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CMIDS User Manual - African Court on Human and

1. 12 Figure 5 My AMVoOrkspace NIOGUIG u L l aa viti sunt Ee ur ee Rau ii ak S 14 Figure 6 File New Case Button in My Workspace cccccssssseccccceessececceeesecceseueeseceeseaeueceessaeaseceeesaaaseeeeees 16 Figure 7 Sorting the C3SeScusi peeesis stir ito ede Vii vet US 17 Figure 8 Document Translation Section in My Workspace r 18 Figure 9 Request Translation Button in My Workspace 19 Figure 10 Sorting the Document Translation Requests 20 Figure 11 My Calendar in My WorkSpace cccccccsssseccecceessecccccaesececeseeusecceseeaeseceeeseaseeeeesaaaseceessaageeseeeas 21 Figure 12 Notification Bar of My 21 Figure I VIG WINE Even pel u rU dide 22 Figure 14 My Sessions in My WorkspacCe lu u u asa E Cx UI el qayway asnashaq qaa ER vk 23 Figure 15 Viewing Session 24 Figure 16 Adding a New Appointment in My Workspace ModuIle 25 Figure 17 Add Appointment Form General Section cccccccccsssseecccceeeecceseeesseeeceeeeseeceeseaaaeeeeesaaaseeeeeas 26 Figure 18 Add N
2. Figure 47 Formatting Styling Text Entries 3 Change the properties as needed 64 CMIDS ANALYTICAL INTERFACE USER MANUAL Note To prevent you navigating away from the section every time when modifying the properties of a different report table component the Properties window allows selecting the next item to be modified To do that you need to select the appropriate instance from the Items drop down list in the Properties window The list contains the previously selected report table components 4 Click the Apply button for the changes to take effect Clicking the Ok button will close the window and navigate you to the Report module My Workspace Dashboard Help y Cases Translation Documents Advanced Search Filter by Case Type Case Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge More Filters T View Filters Reset gt 2 Cases by Date Filed and Case Status Report i Title v Add Grouping i Rows Case Status DESIGN Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x Add Sub colt 3 Case L Case Subject L Party Add Row Y Reset Submit PREVIEW Data Save Save as A g Show details F Compatibility Matrix i Columns
3. m United Republic of Tanzania AU AfCHPR APP 0002 2014 Ordinary Application Republic of Rwanda AU AFTCHPR APP 0002 2014 2 NN Ordinary Application Republic of Rwanda Under Default Judgment Proceedings Rutabingwa Chrysanthe Under Default Judgment Proceedings 16 REPORT GENERATED ON 21 May 2014 10 22 Filtering criteria applied Assigned Reporter Judge Is Not Unspecified 12 n Cases by Case Status Cases S v T 8 Default View Cases mma Case Case Subject Party Date Received 014 AU AfCHPR APP 0001 2014 E Ordinary Application LIT 0 g a a lt e m 5 o COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Rutabingwa Chrysanthe Figure 27 Adding a New Report 7 4 3 Customize a Dashboard In the Dashboard module you can customize any dashboard created i e rename the dashboard save the changes made to it save a copy of the dashboard delete a dashboard and or discard the changes made In order to customize a dashboard follow the steps below 1 Click the Customize button A new section will appear displaying all customizable options in the Dashboard module Figure 28 2 Take the necessary action 3 Save the changes e My Workspace 88 Dashboard Customize v Update All New Save Save as New Remove Cancel Public Scroll Mode lig Add New Item Dashboard modified
4. 2014 AU ATCHPR APP 0001 2014 Ordinary Application Ordinary Christopher 02 06 2011 et Under Review and Legal Officer Assignmt Su Mo Tu We Th Fr Sa Application Mtikila United Republic of 1 3 Tanzania 4 5 6 7 8 9 10 AU ATCHPR APP 0002 2014 Ordinary Application Ordinary Rutabingwa 04 02 2010 Under Default Judgment Proceedings 5 32 5 13 13145 457 CSS Application Chrysanthe Republic of 183 19 281 21 220123 124 Rwanda 2 25 29 AU ATCHPR APP 0003 2014 Ordinary Application Ordinary Michelot 30 12 2008 fA Draft Application Yogogombaye MY SESSIONS The Republic of Senegal i AU AFCHPRI APP 0002 20 AU AFCHPR APP 0004 2014 Ordinary Application Ordinary 07 05 2014 2 Draft Application MY APPOINTMENTS AU ATCHPR AO 0001 2014 Advisory Opinion Advisory 03 05 2014 fA Draft Opinion i Meeting Case Party Repr 1 Pending Overdue MY WORK TASKS MY WORK TAS ell i Register Voting Results Add New Task COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 5 My Workspace Module Note Depending on the permissions you have or the role that you play in the case processing workflow you may have access only to a specific section in the My Workspace module The access permissions to different sections in the My Workspace module as well as permissions to add and edit cases or document translation requests are granted and managed from the CMIDS Administration Center see the CMID
5. 64 Figure 47 Formatting Styling Text Entries ccccccccccceeseeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 64 Figure 48 Reports Window with Properties Focus on the Column 65 Figure 49 Assigning Properties to Report Table Components essen 66 Figure 50 Re ordering Report Table Components rr 67 Figure 51 Denning the Sorting Order uU Uu uu u tutu a EUR u uu SER eot sd eU Uu Sr ub SR uf od ind 67 Figure 52 Switching Report Table Components sees 68 Figure 53 Building Expressions for Report Table Components 69 Figure 54 Adding term uuu 69 Figura 55 pali S eC asa E gt 5 70 Figure 56 SELLING the Report ODUIOFIS uuruuu 73 Figure 57 Memorizing a Report sese ese ese ese ese ese esa sese sese senes 74 Figure 58 Organising the Reports 75 Heure 78 Figure 60 Searching Category Item E EA SEU ERD PERRA EIE 79 Figure 61 Creating Sample Filtering Criteria uu SE P DM E I 80 Figure 62 Advanced Search
6. rentas Modify Current View Translation Documents Help Case Party Filed Date Date Received Originating Case Number of Parties AUIA CHPR APP 0001 2014 2011 06 02 00 00 00 0 02 Jun 2011 2 Advanced Search AU AfCHPR APP 0002 2014 2010 02 04 00 00 00 0 03 Feb 2010 2 Results 1 2 of 2 Total 4 Filter by Case T Case Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge More Filters T View Filters Reset Cases by Case Status COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 29 List Module 8 1 Accessing the List Module A list consists of at least one group and one column but the actual quantity of groups and columns is defined by the user s choice of view Please see Modifying the Current View for more details on how to define groups columns of a list In order to access the List module click the List tab You will be navigated to the List module In this module you can view data organised according to the selected groupings and columns modify the currently used list save it as a pre defined report include it under a definite group etc 8 2 Expanding the List Item It is possible to expand the list item level to view the information of the sub level s In order to expand the list item level click the sign next to the name of the list item This will expand the list item group level displaying the first sub level Figure 30 This
7. S EM GY SY NER SYSTEMS 8 CASE MANAGEMENT INFORMATI ON AND DOCUMENTATI ON SYSTEM ANALYTI CAL INTERFACE USER MANUAL Version 1 1 CMIDS ANALYTICAL INTERFACE TABLE OF CONTENTS 1 INTRODUCTION 2 OVERVIEW 3 LOGGING INTO CMIDS 3 1 REGISTERING A NEW USER 3 2 ACCESSING CMIDS WITHOUT REGISTRATION 4 CMIDS ANALYTICAL INTERFACE STRUCTURE 5 MY WORKSPACE MODULE 5 1 MANAGING CASES 5 1 1 ADDING A NEW CASE 5 1 2 VIEWING CASE DETAILS 5 1 3 SORTING CASES 5 2 MANAGING DOCUMENT TRANSLATION REQUESTS 5 2 1 ADDING A NEW DOCUMENT TRANSLATION REQUEST 5 2 2 VIEWING REQUEST DETAILS 5 2 3 SORTING DOCUMENT TRANSLATION REQUESTS 5 3 MY CALENDAR 5 4 MY SESSIONS 5 4 1 VIEWING SESSION DETAILS 5 5 My APPOINTMENTS 5 5 1 ADDING A NEW APPOINTMENT 5 5 2 EDITING APPOINTMENT DETAILS 5 5 3 VIEWING APPOINTMENT DETAILS 5 5 4 REMOVING APPOINTMENTS 5 6 WORK TASKS 5 6 1 ADDING A NEW TASK 5 6 2 EDITING TASK DETAILS 5 6 3 VIEWING TASK DETAILS 5 6 4 REMOVING TASKS 6 FIND MODULE 6 1 DEFINING CASE SEARCH CRITERIA 6 2 DEFINING REQUEST SEARCH CRITERIA USER MANUAL 10 11 12 14 15 15 16 16 17 18 19 19 20 22 23 25 25 28 28 28 29 29 31 31 31 32 32 33 CMIDS ANALYTICAL INTERFACE USER MANUAL 7 DASHBOARD MODULE 36 7 1 KEY FEATURES 36 7 2 ACCESSING THE DASHBOARD MODULE 36 7 3 SCREEN AND ITS COMPONENTS 36 7 4 DASHBOARD MANAGEMENT 38 7 4 1 CREATE A
8. af 5 records gt Translation Document Number gt Date Filed gt Deadline gt Assigned Translator gt Requesting Person gt Document Request Number Status o May 2014 o DOC ENGARB 0001 2014 01 05 2014 15 05 2014 Abu Gassim Faraji Mtolela RF002937 2014 4 Pending Secretary Assignment Su Mo Tu We Th Fr Sa DOC ENGPOR 0002 2014 12 05 2014 20 05 2014 Antonio Magaia Synergy administrator RF77446 d Pending Secretary Assignment 2 2 DOC ENGFRE 0003 2014 19 05 2014 25 05 2014 Alfred Fang Faraji Mtolela AFCHPR 05 2014 056 A Under Translation 4 50 a Sas Su 30 ae 11 12 43 14 15 16 17 DOC FREENG 0004 2014 19 05 2014 Emmanuel Agbor Nailejilej Molle Appl 05 2014 Reg Under Translation 198 21 DOC ARBFRE 0005 2014 19 05 2014 Synergy administrator RF883464 i Under Registrar s Office Review 25 26 27 28 29 30 31 MY SESSIONS Pending Overdue i AUIAfCHPR APP 0002 20 MY APPOINTMENTS i Meeting Case Party Repr Add New Appointment COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 8 Document Translation Section in My Workspace In the Document Translation section of the My Workspace module you may create a new request For details see Adding a New Document Translation Request The lifecycle of a request includes a multi level processing from request registration translation and final review phases For details on the request processing see the CM
9. do in CMIDS Once you enter CMIDS you will be able to View all the cases f See case details f Create Reports Charts and Dashboards ENTER AS PUBLIC USER Download CMIDS User Manual n Browser Requirement Internet Explorer 6 5 or higher Powered by IDM 6 5 Copyright amp 2001 2014 Synergy International Systems Inc All rights reserved Figure 1 CMI DS Login Screen A successful login directs you to the My Workspace module You may switch the login screen language of CMIDS into any of the languages supported by the application by pressing the link of the language in which you want to present the data in the right upper corner of the screen Note If you have forgotten your password you can retrieve it by clicking the Forgot your password link in the Login Screen and confirming your identity After submitting your identity information you will receive a password to the e mail account indicated A CMI DS ANALYTI CAL I NTERFACE USER MANUAL 3 1 Registering a New User If you are new to the system and you need a personal account sign up for a username and password to start using the system In order to register in the system follow the steps below 1 Click the Request a new account link in the Login Screen A User Registration Form Figure 2 appears 2 Fill in the information requested 3 Click the Submit button to submit the inserted information User Registration Form a 255 785 2
10. AU AfCHPR APP O AU AfCHPR APP O COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 33 View Screen of the Chart Module 1 Show allows selecting one or several of the following options e Data Table presents the information contained in the chart in a grid or matrix Data Label shows the actual values of each chart cell Legend explains the categories and data series displayed on the chart Pattern allows choosing a pattern filled chart for black and white printing Coloring Option allows defining whether the chart should be displayed in multiple colors or in one of the colors available e Show in allows defining how the numeric values will be displayed on the chart To avoid large number occupying too much space you can choose to view the numbers in thousands millions billions 2 Title a text box to enter the chart report title 3 Note a text box to enter additional information about the chart report 4 Footer a text box to insert a portion of text that will appear in the bottom area of the chart report 5 Subtitle a text box to enter a subtitle for the chart report 6 Font allows selecting the font the chart report title subtitle footer note will appear in 7 Size allows selecting the font size the chart report title subtitle footer note will appear in 8 Workspace the main working area in the Chart module where the chart designed is displayed 50 CMIDS ANALYTICAL INTERFAC
11. Case Case Subject Party Case Status Case Type Case 1 E Case Subject 1 Party 1 Case Status 1 Case Type 1 Party 2 Case Status 2 Case Type 2 Case Subject 2 Party 1 Case Status 1 Case Type 1 Party 2 Case Status 2 Case Type 2 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 45 Previewing the Report 11 4 Generating a Report The final step in the process of creating a report is report generation By clicking the Submit 62 supmi Submit button a request to the Reporting Engine is submitted in order to access the database gather the required data and present it in the manner required The report containing all the real data appears in a new window 11 5 Customizing Reports You can customize the reports by assigning font characteristics to report components re ordering rows and columns etc The sections below will describe how to customize the reports 11 5 1 Formatting Styling Report Components You may format style the text entries as well as main report table captions and values by assigning to them value characteristics such as font font size font color background color alignment i e left center or right etc In order to format style a report component follow the steps below l Click the report component that needs to be formatted styled 2 Select the Properties option from the actions list that appears Figure 46 63 CMIDS ANALYTICAL IN
12. Figure 31 Modifying the Current View 8 5 1 Adding List Groups Columns Column Groupings In order to add a group column column grouping to the list follow the steps below l In the Available Groups Columns panel select the group column column grouping to be added to the list Note It is possible to select several groups columns by means of the Shift or Ctrl keyboard buttons I 2 Click the gt Select button The selected group s column s will appear in the Selected Groups Columns panel 8 5 2 Re ordering Groups Columns Column Groupings In order to re order the selected groups columns column groupings follow the steps below 1 Select the group column column grouping that needs to be re ordered in the Selected Groups Columns panel 2 Click the Move Up Move Down button 8 5 3 Removing Groups Columns Column Groupings In order to remove the selected groups columns column groupings from the list follow the steps below 1 In the Selected Groups Columns panel select the group column column grouping that needs to be removed from the list 2 Click the lt Unselect button The selected group s column s column grouping s will be removed from the Selected Groups Columns panel 8 5 4 Setting a View as Default After making changes in the view currently displayed in the List module you can set the newly created view as default This means that the new view will appear
13. Portuguese and Arabic languages Specify the appointment priority The following options are Importance peeny Mina iUud si R available 26 e CMIDS ANALYTICAL INTERFACE USER MANUAL e Low e Medium Specify the date and time when the appointment is Start Time supposed to begin This field is mandatory A calendar popup is available for the date input see Figure 22 Calendar Specify the date and time when the appointment is End Time Supposed to end This field is mandatory A calendar popup is available for the date input see Figure 22 Calendar Indicate the persons that will attend the appointment by selecting their role and typing the search criteria to locate them This field is mandatory Clicking the Search button will display all available case participants Click the Add button to the left of the selected attendee name to schedule the appointment Provide the appointment description if the English Description French Portuguese and Arabic languages Add Appointment Attendees General Recurrence C Daily C Monthly One time C Weekly C Y early Start 11 05 2014 occurrences Cancel Save And Close Figure 18 Add New Appointment Form Recurrence Section 3 Provide the Recurrence information requested as described in the table below Figure 18 Note Some fields in this section are mandatory to be filled in They are marked with an asterisk Field Name Description Specify the
