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User Guide - Center for Excellence in Learning and Teaching

1. ccccecceeeseeeeeeeeenees 232 Mass Production and Sending of Reports cccccceeeseeeeeeeees 233 5 PHASE 4 ADVANCED REPORTING scsccseseeneeeeeeseeneeeeeeeeeeeneeneneeeeneeeaees 234 Sk 0 0 2 6 hen aa E ee enn eee 234 5 1 1 The principle of the indicator ccccccecceeeseeceeeeeeeeeeeeenees 234 5 1 2 Activating the indicators in the configuration 08 238 5 1 3 Creating the indicators for a questionnalre cceceeee 239 5 1 4 Internal consistency of the question group Cronbach s AIDA aor EE N AEN 241 Lo FES NACIO S aan E EE 242 5 2 Creating reports and comparative profile lines cccceeeeees 243 5 2 1 The user role of the report Creator ccccecceeeeeeeeeeeeeeees 244 Fundamental considerations and SettingS ccccccseeseeeeeees 244 Creating a report Creator cccccccccccceccceeeseeseeeceeeceeeseeeseeeaeesaues 245 LOG IN AN first StEPS ccc cecc cece eeeceeeceeeseeeseeeseeseeeeeeeseeeseeeaes 247 Options during report creation General ccccccecceeeeeeeeeeeees 250 Options during report creation questionnaire comparison 252 5 2 2 Creating summary FEPOFtS ccc ccecc cece seeeeeceeeeeeeseeeaeeenes 256 Summary reports an OVEFVIEW ccccceeceeeceeeceeeceeeceeeseeeaeeeeees 257 SUDUDIUL TODOM ranen E e E E E E EET EEEE EGEE 258 Program of StUdY report ssiicsessoirorers
2. cece cece eee eeeeeees 34 3 1 4 Adjustments in the documents cccecsecseeeeeeeeeeeeeeeeeees 34 3 2 Defining access rights cccceccceecceeeceeeeeeceeeseeeceeeeeeaeeseeseeees 35 39 Mplemening CUD S versaunestrapanuarsuedes Savomanesonveieesnseanetwadumeure men 36 3 3 1 Backing up the database ccc ccccceccseeceeeeeeseeeeeaeeeeees 36 3 3 2 Backing up the form definitions ccccccccceeeeeeeeeeeeeeeaes 36 3 3 3 Backing up the image files of the open questions 36 3 3 4 Backing up the original image files from Scanstation 3 7 B YOUR EVALUATION PROCESS THE PHASE MODEL 0ssceeseeeeeeeeeees 38 1 THE PHASE MODEL YOUR WORKFLOW DURING EVALUATION 04 38 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 3 Copyright Electric Paper GmbH Subject to change without notice STANTRON C Class Climate 2 PHASE 1 PREPARATION OF A SURVEY PERIOD cceesecceeseeeeeeeeeeeeeeeeees 41 2 1 Organizational structure Of Subunits cee ceeceeeeeeeeeeeee eens 41 2 1 1 Organizational structure AdVancCed cccccceceeeeeeeeeeees 42 2 1 2 Defining organizational data cccceccceeeceeeeeeeaeeeaeeeeees 43 2 1 3 Course types evaluation periods custom titles 44 COU e TYPOS a E E E Sessa ses 44 PONOS e aqeeadecarsecisdesseasseesseaneeneeoses 45 CUSTOM UGS sa cccncscnca
3. 0008 63 Expanding the Course Data with User Specific Fields 63 Editing Participant Data cc ccceccecccecceeeseeceeeeeeseeseeeaeeseeeeeeaees 66 Displaying GOUPS CS oi sentanatcsasiesnbesnsacotssocncatcisnt xdabasiosncatavosesalcisntacatue 11 2 2 IMPON MEA CES iina ae 73 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 3 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate 2 2 1 CSV Import within subunits cee ceeeseeceeeeeeseeeeeeeeeaeees 73 Creating a User with CSV IMmpoft cccccccceccseeeeeeeeeeseeeseeeeees 73 CSV Import PROCS IUN 6 ceviicosstuarcosstninoneseweunnintanenenmuetnaauneoumans 76 2 2 2 XML Import structural data surveys and scheduled online SUNOS oz cccz gree accnacannseanaecoadesasroearetanetanenseandeanceendeegsreace ace setense 78 2 2 3 Import of course participants email addresses 78 2 3 Creation and administration of questionnaires ccceeeeeeeees 19 2 3 1 Essential information on the questionnaire 000 19 2 3 2 Management of questionnaires and detailed view 80 2 3 3 Multiple languages cccccccseeceeceseceeseeeeeeseesaeeseeseeesees 90 Configuring Languages in Class Climate ccccecceeeeeeeeeeeees 92 Language Options in Online SurveyS cccceccseeceeeeeeeceeeeeeeaes 9
