Symbol E-mail - Symbol for Windows
Contents
1. Introduction Emailing with symbols is a long cherished wish among symbol users It has already been possible for a while among others with the Symbol for Windows Document Maker But not everyone who wants to email with symbols possesses the Document Maker That program offers much more than just sending and receiving emails For all those who don t need the extensive possibilities of the Document Maker Symbol for Windows E mail has been added as a separate module in the Symbol for Windows family Page 2 2010 Handicom NL 1 1 1 2 User Manual SfW E mail program 2010 Getting started To get started the e mail program has to be configured Choose Settings Settings from the menu A dialog with tab menus appears After filling out your personal data and mail server settings in this dialog and adding e mail addresses to the address book the program is ready to use Other settings that aren t essential but make the program work smoother for you are discussed in the next chapter Personal information Your personal data are visible to the receivers of your e mails Fill in the boxes like this Name write the user s name in this box for example Peter Smith symbol user You can use a nickname if you want E mail address fill in the user s e mail address For example p smith tesco net When a receiver of your e mail uses the Reply button the answer will be sent to this address Photo of the2. Outgoing mail Pop gmail com Smtp gmail com Security SSL Security TLS Gate 995 Gate 587 Note 2010 Handicom NL Page 3 1 3 User Manual SfW E mail program 2010 Sometimes firewalls especially firewalls from internet service providers make it impossible to send mail via another outgoing mail server In that case you have to use the outgoing mail server of your internet service provider 1 2 1 Dial up account When you use a dial up connection check the option Dial up connection and type the name of the dial up connection If you don t know the name of the dial up account look for Network Connections in the Control Panel of your computer Specify how many times you want the computer to retry in case it fails to establish a connection 1 2 2 Mail handling symbol mail and other mail The e mail program can download only symbol mail from the server or all e mails Non symbol mail will be displayed as text that can be read out to the user if a speech synthesizer is available and configured It is advisable to leave the e mails on the server because this e mail program cannot open attachments In the Inbox messages with an attachment will be marked with a paper clip but you can t open the attachment You will have to use another e mail program to download the e mail and save and open the attachment Deleting mail from the server is only a good idea when the user has his own e mail address and only e mails
3. it responds to all keys like it normally does except to the two keys which are indicated as switches Despite it s being put into the background the Symbol for Windows program still responds to those two keys Press the Scroll Lock key to pause the scamning 4 1 5 Mousebuttons No further information is needed when the mousebuttons are used as switches Note When the mouse is used for scanning purposes the mouse pointer disappears in running mode The program only reacts to mouseclicks not to the moves of the mouse O 2010 Handicom NL Page 11 4 2 4 3 User Manual SfW E mail program 2010 Meanwhile the mouse can t be used in other programs since the Symbol for Windows program reacts to the mouseclicks Press the Scroll Lock key to pause the scanning Switch number and function scan technique One or two switches can be used to operate this Symbol for Windows program In both cases there are two scanning techniques to choose from Each scan technique has its own characteristics It depends on the user which scan technique will be best In the 2 Switch scan techniques it can t be said beforehand which task will be assigned to which switch This will show as soon as you start to use the program in the scanning mode 1 Switch auto scan The cursor moves automatically The user must push the switch at the right moment to make a selection 1 Switch user scan The user must press the switch and keep it pres
4. option on the General tab menu in the Settings dialog to have the tooltips read out loud when a button is right clicked View 2 3 1 Color of the mailboxes The tab menu View in the Settings dialog allows you to select a color for each mailbox Click on the button with the name of the mailbox select a color and click on OK 2 3 2 Line height On the tab menu View in the Settings dialog you can select two line heights one for lines with symbols and one for lines with only text The line height is given in pixels O 2010 Handicom NL Page 7 2 4 User Manual SfW E mail program 2010 2 3 3 Cursor You can change the width and the color of the cursor Click on the button under Color to choose a colour The width of the cursor is given in pixels Note this is about the text cursor not about the scanning cursor The looks of the scanning cursor can be defined on the tab menu Input 2 3 4 Size of the Deleted Items mailbox The size of the Deleted Items mailbox is limited Choose how many deleted items should be kept in this mailbox When the maximum is reached every time a message is deleted the oldest message will be deleted from this mailbox Working order 2 4 1 Write first or choose an address first What do you want to happen when the button New e mail is selected Should the user select an address first or start writing the message immediately In the Settings dialog check the preferred option on the tab menu