14. Show As Sorting Order Total Move Right x 9 A Remove Move To gt Replace 7 Switch Place With Case Case Subject Party Case 1 Case Status Case Type Case Subject 1 Party 1 Case Status 1 Case Type 1 Party 2 Case Status 2 Case Type 2 Case Subject 2 Party 1 Case Status 1 Case Type 1 Party 2 Case Status 2 Case Type 2 7 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 48 Reports Window with Properties Focus on the Column 65 USER MANUAL CMIDS ANALYTICAL INTERFACE tem Case Status EF Show As Show Total Noe Show Rows Total ENG Case Status FRE Case Status POR Case Status ARB Case Status ENG Reference Figure 49 Assigning Properties to Report Table Components 11 5 2 Re ordering Report Table Components This option enables the user to establish and modify the order of the report table components like rows columns etc In order to re order report table components the user should follow the steps described below l Click the component item that needs to be reordered in the report 2 Select the respective Move Up Move Down Move Right Move Left option from the menu that appears The report generated will maintain the order of the items that was displayed in the Report
15. information window as well Note Clicking the View Cases link at the bottom of the information window will take you to the Details section of the application For more information about the actions that can be taken in this section see DETAILS SECTION LB My Workspace Dashboard Help Map feisave Rsaeas a A m g Cases Translation Documents Case Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge More Filters 1 C of Cases 1 of Disposed Cases 1 C of Parties Chart Zoom to Pie Chart v Lo J Info Tanzania A Advanced Search 4 gt Cursor position Lat 6 30 Long 34 78 Categories pP Y C None Case Subject w Case Type Filter by Scali Case Type caling C No Scale i T View Filters Reset nia Ordinary Application ofDisposedCases 0 L3 of Cases 1 of Disposed Cases 0 of Parties 1 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 41 Viewing the Data Displayed on the Map 59 CMIDS ANALYTICAL INTERFACE USER MANUAL 11 REPORT MODULE In the Report module of CMIDS you can create and execute ad hoc queries on the data and acquire results in the form of different reports 11 1 Accessing the Report Module As it has been stated above the system provides for the opportunity to create different sorts of list reports In order to acce
16. 33 CMIDS ANALYTICAL INTERFACE USER MANUAL The following search criteria are available e Status used to search the document translation requests by status e Source Language used to search the document translation requests by the original language the document comes in e Target Language used to search the document translation requests by the language the document is translated into e Search For used to search the document translation requests by keywords In order to find a request by a keyword follow the steps below o Provide the keyword to search by o Define the field to Search in To do that select the appropriate field s in the Search In list by checking the respective checkbox es You may select multiple fields e Filed on from Filed on to used to filter the document translation requests by the date or the range of dates when the request was filed A calendar pop up is available for these fields see Figure 22 Calendar e Deadline from Deadline to used to filter the document translation requests by the date or the range of dates when the translation was due A calendar pop up is available for these fields see Figure 22 Calendar e Updated from Updated on to used to filter the document translation requests by the date or the range of dates when the request was updated A calendar pop up is available for these fields see Figure 22 Calendar ER My Workspace Dashboard C
17. 9 2 Accessing the Chart Module As it has been stated above the system provides for the opportunity to present data in the form of different charts In order to access the Chart module of the system click the Chart tab The Chart module appears where a pre defined chart is displayed 9 3 Main Screen and Its Components My Workspace Dashboard Chart saeas 8 oa A amp Cases p Translation Documents View caer z stow Vales Cases of Disposed Cases m econdary Axis Chart Types E S lu 1518 2 lec Char Count Update Reset default Case Subject Representing Party Party 14 Assigned Legal Officer Assigned Reporter Judge More Filters 07 T View Filters Reset 0 of Disposed Cases vs of Cases AU AfCHPR APP O COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 32 Main Screen of the Chart Module 1 Category allows selecting one of the options provided in the Category drop down menu located at the top of the Chart window The selected category will define one of the chart axes Selection of a category for the chart report is required 46 e CMI DS ANALYTI CAL INTERFACE USER MANUAL 2 Series allows selecting one of the options provided in the Series drop down menu located at the top of the Chart window The selected series will define the cha
18. Cases by Date Filed and Case Status Cases ay t of Disposed Cases vs of Cases Cases v J a 8 Case Case Subject Party Filed Date Case Status Under Default Judgment Proceedings AU AfCHPR APP 0002 2014 2 Under Review and Legal Officer Assignment Ordinary Application Republic of Rwanda Rutabingwa Chrysanthe Republic of Rwanda Under Default Judgment Proceedings rid Rutabingwa Chrysanthe Under Default Judgment Proceedings 1 6 REPORT GENERATED ON 21 May 2014 10 22 Assigned Reporter Judge Is Not Unspecified 12 Cases by Case Status Cases e v 08 ers AUI AfCHPR APP 0001 2014 Ordinary Application Christopher Mtikila a United Republic of Tanzania 0 s AU AfCHPR APP 0002 2014 amp Ordinary Application gt 5 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 28 Customizing a Dashboard 40 CMIDS ANALYTICAL INTERFACE USER MANUAL 7 4 4 Save a Dashboard After the new dashboard has been created and items added to it it is necessary to save it to be able to view it later on It should be mentioned that there are two options for saving dashboards e Save saves all modifications made to the dashboard e Save as New saves a copy of a dashboard under a new name In order to save a dashboard a copy of a dashboard follow the steps below 1 Select the respective Save or Save as New option 2 Click OK in the message
19. Designer Figure 50 66 CMIDS ANALYTICAL INTERFACE USER MANUAL Show As ib Sorting Order k Total Move Down Move Lefi Move Right gt Remove Move To 43 Replace 45 Switch Place With Properties Figure 50 Re ordering Report Table Components Note If any of these actions is not available the respective option will be disabled in the menu 11 5 3 Sorting Report Table Components You may change the order in which the table components will appear in the final report The report table components can be sorted either in an Ascending A Z or a Descending Z A order In order to alphabetically sort the report table components follow the steps below l Click the component item for which the sorting order needs to be changed 2 Select the Sorting Order option from the actions list Figure 51 Show As k Sorting Order None Total ii Sort Ascending t Sort Descending Move Lefi Move Right Remove Move d 5 Replace i 45 Switch Place With gt l Properties Figure 51 Defining the Sorting Order 3 Define whether the report item values should be sorted in the ascending or descending order Please note that selecting the None option from the list removes the sorting criteria Note The sorting order for the report components can also be defined from within the Properties window 11 5 4 Removing a Report Table Component It is possible to remove a report ta
20. Info option to the left of the selected record to see brief information about the case hearing 23 A CMI DS ANALYTI CAL I NTERFACE USER MANUAL Session Details General Related To Case AUIATCHPR COP 0004 2014 Subject AUIATCHPR COP 0004 2014 Ordinary Deliberation Location Court Room Start Time 03 09 2014 14 00 Attendees Party Contact Party Contact Legal Officer Legal Officer Party Contact Admin Description Recurrence One time Start 03 09 2014 Importance Medium End Time 03 09 2014 15 00 Ewald Tesha Ewald Tesha Faraji Ekwensi Faraji Ekwensi John Morgan John Morgan Pili Mtambalike synergy administrator No end date Figure 15 Viewing Session Details The information provided in the General and Recurrence sections of this form is described in the table below Field Name Related to Case Subject Description Provides the court case to which the appointment is related Provides a one line synopsis of the purpose that the session has 24 CMIDS ANALYTICAL INTERFACE USER MANUAL Specifies the appointment location Specifies the appointment priority Specifies the date and time when the appointment is Start Time Supposed to begin Specifies the date and time when the appointment is Supposed to end Attendees Specifies the persons that will attend the appointment Provides the appointment description if any Specifies the appointment recurrenc
21. NEW DASHBOARD 38 7 4 2 ADD AN ITEM TO A DASHBOARD 39 7 4 3 CUSTOMIZE A DASHBOARD 40 7 4 4 SAVE A DASHBOARD 41 7 4 5 DELETE A DASHBOARD 41 7 4 6 DISCARD THE CHANGES 41 7 4 7 UPDATE DATA 41 8 LIST MODULE A2 8 1 ACCESSING THE LIST MODULE 42 8 2 EXPANDING THE LIST ITEM 42 8 3 SORTING LIST ITEMS 43 8 4 BROWSING AMONG LIST ITEMS 43 8 5 MODIFYING THE CURRENT VIEW 43 8 5 1 ADDING LIST GROUPS COLUMNS COLUMN GROUPINGS 44 8 5 2 RE ORDERING GROUPS COLUMNS COLUMN GROUPINGS 44 8 5 3 REMOVING GROUPS COLUMNS COLUMN GROUPINGS 44 8 5 4 SETTING A VIEW AS DEFAULT 44 9 CHART MODULE 46 9 1 KEY FEATURES 46 9 2 ACCESSING THE CHART MODULE 46 9 3 SCREEN AND ITS COMPONENTS 46 9 4 VIEW SCREEN AND ITS COMPONENTS 50 10 MAP MODULE 51 10 1 FEATURES OF THE GIS TOOL 51 10 2 ACCESSING THE MAP MODULE 52 10 3 MODULE SCREEN COMPONENTS 53 10 4 WORKING IN THE MAP MODULE 53 10 4 1 ZOOMING IN ZOOMING OUT 53 10 4 2 MEASURING DISTANCE 54 10 4 3 BUFFERED ZONE QUERYING 55 10 4 4 X USING LAYERS 56 CMIDS ANALYTICAL INTERFACE 10 4 5 10 4 6 10 4 7 11 11 1 11 2 11 3 11 4 11 5 11 5 1 11 5 2 11 5 3 11 5 4 11 5 5 11 5 6 12 12 1 12 2 12 3 12 4 13 13 1 13 2 13 2 1 13 2 2 13 3 13 5 1 13 3 2 13 3 3 13 3 4 13 3 5 13 4 13 5 13 6 13 7 14 VIEWING LEGEND UsiNG MiNI MAP VIEWING DATA DISPLAYED ON THE MAP REPORT MODULE ACCESSING THE REPORT MODULE CREATING A RE
22. Pay J I j Representative s o 5o jo j L L L L L L 1 1 Figure 44 Compatibility Matrix 11 3 Previewing a Report At any time during the process of creating a report look in the Preview section at the bottom of the page in order to view the final structure of the report Figure 45 The Preview will not be ready for viewing unless the user has at least one table row defined All your added report components and structuring results will be displayed in the Preview section which helps you to check whether the report matches the required output or not This section can be expanded in order to display whole of the information 62 USER MANUAL CMIDS ANALYTICAL INTERFACE My Workspace Dashboard Report F a A 8 Cases eee Translation Documents DESIGN Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x i Title v Show details Compatibility Matrix Advanced Search Add Grouping i Columns Filter by i Rows Case Status v Add Column Add Sub column Add Sub column Case Subject Representing Party Case gt Party L Assigned Legal Officer Case Subject v Data Data Assigned Reporter Judge L party More Filters Add Row Y View Filters Reset Reset Submit CH roe nace Ce 1
23. Sections oos E GT UAE Fel eut avete Ua 81 CMIDS ANALYTICAL INTERFACE USER MANUAL 1 INTRODUCTION The purpose of this document ts to describe how the Case Management and Documentation System CMIDS application functions and provide the necessary instructions to ensure successful work with the application Use of this document and compliance with the Standards specified herein is mandatory for anyone working with the above mentioned application 2 OVERVIEW The African Court on Human and Peoples Rights AfCHPR is a continental court established by African countries to ensure protection of human and peoples rights in Africa It complements and reinforces the functions of the African Commission on Human and Peoples Rights In an effort to have the Court address the complaints and applications received in the most efficient manner as well as to leverage the risk of data loss the Case Management Information and Documentation System CMI DS has been developed CMIDS is an automated information management system which is designed to improve efficiency and coordination of court activities It aims at providing the court administration staff with the possibility of managing and tracking case workflows within a court The application is intended to replace the paper based workflows and static spreadsheets currently in use with a fully integrated case tracking and reporting tool CMIDS integrates web based tools f
24. Synergy administrator RF883464 ij Under Registrar s Office Review 25 26 27 28 29 30 3 MY SESSIONS Pending i AUIAfCHPR APP 0002 20 MY APPOINTMENTS i Meeting Case Party Repr Add New Appointment INPUNE MY WORK TASKS i Register Voting Results Add New Task COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 9 Request Translation Button in My Workspace 5 2 2 Viewing Request Details Depending on your permissions and the current state of the document translation request you can view the details of the requests that have been filed in the respective court application In order to view request details in the My Workspace module click the translation document number link of the request for which you want to see the details Figure 8 This will open the request details form For more information about the information displayed in this section as well the actions that can be performed here see DETAILS SECTION 5 2 3 Sorting Document Translation Requests The requests displayed in the Document Translation section of the My Workspace module can be sorted in ascending or descending order according to one of the following criteria e Translation Document Number the requests will be sorted in numerical order according to the document number that they have been assigned e Date Filed the requests will be sorted in chronological order according to the date when they were
25. a Copy of the Report In the CMIDS application you can save a copy of an existing report The copy of the report can be saved in a different location with a different name or edited content In order to save a copy of a report follow the steps below 1 Click the 2 Saveas button on the top right side of the screen A Memorize Report window Figure 57 will appear 2 Save the report by the steps described in the section above 74 A DS ANALYTICAL INTERFACE USER MANUAL 13 3 Re organising Reports You can organise the reports in the desired way i e rename the reports create groups to include reports under etc From the List Chart Map and Report modules you can design appropriate reports and organise them in the preferred way In order to organise the reports click the respective d ud Organise Views Charts Maps Reports button at the top right side of the screen An Organise Reports window Figure 58 will appear You may perform the following actions Renaming Reports and Report Groups Deleting Reports or Report Groups Adding a Sub group Re ordering Reports and Groups Setting a Report as Default Sf Cancel Public Reports 3585 udge Reporter Cases by Case Status and Case Type Set as Default for My Reports P Buble Users E Set as default EJ Rename gt Delete Add Group Move Up IL Move Down Figure 58 Organising the Reports 13 3 1 Renaming Reports and Re
26. appointment recurrence The following options Appointment Recurrence are available e Daily 27 CMIDS ANALYTICAL INTERFACE USER MANUAL Monthly One time Weekly Yearly Specify when the appointment is supposed to end The following options are available e No end date e End after a number of occurrences is unavailable for one time recurrence e End by date The End after field is mandatory Appointment End Information A calendar popup is available for the date input see Figure 22 Calendar 4 Click the Save button to save the information input Or click the Save and Close button to save the information input and return to MY WORKSPACE MODULE 5 5 2 Editing Appointment Details In order to edit the information provided for an appointment follow the steps below 1 Select the date on the calendar to see the appointments scheduled for the selected date 2 Click the arrow to the right of the selected appointment record Note You can use the i Info option to the left of the selected record to see brief information about the appointment 3 Select the l Edit option You will be directed to the appointment form where the information provided for the selected appointment will display 4 Make the appropriate changes 5 Click the Save button to save the information input Or click the Save and Close button to save the information input and return to MY WORKSPACE MODULE 5 5 3 Viewing Appointment Details In
