DHIS End User Manual - Tanzania_Zero Draft
Contents
1. 27 More formally this be described as following i Series A series 15 a set of continuous related elements eg periods or data elements which you want to visualize in order to emphasize trends or relations in its data il Categories A category is a set of elements eg indicators or organisation units for which you want to compare its data wi Filter Since most charts are two dimensional a filter must be used on the third dimension in order to use only a single element for the chart to become meaningful 6 4 Selecting indicators and data elements The visualizer module can display any number of indicators and data elements in a chart and data table Both indicators and data elements can be selected and appear together in the same chart You can select indicators by clicking at the Indicators header and selecting an indicator group from the list of groups below it This will make the indicators in the selected group appear in the list under Available indicators to the left From that list you can double click on any indicator in order to select it this will move it to the list under Selected indicators Alternatively you can mark one or more indicators and click the single arrow button To select all 1ndicators you simply click on the double arrow button To deselect indicators you can do correspondingly in the Selected indicators list To select data elements click on the Data element2. p ge oc X DPT 1 Coverage October 2011 Kenya 0 2 ee OPV 1 Coverage June 2011 Kenya 87 4 29 6 10 Downloading chart as image PDF After you have rendered a chart you can save that view as file and download it to your local computer by clicking on Save as on the top centre menu You can select between PNG image or PDF The file will be automatically downloaded to your computer for instance can you now embed the image file into a text document as part of a report 6 11 Saving chart as favourite Once you have rendered a chart you can save it as a favorite Click on the Favorites button on the top menu and then on the Manage favorites link In the name field enter the desired name for your chart By ticking the System checkbox the chart will be visible to all users of the system if you do not tick it the chart will be visible only to yourself This requres that your user account has the privilege to create system charts You can rename any favorite by selecting it in the list modifying its name in the name input field and clicking Rename You can delete any favourite by selecting it and then clicking Delete These favorite charts can later be included on your personal dashboard After saving you can navigate to the dashboard module click on the Insert link over the chart areas and select your preferred chart 6 12 Exiting the data visualizer module If you want to exit the module and go back to the DHIS start pag
3. 2012 Mtwara Regon Wagonjwa wa Kulazwa 2012 Mwanza Region ugue m Me OES Region 2 Bagamoyo District counci Bagamoyo Hospital Baobab Dispensary 2 2 Entering data To start entering data the first step is to open the correct form Follow these steps 1 Locate the orgunit you want to register data for in the tree menu to the left Expand and close branches by clicking on the symbols There are more than 21 regions in Tanzania mainland each of which has an average of six districts However the reporting units in the HMIS are the health facilities You have therefore to zoom in to the health facility to start data entry 2 Select a data set from the dropdown list of data sets available to your selected orgunit The datasets in its simplest 15 a form in which data are entered The number of datasets is therefore equivalent to the number of forms available 3 Select a period to register data for The available periods are controlled by the dataset s period type reporting frequency You can jump a year back or forward by using the prev year and Next year buttons Simply start entering data by clicking inside the first field and type in the value Move to the next field using the Tab button Shift Tab will take you back one step The values are saved immediately and do not require any save finished button click A green field indicates that the 9 value has been saved in the system on the serve
4. Manyara Region Mara Region Mbeya Region Morogoro Region Mtwara Region Mwanza Region O Pwani Region Bagamoyo District council Kibaha District Council Kibaha Town Council Kisarawe District Council District Council Mkuranga District Council em Mk eee Oe ee I n i select data to validate first enter a start date and an end date for which data should be included in the analysis The date picker widget may be used to select dates li Second choose between including all validation rules or all validation rules from a single group iii Third choose the data source for the validation between the captured data or aggregate data iv Fourth select the organisation unit Finally click validates The following screen will appear 14 Validation violations Bagamoyo District council 20110601 date 2011 12 31 Download as CSV 13 values found Organisation unit Period Left side description Bagamoyo Hospital August 2011 ANC 1st Visit and Revisit Bagamoyo Hospital November 2011 ANC 1st Visit and Revisit Bagamoyo Hospital December 2011 ANC HIV Test Performed Chalinze Health Centre October 2011 Total number of ANC clients new and re visits Chalinze Health Centre October 2011 ANC Repeat Clients Challnze Health Centre October 2011 Wajawazito wallopata chanjo ya TT2 Chalinze Health Centre October 2011 ANC New Clients and Revisit Chalinze Health Centre O
5. facility Level Health Facility Parent organisation unit 9 63 Kenya 3j Central 3j Coast 9 Eastem Nairobi H NorthEastem 3j Nyanza H Rift Valley 8 7 Westem 7 2 3 Symbol layer This layer displays icons that represent areas polygons like provinces districts etc instead of facilities points Thus in this layer you are not supposed to select a facility level but instead a level of provinces districts etc In order to render this layer you need to create a predefined legend set of images described in Section 7 3 2 Register legend sets OOO we DA 2 Symbol layer Data options Map value type Indicator Indicator group Antenatal Indicator ANC 1 Coverage Period type Monthly Period January 2011 Legend options Legend set Rainfall Resize Organisation unit level Level County Laikipia county Parent organisation unit 3 Sj Kenya ind Central 3j Coast 9 Eastem Nairobi gj NorthEastem 3j Nyanza 8 Rift Valley 8 Westem v Q 34 n Show information sheet Relocate FQ Ext Gis layers 3 3 Base layers OpenStreetMap amp _ Google Hybrid amp Google Streets Wi Overlays _ Thematic layer 1 _ Thematic layer 2 Facility layer _ Symbol layer f WMS overlay Vector overlay Cursor position Lon 36 75093 Lat 1 30540 Feature da
