Untitled - Indiana CTSI
Contents
1. Appendix K Page 4 of 4 Mechanical Refrigeration Unit Alarm Testing Worksheet Unit ID Step hiai Performed Description By Date Observation Measurement Ensure that the following documents have been revised completed signed and filed if changes were required following this action Document has been revised completed signed and filed SF 1 4 Appendix D Template for SSF OQ Yes QNo O No changes 8 Storage Agreement e SF 1 4 Appropriate revised Storage O Yes QNo O No changes Location Map Appendix E F or I SF 2 4 Appendix E Siemens Alarm O Yes ONo O No changes System Change approval log All Units Demonstrate Expected Alarm Notifications Q Yes UO No Tech Signature Date Tech Signature Date Comments Approved by SSF Director Date 1 Data recorded by on No additional units on this alarm point Initial date SF 2 4 SOP for Alarm Systems Management and Response Form Version 04 Appendix L Page 1 of 2 SIEMENS Client Name Date Of Service Work Order Ticket Number Specialist Name Problem Description Include Date time reported by and specific data and identification of involved components Attached documentation __No __ Yes number of pages Root Cause Of Problem Include the process used for diagnosing the problem and the data that led to the conclusion Attached documentation _ No __ Y2. RENO Remote Notification Option 1 1 2 1 Permits user to configure level of detail in the alarm messages sent to each contact person 1 1 2 2 Permits user to define group notifications 1 1 2 3 Permits user to define escalation lists for notification APOGEE GO Remote Acknowledging Option 1 1 3 1 Allows users control and access to Insight information via the internet 1 1 3 2 Permits users to configure who can view notification points High Speed Trunk Interface 1 1 4 1 Interfaces the serial data line to the APOGEE GO Automation System SF 2 4 SOP for Alarm Systems Management and Response Form Version 02 Appendix B Toolbar Icons and Descriptions ean Alarm Issue Management Optional Alarm Issue Management displays point alarm issues detected in your building system a Alarm Issue Management Editor AIM Optional Alarm Issue Management Editor allows you to define contacts and equipment information that is used when assigning a contact to an alarm issue Aj Alarm Status Alarm Status displays point alarms and Building Level Network BLN or Automation Level Network ALN messages detected in your building system Attribute Duplicator Attribute Duplicator allows you to copy the properties of a point to another point or a group of points For example a list of analog points will have all their enhanced alarm definitions modified E Commander Commander lets you take manual control of a point
3. Verified By initials and date Alarm Point Value Expected Response Mechanical Freezer ALARM Report to SSF Ultra Low Refer to SOP SF 3 1 and 1 10 Appendix D Mechanical Freezer Report to SSF Standard ALARM Refer to SOP SF 3 1 and 1 10 Appendix D Report to SSF Refrigerator ALARM Refer to SOP SF 3 1 and 1 10 Appendix D Liquid Nitrogen Report to SSF Freezer ALARM Refer to SOP SF 3 2 and 1 10 Appendix D ROoomlemperature ok a ae if not resolved C135 and MS B046 ALARM Refer to SOP SF 2 4 Report to SSF manually close the main LN2 valve or press E Stop Low Oxygen Monitor and notify SSF Director ALARM Refer to SOP SF 2 2 Aris Report to SSF and determine cause E Slop Activation Activated Refer to SOP SF 2 2 Alarm Computer on Battery Power UPS Activated Report to SSF and determine cause Disconnected gt 10 minutes have passed Report to SSF Confirm all equipment is within normal parameters BLN Disconnect without a notification that the BLN has Restart Siemens Alarm Computer been reconnected Notification per If this is ineffective in re establishing a connection contact the Section 6 3 of this SOP Siemens tech on call 1 800 832 6569 Field Panel Failure gt 10 minutes have Report to SSF Confirm all equipment is within normal parameters Field panel data passed without a notification that the BLN Restart Siemens Al
4. Enter a in the Name field 6 4 6 1 16 Select Find Now 6 4 6 1 17 Left click on the group name that needs to be added 6 4 6 1 18 Select OK 6 4 6 1 19 Repeat until escalation list is complete 6 4 6 1 20 Restart Reno per 6 4 4 to activate modifications 6 4 6 2 Adding or Removing Contacts from Escalation List 6 4 6 2 1 Add contact 6 4 6 2 1 1 Expand the escalation list to be modified by clicking on the symbol next to its name 6 4 6 2 1 2 Note which groups are utilized for each stage of the escalation list 6 4 6 2 1 3 Expand the group list by clicking on the symbol next to Groups 6 4 6 2 1 4 Right click on the name of each group noted from the escalation list to which the contact will be added 6 4 6 2 1 5 Select Add Member 6 4 6 2 1 6 Enter in the Name field 6 4 6 2 1 7 Select Find Now 6 4 6 2 1 8 Left click on the contact or device name that needs to be added 6 4 6 2 1 9 Select OK 6 4 6 2 1 10 Repeat until additions are complete 6 4 6 2 1 11 Restart Reno per 6 4 4 to activate modifications SF 2 4 08 SOP for Alarm Systems Management and Response Page 12 of 22 6 4 6 2 2 Remove contact 6 4 6 2 2 1 Expand the escalation list to be modified by clicking on the symbol next to its name 6 4 6 2 2 2 Note which groups are utilized for each stage of the escalation list 6 4 6 2 2 3 Expand the group list by clicking on the symbol next to Group 6 4 6 2 2 4 Expand each
5. non SSF staff approved by management 6 4 3 1 7 3 Configure Edit for SSF employees 6 4 3 1 8 Under Preference 6 4 3 1 8 1 Select Name 6 4 3 1 8 2 Select the APPLY button 6 4 3 1 9 For new SSF employees only change access levels for all Insight applications to Configure Edit 6 4 3 1 9 1 Single click on the new username just created from the username list The access levels for the Insight applications are viewable on the bottom right portion of the screen SF 2 4 08 SOP for Alarm Systems Management and Response Page 8 of 22 oe ras Se Us wut Erg United Staten Als Tayler Melissa L MLI Nane Erh risd Sures AOS NGVE F so ty Cot NGVO Footy Cet WGFC Nowe Engh United Stierl ADS NGVE Facdlty Pager NIE Faclty Pager NOP ame Erh raad State ADS NGVE Lab Cocedrater Pag NGB Lab Coordinato Pa NGCP Name Erg Urdted Staten ADS NGVG Lad Cocedrata Pho NGB Lab Coordinator Ph NOP Nome Erga United States ADS NGVBE meczercy agu WOVE Emeogency Page NOEP None Erg United States ALS dady Didy i so Nane Engh raeg Sterl 05 uhoop Koop Sue Se Name Engi raed States ADS Matenton Tharesa Nare Engh Urted Staen sd 1002 Nowe Erga United States CTS SSF Lab Phont sw Nana Engh Mrasd Stuer re 1003 Name Erg Untes Stes Due Some 1000 Nowe Erato raed Sumer PUR 3810 HIGH High level user account HGH Nowe Engh Minted Stes LPUIR E00 Pench op AD Nane Engi United Staten PUR 00 hroty Jecuca Roby AR Name LPN MO A ar
6. 3 Look under the A column for no bell 6 2 1 1 4 Absence of the bell icon indicates an alarm point that is not acknowledged 6 2 1 1 5 Left click on the alarm point that has not been acknowledged 6 2 1 1 6 Acknowledge the alarm by selecting the bell icon on the top 6 2 1 1 7 The alarm point resets and the bell reappears under the A column a 6 2 1 2 Call in using a telephone to acknowledge alarms 6 2 1 2 1 Dial 317 274 2741 6 2 1 2 2 Enter user id and password Assigned in section 6 4 5 6 6 2 1 2 3 Follow prompts to listen and stop the Remote Notification escalation RENO 6 2 1 2 4 Once at a computer acknowledge the alarm via accessing the IUPUIR3BIO computer directly Section 6 2 1 1 remotely Section 6 2 1 4 or by accessing the Apogee Go Web Interface Section 6 2 1 3 6 2 1 3 Access the Apogee Go Web Interface to acknowledge alarms 6 2 1 3 1 Log into the VPN for IU using the IU passphrase and login 6 2 1 3 2 Enter the intranet website at http iupuir3bio insightgo 6 2 1 3 3 Enter the domain name as iupuir3bio 6 2 1 3 4 Follow steps 6 2 1 1 2 thru 6 2 1 1 7 6 2 1 4 Access the IUPUIR3BIO computer via Remote Desktop Connection to acknowledge alarms 6 2 1 4 1 Log into the VPN for IU using the IU passphrase and login 6 2 1 4 2 Open the Remote Desktop Connection program located in the START menu 6 2 1 4 3 Enter the complete name of the computer iupuir3bio ads iu edu 6 2 1 4 4 Log i