27. can further be expanded unless there are no more sub levels to be displayed Note You can expand only one group level at a time If you expand the group level of another list item the previously expanded group level will get collapsed 42 CMIDS ANALYTICAL INTERFACE USER MANUAL My Workspace Dashboard List Ejsave 8 9 23 gt Cases i _______ r Modify Current View Translation Documents Help Case Party Filed Date Date Received Originating Case Number of Parties AUIA CHPR APP 0001 2014 2011 06 02 00 00 00 0 02 Jun 2011 2 Ad ds h Christopher Mtikila 1 United Republic of Tanzania 1 AU ATCHPR APP 0002 2014 2010 02 04 00 00 00 0 03 Feb 2010 2 Results 1 2 of 2 Filter by Case Type Total 4 Case Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge More Filters T View Filters Reset Cases by Case Status COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 30 Expanding the List Item Level 8 3 Sorting List Items You can sort the list view by column by clicking on the name of the column This will sort the list alphabetically or numerically depending on the type of data entered into that column The arrow that appears on the column can reverse the order of the list 8 4 Browsing among List tems You can browse among the list items by clicking on the number link of the page to navigate to The Previous and Next buttons
28. can be used to move to the required page 8 5 Modifying the Current View It is possible to modify the list that is currently displayed in the List module You can add new groupings to it or remove the selected ones un select columns re order them etc The steps described below provide for the necessary instructions for modifying the current view l Click the Modify Current View link at the top right corner of the List screen A Modify Current View window Figure 31 will appear presenting the administrator with the groupings columns selected and available for the list view 2 In the Groupings section add re order remove groups 3 In the Columns section add re order remove columns 4 In the Cross Tab Groupings section define add re order remove column groupings for the view 5 Set the view as default if necessary Please note that the view can appear as default for a current user or for unregistered public users 6 After finishing making changes in the view click the OK button for the changes to take effect Or click the Cancel button to discard the changes made 43 CMIDS ANALYTICAL INTERFACE USER MANUAL Groupings W s Available Groups Selected Groups Case Case Subject Case Type Case Status Onginating Case ok Judge Reporter Legal Officer Drafting Committee Judge Cancel artes Set as default Set as Default far Public Users Exhibit Item Type air Move Up ir Move Down
29. download to the client s side an updated report that applies the updated filtering criteria CMS x Filter by Pary Minis Ok Party Ministry of Justice and Constitution Affairs Ministry of Defence and National Service x Cancel Ministry of East African Cooperation Ministry of Justice and Constitution Affairs 4 Exclude Current Criteria Figure 60 Searching for a Category Item Note It is possible to exclude a Category item s from being included into the filtering criteria to be created In this case click the Exclude checkbox All the Category items that appear in the second text area will be excluded from the filtering criteria to be created 79 5 CMI DS ANALYTI CAL INTERFACE USER MANUAL Ministry of Justice and Constitution Affairs Hakim P Cancel Hakima Falana Hanifa Tinibu cis Reset Ipyana Eze Ministry of East African Cooperation Ministry of Justice and Constitution Affairs Exclude United Nations Ministry of Defence and Mational Service Women Rights Finca Current Criteria Party O CIENO Rights Finca Ministry of Defence and Mational Service Figure 61 Creating Sample Filtering Criteria 80 CMIDS ANALYTICAL INTERFACE USER MANUAL 15 SEARCH The CMIDS application is equipped with a comprehensive search mechanism which allows searching for any relevant informat
30. information displayed in the reports The filtration works in the Step by Step technology which is used to implement new filtering over the results of the previous one This option reduces the size of reports and makes them easier to read Filters can be added to new or existing reports Defined filtering is applicable for list charts maps and reports The list of the most frequently used filter categories is displayed under the Filter by section The list of all available filter categories is displayed when you click the More Filters link 14 1 Creating Filtering Criteria In order to create filtering criteria follow the steps below E Filter by Case Subject Case Subject Advisory Opinion Application for Compensation Application for Interpretation of Judgment Application for Reparation Application for Review of Judgment Ordinary Application Criteria Ok x Cancel is Reset Exclude Figure 59 Filters 1 Click the hyperlink under the Filters section that represents the Category according to which the filtering will be carried out A Filters window Figure 59 will appear having the Category Item pull down menu set to the selected Category The first text area holds a list of all the available Category items that the report could display whereas the second text area holds a sub set list of the first one You may only edit the sub set list in the second text area At the end
31. of the filtering if the sub set list is empty all the Category items will be included in the report If however the sub set is non empty only the items in the sub set list will be included in the report At the bottom of the pop up window the selection criteria from all categories are 78 CMIDS ANALYTICAL INTERFACE USER MANUAL presented This view is also available by clicking the 7 View Filters button on the main screen 2 Select a Category item from the list in the first text area Note To make it easier to locate the appropriate category item in the long list the Filters window has a search capability To find the relevant category item you can enter any combination of letters in the search field The list of all category items matching the criteria will be displayed in the first text area Figure 60 To remove the search criteria use the Delete button to the right of the search field 3 Click the downward pointing arrow button to add the item selected to the list in the second text area Figure 61 4 Repeat steps 2 and 3 to add more than one Category item Note If a Category item needs to be removed from the second text area select it from the list in the second text area and click the upward pointing arrow button 5 Click the Ok button to apply the filtering to the ad hoc query and to the screen that was active prior to the filtering alterations i e List Chart Map or Report The system will regenerate and
32. plot different data series on a map and view them in the form of different graphs such as pie charts or bar charts You can turn on this option by expanding the Chart section in the Layers panel and selecting the chart category ies to be displayed on the map By default the selected category ies will appear in the form of a pie chart However you can choose the view the data in the form of a bar chart by selecting the appropriate option from the Chart Type drop down Figure 38 Note When pointing the mouse cursor on any of the chart constituents you can view the data that stands behind it The details on plotted chart categories are displayed when clicking the button My Workspace Dashboard Help Map Rsaveas 8 W A 8 b Cases ee Translation Documents Zoom to Pie Chart v Me Info Tanzania A Advanced Search 4 b Cursor position Lat 8 69 Long 32 32 3 Categories v neca No Scale a Filter by Case Type Case Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge More Filters T View Filters Reset COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 38 Selecting Chart Type 10 4 5 Viewing Legend To explain the data series or categories on the map the legend is used to identify the patterns or colors that are assigned to the selected categories Figure 39 It is wor
33. report from scratch by clicking the SAUL Reset button Note If you have defined a report which has incompatible columns columns over which reports cannot be generated they will be marked in red and an error message will occur To make your reports productive use the link as marked in red Figure 43 to open the Compatibility Matrix table Figure 44 This is a table that displays the compatibility between all categories and measures in the database to display them in the report Compatibility Matrix indicates compatibility between Category and Measure Rows Categories Columns Measures of Cases of Disposed Cases of Parties Actual Physical Address Business Phone Case Number Case Case Case Status TT Case Subiect o Pr j j mete ji Contact CC P j CountryOrOngin e j 7 Disposition Method feo J P PF L Drafting Committee Judge fe j P Exhibititem 59 TT j Exhibititem Tye e j pene tt Judge Reporter ee 5 jJ P egal Officer T J Memberstate J P0 Country of Origin Date of Birth Filed Date em Member State EN E PawNaondty ee j L PawRoe Tt
34. selected you will be able to view the following information on the events listed For Assigned Cases e Case Number this is an automatically generated number assigned to the case for reference and identification e Date this is the date when the case was assigned to the Judge For Sessions Appointments Tasks e Subject this is the subject given to the session appointment task during its creation e Date this is the date when the appointment or task was created For Available Actions e Case Number this is the number of the case that has a pending action for it e Date this is the date when the notification was created e Action this is the action that needs to be performed over the case 5 4 My Sessions The My Workspace module of the CMIDS application provides you with an opportunity to view the list of cases assigned to you and scheduled to have sessions on a specific date Figure 14 22 CMIDS ANALYTICAL INTERFACE USER MANUAL a My Workspace Dashboard Case Document Translation Case TO 5 records gt Case Number gt Case Type gt Case Subject gt Case Parties gt File Date Status gt Originating Case gt 2014 w AU AfCHPR APP 0001 2014 Ordinary Application Ordinary Application Christopher Mtikila 02 06 2011 et Under Review and Legal Officer Assignmt Su Mo Tu We Th Fr Sa United Republic of Tanzania 1 2 3 AU AFCHPR APP 0002 2014 Ordinary Ap
35. when you will next time access the List module 44 e CMI DS ANALYTI CAL INTERFACE USER MANUAL In order to set a view as default follow the steps below 1 Make the necessary changes in the current view as described in the sections above 2 After finishing click the Set as default button in the Modify Current View window Please note that the view will be set as default only for the current user Note The Set as Default for Public Users button is only available for administrators and will save the current view as a default for all unregistered public users 45 CMIDS ANALYTICAL INTERFACE USER MANUAL 9 CHART MODULE The CMIDS application is equipped with a powerful chart designer that empowers you with all necessary tools to create charts for professionally looking presentations and reports A user friendly interface great number of visual effects and pre defined chart types flexible chart components selection and on screen real time chart visualization make using the chart designer an easy and delightful experience 9 1 Key Features You can make use of the following key features of the Chart tool in CMIDS Y Rich user interface that supports movable windows for arranging the screen as desired Y The ability to resize the charts directly in the workspace Y The ability to show or hide the data labels and legends Y The ability to customize the coloring or choose pattern filled charts for black and white printing
36. 001 2014 Ordinary Application Ordinary Application Christopher Mtikila 02 06 2011 m Under Review and Legal Officer Assignmt Su Mo Tu We Th Fr Sa United Republic of Tanzania 1 2 3 AU ATCHPR APP 0002 2014 Ordinary Application Ordinary Application Rutabingwa 04 02 2010 amp Under Default Judgment Proceedings 4 5 6 7 8 9 3 Chrysanthe Republic 1 525 30 114 35 6 27 of Rwanda 38 19 0281 21 22 128 1 24 AU ATCHPR APP 0003 2014 Ordinary Application Ordinary Application Michelot 30 12 2008 Draft Yogogombaye The i gt 25 26 2728 29 20 34 Republic of Senegal wy SESSIONS AU ATCHPR APP 0004 2014 Ordinary Application Ordinary Application 07 05 2014 ff Draft 0001 2014 Advisory Opinion 03 05 2014 J AU AFCHPR APP 0002 20 1 MY APPOINTMENTS Pending Overdue i Meeting Case Party Repr Add New Appointment i Register Voting Results Add New Task COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 19 Adding a New Task in My Workspace 29 CMIDS ANALYTICAL INTERFACE USER MANUAL Add Task Related To Case AU ATCH PR REV 0001 2014 Subject ENG FRE FOR ARB Review Case Related Documents Start Date End Date 20 04 2044 21 04 2014 Priority High Attendees select Role m D Registrar Okiere Atif Description ENG FRE POR ARB Cancel Save And Close Figure 20 Add New Work Task Fo
37. 07 05 2014 f Draft AU AFCHPR AO 0001 2014 Advisory Opinion Advisory Opinion 03 05 2014 J Draft i AUIAfCHPR APP 0002 20 v MY APPOINTMENTS Pending Overdue i Meeting Case Party Repr Add New Appointment i Register Voting Results Add New Task COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 16 Adding a New Appointment in My Workspace Module 25 e CMIDS ANALYTICAL INTERFACE USER MANUAL Add Appointment General Hecurrence Related To Case AUIATCHPR AO 0007 2014 Subject ENG FRE FOR ARB Meeting with the Case Attendees Location importance ENG FRE POR ARE High Court Medium Start Time End Time 11 05 2014 15 00 11 05 2014 17 00 l Attendees Select Role m Court Clerk Hakima Tinibu Legal Officer John Morgan m Registrar Bayina Madaki Description ENG FRE POR ARB Cancel Save And Close Figure 17 Add Appointment Form General Section 2 Provide the General information requested as described in the table below Note Some fields in this section are mandatory to be filled in They are marked with an asterisk Field Name Description Indicate the court case to which the appointment is Related to Case Saar Provide a one line synopsis of the purpose that the Case Subject appointment has in the English French Portuguese and Arabic languages This field is mandatory oe Specify the appointment location in the English French
38. 2014 Reg Under Translation med 21 DOC ARBFRE 0005 2014 19 05 2014 Synergy administrator RF883464 ij Under Registrar s Office Review 25 26 27 28 29 30 3 MY SESSIONS Pending i AUIAfCHPR APP 0002 20 MY APPOINTMENTS i Meeting Case Party Repr Add New Appointment i Register Voting Results Add New Task COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 10 Sorting the Document Translation Requests In order to sort the requests according to one of the criteria described above follow the steps below l Go to the My Workspace module 2 Switch to the Document Translation tab 3 Click the arrow icon in the header of the column that you want to sort the requests by Figure 10 4 Click the arrow icon once again to sort the requests in reverse order 5 3 My Calendar CMIDS provides users with a facility for easy and quick searching among all sessions appointments and tasks This is done through a simple calendar control that can handle scheduling of appointments and tasks as well as display an automatically generated list of cases assigned to you In the My Calendar section you can view your working schedule on calendar and all the important information to be used for better and efficient management of the cases and the system Figure 11 Click the date on the calendar to see the information provided for the selected date This may include session
