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Cattledata Manual

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1. nonan nenna eens 6 I 3 The information it can provide nannan aane 6 I 4 Finding your way around 0 cee eee eee eee 6 I 5 I VOW BEL SWC 4 eo eter eaten Sees tenri nE NE E cetera Ere Fi I 6 Using this Manual onnan naaa 8 Chapter 1 Maintenance Routines uuuenunu naue 11 1 1 Business Parameters 0 0 ee eens 12 1 1 A BUSINESS s roseira roder reur eee a ere eda 12 1 1 B Premium Statistics 0 0 0 eee 13 1 1 C Miscellaneous Parameters 000005 14 1 1 D Other Parameters 0 0 0 cece ees 16 Code Lists oa resuena n aa ote htc ots r deh tte at each tae does octane ee asc 17 1 2 Biceds amp 24 1022 yes ott Gee fo bk Ph ee Sede tes bee Se Sw ate 17 1 3 Calving Codes 5 43 6 ye Bead ee deeded be eed eee eed ee S 18 1 4 CCOLOUES e See oa78 Shand E a Grapes oad bac ae Salas has 19 1 5 C ll COdES 200 5 35 6 65 Rb OS pod SREB DREDGE RESUS 20 1 6 DOES as a9 ges ee ea date 9 SS a a OA Ge a a are es 21 1 7 Heal a a mC eT a a a Pe aa n EE E 22 1 8 Locais ss Sepia eS Bee eNO TOMS e Ok eee e Pee eae TOS 23 1 9 Pharmacy 62 urn dhe epkea eraa ae ee here anes aeaskaeeheaos 24 Chapter 2 Animal ReGOrdS 25 4620 gaea bade ee oe eke bead O SA a ES 26 2 1 Animal Records Cows Calves amp Bulls 00 a 2 2 Tags Cows Calves amp Bull 0000 30 2 3 A Premium COWS 0 dares te Gactiwuce E e E S 31 2 3 B Premium Calves amp Bulls 0 0 0 0 32 2 4 Health
2. 8 CTS Web Sers kes h S Fle Hep Piode CAT Eala Fie Nare Zae Ztalus OLEO HL 21711 2007 Anatng Subn ssizn HLWLULJL ML Mets Awatng yubn ssn MLW JAL SU nak S412 4sSLUUL er EZAR PAA L Anakng Subn sesiz ASIL r AVIV Anatng Yubn siz S bmi _ Repzrs archives idee k Heb Click on the file and Click Submit You should have an open line before you click Submit When you first submit the file a basic validation is immediately done by the Web Service and you will receive back within a few seconds either a Reference Number Status Changes to Awaiting Validation or an Error Message If you get an error at this stage it is likely that you either have not opened your line or the BCMS Server is off line Consult Farmdata if you get the error persists at this stage If you get back Awaiting Validation with a Reference Number the first part has been successful You then need to do a further re submission of the file at a later time You can leave Cattledata at this time When you return to check go to CTS Web Services and CTS Web Services Application This takes you back to the file list Highlight and Submit the file again This checks that the information in the file has been validated and accepted by BCMS This then turns the Status to Accepted It can take up to 24 hours for this validation process to be completed by BCMS If you get an Error on the second submission then all or some
3. Weigtt Gia 320 00 R1H 320 00 R4H 320 00 R1H IIC RMI 355 00 R4L 34C COR4L 340 CORS 356 COR4 346 25 0 00 88 Dale 28 12 07 Page 10t1 Sale Piite Pie Ky Sold To 672 00 672 00 672 00 734 20 752 85 710 0 7A 40 732 65 724 86 0 00 2 10 1 Fres sat Company 2 10 1 Fresa M eat Company 2 10 1 Fresn V eat Company 2 09 1 Fresh V eat Compeny 2 09 1 Fresu V eal Cuinpeny 2 09 1 Fresn V cat Company 209 1 Fresu Veal Company 2 09 1 Fresh V cat Company 203 0 00 2 09 4 6 E Stock Audit To print or view a Stock Audit Click in the Stock Audit Dot Select whether you want Cows Calves and or Bulls by putting an X in the appropriate box If you do not select any all will be presented The Date Valued is the date on which ages will be calculated for the classifications Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records If you want the animals to be presented in their groups click the Locations box Show All Select Display if you want to view the list or Print to print the list 89 Stock udt Tox BHl cron 144 ie ge 100R susiteasouleces sik E The Mount Fam Dato 28 12 07 Stock Audit Page 1oi1 Age Transfers Male Start BithsRowghl lo Out In OutDealis Sales Nel Under 6 montns 13 0 22 E 6 mcemhs to year 3 22 21 5 5 4 year le
4. 5 5 Beef Calf Pre erse cares tresendesceheseceseeeseesheees 109 5 6 CTS Web Services Application 0 0 0 0 e eee eee eee 110 Appendix A Selective Reporting Headings 0 0 eee eee ee eee 112 Appendix B Metal Tag Pormats 2 2c0 cceveceve bed eeneebeveewee baw dner as 115 Appendix C Backup amp Restore Routines 0 0 0 0 eee ee eee eee 116 INTRODUCTION I 1 What the System does Welcome to Cattledata by Farmdata The program described in this manual is one of the Farmdata family of computerised management information systems for agricultural businesses Cattledata uses the power of a computer to record and organise the complex information which accumulates during the life of an animal and presents it in an easy to read format Once the information is entered it can be edited at any time The full information is retained for all time or until you decide to delete it I 2 The information it needs From the recording point of view the Cattledata system requires no more daily input than you would enter onto manual stock recording sheets Initially there is a bit of work involved in setting up the system with animals locations drugs health and other information unique to your farm Day to day entry of stock purchases sales and calvings along with what you do to the stock will produce all of the basic information you will require thereafter I 3 The information it can provide Run at its simplest the s
5. S Reyaliesuns tn 8 rra Saldo Mews Fae Niate 1101203 Animae Lros Ssheced D Avaizbls 3 Tild Ear umbar 3cm Sex 3reead OF dsl az Dons 02411 09 02 2000 Temsle aa UKI22991902425 5 02111 11 02 2008 Fenals aA UEE22951202424 5 O2412 11 01 2008 Kalz aA UKE2z231102423 5 Send Re Frint Select Refresh Da llep Start Date End Date This sets the range of dates of birth that will be included in the report On entry the routine the start date is set 1 day later than the end date of last usage For registrations there is no prior need to use the registration routine in the Premium Occurrence This routine will change the status to Registered Click Refresh and the eligible animals will be displayed If errors are encountered these can be displayed Errors may include invalid eartags in the calf or dam or invalid or missing CPH number in the birth location Select the animals in the list by clicking on them individually or all the animals by clicking on Select You may then deselect some by clicking on them Once all are selected click Save You will be asked if you require a printed copy You will than be asked if you want to send the file now At this point the Web Service Application will run The first registration file is named PASS0001 xml Each subsequent registration file will increase the number by 1 Newly created files have a Status of Awaiting Submission 105 CTS Web Sevices
6. Thirdly the Sort order of the report is set by the end column under Rank If you want the report sorted by a particular heading click in the rank box of that heading This will be the first sort criteria Should you wish to sort further within the first choice then click in your second chosen option rank box An example of this may be to sort firstly by Breed and then within the breed by the Sire Click OK to save your report format 93 To display or print a report Highlight the report you wish from the list Select which type of animals you wish to include live and or dead cows calves and or bulls Click Display or Print on the Bottom Button Bar To change the format of an old report Highlight the report you wish from the list Click Edit on the Bottom Button Bar and the report format will be displayed for editing To delete an old report Highlight the report you wish to delete and click Delete on the Bottom Button Bar 94 4 8 Weighing Reports This section allows you to produce reports on the weighings entered into the system Reports Weighings Eqected Dead Weights E Cows 18 207 v Start 1 Fresh Meal Company Erd l The Mart Lowe ee ee tee J 95 4 8 1 Weighings This report displays the weights on a specific date Ei Weigang The Mount Fam Date 28 12 07 Weighings Page 10f1 Dale Weighed 71 17 07 Fa Numbe Bom Se a Official Tay 2 Weight Fatt
7. claims under the Beef Calf Scheme Only available when selected in the maintenance section Cannes t finials Selectsc Avaiabk otal M By Grour 1 fresh Mes Compeny 0 s 5 sor Number Bor Sex Eresd Offcia Taq TAG SIR DAM JC 31 23 03 07 Mele CE UKE22032200316 oC317 21 03 07 Mele CE UKE22052300517 ICIL 21 03 07 Mele cr UKI22032400316 oc31 33 23 07 Male AA UKE22032500319 J 4l 21 11 0 Male AR UKEZZU3L U2912 Animals which have not previously been claimed will be displayed Animals which have already been registered by using the Beef Calf Scheme routine in the Mail section will not be displayed Only animals which qualify under the rules of the scheme will be displayed Qualifying animals may be live or dead 1 They were born within your business and remained within the business for the first 30 days of their lives 2 They lived for 30 days 3 They are 3 4 beef animals The criteria used are the Sire is a recognised beef breed and the Dam is a cross of a recognised beef breed These breed codes are as set out by BCMS amp SEERAD Any other breed code will not qualify By Group If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed 59 If Group not ticked Will display all the animals in the business The animals are listed in Official Tag No order Click Select on the Bottom Button Bar to high
8. C DLWG Males Females Bulls The budgeted daily liveweight gain for each class of fattening growing animal In Kgs D Kill Out The Default Kill Out percentage used to calculate estimated liveweight at slaughter E Price Kg LWG The value of each Kilogram of livewight put on by growing and fattening animals In s F Cow Bull Price The average value of the cows bulls in the Herd G Verify Official Tags on Entry When selected verifies that an Official Tag number is in the correct format for reporting to BCMS and 15 for claim forms See Appendix B for acceptable Metal Tag Formats H Show Official Tags on Reports If selected then both Management and Official Tags are shown on reports This can lengthen reports I Sort Animals By Official Tag When Selected the animals in lists will be sorted by Official Tag rather than management number L Double Spaced Selective Reports When selected the selective reports are double spaced making them easier to read but longer J Perform Stock Control In Pharmacy When selected purchases of drugs can be entered and usage is recorded against these purchases to give a detailed audit of the pharmacy stock The Pharmacy and drug section will appear in Maintenance with the drugs being removed from the code list section K Go Directly to Animal Records from Main Menu When selected the list of animals will not be displayed when a type of animal within Animal Records is selected You
9. CI UE322032402237 K sve J see J tma J mee J once uero J see Ji ae The date of the sale Why the animals were sold Usually an ordinary sale but you can select other reasons from the cull codes as set up in Maintenance Routines Where or to whom the animals were sold From the list of external locations Weight The weight of the animal being sold Where a Grade is entered this is assumed to be the dead weight Price Grade Comment By Group The price the animal was sold for Not in cow sale routine The slaughter grade of the animal Free text for any remarks Tf ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Group not ticked Will display all the animals in the business 54 Vet Column Will display an x if the animal is in withdrawal for drugs OTM Column Will display an x if the animal is over thirty months but is eligible for the food chain OCD Column Will display an x if the animal is too old to enter the food chain You can then select from the list the animal or animals to be sold by clicking on them to highlight them It is likely that animals will have to be individually selected and saved with their own unique price weight and grade Groups of store animals sold together can be selected and the average price and weight entered If you have a barcode scanner click the find button and read the barcode f
10. Cow Reports These are pre formatted reports to give information from the Cow records Cow Reports Repals Cows in Ned Se vice Schedule Ex Hord Cows Po Scheduc Detaled Cowe in Herd Seling Schedue Detaled Ex Herd Cows Premums C amed Calving Srhedite Herd Ex Herd Cows A listing of live or dead cows with basic detail status and location Detailed Herd Ex Herd Cows A listing of live or dead cows showing all their calving details Calving Schedule A listing of when cows are due to calve and to which sires Service Schedule A listing of which cows are due to be served showing their last calved date and the days since calving P D Schedule A listing of cows due for P D Selling Schedule A listing of cows showing their status and when any retention period ends Premium Register A listing of cows claimed for premium in a selected year Shows sales deaths and replacements All these reports can be created for groups or a range of groups and can be shown on the screen or printed 71 4 1 A Herd Ex Herd Cow Report This gives a summary report of all the cows either live or dead depending on which you choose A Cows in Herd x bt el The Mount Farm Date 20 12 07 Cows in Herd Page 1 of 1 EarNumber Born Genotic Sire Genstic Dam Ereed Lact No Calv d Status A111 20 11 37 WILLIAM 11 21 AA 7 08 02 07 Dy In Calf JKKY 6312 00127 e100 OA IA 9D Moun AVY Flitz AA T 14 0597 alledt 4B324 2
11. Cows Calves amp Bulls 0 0 0 0 cee eee 33 2 5 Movements Cows Calves amp Bulls 00 34 2 6 A Services Cows amp Heifers 0 0 0 0 eee eee 35 2 6 B Services Bulls 5 hic eta Ocoee tant a tes EA noes 36 2 7 Calvings COWS gx 2e cu doehesperegade sense h tei ae 2 8 Weighing Cows Calves amp Bulls 0 38 2 9 Sale Cows Calves amp Bulls 00 39 CHAPTER 3 OCCURRENCES 0 0 0 0 0 ccc enn ees 40 3 1 Calving Cows amp Heifer Calves 0 00 41 3 2 Service Cows amp Calves 0 ccc eens 43 3 3 P D Result Cows amp Calves n on ccc ees 45 3 4 Health Treatment Cows Calves amp Bulls 00 46 3 5 Movements Cows Calves amp Bulls 00 48 3 6 Purchase COWS fc seiwtetas Caw ine Ses Ghee oh os 49 5 WWW WWW WW WW WwW WwW WwW Chapter 4 P AAAA Chapter 5 annnannn mn Scanning Purchases 7 8 9 10 11 12 13 14 15 16 17 18 19 HHH HA WHA HPP HP HPNHWNY He BCMS BWWWNN NY e Purchase Sale Cull Casualty ReTagging Weaning Premium Sales Returns External Transfer Internal Transfer Internal Transfer Internal Transfer Weighing Castration Cow Reports 1 A Calves amp Bulls 0 0 0 0 cee eee eee 51 Cows Calves amp Bulls 00 Cows Calves amp Bulls 0 0 Cows Calves amp Bulls 005 Cows Calves a
12. Emai Carbon Copy Email Create Births anc Movemerts Files for CT SOnline Directory for files This is the directory used to store the files created by the various routines It is initially set as C farmdata cattle32 mail Unless you have good reason it is best not to change it Other directories may not be automatically backup by the Backup routine in the program Select the method you wish to use and complete the required credentials Webservices Requires your BCMS User ID and password All cattle keepers were issued with a BCMS Used ID and Password in 2002 If you have lost these they can be re issued by BCMS on request SIS Email Unless you are already using SIS to communicate we recommend you use Webservices The SIS Number is issued by the SIS section at BCMS You require to register with them and pass a conformance test Create Files for CTSOnline This routine creates files which can be imported into the CTS website 99 5 2 1 BCMS Movements Web Services This section is only available if CTSdata has been loaded from the CD Used to send movements by Webservices Movements i ches linis Stan Date 02 07 2097 Type Deraut End Dae miz207 Selected 0 Avallane Tota 6 Eai Number Eun Sox Jen Offical ay Darr Type Delz Hoking Neri 0283 2 12 2095 Malc BAX CK522932409283 off 28 C8 20C7 6 5 9 E961 UZEZ 11 12 20J5 Male LAS LKbZ2J324 0282 UI BE CE ZULY 5b bEY E9bl 0279 1 12 203