7. 46 Temperature Not Applicable 6 6 11 Record all actions and results for Alarm testing on Appendix C and attach alarm log printout 6 7 Alarm Testing the LN2 freezers applicable if the unit has been repaired moved to from another location is new to the facility requires alarm functionality verification or for any other approved reason 6 7 1 Login per 6 4 2 6 7 2 View alarm points per 6 5 1 6 7 3 Record information on LN2 Alarm Testing Worksheet Appendix J 6 7 3 1 Unit ID defines the specific info for a freezer controlled environment storage unit which is the first freezer to be tested 6 7 3 1 1 Place labels denoting the SN serial number or record the SN for each unit that is connected to the alarm point that is being tested DO NOT include the first freezer tested on sheet Clarification Alarm printout for other units tested is not required Look for change in Alarm Value on the commander window view window by double clicking alarm point on Siemens system from NORMAL to ALARM 6 7 3 2 Alarm Line ID defines the Alarm point that is assigned to the freezer in the Siemens system SF 2 4 08 SOP for Alarm Systems Management and Response 6 7 3 3 6 7 3 4 6 7 3 5 6 7 3 6 6 7 3 7 6 7 3 8 Page 20 of 22 Physical Location refers to the Room and Location of the unit being tested Check the box that describes the reason the alarm test is being conducted If the reason is not listed then check other
8. Controlled Document Management SOP 9 2 All Deviations are managed per the SF 1 9 Deviation Management SOP APPENDICES The current version of each of the following appendices is used to guide and or implement this SOP APPENDIX A Components of the Insight Alarm System 1 Page APPENDIX B Toolbar icons and descriptions 1 Page APPENDIX C Maintenance and Function Verification Log 1 Page APPENDIX D SSF Alarm Call Personnel Log Template 1 Page APPENDIX E Siemens Alarm System Change Approval Log 1 Page APPENDIX F SSF Siemens Alarm Response Guide 1 Page APPENDIX G SSF Siemens Alarm Notification Schema Escalation Group Design 1 Page APPENDIX H SSF Siemens Alarm Escalation Schema Settings for Escalation per Alarm Type 1 Page APPENDIX I Siemens Alarm Console Administrators 1 Page APPENDIX J LN2 Alarm Testing Worksheet 3 Pages APPENDIX K Mechanical Refrigeration Unit Alarm Testing Worksheet 3 Pages APPENDIX L Siemens Service Report Form for Alarm System Repair Maintenance Example 2 Pages APPENDIX M Common Wiring Diagram 1 Page SF 2 4 08 SOP for Alarm Systems Management and Response Appendix A Page lof 1 Components of the Insight Alarm System Software Systems 1 1 Insight Advanced Workstation 1 1 1 Graphical approach to manage and control a building from an easy to use interface 1 1 1 1 Collect view analyze trend information 1 1 1 2 Store and retrieve long term information
9. No 1 2 Yes No 1 2 Yes No 1 2 Yes No 8 Serial numbers verified to be correctly recorded Completed Comments 1 Data recorded by on No additional units on this alarm point Initial date SF 2 4 SOP for Alarm Systems Management and Response Form Version 04 Appendix J Page 4 of 4 LN2 Alarm Testing Worksheet UnitID __ Step mae Performed Description By Date Observation Measurement Ensure that the following documents have Decne ieesicomp oe sence and niee if Document has been revised completed signed changes were required following this action and filed e SF 1 4 Appendix D Template for SSF U Yes UNo UNo changes 13 Storage Agreement SF 1 4 Appropriate revised Storage Q Yes UNo UNo changes Location Map Appendix E F or I SF 2 4 Appendix E Siemens Alarm O Yes UNo UNo changes System Change approval log All Units Demonstrate Expected Alarm Notifications O No All Documentation is complete and legible Tech Signature Date Tech Signature Date Comments Approved by SSF Director 1 Data recorded by No additional units on this alarm point Initial date on SF 2 4 SOP for Alarm Systems Management and Response Date Form Version 04 Appendix K Page 1 of 4 Mechanical Refrigeration Unit Alarm Testing Worksheet Unit ID Alarm Line ID Physical Location Room Location 0 N
10. PM The Point Bld1 Floorl LGT01 is in Alarm Priority 3 with a value of 85 DEGF 4larm Message Temperature is too high f Concise edit this Message Format At 4 26 27 PM The Point Bld1 Floorl LGT01 is in Alarm Priority 3 Name Descriptor Value Status Command Priority l 4larm Message Point Memo Informational T ext Date of Alarm Time of Alarm Job Site Name KOO 6 4 5 4 6 4 5 5 6 4 5 6 6 4 5 7 6 4 5 8 6 4 5 9 6 4 5 10 6 4 5 11 6 4 5 12 6 4 5 13 6 4 5 14 6 4 5 15 6 4 5 16 6 4 5 17 Select New Contact Select name from drop down list by clicking the arrow to the right of the box The initials will automatically appear If privileges to acknowledge alarms are permitted enter a user ID and password Note that the ID and password MUST contain only numerical values If privileges are not permitted proceed to step 6 4 5 10 Check the box next to Allow this Contact to call into the system Select the items that should be heard when the user calls in to the system Select OK Right click on the contact s name Set up each device that needs to be utilized as a notification device Select OK once completed Repeat for each additional device cell phone pager email etc To edit a device right click on the device Select properties Make changes and select OK Add new user to any groups that are applicable 6 4 5 1
11. Room C135 lt 3 Yes No Ultra Low Freezer UH5030 lt 20 Yes O No OR UH5049 E Stop lt 3 Yes O No Low Oxygen Alarm R3 lt 3 Yes O No C156 East wall Reviewed By Date Not an actual alarm point This is a notification that is sent to the alarm printer e mail and pagers and does not require the halting of RENO nor the acknowledgment of the notification on the Siemens console SF 2 4 SOP for Alarm Systems Management and Response Form Version 06 Appendix D Alarm Call Personnel Log Template Page 1 of 1 Name Email Page Cell Number Other Effective Date Obsolete Date SF 2 4 SOP for Alarm Systems Management and Response Form Version 02 Appendix E Siemens Alarm System Change Approval Log Page lof 1 Year Page of Request Description of SSF Rationale for Request Request Request Change Modification Submitted Approved Completed Verified Date Requested Initials Date _Initials Date _Initials Date Initial Date Initiation Alarm Modification SF 2 4 SOP for Alarm Systems Management and Response Form Version 03 Appendix F SSF Siemens Alarm Response Guide Page lof 1 SOP Verification do not exceed 1 Month YEAR SF 2 1 Mechanical Refrigeration Unit Storage Room version SF 2 2 LN2 System and Freezer Room Operations version SF 3 1 Mechanical Refrigeration Units version SF 3 2 LN2 Freezers version
12. alarm notification delay as follows Mode Completed Delay 0 min and Level Delay 180 sec Click Save Yes No before closing the window Siemens Unit SN Record the SN for each unit connected through the alarm point being tested 2 Serial numbers verified to be correctly recorded Completed Comments Data recorded by on x No additional units on this alarm point Initial date SF 2 4 SOP for Alarm Systems Management and Response Form Version 04 Appendix J Page 2 of 4 LN2 Alarm Testing Worksheet Unit ID _ Step Description Performed By Date Observation Measurement On the Siemens Alarm Console right click on My Computer From the options that appear select Manage and then the next to Configuration to expand tree Left click on Services to view the drop down list left click on Insight RENOServer and left click on restart Wait until information box is completed Completed Yes No Trigger alarm on unit as follows Activate the alarm test function instructions follow e On the LN2 unit monitor hit the setup button if password required hit enter four times If that does not work refer to manual or ask PI e Select temperature menus by hitting the enter button Select Temp A e Hit setup button to scroll until you see alarm test e To begin alarm test use the up arrow button to change from no to yes e Hit enter and temperature A will start
13. and describe Recording and modification of the Mode and Level Delay Siemens 6 7 3 5 1 Left click the graphics icon refer to Appendix B for the chosen alarm point and drag to the Point Editor icon refer Appendix B 6 7 3 5 2 Once screen appears select alarm properties 6 7 3 5 3 Record Mode and Level Delay 6 7 3 5 4 To modify use arrows to select new settings Mode Delay 0 min and Level Delay 180 sec 6 7 3 5 5 Select Ok 6 7 3 5 6 Close box by clicking x in the upper right corner 6 7 3 5 7 A confirmation box will appear Select yes to save changes 6 7 3 5 8 Restart RENO per Section 6 4 4 The remaining steps listed on Appendix J are to be followed as written and do not require further instructions Submit completed form attachment s to SSF Director for review Samples may be returned to the unit being tested prior to SSF Director as long as all units have demonstrated alarm notifications as expected and as documented by the technician performing the testing If alarm notifications fail to meet acceptance criteria contact SSF management for directives Document all actions File completed form 6 8 Alarm testing the mechanical refrigeration units applicable if the unit has been repaired moved to from another location is new to the facility requires alarm functionality verification or for any other approved reason 6 8 1 Login per 6 4 2 6 8 2 View alarm points per 6 5 1 6 8 3 Record informati
