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USER`S GUIDE

1. 15 Chapter 2 with double flaps as shown in figure below with sealing flaps that have not been folded at purchase with sealing flaps as shown in figure below with each side folded as shown in figure below If you use any of the types of envelopes listed above they may damage your machine This damage is not covered under any Brother warranty or service agreement Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using 16 Labels The machine will print on most types of labels designed for use with a laser machine Labels should have an adhesive that is acrylic based since this material is more stable at the high temperatures in the fuser unit Adhesives should not come in contact with any part of the machine because the label stock may stick to the drum unit or rollers and cause jams and print quality problems No adhesive should be exposed between the labels Labels should be arranged so that they cover the entire length and width of the sheet Using labels with spaces may result in labels peeling off and causing serious jams or print problems All labels used in this machine must be able to withstand a temperature of 392 degrees Fahrenheit 200 degrees centigrade for a period of 0 1 seconds Label sheets should not exceed the paper weight specifications described in this User s Guide Labels exceedin
2. Software User s Guide E Scanning in Chapter 9 E Using ControlCenter2 in Chapter 10 Presto PageManager User s Guide E The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application Accessing Brother support for Windows You can find all the contacts you will need such as Web support Brother Solutions Center Customer Service and Brother Authorized Service Centers on page i and on the Brother CD ROM E Click Brother Support on the main menu The following screen will appear Macromedia Flash Player 8 Brother Support Brother Home Page Support Information Brother Mall cam Shop Online Canada Brother Solutions Center Supplies Information E To access our web site http www brother com click Brother Home Page E To view all Brother Numbers including Customer Service numbers for the USA and Canada click Support Information E To access the USA Brother online shopping mall http www brothermall com for additional product and service information click Brother Mall com To access Canada s Brother online shopping mall http Avww brother ca for additional product and service information click Shop Online Canada E For the latest news and product support information http solutions brother com click Brother Solutions Center General information E To visit our web site for origi
3. Press Start Press Stop Exit 21 Chapter 3 22 Copy Making copies 24 How to copy Entering copy mode _ ee my ai ok mi i as pm O cl ei T Lo ii YT i cron D m Number of copies 1 2 3 4 5 1 Stack Sort 2 Copy ratio and copy layout 3 Contrast 4 Quality 5 1 Sort is only available for the DCP 7040 Making a single copy Load your document Press Start 24 Making copies Making multiple copies 0 Load your document Do one of the following E Press Number of Copies to enter the number of copies up to 99 E Press or hold A or to increase or decrease the number of copies 3 Press Start Note To sort your copies see Sorting copies using the ADF DCP 7040 only on page 28 Stop copying To stop copying press Stop Exit Copy options temporary settings When you want to quickly change the copy settings temporarily for the next copy use the temporary Copy keys You can use different combinations Enlarge Number Options Reduce Contrast of Copies Copy The machine returns to its default settings one minute after copying Enlarging or reducing the image copied You can choose the following enlargement or reduction ratios Press 100 97 LTR7A4 Enlarge Reduce 94 A4 LTR 91 Full Page 85 LTR EXE 83 LGL7A4 78 LGL LTR 70
4. 10 mW Wave Length 780 800 nm Laser Class Class 3B Important safety instructions Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product AA O N gt Unplug this product from the wall outlet before cleaning inside of the machine DO NOT use liquid or aerosol cleaners Use a damp cloth for cleaning oa DO NOT place this product on an unstable cart stand or table The product may fall causing serious damage to the product O Slots and openings in the cabinet at the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided N This product should be connected to an AC power source within the range indicated on the rating label DO NOT connect it to a DC power source or inverter If you are not sure contact a qualified electrician Safety and legal 8 This product is equipped with a 3 wire grounded plug This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace
5. A4 A5 50 Custom 25 400 Auto 200 141 A5744 104 EXE LTR The factory setting is shown in Bold with an asterisk Making copies DCP 7040 only Auto sets the machine to calculate the reduction ratio that best fits the size of paper Auto is only available when using the ADF Custom 25 400 allows you to enter a ratio from 25 to 400 To enlarge or reduce the next copy follow the instructions below Load your document Enter the number of copies you want 6 Press Enlarge Reduce 4 Do one of the following E Press A or to choose the enlargement or reduction ratio you want Press OK E Press A or Y to choose Custom 25 400 Press OK Press A or Y to enter an enlargement or reduction ratio from 25 to 400 Press OK O Press Start E Noe Page Layout Options 2 in 1 P 2 in 1 L 4 in 1 P or 4 in 1 L are not available with Enlarge Reduce 25 Chapter 4 Adjusting contrast Contrast Adjust the contrast to help an image look sharper and more vivid To temporarily change the contrast setting follow the steps below 0 Load your document Qe Enter the number of copies you want 6 Press Contrast 4 Press A or Y to increase or decrease the contrast Press OK O Press Start To change the default setting follow the steps below Press Menu Press Aor Y to choose 2 Copy Press OK 6 P
6. Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Province to Province Warranty Service is available at Brother Authorized At your side Service Centres throughout Canada For Technical brother Assistance or for the name and location of your nearest Authorized Service Centre call 1 877 BROTHER Internet support support brother ca or browse Brother s Web Site www brother ca vi vi Table of Contents Section General 1 General information 2 Using the GOCUMOENATION ccccccciccccetenseccdccetnncccccneeeseccechensaccdeavbesedcecueesbeceeennnsanee 2 Symbols and conventions used in the documentation eeeeeeeees 2 Accessing the Software User s Guide 0 eeccceceeeeceeeeeeeeeceeeeeeeeaeeeeeeenaeeeeeeeaees 3 Viewing documentation secsi ieies idinaan AnNa NAAA A AAEN 3 Accessing Brother support for Windows ccsccccssesessessessesssseestsseseesteseseeses 5 Control panel overview ccccccceceeeeeeeeeeeeeeceaenaeceeeeeeeeeeeeseceneaeeaaeaeceeeeeeeeeeeeeees 6 2 Loading paper and documents 7 Loading paper and print Media ceeeeeeeeeeeeeece eee ee eee eeeeeeeceaaeaeeeeeeeeeeeeeeeeeneees 7 Loading paper in the paper tray cccceeceeeeeeeecneceeeeeeeeeeeeseceeenaeaaecaeeeeeeeeeess 7 L
7. back output tray Chapter 2 Using both hands slide the manual feed E Not slot paper guides to the width of the ote with the side to be printed face up Make sure that the print media paper transparency and so on is straight and in the proper position on the manual feed slot If it is not the paper or the transparency may not be fed properly resulting in a skewed printout or a paper jam Do not put more than one sheet of paper in the manual feed slot at any one time as it may cause a jam If you put any print media in the manual 4 Using both hands put one sheet of feed slot before the machine is in the paper or one envelope in the manual Ready state the print media may be feed slot until the front edge of the paper ejected without being printed on or envelope touches the paper feed roller When you feel the machine pull in the paper let go To easily remove a small printout from the output tray lift up the scanner cover by using both hands as shown in the illustration e You can still use the machine while the scanner cover is up To close the scanner cover push it down with both hands 10 Unprintable area Unprintable area for copies The printable area of your machine begins at approximately 0 12 in 3 mm from the top and bottom and 0 16 in 4 mm from both sides of the paper 2 IN 1 0 12 in 3 mm 2 0 16 in 4mm Note This unprintable area shown abov
8. green lock lever will lift automatically QO Turn the drum unit gear by hand while looking at the surface of the OPC drum 1 When you have found the mark on the Put the drum unit and toner cartridge drum that matches the print sample assembly back in the machine wipe the surface of the OPC drum with a dry cotton swab until the dust or glue on the surface comes off Close the front cover Q CAUTION D Plug the machine s power cord back into The drum is photosensitive so DO NOT the AC power outlet first and then touch it with your fingers reconnect all cables Turn on the machine s power switch DO NOT clean the surface of the photosensitive drum with a sharp object 69 Replacing the consumable items You will need to replace the consumable items when the machine indicates that the life of the consumable is over Toner cartridge Drum unit Or Order No TN 330 TN 360 Order No DR 360 Note e Go to http www brother com original index html for instructions on how to return your used consumable items to the Brother collection program If you choose not to return your used consumable please discard the used consumable according to local regulations keeping it separate from domestic waste If you have questions call your local waste disposal office Be sure to reseal the consumable items tightly so that the material inside does not spill spilling or sc
9. 10 kg 83 Noise level Sound power Operating Copying Standby Sound pressure Operating Copying Standby Temperature Operating Storage Humidity Operating Storage LWAd 6 2 Bell LWAd 4 4 Bell LpAm 53 dBA LpAm 32 dBA 50 F to 90 5 F 10 to 32 5 C 41 F to 95 F 5 to 35 C 20 to 80 without condensation 10 to 90 without condensation ADF automatic document DCP 7040 only feeder Up to 35 pages Staggered 20 Ib 80 g m Recommended Environment for Best Results Temperature Humidity Paper 68 F to 86 F 20 to 30 C 50 70 Xerox 4200 20 Ib Letter Paper Tray 250 Sheets 20 Ib 80 g m 84 Print media Paper Input Paper Tray E Paper Type E Paper Size E Paper Weight E Maximum Paper Tray Capacity Manual Feed Slot E Paper Type E Paper Size E Paper Weight E Maximum Manual Feed Slot Capacity 1 Specifications Plain Paper Transparencies 1 or Recycled Paper Letter A4 B5 ISO A5 B6 ISO A6 Executive Legal and Folio 16 to 28 Ib 60 to 105 g m2 Up to 250 sheets of 20 Ib 80 g m Plain Paper Plain Paper Transparencies Recycled Paper Bond Paper Envelopes or Labels 1 Width 3 0 to 8 66 in 76 2 to 220 mm Length 4 57 to 16 in 116 0 to 406 4 mm 16 to 43 Ib 60 to 163 g m One sheet at a time For transparencies and labels we recommend removing printed pages from the ou
10. QO Plug the machine s power cord back into the AC power outlet Turn on the machine s power switch 66 Cleaning the corona wire If you have print quality problems clean the corona wire as follows Turn off the machine s power switch Disconnect all cables and then unplug the power cord from the AC power outlet Open the front cover Slowly take out the drum unit and toner cartridge assembly Q CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner Handle the toner cartridge carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration 4 Clean the primary corona wire inside the drum unit by gently sliding the green tab from right to left and left to right several times caution Be sure to return the green tab to the home position A 1 If you do not printed pages may have a vertical stripe O Put the drum unit and toner cartridge assembly back in the machine QO Close the front cover Troubleshooting and routine maintenance Plug the machine s power cord back into the AC power outlet first and then reconnect all cables Turn on the machine
11. When you put paper into the paper tray note the following E f your application software supports paper size selection on the print menu you can choose it through the software If your application software does not support it you can set the paper size in the printer driver or by using the control panel buttons E Before using paper that has holes in it such as organizer sheets you must fan the stack to avoid paper jams and misfeeds Loading paper and documents Loading paper in the paper tray Printing on plain paper recycled paper or transparencies from the paper tray 1 Pull the paper tray completely out of the machine B While pressing the green paper guide release lever slide the paper guides to fit the paper size Make sure that the guides are firmly in the slots Chapter 2 E Note For Legal size paper press in the inside latches and pull out the back of the paper tray Put paper in the tray and make sure that the paper is below the maximum paper mark 1 The side to be printed on must be face down Q CAUTION Make sure the paper guides touch the sides of the paper so it will feed properly If you do not do this it may cause damage to your machine Put the paper tray firmly back in the machine Make sure that it is completely inserted into the machine Unfold the support flap 1 to prevent paper from sliding off the face down output tray Lo