5. resumes the linear scan moving on from the field the user selected go home this means that the cursor stays at the same scan level and it resumes the linear scan but instead of moving on from the selected field it returns to the start of that scan level go out the cursor falls back to the previous scan level and moves on from the point where the user made the previous selection go out then home the cursor falls back to the previous scan level but it starts at the beginning of that level instead of moving on from the point where the user made the previous selection go outmost the cursor returns to scan level 0 When this happens in a selection set the Start page will become visible go outmost and in again the cursor returns to scan level 1 When this happens in a selection set the Start page will become visible Timer settings The Step time is the time the cursor takes for every step For instance if the step time is 500 milliseconds the cursor waits half a second on every item the button bar the sentence bar a button the chart a half a row column or a field Restart extra scan time percentage The Restart extra scan time is the time added to the step time for the first step at each scan level For instance if the step time is 1000 milliseconds 1 second and the restart extra scan time is 100 percent the cursor waits 2 seconds on the first step of each level Tremor delay and Debounce delay in mil
6. second voice is used for feedback The first voice can also be used as feedback voice check the option use primary voice To read the names of buttons out loud you can select the first or the second voice or choose a third voice Click on a Select button choose a speech synthesizer and then one of the voices that the speech synthesizer offers In most cases you will be able to adjust the following properties of the chosen voice Volume Rate Pitch Dynamics Aspiration Click on the Test button to hear the voice The speech test sentence can be found on the bottom of the dialog You can change that sentence if you want 2 2 2 Text selection With the buttons Read Next and Read Previous you can read a message in parts A part can be either a sentence or a paragraph The option Text selection on the Speech tab menu in the Settings dialog allows you to choose if a message should be divided into sentences or paragraphs 2 2 3 Buttons give feedback when using the TAB key When you have chosen a feedback voice you can check an option on the General tab menu in the Settings dialog to get feedback when the TAB key is used to go to the next or previous button 2 2 4 Read tooltips out loud Tooltips will only be visible when you hover over the buttons if the option Show tooltips is checked on the General tab menu in the Settings dialog When tooltips are visible and speech output has been configured you can also check an
7. with other users of the Symbol for Windows e mail program Downloaded e mails that haven t been composed with the Symbol for Windows E mail program can be opened with a text processor You can find the messages in a folder with the name of the user in the subfolder Application Data or AppData in a subfolder with the name of the mailbox Inbox Outbox Delltms deleted mails The messages are numbered and have the extension msg Note attachments can t be opened this way Address book Without e mail addresses no emailing The address book can be filled via the menu Settings Address book 1 3 1 Adding an address The address book dialog has its own menu Choose Address new from that menu Type a name and e mail address Do you have a picture of this person Add it to the address to help the user to choose an address Click on the Browse button under Picture and select the image file on your computer Fill in which type of mail this person wants to receive symbols text or html Choose Bliss if the person to whom this e mail address belongs can read Bliss symbols and uses the Bliss for Windows E mail Program The Symbol for Windows E mail program will translate e mails sent to this person to Bliss symbols Symbols that can t be translated into a Bliss symbol will be replaced by text 1 3 2 Removing an address In the address book select the address that you want to delete Then choose Address Remov
