Container Labeling System™ Reference Guide
Contents
1. Lot and Expiration Date Mandatory Save Configuration Cancel Make the necessary changes to the Container ID Formatting fields Optionally change the System Setting options from their default selections For more information about the System Settings options refer to the CLS User s Manual 9 Click the Save Configuration button 10 Click the OK button to close the confirmation message dialog box The Login dialog box displays N O CODONICS Logging In for the First Time 16 CLS CODONICES ves 29 Username Password 1 On the Login dialog box enter the default username and password e Username admin e Password ddmm where ddmm is today s date and month for example the password for September 21 would be 2109 2 Click the Login button The CLS application window displays 3 On the Manage menu click Users NOTE The default admin user will not be available the next time you log in so you must create a user account for the administrator Container Labeling System Reference Guide 6 Manage Users x Edi User Add User Mame Username Password Status 8 Active O Inactive Groups Administrator Manager Technician ODO Operator E Perform verification Workflow Add Select the Administrator group Enter a name username and password for the administrator user account2. CL Distributor Code Codonics Site Mame Codonics Language File Language in Use CLS Software vw2 3 0 Language_ 2012 02 08 _173400 xml Ea English CH O Get Key Key License Please copy and paste your key into an email with the subject line of CLS License Request and include your site name and distributor name and send it to clssuppormt codonics com A license will be emailed to you within the next 24 hours to be applied into the license field to activate your CLS DK Cancel 6 Select the language to be used 7 Click the Get Key button The key string is inserted into the Key field Container Labeling System Reference Guide cts B X Distributor Code Codonics Site Mame Codonics Language File Language in Use CLS Software v2 3 0 Language_ 2012 02 08 _173400 xml E English Get Key Key MTdBRWHoRcmWN Fxkh X5TFEFqKezwp9855GmwOj rw a C23jVbZ5HsRH8 Hak6 OmwSaEhWzu5ubT 4job9dte P5p7 g8XohM6S u9S4QFoMY T375ZKxG 65CfVwDABOjJIgbyTM9KfaoDZMnzpGdnIK1V9p7 bcdvh QgENuQCBowu02MQYFLISXZADkKMiuEO4j8Fu0 WVO20g6Ru bgeQ License site name and distributor name and send it to clssuppormt codonics com A license will be emailed to you within the next 24 hours to be applied into the license field to activate your CLS OK Cancel 8 Open an email 9 Address the email to clssupport codonics com 10 Enter CLS License Request in the email Subject field 11 Include yo
3. S 31 O CODONICS Using CLS on a Network CLS clients on the same network can share the same CLS database To configure support for CLS clients on a network 1 2 32 In Windows Explorer create a shared folder on the network In the shared folder create the following folders e A folder for the exports e A folder for the database Copy the database you want to use to the database folder On the Settings menu in CLS at each client click System 6 System Se leh ots General Parameters Export Settings File Path CACLS Export Ea Database Settings Database Path C Program Files 86 CLS BD DB mdb E ET CLS Settings CLS Description Save Configuration Cancel Enter the file path for the exports folder Enter the file path for the database folder Click the Save Configuration button Container Labeling System Reference Guide Securing CLS Backing Up CLS Data Your CLS data should be backed up frequently ideally after every major session on your computer Include your CLS folder defined in the installation in your backup list Never store your backups on your main hard drive If you do and your hard drive crashes your backup files will be lost Backups of your most important data should not be stored in the same room or ideally at the same site as the original Protecting CLS Against Malware and Intruders To protect your CLS data from malware and intruders e Install anti vi
