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SIMS User Manual

1. An area for managing your teams and related information Allows a user to update their password Used to configure the security settings and user accounts for the database Lets you see a list of users currently logged into SIMS A tool you may be asked to use during a technical support call In addition to the Command Window option the Window menu will also display a list of any open SIMS windows SIMS User Manual Technical Support Wish List Check for MTC Update Updates About SIMS Opens the SIMS user manual Displays contact information for obtaining technical support Lets you automatically submit your suggestions to our servers Lets you download the latest version of the SIMS medical terminology codes clinical impressions Gives details about the version of SIMS you are using and related information SIMS Basics The SIMS Toolbar The SIMS toolbar is used primarily for adding new records to the 2 Pei PN 2 cee database You can see the function of each button by hovering the mouse cursor over it amp Add new athlete R Add new physician visit amp Add new injury illness or problem m Add new activity record gt Add new maintenance record Add new insurance bill The Navigation Bar The SIMS navigation bar is displayed along the left side of the main SIMS canvas It gives you an easy way of moving between the different areas of the program P Cool Tip I
2. The Injury Types tab lets you determine the Body Parts seme Title Coach s Report and Conditions that are included on the report Only injuries with the types you select are included on the Injuries and Illnesses Problems J Open but not deared for participation 7 Open F Discharged report V Open and cleared for limited participation V Open and deared for full participation Use simplified injury descriptions Closed You can also use the Only show injury descriptions Only show team related injuries problems Only print selected injuries problems containing this text input box to provide a word or phrase that determines which records are included on ine Ja Bone the report For example if you enter anterior any clinical impression containing that word will be included in the output Summary tab The Summary tab provides a free text area for any comments you want to appear at the end of the report The Reset link and report troubleshooting Page 42 Reports At the bottom left of the Customize Report window is a Reset link Clicking this link will return the report options to their default settings On occasion after configuring report options you may receive unexpected output or no output when you generate the report This is most often caused by changing the options of the report such that some or all of the data are excluded The best approach to troubleshooting situations
3. The Layout tab more than any of the other tabs will vary from report to report Typically this tab will offer options for sorting and grouping the report output One option that is often available from this tab is the Group by team option When multiple teams have been selected from the Teams tab this checkbox determines whether the output is separated by team or if it is all displayed as one continuous group Dates tab The Dates tab is primarily used for filtering report output by date be different depending on the report For example injury related The date filters available will reports will normally allow you to designate a range of onset dates that you want to include on the report In this example only the injuries that occurred within the date range you specify would be displayed Page 40 Customize Report H Tite Coach s Report Sort by Name Participation status Position Show extended details Layout Dates Teams Athletes Injuries Injury Types Summary Update Comments and Statuses Customize Report Tite Coach s Report Onset Dates Range All dates From if To if Layout Dates Teams Athletes Injuries Injury Types Summary Print report as of 7 27 2007 Time 11 59 PM Reports A few reports such as the Coach s Report let you specify a Print report as of date and time at the top of
4. ONWV j NN a previous day link to copy all or selected injury maintenance records from the previous day The Edit Window The Injury Maintenance edit window will appear whenever you add a new record or when you edit an existing injury maintenance record by double clicking the athlete s name General tab Broombeater Peter 07 25 08 02 20 PM Lo S General Notes Injury Assessment Medications The General tab holds details of the follow up Date 7 25 2008 Time 02 20 PM hide details including the date and time the related injury who eae a V Xanacare Int 1x Dur 15M saw the athlete and where they were seen Four inania oe g 2 i Seen by E Hydrocollator Pack d checklist tabs are also provided for recording the Trainer Athletic E Teao r sga San E Autosound related procedures Modalities Rehab Tests and eaten T son ene on rainin oom SASTM Other Flowee E Ice Cup F Cold Whirlpool lt Selecting Checklist Items FoaAB Checklist items are selected simply by marking the appropriate box by clicking on it Checklist items will appear on reports in the same order they are selected from the edit window If desired you may also enter additional details to the right of each selected item For example you might want to enter the number of sets and reps for a rehab checklist item Click the show details or hide
5. Physicians and Athletic Trainers from the menu From this window use the Add button to add your physicians and athletic trainers to the list When applicable be sure to mark the checkboxes for Include in physician lookups and or Include in athletic checkboxes will determine whether the trainer lookups These person you enter will appear in the associated drop lists Page 12 E s Physicians and Athletic Trainers Ashton Baker Bancroft Bohn Broekhuizen Byrne Carpenter Dahl Dunn Fasbinder Graziano Hass Hendrickson Hill Jebson Johnson Kuhn MD Add General First name Last name Specialty Location Assignment Classification Contact Information Vahan Agbabian A T C N A T A Athletic Trainer Consultant F Include in physician lookups V Include in athletic trainer lookups Getting Started Configuring Security To configure the security settings for your database select Tools Security Settings from the menu Security Options The most important security setting is the Require 4 seuriy oa x File Action View user name and password to access database os 1 i 1 1 1 1 1 A sores rare user name and pass sere setting This setting is available by selecting the i porrn rece by Policies Security Options folder and determines ee aii whether users will be presented with a logon window when opening the
6. SIMS User Manual Version 5 0 y ae 4 r flantech NCAA Injury Surveillance Program Copyright Copyright 2006 2010 FlanTech Inc All rights reserved Trademarks SIMS is a trademark of FlanTech Inc Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation Other brand and product names are registered trademarks or trademarks of their respective holders Disclaimer and limitation of liability FlanTech Computer Services assumes no responsibility for any damage or loss resulting from the use of this manual FlanTech Computer Services assumes no responsibility for any loss or claims by third parties which may arise through the use of this software Be sure to make backup copies of all important data on other media to protect against data loss Important Please read the FlanTech Computer Services End User Software License Agreement before using the accompanying software program s Using any part of the software indicates that you accept the terms of the FlanTech Computer Services End User Software License Agreement Software download available The latest version of SIMS is available for download from our website at http www flantech net sims_download htm A password is required in order to install the download please contact technical support for more information Page ii Copyright Introduction The field of sports medicine has been expanding in its ability to provide quality care
7. peak heat index wind and lighting Participation This section lets you record the number of participants and number of exposures for the activity Reports like the njury Summary Table use this information to generate statistics such as average participant count and injuries per 1 000 exposures The number of participants can be entered as a simple number or you can click the blue participants hyperlink to invoke the Participation Wizard The Participation Wizard will walk you through a series of prompts that let you indicate which athletes participated in the activity and for those who didn t the reason why Based on your responses the wizard will calculate the number of participants and total exposures to injury The total exposures to injury can also be entered as a simple number or you can click the blue exposures hyperlink to invoke the Exposure Calculator Typically the number of exposures will equal the number of participants but in some cases the numbers could be different For example in baseball you might want to count exposures by inning rather than by game in which case an athlete who played the entire game would have 9 exposures The Exposure Calculator allows you to designate the method for calculating exposures nara r lL A Ge AR LIFA N e ar A N a h At nAra rn AMKrTaAThnro UIQ pe Injured qurir 8 Nat pra Ice 1erero Ne nrartira nn AAC ARA AVAACIIFA nr UAA AArtIInN ity tna ho injured
8. 1 12 03 01 RX illness 2 12 03 01 RX Birth Control New Bill Item Service amp Bil Ttems Payments Amt Billed g 140 05 96 00 The New Bill Item fields will automatically be populated with the values of the item you removed Payments tab The Payments tab is for recording the payments that have been made toward the bill Fields include the bill item that was paid who it was paid by date paid amount paid comments reference number and date processed Page 38 f Rothwell John Carl 12 03 01 Bill Items Item Paid Processed Paid By 1 12 21 01 12 21 01 ISU Athletics New Payment Bill item paid RX Birth Control Insurance Billing The grid at the top of the tab shows the payments that have already been entered To add a payment enter the information in the New Payment section at the bottom of the tab then click Add The Bill item paid field can be used to specify a specific item from the Bill Items tab that was paid or you can select the general payment not item specific option to record a payment toward the bill as a whole rather than toward a specific item If you need to modify or remove an item from the grid right click the item and choose Remove from list The New Payment fields will automatically be populated with the values of the item you removed Summary tab The Summary tab is provided for reference and summarizes each bill item and any payments made tow
9. C T Myleogram Clinical Exams E E G EM G Flexibility Tests Immunologic Injection F Laboratory Studies MRI Medical Evaluation r Dodson Stephanie 02 16 10 Meniscus Injury 23 _ General OnsetDetais _Initial Response iniiai Assessment Maintenance External Documents Assessment Notes SOAP Strength Normal Abnormal Not applicable can function at practice and games but notices Range of motion Normal Abnormal Not applicable giing cut every other Os Stabiity Normal Abnormal Not applicable Swelling Minor swelling Pan Mid Functional level M 0 50 100 The Functional level slider bar lets you indicate the level of function of the injured area relative to the level before the injury occurred The Notes Plan field is of particular importance as it is designed to hold the initial progress also known as SOAP note for the injury All subsequent progress notes are entered via Injury Maintenance records described in the following section Maintenance tab The Maintenance tab displays any Injury Maintenance records that have been entered for the injury New injury maintenance records can be added by clicking the click here link just above the grid Existing records can be edited by double clicking the desired record z Dodson Stephanie 02 16 10 Meniscus Injury MEEN
10. SMS DeATESTIDATA 2004 DATANSIMS OB H J 5 SIMS DAATEST DATA 2004 DATA GMS DBC Sox File Edt View Tools Window Help Stare SZLACH ry Athietes Attetes Activity ar AM A A Aw ndvedusl paier 7 AM CONDITION tadan Inunes and Sinesses es arc eses i AM Weight Tra rates AN P naler 2 s 5 6 7 E AN ONOITIOR Cneler ll so pe i220 FF Fo AM vidual Crsier 1 x oe Trani aching pa Am eght Tra Creier 11 Injury Maintenance Injury Mantensnce an eight Tra s 11 AM vidas Creer li an MOTTIONID Crisler 11 R sy jo Ej j E iaj Es R AM indas Crewe 10 i 30PM Weight Traini RACH AM Yeight Tr Crsies u Physican visits es 07 00 Pr er Physoen Vist aM ONOTTIOND Crister ii aw eight Ti Crisler ll AN eg Creler ti gar ont an Crster 11 pe E paj p r 2o z par AM Crisler i seda epee is Activity Calendar ay Crisler u 03 15 P vegn and M Creer u AN Crisler 5 N N M Crisler 10 3 24 as 27 28 aM Cnsler 10 Pharmaceutical Invento z z a psl A EGUN pz Pa Ba Pharmaceutical Inventor aw Crisler 10 11 00 FM weghtT aw Creer 10 a r am golf cons u ie ii an Crisler 11 a aw d Cnsier u 1 oe Ming 30 i Inaronce Bling aM rele be i x Li ay gh ies t da v 0 9 os M Weight Trak AM E ra li aM Crisier u t A eports Dacdvew Recort EOF 49 Exchene NUM e e e e e e e Activity Calendar Calendar View Activity Calendar List View Page 31 Activity Calendar Adding New Activities There are several methods of adding new Activity Calendar records e Fr
