Cataloguing CD-ROMs - University of Waterloo Library
Contents
1. barcodes 2 8 Spine labels for CD ROMs should have a prefix before the call number CD ROM HT 161 H58x 2005 Porter Controlled Access 2 9 For serials see 7 below 3 0 University Map Library UML Location amp MFHD 3 1 The majority of CD ROMS for UML are loaded onto a dedicated workstation and then the disc is kept at UML or returned to Cataloguing for storage A few CD ROMS are placed in Controlled Access Check the location with Richard Pinnell before cataloguing a CD ROM for UML unless Richard has already indicated it on the item For monographs include the appropriate 852 location call number field Holdings example 1 dedicated PC MFHD 1 852 0 b UWUMDpc h G1201 P2 i D44x 1993 MFHD 2 852 0 b UWUMDca h G1201 P2 i D44x 1993 867 30 a user s guide Holdings example 2 both in controlled access MFHD 852 0 b UWUMDca h G1201 P2 i D55x 2000 867 30 a user s guide Processing 3 2 If the CD ROMs will be mounted on a dedicated workstation send the CD ROMS directly to Richard Pinnell without further processing An item record is not needed Include a print out of the bib record process accompanying material as usual 3 3 Other processing as per 2 5 2 8 3 4 For serials see 7 below 4 0 Optometry Learning Resource Centre Location amp MFHD 4 1 All CD ROMs should be catalogued for Controlled Access as should any accompanying documentation unless otherwise specified Material is normally for 3 day loan and should b2. your designator unless some other designator appears on the disc eg supplementary disc programming disc etc In the item record item type should be CD ROM and enumeration should be CD ROM or whatever else appears in the 867 300 a b c e 1 CD ROM 4 3 4 in 538 System requirements for accompanying CD ROM Holdings MFHD 1 BOOK 852 0 b UWDAV h QA76 9 A25 i C45x 1995 MFHD 2 CD ROM 852 0 b UWDAVca h QA76 9 A25 i C45x 1996 867 30 a CD ROM For continuations multivolume sets add only a 500 note as below and appropriate 852 and 867 fields Add a e subfield to the 300 field only if a CD ROM accompanies every issue of the continuation set 500 Some issues accompanied by CD ROMs 500 Some volumes accompanied by CD ROMs Holdings MFHD 1 BOOK 852 0 b UWDAV h QA76 i B38x 1995 866 30 a v 1 5 MFHD 2 CD ROM 852 0 b UWDAVca h QA76 i B38x 1995 867 30 a v 3 CD ROM Processing 2 6 Place CD ROM s into a pamphlet binder with plastic pockets glued in them These are available in Item Prep Do not remove plastic pockets from the book as this could damage the book 2 7 Place two bar code labels on the binder one each on the outside and inside covers Do not place a label on the CD ROM 2 8 Instruct Item Prep to place a label giving the title of the book on the cover of the pamphlet binder if the title does not appear on the CD ROM 2 9 If there is more than one CD ROM in the bin
3. Cataloguing CD ROMs These procedures are divided into 4 sections Cataloguing non networked CD ROMs Cataloguing networked CD ROMs on Terminal Services remote access CD ROMs as accompanying material What is this thing that they ve stuck in my book VOWS A Non Networked CD ROMs 1 General Information The following procedures apply to CD ROMs which are not being networked In general non networked CD ROMs are catalogued for Controlled Access Accompanying documentation is generally located in Controlled Access CD ROMs are catalogued according to instructions in AACR2 chapters 1 and 9 Some common MARC tags are 006 additional material characteristics 007 physical description 245 h electronic resource 500 for source of title 538 system requirements 2 Davis Porter Pharmacy including Gov Pub Functionality 2 1 Check to see if you can read the CD ROM on the CD ROM PC If you are unable to read or install the CD ROM reboot the computer and try again If it still doesn t work then give to Alison Hitchens who will consult with Chris Gray in Systems If the CD ROM includes accompanying diskette give this to Nancy to be copied 2 2 If CD ROMS are accompanied by installation disks then check to see if they will work on your PC If not bring the item to Alison Hitchens to discuss with Chris Gray in Systems these may need to be mounted on the network Location amp MFHD 2 3 Non networked CD ROMS and document
