENTS Expedient allows users to attach any document type including Emails via the Doc s button on the Job Registration Screen Once a user clicks on the Doc s button a Windows Explorer window will display and default to the PRIVATE Directory for that
212. le to any user please inform the Expedient Support team who will be able to activate this e c izj BS a Bank Account Details ETAR ed Broker Owner BROKER BSB 242200 Acct No 32233223 OK Cancel Enter either 9 Broker or 0 Ovwmer OVE 185 PAYMENT AUTHORITY Expedient can enforce payment level authority when paying an entry QB Exped This is set to off as default If this is a feature that is required then please contact GMA Support to activate this Once this feature is activated Payment levels are set up in Menu Administration Company Details Entry Payment Levels The data in the Pay Levels is entirely up to the company policies The below list is a guide only boty Pay Lerret Mineria EXPELAEA E DEVELDOMENT He K Add Update Delete Find Browse Previous Nert Ertry Pay Levels Masterfilo Level Code MP Level Desc PAYMENT NOT ALLOWED Max Armourt 0 Once the above has been set up a Super User can then set an individual s payment level in the Users Masterfile This is located in Administration Company Details Users Masterfile see below enn e Med dani User ID Login Name Ful Name E mail Branch Direct Phone Customs Printer Accreditations amp ICS Broker No tae brettx BRETT KING bre DP grasust com su MELBOURNE BRANCH Expiry Dates 123 Payment Restriction lt 500 up to 500 00 AQIS No 1234567850 16 09 2009 Dengero
213. ledged In Progress Message has been acknowledged by Customs and they are currently processing the Entry Successful Successfully submitted to Customs FAILED This means that Customs have sent back the Entry as Failed To fix this entry you need to firstly view the Errors and fix accordingly IF you are unsure of what the Errors means please read the FAQ page in this document Successful with Warnings Successfully submitted to Customs with Warnings that may or may not require attention This is viewable on the View Errors Option Successful but Modified This means the Entry has been modified after a successful status from customs You will need to resubmit this entry to get a Successful message 187 DOCS REQUIRED The Docs Required button will appear on the screen when Customs advise us they require further documentation Click on the button to view Customs message e g 7 View Latest E morWamnings EXPEDIENT O l A i i Find Browse Previous Next View Latest Errors Warnings Site ID FPI773R Interchange ID 2439655 Job Number Sub 3622826 272 Apolication IMD Version 2 Mesg Date 07 01 2009 us Error Date 07 01 2009 M Customs Interchange 2200516 Hdr Line Code Description 1 DOCSM 1 PLS PROVIDE DOCUMENTS TO ALLOW CONSIDERATION OF REFUND CLAIM INCLUDING REASON FOR CHANGE OF IMPORTER if there is no response to this notice within 30 days the soptcabon for refund well be decided on the basis of
214. lines in the Pre Job Invoice Unclassified parts are highlighted where the TLF is Refer to Bulk Classification using the Unclassified Items report to classify parts using this report LOAD FILE FEATURE You are able to load a CSV file or a text file from your desktop directly into the Pre Job Supplier Invoice screen To use this feature Enter the Reference Number Client and Supplier Once you are in the Invoice No field you can click on the Lond File button that appears on the lower area of the screen The format for the CSV file is configured in this screen Select a pre existing template for the load file or create a new template The templates must include all the mandatory columns which are indicated with a in the name 127 The columns can be in any order coe Suppler 1 Irevics Load Supplier s Invoice Load Fle Location C Users Helen Desktop pre job sup inv test7 csv FT Column No Field Mapping Import Log File contains column headings Ptease wait This may take several minutes Column Heid 1 A Invoice No RIVIERA NO rr ee N 2 B Part No Time to Complete 0 00 04 3 C Inv Quantity 4 D Amount 5 E Currency 6 F PO Number 7 G Country 8 H Preference 9 1 Preference Rule 10 1 Volume Mandatory Mie ds Templates HELTESTOL gt Delete HELTESTON Saver Load Progress ES Set pot Field Name Description File User the Browse button to locate the file in your
215. ll jobs attached to that consol The ETA Change document will always go to the consignee in each attached job and email addresses will default from any personnel set up in the customers masterfile to receive import notifications or all documents You have the option to untick the send column amp send the document to yourself If both send amp send to self is unticked the document will not send Where no personnel are set up in the customers masterfile the document will default to send to you Events will be logged on the consol and job level The job event will also list any email addresses that the document was sent to 3 Arrival Notice Notification When sending the Arrival Notice notification at consol level through Notifications gt Arrival Notice the screen will pop up showing all jobs attached to that consol The Arrival Notice document will always go to the broker personnel set up to receive import notifications or all documents unless the broker is your own company then the document will default to be sent to the consignee personnel set up to receive import notifications or all documents You have the option to change the broker code to the consignee code in this screen if you wish to send the arrival notice to the consignee instead of the broker or untick the send columns amp tick the send to self column to only send the document to yourself If both send amp send to self is unticked the docume
216. ll send a message to designated recipients to advise of the problem allocating the file The file will be placed in a designated Rejected folder so that the file can be checked and attached to the correct Expedient Job Documents folder manually 111 QB expedient PRINT LABELS This option is available from the More Options menu in the Job Registration screen COPY JOB Once users have completed the Job Registration Creation process the copy job function can be utilised This is selected via the Options Toolbar More Options Copy Job This copies all of the job information to a new Job Number excluding any Notes Container Attachments and Charges except where the Job Type is LCL FAK then the container number Type ISO Type and Seal Number will be copied to the new job This function will also notify the user if they would like to copy the Consol No over at the same time CONTAINER SEARCH There will be occasions whereby users will need to find a job with a specific container From the Job Registration Screen select Options Find Jobs by Container This will then pop up a screen see below la Promote e a BEAR Search Container Details Container No Available Date Required Date OK Cancel fer Container No search citer If the container number returns more than 1 job then the Registration Screen will display 1 of XX at the bottom of the screen 112 QB Expedient DOCUMENT SCRE
217. mber gt lt Mode gt Ocean lt Mode gt lt VesselName gt VESSEL 0425 lt VesselName gt lt VoyageNumber gt 0425 lt VoyageNumber gt mM lt LoadPort gt CNHKG lt LoadPort gt lt DischargePort gt USLAX lt DischargePort gt lt DestinationPort gt USLAX lt DestinationPort gt lt EstDepartDate gt 2013 04 25 lt EstDepartDate gt 24 House Holding Access the imported House Bill data from the Air Import Forwarding or Sea Import Forwarding folders Manifest EDI folder ja gt le Update Delete Find Prowse Previous Next View Master Create Live Job House Details Container Details EDT Adcitional References Job Type 5 L SEAFREIGHT Dept TIS Job No 3721119 House Bill NZAXLAS2000706 Consol No 3721118 Master Bill HELOO11311 Shipping Ca DEVTEST NZ CLIENT DHLTAH Cust Code COMSIGMNEE TEST NAME EDI Date Time 13 11 2015 05 54 Supplies DEVIEST NZ CLIENT 2ZFEETAL Lust Ref Tramsport Details Goods Vessel 1 ADRIAN MAERSK Uoyds Voy ID GOODS Place Rect a DTVA 12 11 2015 I TESTING GOODS Load Port MZAKI L AUCKLAND ETA Disi Disc Poet ETA Dest 13 11 2015 Dest Port ALFTME 4 TULLAMARINE ATA Dest id Mo Pkos 10 Weight 0 00 KILOGRAMS Freight PIC Prepaid INCOTERM CIF 4 Pkg Type A Volume 0 000 Customs Val Forwar Ger broser t of 257 aaa AAA dd Mbio me iiae A ld ci aal This screen is very similar to the Import Job Registrations screen for AIR and SEA This screen displays the House Bill data received in the EDI Manife
218. mmary Tab This is the Job Number that you wish to create the Mandatory Defaults External Code Owner Ref Vessel DTVA Goods Packages Supplier Supplier Invoice for This is the external reference used for this job Optional This is the client you wish to create the Supplier Mandatory Invoice for This is the Customer Reference This is the Vessel code and Vessel name This is the Date of Valuation This is the short description of the goods This is the number of items Mandatory This is the Supplier You can click on to look up the related Suppliers for that Customer Code 130 from Job Registration Screen Defaults from Job Registration Screen Defaults from Job Registration Screen From Job Registration From Job Registration From Job Registration From Job Registration From Job Registration Blank Field Name Description Validation Default Customs Code This is the Supplier s CCID This is the number Customs Suppliers Australia assign to this Supplier This is mandatory for Masterfile sending a Customs Entry Origin Pref This is the origin country and preference rule From amp VALB associated with the Supplier Suppliers Masterfile Invoice No This is the Supplier Invoice Number Once this is input Mandatory Blank then the Details Tab appears allowing you to add the supplier invoice lines On entering the Supplier Invoice Number Expedient will check that the Invoice Number has not already bee
219. mpany If you have selected an FCL Carrier who uses the MAXIMAS system you can select the preferred Job Category from the list provided This is optional Add any comments that you would like to appear within any instructions to this Carrier When you register a job for this Client the preferred carrier will be automatically populated The preferred job category will be inserted where one has been chosen 235 Set up the Expedient includes three new exemption reports to warn you when transport Automated instructions and delivery are not going smoothly Reports to track The new reports are Instructions Report to list jobs where an instruction has been sent to a Carrier and no and Deliveries response has been received CAREDIEX1 Report to list jobs where an instruction has been sent to a Carrier but no booking confirmation has been received CAREDIEX2 Report to list jobs where a delivery was due to take place but no Proof of Delivery has been received CAREDIEX3 To set these reports to run go to Auto Report Setup in the Automatic Reports folder Click Add and select the report code Leave Client Code blank to report on all clients or select a specific client Select when you want to receive the report e g Monday to Friday Select a delivery method and email details Set the report criteria E g For report CAREDIEX1 set the EDI send date to 7 days to list all the transport requests sent in the last week where the Carrier has not responde
220. ms Entry and Re prepare The Dumping Exemption Code will be added to the appropriate Entry Line Once you have lodged an entry you cannot then change the WET This is customs rules The only option you have is to withdraw the entry and lodge a new one Ensure you are not in update mode ago and the Status still reads Being Refresh the screen either exit the screen or hitting Submitted PRINT EFT RECEIPT Next Previous If gt 30 minutes then you can Resend the Entry This option allows user to print the EFT Receipt This prints to your Local Customs Branch Printer The toolbar button in the Nature 10 20 screen produces the same print 206 Loading Customs EFT File In order for Customs Brokers to report on EFT activity when completing Customs Entries Expedient users need to routinely log on to the Customs Interactive Web Interface and download a file to Expedient for processing Login to Customs Interactive e Reports e EFT Payment e Enter in Start Date e Enter in End Date e Enter ALL in remaining three fields e Click Apply Limits and process Apply ris 6 00S0l e818B BO CUSTO MS Apply Report Limits EFT Payments Select queries to apply imitis against Query EFT Payments Enter imt value s Separate multiple Enter Start date e g 01 01 20053 values With a comma teu 10 11 if irepo i Sho eno Greate quote avae must he enterearor each FILEN dae sonia neon shouts e no greater limit
221. n Mandatory Mandatory Mandatory System Generated Default From AIR Import folder or SEA Import folder Blank Blank Blank Please note that defaulted Department Mapping has been provided which can be updated where necessary to match your Department Codes The default Department Mapping is as follows Mode SEA AUMEL VIS VIC IMPORT SEA AUSYD NIS NSW IMPORT SEA AUFRE WIS WA IMPORT SEA AUBNE QIS QLD IMPORT SEA AUADL SIS SA IMPORT SEA 22 Mode AIR MEL VIA VIC IMPORT AIR SYD NIA NSW IMPORT AIR PER WIA WA IMPORT AIR BNE QIA QLD IMPORT AIR ADL SIA SA IMPORT AIR Update this mapping with your correct Department Codes and add other commonly used Destination Ports to avoid extra steps when checking imported EDI Manifest data Receiving EDI Manifests EDI Manifests are inserted into holding screens for users to check before creating Consols and Jobs from the Master Bill and House Bill information EDI Manifests files received and not made live will be purged after 6 months Master Holding Access the imported Master Bill data from the Air Import Forwarding or Sea Import Forwarding folders Manifest EDI folder ves EDI Sew Conse HekSing EXPEDIENT DEVELOPMENT gt a Y rey A e G i 3 Update Delete Find Browse Previous Next View Containers View House Bills Create Live Consol Jobs Sea Consal Holding Job amp Agent Information Consol No 1001689 Department VI
222. n 2290 111675 pet El The attached cop ol the Customs Entry provices sepment detmi and the amount for Drect Debit from your bank scoount hy 3 terra Hands Trans Pleats Peck the accuracy Of Gul cala boras ta ensure that the Guty OST is the amount of duty GST property payable 2407 CELA Act 1 9 of deferred The AHprent covered by this notification amp OUR REF 334535 YOUR REF FIGHT CX D0 ET A 01 04 2015 rs payment wil be a been mide in finalize the above cayment Plese comiact your Customs Broker should you have any queries A bss endertaben and al advice and opinioni are in accordance wilh our Standard Trading Conditions which are avelile on frequent Regards TA Devtest Logisbca Pty Ltd The text of the Notification of Direct Debit email can be updated in Administration gt Company Details Menu gt Input Terms Printouts The Terms Codes are AUTONOTEPR and AUTONOTEPS AUTOFORWARD DOCUMENTS accordance weEh pas rolrucuora and we rermend you that As he account holders fesoonshiity to ensure suficient funds ae evadabie for ACS to When the Customs Entry Number from Customs is received by Expedient or when the EFT Receipt arrives the system can automatically forward the document to an external system Please refer to the Administration User Manual for further information 195 Creating a Nature 30 Nature 30 submissions are made when duty is not paid immediately but paid when is released from a registered bond store Th
223. n registered for another job for the Client and Supplier combination To load the invoice data automatically you have 2 options 1 Click on the Load File button Load File This will allow you to load a CSV file that you have saved directly into this screen For File Formats and Rules please use the Help Facility in the screen When you have successfully loaded a CSV or TXT File you will receive this message Client Supplier Information 2 You can email the Supplier invoice using the defined CSV file format You must ensure that you have added the email address first impinv lt yourdomain gt com au This will then allow you to email and load invoices Invoice Date This is the date of the Supplier Invoice Optional Blank Currency Enter the Currency that you received the Supplier Mandatory Invoice in followed by the exchange rate used at the time of the Supplier s Invoice received The DTVA in the Job must be provided if there are multiple Supplier Invoices for the job in different currencies 131 Field Name Description Validation Invoice Qty Enter the Total Invoice Qty of pieces This must equal Mandatory the Entered Qty to balance the Supplier s Invoice Entered Qty This total the qty amount entered in the Details Tab Actual total This must equal the Invoice Qty This is a no entry field of Quantities and for display purposes only entered Inv Amount Enter the Total Invoice Dollar Amount