12. cables and then unplug the power cord from the AC power outlet Pull the paper tray completely out of the machine Wipe the outside of the machine with a soft cloth to remove dust Troubleshooting and routine maintenance Plug the machine s power cord back into the AC power outlet first and then reconnect all cables Turn on the machine s power switch Cleaning the scanner glass Turn off the machine s power switch Disconnect all cables and then unplug the power cord from the AC power outlet Lift the document cover 1 Clean the white plastic surface 2 and scanner glass 3 underneath it with a soft lint free cloth moistened with water Remove anything that is stuck inside the paper tray Wipe the inside and the outside of the paper tray with a soft cloth to remove dust QO Re load the paper and put the paper tray firmly back in the machine 3 DCP 7040 only In the ADF unit clean the white bar 1 and the scanner glass strip 2 underneath it with a soft lint free cloth moistened with water 63 Plug the machine s power cord back into the AC power outlet first and then reconnect all cables Turn on the machine s power switch E Note 64 In addition to cleaning the scanner glass and glass strip with a soft lint free cloth moistened with water run your finger tip over the glass to see if you can feel anything on it If you feel dirt or debris c
13. immediately before you put it in the machine If a toner cartridge is left unpacked for a long time the toner life will be shortened E Note Be sure to seal up the used toner cartridge tightly in a suitable bag so that toner powder does not spill out of the cartridge 4 Unpack the new toner cartridge Hold the cartridge level with both hands and gently rock it from side to side five or six times to spread the toner evenly inside the cartridge QO Put the new toner cartridge firmly into the drum unit until you hear it lock into place If you put it in properly the lock lever will lift automatically t CAUTION Make sure that you put in the toner cartridge properly or it may separate from the drum unit Clean the primary corona wire of the drum unit by gently sliding the green tab from right to left and left to right several times Q CAUTION Be sure to return the green tab to the home position A 1 If you do not printed pages may have a vertical stripe Troubleshooting and routine maintenance 8 Put the drum unit and toner cartridge assembly back in the machine 9 Close the front cover caution DO NOT turn off the machine s power switch or open the front cover until the LCD returns to the standby state 73 Replacing the drum unit The machine uses a drum unit to create print images on paper If the LCD shows Drum End Soon the drum unit is near the end of its life and
14. is declared in accordance with ISO IEC 19752 2 Drum yield is approximate and may vary by type of use 90 Glossary ADF automatic document feeder DCP 7040 only The document can be placed in the ADF and scanned one page at a time automatically Beeper Volume Volume setting for the beep when you press a key or make an error Cancel Job Cancels a programmed print job and clears the machine s memory Contrast Setting to compensate for dark or light documents by making copies of dark documents lighter and light documents darker Gray scale The shades of gray available for copying photographs LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort 11SE with OCR or Presto PageManager software application converts an image of text to text you can edit Resolution The number of vertical and horizontal lines per inch Scanning The process of sending an electronic image of a paper document into your computer Temporary settings You can choose certain options for each copy without changing the default settings User Settings List A printed report that shows the current settings of the machine 91 A Accessories and supplie
15. it is time to buy a new one Even if the LCD shows Drum End Soon you may be able to continue printing without having to replace the drum unit for a while However if there is a noticeable deterioration in the output print quality even before Drum End Soon appears then the drum unit should be replaced You should clean the machine when you replace the drum unit See Cleaning the laser scanner window on page 64 Q CAUTION While removing the drum unit handle it carefully because it may contain toner If toner scatters on your hands or clothes wipe or wash it off with cold water at once Note it is necessary to replace it periodically There are many factors that determine the actual drum life such as temperature humidity type of paper and how much toner you use for the number of pages per print job The estimated drum life is approximately 12 000 pages 1 The actual number of pages your drum will print may be significantly less than this estimate Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum Drum yield is approximate and may vary by type of use 74 The drum unit is a consumable item and A HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover back output tray of the machine DO NO
16. put objects on top of the machine 36 Safety and legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance If you do not follow these safety instructions there is a possibility of a fire electrical shock burn or suffocation A There are high voltage electrodes inside the SSE Thy machine Before you clean the inside of the machine make sure you have unplugged the power cord from the AC power outlet See Routine maintenance on page 62 A DO NOT use flammable substances any type of spray or an organic solvent liquid that contains alcohol or ammonia to clean the inside or outside of the machine Refer to Routine maintenance on page 62 for how to clean the machine A DO NOT handle the plug with wet hands Doing this might cause an electrical shock A Always make sure the plug is fully inserted A After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover of the machine DO NOT touch the shaded parts shown in the illustration 37 A To prevent injuries be careful not to put your hands on the edge of the machine under the document cover or scanner cover A DCP 7040 only To prevent injuries be careful not to put your fingers in the area shown in the illustration A DO NOT use a va
17. s power switch Q CAUTION To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations below 67 Cleaning the drum unit B To prevent damage to the machine caused If you have print quality problems clean the by static electricity DO NOT touch the drum unit as follows electrodes shown in the illustration Turn off the machine s power switch Unplug the power cord from the AC power outlet Open the front cover Push down the green lock lever and take the toner cartridge out of the drum unit caution Handle the toner cartridge carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once Slowly take out the drum unit and toner caniridge assembly To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations below Q CAUTION We recommend that you put the drum unit and toner cartridge assembly on a clean flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner 68 Troubleshooting and routine maintenance O Put the print sample in front of the drum unit and find the exact position of the DO NOT use a scrubbing or wiping motion poor print because this might damage the drum Put the toner cartridge back into the drum unit until you hear it lock into place If you put the cartridge in properly the
18. the drum unit by gently sliding the green tab from right to left and left to right several times caution Be sure to return the green tab to the home position A 1 If you do not printed pages may have a vertical stripe 76 Put the new drum unit and toner cartridge assembly in the machine 9 Press Clear Back To confirm you are installing a new drum press A When the LCD shows Accepted close the front cover Machine information Checking the serial number You can see the machine s serial number on the LCD Press Menu Press A or to choose 3 Machine Info Press OK Press A or Y to choose 1 Serial No Press OK O Press Stop Exit Checking the page counters You can see the machine s page counters for copies printed pages reports and lists or a summary total D Press Menu 2 Press A or to choose 3 Machine Info Press OK Press A or to choose 2 Page Counter Press OK Press A or to choose Total List Copy Or Print You can see the machine s page count O Press Stop Exit Troubleshooting and routine maintenance Checking the Drum life You can see the machine s drum life on the LCD Press Menu Press A or to choose 3 Machine Info Press OK Press A or Y to choose 3 Drum Life Press OK You can see the remaining percentage of drum life O Press Stop Exit a Note The drum life check will be accurat
19. the jammed paper out of the paper case you accidentally spill or scatter toner tray opening 6 If you can not remove the drum unit and toner cartridge assembly easily do not use extra force Instead lift the scanner cover Put the drum unit and toner cartridge assembly back in the machine Use both hands to carefully pull the jammed paper up and out of the output tray opening 8 Put the paper tray back in the machine Close the front cover O Close the scanner cover 59 Paper is jammed at the back of the O Pull the tabs 1 toward you to open the machine fuser cover 2 Open the front cover 2 Slowly take out the drum unit and toner 6 Pull the jammed paper out of the fuser cartridge assembly unit QO Close the back cover back output tray caution Put the drum unit and toner cartridge assembly back in the machine We recommend that you place the drum unit and toner cartridge assembly ona clean flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner Open the back cover back output tray 8 Close the front cover 60 Troubleshooting and routine maintenance Paper is jammed inside the drum unit Push down the green lock lever and take and toner cartridge assembly the toner cartridge out of the drum unit Open the front cover BF Slowly take out the drum unit and toner car
20. use You can load envelopes from the manual feed slot Your application must be set up to print the envelope size you are using This is usually done in the Page Setup or Document Setup menu of your application See your application s manual for more information You can use plain paper recycled paper transparency and labels that are made for laser machines For details see Acceptable paper and other print media on page 12 There is a paper jam Print quality difficulties See Paper jams on page 58 Difficulties Suggestions Printed pages are curled Low quality thin or thick paper or not printing on the recommended side of the paper could cause this problem Try turning over the stack of paper in the paper tray Make sure that you choose the Paper Type that suits the print media type you are using See Acceptable paper and other print media on page 12 Printed pages are smeared The Paper Type setting may be incorrect for the type of print media you are using or the print media may be too thick or have a rough surface See Acceptable paper and other print media on page 12 and Basic tab in the Software User s Guide on the CD ROM Printouts are too light E If this problem occurs when making copies or printing turn Toner Save mode to off in the machine menu settings See Toner save on page 20 E Set Toner Save mode to off in the Advanced tab in the printer driver See Advance
21. your obsolete outlet DO NOT defeat the purpose of the grounded plug 9 Use only the power cord supplied with this machine 10 DO NOT allow anything to rest on the power cord DO NOT place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord DO NOT exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes US only 12 The power cord including extensions should be no longer than 16 5 feet 5 meters DO NOT share the same power circuit with other high powered appliances such as an air conditioner copier shredder and so on If you cannot avoid using the printer with these appliances we recommend that you use a voltage transformer or a high frequency noise filter Use a voltage regulator if the power source is not stable 13 DO NOT place anything in front of the machine that will block printed pages DO NOT place anything in the path of printed pages 14 Wait until pages have exited the machine before picking them up 15 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product DO NOT attempt to service this product yourself because opening or r
22. 0 LCD COMMASE iit cacies ciseesseWeasksdeeteavdecnas R a cade E 21 User Settings List cc cece ceeeeeeeeeeeneeeeeeseeeeeeeeeseneeeeeeeseeeeeeeeseeaeeeeseenaeeees 21 Section Il Copy 4 Making copies 24 HOW 10 COPY svciiss seer isks eid na E EEE E AEAEE 24 Entering Copy MOC veesscitecteenssieeseeeviidesetnrenedsateiendac ran ieaaetenneadaeeniaeeceranee 24 Making as ngle COPY it22ircietencra eect O wisedbreetae es 24 Making multiple copies ccccccccceceeeeeeeeeeeeeeeeaeaeceeeeeeeeeeeeeeeenenennineeeees 24 viii Stop COPYN Perper reemtrec recent eer treertreertrerrte rrrrerer corer terete errerrercrrrreertrt creer rere 24 Copy options temporary settingS eessssesssrrnesessrnessssnnnasttnnnennsnnnannnnnnaennannnaaee 25 Enlarging or reducing the image copied eeeeeeeeeeeeeeeeeeeeeetteeeeeeentaeeeeeeee 25 Adjusting contasse o peeseddene paedeade sapeteeete pe gides pddeeee een weds 26 Using the Options Key seicteccevecetenwes da vtedeuedueusenwbcndentenues oe a 27 improving COPY QUAY xceccciatecece sac ceeeeunceenes E anaes oad 27 Sorting copies using the ADF DCP 7040 only n se 28 Making N in 1 copies page layout eee eeeeeeeeeeeeeeneeeeeeeteeeeeeeetneeeeeee 28 Out Of memory Message sissies ects esscwecscencde ded riiin AEA AE 29 Section Ill Software 5 Software features 32 How to read HTML User s Guide cic cece cece cecceeeceseeeecesseeeeeseeeeeueeseesaneeeeeaues 32 For Wi