6. following 15 a report example Reporting Rate Summary Bagamoyo District council Kliniki Wajawazito ANC Name Actual Target Percent On time Percent Yombo Dispensary 1 1 100 1 100 Kerege Dispensary 1 1 100 0 0 Mbwewe Dispensary 1 1 100 1 100 Mkenge Dispensary 1 1 100 0 0 Zinga Dispensary 1 1 100 0 0 Fukayosi Dispensary 1 1 100 1 100 Masunguru Dispensary 1 1 100 0 0 Visezi Dispensary 1 1 100 1 100 Miono Health Centre 1 1 100 1 100 5 6 Organisation Unit Report These are reports meant for establishing the distribution of the Organisation Units in the health sector There are two reporting options 1 based on the ownership who owns it the government faith based private etc and 2 based on type what kind of an institution it is a hospital a health centre a dispensary and others It is even more useful as it gives in aggregate forms That s 1 one region how many are faith based how many are public how many hospitals etc To run the report you need to go to Services in the top menus Reports Organisation Unit Reports Report organisation unit Uri cb Region Region Mtwara Region Mwanza Region Pwani Region Ownership Rukwa Region ale 4 y Ruvuma Region Shinyanga Region Singida Region Tabora Region Download as PDF Download as Excel Tanga Region Download as CSV n 22 With the above selection we expect to see the data for t
7. Export to PNG Measure distances on map The two final buttons are Administrator settings and Help 7 2 Thematic mapping This section describes the four vector layers which the user has at his disposal for thematic mapping Thematic layer 1 Thematic layer 2 Facility layer and Symbol layer 7 2 1 Thematic layer 1 and 2 The two thematic layer panels let you use your data for thematic mapping All you need to do 1s selecting your desired indicator dataelement period map combination then the organisation unit level and finally the parent to define the boundary If your database has coordinates for these organisation units they will appear on the map 31 OOO ayes Tos Go Exit GIS Map layers Sibut da 7 1 ame vv xt 2 o N Doe Park one i E Gy Base layers gt il Thematic layer 1 National Park j QJ OpenStreetMap g Piah a Yabelo Wildife y Goo angul j 4 Stephanie Sanctuary 4 Google Streets Favorite ptiona Y Level Province Riftvalley M 7 E zv zd Overiays Libenge f Thematic layer 1 9 Map value type Indicator M Parent organisation unit M m 4 G Thematic layer 2 Sef Indicat 1 A AST ndicator group tenata A 3 cj Kenya E Facility layer Indicator ANC 1 Coverage 8j C Central Symbol layer p o B
8. available reports from the Services drop down menu by selecting Reports The report menu found in the left bar has the options just click Dataset Report A criteria window below will appear and you be will required to select Dataset Reporting period and use data for selected unit only which is option when you want a report for orgunit that has children and data collected directly in that unit and Reporting Organization unit deis Tanzania HMIS Maintenance Services Help Report Dataset Report Standard Report Dataset Report Reporting Rate Summary Resource Organisation Unit Report Report Table Pivot Table Dataset Kliniki ya Wajawazito ANC Report period Monthly Prev year January 2012 Report organisation unit Mbeya Region Morogoro Region Mtwara Region Mwanza Region El Pwani Region Bagamoyo District council Kibaha District Council Kibaha Town Council Kisarawe District Council Mafia District Council Mkuranga District Council After selecting the criteria for the report click Get Report button The report will appear on your screen You can choose to Download the report as pdf file or excel file for later use 20 Reporting unit Bagamoyo District council Reporting period January 2012 ya Mwezi Toka Kliniki ANC Namba Maelezo Umri lt Miaka 20 Umri Miaka 20 na zaidi Jumla 1 Idadi ya Wajawazito Walioteqemewa 90 1715 1505 2 Hudhu
9. ya ulish 2n ni 1028 1050 1865 76 248 252 41 council Kibaha District 145 201 266 85 b 102 15 Kibaha Town Council 374 32D 667 140 225 38 B aa a 213 290 428 114 131 66 62 Council Mafia District Council 103 107 194 119 87 21 10 Mkuranga District ES 3 306 457 901 95 101 113 District Council amp 00 1030 1458 652 238 156 353 Bagamoyo District me 8 e 1095 838 1621 451 171 230 19 Cons 150 158 255 157 27 51 15 The following is the display when the input was Jan March 2012 period Pwani Region Organisation Unit for data elements NOT indicators 25 Chapter 6 Data Visualizer 6 1 Data Visualizer overview The data visualizer module enables users to easily create dynamic data analysis and visualizations through charts and data tables You can access this module by going to Services Data Visualizer in the main menu The image below shows the viewport of the module For a quick start i Look under the Indicator heading and select an indicator group from the list of groups 11 Look under Available indicators and select a few indicators from the list by double clicking on them 111 Click Update in the top bar and see the chart unfold The data visualizer is designed firstly to be easy to use you can simply select the indicators data elements periods and organisation units you want to include and click Update to get your visualization Secondly it is designed to b
10. UNITED REPUBLIC OF TANZANIA UNIVERSITY OF DAR ES SALAAM SS Chey gt N ca AS ws F a C pe 5 Anniversary gt em c m KuJeNe V CHA DHIS 2 END USER MANUAL Contents Chapter Inttodustlon tO 4 iui DRS gee cc ee ee 4 TE L Features IN BEIBI 4 1 2 Getting Started with DHIS ei 5 5 1 2 Logging n and 5 1 2 3 Menus and Navigation ss uevo TRES CROP ESSI a DEUS 6 Pamer Br ez 8 2 1 nda WEN OIA E 8 DD Sigur IA SS RETE mt 9 2 5 Omne date elit UMEN MUN MEME MEMMIUS EMI E 10 alendis Br y ERR 12 3 1 Overview of Data 2 rain 12 SL DUME Biennali 12 ine O REA 13 33 R nhiBP Validation RBS eed 14 3 3 2 Validation Rules Data Entry ini rs Res r a esi uo 15 Chapter d Ha OT e M ri ed 16 Chapter 17 5 Reporting FUNCTIONS ITY In DHIS Z sesinin a R E 17 Baleus RE elo nn 17 S SEI AO REDOT aaa 19 1 len pd eee re nee a 19 5 5 Reporting RASUN 21 5 6 Organisation Unit RED ONE irta 22 SAR 918 a lana 23 OPVO 25 nye Er