13. Fie heip mdi aTi F a mal Fiz Harc debe HOLSCOD bk Ayee Tate on te VF WF ed U ANR beets Fel Both S l J F rq PefSvittx VA ids 16645 Pir Pets Virtxl Iasi Bieta IFR Avrpied Click on the file and Click Submit You should have an open line before you click Submit When you first submit the file a basic validation is immediately done by the Web Service and you will receive back within a few seconds either a Reference Number Status Changes to Awaiting Validation or an Error Message If you get an error at this stage it is likely that you either have not opened your line or the BCMS Server is off line Consult Farmdata if you get the error persists at this stage If you get back Awaiting Validation with a Reference Number the first part has been successful You then need to do a further re submission of the file at a later time You can leave Cattledata at this time When you return to check go to CTS Web Services and CTS Web Services Application This takes you back to the file list Highlight and Submit the file again This checks that the information in the file has been validated and accepted by BCMS This then turns the Status to Accepted It can take up to 24 hours for this validation process to be completed by BCMS If you get an Error on the second submission then all or some of the applications have been rejected by BCMS You can then display a report which will show the
14. Iwornec Solus 1 bo 10711737 13 11 07 EEEE e J Neep 45 45707 14 05 03 109 days 190 cays 14AT 0797 M 1Woming Ivorner Solis 1 tn 101177 1011 07 UK522032400297 J Ncep 45 48107 14105103 18 days 130 cays 14 05 07 0798 M 1Woming Ivarnet Solis Tin 10 1177 11107 UK5220325 00293 JNecp 45 4 07 1405 03 18 days 130 cays 14AT 0799 M 1Wweming Iwornet Solus Tin 10117 11VCT UK5220326 00299 JNeep 45 4E 07 189 days 13C cays B Pharmacy Book Pra macy B ook k Ivomec Bolus 45 45 107 Date 14 05 07 Purchased 14 05 07 0268 NV LIKS IC APANCPAA 14 05 97 0272 WV UK5220327 00272 14 05 09 UZTS WV UK52203210C273 14 05 07 0975 N UK52203230C275 44 05 97 0276 NM UK522032400275 14 05 37 0277 N UK52 203253002 14 05 07 0278 LIKS P0375 00P73R 14 05 97 0283 Vv UK5220324 00283 14 05 97 0289 M UK522032300289 14 05 07 0290 N UK522032400299 14 05 07 0795 N UK522032200295 s sranna nnam The Mount Fam Pharmacy Book Ear Numbers Sex Reason The Ve 1 Wormng 1 Wormng 1 Wormng 1 Narmng 1 Wormng 1 Wormng 1 Wormng 1Wourmng 1 Wormng 1 Wormng 1 Narmng 78 To print or view the pharmacy book Click in the Pharmacy Book Dot Select Display if you want to view the list on screen or Print to print the list Expiry 14 05 C8 14 05 08 14 05 C8 T4 UDILS 14 NAITR 14 05 08 14 05 C8 14 05 08 14 05 CS 14 05 08 14 05 08 14 05 08 ssinaminn This report list each drug by batch what has been purchased where it has been
15. Refer to Appendix B for acceptable metal tag formats This list can be printed and the necessary adjustments made to the animal records Re tagging is the only way to change the format of a tag for the calf If the Dam tag needs to be edited this can be done in the Tags Section of the Calf Record for a bought in calf For a home bred calf you should probably also Re Tag the Dam so that it will be correct for future calf registration The CPH number can be corrected in the Location Option of the Maintenance Section You can now go back into Mail Registration Check that your dates are correct Refresh again and the 110 list will be recreated hopefully now with no errors Once you are happy with the list you can click Select to highlight all the births for registration If any Births have already been registered you will be warned They have an R on the line You can over ride this but it is not to be recommended Deselect them by clicking on them and taking the highlight off You may also get animals with an L These are more than 27 days old and will be declared by BCMS as late applications Refresh will deselect all the animals on the list Save will create the file This file is saved on the hard disk in a sub directory of your computer The first file is called PASSO001 CSV the second PASSO002 CSV and are usually located in the folder C FARMDATA CATTLE32 MAIL CTSOnline 111 5 4 1 BCMS Audit Web Services This sectio
16. SIS Email This creates the file of new births to be registered for passports by e mail with the BCMS Before this is done you should register with BCMS for electronic mail You will then be given an Originator ID and instructed to perform a conformance test for verification purposes To do this you should enter your Originator ID ensure your CPH Number and Herd Number are correct select Test and the program will create an e mail to be sent to the BCMS You do not have to run through the registration routine in the Premium Section of Calf Occurrences to declare the animals which are to be registered Animals selected and saved here will be declared as registered on today s date E Recistrations mils Start Dace 01412008 Ful Dad Ez Seected 3 otal Ea humber Bom Iiia ay U 4lb J9 01 2038 UKE 2Z2US1S02315 Ozd1a 11 01 2038 UKE22931202414 Uec413 12701 2038 UK 22J3110 1l xend ico Rowe get Lictrsan tar Start Date The date that this batch is to begin with this is the date of birth It will always be one day after the end date of the last batch You can over ride this if necessary End Date The end date for this batch of registrations usually today s date Once you have set the above click Refresh The eligible registrations will be displayed on the screen You may at this point get an error message Displaying this error list will show the animal births with tag form
17. Tag is entered the system will automatically verify it against acceptable formats These include i UK ADDDD DDDDD A UKAADDDD DDDDD iii UK DDD DDDDA Northern Ireland iv UK DDDD DDDDA v UK DDDDD DDDDA vi UKDDDDDD DDDDA vii UKDDDDDDDDDDDD All Numeric Tags viii DDDDDD DDDDD ix Z7ZLALLLLLZLLALLA A represents a letter A Z is a space D is anumber 0 9 Z is a letter or a space or a number Note There are variations of iii to vi in which there may be only 1 2 or 3 numbers before the last letter e g UK DDD DA 122 Appendix C Backup amp Restore Routines You are strongly advised to make backup copies of your data To do a backup you can use the utility supplied with the program which is located under the File menu Select what to Eeckup Al Cda Thie Bueineee iD Selecced Susinesses You may select to backup all data in which case all businesses within the system will be saved this business which saves only the business in which you are currently working or selected business If you choose selected businesses you must highlight those you wish to save by clicking on the list Click Next and you will be asked where you wish to put the backup The default is A CATTLEdata zip if you want to change the location you can click the browse button and select your location If you are using a USB memory
18. Z 13 33 23 5 5 5 21 2 years 1 11 1 1 g k lotal Male 3 10 66 11 11 14 34 Iransfers Femalc Start EirthsBought In Out In Out Deaths Salcs Net Under 6 montns 3 3 6 mencths to year 3 4 year tce 2 2 6 3 2 Unservac 2 gt 3 amp 19 1 1 11 Age lransters Bull Stan BirthsBougnt in Out in OutDeatns Salas Net yeartc Z 2 2 4 Z 2 2years 2 z lotal Buil 2 4 A 2 2 2 Age Transfers Cow Stan BirthsBougnt in Out in OutDeatns Salas Net 25 25 Total Cow 25 25 Aye Trausleis Stock Bull Start GirthsDought la Qut in QutDegins Sales Het 2 years 2 2 Total Stock Bull 2 Zz Grand Total 78 10 B2 2 13 13 14 74 4 6 G Cattle on Holding A Listing of animals on the holding on any date Enter the date you wish the report to be based on Only animals alive on the holding on that date will be displayed 90 Official Tay UK540231490451 UKKY 6372 93001 UKKY 6372 93003 UKKY 6372 YIU UKKY 6372 99041 UKKY 6372 9IU13 UKKY f3 99014 UKKY 6372 09715 UKKY 63 2 09717 UKKY 6372 99012 UKKY 6372 YIU15 UKKY 6372 99015 UKKY 6372 YIUT UEKKY A342 99044 UKKY 6372 93007 UKKY f3 99003 UKKY 6372 99003 UKKY 6372 03713 UKKY 6372 93004 UKKY 6372 93013 UKKY 6372 93029 UKKY 6372 UIYO3 UKKY 6372 09 27 UKKY 6372 01234 UKA2703 1290759 UK5220314290269 WKA2703 14907 71 UK5220324 2902 62 TILER ION IVR WIAD The Mount Fam Cattle on Holding Ea Number C100 102 C104 C109 H107 H109 H110 H105 H104 1
19. animal If the animal was home bred these may have been filled in automatically at birth They can be edited if required Surrogate Tag The Management and official ID of the surrogate dam if this animal was fostered Previous Tags This is a record of any previous Official ID tags this animal has had It is normally updated through the Retagging Occurrence option New tags can be entered by clicking New and filling in the detail Old tag records can be changed by clicking on the line to highlight it click Edit and make the required changes Highlighting a line and clicking Delete will remove that retagging record 31 2 3 A Premium Cows The record of the Premium Claims SCP and HLCA of the animal Only entries made up to the 2004 Year will be available 8 Cows wr Herd maom l Arima Tags Premium Health Movements Services Calving Weighing Zar Number H195 j aas Secistered A111598 v Passsal Type S Odze New Sle CTS Sle Sessa This shows the passport application detail and a list of all the premium claims made in the life of the animal and which types of premium have been claimed Any comment recorded at the time of claim is also shown To Edit a record click on it to highlight it the detail of that claim can then be changed and resaved Highlight a line and click Delete to remove that claim from the record Exit will take you out of the screen and save any changes
20. be removed from the display To bring all the animals back to the display click Refresh on the bottom button bar To bring back only those animals selected click Restore This is useful where more than one treatment or drug has been given to the same animals possibly on subsequent days 49 3 5 Movements Cows Calves amp Bulls This is used to move animals between Internal Locations where an animal is to remain live in the herd It is not used for sales or purchases they create their own movements 27 22007 Secu Fal Lil 2m Cooma sac eae ay eT TAA W yG Faites Leal M Famn Siba 6 3 7 Ext hu bet Bam Sas Besl Cifiriel u 0265 23 06 25 Male ALX UKS22032332Z2E Uziz 3070973 Male ARX URS22032 J le nzi Z 09 Male ALE UKAZI a n275 24 09 15 Male ALY TKN 2202 19 735 0276 20 09 35 Mele Cit UK52203249227 0 0277 26 09 32 Mele I 0K522032532277 0275 20 12 35 Male Pee UKS22032692278 0283 Male Date The date of the movement To Which internal or external location the animal or animals were moved to If you use an external location this will be entered in the external movement book but the animals will not be sold out of the business This can be used for moving animals to summer grazing wintering to shows etc By Group If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Group not ticked Will display all the ani
21. by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records Select Display if you want to view the list on screen or Print to print the list JEJ ReTagging Book The Mount Farm Date 23 12 07 ReTagging Book Page 1011 Date Ear Numbers Borm Sex Brecd Aac Previous Taq 05 12 07 C100 05 05 60 F AA 17 6 AB324 210 U lt 54 022 400451 Total of 1 Animals Listed 80 This is an animals listing as required by DEFRA amp SEERAD 5 E Herd Registers These reports differ depending on the region set in the Premium Parameters English Region gives one Herd Register Scottish gives Male amp Female Herd Registers Select the types of animals required and set the date range The start date should be no earlier than 01 01 2000 as this was the date of introduction All animals alive on that date and purchased or born after that date will be displayed along with details of their sale or death E Herd Hegister uA 44 gt Am Ear Number Official Tag H300 UKAY 34a FOI U lt KYB KIAS n301 UARY i42 JUZU U lt KYAI NaN C121 UKAY 5572 JIVI UK KYRA EIEI A111 UKKY 3342 92 27 UK KYG32 03103 H105 UKKY 5312 91234 4508 UX739458764608 UA739458764607 4511 UA7394587646 11 UA739458754609 4514 Date of B
22. gt UK462061200136 UK462061300157 TIKIM 400198 UK4 2061500139 UR4 2061600140 KEY 2914 K3362 1232 TIK 20933700001 TTR 2609331 16009 TIK R141203 Location Maaor Tana Low End Farm Low End Farm Manor Fam Mirun Fami Maen Fara Maar Farm Dision Fam Diss on Farm O43 10 ARP 637 6 ARP Caledorran Marl The report lists all Births Purchases Sales and Culls Casualties in date order within your specified date range 85 86 4 6 C Live Sales Returns To print or view a Live Sales Return Click in the Live Sales Return Dot Select whether you want Calves and or Bulls by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records If you want the animals to be presented by the sale location click the Locations box Show All Select Display if you want to view the list or Print to print the list Saes Returns The Mount Fam Date 28 12 07 Live Sales Retum Paye 10 1 Live DLWG Sale Price Ear Number Born Sold AqeWeight kqDay Price Kq Sold To Male 0 75 29i0Sins FRNT 779 702700 171 643000 OOF The Vart UKE2 2032300975 02 5 28 09 05 2310907 30 EY1 00 109 530 00 U U1 The wart UKE22032100276 0277 20 CS 05 23 09 07 730 706 00 1 2 530 00 0 08 The Vart UKS22032500277 0279 40 12 05 23 08 07 626 590 00 535
23. problem animals and a note of why they were not accepted Do this by highlighting the file and clicking Report Select Error in the report screen From this you can see which animals have been rejected and why These problems will need to be corrected in the animal s record in CATTLEdata before they can be resubmitted to BCMS 106 An example of an error report S PASEMA xm Notepad file k l Furnal View Help f aml version 1 0 encoding UTR a 3 aBirthResults xmins http defra boms ctws register births request results Schemaversior 1 0 rogramYane Resu ts TxnIc 2007 903 07T18 10 44 gt lt ALCepLed gt Rimh ime 1 KOW Me P Komum 3 ROwKum 4 Rowkum 6 Rowtum 7 f Rowtum 8 Rurtum 9 22 tse aBitth RowNum 2 Etg UK321115901425 Dob Z0u 03 UL Ero Sux Sex m GdEtg LK G2sU8 GU2 s STEtQ LKZ41 lt Cuustu gt es Cies TWS111 Mee e rar Tay pal ised Swe ee Ci bbe Thy gt fC ieee lt fRedect gt v Rejected v mesults 4 The above report shows a series of 22 registrations All have been accepted except No 5 which has been given an eartag number which has not yet been issued This animal will need to be retagged with the correct number and can then be re submitted on its own in a new file At any stage the file can be highlighted and Report clicked on This gives the opportunity to see exactly what has been submitted at any stage 107 5 3 2 BCMS Registrations
24. record will be updated The old tag number can be found in the Tags Option of the animal s record 57 lt 3 11 Weaning Cows Calves amp Bulls Weaning should preferably be entered through the cow section It is for disconnecting the cow and the calf Before weaning if you move the cow the calf is moved as well to the same location Weaning stops this and changes the status of both the cow and the calf from Suckling to Weaned A movement for the calves to a different location may have to be entered at the same time 27 12 2007 Fatcnna Une gt aa Vl Fy Gop Mourt Fem Fer Sunnbes Rin Sex Fired Afi Tey 0313 23 26 07 Male cE TKE22032620313 USL4 2J 26 0 Malc Chit RE22US2 7 U314 Date The date of the weaning Comment Free text for any remarks By Group If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Group not ticked Will display all the animals in the business You can then select from the list the animal or animals to be weaned by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Once you have selected the animals to be weaned on the date click Save on the bottom button bar 58 3 12 Premium Calves amp Bulls This section allows in Scotland
25. the report Not selecting a date range will select all records Select Display if you want to view the list on screen or Print to print the list The Mount Farm Health Book Date 28 12 07 Page 1 of 1 TT 14 05 03 Reason Treatment Dose Withdrawal Perinds Date ar Numbers Sex Person Cxoiw Deef Milk 14 J5 0 V268 M 1Worming Ivo mec olLs 100 4011 37 1311 0 c JNeep 45 45 7007 14 05 03 189 days 130 cays 14 95 0 02 2 1Worming Ivo mec olLs 1 oc 1011797 1311 0 UKS22032700272 JNeep 45 45 707 14 05 03 189 days 130 cays 14 35 07 0273 1 worming Ivo mec Sols 10 10 11 37 1311 07 UK522032 Mt JNeep 45 45 707 14 05 03 189 days 130 cays WW IbIL i 024d M 1Worming Ivo mec sols 1c 10117397 1311 0 coast J Neep 45 45 07 144105103 109 days 13C cays 14 95 07 0276 1Wormring Iivo mec Sols 150 10 11 37 13 11 07 ENDTE J Neep 45 45 707 144105103 109 days 190 days WAIL V244 M 1Wormring Ivo mec zolus 1 0c W137 1114 0 UK522032500277 J Neep 45 45107 14105103 109 days 130 cays 14 35 07 0278 M 1Worring Iwomec Sols 1c 10 11 37 13 11 07 ESE J Neep 45 45 07 14 05 03 109 days 190C cays 14 35 07 0283 1Worming Ivo mec Sols 1 b0 10 11 37 13 11 07 UKS22092400209 JNeep 45 45 07 14 05 03 109 days 130 cays 14 95 07 0289 1Worming Iivo mec Sols 10 10 11 37 1311 07 UK522032300209 J Neep 45 45107 144105103 109 days 130 cays 14 35 07 0290 1 worming Ivo mec Zolts 10C 10711 3937 13 11 07 UK522032400209 J Ncep 45 48107 144105103 189 days 130 cays 14 35 07 0295 1Woming