4. alking book lecture series etc You could listen to it on your discman in your car or on the computer using Windows Media Player 300 a e 5 sound discs digital 4 3 4 in 867 a 5 compact discs Item type compact disc on spine label compact disc CD ROM contains computer files e g executable program word files soreadsheet files PDF files power point files database etc You can access the files using your CD ROM drive 300 a e 1 CD ROM 4 3 4 in 867 a CD ROM Item type CD ROM on spine label CD ROM DVD video contains video files e g movie documentary short film filmed version of a lecture how to video etc You could watch it on your DVD player or using media player on the computer It will not work in a CD ROM drive 300 a e 2 videodiscs sd col 4 3 4 in 867 a 2 DVDs Item type DVD on spine label DVD DVD ROM contains computer files similar to CD ROM but different technology Can hold more information than a CD ROM and can only be played in a DVD ROM drive 300 a e 1 DVD ROM digital 4 3 4 in 867 a DVD ROM Item type DVD we don t have a specific item type for DVD ROM on spine label DVD ROM
5. ation for Porter or Davis should be catalogued for Controlled Access and are circulating materials unless you are told otherwise Item type is CD ROM Revised Nov 2006 For monographs add an appropriate 852 field to the MFHD If a user s manual accompanies the CD ROM and is housed in the same location add an 867 to the same MFHD holdings example 1 If a user s manual accompanies the CD ROM and is housed in a different location create a separate MFHD holdings example 2 Holdings example 1 same location MFHD 852 0 b UWDAVca h QA76 5 i R67x 1997 867 30 a user s manual Holdings example 2 different locations MFHD 1 852 0 b UWDAVca h QA76 5 i R67x 1997 MFHD 2 852 0 b UWDAVaref h QA76 5 i R67x 1997 867 30 a user s manual 2 4 If the CD ROM is physically mounted on the Accounting workstation use CDROM Libuse NC in the item record and permanent location is UW Porter Accounting PC MFHD 852 0 DUWPORpemn1 h HG5153 i T37x Send to Wolf Dandyck for loading onto the Accounting workstation Processing 2 5 Place CD ROMs in a plastic envelope within a pamphlet binder The number of CD ROM s should be recorded in the item record 2 6 If a serial license or other such number appears on the CD ROM and this number is required to load it record this number on a sticker and place on the binder Also record the number in x subfield of the 852 field of the MFHD 2 7 CD ROMs do not receive RFID tags use regular
6. der instruct Item Prep to place a label on the cover near the barcode listing the number of CDs The number of pieces should also be recorded in the item record e g Includes 2 CD ROMs 2 10 If the CD ROM duplicates the book in digital format spine label the binder using the call number for the book and adding CDROM as a prefix eg CDROM CDROM QA TK 76 9 7885 S88 A1S86x 1996 15th Davis 1995 Controlled Davis Access Controlled Access 2 11 If the CD ROM is being catalogued as accompanying material spine label the binder using the call number for the book and adding CD ROM as a descriptor if there is no other descriptor on the CD ROM eg QA CA1 HW TK 76 5 96A24 7885 F35x CD ROM A1S86x 1995 Davis 15th CD ROM Controlled 1995 Davis Access CD ROM Controlled Davis Access Controlled Access 2 12 If the CD ROM is being catalogued as accompanying material place a label on the front cover of the book that reads Accompanying CD ROM in Controlled Access Inquire at Circulation labels available in Item Prep 2 13 If a serial license or other such number appears on the CD ROM and this number is required to load it record this number on a sticker and place on the binder Also record the in x subfield of the 852 field of the MFHD 3 0 Musagetes Library Architecture 3 1 Books with accompanying CD ROMs for Musagetes will have special security strips mounted directly onto the CD s A supply of these is now in Item Prepara
