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Instruments Inventory Tracking User Manual

1. 4 7 Adjust Inventory Balance You can use the Adjust Inventory Balance screen for any adjustments to be made after an issue or receipt of inventory These adjustments may be needed when returning certain items from the vendor or when the bank s departments return them to the main inventory control Stock adjustment for Banker s Cheque Demand Draft and Travellers Cheques are typically used to rectify operational errors adjustments To invoke the Adjust Inventory Balance screen enter VDTXNAS in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button 4 16 ORACLE Adjust Inventory Balance Adjust Inventory Balance Adjustment Stock Number Type of Adjustment Stock Details Stock Catalog Code Denomination ld Quantity Denomination Value Start Number Currency Code End Number series Number From Branch Total Value To Branch Remarks User Maker Date Time Mod No Checker Date Time Record Status Authorization Status The above function changes the current location and status of the instruments The Adjustment Stock Number is automatically generated by the system Specify the following details in the above screen Type of Adjustment Select the Adjustment Type from the adjoining drop down list Adjustment Type can be one of the following e Returned to the inventory Here the inventory will be re usable This type is chosen due to one of the followin
2. are used for stock codes with instrument type as Millionaire Certificate User Specify a valid application user maintained in the system to perform the transfer of instrument who has a Till attached for the respective Branch For adjustment types MC Branch to User and MC User to Branch User Id is mandatory 4 18 ORACLE 4 7 1 Adjust Inventory Balance Summary screen You can use the Adjust Inventory Balance Summary screen IVSTXNAS to query for Adjustment Stock records by specifying the following parameters e Authorization Status e Record Status e Adjustment Stock Number e Type of Adjustment e From Branch e To Branch e Stock Catalog Code e Denomination ID To invoke the Adjust Inventory Balance Summary screen enter IVSTXNAS in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button Adjust Inventory Balance Summary Authorization Status Record Status E Adjustment Stock Number Le Type of Adjustment From Branch Lag To Branch stock Catalog Code Lag Denomination Id Advanced Search Records per page 15 v E tot Tel 1 DI Authorization Status Record Status Adjustment Stock Number Type of Adjustment 4 8 Confirm Receipts You can use the Confirm Receipts function to acknowledge the physical receipt of stock which is issued or transferred Stock adjustment returned to the inventory to the current branch In
3. Branch Code stock Catalog Code From Date To Date Type of Analysis Frequency 1011 FT Stock Catalog Code Denomination Id Balance On hand This function allows Inquiry operation only This function displays the denomination wise balance on hand and the quantity utilized for the specified date range with the frequency wise break down If frequency is monthly then it s advisable to give the start of the month as From Date otherwise system derived From Date and To Date may not be synchronized 4 25 ORACLE Type of analysis Type of analysis can be Issue or Receive Specify one from the following e Issue includes stocks issued from the branch stocks returned from the branch Adjustment stock transaction with type as Returned to inventory and or Lost e Receive includes stocks received by the branch stocks issued to the branch stocks returned to the branch Adjustment stock transaction with type as Returned to inventory and or Found From date and To date Specify here the date range for the inquiry Frequency For usage pattern analysis stock usage within the specified date range will be grouped based on pre defined frequencies viz Weekly Fortnightly Monthly Quarterly Half yearly and yearly 4 26 ORACLE 4 12 Balance On Hand Balance on hand displays the current balance of the stock and denomination Quantity Quantity displays the usage level per frequency
4. General Ledger No General Ledger currency Narrative For more details on BC Issue Against GL screen refer section titled Issuing a BC against a GL in the chapter Instrument Transactions in Savings User Manual 5 6 Gateway Services and Operations The following services and operations will be available for the gateway interface Operation ID Operation Code FCUBSIVService StockCatalog CreateStockCatalog 5 5 ORACLE Operation ID Operation Code RequestStock OrderStock ReceiveStock IssueStock AdjustmentStock StockTxnInquiry QueryStockTxnInquiry UsagePattern QueryUsagePattern 56 ORACLE 6 1 6 2 6 Annexure Introduction This chapter gives you additional information in the form of examples and illustrations of the workflows in the Oracle FLEXCUBE system with regard to the IV module Process Workflow Illustration The following diagram is an illustration of the process workflow in the system 6 1 ORACLE 6 3 Transaction Workflow Examples The following sections provide illustrated examples of the workflows in the system Example 1 Branch initiates a stock request for stock catalog code say STKCD1 with denomination value 20 and request is made for 100 quantities This request moves through a complete lifecycle of order stock receive stock issue stock and finally confirm receipt Request Order Receive Confirm issue Stock Stock stock sto
5. The Quantity Issued and Start Number are the only fields that can be modified When a request indent is queried all the items in the request indent are displayed and system allows modification of certain fields as mentioned above All new issues are automatically logged under the branch location that requested for it An indent request may be serviced by existing stocks or against new purchase orders For stocks that are tracked by denominations total value is calculated by multiplying received quantity by the denomination amount For issue stock transaction close and re open operation are not supported System will not allow modification of an authorized record 4 6 1 Issue Stocks Summary screen You can use the Issue Stocks Summary screen to query of Issue Stocks records by specifying the following parameters e Authorization Status e Record Status e Issue Stock Number e Request Stock Number e Stock Catalog Code e Denomination ID To invoke the Issue Stocks Summary screen enter IVSTXNRI in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button Issue Stocks Summary Authorization Status vi Record Status vi Issue Stock Number C A Request Stock Number Le stock Catalog Code Lag Denomination ld 0 H gees Advanced Search Records per page 15 ze welt g t of T plk B Authorization Status Record Status Issue Stock Number Request Stock Number Stock Catalog Code
6. The above inquiry is based on the requesting branch stock code date range and type of analysis All the stock issues receipts made by requesting branch during the date range will be grouped under a pre defined frequency and displayed EOD Processing The following EOD activities will be present in the End of Financial Input group 4 12 1 Re order Level Alerts EOD processing will fetch the re order level and the re order quantity from the Stockflow Definition if available or Stock Catalog Master Definition For an inventory branch levels maintained at Stockflow Definition will supersede the levels specified in stock catalog master definition For a non inventory branch system will apply the levels specified in Stock Catalog Master Definition System will calculate the balance on hand for each stock code and denomination System will compute the projected quantity to be received from inventory branch unfulfilled request quantity If the sum of balance on hand and projected quantity is less than or equal to the re order level then system will generate an auto authorized Request Stock transaction for the specified re order quantity with Transaction Date as next working date Re order Alert will be logged in the system and can be viewed using BI reports 4 12 2 Excess Level Alerts EOD processing will fetch the excess level from the Stockflow Definition if available or Stock Catalog Master Definition For an inventory branch le
7. All receipts includes stocks received by the branch stocks issued to the branch stocks returned to the branch Adjustment stock transaction with type as Returned to inventory and or Found e All issues includes stocks issued from the branch stocks returned from the branch Adjustment stock transaction with type as Returned to inventory and or Lost 4 24 ORACLE Full transaction set will include All receipts and All issues Type of transaction should be R receipts Il issues and A all After the query input fields are validated the following fields are displayed in the input frame Reference Number Displays the receive stock number issue stock number stock adjustment number as applicable Transaction Type Displays the type of stock transaction User Id Displays the maker id of the stock transaction Inventory date Displays the maker date of the stock transaction Denomination ID Denomination Value Quantity Series number Start number End number Total value Displays the denomination details for the stock transaction 4 11 Usage Pattern Analysis You can use the Usage Pattern Analysis screen to query and display the details of stock usage across periods To invoke this screen enter IVDUSPIN in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button Usage Pattern Analysis