4. drug information that displays is correct If the drug information is correct click the Confirm and Print Container Labels button Printing xX Container Code 1 Tallman Succi LCHOLIME Label Preview succinvicholine 20 malmL Lot 71811981222 Exp 2012 10 26 bie ke Printer Quantity Zebra Seam e 10 E Print Labels Calibrate Cancel 7 Choose the label printer 8 Enter the quantity of labels to print 9 Click the Print Labels button 27 O CODONICS Verifying a Container Code To verify the container code on a printed label 1 On the Label menu click Verify Container Code O verity aX Sean Container Barcode 2 Click the Scan Container Barcode field 3 Scan the barcode 28 Container Labeling System Reference Guide O verity Za xXx Sean Container Barcode COD OON0000000001 177 210261071811981 222 OK Container Cocke 1 Tallman sugcciMYLEH OLIME Drug 1 Succinylchaline Concentration of Drug 1 20 mg mL Drug 2 Concentration of Drug 2 Route INJECTABLE Lot 71811981222 Expiration Date 2012 10 26 Lot andl Expiration Date Lot Expiration Date Username Date 71811981222 2012 10 26 admini 6 26 2012 4 15 06 PM 4 Confirm that the displayed container information is correct SN 29 O CODONICS Verifying a Manufacturer Code To verify the manufacturer code that was configured for a drug s container 1 On the Label menu click Verify Manuf
5. printer 2 Documentation and printer software discs 3 Label media Printer cleaning pen Printer USB cable External power supply and cord Power cable Scanner O DO p oO e N O CODONICS Printer Front Components 1 Status light 2 Feed button 3 Release latch both sides Printer Rear Components 10101 N 00000 VO000 osa 1 USB port Ethernet port Power input port Power switch PSY 2 Container Labeling System Reference Guide Minimum System Requirements The following minimum system specifications are required for the computer on which the CLS application will run e Windows XP Professional SP3 or Windows 7 Professional SP1 32 bit e Net Framework 3 5 e 500 MB available disk space e 2GBRAM e Intel Core 2 Processor or AMD Athlon64 X2 N O CODONICS Setting Up the Printer CAUTION Only trained users should install and configure the system NOTE For detailed instructions about setting up the printer refer to the User Guide that was provided with the printer Setting Up the Printer Hardware 1 Place the printer on a solid level surface 10101 RS eel Turn the Power switch to off Connect the printer to the computer using either the printer s USB or Ethernet connection 4 Connect the external power supply to the power input port and to an electrical outlet 4 Container Labeling System Reference Guide Loading the Label Med
6. CODONICS O verity San Contras Barcode DE Pending Manufacturer 1D iu iil ee e Code bea Code Em Concmbrb n Creabed By Creabed on k TA lehman A ohnion 171456 2 Cernei PE ES binii IAWR bkit Minfgad pensa E Johnson 1110567 3 Contained LEE admin 106 2619 116 Maiga ihan amp Johnson PEED Ts 4 Contained 00045 admi Lave Gece Mirdgbl fahnson amp Johnson IATA 5 Containerdh 146 5 admiral IETA IEL A Johnson A Johneen 1134 6 Pragafol 441 mgm admin BWEDIN 1000 Container Labeling System Reference Guide Table of Contents GOMMDOM SNS apse eset A acnuancten siamese statins tehied tetetiaesesaey cae aeiaaeees 1 Minimum System Requirements iia tl cia 3 Setting Wi The PAM a reads 4 Setting Uthe SCAN ud a bot 7 MSANI CES SOM We ccs ris a e e e e E la 7 AmAna GLs TONNE First Timea o a 8 CONIL ES o ld eee nee 13 Eds ASTON MG EIST WING sek teae aid ot oak ae a ee ied ee eae eatin a iain cater eene aguante keer 16 Concentration Values and Routes licen uate ni ca 18 Adang the Panterto d ES oia 18 Adding at NANT AG IU RGR sonene a a aa 21 Addng AD CI oe E A a A 22 Associating a Drug to a Manufacture snosi ii a a a a a 23 PHAUNG Gontaner Labels aia a tats 26 VehEVING a Conta Mer Ode A er edate 28 Verifying a Manufacturer Code uni ane eds 30 Using CES ONA NGIWONK cuina 32 SE CUANTO ES A es 33 TFOUDIESNOOUN O aeran AA ral 34 N O CODONICS Components Unpacked Components 1 Container Labeling System CLS
7. Select the Active status option Click the Add button oS oS A User added successfully Click the OK button to close the confirmation message dialog box Create additional users as needed Assign them to the appropriate Group options For more information about the CLS application functions to which each Group has access refer to the CLS User s Manual S 17 O CODONICS Concentration Values and Routes CLS is pre populated with a default set of concentration values and one route Injectable For information about adding and managing concentration values and routes refer to the CLS User s Manual Adding the Printer to CLS 1 On the Manage menu click Printers Oran X Add Printer Edit Printer Windows Printer Name 3 Printer Description Default Label Layout Flag Neck e 2 Enter the name of the label printer This is the same name assigned to the printer when you installed its software in Windows 3 Enter a description that identifies the printer and the label that will be associated with it NOTE For information about adding multiple printers with different layouts refer to the CLS User s Manual 4 Select the default layout to be used when printing container labels to this printer For a short description and example of the available label layouts refer to Available Label Layouts on the next page 5 Click the Add button to add the printer 18 Container L
