KY Medicaid Edifecs Ramp Manager User Instruction
Contents
1. hbox Compliance Report State of Kentucky Medicaid Community lesues Layout Summary Transaction Participants Subminad Friday July 08 2011 03 13 12 PM GMT This report shows the results of a submitted data file validated against a guideline If there are errors you must fix the application that created the data file and then generate and submit a new data file Test Summary Page Information Program Name KY 5010 Validation Program Task Name Validate 037P Claims Passed we x 0 Error s Guideline Name Generic 5010 837P Guidelines Data File Name X12 837P 600022 FQ0124 txt 5010 0 Errors Required for Pass Preprocessed Data File Name Data Submitted By Martha Senn Document Interchange Received 1 psc Interchange Accepted 1 1 Interchange sender Z2 9900000008 Receiver 77 KYMEDICAID Functional Group Processed 1 Qualifier ID Qualifier ID Errors at Interchange level 0 Functional Group Received 1 Control 003349394 Version 00501 Functional Group Accepted 1 Number Date 110614 Time 0939 1 1 Functional Group a E Sender iD 9900000008 ID KYMEDICAID ie Control 64 Jersion 05010X22 Errors at Functional Group level 0 Transaction Received 1 mae ia ae Transaction Accepted 20t10614 Time 0988 1 1 1 Transaction Powered by Errors at Transaction level 0 Transaction 10 837 Control Number 0001 EDIFECS opyright amp 1898 2011 Edifecs Inc2. rights reserved Powered by Edifecs Compliance Report Summary by Transaction Revised 3 25 2014 Page 11 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual Click on Report to achieve this view screen print into a word document along with the Validation Certificate Send the document to the KY Medicaid EDI Helpdesk at KY EDI Helpdesk Qhp com 3 4 Creating a Validation Certificate When a partner completes an EDI data validation task against an ECS guideline a validation certificate can be generated in Ramp Management To create a validation certificate 1 Click the Programs tab and then click the name of the program containing the EDI data validation task you have completed Click Tasks on the NavigationBar A list of program tasks 15 displayed Click the name of the EDI validation task Details of the task are displayed Click Create Certificate A certificate is automatically generated Click View Certificate to view the generated certificate in a new screen Click Close a ie KY 5010 Validation P E Help gt Start Validation Error Report Antworten lt Close Split Errors Data ij Guide m Report Download 2 Certify E Certify Tasks Select Report Layout Summary By Transaction v I d Inbox Compliance Report Layout Summary By Transaction Submined Friday July 08 2011 03 13 12 PM GMT St
3. kentuckiy KY Medicaid Edifecs Ramp Manager User Instruction Manual Kentucky 5010 Project Cabinet for Health and Family Services Department for Medicaid Services July 7 2011 Cabinet for Health and Family Services Department For Medicaid Services Enterprise Services Management Gregg Currans Client Acting Commissioner Neville Wise Deputy Commissioner Reina Diaz Dempsey Chief Technical Officer Sandeep Kapoor Division of Information Systems Director Robert Nowell DELIVERABLE TITLE DATE SUBMITTED July 7 2011 LOCATION and FILE NAME AUTHORING TOOL MSWord2007 KYMMIS Edifecs Ramp Manager User Instructions v2 7 revised 07 7 201 1 ms docx Document Change Log 5 9 2011 Martha Senn Kathy Dugan Ron Chandler 5 10 2011 Martha Senn Kathy Dugan Ron Chandler 6 9 2011 Martha Senn Kathy Dugan Ron Chandler 2 2 2 2 2 2 6 14 2011 Martha Senn Kathy Dugan Ron Chandler 6 17 2011 Martha Senn Kathy Dugan Ron Chandler 0 1 2 3 4 5 6 7 Initial Creation Revised and formatted to DMS specifications Revised and formatted to DMS specifications Revised and formatted to DMS specifications Revised and formatted to DMS specifications 6 22 2011 Martha Senn Revised and formatted to DMS specifications Ann Murray and formatted to DMS specifications re pdated Ramp Manager Screen shots Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction
4. Phone URL and Email Primary Phone Primary Fax Email Address Horne Page Commerce Page Billing Address Billing Address Line L Billing Address Line 2 city Zip Postal Code Shipping Address Shipping Address Lime 1 Shipping Address Line 2 City Zip Postal Code martha Senn martha senne hp com Previous Pert e Add any additional profile information and Click Next to continue Edifecs Ramp Manager User Instruction Manual The Partner Profile confirmation screen appears once on the initial log on User can update profile information at any time After completion select Next to confirm the Welcome screen appears Manage Click next to your user name in the top right corner of the Ramp Management ActionBar The View Contact screen is displayed Revised 3 25 2014 Page 10 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual 3 2 Logging Off from a Ramp Management Business Application TO LOG OFF e Click Logoff on the ActionBar located in the top right corner of the screen The Ramp Management Login screen is displayed 3 3 Compliance Report KY 5010 Validation P Start Validation Error Report benz Marl Close Split Guide Report Download EN Certify all Teke Select Report Layout Summary By Transaction 3 Help Logoff
5. Navigation Edi hs Edit a Contact s Profile and Account be farre Update Your User Account Delete Contacts from Your Organization Change Your User Contact Profile Tasks Overview Complete Tasks Issues Overview Add Issues to the Program Respond to Program Issues Close Issues For information about customer support training and other Edifecs products visit www edifecs com Help is displayed in a new browser window Click Contents Index or Search to find the relevant Help topic Revised 3 25 2014 Page 18 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual 7 Contact Information 71 Helpful links e KY Ramp Manager at http www kymmis com kymmis Electronic 20Claims 5010provoutreach aspx KYMMIS page at www kymmis com Centers for Medicare and Medicaid Services at http www cms gov e Washington Publishing Company at http www wpc edi com Workgroup for Electronic Data Interchange at http www wedi org and KY Department for Medicaid Services at http chfs ky gov dms 7 2 Contact Information e If you have questions contact the EDI Helpdesk by email at ky edi helpdesk 9 hp com or by phone at 800 205 4696 and e If you have technical questions regarding the KY Ramp Management System contact support edifecs com Revised 3 25 2014 Page 19
6. Ramp Management Login screen 15 displayed ec S a lt gt 22 ss a 2S a CO Logon User ID 1 Passvvordad This is cese Recover Password Recover Usermame Register for an account 2 Click the Recover Username link Username Recovery Wizard 1 of 2 Enter Email Address Please enter your email address below If any matching usernames are found they will be sent to your email address Email Address edi helpdesk amp hp com Click Mext to continue or Cancel to exit the wizard 3 Type your Email Address and then click Next This must be the email address specified in your Ramp Management community contact profile and Revised 3 25 2014 Page 13 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual Username Hecovery Wizard 2 of 2 Username Sent An email with the username s has been sent to the fallawing address ky edi helpdesk amp hp com Click Previous to return to previous screen Finish to exr the wizard 4 Click Finish Your user name 15 sent to your email address 4 1 1 Example Email for Username Reminder HUE Original Message From support edifecs com mailto support edifecs com sent Tuesday June 14 2011 2 10 PM To KY EDI Helpdesk Subject Username Reminder Dear User Following your on line request this e mail contains the list of usernames th
7. and password to enter the community e The account registration is complete click on Finish Revised 3 25 2014 Page 8 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual 3 1 Logging On to a Ramp Management Business Application 75 EDIFECS NL C c n nm eaae lt Logon User ID Password Recover Password Recover Username Reaister for an account CDApp03 Version 7 0 0 1 Copy right 999 20 111 Edifecs Inc All rights reserved 1 TO LOG ON TO A RAMP MANAGEMENT BUSINESS APPLICATION 1 Goto the KY Ramp Management Site at https sites edifecs com sites default start jsp uid tuvW19K amp SiteKey medicaidky amp UserName c C aL an ee ES ee Logon User ID Passord This field is case sensitive Recover Password Recover sername Register for an account 2 Type your user name in the User ID text box 3 Type your password in the Password text box 4 Click Sign In Revised 3 25 2014 Page 9 Commonwealth of Kentucky MMIS Logon VVizard Partner Profile Confirmation mil Please confirm your partner profile 1 Profile Confirmation This Partner profile is not confirmed Please review and confirm it The profile was last modified by System on April 20 2011 Confirm Profile 2 Partner Profile Organization Mante and Identifiers E Mame