8. Instruments Inventory Tracking May 2011 Version 11 3 Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores CA 94065 U S A Worldwide Inquiries Phone 1 650 506 7000 Fax 1 650 506 7200 www oracle com financial_services Copyright O 2011 Oracle Financial Services Software Limited All rights reserved No part of this work may be reproduced stored in a retrieval system adopted or transmitted in any form or by any means electronic mechanical photographic graphic optic recording or otherwise translated in any language or computer language without the prior written permission of Oracle Financial Services Software Limited Due care has been taken to make this document and accompanying software package as accurate as possible However Oracle Financial Services Software Limited makes no representation or warranties with respect to the contents hereof and shall not be responsible for any loss or damage caused to the user by the direct or indirect use of this document and the accompanying Software System Furthermore Oracle Financial Services Software Limited reserves the right to alter modify or otherwise change in any manner the content hereof without obligation of Oracle Financial Services Software Limited to notify any person of such revision or changes All company and product names are trademarks of the respective companies with which they are associated
9. 1 4 2 1 REQUEST SIOCKS DUES SEN 4 4 2 BOR REQUEST FOR STOCKS NE 4 5 4 3 1 Bulk Request for Stocks Summary screen 4 6 4 4 EE 4 7 4 4 Order Stocks Summary EAA EIR 4 9 ER ENN 4 10 4 5 1 Receive Stocks Summary cren a ines 4 12 AO TEN 4 14 4 6 1 ISSUE 1OCKS SUTIN AT YS CLON A A E A IS 4 15 A ADJUSTINVENFORY BANGE r e Ee 4 16 4 7 1 Adjust Inventory Balance Summary screen E 4 19 4 8 CONFIRME RECEIPT re 4 19 4 9 BALANCE ON IND 4 21 AIR OT NNN 4 23 ATL EP TENNE 4 25 FONR 4 27 BAZ A Reorder Level Aler ve 4 27 HEV EE 4 27 INTERFACES MND EN NN 5 1 5 1 MINN EE 5 1 ye GMT NTN 5 1 5 3 INTERFACE WITH CASA MODULE FOR CHEQUE BOOK leet 5 2 5 3 1 Eege 5 2 102 hoeyre 5 3 5 3 3 MN 5 3 5 4 INTERFACE WITH WEB BRANCH MODULE FOR PASSBOOK Jeep 5 3 5 4 1 TAG EL EEE EEE REE EEE 5 3 5 4 2 MV 5 4 5 4 3 NN 5 4 55 INTERFACE WITH TELLER MODULE csm dt dad 5 4 5 5 1 G TA GET rss tested 5 4 Sees For Issue of Banker s Cheque Demand Drot 5 5 5 6 GATEWAY SERVICES AND OPERATIONS cccosecoeccccesccssccascccssccssccaccecesecssccccceceseccsccacceccscovsccacesceseceecnacesecs 5 5 A ME 6 1 6 1 INTRODUCTION eee 6 1 6 2 PROCESS WORKFLOW ILLUSTRATION ini 6 1 6 3 TRANSACTION WORKFLOW EXAMPLES c0cccosscocscccssecveccasccssecvsccaccsesseccuccescreccecceccescsecceceuccescsccecsaconsss 6 2 SCREEN GLOS A E o AA 7 1 7 1 PUNCUON TDS WE 7 1 ORACLE 1 1 1 2 1 3 1 About this Manual Introduction Banks and other financial institut
10. Code Issuer Code Reset 3 6 ORACLE 3 5 Stock Catalog Definition You can use the Stock Catalog Definition screen for definition of the stock catalog for different types of financial instruments To invoke the Stock Catalog Definition screen enter IVDSTKCD in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button Stock Catalog Definition Stock Catalog Code Issuer Code stock Catalog Description stack Type stock Short Name Auto Serial Number Instrument Type Denomination Tracking Currency Code Stock Details 10 DE Denomination ld Denomination Value Denomination Description Re Order Level ZERO ZERO Waker Date Time Mod No Checker Date Time Record Status Authorization Status As part of the Stock Catalog Definition you need to specify certain details which are explained below Stock Catalog Code A Stock Catalog Code identifies a particular financial instrument that is used within the bank For example Demand Drafts drawn on the same bank in local currency It is an internal alphanumeric code used within the system to track stock of financial instruments This code is used internally within the software for tracking stock Instrument Type You need to attach an instrument type to each stock catalog that identifies the internal type of the instrument In the Instrument Type field indicate the type of Stock Catalog code tha
11. Update the instrument s status in the inventory Update Inventory Status Inputs to interface e Stock Catalog Code e Denomination ID e Instrument Type e Currency e Issuer Code e Branch Code a ORACLE e Quantity e Series Number e Start Number e End Number e Instrument Status Outputs from interface e Success Failure Processing done by the system includes e Checking the request details e Updating the inventory for the inputted instruments or series of instruments with the denomination details if present e Sending back the reply code 5 3 Interface with CASA Module for Cheque Book Issue The CASA module will interface with the inventory module during cheque book issue It will automatically use the next available series that is available for issue It will also update the status of each stock in the inventory as issued to a customer 5 3 1 Interface Inputs The following are the inputs for the interface with CASA module The inputs will be taken from the Cheque Book Maintenance screen You can invoke the Cheque Book Maintenance screen by typing CADCHBOO in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Cheque Book Details Cheque Book Details Branch Customer Account Number eee al First Cheque Number f Check Leaves Cheque Book Type al Order Date Bl Order Details po Language Code Lei Request Status R
12. the Bulk Request Stocks screen for recording multiple requests at the same time These requests can be for different stocks denomination and requesting branch The Bulk Request for Stocks function records the multiple requests for replenishment of stock at the branches After the inputs are accepted and validated the system generates a bulk request stock number and an individual request stock number for all future tracking of this request To invoke the Bulk Request Stocks screen enter IVDTXNBR in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button 4 Bulk Request Stocks Bulk Request Stock Bulk Request Type Number Request For Remarks Stock Requests Detail 1011 TT Request Stock Number Requesting Branch StockCatalogCode Denomination Id Denomination Value Currency Code Total V LI Maker Date Time Mod No Checker Date Time Record Status Authorization Status The Bulk Request Stock Number and the Request Stock Number for individual records will be generated by the system and displayed for further tracking of the request status Bulk request number gets generated upon Save of the transaction Upon authorization of bulk requests system generates an auto authorized individual request stock transaction You need to specify the following details in the above screen Bulk Request Type Specify whether the request is a Regular or an Ad hoc reque
13. the adjoining arrow button Bank Parameters Maintenance Bank Code Head Office Branch Description Code Financial Preference General Preferences Bank Default Currency Codes Local Description Discount Description Head Office Description Reporting escription Control Accounts For Real Entries Control Accounts for Contingent Entries Currency Mismatch Control Currency Mismatch Control Account Account value Date Mismatch Control value Date Mismatch Control Account Account Clearing Bank Code Auto Generate Currency Routing Mask Miamatch Entries Account Mask Preferences Fields Input By Date Time Modification Number MM Authorized Ka Exit Authorized By Date Time Mo pen Allow Inventory Tracking Auto Generate Value Date Mismatch Entries You can use this check box to allow disallow inventory management and tracking To use inventory management module check this box If inventory tracking is allowed then Cheque Numbering Scheme should be left blank null 3 1 ORACLE For more details on Bank Parameters Maintenance refer the corresponding section in the Core Services manual 3 3 Issuer Code Maintenance Use the Issuer Code Detailed screen for maintaining instrument issuer details This maintenance is found under the Core module To invoke the Issuer Code Maintenance screen enter CSDISSCD in the field at the top right corner of the Application Toolbar and then click the adj
14. 4 2 ORACLE Stock Catalog Code Select from the adjoining list of options the stock catalog code of the instrument being requested Once you specify the stock catalog code the following details are displayed e Denomination ID e Denomination Value e Currency Code Quantity Specify here the quantity being requested Request Type Can be a regular request R or an ad hoc request A Total Value For stocks that are tracked by denominations total value is calculated by multiplying quantity with the denomination value For stocks that are not tracked by denomination denomination value as zero the total value will be same as quantity Remarks This is a free text field where you can either justify the need for an ad hoc request for inventory or provide general remarks This field is mandatory for Ad Hoc requests and optional for regular requests Request For Use this field to indicate if this indent request is for Purchase or Issue No system processing logic is associated with this field Status The system specifies one the following statuses for stock requests e Open e In progress e Completed Quantity Issued Ordered Received Displays the quantity ordered received and issued against this instrument request Order Receive Issue Details These sections display the order receive issue logs respectively for the indent request Each record under the sections display the following de
15. 5 Receive Stock 3 Denm 20 Qty 25 Receive Stock 4 Denm 20 Qty 200 Issue Stock 2 gt R1 Denm 20 0 ty 100 Issue Stock 3 R1 Denm 20 Qty 100 R2 Denm 20 Qty 109 Confirm Receipt 2 gt R1 Denm 20 Qty 100 Confirm Receipt 3 R1 Denm 20 Qty 100 R2 Denm 20 Qty 100 Example 5 In this example the stock received by the inventory branch undergoes a stock adjustment due to lost torn quality is not acceptable etc Hence the inventory branch raises a new stock request R2 The stock received with this new request R2 is utilized to fulfill the stock request R1 Order tock aay ant OCK Lontirm Receipt Stack Request Stock Stock Stock R1 Denrn 20 ty 100 Ri Denm 20 Qty 100 R1 Denm 20 Oty 100 Ad T stment Al Denm 20 Oty 100 Request Stock R2 Denm 20 aty 100 Order Stock R2 Denm 20 Oty 100 el gt R2 Denm 20 Qty 100 Sole stock R2 Denm 20 Oty 100 Receive Stock RS Denm 20 Qty 100 R1 Denm 20 Oty 100 Confirm Receipt 2 gt R1 Denm 20 Qty 100 ORACLE 7 Screen Glossary 7 1 Function ID List The following table lists the function id and the function description of the screens covered as part of this User Manual reo opene 7 1 ORACLE Function ID Function Description IVSTXNIR Request Stocks Summary IVSTXNOR Order Stocks Summary 7 2 ORACLE ORACLE