8. abeling System Reference Guide Available Label Layouts The Flag label layout which is best suited for container necks that are in 1 3 cm in diameter or less Label Preview Aspex Aspirin 2 0 1 mg L Lot 001 Exp 2015 01 01 The Rectangle label layout which is best suited for container seams Label Preview Aspex Aspirin 2 0 1 maL Lot 001 Exp 2015 01 01 NOTE Only the rectangle label will be activated when selected to print The round label is deactivated The Round label layout which is best suited for container bottoms Label Preview Aspex Aspirin 2 Y 0 1 maL Lot 001 Exp 2015 01 01 po NOTE Only the round label will be activated when selected to print The rectangle label is deactivated I 19 O CODONICS Calibrating the Printer 1 On the Manage menu click Printers Printers xX Add Printer Edit Printer Windows Printer Name Printer Description Edit Remove Go to the Edit Printer tab Select the printer Click the Edit button Edit Printer x Windows Printer Name Printer Description Zebra 5ea ml Default Label Layout Rectangle Seam Calibrate Cancel 5 Click the Calibrate button A print calibration job is sent to the printer 20 Container Labeling System Reference Guide Adding a Manufacturer 1 On the Manage menu click Manufacturers Manufacturers x Add Manufacturer Edit Manufacturer Man
9. acturer Code verity _sx Manufacturer Code Barcode on Box OK Pending Manufacturer ID Manufacturer Manufacturer Code Container Code Tallman Drug Concentration Created By Edited By 5 B Braun 389661671222 5 Propofol 10 mg mL admin1 2 Johnson amp Johnson 66433426622289 4 Morphine 10 mg mL admini 4 Merck 23758884542222 1 succiNYLCHOLINE Succinylcholine 20 mg mL admini 2 Click the Manufacturer Code field 3 Scan the barcode 30 Container Labeling System Reference Guide verity Oe Ee Manufacturer Code 330661671222 Manufacturer ID 5 Manufacturer Mame B Braun Cantainer Code 5 Tallman Drug 1 Propofol Concentration of Drug 1 10 mg mL Drug 2 Concentration of Drug 2 Route INJECTABLE Created By admin Created Gn 6 26 2012 4 09 11 FMI Verification Status Select ne w Approvediln Use Rejected Confirm Verification Status 4 Confirm that the displayed manufacturer information is correct 5 Select the verification status NOTE If the manufacturer information is incorrect and you select the Rejected status option the manufacturer drug association will not be available for label printing The administrator will need to correct the information for review and approval 6 Click the Confirm Verification Status button Verification Status edited successfully 7 Click the OK button to close the confirmation message dialog box
10. drug containers that are supplied in the box ee a 0 Click the Add button to complete the association l Drug registered successfully 11 Click the OK button to close the confirmation message dialog box N O CODONICS 29 Printing Container Labels The following procedure explains how to print a container label by scanning the manufacturer barcode For other container label printing methods refer to the CLS User s Manual 1 On the Label menu click Print Container Labels Print Container Label Manufacturer Code Barcode on Box Barcode Search Manual Search 2 Select the Barcode Search option 3 Click the Manufacturer Code field 4 Scan the manufacturer s barcode that is printed on the drug box 26 Container Labeling System Reference Guide O print Container Label ASA Enter Drug Barcode Search Succinylcholine i OK Manual Search Manufacturer ID 4 Manufacturer Mane A Merck Select Manufacturer Container Cache 1 Tallman succiINYLCHOLINE Drug 1 Succinylcholine Concentration of Drug 1 20 m g m L Drug 2 Concentration of Drug 2 Route INJECTABLE Lot andl Expiration Date Lot Expiration Date a 4 October 2012 gt l 2 3 Ab A 7 9J 10 11 12 153 14 15 16 17 18 13 20 el 24 23 24 25 26 2 eo 23 30 31 Today 6 26 2012 Confirm and Print Container Labels Confirm that the