26. those installed on the computer will be available Type Dictates which files are displayed in the list All excludes archived files Any file can be archived by clicking on it and clicking the Archive Button Archived files can be viewed by the correct option under Type Any file can be deleted by clicking on it and clicking the Delete Button 117 The three stages submission receipt and result can be viewed by clicking on any file and clicking on the Report Button Receipt Results Display Print Exit 118 Appendix A Selective Reporting Headings The following is a list of headings available in selective reporting along with the number of character positions each item occupies on a report This list is subject to change without notice No Description Width 1 Ear Number 10 2 Date of Birth 8 3 Age in Days 6 4 Days on Farm 7 5 Sex 8 6 Sire 10 7 Sire Tag 20 8 Dam 10 9 Dam Tag 20 10 Dams Sire 10 11 Dams Dam 10 12 Surrogate Dam 20 13 Surrogate Dam Tag 20 14 Breed 20 15 Sire Breed 20 16 Dam Breed 20 17 Dam s Sire Breed 20 18 Dam s Dam Breed 20 19 Colour 20 20 Official Tag 20 21 Electronic Tag 20 22 Name 30 23 Comment 30 24 Status 12 25 Sub Status 12 26 CCD Status 12 27 CCD Number 25 28 Date Registered 10 29 Passport Type 10 30 Method Used 15 31 1 Premium Due 8 32 1 Premium Date 8 33 1 Premium Value 8 34 2 Premium Due 8 35 2 Premium Date 8 36 2 Premium Value 8 37 24 Mont
27. weighers 68 3 19 Castration Calves Used to identify the date of castration Calves recorded as bulls are shown and changed to male Only calves with the sex set as Bull will be displayed fir Castration 27 12 2007 Commert Snimels V B Sep Second Fat Lot Ear humber Bon Sex Cf cal Tag naan 10712205 M 11 TIRE PPC AP TAAZAA U2e1 1 12 05 Boll JKS 220 32200281 save Select Sne Erit fetresh cot uso Date The date of castration Comment Free text to enter any comment you wish to record By Group If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Group not ticked Will display all the animals in the business Any medication used will have to be entered separately in Health Occurrences 69 Chapter 4 Reports This chapter describes the various reports which can be produced by the system d CATTI Fdara Cattle Management System The Mount Farm gt SEE Eile Utilities Help i sn x lt E The Mount Fam HE Aninicl Rewards I Cow Reports 5 Call Repora Bull Resorts B Code Lete E Manzaemeni Repons 0 Siairoy Feperns E Selective Reporting FD Weiyiing Reporls cattle data Status Common to all Screen reports are some Button Controls on the Screen Display At the top left is the Export button which exports the displayed report t
28. with beef herds This is where a bull is put in with a particular group of cows or heifers and taken out again at a later date This means you cannot be sure when the cow was served but you know it was between two dates The second is an actual service This is where the service is seen as happening This may be by A L or when the bull is actually observed serving an animal Both of these can be recorded on a specific date It is possible to use a combination of the two an actual service followed by a bull going in for a period and then being taken out again One bull can be put in for a period taken out and another put in for a further period Where two bulls have been used on a cow or heifer the most likely sire is chosen at the time of calving This is calculated by counting back from the calving date to find which was the bull used on the cow The number of days calculated back depends on the gestation period set in the bull records Date This is the date of the occurrence when the Bull went in or came out or the date of the actual service Bull In If you are recording a Bull going into a group select this 45 Bull Out Service Bull Inseminator By Group If Group not ticked If you are recording a Bull coming out of a group select this Only cows in the selected group that have previously had a Bull In recorded will be shown If this an observed service or an A I use this option Select the bull used from your li
29. 00 0 amp The Vart UKE22032700279 O R 77 17 05 22INR 0T O A3A NN 07 The wart UKAZ 7037300787 0283 4212105 231080 524 EU 535 00 U2 Ine Vart UKE22032400283 Totals Av erag 23 6 677 649 03 3 532 50 0 97 Totals Averages 677 649 83 2 532 50 0 97 87 4 6 D Dead Sales Returns To print or view a Dead Sales Returns Click in the Dead Sales Returns Dot Select whether you want Calves and or Bulls by putting an X in the appropriate box If you do not select any all will be presented Select the date on which you wish the animal s age to be calculated this should be entered in the Date Valued box Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records If you want the animals to be presented by the sale location click the Locations box Show All Select Display if you want to view the list or Print to print the list The Mount Fann Dead Sales Return Ear Number Row Sold Male 02149 03 10 04 23 02 07 UK52203 1400749 0255 20 07 105 23 02 07 UK5220327 00265 0256 17 05 05 23 02 07 UK522032 00265 0250 23 06 05 13 12107 UK5220323 00263 0270 33 06 05 13 12 07 UK5220325 00279 0271 39 0605 13 12107 UK5220326 00271 0777 ZIMNIDA 13717107 UK5220327 00272 0273 23 09 05 13 12 07 UK522032 00273 Totals Averages 8 c Totals Averages 8 Live AgeWeight 873 567 40 567 40 567 40
30. 032400318 UK5 203 2500319 UK52203 1702412 UK52203 2300258 KA 2032500770 UK52203 2500271 UK522032700272 UK522032100273 82 1 1 1 39 a a 4 6 Management Reports These reports are designed to aid management to provide useful information at the touch of a button Management Reports Reports Tensus And Valuation D Stock Audt Stock Lising Cattle 29 Holding Live Sales Netam Cead Salaz Retur Lintis Animas T Cowe E Calvee E Eule Dale Valszd 2X 2 2007 M Stew A ndls Start 1 tre e L By Groun End Tre Stot 1 End 23 2 2007 i disptay Prirt Ext Hcb Census and Valuation Produces a summary list of animals in the business on any selected date either as a whole or by groups It gives the numbers in each age group and approximate value Stock Listing Gives a list of Births Purchases Sales and Deaths Culls between selected dates Live Sales Returns A listing of sales of live animals Calves and Bulls with a breakdown of prices and weights Dead Sales Returns A listing of deadweight sales Calves and Bulls with a breakdown of Weights Grades and Prices Stock Audit A reconciliation listing of Opening Numbers births purchases transfers deaths sales and closing numbers within the herd or by group The animals are listed by sex and age group Cattle on Holding This report replicates the list of animals produced by BCMS in their statement A date
31. 1 C102 16 98 91 D45 E43 CH 1416 241 11107 Unserved JKKY 6312 90001 cia TASN7T 93 M9 Fac CH 14 31 05 07 Dy In Calf JKKY 6312 YOUIS C106 08 98 91 X4 amp 67 SM 12 22 06 07 Served AWW PD JKKY 6312 90094 C109 15 97 39 GB65 om 14 20 03 07 D y In Calf JKKY 6312 9Y0UI5 C124 14 10 95 10 22 06 07 Served AIW PD JKKY6312 00993 H100 18 92 33 H45 13 23 00 07 Se ved AW PD JKKY6317 00713 H101 13 93 33 M31 13 19 09 07 Unserv d JKKY6312 90097 H102 14 93 33 M98 i 14 3010 07 Unserved JKKY 312 90NIR H103 1 12133 WS i 13 20 06 07 Seved AW 70 JKKY6312 90009 11104 45 90 32 M32 12 20 11 06 Dry In Calf JKKY6312 00717 itane MANAS eT 40 AAAI Min in male If you wish to show all the cows as one list do not select any groups If you want a particular group select it as the start and end group If you want the cows shown in a range of groups select the start and end groups you wish Ifyou want all the cows in their group select the first group as the start group and the last group on the list as the end group If you want to see the report on the screen click Display If you want to send the report straight to the printer click Print 72 4 2 Calf Reports These are pre formatted reports to give information from the Calf records Caf Repreni cporlo D Caves in Heul D Aing Schei Ex Herd Calves 30 Mont Schede Caving Schzduk Premiums Hamos Resisirston Schedde Caf Penion Sa edde Herd Ex Herd Calves A lis
32. 1100 H204 11202 H203 H743 H10 H10 H103 H100 C106 H300 H30 C121 A111 H106 n2593 0269 a7 0262 NOR Bow Breed 05 95 90 AA 15 38 91 ZH 13 37 93 SH 1 32 90 SM 13 97 92 AA 12136192 CH 2032 9 ZH 12 98 92 NA 15 38 92 AA 17 9 92 TII 1373 7 92 CH 15 95 92 CII DAJE 792 CH 17 98 97 TH 13 32 93 CH 14 92 93 CH 17 32 93 CH 13 32 93 ZH 03 38 91 3M 12 34 94 3A 12 34 94 SH 147 10 96 CHX 20 14 97 AA 27 10 98 CHX 27117104 AAW 22 12 04 AAX 27117104 AA 22 12 04 AAX FHINN RAW 91 Sex Genelic Dam Tay T F F F F H F F F r F r F F Repor_ahle Freed Sting j Eaa iaa Kaa i i ATTA T UKKY 6312 YOUUB UXKY 6312 00747 UAKY 6312 YOU V LAK Y 6312 90075 UKY 6312 01234 LIKKY 6312 0077 U lt KY 6312 90001 LIZAVETA NANN gt Dale 78 12 07 Page 10t2 On Dale 05 06 92 12 09 93 12 09193 12 0993 04 0894 US US 94 Nsitaigd 04 10 94 04 10 94 04 0 94 D41094 04 10 94 OIA N4 10i94 14 02195 14 07195 14 02195 14 03 95 12 09195 25 02 96 23 02190 14 10 96 20 17 197 2 7 1098 2712104 22 12104 27117104 22 12104 TIAVINA 4 7 Selective Reports This section allows you to create reports to your own specification Any information held within an animal record can be incorporated into a report in this section These report formats can be saved and reproduced at any time F Cows in Herd F Calves in Herd F 3ulls in Herd Ex Herd Cowe 7 Herd Calvee Sx 4erd Bule C
33. 32 sLUZ TS orr LEfL2s2LL7 56 5 8U 89E1 d27L 30 5 2005 Male uX UZE220352EC0271 ort 1E L2 2II7 25 85 8651 3270 30 22 2005 Male ux UXE220325C0270 orf 18 12 2277 25 558 8651 3268 29 5 2005 Male IIX UNE220325C026E OII 12712 2277 56 E89 89E1 Sea Test Se B ot Seed ReFesk Tt lep Type Default selects only on movements to this holding and off movements from this holding These are the ones you are required to send to BCMS All shows both sides of a movement the off movement from the seller and the on movement to you when you purchase an animal and similarly both sides of a sale To do this you will need the appropriate CPH numbers in the external locations Start Date The date this batch of movements is to begin It will always be one day after the end date of the last batch You can over ride this if necessary End Date The end date for this batch of movements usually today s date Once you have set the above click Refresh The eligible movements will be displayed on the screen You may at this point get an error message Displaying this error list will show the animal movements with tag formats which are incorrect or movements with no CPH Number in the record 102 This list can be printed and the necessary adjustments made to the animal records Re tagging is the only way to change the format of a tag Refer to Appendix B for acceptable metal tag formats Once you are happy with the list you can click Select to highli
34. 5 Nale RAX CK522932703279 ort 28 C8 20C7 25 5 8 E651 ra PEsSN9 7095 Neale BAX URS22 797509277 err o2arrav2ne7 6Sa SF9 F9R1 0276 2 99 2005 Male CHA CK522952409276 ore 26 C9 20C7 56 5 9 E961 0275 28799 2035 Male PAX CK522932209275 Off 26 C9 20C7 56 5C9 C961 gerd Reprin sect Reftess cat use Start Date End Date This sets the range of dates of movements that will be included in the report On entry the routine the start date is set 1 day later than the end date of last usage Type Default will only display movements on and off of the holding relating to that holding All will display both sides of a movement that is the on or off of your holding and on or off of the other party involved in the movement Click Refresh and the eligible animals will be displayed If errors are encountered these can be displayed Errors may include incorrect eartags or invalid or missing CPH number in the movement location Select the animals in the list by clicking on them individually or all the animals by clicking on Select You may then deselect some by clicking on them Once all are selected click Save You will be asked if you require a printed copy You will then be asked if you want to send the file now At this point the Web Service Application will run The first movement file is named MOVE0001 xml 100 Each subsequent movement file will increase the number by 1 Newly created files have a Status of Awaiting Submission
35. Create your locations by clicking New on the bottom button bar Put in the code up to four characters Put in Name and Address and select external or internal location The CPH Number of the holding should be entered Your own CPH for internal locations or the CPH number of the external location For Abattoirs this is the MHS Meat Hygiene Service Number The Herd Number is used where a business has more than one herd and there is a suffix usually 01 or Q2 to the CPH number Click Save to store on the system Delete will remove a location but will leave blanks in animals records 24 Herd Number is used to identify which batch of Official Tags is to be used when calving cows 9 Pharmacy Only Available when Perform Stock Control in Pharmacy is activated in the Miscellaneous Section in the Maintenance Section This section maintains the Drugs which may be used in Health Treatments New drugs can also be added within the Health Treatment occurrence Pea ee i Artek Merher sees git u LLE ra ieee Wo GN2205 0000 00 123 14 1GA2 2005 ia a Pare LALA ee Hh To create a new drug code click the Add button Put in the code up to four characters and put in the Description up to 20 characters Select the Units in which the drug is used Click Save to store on the system Delete will remove a drug but will leave blanks in animals records use the Omit option instead To enter a new purchase enter the Date of Purchase
36. D Inconclusive Dry In Calf Dry Not In Calf Culled SOOO TON ONS Pe Dr ES These are automatically updated as occurrences are entered The Bottom Button Bar Save If changes have been made to an animal s record this saves them to the record You should click Save before moving on to the next animal If you have not saved the changes and try to exit you will be asked if you wish to save them New This lets you add a new animal to the records Delete This completely removes an animal s record You will be asked to confirm the deletion Find You can use this to find animals either by their management ID or their official ID It searches alpha numerically it will find the closest match it can Use next and previous to move through the records Print This gives a complete print of the animal s record Next Moves to the next animal on record Previous Moves to the previous animal on record Exit Leave the animal record section If you have not saved the changes you will be prompted to do so Help Accesses the help menu 30 2 2 Tags Cows Calves amp Bull This gives access to all the tag records of the animal ex Sina Tap Preeninans Hodil Mercearesits Seavierss Whiting Ter Numer 00317 Ter Numbers Officiel Tags Gensis Swe Chais U lt MN5432 0 473 Goncis Jam HIUS UKYES 2 YWZ p ee d e ee Genetic Sire Dam The management and official ID of the sire and dam of this
37. KY5312 99919 Date The date of the P D test Result Select the result you wish to record Positive Negative or Inconclusive Group Select the group of animals which were tested Individual Shows all the cows or heifers in the business You can then select the animal or animals with the selected result from the list by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Click Save to record the results in the animals record The animals will be removed from the list Change the Result and then select the animals with this result and save them as above Continue until all the results have been recorded To bring all the animals back to the display click Restore on the bottom button bar 47 3 4 Health Treatment Cows Calves amp Bulls Health treatments are recorded in this option These may be drug treatments for disease illness or injury or routine treatments for inoculation worming castration etc Date Reason Drug Rate Quantity Comment Person By Group 277 207 B Fax 1 fleraing Aad Guantity H vamer Maus 45 45 1017 ep 14 05 20 Adii Lott iH Pre Tumo t Peson MA Sclzeied Pwolablz lata F Ey Gop stering Uri E From Anlag E Cfida ac 25 00 25 e Ubo220s21u02 2e709775 TEIA 28 09 15 a UE