39. 77 238 Required Field Comment Lian type the content of the security image in the e You may chek on the security image to have it re 2888 generated in case the characters are not clear nnm WP Note You should provide a valid e mail address It will be used for future correspondence Figure 2 User Registration Form Once you submit the registration form the CMIDS administrator receives a notification The administrator will review the information submitted and either approve the application or reject it In case the application is approved you will receive an e mail message to the provided e mail address The e mail will contain your login information details username and automatically generated password and the link to the CMIDS login page Once logged in with the received username password you can manage your details i e change personal data and the password To edit personal details log into the application go to the My Profile section Figure 3 and make the appropriate changes 10 A DS ANALYTICAL I NTERFACE USER MANUAL My Profile Required Field Note You should provide a valid e mail address It will be used for future correspondence Eileen A Ongeso Eileen Ongeso P african court org Secretaries Unit Ms Head of Unit Postal Address 255 785 277 238 A 5 Il Ili E E T S do would like to change your password ple
40. ANALYTICAL INTERFACE USER MANUAL 16 LOGGI NG OUT Once you have finished using the CMIDS application it is necessary to terminate the session and log off In order to log off from the application press the Log Out button in the upper right corner of the application window 17 REFERENCES Please refer to the following CMI DS related documents CMIDS Case and Document Translation Processing Workflow User Manual CMIDS Case Application User Manual CMIDS Document Translation Application User Manual CMIDS Administration Center User Manual 82
41. ANALYTICAL INTERFACE USER MANUAL the reports print them and export them into various formats etc The case record form presents all information relevant to a case as well as the status of the case as it goes through the pre defined workflow CMIDS provides a web based user interface and requires a web browser pre installed Note To ensure more flexibility and a more user friendly environment CMIDS has been implemented as a multilingual system allowing the data to be presented in the system in four languages English French Portuguese and Arabic CMIDS ANALYTICAL INTERFACE USER MANUAL 3 LOGGING INTO CMIDS The starting screen of the CMIDS application is the Login Screen Figure 1 To log in you should validate yourself with the username and password and then click the Login button Note The password is case sensitive Note If you have failed to log in several times the system will be blocked Contact your system administrator in order to unlock your user access The number of unsuccessful login attempts is configured from the Administration Center see the CMIDS Administration Center User Manual in REFERENCES CASE MANAGEMENT INFORMATION AND DOCUMENTATION SYSTEM CMIDS African Court on Human and Peoples Rights AfCHPR African Court on Human and Peoples Rights For Registered Users and Administrators Username Password Request a new account Forgot your password What can
42. Cases vs of Cases Cases v Eq 0 ets Figure 24 Dashboard Module I Under Default Judgment Proceedings E Under Review and Legal Officer Assignment Other Ordinary Applic COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC e Dashboard Selector contains a list of pre defined dashboards By choosing a definite dashboard from this list you can view the reports stored in the selected dashboard e Customize allows performing the following operations e Name displays the dashboard name e Save saves a dashboard so that it can be shared with other users e Save as New saves a dashboard as a new one This option is especially useful If you need to make modifications in a definite dashboard while keeping the source information intact This way overwriting of the original dashboard is prevented e Public makes the dashboard available to other users as well if selected e Scroll Mode toggles the scrollbar thus allowing additional space for adding reports to the dashboard e Remove deletes a dashboard together with its contents e Cancel discards the modifications made to the dashboard currently displayed on the screen e Update all loads the latest data from the database e New creates a new dashboard e Add New Item adds a new report under the definite dashboard from the list of all pre defined reports previously created e Dashboard Workspace the main screen of the Dashboard m
43. E USER MANUAL 10 MAP MODULE In the Map module of CMIDS you can make use of an advanced GIS tool for data visualization Mapping and analysis In this module you can plot data directly on a map and then access that data through the map You can also query aggregate disaggregate filter and edit data on a map visually capture data at any desired level from the most general to the most detailed down to the district level Moreover the GIS tool offers an impressive array of state of the art advanced GIS features such as the ability to zoom freely to select a point on a map and ask the system to display any category of data within a given radius buffered zone querying My Workspace Dashboard Help Map ej save Save as E m g gt Cases E Translation Documents Zoom to Pie Chart v p i Ala NE Aa 4 Pa vest Cursor position Lat 29 37 Long 41 66 v Filter by Case T Case Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge re Filters T View Filters Reset COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 34 Map Module 10 1 Key Features of the GIS Tool Below are the key features of the GIS tool in the CMIDS application e Vector based platform e Multi layer mapping Dynamic number of administrative territorial units Category or Indicator data Static Data Borders Cities Rivers Roads Constructio
44. EPORT MODULE generates complex reports over one or more criteria and presents the output in the printable and user friendly format The CMIDS main window has a complex preview as it is shown in Figure 4 Header A Main Toolbar S My Workspace Dashboard Chart Ej Save Save as 4 gt Cases M Translation Document Modify Current View Case Party Filed Date Date Received Originating Case Number of Parties AU AfCHPR APP 0001 2014 2011 06 02 00 00 00 0 02 Jun 2011 2 Main Menu M z ti 222 L AU AfCHPR APP 0002 2014 2010 02 04 00 00 00 0 03 Feb 2010 2 anipu ation Results 1 2 of 2 Buttons mm Filter by Case Type Case Subiect Representing Party Menu Bar Assigned Legal Officer Assigned Reporter Judge More Filters T View Filters Reset Workspace COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 4 CMIDS Analytical I nterface Structure It contains the following components Component M Description Name This is the application header that contains the application name and logo On the right side the following functions are available e Contact Us presents the contact details e mail address and phone number of the CMIDS System Administrator Header My Profile opens your personal settings and details About opens the CMI DS information window Log Out logs the user out of the application French P
45. IDS Case and Document Translation Processing Workflow User Manual in REFERENCES 5 2 1 Adding a New Document Translation Request Depending on your permissions you can file new document translation requests for the selected court In order to add a new request from the My Workspace module follow the steps below 1 Click the Request Translation button Figure 9 This will open a new document translation request form 2 Provide the information requested as it is described in the CMIDS Document Translation Application User Manual see REFERENCES 18 CMIDS ANALYTICAL INTERFACE USER MANUAL My Workspace Dashboard Case Document Translation ues rans 8 5 records gt Translation Document Number gt Date Filed gt Deadline Assigned Translator gt Requesting Person gt Document Request Number gt Status o May 2014 o DOC ENGARB 0001 2014 01 05 2014 15 05 2014 Abu Gassim Faraji Mtolela RF002937 2014 4 Pending Secretary Assignment Su Mo Tu We Th Fr Sa DOC ENGPOR 0002 2014 12 05 2014 20 05 2014 Antonio Magaia Synergy administrator RF77446 d Pending Secretary Assignment DOC ENGFRE 0003 2014 19 05 2014 25 05 2014 Alfred Fang Faraji Mtolela AFCHPR 05 2014 056 A Under Translation ES m mr Sms 11 12 13 14 15 16 17 DOC FREENG 0004 2014 19 05 2014 Emmanuel Agbor Nailejilej Molle Appl 05 2014 Reg Under Translation 9 21 6 DOC ARBFRE 0005 2014 19 05 2014
46. NATIONAL SYSTEMS INC Figure 26 List of Pre defined Reports 7 4 2 Add an Item to a Dashboard In order to add a report to a dashboard follow the steps described below l Click the Add New Item link The list of all reports previously saved reports will appear Figure 26 2 Select a report to add to a dashboard and drag and drop it onto the main screen 3 If you want to add another report to the dashboard select it in the list drag it onto the main screen and hold the left mouse button until a green rectangle appears on the screen indicating an area where the new report can be placed Keep the mouse button pressed until the green rectangle turns blue and release the mouse button Figure 27 4 You may add multiple reports to the dashboard Note The reports can be arranged either in vertical or in horizontal order Once the place for the report is selected it cannot be changed 39 CMIDS ANALYTICAL INTERFACE USER MANUAL My Workspace 88 Dashboard Customize v Update All o New Save Save as New Remove Cancel Public Scroll Mode lid Add New Item x Dashboard modified Cases by Date Filed and Case Status Cases v it of Disposed Cases vs of Cases Cases A wa Q 8 Q Case Case Subject Party Filed Date Case Status Ei Default View Cases Drag and drop the desired component onto the dashboard screen
47. Ordinary Application Ordinary Christopher 02 06 2011 yt Under Review and Legal Officer Assignme Su Mo Tu We Th Fr Sa Application Mtikila United Republic of 1 E 3 Tanzania 4 3 6 7 8 9 10 AU ATCHPR APP 0002 2014 Ordinary Application Ordinary Rutabingwa 04 02 2010 Under Default Judgment Proceedings TE 232 613 144 15 Se Application Chrysanthe 18 19 20 21 22 23 24 RUE Rwanda E325 AU ATCHPR APP 0003 2014 Ordinary Application Ordinary Michelot 30 12 2008 A Draft Application Yogogombaye MY SESSIONS The Republic of Senegal i AU ATCHPR APP 0002 20 AU ATCHPR APP 0004 2014 Ordinary Application Ordinary 07 05 2014 2 Draft Application MY APPOINTMENTS AU ATCHPR AO 0001 2014 Advisory Opinion Advisory 03 05 2014 7 Draft Opinion i Meeting Case Party Repr 1 Add New Appointment Pending Overdue i Register Voting Results Add New Task COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 7 Sorting the Cases In order to sort the cases according to one of the criteria described above follow the steps below 1 Goto the My Workspace module 2 Switch to the Case tab 3 Click the arrow icon in the header of the column that you want to sort the cases by Figure 7 4 Click the arrow icon once again to sort the cases in reverse order 5 2 Managing Document Translation Requests In the Document Translation section of the My Workspace module Figure 8 you may see the list of docum
48. PORT PREVIEWING A REPORT GENERATING A REPORT CUSTOMIZING REPORTS FORMATTING STYLING REPORT COMPONENTS RE ORDERING REPORT TABLE COMPONENTS SORTING REPORT TABLE COMPONENTS REMOVING A REPORT TABLE COMPONENT SWITCHING REPORT TABLE COMPONENTS BUILDING COMPLEX EXPRESSIONS DETAILS SECTION ACCESSING THE DETAILS SECTION BROWSING CASE RECORDS EDITING AN EXISTING CASE DELETING AN EXISTING CASE CUSTOMIZED REPORTING SETTING REPORT OPTIONS SAVING REPORTS HOW TO SAVE NEW REPORTS HOW TO SAVE A COPY OF THE REPORT RE ORGANISING REPORTS RENAMING REPORTS AND REPORT GROUPS DELETING REPORTS OR REPORT GROUPS ADDING A SUB GROUP RE ORDERING REPORTS AND GROUPS SETTING A REPORT AS DEFAULT VIEWING PRE DEFINED REPORTS EDITING PRE DEFINED REPORTS EXPORTING REPORTS PRINTING REPORTS FILTERING USER MANUAL 57 58 59 60 60 60 62 63 63 63 66 67 67 68 68 70 71 71 71 72 73 73 73 74 74 75 75 76 76 76 76 76 77 77 77 78 A DS ANALYTICAL INTERFACE USER MANUAL 14 1 CREATING FILTERING CRITERIA 78 15 SEARCH 81 15 1 SIMPLE SEARCH 81 15 2 ADVANCED SEARCH 81 16 LOGGING OUT 82 17 REFERENCES 82 CMIDS ANALYTICAL INTERFACE USER MANUAL TABLE OF FIGURES Figure 1 m 9 Figure 2 User Registration 10 Figure o My Prone 11 Figure 4 CMIDS Analytical Interface Structure
49. S ANALYTICAL INTERFACE USER MANUAL 6 FIND MODULE The CMIDS application provides users with a facility for easy and quick searching among all cases and document translation requests that are available in the system Figure 21 In order to access the Find module of the system click the Find tab in the Main Toolbar of CMIDS This will navigate you to the Find module The Find module in CMIDS consists of two sub sections which are e Case this sub section is used for searching among the cases recorded in the CMIDS application For more details see Defining Case Search Criteria e Document Translation this sub section is used for searching among the document translation requests recorded in the CMIDS application For more details see Defining Request Search Criteria In this module you can locate the cases and document translation requests you are looking for by applying some search criteria to the list of cases requests displayed on the screen This will narrow down the data on the screen and make it easier to find the information that you are looking for 6 1 Defining Case Search Criteria You may perform search among the cases in the Find module by specifying one or more search criteria under the respective section in the left side panel and results will appear in the right side panel Figure 21 The following search criteria are available Type used to search the cases by type Subject used to search the cases by
50. S Administration Center User Manual in REFERENCES In each of these sections you can view the details of cases requests assigned to you as well as edit them view your schedule on calendar see My Calendar view your scheduled 14 CMIDS ANALYTICAL INTERFACE USER MANUAL sessions see My Sessions create your own appointment and task lists in the My Appointments and My Work Tasks sections respectively Figure 5 5 1 Managing Cases In the Case section of the My Workspace module Figure 5 you may see the list of court cases assigned to you or the ones that you have been granted with permissions to manage The information displayed in the Case section of My Workspace module for each case includes the following e Case Number the case identification number to be automatically generated by the system as per the subject specific coding format The case number is built from several identification numbers each with a certain meaning It appears at the top of the form and is not editable by any user Case Type the type of the case Case Subject the subject of the case Case Parties the names of the parties involved in the case File Date the date when the case was filed at the court Status the current state of the case Originating Case the parent case of the corresponding case are displayed in this column By clicking the parent case number you will be directed to the corresponding case details Note An Overdue o
51. Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge Y View Filters Reset COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 37 Buffered Zone Querying 10 4 4 Using Layers The Layers feature in the Map module provides a variety of data to select to display over the viewing area You can use the Layers feature to display the following information e Display categories e Choose to view data on a scaling map e Plot data in the form of different graphs pie chart or bar chart The following layers can be applied in CMIDS Categories This option is used to plot category data on the map and to view them in form of different icons images To enable this option expand the Category section and selecting the category ies listed Note When pointing the mouse cursor on a respective icon image on the map you can view the details for the selected category Scaling This option is used to view the data on a scaling map This means that the selected data series will not be displayed in form of graphs but the administrative territories will be colored according to the selected scaling category instead The scaling legend at the bottom left side of the map prompts on the coloring pattern used To enable this option expand the Scaling section in the Layers panel and select one of the possible alternatives listed 56 CMIDS ANALYTICAL INTERFACE USER MANUAL Chart You can