7. e designated as such in the item record If the CD ROM includes accompanying diskette give this to Nancy to be copied 4 2 For monographs include the appropriate 852 location call number field MFHD 852 0 b UWOPTca h RE977 C6 i H58x 2005 867 30 a user s manual Processing 4 3 Processing as per 2 5 2 8 4 4 For serials see 7 below 5 0 Musagetes Library Architecture 5 1 All CD ROMs should be catalogued for ARCH AV as should any accompanying documentation unless otherwise specified If the CD ROM includes accompanying diskette give this to Nancy to be copied 5 2 For monographs include the appropriate 852 location call number field MFHD 8520 b UWARCHav h NA2000 i H58x 2005 867 30 a user s manual Processing 5 3 CDROMS and DVDS catalogued for Architecture should be kept in their original case Do not put in a pamphlet binder unless there is no case Place a barcode label on the outside and inside of the case Write the call number ona white sticker and place inside the case If there are any additional papers kept with the item write the call number on the papers and record the no of pieces including the discs in the item record Remember to use location ARCH AV and item type DVD or CDROM circulating as appropriate 5 4 For serials see 7 below 6 0 Electronic Data Service Location amp MFHD 6 1 Check location with Sandra Keys 6 2 If being catalogued for EDS catalogue the CD ROM as completely as
8. ed on terminal services Hold on to the accompanying documents at your desk Location amp MFHD stage 2 2 6 When Chris Gray or Alison Hitchens contacts you with the URL for the CD ROM complete the MFHD by adding in a class number and z to the 852 and adding an 856 for the URL Example 1 for a database 8520 b UWINTER h QC462 85 z ELECTRONIC RESOURCE 856 40 u http testtube uwaterloo ca cdtrmsrv connect cfm application 79 z Click here for access Example 2 for an e book 8520 b UWINTER h TR660 z ELECTRONIC BOOK 856 40 u http testtube uwaterloo ca cdtrmsrv connect cfm application 60 z Click here for access Example 3 for a multi volume item with separate URLs 8520 b UWINTER h TR660 z ELECTRONIC BOOK 856 40 u http testtube uwaterloo ca cdtrmsrv connect cfm application 60 z Click here for access to v 1 856 40 u http testtube uwaterloo ca cdtrmsrv connect cfm application 61 z Click here for access to v 2 If you have accompanying documentation add a MFHD for this material 852 0 b UWDAVca h QA76 5 i R67x 1992 867 30 a user s manual Processing 2 7 Remote access resources do not need processing If you have accompanying materials for controlled access process these following normal processing instructions for the appropriate library C Items with Accompanying CD ROMs 1 0 General Procedures The following procedures apply to the case where a CD ROM accompanies an item monograph or s
9. erial and the accompanying CD ROM is not being treated as the main item In general the main item is catalogued for the stacks and the CD ROM for Controlled Access If the main item is also a CD ROM see the instructions for networked and non networked CD ROMs as appropriate The selector may wish the item placed in a different location so be sure to check the Acquisition slip If the selector wants the accompanying CD ROM mounted on the network remote access it should be sent to Chris Gray Notify Alison Hitchens so that she can keep track of items sent to Systems Some CD ROMs duplicate the contents of the book When following these instructions watch for CD ROMs that duplicate the contents versus CD ROMS that are accompanying materials 2 0 Davis Porter Pharmacy Monographs Continuations including Gov Pubs 2 1 For periodicals see 6 below Location amp Mfhd 2 2 Check Acquisition slip for special instructions from selector as to location and or physical processing 2 3 Catalogue the main item for stacks and the CD ROM s for Controlled Access unless another location is specified by the selector Item type for the CD ROM is normally CD ROM If the selector wants the book left in Controlled Access and the CD ROM is accompanying material it may be left in a pocket in the back of the book and a 500 note added indicating this Record appropriate number of pieces in the item record and place a label on the book indicating the numbe
