DIS SW6125 Advanced Speech Time Control Module User
Contents
1. u Delegates All Dalaqates Al User Tepe Manual Qube Update E Speech Time Configuration Search Dod ais Search for English United States Chinese Danish Georgian Russian e Delegates All Delegaies A User Tepe Mansi Groupi Ahpdalie bl User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx User Manual Cancel Cane DIS User Manual 5 1 2 Modify an existing Speech Time Configuration TM M M M M M M M M M M M M M M M M oo Modify an existing speech time Bist econ foo Search Deiat configuration by selecting the saaw Enguan uonea States Chinese Danish al specific configuration in the Nama F w Delegates All Oooo configuration list gues ree Blegqates AM User Tepe Manual Change any options needed as E E Groups described when creating anons speech time configurations Change the name of the speech time configuration accordingly Give the configuration a meaningful name Update to activate the changes Update Remove an existing speech misi M Search Details time configuration by selecting Scere Engish Untied States Caiana Danian Gecesien puana the specific configuration in the Name Delegate Al 45 se Delegates All 33 sec 9 Delegates Al Click the Delete button ll Oclecates User Tine Delegates Al User Type Manual Group 10 1 Confirm the deletion of2. Create a new Speech Time eee Engush United States Chinese Danish Georgium Russien Configuration Name Manual Dulegalgs AM 33 ner Delegates All Type in the time for each timer ih ANN Danse M Uni Ton in the time window The time up Tt MC Delegates AB 1 man can be set between 00 00 00 TT 0 9 a 5 9 z 5 9 Manual Setlings Type in an appropriate label gt ioo Timer 3 z min Ug o DO for each timer Timar 4 J min 0 03 00 Timer 5 5 min 00 05 00 Select optional the Options iL LLL SELS Timer rf 15 min WI Please refer to the section 5 1 8 Timer 20mm 00 22 00 x Timer 8 30 min 030 30 00 Options for details Add Duelele Click update 5 1 7 Groups The group speech time configuration is used for For creating groups please refer to 5 1 7 1 assigning individual speech time to the different Creating Groups and for assigning delegates to groups groups please refer to 5 1 7 2 Assigning a Group The Group speech time can be used in to a Delegate combination with additional timers for all delegates or user types Follow the instructions in 5 1 1 Bisnes search Dedi Create a new S peec h Time cea et English United States Chinese Danish Georgian Russian Confi gu ration Name Group 102 Delegats M 33 5c Delegates All Select opti onal the O ptio ns Delegates sur Type Delegates All User Type Maru Manus Please refer to the section 5 1 8 rep t
3. Russian Name Delegates All 30 sec E Delegates User Type Delegates All User Type Manual cx Group 10 1 Groups Options Add Delete Close Figure 5 1 A Speech Time Configuration Window The function of the window is Search List of configurations Search for Field to make a search for a speech time configuration List List of configurations Some configurations are made when the SW 6000 is installed Details Field for entering the name of the speech time configuration Delegates All User Type Radio buttons for selecting the type of speech time configuration Delegates All Manual Groups xx xx xx Field for entering the speech time limit when Delegate All is selected The speech time can be set between 00 00 00 09 59 59 Options Please refer to the section Options User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 7 DIS 9 1 1 Create a new speech time configuration by adding a new configuration with the Add button Assign a name to the speech time configuration in the name field Select the appropriate speech time type Update to activate the changes Depending on your selection follow the guidance for each of the types Delegates All Delegates All User Type Manual Groups Create a new Speech Time Configuration E Speech Time Configuration search Dod ais Search Tor English United States Chinese Danish Georgian Russian Nm
4. SW 6000 User Manual Digital Conference System Group 10 1 SW 6125 Advanced Speech Time Control Module Version 5 8 User Manual A SHURE Company DIS User Manual Copyright 2012 DIS User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 19 11 2012 No part of this publication may be reproduced or utilised in any form or by any means without permission in writing from the publisher DIS User Manual 1 List of Contents List of Contents 5 2 2 Delegate List Configuration 20 introduction 5 2 3 Agenda Subject Configuration 21 Licensing 5 2 4 CDA Configuration 22 Quick Guide 5 3 CUA Conference User Application 23 a 5 3 1 Load a speech time configuration 24 CAA Conference Adm Application 5 3 1 1 No active conference 24 5 1 Speech Time Configuration window 7 5 3 1 2 Active conference 26 5 1 1 Create a new Speech Time 5 3 2 Changing the speech time limit GONMPSUTalION 25e ime iain 8 during the meeting eene 27 5 1 2 Modify an existing Speech Time 5 3 2 1 Delegates All 27 CONDI UT AION ar R 9 5 3 2 1 1 Selected Delegate 28 e uA an existing Speech Time 5 3 2 1 2 All Spk and Req All ODDISUFPAUOTI soit aide ati Speakers and All Delegates 29 5 1 4 Delegates All 10 5322 Delegates