11. date and any comments I want to record a decrease in quantity Use this option to record a decrease in quantity such as when a medication has been disposed of or has missing units When you click Next after selecting this transaction type you will be prompted to enter the decrease amount date and any comments want to record a return to pharmacy This option is for users who receive medications from a pharmacy and then return medications to the pharmacy when they have expired When you click Next after selecting this transaction type you will be prompted to enter the quantity returned date and any comments Correcting Transactions Transaction records can be edited by double clicking the record from the transaction grid or by right clicking the record and selecting Fdit Fields other than name medication and drug number can be modified Due to the sensitive nature of pharmaceutical recordkeeping deleting pharmaceutical transactions is not allowed In the event of a recording error you can work around these limitations by creating one or more new transactions that negate the incorrect transaction For example let s say you record a distribution of 12 aspirin to an athlete but select the wrong athlete while entering the transaction To correct you would create a new distribution transaction for the wrong athlete entering negative 12 as the quantity when prompted You should also clearly state the reason for the correction i
12. If the player dresses for a game but does not play he was not exposed because he did not have an opportunity to be injured during the game Other This section is for recording the general type of equipment worn e g full gear vs no pads and any general comments pertaining to the activity Page 33 Activity Calendar Pharmaceutical Inventory The Pharmaceutical Inventory lets aT you document dispensations and gt manage quantities on hand of your 2 ee medications a mN E In Pharmaceutical Inventory view j aem the medication grid on the left lists R a z z your medications and the current _ Ee quantity on hand of each The grid gy Mom z can be filtered by classification amp T r using the drop list at the top of the a e grid l ao The transaction grid on the right lists transactions that have been entered for the medication selected in the medication grid Note that athlete related transactions are filtered based on the currently selected display team s Using the Hide transactions of zero quantity checkbox you can also suppress the display of transactions where the quantity equals zero Tracking by Drug Number The Pharmaceutical Inventory allows you to track multiple lots for each medication if desired To do so a unique drug number must be assigned to each lot This is achieved by designating a drug number when the Add Inventory window is displayed
13. Ordering Checklists You can order your checklists in UCR cost X 500 one of two ways use the Alphabetize button to order the list alphabetically or you can drag the mover bars that appear to the left of each checklist item to move an item to the desired position on the list Notes tab The Notes tab provides a free text area for recording progress SOAP notes The 6 GC buttons allow you to review previously entered progress notes The MW o buttons will show the initial and last progress note respectively Note that the progress notes available for review will depend upon the related injury selected on the General tab Also available from the Notes tab is the Compliance field which allows you to describe the athlete s compliance with coming in for treatments rehab The Additional documentation feature is also available from this tab Injury Assessment tab The Injury Assessment tab lets you record your assessment of the affected body part at the time of the follow up This tab is very similar to the nitial Assessment tab of the Injury edit window The Strength and Range of motion fields provide an additional level of detail when the Abnormal option is selected When selected the option will become a blue hyperlink that when clicked allows you to record specific details regarding the strength and range of motion of the affected area The Resolution of injury slider bar lets you indicate the estimated recovery progress of t
14. Peroneal Tenosynovitis Tendiniti the athlete s last name and the list will be filtered as you type You can also use the Show all teams and Only show current roster checkboxes to filter the list to your liking Page 29 Physician Visits The Edit Window The Physician Visit edit window will appear whenever you add a new record or when you edit an existing visit record by double clicking the athlete s name General tab F Aaron Lindsay 10 0N07 AS PMT ele T h e Genera ta b h O d S b as i C d eta i S of t h e yi S it in C u d in g t h e re General Results l External Documents visit date and time type of visit the related injury menses o oo Time cues Visit type Initial exam x scheduled attended status the physician who saw the en MISS UDe a t h et e a n d W h e re t h ey we re S e e n Injury Problem 10 01 07 Head Concussion Closed Physician Imaging Medical v Location Sports Medicine Results tab The Results tab allows you to document the tests and procedures executed during the exam The appearance of the results tab will differ depending on whether you have selected Surgery as the visit type When a non surgical visit type has been selected the Results fh Aaron Lindsay HO eee General Results External Documents tab will contain a diagnostic tests checklist To the right of the Diagnostic t
15. V Ctrl A Undo Redo Cut Copy Paste Clear Select All Lets you undo and redo changes you have made to a text field Deletes the selected text and copies it to the clipboard Copies the selected text to the clipboard Inserts text that has been copied to the clipboard Deletes the selected text Selects all text in the current text field SIMS Basics View Menu Items Tools Window Help Athletes Injuries and Illnesses Injury Maintenance Physician Visits Activity Calendar Reports Tools Menu Items Tools Window Help A Wizards Lookup Lists Drug Testing History Deletion Recovery File Maintenance Security Options Tools Menu Items Wizards Archive Convert E Mail Merge Random List Generator Schedule The view menu lets you navigate the main areas of SIMS The items on this menu are the same as those available from the navigation bar described later in this section Wizards Lookup Lists Drug Testing History Deletion Recovery File Maintenance Security Options Archive Convert Mail Merge The Wizards submenu is described below The Lookup Lists submenu is described below Lets you create a record of athletes that have been tested Allows you to recover certain types of records that have been deleted Tools for maintaining your database The Security submenu is described below Options for configuring SIM
16. Wrist Sprain Shoulder Fracture Non speafic From if To If PsP Shoulder FractureMon specific Davide A C Soran Finger Ring Distal 1P Spran m o Nix EK EP PPOs Ree pein hie BShR2e2Z F Only show current roster V Hide bills that are paid in full Shoulder G H Anterior Subluxaton Acte Head Knee Antenor Crucate Sprain 3 Deg Knee Santer Crrtate Swan I carce Adding New Insurance Bills The following methods are available for adding new Insurance Billing records e Right click on the Insurance Billing grid and select New Bill Macon Madsen e Click the Z button from the toolbar Each of the above methods will invoke the New Insurance sila EEO NO Bill window From this window select a name from the list Enter new insurance bill for and indicate the injury illness problem to which the record a will be linked To quickly find an athlete on the list begin Injury Problem typing the athlete s last name and the list will be filtered as coc sin leona LJ you type You can also use the Show all teams and Only show current roster checkboxes to filter the list to your liking Page 37 Insurance Billing The Edit Window The Insurance Billing edit window will appear whenever you add a new record or when you edit an es existing visit record by double clicking the athlete s name At the bottom of the edit window the p and General tab The General tab holds basic details of the
17. bill including the bill date the related reference number and comments payee injury accountable team The accountable team field is used by the Insurance Billing reports that group bills by team If the associated team can be determined from the selected injury problem it will be automatically selected Teams on which the athlete is designated as a scholarship athlete will display a S after the team name Bill Items tab The Bill Items tab is for documenting the specific services pharmaceuticals and other items appearing on the bill Fields include service date of service amount charged comments and reference number The grid at the top of the tab shows the bill items that have To add a Dill information in the New Bill Item section at the bottom of the tab and click Add gt gt to add the item Use the oN button to toggle whether the Service drop list displays service items or already been entered item enter the medications If you need to modify or remove an item from the grid right click the item and choose Remove from list buttons can be used to directly access the athlete and selected injury records respectively 4 Rothwell John Carl 12 03 01 Bill Items Bill date 12 3 2001 Billed by SHC Injury Problem Accountable team Commen ts ks 12 19 01 Other Not injury related Payments HE 1 Rothwell John Carl 12 03 01 General Item Service Date Service
18. both physicians and athletic trainers and can be stored electronically for an indefinite period of time Within the athlete s record is an area for demographic information on his her addresses permanent and current personal physicians and any specific medical alerts that may be present The system has an optional Insurance Tracking Program that manages the information relevant to the athlete s insurance and the costs associated with the care of injuries An important aspect of the program is that all reports are printed with the current time and date and become a permanent part of the patient s record This provides an accurate chronology of the events affecting the athlete s participation To gain maximum utility from the documented data SIMS provides a series of consistent reports i e Coaches Reports Active Injured Lists and Supervisor Reports that stem from the daily progress reports The data files may be generated and used in statistical packages for analysis of various aspects of the local data Simple graphs and charts can be developed to meet the needs of the individual institution Page iii Introduction Contents NSU ARLO UN oo sesccseetie cen cee wndeacessinoce E E E sans eosusorsse usecececanwsseseueeen 1 Hardware and Software Reguiremenits sesecsiecacaascdevcstonsicconesievecnensadandsainnccadnaddnereadnweesenanleniendveccaweeseaneeecs 1 erae N a ne E E E E E 1 Sharing Your Data on a NetWorK essssssessseessrresesrer
19. details link to enable or disable this feature Customizing the Checklists You can customize each of the checklists by right clicking Il Est crecists its tab and selecting Edit checklist from the context Modalities Rehab Tests omer menu Make sure you right click the tab itself not the checklist that s displayed on the tab The following Seen CO Bia ee actions are available from the Edit Checklists window Breton Co pe pale began beer Soft Tissue Massage Int 1X Dur 5M Adding Items You can add new items to a checklist rs ins bow is20 Boe ltaphonteay by entering the item name in the Add input box and recipi 10n then clicking the Add gt gt button You can also add an aoe Wehabetze cones item by right clicking the checklist and selecting Add from the context menu Deleting Items You can remove a checklist item by right clicking the item and selecting Delete from the context menu Moving Items To move an item from one checklist to another right click the item and select the appropriate Move to option from the context menu Page 27 Injury Maintenance Editing Items Double click the item you want to edit item Details Modalities ES From the Item Details window that appears you can Item name Inter ferential modify the item name enter the default details to be Sunes displayed for the item and assign a CPT code or UCR cost CPT code