4. TI Optional G Susstions vr POF Sample Show 4 POF Paper amp Pencil Show aF in the rmoognehon set of the YmdF onns Aosader Retniesh Qe Primi onli Sawy Figure 89 Preview of an online survey in the questionnaire details Please note that the option to preview your online survey in the questionnaire details is only available if you have created an online survey with that ques tionnaire 119 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ie STANTROW C Class Climate In both cases calling up the preview of your online survey in the survey de tails or questionnaire details you will receive the following warning Microsoft Internet Explorer f X AN The preview of che online survey does not show all the Functions of a real online survey It only offers vou a visual preview IF you want to best Filters temporarily saving or similar please generate a real online survey For testing Figure 90 Warning message of a preview of the online survey This warning makes you aware that the preview of your online survey is not a real online survey but solely offers you a visual preview In order to test filters matrices cross tabulations or temporary saving we recommend that you create a test survey with your questionnaire When you have created the test survey display the PSWDs in the browser and fill out
5. ccceccecceeeceeteeeeeeteeeeeeeseceeeeeeaeteeeeserseeaeeeaes 212 DEACERO DON hn hn a a A ee ee 213 Max NIStOg AIMS sxcsencsesevesoxesersaetereysecsetetsgenesstenevetessseresssesereneseecuss 215 Matrices Cross tabulations ccccccceccceeeceeeeeeeeeeeeeeeeeeeeeeaeeeaes 216 Profile Line cc cecceeeceeceeeceeteeesseceeeeeeteeteeeeseceeseeeeaeceeeeeseeeeeeaaes 216 Detail norm profile line 20 0 ccc cecc cece eee eeeseteeeeeeeeeeeeeseeeeeeeeeees 217 Presentation template ccccccccecceeceeeeeeeeeeeeaeeseeseeseeseeseeeeeeaes 217 Responses to open QUESTIONS cccccceeceeceeeeeeceeceeseeseeeeeseeeaes 218 Notes of a SUVO seca seve stro seerscecanscaceeaeesatecaneseedancnarunimesicueanenacueece 218 General configuration cccecceecceeeceeeceeeceeceeeceeeceeeceeseeeeeesanes 219 4 5 2 PDF Report Settings cc cccccecceeeceeeseeeseeeseeeeeeeeeeeeeens 224 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 i Copyright Electric Paper GmbH Subject to change without notice oe SCANTRON Class Climate il EOUESE EVALUATION FEEDEACE SYSTEM 4 5 3 Individually designed reports PDF Report Plugins 229 4 5 4 Designing an individually configured letter for sending ODOFO oea e scot nsacesaiaiedeiaeaioaetedesecs E E E AA 231 4 5 5 Download and sending of reports ccccceceeeeeeeeeeeeeeees 232 Manual download of evaluation reports
6. Figure 139 Questionnaire for Amy Hardy example Example 2 The personalized questionnaire for Mary Smith Glass Climate Sample Evaluation Form Introduction into Computer Science For Mary Smith Example University Figure 140 Questionnaire for Mary Smith example Now the survey can be implemented whereby attention has to be paid to the fact that the person specified on the questionnaire is actually the person who fills it in The subsequently generated PDF report of the survey does not contain any information on the survey participants If these are to be processed this can 162 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice n SCANTRON C Class Climate be done through the batch export on which you find information in the fol lowing two paragraphs paragraph on non anonymous surveys Implementing a non anonymous online survey For online surveys it is possible to use information taken from the survey par ticipant data for the personalization of the emails that are generated for the dispatch of participation codes The place holders shown in the previous paragraph can also be used for the text templates It is advisable to use customized text templates for individual questionnaires and not to modify the standard template for the PSWD dis patch In this example the recipients of the PSWD emails are addressed
7. Class Climate COURSE EVALUATION FEEDRACE SYSTEM pe SCANTRON Tithe First name ClassClimate ss S Last name Report Creator Phone FC Email P E Inform user about profile creation wia email Address Institute ID Language English Higher Education Login name epot New password E Confirm new password rr Cancel z Back Next gt Figure 240 Creating a report creator Step 2 In the third step you define the data access of your report creator By default the report creator only has access subunit wide To change the standard set ting choose at this point system level 2 Please define the user rights Data access own subunit own Subunit System level qUSINess SIUdIES Computer Science Cancel Figure 241 Creating a report creator Step 3 246 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM oo ee SCANTRON Please note that as a subunit administrator you can only assign subunit wide access to your Report Creator As soon as you confirm your input by clicking on Save the report creator appears in the user list te Users in subunit Business Studies damn OCO Sunmeys Created Edt Del Mow Subunit Admin Subunit Administrator Oarra A A E g Pr