11. _ Coast 4 Period type Monthly a Eastem WMS overlay Vector overlay 2011 Nairobi Cursor position NorthEastem Legend options 8 Nyanza E Lon 22 63884 Lat 9 79489 Legend type Automatic 8 3 Rift Valley a Westem nde Method Equal intervals ues Y Classes 5 P 190 Ld Low color FF0000 Thematio inyar legend High color FFFFOO renna January 2011 a A Province Riftvalley Kenya 1 ow point size Osh Ngorongoro 0 0 18 9 4 High point size 20 PE ED 189 378 1 o T 378 567 1 i A 56 7 75 5 1 v 1 pu amp Resize 1 755 944 1 VPE X MEME eI Tebon ue You may choose between legend types automatic and predefined Automatic means that the application will create a legend set for you based on your what method number of classes low color and high color you select Method alludes to the size of the legend classes Set to Equal intervals they will be highest map value lowest map value number of classes Set to Equal eroup count the legend creator will try to distribute the organisation units evenly Choose Fixed bounds and you may define your own class break values type e g 20 40 60 using a comma to separate each of them The legend will appear as an even gradation from the start color to the end color Pr
12. af SSIS E vg CREA o LI Time Insert Close Clear Insert Close Clear Immunization coverage HSSP Malaria Confirmed Rate Insert Close Clear h attendant HIV given AFER T ARV ANC Hly given ART ARY ANC Prevalance Rates e ANC 1st vs 4nd Visit Coverage ANC ANC 1 4 and IPT 1 2 Coverage Pwani ANC HIV testing and prevalence rate Se oat Child Health Vitamin A F a a SSS Delivery Types Delivery By skilled health attendant The blue background contains the contents of the reports available already developed You then pick the one you want and go on It replaces the existing report The dashboard is often customised by the user themselves and each time a user logs in to the system they will find the dashboard elements They have a choice to change the presentations they want Each presentation has on its left three links Insert Close and Clear 18 5 3 Standard Report You access the available reports from the Services drop down menu by selecting Reports The report menu found in the left bar has the options just click Standard Report A list of all pre defined reports will appear in the main window duis Tanzania HMIS Maintenance Services Hel Report Standard Report Standard Report Dataset Report icd Loo ius Add new Reporting Rate Summary Add new Respurce Name Operations Organisation Unit Report Rep
13. ascending or descending on any of the columns gt Update Datatable Save as Exit Data Period Organisation unit Value PNG DPT 2 Coverage April 2011 Kenya 66 3 Kenya 2 PDF DPT 3 Coverage August 2011 Kenya 87 3 T1Coverage DPT2 Coverage DPT3 Coverage MI OPV 1 Coverage DPT 2 Coverage February 2011 Kenya 64 8 DPT 3 Coverage May 2011 Kenya 65 1 360 0 DPT 1 Coverage May 2011 Kenya 97 3 DPT 3 Coverage June 2011 Kenya 72 320 0 DPT 2 Coverage August 2011 Kenya 89 1 DPT 2 Coverage March 2011 Kenya 61 OPV 1 Coverage October 2011 Kenya 0 2 280 0 DPT 1 Coverage March 2011 Kenya 66 3 OPV 1 Coverage May 2011 Kenya 81 6 OPV 1 Coverage February 2011 Kenya 65 8 240 0 DPT 3 Coverage January 2011 Kenya 60 1 OPV 1 Coverage 2011 Kenya 68 8 200 0 OPV 1 Coverage September 2011 Kenya 85 7 DPT 2 Coverage October 2011 Kenya 0 2 DPT 3 Coverage April 2011 Kenya 58 9 160 0 DPT 2 Coverage May 2011 Kenya 67 5 DPT 2 Coverage June 2011 Kenya 79 3 DPT 1 Coverage June 2011 Kenya 91 4 120 0 DPT 1 Coverage February 2011 Kenya 66 1 DPT 1 Coverage January 2011 Kenya 67 1 OPV 1 Coverage March 2011 Kenya 67 4 DPT 1 Coverage April 2011 Kenya 64 6 DPT 1 Coverage September 2011 Kenya 86 4 2 Coverage September 2011 Kenya 87 OPV 1 Coverage August 2011 Kenya 86 6 DPT 1 Coverage August 2011 Kenya 89 6 DPT 3 Coverage March 2011 Kenya 64 8 A A aS aS aS 49 aS o DPT 3 Coverage February 2011 Kenya 64 8 a e e e o9 yp o SO ov or e
14. ctober 2011 ANC 1st Visit and Revisit Chalinze Health Centre November 2011 Wajawazito wallopata chanjo ya TT2 Lugoba Center October 2011 Wejawezito waliopima ving wa nudnurio la kwanza Mowewe Dispensary July 2011 ANC HIV Test Performed 177 0 354 0 354 0 452 0 17 0 202 0 403 0 5020 423 0 19 0 Right side description Total IPT given at ANC Total IPT given at ANC ANC HIV Post Test Counseiled PMTCT Counselled ANC 4th Visit Jumia ya manudnurio yote 26 20 ANC HIV Test Pertormed Total IPT glven at ANC Jumia ya manudnurio yote 20 20 Jumia ya la kwanza ANC HIV Post Test Counselled 3 3 2 Validation Rules in Data Entry Validation rules can also be run in the course of entering data before one commits complete This will run the entire validation rule for the available selections the organisation unit data set and period Below each data entry form there 15 a button for running validation rules After entry of the data the user can press 76 Thyroid Diseases 79 Diagnoses Other Complete Incomplete Run validation E 77 Neoplasms 78 Ill Defined Symtoms TT No Diagnosis 15 Chapter 4 Indicator Chapter 5 Reports 5 1 Reporting Functionality in DHIS 2 There are several reports ways to view and use the data through reports Reports in this case mean different presentations charts gra
15. d it to the DHIS 2 dashboard 7 3 2 Register legend sets Example usage vaccination coverage Firstly create the legends that are going to constitute the legend set The first one could be Low bad display name start value 30 end value red color Then create Medium 30 70 yellow and finally High good 70 100 green Now open the legend set panel type e g High is good as display name and select the desired legends below Multi select your three legends by pressing and holding the Ctrl Shift button when selecting Then click the register button to store the legend set Assign indicators data elements to your legend set in one of the two last panels Select the legend set in the combo box and mult select items in the list below Click the assign button to update the legend set Please see the referred window in section 1 1 7 3 3 Exporting saving map images Click the image icon on the map toolbar and the print window will open Title Image title will appear as a headline in the image Layers Choose whether polygons points or both will be printed Width Height The pixel resolution of the image Choose among the predefined small 800x600 medium 1190x880 large 1920x1200 or type the exact number of pixels yourself type the number only avoid text like px If you want to exclude the legend from the image untick the legend checkbox Finally click the export button to print the image PNG Please se