52. TERFACE USER MANUAL My Workspace Dashboard Report save Savas Ya A Mga gt Cases Translation Documents DESIGN Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x i Title gt Show details Compatibility Matrix Advanced Search Properties Add Grouping i Columns Filter by i Rows Case Status Case Type Add Column Case Type Add Sub column Add Sub column Case Subject Representing Party Case Party L Assigned Legal Officer Case Subject v Data Data Assigned Reporter Judge L party gt More Filters Add Row T View Filters Reset Y Reset Submit 1 Case Case Subject Party Case 1 Case Subject 1 Party 1 Case Status 1 Case Type 1 Party 2 Case Status 2 Case Type 2 Case Subject p Pary 1 Pary 2 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 46 Reports Window with Properties Focus on the Title Field The Properties window will appear Please note that for text entries the Properties window includes text formatting buttons and a text area Figure 47 For other report components like rows columns etc the Properties window also allows assigning additional characteristics Figure 49 e g sorting order reference text etc x u Preview
53. aaseeeeeas 46 Figure 33 View Screen of the Chart MOdule ccscccccccssseececcceesseccceeeescceeseeaseceesseaeecesssaaeceeesaeaseeeeeas 50 od Man rero NNMERO 51 Figure 35 Intelligent Searching sisivcccssissnddsccndvoasacsandaveendpeatedsbeadiscadvsatadeueiavaeudosatedasandbewieoaiudeusdatenstucatecsseodsess 54 Figure Measuring DISTANCE c 55 Figure 37 B llered Zone QUSPVIDEB uuu u Lu EE a 56 Figure 38 Selecting Chart 57 Figure 39 Viewing Chart Legend c cscsserscsssssrencsssresceusrsencusarenceusreetensusencusarensensrseteusesencauserensensrseteness 58 Figure oT AINuroc 58 Figure 41 Viewing the Data Displayed on the cccccccsseccccesseccceesececcesecceeesececsueceeeeeeceeseesecetsuaess 59 Ligure 22 Report O U Su nit tbe ce tuos ve duse td ueber QU via vt baee s 60 CMIDS ANALYTICAL INTERFACE USER MANUAL Figure 43 Selecting a Grouping for a REPOMt sesccccccsssseccccceesseccceceeuseceeseeaeseceeseueseceeesauaueeeeesaaaseseeeas 61 Figure 44 Compatibility Matrix 62 Figure 45 Previewing the 63 Figure 46 Reports Window with Properties Focus the Title Field
54. ase Document Translation SEARCHING DOCUMENT TRANSLATION 5 records Status Translation Document Number Date Filed Deadline Assigned Translator Requesting Person Document Request Number gt Status gt All Statuses DOC ENGARB 0001 2014 01 05 2014 02 05 2014 Abu Gassim Faraji Mtolela RF002937 2014 i Pending Secretary Assignment Source Language All Languages DOC ENGPOR 0002 2014 12 05 2014 30 05 2014 Antonio Magaia Synergy administrator RF77446 E Pending Secretary Assignment Target Language DOC ENGFRE 0003 2014 19 05 2014 25 05 2014 Alfred Fang Faraji Mtolela AFCHPR 05 2014 056 Under Translation All Languages For DOC FREENG 0004 2014 19 05 2014 Emmanuel Agbor Nailejile Mollel Appl 05 2014 Reg A Under Translation DOC ARBFRE 0005 2014 19 05 2014 Synergy administrator RF883464 4 Under Registrar s Office Review Search In Assigned Reviser Assigned Translator Request Number Requesting person Filed on Deadline Updated on COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 23 Find Document Translation Sub section Once one or more criteria are selected Figure 23 press Find to see the filtered list of document translation requests To clear all search criteria previously selected for the list of requests press the Reset button 34 A DS ANALYTICAL INTERFACE USER MANUAL To view the request details in the Find module click the translation document number link of t
55. ase type the current and the new passwords in the fields ow Old Password New Password Confirm Password Save and Close Figure 3 My Profile Section Note If you want to change your password please make sure that the new password is at least 6 16 characters long and contains at least one upper case letter one lower case letter and one numeric character 3 2 Accessing CMIDS without Registration To ensure more flexibility and to provide access to a wider range of users the system is designed in such a way that it allows public users to enter it without registration Public users wishing to view data should click the ENTER AS PUBLIC USER in the Login Screen Figure 1 11 CMIDS ANALYTICAL INTERFACE USER MANUAL 4 CMIDS ANALYTICAL INTERFACE STRUCTURE CMIDS consists of the following main sections e MY WORKSPACE MODULE used for quick access to the cases registered in the system by the particular user or cases that are assigned to the user e FIND MODULE used for quick access to the cases registered in the system based on a pre defined list of search criteria e DASHBOARD MODULE used for quick access to the projects registered in the system e LIST MODULE used to create and execute ad hoc queries on the data and to acquire results in the form of a list e CHART MODULE used to filter and display the data in a chart form e MAP MODULE used to filter and display the data in a map form e R
56. ble component from being included in the report if this is necessary In order to remove a report table component follow the steps below l Click the component item that needs to be removed 67 CMIDS ANALYTICAL INTERFACE USER MANUAL 2 Select the Remove option from the menu that appears The selected grouping value will be removed 11 5 5 Switching Report Table Components The report table components may be switched between report grouping rows and columns If there are sub columns selected switching between table groupings rows and columns is disabled It is possible to switch between table groupings rows and sub columns In order to switch report table components follow the steps below l Click the component item that needs to be switched 2 Select the Switch Place with option from the menu that appears Figure 52 Sorting Order I Total Move Down Move Move Right gt Remove Move To d Replace E rd witch Place With Rows ES Properties Case Cols Case Status Cols Cols3 Case Type Figure 52 Switching Report Table Components 3 Define what component item the selected instance needs to switch place with The selected component item will be removed from its current position and added as an item to the specified component For instance if it is selected to switch between table grouping and row the selected table grouping item will be removed from table grouping a
57. cords If you access the Details section from the Chart and Map modules you may be required to browse among the cases recorded in the system to locate the one that you want to have more detailed information about To browse case records use the respective page number found at the bottom of the cases table Click the respective case record to view its details Note If you are accessing the Details section from the Chart and Map modules you can also find the corresponding item in the table displayed above the Details window and click it to view its details 12 3 Editing an Existing Case In the Details section you may also edit those existing cases that have been either created by yourself or you have permissions to manage In order to edit existing cases follow the steps below 71 e CMI DS ANALYTI CAL INTERFACE USER MANUAL 1 Click the Edit button at the top of the Details window The data input window appears which is described in the CMIDS Case Application User Manual in REFERENCES 2 Make the appropriate changes in the input window and save 12 4 Deleting an Existing Case In the Details section you may also delete those existing cases that have been either created by yourself or you have permissions to manage In order to delete existing cases click the Delete button at the top of the Details window 72 CMIDS ANALYTICAL INTERFACE USER MANUAL 13 CUSTOMIZED REPORTING The CMIDS application allows you to c
58. d tool in CMIDS Y An intuitive drag and drop environment that turns adding reports to a dashboard into an easily manageable task Fully resizable report windows Better visualization of the information presented in graph reports The ability to print reports for future reference The ability to export reports on the dashboard in MS Word MS Excel and Adobe PDF formats NON S CX 7 2 Accessing the Dashboard Module In order to access the Dashboard module of the system you should click the Dashboard tab This will navigate you to the Dashboard module In this module you can create dashboards include reports under them etc 7 3 Main Screen and Its Components 36 CMIDS ANALYTICAL INTERFACE USER MANUAL LB My Workspace 88 Dashboard Default Customize Update All New Default View Cases oY Cases by Case Status Cases e v B A ma m Case Party Filed Date I Date Received AU AfCHPR APP 0001 2014 Christopher Mtikila Originating Case Number Case Case Subject Party AUI AfCHPR APP 0001 2014 Ordinary Application United Republic of Tanzania AU AfCHPR APP 0002 2014 Republic of Rwanda Rutabingwa Chrysanthe Christopher Mtikila United Republic of Tanzania AU AfCHPR APP 0002 2014 Ordinary Application REPORT GENERATED ON 20 May 2014 17 02 Republic of Rwanda Rutabingwa Chrysanthe REPORT GENERATED ON 20 May 2014 17 02 of Disposed
59. e Specifies the date when the appointment is supposed to Start End Time 5 5 My Appointments The My Workspace module of the CMIDS application provides you with a possibility of creating your own list of appointments This chapter outlines how to view add edit and delete appointments for the selected court 5 5 1 Adding a New Appointment In order to add a new appointment from the My Workspace module follow the steps below 1 Click the Add New Appointment link in the My Appointments section Figure 16 This will open a new appointment adding form Figure 17 J My Workspace Dashboard Case Document Translation N Case Ti 5 records T Case Number Case Type Case Subject gt Case Parties gt File Date Status gt Originating Case o May 2014 o w AUIAfCHPR APP 0001 2014 Ordinary Application Ordinary Application Christopher Mtikila 02 06 2011 m Under Review and Legal Officer Assignmt Su Mo Tu We Th Fr Sa United Republic of Tanzania 1 2 3 AU AFCHPR APP 0002 2014 Ordinary Application Ordinary Application Rutabingwa 04 02 2010 4 Under Default Judgment Proceedings 4 5 6 7 8 9 10 Chrysanthe Republic 30 3114 5 61 4 of Rwanda 48 19 20 21 22 23 24 AU ATCHPR APP 0003 2014 Ordinary Application Ordinary Application Michelot 30 12 2008 7 Draft 25 26 27 28 29 30 31 Yogopoeneye Tho Republic of Senegal MY SESSIONS AU ATCHPR APP 0004 2014 Ordinary Application Ordinary Application
60. e latitude and longitude coordinates from point to point and does not consider elevation My Workspace Dashboard Help Map sae 8 A m amp gt Cases T M Translation Documents Pie Chart v A Info Advanced Search Cursor position Lat 14 71 Long 26 98 Categories Scalin Filter by d EN Case Type Case Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge More Filters T View Filters Reset hs i Kenya i Tanzania 1000 km i COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 36 Measuring Distance 10 4 3 Buffered Zone Querying This feature in the Advanced GIS tool is used to select a point on a map and display any type of data within a given radius In addition the tool is easily navigable through a Mini Map Navigation Bar and Intelligent Search Tools To be able to create a buffered zone to view data for select the E button and then select the region on the map to highlight The selected area will be activated while the rest of the screen will be disabled Figure 37 This tool may be useful for presentations on screenshots to mark the selected area on the map 55 CMIDS ANALYTICAL INTERFACE USER MANUAL ER My Workspace Dashboard Help Map save Savas 4 A Cases Translation Documents Zoom to on GO Pie Chart v Case
61. efault for public user access click the Set as Default for Public Users button The selected report will be marked with default for public users option Note This option is available only in the Chart and Report modules 13 4 Viewing Pre defined Reports In the List Chart Map and Report modules you can view the pre defined reports stored under Public Views Charts Maps Reports or My Views Charts Maps Reports section see Main Menu Bar description in CMIDS ANALYTICAL INTERFACE STRUCTURE for data analysis and comparison For this purpose select the report to display and click one of the following Generate Report buttons to the left of the report name e in the List module 76 CMIDS ANALYTICAL INTERFACE USER MANUAL e W in the Chart module e UP inthe Map module in the Report module The selected report will open in the application window List Chart and Map modules or a new window Report module The same results can be achieved if you click the report name 13 5 Editing Pre defined Reports To save you the time and the effort of structuring a report from the scratch when it is necessary to introduce some modifications in any of the pre defined reports stored under Public Reports or My Reports the Edit option has been designed in the Report module In order to edit reports click the Edit button to the left of the report to edit The selected report structure will be loaded in the application window gi
62. ent translation requests assigned to you or the ones that you have been granted with permissions to manage The information displayed in the Document Translation section of My Workspace module for each document translation request includes the following e Translation Document Number the identification number of the document to be translated e Date Filed the date when the request for document translation was filed e Deadline the date when the document translation is due e Assigned Translator the name of the translator that has been assigned to the request e Requesting Person the name of the person who has requested document translation e Document Request Number the identification number of the document translation request e Status the current state of the request 17 CMIDS ANALYTICAL INTERFACE USER MANUAL Note An Overdue or Pending action icon may appear to the left of the document translation request record signaling that the actions to be performed over the request within a certain period of time are overdue i e the action has not been performed during the specified timeframe or pending i e the action can still be performed within the specified timeframe The timeframe during which certain actions should be performed over the request are defined from the Administration Center see the CMIDS Administration Center User Manual in REFERENCES LJ My Workspace Dashboard Case Document Translation
63. ew Appointment Form Recurrence Section 27 Figure 19 Adding a New Task My 29 Figure 20 Add New Work Task u a u ua Ur EE XE RAE Pea UE Ra S OE Ee Y erbe UE ra e eU 30 Figure 21 Find Cases 500 5 sess etusas ee uua ego ques reo Mention vore YE Me ER eua ene vU Enero MR Ese 33 Figure 227 CO u beni inum eee 33 Figure 23 Find Document Translation SUD SECTION cssccccccssseeccccceeesecceceseeseceeceeaseceeesauaaeeeessuaaeseneas 34 Rogues be Dashboard No uuu uu uu u u uuu tr uuu TO OS 37 Figure 25 Adding a New Dashboard r 38 Figure 26 List of Pre defined Reports u EUER Ea 39 Figure 27 AU l p a NEW RESO u 40 Figure 28 CUSTOMIZING a Dashboard uuu k u uu u 40 TIS Uy OC H H 42 Figure 30 Expanding the List Item Level a 43 Figure 31 Modifying the Current View ccccccsscccccessccccesececceseccceeesccecseececeeeeceeseesecesausecessegeceesensesetsenecs 44 Figure 32 Main Screen of the Chart Module cccccccccssseeccccceesseccccceesececesuesececseeaseceeeseuaeceeesa
64. filed e Deadline the requests will be sorted in chronological order according to the date when the translation is due e Assigned Translator the requests will be sorted in alphabetical order according to the name of the translator that the document is assigned to e Requesting Person the requests will be sorted in alphabetical order according to the name of the person who has requested the document translation e Document Request Number the requests will be sorted in numerical order according to the number of the document translation request e Status the requests will be sorted in alphabetical order according to their current state 19 CMIDS ANALYTICAL INTERFACE USER MANUAL LJ My Workspace Dashboard Case Document Translation DAR 8 5 records gt Translation Document Numbe gt Date Filed gt Deadline gt Assigned Translator gt Requesting Person gt Document Request Number gt Status o May 2014 o DOC ENGARB 0001 2014 01 05 2014 15 05 2014 Abu Gassim Faraji Mtolela RF002937 2014 4 Pending Secretary Assignment Su Mo Tu We Th Fr Sa DOC ENGPOR 0002 2014 12 05 2014 20 05 2014 Antonio Magaia Synergy administrator RF77446 d Pending Secretary Assignment 1 2 3 DOC ENGFRE 0003 2014 19 05 2014 25 05 2014 Alfred Fang Faraji Mtolela AFCHPR 05 2014 056 A Under Translation ES m mr Sms 11 12 13 14 15 16 17 DOC FREENG 0004 2014 19 05 2014 Emmanuel Agbor Nailejilej Molle Appl 05