20. drop list on the right will be updated with a list of subcategories based on the category that was selected Date and Time fields You can right click on date and time fields to bring up date picker and time picker windows respectively These windows allow you to quickly select the date or time using your mouse External Documents Most of the SIMS record types provide an External Documents tab that allows you to record references to documents stored outside of SIMS For example if you have images or video of an injury in the associated SIMS injury record you can use this feature to store a link to these files The files themselves are not saved as part of the record only a link to each file is stored Most linked documents can be opened directly from the External Documents tab by double clicking the file name or the preview image Sorting Most grids can be sorted in ascending or descending order To sort by column double click the column heading to sort in ascending order To sort in descending order double click the heading again Find name Most of the main grids allow you to quickly locate a specific athlete by filtering the names on the list To use this feature begin typing in the Find name field below the grid As you type only those last names on the list that begin with the text you ve entered will be displayed Spell Checker Most of the free text input fields in SIMS can be checked for spelling errors by right click
21. either by clicking Add from the Medication Details window or by entering a new number while recording a new transaction If you do not want to track drugs by lot simply leave the drug number blank when prompted Adding and Editing Medications To add a medication right click the medication E Medication Detais STS grid and select New Medication from the 2N Aspirin Quantity on hand 1102 V I am currently tracking this medication context menu To edit a medication double Inventory Summary Medication Details click it on the medication grid ems a The Medication Details window consists of an T Inventory Summary and the Medication Details 2 E section The Inventory Summary lists the el IO eee quantity on hand and other details of any drug numbers that have been entered for the medication The expiration date will be fiBMNBMEGGMENEed if a drug number has expired If you are not tracking drug numbers you will typically have only one item listed in the Inventory Summary Page 34 Pharmaceutical Inventory The Medication Details section provides several fields to describe the medication Several of these fields default prescriber default distribution units and distribution instructions are used as default values when entering athlete related transactions Another important field is the restock point which will cause the medication to be highlighted in yellow on the medication grid
22. enabled Distribution History Lists pharmaceutical transactions Default fields include transaction date athlete name medication unit dose quantity who prescribed by who dispensed by and comments Expiration Summary Lists drug numbers that will or did expire in a given date range Fields include medication drug number quantity on hand and expiration date Pharmacy Returns Lists medications returned to pharmacy Fields include transaction date medication drug number expiration date quantity used and quantity returned Quantity on Hand Displays the quantity on hand for each medication with option to include transaction history by medication Default fields include medication dose usage unit dose and quantity on hand Reconciliation Report In a given date range for each medication shows the number of units at the start added during used during and the amount remaining at the end of the period Insurance Billing Reports Reports that summarize insurance billing information These reports are available only when the Insurance Billing feature is enabled Insurance Bills Lists insurance bills with option to show only bills that have not been paid in full Default fields include athlete name identification number bill date billed by reference bill total amount paid amount due last payment and injury side description Optionally all details of each bill can be displayed
23. for both the athletic and non athletic populations Professionals from several different medical and paramedical disciplines have come to the forefront as leaders in the early recognition and care of athletic injuries As a result of the close cooperation among these various professions recovery from athletic injuries is now handled by the Injury Prevention Team This team consists of the team physician athletic trainer physical therapist coaches and athletes Their primary function is to use their respective skills to supervise the health and welfare of the athlete The key factor in the success of this team is ongoing and reliable communication Not only do the physicians and athletic trainers coordinating health supervision need to communicate but also the coaches and athletes need to be kept informed Since the physician cannot be in all areas associated with the injury care they must rely and supervise the professionals who manage the day to day sports medicine programs Most commonly this manager is the Certified Athletic Trainer The strong professional interaction of these specific disciplines means there must be close cooperation in all aspects of the programs It is important for the physician to be aware of and concur with the daily injury care programs being managed by the athletic trainer At the same time the athletic trainer must understand and follow the programs prescribed by the physician To maintain this communication link we ha
24. medical consent form has been received To enable the Forms tab and define the forms you want to track choose Tools Options from the menu select the Database tab and click Athlete Settings Page 18 Athletes 2 Injuries and Illnesses Injuries and Illnesses view shows a list of your injuries illnesses and problems filtered based on the team or teams you have selected You can also click the blue link just above the grid to set additional filtering options Current view Open cases and problems current roster onty S SIMS X TEST DATA 2004 DATA SIMS D8C 8 2 SACE Injuries and Ilinesses i Athletes Name L _ Anderson Kate M Fes Holman Grts Krajewski Dav Injuries and linesses Ro n tockdale Jason E n a oa Stockdale Jason E Injury Mantenance Physigan Visits aiii ity Calendar Pharmaceutical Inventory Insurance Billing Reports r T Y Filter Options L_ 2s Sde Description Onset Return De ce Filed Last Maint Rec Right Knee Anterior Cruciate Sprain 3 Deg O2 27H103 15PM 09 11 01 12 00 PM 05 08 02 01 0 a Lt in kiied SUWRLOSIOR Tf E EAN OTOT O80 Select the injuries illnesses to display ft Thigh st 09 17 01 02 27 PM 09 17 01 12 00 AM Right Knee Anterior Cruciate Sprain 3 Deg O OOI AM M O fh BO Jf o aaao i O ra Left Finger Smail Proximal I P Dislocation Acaite 02 17 02 08 30 PM 02 28 02 12 00 AM Ss x S 4 nw HELGA POPOL HEH re h ks Typ
25. meets the requirements listed below System requirements Microsoft Windows XP Vista 7 400 MHz Pentium processor or equivalent minimum 1GHz Pentium processor or equivalent recommended 96 MB of RAM required 256 MB of RAM recommended Hard disk requirements will vary based on the number of athletes and the degree of detail you are recording For most users 1 MB per 100 athletes per year will suffice The software itself requires 50 MB hard disk space Microsoft NET Framework 3 5 system requirements The SIMS installer will automatically download and install NET Framework 3 5 if it is not detected on your system If NET Framework 3 5 is not already installed on your system up to 500 MB additional hard disk space may be required If you will be installing to multiple workstations it is recommended that you download the full NET Framework 3 5 package and install to each workstation prior to installing SIMS This will avoid the installer having to download the framework from each workstation The full NET Framework 3 5 package can be downloaded from http download microsoft com download 2 0 e 20e90413 712f 438c 988e fdaa79a8ac3d dotnetfx35 exe For help determining the versions of NET installed on your workstation please follow this link http msdn microsoft com en us kb kb00318785 aspx Installing SIMS 1 Close SIMS on all workstations This step does not apply if you are installing SIMS for the first time e
26. one time _ amp Brown Sarah General Teams Contacts Insurance Notes External Documents Injuries Maintenance Physician Visits First name Sarah Last name Brown 1 1 1982 4384 84 8484 Date of birth Identification Alternate ID Alternate ID 2 that team Height Weight u Body fat 0 00 Pulse 0 a Blood pressure Male a Gender Physical V Add the teams with which this athlete participates or has participated Remove the checkmark if the athlete is not currently on the roster for ail we IS Fs Female Re Several fields like height and weight have labels that appear in blue These labels are hyperlinks that will open another window that allows you to record a history of changes for the associated field A default athlete image is displayed based on the selected gender select a custom image for the athlete Two alternate ID fields a ad tc To give your alternate IDs a more mea field labels and masks from the context menu a the label names but also an input mask for each ID field Teams tab The Teams tab lets you record information specific to each roster of which the athlete is or has been a member If you re planning to use the Participation Wizard see the Activity Calendar section to record exposure related data be sure to use the joined team and left te
27. the tab This option allows you to output the data as it would have appeared on the selected date and time For example in the case of the Coach s Report you typically want to display those injuries that are currently open and being treated If you need to see which athletes had open injuries a few weeks ago you can change the Print report as of date and time to get this information even though some of those injuries may have been closed and would not appear on a report printed as of today Teams tab The Teams tab lets you select which teams will be included on the report In applicable reports you can also elect to include athletes that are not on the roster of any team by marking the Also include non roster athletes checkbox The Used linked team values when available option available on most injury related reports determines how data are grouped into teams When this box is checked the report will use any teams that have been selected using the Linked Team feature to determine the team that records are grouped into If the box is not checked SIMS will place any records where the related team cannot be determined into a No Team Specified or similar group Athletes tab The Athletes tab lets you determine which athletes will Customize Report Tite Coach s Report be included on the report Selecting All will include any athlete who is or was at one time on the roster of the Athletes All teams you selec
28. when its quantity on hand falls below the designated value Recording Transactions To record a distribution or a change in quantity click the New Transaction button below the transaction grid The New Pharmaceutical Transaction window will walk you through the process of recording your transaction The first step is to select the medication drug number and transaction type You can select an existing drug number from the drop list or enter a new drug number If you enter a drug number that does not already exist you will be prompted to add it If amp addinventory a you choose to do so the Add Inventory window will appear where PhisoHex 5 oz you can enter the initial quantity expiration date and other Bergoi information related to the drug number This is the same Add oo Men Inventory window that is displayed when the Add button is clicked ee from the Medication Details window described previously After selecting the medication and drug number you can select from one of the four transaction types I want to record a distribution to an athlete Use this option to record a medication that was given to an athlete When you click Next after selecting this transaction type you will be prompted to select the athlete name Click Next again and you ll be prompted for the details of the transaction Note that the quantity dispensed field will be highlighted in yellow if the resulting quantity on h