8. EA Handicom Symbol for Windows E mail program Version 4 Handicom 2010 The Netherlands User Manual SfW E mail program 2010 Contents T Getting Stadion ri iia 3 11 Personal informalidad lidad 3 1 2 Mail SOVerS a as dia dada to tb A 3 WS Address DO a o e e Te 4 2 Fine tuning the prograM ooooococcccccccncncccncconnnnnnnnnnnnnnnnnncnnnnnnnnc nn nn nn nn nena re nnnnnns 6 DN OU A A A tee ee A a 6 2 2 SPEECH SYNTNOSIS coccion id 7 A NT 7 2A WorkiNg Or der cios laa lada ans 8 3 How t emai na aona an ia diia isis 9 S Make ae e Ma 22 o aa SAN 9 LAMINAS aiii 9 3 3 Ready to Oi A desde eee 9 JASON WIN e E dd tes denied ener 9 9D SAVErAS E EET A EE AE EEE EES T AT EEN 9 S G Exchange S Malen a a E E 10 eTA ET o B Malle E AEE E TE EE E EAE TEINA EEA E E EET 10 9 0 Delete Mali E fe cee a tdo 10 4 Attachment Scan Options cccccccicesccssnssteeseececeeesseteeveveedevscassccentecueceecsiacducatevesersceeeans 11 4 1 Switch connection tyPes ceecececcccececeeeeeeeeeeeeeeeeeeccnccaneeeeeeeeeeeeeaaaaaeeeeeeeeesaaees 11 4 2 Switch number and function Scan technique ccccccceceeeeeeeeeeeeeeeeeeeeeeaeeees 12 4 3 Cursor movement Scan Strategy oocoonnocccnnnnnncccccccconnonncnnnnnnnoncnnnnnnnn nn nro nono nnnnnnns 12 4 4 Default action after Selection mocicnnioniiinicn ici iio 13 4 9 TiMer SCUINGS imitando naaa 13 O 2010 Handicom NL Page 1 User Manual SfW E mail program 2010
9. General under On create mail If you want the user to select an address first the address book will be opened when the user selects the button New e mail After choosing an address the user can start writing the message If you want the user to write the message first and then choose an address the address book will be opend when the button Ready to send is selected 2 4 2 Replace symbols by text and the other way round This e mail program can replace text by symbols when writing messages as well as when reading messages When reading a message the program can also replace symbols by text Open the Settings dialog and go to the tab menu General to make the program replace text in received messages by symbols replace symbols in received messages replace text by symbols when writing a message Note replacing text by symbols will only work properly when the correct language has been chosen Go to Settings Language in the menu to choose a language 2 4 3 Ask confirmation when closing application When the option Ask confirmation when closing application is checked the program will first ask a confirmation when the user tries to close the program This option can be found on the tab menu General in the Settings dialog 2 4 4 Show Tooltips When the option Show tooltips is checked on the General tab menu in the Settings dialog tooltips will be visible when you hover over the buttons When tooltips are visible a
10. a certain level it must do a linear scan on the next scan level The user selects a row or a column logically the next step is to choose a field in that row or column Maximaal aantal rondes Stel een maximaal aantal ronden in voor ieder scanniveau Als de cursor het maximale aantal rondes heeft gelopen zonder dat de gebruiker iets heeft geselecteerd valt de scanning terug naar het vorige scanniveau Let op bedenk wat er gebeurt als de gebruiker terug wil keren naar het laagste scanniveau Als de standaard actie na selectie zie de volgende paragraaf de cursor niet terugbrengt naar het laagste scanniveau moet de gebruiker wachten tot de cursor het maximale aantal rondes op alle niveaus heeft doorlopen Maximum number of rounds Set a maximum number of rounds for each level When the maximum number of rounds is reached before the user makes a selection the cursor returns to the previous scanning level Note make sure that the user doesn t have to wait too long before the cursor returns to scan level 0 This can take a long time when the number of rounds is high on all levels and when the default action after selection is not go outmost see the next paragraph Default action after selection Where does the cursor go after the user has made a selection This depends on the setting default action after selection The cursor can stay at the currently active point this means the cursor stays at the same scan level and
11. e as draft The message will be saved in the Drafts box and can be opened edited and sent later on O 2010 Handicom NL Page 9 3 6 3 7 3 8 User Manual SfW E mail program 2010 Exchange e mail No messages will be sent or received until the button Exchange is selected When the user selects the button Exchange the program starts trying to connect to the server Once a connection has been established the messages in the Outbox will be sent first Then new emails will be retreived from the server and be stored in the Inbox Note it depends on the settings if a copy of the downloaded messages remains on the server Read mail First select the mailbox in which you can find the message that you want to read Select a message The message will be opened You can listen to the message with the buttons Read Next and Read Previous to read the next or previous sentence or paragraph this depends on the settings You can also make the program read the entire message out loud Note Allthough it is possible to attach pictures and sounds to a message using the Folder Explorer or the Soundplayer the E mail program cannot send attachments yet The receiver of the e mail will only receive the name of the file Delete mail The Deleted items mailbox size is limited by the settings but the Inbox and the Outbox can grow very large so every now and then you will have to delete some emails Occasionally you might also want to de