65. he desired place will adjust position both in the Mini Map and in the main screen to the point in the Mini Map window that the user selects My Workspace Dashboard Help Map 8 8 24 A m g Cases Translation Documents Zoom to Tanzan ia L GO Chart v mi i Info DR Congo Advanced Search 4 gt Cursor position Lat 3 71 Long 19 90 Categories v C None Case Subject Case Type E c lt Case Type Scaling Case Subject C No Scale 1 of Cases 1 C of Disposed Cases 1 C of Parties Chart Representing Party Party Assigned Legal Officer Assigned Reporter Judge More Filters 1 of Cases 1 of Disposed Cases 1 of Parties T View Filters Reset COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 40 Using Mini Map 58 CMIDS ANALYTICAL INTERFACE USER MANUAL 10 4 7 Viewing Data Displayed on the Map The Advanced GIS tool is used to view the data referring to definite territorial units In order to access the data for a specific territorial unit point the mouse cursor on the lil button Figure 41 The information that is displayed in the information window includes of cases implemented in the given administrative territory of disposed cases and of parties If you have plotted any chart category on the map the chart category details appear in the
66. he request for which you want to see the details Figure 23 This will open case details For more information see DETAILS SECTION Note A more advanced search mechanism is available under the List and Report modules of CMIDS It allows retrieving results based on all fields that are captured and recorded through the system 35 CMIDS ANALYTICAL INTERFACE USER MANUAL 7 DASHBOARD MODULE Reporting requirements have changed dramatically over the past few years Nowadays It Is not enough to be able to produce a report to analyze data but it is more essential to have a reporting tool that will allow for a visual display of the most important information consolidated and arranged on a single screen so that real time data can be monitored at a glance As a comprehensive reporting tool CMIDS removes the limitations on report development giving the possibility to view various types of reports such as lists maps and charts displayed in a user friendly environment on a dashboard Unlike regular reports dashboards provide visual at a glance insight into the data to be analyzed thus giving the decision makers the possibility to leverage information assets in real time through visually rich responsive and personalized business intelligence dashboards This way they will achieve better data interpretation and as a result more informed decision making 7 1 Key Features You can make use of the following key features of the Dashboar
67. ingwa Chrysanthe Republic of Rwanda Michelot Yogogombaye The Republic of Senegal File Date 02 06 2011 04 02 2010 30 12 2008 07 05 2014 03 05 2014 USER MANUAL Status gt Originating Case gt m Under Review and Legal Officer Assignmt 4 Under Default Judgment Proceedings Draft 2 2 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC is further enhanced with a notification bar Figure 12 which is intended to inform you present to you and bring into your attention the important information to be used for better and efficient management of the cases The notification bar is used to display information about the newly assigned cases appointments and tasks as well as actions pending for your cases Each item comprising the notification bar also shows the number of newly created case related events right on the top of the item as shown in the are Assigned Cases Sessions Appointments Tasks and Available Actions Figure 12 Notification Bar of My Calendar items Moreover the notification bar items display detailed information about the respective case related event when you click on it Figure 13 21 CMIDS ANALYTICAL INTERFACE USER MANUAL Appointments Tasks Sessions Subject Date Meet Party Representatives 14 05 2014 Provide Additional Information 14 05 2014 Issue Final Judgment 14 05 2014 Figure 13 Viewing Event Details Depending on the type of event
68. ion 15 1 Simple Search The simple search interface is available to find any relevant information quickly and easily within the integrated CMIDS content Simple search implies that you can type search operators directly into the search box 15 2 Advanced Search In addition to providing easy access to the content the CMIDS application has a number of specific features that is used to find exactly what is looked for One of these features is advanced search that allows setting different complex conditions using the Advanced Search form It gives several additional fields which may be used to qualify searches by such criteria as case number assigned judge clerk etc In order to create search criteria follow the steps below l Click the Advanced Search link under the Search section The Advanced Search form appears Figure 62 Filter by Advanced Search Text to find search in Case Number St Cancel Representating Party Party zi Reset Assigned Legal Officer Assigned Reporter Judge Case Name Current Criteria Figure 62 Advanced Search Section 2 Define the text to search for in the appropriate field 3 Specify the fields to look in by selecting the appropriate checkbox es 4 Click the Ok button to apply the search criteria to the ad hoc query and to the screen that was active prior to the filtering alterations i e List Chart Map or Report 81 A DS
69. k the case number of the respective case You will be directed to the Details section e n the Find module Click the case number of the respective case You will be directed to the Details section e n List module Click the respective case for the details to be displayed This will open the Details section of the application where more detailed information about the case will be displayed Note Depending on the list representation settings additional expanding of the list items may be required to reach the case e n the Chart module Click the chart for the details to be displayed e g click a relevant bar to see what it consists of This will open the Details section of the application where all items matching the selection will be listed Select the case to view its details e n the Map module Point the mouse cursor on the object on the map The information window will appear In order to access the Details section select the View Cases link This will open the Details section Select the case to view its details e n the Report module Create a report indicating Case as a value for the report row and click the Submit button For more details on how to create and generate reports please see Creating a Report In the report generated click the case name 2 Take the necessary actions review the provided information update and improve as needed The Close button is used to return to the main screen 12 2 Browsing Case Re
70. l explains the categories and data series displayed on the map 9 Location information section displays the name of the administrative territory when it is pointed on the map 10 Cursor position section displays the geographic coordinates expressed as latitude and longitude for any point on the map 10 4 Working in the Map Module 10 4 1 Zooming in Zooming out The GIS tool is equipped with the advanced zooming capabilities used to enlarge or reduce the view of the map on the screen The following zooming options are available Free zoom in zoom out This option allows you to easily explore the data through Intelligent Searching You can enter any combination of letters in the Zoom to panel and select the administrative territory 53 CMIDS ANALYTICAL INTERFACE USER MANUAL to navigate to from the list containing the search results Figure 35 The selected item will be magnified and displayed in the main screen My Workspace Dashboard Help Map felsave 8 amp 2 A m g Cases lt lt lt Translation Documents Zoom to on GO Pie Chart Department Sudan So Advanced Search Faso Congo lat 6 46 Long 7 19 3 Categories Chart Filter by e one Case Type Case Subject Representing Party Party Assigned Legal Office
71. le The system provides for the opportunity to present data on the map In order to access the Map module of the system click the Map tab You will be navigated to the Map module where the map of the African continent is displayed 52 CMIDS ANALYTICAL INTERFACE USER MANUAL In the Map module you can choose to view different data sets displayed on the map create and display reports save them as pre defined reports arrange them in the desired way print them etc 10 3 Map Module Screen Components The following figure describes some of the features available in the main screen of the Map module Figure 34 1 Zoom to panel allows free zooming to the desired administrative territory 2 Chart type selector allows defining whether the data should be presented in form of a pie chart or a bar chart when plotting graphs on the map 3 Navigation controls a set of tools that provide common navigation functions such as panning and zooming 4 Map the map of the African continent 5 Scale Bar allows you to work out the distances on the map The distances are expressed both in the metric and English units of measure 6 Mini Map an overview map of the entire continent displayed in a small window allowing quick navigation to a desired location with one click without having to zoom out find the new location and zoom in again 7 Layers Panel provides a variety of data to choose to display on the map 8 Legend Pane
72. n Sites etc Names and Labels Any other type of layer e Data visualization features Plotting Category or Indicator Data as icons images flags 51 CMIDS ANALYTICAL INTERFACE USER MANUAL Plotting data based on GPS coordinates Any layer which contains data associated to a precise GPS coordinate can be plotted on the map Coloring administrative territories based on dynamic scaling e g level of certain pollution Plotting graphs on maps Attaching photo images to GPS locations or conditional locations e Reference features Legend Dynamic legends are displayed depending on the selection of layer s Tooltips Details of an administrative territories Details on plotted categories and indicators e Navigation features Free zoom in zoom out Mouse wheel based zoom in zoom out Scaled zoom in zoom out Map Panning mouse drag and buttons Mini Map Preview The preview displays a small window of the entire world or country and is used for quick navigation to a desired location with one click without having to zoom out find the new location and zoom in again e GIS specific features Distance Measurement Buffered Zone Querying Geocoding e Internationalization features User interface multi lingual capability Map multi lingual capability e Export amp Print Export to PDF Word or Excel Print e Interoperability Map retrieval via web services 10 2 Accessing the Map Modu
73. n to MY WORKSPACE MODULE 5 6 2 Editing Task Details In order to edit the information provided for a work task follow the steps below 1 Select the date on the calendar to see the tasks scheduled for the selected date 2 Click the arrow to the right of the selected task record Note You can use the i Info option to the left of the selected record to see brief information about the work task 3 Select the l Edit option You will be directed to the work task form where the Information provided for the selected task will display 4 Make the appropriate changes 5 Click the Save button to save the information input Or click the Save and Close button to save the information input and return to MY WORKSPACE MODULE 5 6 3 Viewing Task Details In order to review the information provided for a task follow the steps below 1 Click the date on the calendar to see the tasks scheduled for the selected date 2 Click the arrow to the right of the selected record and select the l View option This will open the work task details window Note You can use the Info option to the left of the selected record to see brief information about the task 5 6 4 Removing Tasks To remove an existing task from the My Work Tasks list follow the steps below 1 Click the date on the calendar to see the tasks scheduled for the selected date 2 Click the arrow to the right of the selected record and select the X Delete option 31 CMID
74. nd added as the row item while the row item will trade places with the table grouping item 11 5 6 Building Complex Expressions CMIDS is incorporated with a tool that allows building complex expressions based on mathematical equations These expressions can then be used as column and sub column items when drawing up a report In order to add an expression for a report table component follow the steps below 1 Click the component item the expression should be created for 2 Select the Expressions option from the menu that appears Figure 53 The Expressions window will appear Figure 54 68 5 CMI DS ANALYTI CAL INTERFACE USER MANUAL 3 Sorting Order k Move Up Move Lefi Move Right Remove Replace 19 Switch Place With Properties Figure 53 Building Expressions for Report Table Components 3 Select the expression members and arithmetic operation from the respective drop down lists Figure 53 4 Click the Ok button to save the expression The newly added expression will appear in the categories list E Expression Expr Member 1 of Disposed Cases Operation Expr Member 2 fofCases Figure 54 Adding an Expression 69 CMIDS ANALYTICAL INTERFACE USER MANUAL 12 DETAILS SECTION The CMIDS application has a built in Details section where you can view detailed project information e g case type legal fees date of first trial case parties etc The Detail
75. odule where the content of a definite dashboard is viewed 37 CMIDS ANALYTICAL INTERFACE USER MANUAL 7 4 Dashboard Management 7 4 1 Create a New Dashboard In order to create a new dashboard follow the steps below My Workspace 88 Dashboard 1 Er m Customize Update All ene Sav n Save Save as New Remove Cancel ig Add New Item Public Scroll Mode Drag items here COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 25 Adding a New Dashboard l Click the New button at the upper right corner of the screen New field appears in the left part of the screen to give a name other than the default one to the dashboard and to save it Also the list of all existing pre defined reports is used to add new items to the dashboard Figure 25 2 Give the desired name to the dashboard in the English French Portuguese and Arabic languages 3 Add reports to the dashboard see Add an Item to a Dashboard 4 Save the dashboard 38 CMIDS ANALYTICAL INTERFACE USER MANUAL mm My Workspace Ba Dashboard Te Customize enn Save Save as New Remove Cancel Add New Item Remove Add Public Scroll Mode la of Disposed Cases vs of ig Cases by Date Filed and Case Ei Cases by Case Status Cases E Default View Cases Drag items here COPYRIGHT 2014 SYNERGY INTER
76. or online data collection searching reporting and workflow management The main objective of CMIDS is to serve as a reliable and credible source of information and to support the reform in the judiciary field in effectively supervising AfCHPR and improving its judicial management processes It is also a powerful tool for preventing permanent loss of information reducing risk of human error and physical damage The system serves as the main database and data collection and reporting system as it ensures effective access to the case data promotes accountability and increases public trust and confidence CMIDS maintains the entire scope of case charge and courtroom management from case initiation to disposition It schedules court hearings assigns judges and maintains all the data provided by each court proceeding All the hardcopy documents involved in complicated lengthy cases may be scanned and retained for later viewing or reference In the current design CMIDS consists of the following applications used to handle cases in the court e Cases e Translation Documents CMIDS is designed to provide quick access to the case document translation data remotely via Internet Once you have accessed the application you can view the case document translation data stored in the database add new cases document translation requests edit existing ones present the data in the form of different analytical reports memorize save A DS