29. After updating your installation SIMS will attempt to update your database If the database is open on any workstation SIMS will be unable to update the database Also note that once the SIMS database has been updated it will be inaccessible from other workstations until they too have been updated Page 1 Installation 2 Install SIMS Download the SIMS installation file using the link provided in your email or insert the CD ROM Run the installation file and insert the password Sports injury Monitoring System 4 1 Build 8 0214 InstallShield Wizard Customer Information also provided in your email when prompted During installation you will be prompted to install the software for Anyone who uses this computer or Only for me f you will be logging in as any other user to run SIMS from your workstation you should choose Anyone who uses this computer Please enter your information User Name SIMS User Organization lanTech Computer Service Install this application for Anyone who uses this computer all users Only for me tek ret caret 3 Initialize This step is only necessary if you are installing SIMS for the first time If you have not yet purchased SIMS you may select Evaluate SIMS from the Initialization window Page 2 If you purchased SIMS you will have received an email with a link to your initialization file extractor Click the link to download and run the file and follow
30. C has not been registered You may use an unregistered database for 60 days before it is locked Your database will be locked on 01 25 08 if it is not registered beforehand E Please contact customer service at 888 352 6824 to register your database You will be asked for the following information License number 54140010 Registration code Session code 6244 9665 32 Register Continue Without Registering Page 3 Please contact SIMS customer service at 888 352 6824 to register your database You may work with a database for 60 days without registering it After sixty days the database will be locked Once a database is locked you must register it before it can be opened Installation Sharing Your Data on a Network Your SIMS database can be shared to allow multiple workstations to work with it simultaneously Please follow these steps to share your SIMS database Ss 1 Install SIMS If you have not done so already install ol See r SIMS and initialize according to the directions above A E 2 Check File Locations From the SIMS menu choose teem rineperenie ne Tools Options and click the File Locations button on the C PROGRAM FILES SIMS REPORTS Workstation tab Note the paths of the System folder and Default database 3 Move Shared Folders to Server Quit SIMS and move the System and Data folders see Step 2 to the desired location on your server Make sure that all
31. General Onset Details Initial Response Initial Assessment The following maintenance records have been entered for this injuryAllness Double click a record if you want to view the details or dick here to add a new maintenance record Date and Time Description 02 25 10 04 07PM _ _ Exercise Ice Cold Therapy Evaluation 02 17 10 04 07PM Exercise Ice Cold Therapy Evaluation 02 16 10 04 07PM Exercise Ice Cold Therapy Evaluation Please see the next section for more information on Injury Maintenance records Page 24 Injuries and Illnesses The Edit Window Problem The Problem edit window will appear whenever you choose Problem when adding a new record or when you edit an existing problem record by double clicking the athlete s name Rather than selecting a clinical impression in problem records you select a body part and condition The discharged on date is the date the problem is closed meaning it will no longer be tracked The show times link allows you to record both a date and a time for each of the date fields The team field is available only when the This problem occurred as a result of a team related activity checkbox is checked You may convert the problem to an injury illness record by clicking the Convert to Injury link Page 25 gt Dodson Stephanie Problem 02 26 10 e General IT Problem is dosed V This problem occu
32. OO esis sa scrosssecectavans E E E E T E E TEE E E E 30 AVN CENA aE E 31 DEU OU ONG e E E E 31 ROINE NEW BCTV CICS suner taina OEE E E E E E E OEE 32 TE TCU VV WN OW ceea e E E E A E E AE O O A EAE RE 33 Pharmaceutical Inventory sesessesessesessscoesosoesssoesssoecssoscsssoesssoesesoesssseossseosesesesssossososeesossssossssoesssoese 34 TRACKING Dy Drug NUMID ED ecreis E E E A 34 Adding and Editine Medications serisinin E 34 Recorane Tone a UOS r E E NR 35 Correcting Transactions ssssssssssessrssesrrssessessessesseesesseesessersresersersersresrrsrrsresresresreerroreoreeseeseoreeseeseeseesee 36 MOCHEN S OY arn E EE E A 36 Mourance BINDE ccisssacncakcvevssosisdanvewncoveunenassgubere E E 37 Adding New Insurance BillS ccccccceseccccesscceceusececeesececcuneceeeeesececsesececseneceseeneceseesecetsuneceeseneceetegseeeeas 37 MECON NOO W a E E E E E E 38 FROG oanien E E E deer eanseeeanmuorensenteeeses 40 Conngdnne Redor 6 0 0 e nnn Cane tae Ore ert ene en Oe ee ee oe ee ae 40 Generating Report OULOUE sicscinsesevetecaneccinatnnceiperneucicaisauerpocrensnbatesiedcerneusnabaccueaeriodaeduepeeerencieheieteieisee 43 ANDIE NOs eects ess ert bes T ee 44 Page v Contents Installation This chapter describes the hardware and software requirements and provides the instructions for installing the SIMS software to your PC Hardware and Software Requirements To use the SIMS software you will need a personal computer that
33. S A tool for archiving your SIMS data Allows you to convert data from SIMS 2 x versions A tool for outputting SIMS contacts to a Microsoft Word mail merge document Team Setup Year Incrementer Random List Typically used for drug test selection Generator this wizard lets you generate a randomized list of athletes Schedule A tool for importing a specially formatted schedule file Team Setup Lets you add and remove teams to from the database Year Incrementer An end of season tool for updating the eligibility status of your athletes Page 7 SIMS Basics Tools Menu Items Lookup Lists Activity Locations Categories and Subcategories Physicians and Athletic Trainers Team Information Tools Menu Items Security Change Password Settings Current Users Window Menu Items Command Window 1 Main View 2 Navigation Bar Help Menu Items Help Z SIMS User Manual Fl Technical Support Wish List F2 Check for MTC Updates About SIMS Page 8 Activity Locations Categories and Subcategories Physicians and Athletic Trainers Team Information Change Password Settings Current Users Command Window For each activity location lets you set the default opponent playing surface and surface condition Lets you manage the drop list items available throughout SIMS Allows you to store contact information for your physicians and athletic trainers
34. SIMS users have full permissions rights to the two folders Networking on NetWare Servers Novell NetWare users may need to turn off file caching and opportunistic locking OPLOCK settings on the client workstations Please consult your NetWare documentation and the link below for more details http www novell com support php search do cmd displayKC amp externalId 10091561 4 Reconfigure SIMS Restart SIMS a If you have moved the System folder as described in Step 3 as opposed to having copied it e You will receive an Invalid System Folder message click OK if you receive this message e A Select Directory window will appear Browse to the System folder that now exists on your server Highlight it and click Select b If you have moved the Data folder as described in Step 3 as opposed to having copied it e You will receive an nitialization Error message stating that sms your database could not be found click OK if you receive this message What would you like to do e A prompt will appear giving you the option to Open an Greate anew database existing database or Create a new database cancel from this i mr window using the or X button c From the SIMS menu choose Tools Options and click the File Locations button on the Workstation tab Use the browse button ss located next to the System folder input box to select the System folder that resides on your server Then use the browse
35. al Knee Anterior Cruciate Sprain 3 Deg Right 02 O Anderson Kate M 12 10 01 04 30PM F Carpenter James Follow up Knee Anterior Crucate Sprain 3Deg Right 023 R Range All d ates Anderson Kate M 01 09 02 12 00 AM V Carpenter James Followup Knee Anterior Cruciate Sprain 3 Deg Right 02 5 C Anderson Kate M 01 29 02 06 00PM__ F Carpenter James Follow up Knee Anterior Cruciate Sprain 3 Deg Right 02 E t Anderson Kate M 02 07 02 08 00 PM Carpenter James Follow up Knee Anterior Crucate Sprain 3 Deg Right 02 F gt Activity Calendar Anderson Kate M 02 19 02 12 00AM V Dave Alawrez DO Initial Lumbar Sacroflac Joint Inflammaton Left 02 7 rom Holman Girts 12 04 01 07 00PM Y Carpenter James Follow up Abdomen Infection Non communicable Left 12 x Holman Girts 12 10 01 10 00 AM V Carpenter James Follow up Abdomen Infectionfion communicable Left 12 Y N Holman Girts 12 30 01 02 00PM__ V Carpenter James Initial Abdomen Infection Non communicable Left 1 z To Holman Girts 01 16 02 06 30 AM_ 7_MD OTHER Follow up Abdomen Infection Nom communicable Left 12 Pharmaceutical Inventory Holman Girts 01 16 02 04 20PM Y Carpenter James Follow up Abdomen Infectionfion communicable Left 12 Holman Girts 01 24 02 12 00 AM IF MD OTHER Follow up Abdomen Infection Non communicable Left 12 Holman Girts 01 29 02 10 00AM V Fisk David Follow up Abdomen Infection on communicable Left 12 iF Holman Girts 02 13 02 08 30AM 7 deGuzman Follow
36. am fields on this tab to record the dates the athlete was a member of each roster This will ensure that the athlete is only You can double click the image to a 3 Brown Sarah 28 General Teams Contacts Insurance Notes External Documents Injuries Maintenance Physician Visits apes a team to view details Eligibility status Freshman Primary position Guard String x z Participation status Full participation Team status Participant A Active roster Team History V Currently on roster Joined team os o1jos Left team ii E Athlete is on scholarship How acquired Reason left Default equipment l la l bi Xx listed in the Participation Wizard for dates when the athlete was actually on the roster Page 16 Athletes Contacts tab The Contacts tab allows you to enter an unlimited number of contact records related to the athlete These might include the athlete s current and permanent addresses as well as emergency contacts physicians etc For each contact you enter be sure to select a contact type This will allow you to choose which contact types are included or excluded on applicable reports such as the Athlete Contacts report Insurance tab The nsurance tab lets you record any insurance policies applicable to the athlete Use the _ This is the athlete s primary policy checkbox to d
37. and will be below the restock quantity It will be highlighted in red if the resulting drug number quantity will be negative Page 35 z N New Pharmaceutical Transaction Select a medication and or drug number Medication PhisoHex 5 oz Drug number 112233 Select the type of transaction I want to record a distribution to an athlete I want to record an increase in quantity I want to record a decrease in quantity I want to record a return to pharmacy Cancel Comments 5 amp New Pharmaceutical Transaction Medication Diaphen Drug number 54321 Athlete Smith James Injury Problem Other Not injury related Prescribing physician Dispensed by Trainer Athletic Quantity dspensed 2 Date dispensed 7 28 2008 Time 05 38 PM Instructions Comments a Cancel lt lt Previous Resulting quantity on hand for this medication Resulting quantity on hand for this drug number 9 Pharmaceutical Inventory I want to record an increase in quantity Use this option to record an increase in quantity such as when you are restocking a medication In general you should not use this option when working with drug numbers use the Add Inventory feature instead When you click Next after selecting this transaction type you will be prompted to enter the increase amount
38. ard the item You can also use this tab to see the total amount paid and total amount due for each bill item Page 39 Insurance Billing Z The majority of SIMS reports are available from Reports different categories including Daily Summary Athletes Activity view Reports are grouped into several Calendar Pharmaceutical Inventory and Insurance Billing You can change the report category using the buttons along the left side of the view The box to the right of the buttons will show a list of reports in the selected category You can also use the All button to display all available reports Configuring Report Options fad lt i e Reports a pacis Report Usts open inpetes ard iresses Fields radue nare npsy partdpaten status Atictes a _ mt ists opa m Day inu anions ce rts eet Nenagerert Repor Ateis on katy Calencer rpsries ard tinesses Inventory rasce Darg Pa ah Ypy Mantenance Phyacian Vens istiy Canda harsacsuteca inventory Inarexe Diino Repor Once you ve located the report you want to print double click the report name from the list A Customize Report window will appear that allows you to configure how the report is displayed Configuration options will vary depending on the report but each of the tabs described below is common to all reports Report Title The report title can be modified from the top of the Customize Report window Layout tab