38. Misc Parameters section of maintenance routines Growing and Fattening animals are worked out as below again from the figures entered in Misc parameters Days of Age X DLWG Calf Weight X Price per Kg LWG Calf Price Value 150 days X 0 8Kg 120Kg 45 165Kg X 1 per Kg 165 80 245 84 4 6 B Stock Listing To print or view a Stock Listing Click in the Stock Listing Dot Select whether you want Cows Calves and or Bulls by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records Select Display if you want to view the list or Print to print the list E Stock Listings amp amp F te fix Stock Listings 24 04 03 Manor Farm Dates 01 06 02 tv 31 12 02 Animals All Date Births 10 06 92 Jam 12 0692 Jam 13 0602 Dam 20 06 92 Dam PWN Thami 0N Dam 267062 Dam Ear Number 0 134 VINA YJ133 VHS 03136 00015 03137 Zi O38 owe 03139 09095 0140 234 7 Births Culls 2A 24 09 92 13 l x 13 2 Culls Sales REN TRN NANN oi yn MNI Sex Male URKIZU ELWY Male UK X14124 VULII Female UK X14132 00015 Femal GS Z16 Female UK KENGA NNA Male URKG0737 00095 Male KG737 234 Official Tag UK 4 2061700134 URSEL0011UU15
39. S220224002TE 2e oy es t URo220sZSu02 20 12 55 2 2 UHS220722 00277 a 05220524002 c cit ea aE Shh Sh RB DUW owe DO J OO The date of the treatment The reason for the treatment Select from the list of health codes in maintenance utilities The Drug used in the treatment If a drug has several valid batches then all will be shown in the list Can be None where no drug is used New Drug Purchases can be entered by clicking on the button at the end of the Batch number drop down Use this where a rate given to each animal is to be recorded Use this where a total quantity is to be recorded against a number of animals This quantity is then divided by the number of animals to work out the dosage per animal Any free text comment you wish to record The individual who administered the treatment Tf ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed 48 If Group not ticked Will display all the animals in the business You can then select from the list the animal or animals to be treated by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Once you have selected the animals to be treated on the date click Save on the bottom button bar The treatment is then added to the animals record and they will
40. Vista Other versions may appear slightly different on the screen but the operation and function will be exactly the same 11 Chapter 1 Maintenance Routines This section contains the basic information needed to set up and run the system Some adjustment will be required when the system is started or a new business created to tailor it to your requirements The Pharmacy section only appears if the Perform Stock Control in Pharmacy option is activated in the miscellaneous section of the Business Parameters CATTLEdata Cattle Management System The Mount Farm Fle Utilities Help Jaixo o c at 29 The Moun Ferm H Aninsl Records 1 G Animal Cecurences gt 3 Eee J Business arameters i Breed Codes i E Colour Codee E Cul Codes 2 Druc Codes 9 Healt Cudes ij Location Cedae iJ Pharmacy _ gt Unt Codes BCMS 0 Bestronic leertfiectior Feports Nainienance Roxtinee E Busi ess Faia nelers E Dreed Codes E Calving Codes E Colour Cocee E Zull Codes B Mhig Cades E Health Codes Locaticn Codes E Phemacy E Uhi Codes All of the lists in this section can be edited to meet your requirements It is not advisable to delete an item once you have used it in an entry This may leave blanks in the data in your historical records If you amend a code all records with that code will change to the new Many of the lists can be added to as you are entering data by clicking o
41. a 2 3 B Premium Calves amp Bulls The record of the Premium Claims of the animal amp Crvesin len Armed ings lrermm lenth Mruemeris Secaces Weaghanos Za Numses 20315 Stata lant lt Cai Pomum comed Reysan MANIKEM v aeeror Tyre 5 Oh Ryle New Sly Cl Spe Mele Lsed S Hanah Eecuoticely ts Premun Dale PATZZAN ind Tremun Lene OLTI 1920 dete lasted 010171920 This gives a list of the passport application and premium details made in the life of the animal If the Region is set to Scottish then Calf Premium becomes visalable Animals born after the 2 December 2005 will not have 1 and 2 premium details available Heifers have no 1 and 2 premium details Bulls do not have a second premium claim at the time of writing Passport Type indicates whether the passport is Old Style very old animals New Style Cheque Book Type or CTS Style older animals Method Used indicates whether the Registration was made Manually or Electronically Electronically can only apply to new style passports and indicates that the registration has been made by e mail Putting a tick in the Show SCPS check box will display the details of any claims for a heifer This page is normally updated by the Premium Routine in the Calf Occurrence section Date Castrated is updated from the Castration Occurrence The record can be edited in this screen ae 2 4 Health Cows Calves amp Bulls This is the com
42. ability to use quality or performance of such Farmdata software and user manual even if Farmdata Ltd or any such other person or entity has been advised of the possibility of such damages or for any claim by any other party In addition Farmdata Ltd or any other person involved in the creation production or distribution of Farmdata software shall not be liable for any claim by you or any other party for damages arising out of the use inability to use quality or performance of such Farmdata software and user manual based upon principles of contract warranty negligence strict liability for the negligence of Farmdata Ltd or other tort branch of any statutory duty principles of indemnity or contribution the failure of any remedy to achieve its essential purpose or otherwise This does not affect your statutory rights Preface This document describes the operation of Cattledata the Suckler Cow Beef and Youngstock Recording System produced by Farmdata Limited The system runs on the Windows 2000 XP amp Vista operating system Windows 2000 Windows XP Windows Vista and Visual Basic Net are registered trademarks of Microsoft Corporation Inc Related Documents Cattledata Quickstart Guide Windows Manual Windows Tutorial Table Of Contents INTRODUCTION cheery ode Gees oe hh oh a E Se a DS ES ee ho eee 6 I 1 What the System does 1 222 2ceecegdieuhaeehesuuee ganesh 240k 6 I 2 The information it needs
43. ats which are incorrect births with no CPH Number in the birth movement record or Dam Tags which have an unacceptable format Refer to Appendix B for acceptable metal tag formats This list can be printed and the necessary adjustments made to the animal records Re tagging is the 108 only way to change the format of a tag for the calf If the Dam tag needs to be edited this can be done in the Tags Section of the Calf Record for a bought in calf For a home bred calf you should probably also Re Tag the Dam so that it will be correct for future calf registration The CPH number can be corrected in the Location Option of the Maintenance Section Youcan now go back into Mail Registration Check that your dates are correct Refresh again and the list will be recreated hopefully now with no errors Once you are happy with the list you can click Select to highlight all the births for registration If any Births have already been registered you will be warned They have an R on the line You can over ride this but it is not to be recommended Deselect them by clicking on them and taking the highlight off You may also get animals with an L These are more than 27 days old and will be declared by BCMS as late applications Refresh will deselect all the animals on the list Save will create and send the file by e mail and mark the animals as registered This file is saved on the hard disk in a sub directory of your computer The first file is
44. ave both blank all are shown Select Display if you want to view the list on screen or Print to print the list JE Moverrent Boox ao ex The Mount Farm Date 20 12 07 Movement Book Page 1 of 1 Date Car Numbers Gorm Sex D Moved rom Moved To 28112107 1749 NRHN M CHX y Second Fai lret 1 Fresh M eat Company UK52203 1530249 S alivn Yard 28 92 07 0265 20 01 05 M AAX 2 4 Mount Farm 1 Fresh M eat Company UK5S22U32 J0Z65 west Icwn Station Yard 20 92 07 0266 17105705 M AAX 0 Mount arm 1 Fresh Meat Company LIKS 90394 02 AA West Town Svation Yard 20 93 07 0511 20 03 07 AAX Mosul Fann UK522032430211 Nes Town 20 93 07 0312 20 03 07 Mount Farm UK5220325902 12 Wes Town 10 94 07 0229 4004 08 Hame Farm Fattening Urit UK522032390269 West Town Wes Town 10 34 07 0290 10 07 06 Home Farm attening Urit UK522032430290 West Tcwn Wes Town 10 94 07 0295 09 40 06 Home Farm attcning Urit UK5S220322 20295 West Icwn Wes lown 10 34 07 0297 09 40 06 Home Farm Fattening Urit UK522032430297 West Town Nes Town 10 94 07 0298 10 10 06 Home Farm attening Urit UK5220325 90298 West Town Wes Town 10 34 07 0299 1010 06 Home Farm atening Urit UK522032690299 West Town Wes Town 14 05 07 NIAT 2o 0 4 05 Mount Farm Sacend Fat at UK522032290267 Wesl Town 14 35 07 0269 30 C6 05 Mount Farm Saccnd Fat _ot 79 4 5 D ReTagging Book To print or view the ReTagging book Click in the ReTagging Book Dot Select whether you want Cows Calves and or Bulls
45. ayed from which you choose the one that you require using the mouse or arrow keys and then click OK or Enter to confirm your choice and return to the main menu Each business is a unique herd on its own with no connection to any other business and you will then be returned back to the main menu of the new Business Delete Business If you have accidentally created a new business or wish to remove a business completely use this option You will be asked twice to confirm the deletion Once deleted a business cannot be reinstated except from a backup Setup Printer Setup This gives access to the windows options for the printer setup such as changing printers paper size etc Folder for Data Files Sets the path to locate the data files Used where the data is stored in locations other than C farmdata cattle32 This may be a networked drive for example Install Sample Files Used when the installation is for evaluation Installs a set of sample data which can be used for demonstration and evaluation Copy Data Used to create a duplicate set of data as another business Backup Option This accesses the backup routines for saving your data Please refer to Appendix C for further details On first use you may have to configure before backing up Farmdata can help if you are unsure Restore Option This accesses the restore facility if you need to take your data back from disk Please refer to Appendix C for further details Exit Thi
46. called PASSOO01 the second PASS0002 and are usually located in the folder C FARMDATA CATTLE32 MAILASIS 109 5 3 3 BCMS Registrations CTSOnline This section creates a file of newly born calves for importing into the CTS Online web site You do not have to run through the registration routine in the Premium Section of Calf Occurrences to declare the animals which are to be registered Animals selected and saved here will be declared as registered on today s date Registrations Jmte Stat Dato VAAN v Inciwe 2008 Anma ews j Selectec Awalabla 3 Total 3 av Murher lizm ex liezd CHirial lag Lore ee ae taym yecun Z L1L OL 2LU8 Pcrac L2323 1l OLvclus Male lara e AA aA aA UE PPO ee UsE22031 224 4 UASZ20311L 2423 gt Send Test 2 Brint Seeri Ra as E E Start Date The date that this batch is to begin with this is the date of birth It will always be one day after the end date of the last batch You can over ride this if necessary End Date The end date for this batch of registrations usually today s date Once you have set the above click Refresh The eligible registrations will be displayed on the screen You may at this point get an error message Displaying this error list will show the animal births with tag formats which are incorrect births with no CPH Number in the birth movement record or Dam Tags which have an unacceptable format
47. can be selected and all the animals on the holding on that date will be listed Females are shown first followed by males Within each sex the animals are sorted by the date they moved onto the holding 83 4 6 A Census and Valuation This gives a livestock count valuation and Livestock Unit Calculation on any date To print or view a Census and Valuation click in the Census and Valuation Dot Select whether you want Cows Calves and or Bulls by putting an X in the appropriate box If you do not select any all will be presented If you want the animals to be presented in their groups click the Locations box Show All Select the required date Select Display if you want to view the list or Print to print the list JH Census And Valuation ca The Mount Farm Date 20 12 07 Census amp Valuation Page 10f1 Male Urder 6 months 6b mons to year 1year ln years Total Male Value Unit Value Sold 912 00 152 04 1154 24 239 56 1047 0A 498 67 7174 aC 797 70 19713 20 W ewe ar F emale 1yearto 2 Urserved 2 lotal temale Value Unil Value Sold 912 00 204 00 5672 64 30 29 Zool Bull 2ycars lotal Bull Cow Total Cow Value Unit Value Sold 1236 40 10 20 1236 40 Value Unit Value Sold YBUU UL 400 00 9600 00 Stock Bull 2ycars Total Stock Bull Value Unit Value Sold 17100 UL 5U 00 1100 00 web SEP nnb Grand Total Cows and Stock Bulls are taken at the values entered in the
48. cations Start Date The date this batch of movements is to begin It will always be one day after the end date of the last batch You can over ride this if necessary End Date The end date for this batch of movements usually today s date Once you have set the above click Refresh The eligible movements will be displayed on the screen You may at this point get an error message Displaying this error list will show the animal movements with tag formats which are incorrect or movement locations with no CPH Number in the record This list can be printed and the necessary adjustments made to the animal records Re tagging is the only way to change the format of a tag Refer to Appendix B for acceptable metal tag formats Once you are happy with the list you can click Select to highlight all the movements If any movements have already been registered you will be warned They have an R on the line You can over ride this but it is not to be recommended Deselect them by clicking on them and taking the highlight off Click save to create the file This file is saved on the hard disk in a sub directory of your computer The first file is called MOVEO0001 CSV the second MOVE0002 CSV and are usually located in the folder C FARMDATA CATTLE32 MAIL CTSOnline 104 5 3 1 BCMS Registrations Web Services This section sends Calf Registrations to BCMS Using CTS Web Services Go into BCMS and then Registrations by CTS Web Services
49. cattiecato Cattle Recording System Reference Manual Version 11 Documentation and Software by farmdata Limited 1997 2009 farmdata Limited Copyright Information 1997 2009 Farmdata Limited Westertown Rothienorman Aberdeenshire ABS1 8US The information contained in this manual and the accompanying software program are copyrighted and all rights are reserved by Farmdata Ltd Farmdata Ltd reserve the right to make periodic modifications of this product without the obligation to notify any person or entity of such revision Copying duplicating selling or otherwise distributing any part of this product without the prior written consent of an authorised representative of Farmdata Ltd are prohibited Information contained in this document is subject to change without notice and does not represent a commitment on the part of Farmdata Ltd The software described in this manual is furnished under a license agreement The software may be used or copied only in accordance with the terms of this agreement Limitations of Liability In no event will Farmdata Ltd or any other person involved in the creation production or distribution of the Farmdata software be liable to you on account of any claim for any damages including any lost profits lost savings or other special incidental consequential or exemplary damages including but not limited to any damages assessed against or paid by you to any third party arising out of the use in