8. Specifying participant data in non anonymous surveys In non anonymous surveys in addition to the email address you can also deposit other information such as forename surname address title and user defined options Further information regarding the creation of non anonymous surveys as well as inserting and editing participant data in non anonymous surveys can be found in the paragraph Importing participant data in chapter B 3 2 8 Non anonymous surveys Specifying participant data in anonymous surveys If you wish to evaluate the course anonymously and therefore activated the option Anonymous survey participants in the above graphic you can only insert the email address of the participants This makes sense for example when you want to send the participants of an online survey their PSWDs via email After you have activated the option Anonymous survey participants in the details of a course click on Edit data of participants In the window which opens automatically you have the opportunity to either insert the email ad dresses of your anonymous participants manually or to import them via CSV import Edit data of participants Participants of Geology and Evolution Email Delete Delete all P CSV import of survey participant data ae Import survey participant data Browse Import Figure 39 Adding anonymous participants of a course overview Further information on CSV importin
9. 324 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate 6 1 2 Appearance of the norm data in the PDF report The norm profile line replaces the list of indicators at the beginning of the PDF report Global Values Dimension Value Norm value Planning and Presentations 2 4 70 Interaction with Students 2 5 TO Arousing Interest amp Relevance of Course 2 6 89 subjective Success in Learning ZF 80 Grade Course 3 1 117 Grade Instructor 3 6 130 Figure 362 Appearance of the norm data in the PDF report The color symbols allow the scores to be immediately given a qualitative in terpretation The following symbols are possible oS Positive score 0 Neutral score Somewhat critical score C Critical score In the PDF report you can see the detailed profile line below the detailed analysis of all the items The detailed profile line shows all the norm values of the questionnaire If the option System settings PDF Report Settings Configuration Show rec ommendation text has been activated then there will be a link at the end of the detailed profile line a link The report recipient can click on this link in or der to open a further PDF document with a compilation of the recommenda tion texts linked to the norm properties in the survey being viewed 6 1 3 Converting norms in quali
10. Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aenn Pla gt 2 SCANTRON C Class Climate In the following dialogue you can select the subunit as well as a substitute from the list of instructors Select substitute instructor Web Design XHTML 1 Please select a subunit Please select a substitute instructor send POF Report Computer Science Carlos Hernandez W Economics Jasmine Sadhi Physics Grace Huddle fa Richelle Meyer Cancel Figure 80 Selection of substitute instructor The checkbox Send PDF report permits the dispatch of PDF reports to the substitute instructors again To continue click on Next The survey will then be assigned to a substitute instructor and is then no longer existent for the original instructor If there is only one survey for the course that is to be moved Class Climate will ask whether the associated course is to be moved as well Do you want to move or to copy the course which is linked to the survey Web Design sHTML 1 O Copy course Move course Assign Cancel Figure 81 Selection window copy or move the course Click on Assign to complete the procedure lf there are several surveys for one course the course will always be auto matically copied since it has to remain with the original instructor for the as signment to other surveys Editing displaying notes The notes function supports