23. 0 Resolution COPY do anii agiten a ia s 86 PANE clevabeveaduadete waned sedseunadacteveeaiacnnavanddes 88 SCAM ena A a EE 87 S Safety instructions c ceeeeeeeteeeees 42 Scanner glass USING sicactes vayacicces dace acts sayaccuxid agence dates ent 18 Scanning See Software User s Guide on the CD ROM Serial number how to find 5 See inside front cover Service centers ccccccceceeeeeeeeeeeeeeenteeeees i Shipping the machine ssssssseneseeeeeeen 78 Sleep time eeeeecececceceeeeeeeeeeeeeeeneeeaeees 20 SOME doaa ia inaia 28 T Temporary copy settings c e 25 Toner cartridge replacing 005 70 TOMER SAVE mirac aa dsacwotentshtewadsdents 20 Transparency c eeeeeeeeeeeeeeeees 8 10 12 Troubleshooting ceeeeeeeeeeseeeeeeeeenteeees 46 CGOCUMENT JAM ooo eee eeteeeeettteeeeteetteeees 57 error messages on LCD ceeeee 55 if you are having difficulty COPY quality cececeeeeeeeeeeeeeeeeeees 46 paper handling eseeeeeeeeeeees 48 print quality snesena eeaeee 48 49 PrINtING sienen aa 47 SCANMMING csnab a 47 SO WWAFE decisi adan aait aaa 48 maintenance messages on LCD 55 paper jarn erdre Gacdeasnataderde 58 V Volume setting DO GIDEON AAE E E eee 19 W Warranties Ganada ais cecceseg ciiecissaeccdceveghekctuesacdectel vi Notice Disclaimer c cccccceeeeeeeeeeees iii USA epia avert a a e
24. DF document output support flap 1 and the ADF support flap 2 Fan the pages well Place your document face up top edge first in the ADF until you feel it touch the feed roller Adjust the paper guides 1 to fit the width of your document 17 Chapter 2 Using the scanner glass You can use the scanner glass to copy or scan pages of a book or one page at a time Documents can be up to 8 5 in wide and 11 7 in long 215 9 mm wide and 297 mm long Note DCP 7040 only To use the scanner glass the ADF must be empty D Lift the document cover Using the document guidelines on the left center the document face down on the scanner glass Tas _aaffire ENKI uallas Tes T Close the document cover 18 CAUTION If the document is a book or is thick do not slam the cover or press on it Paper settings Paper type Set up the machine for the type of paper you are using This will give you the best print quality Press Menu Press A or Y to choose 1 General Setup Press OK 6 Press Aor Y to choose 1 Paper Type Press OK 4 Press A or to choose Thin Plain Thick Thicker Transparency or Recycled Paper Press OK O Press Stop Exit Paper size You can use nine sizes of paper for printing copies A4 Letter Legal Executive A5 A6 B5 B6 and Folio When you change the size of paper in the tray you will also need
25. E A 6 User Settings Lists your current 21 settings 0 Local Language in USA Allows you to See Quick Taa change the LCD Setup English language for your Guide Spanish country in Canada English French 2 Copy 1 Quality Auto You can choose the 27 Copy resolution for Text your type of Photo document 2 Contrast v E A Adjusts the contrast 26 v wi for copies v O 4 v A v A 3 Machine 1 Serial No You can check the 77 Info serial number of your machine 2 Page Counter Total You can check the 77 number of total List pages the machine Copy has printed during s its life Print 3 Drum Life You can check the 77 KA The factory settings are shown in Bold with an asterisk 82 General Printer Type Print Method Memory Capacity LCD liquid crystal display Power Source Power Consumption 1 Dimensions Weight Specifications Laser Electrophotography by semiconductor laser beam scanning 16 MB 16 characters x 2 lines 110 120 V AC 50 60 Hz Peak 1056 W Copying Average 320 W 1 Sleep DCP 7030 Average 8 W DCP 7040 Average 9 W Standby Average 75 W When making a copy from one sheet DCP 7030 428 mm DCP 7040 15 6 in 428 mm 396 mm 16 9 in Without Drum Toner Unit DCP 7030 19 2 Ib 8 7 kg DCP 7040 22 Ib
26. E iv Windows See Software User s Guide on the CD ROM World Wide Web 0cccseeeceseeeeeeeeeeeeeees i 94 EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This product meets the applicable Industry Canada technical specifications Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hotel de Ville Dollard des Ormeaux QC Canada H9B 3H6 brother Visit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because the power requirement of your Digital Copier Printer may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty
27. LUS paper and thermal paper E Except as otherwise provided herein Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship when used under normal conditions E This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods E Machines one year from the original purchase date E Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life 5 Problems arising from other than defects in materials or workmanship and 6 No
28. Press A or Y to choose 1 Quality Press OK O Press A or to choose the copy quality Press OK O Press Stop Exit Sorting copies using the ADF DCP 7040 only You can sort multiple copies Pages will be stacked in the order 1 23 1 2 3 1 2 3 and so on 0 Load your document in the ADF Enter the number of copies you want Press Options and A or Y to choose Stack Sort Press OK Press OK 4 Press A or Y to choose Sort Press Start 28 Making N in 1 copies page layout You can reduce the amount of paper used when copying by using the N in 1 copy feature This allows you to copy two or four pages onto one page which lets you save paper Important E Please make sure the paper size is set to Letter A4 Legal or Folio E P means Portrait and L means Landscape E You cannot use the Enlarge Reduce setting with the N in 1 feature D Load your document Enter the number of copies you want 6 Press Options 4 Press A or Y to choose Page Layout Press OK Press A or Y to choose 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L orOff 1 in 1 Press OK Press Start to scan the page DCP 7040 only If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to After the machine scans the page press A to scan the next page 8 Place the next page on the scanner glass Pre
29. R S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window ae JOJ SOFTWARE USER S GUIDE DCP 7030 DCP 7040 ersionX ae KC 33 Chapter 5 34 Appendixes Safety and legal Troubleshooting and routine maintenance Menu and features Specifications Glossary 36 46 79 83 91 Safety and legal Choosing a location Place your machine on a flat stable surface that is free of vibration and shocks Put the machine near a standard grounded AC power outlet Choose a location where the temperature remains between 50 F and 90 5 F 10 C and 32 5 C and the humidity is between 20 to 80 without condensation NN Q CAUTION Avoid placing your machine in a high traffic area DO NOT place the machine near heaters air conditioners refrigerators water chemicals or devices that contain magnets or generate magnetic fields DO NOT expose the machine to direct sunlight excessive heat open flames salty or corrosive gasses moisture or dust DO NOT connect your machine to an AC power outlet controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory DO NOT connect your machine to an AC power outlet on the same circuit as large appliances or other equipment that might disrupt the power supply DO NOT
30. RANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled a
31. T touch the shaded parts shown in the illustration If you do this you may get burned o soco mm oo D A OO e as e Sy Slowly take out the drum unit and toner cartridge assembly rt CAUTION We recommend that you put the drum unit and toner cartridge assembly on a clean flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration Troubleshooting and routine maintenance Push down the green lock lever and take the toner cartridge out of the drum unit Q CAUTION To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations Wait to unpack a new drum unit until immediately before you put it in the machine Exposure to direct sunlight or room light may damage the drum unit a Note Be sure to seal up the used drum unit tightly in a bag so that toner powder does not spill out of the unit 4 Unpack the new drum unit 75 5 Put the toner cartridge firmly into the new drum unit until you hear it lock into place If you put the cartridge in properly the green lock lever will lift automatically caution Make sure that you put in the toner cartridge properly or it may separate from the drum unit QO Clean the primary corona wire inside
32. USER S GUIDE DCP 7030 DCP 7040 Not all models are available in all countries If you need to call Customer Service Please complete the following information for future reference Model Number DCP 7030 and DCP 7040 Circle your model number Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is online at http Awww brother com registration 2008 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country eee Register your product By registering your product with Brother International Corporation you will be recorded as the original owner of the
33. a clean flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration LEA Z A DN Push down the green lock lever and take the used toner cartridge out of the drum unit 1 WARNING DO NOT put a toner cartridge into a fire It could explode resulting in injuries ee 71 Q CAUTION Handle the toner cartridge carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations Brother strongly recommends that you DO NOT refill the toner cartridge provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement toner cartridge Use or attempted use of potentially incompatible toner and or cartridge in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party toner and or cartridge To protect your investment and obtain premium performance from the Brother machine we strongly recommend the use of Genuine Brother Supplies 72 Wait to unpack the new toner cartridge until
34. aara 79 Menu Table ccccsseeeceeeseeeeeeeeeees 79 81 USING MENU keys 2 eee eee 79 N N in 1 page layout cceeceeeeeeeeeeees 28 O Out of Memory message 0 29 56 P Packing and shipping the machine 78 Page layout Nin 1 ce eeeeeeeeeeeeeeeees 28 Papet sede eee cacti eeeatie des 12 85 NOW toload ou eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeees 7 JAIN poned tori Gis Settee dae 58 recommended cccceeeeeeeeeeeeeaees 12 13 S ZE onii a 12 19 size of document cceceeseeeeeeeees 86 87 tray Capacity eee 13 AYO csetendocdectesbieceecivaublente rakinee vende 12 19 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides Power failure cceccceesseeceeeeseeeeseeeseeeenees 79 Index Print difficulties sisii aaia 47 dIIVETS ciripacsidieno kaiean naia aaan aiaa 88 Job Cancel key ssrcsnissiisisinsisiains 6 paper JAMS crniiin iiaiai 58 gual rerna 48 49 rESOlUtON wacccccissescecccndanedcddvedssatedecsaetenees 88 SDECIICALIONS oisssisira kaanane 88 Printing See Software User s Guide on the CD ROM Programming your machine 006 79 Q Quality COPYING eisivien teen AE 27 printing ee ee eeeeeeeeceeeeeeeeeeeeeeeeeaeees 48 49 R Reducing COPIES aeiia iaa Raises Guava 25 Replacing ArU dosieran ainidi aiaa 74 toner cartridge senecio 7
35. ading paper in the manual feed slot You can load envelopes and special print media one at a time into this slot Use the manual feed slot to print or copy on labels envelopes or thicker paper Printing on plain paper recycled paper or transparencies from the manual feed slot The machine automatically turns on the Manual Feed mode when you put paper in the manual feed slot Unfold the support flap 1 to prevent paper from sliding off the face down output tray or remove each page as soon as it comes out of the machine Open the manual feed slot cover 6 Using both hands slide the manual feed slot paper guides to the width of the paper that you are going to use 4 Using both hands put one sheet of paper in the manual feed slot until the front edge of the paper or transparency touches the paper feed roller When you feel the machine pull in the paper let go Loading paper and documents Printing on thick paper bond paper labels and envelopes When the back output tray is pulled down the machine has a straight paper path from the manual feed slot through to the back of the machine Use this paper feed and output method when you want to print on thick paper labels or envelopes a Note Remove each printed sheet or envelope immediately to prevent a paper jam e The machine automatically turns on the Manual Feed mode when you put paper in the manual feed solt 0 Open the back cover
36. an is not spinning do the following Disconnect the machine from the power for several minutes and then reconnect it DCP 7040 only Cover is Open The front cover is not closed Close the front cover of the machine completely Cover is Open The fuser cover is not closed Close the fuser cover of the machine completely Cover is Open The fuser cover is not closed Make sure paper is not jammed inside the completely or paper was jammed back of the machine and then close the in the back of the machine when fuser cover and press Start you turned on the power Document Jam The document was not inserted See Document jams DCP 7040 only or fed properly or the document scanned from the ADF was too long on page 57 or Using the automatic document feeder ADF DCP 7040 only on page 17 Drum Error The corona wire on the drum unit needs to be cleaned Clean the corona wire on the drum unit See Cleaning the corona wire on page 66 The drum unit has reached the end of its life Replace the drum unit See Replacing the drum unit on page 74 55 Error Message Cause Action Fuser Error The temperature of fuser unit does not rise at a specified temperature within specified time The fuser unit is too hot Turn the power switch off wait a few seconds and then turn it on again Leave the machine for 15 minutes with the power on Init Unab