10. nothing to do with the periodical it should be sent to the selector to see if it should be catalogued separately Bibliographic record 6 2 If the CD ROM is accompanying material a 500 note should be added to the bib record 500 Some issues accompanied by CD ROMs 6 3 If the CD ROM duplicates the periodical issue a 530 note should be added to the bib record 530 Also available on CD ROM 6 4 A 246 should be added to the serial record for any distinctive title on the CD ROM A f subfield should be included with volume and or number of the periodical issue 246 12 i Title on accompanying CD ROM a Electronic training village f v 6 no 2 MFHD 6 5 If the CD ROM duplicates the periodical issue in digital format add an entry to the 852 and 866 fields as below Add z subfield to the MFHD for the CD ROM MFHD 1 print 852 0 b UWPORper h QC851 i A5 866 30 a v 1 v 76 v 77 no 1 no 3 MFHD 2 CD ROM 852 0 b UWPORCcaper h QC851 i A5 z CD ROM 866 30 a v 77 no 3 6 6 If the CD ROM is accompanying material add an entry to the 852 and 867 fields as below MFHD 1 print 852 0 b UWPORper h QC851 i A5 866 av 1 v 76 no 3 MFHD 2 CD ROM 852 b UWPORcaper h QC851 i A5 867 av 77 no 3 CD ROM Processing 6 7 Place CD ROM s into a pamphlet binder with plastic pockets glued in them These are available in Item Prep Do not remove plastic pockets from the periodical unless this can be done withou
11. ou receive a CD ROM check for instructions to catalogue for terminal services f cataloguing for the stacks or controlled access see Section A for non networked CD ROMs Remote access materials are catalogued according to instructions in AACR2 chapters 1 and 9 Some common MARC tags are 006 additional material characteristics 007 physical description 245 h electronic resource 500 for source of title 538 Mode of access World Wide Web 538 System requirements Internet connectivity and World Wide Web browser 1 2 A 300 tag may be added for remote access documents which have pagination Location amp MFHD stage 1 2 1 Only Waterloo users can access terminal services so the location for networked CD ROMs is always UWINTER 2 2 MFHD cannot be updated until Chris Gray has created a URL on terminal services Do not add h or z to the MFHD because we want the acquisitions information received to show in TRELLIS Add a x to the 852 showing the status month and year 852 b UWINTER x Sent to systems Jan 2006 2 3 Print out a copy of the bib record and give to Alison Hitchens who is keeping track of items sent to Systems Indicate if you have accompanying materials 2 4 Send the CD ROM to Chris Gray in Systems asking him to mount the CD ROM on terminal services 2 5 Accompanying documentation is generally located in Controlled Access and will need its own MFHD Do not create the MFHD until the CD ROM has been mount
12. possible and postpone the record If the CD ROM includes accompanying diskette give this to Nancy to be copied Forward all material to Chris Gray Alert Alison Hitchens to all CD ROMs sent to Systems 6 3 Upon receiving the CD ROM Chris will install appropriate software onto the EDS machine and will then return all documentation to the cataloguer Upon receipt of this information the cataloguer will complete and validate the record holding 852 0 b UWPOReds h HT 161 i R45x 2000 Processing 6 4 CD ROMs for EDS should be placed in a jewel case if they did not come in one Leave any insert coming with the CD ROM in the jewel case If there is no other documentation place one bar code label on the jewel box Place a spine label on the jewel box If the CD ROM is accompanied by documentation pamphlet bind this separately If the CD ROM comes in a binder leave it in the binder Place one bar code on the binder and one on the jewel box 6 5 For serials see 7 below 7 0 Serials 7 1 Updates to non networked CD ROMs will be sent to Alison Hitchens who will direct them to Wolf Dandyck for installation onto dedicated terminals or placement into Controlled Access B Networked CD ROMs on Terminal Services Remote Access Networked CD ROMs are accessed remotely by our users on terminal services Therefore we catalogue these items as remote access electronic resources similar to websites or online documents General Procedures 1 1 When y