5. Agenda 4 STF Speaking Too Fast J Result J Start Voting Interrupt Setting 4 Messages 4 Mute Own Microphone lt z 4 Conference Functionality User Rights 4 Logout Button 4 Microphone Control Button 4 Rightto Vote 4 Web Browser 4 RequestList Control 4 Rightto Vote when Paused Control Menu 4 Speech Time Control 4 Voting on CUA 4 Interpretation Control 4 Manual Voting Results 4 Rightto set Subject active 4 Display Control 4 Show Voting Dialog Use available ext Validation 4 System Messages 4 Database Selection Speech Time 00 00 30 4 Volume Control 4 Streaming Control 4 No Speech Time Limit 4 MicAttenuation 4 Delegate Votes Status Show own Speech Time 4 AO Unit Control 4 Controls On Mimic 4 Show Everyones Speech Time 4 SpeakerList on Main Multiple speeches per subject 4 RequestList on Main View Secret agenda links 4 Print Vote Result Button Receive DC69 Alert Add Delete Close Main Menu Set Timers default Figure 5 1 C User Type When ticked the Timers sub panel will be open as default when the Microphone screen is selected 16 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS User Manual User Rights Show own Speech Time Check box for enabling disabling the display of the selected user type s speech time in the selected user type s CUA Show Everyones Speech Time Check box for enabling disabling the display of all the delegates speech time
6. Speech Time Limitation The Delegates All User Type speech time configuration type enables the following options for modifying the speech time in the Timers sub panel Name field The name of the selected delegate is shown If not delegate is selected the filed is empty Limit Changed Radio button for selecting the option to change the limit The field next the button shows the actual speech time limit for the selected delegate Increment Radio button for selecting the speech time increment value The field next the button shows increment value The value can be set between 00 00 59 59 Button for increasing the selected delegate speech time limit Button for decreasing the selected delegate speech time limit 30 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS User Manual 5 3 2 3 Manual Rl Conference User Application Thomas Jones Delegate Socialde 2 Manual Figure 5 3 E Manual Speech Time Counters The Manual speech time configuration type enables start stop of each of the nine timers in the Timers sub panel Timer Buttons The 9 timer buttons are used to start stop of the manual timers The buttons are mutual exclusive When started the button lights red Note Remember that the timers are not influenced of the switching on off of the microphones Time display Field for displaying the current remaining elapsed speech time User Manual SW 6125 Advanced Speech
7. CUA Microphones menu Select the Timers sub panel Click Load Timers No Speech Time Limit Select a Speech Time Configuration Click Apply No Speech Time Limit Note Group speech time configurations are not available when there is no active conference 24 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS Observe the Speech Time Configuration loaded is shown Select the Load Timers button to change the speech time configuration Note that the speech timers are not reset when a configuration is reloaded Select the Reset Timers button to reset the speech time Select the Pause Time button to pause the speech time Seat No 1 Chairman Seat No 2 Delegate Delegates All 1 min mania om Seat No 1 Chairman Seat No 2 Delegate Delegates All 1 min User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx User Manual 25 DIS User Manual 5 3 1 2 Active conference When a conference is active speech time However if a speech time configuration is configurations can be loaded manually as applied to the conference or to a subject the described in the section 5 3 1 1 No active configuration is loaded automatically when a conference subject is set active Open the CUA Conference and start the conference The default speech time configuration specified in the CAA Conference is automatically loaded as the active spee
8. Time Control ver 5 8 docx 3 DIS User Manual 5 3 2 4 Group B Cooterence User Application Se ELIGE x Anita Knakkergaa Delegate Socialde 3 09 52 Thomas Jones Delegate Socialde 2 09 52 Group 10 Figure 5 3 F Group Speech Time Limit This Group speech time configuration type enables one option for modifying the speech time in the Timers sub panel e Selected Delegate when the configuration does not include delegate speech time Name field The name of the Group of the selected delegate is shown If no delegate is selected the field is empty Limit Changed Radio button for selecting the option to change the limit The Group field next the button shows the actual speech time limit for the Group for the selected delegate Field for displaying the current remaining elapsed speech time Increment Radio button for selecting the speech time increment value The field next the button shows increment value The value can be set between 00 00 59 59 Button for increasing the selected group speech time limit Button for decreasing the selected group speech time limit 32 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS 5 3 2 5 Group including delegate speech time limit User Manual Fx Bl Conterence User Application Chairman Liber Chairman Liberal A 1 Group 10 2 E TT Start Voting Anders Samuelsen LULA Mimic Diagram Agenda Resu
9. User Type 30 AMI eg siu 2 S Wen MR 31 5 100 Manuale nte coe 11 5 9 2 4 GrOUp eenen 32 DES JOEOUDSieeu ciduiuoi cn oii bites 12 532565 Group including delegate 5 1 7 1 Creating Groups 14 speech time limit 33 5 1 7 2 Assigning a Group to a Delegate 5 3 2 5 1 Selected Delegate in 14 Speakers List sss 33 91 0 3ODLODS tine t aot tem 15 5 3 2 5 2 Selected Delegate in the 5 1 9 User Type Speech Time options 16 Request and last 5 Speakers List 34 5 4 CDA Conference Display Application 5 2 Conference erre 17 35 Sal JApenddscsmostsxini eias 18 Copyright 2012 DIS User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 19 11 2012 No part of this publication may be reproduced or utilised in any form or by any means without permission in writing from the publisher DIS User Manual 2 introduction The SW 6125 Advanced Speech Time Control software module enables the use of speech timers in a DIS DCS 6000 system in combination with the DIS SW 6000 The speech time is used to display the remaining elapsed speech time and apply speech time limits for the meeting participants The speech time can be configured for the individual delegates for all the delegates for groups of delegates and for combinations of groups and individual delegates in terms of four basic speech time configurations D