8. darem shipping Addreas inez OOS cry zierpostai Code Pease selecta country Complete the Organization information e If prior page was completed use the Copy User Information to Auto Populate the information and e Click Next to continue Account Registration Wizard Verify Account Creation Enter the following information to verify account creation Email Verification An email with a Code has been sent to This step helps prevent edi helodeskimho com Enter the Code in invalid emails the box below This code is case sensitive Word Verification Enter the word as it is zhowm in the bos below This step helps prevent automated registrations This code is case sensitive InZjyf2ql Help for sight impaired e Enter the Word Verification to verify the account creation and e Click Next to continue Only type letters and numbers in red Revised 3 25 2014 Page 7 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual Account Registration Wizard CONGRATULATIONS Your registration has been successful The account has been created with the following information Account Summary UserName edikytest E Mail ky edi helpdeskgihp com Please make sure that you print and retain a copy of your account information Click finish ta complete registration and return to the logon page Then enter your user name
9. Manual Table of Contents 1 ires eo c c S 1 2 ullo t E 2 SD an cni 3 3 1 Logging On to a Ramp Management Business Application ecce eee eee eee eee eene eene eee ette tno 9 3 2 Logging Off from a Ramp Management Business Application ee eee ee eere eee eere eene eene neenon anas 11 39 Compliance Report siria I 11 3 4 Creatine a Validation C erin a le sciesccsiscasdevdscsetesissuwcacctonsceviaseadsvedaweaesacaucesuclensiatisdueteuiisseueseetieaieidoasasveds 12 4 Whatto Do II You Forget Your User Name sss csscssacccsccesscestacstestessanesdaassecanssadacssteessussinadaasneaseeeaacdshecseassveatonss 13 4 1 To recovery Our USER a 13 4 1 1 Example Email for Username Reminder cccccccsssssssscccccssssssssscccccscsssssssscccscsssssssccooes 14 gt Whatto Dolf You Forget Your Password 5 rei aso o buo es ease spa o epa ao e asas eeu VV aoo aa nas VER Ea 15 Sl Torecoveryour DaSSWOEQ iioii deret a aa aer e Geor eode e abun Nose Head iue E Nd esto bae Po Navi UE 15 511 Example Email for Password Recovery Code eee e eere eee eee eroe e 16 O How wacce Helps oiii ioo Dn a cased ede cae leah eau UE 18 T Contact In
10. at you can use to logon to the HP Kentucky Medicaid site kyeditest Revised 3 25 2014 Page 14 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual 5 What to Do If You Forget Your Password If you have forgotten your password you can use the Password Recovery Wizard accessed from the Ramp Management application Logon screen to request a new password 51 To recover your password 1 Type the URL of the Ramp Management application s web site in your web browser Address Bar and then press Enter The application Logon screen 15 displayed 2 Click the Recover Password link Password Recovery Wizard Enter Email Address Please enter your email address below If the system finds a matching account a new password will be generated far you and will be sent ta the specified address Email Address edi helpdesk amp ehp com 3 Type your Email Address 4 Click Next An email message containing a unique password code is automatically sent to your email address and 5 Atthe Ramp Management Logon screen log on with your new password 6 Click Next to continue Revised 3 25 2014 Page 15 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual Password Recovery Wizard 1 of 3 Please enter your user name select your secret question from the list and then type your answer User Name Security Question Whatis the name of your pet Your Ans