16. BE system e Common Procedures e Core Services e Core Entities e Branch 1 2 ORACLE 2 1 2 2 2 3 2 Overview Instruments Inventory Tracking Introduction This chapter gives you an overview of the Instruments Inventory Tracking IV module of Oracle FLEXCUBE Instruments Inventory Tracking Banks and other financial institutions use a variety of pre printed instruments for their daily business These instruments are normally ordered in bulk and distributed internally for daily transactions Most of these instruments have a pre determined value Some instruments may have numbers that are internally controlled In either case your bank may need to control the inventory of such instruments and ensure prompt replenishment when re order levels are reached The Instruments Inventory Tracking IV module is built to maintain stocks of various financial instruments that the bank handles in the daily business This module enables you to define new financial instruments with ease and minimum customization The following financial instruments come under its purview e Passbooks e Cheque Books e Demand Drafts e Bankers Cheque e Traveller s cheque The IV module provides you with the following features e Maintaining inventory of instruments e Tracking the movement of the instruments between ordering branch and receiving branch e Tracking the status of each instrument by serial number e Tracking when re order levels are rea
17. Instruments Inventory Tracking Oracle FLEXCUBE Universal Banking Release 11 3 0 May 2011 Oracle Part Number E51535 01 ORACLE FINANCIAL SERVICES ORACLE Instruments Inventory Tracking Table of Contents L ABOUFTES MANN pe 1 1 1 1 INTRODUCTION ari to ios sic 1 1 2 AUDIENCIA AA os 1 1 1 3 ABBREVIATION P 1 1 1 4 RENN jr 1 2 Ved RELATED DOCUMENT 1 2 2 OVERVIEW INSTRUMENTS INVENTORY TRACKING esssseesesrsssssvesessessssssnnnnnnnnnnnnssesesesssssssssssnnnnnne 2 1 2 1 INTRODUCTION ura as 2 1 22 INSTRUMENTS INVENTORY TRACKING 2 1 25 SCOPE OFTE MODULE Sur 2 1 Za ere Ee GETRENNT EN 2 2 2 4 1 Flexible Parameter Den a ege Een 2 2 24 2 Automanc Track Of TAVEMIOT ER 2 2 2 4 3 Extensive Dri Down TA GUESS o 2 2 2 4 4 Comprehensive US ILEANA EE 2 2 2 4 5 Mod le Externa he aS 2 2 Os MANBENNNORS iS 3 1 Sek NINI LION NNN 3 1 a2 BANK PARAMETERS MAINTENANCE E 3 1 3 3 ESS UPR CODE MAINTENANCE een 3 2 IId ISSUE C Ode Summary S OTO O oiee seie me dd 3 2 54 DENOMINA TION MAINTENANCE eebe ee 3 3 3 4 1 Penominal ton S NATY STEEN eege seie 3 5 3 5 STOCK CATALOG eege a EET 3 7 JZ OCK EE 3 9 3 6 STOCKFLOW MASTER DENON idolo 3 10 3 6 1 Specifying Inventory Operations for Allowed Branche 3 11 3 6 2 PER SOCK DAA do 3 12 3 6 3 SOCK NOW SAN STEN Lat add 3 13 3T VENDOR MANTENNNOR sai dida 3 13 3 8 MANDATORY BATCH PROGRAM MAINTENANCH ENNEN 3 15 4 OPERATIONS 4 1 4 1 INTRODUCTION Lassa eee 4 1 ee IRE QUE Sy OO lt A NN 4
18. Mod No Checker Date Time Record Status Authorization Status The Issue Stocks function acts like a transfer transaction of stocks between Inventory branch and requested branches It increases the balance in hand at branches for the stocks that are issued and decreases the same simultaneously at the Inventory location lt also updates the status of the indent request The above screen is detailed below Request Stock Number Since stocks are issued against indent requests this screen accepts the Indent Request reference number as input All un fulfilled indent requests are available in a pick list for selection Stock Catalog Code and Requesting Branch You can also perform the query by specifying the Stock Catalog Code and Requesting Branch You can then modify the quantities record the respective instrument numbers and issue the stocks Quantity The quantity that was requested is defaulted You may modify the quantity issued for the denomination if needed However the quantity cannot be more than what was requested in the indent request 4 14 ORACLE Series number Start number and End number The series number cannot be modified You can modify the start number but the same should be within the range as per the balance availability The end number will be defaulted based on the quantity received Total Value This value is calculated based on issued quantity denomination value and denomination tracking indicator
19. Order Date e Order Details e Issue Date e Include for cheque book printing Interface Validation Valid values of cheque book type will be the list of valid stock catalog code with instrument type as CASA Cheque books For cheque book issue through ATM default cheque book type should be maintained in system parameters against the parameter code ATM_CHQ_BOOK_ TYPE System would use this cheque book type for cheque book issue through ATM Interface Outputs The instrument status in the inventory will get updated as per the cheque book issue maintenance Interface with Web Branch module for Passbook Issue The web Branch module will interface with the inventory module during passbook issue It will automatically use the next available series that is available for issue It will also update the status of each stock in the inventory as issued to a customer Interface Inputs The following are the inputs for the interface with web Branch module The inputs will be taken from the New Passbook Issue screen En ORACLE 9 4 2 5 4 3 5 5 5 5 1 3 New Passbook Issue Branch Date 9 1 2008 Web Page Dialog External Reference Number Branch Code Passbook Type Account Passbook Number Account Description Cancel Passbook Type If inventory tracking is allowed at bank level then you will be asked to enter the passbook type The list of values for passbook type selection will be the list of valid stock cata
20. WDSTFMN in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button Stock Flow Master Definition Inventory Branch Branch Name Remarks Allowed Branches Stock Details 10 d Maker Date Time Mod No Checker Date Time Record status Authorization Status You may need to specify the following details in the above screen Inventory Branch Specify here the Inventory branch e the branch which will be maintaining the inventory for the allowed branch codes Branch Name The system displays the Branch Name for the selected inventory branch Remarks It s an optional field for specifying additional remarks for this maintenance which can be used to indicate the logical group name for the inventory branch Specifying Inventory Operations for Allowed Branches You can use the Allowed Branches tab to maintain the list of inventory operations which the inventory branch can initiate on behalf of the allowed branches Here you can add Branch Code Branch Name records and maintain the following details for each Branch Code Specify the Branch Code for which the inventory operations need to be maintained The Branch Name is displayed as per your selection 3 11 ORACLE Use the following fields to define specify by selecting Yes No the inventory transactions which the Inventory branch can initiate on behalf of the Allowed Branch codes e Request Stocks e Order St
21. alue of the denomination e Denomination Shows a description of the denomination whose stock details are being specified e Re Order Level Indicate here the minimum quantity of stock to be maintained for each stock code at specified denomination level When the stock position is less than or equal to the re order level a re order message is logged in the system and a Short Stock report can be generated If the specified Re Order level is greater than or equal to the excess level then system will raise a warning message e Excess Level This indicates the upper limit of the stock for the particular type of catalog When the stock position goes above the excess level an excess level message is logged in the system and the Excess Stock report can be generated e Re order Quantity Indicate here the minimum quantity of the re order for the catalog stock when the re order level is reached If excess level is less than or equal to re order quantity then system will raise a warning message Auto Serial Number To have the system automatically set the next FROM and TO serial numbers for a specified catalog stock during the purchase order transaction set Auto Serial No as Yes If Auto Serial No is set as No then the numbers will be blank and you will need to input the numbers manually Ss ORACLE Sron The Auto Serial Number is not allowed for Traveller s Cheques Stock Type Indicate here where the sto
22. balance Is displayed Currency Code This is the currency code defined for this stock in the stock catalog master Re order value This is the re order value defined for this stock in the stock catalog master This is in number of units Denomination ID Denomination Value Quantity Denomination wise balance is displayed E g If the stock is passbook then the balance will be in number of passbooks If the stock is TC then the balance will be the number of TC leaves per denomination Total value Displays the total value of the denomination Details button Displays the series wise details Denomination ID and value Series number Start number End number Quantity Total value For every Stock Balance Details records click the Details button alongside to view the Denomination Details 4 29 ORACLE 4 10 4 Denomination Details Denomination Balance Details 1071 rl Denomination ld Denomination Value Start Number End Number E The Denomination Details screen displays the following information as part of Balance Details for a particular Denomination Denomination ID Denomination Value Series Number Start Number End Number Quantity Total Value Stock Status Stock Transactions Inquiry You can use the Stock Transactions Inquiry screen to query on the transactions that have happened on a stock code during a period This function allows Inquiry operation only It displays all the transaction