50. dd new ones as you enter treatments Health Codes baa Neserpton Pn mania Omit tris Heath Code rom Uccurrenzca e amen E ae e ae To create a new health code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters Click Save to store on the system Delete will remove a health code but will leave blanks in animals records 203 8 Locations Locations can be either Internal or External Internal locations are groups or locations where the animals are held on the farm You may simply have one internal location called the farm or business name If you keep animals in distinct groups or locations on the farm you can record movements between them It also allows for the batch treatment of animals in a particular group External locations are where animals are bought from or sold to or where animals are moved to and from summer grazings winterings etc Live animals at External Locations are excluded from Livestock unit counts unless specifically included It is particularly important to get this detail correct if movements are to be e mailed to the BCMS The CPH number is vital to this operation 5 Location Codes miim Code Nane CaF Unit Address West Town Hodine Number bY DJY i Hed N anb uK522032 Type 3 Imemal Gieral Z Smit this laratan Cada imm O riumenves ae ie oes e ee rem Ca ae
51. ds are editable here except for the Official Tag Number therefore any mistakes can be corrected here Also Included are Inseminators These are people who do A I These can also be included in a service record and reported on 27 2 1 Animal Records Cows Calves amp Bulls CATT Foata Cartie Management System The Mount Farm Bile Utilities Hep Jagxs 7 OTkiel Tay UK522932200316 Fegetersd UK522032300317 Pegistersd UK522032400318 Fegetersd UK522032500319 Feustersd UK52293 702412 Fegetersd UK52293 300259 Lose ved UK52293 400260 Lresved UK52203 500261 Lose ved UKb2Z2IS24UL262 Lreaved UK522032500263 Lose ved UK 2253 260U264 Lreaved UK522032200267 1st Prewiurs UKb2Z2 S32 0U268 Tat Premium UK522932400269 1s Pieariuri UKb2Z253250U2 A Tat Premium UK522932600271 1st Previurs UKb2Z2932 SUZ 2 Tat Premium UK522032 00273 1st Prariuri UKb22 532002 5 Tat Premium UK522032400276 Isl Previurs UKb22 5325002 Tal Premium Ts Premium Tal Fremrium e t G t m When a category of animal is selected a list is displayed in the right hand section This list can be ordered by the various column headings either up or down by clicking on the heading For example if you wish the animals listed by Status click on the gray Status title at the top Click again on Status and the order of sort will be reversed The list can be printed as it appears on the screen by clicking the print button on t
52. e Within a screen you should use the Tab Key to move between data fields not the return key Shift Tab goes back through the fields If a field has a box with a down arrow at the end it has a predefined list from which to pick Once in the field you can scroll down the list and select the required item Alternatively type the first letter of the item you wish this will give you the first item with this initial letter Press the same letter again to move to the next item on the list with that initial letter If a field has a box with Add in it at the end this button can be used to add an option to the list I 5 If you get Stuck Something somewhere is sure to catch you out It is often just a matter of taking a step back to the previous section and starting again Switching the machine off is never a good option but it is unlikely that you would cause real damage if you did You are likely to lose any unsaved entries which will have to be re entered Should you get totally stuck you can call up Farmdata s help line which is manned during office hours for assistance It is absolutely necessary that you take regular backups of your work See Appendix C for more information on backup routines You should keep at least three sets of backup and use them in rotation Set A should be used on Day 1 Set B on Day 2 Set C on Day 3 and on day 4 you should return to Set A You should also format your Backup disks from time to time to ensure thei
53. e Date Calved Enter the date of the calving Sire The likely sire of the calf is displayed This is calculated back from the date of calving to find out which service in the animal s record was the most likely sire The gestation in the Bull s record is also taken into account If the suggested sire is not correct or no sire is shown you can select the correct one from the list Calving Score The ease of calving Select from the list as created in the Maintenance routines Calving codes The first one on the list is entered automatically Ear Number The first box is for the management tag I f you have set the last tag option in the maintenance section the next tag will be entered for you when you click into the line Calf s sex Select the calf s sex from the list Male Female or Bull Bull calves should usually be entered as Bull and if they are then castrated this can be entered as an occurrence and the date will show in the animal s record A Bull will not automatically go to the Bull Section It stays in the Calf 43 Section until it is transferred in the Calf Transfer option in the Bull Occurrences Colour The colouring of the animal Official Tag The official tag give to the animal Can be read by barcode from the passport application form Will be entered automatically if set in maintenance Stillborn If a calf is stillborn use the check box to indicate this If there is no eartag number entered then no calf rec
54. e ae ee ee a 92 To create a new report Click New on the Bottom Button Bar Enter the Name of the new report This is the name the report will be stored as You may now pick the parameters of the report from the scrolling screen as shown below J Selet tive Resy ir lirey Loe Hepott Ite Colma Used Ty Hesa iry lesi lowe ppe ln Rak gt gt Car umbe 19 w l Dace of Eth 8 m Ayr ia l ys i m Dara On Farm 4 F Sex 19 jw Sre w m Sre Taz Dan Dan Taz Dane Sre Da ns Ne Sumocate Dan Suracate Dan Tag Dred Sre Breed There are three stages to creating the report layout There are at present 85 Headings to choose from which are shown in full in Appendix A Firstly set the limits on what you want to include in the report Click in the Lower box of the item you wish to limit you will be asked to select the bottom limit and the upper limit of your selection You may also be given a list to select from where there are a limited number of preset options As an example you may wish to limit one sire or breed or from one date of birth to another Secondly to include headings in the report click the box under Incl to show Yes The order in which you click this selection is the order in which the headings are laid out across the paper The number of columns each heading takes in a report is shown in the Len Column The total columns of all selected headings is shown at the top of the report
55. e daily liveweight gain is the gain from the previous weighing 97 Chapter 5 BCMS This section deals with the communication of information to BCMS E CATTLCdata Cattle Ma agemen Gle Utilities LIeIp a hl X nE al Recorde eins tact T noon RA R Ei T Aird Ocoumences EBCNS Parametere nnn 9 Neirtenance bo dines E BCNS Movensnte iS ECS LI BCNS Regerratione Gy BCMS Parameters Say Akt E BCMS Movenstls E Beet Calf Premium G BCNS Registrations CTS Web Services Anplication E BCNS Audt E Bee Calf Premium LE CTS Wah Services Anpli Becrronc Idernficaton Repons There are three ways of communicating with BCMS CTS Webservice SIS email and CTS Online Each is described in a following section The settings in BCMS Parameters determines which will be used when you opt to do Movements Registration or an Audit Where the Scottish Beef Calf Scheme is enable the option to create the xml file is also available 98 5 1 BCMS Parameters This section determines which type of communication will be used with BCMS It also holds the credentials used to authenticate the link BCMS Parameters Directory for Filee C FARMDATA CATTLE32 MAIL Send Births and Movements by CTS Webservices Usemame 133 991 257 Password SA 5 Send Births and Movements by Email SIS Number 1000087 SMTP Mail Server Usemame Password Source Email Destination
56. e record section is generally used for information only Mistakes in Occurrence entry have to be corrected through the individual animal record A CHAPTER 3 OCCURRENCES The occurrence sections cow bull and calf are where all the day to day recording should be done These are the normal means of updating animal records and are designed in a way which allows for group treatment This means many animals can be updated from one entry CATTLEdate Cattle Management System The Mount Farm i zs Call Oscumeneca Seer Anite Cour ies al Sahina i i Cow Occurerces C aetration A Cok 0 a A ul Casuatty i 99 Bul Occurrences Bdemal ranster Heata Treatment CD interd Tharisfer Elsz ronic dsntificction Mcvemente Reports QPP Saats Ga neni 9 Hurcheses C FeTeuuine J Sace QI Saes Ren ma E Serice 9 Weaning A Weis iw This chapter is organised in such a way that where an occurrence routine is common to more than one section it is indicated in the heading Purchases are therefore dealt with once although they appear in the cow bull and calf section 42 3 1 Calving Cows amp Heifer Calves 12 0F SE TERYVAS12 ANTIE HLO 2T C E6 CHEX JEKY6312 01234 Zato 2771 2007 gt Sre ingo UKMMb4A2 L74 Add Lzlving Score 1 Moral gt Ada A Dam The list of served heifers or cows is listed here Click on the one you want to calv
57. ening Unit 0278 10 12105 UK522032500273 595 00 0289 0 04 06 UK522032300283 570 00 0230 0 07 06 UK522032400299 560 00 0295 09 0 06 UK522032200295 5385 00 U2u U9 0 06 gt UKS2Z2U3 ZA0U2Y 3 0 U0 0298 0 0 06 UK52203 2500293 34 0C 0299 0 70 06 UK522032500299 580 00 lotals Averag es r 1 ai4 Totals Avetmy es 7 572 14 The Daily Liveweight Gain displayed is the gain from the last weighing date 96 4 8 2 Expected Dead Weights This report projects the predicted dead weight i bpected Dead Weight as ob Sl wc kh 4 bOH Date Weighed 21 12 07 1 1 he Hh oo The Mount Fam Expected Dead Weights Ear Number Bom SexGresd Official Taa t att n ng Unit 0278 0229 0290 0295 0287 0768 0299 10 12 05 1 04 06 10 07 06 9 19 06 9 19 06 10 1 08 10 43 06 Totals Averag es Totals Averages AAX BAX CIX Ck CIX CE Cl UX5220326 00276 UK5220323 VUL8Y U 4522032400290 U 4522032200295 U lt 5220324 00297 LWA 20226 N2 9A U 45220326 00299 E T ad 741 62U 529 438 430 437 437 520 570 695 00 6 U 00 660 00 685 00 670 00 45 00 660 00 672 14 77 14 Date 28 12107 Page 1011 Dead Weight DLWG 362 25 05 368 50 UY 363 00 1 3 376 75 18 360 50 1 7 37475 14 374 00 1 0 369 63 14 IALA 14 Business Objects The predicted dead weight is based on the last weighing and the kill out set in the Maintenance Section Business Parameter Miscellaneous Th
58. ew and fill in the detail on the screen To edit an existing record click on the line to highlight the error and correct it To delete an existing record click on the line to highlight it and then click Delete The record will be removed 40 Available in a dead 2 9 Sale Cows Calves amp Bulls animal s record only amp Ex Heid Calves caj Arimal Tags Premium Heath Movements Services Weighings Sales Fen Nirale 4 hype Luled Sold I Urdo the Sele of tris Airal Temsan 7 Prine Sabe au exc Weight zawa Sale Price 672 00 4 nveloe Number Grade nail Redlaced By Tae Replies UNIU T Irerium 00 930 Frenn Vane nm ore are oe oe Jes e e J Ge Type Either Sold or Culled depending on which occurrence type was used Cull Code The reason why the animal was sold culled Dead Weight The dead weight of the animal Entered through the Sale Returns occurrence Sale Price The sale price of the animal Invoice No The sales invoice number Grade The Kill Grade if Sold Dead Entered through the Sale Returns occurrence Replaced By Is the Official ID number of the animal which replaced this one for SCPC purposes This will show on the Premium Schedule report Date Replaced The date the cow was replaced Shows on the Premium Schedule Premium The date and value of any Slaughter premium claim made on this animal Data is best entered through occurrence routines Th
59. f animals You build the list to your own specification and can add new ones as you enter occurrences FEY Coal Cade oi te Code gt Tessa ions Freel Purdens E Onil hs Cul Cose how Ovum ces Save iew ose Find Neal a ee eel To create a new Cull Sale Code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters It is best to have Sale as the first code on your list as it will come up as the default when you sell animals Click Save to store on the system Delete will remove a code but will leave blanks in animals records 21 6 Drugs These are the drugs used in health treatments You create your own list and add new ones as you enter treatments 4S Drug Codes Code Y Descaiption lvomee lection Unis cc Ade F Omt this Drug Code from Occurences save mew pate tim net Penns eai ter To create a new drug code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters Select the Units in which the drug is used this list is created in G below Click Save to store on the system Delete will remove a drug but will leave blanks in animals records use the Omit option instead 22 7 Health These are the reasons to treat animals either an illness or a routine treatment You create your own list as required and a
60. ght all the movements If any movements have already been registered you will be warned They have an R on the line You can over ride this but it is not to be recommended Deselect them by clicking on them and taking the highlight off Refresh will deselect all the animals on the list Save will create the e mail and store a copy in the folder C FARMDATA CATTLE32 MAILASIS The file is called MOVE0001 The second e mail will create MOVEOO002 and so on If you have problems with Mail Farmdata can give assistance 103 5 2 3 BCMS Movements CTSOnline This section creates a file of movements for importing into the CTS Online web site Moven Links Stent Jace MAIN End Dz AAW Mevrrecta Enae n umale j 5 buin 5 Cl kial lou Duns lvoe Dale Heli y Sune 797 097 eH WKS eS Tle od are Ws Ves2 ire ah MN NA 30 09 2005 z UK522032700272 CEE 18 12 2007 56 589 89EL KUPAL TRALI UKS FUSS EM ite 1871772 7PS S6HR RAY 30 06 2005 UK5S22032 00270 CLO 18 12 2207 25 568 78651 PTAL TEAL UKS FNS Sle AR tr as Tso S 5R RFT ee ee Type Default selects only on movements to this holding and off movements from this holding These are the ones you are required to send to BCMS All shows both sides of a movement the off movement from the seller and the on movement to you when you purchase an animal and similarly both sides of a sale To do this you will need the appropriate CPH or MHS numbers in the external lo
61. h Date 8 38 30 Month Date 8 39 SCP Claim 5 119 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 HLCA Claim Replaced By Cond Score Calving No Date Calved Last Calf s Ear Tags Last Calf s Metal Tags 41 Last Calf s Sire Last Calf s Sex Calving Score Date Weaned Date Castrated Times Served Last Served Last Bull Expect Calving 8 Calv To Concept Service Dates Service Dates Bulls Service intervals Current Group 20 Current location Date moved Location History Health Dates Health Treatments Health Drugs Date Bought Bought From Purchase Age Purch Price Purch Inv No Date Sold Sold To Sale Type Cull Code Dead Weight Sale Price Sale Price Kg Sales Inv No Grade Slaughter Premium Date Slaughter Premium Value Weighings Weights Dates 120 20 20 10 20 20 ON CO o0 10 54 100 30 20 80 84 84 114 20 10 20 20 10 10 48 102 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 Weighing Intervals Latest Weight Target Weight DLWG DLWG On Cow DLWG Off Cow DLWG Purchase DLWG All Weights Margin Margin Day Bull Type Gestation Services Males Females Twins Stillborns 121 30 o N NN w nN KH DNANDAFMO A Appendix B Metal Tag Formats When a new Metal