39. ate M 02 28 01 10 00AM V Gerald O Connor Follow up Knee Anterior Cruciate Sprain 3 Deg Right 02 Ie a Anderson Kate M 02 23 01 12 00 PM J MD OTHER Follow up Knee Anterior Cruciate Sprain 3 Deg Right 02 DJ vi Attended Inures and Dinesses Anderson Kate M 03 07 01 04 00 PM Y James Carpenter Follow up Knee Anterior Cruciate Sprain 3 Deg Right 02 A Anderson Kate M 03 21 01 1200 AM V James Carpenter Pre op Knee Anterior Crucate Sprain 3 Deg Right 02 G Anderson Kate M 03 27 01 11 00AM V James Carpenter Surgery Knee Anterior Cruciate Sprain 3 Deg Right 02 H T Anderson Kate M 03 28 01 04 00 PM J James Carpenter Post op Knee Anterior Cruciate Sprain 3 Deg Right 02 ra F a Anderson Kate M 04 11 0104 21PM James Carpenter Follow up Knee Anterior Crucate Sprain 3 Deg Right 02 2 Fi Only show current roster Injury Maintenance Anderson Kate M 04 25 01 04 00 PM V James Carpenter Foliow p Knee Anterior Cruciate Sprain 3 Deg Right 02 KJ Anderson Kate M 06 11 01 05 00 PM J James Capente Follow up Knee Anterior Crucate Sprain 3 Deg Right 02 Anderson Kate M 07 11 01 04 00 PM J James Carpenter Follow lt p Knee Anterior Cruciate Sprain 3 Right 02 R Anderson Kate M 09 19 01 04 00PM__ V Carpenter James Follow up Knee Anterior Crucate Sprain 3 a a 02 A Visit Dates lo d Anderson Kate M 10 10 01 04 10 PM V Carpenter James Follow up Knee Anterior Cruciate Sprain 3 Deg Right 02 p Physidan Visits Anderson Kate M 12 07 01 08 00PM__ V MD OTHER Initi
40. button es located Page 4 Installation next to the Default database input box to select the database contained in the Data folder that now resides on your server Click OK to save your changes and exit SIMS d Restart SIMS Your database should open automatically If it does not repeat step 4c 5 Configure Subsequent Workstations On each remaining workstation install and initialize SIMS as described in the previous section Once initialized follow the instructions in Step 4 above Page 5 Installation The SIMS Menu File Menu Items Edit View Tools W L New a Gar Open Close Import Export Backup Restore Exit Export Backup Restore Exit Edit Menu Items New Open Close Import SIMS Basics Allows you to add new Athlete Injury Illness Injury Maintenance Physician Visit or Activity Calendar records Lets you open an alternate database Close the database you currently have open Invokes the Import Wizard which allows you to import data files created by the SIMS Export Wizard Invokes the Export Wizard which allows you to selectively export your SIMS data to a file Various options for backing up and restoring your SIMS data Closes the application The edit menu items are typically available only when working with text fields View Tools Window w Undo Ca Redo Cut Copy GA Paste Clear Select All Page 6 Ctrl Z Ctrl R Ctrl 4 Ctrl C Ctrl
41. cal n Gimnlv t d Enter t NO PRACTICE Il imply type a name and press Enter to add an athlete to the current roster a P r CIPATION AS TOL DATI C If you have a long list of Begin typing a name and the list will athletes use the letter buttons filter to match as you type to quickly move through the list Find name Adding Athletes There are several ways of adding a new Athlete record e The quickest way of adding an athlete is to type their name in the Add box just above the Athletes grid This method is most effective when you have only a single team selected since this will automatically add the athlete to the current roster of the team e Right click on the Athletes grid and select New Athlete e Click the S button from the toolbar e Select File New Athlete from the menu Page 15 Athletes The Edit Window The Athlete edit window will appear whenever you add a new record or edit an existing record by double clicking the athlete s name General tab The General tab holds the basic demographic information for the athlete like name DOB gender etc At the bottom of the tab the Add and Remove buttons are used to indicate the teams of which Note that an athlete should not be removed from this list the athlete is or was a member when they are no longer on the team Rather the checkbox to the left of the team should be cleared to indicate they are not currently on the team but were at
42. cases per 1000 exposures Physician Visit Summary Lists counts of physician visit diagnostic tests and surgical procedure items Athletes Reports Output in these reports is specific to the selected athletes Athlete Contacts Shows contact and insurance information for each athlete This report includes a ps button that allows you to print any PDF documents that have been attached to the athlete records using the External Documents feature Athlete Forms Lists when and if each form recorded on the Forms tab of the Athlete record was received Fields include athlete name form name whether received and date received on This report is available only if the Forms feature has been enabled Detailed Injury Report Lists details from General Onset Details Initial Response and Initial Assessment tabs of selected injury records This is the same report that is available from within the edit window of individual injury illness records Injury Maintenance For each injury illness and problem lists all related modalities rehab tests and other items maintenance notes and assessment information Fields include athlete name injury side description onset and return dates date and time seen maintenance item details who seen by location participation status strength range of motion stability progress swelling pain resolution and functional level Other optional fields include description of onset
43. database If this setting is not enabled none of the other security settings will have meaning to the current database To enable or disable this feature right click the setting and select Properties from the context menu Also available are the Track logon history and Track failed logons settings These settings allow you to keep a history of successful and or failed database logon attempts You can view the history by selecting View Logon History from the Security window menu Account Lockout and Password Policies The account lockout and password settings are designed to protect your database by minimizing the threat of brute force guessing of account passwords The following settings are available e Account lockout threshold This setting determines the number of consecutive failed logon attempts that causes a user account to be locked out A locked out account cannot be used until it is reset by an administrator or until the lockout duration for the account has expired e Account lockout duration This setting determines the number of minutes a locked out account remains locked out before automatically becoming unlocked e Maximum password age This setting determines the period of time that a password can be used before the user is required to change it e Minimum password length This setting determines the least number of characters that a password for a user account may contain User Accounts Select th
44. dow From this window select a name from the list and indicate whether you want to create an Injury IlIness or a Cancel Problem record To quickly find an athlete on the list begin typing the athlete s last name and the list will be filtered as you type You can also use the Show all teams and Only show current roster checkboxes to filter the list to your liking The Edit Window Injury IlIness The Injury Illness edit window will appear whenever you choose njury Iliness when adding a new record or when you edit an existing injury illness record by double clicking the athlete s name Page 20 Injuries and Illnesses General tab amp Dodson Stephanie 02 16 10 Meniscus Injury Xi The General tab holds the essential details of the General i Onset Details Initial Response Initial Assessment Maintenance External Documents injury such as the clinical impressions side onset Tae oe and return dates and description of onset ea S EE Clinical impressions are used to describe the type of monte se injury illness incurred Once your clinical eee Oe impressions have been confirmed by a physician they can be designated as Physician diagnoses The T EORR clinical impression selection process is described in saa PARE a x more detail below In addition to the Onset and Return date fields other meaningful dates can be entered by clickin
45. e V iCases V Problems Right Virist Thangular Pibrocrtiage Complex 02 2002 03 07PM 04 03 02 12 00 AM Status V Open Closed V Only show current roster nset Dates Range All dates 2 From If To if NUM Cases vs Problems Two types of injury illness records are available Cases provide a more comprehensive documentation of an injury or illness Cases are typically used when an injury illness requires time loss or when a specific diagnosis or clinical impression can be assigned Problems are condensed versions of case records They can be used to record any incident of injury that did not result in time loss or even a non injury for which you have given treatment For example an athlete might request a hot pack for a stiff back over the course of several days Problem records can be converted to cases if necessary Visual Cues Injuries and illnesses are displayed differently in the main grid depending on their type status and certain other conditions as described below open problems closed problems closed problems open Cases Page 19 Open problems are displayed in green italics Closed problems that have been assigned a discharge date are displayed in grey italics Closed problems that have not been assigned a discharge date are displayed in red italics Open cases that have not been assigned a return date are displayed in black Injuries and Illnes
46. e Users Users folder to view the list of user accounts for the database To add a new user select Action New User from the Security window menu The General tab of the user account properties window lets you set the user name password and related password settings for the account Page 13 Getting Started The Team Access tab lets you define the teams the user will have access to in the database The Feature Access tab lets you limit which features the user will have access to in the database Page 14 Getting Started Athletes The Athletes view shows a list of your athletes filtered based on the team or teams you have selected You can also choose to show just the current roster or all roster members past and present using the checkbox Grid Display Options A number of options are available to help you customize the data displayed in the grid Several columns such as the ID fields DOB height and weight can be added to the grid by right clicking the heading of the Last or First name columns You can also make some columns editable directly from the grid by right clicking the column heading and choosing Allow edits to this column To update an athlete s participation status double click the existing value in the grid Athletes Men s Gymnastics Remove the checkmark to show all athletes on the V Only show current roster roster past and present First Team Participation Status Physi
47. essrersrerresrrerssrtressreresreresrreessreresereessreresererssreresereesseeeo 4 SIMS Ba IC Sionainn E 6 TOEMMES 6 TAS SVS TOODA srera a E E E 9 TAON e On E eena E A E E 9 WOKE eS r E E nice calanpercenasovsndeeucdoedananiesedaiesosavianasniaeceseucs 10 Eit Vy UVC OW BUON S asinan E A sess eauaaaceateomacetospeanaste reese 10 COMMON F UO a E E E EE 10 Gotin Started sennie E 12 Team oae Uea E R E AE EA N E E E E E N E T ENE S 12 Physicians and Athletic Trainers cccccccssseccccsececcesseccceusececeeseccceeescceseusecessunecesseeseeessenecesseecesseneeeetas 12 CONNUE CCU a A E E 13 AtNIETOS sioner E E ATE E EEE 15 ond DEDY ODUN er E rere ee 15 AUE PIA O e T E E E tee oaateuusionacntes 15 TS CHE WIA OW ere E E E E 16 injuries and NESSES nianna EEEa 19 Caes VS FOND CNIS e E E pe E E 19 Va CUGE e e E E E E E E E ounces 19 Adanet New IUOS oirnn e N E E EE E E T oan 20 the Edit Window nj ry INESS nense eae EE A E AAEE E 20 The Edit Window Prople Miesen par EEE E ETS 25 injury Maint nanCte sissssisisiresosissiuniri in uran aaan a a 26 Adding Injury Maintenance RecordS s esseereesrerserresreessereerresreoseeresrresseessrresreossersseresreosseresrresseesseresreens 26 TES CHIE WOON e a E E EA E EE TAE E AEA 27 Physician VISITS sanntnesnra a a E aai 29 Page iv Contents Adding New Physician VISItS sscscccssssccsosssscnecsssecccussscueussscneossseseousuecsenesseneusseneousrestonssseneussseneousrenss 29 The EdE ND