11. cccccceceseeeeeeeeeeeeeees 467 ZO DCN EN AN aE E 469 29L DECON SUVO Y epera EEEE 470 2 5 3 Section Survey Online ccccccccscecececeeeceeseeeseeeeeeeeeesaees 472 2 5 4 Section Data import and export cc ccceeceeeeeeeeeeeeeeeeees 475 2 5 5 Section Course user data fields cccccceccseeceeeeeeeeeees 476 2 5 6 Section FUNCTIONS ccceccecceeceeeeeeeeeeeeeeeeeeeeseeeeeeeeeaeees 476 2 5 7 Section Central Evaluation ccccccccsecceeeeeeseeteeeeeeeens 479 2 5 8 Section Email functions amp ACCOUNtS ccccceceeeeeeeeeeees 480 2 9 9 Section Color Settings ccccccccceccseccseeceeeceeeseeeaeeeseeeeees 481 2 5 10 Section Instructor accounts cccccecceceeeeeeeeeeeeeeeeeeaeees 482 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 13 Copyright Electric Paper GmbH Subject to change without notice a SCANTRON 2 5 11 Section VIVIGFOIPMS c ccccecceeeeeeseeeeeeeeees 2 9 12 Section Network Settings 2 5 13 Section System Security 2 5 14 Section Maintenance 2 5 15 Client operations E INDES orori a E EAEEREN TEN Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDBACK SYSTEM TE 489 1 een ee SC
12. preapare inputtfields and abstention SsAbstention SsInputarea SsLeftPoleText this gt getLeftPole SsRightPoleText Sthis gt getRightPole SshbstentionText this gt getAbstention SsQuestionText this gt getLabel g asPoleDefExtended array i SaQ0ptions Sthis gt getMultiOptions foreach Sa0ptions as SoptionValue gt Ss0ptionCaption checked if is null value amp amp value optionValue j i Schecked checked checked SsOptionname name SoptionValue SsiInput lt input type radio id SsO0ptionname name name wi SsADA0ptiontext Sthis gt getADA0Cptiontext SoptionValue SsInput lt label for Ss0ptionname class hidden gt SsADAQptiontex switch SoptionValue case l1 SsAbstention SsInput this gt getAbstention break default SsiInputarea sInput break Sthis gt placePartial errormessages 7 gt lt div class item lt Sthis gt getCSS5Class gt gt lt label gt lt label gt lt label gt lt div class content gt lt div class leftpole gt lt Sthis gt getLeftPole gt nbsp lt div gt lt div class inputarea gt lt SsInputarea gt lt div gt lt div class rightpole gt lt Sthis gt getRightPole gt nbsp lt div gt lt div class abstention gt lt Sshbstention gt nbsp lt div gt Figure 110 PHTML Editing 140 Scant
13. 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON C Class Climate When recalculations are completed the updated reports are available imme diately Type Name Status Lock Form Created Processed Forms RS Del Report HTML available POF Subgroup 1 from Data HTML aa eran DP Bdemoform 04 19 2007 0419 20077 B171 Swe pr Demo Lah DP Bidemoform 04719 2007 041972007 B919 amp we Figure 162 Updated dynamic subgroup in the survey list When a survey is to be deleted for which dynamic subgroups exist an inquiry appears as to what should happen to the subgroups The options are to either delete these reports or alternatively to retain these reports under lack of their dynamic characteristics ag Delete Survey Survey to delete Demo Warning Deleting a survey causes deletion of all correlative data Note One ore more dynamic subgroup reports exist for this report Also delete dynamic subgroup reports Keep dynamic subgroup reports OK Cancel Figure 163 Deleting a survey for which dynamic subgroups exist 176 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 4 een ee SCANTRON C Class Climate Phase 3 Capture and instant feedback When the first questionnaires have been returned the capture operations be gin
14. Comma Separated Values and means that data sets are changed line by line or other separators such as in our case semicolons into data fields separated by commas in text files You can set the separator at Configuration Data Import and Export Sepa rator CSV Files Spreadsheet programs e g Microsoft Excel offer the possibility to save tables as CSV files To import this file click on Subunits then Browse and select the file Finally click on import All users as well as their courses will be generated unless they already exist Instructors already present will not be set up a second time so that you can always import the current list in or der to keep the system updated Carlos Donna