14. getting warmer e After alarm test is complete the temperature will return to actual temperature of LN2 freezer and the alarm test function will automatically return to no Record time of audible visible freezer alarm Time AM PM 5 Record time of alarm notification on the Siemens Console Time AM PM Confirm that for alarm point the Siemens system recognizes the alarm status lt 6 minutes of when the audible freezer alarm was activated Return the delay set point to as found value in step 1 Click Save before closing the window Completed Yes No Comments 1 Data recorded by on No additional units on this alarm point Initial date SF 2 4 SOP for Alarm Systems Management and Response Form Version 04 Appendix J Page 3 of 4 LN2 Alarm Testing Worksheet Unit ID _ Step are Performed Observation P By Date Measurement For each unit listed in Step 1 above test the alarm connection Test Method by 1 activating the test alarm feature or 2 unplugging the 1 or 2 unit It is acceptable for the performing tech to record the activation of the alarm from the Siemens console and the verifying tech to verify in lieu of awaiting alarm print out and attaching Alarm Successfully it SN Activated Unit S Yes or No 1 2 Yes No 1 2 Yes No 1 2 Yes No 7 1 2 Yes No 1 2 Yes
15. group noted from the escalation list by clicking on the symbol next to the group name 6 4 6 2 2 5 Right click on contact device to be removed 6 4 6 2 2 6 Select Remove Member 6 4 6 2 2 7 Select OK 6 4 6 2 2 8 Repeat for each group in which the contact is to be removed 6 4 6 2 2 9 Restart Reno to activate modifications 6 4 7 Installation of alarm wires 6 4 7 1 One Unit for units located in C135 and C156 only Clarification This is the most common example on how to install alarm wires for one unit Not all freezers have been found to be successfully alarmable using this method Refer to freezer user manual or a professional for assistance as needed 6 4 7 1 1 Cut one strip of wire encased in white plastic long enough to reach from the banana clip in the wall to the contact points on the unit 6 4 7 1 2 For both cut ends of wire perform the following 6 4 7 1 2 1 Cut off about an inch in length of the white plastic using wire cutters exposing the inner wires wrapped in foil 6 4 7 1 2 1 1 Do not cut through the inner wires 6 4 7 1 2 2 Remove the foil wrap The four inner wires wrapped in colored plastic are now visible 6 4 7 1 2 3 GENTLY remove about 1 2 inch in length of both the red and black plastic using wire cutters exposing the bare wires inside 6 4 7 1 2 3 1 Do not cut through the inner wires 6 4 7 1 3 Insert one end of the red wire into the red connector point on the banana clip 6 4 7 1 4 Insert t
16. person is unable to respond it is the responsibility of this person to notify the director or if unable to reach the director notify other SSF staff to arrange for alarm response to be covered On call schedules are maintained on a shared SSF calendar and current contact information is listed in Appendix D template 6 2 SSF Personnel response to an alarm Either in response to a page that is received displaying the call back number of 317 274 2741 or to an email phone message that is received stating that there is a point in alarm Refer to the figure below as a reference for the screen display for points in alarm r TITTEN RDI EQUIPALMF CIS AIN_EQUIPALM ACIS RIN EQUIPALM CISS RII EQUPALMBCIS RII EQUIPALME CIIS RIDI EQUIP ALMO CIIS RIHI EQUIP ALME T156 RIDI EQUIP ALMF CI56 RIM _EQUIPALM GCI56 RI _COUPALM HOS RIN EQUIP SUM CIS ROSTAM 1217 SPM 12 BOO2AM 121752 PM 12 defined below responding per applicable SOPs 6 2 1 1 Acknowledging Alarms APOGEE GO for Insight from the GB 00se IUPUIR3BIO computer 6 2 1 1 1 Login per 6 4 2 Grose B0udSey E Noms Beep Sort OES TIME 5 58 40 PM Acknowledge the Alarm as directed by one of the alarm notification methods or as NOTE Acknowledging an Alarm confirms that you are SF 2 4 08 SOP for Alarm Systems Management and Response Conflicts are referred to the SSF Page 4 of 22 6 2 1 1 2 On the Insight software select the Alarm Status icon 6 2 1 1
17. 3 Select delete account 6 4 3 3 4 Select OK 6 4 3 4 To Remove an administrator from the IUPUIR3BIO computer 6 4 3 4 1 Current administrators may perform this function by logging in using administrator credentials Current administrators are listed on Appendix I 6 4 3 4 2 From the start button select control panel system advanced user profiles and settings 6 4 3 4 3 Select the click here hyperlink 6 4 3 4 4 Select the Users folder 6 4 3 4 5 Right click on the user that is to be removed 6 4 3 4 6 Click on delete and confirm deletion 6 4 4 Restart RENO 6 4 4 1 This section must be performed by a user logged in with administrator privileges 6 4 4 2 On the Siemens Alarm Console right click on My Computer 6 4 4 3 From the options that appear select Manage 6 4 4 4 Select the next to Configuration 6 4 4 5 Left click on Services to view the drop down list 6 4 4 6 Left click on Insight RENOServer 6 4 4 7 Left click on restart 6 4 4 8 Wait until information box is completed 6 4 5 Creating New Staff in RENO 6 4 5 1 Log in as administrator or user 6 4 5 2 Click on the RENO icon Z gt SF 2 4 08 SOP for Alarm Systems Management and Response Page 10 of 22 6 4 5 3 Right click on contacts Name Initials Cancel Help Message Format at priority NONE Verbose edit this Message Format Thursday 0471772014 at 4 26 27
18. 7 1 Right click on group name 6 4 5 17 2 Select Add Member 6 4 5 17 3 Enter a in the Name field 6 4 5 17 4 Select Find Now 6 4 5 17 5 Left click on the device name that needs to be added SF 2 4 08 SOP for Alarm Systems Management and Response Page 11 of 22 6 4 5 17 6 Select OK 6 4 5 18 Repeat to add as many devices as needed 6 4 5 19 Restart Reno to activate modifications 6 4 5 20 Verify that the desktop screen contains Siemens icons Contact SSF Management if icons are not visible or if additional icons must be added Log action on the Appendix E Siemens Alarm System Change Approval Log Note that per this SOP SSF Director approval is not required to change the icons on the desktop screen 6 4 6 Escalation List Management 6 4 6 1 Creating a New List Refer to Appendix G 6 4 6 1 1 Log in as administrator or user 6 4 6 1 2 Click on the RENO icon on the toolbar amp 6 4 6 1 3 Right click on Escalation List 6 4 6 1 4 Select New Escalation List 6 4 6 1 5 Enter a name for this escalation list in the name field 6 4 6 1 6 Complete the Emergency box by selecting the a button 6 4 6 1 7 Enter a in the Name field 6 4 6 1 8 Select Find Now 6 4 6 1 9 Left click on the device name that needs to be added 6 4 6 1 10 Select OK 6 4 6 1 11 Select OK 6 4 6 1 12 Right click on new escalation list name 6 4 6 1 13 Select insert stage 6 4 6 1 14 Change field Type to Contact Group 6 4 6 1 15
19. MS097 3 SSF EQUIPMENT TEMP C135 ENABLE LOG REPORT 3 SSF ROOM C160B 6 5 2 Daily monitor the alarm system for any alarm activity 6 5 2 1 Each workday check alarm printout report to ensure there was no record of any alarm condition notifications the previous day s 6 5 2 2 If there were no alarm condition notifications recorded print out a copy of Documentation for no alarms Generated via the Siemens Alarm System docx and enter the applicable date range for the printed report Initial and Date 6 5 2 2 1 Left Click start button 6 5 2 2 2 Select computer 6 5 2 2 3 Select C 6 5 2 2 4 Select word document titled Documentation for no alarms Generated via the Siemens Alarm System docx 6 5 2 3 If there were alarm condition notifications recorded for previous day s provide a detailed explanation of the alarm event and initial and date 6 5 2 4 If it is discovered that an alarm printout was missed for a given date an activity report may be run per Section 6 5 3 to determine if there were alarms during that time Document the result of this on the subsequent day Alarm Print out 6 5 2 5 File alarm activity printout in the Alarms binder 6 5 3 Daily document alarm functionality following the daily auto reboot 6 5 3 1 Each workday following the daily auto reboot of the Siemens Alarm Server scheduled for approximately 7 AM confirm that RENO sends alarm notifications minimally to e mail as follows