12. e from the menu The address will be marked with a red cross but it will not be removed from the list until the address book is closed As long as the address book hasn t been closed you can restore the address Choose Address Restore from the menu The red cross will disappear and the address will not be removed when the address book is closed Page 4 2010 Handicom NL User Manual SfW E mail program 2010 1 3 3 Changing an address In the address book select the address that has to be changed Choose Address Properties from the menu Now you can change the name address picture and mail type O 2010 Handicom NL Page 5 2 1 User Manual SfW E mail program 2010 Fine tuning the program The program can be fine tuned in a number of ways It isn t strictly necessary but it will make the program work smoother for you Input 2 1 1 Buttons There are four different button layouts With future updates more button layouts will be provided Under Settings Input you can choose one After clicking the OK button the buttons will become visible to the left and to the right of the e mail 2 1 2 Vocabulary selection set A selection set also called a vocabulary for the user can be chosen under Settings Input A selection set or vocabulary file has the extension pcc or mnu Typically it gives the user access to a set of symbols or pieces or chunks of text to make writing e mails easier By default
13. ection set Level 1 to 4 Every time when the user makes a selection the next scanning level is activated level 1 4 For instance on scan level 0 the user selects the selection set The cursor enters the selection set and the next scanning level becomes active an every scan level higher than 0 the cursor can indicate either halves the chart is divided in halves It can split the chart in two halves horizontally check this option if you want that or vertically rows or columns the cursor goes on by indicating rows or columns When the option Row first is checked the cursor starts by scanning the rows a vertical movement fields the cursor always ends doing a linear scan giving the user the possibility to select a field You have to decide per scan level what the cursor must do Halves can be divided in half Page 12 2010 Handicom NL 4 4 4 5 User Manual SfW E mail program 2010 When a selection set is very big it can be a good idea to use half scanning on two or more successive scan levels For instance choose half scanning for level 1 split vertically and half scanning split horizontally on level 2 The user will now be able to select e g the right half of the chart first next the right half is divided in two halves horizontally and the user can select the upper or lower half Linear scanning follows row column scanning If the cursor is instructed to indicate rows or columns on
14. er or Paper Chart Maker In a selection set you can make links to the Concept Browser Folder Explorer and Soundplayer Look for instructions in the manual of the program with which you make the selection set or in the manual about selection sets Menu doc or Menu pdf in your Symbol for Windows Manuals folder Allthough it is possible to attach pictures and sounds to a message using the Folder Explorer or the Soundplayer the E mail program cannot send attachments yet The receiver of the e mail will only receive the name of the file 2 1 3 Alternative input The Input tab menu in the Settings dialog allows you to change the input method from standard to scanning and back The Scanning input method suits users who cannot Page 6 2010 Handicom NL 2 2 2 3 User Manual SfW E mail program 2010 work with the mouse and keyboard Click on the button Alternative Input and choose Scanning Turn to chapter 4 to read about all the Scanning options On the tab menu Input you can also change the way the scan cursor looks click on the button Cursor Settings under Alternative Input Speech synthesis 2 2 1 Voices Speech output can be used to read messages out loud or to give feedback to a user during scanning It is particularly useful when a user can t read It Choose Settings Speech in the menu to open the Speech tab menu Here you can choose one two or three voices The first voice is used to read e mails out loud The