224. n which the first delivery docket N A Printing a was printed This is a no entry field used for display delivery purposes only See Printing Delivery Docket docket section in this document Depot Date This is the Date available from the Depot This is Optional Blank updated in this screen by users Delivery Date This is the Date in which delivery has taken place Optional Blank This is updated in this screen by users This can be provided by Carrier EDI and CargoWise POD Load Date Owner EFT This is the Date the EFT was processed for Duty Optional Blank payable to Customs This is a no entry field and used for display purposes only Date Duty Paid This is the actual date the duty was paid to Optional Blank Customs This is a no entry field and used for display purposes only EDI Manifest Received This is the date that the Job was received This date Optional EDI Date appears where the Job was imported from EDI received from the Overseas Agent or from the Importing Forwarder Auto Report Job This is the current status of the job Use to Optional Blank Status search for a status code EDI Sent Date This is the date that the Job was sent by EDI to a Optional EDI Broker Landed Cost This indicates if the client requires a Landed Optional Customer Costing This is automatically populated from the Masterfile Importer tab in the Customer Masterfile Sales Person This is the person responsibility for the sales Optional Customer account for
225. nal Supplier Invoice Expedient provides some shortcuts to updating multiple supplier invoice lines quickly where the prepared Entry is consolidated Where Supplier Invoice lines have the same Sub No and Entry Line number in Update mode invoice lines will be highlighted as a group 137 QB expedient ELOD H 40 00 MOO O DT n im ps noo i _ Ss phan OL Wot cos j SG CHA COHEN Vi ES 47 IN ina GER If you want to make a change to the whole group for example change the TRT Country Preference or Preference Rule ensure the General Edit button is on w General Edit F6 Then Click into the column on one row that you want to change Make the change then click the relevant Update button at the bottom of the screen e g Update Preference Rule for Entry Line F9 this will apply the change you made to the single line to all the lines within the highlighted Entry Line group on this invoice and any other invoice lines for other invoices for the job that are consolidated to the same Entry Line Group The cursor must be in the correct column to action the update Mass updates available are for the following columns in the Supplier Invoice screen Treatment Country Preference Preference Rule P O Number Additional Info The adale CodesdosEninyline F8 button works in a similar way Update the Codes on line in the Entry Line Group and press this button to apply the update to all the other Supplier Invoice lines in the Job
226. ng Veis AR Samt AAA Master Lirios d Cossa Notes Doa Son impt Conn leh A Agen inborrratam Allectererts Cowo ho ODA Dxpistirest S i Een Code Cte Seg IMP Docs Gitye Wom jo Oase SILA Ewn Codo 2 Mester 581 MASTER 111 Corsa Notis OS Ager DOWOON EST OAU CUSTOMER Agert Ret He tu ANLCOM 4 An CONTAINER HE amp SALE Vat Can Uo 4 de 0000 bras Mudo Wankel Agent E 3650 1657 cM IED Li Looe as Main Fira A Mako bromat esse Code AASTA 6 AFRICA STEA Wege No 5005 Drign Pot iay LOS ANGELES Dep OF year Deth fort AURDW d EIORD DWS ETA Dist 13 061301 2 etn Part ALAN a ANMIDALE ETA tet tye Wren ATA Dest wpe Depor Emeri Coren Tota An Php T Art mni ete 1 0m Mo 2 i Mo 40 1 PDI Rew Chee let ndurrrtios job Ne iinne 0i Copper Manwe Sion Code Php Wigi Wimme Mo Ys Mo ar Send a Caw Satin Send Dee I WYA TESTI DONGTRATION A COMPANY Din AD PO D O Mia ph MM DIVINO MOOVTRATION A COMPANY P 4 00 12000 Dart WITIOHARN WITHDRAWN DONN 1 Bey MZ SOANLTSR CEMIS RATION A COMPANY ML CH 1 13 00 3 000 FAO A ALA WA LUPO LEMON RATION A COMPANY 15 DU Loo j 0 adria ALL Cian 5 AID WA UPD A DEMANA TIAS 10 A COMPANY Otn 3 220 100 1 750 J 0 MA Sobin gt Whita MDA CEMORTRATION A COMPANY toos 143 11 00 5 146 0 Mot Seba Chions SOR nioma s Prepa f Cato S res Stans Livirttand Gert Teast Diet i View Th 104 re OT Field Name Description Validation Default Send Status This indicates the current status of the SCR House Bil
227. nly field Generated The UserID that Posted the record System N A Read Only field Generated Job Number Details Group Job Number Client Code Client Name Manually enter the Job Number that you want to Mandatory Blank apply the Event Type too NOTE You can amend the Job Numbers added via the Insert Append and Delete buttons shown at the foot of the screen NOTE Once the record has been saved you can double click on the row and it will direct the user to the Job No selected Auto populated when the Job Number is entered Mandatory Retrieved Read Only field from associated Job Auto populated when the Job Number is entered Mandatory Retrieved Read Only field from associated Job Action Buttons Post Job Event When this button is selected it will then apply the Event to the Job Numbers listed in the Job Number Details Group It will change the indicator in the Posted Field from No to Yes The record will still exist in this screen as a view only The user can view the Entry added via the View Add Events window in the Import Job screen NOTE You cannot UPDATE or DELETE a Posted Entry 124 Field Name Description Validation Default OK Button When the OK button is selected you have the option to Post the entry each time the record is Saved The following message will be shown Do you wish to post this job event now If YES then the record will be Posted and the Posted fie
228. nough pieces in the warehouse to match the pieces required for the Delivery Docket Specific users have the opportunity to override Customs Status Blocks User Options in User Masterfile In the case of FCL Jobs if a user requires the ability to store a different address for each container they can select the container within the container details tab and click on the Container Delivery Details Button at the bottom of the Screen see below e 400 Registration EXPEDIENT DEVELOPMENT File View Options Link Notifications Job Financials GMA Opt GMA Maint Help Job Details Container Details 5 Marks and Numbers Various Information Delivery Details Line No Container No lype 150 Type Sem No Dehire Available Delivery Type De Da 1 AAAAA Q LCL 22B0 30 10 2013 STANDARD LIFT OFF LIFT ON 2 ZZZ FOX 2202 10 10 2013 STANDARD LIFT OFF LIFT ON 3 AAAAAA LCI 2280 10 10 2013 STANDARD LIFT OFF LIFT ON 4 ASDASD LCI 2262 30 10 2013 STANDARD LIFT OFF LIFT ON gt ZOO FCL 2210 30 10 2013 STANDARD LIFT OFF LIFT ON Load File Container Delivery Details OK Cancel Insert Append Delete 99 If Carrier Instructions are added on a container level then this will override the Carrier Instructions that are shown in the Delivery Details Tab when the Container Timeslot Request Report is printed Once the user has clicked on this button they will be able either free type the Delivery Name and Address or zoom on the Delivery to field which searches all o
229. nt VESSEL CHANGE PRE Document Description CUSTOMS VESSEL CHANGE Max Length 110 Max Lines 4 Last Updated 18 02 2008 114 by User berry Advice has Deen received that Mis shipment will be arriving on a different vessel Particulars relating to the shipment are listed below 119 QB expedient TO DEMONSTRATION PTY LTD GAVIN MILLMAN amp ASSOC 53 McCormack STREET ATTENTION KERRY PORT MELBOURNE VIC 3333 FAX NUMBER 0396447250 Tel 03 9354 1111 FROM SCOTT CRAVEN scott Lcomau Fax 03 9354 2222 A B N 52006246260 DATE 09 April 2010 Web www gmaaust com au Customs Vessel Change Advice has been received that this shipment will be arriving on a different vessel Particulars relating to the shipment are listed below OUR REF 3905687 SUPPLIER YOUR REF TEST ALT REF 3905687 MAWB BKM ASTER HOUSE BILL AIRCRAFT QANTAS AIRWAYS LIMITED 123 ETA DATE GOODS If you have any questions regarding this notification please contact your local GMA representative Notes fsfasdfsdfasdfsafasdfasdfasfdasd 120 QB expedient JOB FINANCIALS ACCOUNTING MODULE ONLY The Job Financial Screen available from the Job Financials menu allows users to view all financial transactions of a job The screen displays Billing Information Creditors Invoices Direct Cheques and Journal Profit information Once you have selected a Job you will be presented with the following screen See below Total Profit
230. nt flag indicates whether the file has been sent or not and also indicates whether the manifest was an update M indicates the EDI Manifest modified an earlier version of the manifest On successfully sending the EDI an email will be sent to the Agent EDI Receiving Manifest Contacts for the Oversea Agent listed in the Agent Mapping screen when a new EDI Manifest is sent or when an update to the Manifest is sent Sending the EDI Manifest will also create an event which can be viewed in the Manifest EDI Submission History from the Options menu in the Air and Sea Consol screens L Manifest EDI Submision History MessagelD Date Time No Jobs User 418 24 04 2012 15 32 14 1 michael e FAA FAN 7 See Te ee 7 e 321 PAL DILE 13 32 03 I n ichaell 27 Double click on a row in the Manifest EDI Submission History screen to view the original text of the EDI message GMS Text He Reade 1 arsi a h ing f ManifestMessage TransactionInt Me ageSenae EM Messagelendce lt Messagerheciplent gt DEMCON lt Messagerhecipient gt Messaqgelb gt 4i Messaqgel Created gt 2012 04 24T15 32 1 iz reated ransact 1 Inf Manifest Maste 111Numbe 789667 La erbill lLNumbe MBReferenceNumber 1675 lt MBRe ferenceNumber PrepazdCollect PropazdCollect a je gt Air lt 16 ineCode gt J i ne PlightNumber gt 0001A lt FlightNumber LcadPort MEL LoadPort Destinat npor P ARE If there is any missing information in the EDI Manifest
231. nt to the Forwarder EDI Manifest Sending Contact and the Internal Recipient Email Alerts contacts E g New bill of lading manifest information has been sent for upload in Expedient as a new import Masterbill number 3701366 has been added with the following Housebills Housebill number HOUSEBILL1 has been added 2 XML Load Errors Cannot add Shipper Country on HouseBill HOUSEBILL1 due to error in XML field Country Cannot add Consignee on HouseBill HOUSEBILL1 due to error in XML field Consignee O S Agent 102KWP Load Port AUMEL Destination Port AUSYD Where an update to an already received Master or House Bill has been loaded successfully into the Holding screens and requires checking by a user Agent to Agent An email will be sent to the Internal Import Agent Contact and the Agent EDI Sending Manifest Contact Email Forwarder to Broker An email will be sent to the Forwarder EDI Manifest Sending Contact and the Internal Recipient Email Alerts contacts E g Masterbill number 3701366 has been updated with new information 2 XML Load Errors Cannot update Shipper Country on HouseBill HOUSEBILL1 due to error in XML field Country Cannot update Consignee on HouseBill HOUSEBILL1 due to error in XML field Consignee O S Agent 102KWP Load Port AUMEL Destination Port AUSYD Where a new House Bill has been sent to add to an existing Live Consol An email will be sent to the Internal Import Agent Contact and the Agent EDI Sending
232. nt will not send Where no personnel are set up in the customers masterfile the document will default to send to you You have the option in this screen to change the Print Charges to Yes if you want the Arrival Notice to show any listed Freight Forwarding charges from the charges screen in the job Events will be logged on the consol and job level The job event will also list any email addresses that the document was sent to QB expedient 4 Carrier Movement Advice The Carrier Movement Advice document can be sent from the consol level and include multiple jobs from that consol When you select Notifications gt Carrier Movement Advice you are able to enter the Depot Transport details amp also select the jobs from the consol that will move together between depots By unselecting jobs in the print column will remove the jobs that are listed in the Carrier Movement Advice document when the document is generated Events are logged at the consol level when this document is produced The consol event will also list any email addresses that the document was sent to 5 Transhipment Notification Sea Only When sending the Transhipment Notification at consol level through Notifications gt Transhipment Notification the screen will pop up showing all jobs attached to that consol The Transhipment Notification document will always go to the broker personnel set up to receive import notifications or all documents unless the br
233. ntainer Numbers Transport Company CE ee 0CLU1234563 OCLU1234563 Report Progress This screen will list all the containers associated with the Jobs on the FAK consol Enter the Transport Company the document is to be sent to or use the to find the Carrier code The Docket will print the Unpack Depot as the Delivery Address and the Terminal as the Pick Up Address Printing Delivery TO print a delivery docket users must ensure the Delivery Details information is Dockets fora Job completed in the Delivery Details Tab see below E bom herir EXPEDIENTE DEVELOPMENT a s 0 A Y s lo Mw Add Update Find Browse Previous Next ContSearch Job Notes Job Sheet Supp Inv Nature 10 20 Docket Docs Charges Milestones Job Detalls Container Details Marks and Numbers Various Dates Delivery Details Deliver to K2 Bus Name SOME NAME Address Line 1 SOME STREET Address Line 2 SOME STREET 2 AQIS Class METRO Suburb ESSENDON 4 State VIC t Pcode 3040 4 Deliv Job Note EEREERREREEREEREEREEPEEREEEEEREEEEE ALTERNATIVE DELIVERY ADORESS EXIST The above Delivery Address is stored at the Job level 97 Delivery Docket Workflow Expedient follows the below process on selecting the Delivery Docket toolbar button in Select Delivery Docket from Import Registration screen the AU Import Job Registrations screen
234. ntry Line and Part N A Supplier Number on the row Invoice Inv Line No This is the Supplier Invoice Line Number for the Entry Line N A Supplier and Part Number on the row Invoice Entry Line No This is the Entry Line Number for the Entry Line and Part N A N20 Number on the row Vers No This is the version number for the update to the Entry Line N A System and Part in the Bond Warehouse This number will Generated increment by 1 every time the details of the Entry Line and Part are updated in the Stock Adjustment Screen This number will be highlighted in red if the Version Number on the row is different to the N20 last version number Part No This is the Supplier Part Number on the Supplier Invoice N A Supplier Line in the N20 Entry Invoice Inv QTY This is the Invoice Quantity for the Part on the Supplier N A Supplier Invoice Line This can be updated Invoice Current QTY This is the Quantity in stock in the Bin Location or the Bond N A System Warehouse if you site is not using Bins This can be Generated updated Customs QTY This is the Customs Quantity for the Supplier Invoice Line N A N20 Entry in the Unit Quantity reported to Customs This can be updated UQ This is the Unit Quantity reported to Customs N A N20 Entry This is the Customs Value for the current stock in the Bond N A System Warehouse or the Bin Location for the Part on the Entry Generated Line This can be updated This is the Customs Value per Part Unit using the Customs
235. nvoice by Entry Line client DEMONSTRATION COMPANT Vessel QRETAS ATRMATS LIMITINV N0 TETSGG ExXt code Supplier PAIR PRIEND ENT CO LTD Duo Date 02 04 2013 Your Ref i Job Ho 31002400 LO GL EE FE EE EE SS SSS SS SS SSE SES A ESS SES SE Se ES eS Eee Se ee ee eee eee Entry Line TLP Tarift Stat TRT Instrument Description 0005C 04069090 21 CHEESE PARMESAN GEN 1 22 Lines Part Ho Description aty Unit Cost Amount 150 000 200 600 30000 00 10000 00 TOTAL FOR Job Wunder 3003600 190 000 155 Invoice by Entry Line Extended Invoice Listing XLS Ary e 4s z gu AUS 0 yaaa Invoice Listing WO Murder SE Ga tec ty PELEM SIIAFELY OA 1 15 31 t l Tara PMTs TI COSA wus 7a Tree oa s i map a4 E DFN B PUJA TTIA YP ag mue e 9 Sox AD af DE f Fr eR AN Y U UNCLASSIFIED PARTS This report option is available when the Supplier Invoice includes any unclassified parts This report can be output as CSV or PDF LF 4 J H K R A mtormer Code SepplerCode imore Mismnber invcore Lire Mo Sep per Part Mo Part Ovecrigtion Cliect Part Wo TLE Country Code Preference Preference Mile GSTE ORC Clesetteed By Append By 2 TEMCON BETANCO IT 1 GIG BLEND POWDER HG MEMO POWER If the Part was added via a Shipment Order line the Parts Description will be populated from the order line The CSV output allows details of TLF Country Preference and Preference Rule to be added against
236. odes MAXIMAS Update the Customer Preferred Carriers Carriers using the MAXIMAS system will have their own delivery address codes for your client s delivery addresses The Carrier s codes need to be added to Expedient Run the Client Delivery Instructions Report available from the Administration Folder gt Administration Reports Run as a csvto provide a spreadsheet containing the client codes and delivery addresses This can be edited removing unnecessary columns and sent to your Carrier to insert their MAXIMAS delivery address codes e g hem Code ler Nome Delivery Acidiras Ati paar ote 4 1 MATIMAS Certvery Add the MAXIMAS delivery address code to the Customer Masterfile Open the Delivery Address screen and add the information to the Carrier Delivery Codes section Carrier Delivery Codes Camel Carner Name Insert the Carrier Code and enter the MAXIMAS delivery address code in the Carrier Customer Delivery Address Field Ensure you are entering the correct MAXIMAS code against the delivery address you have on the screen Each client can be set up with a Preferred Carrier for Imports and Exports and for Air FCL LCL and Parcel Post Go to the Customer Masterfile select a client who will use a Carrier set up for EDI Go to Options gt Preferred Carrier Select the Carrier Type Air FCL LCL or P P Carrier Select whether the Carrier is required for Imports or Exports Enter the Carrier code for the transport co