16. e Dave 26 6 1 Data Visuale fo SIV IEW oerte EIU sed ent ont beam EM EE EMEN IMP EC MEE EIE 26 SC CN Chart Veni 26 Selecting series catesor adire 27 6 4 Selecting indicators and data elements ii 28 D 5 SCIFCCUNE 28 6 6 Selecting organisation rns r 28 IEC EINE 28 0 34 DISPIVIN d 29 6 9 DIS Dla CAC 29 6 10 Downloading chart as image or PDF 30 dS 30 6 12 Exiting the data visualizer ode ss occides 30 Poner imu 31 ZO GIS THO GUIELOVE VIO Wales 31 PAZ Themae Mappe NE E ai 31 72 1 Thematielaver etd Ute deb 31 VEM cres cmt T Htm mm 33 72 3 SV alc 34 0426 019 CARRIERE ARIA I iei CIE III 35 73 1 Register favorite map lei t 35 T3 Resister esed sets eodein utu iau meo laicale 35 EXDOPLIHE SaVIHBE hall 35 clelia 35 Chapter 1 Introduction to DHIS 1 1 What is DHIS DHIS 15 an acronym for District Health Information Software The development of this started all the way in 1997 in South Africa The first version of it DHIS 1 X was a Microsoft Office applicat
17. e data entry screen below If the Internet connection should disconnect for some reason during the data entry process this will be detected by the application and you will be informed that your data will be stored locally You are offline data will be stored locally Data entry can proceed as normal Once you have entered all of the necessary data and the application detects that the server is back on line you will be informed that you have data which needs to be synchronized with the server 10 Once the data has successfully synchronized with the server you will receive a confirmation message that the data has been successfully uploaded to the server 11 Chapter 3 Data Quality 3 1 Overview of Data Quality Checks For the data to be useful leading to proper management decisions its quality becomes the first concern This tells how much reliable the data 15 for decision making and planning the quality attributes have to be adhered to for the data to be of good quality Some of these attributes are i Correctness Data should be within the normal range for data collected at that facility There should be no gross discrepancies when compared with data from related data elements ii Completeness Data for all data elements for all health facilities should be submitted iii Consistency Data should be consistent with data entered during earlier months and years while allowing for changes with reorganizatio
18. e fast and work well over poor Internet connections charts are generated in the web browser and very little data 1s transferred over the Internet LI r aA lt lt lt Update Datatable Save as ia A p cmne E Series Category Filter Kenya Data Period Organisation unit V DPT 1 Coverage 2 Coverage DPT3 Coverage OPV 1 Coverage 100 0 Select group Immunisation 4 Available indicators Selected indicator 2000 AU P 0 0 A e 39 ye A A a 9 o re Ne 2 79 49 6 2 Selecting chart type The visualizer module provides seven different chart types each with different characteristics You can select the type of your chart by clicking on one of the icons in top left bar titled Chart type i Column chart Chart which displays information as vertical rectangular columns with lengths proportional to the values they represent Useful eg for comparing performance of different districts 26 Stacked column chart Chart with vertical rectangular columns where bars representing multiple categories are stacked on top of each other Useful eg for displaying trends or sums of related data elements 11 Bar chart Same as column chart only with horizontal bars iv Stacked bar chart Same as stacked column chart only with horizontal bars v Line chart Graph which displays informat
19. e the referred window in section 1 1 7 3 4 Measure distance Click the two way arrow icon on the map toolbar to enter measuring mode Now click your desired start location on the map and a dotted line will follow the cursor toward your destination single click to create a line point double click to finish the line To exit measuring mode click the toolbar icon again or close the window 35
20. e you can click on the Exit button to the right side of the top centre menu 30 Chapter 7 GIS 7 1 GIS module overview You can access the GIS module from the Services gt GIS link in the top menu The picture below shows the GIS viewport On the right hand side there 15 a panel called Map layers There are three available base layers which meansbackground map including OpenStreetMap and Google Maps You may click the text to open a context menu that lets you adjust the opacity transparency of the background Overlays are described later in this chapter The final four layers are the vector layers which the user has at his disposal for thematic mapping You may use this layer tree to show hide layers by checking uncheking their checkbox The next panel called Cursor position tells you at what longitude and latitude your mouse cursor 15 positioned The Feature data panel provides you with quick information on the organisation units you mouse hover in your thematic maps Finally there 15 a legend panel for all the thematic layers The picture below shows the map toolbar Map Li Layers F Tools The Map buttons from the left Zoom in Zoom out Zoom to visible extent all thematic map data fits inside the viewport The Layers buttons from the left Thematic layer 1 Thematic layer 2 Facility layer Symbol layer The Tools buttons from the left Favorite map views Predefines legend sets
21. edefined legend sets are described in Section 7 3 2 Register legend sets Low radius and high radius only have effect on points facilities and decides the the circle radius for points with the lowest and highest value The map view combo box lists all map views favorites saved by the user The settings that are stored in the map view is automatically applied to the thematic map panel Favorite map views are described inSection 7 3 1 Register favorite map views available layer options are now grouped together 1n the thematic layer menu see picture below 32 iets Lavers ERE EJ To IBEW tJ amp 4 Bandingilo National Park 4A _ ne A ye Kidepo C Gal Reserve B cR 1 o TN A Hy 1 ra gt Bark po 08 Forestry 2 j LU i R serve de 4 faune okanis Edit layer Opens up the layer configuration window see the thematic mapping screenshot Refresh Refreshes the map boundaries data and legend Usually not necessary Clear Clears the entire layer the configuration window the map and the legend panel Filter Opens up the filter window and lets you filter out organisation units from the map by value Search Opens up the search window and lets you search for and locate organisation units on the map Labels Opens up the label window and lets you add labels to the organisati