37. attering the material inside We recommend placing used consumable items on a piece of paper to prevent accidentally If you use paper that is not a direct equivalent for the recommended paper the life of consumable items and machine parts may be reduced Replacing a toner cartridge The High Yield toner cartridges can print approximately 2 600 pages and the Standard toner cartridges can print approximately 1 500 pages 1 Actual page count will vary depending on your average type of document i e standard letter detailed graphics The machine is supplied with the Starter toner cartridge that will need to be replaced after approximately 1 000 pages 1 When a toner cartridge is running low the LCD shows Toner Low 1 Approx cartridge yield is declared in accordance with ISO IEC 19752 70 E4 Note It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning 1 WARNING A HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover back output tray of the machine DO NOT touch the shaded parts shown in the illustration If you do this you may get burned Troubleshooting and routine maintenance Slowly take out the drum unit and toner cartridge assembly Q CAUTION We recommend that you put the drum unit and toner cartridge assembly on
38. be damaged Put in a new drum unit See Replacing the drum unit on page 74 m The fuser unit may be contaminated Call Brother Customer Service 52 Troubleshooting and routine maintenance Examples of poor print quality Recommendation ABCDEFG abcdefghijk ABC abcde 0123 Black toner marks across the page m Make sure that you use paper that meets our specifications See Acceptable paper and other print media on page 12 E f you use label sheets for laser machines the glue from the sheets may sometimes stick to the OPC drum surface Clean the drum unit See Cleaning the drum unit on page 68 m Do not use paper that has clips or staples because they will scratch the surface of the drum E If the unpacked drum unit is in direct sunlight or room light the unit may be damaged E The toner cartridge may be damaged Put in a new toner cartridge See Replacing a toner cartridge on page 70 E The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 74 E ABEDEFGH Eabedetghijk FAB CD abcde 04234 Line across the page m Clean the laser scanner window and the primary corona wire inside the drum unit See Cleaning the laser scanner window on page 64 and Cleaning the corona wire on page 66 m The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 74 Black lines down the page Pri
39. cuum cleaner to clean up scattered toner Doing this might cause the toner dust to ignite inside the vacuum cleaner potentially starting a fire Please carefully clean the toner dust with a dry lint free cloth and dispose of it according to local regulations A When you move the machine grasp the side hand holds that are under the scanner A This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must disconnect the power cord from the AC power outlet to shut off the power completely A Plastic bags are used in the packaging of your machine and drum unit To avoid the danger of suffocation keep these bags away from babies and children 38 Safety and legal Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line or unplug the cords during a lightning storm eee Note The fuser unit is marked with a Caution label Please DO NOT remove or damage the label 1 WARNING IMPORTANT SAFETY INSTRUCTIONS When using your equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink washing machine or in a wet basement or near a swimming pool 2 Avoid using this product during an electrica
40. d Operating System PC Interface Minimum RAM RAM Disk Space Version Software Speed For For Functions Drivers Applications Windows Windows Printing USB Intel 64 MB 256 MB 150 MB 310 MB Operating 2000 Scanning Pentium II System 1 Professional 4 or AMD Windows equivalent 128 MB xp Home 2 4 Windows xp Professional 2 4 Windows 64 bit 256 MB 512 MB yp Intel 64 Professional or AMD64 x64 supported Edition 2 CPU Windows Intel 512 MB 1 GB 500 MB 500 MB Vista 2 Pentium 4 or equivalent 64 bit Intel 64 or AMD64 supported CPU Macintosh Mac OS Printing USB 3 PowerPC 128 MB 256MB 80 MB 400 MB Operating X10 2 4 Scanning G4 G5 System 10 4 3 PowerPC G3 350MHz Mac OS PowerPC 512 MB 1 GB X 10 4 4 G4 G5 or greater Intel Core Processor A OO N Microsoft Internet Explorer 5 5 or greater For WIA 1200x1200 resolution Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi Third party USB ports are not supported PaperPort 11SE supports Microsoft SP4 or higher for Windows 2000 and SP2 or higher for XP 89 Consumable items Toner Cartridge Life Starter Toner Cartridge Approx 1 000 pages 1 Standard Toner Cartridge TN 330 Approx 1 500 pages Letter f High Yield Toner Cartridge TN 360 Approx 2 600 pages Letter l Drum Unit DR 360 Approx 12 000 pages Letter 7 1 Approx cartridge yield
41. d tab in the Software User s Guide on the CD ROM 48 Troubleshooting and routine maintenance Improving the print quality Examples of poor print quality Recommendation White lines across the page D ABCDEFG abcdefghijk A B CD abcde 0 t234 E Make sure that you use paper that meets our specifications A rough surfaced paper or thick print media can cause the problem See Acceptable paper and other print media on page 12 E Make sure that you choose the appropriate media type in the printer driver or in the machine s Paper Type menu setting See Acceptable paper and other print media on page 12 and Basic tab in the Software User s Guide on the CD ROM The problem may disappear by itself Print multiple pages to clear this problem especially if the machine has not been used for a long time E The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 74 DS ABCDEFGH abcdefghijk ABCD abcde 01234 White lines down the page Hollow print E Wipe the laser scanner windows with a soft cloth See Cleaning the laser scanner window on page 64 E Make sure that a torn sheet of paper is not inside the machine covering the scanner window E The toner cartridge may be damaged Put in a new toner cartridge See Replacing a toner cartridge on page 70 m The drum unit may be damaged Put in a new drum unit See Replacing the dr
42. documentation Bold Italics Bold style identifies keys on the machine control panel or computer screen Italicized style emphasizes an important point or refers you to a related topic Courier Courier New font identifies the A obe S yy messages shown on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects Electrical Hazard icons alert you to a possible electrical shock Hot Surface icons warn you not to touch machine parts that are hot Incorrect setup icons alert you to devices and operations that are not compatible with the machine Note icons give useful tips General information Illustrations in this User s Guide are based on the DCP 7040 Accessing the Software User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of Printer and Scanner When you are ready to learn detailed information about these operations read the Software User s Guide Viewing documentation Viewing documentation Windows To view the documentation from the Start menu point to Brother DCP XXXX where XXXX is your model name from the program group and then click User s Guides in HTML format If you have not installed the software you can find the documentation by fo
43. e is for a single copy or a 1 in 1 copy using Letter size paper The unprintable area changes with the paper size Loading paper and documents Unprintable area when printing from a computer When using the default driver the printable area is smaller than the paper size as shown below Portrait fro tho 1 0 16 in 4 23 mm 2 0 25 in 6 35 mm Landscape N IN ETa 1 1 0 16 in 4 23 mm 2 0 2 in 5 08 mm Note The unprintable area shown above is for Letter size paper The unprintable area changes with the paper size 11 Chapter 2 Acceptable paper and other print media Print quality may vary according to the type of paper you are using You can use the following types of print media plain paper bond paper recycled paper transparencies labels or envelopes For best results follow the instructions below E Use paper made for plain paper copying E Use paper that is 20 to 24 Ib 75 to 90 g m E Use labels and transparencies which are designed for use in laser machines E DO NOT put different types of paper in the paper tray at the same time because it may cause paper jams or misfeeds E For proper printing you must choose the same paper size from your software application as the paper in the tray E Avoid touching the printed surface of the paper immediately after printing E When you use transparencies remove each sheet immediately to prevent sm
44. e items may need to be replaced If this happens your machine identifies the error or required routine maintenance and shows the appropriate message The most common error and maintenance messages are shown below You can correct most errors and routine maintenance by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Error Message Cause Action Cartridge Error The toner cartridge is not Pull out the drum unit take out the toner installed properly cartridge that is indicated on the LCD and put it back into the drum unit again Drum End Soon The drum unit is near the end of Use the drum unit until you have a print its life quality problem then replace the drum unit with a new one See Replacing the drum unit on page 74 Cooling Down Wait for a while The temperature of the drum unit or toner cartridge is too hot The machine will pause its current print job and go into cooling down mode During the cooling down mode you will hear the cooling fan running while the LCD shows Cooling Down and Wait for a while Make sure that you can hear the fan in the machine spinning and that the exhaust outlet is not blocked by something If the fan is spinning remove any obstacles that surround the exhaust outlet and then leave the machine turned on but do not use it for several minutes If the f
45. e only if you have reset the drum counter when you installed a new drum unit It will not be accurate if you have reset the drum counter during the life of a used drum 77 Packing and shipping the machine 1 CAUTION If you pack the machine soon after turning off the power make sure the machine has cooled down completely When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty The machine should be adequately insured with the carrier Turn off the machine s power switch B Unplug all the cables and AC power cord from the machine Open the front cover Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag Close the front cover 0090 00 Wrap the machine in the plastic bag and place it in the original carton with the original packing material 78 8 Pack the drum unit and toner cartridge assembly AC cord and printed materials in the original carton as shown below ZO LS oY Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine Close the carton and tape it shut On screen programming Your machi
46. e remove the ink cartridges and replace them with the original protective parts If original protective parts are not available leave ink cartridges installed Please avoid shipping the unit without original protective parts or ink cartridges Damage to your print head resulting from packing the Inkjet MFC Fax machine without the ink cartridges or the protective parts will void your warranty Improper packaging may cause severe damage to the machine during shipping and will void the warranty BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATIONS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centres Distributors Dealers Agents or employees shall create another warranty or modify this warranty The warranty states Brothers entire liability and your exclusive remedy against Brother for any failure of the MFC Fax machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Fax machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages
47. eeeeeeesececenaeaeeeeeeeeeess 49 Error and maintenance MESSAQGES 0 ccceceeeeeeeeeeeeeeeeeeeeceeeeeeencaeeeeeeeenaeeeeeeeeaas 55 Document jams DCP 7040 Only eee ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeseeeaeeees 57 Papel JAMS senenn na telie dina accdia pee iiseenees Hla ATAS 58 Routine Maintenance c ccc tier e eee eiieee etre tities sere nines EEE En AAEE EEEn att EE Enna E Ena 62 Cleaning the outside of the machine 0 ecceeeeeeeteeeeeeeeneeeeeeeeeeeeeetenaaeees 62 Cleaning the Scanner glass cece eeeenneeeeeeeeeaeeeeeeenaaeeeeseentaeeeeseenaees 63 Cleaning the laser scanner WINGOW ccccceseeeeeeeetteeeeeeeenaeeeeeeeenneeeetenaees 64 Cleaning the corona WILC ccecceeeeeeeeeneeeeeeeeneeeeseeenaeeeeseeiaaeeeeeeeneeeeeneeaaes 66 Cleaning the drum Unit cacieeececcass aeeededvieieedaseheensbaci ebiatideteaitsieteeesaseneees 68 Replacing the consumable iteMS cccceeeeceeeeeeeeetee eter eeeeeeeeeneeeeeeetneeeeeneee 70 Replacing a toner Cartridge 22 ccccccecceeececeeneeeeeeeeneceeedecneeeneceeenseeteeeeeneeeeee 70 Replacing the drum Unik eessen a i AE A 74 Machine information sesse EEEE E 77 Checking the serial NUMDEDM 0 ccccscscecceeeseeeeceees aaia aaa a 77 Checking the page COUNTEIS cccccesesceceeseeneceeesesstteeeeeetenseeeteeeseeneseneneneeees 77 Checking the Drum iese sessdissraliine setai 77 Packing and shipping the machine assssseeessrseses