11. en attempting to verify a manufacturer code the Verify Manufacturer Code option does not appear on Label menu In the printer Properties options make sure that the size of the label is set to 3 in 7 6 cm wide by 2 in 5 1 cm high Calibrate the printer Refer to Calibrating the Printer on page 19 For more information refer to the printer documentation Contact Codonics Technical Support 1 440 243 1198 Contact Codonics Technical Support 1 440 243 1198 In the System settings make sure that the Verification Workflow option is selected In the user s account settings make sure that the Perform Verification Workflow option is selected For more information about these settings refer to the CLS User s Manual NOTE For additional troubleshooting issues refer to the Container Labeling System User s Manual N O CODONICS All registered and unregistered trademarks are the property of their respective owners Specifications subject to change without notice Patents Pending Copyright 2012 by Codonics Inc Printed in U S A Part Number 900 559 001 03 35
12. ia NOTE Use only Codonics supplied media To order media contact Codonics Customer Service at Phone 1 440 243 1198 Fax 1 440 243 1334 Toll Free 800 444 1198 USA only Web www codonics com NOTE For detailed instructions about loading label media in the printer refer to the User Guide that was provided with the printer 1 Pull the printer release latches toward the front of the printer and then lift the cover 2 Unpack the label media roll Y 3 Pull the media guides open 4 Place the media roll on the roll holders 5 Release the media guides N O CODONICS 6 Pull the label media through the media guides 7 Close the top cover until it snaps closed Installing the Printer Software OS esa l Porco MS 1 Turn the printer power switch to on 1 2 Load the printer software disc into the computer 3 Run the printer setup software ZebraSetupUtilities and ZebraDesigner 6 Container Labeling System Reference Guide Setting Up the Scanner Connecting the Scanner to the Computer 1 Connect the scanner USB cable to the computer 2 Install the scanner software on the computer For more information about connecting the scanner to the computer refer to the Quick Start Guide that was provided with the scanner Configuring the Scanner For instructions about how to configure the scanner refer to the Codonics Container Labeling System Barcode Scanner Configuration Technical Br
13. ief that is provided with the scanner Installing CLS Software To install the CLS software on the computer download the CLS install software onto the computer and run the CLS setup application N O CODONICS Running CLS for the First Time When running the CLS application for the first time a license key is required to activate the application NOTE Once installed on a computer the license key cannot be transferred to another computer CLS 1 Double click the CLS icon or select the CLS application from the Start menu cis Y Distributor Code Site Name Language File Language in Use 3 rs Licenses Please copy and paste your key into an email with the subject line of CLS License Request and include your site name and distributor name and send it to cssupporttcodonics com A license will be emailed to you within the next 24 hours to be applied into the license field to activate your CLS OE Cancel 2 Enter the distributor code and site name 3 Click the Language File folder icon Container Labeling System Reference Guide Organize New folder gt E Mame Date modified Type 16 01 2012 16 25 XML File 4 gt ES Libraries gt i Computer gt ia Network 4 mr E File name language ll XML Cam AAA gectmalz macaa 4 Find the Language xml file which is located with the CLS setup executable file 5 Click the Open button 9 O CODONICS 10