20. Page 1 of 22 ses INDIANACTS t xbantortnxrneprocenixe TITLE CHAPTER 2 Facility SOP SUPERSEDES SOP N A AUTHORED BY Clinical and Translational Sciences institute indiana CTSisp einer Storage Fahey SOP FOR ALARM SYSTEMS MANAGEMENT AND RESPONSE Issue Date OS 30 14 SF 2 4 08 Effective Date Ols O2 14 DATE B 29 f MGMT APPROVAL pe oE ae DATE Mo tex 2 OY Indiana CTSI SSF Director QA APPROVAL Lanan C hin Ro at S 30 14 Quality Compliance Specialist 1 REVISION Significant changes incorporated in this version include Li bad 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 Corrected pager call back numbers in Sections 6 2 and 6 3 which previously didn t include area codes Updated Section 6 4 5 Creating New Staff in RENO to reflect procedure changes in Siemens Insight software revision 3 12 Updated Section 6 4 7 2 to reflect that Alarm Functionality Testing should be completed for all units on daisy chain when any unit alarm hook up is modified Moved wiring diagrams from Section 6 4 7 4 to Appendix M and added one additional wiring diagram Updated Section 6 4 7 6 to reflect that Alarm Functionality Testing should be completed upon reconnecting a freezer to the alarm Added to Sections 6 6 2 1 and 6 6 2 6 that the field panel can be disconnected by turning off the On Off switch Additional instructions for obtaining access to electrical
21. SF 2 4 08 SOP for Alarm Systems Management and Response 6 5 3 2 Page 18 of 22 6 5 3 1 1 Unplug the UPS connecting the Siemens Alarm Server to the building electrical supply 6 5 3 1 2 Confirm e mail notification to an SSF staff member Daily review the Siemens graphic to ensure that there are not any unresolved alarm conditions Document review of Siemens graphic on the alarm printout described in section 6 5 2 6 5 4 Running a report for a specific alarm point 6 5 4 1 6 5 4 2 6 5 4 3 6 5 4 4 6 5 4 5 6 5 4 6 6 5 4 7 Select the System Activity Log icon Select Query Select Query again then Add Under the Find Now section in the Type dropdown select object Another screen appears and then select the alarm point s select all points if in response to running a report for a missed daily alarm printout Enter the date range maximum range is 30 days Run report 6 6 Verification Annual or as otherwise indicated 6 6 1 BLN internet connectivity disconnection notification 6 6 1 1 6 6 1 2 6 6 1 3 6 6 1 4 6 6 1 5 Unplug the internet cable from the back of the alarm computer located in C158B Record time Monitor for Notification Record time Acceptable if delay is lt 10 minutes Plug the internet cable back into the alarm computer Acknowledging the alarm is not applicable 6 6 2 Field panel data transmission failure notification for both the SSF Annex Field Panel 2 and
22. a warm towel over the probe or leaving the door open if unit is empty until alarm has been activated AM PM Record time of audible freezer alarm 5 Observe for time of Alarm notification on the Time Siemens Console AM PM Siemens system recognizes the alarm status lt 6 minutes from when the audible freezer alarm Completed 6 was activated Y N e Return the delay set point to as found value in j z step 1 Click Save before closing the window 1 Data recorded by on SF 2 4 SOP for Alarm Systems Management and Response Form Version 04 Appendix K Page 3 of 4 Mechanical Refrigeration Unit Alarm Testing Worksheet Unit ID____ Step ae Performed f Description By Date Observation Measurement For each unit listed in Step 1 above test the alarm connection by 1 activating the test alarm feature 2 unplugging the unit or 3 warm towel method Test Method 4 It is acceptable for the performing tech to record the Caora activation of the alarm from the Siemens console and the verifying tech to verify in lieu of awaiting alarm print out and attaching Desh Alarm Successfully Activated Yes or No 1 2 3 Yes No 1 2 3 Yes No 1 2 3 Yes No 1 2 3 Yes No 1 2 3 Yes No 1 2 3 Yes No 1 2 3 Yes No 1 Data recorded by on No additional units on this alarm point Initial date SF 2 4 SOP for Alarm Systems Management and Response Form Version 04
23. and override any pre established automatic controls for the point g Database Transfer Database Transfer provides a way for you to manually upload and download the Insight system databases between the workstation and the field panels NJ Point Editor The Point Editor is used to enter point information into the Insight system so that the Insight software can monitor and control the equipment connected to the point your system Grouping points allows you create relationships and hierarchies among the points ie Point Summary Report The Point Summary Report application allows you to create three types of printed reports containing information about the points within the field panels and devices of your Building Automation System al Program Editor Optional The Program Editor is used to create control programs with the Powers Process Control Language PPCL H System Activity Log Optional The System Activity Log allows you to view the activities which are logged in your system al System Profile System Profile gives you graphical system wide control for defining configuring and maintaining your entire building control network Time of Day TOD Time of Day TOD is used to automatically command points based on a daily schedule or yearly calendar a Point Group Editor The Point Group Editor is used to organize the points in Page 1 of 1 eu Dynamic Plotter Optional Dynamic Plotter
24. arm Computer transmission failure has been reconnected Notification per If this is ineffective in re establishing a connection contact the Section 6 3 of this SOP Siemens tech on call 1 800 832 6569 Reviewed by Not an actual alarm point This is a notification that is sent to the alarm printer e mail and pagers and does not require the halting of RENO nor the acknowledgment of the notification on the Siemens console SF 2 4 SOP for Alarm Systems Management and Response Form Version 05 Appendix G SSF Specific Alarm Settings Escalation Group Group Level 2 Group Level 3 A1 On Call Tech Actions B2 C3 All SSF personnel Investigator Personnel per Phone pager Notification On Call Tech amp Back up E mail Submission Form Investigator Personnel per Phone pager Notification All SSF Personnel Submission Form Investigator Personnel per Phone pager Notification Submission Form Escalation Intervals for duplicate group notification total of replicate groups 15 minutes 10 minutes 30 minutes Page lof 1 Elapsed Time between Escalation Groups 30 minutes 2 hours Loop back to Group 1 and Repeat until acknowledged First Group 1 notification stage will include all noted actions Subsequent Group 1 replicates 2 through 4 will include only the On Call Tech Phone pager action unless submission form from investigator indicat
25. closet from IU Health for purposes of completing alarm testing were added to Section 6 6 2 6 1 Added verification of adequate pressure in compressed air cylinder to E stop reset instructions in Section 6 6 5 4 and clarified pressure requirements Added Sections 6 7 3 1 1 and 6 8 3 1 1 reflecting that unit labels may be attached to alarm testing worksheets Appendices J and K as an alternative to recording unit S Ns on the appendices Deleted section 6 7 3 6 Document and Modify High Temperature Alarm Set Point since the set point is no longer modified during alarm testing Instead the units alarm test function is utilized in triggering an alarm QA sign off requirement was removed from Sections 6 7 3 8 and 6 8 3 8 and Appendices J amp K were updated accordingly Updated Appendix C to reflect correction in BLN acceptance criteria of lt 10 minutes per Sections 6 6 1 and 6 6 2 SF 2 4 08 SOP for Alarm Systems Management and Response Page 2 of 22 1 13 Changed Ultra Low MRU acceptance criteria in Appendix C to lt 6 minutes since alarm testing will be conducted per Section 6 8 1 14 Added instructions for activating LN2 unit alarm test functionality to Appendix J Step 4 2 PURPOSE 2 1 This Standard Operating Procedure SOP defines the procedures used in the Indiana CTSI Sample Storage Facility SSF to set the alarming and notification parameters for notifying personnel in response to out of specification conditions de
26. e 15 of 22 6 4 7 5 3 1 If the unit has an adapter usually green unscrew and disconnect prior to removing the wires 6 4 7 5 4 Connect the alarm wires removed from the unit s contact points to close the alarm circuit using a wire nut suitable for 18 gauge wire 6 4 7 5 5 Confirm that the alarm wires have been removed from the unit and connected together correctly by viewing the alarm point on the graphics of the Siemens Alarm Console per Section 6 5 1 6 4 7 5 5 1 The value of the alarm point should read NORMAL 6 4 7 5 6 Document that freezer was disconnected on freezer maintenance log and or Out of Specification Form as applicable 6 4 7 6 Reconnect to Freezer Alarm 6 4 7 6 1 Remove wire nut separate wires and straighten each wire 6 4 7 6 2 Reinsert the numbered wires to corresponding wire slots and tighten the screw to secure the wires 6 4 7 6 3 Reinsert alarm adapter if applicable and tighten the screws to secure 6 4 7 6 4 Confirm that the alarm wires have been hooked up to the unit correctly by viewing the alarm point on the graphics of the Siemens Console per Section 6 5 1 6 4 7 6 4 1 The value of the alarm point should read NORMAL 6 4 7 6 5 Document that freezer was reconnected on freezer maintenance log and or Out of Specification Form as applicable 6 4 7 6 6 Test Freezer Alarm Functionality per section 6 7 LN2 Freezers or section 6 8 Mechanical Freezers 6 4 8 Activati