23. ber Supplier Code Select from the adjoining list of options the supplier code Requesting Branch This field displays the list of branches for which the logged in current branch is the inventory branch for Order Stock operations Stock Catalog Code Select from the adjoining list of options the stock catalog code You can now query by clicking Query button the list of unfulfilled indent requests based on the Request Stock Number Stock Catalog Code Supplier Code Requesting Branch specified When queried based on the Supplier Code all indent requests which can be serviced by the selected supplier and ordered by the current branch will be displayed 4 8 ORACLE 4 4 1 Series Number You may specify here a separate series that is normally pre printed on an entire book or pad of stationery Series number will be accepted only for Traveller s Cheques Start Number and End Number Record the start end number of the ordered stocks here If auto serial number is set for the stock code then the system will auto generate the start and end numbers Otherwise the system allows only to input start number and end number gets defaulted based on the value provided for the quantity Quantity You can modify the quantity of stocks ordered It should be positive non zero value and should be less than or equal to the unfulfilled quantity of the request Total Value This value is computed based on denomination value quantity and deno
24. ces with the CASA and Teller modules of Oracle FLEXCUBE The interface helps in generation of the next available instrument serial number based on the inventory It also helps in keeping an update of the inventory status 2 2 ORACLE The nature of the IV module s interface with Oracle FLEXCUBE is briefly explained below CASA Module The CASA module has transactions that capture the issue of personal cheque books to customers based on their request The interface to the IV module is restricted to the issue phase alone since inventory will get updated only on issue When the cheque comes in for inward clearing only the individual status of that particular cheque changes and this will not affect the inventory in any way The interface takes care of the following with respect to the issuance of cheque book to a customer e Generates next available cheque book serial number e Updates status of cheque in the IV module e Tracks the stock quantity against the re order level Teller Module Web Branch module The Teller Web Branch module of Oracle FLEXCUBE has transactions that capture the issuance of passbook banker s cheque demand draft and traveller s cheque to customers The interface to the IV module deals with only the issue of stock to the branch and customer as inventory status gets updated only on issue of stock The interface takes care of the following e Updates instrument status in the IV module and tracks against re
25. ched e Ageing analysis of old stocks scope of the Module The IV module comprises of the following high level functions e Stock Catalog Definition e Stock flow Master Definition e Vendor Supplier Codes Maintenance e Request Stocks e Order Stocks e Receive Stocks e Issue Stocks e Adjust Inventory Balance e Balance On Hand Inquiry 2 1 ORACLE 2 4 2 4 1 2 4 2 2 4 3 2 4 4 2 4 5 e Stock Transactions Inquiry e Usage Pattern Analysis e Interface with casa and teller module of Oracle FLEXCUBE IV Module Functions amp Features The following sections give you a brief overview of the IV module s various functions and features Flexible Parameters Definition Parameters Definition for currencies denominations and re order levels is completely user defined and flexible Since different banks have different workflow requirements for inventory control the module provides a means to define the bank s workflow for inventory control and then tracks the status of the instruments based on the defined workflow Different stocks different currencies different denominations for each instrument and re order levels for each type of instrument can be defined and tracked separately Some instruments may not be denominated In such cases they are tracked only by numbers and not by value For these cases the denomination value will be defaulted to zero Re order levels can be defined for each type of stock i e different re order l
26. ck Receipt Denm 20 yy MX LN Denm 20 Denm 20 Denm 20 Qty 100 Qty 100 Qty 100 Qty 100 Denm 20 Oty 100 Example 2 In this example requests initiated by same branch for different stocks denomination value were combined into single purchase order It then moves through receive stock issue stock and confirm receipt stage to complete the lifecycle of request stock Receive stock transaction cannot combine multiple orders and shall always act on only one order stock transaction However issue stock transaction can serve multiple stock requests Request Stock Denm 20 Order Stock HART Confirm Qty 100 Denm 20 stock EE Receipt Denm 20 Qty 100 Denm 20 e 100 Denm 20 50 Qty 100 7100 Request Denm 50 Y Denm 50 Qty 100 Stock Qty 350 Denm 30 ty 350 Denm 50 Denm 50 Qty 350 Ge ty 350 Qty 350 Example 3 In this example requested stock is partly served by using the stockpile in inventory branch head office and a purchase order is placed for the remaining quantity 6 2 ORACLE Confirm Order Receive ISSUE Stock Stock Stock 2 SE emm Denm 20 Denm 20 a Denm 20 Denm 20 Request Qty 100 Qty 100 Qty 100 SE Stol Denm 20 Qty 200 wm Confirm Stock l Receipt Denm 20 Oty 100 Denm 20 Qty 100 Example 4 This example details the possible combination of stock request lifecycle Stock request R1 split int
27. ck is identified at leaf level or booklet level The stock type Booklets option is allowed only for passbooks For Travellers Cheques Demand Drafts and Banker s Cheques only one stock code can be maintained the combination of instrument type issuer and currency For MC LMC Millionaire Certificate transactions you can have only Leaves as stock type and denomination tracking should be set to yes Currency code should be the LCY 3 5 1 1 Operations Allowed in the Stock Catalog Definition screen Following standard maintenance operations are possible in the Stock Catalog Definition screen Add Modify Delete Authorize Close Re open Inquiry Logs all maintenances in the Audit Trail 3 5 2 Stock Catalog Summary Screen You can use the Stock Catalog Summary screen to query for stock catalog records based on the following parameters Authorization Status Stock Catalog Code Stock Type Record Status Instrument Type To invoke the Stock Catalog Summary screen enter IVSSTKCD in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button T ORACLE 3 6 Stock Catalog Summary Authorization Status K Record Status w stock Catalog Code 15 VI e Stock Cataloo Code Instrument Type stock Type ve Advanced Search Records per page 15 vi NATT FT pl py Authorization Status Record Status Stock Catalog Code Stock Short Na
28. d Denomination ID Specify here the ID for each denomination For every currency the various denominations are assigned separate denomination IDs Denomination Description Provide a full length description of denomination 3 4 ORACLE Denomination Value Specify the value of denomination Sequence No Specify here the preferred sequence of denomination Type Specify whether the denominated cash is in currency notes or coins For Traveller s cheque this field can accept only the Note option Sior Denomination type Millionaire Certificate is used to facilitate MC LMC transactions For MC LMC Millionaire Certificate transactions you can have only one denomination with denomination type as Notes and the currency code should be the LCY code 3 4 1 Denomination Summary screen Use the Denomination Summary screen to query for Denomination Maintenance records using the following parameters e Authorization Status e Denomination type e Issuer Code e Record Status e Currency Code To invoke the Denomination Summary screen enter CSSDEMAN in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button Se ORACLE Denomination Summary Authorization Status Record Status Denomination Type currency Code 2 Issuer Code Advanced Search Records per page 15 SN aji of 1 H mo Authorization Status Record Status Denomination Type Currency
29. d Status e Receive Stock Number e Order Stock Number e Supplier Code e Stock Catalog Code e Denomination ID To invoke the Receive Stocks Summary screen enter IVSTXNRO in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button 4 12 ORACLE Receive Stocks Summary Authorization Status Record Status Receive Stock Number Order Stock Number C LE Supplier Code Stock Catalog Code C Ha Denomination ld Advanced Search l Records per page 15 VIN di of 1 b DL Authorization Status Record Status Receive Stock Number Order Stock Number Supplier Code Stock Catalog Cog 4 13 ORACLE 4 6 Issue Stocks You can use the Issue Stocks screen for the distribution of existing inventory to the various departments within the bank Stocks are issued against indent requests from branch This reduces the stock in inventory branch and the stock quantity is tracked against the specified re order level To invoke the Issue Stocks screen enter VDTXNRI in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button issue Stocks Issue Details Issue Stock Number Stock Catalog Code Request Stock Number Requesting Branch Lauer Request Details 10f1 ry Request Stock Number Requesting Branch Stock Catalog Code Denomination Id Denomination Value Currency Code LI Maker Date Time
30. e recorded during EOD You can invoke the Mandatory Batch Program Maintenance screen by typing EIDMANPR in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Mandatory Batch Program Maintenance Branch Function Id a Module asl sequence Number iz Description End Of Cycle Group Txn Input Error Handling Stop Automatic End Of Day End of Txn Input and Run Emergency Program End of Fin Input Continue with Automatic End of Day End Of Day O Beginning of Day Frequency Number Of Days iz Holiday Rule Do Not Execute v Run Date Je Execution Layer 8 Database JobCode ud O Application Description Sub Stage Predecessors Tp ol la ran Input By Authorized By Modification Authorized Exit Date Time Date Time Number Open 3 15 ORACLE 4 1 4 2 4 Operations Introduction This chapter elaborates upon the operations which can be performed using the function present as part of the Instruments Inventory Tracking IV module of Oracle FLEXCUBE These operations have been elaborated upon in the sections given below Request Stocks The Request Stocks function allows requests to be placed by various departments to the Inventory branch for ordering of stocks This request is logged and monitored at the inventory branch and an actual order is placed later The Request Stocks function records the request for replenish