237. odes Maximu mi 3750 3970 4900 6180 2400 4000 4260 O EXpe dient software Maximum Tare kgs NEW 150 Codes OLD 150 Codes 22B0 22P2 22P5 22R1 2210 2217 22U1 22V0 2560 25R1 2610 26U1 42B0 4261 42P2 42P5 4 R0 4216 4201 42V0 45U1 LCL Old ISO codes with no mapping to new ISO codes 265 Appendix B Carrier EDI Setup Carrier EDI Set up Information Company Name Branch Information provided by Contact Number How often do you want to send EDI transport requests to the Carrier Eg once o day twice a doy once every hour Carrier Account Information How will the carrier send ED updates to you Carrier Company Reference Scoala en LTES EAN ee E aor 4 P Address 168 192 10 Spree Goth e ae ELLY F MLL OAC 266
238. oices for the job Each report is available in PDF or XLS format Curtos Jobs Reporta m Report Selection Job Number i Invoice Number Report Type Invoice by Line y Report Format PDF 4 Display Order No Mo New Page per Invoice No Report Progress Y Print Invoice by Line OK Cancel Enter a Job urbe Invoice by TLF DEMONSTRATION COMPANY HEAT INTERNATIONAL LTD 154 Invoice by Line 10 00 15 invoice In Line Order Client t DEMONSTRATION COMPANY Vessel t Inv No 2174 Supplier HEAT INTERNATIONAL LTD tue DATA 70 06 7300 oo o o o o o o o o o oo o o eee eee Description mount TL Tarif Cty F amp Rate BES BSEDSEES CESS EBEES SES SEBEES diri Sas SISE SERBII EEE BASS III ET Saan IT TE n Ia S SEA BAESSS SAA ESSSASSS za iriarsaaIa cidcid 1 TUBE CLEANERS 750 000 1 067 00 00 03839 T4i99900 US o 3 00 TOTAL FOR Job 2307617 750 000 SBALSSSSSSLES Invoice by Order Part Number 10 06 13 INW0108 BY Order PO PArt mo client DEMORSTRATION COMPANT Veesel i Inv MO 1 3174 Ext code Supplier BEAT INTERNATIONAL LTD tue Date 26 06 2003 your met XXX Job NO 2307637 Order Line Part Number Description y Untt Cost e SUPPLIER i TUBE CLEANERS 900 00 JPIP 74199900 3 00 TOTAL POR Supplier TOTAL FOR TNVOLCe Mumber 3174 TOTAL FOR Job Number 2307617 130 000 LAA AAAA SALER Invoice by Entry Line 18 06 13 t
239. oker ELICUS a See below for the Own Company flag in the Customer Masterfile Own Company Yes The below example shows that the forwarding charges are not required The Forwarder Code in the Registration is not your company that is Own Company is not set The Broker Code however is your company Forw Charges Not Req d Cust Charges Req d but Not Created 260 Field Name Exchange Var Job Currencies Description This is the Exchange Variance indicator This allows users to Enter a variance on the Exchange Rate when entering charges in Foreign Currency but billing in AUD The calculation for invoicing when the Exchange Variance is set IS AUD S FOREIGN AMT EXCHANGE RATE 1 Exchange Variance 100 Please Note The Job Currency must be populated with an Exchange Rate for this to calculate This is the Job Number This is a no entry field and used for display purposes only This is the House Bill This is a no entry field and used for display purposes only The Expedient System allows users to invoice in up to 3 Foreign Currencies For example you may enter USD and EURO in the Job Currency Field see below Job Currencies USD Q 0 9000 ER Al 0 4865 Q Then in the charge lines ensure at least one charge of each currency exists Code Description FXC PP COLL Cun EDO 2308 EDO TRANSACTION Collect EUR FSF 2312 FUEL SURCHARGE Collect USD Please Note To be able to change the Curr
240. oker is your own company then the document will default to be sent to the consignee personnel set up to receive import notifications or all documents You have the option to change the broker code to the consignee code in this screen if you wish to send the transhipment notification to the consignee instead of the broker or untick the send columns amp tick the send to self column to only send the document to yourself If both send amp send to self are unticked the document will not send Where no personnel are set up in the customers masterfile the document will default to send to you Events will be logged on the consol and job level The Job event will also list any email addresses that the document was sent to 6 Customs Container X ray Sea Only When sending the Customs Container X Ray document from the consol level through Notifications gt Customs Container X Ray you will be prompted to select the containers that are X ray held followed by another screen which will pop up showing the jobs attached to the selected containers The Customs Container X Ray document will always go to the consignee in each attached job and email addresses will default from any personnel set up in the customers masterfile to receive import notifications or all documents You have the option to untick the send columns amp send the document to yourself If both send amp send to self are unticked the document will not send
241. olidated AQIS Pad Entry Dete 14 10 2013 XS Suewnary Customer Suppisr Oetats Customer Q IDAUS ABNICOD 07009730570002 cer Ye Auno Erre Copes 1 Terms A Vakyes OTVA 30 00 2013 J oo 10515400 Uso i cr Currency Fx me ie e on mo uo EARN r Tor 1158 0 Uso i ovs mio un Lon Errr 105155 00 FE Tal DA 0 00 COM OTH ADD ose i OTH 28 L icboral Imbarator GSTE Ambet MOT AMBER LINE Sam No PUP No GRNT 1670 00 4G Trarsper Lines Une No Mester Mi Posr No House te Cortamer Mo Tyee Uri feces Cargo Ststus ROH ALIS Status 1 LOBUIMES 307054 FCLANE1 40648 10011361971 Pa 3 Cargo Sima Field Name Description Validation Default Entry Tab Job No This is the Job Number If you have entered this screen viathe Mandatory Job Job Registration screen or the Supplier Invoice screen the job Registration number will populate If you access this screen via the Supplier Customs Clearance Tariff Class Menu then you will need to Invoice enter a valid Job Number before adding a new entry When the Job Number is provided Expedient will search for any Supplier Invoices that exist for the Job Number Sub No This field shows the Submission number for the new entry Mandatory System The first entry created for a job will default to 1 Generated 174 Field Name Normal Separated Consolidated or Non Consolidated Description Validation Default This field provides the option to create a Normal entry ora Mandatory Normal Separated
242. olumn Once successfully completed the process updates the Required Date and Time in the Job Registration screen Container Details tab Job Details Container Details 1 Marks and Numbers Various Information Delivery Details Line No Container No Type 150 Type Sea No Delivery Type Required Date Required Time 1 TGHU1186690 FOL 2260 P91975 STANDARD LIFT OFF LIFT ON 25 07 2013 15 30 If the job is FCL or FCX the Required Date and Time will be updated in Container Management Available Wharf 22 07 2013 1 Date of Timeslot Request ma h Actual Time Slot Date amp Time e Storage Start ma Gate Out 24 07 2013 a 107 Load Required Dates File O EXpe dient software The toolbar button Load Required Dates file in the Update Required Dates screen allows upload of a file containing Required Date and Time information This can be used to provide the required date for LCL or FCL or FCX jobs The file must be in the following format with the columns in Job Number mandatory Container Number optional Required Date mandatory Required Time Optional A Sample File lola en me tee k lala Riel 16 17 16 the order indicated A B 3002323 ASDFO001001 3002323 ASDFOOOLOO2 3002323 ASDFO001003 3002323 ASDFO0001004 3002323 ASDFOOOLOOS 3002323 ASDFO001006 3002323 ASDFODO1007 3002323 ASDFO0010068 3002323 ASDFO001009 3002323 ASDFODO1010 3002323 ASDFOOO1011 3002323
243. olumn must be included in the file template Templates This is the list of available templates If you want to set up a Mandatory Default new template enter the name of the new template in the field below and Sae Use to remove unwanted templates You can then browse to the required CSV file and click on the button The file will then be read into the screen line by line If the program detects an error you will get a message explaining the problem however no further lines of the file will be processed after this error i e there are 10 invoice lines in the file but the system detects a problem on line 5 only the first 4 lines will be loaded If errors are detected you will probably want to cancel the invoice you are adding fix the errors in the file and then start the load process again The Import Log will display a summary of the details loaded Use View Delais information to see more in depth RULES The Country of Origin if provided must be in two digit ISO format i e CN for China PREFERENCE and PREFERENCE RULE if provided must be the same codes as used by Australian Customs e The file must contain one invoice line per file line e Quantity and Amount fields must contain only numbers or decimal point no dollar signs e The file must contain only ONE Supplier Invoice e Each Invoice line must be in the same currency e Case is not important the system will convert all values to Upper Case EMAIL FILE
244. on the Job Money paid out This is the Journal Paid Journal This is the This should be of your account Amount either amount that was zero for to a 3 party for Profit or Loss for billed to the 3 billable items that Account that account Party The Job Financial Screen allows users to view the following additional information e Billing Information Invoices e Cheque Costs Direct Cheques e Creditor Costs Creditor Invoices e Journals e Notes 121 QB expedient ADD VIEW CLIENT REFERENCE NUMBERS This option allows the addition and update of client reference numbers to a Job This is available from the Options menu in the Job Registration screen Client Reference Numbers oc 52 Job No 3001295 Client Reference Numbers Enter reference details al Any client reference numbers entered in this screen can be searched for in next option Find Jobs by Client Reference Number FIND JOBS BY CLIENT REFERENCE NUMBER Use this option to search by Client Reference Number The client reference must have been added against a job number in the Add View Client Reference Numbers screen Sob Select Client Reference No Cust Code Q Reference No Cancel Enter Customer Code lt ZOOM gt OVR The Cust Code field is optional If you have only the client reference number this option can be used as a quick way to search during a client enquiry 122 EVENTS This option provides the history of jo
245. on Export File Trigger is ETD 17 Field Name Description Validation Default Contacts to This table lists the contacts at the Overseas Agent and Active receive alerts internally to receive email notifications when new or Personnel Ac regarding the updated Import Manifests have been received and if there tive Users EDI Import are any errors processing the data There must be at least Manifests one internal User to receive email notifications Successful Err ors Contact Type Select the appropriate contact type from the pull down Mandatory O S Agent menu Contact Name Mandatory Blank Use the a to find active personnel at the Overseas Agent If you have selected Internal as the Contact Type the 2 will provide a list of active Users Email Address This is populated when a Contact Name is selected This N A field cannot be updated in this screen If the email address is incorrect please update the Personnel in the Customer Masterfile or the User Masterfile for internal Users Associated Port If a Port Code is assigned to the Manifest Contact then the Optional Blank user will be notified via email when a XML file is loaded or updated into the Holding Screen for that specific Port If no Port Code is assigned then the user will receive an email notification for ALL Ports If Contact Type O S Agent the associated Port Code matches to the Origin Port in the file If Contact Type Internal the associated Port Code matches to t
246. onal Blank Sub Master This is the reference for the Sub Master Airway Bill Optional Blank Job No This is the job number System Job Generated Registration Customs This is the message received from Customs System Customs Response Generated Cargo Status This is the Overall Customs Status for the Sea Cargo Report Mandatory Blank ICS Flight This is the flight number and airline Mandatory Job Registration ICS Arrival Date This is the arrival date Mandatory Blank No of Pieces This is the number of pieces on the house bill Mandatory Job Registration Gross Weight This is the gross weight for the house bill and the UOM Mandatory Job Registration Port This is the Destination Port Use the to perform a lookup Mandatory Blank Destination on the ISO Port Masterfile Port Discharge This is the Discharge Port Use the I to perform a lookup Mandatory Blank on the ISO Port Masterfile Port Loading This is the Load Port Use the Al to perform a lookup onthe Mandatory Blank ISO Port Masterfile Original Port This is the originating load port Use the Al to perform a Mandatory Blank Load lookup on the ISO Port Masterfile First Port This is the first port Use the Alto perform a lookup onthe Optional Blank ISO Port Masterfile Declared Value This is the declared value for Customs for the house bill Mandatory Job Registration Payment This is the payment method Mandatory Job Method Registration Consignee s This is the full name of the Consignee Option
247. ore information An Unclassified Items report is available from the Reports menu in the Supplier Invoice screen This is in CSV format When the missing information is entered in the CSV file this can be uploaded into the Parts Masterfile See Automatic Parts Download TRT This is the Treatment Code for the tariff Mandatory TLF Masterfile Country This information is pulled from the TLF Masterfile If Mandatory TLF Masterfile Preference you wish to alter the values for this Supplier Invoice Preference Mendieta General Edit F6 Rule Button o E 2 9 If the part has not yet been classified the Country Preference and Preference Rule will default from the Supplier Masterfile Subsequent rows default to match the Country Preference and Preference Rule from the line above Duty Rate This is the Duty Rate advised by Customs associated N A Customs with the Tariff Country and Preference combination P O Number This is the Purchase Order Number against the part Mandatory Blank number This is used for printing of various documents such as the Landed Costing This field is no entry however if you wish to enter a value then use the P O Edit F7 Button ams t A Pe An omin 135 Field Name Description Validation Default If your site has Order Tracking and the Client has Part Level Order Tracking use the 2 button to find open orders for the client and the part number P O Line Th
248. ot be sent because of missing details wa Automatic Notifications 1 Notification has been emailed Notifications were not sent for the following House Bills House Bill APC60059845 APC60059915 APC60059976 APC60059952 Output list as CSV View Logs GMA ONLY A Output list as CSV Customer Masterfiles button to view a CSV report of the Brokers with missing details and update their A notice will be generated for each Cargo Reporting House Bill and a Cargo Availability Notification event CNOT will be generated in the Job for each House Bill If you site is storing documents against Jobs in Expedient a copy of the notification will automatically be stored in the Document folder for the Job The recipients for each notification can be found in the email event EML Email Details screen 46 Sample of the Air Cargo Availability Notice TA Devtest Logistics Pty Ltd A dawson of Gavin Miran amp ABN 20076 873 626 123 Smith Street From HELEN STAPELY Expedient Fort Adelaide SA 501 Date 13 07 2015 PH f 5 444 44a FAX WHE TABLET COM By AIR Cargo Availability Shipment Details Our Ref 5703572 Job No 5014717 Shipper ELLEX INC Consignes DEVTEST Client SELEMED Customs Status Air Way Sil Number 232 58781166 House Bil 146017038651 Fight Number MHO139 ETA 04 10 2013 Load Port OSAKA Discharge Port ADELAIDE Final Destination SYDNEY Cargo Description AIMING BEAM Available Date 114072015 Storage Start Date 14 07 2015 1
249. otes each time a user clicks on the Delivery Tab in Add Update mode the Customer s Delivery Notes will pop up e Job Registration Notes each time a user adds updates a Job the Customer s Job Registration Notes will pop up e Customs Notes each time a user adds updates a Job and Broker Code is the Own Company the Customer s Customs Notes will pop up e Customs Supplier Notes each time a user adds updates a Job the Customers Suppliers Customs Notes will pop up e Forwarding Supplier Notes each time a user adds updates a Job the Customers Suppliers Forwarding Notes will pop up General Debtor Creditor Importer Aviation Security Forwarder Carrier Bank Detail Configuration Import Job Registration Pop Up Delivery Detalls Delivery Notes No Add Update Job Job Registration Notes No Add Update Job Forwarding Supplier Notes Yes Customs Pop Up Add Update Job Customs Notes No Submit Customs Notes No Add Update Job Customs Supplier Notes Yes Add Update Job ICS Notes No Export Air Consol Registration Pop Up Add Update Agent Notes Yes Export Air Job Registration Pop Up Add Update Job Job Registration Notes Yes Export Sea Consol Registration Pop Up Add Update Export Sea Notes Yes Add Update Agent Notes Yes Export Sea Job Registration Pop Up Add Update Job Job Registration Notes Yes AUTO DELIVERY DATE UPDATE On the occasion whereby you are not performing the delivery for customers