15. ess add some text to the message if you want and click on the button Ready to send Note The mailbox Drafts can only be opened with the most complete button layout All blsem 3 1 3 Reply Before you can reply to a message you have to select it in the Inbox Open the Inbox select the message and click on the button Reply The sender of the selected message becomes the receiver of the new message lt depends on the settings whether the original message is included in the new message see chapter 2 4 5 Writing To write a message mouse and keyboard users can simply start typing Scanning users will use a selection set It depends on the settings if the text will be replaced by symbols Note 1 When text should be replaced by symbols it is important that the correct language is selected You can change this under Settings Language in the menu 2 Allthough it is possible to attach pictures and sounds to a message using the Folder Explorer or the Soundplayer the E mail program cannot send attachments yet The receiver of the e mail will only receive the name of the file Ready to send When the message is ready select the button Ready to send The message will be closed and stored in the Outbox until it is sent see chapter 3 6 Stop writing Select the button Abort to stop writing without saving the message Save as draft In the most complete button layout there is a button with which you can save a messag
16. lete a draft message To delete a message you have to select the mailbox in which you can find the message first Then select the message and choose E mail Delete email from the menu The deleted message will be moved to the Deleted Items mailbox When the maximum number of messages in the Deleted Items mailbox is reached the oldest message will be deleted from it Of course you can also clean up this mailbox yourself deleting messages from it Page 10 2010 Handicom NL 4 1 User Manual SfW E mail program 2010 Attachment Scan options Scanning enables end users to operate a number of Symbol for Windows modules by themselves All they need is one or two switches and the correct settings Switch connection types The switch es can be connected to the printer port or the serial e g USB port of the computer Joystick buttons mousebuttons and keyboard keys can also be used as switches generally they will only be brought into action for testing purposes After connecting the switch es joystick mouse or keyboard to the computer select the correct kind of switches in the Scanning Options dialog Go to Settings Input choose Scanning and click on the button Options 4 1 1 Switches on printer port For switches connected to the printer port you need to give the port number Advanced settings Note for technicians the Advanced settings button opens up a dialog to change the switch input connection type Fo
17. liseconds 2010 Handicom NL Page 13 User Manual SfW E mail program 2010 Some users who have a tremor can press a switch by accident If the program would react to those accidental movements it would cost the user a lot of time to undo what the program does next Set a tremor delay to prevent that the program reacts when the switch is pressed shorter than the time for the tremor delay By setting a debounce delay you can make the program ignore the switches after a selection until the time for the debounce delay is over When two switches are in use the tremor delay and debounce delay will be the same for both Page 14 2010 Handicom NL
18. nd speech output has been configured you can also check an option on the General tab menu in the Settings dialog to have the tooltips read out loud when a button is right clicked 2 4 5 Include the original text when replying When the user selects the button Reply the original text will be quoted in the new message if this option is checked on the tab menu General in the Settings dialog 2 4 6 Hotkeys Hotkeys key combinations can make the program easier to work with Under Settings Hotkeys you can make key combinations for many functions Page 8 2010 Handicom NL 3 1 3 2 3 3 3 4 3 5 User Manual SfW E mail program 2010 How to e mail Make a new e mail Select the button New e mail It depends on the settings whether the address book is opened now or later when you click the button Ready to send see chapter 2 In this chapter we assume that the user has to select an address first 3 1 1 Choose an address The address book becomes visible in the form of a selection set Select an address The address book will be closed and the chosen address is visible on top of the message 3 1 2 Sending a draft and forwarding mail Every message drafts mails in the inbox and mail that has been sent earlier can be forwarded Open the mailbox concerned Inbox Outbox Drafts and select the message you want to send on Open the address book click on the button Address book choose an addr