27. efined in the applicable equipment or facility SOP Response to Out of Specification Conditions is managed through SF 1 10 SOP for Out of Specification Response and Notification Management Applicable alarm points for equipment monitored by the SSF alarm and monitoring system located within or outside of the SSF Facility include Mechanical Refrigeration Units Liquid Nitrogen Freezers Low Oxygen Alarm Room C135 and MS B046 temperature Electronic LN2 Stop Activation Uninterrupted Power Supplies BLN Network Connections Field Panel Transmission Error 5 MATERIALS Components of the system are further described in Appendix A 5 1 5 2 5 3 5 4 5 5 5 6 5 7 5 8 5 9 Insight Advanced Workstation Alarm System RENO Software System APOGEE Go Software System High Speed Trunk Interface Computer and related equipment UPS in rooms C158B and C135 Screw Driver Sharpie Tape electrical SF 2 4 08 SOP for Alarm Systems Management and Response 6 5 10 Labels for alarm lines 5 11 Wire 18 gauge 5 12 Wire Cutters PROCEDURE 6 1 Management of SSF Personnel on call status 6 1 1 6 1 3 6 2 1 SSF Management manages the on call schedule Director Page 3 of 22 SSF Personnel are on call from approximately 5 30 PM to 7 00 AM on work days and 24 hours on days SSF personnel are not scheduled to work and as needed to provide 24 hour 7 day per week coverage If the on call
28. elect new settings Mode Delay 0 min and Level Delay 180 sec 6 8 3 5 5 Select Ok 6 8 3 5 6 Close box by clicking x in the upper right corner 6 8 3 5 7 A confirmation box will appear Select yes to save changes 6 8 3 5 8 Restart RENO per Section 6 4 4 Record the SN serial number for each unit that is connected to the alarm point that is being tested DO NOT include the first freezer tested Clarification Alarm printout for other units tested is not required Look for change in Alarm Value on the commander window view window by double clicking alarm point on Siemens system from NORMAL to ALARM The remaining steps listed on Appendix K are to be followed as written and do not require further instructions Submit completed form attachment s to SSF Director for review Samples may be returned to the unit being tested prior to SSF Director sign off as long as all units have demonstrated alarm notifications as expected and as documented by the technician performing the testing If alarm notifications fail to meet acceptance criteria contact SSF management for directives Document all actions File completed form 6 9 1 Upon receipt of a new freezer place sign on front that reads freezer alarm disconnected do not use for sample storage 6 9 2 Refer to 6 4 7 for installation of alarm wires 6 9 3 Perform Alarm Testing for new freezer per section 6 7 LN2 Freezers or per section 6 8 Mechanical Refrigerat
29. en Jumea Kaes x wee LAUR WOOW Lom level wer socourt Low Nowe 1PURR 20 warmecee May Co MLC Name PLA IO ME DIM Modum level uter secari MED Hare D PUD RO wechece Cotsen Machel DaO New LAUR 0 doty NORD Lab Prone MP Nowe DPR IO Semere Suomen Big Tech ser Noe WUPUIR 00 Somera incdattey Samara r ssry irc si Kare rag Har Ta Run ua tian APOGEE Go Ateta te Oupic NT Commarea CONFIGURE EDI iais RE DIT z GUNI l CONFIGURE 4 DIT CONFIGURE EDIT CONFIGURE EDIT CONFIGURE ADIT Curtom Burton 1 Custom Bato N For Help press Fi 6 4 3 1 9 2 By default the access levels for the Insight applications are set to No Access 6 4 3 1 9 3 Select all applications CTRL left mouse click having privileges that are to be changed to Configure Edit 6 4 3 1 9 4 Click edit in the toolbar at the top of the screen and select access levels Change privilege to Configure Edit and then click OK 6 4 3 1 9 5 Alternately each application privilege can be changed individually by double clicking on the application and changing the privilege 6 4 3 1 10 Note All full time SSF staff members trained on this SOP are granted configure edit rights as a default At the discretion of the SSF Director exceptions to the default settings may be mandated 6 4 3 2 To Set up an 6 4 3 2 1 6 4 3 2 2 6 4 3 2 3 6 4 3 2 4 6 4 3 2 5 administrator on the IUPUIR3BIO computer Current administrators may perform this function by l
30. ersonnel Response to a Building Level Network BLN disconnection or a field panel data transmission failure notification In response to an immediate page to both the primary and secondary pagers that is received displaying the call back number of 6666666666 and an e mail to all SSF Staff 6 3 1 NOTE A BLN disconnection field panel transmission failure notification WILL NOT trigger an actual alarm it will only send a system message that is included on the alarm printout Thus when personnel are alerted the acknowledgement of an alarm and or the stopping of RENO as described in Section 6 2 1 are not applicable 6 3 2 When notification is received wait approximately 5 to 10 minutes for a possible reconnection A reconnection is apparent if another page is received displaying the call back number of 1111111111 6 3 3 If the there is a reconnection within approximately 10 minutes no action is necessary 6 3 4 If there is no reconnection in approximately 10 minutes REPORT TO SSF TO INVESTIGATE 6 3 4 1 Refer to Appendix F for necessary actions 6 3 5 Document response on the alarm log per 6 2 3 6 2 5 6 4 Modifying the Alarm System 6 4 1 Complete the Alarm System Change Approval Log Appendix E 6 4 1 1 Enter the date the change request is initiated 6 4 1 2 Enter the type and details of change requested 6 4 1 3 Justify the request 6 4 1 4 Submit for Approval 6 4 1 5 Obtain approval by the SSF Director direct
31. es number of pages Corrective Action s Completed To Repair Problem Include specifically which components were adjusted repaired and or replaced Detail the testing that was completed following the repair to demonstrate that the problem was successfully resolved Attached documentation _ No __ Yes number of pages Preventative Action s Proposed To Prevent Reoccurrence Include source of communication to client if other than via this report Attached documentation __No __ Yes number of pages Service Report Form Page X of Y Printed On mm dd yy SF 2 4 SOP for Alarm Systems Management and Response Form Version 01 Appendix L Page 2 of 2 SIEMENS Additional Information Comments List of attached documentation 1 2 Report completed by Date Service Report Form Page X of Y Printed On mm dd yyyy SF 2 4 SOP for Alarm Systems Management and Response Form Version 01 Appendix M Page 1 of 1 Common Wiring Diagrams Wire Slot Diagram 1 2 3 m X 1 Normally Open 2 Common 3 Normally Closed Wire Slot Diagram LACIE Se AE See 7 Normally Open 6 Common 5 Normally Closed Wire Slot Diagram 2 1 3 1 Common 2 Normally Open 3 Normally Closed Indicates slots with no specification SF 2 4 SOP for Alarm Systems Management and Response Form Version 01
32. es other action required Note The above schema is the standard escalation tree for all units and contains the minimum required notification parameters for all units managed by the SSF The addition of notification actions is permissible when requested by the owners of units managed by the SSF or when necessary to ensure that sufficient personnel will be notified in some manner at each stage of an escalation tree SF 2 4 SOP for Alarm Systems Management and Response Form Version 03 Appendix H SSF Siemens Alarm Escalation Schema Settings for Escalation Per Alarm Type Page lof 1 Alarm Point Alarm Delay Notification Mernancal Piesze 15 minutes Per Current Version of Appendix G of this SOP Ultra Low Cae pieces 15 minutes Per Current Version of Appendix G of this SOP Refrigerator 15 minutes Per Current Version of Appendix G of this SOP Liquid Nitrogen Freezer 15 minutes Per Current Version of Appendix G of this SOP Room Temperature C 135 and MS B 46 1 hour Per Current Version of Appendix G of this SOP Low Oxygen Monitor 1 minute Per Current Version of Appendix G of this SOP E Stop Activation 1 minute Per Current Version of Appendix G of this SOP Seer BOWEr 1 minute Per Current Version of Appendix G of this SOP upplies No escalation Notification sent to alarm printer e BLN Disconnection No delay mail and on call pagers only Notification of reconnection is sent when connection is re established No escalati
