First Class Manual - Yelm Community Schools
Contents
1. m Times Wo AE er A Onser Dji 1 Sere CEET CHED GHEY CHES CHED CHES CHET CD 4 When finished click OK 5 What is important to remember is that in the future when you enter a pattern in the To box when sending an email all members of the address box will also be included in your search rr A AA 00005 Address Book fc DO a xXx t View by Index Card Print Delete R Go Back Go Forward New Create Mail To Contact Database 9 Files 1 Folder fc Larry Robinson Unlimited B 7 wy BiName E mail address Business Phone Mobile Phone Home Phon 123 gt New Contact Database 3 7 P 0 t 0 aa gt Z 1 Item selected Method 2 Using the Computer to Add Addresses to the Address Book You have a message in your mail box from someone outside our system You want to add their address to your Address Book Steps 1 2 3 Open the message Right Click on the persons name you wanted added to your address book and then Choose the item Add to Address Book At that point you should also enter their correct first name and last name since only their email address gets added When finished click on OK Creating A Mail List in Your Address Book As stated a mail list is a group mail address When you send messages to a name which represents a mail l2. Conferences within Everybody s Mailbox _ P P eS YCS Business Office Technology Job Postings Food Services P gt District Office Facility Schedules Curriculum amp Grants This conference folder contain folders for each of the schools Some principals have lock their folders to all but their own staff while others have them open to all 8 bp pi Lackamas P A Ft Stevens YMS Ridgeline Mill Pond McKenna r gt r gt Southworth Prairie Classified Ads This is where district employees may advertise things that they would like to sell Please read the 4 Classified Ads disclaimer Directory All users in our First Class private email system are located in the Directory and can be found easily when doing any messaging tasks Directory Directory Icon on Toolbar A typical teacher listing in the directory looks like this User Name User ID Organization John Smith johns McKenna Elementary In searching for someone enter the first few letters of the last name in the name box of the directory screen and it will produce a list of names starting with those letters Then choose from that smaller list the user you want For example if you are looking in the directory for a teacher that has the word smith 10 their name first or last type in the word smith and select the appropriate name from the list provided Using Email Mailbox In
3. The Meaning of the Red Flag Whenever there are new messages or files in your mailbox or conferences a red flag will appear on your mailbox or the conference This flag tell you that You ve Got Mail The MalilBox mail box would look like It is a neat feature of First Class which makes easy to tell if anything has changed and if you should look Please note that the red flag only goes one level deep New messages in a sub conference will cause a red flag to appear on the sub conference but not on the main conference You need to open the main conference to check for red flags further down MailBox MailBox Unopened Mail No unopened Mail Retrieving Messages To see an actual message you double click on the message When you are finished reading the message you must close that message s box by clicking on the X in the top right corner Replying to Messages Right click on a message and choose Reply to Sender or click the be equivalent icon A box will pop up Enter a message in the message box Reply Sender and then click on the Send and Close icon Replying to All The use of this choice will send your reply message to all people that were FP listed on the original message To do this right click on a message and choose Reply to All or use the equivalent icon Everything else is the same as reply to sender Reply All History Feature This feature will tell you who received and read your message an
4. and save the attachment as described before 2 If it is a file only there are several options a Double click on the file to view it Once the application is open for example if it s a Word file Word will open Save the file from within the application using that application s regular save features b Right Click on the file and select the option Download Download means the same as save attachment Now find a place to save it in your personal computer space and then click the save button c You can drag and drop it from First Class back to a folder in My Computer In this case you would do the reverse of before Before you start this make sure My Computers in Windows is open so you can see it on the status bar from First Class Most people will find a or b easier than c unless they are very experienced computer user Conferences Conference are folders which are shared by more than one user They are the best way to communicate collaborate with groups of people on a regular basis A conference acts like a folder except whatever you put there any message or file is seen by all members of that conference Because conferences are treated like users all conferences must have unique names In conferences teachers can add items to the conference but can only delete their own items Conferences can be setup in such a way that anyone you want can be made a member and you can custom tailor the permissions in such a way that members c
