Using the TCC`s Lyris mailing list server
Contents
1. List Settings Click on Email Submitted Content then click the Security tab Set the Reject email submissions radiobuttons to No Set the Only admins can send radiobuttons to No Click on the Approval tab Ora OI BN O a Under the s list moderated pulldown select moderated e You can set up the list so that only list administrators can post To do this 1 Click on the Utilities tab then click on List Settings 2 Click on Email Submitted Content then click the Security tab 3 Set the Reject email submissions radiobuttons to No 4 Set the Only admins can send radiobuttons to Yes 3 2 Adding members to your mailing list Before adding all the real users to your list you should add a test member and practice sending items and reading them If you have access to an e mail account outside the TCC that would be a good account to use Here s the procedure for adding a member to the list From the list manager homepage click on the Utilities tab Click on Members You will see a list of current members including the list manager Click on the create new member button near the right hand side of the page sei ae ba cad Under the Basics tab fill in the Email address and Name fields for the new member If the e mail address is local you must provide the nmt edu part 5 Click the Save button 3 3 Sending a test message Once you ve added a test member send a message to the list so you can preview how t2. the My Forums tab This will bring up a table showing all your mailing list memberships 2 To enter a list click on its name in the Forum name column This will display a list of the messages in the mailing list 3 To read a message click on its line in the Subject column 4 Click on the Messages tab to return to the list of messages 2 2 Posting a message to a mailing list To send a message to a mailing list just send e mail to Listname lyris nmt edu where Listname is the name of the mailing list If the list is unmoderated the message will appear on the list right away For moderated lists a list manager must approve the message before it appears 2 3 Unsubscribing from a mailing list If you want to stop getting postings from a given list first log in Direct your browser to http lyris nmt edu read Click on the My Forums tab and enter your username and password Then on the My Forums page find the newsgroup name in the table and click the unsubscribe button for that newsgroup 3 Managing a mailing list If you want to create a new mailing list you must first fill out a Lyris Mailing List Agreement at the TCC office in Speare 117 You will be asked to name the mailing list describe its purpose and provide an initial password Mailing list names must be short and contain no spaces use hyphens to separate multiple words Here are some examples of mailing list names math461 math517
3. Using the TCC s Lyris gam mailing list server New Mexico Tech John W Shipman 2010 11 11 20 00 Abstract User s guide for mailing lists hosted at the NM Tech Computer Center This publication is available in Web form and also as a PDF document Please forward any comments to tcc doc nmt edu Table of Contents 1 Introd cti n Whatis LYris sisisi eonna e a aigen a ian e aea Ee a aAa 1 2 Participating in an existing mailing listess isireoiisisnr tiisna iienaa saa E Ea Naaa nE Eaa ket 1 2 1 Reading postings in a mailing list ccc ccc cece cece cence enna eiin ee ineine inn 2 2 2 Posting a message to a mailing listoissa inean cece naii a aaa EE nen aE ARE n EE a 2 2 3 Unsubscribing from a mailing list s ss issis sia aatos ieina kaa enkaa iai an ienaat 2 3 Manag ime ai Maing SE s irops inaenea n EE AE E EEEE AEE AEAEE EEEE 2 SL OCtHINS pasic OpHONS ssprsiienksir aeda aee ea ieai da erreen ia niani 3 3 2 Adding members to your mailing list sssssneesisessettttstssrsererttttssretsertnttssnarserittentssnnent 4 Se Sending A test MESSAGE mipira enger iaaa enaa es EEan E OE EEEa ad a E TaS 4 3 4 Deleting a member from the list osn srri inorri kinina EE EE REE Ea EER 5 1 Introduction What is Lyris Lyris is a software package that manages mailing lists At the New Mexico Tech Computer Center TCC we have a dedicated server named lyris nmt edu that has this package installed e To participate in an exist
4. ettings link on this page to return to the Utilities page Click on New Subscriber Policy to set up rules for joining the list On the New Subscriber Policy page click on the Security tab From the Security pulldown menu select your policy on allowing people to join the list open Allow anyone to join the list without your approval private Anyone can request membership but the list administrator must approve the request closed No one can join the list Only the list administrator can add them password Allow anyone who knows the secret password to join the list Invent a password and type it in the Password field Next decide how restrictive you want to be on who can post and how These are the choices e You can let any list member post anytime by e mailing to the list To set this up Click on the Utilities tab then click on List Settings Click on Email Submitted Content then click the Security tab Set the Reject email submissions radiobuttons to No T O a a Set the Only admins can send radiobuttons to No 4 http www lyris com support listmanager New Mexico Tech Computer Center TCC s Lyris server 3 5 Click on the Approval tab 6 Under the Is list moderated pulldown select not moderated e You can allow any list member to post by e mailing to the list but the posting will not appear until it has been approved by a list administrator To do this Click on the Utilities tab then click on