250. pe is Express Entr This is the Invoice value actually entered N A System Generated Diff This is the difference between the ITOT and Entr values N A System Generated FOB This is the Freight on Board value followed by the Currency Optional Blank which will default to match the ITOT Currency PC This is the Cost of Original Export Packing followed by the Optional Blank Currency which will default to match the ITOT Currency This is the Cost of Marine Insurance This is calculated using Optional ONS Factor the following rules OR System Default Terms EXW FOB FCA FAS FOB value multiplied by the ONS Factor stored against the Customer See Customer Masterfile Importer Tab ONS Factor Field OR if this is blank then use the system default Usually 0025 Terms CFR CIF CIP CPT DAP DAT DDP DDU DEQ DES CIF value less freight OFT multiplied by the ONS factor stored against the Customer OR if this is blank then use the system default e g ONS CIF OFT 1 factor factor The system default is currently set to 0025 but can be changed upon request The Customers ONS Factor can be set under the Importer Tab in the Customer Masterfile By default your system will not have this activated Upon request this can be added There are 2 levels Add button to Nature 10 20 Screen and when clicked will calculate the ONS Amount based off the above rules Automatically calculate this value on all import declarations without havin
251. period in 2014 2013 2012 2011 etc Generic Consol CSV This report allows users to output consol level data into a spreadsheet This report consists of over 40 fields If your site has the Accounting Module then it also includes the amount of money billed and the total profit on each consol The profit includes both Customs and Forwarding related accounts Generic Job CSV This report allows users to output job level data into a spreadsheet This report consists of over 40 fields If your site has the Accounting Module then it also includes the amount of money billed and the total profit on each job The profit includes both Customs and Forwarding related accounts 76 Customs Job Registration Supplier s Invoice and Customs Entry Process CUSTOMS Create CMR Suppers Iriveice Parts on Supple CUSTOMS Invoice Classified gt Classify CMR pec TLF Existtor Part in Expedient Paris CUSTOMS urea TLF Ar b AIE s CUSTOMS as Craala amp Send GUS TOMS A Subri i Send aliut e rt Diburtameni becca Create Custome Create DD to Cuabera amp ot Mature 1020 salts Weeds Cusi mer 5 i Customs Customer o Update and Re Band Enty CUSTOMS Create Pre CMR Supplier s E Invoice hipman avallable tor pickup Print Delivery Docket Book Pickup Request with Garriar i Duty 310007 Create amp Send Final H Pay Duty to Imola lo customer cusioma Of i bahal af cuslome
252. plier Invoices includes classified parts that have unanswered CP questions This is available in XLS or PDF format and lists the unanswered questions part by part for all the Supplier Invoices on the Job GAVIN MILLMAN amp ASSOC AUST leven ALS On 0347 Lied 258 a 53 MeConreck STREET Expedient 124507800 1745078 VIC 3007 AIRE PI S a 11 FAN 00 HA 2273 RN rr CO oe Unanswered CP Questions Client OFMONS TRATION COMPANY Supplier EBSEL ELECTRIC The binnery pays PDA IS Ip Ye deis payons Dele sunay o Auro Tasane Invesce No MILLIAA Part Number PART C Chent Part PART C Description PART C TLF OOCEN Tariff 04069090 Stat 14 Description COLBY Question No 4346 IFIS ARE THE GOODS MADE FROM UNPASTEURISED MILK tt 2 Se teamu Invoice No MILLUAA Part Number PART H Chent Part PART H Description PART H TLF 0007H Tarif 94069090 Stat 16 Description CHEESE EDAM Question No 108 IFIS ARE THE GOODS SOFT CHEESE SEMI SOFT CHEESE SURFACE RIPENED CHEESE SOFT SMOKEO CHEESE CURD CHEESE FRESH CHEESE OR FRESH WHEY CHEESE Question No 446 IFIS ARE THE GOODS MADE FROM UNPASTEURISED MILK 153 INVOICE LISTING This report option provides analysis of the Supplier Invoice for example by TLF by Line by Order Part Number by Entry Line and by Entry Line Extended Select the Report Type from the pull down list and enter any other criteria required for the report Select a single invoice number or leave blank to report on all inv
253. ports Generic Parts CSV Parts Listing multi report Part Duty Analysis CSV Client Top Parts Part Description Rate Part Classification Job OP db ob de de de Generic Parts CSV This CSV report provides a part listing ordered by Client Code and Supplier Code External IDs for the Client Supplier and Job will be shown if your site is using these Report Selections PatsID Q Supplier Code Q Supplier Part Number Part Description Client Part Number Origin q Preference Rule Import TLF Q TRT Instrument Type Instrument Number Tariff General Duty Rate Client TLF Export TLF a AHECC Code Report Progress Generic Parts CSV report Output to farch spool MENU 13454 out Cancel Enter Parts ID Use If Required 245 soTrTware Part Listing multi Report This screen provides various options for listing parts ordered by different elements in the report The reports are available as PDF and CSV Report Selection Report Type Su Su Supplier Part Description New Page per Supplier Supplier Tariff Part Supplier Tariff Part Extended Report Format Tariff Part Supplier Report Criteria Supplier Part Last Used O Supplier Duty Rate Part Lan Cii Supplier Client Part Number Supplier Code Delimited Client Supplier Part m a le Part Duty Analysis This report provides a detailed breakdown of Duty per Part including all the TLF Invoice and Job information The Report Crit
254. r i Optional Business Rule Driven 17 QB expedient Job Registration Screen COMMAND KEYS Most toolbar buttons can be accessed by a Keyboard Short Cut See below for Short Cut Commands E a A A e 4 b a u u lt v wW Add Update Delete Find Browse Previous Next Cont Search Job Notes Job Sheet Supp Inv Nature 10 20 Docket Docs Charges Milestones Shortcut Key 78 Icon Shortcut Key uy Milestones Ctrl Tab Job Details Container Details ma gt CREATING A JOB When it is time for you to create a customs shipment from the Main Menu select Customs Clearance Tariff Class Customs Job Registration By clicking the _4 button or typing A will place the cursor in the input screen in Add Mode See below eve pon iod Regoranon DEPEDIEMT DEVELOPMENT 8 ss it te wt i Pitt outs i tij LA it MA M rterty a S a to 4 d ES Mid Update Dokte Find Giowse Previow s Nest Conf rth Cargo Art Rego Docs Events Job Nols JobSit Sopp luv Nal 10 20 Docket Doa la ES Pa E Job Details Container Details 0 Marks and Numbers Various Information Delivery Detais EDI Addibonal References Job Type A Det MIA bate Reg si Job No House Hd Consol No Job Notes 0 Master ga Extn Code Consal Notes 0 Cust Code SE Extn Code 2 Dos 0 Cust Ref Milestone Sunplive rey Job Class L l P Transport Detaits Goods i vessel a Lloyds Voy ID j Load Port amp ist Vessel Pia
255. r Supplier Invoice Screen Invoice Screen This is the Description of the Part If this part is not yet Mandatory Blank classified then Not Classified will appear On update this will clear unless the Part was received from a file in which case the Part Description from the original file will be displayed Use the a to search for Part Descriptions that have already been used for this Supplier for the Client E A Cine DEMONSTRATION A COMPANY pin TEST GPPLIER I pwt Mumbai Put Dasoipini T T Tw UO hsiumoni instrumem Typo TEETIZ s TEKIS PART A OESCRIFT PAM AA PART AS PAH M PART At PANT ACA PAH mM DADAS PANT Be e5071 04069010 HAM F DIJA LAFSA PART AG MA 11071000 PAH d DIJA BILOU L Pal OIA 15091000 PART A J VANO Oe Cancel Me Query 55 Double click on a row in this screen to re use the Part Description Use the Reena button to list all Part Descriptions previously used for the Client regardless of Supplier If the Part has been added to the Supplier Invoice line via a Shipment Order line the Part Description will be populated from the Order Line This is the reference the Client uses for the Part This prints on Mandatory Supplier Landed Costings On tabbing through the field the Client Part Part No if will default to the Supplier Part No left blank This is the Australian Bank Number for the Client Mandatory Customer Masterfile This is the reference the Customer uses for the TLF
256. r e Parcel Post e Miscellaneous 94 QB expedient e Private Doc s Cover Sheet Available via Options e Private Bar Code Sheet via Options 95 QB expedient PRINTING BILLING SHEETS Printing Charge Sheets is available via the Options The Charge Codes and Descriptions are initially configured and maintained by Super Users To Set up Charge Codes go to Menu Administration Company Details Billing Sheet Maintenance Charge Sheets and Charge Code are set up by Acc Type Disbursements Finals Charge Code Mode Export Import Type Air FCL LCL Print Order See below screen shot AL Charge Code Mamertie PEDEN Of EOPMeNt 4 a x i Add Update Delete And Browse Previous Next Charge Code Masterfile Acc Type FINAL A C Charge Code AC Charge Description AIR CARGO REPORTING FEES Mode EXPORT Type AIR Order 04 l You can re print any of the Work Sheets at any time as long as a job displayed in the Job Registration Screen 96 QB expedient DELIVERY DOCKETS Delivery Dockets can be printed from the Consol where the Consol is for FAK or from the Job Registration screen Printing Delivery f the Consol is for Job Class FAK a Delivery Docket can be sent direct from the Dockets for a Consol to the Cartage company The option is available from the Notifications menu Consol a and from the Delivery Docket toolbar button A Additional Defvery Irtormation Input Selection Consol No 1000616 Co
257. r Import Job Registration screen and the Customs Job Registration screen Options menus This option is available for Air Import jobs where there is no Consol This option is intended for use where a non forwarder is required to move the cargo underbond VIEW CURRENT WAREHOUSE BIN LOC This option is available from the Air Import Job Registration screen and the Customs Job Registration screen Options menus where your site is storing Bin Locations for Air Cargo A Current Bin Locations House Bill 68510810021 Branch Bin No Qty Checked In by Check In Date Check In Time M A000 5 michaell 27 03 2014 14 24 OVR 64 Delivery Blocking House Bill Expedient will allow you to create a block on printing an Air Cargo Delivery Docket and store the reason for doing so Go to Air Import Forwarding gt Air Cargo Reporting gt Delivery Blocking House Bill a Air Import Forwarding gt E Manifest EDI Air Import Consol Registration E Import Job Registration 4 Air Cargo Reporting us ACR Master ACR House i Delivery Blocking House Bill Air Cargo Reporting Alerts ob L Delivery Bodong Mouse P3 File View Options GMA Maint Help b i E A L a Add Update Doolio Find Browse Previous Next Delivery Blocking House Bil House GH TMA11110028 Blocked Yes Reason for Block black A Added by BRETT KING an 04 06 2015 Modified by HELEN STAPELY on 10 06 2015 Field Name Description Validation Default House B
258. r new document into form On Add click al in the Shipment Reference field to view the available Supplier s Invoice batches Hit Enter in this screen to list all available batches or search on specific details 150 Downloaded Invoices Shipment No Load Date No Lines Invoice Amt SHIPMENT1 10 04 2012 22 6575 35 SHIPMENT 10 04 2012 17 22097943 SHIPMENT3 10 04 2012 90 3105 2277 Re Query Query has found 3 Invoice record s Select the Shipment reference for the batch of Supplier s Invoices you want to associate with the Job and OK Select one or many batches for the job Load Suppliers Invoices EXPEDIENT DEVTEST Fle View Options GMAMant Help Ld oe A Ea J Add Update Delete Find Browse Previous Next Load Invoices Job Number 2051883 Posted No Doc No Shipment Number Reference of Invoices SHIPMENT To attach the batches of Supplier s Invoices to the job go to Options and Load Invoice or use the toolbar es button Load Invoices You will be advised if the load was successful or if invoices within the batch that you have attached have already been posted and cannot be loaded to the job Once successfully loaded you can view the Supplier Invoices in the Supplier s Invoice screen 151 A new column showing the Shipment number has been added to the Downloaded Invoice list visible when a is selected in the Invoice Number field in the Supplier s Invoice screen LL Dumricede
259. racters VACAMYO CEVIEST Cieri VILAR 045997 227420 2 The igh of DUNRAGEXPORTCATRY in LAETI amp 1 cherecters wich a less hen Me rima des togh Of 2 CMereciers VSCAHYG DEVITST Chett VICAN TG 948942 ALO gt Tha kage of DUVPINGESPORTCHTIRY in LAEDIT 1 cra cierra Which la eee Tien De emerarr Sat tngh Of 2 Characters VSCAHYG CEVTEST Chant Y5CA4HYO 04 Sarees 22 The eegth of FLACNO amp ELADG is cherecters wich a bes than thee rensa fet len git of A cherecters VSCANYG DEVTEST Cioni ICAO So Tras ONJ MPORTER DENTFER 5 NUT CURRENT OF DOES NOT DOST VSCAHYQ DEVTEST Chet Vacanrs 045982 2271361 OMG OVERSEAS FREIGHT AMOUNT OR OVERSEAS BGURANCE AMOUNT REQUIRED VSCAHYG DEVTEST Clari WSCA S AT Soresss DIA OWERSEAS FREIST AMOUNT CA OVERSEAS MELHANCE AMOUNT REQUIRED VSCANYG CEVTEST Chev VICAH YG 041035 ra The vale of MASTTRARMWAVEEL LNG cortering vrin MASTESTE_ 7 Gove rot reiri tre epecticeter ct NTI VEC HYG DEVTEST Cheti WSCA GC Soares 2270595 2 The poth of DUVPRGENPORTONTA in LAENI a 1 oberacters which a less fen De aime dell engi of 2 erecters z RESET OPTIONS The Reset options allow various information shown against the Parts in the Lines tab to be quickly updated These options are useful where unclassified parts exist in the Supplier Invoice which have been subsequently added to the Parts Masterfile or where the information has been updated in the Parts Masterfile and needs to be updated in the Supplier Invoice AUTO INVOICE ADMIN This func
260. ration EDI Status The Sea Cargo Report Status This is the internal Status of System Customs the Sea Cargo House Bill This can consist of Create Replace Generated Withdraw This is the Customs EDI Status of Un Modified Shipments Not Submitted Being Submitted FAILED In Progress Submitted OK with Warnings This is the Customs EDI Status of Modified Shipments Not Submitted Being Submitted FAILED In Progress Submitted SINCE MODIFIED OK with Warnings MODIFIED User ID This is the username that created the Sea Cargo House Bill System Username Generated Sub Date This is the SCR Creation Date Mandatory Today Sender Ref This is the Job Number Submission number System Blank Generated Ver This is the version of the message submitted to Customs System Blank Generated H Bill This is the House Bill Number Mandatory Job Registration Consol No This is the Consol number Mandatory Job Registration Reference This is the reference for the submission Optional Blank Parent Bill This is the reference for the Parent Bill Optional Blank Cargo Status This is the Overall Customs Status for the Sea Cargo Report Mandatory Blank Lines This is the number of lines associated with the House Bill System Blank Generated Customs This is the message received from Customs System Customs Response Generated Principal The shipping line master loader or co loader responsible for Mandatory Consol Agent s ID the operation of a ship Use the
261. rding Module allows users to Create Consols Jobs create and submit Cargo Reporting submit Outturns and Underbond Approvals Expedient utilises a job number which is the unique number given to shipments within Expedient This is the first step in creating and lodging Customs Entries From the Job Registration screen users are able to register a Job Create Supplier s Invoice and Create Lodge Customs Entries Users can also prepare charges and create a Debtors Invoice only applicable for Accounting Module Customers QB expedient Forwarding Expedient utilises One Job using the same job number reference for both the Customs and Forwarding Services The Job Registration Screen that appears in the Customs Air Sea Import Forwarding Menus is the same Screen Sea Consol Job and Cargo Reporting Registration Process Overview of Sea Cargo Reporting workflow Register Jobs with Sea Cargo House ar ones Container Bill Commodities Y l Y y y Submit ALL House Container Container sb pratesa Bills to Customs Underbond Move Underbond Move Bilis to Customs Air Consol Job and Cargo Reporting Registration Process Overview of Air Cargo Reporting workflow Register Consol Register Jobs Air Cargo House Submit 1 or ALL Submit ALL House waster Underbond Master Outtum House Underbond House Outturn House Bills to Customs Bills to Customs Consol Registration Screen Creating a Consol
262. reate Live Consol Jobs to create a Consol with associated Jobs from the Manifest information Any missing information will be listed in a pop up message When the consol is made live the Consol screen will open displaying the details of the new Consol Any consols that are not made live after six months from the receival date will be purged VIEW HOUSE BILLS E Use the toolbar button View House Bills to view the House Bills associated with this Master VIEW CONTAINERS E For SEA bills use the toolbar button View Containers to view the Containers associated with this Master MANIFEST EDI HISTORY This option is available from the Communications menu and allows you to view the original XML files received from the Overseas Agent a EDI History Message Filename Received Date 18966 153003 2 xml 03 10 2013 Exit Double Click to view raw file This screen will list the XML files received matching the Masterbill Number Double click on one of the messages to view the original XML file E GMA Text File Reader ExpedientManifestMessage xsi noNamespaceSchemaLocation GMA Manifest xsd xmlns xsi http lt Transactioninto gt lt MessageSender gt GCOSLOGARLI lt MessageSender gt lt MessageReciplient gt R R lt MessageRecipient gt lt MessagelD gt 130425002 lt MessagelD gt lt Created gt 2013 04 2513 18 36 lt Created gt lt TransactionInfo gt lt Manifest gt A lt MasterbillNumber gt CGTEST99435211 lt MasterbillNu