5. first things you should do is send yourself an email to your regular home email account if you have one Once you receive it you can then add it to your home email address Then reply to that message When you get home you can log into First Class and receive that reply and use it to add your home address to your First Class Personal Address book Using The First Class Address Book This tool is a place to save addresses of people who are outside of our system and it is a place to make mail lists A mail list is group mail address You don t need to add addresses of users who are on our system You may make mail lists for groups you often send to such as your department or your grade level You don t need a mail list for your school staff because there is special conference setup for each school to communicate with staff as a whole If you are often communicating with a group and exchanging information with a group the preferred method is to setup a conference and add those people to that conference Adding an Entry to Your Address Book Method 1 manually Steps 1 Open the Address Book Folder 2 Click on the Icon called New Contact at the top 3 A window will open in which you can type the new email address in the email box and then enter their first and last Address Book Work phone 1 Work phone 2 Pager Mobile phone Work fax Homefax Manager OO ilO Asistant Phone o Phone E
6. this section we give all necessary instructions on how to send and receive messages The fundamentals of this section are used through out First Class If you double click on the Mail Box Icon You should see something like the following except you may not have a message there yet Some of the commonly used Icons on the mailbox tool bars are Most of these functions can also be achieved using right click or they can be found on the Message menu 1 New Message Click on this to start a new message you can also right click and choose New Message Ww Use this to reply instead of the regular reply New 2 Reply to Sender button Reply Sender 3 Reply to All Sy Use this to reply to all people on the FP original message including those who are cc d Reply All 4 Forward l Use this to redirect a message to someone Li else you can also use right click and choose Forward forward 5 Attachment paperclip S Use this to include a file with your email message You can also goto to File Menu Attach and choose Attachment 6 History Use this Icon or right click to get the History choice Use this to see what happened to your History message this technique will reply to all as well 8 Unsend Click on this button if after you send a message you realize that it was sent to the ox wrong person or if you want to correct a i mistake This cannot unsend to people who eee already read the message or people outside the district
7. First Class P y FIRSTCLASS Version 9 022 ass com 2007 All rights reserved Teacher s User Manual First Class Email System There are 2 types of clients that can be used a The Full Client The full client is already installed at school This client is much faster and more functional b The Web Client This method doesn t require the installation of any software In this method you are able to connect to the First Class server using Microsoft Internet Explorer Firefox Safari or Netscape It can much slower is more awkward to use and lacks some features of the Full Client but has the advantage of allowing you the ability to access your mailbox etc from anywhere The address that you will type on your web browser is http fc ycs wednet edu How the First Class System Operates Differently than Most Email Systems In most email systems such as Outlook Express or Corel Central Netscape s system when you get email it is sent from the mail server to your computer and removed from the central mail server This is known as popping your email First Class doesn t POP email by default In First Class your messages files stay on the server until deleted or they expire Logging Into The First Class System The description and pictures in this manual refer to the use of the full client only Direction for accessing the web client are at the end of the manual Steps 1 There is an icon 10 the Teacher Applicati
8. Help r Mckenna cs Gi YEA Teachers