5. geop577 grill announce This mailing list name followed by lyris nmt edu will be the address that people can use to send messages to the list For example if you are a member of the math461 mailing list you can send content to it by mailing to math461 lyris nmt edu 2 TCC s Lyris server New Mexico Tech Computer Center Once your mailing list has been created by the TCC you can manage it using these steps 1 Direct your web browser to http lyris nmt edu 2 You will see a popup login menu Under Login Name enter your e mail address Fill in your password 3 You will see the homepage for you as a list manager For full documentation on your interface as a list manager refer to the vendor s documentation page There is a link on this page to a document called Getting Started available in either HTML or PDF form There is a full User s Manual for the product on this page if you need it It is well over 900 pages long and covers every possible situation However there are a few things you should set up right away Here are those procedures 3 1 Setting basic options When you first create the list you should review the basic list options 1 2 ONO AB Click on the Utilities tab Click on List Settings This takes you to a page entitled Basic Information If you want to change the description of the list edit the Description field and click on Save Click on the List S
6. he postings will look If the list options allow it you can send a test message using an ordinary e mail sent to Listname lyr is nmt edu If you have disallowed posting via e mail follow this procedure to send a test message 1 From the List Manager homepage click on the Mailings tab 4 TCC s Lyris server New Mexico Tech Computer Center 2 Click on New Mailing 3 Fill in the Subject field This will be the subject of the outgoing mail Be descriptive so your recip ients will have a clear idea of whether the message is something they want to read 4 Inthe Text message area type your message If you would like a larger window click on the show more button 5 Click the save button when you re done You may instead wish to click on the save and test button to preview your message 6 If this list requires messages to get the list manager s approval before being sent you will go to the Need Approval page This shows a table of messages needing approval Click the Send button inside the line of this table for your message This brings up the Send Mailing Now page click the ok button 7 Next you will want to review whether you allow just anyone to read postings in the list or whether only members of the list can see them Click on the Utilities tab then List Settings then Discussion Forum Interface then Message Reading Select one of the radiobuttons labeled Allow visitors to read archives t
7. ing mailing list reading and possibly posting messages see Section 2 Par ticipating in an existing mailing list p 1 e If you want to start or manage a mailing list see Section 3 Managing a mailing list p 2 2 Participating in an existing mailing list If you want to read and possibly also post to an existing mailing list start by directing your browser to http lyris nmt edu read This will display a list of all the mailing lists hosted here Click on the name of the list you want to join You will be prompted for your e mail address as a login Use your full TCC e mail address such as aloysius nmt edu 1 http www nmt edu tcc help pubs lyris 2 http www nmt edu tcc help pubs lyris lyris pdf New Mexico Tech Computer Center TCC s Lyris server 1 If you have not used Lyris before you will be asked to create a password This is not the same password as your TCC account password Once you have either entered your password or created a new one click on the All Forums tab to see a table of all the mailing lists To subscribe to a list click on the word subscribe in the last column of the entry for that list 2 1 Reading postings in a mailing list When items are posted to the mailing list they will be sent to you via e mail However you can also use a Web interface to look at archived postings Direct your Web browser to http lyris nmt edu read 1 Click on
8. o control whether non members can read this list 3 4 Deleting a member from the list To delete a member from the list start from the list manager homepage 1 Click the Utilities tab 2 Click on Members This displays a table of all current list members 3 Find the member you want to get rid of and click on the delete button near the right side of that member s line in the table New Mexico Tech Computer Center TCC s Lyris server 5 TCC s Lyris server New Mexico Tech Computer Center
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