263. rgo Availability Shipment Details Our Ref Shipper Consignes Air Way Bil Number Flight Number ETA Load Port Discharge Port Final Destination Cargo Description Available Date Storage Start Date Available From Depot Hours Depot Website Check in Details Mo of Pieces 1 notes line 1 notes line 2 5703572 ELLEX INC DEWTEST Client SELEMED 232 58781166 MH0139 04102013 OSAKA ADELAIDE SYDNEY AIMING BEAM 13072015 14072015 12 00 CG TEST CUSTOMER ADD1 ADD MELBOURNE VIG 3000 OP HOURS 9TO5 www depobwebsite com au Fight Expected Pieces 1 Department 5014717 SIA Qutham Print Yes Yes From HELEN STAPELY Date 13 07 2015 Job No 3014717 Customs Status House Bill 146017038651 All business is conducted in accordance wilh the standard irading condilions of ihe company which can be obtained upon request or vie fhe company website www potaglobal con au Deviest Logistics Pty Lid be discharged from al labiiy unless notice of any claim is received in writing within 14 days after the date ihe goods are delivered or should have been delivered as per clause 15 of ihe Companys standard trading terms Availability amp Storage dates shoud be checked and confirmed with the whanvunpack depot Deviest Logistics Pty Lid wil not be liable for any changes of dates resulting in storage lr i een prin QB expedient PRINT MANIFEST The Print Manifest is available from the Notifications menu and
264. rgo Reporter Resolution Either Correct the Waybill on the Entry or if it is correct have the Cargo Reporter to correct it on their report ERROR 1D0013 OVERSEAS PORT MUST NOT START WITH AU Error Description The port listed on the entry for one of the Origin Ports is incorrect ISO UN Locode Ports listed outside Australia do not start with AU Resolution Change the Origin port to the correct overseas ports 202 QB Expedient ERROR ID0550 NUMBER OF PACKAGES DOES NOT MATCH THE NUMBER OF PACKAGES ON THE CARGO REPORT Error Description 3905797 Resolution One of the items either Bill of Lading or Vessel Voyage may be incorrect and should be amended to match those used by the Shipping line Paper work ERROR RFO318 SECURITY CODE REQUIRED Error Description 3905797 Resolution One of the items either Bill of Lading or Vessel Voyage may be incorrect and should be amended to match those used by the Shipping line Paper work ERROR I1D0632 LODGEMENT QUESTION NOT RELATED TO CURRENT DECLARATION S5SUB 000000000000005 LDGMT QST ID 000000000000009 Error Description 2818620 Each Customs Declaration made to Australian Customs requires a number of Lodgement Questions to be answered The above message indicates that Question number 9 has not been answered This is a number that is defined by Australian Customs Resolution The system should evaluate the data in the Customs Declaration and compare the data agains
265. ria is not applicable for Manual Entry Indicates if the record has been Posted System N A Yes and No values Generated Read Only field NOTE You cannot UPDATE or DELETE a Posted Entry The Date the record was Posted System N A Read Only field Generated The UserID that Posted the record System N A Read Only field Generated Internal Reference Number System Unique Generated when the record is Saved Generated Document Read Only field Number Date the record was created System Current Auto populates in ADD Mode Generated Date Read Only field Option to retrieve load the Job Numbers using the Transport Mandatory N A Details from the Import Export Jobs When this method is selected it will show the details in the Transport Details Group NOTE ONLY looks at data in the last 180days that match the criteria entered Option to retrieve load the Job Numbers using the Container Mandatory N A Number that has been attached to the Import Export Jobs When this method is selected it will show the details in the Container Details Group NOTE If Air Import or Air Export has been selected then this Load Method is not applicable This allows the user to add the Job Numbers manually inthe Mandatory N A Job Number Details Group NOTE The Job Type and Job Mode are not applicable for this Load Method 92 Default Field Name Description Validation Default Transport Details Group ONLY looks at data in the last 180day
266. rom Customs will be sent to the user who last successful submitted the instruction Sea Cargo House Bill Screen These records will be automatically created once a Consol and Jobs have been created provided Masterbill and House Bill fields have been populated S Sea Cargo House Bil Reporting EXPEDIENT DEVELOPMENT erd e q k q p e amp y a Add Update Delete Find Browse Previous Next Commodity Details Validate House Submit House View EDI History Docs Details Addresses Extra Info House Information O Bill 34343 SCR Status EDI Status Not Submitted Test Mode H Bill HBS User ID Sub Date bis Consol No 1000007 Sender Ref 101766 Ver 0 Job Number Parent Bill 0 P 2s 2 a Q aD gt WF _ as Cargo Status ALL TRANSHIP 0 Unes 1 Customs Response Transport Detalls Principal Agent 1D Lloyd s No Port Details Port of Destination Port of Loading Misc Details Country of Origin Payment Method 12003709608 A Voyage 1D AUMEL a Port of Discharge AUMEL 4 USLAX a Orig Port of Loading USLAX A First Port a US 4 UNITED STATES PP 4 PREPAID BY SELLER Party Details Consignee s Name HG Shipper s Name JGJGH Commodity Details Container No Size Consign Type Weight Cargo Status 1 ABCD123 0000 PCL GENN 120 000 TRANSHIP Double dick for Commodity Details 4 of 101 OVE 33 QB expedient Field Name Description Validation Default O Bill This is the Ocean Bill number Optional Job regist
267. rom containers on the vessels Please Note This date will get updated from the 1 Stop process if this is null This is the INCOTERM for the shipment Enter the three letter code or use to select from the list DG Refrigeration This signifies whether the shipment contains any dangerous goods or requires refrigeration Containers Tab Sea Freight Only Job Deale Cornaira Details 5 Marks and Mumnber barics Safarali hetivet y Details Line No Contamner No Pre 150 Tywe Seal Nu Oeture Ayvatatte Deivery Tye 101012013 2 10 1012013 AAMADA ret 2 10104201 4 ADAG DA MINT 4007 5 7200 22770 Mw toa Container No This is the Container Number on the Shipment Use the Alto search for containers on other shipments on the same consol as the current house bill Forwarding Module only This is the Type of Container values include F CL L CL X FCX ISO Type This is the International Standards Organisation Code for the Container type Use the Alto search the ISO Type Masterfile This will default LCL where Type is LCL Seal No This is the Seal Number of the Container Number Dehire This is the date in which the container is de hired Available This is the date in which the container becomes available for pickup If the Job Class is LCL this will be the LCL Available Date and can be populated from the Sea Cargo Depot RECEIPTS screen Delivered This is the date in which the container is d
268. rrect please update the User Masterfile for internal Users or the Personnel in the Customer Masterfile for the Overseas Agent Associated Port Ifa Port Code is assigned to the Manifest Contact then the Optional user will be notified via email when a XML file is loaded or updated into the Holding Screen for that specific Port If no Port Code is assigned then the user will receive an email notification for ALL Ports If Contact Type O S Agent the associated Port Code matches to the Origin Port in the file If Contact Type Internal the associated Port Code matches to the Destination Port in the file Adding a Broker f you are a Forwarder use the EDI Manifest Agent Mapping screen to set up the Broker you want to send import EDI manifests to 2 EDI Manifest Agent Mapping EXPEDIENT DEVTEST File View GMA Maint Help amp XIA E a Add Update Delete Find Browse Previous Next EDI Contacts What is the reason for mapping this agent Sending a shipment to a local Broker Agent Information Broker Code EDIBRK Q EDI MANIFEST BROKER Sender Ref EDIFOR This is the sender reference within the EDI file 3 of 3 Field Name Description VENTE Default What is the Select Sending a shipment to a local Broker Mandatory Blank reason for mapping this agent Agent Information Broker Code Mandatory Blank Select the customer code for the Broker Use the a to zoom on active Brokers Sender Ref This is ref
269. rrived Pieces Over Pieces This is the number of additional pieces outturned System Generated Arrived Pieces minus Expected Pieces The following columns will appear if your site is storing Bin Locations and your site is not using Scanners Enter the Bin Location code e g B456 1 character Blank followed by 3 numbers e g A123 Quantity This is the number stored in the bin location If this is less Equal value Arrived than the Arrived Pieces the Multi Bin screen will pop up to Arrived Pieces Enter the additional Bin Locations and quantity stored in Pieces each location gt cee GIN Entry Bin Entry Arrived Pieces Quantity Calculated Arrived Pieces MM Cancel Insert Append Delete Multi Bin This column indicates if the House Bill pieces are stored in System multiple locations by showing Generated 8 Use the Submit Outturn toolbar button to send the completed outturn to Customs and await their response 45 AUTOMATIC SENDING OF AIR CARGO AVAILABILITY NOTICES If the Brokers for the House Bills in the Outturn screen are set to receive Air Cargo Availability Notices automatically Expedient will email each contact with a notice when the Submit Outturn button is clicked The automatic notice flag for the Broker is set in the Customer Masterfile for the Broker Expedient will show a count of the Cargo Availability Notices sent and will list all the House Bills where a notice could n
270. rt ssssssssessrssrrssessresrreresseeseesresreoseoseesresreoseoseesreereeseeseesreereeseeseese 63 VIEW HOUSE DI ISO ia 63 DOC calas olaaa 63 VIEW House eror detall ia AA 63 A ie bis clatenutaleaeatascbdun dase oeaata E notes 64 PATO SHO OMG Requests a 64 View Current Warenouse Bini LOC scdisinisassecesscedausesycvnauebandsaundeaciands yaedoubay as 64 DEVE BIOCKING FIOUSE Blillii isteattesnes tise e ti ed oa da Sete ks es os dd ne 65 Are rgo REPORTING REPOSAN Gomes 66 PVCS ater ee crac E wale ed eats eadin maa 66 ACR Status REPO id 66 A A E nae ae ne Trent ee 67 PrENtWarencuse Rele aseos 68 No a E PO 5 E EE E E duane vee TA 70 Arrival NOTICES Deliver OC erica daba 70 Ar cago Availablity NO HICE is 72 PnC Mani eS oretua ea a Senses ra a E sauna dumenoeaues a TN 73 PEAT TranSMiPMene NOtIT CAUTION anane lA ET O AS 74 Documents Available Notice nssenossennsserosseessserosserosssrosssrosssrosserosserosserosserosserosserosseresserosseresserosseresserosseressersssereo 74 Print SrANSMIDIMNGHE PECUESE ir A AAA da 75 FOGWOROING REPOT S anrea nE E da T 76 Master ForWarding REDOT oirnn A AAA a E aed 76 NGO ABIS Vedio DY NM 76 OTST IC COS OCS A O EE A E EE E EAE AE EEE O a E ES A TET 76 E T T E A 76 CUSTOMS aoea a E a a A A E E e a a 77 Job Registration Supplier s Invoice and Customs Entry PLOCESS sssccccnsssscccccaesseccscaeesscccsauesecsssaussecsssaesecsssaussecessuensees 77 Joo Regi traon SCLC aii td 78 COMMANA VS or oa
271. rt Import Click on Browse to load the windows Open File Location Window Select the CSV file and then click Start Import 208 QB expedient CUSTOMS EFT REPORT Once the Customs EFT File has been loaded then users will be able to run this report to see the breakdown of EFT Charges from Customs To run this report to see how much you have paid Customs on the Customers behalf in the below screen enter OUR in the client code field and then click OK OR to see how much your customers have paid enter the Customer Code and Tab through the Bank Details AL Print EFT Report Selection Payment Date Between AMADA wa and 17 02 2012 4 Report Format Report Job Type A Client Code e BSB ACCT Owner EFT Print Supplier Name Yes Report Progress Customs CMR EFT Report Output to arch spool MENU 16908 out oi Cancel Enter Start Date Please Note As Customs don t give a full breakdown of the Customs Charges Expedient attempts to break these down Inaccuracies can be found under the following scenarios e Users change the Container Type and additional different charges are sent e Users go into the ICS and modify the Entry outside Expedient See below for EFT Report output 209 AUTOMATICALLY RUN EFT REPORTS TO CLIENTS Expedient can automatically sent EFT Reports to clients after the Customs EFT File has been loaded This functionality is linked to Automatic Report cod
272. s User updates any missing or erroneous data Post Information to Live Consol Job Create Event Consol and Jobs Created against Consol Job 14 Export File Creation and Delivery Manifests sent by the Export Agent to the Overseas Import Agent will follow the process below Create Export Consol House Bill Registration ye 5 Agent Cotte has ExportEDI gt Flag Y Consol EDI Flag M Consol EDI Flag Y SoA SOA SoA Create XML File based on Specification Specification END i Purpose Purpose ADD MODIFY Email Success to Recipient Email Success to Recipient Create Event against Job s 15 EDI Manifest Configuration To allow import and export of manifest data Agents and Departments must be mapped to ensure manifest data is captured correctly The set up options are available in the Air Import Forwarding folder and the Sea Import Forwarding folder 4 Air Import Forwarding 4 Manifest EDI El Master Holding House Holding Agent Mapping a Import Department Mapping AGENT MAPPING Details of the Agents Forwarders and Brokers receiving and sending EDI Manifests must be set up in the Agent Mapping screen Adding an If you are an Agent use the Agent Mapping screen to set up the Oversea Agents you Overseas Agent want to receive import EDI manifests from and send export EDI Manifests to LL EDI Manifest Agen
273. s ALL fields in this Group MUST be populated for the Job Numbers to be retrieved loaded that match the criteria entered If there are Job Numbers where these fields are blank then they will not be shown NOTE Once the Job Numbers are retrieved the system still allows you to manually add Job Numbers of any Job Type amp Job Mode Vessel Airline The Vessel or Airline field will be shown depending on the Mandatory Job Type selected Vessel Vessel field from the Sea Import Export Job Screen Airline Airline Code 1 Airline fields from the Air Import Export Job Screen NOTE The condition of the Vessel Code amp Description field depends if 1 Stop is turned on or off Voyage ID The Voyage ID or Flight No field will be shown depending on Mandatory Flight No the Job Type selected Voyage ID Voy ID Voyage ID fields from the Sea Import Export Job Screen Flight No Flight No 1 Flit No fields from the Air Import Export Job Screen ETA Dest ETD The ETA Dest or ETD 1 field will be shown depending on the Mandatory 1 Job Type amp Job Mode selected ETA Dest ETA Dest field from the Air Import Job Screen ETD 1 ETD 1 field from the Air Export Job Screen Dest Port The Dest Port or Orig Port field will be shown depending on Mandatory Orig Port the Job Mode selected Dest Port Dest Port Destn Port from the Sea Air Import Job Screen Orig Port Origin Code Port from the Sea Air Export Job Screen Container Det
274. s can create and print a Landed Costing Users have the option of creating a Multiple Currency Supplier Landed Costing or a Single Supplier Currency Landed Costing This can be performed in the Options More Options Landed Costing in the Job Registration Screen or from the Customs Clearance Main Menu Landed Costings folder Landed Costing or Legacy Single Supplier Costing Single Suppliers Currencies or By clicking the E button or typing A will place the cursor in the input screen in Add Mode pee Landed Costings EXPEDIENT DEVELOPMENT lt e File View Options GMA Maint Help ar Add Update Delete Fi Co a A i ia A LANDED COSTINGS Detaile Client HEIAUSV HEIDELBERG AUSTRALIA Job No 0100000 VG Extn Code DUTY DETAILS LANDING CHARGES VFD AUD 0 00 O seas Freight 0 00 Storage 0 00 Port Chgs IDF 800 50 Agency AUD Q THC AHF 121 14 AQIS Inv Adj 0 00 SCA ACA Fee 15 00 O S Chg E 1 000000 Compile Fee 0 00 Other 762573 00 Del Order ITF 45 00 Cartage 0 00 GST Paid Currency Exch Rate AUD Value Duty Paid Duty Calc Difference Field Name Client Our Ref VALUE Line Total 762573 00 Line Calc 45773 00 Difference 716800 00 1 nd Browse Previous Next Costing to Excel Costing Summary WEIGHT VOLUME Line Total Line Calc Difference No Lines Enter new document into form Description Validation Default This is the Job Number This will autom
275. s feature Add the Supplier Invoice and then enter the job no Once you are in the Invoice No field you can click on the button that appears on the lower area of the screen The format for the CSV file is configured in this screen Select a pre existing template for the load file or create a new template The templates must include all the mandatory columns which are indicated with a in the name The columns can be in any order eos Suppliers Irenice Load ie is Supplier s Invoice Load File Location C Users Helen Desktop pre job sup inv test7 csv Browse Column No Field Mapping Import Log File contains column headings Please wait This may take several minutes Coumn Fen Finished 42 Lines Added 1 A lvoe No Snn pecans 2 B Part No Time to Complete 0 00 04 3 C Inv Quantity 4 D Amount 5 E Currency 6 F PO Number 7 G Country 8 H Preference 9 1 Preference Rule 10 J Volume Mandatory fietds Templates HELTESTOL gt Delete HELTESTO Sav Load Progress NS Set import So 9001 Mew Details 145 ni Field Name Description Validation Default File User the Browse button to locate the file in your system Mandatory Blank Location Column This indicates where the column is found in the file Select from Mandatory Blank the pull down list Field This is the information contained in the column Select a column Mandatory Blank from the pull down list indicates that the c