Jasmine Jasmine Jasmine Jasmine Jasmine Hernandez Hernandez Hernandez Hernandez Hernandez Harwood Sadhi Sadhi Sadhi Sadhi Sadhi demo localserver com demo localserver com demo localserver com demo localserver com demo localserver com demo localserver com demo localserver com demo localserver com demo localserver com demo localserver com demo localserver cam Introduction to the New Economy Legal environments sociology 101 Organizational Ethics Personal financial planning Web Design XHTML 1 Managing and Maintaining a Healthy Lifestyle Psychology 101 Windows Server 2005 Yukon Interior Design security Essentials DEMO100 DEMO110 DEMO105 PHIL140 DEMO120 DEMO171 DEMO146 DEMO161
15. Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee ee SCANTRON Organization Structure Subunits H E Business Studies 103 Introduction into Statistics Tutorial 5 Chemistry Computer Science H C Economics 2 First Subunit a inns Geoscience ie Chemistry E Linguistics Computer S AA Mathematics hs Economics Tede First Subu FS undefined ae sas Dr Blaise Pascal A E O AEN CA R02 X Linguistic A fh Mathematic fh Musics ft Physics Rhetoric Or Blaise Pascal a Business Studies H E Physics Figure 14 Tree view of organization structure 2 1 2 Defining organizational data Organization profile Mame Seanton Logo File lscantoning SS Phone FO Fax PO street Address 34 ParkerAvenue FIP City az618 irine Email Po OK Cancel Figure 15 Organization profile The profile data of the organization used by Class Climate for evaluation can be changed in the menu System Settings Profiles Organization 43 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON C Class Climate 2 1 3 Course types evaluation periods custom titles These menu items enable the creation of settings for course types evaluation periods and
16. Figure 366 Questions of this quality guideline 328 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate In the example given above the question The content of the course is struc tured logically comprehensibly was defined with a weighting of 25 as well as a minimum threshold of gt 2 5 and an upper limit of gt 3 In this case we are dealing with a scaled question which has values from 1 strongly disagree to 5 strongly agree If the average for this question is below 2 5 then 50 will be deducted If another question is weighted with 50 then there can be a maximum deduction of 100 which would mean that the 20 deduction from the overall quality index set for this guideline would be fully applied If in the questionnaire you have defined questions where the best worst eval uation result can be found exactly in the middle level questions you can choose them twice when defining a quality guideline A possible level question is Do you think the number of presentations was adequate In answer to this the interviewees can select one of seven possible options connected with the ratings too few just perfect too many The positive judgments lie in the middle when the interviewees choose just perfect respectively the value of 4 To integrate these ques
17. Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee STANTROW C Class Climate e If the quality guidelines have been defined and the traffic light symbol has been activated then next to the evaluation graphic you will see to the right a traffic light symbol The following figure shows you the detailed report in the PDF preview dim Coins Advavnced Choo Fouling Survey Results Legend Rekve Froquen cee ol amswars SH Dav Nigiri Median Quan ila i 1 i 5 Sado His keg ram Parsonal Data Sender Figure 202 PDF preview This is the main part of the PDF report and cannot be deactivated It is possi ble to remove single questions from the report using the PDF report defini tions For scaled questions the following graphical representation styles can be se lected Standard Histogram Figure 203 Standard histogram Bar Diagram Figure 204 Bar diagram 214 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM pee ee SCANTRON Line Diagram Figure 205 Line diagram Ring Diagram Figure 206 Ring diagram Pie Diagram Figure 207 Pie diagram The diagram type can be selected for each scaled question using the Vivid Forms Editor Maxi histograms Figure 208 Maxi histo
18. Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee O SCANTRON AA Class Climate COURSE EVALUATION FEEDRACE SYSTEM learned a lot in this course 1 5 Figure 367 Definition of a frequency based quality guideline 6 2 2 This example relates to a scaled question with 5 response options higher values better The objective is to use a 25 deduction if more than 20 of the total responses are allotted to the negative answer options 1 and 2 The reverse conclusion is that more than 80 of the responses must be al lotted to the other options 3 4 and 5 so that the above mentioned require ment is met In order to ensure this requirement a condition that more than 80 of the responses must have chosen an option higher than 2 is defined in order to meet the quality guideline The advantage of frequency based quality guidelines in this example is that a certain critical mass here 20 can from the opinion of the remaining survey participants independently throw over the quality guideline However both guideline types can be mixed within a quality guideline for the very same question In this case the presentation of the traffic light colors in the PDF report is valid for the worst result As a disadvantage it is to be mentioned that here as opposed to the aver age based quality guidelines no tolerance zone exists and thus full deduc tion takes ef
19. System Settings Class Climate Set tings Survey Minimum number of returns for reporting If the number of re turns to a survey lies below this value instead of a profile line a correspond ing message is displayed Profile Business Studies Name of the instructor Donna Harwood Name of the course Web Design XHTML 1 Name of the survey There are not enough filled forms for the profile line The minimum level is 30 forms Figure 334 Create Profile Line Emails options Check if the number of completed forms exceeds the minimum level defined in parameters Excluding questions from the presentation When you activate the option Remove certain questions from profile line s and click on Request the questions of the questionnaire are displayed prior to the dispatch or download so that you can exclude individual questions from the presentation of the profile line Of course only those questions that can also appear in the profile line are presented meaning only questions re garding the standard value and scaled questions 304 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate COURSE EVALOATION FEEDRACE SYSTEM pE O SCANTRON Questionnaire Comparison learned a lot in this course Agree Disagree learned more in this course than in others Agree Disagree This course was
20. T Ta I LI l Lv til a Class Climate Admin Administrator 03 31 2009 at 10 11 23 am Class Reporter Report Creator 03 31 2009 at 10 07 23 am Blaise Pascal Instructor 03312009 at 10 06 54 am Detailed information of all active users You can sort the active users according to name user type and last action by clicking on the relevant column head Display of Online Surveys To optimize system performance it is recommended that the display of online surveys especially for questionnaires with several chapters question groups is set to Complete In this way for a questionnaire of 35 chapters with re gard to page views in online surveys the system load can be reduced in the range of 97 This option is set as default for all questionnaires To change the display of online surveys in the menu System Settings Questionnaires select De tails in the drop down menu As these settings are stored in the details of a questionnaire it is possible to set an individual display setting for every ques tionnaire More tips for avoiding system overload Dispatching email If you send your email invitations to online surveys spread over a few days instead of all at once the feedback phase is also spread over a wider period This distribution in the feedback phase leads to continuous system utilization and helps to reduce one off access peaks In this way even at peak access times system perfor mance is optimally uti