31. equest Mode View Cheque Status Input By Authorized By Date Time Date Time Kind of Cheque Euro Gei Commercial Include for Cheque Book Printing Delivery Mode Delivery Address 1 fel Delivery Address 2 PB Delivery Address 3 el Delivery Address 4 PB Modification Authorized Number Open 5 2 ORACLE 9 3 2 9 3 3 9 4 9 4 1 Cheque Book Type If inventory tracking is allowed at bank level then you will be asked to specify the Cheque Book Type as part of Check Book Maintenance The list values for the cheque book type selection will be list of valid stock catalog codes with instrument type as CASA Cheque Books Cheque Book Serial Number If inventory tracking is allowed at bank level then based on the cheque book type and quantity of the cheque leaves requested system will retrieve the next available instrument number The retrieved cheque number will be displayed to the user only after the cheque book request is saved Cheque book numbering will be unique for each cheque book type The system will ensure that the cheque number issued to the customer account is unique irrespective of issued cheque book type Deletion of unauthorized cheque book issue would increase the inventory balance Additional Inputs If inventory tracking is allowed at bank level then the following fields will not hold any business logic and will be stored for information purpose only They are e Kind of Cheque e
32. evel are possible for each issuer currency etc This makes tracking and replenishing easier as the procurement time for each type of instrument issuer or currency is different Automatic Tracking of Inventory The IV module supports tracking of the flow of inventory from the supplier through the various departments of the bank till the final delivery to the customer The module also supports tracking of inventory replenishment requests made from within the bank until the fulfillment of the request Each and every bank will have different workflows for inventory The IV module allows you to define the workflow or stock flow as you may call it and then tracks the inventory based on what you have defined Extensive Drill Down Inquiries Comprehensive drill down inquiries are available for Balance On Hand Quantity and Stock Transaction inquiry All these inquiries allow you various parameters for narrowing down the results to individual stock summaries denomination wise Summaries and even individual instrument serial numbers Comprehensive Usage Analysis The Comprehensive Usage Analysis feature enables the bank to track the usage of inventory and also the ageing of inventory It helps the in identifying whether inventory is used according to age and to check reasons for ad hoc indent requests Usage analysis helps the bank to plan for better utilization and prompt ordering of inventory Module External Interfaces The IV module interfa
33. g reasons gt Due to excess stock gt Rejection due to mismatch between requested and received stock gt Stock transfer between branches or other reasons e Cancelled Choose this when instrument is cancelled torn mutilated misprinted stopped The instrument in this case cannot be reused e Lost or misplaced inventory Choose this when instruments are lost or misplaced in transit within the bank The instrument can be re sued after changing the status e Found Choose this to change from the instrument status from lost to usable status The system performs the following validations based on adjustment type entered e Returned to the inventory Instruments have to be in unused status e Cancelled Instruments have to be in unused status e Lost or misplaced inventory Instruments have to be in unused status e Found Instruments have to be in lost status Stock Catalog Code Specifying the Stock Catalog Code here by selecting it from the adjoining list You can then modify quantities record respective serial numbers and change the start numbers if needed 4 17 ORACLE Once you have specified the Stock Catalog Code the following details are displayed e Denomination ID e Denomination Value e Currency Code e Total Value Quantity The quantity issued is defaulted You may modify the quantity issued for the denomination if needed However the quantity cannot be more than what was issued Series number Star
34. ies the branch for which the query is requested Stock code Specifies the stock code for which the balance is requested The query results will be for the requesting branch code This function allows inquiry operation only The respective branch s current balance for each type of stock catalog will be displayed with the breakdown of denominations and value for each denomination When the user clicks on the Details button for a stock catalog code the denomination wise balance units will be displayed for each series along with the total value in each series and stock status 4 24 ORACLE Valid values of stock status are Received Stocks represents the stocks that are received by the inventory branch from supplier vendor Received stocks can be transferred Stock adjustment with Returned to inventory type or issued to other branches Transfer of these stocks would not change the status Received stocks should finally undergo stock issuance and confirmation to become valid usable stocks Issued Stocks represents the stocks that are issued by the inventory branch to the current branch Upon confirming the receipt of these stocks the stocks would become valid usable stocks Confirmed Stocks Valid usable stocks held in the current branch Stock Balance Details The following fields are displayed in multiple rows Stock Catalog Code and Stock Short Name Shows the stock code and stock short name for which the
35. ions use a variety of pre printed instruments for their daily business These instruments are normally ordered in bulk and distributed internally for daily transactions Your bank may need to control the inventory of such instruments and ensure prompt replenishment when re order levels are reached The Instruments Inventory Tracking IV module is built to maintain stocks of various financial instruments that the bank handles in the daily business This module enables you to define new financial instruments with ease and minimum customization Audience This Manual is intended for the following Users User Roles Data entry Clerks Input functions for maintenance related to the interface Managers Officers Authorization functions Abbreviations The following abbreviations are used in this manual EOFI End of Financial Input The System This term is always used to refer to Oracle FLEXCUBE CASA Current and Savings Accounts TG Travellers Cheques Oracle Business Intelligence Enterprise Edition 1 ORACLE 1 4 Organization This Manual is organized into the following chapters Chapter 1 About this Manual Chapter 2 Overview of the IV module Chapter 3 Maintenances required for the IV Module Chapter 4 Operations to be performed via the IV Module Chapter 6 Annexure containing additional details 1 5 Related Documents For additional information you may need to refer the following manuals of the Oracle FLEXCU
36. lier Stock Details rare O Stock Catalog Code Stock Catalog Description Ol la Input By Authorized By Modification Authorized ae Number Date Time Date Time Open Under the Stock Details section you can specify whether the vendor is an inventory supplier or not If the vendor is an inventory supplier then you can record the list of stocks that can be serviced by the vendor Is Vendor an Inventory Supplier If the maintained vendor is an inventory supplier then check this box You can then proceed to capture the stock codes which can be serviced by this vendor Stock Details Here you can maintain a list of stocks which can be serviced by this vendor supplier You may also include all the stocks using the single select check box The Stock Catalog Codes displayed will be valid codes as maintained in the stock catalog master maintenance 3 14 ORACLE 3 8 Sior The Request Stock function explained in the Operations chapter checks for the valid supplier code The valid supplier codes are the codes maintained through this supplier codes maintenance The Order Stock function explained later checks if the requested stock can be supplied by this supplier For more details on Vendor Maintenance refer the Core Entities user manual Mandatory Batch Program Maintenance You need to maintain the VBEODFN batch process in the Mandatory Batch Program Maintenance screen so as to get the excess stock and shortage report to b
37. log codes with instrument type as Passbooks Passbook Number If inventory tracking is allowed at bank level then system will retrieve the next available instrument number based on the passbook type The retrieved passbook number will be displayed to the user only after the passbook issue Is saved Interface Validation Valid values of passbook type will be the list of valid stock catalog codes with instrument type as Passbooks Interface Outputs The instrument status in the inventory will get updated based on the passbook issue maintenance Interface with Teller Module The following sections detail the interfaces with Teller module For Issue of Travellers Cheque For traveller s cheque Upon confirmation of the issue transfer stock transaction system will replicate the instrument details to the web branch data stores If inventory module is used then existing workflow of recording instrument receipt details through Buy TCs from HO and Buy TCs from Agent maintenance will not be allowed Instrument sale purchase will be as per the existing functionality The combination of instrument type issuer code and the currency will uniquely identify the stock code Once the instrument is issued to the customer UpdatelnventoryStatus generic interface will be used in web branch EOD to update the instrument status in the inventory 5 4 ORACLE Sell TCs to HO option if used will initiate a stock adjustment