276. s is the Supplier s Part Number This is a no entry field and used to display what date this part was last used in an Import Job 162 Validation Default Mandatory Customer Masterfile Mandatory Mandatory N A System Generated Mandatory Blank N A System Generated Field Name Description VENTE Default Description Optional Blank This is the text description for the part Use the A to see a list of part descriptions previously used for the client and supplier Selecting a row in this list will set the TLF for the Part to match the selected row Cust TLF This is the reference the Customer uses for the TLF Optional Blank Client Part This is the part number the client uses to reference the part Optional Defaults to Supplier Part Number Import Classification This is the Import TLF that you wish to associate with this part Mandatory Blank Use the to select a TLF from the TLF Masterfile All other fields in this section are populated from the selected TLF E Masterfile Use the toolbar button Tariff Information to access the TLF Masterfile screen Cost Price This is the cost price stored against the part Optional Blank Quantity This is the Landed Costing Volume Weight factor for the part Optional Blank Factor Enter a value here that will be used to calculate the Customs Quantity when the Part is used in a Supplier Invoice e g the number of litres in a bottle or the number of cans in a pallet
277. s the type of container Optional Job Registration This is the net weight of the Container If the net weight is Optional Job not supplied in the Job Registration screen the gross weight Registration will be used Cargo Status This is the status of the submission to Customs System Blank Generated Consignee This is the Name and Address Details Mandatory Job Registration Shipper This is the Name and Address Details Use the Al to findan Mandatory Job alternative Shipper Registration Extra Info Tab Freight This is the Freight Forwarder Indicator This must not be null Mandatory N Forwarder Ind Responsible This is the Responsible Party ID Optional Blank Party ID Overseas These are the Overseas Routing Codes Optional Blank Routing Codes VALIDATE HOUSE This option provides the ability to validate the information in the SCR House Bill before submission Use the toolbar button Validate House in the Sea Cargo House Bill Reporting screen 35 SUBMIT HOUSE This option provides the ability to submit one SCR House Bill at a time provided the SCR House Bill has not already been submitted This option is available from the Sea Cargo House Bill Reporting screen toolbar a button Submit House Any errors arising from missing information will be displayed in a separate pop up screen After Customs confirm successful submission an email from Customs will be sent to the user who last successful submitted the instruction COMMOD
278. se Bill The House Bills found matching the search criteria are listed N A System Listing here Select which House Bills to print releases for by Generated selecting Yes or No in the Print Column 68 If you site is storing Bin Locations these will be included on the Warehouse Release document Generating this document will provide a WRA event for the Job TA Deviest Logistics Pty Ltd dient ABN 20079 873 6 DA TE 01042D14 28 Bocktey Sheet A 7 y HAVIBIHBL erin 18 me ar See MAWaMBL 055 16963549 Pis t 3 10315600 Total PCES 7 FAX 61 3 93313075 WEIGHT 52 000 www GTasest COM Bu Goods Description GOODS WAREHOUSE RELEASE AUTHORITY Cortignes MA AN Ms fee ld a Release Authorised By HELEN STAPELY Bin Locations Qty Comment Bin Locations Cty Comment 333 RECEIVED FROM WAREHOUSE FACILITY TOTAL SHWE 25 PEA MAA OTEN PON OOOO OARDER ALO CONDE ae Warehouse Staff Signature Signed Name Registration Tne Company Total Pieces Document Printed 01047014 10059 69 Notifications ARRIVAL NOTICE DELIVERY ORDER This option is located under the Notifications Toolbar The Arrival Notice gives the user the option to print the charges The Delivery Order gives the option to print the Supplier I aaa Report Selection Report Selection Report Criteria House Bill Job Number Print Supplier HOUSE9393939 3003692 HOUSE9393939 1 3003692 Yes HOUSE9393939 3 3003092 Yes HOUSE93939
279. sonnel in the Customer Masterfile for the Forwarder or the User Masterfile for internal Users 21 EDI MANIFEST IMPORT DEPARTMENT MAPPING Destination ports can be mapped to Departments so that imported Manifests are assigned the correct Department Codes on receipt of the Manifest Any imported Manifests for destination ports which have not been mapped will be assigned a temporary Department This temporary department must be updated in the holding screens before the manifest data can be added in Expedient Map commonly used destination ports to avoid this extra work The Import Department Mapping screen is available from the Manifest EDI folder in the Air Import Forwarding folder and the Sea Import Forwarding folder Field Name Dest Code Dept Code Dept Name 2 EDI Manifest Department Mapping EXPEDIENT DEVELOPMENT File View GMA Maint Help e E x a re lt 4 gt Add Update Delete Find Browse Previous Next Department Mapping Details Mode AIR Dest Code Dept Code ADL SIA Dept Name SA IMPORT AIR HOT IMPORT AIR VIC IMPORT AIR NSW IMPORT AIR Description This indicates if the mapped departments are SEA or AIR This is the port code For AIR insert the ISO Airport code For SEA insert the 5 character port code This is the department code Use the a to zoom on your department codes matching the Mode AIR or SEA This is the full name for the selected Department Code Validatio
280. ssccccceseccccsceccccnececcsescscusececenesecssescneceseneneseasesesenenseseneneseaees 122 Find Jobs by Client Reference NUMDET iii aa 122 EVO Sii O ia 123 Multiple job event CreatiON cooocccncnocnnccnncnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nn nn nn nn nn nn nn nn nn nn nn nn nn nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnananinns 123 Missing Documents NOUITICATIONS id tet ace ta 125 LEW COG e i glee ayes a cen a pln E EN AT neoee oae 126 Mal SOWING NES APA scan acta E PE Ru A y E A E act A E A E Gn AE A 126 Deleting a IO cistern cic sanc zai taied Saiesice apasrienes A 126 Creating a Pre Job Suppliers VOI asii naduvsady AAEE E E AOO A A NEENA Sup ass vaneaidanddsgesvucescsanuncyes 127 INVOICE REDO eause a a N NO 127 AA q A A Te ene nn or Mee ta eny nner reer ere Oe 127 Emal FIS Feature N E va syst dees wi ge N E eras eee nee es wae 129 Creating a SUDDIIEN MAUI ee eee 129 Bulk Classification using the Unclassified Items report cccccoooccnnnncnoncnnnnonanonnnnnnanonnnnonanonnnnonnnnnnnnnnnncnnnnnnnncnnnnnnnoss 137 Updating the Supplier Invoice after creating the ENtry ccccccccssssecccccessececceeseceeseeaeececsaeaeecessaeusecessaeaeeeessagasess 137 ENterime CUSTOMS QUIN AAA saben unas AA AAA AAA 138 DetaultUnspecificd Customs Gantien atada 140 A O A A A 140 Losa le Feature ti aa 145 EMIR Fate cs 146 Hei Maa A A II A Ni date T 147 Mer CONTA TN a 149 Load Supplier INVOICES DY MAIPU A AA AI 150 EXI O MALO taco taa 152 CODY SUPIERA a l
281. st Check the data and update where required including the Department Code Any House Bills where the Department is TIS or TIA e temporary departments have been assigned where the destination port has not been mapped cannot be updated to live Jobs Please use the Import Department Mapping screen to add map these destinations Use the A zoom next to the Cust Code and Supplier fields to find your codes for these Consignees and Suppliers CREATE LIVE JOBS Ey Once the details on screen have been checked and are correct use the toolbar button Cate Live Job to create a Job from House Bill Manifest information Any missing information will be listed in a pop up message on screen When the job is made live the Import Job Registration screen will open displaying the new job The date and time the EDI message was received is shown in the Various Information tab Any jobs that are not made live after six months from the date of receival will be purged Email Alerts on Loading Automated emails are sent on receipt of EDI Manifest information to the contacts listed in the Agent Mapping screen Emails are sent in the following scenarios 25 QB expedient Where a new Master or House Bill has been loaded successfully into the Holding screens and requires checking by a user Agent to Agent An email will be sent to the Internal Import Agent Contact and the Agent EDI Sending Manifest Contact Email Forwarder to Broker An email will be se
282. system Location Column This indicates where the column is found in the file Select from the pull down list Field This is the information contained in the column Select a column from the pull down list indicates that the column must be included in the file template Templates This is the list of available templates If you want to set up a new template enter the name of the new template in the field below and Save Use to remove unwanted templates View Deta ls Validation Default Mandatory Blank Mandatory Blank Mandatory Blank Mandatory Default You can then browse to the required CSV file and click on the button The file will then be read into the screen line by line If the program detects an error you will get a message explaining the problem however no further lines of the file will be processed after this error i e there are 10 invoice lines in the file but the system detects a problem on line 5 only the first 4 lines will be loaded If errors are detected you will probably want to cancel the invoice you are adding fix the errors in the file and then start the load process again The Import Log will display a summary of the details loaded Use Mow Delais information 128 to see more in depth QB expedient RULES The Country of Origin if provided must be in two digit ISO format i e CN for China PREFERENCE and PREFERENCE RULE if provided must be the same codes as used by
283. t Checked This field is displayed if your site is configured to store N A answers to CP questions in the Part Masterfile This field indicates if there are parts unanswered CP questions If this field displays Yes use the toolbar i button Unanswered CPs to answer all outstanding questions for the Invoice Please note you can only access this toolbar button if there are unanswered CP questions and you have security access to complete the answers When the invoice is saved and there are unanswered questions you will be prompted to send a report listing the unanswered questions across all the Supplier Invoices on the Job to a Broker Select Yes to run the report and bring up the email screen for easy forwarding of the list to your Broker nanswesed CF O Report Report Format XLS c Indude all Unanswered CP Questions across all Invoices on this Job fz eT cance Sefect the Report Format required The report is available in XLS or PDF format GAVIN MILLMAN A ASSOC AUST pae ED Expedient o pr do 208 Unanswered CP Questions Cleat EM MA TIA COMPRAR Supplier SUSE Fe TR lnvetce No IOLE A Part Humber PART K Client Pari CANT K Descrpbos PART x TLY Sc Taw DATO Stat 71 Descripiun CHEESE PARMESAN Queshon Ho 109 FIS ARE THE GOODS SOFT CHEESE SURFACE RIPEMED CHEESE SOFT SMOKED CHEESE SOFT SMOKEO FLAVOURED CHEESE CUAD CHEESE OR FRESH CHEESE NOLUDING WHEY CHEESE This counts the number of
284. t Export Responsible Mode of Transport Office The branch is based off one of 2 rules The Branch in which is associated with the user adding the consol OR The Responsible Office branch assigned to the customer code within the Customer Masterfile The department code will initially default to the user s branch but after the customer code is entered if there is a valid Branch in the Responsible Branch field then the screen will change the department based on that value Responsible Office ADELAIDE Branch Please Note Option 2 must be activated by a GMA staff Member Extn Code This is a reference for the Consol supplied by your global System system This field can be updated if you site permits it Generated Bill Type This is the Bill of Lading Type See below for options Mandatory Copy if the m Consol was generated by EDI otherwise Blank Job Class This is the Class of Shipment See below for options Mandatory Information in this field will default to the same value when adding a job from the consol screen Extn Code This is a secondary reference for the Consol supplied by N A System your global system This may not be relevant to you and Generated may be hidden This field can be updated if your site permits it Master Bill This is the master bill number Mandatory Blank Field Name Description Validation Default O S Agent This is the O S Agent that is exporting the consolidation Mandatory Blank Please note i
285. t Mapping EXPEDIENT DEVTEST E pa Po La x 4 las 3 b Add Update Delete Find Browse Previous Next Import EDI Export EDI What is the reason for mapping this agent Receiving Import and or sending Export EDI Manifests from an O S Agent Agent Information O S Agent Code 102KWP Q 102KW PTY LTD O S Agent Ref 102KWP A o For Export this is the recipient reference within the EDI file sent to the 0 5 Agent Import Manifest Information Do we receive Import EDI files from them Yes File Source EDI Enterprise Cargowise Advise the 0 5 Agent fo send the EDI to email address CONTACT GMA Export Manifest Information Do we send Export EDI files to them Yes Sender Ref i102KWP A Export File Trigger ETD plus 1 Days lof 9 16 Field Name Description Validation Default What is the Select the appropriate reason for mapping the agent from Mandatory Blank reason for the pull down menu Receiving Import and or sending mapping this Export EDI Manifests from an O S Agent agent O S Agent Code This is your customer code for the agent Use the e to Vee cien Eb zoom on active Overseas Agents O S Agent Ref This is reference code for the agent In Manifests imported Mandatory Default to from the Agent this is the code they use to identify match O S themselves This code will also be used in the manifests Agent Code exported to the agent to identify the recipient Import Manifest Information Do we receive Sel
286. t the rules programmed into the system based on the Australian Customs specifications However there is an override process that may be preventing the question being asked This is located in the Options Fix Lodgement Questions Remove the reference to this question or add the Question number in the screen with the Ash Question set to Yes Re Lodge the Declaration and ensure the offending question is answered NOTE Question 10 is an exception The issue with the message above noting this question has not been entered actually means that question 10 has not been answered with a positive answer ERROR ID0295 PREFERENCE SCHEME IS NOT AVAILABLE FOR PREFERENCE COUNTRY Error Description Not all Preference schemes are applicable for every country A number of the Preferences are assigned to specific countries to allow the system to know that the Tariff used qualifies for a specific trade agreement Resolution Verify the country is correct However if it is then change the Preference to a valid Preference scheme or GEN to apply the General duty rate 203 QB expedient ERROR 1D0127 DATE OF ARRIVAL MUST NOT OCCUR BEFORE FIRST ARRIVAL DATE Error Description Customs require various dates reported in the Declaration Resolution The arrival dates are incorrect Change the dates to ensure the First arrival date is earlier than the arrival date ERROR 1D0318 AUTHORITY TO AMEND IS REQUIRED Error Description Once a
287. t to a Broker the EDI Date and Time sent will be displayed on the Import Job Registration screen Various Information tab 28 QB expedient A history of the EDI sent to the Broker can be viewed from EDI History in the Options gt More Options menu in the Import Job Registration screen i EDI Submission History o B xs MessageID Date Time No Jobs User 144 06 08 2012 14 10 44 1 helens Double click on a row in this screen to view the original file contents Automatic Creation of Air Cargo Reports AU Air Cargo Reports can be automatically created from the details received in the imported Air Consol and House Bills The Air Cargo Report will be automatically created without the need to make the Consol and House Bill live from the holding screens If the details are changed in the House Holding screen before the Air Cargo Report is submitted the Air Cargo Report will be updated by the House Bill If the Air Cargo Report has already been submitted the details will not be updated Expedient can also check that the destination port is in AU and automatically submit the Air Cargo Report If you would like this functionality please send a Support Ticket to Expedient Software 29 QB expedient Sea Cargo Reporting Process Workflow Automatically create SCA House Bill Record on Job Add Register Consol Register Jobs with Sea Cargo House Container Bill Commodittes o Y Y Y Y Subm