10. system setup some steps may be left out The first step is to configure the required speech time configurations according to what is needed during the meeting Four types of speech time configurations are available for creating as many speech time configurations as required e Delegates All e Delegates User Type e Manual e Group The second step is to assign an default speech time configuration to a conference in case the speech time configuration is used in combination with a conference The third step is to assign individual speech time configurations to the individual agenda subjects in case the speech time configuration is used in combination with a conference and an agenda The fourth step is to adjust the delegate list columns to display the delegate and group speech time fields on the delegate lists in the CUA if required And finally the fifth step is to adjust the CDA to display the delegate and group speech time fields on the delegate lists on the CDA if required Please consult the following sections for the details on these five steps 6 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS User Manual 5 1 Speech Time Configuration window Open the CAA Setup Configurations Speech All configurations are made using this Time Configuration configuration window M speech Time Configuration Bosje Search Details Search for English United States Chinese Danish Georgian
11. the LIT IDHLNIE E Aen configuration o Do you wah to delete the selected Speech Tene Conf roten Important A Speech Time Configuration in use cannot be deleted User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 9 DIS User Manual 5 1 4 Delegates All The Delegates All speech time configuration is A meaning full name could be Delegates All used for assigning the same speech time to all time delegates Follow the instructions in 5 1 1 Bich time continuation Search S Create a new Speech Timell saan English United States Chinese Danish Georgian Russian Configuration Name Delegates Aet min Delegales AD 3 sec ux Delegates All oko1o0 renee ey amres Her ae fl PP Lem re P Typ e in the spe ech time E Dese mre _ irm User Type limitation in the time window a J Groups Click update Select optional the Options Please refer to the section 5 1 8 Options for details Click update 5 1 5 Delegates All User Type The Delegates All User Type speech time configuration is used for assigning individual speech time to the different user types Follow the instructions in 5 1 1 Else cento Search Dedi Create a new Sp eech Time ciddiEr English United States Chinese Danish Georgian Russian Configuration Name Delegates User Tne Delegates A15 Select optional the Options ou B Delegates AR User Typ
12. 125 Advanced Speech Time Control ver 5 8 docx 27 DIS User Manual The Delegates All speech time configuration type enables four options for modifying the speech time in the Timers sub panel All Spk and Req All Speakers All Delegates Selected Delegate 5 3 2 1 1 Selected Delegate The Selected Delegate option is Speech Time used for changing the speech Delegates All 1 min time of the selected delegate The delegate can be selected in any of the windows Speakers Request or 5 Last Speakers Figure 5 3 B Option for Selected Delegate Selected Delegate Radio button for selecting the All Delegates option The name of the selected delegate is shown below the button Limit Changed Radio button for selecting the option to change the limit The field next the button shows the actual speech time limit for the selected delegate Field for displaying the current remaining elapsed speech time Increment Radio button for selecting the speech time increment value The field next the button shows increment value The value can be set between 00 00 59 59 Button for increasing the selected delegate speech time limit Button for decreasing the selected delegate speech time limit 28 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS User Manual 5 3 2 1 2 All Spk and Req All Speakers and All Delegates h Time Speech Time Delegates All 1 min Delegates All 1 min Figure 5 3 C Opt
13. E E deeg 2 Open CAA Tables Delegates 9 window a LIILOITMEMNM Aneta Krakkengaand rit Anaa aicatrup ea Geeta Hb macad a Areg aros Cosigher And Ane Mane bagjana a Ante heme Winner Ean Banrry Engelirechi Bard Bageted Barta Dani ja Radka Z Ure Tabie aret Haaren Darei Haarde a user Tabla Nu MERGE Bum Rean Member Ans Auger Taper Dee Ken Momtech Beer Liisan Brian Mitkelsen acit Britta Schad Halberg Cama Christensen Carthen Harian amp CharoBeDyemose 5 i hasina Aniorini E Claus Hio Fredeniaen I Cola L iri Connie Hedegaard 148 Dennis Pyotr Lemana Joeman Digi amp naer en Ellen Trang Pieras E Ering Bornresen L j a E a hw ie i l 13 Assign a group to each of the delegates using the drop down list LL em sca 14 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS User Manual 5 1 8 Options The Options button in the Speech Time Configuration window is used for configuring the scheduling of the speech time limitation Options Detail English United States Chinese Danish Georgian Russian Speech Time Options Alarm Options Counting Up Alarm at Time Out Counting Down Alarm Before Time Out 00 00 00 Accumulating Close Mic on Time Out Counting Through Limit Close Request on Time Out Opti