38. ls which are yet to be accepted by the current branch System will not display the stock details which are already accepted or rejected This function does not log the transaction details in the Audit Trail System will log the confirm receipt transaction details with user id and transaction date timestamp separately 4 20 ORACLE 4 9 Transaction Details Status Specify the status here You can either accept or reject the instrument Upon accepting the instruments it will be made available for issue to customer lf user rejects the stocks then the status of the instrument will be marked as Lost The Instrument Receipt Confirmation marks the instrument as available for issue to customers No authorization is required for Confirm Receipts transactions Upon Save the balance gets updated for that particular stock code Balance On Hand Inquiry You can use the Balance on Hand Inquiry screen to view the current balance stock ina denominations and serial numbers wise break down The query results are based on the requesting Branch To invoke the Balance on Hand Inquiry screen enter IVDBALIN in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button 4 Balance On Hand Inquiry Branch Code Branch Name stock Catalog Code Stock Short Name Stock Balance Details 1011 B Stock Catalog Code Stock Short Name Re Order Level Denomination ld L Branch code Specif
39. me Instrument Type Currency Code Stockflow Master Definition You can use the Stockflow Master Definition screen to define and maintain the inventory stock flow This maintenance must be done for each inventory branch The stock flow master definition allows the following e Specifying the operations viz request stock order stock receive stock and issue stock which the inventory branch can initiate on behalf of the other branches e Maintaining the reorder level excess level and reorder quantity of the different catalog stocks at the inventory branch level The bank may have different hierarchies which can be defined using this inventory branch cross reference maintenance For each inventory branch the maintenance needs to be done for all the allowed branches operations of which the inventory maintenances can be done from this branch However irrespective of this maintenance all branches can initiate stock requests for their own branch For any given branch e Request stock operation can be initiated by a maximum of two branches by itself irrespective of this maintenance and by any other inventory branch as per the maintenance e Order Receive Issue stock operation can be initiated by only one of the inventory branches 3 10 ORACLE 3 0 1 e Inventory branch for each of the operations Request Order Receive Issue may be different To invoke the Stock Flow Master Definition screen enter I
40. ment of stock at the branches After the inputs are accepted and validated an indent request reference number is generated for future tracking of this request The requests are logged and status updated as Open To invoke this screen enter IVDTXNIR in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button il ORACLE Request Stocks Request Stock Number Request Type Requesting Branch Denomination Id Stock Catalog Code Denomination Value Quantity Currency Code RequestFor Purchase Total Value Remarks Status Details Status Open Quantity Ordered Quantity Issued Quantity Received Order Details Issue Details 1011 1011 NH inventory Date Order Stock Number Quantity JE inventory Date Issue Stock Number Quantity Li D Receipt Details 1011 B Inventory Date Receive Stock Number Maker Date Time Mod No Checker Date Time Record Status Authorization Status The details you need to specify in the above screen are given below Request Stock Number Request stock number is generated by the system upon Save and is displayed for further tracking of the request status Requesting Branch Select from the adjoining list of options the branch code of the branch for which this request is being made If the Requesting Branch is different from the logged in branch then the logged in branch should be the inventory branch for request operation
41. mination tracking indicator Upon confirmation of order details status of the indent requests that form part of the purchase order is updated to In Progress For order closure operation the order should not be part of any Receive Stock transaction For order stock transaction re open operation is not supported System will not allow modification of an authorized record it can only be closed Order Stocks Summary Screen You can use the Order Stocks Summary screen to query for Order Stocks records by specifying the following parameters e Authorization Status e Record Status e Order Stock Number e Request Stock Number e Supplier Code e Stock Catalog Code e Denomination ID To invoke the Order Stocks Summary screen enter IVSTXNOR in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button a ORACLE 4 5 Order Stocks Summary Authorization Status Record Status M Order Stock Number Bees Request Stock Number o supplier Code 2 Stock Catalog Code 2 Denomination ld 2 Advanced Search Records per page 15 welt dt of 1 5 H NE Authorization Status Record Status Order Stock Number Request Stock Number Supplier Code Stock Catalog Co Receive Stocks You can use the Receive Stocks screen for recording of inventory added to your existing stock The receipt of stocks would be against a purchase order reference which in turn would be ba
42. n In Bulk Request Mode closure operation is not supported Only individual request has to be closed using request stock screen provided order operation is not done for that particular request For bulk request stock transaction re open operation is not supported System will not allow modification of an authorized record Once the bulk request is authorized further tracking will be facilitated only from the individual request stock screen Unauthorized bulk request can be tracked modified only from the bulk request screen Bulk Request for Stocks Summary screen You can use the Bulk Request for Stocks Summary screen to query for Bulk Request records by specifying the following parameters e Authorization Status e Bulk Request Stock Number e Record Status e Bulk Request Type The system will display only the bulk requests logged in the current branch To invoke the Bulk Request Stocks Summary screen enter IVSTXNBR in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button es ORACLE 4 4 Bulk Request Stocks Summary Autharization Status vi Record Status Bulk Request Stock Number E Bulk Request Type vi Advanced Search Records per page 15 ze fai tof Te d N r wm Authorization Status Record Status Bulk Request Stock Mumber Bulk Request Type Request Fo Order Stocks You can use the Order Stocks screen to place purchase orders to supplie
43. ncy This function will be available under Core module maintenances To invoke the Denomination Details screen type CSDDEMAN in the field at the top right corner of the Application Toolbar and then click the adjoining arrow buiton ORACLE 3 3 4 Denomination Details Denomination Type Cast Issuer Code Currency Code Issuer Description Currency Description Denomination Details 10 B Denomination ld Denomination Description Denomination Value Sequence Number Twe Maker Date Time Mod No Checker Date Time Record status Authorization Status The details to be maintained in the above screen are explained below Denomination Type Specify the Denomination Type here by selecting the appropriate denomination type from the drop down list This information is captured for Cash and Travellers cheques Currency Code Select from the adjoining list of options the currency code for which the denomination maintenance is being performed Depending on the currency code specified a brief currency description is displayed Issuer Code Select the issuer code for which the denomination maintenance is being performed from the adjoining list of options Depending on the issuer code specified the issuer s description is displayed Issuer code needs to be maintained for both cash and TC denomination type Under the Denomination Details section you can specify the following details for every record adde
44. o multiple purchase orders These orders may be placed with different suppliers Stock request R2 is partly served by using the stockpile in inventory branch head office and a purchase order is placed for the remaining quantity Purchase order 8 is placed by combining stock requests R1 and R2 System also supports partial receipts of stocks ordered Refer Order stock 2 vis a vis Receive stock 2 and 3 However receive stock transaction can map to only one order stock transaction System does not supports receiving stocks of multiple purchase orders with single receive stock transaction Stocks received through receive stock transaction 1 2 and 3 were combined and a single issue is made Here it s presumed that the stocks serving a single request have the same series number and the instrument numbers start number and end number is continuous If the stocks serving a single request have non sequential instrument numbers or if the series numbers are different then the stocks will be issued separately 6 3 ORACLE Request Stock R1 Denm 20 Qty 200 Request Stock R2 Denm 20 Qty 200 Order Stock 1 gt R1 Denm 20 Qty 50 Order Stock 2 RL Denm 20 Qty 50 Order Stock 3 R1 Denm 20 Qty 100 R2 Denm 20 Qty 100 Issue Stock 1 gt R2 Denm 20 Qty 100 Confirm Recent 1 gt R Denm 20 Qty 100 Receive Stock 1 Denm 20 Oty 50 Denm 20 Oty 2