11. ate of Kentucky Medicaid Community Issues Participants The Certify button is displayed for completed test only If the test file fails the Certify button is not displayed as an option 5010 P Test Certificate lt 2 Close Validation Test Certificate COMPUNITY State of Kentucky PROGRAM KY 5010 Walidation Program TASEK Walidate 8337P Claims Claims a i AMT e O ORGANIZATION COMPANY CERTIFIED FILE EDIF CERTIFIED Wartha Senn Harne of E x1z S37P 00022 FDO12zd txt Size 1 1 EB Submitted 2011 07 08 IO 2263921 PASSED WHAT CERTIFICATION MEANS The specified file hes been HIFAS Compliant on Desk This means the Ale passed the SHIP amp 212 cules defined for the transaction Certification imdicates thet the submitter wes able ta generate weld HIPAA file H does mot guarantee thet future date generated from the same application wd be coampnliant ae qum oc onm Revised 3 25 2014 Page 12 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual 4 What to Do If You Forget Your User Name If you have forgotten your Ramp Management user name you can use the User Name Recovery Wizard to request that it be sent to your email address 4 1 To recover your USER NAME 1 Type the URL of the Ramp Management community in your web browser Address Bar and then press Enter The
12. formations ouis ie pe eoi SE ERo ra nep o o hee erna e eoe e eR EE a QE E ESPERE NEUE Oan M PEE E E PLC E NE EIS PU TED 19 hl Help Hik wel 19 7 2 eire aa aa aa aaa 19 Revised 3 25 2014 i Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual 1 Introduction Edifecs Ramp Management provides a branded self service portal to onboard trading partners that reduces the resources time and cost to integrate partners while enhancing partner support and reducing the risk of errors in production In addition it provides a best practice approach to quickly and efficiently guide partners through every step of the on boarding process Self service testing and troubleshooting decrease internal technical support requirements and accelerate task completion Partner self service testing 15 supported by communication tools and a resource library that simplifies enriches and streamlines communication with partners Dashboards and reports provide internal managers with a comprehensive view of partner progress Revised 3 25 2014 Page Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual 2 Purpose e Reduce cost to on board trading partners using guided programs for self service testing and troubleshooting these programs aid partners in their on boarding tasks and reduce the testing burden on internal staff e Shorten lead time to production using best practice on boarding and
13. g Ask for information about you Ask for information about your organization Verity your email address Confirm your registration Click Mext to continue or Cancel to exit the wizard e Click Next to continue Revised 3 25 2014 Page 4 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual Account Registration Wizard License and Privacy Agreement Read and confirm the following agreement USER AGREEMENT This User Account Agreement hereinafter Agreement effective today 18 made by and between the Commonwealth of Kentucky Cabinet for Health and Family Services CHFS Department of Medicaid Services DMS and users who sign up for an account this website hereinafter lser the aforementioned being a licensed health care provider or an entity who acts on behalf of a licensed health care provider WHEREAS User renders certain professional health care services Services to members of employer groups and individuals and submits documentation of those Services to DMS and WHEREAS DMS in its have read the agreement and agree to its terms Nex e Read the License Agreement e Click Next to continue Revised 3 25 2014 Page 5 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual Account Registration Wizard Create User Identification Name and Password Register your account and contact information The denotes a required fie
14. ld Contact Name Title and Email Title Email amp ddrezszs Confirm Email Address Preferred Email Type HTML m Phone and Fax Business Address User Name Password amp Security Question User Name Password JS Password PDazzword Choose a password that is at least eight 8 characters long Security Question Select Security Question he If you forget your password you ll need te confirm this information To protect your account make sure Your Answer is memorable for you but hard for others to guess Complete User Identification Name and Password Screen e Click Next to continue NOTE HP EDI request that all fields be completed the User Name of the account must be the KY Medicaid 10 digit Trading Partner ID 99XXXXXXXX Revised 3 25 2014 Page 6 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual Account Registration Wizard Enter your Organization Information Please fill out the form below the denotes a required field Trading Partner Mame and Identifiers te Mane S900002 15 4 Copy User Information Primary Phone 800 205 465696 Extension primary Fax Ernail Address ky edi helpdesk ehp c Home Page Commerce Page Billing Address Billing Address Line 1 Billing Address Line 2 Code Please selecta county 19 Shipping Address shipping