14. Manual speech time configurations e Group speech time configurations The basic speech time functionality includes 4 Quick Guide Please notice that the User Manual SW 6125 Advanced Speech Time Control functionality is Advanced Speech Time Control presupposes only briefly explained Please refer to the SW comprehensive knowledge of the basic 6000 CAA CUA CDA and ECA User Manuals for Operations of a standard SW 6000 system All more information on the basic SW 6000 functionality not directly related to the functionality e Howto get started with the Advanced Speech Time Control module in a few steps Step 1 Configure the required number of speech time configurations in the CAA Setup Configurations Speech Time Configuration menu For meetings without a conference e Step 2 Configure the Delegate List Configuration to display delegate group speech time on the CUA in the CAA Setup Configurations Delegate List Configuration menu e Step 3 Configure the CDA Configuration to display delegate group speech time on the CDA in the CAA Setup Configurations CDA Configuration menu e Step 4 Load the required speech time configuration in the CUA Conference or Microphones menu e Step 5 Reset the active speech time in the CUA Conference or Microphones menu e Step 6 Change the active speech time in the Timers window in the CUA Microphones menu e Step 7 Load a new speech time configuration in the CUA Conference or Microphon
15. Speech Time and Show Group to display the group delegate speech time on the delegate lists in the CDA ius quii dU ae Update to activate the Voting indc amp Logged in 7 Request list limes changes WE P ois aedi nma Show Request Time Group Speech Time R Show Group m Croup Group Aboreviation M Show Group Speech Time Limits Column Humber of Group sl ines 22 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS 5 3 CUA Conference User Application The next steps of applying the speech time configurations to a meeting are done in the CUA Overall there are two steps to consider Depending on the actual system setup one or both steps may be left out The first step is to load a speech time configuration either with or without an active conference The second step is to configure an active speech time configuration The configuration options depend on the active configuration Delegates All Delegates User Type Manual Group Please consult the following sections for the details on these two steps User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx User Manual 23 DIS User Manual 5 3 1 Load a speech time configuration The speech time configurations can be used both with and without an active conference 5 3 1 1 No active conference When no conference is started the speech time configurations must be loaded manually Open the
16. Speech Tira Level Ao Speech Tere Lima Ceegites AD DO oa Mo Speech Tevet Level Ligue user Tipo xwoxwxxuixxxxxxx LODO Voss osu Choe y pion Ene ripiion ie Defaun ngu qn Sno Daecuptioe in Datel iar rT User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx tcx ee a ee eh noo rFInDpani npn m DCIBIENGI LIED DEBERE DIEI F Use Mutibeo Agenda on DC 6990 Hora Pirra 1 Eyton Nora Jeon 3tuten None 5s Dre Tiin Teen Nora Moret J tutii o cO XXE X X E X X X DIS Assign optional a Speech Time Configuration to the different agenda subjects using the drop down list Assign optional a Agenda Subject Configuration to the different agenda subjects using the drop down list For details please refer to 0 Error Not a valid result for table Update to activate the changes Note When an agenda subject is set active during the conference the associated Speech Time Configuration is loaded If there is no Speech Time Configuration assigned to an agenda subject the default speech time configuration assigned to the conference is being used when the subject is set active User Manual i User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 19 DIS User Manual 5 2 2 Delegate List Configuration Delegate List Configuration c x English United States Standar
17. ch time configuration Start Cont Open the CUA Agenda and EE set a subject on the agenda M Thom Stubbs re Communty Plan on Homelessness 6 Public Hearings Move onto Public Hearing Close Pubic Hearing 7 Updates 8 Reports This is a short description on 8 Integrated Uc AUMAJAAMI Development AS Bytew 07 061 Timb Byw 07 061 Timb Rvtew 017 dV xnemunity 26 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS User Manual g Contererce User Apple ation The active speech time configuration will change when an agenda subject is set with another speech time configuration Group 10 1 Note When agenda subjects are advanced the speech time counters are always reset If a speech time configuration is loaded manually the speech time counters are NOT reset 5 3 2 Changing the speech time limit during the meeting The Set Speech Time window has different e Delegates All options available for the four basic speech time e Delegates User Type configurations e Manual e Group 5 3 2 1 Delegates All fg Conference User Application gt 2 a I Delegates All 1 min Mimic Diagram Agenda Result voting Delegates Messages All Speakers Web Browser All Delegates ncrement Conference Control Menu Logout Line In Mic Off Delegates Off STF Start Voting Anders Samuelsen Figure 5 3 A Delegates All Speech Time Limitation User Manual SW 6