62. he top button bar The screen can be refreshed by clicking on the Lightning Icon on the top button bar An individual Animal Record can be opened by clicking on it 28 Both In Herd and Ex Herd Animal Record displays are the same The Sale Section is only available Ex Herd record B Cakes in Herd Ear Number Date of Birth Sex Cow Calf Ear Number 005 7 v Date v Eith ZVUYAW Se Sex Colas Mae zj Charclas Y Ada Creemy White Ada Offial Tay UK32205230031 Hecroric lag Name Connnenil Steus Unseived 0101 1880 The Management ID of the animal Does not have to be unique The animal s date of birth Unavailable in a cow record always Female Bull Male Or Female in Calf Record or Type Bull Stock Bull A bull on the farm used to serve cows and heifers Inseminator An AI Bull Other Bull A fattening bull Breed The breed of this animal Colour The colouring of this animal Official Tag The Official Ministry ID of this animal Can only be changed by Retagging in the Animal Occurrence Electronic Tag The number held by this animal s electronic tag Name Comment The Name of this animal Pedigree or otherwise Optional Anything which you may wish to record Free Text 29 Status Cow Heifer The stage the animal is in the Lactation The options in the first box are Unserved Served Awaiting PD In Calf Vet For Culling Not in Calf Vet P
63. his batch of claims usually today s date Once you have set the above click Refresh The eligible calves will be displayed on the screen You may at this point get an error message Displaying this error list will show the animals with tag formats which are incorrect or locations with no CPH Number in the record This list can be printed and the necessary adjustments made to the animal records Re tagging is the only way to change the format of a tag Refer to Appendix B for acceptable metal tag formats Once you are happy with the list you can click Select to highlight all the animals Click save to create the file This file is saved on the hard disk in a sub directory of your computer The first file is called SCBS0001 XML the second SCBS0002 XML The files are located in the folder which is set in the 115 Mail Parameters This is usually C FARMDATA CATTLE32 MAIL SEERAD 116 5 6 CTS Web Services Application This section gives access to the all the functions and saved files from CTS Web Services Youcome here to pick up files for the second submission check status and report on previously created files File Help Preduct CATTLEds X HUDU KML uewe ss Latteon ver C ir MOV OCCO lt ml 11272007 Movemerts Iiaj pcwedimhs PASSMNN sl 2111207 Rirke onivod Mcworvon e PASSO 01 7 0703 2007 Bits 13643 Euurs PASSOIOZsml 12 03 2007 Birches 139493 Accepied Product Which Farmdata program is being run only
64. icen Jncua L Ont trio Breed Cade ton Occurrences E e ewe ee oe peo ae oe To add a new breed click New on the bottom button bar Enter the code up to four characters Enter the Description as required and click Save 18 3 Calving Codes These are the codes for ease of calving you enter these to your own specification although a list is present on creating a business i Calvin Crides Jescrpton 1 Nema Oma the Caine Code irom Dczumereca Save New Deedee Fant Nel Frevims Fai Help To create a new Calving code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters It is best to have Normal as the first code on your list as it will come up as the default when you calve cows Click Save to store on the system Delete will remove a code but will leave blanks in animals records 19 4 Colours These can be used in animal records to give some idea of colouring to aid identification Decin Black FF Grrr tha Colour Code from Cecuteeza To create a new Colour code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters Click Save to store on the system Delete will remove a code but will leave blanks in animals records 20 5 Cull Codes These codes are used to record the reason for the sale or culling o
65. ices Registration Schedule A listing of calves due to be registered Calf Premium Schedule Selling Schedule Premiums Claimed Only available when the Premium Region is set to Scottish Lists eligible unclaimed animals A listing of the status of animals and when any retention period ends A listing of all bulls claimed for premium in the selected year and what has happened to them All these reports can be created for groups or a range of groups All the reports can be shown on the screen or printed 74 4 4 Code Lists This option gives the facility to print the Code Lists as set up in the Maintenance Parameters E Codz Listings y TE e maom T Teed Codes Cul Codes 2 vacation Codes Unit Codes Healik Codes Co cur Codza ng Coda Lalving Uode Select the list you want by clicking on the dot beside it Select Display if you want to view the list on screen or Print to print the list 75 4 5 Statutory Reports These are the prints of the records which are required by statute C inara C Ftemal Stat PUUN Eni RAW 76 4 5 A Health Book To print or view the health book Click in the Health Book Dot Select whether you want Cows Calves and or Bulls by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for
66. ighlights animals with differences in their Date of Birth Sex Breed On Movement Date and Genetic Dam The Animals on Cattledata only section shows those animals on Cattledata for which no animal can be found in the BCMS file with the same Official ID Tag The Animals on BCMS only section shows those animals in the BCMS file for which no animal can be found in the Cattledata with the same Official ID Tag Duplicate Animals may also be shown where duplicates exists on BCMS 113 5 4 2 BCMS Audit CTSOnline This allows for the comparison of the live animals on Cattledata with the live animals currently held by BCMS Any differences will be displayed Before doing the audit you must get the file of animals from the CTS On line web site This is the same routine as is used when starting up a new business and is explained fully in the Quickstart Guide JE Aucit wath HOM snl Tha mutne car bz u3cc to conzare thz anima that at cumectly on your halding wt BOME fT you chaece the to use the CTSOnine mechor then yo wil cor to ebtair ne Carte on Haling Sunmay ood Dow hed He hom Ile SOMS Web ziz liis 2 Using CTS Web Eervicca Linge Uate an khing Sarnmeny and lemons de downleadted trom 121 oil eine Fiz hare C Jacs gcergep Documerrs bomaczttic 2 E Grecktre or datza of nmaa Futhasec once 28 12 2907 Once you have the file of animals saved on the computer go to Audit with BCMS Browse to the file and click D
67. irth Breed The Mount Fam Herd Register 12 04 04 3A F Awa So 17 044 TI r PMwN4IE9 1471096 CII 1 AOS AWTS LA 1 23 0409 27 108 THX F 23 11 01 CH F 14 01 02 251201 2A F 1 0102 25 02 02 AAX F Cam Sex Surrogate Dam Sire UKKY 6312 YOLUS TKM MSS 146 TIKKY RAT Oe 1 UKM M5422 01472 UKKY 63412 90012 UKMM 5822 014r gt UKKY 6312 90017 UKM M S422 01472 UKKY 6312 007412 UKM M5422 01172 UKKY 63 12 90002 81 Date 282r Page Jota Date Moved 23 02 96 The Mar Nene lawr 25107796 The Marn Non lowr m v g Moved To West iown West lovn West lown West Town Weel Town 04 05 04 Fresh Meal Comp Station Yard 40 07 24 Fresh M eal Comp Slalwn Yard 20 10 04 Fresh Myal Corps 4 5 F Continuous Herd Registers This gives a listing of totals of animals in each class on each date It shows the Date Event Animal Numbers and Adjustment to cumulative Totals in each class on the date are then shown The Mount Fam Dale 28 47 07 Continuous Herd Register Page Jorg Heifers Date Event tar Number Official Iag Cows In Calt Huling Otner Steers Buls 20 05 97 Dirth 20 05 37 Birth aN Rith 20 03 97 Birth 24 03 97 Dirth 21 03 97 Birth ROfWOF Rill 24 11 97 Dirth 18 12 37 Sale 18117707 Sale 18 12 37 Sale 8112 07 Sale 18 12 37 Sale 0342 0314 UK522032500313 UK522032700314 UK 2037100315 UK52203 2200316 UK522032300317 UK522
68. isplay or Print as required An error list will be produced The Animals with Errors section highlights animals with differences in their Date of Birth Sex Breed On Movement Date and Genetic Dam The Animals on Cattledata only section shows those animals on Cattledata for which no animal can be found in the BCMS file with the same Official ID Tag The Animals on BCMS only section shows those animals in the BCMS file for which no animal can be found in the Cattledata with the same Official ID Tag 114 5 5 Beef Calf Premium Only available when Region is set to Scottish and Beef Calf Premium is enabled in Maintenance Business Parameters Premium Used to create the xml file which can be imported into the Scottish Government Web site E Reef Cal Premium sy mis Sor Date 01 09 2007 Zad Date 25 12 2007 v Aomals Emre selectec U Available 6 lota 6 a a S a aa Far N mFer Ram Sex Rread Official Tac Claimed 00315 19 C 2007 Male CH 0E522052100215 x ns 16 7iycey7ony Male CH UKS 771037700716 00218 21 CS 2007 Male cH UK52203240021 00217 21 C 2007 Male cll 0E522032900217 00219 30 1C 2007 Male AA 0E522032500219 02411 21 11 1007 Male AA YESZZUSL 02Z4912 Save Re Prat Select Renes Ext dep Start Date The date this batch of claims is to begin It will always be one day after the end date of the last batch You can over ride this if necessary End Date The end date for t
69. k in this box Price If this is a sale enter the price By Group If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Group not ticked Will display all the animals in the business Click Select on the Bottom Button Bar to highlight all the animals Individuals not to be transferred can then be clicked to remove them Alternatively animals can be individually clicked to highlight them The price can then be entered for each click Save to record the transfer 62 63 3 15 Internal Transfer Cows This section allows for the transfer of Served Heifers from the Calf Section to the Cow Herd These will then be regarded as cows Date From To Comment By Group ft Internal Transfers 2 INTZAN f Cat Records 4rimale E Uy Cire ip E Fesh Meal Carpay Sex Ear Nuirber Breed ave get tr irr Liccresh tsr Ecip The date the transfer is to be recorded on Which section of the records to move from Which location to move to This is free text in which you can enter any comment you wish If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Group not ticked Will display all the animals in the business Click Select on the Bottom Button Bar to highlight all the animals Individuals not to be transferred can then be clicked to rem
70. l in the detail on the screen To edit an existing record click on the line to highlight it and make the required changes To delete an existing record click on the line to highlight it and then click Delete The record will be removed 35 36 2 6 A Services Cows amp Heifers This holds the service record of this animal Ezr Nuto alt Dette 20 12 1939 TAZAS ar12 30 12 2003 20 12 2034 30 06 2035 3 04 2007 ee Joe Loe Je Ore Joe eee ee J This record is updated through the Service and PD result options in the Cow Occurrence section New allows services and PD results to be entered directly into the record Click New and fill in the detail on the screen To edit an existing record click on the line to highlight it and make the required changes To delete an existing record click on the line to highlight it and then click Delete The record will be removed 37 2 6 B Services Bulls This holds the service record of this animal Charlie us stock risa UW 1H astives 42 OK Wasles OE Calving Malz 9 omeales 32 gt Twit ts Vale 0 Twins Fetal 04 Twins Vired 1 Sulhems f E Omt tre Bul ror Uccurencee Seve New es Find Prini Next Frazoue Ext Hap Gestation The Gestation period for this bull Normally 283 days Current Stock Stock Price Applies to AI bulls Services The number of cows this bull has se
71. light all the animals Individuals not to be claimed can then be clicked to remove them Alternatively animals can be individually clicked to highlight them When you are happy that the list is correct click print and the list for claim will be printed Click Save and this will update the individual animal records with the claim If you have made errors these have to be corrected in the individual animal record 60 3 13 Sales Returns Cows Calves amp Bulls This section allows for the entry of details of the sale of an animal which may be received some time after the actual sale pit Sales Returns 82 2007 Lyc Woch 61607 70 gt Fj Pes Kile Dead Weyl USM 4 At h 6 00 URo2202sUUebe THN PNT PE AAT 0K522032 00271 UKo220227002T2 UES220722100272 Date Enter the date on which the animals were sold Grade The slaughter grade of the animal Price The total price received for the animal or the per kilo price Live Weight The liveweight of the animal sold if known Dead Weight The deadweight of the animal sold if known Kill Out Where you want to calculate the liveweight from the dead weight enter an assumed kill out By Group Ifticked then select the location where the animals were sold Only animals sold to the selected location on the selected date will be displayed If Group not ticked Will display all the animals sold on the selected date Individual animals should be highlighted by clicki
72. light all the animals Individuals not to be transferred can then be clicked to remove them Alternatively animals can be individually clicked to highlight them When you are happy that the list is correct click Save This will update the individual animal records 67 and the calves are then moved from the calf section to the bull section 3 18 Weighing Cows Calves amp Bulls This routine is used to enter weights of animals jc Weigl nus LUTA v Manash inu alba Ssects Avslszle e F hun Aia 4 7 Otisa Tag JURSzZys230U2 S UK522022400276 lLiKSz2n7snnes7 URZ2US2HUUE 8 LIKR2ONAAENNERS URSAJ UK5 22022400230 ueszans7anens URGZ2U2Us LIKRZONZARONESE Date The date of the weighing Method Manually type the entries into the screen by entering the animal number followed by the weight Manually into a List Shows a list of the animals in a group or all if individual is selected Type the weights into the weight column Comment Free text to enter any comment you wish to record By Group If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Group not ticked Will display all the animals in the business To enter a weight type the animal management number enter its weight in the weight box continue until all the weights have been recorded The import button allows you to import weigh files from electronic
73. ll get a list of outstanding cllaims and warnings each tile you start the program This shows unregistered Calves Animals approaching 30 months Bulls approaching 16 months and in Scotland calves due for a Beef Calf Scheme claim C Enable Beef Calf Premium Only available in Scotland When selected all the required routines and reports are enabled Limit The upper limit on the number of animals that you wish to claim in the Premium year Set to 0 if you have no limit Claimed The number of animals that have actually been claimed since these numbers were last zeroed These boxes have to be Zeroed at the beginning of each Premium Year Value The value of the premium per head 14 D Print Bar Codes on Claim Forms Where the claim for is produced by the system a bar code for each animal will be printed 1 1 C Miscellaneous Parameters These figures in the first section are mainly used in the Census and Valuation report ny hearess Parameters Peas fg lWG UU Caw Velie 400 lhl Va e 550 F Very Off sal Taga on Fry F nuhk Eper Sedeeev Feperta Prrara F Shaw Officicl Tag or Renora E Pesan Saek Carri intre Pramaey LO Sar Anmrala ny Ohian Tag E Gn Tareryta Arnim Ronne from Man Marei F Avrematenty Gonente th nnr Ohan Teg in Calarge LK522052500619 Leet Kuitat Lend LKS22061712412 swa ext A Weights The average weight of a calf at its birth B Values The average value of a calf at its birth