48. emoving covers may expose you to dangerous voltage points and other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center For the location of your nearest Brother Authorized Service Center please call In USA 1 877 BROTHER 1 877 276 8437 In Canada 1 877 BROTHER 16 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions When the power cord is damaged or frayed E If liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 17 To protect your product against power surges we recommend the use of a power protection device Surge Protector 43 18 To reduce the risk of fire electric shock and injury to people note the following E DO NOT use this product near appliances that use water a swimming pool or in a wet basement E DO NOT use the machine during an electrical storm there is the remo
49. er For Windows XP Windows Vista only in Chapter 2 E Using ControlCenter3 in Chapter 3 ScanSoft PaperPort 11SE with OCR How to Guides E The complete ScanSoft PaperPort 11SE with OCR How to Guides can be viewed from the Help selection in the ScanSoft PaperPort 11SE application Viewing documentation Macintosh Turn on your Macintosh Insert the Brother CD ROM labeled Macintosh into your CD ROM drive The following window will appear Teee MFL Pro Suite w Start Here OSX Presto PageManager FA Utilities Documentation Brother Solutions Center On Line Registration a v Cow Double click the Documentation icon 4 If the language selection screen appears double click your language Double click the top page file to view the Software User s Guide in HTML format Click the documentation you want to read E Software User s Guide Note The documents are also available in PDF format 3 manuals User s Guide for stand alone operations Software User s Guide and Quick Setup Guide The PDF format is recommended for printing the manuals Double click Brother Solutions Center icon to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required How to find scanning instructions There are several ways you can scan documents You can find the instructions as follows
50. errors appear while scanning Make sure that the Brother TWAIN driver is chosen as the primary source In PaperPort 11SE click File Scan or Get Photo and choose the Brother TWAIN driver OCR does not work Try increasing the scanning resolution 47 Software difficulties Difficulties Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Cannot perform 2 in 1 or 4 in 1 printing Check that the paper size setting in the application and in the printer driver are the same The machine does not print from Adobe Illustrator Try to reduce the print resolution See Advanced tab in the Software User s Guide on the CD ROM Paper handling difficulties Difficulties Suggestions The LCD shows No Paper ora Paper Jam message The machine does not load paper m If there is no paper load a new stack of paper into the paper tray E If there is paper in the paper tray make sure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the paper tray E Reduce the amount of paper in the paper tray and then try again E If the LCD shows Paper Jam message and you still have a problem see Paper jams on page 58 How do print on envelopes Which paper can
51. for energy efficiency ENERGY STAR Laser safety This equipment is certified as a Class 1 laser product as defined in IEC 60825 1 A2 2001 under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means that the equipment does not produce hazardous laser radiation Since radiation emitted inside the equipment is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation 41 FDA regulations U S Food and Drug Administration FDA has implemented regulations for laser products manufactured on and after August 2 1976 Compliance is mandatory for products marketed in the United States The following label on the back of the machine indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States Manufactured Brother Industries Vietnam Ltd Phuc Dien Industrial Zone Cam Phuc Commune Cam giang Dist Hai Duong Province Vietnam This product complies with FDA performance standards for laser products except for deviations pursuant to Laser Notice No 50 dated June 24 2007 Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure Internal laser radiation Max Radiation Power
52. g scanner glass c 28 29 D Document Now to load amrni 17 18 Drum unit checking remaining life eee 77 cleaning oo e eee eeeeeeeeeeeteeeeeeeettteeeeeeeaaes 66 68 FOPIACIAG serenana 74 E Enlarge Reduce key eceeeeeeeees 25 Envelopes cccecccceceeeeeeeeeenes 7 12 13 15 how to load ssc 9 Error messages ON LCD ceecee 55 Init Unable XX serraient 56 NO Paper isamaa 56 Out Of MEMOTY dessaan 56 Print Unable XX sssssiisisrresirisinessikiinane 56 Scan Unable XX ceceeeeeeeeeeeeeeeees 56 F PONG desisarasnseiugeosnistiasiasaaasecasnaseansocinacends 13 G Gray scale ooo ceceeceeeeeeeeeeeeceeceeeeeeeeeeeeeees 87 H HELP LOD Messages oo eecccceceeeteceeteeeeneeteeeeeee 79 Menu Table cccccceceececeeeeeeeees 79 81 USING MENU KCYS o oo eee eeeeeeeeeeeeeeeeeeeeeees 79 J Jams PAPET iiiiecivicuitead ni 58 Job Cancel key sssesseseseessesrssrrsssrresrnns 6 L kabelS chistes eee 12 13 16 LCD liquid crystal display 6 79 COMMAS eniran aneu 21 M Machine information checking remaining life of drum unit 77 PAGE COUNTS sssisiriicsiiinniianiiiii aiiis 77 Macintosh See Software User s Guide on the CD ROM Maintenance routine ccccceecee eee 62 checking the remaining life of drum unit 77 replacing GORUN cerasi bis en 74 toner cartridge esneeessnnoseeennnnseeenne 70 Memory Storage wcadecietibds a ancetenleedihec g
53. g this specification may not feed or print properly and may cause damage to your machine Labels can be fed from the manual feed slot only Types of labels to avoid Do not use labels that are damaged curled wrinkled or an unusual shape XxX KX Q CAUTION Avoid feeding labels with the carrier sheet exposed because your machine will be damaged Loading documents Using the automatic document feeder ADF DCP 7040 only The ADF can hold up to 35 pages and feeds each sheet individually Use standard 20 Ib 80 g m paper and always fan the pages before putting them in the ADF Recommended environment Temperature 68 F to 86 F 20 to 30 C Humidity 50 70 Paper Xerox 4200 20 Ib Letter Q CAUTION DO NOT leave thick documents on the scanner glass If you do this the ADF may jam DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric To avoid damaging your machine while using the ADF DO NOT pull on the document while it is feeding To scan non standard documents see Using the scanner glass on page 18 Loading paper and documents E Make sure documents written with ink are completely dry E Documents must be from 5 8 to 8 5 in 148 to 215 9 mm wide and from 5 8 to 14 in 148 to 355 6 mm long and of a standard weight 20 Ib 80 g m unfold the A
54. hat Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives E This warranty gives you certain rights and you may also have other rights that may vary from state to state E This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this Product 2007 Brother International Corporation BROTHER MULTIFUNCTION CENTER FAX MACHINE LIMITED WARRANTY Canada only Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centres will repair or replace at Brother s sole discretion this MFC Fax machine free of charge if defective in material or workmanship This warranty applies only to products purchased and used in Canada This limited Warranty does not include cleaning consumables including without limitation ink cartridges print cartridges print rolls thermal paper rolls toner cartridges dr
55. he sleep time reduces power consumption by turning off the fuser while the machine is idle You can choose how long the machine must be idle from 00 to 99 minutes before it goes into sleep mode When the machine receives computer data or makes a copy the timer will be reset The default setting is 05 minutes While the machine is in sleep mode the LCD will display Sleep When printing or copying in sleep mode there will be a short delay while the fuser warms up Press Menu Press A or to choose 1 General Setup Press OK 3 Press A or to choose 4 Ecology Press OK 4 Press A or to choose 2 Sleep Time Press OK 5 Enter the length of time the machine is idle before entering sleep mode 00 to 99 Press OK Press Stop Exit E Note To turn off sleep mode press Start and Options at the same time in Press A or Y to choose off Press OK LCD contrast You can change the contrast to make the LCD look lighter or darker Press Menu 2 Press A or to choose 1 General Setup Press OK 6 Press A or Y to choose 5 LCD Contrast Press OK 4 Press A to make the LCD darker Or press Y to make the LCD lighter Press OK Press Stop Exit General setup User Settings List You can print a list of the settings you programmed Press Menu 2 Press A or to choose 1 General Setup Press OK Press A or Y to choose 6 User Settings Press OK
56. inters Right click Brother DCP XXXX Printer Make sure that Use Printer Offline is unchecked For Windows XP and Windows Server 2003 Click the Start button and choose Printers Right click Brother DCP XXXX Printer Make sure that Use Printer Offline is unchecked For Windows 2000 Click the Start button and choose Settings and then Printers Right click Brother DCP XXXX Printer Make sure that Use Printer Offline is unchecked The machine prints unexpectedly or it prints garbage Pull out the paper tray and wait until the machine stops printing Then turn off the machine s power switch and disconnect from the power for several minutes Check the settings in your application to make sure it is set up to work with your machine The machine prints the first couple of pages correctly then some pages have text missing Check the settings in your application to make sure that it is set up to work with your machine Your computer is not recognizing the machine s input buffer s full signal Make sure that you connected the interface cable correctly See the Quick Setup Guide The headers or footers appear when the document displays on the screen but they do not show up when it is printed There is an unprintable area on the top and bottom of the page Adjust the top and bottom margins in your document to allow for this Scanning difficulties Difficulties Suggestions TWAIN
57. irst reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and Accessory Items at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made by Brother in its sole discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer s specifications for new product parts Brother One Year Limited Warranty and Replacement Service USA Only The repaired or replacement Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center If the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty either stage you will be charged for shipping the Machine and or accompanying Consumable and Accessory Items back to you and charged for any service and or replacement parts products at Brother s then current published rates The foregoing are your sole i e only and exclusive remedies under this warranty Wha
58. l storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to report a gas leak in the vicinity of the leak 4 Use only the power cord provided with the machine SAVE THESE INSTRUCTIONS 39 Important information Federal Communications Commission FCC Declaration of Conformity USA only Responsible Party Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name DCP 7030 and DCP 7040 comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equi
59. le XX The machine has a mechanical problem Disconnect the machine from the power for several minutes and then reconnect it Jam Rear The paper is jammed in the back of the machine See Paper jams on page 58 Jam Inside The paper is jammed inside the machine See Paper jams on page 58 Jam Tray The paper is jammed in the paper See Paper jams on page 58 tray of the machine No Paper The machine is out of paper or Do one of the following paper is not properly loaded in the paper tray m Refill the paper in the paper tray and then press Start m Remove the paper and load it again and then press Start Out of Memory The machine s memory is full Copy operation in progress Do one of the following m Press Start to copy the scanned pages Press Stop Exit and wait until the other operations in progress finish and then try again m Clear the data from the memory See Out of memory message on page 29 Print operation in process Reduce print resolution See Advanced tab in the Software User s Guide on the CD ROM Print Unable XX The machine has a mechanical problem Disconnect the machine from the power for several minutes and then reconnect it Scan Unable XX The machine has a mechanical problem Disconnect the machine from the power for several minutes and then reconnect it Toner Life End The drum unit and toner cartridge assembly
60. lean the glass again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning Cleaning the laser scanner window DO NOT use isopropyl alcohol to clean the laser scanner window 1 CAUTION DO NOT touch the laser scanner window with your fingers Before you clean the inside of the machine turn off the machine s power switch Unplug the power cord from the AC power outlet Open the front cover and slowly take out the drum unit and toner cartridge assembly 1 WARNING ZN HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover back output tray of the machine DO NOT touch the shaded parts shown in the illustration If you do this you may get burned Troubleshooting and routine maintenance Q CAUTION To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration We recommend that you place the drum unit on a clean flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner Wipe the laser scanner window by wiping it with a clean soft dry lint free cloth 65 4 Put the drum unit and toner cartridge assembly back in the machine 6 Close the front cover