45. ock number By default all new inventory received is logged under the inventory branch which ordered the stocks After that when transfer happens the location of the inventory automatically changes Quantity For the first stock receipt against the specified order number the ordered quantity will be defaulted here For subsequent receipts the system will not default the quantity You will need to manually specify it The Quantity specified cannot be more than what was ordered in the purchase order Series Number Start Number and End Number The series number cannot be modified You can modify the start number but the same should be within the range specified during the order The End Number will be defaulted based on the quantity received 4 11 ORACLE Total Value This is computed based on denomination value quantity and denomination tracking indicator For stocks that are tracked by denominations Total Value is calculated by multiplying the received quantity with the denomination amount S Note the following e The Quantity Received and Start Number are the only fields that can be modified e For receive stock transaction close and re open operations are not supported System will not allow modification of an authorized record 4 5 1 Receive Stocks Summary Screen The Receive Stocks Summary screen can be used to query for Receive Stocks records be specifying the following parameters e Authorization Status e Recor
46. ocks e Receive Stocks e Issue Stocks 3 6 2 Specifying Stock Details The Stock Details tab section allows for maintaining the reorder level excess level and reorder quantity of the different catalog stocks at the inventory branch level Stock Flow Master Definition Inventory Branch Branch Name Remarks Allowed Branches Stock Details 10 B Stock Catalog Code Stock Catalog Description Denomination ld Denomination Value Currency De Waker Date Time Mod No Checker Date Time Record status Authorization Status The above maintenance is optional and applies only to the specified inventory branch The maintenances done here supersedes the Reorder Level Excess Level and Reorder Quantity Maintained at the Stock Catalog Definition You may specify the following details for each added record in the Stock Details section Stock Catalog Code Select from the adjoining list of options the Stock Catalog whose stock details you wish to maintain modify for the specified inventory branch Based on your selection the following values are populated You may modify certain values as per your requirements e Stock Catalog Description e Denomination ID e Denomination Value e Currency e Denomination Description 3 12 ORACLE e Re order Level e Excess Level e Re Order Quantity 3 6 3 Stockflow Summary screen You can use the Stockflow Summary screen to query for Stockflow definition records by specifying
47. oining arrow button Issuer Code Maintenance Issuer Details Issuer Code Issuer Description Maker Date Time Mod No Checker Date Time Record Status Authorization Status The details which you need to specify in the above screen are detailed below Issuer Code Specifies the Issuer Code An issuer code is an internal alphanumeric code used within the system to track stock of financial instruments The Issuer Code for instrument types other than passbook and cheque book has to be in accordance with the routing mask as defined in the bank level parameters Issuer Description Provide a description of the Issuer Code maintained 3 3 1 Issuer Code Summary Screen Use the Issuer Code Summary screen to query for Issuer Code Maintenance records by specifying the following parameters e Authorization Status e Issuer Code e Record Status 3 2 ORACLE 3 4 To invoke the Issuer Code Summary screen enter CSSISSCD in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button EI issuer Code Summary Authorization Status sc Record Status vi jssuerCode Advanced Search Records per page 15 vi Hat of FT il sl Authorization Status Record Status Issuer Description Denomination Maintenance You can use the Denomination Details screen for specifying various denominations supported for cash and traveller s cheque for each curre
48. order level subsequent to the issuance of the following gt Passbook gt Banker s cheque gt Demand draft gt Travellers cheque e For passbook issue interface to the IV module gt Generates the next available instrument number gt Updates the status of the instrument in the IV module gt Tracks the stock quantity against the re order level For banker s cheques demand drafts and traveller s cheques the generation of the next available instrument serial number is based on the combination of instrument type issuer code and currency This is handled by the Teller module itself 2 3 ORACLE 3 1 3 2 3 Maintenances Introduction As part of enabling and using the Instruments Inventory Tracking IV module of Oracle FLEXCUBE there are several maintenances to be performed These maintenances have been elaborated upon in the sections given below Unless specified otherwise all maintenances specified below allow all standard maintenance functions Add Modify Delete Authorize Close Re open Inquiry The maintenance functions also log all maintenances in the Audit Trail Bank Parameters Maintenance In the Bank Parameters Maintenances screen under the Preferences screen you need to specify whether inventory management and tracking should be enabled or not To invoke the Bank Parameters Maintenances screen enter STDBANKP in the field at the top right corner of the Application Toolbar and then click
49. rs by considering the current stock levels in the inventory branch and the requests received from various branches The details of the purchase order are captured and tracked for receipt To invoke this screen enter VDTXNOR in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button 4 7 ORACLE 4 Order Stocks Order Details Order Stock Number Supplier Code Request Stock Number Requesting Branch Stock Catalog Code L Query Request Detail S 10f1 TT Request Stock Number Stock Catalog Code Denomination Id Denomination Value Currency Code LI Maker Date Time Mod No Checker Date Time Record Status Authorization Status The details you need to specify in the above screen are explained below Order Stock Number The Order Stock Number is generated upon Save for all future tracking of the status of the purchase order Request Stock Number All purchase orders are placed against indent requests received from branches So for each purchase order the indent request reference is accepted as input and the details are automatically displayed Multiple indent requests can be combined in a single purchase order The Request Stock Number should be valid and should not be in Completed status All indent requests in an order stock transaction should have the same inventory branch for receiving stocks Use the adjoining list to specify the Request Stock Num
50. s that have happened in the branch for the specified stock within the specified date range To invoke the Stock Transactions Inquiry screen enter IVDSTKIN in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button 4 23 ORACLE 4 Stock Catalog Definition Branch Code Branch Mame stock Catalog Code stock Short Name Transaction Type User ID From Date To Date Transaction detail 1Of1 H Reference Number Transaction Type Inventory Date Denomination Id RH Ll Branch code Specify a valid branch code here User ID Identify the user maker id for which the query is requested If the User ld is left blank it will show the transactions for all users within that branch User id will be validated against the user profile for existence Stock catalog code Specify the stock code for which the query is requested Stock catalog code should be a valid stock code in stock catalog master From Date Specify the starting date of the period for which the query is done To Date Specify the ending date of the period for which the query is done The To Date should be greater than or equal to From Date Both dates cannot be greater than the application date Transaction Type This input can be used to further narrow down the query results or display all transaction types It can be chosen to display all receipts all issues or the full transaction set e
51. sed on an indent request from branch This reference number can be used to quickly update the receipt of stocks To invoke the Receive Stocks screen enter IVDTXNRO in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button 4 10 ORACLE Receive Stocks Receive Stock Number Order Stock Number Supplier Code L Query Inventory Branch Order Details 1071 TT Request Stock Number Stock Catalog Code Currency Code Denomination Id Denomination Value LI Waker Date Time Mod No Checker Date Time Record Status Authorization Status This function updates the balance in hand for the stocks that are received It also updates the status of the purchase order Received stocks can be issued against a request or can be transferred to another branch and then issued You need to specify the following details in the above screen Order Stock Number Since stocks are received against purchase orders this screen accepts the order stock number as input All un fulfilled purchase orders which can be processed by the logged in branch are available in the adjoining list of values for selection When the purchase order reference is selected all the relevant details of the order are displayed You can then proceed to modify quantities and accept receipt Supplier Code and Inventory Branch Supplier Code And Inventory Branch will be defaulted based on the order st
52. st Remarks Here you may provide general remarks or remark the need for an ad hoc request for inventory This field is mandatory for Ad Hoc requests Request For Indicate if this request is for Purchase or Issue No business logic is associated with this field 4 5 ORACLE 4 3 1 Requesting Branch Select from the adjoining list of options the branch code of the branch for which this request is being made Requesting branch should be a valid branch code lf the requesting branch is different from the logged in branch then the logged in branch should be the inventory branch for request operation Stock Catalog Code Select from the adjoining list of options the stock catalog code of the instrument being requested Once you specify the stock catalog code the following details are displayed e Denomination ID e Denomination Value e Currency Code Quantity Specify here the quantity being requested Total Value For stocks that are tracked by denominations total value is calculated by multiplying quantity with the denomination value For stocks that are not tracked by denomination denomination value as zero the total value will be same as quantity The system will not allow modification of an authorized record Once the bulk request is authorized further tracking can be done only from individual Request Stock screens Unauthorized bulk requests can be tracked modified only from the Bulk Request scree