14. ontainer Code Tallman Drug Concentration Verification Status u u u uv i u Add Edit Delete 2 Click the Select Manufacturer button 23 O CODONICS Manufacturers Manufacturer ID Manufacturer Name Active Y Y Y B Braun 14294397 Eli Lilly 14291126 Fresenius Kabi 14299086 Merck 74297731 Pzifer Select Cancel 3 Select the manufacturer 4 Click the Select button 6 Manufacturer Drugs m x Manufacturer Manufacturer ID r 74290812 je Select Manufacturer Manufacturer Name B Braun Manufacturer Drugs Manufacturer Code Container Code Tallman Drug Concentration Verification Status Y Y Y Y Y Y 8973811298 10 Fentanyl Fentanyl 50 mg mL Pending 5 Click the Add button 24 Container Labeling System Reference Guide Add Manufacturer Drugs Drugs Container Code Tallman Drug Concentration 12 lidocaine Lidocaine 1 13 morphine Morphine 1 mg ml 14 Succinylcholine Succinycholine 20 mg mL 16 VECuranium Wecuronium 1 mg mL 17 ePHEDrine Ephedrine 5 mg mL 16 ATROpine Atropine 0 4 mg mL 13 Rocuronium Rocuronium 10 mg mL a l Manufacturer Manufacturer ID Manufagturer Mane Manufacturer Code Scan Barcode on Besa Box Quantity 1 el Select the drug in the list Click the Manufacturer Code field Scan the manufacturer s barcode that is printed on the drug box Enter the quantity of
15. rus and anti spyware programs from a trusted source e Runascan with your anti virus anti spyware product on a regular basis e Update software regularly e Use strong passwords and keep them secret e Never turn off your firewall e Use flash drives cautiously S 33 O CODONICS Troubleshooting Problem Solution The CLS application cannot be installed or is not running as expected The printer will not power on The barcode scanner will not power on The barcode scanner will not read barcodes Login fails A barcode search result is the message The Drug was not found in local database A manual search result is the message The Drug was not found in local database Create Drug Now The Manual Search option is disabled The user does not have permission to confirm a drug when clicking the Confirm and Print Container Labels button The CLS application cannot print labels 34 Verify that the computer meets the minimum system requirements that are listed in Minimum System Requirements on page 3 Check the external power supply and cable Check the power switch on the rear panel Refer to the printer documentation Unplug and reattach the USB connection to the computer Refer to the scanner documentation Configure the scanner Refer to Configuring the Scanner on page 7 Verify the user name Verify the password Verify that the user account is active Verify
16. that at least one user account is configured to be an administrator account Verify that you are scanning the manufacturer barcode and not another type of barcode On the Manage menu click Manufacturer Drugs Select the manufacturer of the drug and search in the first column ManufacturerCode of the drug list for the manufacturer code If the code does not exist click the Add button and associate the code with the respective drug Make sure that the search is being performed using the description of the drug On the Manage menu click Drugs Go to the Edit Drug tab and search in the Drug column for the description of the drug If the drug does not exist add the drug Refer to Adding a Drug on page 22 The user must belong to the Administrator Manager or Technician group to have access to the Manual Search feature The user must belong to the Administrator or Manager group to be able to confirm drugs Make sure the printer selected for printing is configured with the same name in Windows Check the printer external power supply and cables Check that the printer is online Container Labeling System Reference Guide Solution Problem There is a blank label between printed labels When using the Auto Assign Container Codes feature a message indicates that there are no more codes available for use When verifying a Container code a message indicates that the drug was not found in local database Wh
17. tion By proceeding with this option you take full responsibility for any CLS container labeling conflicts that may occur Check this box if you agree and want to proceed Cancel WARNING It is critical that the Container ID CID format settings are correct for your locale Refer to Overview of Container ID Formatting for Drug Containers in the CLS User s Manual for important details about determining the appropriate Container ID format to be used 5 To proceed click the agreement check box Reset pue an hair Warning WARNING Any changes to these parameters will result in a different container identification numbering system that can cause conflicts with other systems reading labels generated by the CLS Fully read and understand the User Manual section on Container ID Format Settings before proceeding with this option By proceeding with this option you take full responsibility for any CLS container labeling conflicts that may occur Check this box if you agree and want to proceed 6 Click the Edit button The Container ID Formatting fields are enabled for editing Container Labeling System Reference Guide System Parameters Container ID Formatting Container ID Length 6 15 13 Delete Fixed ID max length 4 Application Identifier COD Edit System Settings F Verification Workflow m Box Quantity Editable on Printing