22. he ownership option on the right for all facilities under Pwani region orange selection on the left You can click on either Get Report to get the table based presentation or Get chart to get the same result in a chart The following presentation is what comes out after commanding Get Report Ownership Pwani Region Organisation Faith Based Private Public Public Defence Eod se vb 7 unit Facilities Facilities Facilities Administration Facilities Bagamoyo District 3 3 1 53 To 4 council Kibaha District 1 1 2 3 1 17 25 0 Council Kibaha Town 0 0 0 3 1 18 23 0 Council Kisarawe District 2 2 1 0 1 20 2b 1 Council Mafia District 0 0 0 0 1 17 18 0 Council Mkuranga District 0 0 2 1 32 AD 0 Council Rufi District 0 5 0 3 0 56 54 1 Council Pwani Region 18 19 T 214 20 4 5 7 Report Tables Report tables are one of the more basic report options but are fast and simple to use To run a report table first navigate to the list of available report tables in Services gt Reports gt Report Tables and the click on the Green and white arrow the first symbol in the operations list next to the report table you want to view Report parameters Most report tables have parameters which means that you can filter which orgunits and or periods you want in the report This makes the reports much more reusable When you run the report table a Report parameter wind
23. he various modules and the left side menu inside most modules to navigate between features inside each module The DHIS 2 symbol in the top left corner 15 a fast link to the user defined start page the home page Often this 1s set to the dashboard module The logout button is on the far right of the top menu duse Tanzania HMIS Maintenance Services Help Log out The top menu The DHIS consists of various modules major components which each have specific features such as data entry reporting dashboard GIS Mobile etc You can access these modules from the top menu either under Maintenance or Services Maintenance is mostly used by system administrators that maintain the system and might not be visible depending on the privilege Services on the other hand 15 where you will find the more operational features like data entry data quality and reporting Under the top menu item Help you can access the built in user manual update your user details or view information about the running DHIS application To move to a new module you need to move the mouse pointer to one of the top menu items Maintenance Services or Help Then a submenu with modules will appear Click on the module you want to open Navigation inside modules When you open most of the modules you will see the module main page which lists the major sub modules or features in the middle of the screen with a short description Simply click on the feature you wou
24. in the chart x and y axis labels target line value and label Please note that the chart options are not yet implemented in the data visualizer module They will however take effect for the image PNG version of the charts which can be accessed by creating a chart favourite and including it on your personal dashboard in the dashboard module 6 8 Displaying a chart You can display a chart based on your selections simply by clicking the Update button on the top centre menu This requires that you have selected one or more elements from all of the three dimensions data periods and organisation units Note that Months this year from the period dimension and the root organisation unit are selected by default Notice that you can hide and show individual data series in the chart by clicking directly on the series label in the chart they appear either at the top or at the left of the chart If you want to give the chart more space on your screen you can click on the triple arrow button on the top centre menu This will collapse the left side menu You can get this menu back by clicking on the same button again 6 9 Displaying a data table After you have rendered a chart you can display the data in a table by clicking on the Data table button on the top centre menu next to Update This will show a table with four columns one for data meaning data element or indicator period organisation unit and data value This table can be sorted
25. ion as a series of points connected by straight lines Also referred to as time series Useful eg to visualize trends in indicator data over multiple time periods vi Area chart Chart which is based on line chart with the space between the axis and the line filled with colors and the lines stacked on top of each other Useful for comparing the trends of related indicators vii Pie chart Circular chart divided into sectors or slices Useful eg to visualize proportion of data for individual data elements compared to the total sum of all data elements in the chart 6 3 Selecting series category and filter This section lets you define which dimension of the data you want to appear as series category and filter This asks for a closer explanation Dimension in this regard refers to the elements which describe the data values in the system We have three main dimensions in the system i Data Includes data elements and indicators describing the phenomena or event of the data Periods Describes when the event took place i Organisation units Describes where the event took place The visualization module lets you use these dimensions completely flexible in terms of appearing as series categories and filter Understanding these concepts is most easily done by looking at the screenshot from the opening page below Example chart Series1 Series2 Bg Series3 MI Series 4 50 40 20 1 T 7 gt e O e