9. S PER ES CE EE OES OE EE S CEE CES CE S C E S E EE S P E S E E S A ox EiS Receiving Files With Attachments Saving an Attached File If you receive a file which has an attachment you will often want to save that attached file to your personal space At school your personal space is H drive If a file has an attachment you will see a flag in the mailbox in the second column from the left Steps 1 Open the file which has the attachment It will look like the previous box 2 If you can t see the attachment box you may need to open the top part to be wider or simply use the scroll bar 3 Right click on the attachment and choose either View to simply see the file or choose Save Attachment to be able to save the file to your personal space The default folder for saving attachments at school is download You will need to find the correct folder by browsing and then click on save Deleting Files It is very important that you are constantly deleting files especially those with attachments that you don t need from your Mailbox folders and conferences to insure you don t run out of space and to help us keep the server space from getting too full The fact is that if everyone used their maximum available space on the server there would not be enough room Methods to delete a file or files 1 Click on the file and then hit the delete button You will be presented with a box asking you to confirm the deletion Hit delete if you ar
10. an only be allowed the access you think is needed Logging On to FirstClass from Home If you have a network connect at home you can read and write email from home Pull up your internet browser The address for the web page of our email is http fc ycs wednet edu e080 FCS Education Edtion Homepage Ce 47 KH Ar uM rag 0 http fc ycs wednet edu vie 61 Goog Q 3 CCLI ACPENW EDS OPSI Comcast OSPI Google FirstClass Mac Amazon MyFamily Apple Sites v Gy Start Stumbling RA FIRSTCLASS 094 Education Edition Yelm Community Schools The Desktop Directory and Site Search buttons listed below provide web browser users with the ability to login and interact with their FirstClass system Eos niy be igi To open the email click on the desk A dialog box like the one below should come up ne FirstClass Login Server 16 User ID FO 55 Password Type in your user ID usually your first name and the first initial of your last name Type in your password You should see the screen below se FirstClass Wa Education Edition Desktop O Files 17 Folders fc 89 xX 2 2 ta fs owered by SFinst Clas ww tirstclas SB Mailbox Bookmarks Calendar fci ey Conferences Qe Contacts Documents Create File Storage Instant Messaging ME Trash Can 2 Web Publishing way Workspaces iS AM Classified Ads ai Everybody s Mailbox
11. d anything else they did with your message within our First Class system It can t tell you what happens to a message outside of our system in the Internet To use this feature right click on the message you wish to check and choose History History or click on the equivalent icon Unsend Feature by anyone Method Select a message you have just sent and then right click on that message and choose Unsend or click on the equivalent Unsend icon This choice allows you to retract a message provided it hasn t been read eas lt Adding Attachments to Messages An attachment 19 a file that you wish to send to someone as part of the message Many times people prefer to type their message in a word processor or spread sheet and then attach that file to the message instead of typing out the message in the message box You can also attach pictures videos report card files etc I t is a way of sending in lesson plans to school if you are home sick If you have a good activity you can send it to another person or a conference using an attachment Example of how an attached file should look Attachment is called Surplus xls 608 New Message fe a x 20e B a Print Delete Send Cut Copy Paste History Attach Directory Priority Urgent Priority Bulk p jority No From Larry Robinson Subject To Cc Attachments Surplus xls 18K oc a Times 14 T g Left B Te B Grma B Ba L an 2
12. e sure 2 To be able to delete more than 1 file at the same time ie 2 or more files Click on the first file as you normally would For subsequent files when you click on them you should also be holding the CTRL key When doing this you will see several files being highlighted Once you have selected all the files you wish to delete hit delete and then confirm if you are sure Forwarding Mail When you forward a message you send an exact copy of the message with its attachment to another user That other user could be outside of our First Class system You can only forward messages Steps 1 Open your mail box or a conference containing a message you wish to forward 2 Right click on the message you wish to forward and choose forward or click on the message and then click on the Forward Icon a 3 The message will open up Now enter a name of a person or an outside email address in the To or cc boxes Forward 4 Once you enter the address you can also edit the message you are forwarding adding your own thoughts and if you wish you can add additional attachments or remove existing attachments Retrieving Files that have been deleted There are times when you accidentally delete files These can be retrieved provided you try to recover them before 2 00 next morning Somewhere between 2 00 and 7 00 everyday the system runs something called trash collection At this time all deleted files and expired messages will be permanently re