18. d Field Optional Fields Width Width Show Name 249 User Type 120 Group 100 Group Abbreviation 0 Seat Number 40 Group Speech Time 60 Speech Time 60 Figure 5 2 A Installation with multiple PC s The CAA Setup Configurations Delegate List Change the value for the two lists on a try and Configuration is used to adjust the width for the check basis A large font size used in the CDA Group Speech Time and Speech Time columns and CUA demand a higher value to display the group delegate speech time on the delegate lists in the CUA and CDA 20 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS User Manual 5 2 3 Agenda Subject Configuration Agenda Subject Configuration Search Details Searchfor i Protein United States Chinese Danish Georgian Russian One speech subject ae One speech subject On setting Agenda Subject active Empty Request List Close Delegate Speakers Reset Group Speech Time Reset Delegate Speech Time Request Time Limit 00 00 30 Speech Limitation W One Speech pr Delegate Delete Figure 5 2 B Installation with multiple PC s The Agenda Subject Configuration assigns events when a subject is set active Different configurations can be created On setting Agenda Subjects active Empty Request List Empties the Request List if the agenda subject set active Close Delegate Speakers Closes open Delegate Speakers if the agenda subject set ac
19. elegates All Delegates User Type Manual Group The Delegates All speech time configuration enables the same speech time for all the delegates All the delegates can for instance have 2 minutes of speech time each By applying the Delegates User Type speech time configuration it is possible to differentiate between the delegates and assign different speech times to the delegates based on their user type The Manual speech time configuration allows for 9 manually activated speech timers The Manual speech time configuration differs from the other speech time configurations by being completely unaffected by the microphone activity The Group speech time configuration makes it possible to classify the delegates in groups and assign different speech times to the different groups Every time a delegate in the group speaks the speech time is deducted from the group speech time If two delegates of the same group speak at the same time the group speech time is reduced by the amount of speech time corresponding to the total speech time of the two delegates The Group speech time configuration can be combined with individual timers as well based on either the Delegates All configuration or the Delegates User Type configuration If a delegate reaches the individual speech time before the group speech time this delegate is not allowed to speak anymore Similar if a group reaches its speech time limit before the individual group
20. es menu For meetings with a conference Step 2 Assign a speech time configuration optional to a conference in the CAA Conference menu Step 3 Assign speech time configurations to the agenda subjects in the CAA Conference menu e Step 4 Configure the Delegate List Configuration to display delegate group speech time on the User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 5 DIS User Manual CUA in the CAA Setup Configurations Delegate List Configuration menu e Step 5 Configure the CDA Configuration to display delegate group speech time on the CDA in the CAA Setup Configurations CDA Configuration menu e Step 6 Start the conference and set the first subject on the agenda in the CUA e Step 8 Change the active speech time in the Timers window in the CUA Microphones menu if changes to the speech time has to be done when a speech time configuration is active Step 9 Load a new speech time configuration in the CUA Conference or Microphones menu Step 10 Set a new subject on the agenda To understand the details of the SW 6125 Advanced Speech Time Control module please follow the instructions in the next sections The manual is organised into sections in that order the functionality should be used 5 CAA Conference Adm Application The first steps of setting up the advanced speech time control are done in the CAA Overall there are five steps to consider Depending on the actual
21. he selected delegate speech time limit 5 3 2 5 2 Selected Delegate in the Request and last 5 Speakers List The Selected Delegate in the Request and last 5 Speakers List is used for changing the speech time of the selected delegate and the group for the selected delegate Anita Knakkergaa Delegate Socialde 3 10 31 01 41 Thomas Jones Delegate Socialde Figure 5 3 I Group Speech Time Limit with Delegate Speech Time Limit Name field The name of the selected delegate is shown If no delegate is selected the field is empty Limit Changed Radio button for selecting the option to change the limit The field next the button shows the actual speech time limit for the selected delegate Field for displaying the current remaining elapsed speech time Increment Radio button for selecting the speech time increment value The field next the button shows increment value The value can be set between 00 00 59 59 Arrow up Button for decreasing the selected delegate speech time limit and the speech time limit for the group belonging to the selected delegate Arrow down Button for increasing the selected delegate speech time limit and the speech time limit for the group belonging to the selected delegate 3 4 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS User Manual 5 4 CDA Conference Display Application Tuesday July 20 2010 3 26 PM City Council Meet