288. tails i Consignee s Name HUES GALLERY Shipoers Name IDEA PLUS Goods Description CLOTHINGS 1 al 47450 Field Name MAWB Description This is the Master Airway Bill number EDI Status The Air Cargo Report Status This is the internal Status of the Air Cargo House Bill This can consist of Create Replace Withdraw This is the Customs EDI Status of Un Modified Shipments Not Submitted Being Submitted FAILED In Progress Submitted OK with Warnings This is the Customs EDI Status of Modified Shipments Not Submitted Being Submitted FAILED In Progress Submitted SINCE MODIFIED OK with Warnings MODIFIED 59 b v gt v e Next Validate House Submit House View EDI History House Underbord House Outturn Oo Feat tande Sub Date 15 08 2006 iy Version 2 Job No 14 08 3006 W Validation Default Optional Job registration System Customs Generated QB expedient Field Name Description Validation Default User ID This is the username that created the Sea Cargo House Bill System Username Generated Sub Date This is the SCR Creation Date Mandatory Today Sender Ref This is the Job Number Submission number System Blank Generated Version This is the version of the message submitted to Customs System Blank Generated HAWB This is the House Airway Bill Number Mandatory Job Registration Consol No This is the Consol number Mandatory Job Registration Reference This is the reference for the submission Opti
289. tainers on the job have been confirmed Picked up a MT Container Picked up event will be created against the job Viewing Message History and EDI Messages The progress of messages and the history of the responses from the carriers can be viewed using the View Carrier EDI History option from the Options menu in the Job Registration screen S Carrer EDI Meniaga History MessagelD Message Type Date Status Comamer User Carrer Code amier System Error a4 DATE ELECTRONIC ORDE 2012 06 12 14 11 11 Recerved 123131 MAXIMAS 83 DATE ELECTRONIC ORDE 2012 06 12 1403 30 Received 123131 MAXIMAS TIMESLOT REQUEST 2012 06 12 1257 34 Sens 123131 taniat CHATRA MAXDAAS This screen displays all the EDI Carrier messages corresponding to the job with the most recent message at the top Any error message received from the Carrier will be displayed in this screen If you are concerned that you have not received a response from the carrier check this screen for any errors which may delay the process To view the original EDI messages double click on the message row to open the message in a new window 239 QB Expedient Carrier EDI Exception Reports Expedient provides three exception reports to warn you when transport instructions and deliveries are not going smoothly The reports are e Report to list jobs where an instruction has been sent to a Carrier and no response has been received No Response from Carrier CAREDIEX1 e Report to l
290. ted Arrival Departure Dates to a Vessel in the Vessels Masterfile if 1 Stop has not reported it i e Adelaide This new port and date will then be used in the above Ships Process see below date for AUFRE which has been added manually View GMA Mart ep e e A Ac ieee eee tad Bowi Pedan hen Viewed Arholi VWnet Spon Please Note When the Actual Arrival Date and Time of a vessel is received from 1 Stop Expedient then updates all jobs on that Vessel with an ATA Event Actual Date Time of Arrival An ATAC Consol event is created 1 Stop Automatic User Reports e There are 3 separate reports that are generated nightly These are e Full Vessel Schedule Listing that is received from 1 Stop e Consol Updates Report lists all Consols that have been updated as a result of process the Vessels Schedule File Forwarding Module only 252 QB Expedient e Job Updates Report lists all Jobs that have been updated as a result of process the Vessels Schedule File To add or remove users receiving the above reports via email go to the User s Masterfile in Administration Menu select the User and select Options User Options 253 Expedient Charges Accounting Module only Preparing Charges Expedient allows users to prepare charges for the shipment from the Job Registration Screen This is accessed from the Charges Button or from the Options menu in the Job Registration Screen Customer to Recei
291. that have been consolidated to the same Entry Line Group When you have made the change the Supplier Invoices remember to go back to the Entry screen and click Update then Re Prepare to pick up the amendments from the Supplier Invoices ENTERING CUSTOMS QUANTITIES Customs may require additional quantities information based on the tariff The Invoice Overview screen will indicate where additional information is required Unspecified Qty s YES 138 Use the Customs Quantity F8 button in Update mode in the Lines tab to enter the values directly into the Customs Qty column against each invoice line Line Information Part No Inv Quantity Customs Oty Customs UQ Unit Price 1 NEWPART1 100 00 500 00000 2 NEWPART2 200 00 0 00000 3 NEWPARTS 300 00 1 00000 KG 4 NEWPARTS 300 00 2 00000 KG 3 NEWPARTS 300 00 3 00000 KG 6 TRYTHIS 10 00 5 00000 KG 7 TRYTHIS2 10 00 8 00000 KG 8 ASDFDF 10 00 0 00000 KG gl Or click on the toolbar button Customs Quantities sng complete the final column in the window y emme FE SF EF SF SE EE SF FS Se RS EEE E mess e FF eee 4 Customs Quantities Customs Quantities Line Part No Quantity Factor Quantity Amount UM Customs Quantity 3 NEWPARTI 300 000 3000 00 KG 1 00000 4 NEWPARTS 300 000 3000 00 KG 2 00000 5 NEWPARTS 300 000 3000 00 KG 3 00090 j 6 TRYTHIS 10 000 10 00 KG 5 00000 7 TRYTHIS2 10 000 10 00 KG 8 00000 8 ASDFOR 10 000 20 00 KG 0 00000 OK Cancel If a Quanti
292. the information available to Customs IN ACCORDANCE WITH REGULATION L28A44 OF THE CUSTOMS REGULATIONS 1926 YOU ARE REQUIRED TO DELIVER THE FOLLOWING INFORMATION AND COMMERCIAL DOCUMENTS ADAM HOUSTON ZIREFEVL VIC EMAIL NATIONALREFUNDS CUSTOMS GOVAL PHONE 03 9744 80423 ofi PRE LODGE ENTRY The option to submit pre lodgements is available from the Communications menu in the Nature101 20 screen This option validates the data and sends the pre lodgement to Customs and shows PRELODGE in the Entry No field The option is available when the entry status is either Not Submitted or Failed When successfully pre lodged the entry must be submitted to update the Entry No field from PRELODGE to the true entry number The pre lodgement version number will also be cleared when the Entry is submitted after pre lodgement WITHDRAW ENTRY If this entry is not to your satisfaction then it is possible withdraw the entry After Customs confirm successful submission an email from Customs will be sent to the user who last successfully withdrew the Entry 188 VIEW EDI HISTORY This available from the toolbar button EDI History p in the Nature 10 20 and Nature 30 screens This is a history of the files submitted and received from Customs This also allows you to view the Errors for all Submissions se EDI History Type Date fime Status Site ID AAA346 Application IMD Create 19 08 2013 11 23 OK Interchange ID
293. ther they are GST Deferred Interstate Agents Client Agent Code DEMCON Q TEST ONLY CUSTOMER VIC Client SLCTEST Business Name DSLFAJDSFLIKA Contact DSLJADSLFJ Interstate Agent Client Address Address 1 1 STMITH STREET Address 2 Suburb COLLINGWOOD State VICTORIA Post Code 3011 Phone Fax ABN 11111111111 Defer GST payment ICS Bank Acct Special Notes 184 UPDATE BSB If the Bank Information that is used is not the Brokers Customers Agent s Clients then users can amend this for the relevant entry 2 Bank Account Details Broker Owner BROKER 5 BSB 014009 Acct No 322979629 Acct Name Amount 769 66 GST DEFERRED Customs Accounts can be set up with Customs to defer GST A GST Deferred indicator is stored in the Expedient System against the Customer Masterfile and or Interstate Agents Client Masterfile This is used only for printing of Pre Lodgements to ascertain the amount of Duty GST payable Once the Customs Entry is sent to Customs Customs know where that Customer is GST Deferred or not PAY AQIS This option sends the relevant information to pay AQIS Only a User with a valid AQIS number and an expiration date greater than today within the User s Masterfile can perform this function Similar to paying Duty the AQIS payment can be drawn from the Brokers Account or the Customers Owner Account See the below screen of the Payment Option Please Note If the OWNER option is not availab
294. thin the selected date range AIR CARGO AUTOMATION REPORT GAVIN MILLMAN ASSOC AUST Page 1 Prom 01 06 2012 to 25 06 2012 Arrival date abippar name Consignes nana Goods description piecas stat ccde stat tine 06 2012 NITHORANN ARC INTERNATIONAL CROUP 31 08 2007 11 30 SHIPPER MAME 04 09 2007 CHUCKLE TEST i gt HEDPASPS 04 99 2007 SOANAR ONLY 32 06 2007 T Y CHUNG ENTERPRISE 00 04 09 2007 07 This report is also available as a Monthly and Quarterly AutoReport from the Automatic Reports folder MTHCMRACR and QTACMRACR 66 A a c D E ed E Longe Mo MANWE Anmwe Gate suppor rara Lomigrat sara 50001 IGUOA Sigh Den tame moots sitco s ANIME stat time T7016 ORL MIA TIO 23 00 3013 DEMONTTRATION OATOMER I AUME 1 GEAR 14 11 3000 1025 31101348 MOLA 1 1373 13 08 3011 DEMICON SUPPLIES DEMONSTRA MOM CLSTOMEF coos J AUMEL 23 CLEAR 8 11 1000 10 14 1701 14h HOASERELTESTIIALLA 25706701 DEMICON SUPRUEF DEMONSTRATION CUSTOMER GOOSEN Y AMES 1 CLEAR 1411 2006 14 at MDOO0005 TEST KANGH 23 06 2017 ALAS ASDFACCE cono 1 133 AUSYO UN CLAN 11 10 3006 1205 MO0616 TEST AM A ISA ALSO CH ULISES 60001 113 auso 113 CALAN 1110 2006 15105 Check Out This screen is available within the Air Cargo Reporting folder to log releases of air cargo to drivers if your site stores Warehouse Bin Locations and your site does not use Scanners 4 Air Cargo Reporting ACR Master ACR House Air Cargo Reporting Alerts ACR Status
295. this client This is automatically Masterfile populated from the Debtor tab in the Customer Masterfile Use al to search for a new sales person Field 1 This is available to store information relevant to this Optional Blank client and can be used in User Defined Auto Reports Field 2 This is available to store information relevant to this Optional Blank client and can be used in User Defined Auto Reports Field 3 This is available to store information relevant to this Optional Blank client and can be used in User Defined Auto Reports Delivery Details Tab used for Delivery Docket Print information Deliver To This is the Delivery Code of the Shipment This Optional Customer information is automatically populated in Add Masterfile Mode The data based off the Clients Delivery Addresses found in the Customer Master File under the Administration Menu This screen can hold multiple addresses Ensure that one address is set as default The AQIS classification for the delivery postcode will be displayed Deliv Job Note This is an additional line of Note Please note that Optional Blank the Clients Delivery Address Screen also has 5 lines 87 Field Name Dimensions L W H Volume Carrier Description Validation of Special Instructions that Print on the Delivery Docket This job note will print next to the address that is specific to this shipment These fields will appear if the Job is Air or LCL FAK Optional These ar
296. tion allows users to maintain contacts for invoices that are automatically imported This option is available in the Sundry folder in Down Load Data Files and from the Administration gt Corporate Interface gt Inbound folder Select the client code and set up the invoice type contact type contact names and email addresses at the contact and within your company These contacts will be automatically sent an email alerts when invoices are imported from the selected company hwae Dowelneds DPEDIENT DEVELOPMENT c uJ as l eS A 4 q k 3 L Add Update Delete Find Browse Previous Next Auto Invoice Admin Client Code DEMCON 4 TEST ONLY CUSTOMER Invoice Type Contact Type Contact Name Email Address Both Internal HELENTEST helens expedientsoltware com au i import Internal MICHAEL LUCY muchaell ecpedientsoftware com au Export Client fania Tania taniab expedientsofiware com au i i g 157 Creating TLFs TLFs are used as short codes storing information such as Tariff Stat and Treatment Code This allows users to save time in data entry and when changing TLF information This is accessed via the Main Menu select Customs Clearance Tariff Class TLF Maintenance function a F di T L t 8 A 8 3 s Add Update Delete Find Browse Previous Next Docs TLF Information General Information TLF Tariff Sat UO SUQ TRT Insi Type Instrument RNO 0005C 04059990 21 KG L A Description CHEESE PARMESAN Vali
297. tional Info F O Line No Volume Code String 7 Entry Line More Adjust Size Reset to Defaults Reset Sort Order 136 QB Expedient Some columns can also be dragged to re order the sequence The following columns can be moved in the table eo TLF e TRI e PO Number e PO Line Number e Additional Info e Code String e Volume e Entry Line BULK CLASSIFICATION USING THE UNCLASSIFIED ITEMS REPORT Expedient provides a quick method of quickly classified unclassified parts Use the Unclassified Parts option in the Reports menu in the Supplier Invoice screen A ha a il ll a Tia Rd E Pt a i i el 4 Unclassified Parts Report Selection Job Number 3002536 Supplier Code Invoice Number ABCi Report Format CSV a Report Progress Unclassified Parts Stop Output to arch spool MENU 14243 out Cancel Enter Supplier Code Criteria any character any character set Add the missing details to the spreadsheet Then use the Automatic Parts Download to load the updated file back into Expedient to classify the parts in one action The Unclassified Parts template matches the Unclassified Parts report UPDATING THE SUPPLIER INVOICE AFTER CREATING THE ENTRY The information from the Supplier Invoice populates the Entry when it is prepared The information cannot be updated directly in the Entry screen Any changes required to the Entry must be made in the origi
298. tiple Cargo Reports only if they have not yet been submitted to Customs 62 QB expedient CUSTOMS STATUS This screen allows users to see the Customs Status Information including the actual message as sent from Customs uli View CSA Status Details EXPEDIENT DEVELOPMENT w lo r E i i A a 10d Updat Delete Find Browse Previous Next View CSA Status Details Site ID FFI773R Interchange ID 42597 Mode S Sender Ref 755 Mesg Date 27 10 2005 hra 15 23 Consol No 2515978 Master Ocean MSCUFBS98750 House 821501960 Container MSCU2717342 FCL Pieces Status CLEAR Flight Vessel 8517891 5A Schedule Arrival MIA Port Disc AUSYD GQ Establishment FM32E Message 1 of 2 OVI VIEW RAW MESSAGE This is the Raw Message that Customs have sent to Expedient COMMUNICATION DELETE LINES Allows users to Delete Commodity Lines from Cargo Reporting COMMUNICATION WITHDRAW HOUSE CARGO REPORT A withdrawal allows users to withdraw a Cargo Report that has already been successfully submitted to Customs After Customs confirm successful submission an email from Customs will be sent to the user who last successful submitted the instruction COMMUNICATION RE INSTATE HOUSE CARGO REPORT Allocates a new Sender s Reference Number to a withdrawn SCR This allows users to re submit to Customs VIEW HOUSE EDI HISTORY This displays all the EDI messages sent and received from Customs associated with the Cargo Reporting DOCS This toolbar b
299. tores Codes and or CP Answers at Part level the Codes CP Questions tab is visible Ciais Parts EXPEDIENT DEVELOPMENT Hle Ylewe Qptions GMA Maint Help l q eleto Find Brow Parts Codes CP Questions Client Supplier Part Information Cient ID DEMCON 4 DEMONSTRATION COMPANY Supplier ID DEMSUP 4 TEST SUPPLIER Supplier Part No KO Description Code Information Code Description Data Required GSTE AI GST EXEMPTION CODE FOOD Community Protection Questions Question Answer Permit Req d Permit IFIS DO THE GOODS CONTAIN ANY PRODUCTS OF BOVINE ORIGIN FOR EXAMPLE MEAT BLOOD BONE No OFFAL ETC EXCLUDING DAIRY PRODUCTS m Suter hew do cure rt form Field Name Description Validation Default Client Code This is the client code from the Supplier Invoice N A Supplier Invoice Supplier This is the code for the Supplier N A Supplier Code Invoice Supplier This is the part number used by the Supplier N A Supplier Part No Invoice Description This is the description added in the Parts tab N A Parts tab Code Information If your site is storing Codes information in the Parts Masterfile this table is visible Any Codes entered will be automatically added to any subsequent Supplier Invoice including this part C Optional Blank Use the a _to select a code from the list The full text p description will appear in the next column Data Additional information may be required for the selected Code Conditional Blank Required al on the
300. tory Blank N A If you are a Broker use the EDI Manifest Agent Mapping screen to set up the Forwarder you want to receive import EDI Manifests from 2 EDI Manifest Agent Mapping EXPEDIENT DEVTEST File Whew ila Details GMA Maint X a a a4 Add Update Delete Help Find Browse Previous Next What is the reason for mapping this agent Receiving a shipment from a local Forwarder Agent Information Forwarder Code EDIFOR aJ Sender Ref EDI MANIFEST FORWARDER This is the sender reference within the EDI file EDIFOR received from the Forwarder Import Manifest Information Do we receive Import EDI files from them Field Name File Source 3 of 4 Description 20 Validation Default Field Name Description Validation Default What is the Select Receiving a shipment from a local Forwarder Mandatory Blank reason for mapping this agent Agent Information Forwarder Code Select the customer code for the Forwarder Use the SA Mandatory Blank to zoom on active Forwarders Sender Ref This is reference code used in the Import Manifests EDI Mandatory Default to sent by the Forwarder to identify the source of the file match Forwarder Code Import Manifest Information Do we receive Select Yes from the drop down list to allow the import of Mandatory Yes Import EDI files the Forwarder s EDI manifests from them File Source Select the file format the Forwarder will sen