15. nager User Instruction Manual Page 17 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual 6 How to access Help 6 1 Using Help Ramp Management business applications include comprehensive Help designed to provide a step by step guide to using the features of the installed system Most application screens contain brief instructions for performing pertinent tasks In addition a Help button provides help with the fields in the current screen To get help with the current screen Click the Help button on the screen ActionBar new browser window opens containing help for each field in the current screen EIE Manage 4 99007 CommnerceDesk Home 5 E Help Lox Start Welcome to State of Kentucky community Reference Material To open the Application Help file e Click the Help button the application ActionBar located in the top right corner of the application window i Contents E Index Search E Glossary G Welcome to Ramp Management Help Click a link below for help with common tasks or use the navigation pane on the left to find other help topics Getting Started Manage Your Organization Manage Your Programs Find out more about using Ramp Management Update your organization s profile and users Complete programs to meet business objectives ier m Add Contacts to Your Organization a What s New Edit Your Organization s Profile
16. testing processes that accelerate partner task completion e Provide better support to trading partners with a reference library issue management system and a dashboard that provide a rapid accurate and comprehensive view of partner on boarding status and Reduce risk of errors in production using a program and task model that delivers a best practice on boarding process to yield high quality results in production Revised 3 25 2014 Page 2 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual 3 Register an Account J EDIFECS Commerce Desk Logon User ID Password This field is case sensitive Recover Password Recover Username Register for an account CDApp02 Version 7 0 0 1 Copyright 1999 2011 Edifecs Inc All rights reserved To register an Account click on the Register Link to Self register and create a user profile account for the Kentucky Medicaid Ramp Manager System The link to the Ramp Manager System 1s available at https sites edifecs com sites default start jsp uid tuv Wi19K amp SiteKey medicaidky amp UserName Revised 3 25 2014 Page 3 Commonwealth of Kentucky MMIS Edifecs Ramp Manager User Instruction Manual oor e https sites edifecs com content wi Account Registration Wizard Welcome to the Account Registration Wizard In order to logon to the site you must first register as a user This wizard will help you complete the followin
17. wer Note e Password recovery codes are sent to the email address specified in your Ramp Management community contact profile 7 Click Next to continue 5 1 1 Example Email for Password Recovery Code From support edifecs com mailto support edifecs com Sent Tuesday June 14 2011 2 35 PM To KY_EDI_ Helpdesk Subject Password Recovery Code Dear Clearinghouse EDI Following your request for password recovery a unique code has been generated to further verify your identity Code bUm3urb Please enter this code now in the password recovery wizard Please note that if you close the browser window prior to entering this code it will automatically become invalid You will have to run the Password Recovery Wizard again Revised 3 25 2014 Page 16 Commonwealth of Kentucky MMIS Password Recovery Wizard 2 of 3 An e mail has just been sent out to the e mail associated with your account that contains a unique code Please enter this code now Note that if you close the browser window that code will no longer be valid and you will need to run the Password Recovery Wizard again Code bUm3urb 8 Enter Code provided in email 9 Click Next to continue Password Recovery Wizard 3 of 3 Dear Clearinghouse EDI This 18 your new password H7ZAqNTUDvW 10 Click Finish to return to the logon screen and 11 Enter user name and new password Revised 3 25 2014 Edifecs Ramp Ma
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