22. ing 26 07 2010 Adoption of Agenda Speakers Eva Clausen Delegate Marie Larsen Peter Jensen Delegate Requests Lena Nielsen Delegate Thomas Hansen Delegate Group Speech Time Group 01 00 00 34 Group B 02 00 01 38 Group C 03 00 02 44 Group Group B Group C Group B Group C Figure 5 4 A The final steps of setting up the speech time configurations are related to the CDA Microphones display Overall there are two steps to consider Depending on the actual system setup one or both steps may be left out The first step is to configure the speaker and request list to include the required delegate and or group speech timers Please refer to section 5 2 2 Delegate List Configuration for details The second step is to configure the group speech time overview to display group speech time if group speech time is to be used Please refer to section 5 2 4 CDA Configuration for details User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 35
23. ions for a number of delegates This option is used to apply a change to the speech time limit to a group of delegates All Spk and Req Radio button for selecting the All Spk and Req option The All Spk and Req option is used for changing the speech time of all delegates in the speakers and requests lists All Speakers Radio button for selecting the All Speakers option The All Speakers option is used for changing the speech time of all delegates in the speakers All Delegates Radio button for selecting the All Delegates option The All Delegates option is used for changing the speech time of all delegates subject to a speech time limitation Limit Changed Radio button for selecting the option to change the limit The field next the button shows change applied to the actual speech for all delegates Increment Radio button for selecting the speech time increment value The field next the button shows increment value The value can be set between 00 00 59 59 Arrow up Button for increasing the speech time limit of the selected group of delegates Arrow down Button for decreasing the speech time limit of the selected group of delegates User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 29 DIS User Manual 5 3 2 2 Delegates User Type Bl Coeterence User Application Thomas Jones Delegate Socialde Delegates User Type Figure 5 3 D Delegates User Type
24. lt voting Delegates Messages Web Browser Conference Control Menu Logout Figure 5 3 G Group Speech Time Limit with Delegate Speech Time Limit This Group speech time configuration type enables two options for modifying the speech time in the Timers sub panel e Selected Delegate in Speakers List when the configuration include delegate speech time limitation e Selected Delegate in Request and last 5 Speakers List when the configuration includes delegate speech time limitation 5 3 2 5 1 Selected Delegate in Speakers List E g Conference User Appleation The Selected Delegate in Speakers List is used for changing the speech time of the selected delegate only Group 10 2 Figure 5 3 H Group Speech Time Limit with Delegate Speech Time Limit User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 33 DIS User Manual Name field The name of the selected delegate is shown If no delegate is selected the field is empty Limit Changed Radio button for selecting the option to change the limit The field next the button shows the actual speech time limit for the selected delegate Field for displaying the current remaining elapsed speech time Increment Radio button for selecting the speech time increment value The field next the button shows increment value The value can be set between 00 00 59 59 Button for decreasing the selected delegate speech time limit Button for increasing t
25. members speech time limits have been reached the delegates are not allowed to speak anymore Common for all the speech time configurations is that the configurations can be configured to re apply or accumulate every time a delegate activates a microphone Two alarms are available one to indicate that the speech time is running out and the other to indicate that the speech time has timed out The timers can be configured to keep counting even though the speech time has been reached or the timers can be set up to close the microphone at time out The speech time configurations can be changed during the meeting either from one configuration to another or the configuration itself The configurations can be changed manually by loading in a new configuration or automatically by starting conferences setting agenda subjects etc 4 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS User Manual The SW 6125 Advanced Speech Time Control module is an add on module to the SW 6000 package The module is under license control e Delegates All speech time configurations The full speech time functionality includes with only a limited amount of speech time functionality available without a license To e Delegates All speech time obtain the full functionality a software license configurations including the Advanced Speech Time Control e Delegates User Type speech time module must be used configurations e