61. llowing the instructions below Turn on your PC Insert the Brother CD ROM labeled Windows into your CD ROM drive If the language selection screen appears click your language If the model name screen appears click your model name The CD ROM main menu will appear Macromedia Flash Player 8 Top Menu Top Menu install MFL Pro Suite Install Other Drivers or Utilities B Documentation On Line Registration Brother Support E Repair MFL Pro Suite General information If this window does not appear use Windows Explorer to find and run the start exe program from the root directory of the Brother CD ROM Click Documentation Click the documentation you want to read E HTML document 1 manual Software User s Guide in HTML format This format is recommended for viewing on your computer m PDF documents 3 manuals User s Guide for stand alone operations Software User s Guide and Quick Setup Guide This format is recommended for printing the manuals Click to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required Chapter 1 How to find scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning a document using the TWAIN driver in Chapter 2 E Scanning a document using the WIA driv
62. ls must be made from within that country If you are having difficulty with your machine If you think there is a problem check the chart below and follow the troubleshooting tips You can solve most problems by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Copy quality difficulties Difficulties Suggestions Vertical black line appears in Black vertical lines on copies are typically caused by dirt or correction fluid on the copies glass strip DCP 7040 only or the corona wire for printing is dirty See Cleaning the scanner glass on page 63 and Cleaning the corona wire on page 66 Printing difficulties Troubleshooting and routine maintenance Difficulties Suggestions No printout Check that the machine is plugged in and the power switch is turned on Check that the toner cartridge and drum unit are installed properly See Replacing the drum unit on page 74 E Check the interface cable connection on both the machine and your computer See the Quick Setup Guide Check that the correct printer driver has been installed and chosen Check to see if the LCD is showing an error message See Error and maintenance messages on page 55 Check that machine is online For Windows Vista Click the Start button Control Panel Hardware and Sound and then Pr
63. may have been installed improperly or the toner cartridge is used up and printing is not possible Do one of the following m Re install the toner cartridge and drum unit assembly E Replace the empty toner cartridge with a new one See Replacing a toner cartridge on page 70 Toner Low If the LCD shows Toner Low you can still print however the machine is telling you that the toner cartridge is near the end of its life and the toner will soon run out Order a new toner cartridge now 56 Document jams DCP 7040 only If the document is jammed follow the steps below E Note After removing a jammed document check that no paper scraps are left in the machine that could cause another jam Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed Open the ADF cover Pull the jammed document out to the left 4 Close the ADF cover 6 Press Stop Exit Document is jammed under the document cover D Take out any paper from the ADF that is not jammed Lift the document cover Troubleshooting and routine maintenance Pull the jammed document out to the right 4 Close the document cover O Press Stop Exit Document is jammed at the output tray Pull the jammed document out to the right Press Stop Exit 57 Paper jams To clear paper jams please follow the steps in this sectio
64. n e Please confirm that you have installed both a toner cartridge and a drum unit in the machine If you have not installed a drum unit or have installed the drum unit improperly then this may cause a paper jam in your Brother machine e If the error message remains open and close the front cover and fuser cover firmly to reset the machine WARNING A HOT SURFACE After you have just used the machine some internal parts of the machine will be extremely hot When you open the front or back cover back output tray of the machine DO NOT touch the shaded parts shown in the illustration If you do this you may get burned 58 Q CAUTION To prevent damage to the machine caused by static electricity DO NOT touch the electrodes shown in the illustration EA oo cooo m 080o See f ANE Paper is jammed inside the machine Open the front cover Troubleshooting and routine maintenance Slowly take out the drum unit and toner If you could not pull the jammed paper cartridge assembly The jammed paper out of the output tray opening as shown will be pulled out with the toner cartridge in step take the paper tray and drum unit assembly completely out of the machine Q CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean flat surface with a piece of disposable paper or cloth underneath it in Pull
65. n 29 Chapter 4 30 Software Software features 32 The User s Guide on the CD ROM includes the Software User s Guide for features available when connected to a computer for example printing and scanning This guide has easy to use links that when clicked will take you directly to a particular section You can find information on these features E Printing E Scanning E ControlCenter3 for Windows E ControlCenter2 for Macintosh EA Note See Accessing the Software User s Guide on page 3 32 Software features How to read HTML User s Guide This is a quick reference for using the HTML User s Guide For Windows E Note If you have not installed the software see Chapter 1 From the Start menu point to Brother DCP XXXX from the programs group then click User s Guides in HTML format click on SOFTWARE USER S GUIDE from the top menu BrotherMulti Function Genter Click the heading you would like to view from the list at the left of the window i OJ Eg m SOFTWARE USER S GUIDE DCP 7030 DCP 7040 f Software features For Macintosh Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive Double click the Documentation icon 6 Double click your language folder and then double click the top page file 4 Click on SOFTWARE USE
66. n withstand the temperature of the machine s fusing process 200 degrees centigrade E f you use bond paper paper having a rough surface or paper that is wrinkled or creased the paper may exhibit degraded performance 14 Types of paper to avoid caution Some types of paper may not perform well or may cause damage to your machine DO NOT use paper e that is highly textured e that is extremely smooth or shiny e that is curled or warped 4 0 08 in 2 mm that is coated or has a chemical finish that is damaged creased or folded that exceeds the recommended weight specification in this guide with tabs and staples with letterheads using low temperature dyes or thermography that is multipart or carbonless that is designed for inkjet printing If you use any of the types of paper listed above they may damage your machine This damage is not covered under any Brother warranty or service agreement Envelopes Most envelopes will be suitable for your machine However some envelopes may have feed and print quality problems because of the way they have been made A suitable envelope should have edges with straight well creased folds and the leading edge should not be thicker than two sheets of paper The envelope should lie flat and not be of baggy or flimsy construction You should buy quality envelopes from a supplier who understands that you will be using the envelopes in a laser machine Envelo
67. nal genuine Brother supplies http www brother com original click Supplies Information To return to the main page click Back Or if you have finished click Exit Control panel overview DCP 7030 and DCP 7040 have the same keys 1 Chapter 1 Enlarge Options Reduce Contrast of Copies 1 2 3 4 Print key Job Cancel Cancels a programmed print job and clears it from the machine s memory To cancel multiple print jobs hold down this key until the LCD shows Job Cancel A11 Scan key Puts the machine in Scan mode For details about scanning see the Software User s Guide on the CD ROM Copy keys Options You can choose and easily choose temporary settings for copying Enlarge Reduce Reduces or enlarges copies Contrast You can increase or decrease the contrast of your copies Number of Copies Use this key to make multiple copies LCD Displays messages to help you set up and use your machine Menu keys Clear Back Deletes entered data or lets you cancel the current setting Ator Y Press to scroll through the menus and options OK Lets you store your settings in the machine Menu Lets you access the Menu to program your settings in this machine Start Lets you start making copies or scanning Stop Exit Stops an operation or exits from a menu Loading paper and print media The machine can feed paper from the standard paper tray or manual feed slot
68. nd published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Brother One Year Limited Warranty and Replacement Service USA Only Who is covered E This limited warranty warranty is given only to the original end use retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product E If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished product prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty What is covered E This Product includes a Machine and Consumable and Accessory _ Items Consumable and Accessory Items include but are not limited to print heads toner drums ink cartridges print cartridges cordless handset battery refill ribbons therma P
69. ndows ccsesesssssesecececevecscscececsesecscecavavevecevavevevevevsesvesecavavavecevaveceneses 32 For Macintosh ccccccccsesescscecescececsacscsesaceceesacscsesacscsacaeessasssescacseescacateneasene 33 Section IV Appendixes A Safety and legal 36 Choosing a loCationis iiss viseeciediieets Windedlade sete led ental A AN E alain 36 To use the machine Safely eceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeaaeeeeeeeeaeeeseeenaeees 37 Important MTOLIMAIOMN cs vies deeee eee iec esse Aaned ddedeed ai a aa 40 Federal Communications Commission FCC Declaration of Conformity USA ORIY rinan na a ale eit ie eee 40 Industry Canada Compliance Statement Canada only seese 41 Disconnect davito eensscceriarini a E ASE 41 International ENERGY STAR Compliance Statement eeee 41 Laser Safety nnc iti nebndiped edie eda sdiwebetiais enti wbndiaye decnaieee 41 FDA regulations ccccceceeeeeeeeeeeeeeeeeneeeeeeeseneeeeeeteeeeeeeseeeeeeeesteeeaeeeeseeaaees 42 Important safety INStrUCtIONS 0 2 eee eeteee eee etee eee eeetaeeeeeeettaeeeeeettneeeeeeread 42 Trademarks vitsdseseseveaedeslsvcvees cevucvsceegheuvbsstebacsussatendeevs sgegtesunsasbexdvens ageezeevesaecedeans vanes 45 B Troubleshooting and routine maintenance 46 Troubleshooting esinen N 46 If you are having difficulty with your machine ssseeeeeeeeeeesseeersseeerrnsseens 46 Improving the print quality cccceccecceceeeeeeeeeececeeeceeee
70. ne has been designed to be easy to use The LCD provides on screen programming using the menu keys We have created step by step on screen instructions to help you program your machine Simply follow the steps as they guide you through the menu selections and programming options Menu table You can program your machine by using the Menu table on page 81 These pages list the menu selections and options Press Menu followed by the menu numbers to program your machine For example to set Beeper volume to Low Press Menu 2 Press A or to choose 1 General Setup Press OK Press A or Y to choose 3 Beeper Press OK O Press A or to choose Low Press OK 6 Press Stop Exit Memory storage Your menu settings are stored permanently and in the event of a power failure will not be lost Temporary settings for example Contrast will be lost Menu and features Menu keys Clear HA Back O OK Menu Access the menu Go to the next menu level Accept an option OEI E Exit the menu by pressing Clear repeatedly Back Go back to the previous menu level Scroll through the current menu level Exit the menu D eee Stop Exit 79 How to access the menu mode 6 80 Press Menu Scroll through each menu level by pressing A or Y for the direction you want Press OK when the option you want appears on
71. nted pages have toner stains down the page m Clean the primary corona wire inside the drum unit by sliding the green tab Be sure to return the green tab to the home position A See Cleaning the corona wire on page 66 E The toner cartridge may be damaged Put in a new toner cartridge See Replacing a toner cartridge on page 70 m The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 74 m The fuser unit may be smudged Call Brother Customer Service at 1 877 BROTHER 1 877 276 8437 in USA or 1 877 BROTHER in Canada 53 Examples of poor print Recommendation quality m Choose Reduce Paper Curl mode in the printer driver when you do se N 3 not use our recommended paper See Device Options For Windows or Print Settings For Macintosh in the Software User s ABCDEFGH Guide on the CD ROM abcdefghijk A B C D m Turn the paper over in the paper tray and print again Excluding Letterhead paper a b c d e m Lift up the output tray support flap 01234 Sn ees Curled E Replace the paper in the paper tray with paper from a freshly opened ream E Make sure you are using paper that is recommended for your machine See Acceptable paper and other print media on page 12 54 Troubleshooting and routine maintenance Error and maintenance messages As with any sophisticated office product errors may occur and consumabl