74. mal 51 Is a calf Tick if this is a calf being bought with its dam Calvings Is the number of calvings this cow has had Genetic Dam Can be entered if known Name The name of the animal if required Click Save on the button bar when you have finished You will move to the Tags section this may be filled in if required Scanning Purchases Details of the purchased animals can now be scanned in from the Barcode on the new style cheque book passports Go to the purchase routine as normal Put the cursor in the Ear number box Scan the Bar code on the bottom right of the cover of the passport This will fill in much of the detail on the screen The Ear Number is entered as the last 5 digits of the Official Number You may change this if required Continue with entry of the other details as above 52 3 7 Purchase Calves amp Bulls This section is designed for rapid entry of calf purchases using a bar code scanner but can also be used for manual entry ome ees Detalls Date INN Weight 730m Fen ee BOE To Fattenng Lot Aca invoke No 0232410 Date is the date of purchase and the date of movement From is where the cattle were purchased from To is the location within the herd the cattle were moved to Weight Price and Invoice No Should be filled in for this batch of cattle Optional Now click into the Ear Number of the first row Read the bar code on the bottom right of the
75. mals in the business You can then select from the list the animal or animals to be moved by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Once you have selected the animals to be moved on the date click Save on the bottom button bar The movement is then added to the animals record and they will be removed from the display To bring all the animals back to the display click Refresh on the bottom button bar 50 3 6 Purchase Cows Cow purchase has the ability to enter a calf at foot at the same time This will create the appropriate records They can either be manually filled in or a barcode scanner can be used to read the data from the passports laz Caf Celvinga Gonetke Dom Taz eee ee eee ee DANIO IMX KARI 167452 et IKE2N32 19000227 The entries should be made as follows Date Is the date of purchase or movement onto the farm From Is where the animals were bought or moved from To Is the group the animals were added to on the farm Weight Price Invoice No Enter as appropriate for the animals being entered Ear Number The Management ID No of the Animal Born The cow s date of birth Sex The Sex of the animal Not accessible in cows Breed Select from the list as set up in Maintenance Utilities above Official Tag The Official Ministry ID of the Ani
76. mp Bulls 00 Calves amp Bulls 0 0 0 0 0 0 0 0 0 00 000 57 Cows Calves amp Bulls 00 59 Cows Calves amp Bulls 60 Bulls tk Gee eee tates 6 eb eesti dew neee a eate 63 Cows Calves amp Bulls 00 64 Calves 0 ccc eee eens 65 Calf Reports Bull REPOWS x14 cei64gleeta to 4nd a pa eaa E buds eae a E E 70 Code Lists Statutory Reports ed pk xe ook ok a Scent ogee ORO GWE RES 72 ANNANN Health Book Pharmacy Book Movement Book ReTagging Book end REISS sorreta aa ia a ees aL Continuous Herd Registers 00000 78 moga w gt Management Reports 2 lt 3 acccsn eedee syd ciaddusiesberesd 719 NNDDNDND Se WN FR WN Census and Valuation 0 0 0 0 cee ee ees 80 Stock Listing 26 04 aee bead eda dase sates doles 81 Live Sales Returns 0 000000 cece ee eee 82 Dead Sales Returns 83 Stock Audit 0 ee 84 Cattle on Holding std oa eGee aes deo aes 85 Quma BCMS Movements Web Services n n nannan nnana 94 BCMS Movements SIS Email 0 0 0 0 0 000 ee 96 BCMS Movements CTSOnline 0 00000 98 BCMS Registrations Web Services 0 00000 99 BCMS Registrations SIS Email BCMS Registrations CTSOnline 04 104 BCMS Audit Web Services 0 000 cece eee eee 106 6 5 4 2 BCMS Audit CTSOnline 0 0 02 2008 108
77. n is used to compare the animals currently held on BCMS with those held on Cattledata and show the differences E Audi with POMS Ths ro nre carbe used tc compare the simss Fat ere curetily or your ackarc wit CCM 5 Doyo Cove bie le use oe UISGE e mano thet pou wl peed ly golem siz Tle ur Hod Suomay and Luwtued fis hum is SUMS Vieb Sis ae S Lerg CIS Veb Services Lad Jumdoat ODI ISD Lpdate I Lere the Totke on olding Summary erd Dewniced le dovmizeced from CT5SOrire e Neme TA Jser cecges ozume brms sile bd D Shane the an drar of Animes Fureheeee ares 2812 90 Lespliey orm bo leg Click the Update button You will be taken into the CTS Web Services screen CTS Wh Servite File Help Product CATTLedata TypE Dete Type Nel Sunber H3L30701 HAL 2121122007 Calle ur nalng SebLmissivs PASSANT x WAT Riks Anal ry Si limisdiri PASSANTE 1 HALA Riks Anal ry Si limissiri Subri ezots Arhive Dale Ext Hel A file HOLDO001 XML will be created Highlight this file and click submit Your line should be open before clicking Submit The system should process for a few seconds and the status should change to Success 112 Click Exit at this point This will take you back to the Audit by CTS Web Services screen Click Ok on the Download Complete screen and then click either Display or Print The animals with errors will then be presented The Animals with Errors section h
78. n the Box with three dots to the right of the drop down lists s12 1 Business Parameters This section has to be filled in when a new business is created All the entries can be amended in this section if required 1 1 A Business sal Business Pa armer i Bieineee Premium Miec Other Name Tre Mount Fam Address The Mout Pam Kinross Mourt Roac Mittin Post Code M4G71457 A Business Name and Address The trading name and address of the business to which all official communications should be addressed B Telephone and Fax Numbers The telephone and fax numbers of the business C Holding Number The official Ministry of Agriculture code under which the herd is registered the herd extension to the CPH Number can be added where there is more than one herd registered on a holding D Password This is the password needed to get into the business when you try to access it Each individual business can have its own password but it is not compulsory to have one Bie 1 1 B Premium Statistics iS Business Parameters gt l legion Scottish F Cher foe Cams cn Fatur F Enebe Bret Catt Premism mit 0 62 Value 009 F Part Sar Cozee on Claim Forne A Region This changes the form layout for claims and reports for SEERAD or DEFRA If Scottish is selected the Beef Calf Scheme options are available B Check for Claims on Startup If this is selected you wi
79. ng on them Their details should be entered in the above boxes and then click Save to record the detail in the animal record 61 3 14 External Transfer Cows Calves amp Bulls This section allows for the transfer of animals between separate businesses on the system The complete animal record is moved without the need to re enter all the detail The transfer can be recorded as a sale this effectively shows as a sale and purchase in the separate businesses or a simple transfer where the animal record simply moves from one business to the other Jif amp temal Transfer Cate FAFA v 7 Record Trenser as a fake Tu The Moum Far x Pix SUU LW j F s Location Home Femra id Conese Animas Sdosted _fvalble E ByGrouz Monttor 2 aa zar Nambo Bem Sex srced Ctticicl lag R111 2Cf11 97 Ferale UERY6322 02127 TLUJ Of Ub 9U rerale 2E3324 Z1 mn ENF SO1 Fenale a TKA 7 arani TLU U 93 serale UKs t6324 YLOUS TRY VETS UKeYE3i2 9 Temale t TRHVEY gt nana 167 02 93 Terale UKSf632 07713 1A707793 Temale TEUZET F 97007 1247 03793 Terale URSf632 95008 7 02 93 Terale UKHY6322 92003 15 01 92 Female UKMY63 2 01717 im soe fo ee oem e Date The date the transfer is to be recorded on To Select the business the animal is to be transferred to from the list in the top box Select the group in that business from the second box Record as Sale Tf the transfer is to be recorded as a sale clic
80. o file This may then be imported into other applications Next is the Print button which sends the displayed report to the printer Next is shown which page of the report is on the screen At each side are start and end page buttons inside these are page forward and back buttons The next button is a stop loading button This is useful if you want to stop a large report being formatted The Refresh button rotating arrows refreshes the report if the data has been changed The Binoculars icon next is for searching For example it can be used for searching for a particular animal Click on the Binoculars button enter the required characters click Find Next and the first item containing the characters chosen will be outlined click again and the next item containing those characters will be shown The next box shows the magnification factor this is usually set at 100 but can be changed to magnify or compress what is shown on the screen or printer or it can be made to fit the page width or the whole page The side scroll bar allows you to scroll up and down the report and the bottom scroll bar from side to side Reports on the various headings shown in the Options Box can be printed or shown on the screen The screen displays are exactly the same as the printed reports Printed reports can be created directly from 70 the screen display If you have a colour printer the reports will print in the same colours as the screen display 4 1
81. occurrence Cows Only Type Actual This is an actual removal from the herd The record will pass to the dead section Declared This changes the status of a live cow to To Be Culled This status can then be used in selective reporting to find all the animals that are to be culled at the end of a season 56 3 10 ReTagging Cows Calves amp Bulls This option allows you to change an animal s Official ID Number It cannot be edited in the animal record 27 2200T v M54023 200560 Sdez d watlaals Ear Numar fecal Taq Aila 20 21 97 Ferale CKEY6212 01127 15 0 91 serale Ci LKKY o31l2 YLOCL 16 07 97 Temale er CREV6712 arara O amp 0E 9l Ferale SM CKEY6312 9I0C4 15 04 93 scmale 5 LKKY6sl2 YLOLS 1i roA Female CHE UREY6512 7 9C8 18 02 93 Ferale cE CKEY631l2 01713 13 02 93 Ferale cE CKEY6212 910C7 147 037935 Female CE CREY6512 9210C 17 04 93 revale Ci LKKY sle YLOLY 15200797 Temale Ar CRRYG712 07717 12 08792 Ferale AR CKEY6i12 01715 ZifiG 93 scralc CEEX LKKYb2l2 Ul2s3 Date The date of the retagging New Tag The new Official Tag Number being given to the animal Options This lets you select Dead records for retagging Comment The reason for the retagging Free text for your own use You can then select the animal to be retagged from the list by clicking on it to highlight it Once you have selected the animal to be retagged on the date click Save on the bottom button bar The animal s
82. of the applications have been rejected by BCMS You can then display a report which will show the problem animals and a note of why they were not accepted Do this by highlighting the file and clicking Report Select Error in the report screen From this you can see which animals have been rejected and why These problems will need to be corrected in the animal s record in CATTLEdata before they can be resubmitted to BCMS The corrected animals can then be re selected and processed in a totally new submission At any stage the file can be highlighted and Report clicked on This gives the opportunity to see exactly what has been submitted at any stage 101 5 2 2 This creates the e mail file of movements to send to the BCMS Before this is done you should register with BCMS for electronic mail You will then be given an Originator ID and instructed to perform a conformance test for verification purposes To do this you should have set your Originator ID in BCMS Parameters Ensure your CPH Number and Herd Number are correct select Test and the program will create a file which will be sent by e mail BCMS Movements SIS Email to the BCMS Moverrcnts gt Juls Mert Were D1207 lype Delat z Enc Caz SAW 1 Mevemenes Eron Seested 0 Swalabe 5 Tota 5 ar mher am ex reed Cecial lag Inne lype Jete HzhHing Mim er 1773 29TA Mae ALY THT 220121273 OFF 1771272777 AGATE RISK Jiz SU LE 2005 Mac ALX UsS220
83. ord is created the cow s calving record is updated accordingly If an ear number is entered for the stillborn calf the calf is created in the dead calf records and the cow s record updated accordingly Name Enter name if required If twins or triplets were born enter a line for each calf Once you have filled in all the detail click the Save button If it is a heifer which has calved it will be removed from the calf section and entered as a cow The calf or calves born will automatically be created in the calf section They will be given the same location as the cow Until they are weaned moving the cow will also move the calf A4 3 2 Service Cows amp Calves This is where all services of both cows cow section and heifers calf section are entered Details Dae 2717 27 v Type Eut in Bul Argue UKMM54320117E Adc hisani alee ed Neep x Ade Commert Vimels Saeced valacic cal DyGrous 1 fesh Meal Connaeny E Tron Aniog n 6 Ea Nunbe Bom Sex Beed CFicial Tag cin S NFs91 F male ca ERT 4917 99001 R1 13705733 F male CH TIEKY6S17 90009 RIN 4 05 93 Female ca TERY 631 990008 E107 25 07 92 Fomale aS TJEKY6312 90011 0100 7 00 32 Female Ci UJEKY6312 99012 1109 27 00 52 Female Ci JEKY6312 90012 save Select tind Erim Refesh fat ler There are two ways of serving cows and heifers The first will be the more common
84. ove them Alternatively animals can be individually clicked to highlight them When you are happy that the list is correct click Save This will update the individual animal records and the heifers are then moved from the calf section to the cow herd 64 3 16 Internal Transfer Calves This section allows for the transfer of Bulls to the calf section or uncalved cows back to the calf section This may be done when a bull in the bull section is castrated or a heifer has been moved to the cow section by mistake TH Internal Transfers Dztais Iie 37 12207 a ees pee Cow Recorze Bull Recorzo EZI Comment krimas Bv Group 7 Hesh Meal Company Fat M rhe Fenni See Prete Virid Tay ame ieee e Toe ee Cee Date The date the transfer is to be recorded on From The type of animal being transferred To The group the animal is to be transferred to Comment This is free text in which you can enter any comment you wish By Group If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Group not ticked Will display all the animals in the business Click Select on the Bottom Button Bar to highlight all the animals Individuals not to be transferred can then be clicked to remove them Alternatively animals can be individually clicked to highlight them 65 When you are happy that the list is co
85. passport and the details will be filled in on the first row The cursor will move to the second row and another passport can be read Repeat untill all the cattle in the batch are entered Should you wish to change ear numbers or add Dam ID or comment these can be amended by clicking into the field on the screen and re entering Once all is entered click save If you are not using a barcode scanner simply fill in each line manually 2532 3 8 Sale Cows Calves amp Bulls This routine should be used for all sales of animals including culling where money is received It is the same for all three classes of animals with the exception which cows have no grade Date Reason Sold To ZITALA v Nri U UU S dys Reason Prma Sale Adz Free nm Hj zs Sok To 1 bean Most Uomeary zde rede Comment famzls Sslectec Available Tota F By Grop tatening Int E Fem Anla v 14 4 Fa Neves Riss See Ad Crid Ta VET ATM ACT 0263 227TA AE Mer AAX TES2792 3097 AF gt 0272 Z7 219 05 Male ARK UE522032703272 0273 235 19 05 Mare MK UK522032103273 uzis 247 19 05 Mae MK UK52 20323052 5 0276 22 29 0E Malic CHX 22032400276 0277 21 29 03 Male BAX UE522032503277 077A anrg122 0E Me BAX TIES 20132 8092 7 0283 22 12 05 Mele AX UE522052405283 0283 12 24 06 Maie ARK UE522032303259 v293 1070 06 Mae CHA UK522032109290 or 0295 05 10 0 e cH UE522032203295 0297 O5 10 0 Mele
86. plete record of all health treatments mal Jags Hemm Heath Movemania Somecs iveighings Lar Narter uzu Duy Gueailily Fas Face Nadie Fx EJET Viona SS itoecEous 100 03 45 45 107 i a a a e ee Jf e ow A iee it aes f e Cie This record is updated through the Health option in the Cow Occurrence section New allows treatments to be entered directly into the record Click New and fill in the detail on the screen To edit an existing record click on the line to highlight the section to be changed Type the new detail or if you type the first character and press return the list of options will drop down To delete an existing record click on the line to highlight it and then click Delete The record will be removed 34 2 5 Movements Cows Calves amp Bulls This is a record of all the movements of the animal both Internal group changes and External Owning Herd This allows for animals to be identified by herd within the same business Autumn and spring calvers may be an example Purchase Price If purchased the price is displayed Invoice Number The Purchase Invoice Number This record is updated through the Purchase Movement Sale and Cull Options in the Cow Occurrence section The status indicates whether the movement has been electronically registered with BCMS by e mail or not New allows movements to be entered directly into the record Click New and fil