19. r each switch you can choose from lt N C gt DNS OOP We ve already put out the settings for Handicom s printer port connector Click the button of the same name to adjust the settings to this connector type 4 1 2 Joystick buttons To be able to use joystick buttons as switches you have to fill out the right port number 4 1 3 Switches on serial port For switches connected to the serial port you have to give the port number Advanced settings Note for technicians click on the Advanced settings button to open a dialog about the switch input connection type For each switch you can choose from lt N C gt RLSD RI DSR CTS Output signals can be DSR and or CTS When you are using Handicom s serial port connector or the Cameleon 3 you can press the button of the same name The settings will be adjusted automatically The button for the Wivik connector is disabled because we don t have all the technical specifications for this connector type yet 4 1 4 Keys keyboard To fill in a key that should be used as a switch press the key once Notes In running mode the Symbol for Windows software responds only to those keyboard keys which are indicated as switches It won t react to other keys However Alt F10 can still be used to switch to the facilitator mode When you switch to another program while the Symbol for Windows program is running in running mode the other program behaves in precisely the other way
20. sed down to move cursor To make a selection the user must stop pressing the switch at the right moment 2 Switch single step The first switch is used to move the cursor step by step With the other switch the user can select the column row field etc that the cursor indicates 2 Switch user scan The cursor moves automatically as long as the first switch is pressed down It stops when the user releases the switch The second switch must be used to confirm the selection Option balanced input There is a checkbox in the bottom left of the scan settings dialog Check this to activate the balanced input method For users who use two switches it is recommendable to use the balanced input method to prevent overburdening of one hand or foot or neck or whatever body parts are used to handle the switches because both switches are used about as many times Normally one switch is used to move the cursor while the other switch is used to make a selection or confirm a selection With the balanced input method the switches change functions as soon as a selection is made or confirmed So on the next scan level the other switch is used to move the cursor and the first switch is used to make a selection or confirm a selection Cursor movement scan strategy Levels The cursor always starts by indicating the elements in the main window of the program This is scan level 0 In the E mail program these elements are the button bars and the sel
21. the selection set is positioned at the bottom of the window Go to Settings Vocabulary to change the position and height of the selection set There you can also choose if symbol names should be visible or not and select a font for the symbol names The selection set can be hidden with a button in the button layout the user might want to do that when reading e mail When the user is writing an e mail and has to choose an e mail address the selection set will temporarily be filled with e mail addresses and pictures of possible addressees The selection set can also be replaced by one of the mailboxes buttons for opening mailboxes can be found in the button layouts Explorers There are also three types of explorers that can replace the selection set 1 The Concept Browser contains all symbols of a specific symbol set arranged according to the Symbol for Windows category structure Go to Settings Concept Browser to choose another symbol set 2 The Folder Explorer can show all image files and sub folders of a certain folder on the computer Go to Settings Folder Explorer to choose a folder to start in 3 De Soundplayer doet hetzelfde als de Mapverkenner maar dan gaat het om geluidsbestanden Go to Settings Soundplayer to choose a folder to start in The top left of each explorer links back to the selection set You can make a selection set with the Symbol for Windows Vocabulary Maker Personal Communicator Document Mak
22. user click the Browse button and choose a photo of the user or another picture that represents the user This will help the receivers of the user s e mails to recognize the sender Click the Clear button to take the photo or picture away Mail servers Sending and receiving e mail obviously is possible only when there is a connection to the Internet Apart from the hardware computer modem router etc you need a provider that gives you acces to the Internet and an e mail address In your provider s documentation you will find the information that needs to be filled out on the tab menu Mail servers This information the server for incoming e mail the server for outgoing e mail your user name and password is used to establish the connection with the provider The name of the server for incoming e mail usually begins with pop The name of the server for outgoing e mail usually begins with smtp Password you will probably only need one user name and password to connect to the provider and send or receive e mail You have to type your password twice Note every time you open this dialog your password will be replaced by a fixed number of asterisks so others won t be able to see your password or even it s length Webmail This E mail program can be used with webmail e g a Gmail account Look for the settings on the website of the account concerned Example the settings for a Gmail account are Incoming mail
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