21. The document system architecture for processing scanned questionnaires in VividForms consists of three components o Vivid Forms Editor VividForms Reader VividForms WebVerifier VividForms Editor With the VividForms Editor you can design forms as well as define indicators and matrices cross tabulations For online questionnaires you can define filter rules After creating a questionnaire you can use it either for paper surveys or for online surveys Class Climate Sample Evaluatio Extended Pole Labels ORGANIZATION AUTHOR Line Space SUBUNIT SURVEY Separator hark as shown OMOOO MARE Correction OOO CORRECTION Text Box 1 About the Course Page Break 1 1 learned a lotin this course Edit 1 2 learned more in this course than in others Coin 1 5 This course was extremely valuable to my Edit Question Group education 1 4 would recommend this course to my friends Figure 390 VividForms Editor 346 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM p SCANTRON VividForms Reader The VividForms Reader classifies and recognizes the scanned question naires The scanned images are transmitted by the Class Climate scanstations as multi page TIF graphic files Geometric changes such as biases distortions and image reduction as small as a few p
22. 1 2 Age SESE CROEEEEEEREREE 2 General Assessment TORRE 2 1 Adequate parking spaces are Basic ne fesson 5400 2 2 am taking part in further edud color 2 3 Your notes and comments Red Green Apply Cancel Blue Brightness 4 L gt 0 Mixed ae oe A brighter color is required Figure 456 Color selection The altered questionnaire could look like this for example Glass Climate Sample Evaluation Form Mark as shown 1 w CC O Please use a ball point pen or a thin felt tip This form will be processed automatically Corection OU HL 64 LC Please follow the examples shown on the left hand side to help optimize the reading results 1 About the Course 1 1 learned a lot in this course U HO 1 2 Ilearned more in this course than in others i O O U HO 1 5 This course was extremely valuable to my education O O Disagree O O Disagree O O Disagree L E E 14 would recommend this course to my friends Disagree 1 5 This course has had a profound impact on me Disagree Figure 457 Example for color scheme usage 396 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ies SCANTRON th Class Climate 4 Convert and repair questionnaire 4 1 Convert questionnaire Due to major changes in the VividForms Editor previous questionnaires from older Class Climate versions can still b
23. Dha hie kina D cecil i RAHE Logue Even bo e Decherd Dex ki ien Tite el rere ee ei Er bres rin chrary i ar erl Ear phos eee ee brd rH iep bey Fe ie erie A Gea of e or omen m TE aad pin Te aaa he ee ie oe ll areca Ge re led Figure 516 Standard letter For using a letter you must have activated the function System Settings PDF Report Settings Configuration Generate letter 453 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice a ae Ah Pl H 5 STANTROW Class Climate A complete default letter can be used or a PDF template attachment for a one or more page letter A letter can contain a maximum of one page of text The contents can be per sonalized with a series of placeholders which are described at the end of this section Evaluation Results Te Ms o sm Piona aid ete Report Course Evaluation to the Teachers Dinar Ma Eiio The re conten on us for iroda mig cherresiny f iran 01 Tht giobad andetadicens one bhej brai todkowed by Tht andres a a paninin cl thew fokig acca in hat eae pat od the inihi Pe eee wee af afl didi Guar arg bere Figure 517 PDF template letter Reports not created and not sent to instructors The minimum number as defined at System Settings Class Climate Set tings Survey Minimum number of returns for reporting of completed ques tionnaires was not reached and so
24. Subsequently click on the Next gt gt button A second window opens in which an additional input field for the module name appears Enter the name of the module here The remaining address record is intended to be used for the person linked to the module e g a module coordinator or the administrator After filling out the fields click on the button Save The module account is now created in the list of users ee Users in subunit Business Studies ch Name CO Sumeys Created Edit Del Mov amp Module Demo Hutton 0 oro 03 24 2003 ld z O amp Prof Dr Adam Smith 2 m w 2200 A A r Dr Wilson Allen Wallis 1 s5 5 n2208 A A r Figure 386 Created module in the user list 342 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate After the module account has been created courses can be added to the module Each course may be linked to one or more instructors to ensure that people linked to single courses will receive their reports This requires the existence of standard instructor accounts in the system Each module uses up one user license 7 4 Generation of module surveys The generation of module surveys is done using the function Subunits Generate Surveys Select the checkbox Switch to Module Surveys to show selections for modules You may generate either pa