48. ests Results CLINICAL EXAM checklist a text area is available where you can record the Papa Eas jeme F Flexibility ROM Tests 7 Neuromuscular Strength Exam results of each diagnostic test you have selected Any o ope Medical Evaluation additional comments can be recorded at the bottom of the Comments tab To customize the diagnostic tests checklist right click the oni aleet arpan S aanas checklist and choose Edit checklist from the context menu Results tab non surgical visit When a surgery visit type has been selected the Results tab F ome EET General External Documents will contain a surgical procedures list to hold the procedures Surgical procedures click here to select Code Description that were performed during the visit Comments about the surgery can be recorded at the bottom of the tab Selecting Surgical Procedures Comments No activity until asymptomatic for 24 hours Only tylenol for pain To select the procedures performed during the visit click the blue hyperlink above the list In the Select Surgical Procedures window that appears place a checkmark next to each Results tab sureteal visit applicable surgical procedure If you need to add a procedure that is not on the list click the blue hyperlink above the checklist Page 30 Physician Visits Activity Calendar The Activity Calendar allows you to record the daily ac
49. g the More injury dates link The Change time loss values link allows you to override the time loss values calculated by SIMS Several checkboxes are available from the General Tab If the injury is a recurrence of a previous injury mark the Reinjury checkbox Use the Case is closed checkbox to indicate that the injury illness is no longer being treated or monitored The Flag for review checkbox is typically used when you do not have all the details of the injury illness and need to come back later to update the record A red flag is displayed on the main grid next to any record that is flagged for review The Paper copy filed checkbox can be used if you need to track that a printed copy of the injury illness has been filed Selecting Clinical Impressions SIMS has more than 4 000 clinical impressions from which to select To select a clinical impression click the Clinical impressions link or choose Add Remove clinical impressions from the drop list When entering new injuries the default list will show your frequently used clinical impressions Any clinical impression can be designated as frequently used by right clicking the item and selecting Frequently Used From the Select Clinical Impressions window two methods are available for locating clinical impressions Search The Search method allows you to filter the clinical impression list by entering a single word multiple ae Bailie words or even parts of words to
50. he injury The resolution at the time of injury is 0 and the resolution once the injury is fully healed is 100 The Functional level of injured area slider bar lets you indicate the level of function of the injured area relative to the level before the injury occurred K ALEXANDER PATRICK 07 26 08 10 24 PM Wal Medications tab General Notes Injury Assessmen t Medications The Medications tab lets you record any medications Zem Medicaton Snoer given at the time of the follow up Click the Add reese Z Medication button to open the New Pharmaceutical oni E Transaction wizard See the Pharmaceutical Inventory oe aati Commen ts Take with food section of this manual for more information on the New Pharmaceutical Transaction wizard are Page 28 Injury Maintenance Physician Visits Physician Visits view shows a list of your scheduled and or attended physician visits filtered based on the team or teams you have selected You can also click the blue link just above the grid to set additional filtering options 5 SIMs IXATEST DATA 2004 DATA SIMS DBC o m 8 Fade Edi e Toots vi teip SERCH CO Physician Visits uy Qurrent view Scheduled and attended visits current roster only Athletes 5 Name Visit Date and Time AtiPhysidan T Injury Sde On lA ERED 02 2701 04 45PM v Daniel Hendrickson Initial Knee Anterior Cruciate Sprain 3 Deg Right 02 B o Anderson K
51. ically used to list participation statuses of athletes with open injuries illnesses and problems By default shows athlete name injury side description participation status and team Several other fields can be optionally included such as time loss dates time loss counts description of onset initial assessment notes plan most recent injury maintenance note most recent injury maintenance assessment details and last physician visit and surgery details Summary Reports Used for end of season and end of year reporting Breakdown by Body Part This report comes in two flavors Breakdown and Summary The Breakdown option lists injuries illnesses and problems grouped by body part Fields include athlete name injury side description onset and return dates days missed games missed and practices missed The Summary option for each body part lists the total number of injuries number of injuries by severity minor moderate severe total time loss days games practices missed and average time loss by injury The summary report also displays a colored bar chart of injury counts on the final page Case and Problem Breakdown Lists the status and origin of your injuries illnesses and problems Records are grouped as Open Problems Discharged Problems Cases that originated as Problems and were converted and Cases that did not originate as Problems Fields include athlete name injury side description onset date and statu
52. ifferentiate between primary and secondary policies Mark the This athlete is uninsured checkbox to denote athletes that do not have insurance Cool Tip r S Brown Sarah Emergency contact primary 319 338 1234 a g Brown Sarah F This athlete is uninsured Medical Rx 7a Welimark E This is the athlete s primary policy Insurance provider Phone Policy type Policy number Group number Contract code Service code Effective date Deductible Policy owner William H Brown Coverage V Medical 800 942 8632 bbc E E Dental E Employer notification required Authorization required F Vision Rx Authorization phone Comments Notes tab The Notes tab is used to store Medic Alert information as well as any general notes on the athlete Cool Tip Page 17 Athletes Injuries Maintenance and Physician Visits tabs These tabs show a history of all injury injury maintenance and physician visit records that have been entered for the athlete You can also add new records for the athlete from these tabs Forms tab The Forms tab is an optional tab that allows you to record if and when the forms you track were received For example you might want to track whether a
53. including bill comments service items and payment items Insurance Payee Summary Lists amounts billed by each payee Default fields include billed by payee total billed total paid total due and bill count In addition you can elect to display the injury side description or the total amount paid by a single payor A bill summary option is also available which lists the bills associated with each payee Insurance Payor Lists amounts paid by each payor Fields include payor bill count and total paid Summary Insurance Service Lists amounts billed by service item Default fields include service item count and Summary total billed In addition you can elect to display the total amount paid by a single payor Page 46 Reports All Reports Lists all available reports Page 47 Reports
54. ing the input area and choosing Check Spelling from the context menu A number of spell checker configuration options are available by selecting Tools Options from the menu and then the Spelling tab Page 11 SIMS Basics Team Setup When you start SIMS for the first time only one team usually football will be enabled To enable your other teams select Tools Wizards Team Setup from the SIMS menu Follow the prompts to select the teams you want to track in your database Once you ve set up your teams you can use the link at the top of the main view to display a different or even multiple teams Athletes Physicians and Athletic Trainers s Team Setup Wizard Getting Started Step 1 Select institutions sports and levels In the list below place a checkmark next to the institutions sports and levels you will be tracking in this database Institutions NATA Sports Baseball Cheerleading Field Hockey Football Men s Basketball Men s Crew Men s Cross Country Men s Fencing Men s Golf Fil Man s COumansaantirn click the link to change between teams V Only show current roster a Se rtidipation Status In most SIMS records you will be prompted to select from a list of athletic trainers physicians or both For this reason it s a good idea to set up these lists before you begin entering your athletes and injuries Select Tools Lookup Lists
55. is available whenever a game competition has been selected as the Team Activity This section lets you record information penalty and scoring information regarding the selected activity Page 22 Injuries and Illnesses The Equipment section lets you record the applicable equipment worn by the athlete at the time of the injury Page 23 Injuries and Illnesses Initial Response tab The nitial Response tab is used to document the specific injury management procedures that were used at the time of injury Customizing Checklists The Tests and Management checklists can be modified by right clicking the tab and choosing Initial Assessment tab The Initial Assessment tab lets you record your assessment of the affected body part at the time the injury occurred The Strength and Range of motion fields provide an additional level of detail when the Abnormal option is selected When selected the option will become a blue hyperlink that when clicked allows you to record specific details regarding the strength and range of motion of the affected area Dodson Stephanie 02 16 10 Meniscus Injury 23 General OnsetDetais InitalResponse i Initial Assessment Maintenance Extera Documents Seen by Leonard Maltin MS ATC vests emeeenent Action taken Activity reduced J Evaluation x H Referred to r SAREE Response notes told to make apt with Dr Palmer E Bone Scan F C T Arthrogram
56. isting database select Create a new database and click Continue Installation 4 Create Database The following screens will appear only if the Create a new database option was selected in step 3 Step 1 Select the name and location you want to use for the SIMS database then click Next If the database location does not exist you will be prompted to create it Step 2 If desired you can copy the settings from an existing SIMS database In most cases you will select Use the SIMS default settings option Click Next to continue Step 3 The import schedule feature is no longer supported from this wizard Click Next f s Create Database Wizard 2s Step 1 Select database location A Type the name for the new database SIMS Enter the location for the new database C Users Documents SIMS Data Data m NOTE A new database can only be created in a new or empty folder If you select an existing folder as the location it must be empty to continue e Step 4 The final step allows you to review your selections before continuing Once you are satisfied with your selections click Finish to create your database 5 Register Database Once your software has been initialized you will be prompted to register any database that you attempt to open Each database need be registered only once s Register Database Database X TEST NON CONTRACT UNIVERSITY OF TENNESSEE DATA 7 1016 SIMS DB
57. it windows Print Print preview Save record xoa p amp Delete record Update participation status Update team status Update coach s report comments Set the linked team Common Features The following features and input controls are used throughout SIMS and have been designed to maximize the efficiency of your data input Lim itmeBe latiqarpieg Page 10 B Incremental Text Drop Lists Certain drop lists in SIMS will allow you to manually enter text as an alternative to selecting an option from the list As you type the best guess will be filled in automatically You can also add new items to these lists on the fly simply by typing them in Once you leave the list by pressing the Tab SIMS Basics 1 15 2007 Time 10 03AM General Onset Details Initial Response Initial Assessment Maintenance External Documents Select the files you want to associate with this record File Description Size Type RACCOON JPG 16 4 KB JPG File Add File First Last Team Abrams nse Aaron WRESTLING a Find name key or clicking on another control you will be prompted to add the new item to the list Once added the new item will be permanently available from the drop list Category Subcategory Drop Lists When you select certain input fields they will split into two drop lists The drop list on the left will contain a list of categories Once a category is selected the