18. ufacturer ID Manufacturer Mame Add Manufacturer 2 Enter the manufacturer ID and name 3 Click the Add Manufacturer button N O CODONICS 21 Adding a Drug 1 On the Manage menu click Drugs 6 Drugs x Add Drug Edit Drug Container Code Auto Assign Tallman Drug 1 Concentration of Drug 1 KI Lv Drug 2 optional Concentration of Drug 2 optional Route Default Printer Workflow Approval Te 2 Enter the container code You can click the Auto Assign button to automatically enter a container code The code will be in the Container ID format configured in the System settings Optionally enter a Tallman name for the drug Enter a description for the drug Enter a concentration for the drug oe If the drug is a combination drug enter the description and concentration for the second drug Select the route for the drug Select the default printer for the drug label Optionally select the Workflow Approval check box If selected administrator approval will be required for each label print job for this drug 10 Click the Add button to add the drug 22 Container Labeling System Reference Guide Associating a Drug to a Manufacturer 1 On the Manage menu click Manufacturer Drugs Manufacturer Drugs Manufacturer Manufacturer ID 2 Select Manufacturer Manufacturer Mane Manufacturer Drugs Manufacturer Code C
19. ur distributor s code and the site name in the email body 12 Copy and paste the key string in the Key field of the CLS window into the email body and send the email N 11 O CODONICS CLS Distributor Code Codonics Site Name Codonics Language File Language in Use CLS Software vw2 3 0 Language_ 2012 02 08 173400 xml E English Get Key Key MTdERHoRcmMNFxkh X5IFEfqKezwp98556Gmw0OjB7WW 02 1bZ25HsR HS HakBOmwSaEhwWzu5ubTijobdtePSpr7gsxohM65 u9540FoMW 73752ZKxG 65ChVwDABO JI gbyTMSkfaoDZ MnzpGoOnidvVep7bcdvhQqENuQGCBowu02MOYFLISXZADkMiuERGA js FuUO WWO2096Ru bgeQ License gOOvVsgnquLl bzleBlyOztg yqlaZbT PCsYucl EPUgezuNdAWoGPss56rM dfiso54WwOdgk2lfnyUIRBJAGNujFvl v MAGhSsPPFihplul cRNULR2ockK3S UkwS2WV0 BIKdKTNfcBMRATPwthsz2G t9NA0 o8jShissUjUEbGOC1 ywaHpekQyoLTg3Li62CT2z2 D1 ReUM6LJ7 Ry 4D6N498 Kgz7M Pl gdsPGwhM4UkdAVig2e WWinlsF5uv51 ky CenaqgSBaJEWYBHov0fZl2 EXIDWeshHOx33s DS PnUDGKe Q Please copy and paste your key into an email with the subject line of CLS License Request and include your site name and distributor name and send it to clssuppormt codonics com A license will be emailed to you within the next 24 hours to be applied into the license field to activate your CLS Cancel 13 When you receive the reply email cut and paste the license number into the License field of the CLS window 14 Click the OK button to activate the CLS application You entered a valid License Ke
20. y Welcome to CLS 15 Click the OK button to close the confirmation message dialog box The CLS application opens and the System window displays Container Labeling System Reference Guide Configuring CLS 1 If the System window is not already displayed on the Settings menu click System 6 System General Parameters Export Settings File Path C CLS Export Ea Database Settings Database Path C Program Files 86 CL5 BD DB mdb El Test Connection CLS Settings CLS Description Save Configuration Cancel 2 On the General tab leave the default settings 3 Goto the Parameters tab 6 System Container ID Length 6 15 13 Delete Fixed ID max length 4 Application Identifier Edit COD System Settings Verification Workflow Box Quantity Editable on Printing Lot and Expiration Date Mandatory Save Configuration 4 If the default Container ID settings must be changed click the Edit button A warning message about changing the Container ID format displays WS 13 O CODONICS 14 O Reset xX Warning WARNING Any changes to these parameters will result in a different container identification numbering system r that can cause conflicts with other systems reading labels generated by the CLS Fully read and understand the User Manual section on Container ID Format Settings before proceeding with this op
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