33. essary in these locations due to the fact that there were enough alarm points wires installed for the maximum number of units that the room can hold 6 4 7 4 Labeling the wires 6 4 7 4 1 On the back of the respective unit a diagram indicates each of the numbered wire slots available for connections See Appendix M Common Wiring Diagrams for the most common diagrams 6 4 7 4 2 On the respective freezer unit label each wire attached to contact points with the wire slot location using electrical tape or other labeling medium and a sharpie 6 4 7 4 2 1 Wrap each piece of tape around the respective wire 6 4 7 4 3 Label the white or blue alarm point wire with the alarm point ID 6 4 7 4 4 Identify the wires on all units 6 4 7 5 Disconnecting the Freezer Alarm 6 4 7 5 1 Prior to disconnecting the alarm ensure that the location of the alarm wires within the alarm plug are documented as described 6 4 7 5 1 1 On the respective freezer unit verify that each wire is labeled legibly with the wire slot location using labels and a sharpie Label any wires that are not already legibly labeled using the black sharpie and labels 6 4 7 5 2 Place a sign on the door of the unit stating FREEZER ALARM DISCONNECTED Do not use for sample storage 6 4 7 5 3 Using a suitable screwdriver loosen the screws holding the alarm wires to the contact points on the freezer unit and remove SF 2 4 08 SOP for Alarm Systems Management and Response Pag
34. ew Unit Alarm Qualification CL Move Re connect Q Repair Re connect Q Other Step Gade Performed Description By Date Observation Measurement As found Record the initial alarm notification delay Mode Mode Delay Delay and Level Delay as found Min Level Delay Sec Modify the initial alarm notification delay as follows Mode Delay 0 min and Level Delay 180 Completed sec Click Save before closing the window Yes N Siemens Record the SN for each unit connected eral through the alarmpoint being tested Unit SN 1 2 On the Siemens Alarm Console right click on my Completed computer Yes No 1 Data recorded by on F No additional units on this alarm point Initial date SF 2 4 SOP for Alarm Systems Management and Response Form Version 04 Appendix K Page 2 of 4 Mechanical Refrigeration Unit Alarm Testing Worksheet Unit ID No additional units on this alarm point Initial date Step ae Performed d Description By Date Observation Measurement e From the options that appear select Manage and then the next Configurations to expand tree 3 e Left click on Services to view the drop down peers list left click on Insight RENOServer and left click on restart e Wait until information box is completed Trigger alarm on unit as follows Increase temperature of the internal probe by placing Time 4
35. he black wire of the same end into the black connector point on the banana clip 6 4 7 1 5 Insert the other end of the red wire into the Normally Open NO contact point on the unit 6 4 7 1 5 1 If the unit has an adapter usually green unscrew and disconnect prior to installing the wires 6 4 7 1 6 Insert the other end of the black wire into the Common C contact point of the unit 6 4 7 1 6 1 If the unit has an adapter usually green screw back into unit after installing the wires 6 4 7 2 Multiple Units a k a Daisy Chaining for units located in C135 and C156 only Clarification This is the most common example on how to install SF 2 4 08 SOP for Alarm Systems Management and Response Page 13 of 22 alarm wires for multiple units sharing a common alarm point Not all freezers have been found to be successfully alarmable using this method Refer to freezer user manual or a professional for assistance as needed 6 4 7 2 1 Cut one strip of wire encased in white plastic long enough to reach from the banana clip in the wall to the contact points on the first unit 6 4 7 2 2 For both cut ends of wire perform the following 6 4 7 2 2 1 Cut off about an inch in length of the white plastic using wire cutters exposing the inner wires wrapped in foil 6 4 7 2 2 1 1 Do not cut through the inner wires 6 4 7 2 2 2 Remove the foil wrap The four inner wires wrapped in colored plastic are now visible 6 4 7 2 2 3 GENTLY remove ab
36. ion Units 6 9 4 Complete all necessary paperwork related to addition of freezer Refer to SOP SF 1 4 and Appendices J and K of this SOP 6 9 5 Remove the FREEZER ALARM DISCONNECTED signage from the unit s door once alarm wires have been successfully connected and unit has been verified to send an alarm 6 9 6 Document that freezer alarm was tested and functions within normal parameters on the freezer maintenance log and alarm notification print out and or Out of Specification Form as applicable 7 NON ROUTINE MAINTENANCE 7 1 In the event that repairs are needed to the Siemens alarm system contact SSF Management 7 2 SSF Management contacts the Siemens representative to initiate the repair 7 3 Siemens technical representatives complete a Service Report Form An example of the form and the minimum content is provided as Appendix L Modifications to the form are acceptable as long as the minimum content defined in Appendix L is preserved 7 4 Retain all documents related to the repair and initiate an evaluation for potential requalification as defined in SOP SF 1 12 SOP For Facility Commissioning and Validation Revalidation Documents are retained in the SSF Operations Office 8 REFERENCES 8 1 ISBER Best Practices current version 8 2 Siemens Insight Rev 3 11 or 3 12 DVD SF 2 4 08 SOP for Alarm Systems Management and Response 9 10 Page 22 of 22 DOCUMENTATION 9 1 Records are maintained per SF 1 6
37. is used to plot point values in a continuous graph Historical trend point values dynamic point value changes or a combination of historical and dynamic values can be used to analyze and report on point activity Event Builder The Event Builder provides a mechanism to define Zones and Events for your building system eI Global Commander The Global Commander allows you to issue a single command to be applied to a selected group of points in the building system Bi Graphics Graphics allows you to create and display color graphics of your facility and equipment for point monitoring and commanding Online Documentation Screen The Online Documentation screen allows you navigation capabilities global searches to the Insight Main Help files Insight manuals PDF Technical Editor e mail address and the Siemens Web site E Panel Point Log Report The Point Log Report allows you to quickly create a Point Log Report without creating a report definition in Report Builder Point Detail Point Details is used to view information about a logical point defined in your building system A Remote Notification Optional Remote Notification allows the Insight system to send alarm and event information to external devices These devices are alphanumeric pagers numeric pagers phones or e mail addresses El Report Builder The Report Builder is used to configure report definitions When you select a report type Report Bui
38. lder opens the report definition for the report you want to create Ei Report Viewer The Report Viewer is used to display reports on the screen to the printer or to file A Scheduler Report Scheduling Optional Scheduler provides a way for you to schedule events reports and trend collection on the Insight calendar ia Trend Definition Editor The Trend Definition Editor allows you to define trend points that will show how your building control equipment is operating over a specified time period 9 User Accounts User Accounts is used to manage access and security for the Insight software and field panels on a specified BLN or ALN SF 2 4 SOP for Alarm Systems Management and Response Form Version 03 Appendix C Page 1 of 1 Alarm System Maintenance and Function Verification Log Complete annually and as otherwise indicated Year Difference Comments Corrective Type of Alarm or Time Time Minutes IE Initials Actions Notification Activated Notified P Date must be completed if not Actual Limit acceptable BLN internet connectivity lt 10 Yes O No disconnection Field Panel 2 data transmission lt 10 Yes No failure Field Panel 3 data transmission lt 10 Yes No failure UPS Room C158B lt 3 Yes No UPS