58. k the activity you want to copy and select El copy Then right click inside the box of the day you want to copy to and select be Paste The new record will be an exact copy of the Original activity but the date will be modified based on the box you pasted to You can also copy and paste in ist view but any records pasted in list view will retain the original date Page 32 Activity Calendar The Edit Window The Activity edit window will appear whenever you add a new record or when you edit an existing activity record by clicking an activity from calendar view or double clicking a record from list view a i f She Activity Details This section of the Tessday February 16 2010 Sie edit window holds basic details of Genera the activity including the team eerie dances ne Activity start 2 16 2010 Time 12 00 PM Surface Processed surfaces Wood floor activity type location opponent Activity finish 2 16 2010 Time M Condition Normal ix Team Women s Basketball Temperature oe start date time and end date time ne ee a Location Bates Field Peak heat index 0 eat 12 00 AM Environment This section lets you Opponent Thompson Wna A Lighting record surface information and o S Participation Other Details weather conditions at the time of Number of E Partidpants 8 e r Comments the activity Fields include surface Se a condition temperature humidity
59. ld of the injury illness record Open but cleared for full participation will include those records that have not been closed and where a date has been entered for the return or cleared for full participation field of the injury illness record The Closed checkbox will include injury illness records that have been closed Some reports also have a No injury selected option which determines whether records are displayed that have not been linked to an injury illness record The Problems section of the tab determines whether Open and Discharged problems are included in the output If the target audience of your report is not likely to understand the detailed clinical impressions used in SIMS you may want to mark the Use simplified injury descriptions checkbox This will convert clinical impressions like Foot Fracture Metatarsal Base Stress into a simplified description like Foot fracture In some reports you may want to only include records that have been designated as team related using the This injury occurred as a result of a team related activity checkbox Mark the Only show team related injuries problems checkbox if you only want to include these records Finally the Only print selected injuries problems checkbox will open a Select Cases window that allows you to manually select the injuries illnesses and problems that are included on the report This option supersedes all other options available on the tab Injury Types tab
60. like this is to use the Reset link to return the report options to their default settings Then re apply your settings one by one After each change to a setting preview the report to see if the change has had the effect you expected This method will help you determine which setting or settings are limiting the output Generating Report Output Printing Click the 3 button to generate the report and send to the printer The Windows Print window will appear that allows you to select the printer page range number of copies and other related options Previewing Click the button to preview the report on your monitor without sending it to the printer At the top of the preview window is a toolbar with a number of options described below You can hover the mouse cursor over any of the toolbar objects to see what it means or does ce ee ee E N E EE M A ip Prints the report directly from the preview window f Refreshes the report data Ta Toggles group tree display if supported by report Allows you to navigate forward backward to the beginning or to the end of the report Lets you jump to a page number that you specify x Closes a subview A Allows you to search for text within the report hy Sets the zoom level of the preview D Lets you export your report in several different formats such as PDF Excel or Word Page 43 Reports Sending Output to Excel fx f In selected reports a button is a
61. match For pranon A The selected cinical impressions have been confirmed by a physician dagnosis example you might type in ant cruc to show any anterior cruciate injuries As you type the clinical impression list will automatically adjust to show only those items that match your search expression ene men tr he eared nc pression Frequently used items are displayed in bold Page 21 Injuries and Illnesses l 7 Fi Ite r Body group Body part Condition s Head A Ankle a Chemical illness Fibula calf Fracture Trunk Foot General stress Upper extremity Great toe A Ei A th z EEN The Filter method lets you filter the clinical impression one Son ae sas Hip Permanent disability list by selecting a condition body group and body part Patella Thermal condition Thigh To apply a filter right click the clinical impression list and Tibajshin Toe select Set Filter Cancel Once your list is filtered double click the applicable clinical impressions to select them from the list Selected clinical impressions will appear in the list box in the upper right part of the window If multiple items are selected the mover boxes at the left of each item can be used to order the items by significance The most significant item should be positioned at the top of the list If your clinical impressions have been confirmed by a physician diagnosis mark the checkbox in the Physician Diagnosis area of the window Yo
62. medications and extended assessment details Physician Visits Lists physician visits records Summary report fields include athlete name visit date and time visit type physician and injury side description Detailed report option also includes location tests or surgical procedures and comments Team Roster A simple list of athletes Default fields include athlete name identification numbers birth date height and weight You can also choose one of the following fields to include on the report body fat eligibility status medic alert physical position and sickle cell trait Page 45 Reports Activity Calendar Reports Reports that summarize activity and exposure data Activity Calendar Shows activities in list or calendar layouts The Group by Month option displays activities in a calendar grid one month per page The other Group by options show a simple list of activities with fields including activity start date and time finish time activity type location and opponent and team if more than one team is selected for output Activity Exposure Summary Lists activity count total exposures average participants injury counts and injury severity counts for each activity type classification or surface Pharmaceutical Inventory Reports Show pharmaceutical transaction details and quantities on hand These reports are available only when the Pharmaceutical Inventory feature is
63. n the comments field of the transaction Once you ve negated the original transaction you can go ahead and record a new distribution to the correct athlete Modification History E Edit Transaction Due to the sensitive nature of pharmaceutical recordkeeping SIMS anea maintains a history of any changes made to pharmaceutical ee Ee transaction records Records that have been modified will have a von ag blue Modification History link in the bottom left corner of the transaction edit window Click this link to see a history of what changes were made when they were made and the user that made them Modification History Cancel Page 36 Pharmaceutical Inventory Insurance Billing The Insurance Billing view shows a list of your athletes insurance bills filtered based on the team or teams you have selected You can also click the blue link just above the grid to set additional filtering options Y Filter Options Current view Al dates Fully paid bits are hidden B Date Sd Total cc 11 1148 11 21 08 12 0403 12 0408 ag Select the bills to display Lumbar Disc Disorder WA adiajopathy Lumbar Dac Hernation 145 Base Stress seq Bill Dates zag sags ehRZRERERSESES SREBRPRPRSE PPP Ra Pa eaAaE Ss a a9 225 Range ENEE Tibia Osgood Schlatter s Syndrome Hand Contusion Shoulder G H Antenor Subluxation Acute Gavide A C Sprain 20eg9 ist Sprain
64. njuries and Illnesses You can switch between ra small and large buttons by right clicking on a Injury Maintenance blank area of the navigation bar FA Physician Visits a Athletes E 8 Injuries and Illnesses Activity Calendar M Injury Maintenance f Physician Visits z M Activity Calendar Pharmaceutical N Pharmaceutical Inventory Inventory Insurance Billing Di D Reports Insurance Billing i a Reports Page 9 SIMS Basics Working with Grids Use the following tips when working with grids on the main SIMS canvas Editing Sorting Context Menus To edit an existing record double click the athlete s name on the record you want to edit In grids that are not athlete specific you ll normally double click the first cell in the record to edit You can also right click the record and choose Edit from the context menu Many of the grid columns can be sorted by double clicking the column heading You can toggle between ascending and descending order by double clicking the column heading again Most records give you additional options when you right click on the athlete s name or the first cell in the record A small context menu will appear with any choices that are available for the selected record type In some grids column specific context menus are also available by right clicking a column heading Edit Window Buttons The buttons below are available from many of the SIMS ed
65. om calendar view right click inside the box of the day the activity occurred and select New Activity e From calendar view double click inside the box of the day the activity occurred e From list view right click the grid and select New Activity e Click the button from the toolbar e Select File New Activity from the menu Each of the above methods will invoke the New Activity window FastAdding Games and Practices If you are not interested in recording a detailed activity record but want to indicate that a game or practice occurred on a particular date the FastAdd feature provides a quick and easy way of adding game and practice records FastAdd is only available from calendar view To use it right click inside the box of the day the activity occurred and select FastAdd New game or FastAdd New practice A new record will be automatically entered and saved for the selected date This feature is particularly geared toward users who will be generating reports that calculate games and practices missed by injury but who don t want to record a detailed activity record Note FastAdd is not available when more than one team is selected in the team display filter Copying and Pasting Activity Records For many teams one day s activity details might be identical or almost identical to the next In these instances you may want to copy a previously entered activity from one day to another To do this in calendar view right clic
66. rred as a result of a team related activity show times Problem occurred on this team Women s Basketball Body part Ankle Condition Sprain Side of body affected Right Left Both i Not Applicable Onset of problem 2 26 2010 Reported by athlete Discharged pr Description of onset Landed on an ankle during rebound Injuries and Illnesses Aa e Me Injury Maintenance The Injury Maintenance area is cae SS designed to store follow up events aceacee such as treatment and rehab i a Le ee procedures Progress SOAP notes Se ee SE and assessments are also recorded Injuries and Tinesses here H gt Injury Maintenance view shows a af list of your injury maintenance gt records filtered based on the date ny a range and team or teams you have e z selected You can change the date tes range by clicking the blue date oso es range link just above the grid You mae J can also use the arrow buttons to a Asc E NAA ac move forward or backward one day at a time Adding Injury Maintenance Records There are several ways of adding new Injury Maintenance E New Record Broombeater Peter J records Type a name to find or select from list e Right click on the Injury Maintenance grid and select adiada mares New Maintenance record Bramer Breen Broombeater e Clickthe button from the toolbar Show all teams Z Onl
67. s Page 44 Reports open closed The final page of this report includes several pie charts that break down the origin and statuses of your injuries illnesses and problems Clinical Impression Summary Lists injury counts by clinical impression Fields include clinical impression and injury count Injuries and Illnesses Lists injuries and illnesses Fields include athlete name injury side description onset and return dates and time loss counts days games practices missed A summary is included on the final page of this report which includes several pie charts and a time loss summary Injury Activity Summary Lists the number of injuries and average time loss for each activity type Injury Maintenance Summary Lists counts of each injury maintenance checklist item modalities rehab tests other The default view of this report displays each item name along with a count UCR and total cost for the item If you elect to Subtotal by Months the report will show a chart of monthly totals for each item Injury Summary Table Summarizes activity calendar injury counts and exposure rates Activity calendar summary shows number of games practices etc and gives the average number of particpants and exposures for each Injury summary shows the number of incidents incurred during each activity type broken down by the severity of the injury Also provides rate of cases per 100 athletes and rate of