87. r continuing good condition Should all else fail Farmdata can resurrect your system from your backup if it is correctly done I 6 Using this Manual Each of the sections shown in the Screen below is explained in an individual chapter They are headed 1 Maintenance 2 Animal Records 3 Animal Occurrences 4 BCMS 5 Reports Each of these sections can contain a number of further options each of these is described in a numbered section within the chapter Each option available within a section is described in the order in which it appears Each option is listed then its operation described CATTLLdata Cattle Management System The Mount larm Se x Tile Utilities llelo Jal X O The Mour Fern H E Animal Recorde D E Animal Qeeurences D E Maintenance Houtn s H E BCMS H E Electrons Icemficator GQ Repuls cattledata Status The three drop down menus contain the following options A File i New Business This option allows the creation of a New Business on the system The information required at this point consists of Business Name Address Telephone and Fax Number CPH Number and Password if required Other information on Premiums Livestock Units etc can be entered at your convenience Click on Save ii Change Business This option allows you to change from one business to another A list of available 9 iit Gv v vi vil vill Businesses is displ
88. rom the passport repeat until all the animals have been selected The Print Button can be useful to get a list of animals pre sale Highlight the animals you want to sell and click the print button This will give a list of the animals with their Numbers Date of Birth Sex Premium Status and Dam Number if available Do not use the save option at this point you will want to wait till after the sale to record price etc Once an animal has been sold its record is transferred to the Ex Herd Section of the records If this is done by mistake you can resurrect them Go into the appropriate Dead Record of this animal select Sales tick the Undo Sale of this Animal box Click Save The animal will return to the live records and its record can be corrected from there particularly remove the incorrect off movement and change the status back from Culled 55 3 9 Cull Casualty Cows Calves amp Bulls This section is used to record deaths of animals The cow section also has a Declared option This allows the intention to cull to be recorded uw He 2C 11797 UKKTGS12 09127 12 08 91 UK4 6212 YIJUUL 1 07 93 UKAY6212 99002 o amp oe 91 UKXY6S12 39004 15 07 30 3 UKA 6312 YIUUS 14 20 56 UKXY6212 09902 18702793 UKXY6S12 09715 12 03 33 UKAY6212 93007 14 03 53 UKXY6212 9200 17 02 93 UKAY612 33005 1 08 32 UKAY6212 03717 This is essentially the same as Sales above with the exception of Type in the cow
89. rrect click Save This will update the individual animal records 66 3 17 Internal Transfer Bulls This section allows for the transfer of animals from the calf section to the bull section It allows for only the first premium claim at the higher rate to be claimed for uncut animals This may be used where bull calves are to be regarded as stock bull either for use in the farm or sale later Fattening bulls should also be transferred i inlernal lrecsbers lE E sl Deals Tete area Toe Stuck Eull 7 rom Cof Rescurde Te Mount Fom v foc Cumme Hids 5 selected Availlacle Aal E yaam ihesi Mea omoa e v Z 2 Fer Mimeee 3em Sm Prrd Oiza Tog 0280 12 12 05 Bull AR TES22932100280 0281 11 12 05 Eull BA URSEcI3220026 Save Sree Fad Pml Re Tech Exil Hep Date The date the transfer is to be recorded on To The group the animal is to be transferred to From The type of animal being transferred Type The type of bull to be created Stock Bull or Other Bull Comment This is free text in which you can enter any comment you wish By Group If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed If Group not ticked Will display all the animals in the business Only animals in the calf section with the sex set as Bull uncastrated will be shown on lists Click Select on the Bottom Button Bar to high
90. rved Positive Negative PD results recorded for services Wastes Number of service recorded to cows sold before outcome known Males The number of male calves produced so far by his services Females The number of females calves produced so far by his services Twins The number of twins produced by his services so far Stillborns The Number of stillborn calves produced by his services Omit this Bull from Services Use this to stop a bull appearing on the list of sires in occurrences 38 2 7 Calvings Cows This holds the records of all the calvings of this animal G og K783453714579 KUNIS 7054605 KE2203100424 KEZA osos SEAT E ET E E This record is updated through the Calvings options in the Cow Occurrence section New calvings should ideally be entered through the occurrence screen To edit an existing record click on the incorrect entry and change the detail Where a list is available you should select the required entry This however does not change the calf s record that must be done in the calf record section 39 2 8 Weighing Cows Calves amp Bulls All recorded weighings are held in this section beimal Togs Premium terdi Movements Services Weighings This record is updated through the Weighing options in the Cow Occurrence section New allows weight recordings to be entered directly into the record Click N
91. s takes you out of the program Utilities 10 i Compact amp Repair Database This is a utility which allows you to repair the database should it ever become corrupted It will also reduce the size of the database should it become extremely large ii Import These routines are used to initially populate the program with animals from various different sources They should all be done into an empty program following consultation with Farmdata From BCMS Imports the text file produced by the download from the BCMS web site or through CTS Webservices Again used for initial setup of a business only ii Run Gives access to external maintenance programs used by Farmdata C Help i This offers the usual windows help facilities and the on line help facilities for Cattledata ii Download Latest Update Use this to check if program updates are available on the Farmdata web site Requires the Auto Update software to be loaded from the CD iti Register Enter the Activation Key from your FARMdata Certificate of Authenticity Without this you will not be able to access the program after 60 days have elapsed from date of installation You will not have an Activation Key if you have a demonstration copy of the program iv Change Change the Address of the licenced owner of the software v About This gives details of the Serial Number and Version Number of the program The images used in this manual have been generated on Windows
92. st of sires Where AI is being used the Inseminator can be entered If ticked then select the group of animals that the occurrence is to be recorded against All the animals in the group will be displayed in Bull In and Actual Service options Only those with a previous Bull In will be displayed in the Bull Out option Will display all the cows or heifers in the business Again the Bull Out option only displays those with a previous Bull In You can then select the animal or animals served from the list by clicking on them to highlight them Select all the animals on the list by clicking Select on the bottom button bar Individuals can then be deselected by clicking on them to take the highlight off Once you have selected the animals to be served on the date click Save on the bottom button bar The service is then added to the animals record and they will be removed from the display To bring all the animals back to the display click Restore on the bottom button bar 46 3 3 P D Result Cows amp Calves This is for the entry of P D results against Cows and heifers 27 12 2007 Pasit ve aher Vai Selected Available Total E By Guus 1 Fresh Meet Compaw E From Aviluy 0 5 5 Zar Number Bor Sex Bresd Officia Tag tee Bal NAZNAAZCIT Female SM TKKY A312 97974 C121 14 10 C Female CHX UKKY5312 35953 H192 187 02 63 Female CH UKKZ5312 99713 H193 17 02 52 Fcmalc CH UKKY5312 99999 H3992 12 04 54 Fcmalc BA UK
93. stick select the drive letter of the stick Backup Dats a Eclzct whee te Backup To e CA T TLEdata zip Change V Check Eackup Disks tor Erors Hecommended Progress Click next and the backup will begin 123 To restore data from a backup created by the above routine use the utility supplied with the program which is located under the File menu If you are restoring data it is advisable to do take a backup of the current data first Click on Restore Data Restore Data Select where co Restore from e csettlscala zip Same The default is again A CATTLEdata zip If your backup file is located elsewhere you can use the browse button to locate it Seler wha tn Restore 1_the Vur Fam 2 The Mour Farm Select the businesses you wish to restore by clicking on them Click Start to begin the restore 124
94. the quantity purchased the Current Stock should be the same as the Purchase Cost can be entered Batch Number Batch Number Withdrawal Periods and any comment such as supplier Click Save to store on the system New purchases can also be entered during the Health Treatment Occurrence 25 10 Units These are the units used in the drug section to describe the quantities D sciplion Bobs E Simi his Uni Cuve frum Ouaurerves EJECTA To create a new Unit code click New on the bottom button bar Put in the code up to four characters and put in the Description up to 20 characters Click Save to store on the system Delete will remove a code but will leave blanks in animals records 26 Chapter 2 Animal Records The Animal Record section holds all the detail on the individual Animals It accesses both In Herd live animals and Ex Herd animals which have left the farm records If you want to find out about an individual animal this is the place to come E CATTLeate Cattle Management System The Mount arm M ex File Utilities Help Jaaxe amp Ihe Mount Fam Animal Rocerda a eee Caves in Herd iE Ruls in Herd 39 Culs ir ller i Insemmnators E Inosninctere G Ex Herd Cows EEx Hard Cowe Ek Herd Calves E Ex Herd Calves ff Ex Herd Bulls Fx Hard Bulls Animal Decutences G Mantenance Reutines DCMS Electronic dertilicstion Reports A F mm FF All recor
95. ting of either live or dead calves It shows basic details location and status Calving Schedule A list of served heifers and when they are due to calve Can be used as an input document for entering the calving details Registration Schedule A listing of calves due to be registered Calf Premium Schedule Only available when the Premium Region is set to Scottish Lists eligible unclaimed animals Selling Schedule A listing of the status of animals and when any retention period ends 30 Month Schedule A listing of dates animals will be 30 months old Premium Claimed A listing of all calves claimed for premium in the selected year and what has happened to them All these reports can be created for groups or a range of groups All the reports can be shown on the screen or printed 73 4 3 Bull Reports These are pre formatted reports to give information from the Bull records Herd Ex Herd Bulls Bul Repors Reports Rialsin Heal Resiishralies Sd eethabe 5 Gellerd Duls T Caf Premum Szaeduls Detaled Duls in I lerd Selinc Schedue Detaled Ex Hord Bulls Premums Coimcd reemnaters Limits T Ry Greagu A basic listing of all bulls either live or dead Detailed Herd Ex Herd Bulls A listing of all bulls either live or dead This report shows the Inseminators Statistical details of the bulls services A basic listing of all Insemination bulls This report shows the statistical details of the bulls serv
96. used and what is left Select whether you want Cows Calves and or Bulls by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records Date 28 12 07 Page 1 of 1 Withdrawal Penods Person Becof 180 days 10 11 07 480 days 10 11 07 180 days 1011 07 180 days 1011 07 180 days 40 14 07 180 days 10 41 07 18U days 10 41 07 4180 days 10 11 07 180 days 10 11 07 180 days 40 11 07 180 days 40141 07 180 days PP tel Milk 189 days 10 1107 189 days 10 11 C7 18 dave Wills 18 days 40 41 107 189 days 10 11 07 189 dars 10 1107 18 days 40 41 07 18 days 10 11 C7 18 dave 10 11 07 189 dave 10 1117 189 days 140 11107 189 dars anrasan JNeep JNeep JNeep Neep JNeep JNecp JNeep JNeep JNeep JNeep Neep 4 5 C Movement Book To print or view the Movement book Click in the Movement Book Dot Select whether you want Cows Calves and or Bulls by putting an X in the appropriate box If you do not select any all will be presented Select the date range you want to print by putting an X in the date range box and enter the start and end date for the report Not selecting a date range will select all records Select External or Internal Movements by putting an X in the appropriate Box If you le
97. will go directly to the record of the first animal instead L Automatically Generate Next Official Tag in Calvings This section holds the last official tag number used in a calving The next will be used at the next calving Up to three different runs of tags can be held Each can then be associated with locations When a cow calves at a location it will use the next number associated with that location See section 8 below 16 1 1 D Other Parameters Livedove Leis Denaty Livi 16 La tor Cows LU s ia Melos under 2 Wi for Mais virs 2years LL for 4etfet onzer 2 LWeforHefar over 2vzaw VO LL s or Shzex 1 Sheep Slamet jam LL z or Dairy Cow o a Cary Cowo Clarmcd o A longe Ares These are the various limits and Livestock Unit equivalents in force at any time They can be edited as necessary Forage Area and Number of Sheep claimed can be entered later 17 Code Lists The Code Lists can be added to or edited in this section To print Code Lists go the Reports section Omit this Code from Occurrences allows you to switch of redundant codes from appearing in drop down list in occurrences This shortens the working lists without removing the code with the consequent loss of historical information 2 Breeds The list of breeds available for animals on the system The system comes with the standard breed codes as per the BCMS eligible breeds list 5 Brees Conley amp a Coce TE a Deseriptior Abcr
98. ystem will provide a calving purchase and sale record as well as stock on the farm at any time You can however run it at much more detailed levels The Movement Book both internal and external is maintained The Health book and Pharmacy Book are available Any number of weighings can be recorded for each animal Purchase and sale price are recorded as well as weights and grades this allows margins and daily liveweight gain to be calculated Electronic Tags can be used for data capture and movements sent direct to BCMS iTe The reporting flexibility is particularly useful There are a series of preset reports within the system but any information held on an animal record can be produced in report formats you can create yourself Full Historical information is held in complete detail There is no summarising in the History section All details are retained for reference I 4 Finding your way around The program is written in Microsoft Visual Basic net to run in the Microsoft Windows operating system This gives it all the flexibility and function now available with this type of programming It is designed to be used with the mouse and to have the minimum of keyboard input Clicking into one option on the screen will often take you to another screen with further options You may need to take time at first to find out where everything is If you go into the wrong option simply exit out again and you will be back to the previous stag

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