13. ist it will be sent to all members which are added to that list Steps 1 2 3 Open your address book Click on the New Personal Mail List Icon or click on the Fil Menu and then click on New and then choose New Personal Mail List Address Book Once you click on the icon or menu choice the following type of box will appear Please enter a name for the mail list and then begin to select the members When selecting members from our first class system you can use the directory and pattern matching For outside members you will need to type the entire address unless you have previously placed them in your Address Book in which case a pattern match will find them 0 Aa AA Personal Mail List fc Personal Mail List Name Personal Mail List Cancel Members OK 190 CES When finished entering the members click on OK To use this mail list enter the name of the mail list in the To box when sending a message Please note that in general it is preferred to use a conference to send email to the same group on a regular basis Copying Files from a Folder or Conference to Your Personal Space Downloading In this situation you have put files or messages in the folder or conference either at home or at school or else where and now you want to retrieve or view these files for use at another location Techniques Please try them 1 If it is a message with an attachment open the message by double clicking
14. moved from the system to save space To recover deleted files 1 Click on the View menu and then select Show deleted Items 2 This will cause all files you deleted that day to appear in your mail box 3 Find the item you wish to undelete and then right click on that message and then choose Undelete 4 Do the same for any other messages you wish to undelete 5 Now return to the View Menu and select Hide Deleted Items Sending Email to People Who are Outside of the First Class System To the Internet There will be a number of people whom you wish to send email to whose email accounts are not part of our First Class System One example would be your own current email address Sending email from First Class to your own personal email address or vice versa is a neat way to backup important email messages or files How To send email to an outside address you must use the full address example rbaran outside com These outside addresses can be saved in your First Class address book which then causes the addresses to come up in the directory as if they were a regular First Class User Sending Email From an Outside Address to Your First Class Mail Box If you are at home using your regular email and wish to send or forward a message to your Board First Class Account you must enter your full Board First Class address If your userid is jsmith then your full mail address at our First Class Server is jsmith ycs wednet edu Tip One of the
15. ol level Depending on your school and your assignment you may have some added icons on your desktop a a amp 8 Go Back Go Forward New Find Directory Who s Online Preferences Bookmarks Quit Help P Desktop 2 Desktop 0 Files 16 Folders fc Elmer Fudd Unlimited a s All Desktop Items v W Desktop gt MailBox 1 gt amp Bookmarks gt Calendar MailBox Conferences Workspaces Instant Messaging Web Publishing Bookmarks Help gt j Conferences gt amp Contacts Z F gt Documents L a gt File Storage Mu gt amp Instant Messaging gt F Ug Southworth Calendar Calendar Everybody s Mailbox Classified Ads gt amp Trash Can gt Web Publishing r F gt wads Workspaces E a gt F Classified Ads gt F Everybody s Mailbox gt 3 Help gt F Southworth 4 Contacts Southworth Calendar Southworth B Documents File Storat e Trash Can 16 items a fe Parts of the Instructional Desktop Mail Box This is location which we use to do personal email MailBox Everybody s Mailbox This is where district news is stored There are folders for business office forms facilities schedules health news job postings food service curriculum and grants This is also where the Tech 911 folder is located You can send messages to 911 but you will not be able to see in the folder Everybody s Mailbox
16. ons folder or on the dock Double click on the First Class icon 2 You will be presented with a login screen that looks something like To get this requires that the full First Class client software is installed Once this screen is presented to you please enter your user id and password and then click on the Login button or simply hit enter Your user id is given to you at training and is usually the same as your ID for Skyward and for the secondary teachers also your domain user name Your password will always be yelmOO when you login for the first time If you do this correctly and there are no technical problems you should see the First Class teacher desktop FIRSTCLASS User ID Password To Change your Password Click on the menu Collaborate and then choose the item called Change Password Your new password must contain both letters and numbers and must be at least 6 characters long It is case sensitive You will need to enter your old password and then enter your new password twice Please remember the new password If you forget your password you will need to call the tech office 458 6232 and we will reset your password back to yelm0o The Instructional Staff Desktop The following is the desktop a teacher will see initially when you first log into First Class using the full client As you use the system more your desktop will change as you add folders and more conferences are added particularly at the scho
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