68. ses open cases closed cases closed cases Open cases that have been assigned a return date are displayed in dark blue Closed cases that have been assigned a return date are displayed in grey Closed cases that have not been assigned a return date are displayed in red If the most recent injury maintenance record linked to an injury occurred between 8 and 14 days ago its date will appear If the most recent injury maintenance record linked to an injury occurred between 15 and 21 days ago its date will appear If the most recent injury maintenance record linked to an injury occurred more than 21 days ago its date will appear If the most recent injury maintenance record linked to an injury was entered via the SIMS Training Room Companion sold separately and has not been reviewed its date will appear Adding New Injuries There are several ways of adding new Injury Illness and amp New Injury Iliness Holman Girts _ 33 Problem records Type a name to find or select from list e Right click on the Injuries and Illnesses grid and select New ie siden SAEI A Burkhardt Solomon Injury lIness or Problem Krajewski Dawn M Y lick the button from the toolb 2 C Ick the utton trom the toolbar Show all teams Only show current roster Select File New lInjury lllness from the menu Enter new Injury Iliness Problem Selected athlete Each of the above methods will invoke the New njury Illness pean ake win
69. ted on the Teams tab Select Current aa roster s to only include those athletes currently on the ae roster of the teams you ve selected If you want to manually select the athletes to appear on the report click the Selected option and select the desired athletes from the Select Athletes window that appears Injuries tab The Injuries tab lets you determine which injuries de z Tite Coach s Report illnesses and problems will be included on the report Injuries and Illnesses Problems The Injuries and Illnesses section CO ntains options 7 Open but not cleared for participation 7 Open F Discharged oie ee Ta V Open and cleared for limited participation specific to injury illness records Open and not cleared Ji open and deared for fil parscpation Use simplified injury descriptions for participation will include those records that have not ome Only show team related injuriesforoblems Only print selected injuries problems been closed and where a date has not been entered for the return cleared for limited participation or cleared gii 3 3 Lee for full participation fields of the injury illness record Page 41 Reports Open but cleared for limited participation will include those records that have not been closed and where a date has been entered for the cleared for limited participation field but one has not been entered for the return or cleared for full participation fie
70. the prompts to extract your initialization file One of the prompts will ask you for a password please refer to the email you received for the password Please save a copy of the SIMS INI file that is extracted as you will need it any time you install to a new workstation Note Vista users and users with restricted permissions may need to change the destination folder as the default folder C Program Files SIMS folder may be protected Start SIMS using the shortcut on your desktop From the window that appears use the browse button ase to select the folder that contains the initialization file you extracted Click Initialize to continue What would you like to do r s Initialization Z You are running an unregistered copy of SIMS If you have purch this copy of SIMS please insert the initialization diskette changing the path below if necessaf Click the Initialize button when you are ready C DEVELOP TEST3 X If you do not have an initialization disk you may run a limited version of SIMS by clicking the Evaluate SIMS button below Please note that some features will be disabled while in evaluation Initialize Evaluate SIMS e Once initialized you will be prompted to open or create your database D Open an existing database If you have an existing database select Open an existing database and click Continue Select your database when prompted If you do not have an ex
71. tivities of your teams such as games practices and conditioning sessions SIMS also references the Activity Calendar in a number of injury related reports to determine the number of games and practices missed Display Options Activity records can be displayed in two different ways The most common calendar view is selected by clicking the Z button at the top of the display grid Click the button to change the display to list view Calendar view displays a single month s activities in a standard calendar layout The current month s activities will be displayed by default but can be changed using the navigation bar 44 4 July 2007 gt gt gt at the top of the calendar grid The double arrows aa gt of the navigation bar will move the month forward or backward a year at a time while the single arrows La B will move forward or backward by a single month The button that displays the month and year January 2009 when clicked will display a date picker that allows you to select the month to display List view displays your activities in a grid format similar to those found in other areas of SIMS List view is helpful when you want to view more than one month at a time or when you are viewing multiple teams and have numerous activities on a given day or days A blue hyperlink is available from above the list view grid that allows you to filter by date the activities that are displayed E
72. u will be prompted to enter a diagnosis date physician and any related notes You can also assign and ICD 9 code to any clinical impression by right clicking it and selecting Assign ICD 9 Code Onset Details tab The Onset Details tab allows you to record 4 Dodson stephanie 02 16 10 meniscus njuni e specific details regarding the onset of the e om gt miasme imisasemen saris serious injury This tab is available only if the injury ae E mate se we has been designated as team related on the tea aans ae wacom St General tab meaning it occurred as a result of kaye Sagmeaa hotoeae mie oi a team related activity E related to the injured area The Team Activity field is used to indicate the Paes activity during which the injury occurred and Protective device links the injury to an Activity Calendar record eo ARE al x Any activities already entered for the team selected on the General tab and that occurred on the selected onset date will be available from the Team Activity drop list You may also add new activity calendar records by selecting Add new activity from the drop list New games and practices can also be quickly added using the FastAdd options on the drop list as they do not invoke an activity edit window Please see the Activity Calendar section for more details on activities and the activity edit window The Game Information section of the tab
73. up Abdomen Infection Non communicable Left 12 Holman Girts 05 06 02 08 30 AM 7 Deguzman Follow up Abdomen Infecton Non communicable Left 12 Insurance Siling Krajewski Dawn M 05 06 02 05 30 PM Carpenter James Initial Thigh strain Left 09 Sawvell Arno 07 25 01 12 00 AM Carpenter James Follow up Arie soran Left 07 Steinbach Jule R 01 29 02 07 00PM Carpenter James Initial Knee Infrapatellar Fat Pad Contusion Right 12 Li Steinbach Jute R 02 07 02 08 00 PM Carpenter James Follow up Knee Infrapatellar Fat Pad Contusion Right 12 Stockdale Jason E 04 10 02 1200 AM V Carpenter James Follow up Finger Smali Proximal I P Disiocation Aautlef 02 Reports m NUM Adding New Physician Visits There are several methods of adding new Physician Visit records Now Vick ROBERTSON ANNA a ie ae o Type a name to find or select from list e Right click on the Physician Visits grid and select New Visit E ROBERTSON ROBERTS ROBERTS ROBERTS KIM e Click the FR button from the toolbar e Select File New Physician Visit from the menu V Show all teams V Only show current roster Each of the above methods will invoke the New Visit i i Enter new visit for window From this window select a name from the list and a f ROBERTSON ANNA indicate the injury illness problem to which the record will Injury Problem be linked To quickly find an athlete on the list begin typing 09 17 07 Ankle
74. vailable that will send the report output directly to Excel The Excel output may ignore some of the report options you have set and will often include additional fields not found on the printed report You must have Excel installed in order to use this feature Available Reports Daily Reports Reports typically used for daily injury reporting Coach s Report Normally used to list participation statuses of athletes with open injuries illnesses and problems By default shows athlete name participation status injury side description and coach s comments A Show extended details option allows you to also show onset and return dates days missed days returned and injury progress Daily Injury Maintenance A list of injury maintenance records for a given day Default fields include athlete name time seen modalities rehab etc who seen by location and injury side description Checklist details and SOAP notes can also be displayed Injury Maintenance Checklist A checklist for selecting modalities rehab tests other items for use in the training room The list can be printed with names names and injuries or just a blank list Management Report Similar to the Coach s Report lists participation statuses of athletes with open injuries illnesses and problems Shows athlete name participation status injury side description and initial assessment notes plan Supervisors Report Another report typ
75. ve designed a software program to provide for the documentation of events surrounding injury the Sports Injury Monitoring System SIMS SIMS is the most complete and comprehensive injury tracking software on the market No other program will give you the flexibility and versatility that SIMS can offer SIMS can be used as a medical record database or as a research tool for individual conference or league data collection The software provides a complete record of the circumstances surrounding the athletic injury i e clinical impression initial management player position player activity and playing conditions SIMS adds to the injury record the ability to periodically monitor basic aspects of the athlete s recovery and return to participation In addition to the injury record SIMS provides for the recording of the daily progress of an athlete s range of motion strength pain swelling and instability It also allows for the documentation of treatment protocols as they are implemented and modified to suit the athlete s overall recovery The software includes areas for daily progress notes as part of the overall permanent record for an athletic injury As an aspect of good communication the software will track the pattern of the athlete s compliance with prescribed programs the results of clinical and laboratory evaluations clinic visits and the special features associated with specific medical and surgical routines These records are made by
76. y show current roster e Select File New Maintenance Record from the menu Enter new maintenance record for Broombeater Peter J Each of the above methods will invoke the New Record Injury Problem 07 07 08 Meniscus Medial Tear Right gS window From this window select a name from the list and indicate the injury illness problem to which the record will be linked To quickly find an athlete on the list begin typing Copy these tabs from last maintenance record i Z General Notes _ Injury assessment the athlete s last name and the list will be filtered as you type You can also use the Show all teams and Only show cne current roster checkboxes to filter the list to your liking You can also elect to copy selected information from the athlete s most recent maintenance record to the new maintenance record To do this select from the General Notes and Injury assessment checkboxes and data from the corresponding tab in the most recent record will be copied Page 26 Injury Maintenance Tel pte tere Las ctl Naar aga ae les i ak ae yaaa Th ales ae i pear Naat tae ai becca eile geet i eur epg a bape ir re ate ee al ee sate uel aaa a et Ty ae sailed pert aal eee e i ever een geen wap Garey s tanNar e trantEmantec arn FAR camnra Ar ciry cap A hancana analrannys ntara far s nth nr Aa eA ris FAA f nnis FFA J LOadAV lIi ed Tynent a g 1 e Sd a 0 4 Ar igi j Le i ih nie eo TOr aN y 1 O

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