26. n P Groupa Delegates AB 1 mmm Options for details out Options Group Seltings Click up date 5piech Tames Timi Apply Lirit Ta all troupa ortan Soclaldeneokralerne OGG Dansk Folxepart 00 0000 Use Additional Timers Socialistisk Falkaparti okimi Liberal Akance OOOO Radikabe Vanstre ooo Wengi noon Enhedslisten okiti Kkonsenstht Folkeparti ooo Inuit 513338 gii OOOO Betole 12 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS 10 If speech time limitation shall Type in the most used time limitation for the groups in the time field next to the button Apply Time to all Groups Click Apply Time to all Groups The same time is now applied to all Groups Select the Groups which are subject to speech time limitation in the Speech Time Enabled column Change the time in the Time column for the groups which Shall have a different time limitation that the majority of groups Click Update Hint Each group can have a different speech limitation be applied to the delegates as well select Use Additional Timers Select the option Delegates All and fill in the speech time limitation in the time field to apply to each delegate or select Delegates All User Type Click Update Hint For details please refer to 5 1 5 Delegates All User Type User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx User Manual S
27. n a Speech Time Configuration to the conference using the drop down list Update to activate the changes Agenda Open the CAA Conference and create an agenda for the conference ee Board Meeting 303 Board Maoing 304 Board Meeling F305 Board Meeting 301 Seminar atts Board Meeting Fat Board Henting F258 Thetails English United States Chinese Danish Georgian Russian nanana 830 2012 Sones SAT 830 2012 angana amdi aneemia User Manual 1 No Language Selecton Cust mar ld Board Meeting R3OZ Customor Beld 1 Prepared Delegate Seat Table Customer Geld 2 Customer amp eld 3 Customer Seld 4 118 2012 germguo2 Taoa Alert on COR m FEJEDEN CH HTA AY DEEDEE Fla pir Connected to Datebace SWEDOO 1 Sahai Titio Speaker Type Config Speak peak Speech Time Configuration Rese Gra Reset Deleg vaina Configaralins A Ca Ix Crear Maret Opening Prir r Mares sacpton ofagerda Hors Mirah of Preity Mas ngi Hare Cave W s rg Aagudt zd 200T Hang I Pul Hearing Augun zB 2007 Mara iabe gitari Hore Then Geeta Gane Pani en biorain Hane Punic Haangs hare Were rite Puke Haarng Hara d Chris Fuld Hasit iore _ Updates hare Rapat Piara Deapaies A 30 nc Dopad A MD oe Cn spuitek diir Tuin nup Gmg one Deepzkes Al 3D sec m Dempres AD 30 uas Outug Mo
28. o Manual Please refer to the section 5 1 8 one TUE Groupa Options for details TT Click update 10 User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx DIS type Bos Sanarch Open the user configuration in the CAA Setup User Type search for Select the relevant user type or Doe create a new user type and select this one Secretary Seminar user Technician 1 Technician z bL Tick Speech Time in the User Rights list Speech Time Check box for enabling disabling the use of speech time for the selected user type during an active Delegates User Type speech time configuration Users without this option enabled will not have a speech time limit Type in the speech time limitation in the time field The speech time can be set between 00 00 00 09 59 59 Select other speech time options in the User Type window Refer to 5 1 9 User Type Speech Time options for details Click Update Do this for each User Type where and individual speech time limitation shall be applied Vital English United Sales Chinese User Type Show Name Main Menu J Dalegates J Microphones J aat Timers Geral J Mimic Diagram J Agenda J Result J Massages J Gonferenos J Logout Buton J Web Browser Control Menu J Inigrpretasson Control J Display Control J Sysiom Messages J Volume Control J Mic Altenualion 7 AD Unit Control Danish Georgian Ru
29. onal Time Limits Speech Time Limit when Paused 00 00 00 Pause Timers when Podium 1 is On Pause Timers when Podium 2 is On Pause Timers when Podium 3 is On Figure 5 1 B Speech Time Options Speech Time Options Counting Up Radio button for selecting the speech time to count up from zero Counting Down Radio button for selecting the speech time to count down to zero Accumulating Check box for enabling the speech time to accumulate every time a delegate is speaking If this option is disabled the speech time will reapply every time a delegate speaks Group speech time will always accumulate regardless of this option Note Please note that the Group speech time is never influenced by the Accumulating option as group speech times are always accumulating Counting Through Limit Check box for enabling the speech time to continue counting when counting down to zero and reaching zero 2 1 0 1 2 The option only applies in combination with the Counting down option Alarm Options Alarm at Time Out Check box for enabling an alarm in the CUA CDA when the speech time times out Alarm Before Time Out Field for entering the time for an alarm before the speech time times out in the CUA CDA The speech time alarm can be set between 00 00 59 59 If the alarm is set to 00 00 the alarm is disabled User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 15 DIS Close Mic on Time Out Close Req
30. peech Time Configuration a c n Search Deizi English United States Chinese Danish Georgian Russian Name mupid ooo Search T r Delegates All 5 Delegates All User Type D Manual amp Groups Apply Time to an roupa onto nn C Use Additional Timers Canig l i z Delegates All Deredgsti AL Ai T Enhedslisten KensematiFolkepar Inuit amp tasatglit gm Speech Time Confiquration Search jess faa x Dulas English United States Chinese Danish Georgian Russian Groupie 0 search for Name D Delegates A 5 Delegates AN User Tepe Manual 8 Groups ApiyTimetoalGroups Otun0 Use Additional Timers m i x English United States Georgian Russian IE speech Time Canfiquratien Search Search for Name Delegates All 5 Delegates AN User Type 0 Manual 4 Groups Apply Time to an roupa ox1000 an Use Additional Timers Delegates All 0000 o Disgaea All ilker Type Konservatid Folkeparil Inuit amp tssatiglit 13 DIS User Manual 5 1 7 1 Creating Groups 11 Open CAA Tables Groups L ups window Click Add button ETT Type in information for the Seceneto renean Group or Party acme Click Update nci Continue to make records of all eee Sumut groups 5 1 7 2 Assigning a Group to a Delegate 12 EEEE EFT Ern m