39. ment and Response 6 4 8 24 6 4 8 25 6 4 8 26 6 4 8 27 6 4 8 28 6 4 8 29 6 4 8 30 6 4 8 31 6 4 8 32 6 4 8 33 6 4 8 34 6 4 8 35 Page 16 of 22 Check to make sure that Acknowledge Return to Normal is selected Check to make sure that Alarm Mode Enabled is selected Change priority to PRII Click Ok This activation of a new alarm will print on the daily alarm print out Close the point editor screen by clicking the x in the upper right corner On the room map click enable log report Clarification Room maps for MSB46 IU SSF Room C14 and IU SSF Processing Lab do not include the enable log report link Double click on alarm that was activated Select the enabled circle Click command Click refresh Restart RENO per Section 6 4 4 6 4 9 SSF Siemens Alarm Notification Schema Escalation Groups are defined in Appendix G 6 4 10 SSF Siemens Alarm Escalation Schema Settings for initial notification per alarm type are defined in Appendix H Note alarm parameters are per applicable equipment or facility SOP 6 5 Monitoring 6 5 1 To view alarm points for monitoring 6 5 1 1 6 5 1 2 6 5 1 3 6 5 1 4 Log in as an administrator or a user per 6 4 2 Select the graphics icon Double click on the room number in the tree where the point is located Read value on graphics display SF 2 4 08 SOP for Alarm Systems Management and Response Page 17 of 22 DEF_IUPUIR3BI0O_SIEMENS 8 SSF ROOM
40. n to the computer per 6 4 2 6 2 1 4 5 Acknowledge the alarm per 6 2 1 1 2 thru 6 2 1 1 7 6 2 1 5 Ensure that the Siemens system registers a return to normal status once the alarm condition has been resolved Document verification of return to normal status on the Alarm printout by monitoring the Siemens Insight system via print out or monitor screen and document date and time of return to normal FOR EACH ALARM RECORDED ON THE ALARM PRINT OUT 6 2 2 Access the alarm log remotely per the Apogee Go Web interface or the Remote Desktop Connection to the IUPUIR3BIO computer and determine if a condition exists that requires immediate action per the applicable SOP Appendix F 6 2 2 1 Note Appendix F serves as a quick reference guide only Staff should consult applicable facility equipment OOS SOPs for further details on response to individual alarms 6 2 2 2 Appendix F must be re verified minimally each month and when referenced SOPs are modified SF 2 4 08 SOP for Alarm Systems Management and Response Page 5 of 22 6 2 2 3 If a referenced SOP is modified prepare a new version of Appendix F indicating any changes in applicable information and noting the new SOP version in Section 1 6 2 2 4 If unable to access alarm remotely REPORT TO SSF TO INVESTIGATE 6 2 3 Review the Alarm Log automatically printed for each alarm describe response record date time signature for response 6 2 4 File in SSF Alarm Log Binder 6 3 SSF P
41. ng an alarm point 6 4 8 1 6 4 8 2 6 4 8 3 6 4 8 4 6 4 8 5 6 4 8 6 6 4 8 7 6 4 8 8 6 4 8 9 6 4 8 10 6 4 8 11 6 4 8 12 6 4 8 13 6 4 8 14 6 4 8 15 6 4 8 16 6 4 8 17 6 4 8 18 6 4 8 19 6 4 8 20 6 4 8 21 6 4 8 22 6 4 8 23 Log in as an administrator or a user per 6 4 2 Select the graphics icon Double click on the room number in the tree where the point is located Left click on the alarm point selected for activation Drag to the point editor icon and type new name if desired In the Alarm Type section select enhanced alarms In the Remote Notification section select the Enabled box Select properties Verify that BA Alarm Pril is selected Click button on the right of the Notification type box In order to make changes in the type box click the arrow Select Escalation Select which escalation group list you want notified Select Ok Select Ok again Close box by clicking the x in the upper right corner A confirmation box will appear Select Yes to save changes On the point editor screen for the alarm point uncheck the out of service box In the Alarm Type section select alarm properties Change alarm destinations to 001 SSF ALARMS Select the correct Mode Point which will always look like the following example R301_EQUIP ALM A C135 ENA Type the number 1 into mode delay Type the number 840 into the Level Delay SF 2 4 08 SOP for Alarm Systems Manage
42. ogging in using administrator credentials Current administrators are listed on Appendix I From the start button select control panel system advanced user profiles and settings Select the click here hyperlink Select the Users folder Click on Action in the toolbar at the top of the screen then select New User SF 2 4 08 SOP for Alarm Systems Management and Response Page 9 of 22 6 4 3 2 6 Fill out username full name and leave description blank 6 4 3 2 7 Assign password and confirm 6 4 3 2 8 Uncheck the box User must change password at next login and check the box Password never expires 6 4 3 2 9 Click Create 6 4 3 2 10 Double click on the newly created member s name and select the Member of tab 6 4 3 2 11 Select Add Add the following profiles Administrators Apogee Users Distributed COM Users Remote Desktop Users and Users 6 4 3 2 11 1 To select these profiles select advanced and then find now 6 4 3 2 12 Select OK and then apply 6 4 3 2 13 Remove password protect setting from account 6 4 3 2 13 1 From the start button select control panel display screen saver 6 4 3 2 13 2 Uncheck the box that states On resume password protect 6 4 3 2 13 3 Click Apply and then OK 6 4 3 3 Deactivating a User 6 4 3 3 1 Log in as an administrator or user 6 4 3 3 2 Right click on user account name 6 4 3 3
43. on Notification sent to alarm printer e mail and on call pagers only Notification of reconnection is sent when connection is re established Field panel data ee No dela transmission failure y Not an actual alarm point Escalation and acknowledgement are not applicable The alarm printer and e mail describe the alarm The pager notification code for a failure or disconnect is 6666666 and code 1111111 upon reconnection return to normal The alarm delay listed is in addition to any alarm delays that are internally programmed in the freezer SF 2 4 SOP for Alarm Systems Management and Response Form Version 05 Appendix I Siemens Alarm Console Administrators Page lof 1 Current Administrators for the Siemens Alarm Console Name Position Effective Date Obsolete Date SF 2 4 SOP for Alarm Systems Management and Response Form Version 02 Appendix J Page 1 of 4 LN2 Alarm Testing Worksheet Unit ID Physical Location Alarm Line ID Room Location Q New Unit Alarm Qualification QO Repair Re connect Q Annual Freezer Alarm Functionality Verification U Other CL Move Re connect Step D sctbtion Performed Observation p By Date Measurement 1 As found Record the initial alarm notification delay Mode Delay and Mode Delay Level Delay as found Min Level Delay Sec Modify the initial
44. on on Mechanical Refrigeration Unit Alarm Testing Worksheet Appendix K 6 8 3 1 6 8 3 2 6 8 3 3 6 8 3 4 6 8 3 5 Unit ID defines the specific info for a freezer controlled environment storage unit which is the first freezer to be tested 6 8 3 1 1 Place labels including the SN serial number or record the SN for each unit that is connected to the alarm point that is being tested DO NOT include the first freezer tested on sheet Clarification Alarm printout for other units tested is not required Look for change in Alarm Value on the commander window view window by double clicking alarm point on Siemens system from NORMAL to ALARM Alarm Line ID defines the Alarm point that is assigned to the freezer in the Siemens system Physical Location refers to the Room and Location of the unit being tested Check the box that describes the reason the alarm test is being conducted If the reason is not listed then check other and describe Recording and modification of the Mode and Level Delay Siemens 6 8 3 5 1 Left click the graphics icon refer to Appendix B for the chosen alarm point and drag to the Point Editor icon refer Appendix B 6 8 3 5 2 Once screen appears select alarm properties SF 2 4 08 SOP for Alarm Systems Management and Response 6 8 3 6 6 8 3 7 6 8 3 8 6 8 3 9 6 9 Freezer Intake Page 21 of 22 6 8 3 5 3 Record Mode and Level Delay 6 8 3 5 4 To modify use arrows to s
45. or electronic 6 4 1 5 1 In lieu of SSF Director signatory approval prior to implementation of the change the following are acceptable alternatives documented by direct signature or electronic approval 6 4 1 5 2 Approval from the Associate Director 6 4 1 5 3 Approval from Quality Assurance personnel 6 4 1 5 4 Approval from the Chair of the SSF Oversight Committee 6 4 1 5 5 Follow up approval by the SSF Director must be confirmed by initial and date or via electronic signature If approval is provided via electronic signature SSF personnel reference the attached e mail in the space provided Complete the change per the applicable section below 6 4 1 6 RESTART RENO per Section 6 4 4 6 4 1 7 Have a different SSF staff member verify that the change was made appropriately SF 2 4 08 SOP for Alarm Systems Management and Response Page 6 of 22 6 4 2 Logging into the system 6 4 2 1 As an administrator 6 4 2 1 1 Enter your IU username defined passphrase established when you were provided administrator privileges and log on to TUPUIR3BI0O 6 4 2 1 2 The defined passphrase is neither automatically updated with your standard IU log in credentials nor can it be reset 6 4 2 2 As an user 6 4 2 2 1 Log onto the IU ADS logon domain using your standard IU credentials username and current IU passphrase 6 4 2 2 2 The passphrase updates as your IU login credentials update 6 4 2 3 Select the Insight Icon Internet s