72. o 1 Plain paper and recycled paper up to 250 20 Ib 80 g m Transparency up to 10 Manual Feed Slot Width 3 8 66 in 76 2 to 220 mm Length 4 57 to 16 in 116 to 406 4 mm Plain paper recycled paper bond paper envelopes labels and transparencies 1 1 Folio size is 8 in x 13 in Recommended paper specifications The following paper specifications are suitable for this machine Basis weight 20 24 Ib 75 90 g m Thickness 80 110 um Roughness Higher than 20 sec Stiffness 90 150 cm 100 Grain direction Long grain Volume resistivity 10e9 10e ohm Surface resistivity 10e9 10e 2 ohm cm Filler CaCO Neutral Ash content Below 23 wt Brightness Higher than 80 Opacity Higher than 85 13 Chapter 2 Handling and using special paper The machine is designed to work well with most types of xerographic and bond paper However some paper variables may have an effect on print quality or handling reliability Always test samples of paper before purchasing to ensure desirable performance Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat Some important guidelines when selecting paper are E Do not use ink jet paper because it may cause a paper jam or damage your machine E Preprinted paper must use ink that ca
73. oading paper in the manual feed slot ccccccceececeeeeeeeeeeeeenseeaeeeteeeeeees 8 Unprintable ITEd sdaide aasian iandike anaiai a aai iaaa 11 Acceptable paper and other print Media cccceccceeeeeeeeeeeeeeeneeaeceeeeeeeeneess 12 Recommended paper and print media ceccecceeeeeeeeeeeeeeteesenenneaeeees 12 Type and size of Papel ccececceceeeeceseeeeeeeneeeceeeeeeeeeeeeeeeeeeaaeaaeeeeeeeeeeeeneeess 12 Handling and using special paper ceecceeeeeeeeeeccececeeeeeeeeeeeeeeeeseenieaeeees 14 Loading dOCUMOIS sers inene a S eine a eee nae 17 Using the automatic document feeder ADF DCP 7040 only ee 17 Using the scanner glass ais cs ciccieceidnpeavecsts peesicets eaean tease EnaA AEAEE ES 18 3 General setup 19 Paper S tinQS cencecccunniiiin iian T 19 Paper type ccececeeecccencceeceeeeeeeee eee eeeeaaaaeaaeeeeeeeeeeeeeseceeseeaeaeeaeeeeeeeeeeeeteeeeeees 19 PADD SiZ maa aria Ea EEE A tie ie have ieee cee aeons 19 Volume settings 0 00 cece etter retin ee eee tie eee eetieee eee tieeeeeenaeeeeeenieeeeerenea 19 Beeper VOIWIMG isisisi vehaceescecvsadcdeviee eneaden ds Hedaaed eae ewernaadek aed da dariee dada 19 Ecology features eee eceeceeeeeeeeeeeeeeeeeeeeeaeeeeeeseeeeeeeseeeeeeeeseeeaeeeeesenaaeeeeseeaaeeess 20 TONET SAVE aa E E E A E i 20 Sleep tie eee cece ce cece eee ee cee cette eee ee eee aeeaeee eee eeee seeded ceaaaaeaeseeeeeeeeeeeeeeeeeees 2
74. peratures and so on may cause this print fault See Choosing a location on page 36 E If the whole page is too light Toner Save mode may be on Turn off Toner Save mode in the machine menu settings or Toner Save mode in the printer Properties of the driver See Toner save on page 20 or Advanced tab in the Software User s Guide on the CD ROM m Clean the scanner window and the primary corona wire of the drum unit See Cleaning the laser scanner window on page 64 and Cleaning the corona wire on page 66 m The toner cartridge may be damaged Put in a new toner cartridge See Replacing a toner cartridge on page 70 E The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 74 Toner specks m Make sure that you use paper that meets our specifications Rough surfaced paper may cause the problem See Acceptable paper and other print media on page 12 m Clean the primary corona wire and the drum unit See Cleaning the corona wire on page 66 and Cleaning the drum unit on page 68 E The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 74 E The fuser unit may be contaminated Call Brother Customer Service D All black m Clean the primary corona wire inside the drum unit by sliding the green tab Be sure to return the green tab to the home position A See Cleaning the corona wire on page 66 E The drum unit may
75. pes can be fed from manual feed slot one at a time We recommend that you print a test envelope to make sure the print results are what you want before you print or purchase a large quantity of envelopes Check the following Envelopes should have a lengthwise sealing flap E The sealing flaps should be folded crisply and correctly irregularly cut or folded envelopes may cause paper jams Envelopes should consist of two layers of paper in the area circled in figure below 1 Feeding direction Envelope joints that are sealed by the manufacturer should be secure E We recommend that you do not print within 0 6 in 15 mm of the edges of envelopes Loading paper and documents Types of envelopes to avoid Q CAUTION DO NOT use envelopes that are damaged curled wrinkled or an unusual shape that are extremely shiny or textured with clasps staples snaps or tie strings with self adhesive closures that are of a baggy construction that are not sharply creased that are embossed have raised writing on them that were previously printed by a laser machine that are pre printed on the inside that cannot be arranged neatly when stacked that are made of paper that weighs more than the paper weight specifications for the machine with edges that are not straight or consistently square with windows holes cut outs or perforations with glue on surface as shown in figure below
76. pment off and on the user is encouraged to try to correct the interference by one or more of the following measures E Reorient or relocate the receiving antenna E Increase the separation between the equipment and receiver E Connect the equipment into an outlet on a circuit different from that to which the receiver is connected E Call the dealer or an experienced radio TV technician for help Important Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Important about the interface cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device 40 Safety and legal Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Disconnect device This product must be installed near an AC power outlet that is easily accessible In case of emergencies you must disconnect the power cord from the AC power outlet to shut off power completely International ENERGY STAR Compliance Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR guidelines
77. product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Digital copier Center needs You can download the latest software and utilities and read FAQs and troubleshooting tips to learn how to get the most from your Brother product http solutions brother com fi Note You can check here for Brother driver updates To keep your machine performance up to date check here for the latest firmware upgrade for Windows only For Customer Service In USA 1 877 BROTHER 1 877 276 8437 1 901 379 1215 fax In Canada 1 877 BROTHER 514 685 4898 fax Service Center Locator USA only For the location of a Brother authorized service center call 1 877 BROTHER 1 877 276 8437 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER Ordering accessories and supplies For best quality results use only genuine Brother acce
78. r too loose against the paper stack E Set the paper guides correctly See Loading paper in the paper tray on page 7 E The paper tray may be too full E f you are using the manual feed slot see Loading paper in the manual feed slot on page 8 m Check the paper type and quality See Acceptable paper and other print media on page 12 BS Ghost ABCDEFGH abcdefghijk ABCD abcde 01234 Wrinkles or creases E Make sure that you use paper that meets our specifications Rough surfaced paper or thick paper may cause the problem See Acceptable paper and other print media on page 12 E Make sure that you choose the proper media type in the printer driver or in the machine s Paper Type menu setting See Acceptable paper and other print media on page 12 and Basic tab in the Software User s Guide on the CD ROM m The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 74 m The fuser unit may be contaminated Call Brother Customer Service m Check the paper type and quality See Acceptable paper and other print media on page 12 m Make sure that paper is loaded properly See Loading paper in the paper tray on page 7 m Turn over the stack of paper in the tray or rotate the paper 180 in the input tray 1 ABCDEFGH abcdefghijk ABCD abcde 01234 Poor fixing Choose Improve Toner Fixing mode in the printer driver See De
79. ress A or to choose 2 Contrast Press OK Press A or Y to increase or decrease the contrast Press OK Press Stop Exit 26 Using the Options key Making copies Use the Options key to quickly set the following copy settings temporarily for the next copy Press Options A Menu selections Options Page Press A or Y then press OK Press A or Y then press OK OK G OK Quality Auto 27 Photo Text DCP 7040 only Stack 28 Stack Sort Bake appears when the document is in the ADF Page Layout Off 1 in 1 28 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L KA The factory settings are shown in Bold with an asterisk Improving copy quality You can choose from a range of quality settings The default setting is Auto E Auto Auto is the recommended mode for ordinary printouts Suitable for documents that contain both text and photographs E Text Suitable for documents containing only text E Photo Suitable for copying photographs To temporarily change the quality setting follow the steps below Load your document Enter the number of copies you want Press Options Press A or Y to choose Quality Press OK Press A or to choose Auto Photo or Text Press OK Press Start 27 Chapter 4 To change the default setting follow the steps below Press Menu Press A or to choose 2 Copy Press OK 6
80. rmal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or _alteration removal of the _ serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 877 BROTHER 1 877 276 8437 or to a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 877 BROTHER 1 877 276 8437 or visit www brother usa com What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shipping packing product and insurance if you desire You are also responsible for loss or damage to this Product in shipping What Brother will do If the problem reported concerning your Machine and or accompanying Consumable and Accessory Items is covered by this warranty and if you f
81. s 00 ii ADF automatic document feeder USN eaei eiaa iaaa iaai 17 Apple Macintosh See Software User s Guide on the CD ROM B Brother accessories and supplies cee ii Brother numbers 0eseeeeeeeeeeeeeeeeeeees i Customer Service cceceeetteeeereetteees i FAQs frequently asked questions i Product SUpport eeeeeeeeeeeeeeeceeeeeeeeeees i SEVICE COMISMS s aiactecsaicssntvededdcdexveeiactenss i warranties 0 cece ceeseeeeeeeeaeeeeeeeeeeees iii iv vi C Canceling POGODE sontosloneeninie n 6 Cleaning COrona WIE sec vecciesteiveciastvevtaendvedsivendcenes 66 PUM UNII sosirii aieiaiei 68 laser scanner WINdOW 0 00eee 64 scanner glass e eceeeeeceeceeeeeeeeeeees 63 Consumable itemS ccecceeeeeeeeeeee 70 Control panel overview ssssssssssseeeseeseen 6 ControlCenter2 for Macintosh See Software User s Guide on the CD ROM ControlCenter3 for Windows See Software User s Guide on the CD ROM Copy CONUWASL aiani N 24 26 Enlarge Reduce key secc 25 KEYS snn ane 6 25 MUN PIS sesveectcctevateacedtevanndvetereeadaadesvantactin 24 N in 1 page layout 0 eeeeeeeeeeees 28 out Of MOMOTSY 0 0 0 0 cece teeeteeeeeee 29 QUINCY eere ceeeelbiedadetineciees 27 SINGI E 24 Sort ADF Only se cd even seict dees edelecssee eee 28 92 temporary settings eects 25 ising ADF sioaren 28 29 usin
82. srnesesernnasrnsnneernannasrnrnneaanannaaanes 78 Cc Menu and features 79 On screen programming sereen aan nii aE E 79 Menu table cecceeeeeeeeeeeeeeeeeeneeeeeeeeeeaaeeeeeeeaaaeeeseeeaaeeeeseeaeeeeeeeenneeeeseeaes 79 Memory StOrage secare eet ced iieeecesectaceteavidaaseedet cia lateectaseiveeecteeedentiaas 79 Menu KOYS 00 c ecceeceeeeee ce eeeeeeeeeeeenecaeeeeeeeaaaeeeeeeaaaaeeeseqeaaneeeeeqqaaeeeeeseqaeeeseeeneneeeees 79 How to access the MENU MOE eee ceeeeeeeeeeeeeeeeeeseeeeeeeeeeeenaeeeeeeenanees 80 Menu table 00 eee cece ee eeene eee eee ttn ee serene eee eee aeee sees nese eee taeeeeeenieeeeeeeneeeeeees 81 D Specifications 83 Gere eal ss rashes shee ees seeks N ta dewdete cate ae 83 Print MOGI eissaia a E E A A AA a aiaia EERE 85 COPY E che EN E E E E age ged ee 86 SCAN iada a i a a Gidea ites E 87 ADN a EA cas scent E EEEE AEE EEEE EEE EE E A OR EA 88 INEI S n E E A tery ret err pres r 88 Computer requirements ccccccecceeeeeeeeeeeeceecaeaaeeeeeeeeeeeeeseeeenecenaecaeeeeeeeeeeeeees 89 Consumable Hemi eenenecienrenisiia iin R E R 90 E Glossary 91 F Index 92 General General information Loading paper and documents General setup N Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the
83. ss OK Repeat and for each page of the layout After all the pages have been scanned press Y in to finish DCP 7040 only If you are copying from the ADF Insert your document face up in the direction shown below E 2in1 P fm j lt fn E 2in1 L 1 j 2 E 4in1 P AN E 4in1 L da 2 3 4 EE If you are copying from the scanner glass Insert your document face down in the direction shown below E 2in 1 P a wet od E E 2in1 L d l E lj m ES 2 Making copies E 4in 1 P 7 A 1 2 s s Ag 4 b Z 4 3 4 E 4in1 L X z B 4 1 a Z gt 214 Out of memory message If the memory becomes full while you are making copies the LCD message will guide you through the next step DCP 7030 only If you get an Out of Memory message press Stop Exit to cancel the operation DCP 7040 only If you get an Out of Memory message while scanning a subsequent page you will have the option to press Start to copy the pages scanned so far or to press Stop Exit to cancel the operatio