301. ts Notification 125 Expedient We we uwii in onpa Ye naint desane of yer Soper berans we do rect have af De mecrenary A VAS WEE ahari im supptying These Varera wl prod daya ard INACIO WoD PURAS OUR REF 3000620 SLPPurr PUSAK SHAMDAM FTE LTD YOUR REF MASTER SiL HH MOUSE MLL HNOUSB PORT OF LOADING LOS ANGELES PORT OF DESTINATION SYDNEY VESSEL BAHIA GRANDE 1075 ETA DATE FUNDA PACKAGES 10 WEIGHT 1100 MEASURE 11 00 MJ Goons NOT RECEIVED Copy Sa Areal Hobo E you Net any Queshons regardrg Ti notfication grease contact yor toca represen ee This Document screen can be set to pop up automatically when adding or updating a job if there are missing documents for the Job or if no required documents have been added to the job This screen can be set to pop up in UPDATE mode for quicker update and for only jobs where you are the Broker LINK ORDERS This facility links orders to jobs and is used in Order Tracking LINK SHIPMENTS This link appears where Order Tracking exists for the Client on the Job with either Part or Order Tracking at Shipment Header Level Any shipments that have not already been assigned a Job for the Client are listed with the older ETA Destination at the top Double click to select a Shipment to link to the Job The Shipment will be automatically Confirmed if it is not already DELETING A JOB This is not a function that users can perform The GMA recommendation is to alter the customer code to DELJOB
302. ts for that Customer regardless of Supplier Inv Quantity This is the Quantity of the part that appears on the invoice line Customs Qty This is the Quantity reported to Customs for the part and may be entered manually by activating the Customs Quantity JEB button This value may also be calculated automatically by Expedient using the Quantity Factor from the Parts Masterfile and the Invoice Quantity value 134 Validation Mandatory Mandatory Default Blank Calculated Customs Qty Invoice Quantity x Quantity Factor from Parts Masterfile Field Name Description VENTE Default Unit Price This is the unit price for the item This column is Optional Blank hidden by default If a Quantity and Unit Value are entered the Amount will be automatically calculated Amount This is the total line amount for the part that appears Mandatory Calculated on the invoice line from Quantity x Unit Price if both are entered This is the TLF for the Part Number This is a no entry Mandatory Parts field This information is drawn from the Parts Masterfile Masterfile If the part does not have an associated TLF then this field will display TLF HIM See below If the Part is unclassified you can still save the invoice Once you have done this you can El Classify click on the Classify Button This will allow you to classify the part with the correct TLF Code See Classifying Parts Section in this document for m
303. ty Factor was entered for the Part when it was classified or in the Parts Masterfile the Quantity Factor will be used to automatically calculate the Customs Quantity Customs Quantity Invoice Part Amount x Quantity Factor This calculated value can be amended in this screen Expedient can calculate the Quantity Factor from the Enter Customs Quantity Quantity Factor Customs Quantity Quantity On OK in the Customs Quantity screen Expedient can save the Quantity Factor to the Parts Masterfile if a Quantity Factor does not already exist to be used when the Part appears on a new Supplier Invoice If your site would like this ability please send a request through Support Tracker 139 QB expedient Default This option is available from the Options Menu in the Supplier Invoice Unspecified screen after selecting to update the Supplier Invoice on the screen The Customs option will copy across the value in the Invoice Quantity column to the Quantities Customs Quantity column for the following conditions 1 The Customs Unit of Measurement is not NO or and the existing Customs Quantity is either zero or blank or 2 The Customs Unit of Measurement is NO or and the Customs Quantity is blank The Customs Quantity window from the Customs Quantities updated with the new Customs Quantity values toolbar button will be immediately This option is also available within the Pre Job Supplier s Invoice screen from the Options menu
304. upplier Information Supplier Invoice Click on the each Entry line to see the Codes Invoice Information against each Entry line Any updates required to the Codes Information here must be done in the relevant Supplier Invoice See Updating the Supplier Invoice after creating the Entry CUSTOMS ENTRY SUBMISSION PROCESS Submit Entry This option lodges the Entry with Customs without authorising Customs to Debit any money Only a Customs Broker with an ICS Broker Number in the Users Masterfile can submit a Customs Entry The ICS Client Notes will pop up before the submission process begins if the pop up configuration has been set in the Customer Masterfile It is possible to pre answer some of the questions based on the User Broker details Expedient can stop the submission process if Letters of Authority are missing for the Suppliers and the Client for the Entry If you would like to activate these functions please contact Expedient Software through Support Tracker If your site has set up Lodgement Authority Levels Expedient will stop the submission process if the Broker does not have the appropriate Authority Level for the Customs Level After Customs confirm successful submission an email from Customs will be sent to the Broker who last successful sent the Entry 182 QB Expedient Pay Entry This option directs Customs to debit the money when they are ready Any User within the Users Masterfile User Options that has IMD_PAY set to
305. ur site uses another reference for the Job usually from a Global system This is a reference for the Posted Check In Check ID 219 Post Information 25 Date Time User Quantity Multi Bin Validation Number is a valid Job Number N A Successful N20 exists N20 has not already been checked in N A N A Default Job Number associated with N20 Entry No N10 20 screen N20 Entry No associated with Job Number N10 20 screen System Generated Field Name Description House Bill This shows the House Bill number associated with the Job Master Bill This shows the Master Bill number associated with the Job Establishment This shows the Establishment ID selected for the N20 ID Entry Line This is the Entry Line number from the N20 Invoice This is the Invoice Number associated with the N20 Entry Line Number Invoice Line This is the Invoice Line Number associated with the N20 Entry Line Part No This is the Supplier Part No associated with the N20 Entry Line Description This is the Part Description for the Supplier Part Number Invoice Qty This is the quantity of the Part on the Invoice Line This is the Bin Location the Part is checked into Enter the Bin Location or click on al to select from the list of Bins for the Bond Warehouse Quantity This is the Quantity to be checked into the Bin Location On tab from Bin No this will default to match the Invoice Qty If this is not correct edit the quantity
306. urrency This table shows the currencies associated with the invoice N A System Exchange and the current Exchange Rate Generated Rate GSTE This is the Goods and Services Tax Exemption Number These N A Customs are advised by AU Customs each night Amber This is the Amber Reason Code Select from a drop down list of Optional NOT AMBER options LINE Exam Enter Y for Visual Exam Applied Optional No PUP Enter Y if Paying under Protest Optional No GRWT This is the Gross Weight followed by the unit of Measurement Optional Job Registration Master This is the Master Bill for the Cargo Report associated with the Optional Cargo Report Bill Post No job House Bill This is the House Bill for the Cargo Report associated with the Optional Cargo Report job Container No This is container number in the Cargo Report associated with Mandatory Commodity the job Details in the Cargo Report This is the container type for the container in the Cargo Report Optional Commodity associated with the job Details in the Cargo Report Units This is the number of units This is only sent to Customs for Optional 1 FCL shipments and usually is set 1 for 1 container Pieces This is the number of pieces in the Cargo Report associated Mandatory Cargo Report with the job Please Note 1 for Bulk Break Bulk Cargo Status This is the Customs Status for each line N A Customs ACS AQIS This is the ACS AQIS status for each container This N A Status information is colour coded
307. us Goods 1234567890 11 08 2005 Aviation Security 123456789012345 16 11 2005 1 Super User Yes Style Expe ent tware PiPlease note The Payment Authority Amount is calculated off the total amount payable for the entry it will not take into account previous payments refunds for entry amendments Under the current Customs guidelines Expedient cannot fully identify if GST will be payable or deferred Expedient performs the best based on the defer GST flag in the Customer Masterfile so this could result in a differing amount being calculated Expedient does not calculate Wine Tax Luxury Car Tax Dumping Duty or Countervailing Duty so these could result in a differing amount being calculated and paid If the module is turned ON but no restriction is entered against a user then they will have unrestricted payment amounts assuming they are a broker OR been granted payment privileges if IMD PAY option is turned ON 186 Charges This button displays the Estimated Customs Charges on your Customs Entry Tr A pd Te es El gt 2 ul Estimated Customs Charge CHARGES AUD Customs Value 61200 00 Total Duty 0 00 Total GST 0 00 Other Charges 136 00 TOTAL AMOUNT PAYABLE 136 00 Deferred GST 0 00 MES POSSIBLE ENTRY STATUSES Status Description Not Submitted The Entry has been created but not lodged with Customs Being Submitted Message has been sent to Customs but not yet acknow
308. use Hill Part No Quantity UO Warehouse Value AUD TAL Uv DEMCON AAACS SOK 1 HELTESTIOS PARTA 2 0000 KG 0 300000070000 D 002000000000 E DEMCON AAACAICM 2HETESTIOS PARTO 10 00000 NO 1 0000000000000 0002560645161 VSCAHYG Entry Transaction History Bin Mo HELOO Entry Number AMCBGM A AAACAIGYM Field Name Bond Warehouse Establishment ID Bin Information AMACIIGYM 2 NJO_TESTBA AALA PART 8 80 00000 NO 1 0000000000000 Entry Line No Part No 1 PART A 1 PART A Time 13 56 45 15 31 45 Quantity Date 70 00000 08 10 2015 40 00000 09 10 2015 helens helens CIN N30 1 of 1 Validation Mandatory if Establishment ID not provided Mandatory if Bond Warehouse Description Select the Bond Warehouse to view Click al to select from a list of Bond Warehouses stored in Customer Masterfile This is the Establishment ID associated with the Bond Warehouse Click al to select from a list of Establishment ID associated with Bond Warehouses in the code not Customer Masterfile provided This is visible where your site allows Bin Locations for Bond N A Warehouses This table lists the Bin Locations in alphabetical order with the Quantities stored in the Bin 0 002500000000 Reason Default Blank Blank Bin Maintenance In Bond Information Client Code Entry Number Entry Line No Part No This is the Client code that h
309. utton will allow you to attach documents relevant to the Sea Cargo House Bill where there is a Job Number associated with the SCR This button will be not be available where there is no Job Number in the Job Number field VIEW HOUSE ERROR DETAILS This screen displays the Latest Errors Warnings received from Customs for the ACR House Bills 63 QB Expedient UNDERBOND MOVE Underbond Moves are required by Customs to inform them that you a moving the Freight under Customs Control from one Bond Store to another This screen allows users to Submit Withdraw and View the submission to Customs It also allows users to view any errors and EDI History If multiple Underbond moves a required for the same MAWB then Expedient allows users to simply add a new Underbond Record Whilst adding Expedient offers two buttons Select Flight and Enter Flight The Select Flight button will display those flights that Customs have advised the MAWB is on The Enter Flight button is used when Customs are not forth coming and don t provide the Flight information Users can manually add a flight for the MAWB Auto Underbond Move Expedient supports automated Underbond Request messaging to Customs When Expedient receives a SUBUBMOV from Customs Expedient automatically triggers the Underbond Move Messages back to Customs using the stored information for each Bond Premise per branch AIR UNDERBOND REQUEST This option is available from the Ai
310. ve 1 Invoice er to Receive More than 1 Invoice 254 There are 3 ways to prepare charges MANUALLY ENTER CHARGES To use this option the user can simply click on the update button This will allow the user to input charges manually There is an option in Expedient to include Default Company Tariff Charge Codes based on Job Type and Job Class The company tariff is maintained in the Rates Module Forwarding Rates Rate Account Codes screen See the Rates Module User Manual for more information See below WwW A er em a De b IIA HTA Mi Te MNO Forn There Gag ted Md Crear MID e y Degas lot Mo TOA Oni Cargos tet Read d Vio Ope A Pr bret ikes ALPE ASOOO TI Tochwece ar Lo Di ens Stee ran fade D rated iran fed bce X TET lope i Mu D rye y Ara 7 MD Sa 0 DO CET nie Tra DIM gt 1181 nin Tot or Gh iin T Once the user clicks the Update button based on the Rate Account Codes Screen the default Charge Codes ny Changes A hayes lod Cartendes Actions HA To Mar o Forw Charges Created KA All Charge e Job No 1000049 Cust Charges Mot Ree d e i i House ALMELASIDOLIZI torhenge er i ia Cada Descrit Fx iy Pos PPICOLL Gii FRC Artou Local Ann ALO GST Amount fan Com AUD Pra Lipaato Ha Amor CHR 2341 CMAR er FE Collect MIJO 100 j 100 DE Ooo 4 yin f cdr if wi y j 7 VERSES f ot bef ALIT DO 0 00 p PEAK SEASO ole A j no AUD Set 0 00 GST om TA oo Dent io 0 00 he 0 00
311. yes can pay The Nature 10 20 screen button to Pay the Entry will be greyed out for users that do not have this option turned on For User 3 BRETT KING Description THIS USER CAN PAY AN IMPORT DECLARATION ENTRY PAYMENT OPTIONS For payment of Duty there are 3 ways money can be withdrawn from Customs The first option is whereby the money is withdrawn from the Customs Brokers Bank Account The Bank Account Details in which Customs draw the money from is stored in the Branch Masterfile see below ICS Details ICS BSB Acct No 014002 322979629 Branch ID AE44LR The second option is whereby the money is withdrawn from the Customers Bank Account Directly This is set up in the Customer Masterfile in the Importer Bank Detail Tab See Below i Creditor DEMCON er DEMCON Owner EFT Yes General Debtor Creditor Importer Aviation Security Forwarder Bank Detail Bank BANK Branch BRANCH BSB No 123 456 Account No 1111222 The third option is where the Customer is set up as an Agent s Client that is you are performing the clearance for your customers customer This is set up in the Debtor Tab in the Customer Masterfile 183 Agent Info Interstate Agent Yes Once this is flagged as yes then users can enter the Agents Customers in the Interstate Agents Clients Masterfile Screen available in Options This screen allows users to enter the ABN ICS Bank Account Information and whe
312. zoom to find all the Principal Registration Agent IDs stored for active Shipping Lines in the Customer Masterfile Lloyd s This is the Lloyds number of the vessel Optional Blank Number Voyage ID This is the Voyage ID of the vessel Optional Blank Port This is the Destination Port Use the to perform a lookup Mandatory Blank Destination on the ISO Port Masterfile 34 QB expedient Field Name Description Validation Default Port Discharge This is the Discharge Port Use the to perform a lookup Mandatory Blank on the ISO Port Masterfile Port Loading This is the Load Port Use the to perform a lookup onthe Mandatory Blank ISO Port Masterfile Orig Port Load This is the originating load port Use the ll to perform a Mandatory Blank lookup on the ISO Port Masterfile First Port This is the first port Use the Al to perform a lookup onthe Optional Blank ISO Port Masterfile Country of This is the Country of Origin Use the Al to perform a lookup Mandatory Blank Origin on the ISO Port Masterfile Payment This is the payment method Mandatory Job Method Registration Consignee s This is the full name of the Consignee Optional Job Name Registration Shipper s This is the full name of the Shipper Optional Job Name Registration Container No This is the container number Optional Job Registration Size This is the size of the container Optional Job Registration Consign This is the job type Optional Job Registration Type This i

Expedient User Manual – Import (Customs/Forwarding) Module

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Expedient User Manual – Import (Customs/Forwarding) Module