53. strument receipt confirmation marks the instrument as available for issue to customers 4 19 ORACLE To invoke the Confirm Receipts screen enter VDCONFR in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button d Confirm Recelpts stock Catalog Code Stock Catalog Description Reference Number Currency Code Denomination Id Denomination Value L Query Inventory Branch Transaction detail 101 TT Reference Number Transaction Type Start Number End Number You can query for and retrieve the stocks to be confirmed rejected based on the Stock Catalog Code Denomination ID and Reference Number Stock Catalog Code You can perform a query based on the Stock Catalog Code Reference Number Specify the issue transfer stock transaction number Only stock transactions which are issued or transferred to the current branch will be displayed Reference number should be a valid issue stock transaction number or adjustment stock transaction number with type of adjustment as Returned to the inventory Upon specify the Stock Catalog Code the following details are displayed e Denomination ID e Stock Catalog Description e Currency Code e Denomination Value Inventory Branch displays the current branch Once you have specified the Stock Catalog Code and if needed the Reference Number click Query button Upon querying the system displays only the stock detai
54. t is being defined Certain basic instrument types are identified by Oracle FLEXCUBE and are used internally to manage the inventory Instrument type will have the below mentioned options e Passbooks e CASA Cheque books e Travellers Cheques e Demand Drafts e Banker s Cheques 3 7 ORACLE e Millionaire Certificate Stock Short Name Specify here a short name to be attached to the Stock Code for easier identification Stock Catalog Description This is a full length description of the Stock Code Currency Code Specify here the currency code of the instrument The currency code specified will be a valid entry as specified in the currency master maintenance Issuer Specify here a valid issuer code from Oracle FLEXCUBE Denomination Tracking The denomination tracking option indicates whether or not denomination details are maintained for the particular type of stock catalog Denomination tracking is allowed only for Traveller s Cheques If Denomination Tracking is set as Yes then the denomination details for the catalog need to be defined during the catalog definition If the Denomination Tracking is set as No then the denomination value will be defaulted to zero Stock Details Section Under the Stock Details Section you can specify the stock details for several denomination e Denomination ID Specify a Denomination ID from the adjoining list of options e Denomination Value Specifies the v
55. t number and End number You may specify the Series Number here You can also modify the start number but the same should be within the range as per the balance availability The end number will be defaulted based on the quantity Total Value This value is calculated and displayed based on quantity and denomination value and denomination tracking indicator For stocks that are tracked by denominations total value is calculated by multiplying received quantity by the denomination amount Remarks You can enter free text here to describe the need for adjustment From Branch and To Branch Specify the From Branch and To Branch for stock adjustment Note that e For Cancelled and Lost adjustment types the From and To branch will be same e For adjustment type Found the From Branch would be branch which had lost the specified stock and the To Branch would be the current logged in branch e The From and To branch is same for MC Branch to User and MC User to Branch adjustment types Instruments should be available in the branch mentioned in From Branch All instruments must have valid series start and end numbers along with the above validations For stock adjustment transaction close and re open operation are not supported System will not allow modification of an authorized record For Millionaire Instruments transfer adjustment types MC Branch to User and MC User to Branch
56. tails e Inventory Date e Stock Number e Quantity Click Detail button to view the detailed screen for order issue and receive stocks D ORACLE 4 2 1 For request closure operation the request should not be part of any order issue transaction lf stock is ordered for this request then the order transaction has to be closed before closing the request stock transaction If an issue is made against the request then the request stock transaction cannot be closed For request stock transaction re open operation is not supported Request Stocks Summary Screen You can use the Request Stocks Summary summary screen to query for Request Stocks records by specifying the following parameters e Authorization Status e Request Stock Number e Status e Record Status e Stock Catalog Code e Requesting Branch The summary screen displays only the requests logged in the current branch To invoke the Request Stocks Summary screen enter IVSTXNIR in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button Request Stocks Summary Authorization Status v Record Status v i Request Stock Number IT Je Stock Sage Code A LE status Ja Requesting Branch La Advanced Search Records per page 15 vi ui al dor T 6 el Authorization Status Record Status Request Stock Number Stock Catalog Code Denomination ld 4 4 ORACLE 4 3 Bulk Request for Stocks You can use
57. the following parameters e Authorization Status e Inventory Branch e Record Status To invoke the Stock Flow Summary screen enter IVSSTFMN in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button Stock How Summary Authorization Status vi Record Status Inventory Branch Lag Advanced search Records per page 15 FE AE of II A B Authorization Status Record Status inventory Branch 3 7 Vendor Maintenance You may enter into contracts with a standard set of vendors who are inventory suppliers Therefore you need to specify the details of the vendor every time you enter into a perform a maintenance To ease this you can maintain the details of all the vendors with whom you deal in the Vendor Maintenance screen Then when performing maintenance you only need to indicate the Vendor ID and all the details maintained for the Vendor will automatically be picked up 3 13 ORACLE To invoke the Vendor Maintenance screen enter XPDVNMNT in the field at the top right corner of the Application Toolbar and then click the adjoining arrow button ls Vendor a Customer Short Description vendorcode as Long Descipton JB Vendor Address Country Vendor Address2 Phone Vendor Address3 Fax Vendor Address4 Blacklisted Information C vendor is Blacklisted Reasons for Blacklisting mn Stock Details Clis Vendor a Inventory Supp
58. transaction with adjustment type as Returned to the inventory From Branch will be the current branch and To Branch will be the respective issuing inventory branch during web branch EOD and replicates the data to the inventory module 5 5 2 For Issue of Banker s Cheque Demand Draft For banker s cheque and demand drafts Upon confirmation of the issue transfer stock transaction system will replicate the instrument details to the web branch data stores If inventory module is used then the workflow of recording instrument receipt details through Instrument type maintenance will be allowed only for Managers Cheque MCK instrument type The combination of instrument type issuer code and the currency will uniquely identify the stock code Next available instrument number will be fetched based on this derived stock code Once the instrument is issued to the customer UpdatelnventoryStatus generic interface will be used in web branch EOD to update the instrument status in the inventory You can invoke the BC Issue Against GL screen by typing 8302 in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button BC Issue Against GL Branch Date 12 15 2007 Web Page Dialog External Reference Number Payable Branch Instrument Type MICR Number Bank Code Passport1C Number BC Currency Beneficiary Name BC Amount Beneficiary Address BC Date
59. vels maintained at Stockflow Definition will supersede the levels specified in Stock Catalog Master Definition For a non inventory branch system would apply the levels specified in Stock Catalog Master Definition System will calculate the balance on hand for each stock code and denomination If balance on hand is greater than the excess level then the system will log an excess level alert BI reports can be used to view the logged alerts 4 27 ORACLE 5 1 5 2 5 Interfaces and Gateways Introduction This chapter gives you information regarding the interfaces gateways and the corresponding maintenances to be made Generic Interface The IV module interfaces with other modules of Oracle FLEXCUBE during the Online Transactions The interface allows for the following processes Get Next Available Instrument s from Inventory Inputs to interface e Stock Catalog Code e Denomination ID e Instrument Type e Currency e Issuer Code e Branch Code e Quantity Outputs from interface e Success Failure status e Series Number e Start Number e End Number e Total Value Processing done by the system includes e Checking the request details e Searching the inventory for the next available valid number or series of the instruments e Sending back the next instrument number or the next available series with the denomination details if present e Raising an error message if the requested stock cannot be serviced

Instruments Inventory Tracking User Manual

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