26. ion which was distributed freely to users Tanzania in the course of piloting in Kibaha and Bagamoyo was using the DHI2 1 X version as well as Tanzania Zanzibar where the DHIS 1 X started to be used in 2005 In 2005 based on the various comments and feedback from the field level use the University of Oslo initiated the process of developing the second version of DHIS Using a modular structure DIHS2 was developed based on the data warehousing principles DHIS 2 is platform independent the first one could not run on Ubuntu and can run on both on line with the internet and offline without the internet modes It 15 also a multi language enabled and integrated with various other applications such as Geographic Information Systems GIS and Microsoft Excel 1 1 1 Features in Brief The DHIS 15 meant to help the Health Management in making right decisions based on the information collected Its features can be summarized using the classical definition of the system which comprises of input process and output Input DHIS provides user friendly interface for users to enter data The screens for data entry do mimic the paper forms Processes DHIS automatically computes sums indicators and even checking the validity of the data to make sure the data entered reflects the reality on the ground Output Provide different tools for reporting both for automated routine reports and analysis reports and in addition provide the user wi
27. ld like to open When inside a module you will always see the left side menu with links to its features Use this menu to jump between features dH iz Tanzania HMIS Maintenance Services Help Log out Report Reports Standard Report Dataset Report Reporting Rate Summary Standard Report Resource A View and add standard reports These reports can be based on Organisation Unit Report report tables and can be designed BIRT or JasperReports Report Table Pivot Table Dataset Report A View data set reports These reports are based on data entry screens and will produce a report with aggregated data Reporting Rate Summary Browse the reporting rates of data sets by organisation unit and period based on various criteria for submission V Re S View add resources These resources can be uploaded documents or URLS on the web Organisation Unit Distribution Report Browse the organisation unit distribution report based on the organisation unit group sets and its groups Report Table The data entry and dashboard modules do not have a menu system as they only contain one feature everything is in one page so no need for a menu there Chapter 2 Data Entry 2 1 Data entry with DHIS 2 To open the data entry window click on the services tab displayed in the main menu A drop down menu will appear listing the services provided by DHIS 2 Click on the Data Entr
28. n increased work load etc and consistent with other similar facilities iv Timeliness All data from all reporting orgunits should be submitted at the appointed time Quality Assurance is a step by step process from the health facility registration to the health manager in the District to as far as the data manager in the Ministry level Everyone has to take their part Obviously data quality starts with the paper form It starts by looking at the form identifying gaps identifying outliers and other things Then data entry to the DHIS which has mechanisms for that The following subsections give a brief introduction to data quality in the DHIS 3 2 During Data Entry It sometimes happens that you don t trust the value you are about to key in top DHIS In this case double click the same field you were to enter data The results will be as shown in the screen below 12 Hariri la Bowe chini ya vili 4 eed 0 COM vert Min macx limits Hat Average PR a Stored sole a E gr d aa ae X a Data element history zu This small screen is specific for the data you have just double clicked The name of the data element is shown in its title bar the blue strip The screen has two parts i The lower part shows the history of your data what the values were for the last 12 months Thi
29. ober 2010 Uzima Kilifi 0 0 0 0 0 0 0 0 ae October 2010 0 0 0 0 0 0 0 0 Menengai Health Pivot Table October 2010 E 0 0 0 0 0 0 0 0 TORUM October 2010 Mtwapa Dispensary 153 0 127 0 153 0 1170 2010 Vipingo Health Centre 76 0 102 0 76 0 107 0 October 2010 Union Medical 0 0 0 0 0 0 0 0 October 2010 Family Medical 0 0 0 0 0 0 0 0 October 2010 Michaela Denis MC 0 0 0 0 0 0 0 0 October 2010 Ganze Dispensary 29 0 00 290 76 0 October 2010 Vutakaka Medical 20 0 0 20 0 0 Clinic October 2010 Ghumani Madical 20 8 0 20 90 Clinic 24 5 8 Pivot Table Pivot tables are one of the powerful functionalities of DHIS It is this functionality that one can view data in different dimensions period organisation units etc They are as all reports found under Services in the top menu Reports Pivot Tables The diagram on the left shows how one picks the data to be displayed in the pivot tables Once all the options have been selected a window displaying the required data will appear below the options Daa Pwo Download as Data type Indicator Indicator qroup AH 2012 04 02 End date dd 2012 04 02 Period type Monthly 41 Tanzania Download as Excel Start date 2012 01 01 End date 2012 03 31 Period type Monthly nasaha Mathers waliopata Mebendazole Iron Folic waliopima ushauri juu ini Chango tt2 Albend vidange damu
30. on units on the map Opacity Set the layer opacity transparency to 10 20 30 40 50 60 70 80 90 or 100 Higher values of opacity make the layer more transparent so that the underlying layer is more visible An opacity level of zero will provide a fully opaque layer History Provides you with a list of your 10 previous maps selections They are temporary and thus gone when the application 1s restarted 7 2 2 Facility layer This layer displays icons that represent facilities based on the facility type Currently Type 15 the only supported group set Polygons will not show up on the map so make sure to select a facility level Click an icon on the map to open the context menu with two options Show information sheet provides you with data for several data elements for this organisation unit The data element group and period type are system settings called Infrastructural data elements and Infrastructural period type The second option in the context menu 1s Relocate 33 and lets you graphically move the organisation unit to a different location The new coordinate will be stored permanently 63 2 62 wb Facility layer Symbolizer by group group set Group set Type Admin Unit County Admin Unit District Community Unit Dispensary Health Centre Hospital Nursing Home Private Medical Clinic Resize Y amp v gt v Organisation unit level