46. out 1 2 inch in length of both the red and black plastic using wire cutters exposing the bare wires inside 6 4 7 2 2 3 1 Do not cut through the inner wires 6 4 7 2 3 Insert the end of the red wire into the red connector point on the banana clip 6 4 7 2 4 Insert the other end of the red wire into the Normally Open NO contact point of unit 1 6 4 7 2 4 1 If the unit has an adapter usually green unscrew and disconnect prior to installing the wires 6 4 7 2 5 For attaching another unit cut another strip of wire encased in white plastic long enough to reach between the contact points of the previous unit and the one that is being added stripping the plastic as mentioned before this time only stripping the black wires on each end 6 4 7 2 6 Insert the end of the black wire into the Common C contact point of the previous unit 6 4 7 2 6 1 If the unit has an adapter usually green screw back into unit after installing the wires 6 4 7 2 7 Insert the other end of the black wire into the Normally Open NO contact point of the next unit 6 4 7 2 7 1 If the unit has an adapter usually green screw back into unit after installing the wires 6 4 7 2 8 Repeat steps 6 4 7 2 5 thru 6 4 7 2 7 using additional white wires as necessary until all units are alarmed Then proceed to next step 6 4 7 2 9 When there are no more units to add to the daisy chain cut a final strip of wire encased in white plastic long enough to reach in be
47. owledge the alarm in the alarm system 6 6 3 5 Repeat Steps 6 6 3 1 6 6 3 4 for the UPS located in C135 6 6 4 Ultra Low Freezer Alarm for UH5030 UH5049 CTSL Test using the method for creating an alarm as described in section 6 8 documenting results on Appendix C only Modification of delay is optional 6 6 5 Emergency LN2 Stop E Stop 6 6 5 1 Activate E stop 6 6 5 2 Record time 6 6 5 3 Monitor for Notification Record Time Acceptable if delay is lt 3 minutes 6 6 5 4 Reset the E Stop by pulling out the mushroom button and press the reset button on the Chart Controller inside C156 After resetting the E Stop ensure that the associated compressed air cylinder continues to exhibit an air pressure between 500 680 kPa 6 6 5 5 Acknowledge the alarm in the alarm system 6 6 6 Low Oxygen Alarm 6 6 6 1 Reset alarm set points Al Adj and A2 Adj both to 20 9 on the unit Refer to PointGard II Operating Manual located in the Operations Manager s Office for instructions on how to do this 6 6 6 2 Record time when unit goes into alarm 6 6 6 3 Monitor for Notification Record Time Acceptable if delay is lt 3 minutes 6 6 6 4 Re set alarm points Al Adj and A2 Adj to 19 5 and 19 0 respectively 6 6 6 5 Acknowledge the alarm in the alarm system 6 6 7 LN2 Freezer Alarm Not Applicable 6 6 8 Refrigerator and standard mechanical freezer Not Applicable 6 6 9 Room C135 Temperature Not Applicable 6 6 10 Room MS B
48. tart EJ 6 4 2 4 Application opens to display the alarm status screen as the default with the toolbar See Appendix B for toolbar icon definitions 6 4 2 5 Note System closes the session and requires re log on after 15 minutes of inactivity 6 4 3 Setting up or deactivating a user 6 4 3 1 Log in as an administrator 6 4 3 1 1 Select the user account icon 6 4 3 1 2 Select Account 6 4 3 1 3 Select New 6 4 3 1 4 Select Insight Account and a pop up screen appears SF 2 4 08 SOP for Alarm Systems Management and Response Page 7 of 22 Add Insight Account Domain USO03 x Preference User Name z Display System Name C Name Full Name Anderson Thomas Language English United States Initials gish Default Graphic E Supervised Settings I User is a Supervisor Access Groups Security Controlfor CONFIGURE EDIT Supervised Settings all Objects According to Access Level BACnet Command Priority defined for Access Groups Command Settings Apply Cancel Help 6 4 3 1 5 Enter the following in the pop up screen 6 4 3 1 5 1 User name same as the login for Outlook 6 4 3 1 5 2 Full Name 6 4 3 1 5 3 Initials 6 4 3 1 6 Leave default graphics blank 6 4 3 1 7 Under Access Groups assign the access level for all objects as one of the following 6 4 3 1 7 1 Read Only for non SSF staff who wish to be involved for remote notification purposes only 6 4 3 1 7 2 Command
49. tected by the Siemens alarm system and to define the procedure to be followed by SSF personnel when an alarm notification is received This procedure satisfies guidance set forth in ISBER 3 PRINCIPLE 3 1 Specimen storage facilities must provide continuous monitoring of critical systems in order to safeguard the specimens and to remain in compliance with Best Practice guidances This is accomplished in the SSF via an electronic monitoring and alarm system designed and installed by Siemens Building Technologies The SSF alarm system utilizes Siemens Insight software with a Remote Notification Option RENO system and an acknowledging system called APOGEE Go All active alarms are identified according to parameters set by SSF in the RENO alarm management console The RENO Alarm transmits alarm notifications for each individual alarm tag to specific destinations defined by the SSF Methods for alarm notification include electronic messaging pagers and phones Effective systems for maintaining specimen integrity also require that changes are incorporated by a thoughtful defined and recorded procedure and alarms are responded to appropriately and thus these must also be defined 4 SCOPE 4 1 The SOP applies to SSF personnel assigned to install wiring acknowledge and respond to the SSF alarm system notifications and as directly communicated to via SSF Personnel applicable investigator personnel The alarm set point parameters are d
50. the CTSL Field Panel 3 6 6 2 1 6 6 2 2 6 6 2 3 6 6 2 4 6 6 2 5 6 6 2 6 Access the field panel located in the SSF Annex MS B 46 and disconnect the cable labeled Network Cable Field Panel 2 from the field panel or turn off the field panel using the On Off switch Record time Monitor for Notification Record time Acceptable if delay is lt 10 minutes Reconnect the cable to the field panel Acknowledging the alarm is not applicable Repeat Steps 6 6 2 2 6 6 2 5 for the field panel of the CTSL located in the AOC of University Hospital UH5033 disconnecting the cable labeled Network Cable Field Panel 3 or turning off the field panel using the On Off switch 6 6 2 6 1 Contact IU Health Security at 317 944 8000 for access to UHS5033 Include the following clarifications in the request 6 6 2 6 1 1 The need for access is limited to SSF personnel executing alarm testing for our Siemens equipment and does not require assistance other than for access from any IU Health personnel 6 6 2 6 1 2 Alarm testing may continue to subsequent steps in this SOP while awaiting access 6 6 3 UPS Test UPS Alarm for both C158B and C135 6 6 3 1 6 6 3 2 Unplug the UPS in C158B from the electrical outlet Record time Monitor for Notification Record Time Acceptable if delay is lt 3 minutes SF 2 4 08 SOP for Alarm Systems Management and Response Page 19 of 22 6 6 3 3 Reconnect to main power 6 6 3 4 Ackn
51. tween the contact points of the final unit and the banana clip in the wall stripping only the black wires on both ends 6 4 7 2 10 Insert an end of the black wire into the Normally Open NO contact point of the final unit 6 4 7 2 11 Insert the other end of the black wire into the black connector point on the banana clip See Figure 1 6 4 7 2 12 Test Freezer Alarm Functionality for all units on the alarm point per section 6 7 LN2 Freezers or 6 8 Mechanical Freezers SF 2 4 08 SOP for Alarm Systems Management and Response Page 14 of 22 Freezer 1 NO C Freezer 3 NO C 6 4 7 3 One unit for units located in MS B 46 UH5030 and UH5049 Clarification This is the most common example on how to install alarm wires for units in these locations Not all freezers have been found to be successfully alarmable using this method Refer to freezer user manual or a professional for assistance as needed 6 4 7 3 1 Alarm point wires having a blue plastic casing have been pre installed in the wall by Campus Facility Services 6 4 7 3 2 Each blue wire contains only 2 wires encased in white and black plastic 6 4 7 3 2 1 Strip off the blue white and black colored casings of the end of the wire per 6 4 7 1 2 6 4 7 3 2 2 Attach the end of the black wire to the Normally Open NO and the end of the white wire to the Common C contact points on the unit 6 4 7 3 3 The method of Daisy Chaining units is not nec
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