77. order to review the information provided for an appointment follow the steps below 1 Click the date on the calendar to see the appointments scheduled for the selected date 2 Click the arrow to the right of the selected record and select the S View option This will open the appointment details window Note You can use the Info option to the left of the selected record to see brief information about the appointment 5 5 4 Removing Appointments To remove an existing appointment follow the steps below 1 Click the date on the calendar to see the appointments scheduled for the selected date 28 CMIDS ANALYTICAL INTERFACE USER MANUAL 2 Click the arrow to the right of the selected record and select the X Delete option 5 6 My Work Tasks The My Workspace module of the CMIDS application provides you with the possibility of creating your own list of tasks This chapter outlines how to add edit and delete work tasks for the selected court 5 6 1 Adding a New Task In order to add a new task from the My Workspace module follow the steps below l Click the Add New Task link in the My Work Tasks section Figure 19 This will open a new work task adding form Figure 20 My Workspace Dashboard Case Document Translation ew UCase amp o 5 records Case Number gt Case Type Case Subject gt Case Parties File Date Status gt Originating Case gt 2014 w AUJAFCHPR APP 0
78. ortuguese Arabic switches the language of the system to French Portuguese Arabic 12 CMIDS ANALYTICAL INTERFACE USER MANUAL This is the main toolbar of the CMIDS application The following tabs are available here e My Workspace opens the MY WORKSPACE MODULE to manage the user related cases Find opens the FIND MODULE for quick access to the cases registered in CMIDS Dashboard opens the DASHBOARD MODULE List opens the LIST MODULE Chart opens the CHART MODULE Map opens the MAP MODULE Report opens the REPORT MODULE Help opens the CMIDS application help This menu contains sections with main functions of the CMIDS application Applications contains the CMI DS applications Search contains a common and advanced search functions among the selected application list For details see SEARCH Filters contains filtering options For details see Main Menu Bar FILTERING Public Views Charts Maps Reports memorized views charts maps reports depending on the opened module available to all users of the application My Views Charts Maps Reports memorized views charts maps reports depending on the opened module created by and available to the current user only Main Toolbar Left Right arrows used to hide open the Main Menu bar Up Down arrows H used to collapse expand the section in the Main Menu bar Main Menu Manipulation Buttons Frame Divider used to adju
79. ot Yogogombaye 30 12 2008 f Draft Application The Republic of Senegal Search In AUIATCHPR APP 0004 2014 Ordinary Ordinary Application 07 05 2014 Draft Case Number Application Case Parties AU AFCHPR AO 0001 2014 Advisory Advisory Opinion 03 05 2014 f Draft Drafting Committee Judges Opinion Judge Reporter 1 Legal Officer Party Representatives Filed on from to Updated on from to COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 21 Find Cases Sub section Lr J 8 1204 Su Mo Tu We Th Fr Sa 10 17 24 31 Figure 22 Calendar Once one or more criteria are selected Figure 21 press Find to see the filtered list of Cases To clear all search criteria previously selected for the list of cases press the Reset button To view the case details in the Find module click the case number link of the case for which you want to see the details Figure 21 This will open case details For more information see DETAILS SECTION Note A more advanced search mechanism is available under the List Chart Map and Report modules of CMIDS It allows retrieving results based on all fields that are captured and recorded through the system 6 2 Defining Request Search Criteria You may perform search among the cases in the Find module by specifying one or more search criteria under the respective section in the left side panel and results will appear in the right side panel Figure 23
80. oter as well To be able to provide additional textual information to the report you will have to click the Show Details link Figure 42 and provide the appropriate information in the fields that emerge Clicking the Hide Details link will collapse the text entry fields displaying only the Title 60 CMIDS ANALYTICAL INTERFACE USER MANUAL e Report grouping allows grouping data according to a specific category Grouped data appear in different tables Each table contains data that fall under one group of the category specified e Rows group data within the report table e Columns show details specific to each table row e Sub columns divide the row details displayed under each column In order to add report components follow the steps below They provide instructions on how to compose and submit queries 1 Type the text that should appear as the report title in the Title text box 2 Enter a Subtitle Header and Footer if needed 3 In the Group Report by section specify the category which will be used to group data into different tables To add a report grouping click the Add Grouping link in the Group Report by section and select the appropriate category from the menu that appears Figure 43 Note The report will be divided into as many tables as there are table groupings selected Hsae Ya amp DESIGN x Choose and structure the information
81. ources This right shall be exercised in the exclusive interest of the people In no case shall a people be deprived of it 2 In case of spoliation the dispossessed people shall have the right to the lawful recovery of its property as well as to an adequate compensation 3 The free disposal of wealth and natural resources shall be exercised without prejudice to the obligation of promoting international economic cooperation based on mutual respect equitable exchange and the principles of international law 4 States parties to the present Charter shall individually and collectively exercise the right to free disposal of their wealth and natural resources with a view to strengthening African unity and solidarity 5 States parties to the present Charter shall undertake to eliminate all forms of foreign economic exploitation particularly that practiced by international monopolies so as to enable their peoples to fully benefit from the advantages derived from their national resources 1 11 Next Hearing Deliberation Date 2 Case Documents 3 Exhibit Items 4 Case Notes 5 Physical Record Movement 6 Audit Trial Synergy International Systems 2014 Figure 55 Details Section 70 CMIDS ANALYTICAL INTERFACE USER MANUAL 12 1 Accessing the Details Section In order to access the Details section follow the steps below 1 Access the Details section by clicking on the one of the following e n My Workspace module Clic
82. p and make them available for all users who access application or in the My Reports group available to you only There are two ways of saving a report in the CMIDS application You can save a newly created report or save a copy of an existing report with a different name in a different location or with a different content 73 CMIDS ANALYTICAL INTERFACE USER MANUAL 13 2 1 How to Save New Reports From the List Chart Map and Report modules you can design an appropriate report and save it In order to save the report created follow the steps below In order to save the report created follow the steps below 1 Click the Save button on the top right side of the screen A Memorize Report window Figure 57 will appear 2 Define the report name in the Memorized Name CMS Memorize Repor x Memorized Name ENG FRE ARB Include under the following Group PUBLIC VIEWS Include currently selected filters Ok Figure 57 Memorizing a Report 3 Specify the group the report will be included in by selecting the appropriate value from the Include under the following Group combo box 4 Check the Include currently selected filters checkbox to save filtering defined along with the report 5 Click the Ok button to save the report for future reference or click Cancel to discard the changes made 13 2 2 How to Save
83. plication Ordinary Application Rutabingwa 04 02 2010 Under Default Judgment Proceedings 4 5 6 7 8 10 Chrysanthe Republic 11 12 13 44 155 481 214 of Rwanda 48 1920 21 2223 24 AU ATCHPR APP 0003 2014 Ordinary Application Ordinary Application Michelot 30 12 2008 Draft Yogogombaye The E25 29 Republic of Senegal AU AfCHPR APP 0004 2014 Ordinary Application Ordinary Application 07 05 2014 f AU ATCHPR AO 0001 2014 Advisory Opinion Advisory Opinion 03 05 2014 2 1 APPOINTMENTS Pending Overdue i Meeting Case Party Repr Add New Appointment i Register Voting Results Add New Task COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 14 My Sessions in My Workspace In order to review the information provided for a session from the My Sessions section click the date on the calendar to see the session appointments scheduled for you on the selected date For details on the case processing and the states that a case can have see the CMIDS Case Processing Workflow User Manual in REFERENCES 5 4 1 Viewing Session Details In order to review the information provided for a case hearing from the My Sessions section select the date on the calendar that have a case hearing scheduled for you and then click the arrow to the right of the selected record and select the Hl View option This will open the case hearing details Figure 15 Note You can use the
84. port Groups In order to rename a report report group follow the steps below l Highlight the report report group to be renamed 75 CMIDS ANALYTICAL INTERFACE USER MANUAL 2 Click the Rename button 3 Fill in the desired name for the report report group 4 Click the Enter keyboard button to confirm renaming Note Public Reports and My Reports groups cannot be renamed 13 3 2 Deleting Reports or Report Groups In order to delete a report report group follow the steps below 1 Highlight the report report group to be deleted 2 Click the Delete button 3 Click the Ok button to confirm deletion Note Public Reports and My Reports groups cannot be deleted 13 3 3 Adding a Sub group In order to add a sub group follow the steps below 1 Click the Add Group button 2 Fill in the desired name for the sub group 3 Click the Enter keyboard button to confirm adding 13 3 4 Re ordering Reports and Groups In order to re order reports report groups follow the steps below 1 Highlight the report report group the sorting order of which needs to be changed 2 Click the Move Up Move Down button 13 3 5 Setting a Report as Default In order to set a report as default follow the steps below l Highlight the report to be displayed in the respective module when you access it 2 Click the Set as default button The selected report will be marked with default for me option 3 If you need to set the report as d
85. r Assigned Reporter Judge More Filters A87 T View Filters Reset 1000 km COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 35 Intelligent Searching Scaled zoom in zoom out This option allows zooming in zooming out using the scale tool available in the Advanced GIS This means that when changing the zoom scales by clicking either on or YOU can magnify or reduce the viewport according to the scale value Mouse wheel based zoom in zoom out This option supports mouse wheel based zooming in zooming out In order to enlarge or reduce the viewport using the scroll wheel button of the mouse you should click anywhere on the map and use the wheel button in the backward motion to zoom in and in the forward motion to zoom out Zoom by Selection This option allows magnifying the original viewport or a portion of it using the mouse To be able to enlarge an area on the map you should activate the Zoom by Selection option by clicking the button then select a region on the map to magnify 10 4 2 Measuring Distance In the Map module you can measure the distance between two points on the map 54 CMIDS ANALYTICAL INTERFACE USER MANUAL To do this click button select the point on the map and drag the mouse to the second point to trace a path to measure Figure 36 The measured distance will be expressed both In metric and English units of measure Note Measuring is calculated using th
86. r Pending action icon may appear to the left of the case record signaling that the actions to be performed over the case within a certain period of time are overdue i e the action has not been performed during the specified timeframe or pending i e the action can still be performed within the specified timeframe The timeframe during which certain actions should be performed over the case are defined from the Administration Center see the CMIDS Administration Center User Manual in REFERENCES In the Case section of the My Workspace module you may create a specific court case For details see Adding a New Case There are several types of cases existing in the CMIDS application The lifecycle of a case includes a multi level processing from case registration pleading court proceedings and final judgment phases For details on the case processing see the CMIDS Case and Document Translation Processing Workflow User Manual in REFERENCES 5 1 1 Adding a New Case Depending on your permissions you can file new cases In order to add a new case from the My Workspace module follow the steps below l Click the File New Case button Figure 6 This will open a new case form 2 Provide the information requested as it is described in the CMIDS Case Application User Manual see REFERENCES 15 CMIDS ANALYTICAL INTERFACE USER MANUAL LJ My Workspace Dashboard Case Document Translation 5 records g
87. rm 2 Provide the information requested as described in the table below Note Some fields in this section are mandatory to be filled in They are marked with an asterisk Field Name Description Related to Case Indicate the court case to which the work task is related Provide a one line synopsis of the work task in the Case Subject English French Portuguese and Arabic languages This field is mandatory Specify the date when the work task is supposed to start Start Date This field is mandatory A calendar popup is available for this input see Figure 22 Calendar Specify the date when the work task is supposed to end End Date This field is mandatory A calendar popup is available for this input see Figure 22 Calendar Specify the task priority The following option are 30 CMIDS ANALYTICAL INTERFACE USER MANUAL available e Low e Medium Indicate the persons that will participate in implementing the task by selecting their role and typing the search criteria to locate them This field is mandatory Clicking the Search button will display all available case participants Click the Add button to the left of the selected attendee name to schedule the task m Provide the task description if any in the English French Description Portuguese and Arabic languages Attendees 3 Click the Save button to save the information input Or click the Save and Close button to save the information input and retur
88. rt legend Selection of a series for the chart report is optional Note Clicking the amp J Swap button allows switching places of category and series selections 3 Chart Types allows defining the chart type The following options are available Chart Type 1 Bar chart 2 Column chart i 1 i Por P Ro 34 3 3D Bar chart 4 3D Column chart 7 47 CMIDS ANALYTICAL INTERFACE 5 Stacked Bar chart 7 Stacked 3D Bar chart 8 Stacked 3D Column chart 9 Pie chart USER MANUAL a x 000 000 050 vam ee no cc ec 000 000 QUU UC UC 0000 ez new i i 2 af i LH c lt w B 24 2 gt E 5 YA F mm m 4 V V gt x lt ama uno 3 088 000 00 2 000 200 000 sme oe no 1 90 200 000 0 0 000 1 i J TE 3 i i i Wi toc no ro so ion coa wood S mn ut Boc ioo mor 5 n w 4 UJ Br ob 1 DIL T 48 CMIDS ANALYTICAL INTERFACE USER MANUAL 10 3D Pie chart 11 Line chart Ade Cerri Vieni Lined Mation Government ef 4 Show Top Number indicates the maximal number of category items to be displayed in the chart 5 Sho
89. s scheduled to take place on the selected date see My Sessions appointments to be held see My Appointments or tasks to be performed see My Work Tasks Note For better visualization each of these events will be represented with a square of its own color on the calendar date when they are supposed to commence or take place This way newly assigned cases will be marked with yellow squares while the sessions appointments tasks and available actions will be marked with orange blue and green squares respectively 20 CMIDS ANALYTICAL INTERFACE a My Workspace May 2014 Tu We Th 27 Dashboard Case Document Translation 5 records Case Number gt AU AfCHPR APP 0001 2014 AU ATCHPR APP 0002 2014 AU ATCHPR APP 0003 2014 MY SESSIONS i AUIAfCHPR APP 0002 20 AU ATCHPR APP 0004 2014 AU ATCHPR AO 0001 2014 MY APPOINTMENTS Add New Appointment i Register Voting Results Add New Task My Calendar screenshot below These i Meeting Case Party Repr Pending Figure 11 Calendar in Workspace Case Type Ordinary Application Ordinary Application Ordinary Application Ordinary Application Advisory Opinion Case Subject gt Ordinary Application Ordinary Application Ordinary Application Ordinary Application Advisory Opinion Case Parties gt Christopher Mtikila United Republic of Tanzania Rutab