31. ort Table ANC 1st and 4th visit O 7eu Pivot Table IDSR Notifiable Diseases LA a di You run view a report by clicking on the white and green arrow next to the report you want You Data Mart Cata Mart will then see a report parameter window where you must select the values needed for orgunit and or reporting month depending on what has been defined in the underlying report table s Click on Get Report when you are ready The report will either appear directly in your browser or be available as a pdf file for download depending on your browser settings for handling pdf files You can save the file and keep it locally on your computer for later use Note For any requirement of reports which are not in the list please communicate with the technical team so they define it for your use 5 4 Dataset Report EPI STI have been using reports which aggregate values for a number of facility A district coordinator would for each month sum up values from individual facilities and fill it in the monthly form as a district form This is a Dataset Report In DHIS this process 1s automatic Provided all the facilities have their data entered then a dataset report would give the aggregate 19 report form It can also be generated for just one facility Dataset Report is a printer friendly view of the data entry screen filled with either raw or aggregated data You can access the
32. ow will open and ask the user to input values for the selected parameters The possible parameters are Reporting Month and Organisation Unit and either one of these or both will show in the window After selecting the values click on the Get Report button 23 Kenya HIS Maintenance Services Report Report table parameters Standard Report Dataset Report Data Completeness Report Static Report Distribution Report Tally Sheet Generator Report Table cet E Kenya Ta Chart Central _ E Coast Pivot Table County lt lt Kaloleni Pivot Table E Kilifi Malindi Kwale County Lamu County Mombasa County Taita Taveta County El Tana River County Export view options When the report table is ready it will be displayed in a html view The report table can be exported to pdf for better printing and easier saving excel csv and also to a standard report format Jasper with a nicer table and a chart shown in pdf or as a jasper design file for further improvements and changes to the report design before uploading it as a standard report see the Creating standard reports section HIS Maintenance Services Standard Report Dataset Report Data Completeness Report Static Report Distribution Report Tally Sheet Generator Report Table Organisation unit Fully ua October 2010 Bamba Medical Clinic 0 0 Chart Oct
33. phs tables and others these reports can be obtained when you go to Services Reports Then a number of reports will be displayed both in the middle panel and the left panel duis Tanzania HMIS Maintenance Services Report Reports Standard Report Dataset Report Reporting Rate Summary Standard Report Resource View and add standard reports These reports can be based on Organisation Unit Report report tables and can be designed BIRT JasperReports Report Table Pivot Table amy Dataset Report ERE 1 View data set reports These reports are based data entry LE screens and will produce a report with aggregated data Data Mart d Reporting Rate Summary Resource View and add resources These resources can be uploaded documents or URLS on the weh me ie cn m The following sections are explaining the details of some of the reporting functionalities in the DHIS 5 2 Dashboard Report The dashboard is the first sight you get when you log in to the DHIS 2 It is the same logic as the car dashboard where the driver sees the important indicators as he drives Every user has his own dashboard and a dashboard consists of at least 4 chart areas to the right and 3 short cut areas to the left 17 Insert Close Clear Insert Close Clear Delivery By skilled health attendant Delivery Caesarean Section Rate MOH Tanzania MOH Tanzania adm PPP
34. r On slow connection it might take some time before the values are saved Data Entry Tanzania n amp Arusha Region amp Dar Es Salaam Organisation Unit Bagamoyo Hospital 111 Dodoma Region Data Set Kliniki ya Wajawazito ANC M Hringa Region E F 8 Region Period ebruary 2012 Prev year Next year KKigoma Region amp Kilimanjaro Region Hindi Region Taarifa ya Mwezi Toka Kliniki ANC Region HMara Region Region Region E HMtwara Region amp rMwanza Region 1 Idadi ya Wajawazito Waliotegemewa 0 HPwani Region Bagamoyo District council Bagamoyo Hospital ispen pou 2a Umri wa mimba chini ya wiki 12 12weeks 0 Bwawani Dispensary Chacha Wambura Dispensary f halinza Panina 2b Umri wa mimba wiki 12 au 12 weeks 0 Namba Maelezo Umri lt Miaka 20 Umri Miaka 20 na zaidi Jumla 2 Hudhurio la kwanza 2 3 Offline data entry As long as you logged in to the system when there is internet connection you do not lose data when the connection is cut off All this time when you don t have connection data will be stored in your local computer automatically and when the internet connection is re established data are sent to the server When the server is able to be reached through the Internet connection a message is displayed at the top of th
35. rio la kwanza 2 Umri wa mimba chini wiki 12 12weeks 29 102 131 2b Umri wa mimba wiki 12 au zaidi 12 weeks 191 911 1102 2 Jumia ya hudhurio la Kwanza 2a 2b 220 1013 1233 5 5 Reporting Rate summary Reporting rate summary helps in establishing who has reported and who has not who has reported on time and who has not at any reporting level There are three ways one can establish this based on the completed form or compulsory data elements and registered data values Experience however shows that most reports are generated based on completed form default You can access the available reports from the Services drop down menu by selecting Reports The report menu found in the left bar has the options just click Reporting rate summary Heporting Rate Summary Organisation unit 7 Based on complete data set registrations Based on compulsory data elements Manyara Region em Mara Region 4 Based on number of registered data values Mbeya Region E Region Kliniki ya Wajewazito GANIC Mtwara Region Pwani Region January 2012 Bagamoyo District council Kibeha District Council Kibaha Town Council Kisar istri nici Download PDE Tu Mafia District Council Mkuranga District Council Download as CSV 21 You can therefore decide to view it in the manner you want PDF or as Excel or CSV The