84. ssories which are available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase Note In Canada only Visa and MasterCard are accepted In USA 1 877 552 MALL 1 877 552 6255 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER http www brother ca Description Item Toner Cartridge Standard TN 330 Approx 1 500 pages 1 Toner Cartridge High Yield TN 360 Approx 2 600 pages 1 Drum Unit DR 360 Approx 12 000 pages 2 User s Guide LS0389001 English for USA and Canada LS0389002 French for Canada Quick Setup Guide MFC 7440N LS0398001 English for USA and Canada MFC 7840W LS1179001 English for USA and Canada MFC 7440N LS0398002 French for Canada MFC 7840W LS1179002 French for Canada 1 2 Approx cartridge yield is declared in accordance with ISO IEC 19752 Drum yield is approximate and may vary by type of use Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WAR
85. t happens when Brother elects to replace your Machine When a replacement Machine is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother If you are dealing directly with Brother Brother will send to you a replacement Machine with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to
86. te possibility of an electrical shock 44 Safety and legal Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries Microsoft Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and or other countries Macintosh and TrueType are registered trademarks of Apple Inc Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries Presto PageManager is a registered trademark of NewSoft Technology Corporation Java and all Java based trademarks and logos are trademarks or registered trademarks of Sun Microsystems Inc in the United States and other countries Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide are registered trademarks of their respective companies 45 Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the machine Cal
87. the LCD The LCD will then show the next menu level Press A or to scroll to your next menu selection Press OK When you have finished setting an option the LCD will show Accepted Press Stop Exit to exit Menu mode Menu table The factory settings are shown in Bold with an asterisk Menu and features Choose amp OK Choose amp OK to accept to exit Menu S a AA Main Menu Submenu Menu Selections Options Descriptions Page 1 General 1 Paper Type Thin Sets the type of 19 Setup Plain paper in the paper tray Thick Thicker Transparency Recycled Paper 2 Paper Size A4 Sets the size of the 19 Tetter paper in the paper tray Legal Executive A5 A6 B5 B6 Folio 3 Beeper Off Adjusts the volume 19 level of the beeper LOW Med High 4 Ecology 1 Toner Save On Increases the page 20 ofe yield of the toner cartridge 2 Sleep Time 00 99 Conserves power 20 05Min KA The factory settings are shown in Bold with an asterisk 81 percentage of a Drum life that remains available Main Menu Submenu Menu Selections Options Descriptions Page 1 General 5 LCD Contrast v m A Adjusts the contrast 21 Setup v Ei of the LCD continued v A v A y
88. the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for the repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED E This Limited Warranty is the only warranty t
89. to 14 in 148 0 to 355 6 mm DCP 7040 only Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max 11 7 in 297 mm Max 8 26 in 210 mm 256 levels 1 Maximum 1200 x 1200 dpi scanning with the WIA driver in Windows XP Windows Vista resolution up to 19200 x 19200 dpi can be chosen by using the Brother scanner utility 87 Print Printer Driver Host Based Driver for Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Macintosh Printer Driver for Mac OS X 10 2 4 or greater Resolution HQ1200 2400 x 600 dpi 600 300 dpi Print Speed Up to 23 pages minute Letter size 1 First Print Out Time Less than 10 seconds from the Ready state and the standard tray 1 The print speed may change depending on the type of document you print Interfaces USB Use a USB 2 0 interface cable that is no longer than 6 feet 2 0 m 1 2 Your machine has a USB interface that is compatible with the USB 2 0 specification This interface is also compatible with High Speed USB 2 0 however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface Third party USB ports are not supported 88 Computer requirements Specifications Minimum System Requirements and Supported PC Software Functions Computer Platform amp Supported PC Processor Minimum Recommended Available Har
90. to change the setting for paper size at the same time so your machine can fit the document on the page Press Menu 2 Press A or to choose 1 General Setup Press OK General setup 6 Press Aor Y to choose 2 Paper Size Press OK 4 Press A or Y to choose A4 Letter Legal Executive A5 46 B5 B6 or Folio Press OK O Press Stop Exit a Note If you chose Transparency as the paper type you will only be able to choose Letter Legal Folio or A4 size paper in Step Volume settings Beeper volume When the beeper is on the machine will beep when you press a key make a mistake You can choose a range of volume levels from High to Off Press Menu Press A or to choose 1 General Setup Press OK Press A or Y to choose 3 Beeper Press OK 4 Press a or to choose Of f Low Med or High Press OK O Press Stop Exit 19 Chapter 3 Ecology features Toner save You can save toner using this feature When you set toner save to On print appears lighter The default setting is Off Ki Press Menu Press A or Y to choose 1 General Setup Press OK 6 Press A or Y to choose 4 Ecology Press OK 4 Press A or to choose 1 Toner Save Press OK O Press A or Y to choose On or Off Press OK QO Press Stop Exit E Note We do not recommend Toner Save for printing Photo or Gray Scale images 20 Sleep time Setting t
91. tput paper tray immediately after they exit the machine to avoid the possibility of smudging Paper Output Up to 100 sheets face down print delivery to the output paper tray 85 Copy Copy Speed Up to 23 pages minute Letter size Color Monochrome Monochrome Document Size ADF Width 5 8 to 8 5 in 148 to 215 9 mm DCP 7040 only ADF Length 5 8 to 14 in 148 to 355 6 mm DCP 7040 only Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Length Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Multiple Copies Stacks up to 99 pages Sorts up to 99 pages DCP 7040 only Reduce Enlarge 25 to 400 in increments of 1 Resolution Up to 600 x 600 dpi First Copy Out Time Less than 15 seconds from Ready state 1 The copy speed may change depending on the type of document you copy 2 The first copy out time may vary depending on scanner lamp warm up time 86 Scan Color Monochrome TWAIN Compliant WIA Compliant Color Depth Resolution Document Size Scanning Width Gray Scale Specifications Yes Yes Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater Yes Windows XP Windows Vista 24 bit color Up to 19200 x 19200 dpi interpolated Up to 600 x 2400 dpi optical From Scanner Glass DCP 7040 only Up to 600 x 600 dpi optical From ADF ADF Width 5 8 to 8 5 in 148 0 to 215 9 mm DCP 7040 only ADF Length 5 8
92. tridge assembly Q CAUTION Handle the toner cartridge carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations below Q CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean flat surface with a piece of disposable paper or cloth underneath it in case you accidentally spill or scatter toner Clear the jammed paper if there is any inside the drum unit 61 6 Put the toner cartridge back into the drum unit until you hear it lock into place If you put it in properly the green lock lever will lift automatically QO Put the drum unit and toner cartridge assembly back in the machine Q Close the front cover 62 Routine maintenance Use neutral detergents DO NOT use cleaning materials that contain ammonia alcohol any type of spray or any type of flammable substance to clean the outside or inside of the machine Doing this may cause a fire or electrical shock For more infomation see Important safety instructions on page 42 rt CAUTION The drum unit contains toner so handle it carefully If toner scatters on your hands or clothes wipe or wash it off with cold water at once Cleaning the outside of the machine Clean the outside of the machine as follows Turn off the machine s power switch Disconnect all
93. udging or paper jams E Use long grain paper with a neutral Ph value and a moisture content of approx 5 12 Recommended paper and print media To get the best print quality we suggest using the following paper Paper Type Item Plain Paper Xerox 4200DP 20 Ib Hammermill Laser Print 24 Ib 90 g m Recycled Paper No specific brand recommended Transparency 3M CG3300 Labels Avery laser labels white 5160 Envelope No specific brand recommended Type and size of paper The machine loads paper from the installed standard paper tray or manual feed slot Standard paper tray Since the standard paper tray is a universal type you can use any of the paper sizes one paper type and size at a time listed in the table in Paper capacity of the paper trays on page 13 The standard paper tray can hold up to 250 sheets of Letter A4 legal or folio size paper 20 Ib or 80 g m Paper can be loaded up to the maximum paper mark on the sliding paper width guide Manual feed slot The manual feed slot can hold a sheet with a size of 3 to 8 66 in 76 2 to 220 mm wide and 4 57 to 16 in 116 to 406 4 mm long You can use the manual feed slot if you are using special paper envelopes or labels Paper capacity of the paper trays Loading paper and documents Paper size Paper types No of sheets Paper Tray A4 Letter Legal Executive A5 A6 B5 B6 and Foli
94. um unit on page 74 E Make sure that you use paper that meets our specifications See Acceptable paper and other print media on page 12 E Choose Thick paper mode in the printer driver choose Thick in the machine s Paper Type menu setting or use thinner paper than you are currently using See Paper type on page 19 and Basic tab in the Software User s Guide on the CD ROM E Check the machine s environment Conditions such as high humidity can cause hollow print See Choosing a location on page 36 E The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 74 ABCDEFGH abcdefghijk ABCD abcde 01234 Gray background E Make sure that you use paper that meets our specifications See Acceptable paper and other print media on page 12 Check the machine s environment Conditions such as high temperatures and high humidity can increase the amount of background shading See Choosing a location on page 36 E The toner cartridge may be damaged Put in a new toner cartridge See Replacing a toner cartridge on page 70 E The drum unit may be damaged Put in a new drum unit See Replacing the drum unit on page 74 49 Examples of poor print quality Recommendation GH ABCDEFG abcdefghijk Page skewed m Make sure that the paper or other print media is loaded properly in the paper tray and that the guides are not too tight o
95. um units OPC belts fixing units print heads paper feed rollers transfer rolls cleaning rollers waste toner packs oil bottles or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or if shipped out of the country The use of supplies or consumable items that are non Brother products may void your warranty This limited warranty ceases when this machine is rented sold or otherwise disposed of Operation of the MFC Fax machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Fax machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Centre together with your Canadian Proof of Purchase in the form of a Sales Receipt When shipping or transporting your MFC Fax machine please refer to your Operation Manual for the proper packaging procedures For Laser units Failure to remove the Toner Cartridge and Toner Drum Unit waste toner packs or oil bottles on applicable models during shipping or transport will cause severe damage to the Laser MFC Fax machine and will void the Warranty For inkjet units When shipping your Inkjet MFC Fax machin
96. vice Options For Windows or Print Settings For Macintosh in the software User s Guide on the CD ROM If you print only a few pages change the printer driver setting in Media Type to a thin setting 50 Troubleshooting and routine maintenance Examples of poor print quality Recommendation ABCDEFGH abcdefghijk ABCD abcde 01234 Curled or wavy m Check the paper type and quality High temperatures and high humidity will cause paper to curl E If you do not use the machine often the paper may have been in the paper tray too long Turn over the stack of paper in the paper tray Also fan the paper stack and then rotate the paper 180 in the paper tray White Spots on black text and graphics at 2 95 in 75 mm intervals 2 95 in 75 mm 2 95 in 75 mm Black Spots at 2 95 in 75 mm intervals m Make ten copies of a blank white sheet of paper See Making multiple copies on page 24 If the problem is not solved the drum unit may have glue from a label stuck on the OPC drum surface Clean the drum unit See Cleaning the drum unit on page 68 m The drum unit may be damaged Put in a new drum See Replacing the drum unit on page 74 51 Examples of poor print quality Recommendation ABC abcc ab 01 AE FGH shijk de 34 Faint m Check the machine s environment Conditions such as humidity high tem

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