13. r of CD s included e g Accompanied by CD ROM in pocket 2 4 If the CD ROM duplicates the book in digital format catalogue it on the same record as the book Do not create a separate record for it Add 530 note and add Mfhd with appropriate 852 field Do not add a e subfield to the 300 field Incorporate system requirements and file format information into the 530 note If this information does not appear on your copy and system requirements for the disc cannot be determined from the book contact the cataloguing librarian Examples of 530 notes 530 Also available on CD ROM files in HTML and PDF formats requires IBM PC and Windows 98 software Adobe Acrobat software also required 530 Volume 3 available also on CD ROM 530 15th available also on CD ROM continuation 530 1993 1996 available also on CD ROM continuation Examples of MFHDs 2 5 the MFHD 1 book 852 0 b UWDAV h QA76 9 A25 i C45x 1996 MFHD 2 CD ROM 852 0 b UWDAVca h QA76 9 A25 i C45x 1996 z CD ROM MFHD 1 book multi volume or serial 852 0 b UWDAV h TK7885 A1 i S86x 866 30 a 13th 1961 15th 1995 MFHD 2 CD ROM 852 0 b UWDAVca h TK7885 A1 i S86x z CD ROM 866 30 a 15th 1995 If the CD ROM is accompanying material catalogue it on the same record as book For monographs add the appropriate e subfield to the 300 field Add a 538 note and appropriate 852 and 867 fields to the Mfhd In the 867 field use CD ROM as
14. t damaging it 6 8 Place two bar code labels on the binder one each on the outside and inside covers Do not place a label on the CD ROM 6 9 Instruct Item Prep to place a label giving the title of the periodical on the cover of the pamphlet binder if the title does not appear on the CD ROM 6 10 Instruct Item Prep to place a label on the cover of the binder near the bar code listing the number of CDs in the binder 6 11 Place a label on the cover of the periodical issue stating that the accompanying CD ROM is located in Controlled Access eg Accompanying CD ROM in Controlled Access Inquire at Circulation Labels are available in Item Prep 6 12 If the CD ROM duplicates the periodical issue in digital format spine label the binder using the same call number given to the periodical issue eg Per Per QA TK 76 9 7885 S88 A1S86x v 16 no 2 v 3 no 2 1997 Feb 1995 Aug Davis Davis Controlled Controlled Access Access 6 13 If the CD ROM is being catalogued as accompanying material spine label the binder using the call number for the periodical and adding CD ROM as a descriptor if there is no other descriptor on the CD ROM eg Per Per QA TK 76 5 7885 F35x A1S86x v 9no 3 v 6no 5 1995 Spring 1996 Nov CD ROM images disc Davis Davis Controlled Controlled Access Access D What is this thing that they ve stuck in my book that I m putting ina pamphlet binder Compact disc contains audio files e g music CD or t
15. tion The CD s are to remain or be placed in pockets in the back of the book The books should now be catalogued for the regular stacks NOT controlled access 3 2 Follow other instructions as under 2 Porter Davis above 4 0 UML Monographs Continuations 4 1 Check the location for accompanying CD ROMs with Richard Pinnell unless Richard has already given instructions on the item If the CD ROM is kept with the book the material is catalogued for the stacks if the CD ROM is separated from the book then the CD ROM is placed in Controlled Access 4 2 Follow other instructions as under 2 Porter Davis above 4 3 If the CD ROM is separated from the book but used on a Library machine only i e doesn t circulate location will be UWUMDca and item type CDROM Libuse NC 5 0 Optometry Learning Resource Centre 5 1 Check Acquisition slip for special instructions from selector as to location and or physical processing Unless otherwise specified the book should be catalogued for Stacks Docs and the CD ROM s for Controlled Access Item type for the CD ROM is normally CD ROM 3 day loan 5 2 Follow other instructions as under 2 Porter Davis above 6 0 Periodicals Location 6 1 CD ROMs accompanying periodicals will be separated from the periodical and housed in Controlled Access in Porter Davis and UML Libraries Material type is CD ROM periodical Note If the CD ROM simply accompanies an issue of the periodical has its own title and has
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