36. s header The same principle for selecting and deselecting applies as for indicators 6 5 Selecting periods To select periods click on the Periods header You can select any number of periods from the set of periods listed under the header such as Last month Months this year and Last 5 years The names should be fairly self descriptive All periods are relative to the current date meaning that if the current month is March and you select Last month the month of February will be included in the chart 6 6 Selecting organisation units You can select which organisation units to include in the chart by clicking on the Organisation units header This section features a tree including all organisaiton units in the system You can select any of the organisation units by clicking on them If you want to select multiple arbitrary organisation units you can press the Ctrl button and then click away in the tree If you want to include all organisation units existing directly under a specific organisation unit the children of the parent organisation unit in other terms you can right click on the organisation unit and select select all children 6 7 Selecting chart options To set your preferred chart options you can click on the Chart options header The available options are trend line makes sense when periods are selected as category dimension hide chart 28 subtitle hide chart legend include current user s organsation unit
37. s helps figuring out whether the one you want to enter 15 reasonable or not The upper part gives you the average of the already entered values 2 8 for this case and also gives you the possibility to restrict entry by assigning the minimum and maximum value 3 3 Validation Rules These are rules often set by the administrators to help you establish whether the data 1s valid or not Validation rules are a comparison based validations where two or more data elements are compared They are just set to alert you of the possible problems with your data Consider the elements ANC Clients Tested for HIV and ANC Clients Tested HIV Obviously many are testing and few turn out Positive In this case the former 15 greater than the latter In the system this might be set as a validation rule in the following way 13 Left Side Operator Right Side ANC Clients Tested for HIV gt ANC Clients Tested HIV When you run this validation rule therefore you want to identify where has this comparison been violated 3 3 1 Running Validation Rules You can access Validation Rule Analysis from the Services gt Data Quality menu Then click the Validation Rule Analysis option The following screen will appear Star date yyyy mm dd 2012 03 01 End date yyyy mm dd 2012 03 01 Validation Rule Group All validation rules Data Source Use captured data All children of the selected organisation unit will be included
38. ta a No feature selected Thematic layer 1 legend a Thematic layer 2 legend a Facility layer legend Health Facility Central Admin Unit County Admin Unit District pA Community Unit Dispensary Health Centre Hospital ap Nursing Home Private Medical Clinic Map layers 3 3 Base layers QJ OpenStreetMap WV _ Google Hybrid amp Google Streets Overlays ED _ Thematic layer 1 _ Thematic layer 2 _ Facility layer x Symbol layer WMS overlay Vector overlay Cursor position ES Lon 34 06498 Lat 10 99693 No feature selected Thematic layer 1 legend Thematic layer 2 legend Facility layer legend Symbol layer legend ANC 1 Coverage January 2011 County Laikipia county Kenya 00 10 13 10 100 3 100 400 15 40 0 70 0 8 700 900 5 900 1000 1 100 0 115 8 2 7 3 Tools This section describes the available GIS tools which are available the Tools section of the map toolbar 7 3 1 Register favorite map views Click the Favorite map views button star icon on the toolbar to get the context menu The first option 15 Manage favorites which opens up a window where you are supposed to type the name of the favorite and select the layer you want to save If you are an administrator you can check the System checkbox to make the favorite available to all users From the bottom combobox you may delete a favorite or ad
39. th functionality and flexibility to make their user defined reports Much of these features and their details will be found in the subsequent sections of this manual 4 1 2 Getting Started with DHIS 1 2 1 Opening DHIS 2 The DHIS 2 15 a web based application and 15 available in an Internet browser an application you use to access internet e g Internet explorer Mozilla Firefox Google Chrome Opera etc For fast access and consistent styles we recommend Mozilla Firefox and Google chrome Open your browser and in the address field you type in the URL of the DHIS 2 1 e dhis moh go tz You will then see the login screen of DHIS 2 1 2 2 Logging in and out Once you see the blue login screen of DHIS 2 you must enter your user name and password to log in to the application If the login is not successful you will be notified that the username or password is incorrect and asked to re enter these credentials Once you have successfully logged in you will see the DHIS Dashboard where you can immediately monitor the latest data in your selected charts and access your favourite DHIS sites reports maps etc deis username 0 o Password When you have finished your DHIS 2 session we recommend that you log out before closing the browser Use the log out link in the upper right corner and you will be returned to the log in screen 1 2 3 Menus and Navigation The DHIS 2 has two menu systems the top menu which leads to t
40. y option Maintenance Services Help Log out Name Based Data Records ad message Dashboard Insert Close 17 Insert CI This is a chart a This is a Import Export Mobile GIS Reports Data Quality Data Visualizer Accessing the data Entry Module in the DHIS2 Important is to understand that for each data to be valid in the DHIS 2 it should be associated with three 3 parameters where what and when Where 15 for the health facility organisation Unit what dataset form element dataset and when the data 15 for period these three parameters are predefined by the administrators of the DHIS the job in the data entry is just to select which one The following screen shows how to select the above three parameters duis Tanzania HMIS Maintenance Data Entry SMOH Tanzania z Arusha Region Dar Es Salaam Organisation Unt Bagamoyo Hospital Dodoma Region Data Set Select data set Shiringa Region Period Select data set HKagera Region CHMT Supportive Supervision R Huduma Baada ya Postnatal idadi ya Watu Population Regon Kinti va ANC Region Kutoka Wodi ya Wazazi LED Manyara Region Magoniwa Kuhara DTC Mara Region t azi wa Mpango si Mbeya Region Wagonjwa wa Kulazwa Morogoro Region Wagonjwa wa Kulazwa
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