31. s in the selected user type s CUA No Speech Time Limit The No Speech Time Limit option is mainly used for speech time configurations where it shall be possible to disable the speech time for certain user types If the Speech Time and No Speech Time Limits options are both enabled the speech time will be disabled for the selected user type 5 2 Conference An optional Speech Time Configuration can be If assigned this configuration will be used as assigned to the conference default for all agenda subjects unless a Speech Time Configuration is assigned a subject Open the CAA Conference E Confer TI inisirer Meeting Raum m Conference Tables Messages Repons Setup Database Toots Window Hmp Em and create a conference S Canference Conference City Council Meeting 26072010 T8010 Nea s ej Agunda Delegated Votes Ce Save as Detaun Delete Defaut Ihe ads English Li eal SEAT C Ho Language Setecten Id 1 Dushom ar ba C rifenencie Co Council ening 287716010 Cistemer head 1 Conference Moda Prepared Delegate Seal Table Customer field 7 Microphone Operation Mode FIFO Custamar feld 3 Woling Configuration 3 bumon Customer meld Spmach Time Canfiguratinn No Speech Time Limit TSM 0 Tiard use Multieygl Agenda on DE amp d Toi Abert on CDA User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 17 DIS 5 2 1 18 Assig
32. ssian Chairman Chairman riad Panel Genoa J Speak J Exclusive Speak Podium 7 CU Line Input J STF Speaking Too Fast J Start voting J Mubi Chri Microphone Fureconaliby Microgh ne Conarel punon J Request List Control J Speech Time Const J Manual Vating Results J Show Voting Dialig J Database Eolecdion J Streaming Conlrol J Delegate Voles Sixtus Gonlrals Cn Mimic J Speaker List on Main J Request List on Main J Print Vote Result Button Rech Dobe Alert Detele User Manual Microphone Paramatars Operation Mode Lise CU mode Speak Priority 5 Chairman interrupt Setting User Rights J Rigillo vore J RQ lo Vale when Pais ed ff Von n CLIA J F gntlo set Subject acire Uso aailatile extr Validation Enmech Teme J H Speech Time Limit Show pan Epecch Time J Show Everyones Speech Time Mumple speeches per ubject View Secret agenda links The Manual speech time configuration is used for assigning manually activated speech times This speech time configuration is unrelated to the microphone activity in the system as it is entirely controlled by the user manually enabling and disabling manual timers in the CUA The manual option gives 9 timers where each time can be assigned an individual time User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 11 DIS User Manual Follow the instructions in 5 1 1 Ss timeceoiguation Search Dedi
33. tive Reset Group Speech Time Resets the speech time timers for the groups if an agenda subject is re opened Reset Delegate Speech Time Resets the speech time timers for the delegates if an agenda subject is re opened Request Time Limit If a time is inserted in the time field the Request List is closed for new entries when the time expires Speech Limitation One Speech pr Delegate When ticked a delegate is only allowed to speak one time open his microphone for the subject User Types with Multiple Speeches Subject will still be allowed to open his microphone more than one time User Manual SW 6125 Advanced Speech Time Control ver 5 8 docx 21 DIS User Manual 5 2 4 CDA Configuration 18 Open the CAA Setup Configurations CDA English United States Ciunose Damian Georgian Russian Configuration T Defauit Configuration V Display Language Name Default CDASetup Color and Font Size on all Displays Select the Options button in Conference Name Results Passed Current Agenda Subject the Microphone Display Headers Resuts Date and Voting Time Speakers and Requests lists window voting Indy amp Logged in Agenda Backgrounds List backgrounds Use Mimics Msc Mimic Voting Mimic Automatic Desplayieg Event Start Conference Stop Conference Set Subject Actve Set Voting Subject Active Stan Attendance Check Stop Attendance Check Start Voting Stop voting 19 Enable Show
34. uest on Time Out User Manual Check box for enabling the delegate microphones to turn off when the speech time times out When the speech time for a group times out the delegate microphones in that group are turned off Check box for enabling the delegate microphones to be removed from the request list when the speech time times out When the speech time fora group times out the delegate microphones in that group are removed from the request list Optional Time Limits Speech Time Limit when Paused Pause Timers when Podium 1 2 or 3 is On If a time is inserted in the time field a secondary timer will be applied to all delegate who are subject to a speech time limitation when the Global timers are paused in the CUA Microphone screen If this option is ticked the Global timers will be paused when a Podium Microphone is turned on 5 1 9 User Type Speech Time options User Type Search Searchfor Bovaiman Delegate Guest Secretary Seminar user Technician 1 Technician 2 VIP rae Sa Details English United States Chinese Danish Georgian Russian User Type Chairman Show Name Chairman1 lt Group gt Main Menu Panel Buttons Microphone Parameters 4 Delegates 4 Speak Operation Mode v Microphones v Exclusive Speak Use CU mode 4 Set Timers default 4 Podium Speak Priority 4 Mimic Diagram 4 CU Line Input 5 Chairman 4
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