90. s section can be accessed from the My Workspace Find List Chart Map and Report modules In the Details section you can view detailed case information browse among other cases listed under the same parent item print case details etc Moreover if you have the corresponding permissions you can add a new case modify or delete an existing one Actions Edit Delete Close Contact us Help AU AfCHPR AO 0007 2014 Last updated by Synergy administrator on 14 May 2014 13 25 DRAFT O o o o 1 1 Date Received Filed Date Received Date Filed 13 05 2014 25 05 2014 1 2 Case Type and Subject Case Type Case Subject Advisory Opinion Advisory Opinion 1 3 Case Name The Pan African Lawyers Union PALU and Southern African Litigation Centre 1 4 Originating Case 1 5 Judge Reporter A 5 c 1 1 6 Legal Officer 1 7 Drafting Commitee Judge Name Kweli Uba 1 8 Case Parties Role Party Name Contact Name Active Prose Date of Birth Phone Number Address Applicant Abdoulaye Nikiema 25 04 1973 Respondent Awena Solarin x 12 08 1992 5 1 9 Party Representatives 5 Representing Party Representative name Active Date of Birth Phone Number Address Organization Contact Abdoulaye Nikiema European African community 11 02 1992 1 10 Claims Violations Claim Violation Respondent Article 21 1 All peoples shall freely dispose oftheir Abdoulaye Nikiema wealth and natural res
91. ss the Report module of the system click the Report tab You will be navigated to the Report module of the application where the Report Designer Figure 42 will open In this module you can create list reports save them as pre defined reports arrange them in the desired way print them etc EE My Workspace Dashboard 5 Rsveas 8 Ya A amp Translation Documents DESIGN Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report i Title Show details Compatibility Matrix Case Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge More Filters T View Filters Reset Reset Submit Cases by Date Filed and Case Status PREVIEW Report Preview COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 42 Report Module 11 2 Creating a Report In order to create a report i e to structure the report table and choose what information Should appear in the rows and columns of the table add report components which are e Text entries title subtitle header and footer For these fields the expected input is a free text Note By default the Report Designer gives you the possibility of adding report titles However you can change the default view to make adjustments for other text entry components sub title header and fo
92. st the width of the Main Menu bar In this frame all applications and modules are managed Here are Workspace NM filtering and search results displayed 13 CMIDS ANALYTICAL INTERFACE USER MANUAL 5 MY WORKSPACE MODULE In the My Workspace module Figure 5 of the CMIDS application you can make use of a personal worksite designed for you to have a central place to view and manage your content i e the cases and document translation requests that you are in charge of or have access to The content of this section is live content generated specifically for each user that is logged in and is determined by what users have access to In order to access the My Workspace module click the My Workspace tab in the Main Toolbar of CMIDS The My Workspace section in CMIDS consists of two sub sections which are e Case this section is used to manage the court cases that have been assigned to the user or the ones that the user has been granted with permissions to manage For more details see Managing Cases e Document Translation this section is used to manage the requests for translation of documents related to the cases recorded in CMIDS For more details see Managing Document Translation Requests 6 My Workspace Dashboard Case Document Translation ae QU 5 records Case Number gt Case Type gt Case Case Parties File Date Status gt Originating Subject
93. subject Status used to search the cases by status Search For used to search the cases by keywords In order to find a case by a keyword follow the steps below o Provide the keyword to search by o Define the field to Search in To do that select the appropriate field s in the Search In list by checking the respective checkbox es You may select multiple fields e Filed on from Filed on to used to filter the cases by the date or the range of dates when the case was filed A calendar pop up is available for these fields see Figure 22 Calendar e Updated on from Updated on to used to filter the cases by the date or the range of dates when the case was updated A calendar pop up is available for these fields see Figure 22 Calendar 32 CMIDS ANALYTICAL INTERFACE USER MANUAL m My Workspace Dashboard List Case Document Translation E Oo Type Case Number Case Type gt Case Subject Case Parties File Date Status 2 Originating Case gt All Types Subject AU JATCHPR APP 0001 2014 Ordinary Ordinary Application Christopher Mtikila United 02 06 2011 et Under Review and Legal Officer All Subjects Application Republic of Tanzania Assignment Status AU ATCHPR APP 0002 2014 Ordinary Ordinary Application Rutabingwa Chrysanthe 04 02 2010 4 Under Default Judgment All Statuses Application Republic of Rwanda Proceedings Search For AU ATCHPR APP 0003 2014 Ordinary Ordinary Application Michel
94. t Case Number gt Case Type gt Case Case Parties File Date Status Originating Subject gt Case gt 2014 0001 2014 Ordinary Application Ordinary Christopher 02 06 2011 yt Under Review and Legal Officer Assignme Su Mo Tu We Th Fr Sa Application Mtikila United Republic of 1 E 3 Tanzania 4 3 6 7 8 9 10 AU ATCHPR APP 0002 2014 Ordinary Application Ordinary Rutabingwa 04 02 2010 Under Default Judgment Proceedings 2325 ata 48 15 NEU Application Chrysanthe Republic of 282 19 5281 21 5224 ee Rwanda E025 AU AFCHPR APP 0003 2014 Ordinary Application Ordinary Michelot 30 12 2008 A Draft Application Yogogombaye MY SESSIONS The Republic of Senegal i AU ATCHPR APP 0002 20 AU ATCHPR APP 0004 2014 Ordinary Application Ordinary 07 05 2014 4 Draft Application MY APPOINTMENTS AU ATCHPR AO 0001 2014 Advisory Opinion Advisory 03 05 2014 7 Draft Opinion i Meeting Case Party Repr 1 ointment Pending Overdue i Register Voting Results COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 6 File New Case Button in My Workspace 5 1 2 Viewing Case Details Depending on your permissions and the current state of the case you can view the details of the cases that have been filed in the respective court application In order to view case details in the My Workspace module click the case number link of the case for which
95. th mentioning that each data series or category is represented by a unique pattern or color in the map legend which is displayed in the following ways e Inthe Legend section if you have chosen to apply any category to the map e At the bottom left side of the map if you have selected to view data on the scaling map 57 CMIDS ANALYTICAL INTERFACE USER MANUAL My Workspace Dashboard Help Map zjsave Rsaeas 8 3 A amp gt Cases Translation Documents Zoom to Pie Chart Info Tanzania A Advanced Search 4 Cursor position Lat 7 96 Long 39 04 C None Case Subject C Case Type Filter by Scali Case Type cana C No Scale 1 C of Cases 1 of Disposed Cases 1 C of Parties Chart Case Subject Representing Party Party Assigned Legal Officer Assigned Reporter Judge More Filters T View Filters Reset Ordinary Application COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 39 Viewing Chart Legend 10 4 6 Using Mini Map The Mini Map window feature displays an additional view of the country map with a position indicator that corresponds to the current view inside the main screen Figure 40 One of the main features of the Mini Map is that while the Mini Map window responds to position adjustments in the main screen you can also interact directly with it Double clicking any area within the window or dragging the position cursor to t
96. ustomize the already created reports in the List Chart Map and Report modules i e to define the way the numeric values can be displayed their format the number of the items to be displayed etc You may also re organise the reports in the desired way i e include it into a group of reports or create a new report group for it rename the report etc CMIDS can also export the reports to the desired format Word Excel etc or print them out 13 1 Setting Report Options In the List and Report modules you can set the report options i e define whether the numeric values should be displayed in thousands millions etc In order to set the report options follow the steps below 1 Click the 3 Set Options button in the top toolbar An Options window Figure 56 will appear 2 Define the format in which the numeric values should be displayed i e whether the original values should be displayed or they should be shown in thousands millions etc This prevents large numeric values represented by many zeroes from taking a lot of space in the report Options x Show numeric values in Ok x Cancel Figure 56 Setting the Report Options 3 After finishing click the Ok button for the changes to take effect Or click the Cancel button to discard the changes made 13 2 Saving Reports After creating reports of different types you can save them as pre defined reports and include them either in the Public Reports grou
97. ving you the possibility of formatting and styling it in the desired way For more details on how to apply formatting to the reports see Customizing Reports The pre defined List and Chart reports stored in Public Views Charts or My Views Charts can also be edited after you have selected to view them see Viewing Pre defined Reports Once the selected report is loaded in the application window make the appropriate changes and save them If you wish to keep the modifications do not forget to save the modified report see Saving Reports 13 6 Exporting Reports From the Chart Map and Report modules you can design appropriate reports and export them in the PDF MS Word and MS Excel formats In order to export the reports in the PDF MS Word and MS Excel formats follow the steps below 1 Click the respective Export in PDF Format im Export in MS Word Format zi Export in MS Excel Format button A separate window will open 2 Make changes if necessary 13 7 Printing Reports From the Chart Map and Report modules you can design appropriate reports and print them out In order to print out the selected report follow the steps below l Click the Print button on the top toolbar in the right side of the screen A separate window will open 2 Select the Print option 77 CMIDS ANALYTICAL INTERFACE 14 FILTERING USER MANUAL The system allows for data filtration Filtering is used to narrow down the
98. w Top Number on Secondary Axis indicates the maximal number of series items that should be displayed on the secondary axis in the chart Becomes available only if a Series is selected This option is disabled if you have selected the pie or line chart types 6 Char Count limits the number of characters to be used to display the category item names to the value set in this field 7 Values allows selecting a value from the list that will define the main chart criteria 8 Update loads the latest data from the database and displays them on the chart 9 Reset Default loads the default chart built according to the default chart category and chart type 10 Workspace the main working area in the Chart module where the chart designed is displayed 49 CMIDS ANALYTICAL INTERFACE USER MANUAL 9 4 View Screen and Its Components ER My Workspace Dashboard Help Sees Chet save A D Translation Documents Show Data Table Data Label Legend Pattern Muir Show in Original Title Footer Arial lJ Font Note Subtitle 5 Size lt Ij o o o o Filter by Case Case Case Subject Representing Party 14 Assigned Legal Officer Assigned Reporter Judge More Filters 0 7 T View Filters Reset 0 4 of Disposed Cases vs of Cases
99. window indicating the dashboard the changes to it have been saved successfully 7 4 5 Delete a Dashboard In order to delete a dashboard follow the steps below l Select the dashboard that you want to delete Its contents will be displayed on the main screen 2 Click the Remove link The selected dashboard will be deleted 7 4 6 Discard the Changes In order to discard the changes made to the dashboard currently displayed on the screen follow the steps below 1 Click the Cancel link 2 Confirm that you want to discard all changes made to the dashboard by clicking OK in the warning message window that appears 7 4 7 Update Data For decision makers it is very important to have access to the latest data available This is why the Dashboard module allows you to update all reports included in various dashboards In order to load the latest data from the database select the Update option If you want to update the data in an individual report click Refresh button in the top toolbar of the report screen The latest data for the selected report will be loaded from the database 41 CMIDS ANALYTICAL INTERFACE USER MANUAL 8 LIST MODULE In the List module Figure 29 of the CMIDS application you can create and execute ad hoc queries on case data and acquire results in form of a list My Workspace Dashboard List 3 C C C 1424 3 3 782242147T12515CJ1a10Y17
100. you want to see the details Figure 5 This will open the case details form For more information about the information displayed in this section as well the actions that can be performed here see DETAILS SECTION 5 1 3 Sorting Cases The cases displayed in the Case section of the My Workspace module can be sorted in ascending or descending order according to one of the following criteria e Case Number the cases will be sorted in numerical order according to the number that they have been assigned e Case Type the cases will be sorted in alphabetical order according to the case type e Case Subject the cases will be sorted in alphabetical order according to the case Subject e Case Parties the cases will be sorted in alphabetical order according to the names of the parties involved into the case e File Date the cases will be sorted in chronological order according to the date when they were filed in the court e Status the cases will be sorted in alphabetical order according to their current state e Originating Case the cases will be sorted in numerical order according to the number of the case that they originate from 16 CMIDS ANALYTICAL INTERFACE USER MANUAL LJ My Workspace Dashboard Case Document Translation 5 records Numbe gt Case Type gt Case Case Parties File Date Status Originating Subject gt Case gt 9 May 2014 o p 0001 2014
101. you wish to report on in the table below Expand the Preview section to view the final look and structure of the report i Title v Add Groun i Parties i Rot Representing Parties gt Case Subject Exhibit Items gt Add Case Status Case Subject Contact Originating Case Representing Party Country Of Origin Judge Reporter Party Legal Officer Assigned Legal Officer Drafting Committee Judge Assigned Reporter Judge T View Filters Reset Reset Submit 2 10 Cases by Date Filed and Case Status PREVIEW S Report Preview COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 43 Selecting a Grouping for a Report 4 Select table rows by clicking the Add Row link and selecting the appropriate item from the menu that appears Please note that it is possible to select one row at a time from the list of available rows 5 Select table columns by clicking the Add Column link and selecting the appropriate item from the menu that appears Please note that it is possible to select one column at a time from the list of available columns Note Once you have selected a report column an Add Sub column link becomes available under the selected column It allows indicating how the row details displayed under each column will be divided 61 CMIDS ANALYTICAL INTERFACE USER MANUAL Note At any point it is possible to remove all components selected for the report and design a new

CMIDS User Manual - African Court on Human and

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