25. cccccccssssecccecesseeeeeeaeeeees 483 Online SUFVEy sosssnnossssenssseeenssseeressssreresserrresseree 472 SUC APE P NE A E A A E 470 MNES E pec gicteasanctouan evans eae atmanceasbantanereanocoadansanences 32 VIVIGFORINS ssib aas 482 Configuration settings eessseeeessseeresssrerssseree 448 Connection between a question and the library 401 Convert questionnaire sssesssssessesssessersrrssesseesere 397 Correction of checkboxes cccccssseeeeeeeeeeeeeeeees 189 Correction VIEW ccssccsscccsseccssccesecesscesecseeceseeees 192 COUS TYDES sorires nin TE EE ATENE 44 Module evaluation ccccccsssseccceeeesseeceesaeeeees 341 Course user data fields cccceseeccecsesseeeeeeeeeeeees 476 Courses Creating COUNSES sosssssssessrresesseosresressereseeseessee 62 MOTU eenen EA E O 342 Cover sheet procedure e sssssssssssensssseerssserresssreeee 95 Creating a questionnaire 489 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON VividForms Editor cccccccssseececceeseseeeeeeaeseees 350 Creating comparative profile lines 243 Creating questionnaires sssssssesseeesessesssessesseee 346 Creating reports ssssssessesssessesresserssresresressesseessee 243 Creation of COULSES sccrcsncesstabencsatetvonsedosnsieawoadeantacess 342 Creation of module ACC
26. of page width Apply Cancel Figure 450 Picture assistant 392 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 6 een ee SCANTRON C Class Climate You can select a picture from a list there You will see the selected picture in the preview Additionally you can define the position of the picture on the questionnaire left aligned centered or right aligned lf you choose to scale the picture the basis for this is the width of the page width of page 100 In this case the alignment is centered and the scaling is 20 When you click on Apply you add the picture to the last place in the ques tionnaire where the focus was i e where you last clicked on the question naire Via clicking on the picture and using the key Delete you can remove the picture from the questionnaire again Alternatively you can set the focus on the picture and choose Delete in the menu Clipboard The position and selection of pictures can be changed after insertion as long as the questionnaire is not in use Just double click on the picture and the picture assistant will open Alternatively choose Picture in the menu Edit If you look at the PDF preview you can view this via the PDF symbol above the upper left corner of the form you will get a preview of the actual appear ance of the questionnaire He
27. tions into the quality guideline in a meaningful way first choose a question and define the first side of the scale to be negative left of the middle For evaluation results below a certain threshold e g 2 5 you have to make a quality deduction As normal you have to define a range of tolerance here e g 2 0 to 2 5 For the other side of the scale right of the middle you have to choose the question once again Now you can say that results bigger than the upper threshold will also cause a deduction of quality e g the upper threshold may be 6 again with a chosen range of tolerance In this way you ensure the level questions are interpreted in a meaningful way in regard to the quality guideline Please note After choosing a question once it will be marked by an asterisk in the list Thus you will be informed that it is already in use in the quality guideline The thresholds and weight of single questions can be altered Change the values in their boxes and click on Save changes As an alternative to the average based quality guidelines presented so called frequency based quality guidelines can also be created Here for example you have the possibility instead of defining an average value as the decisive criterion that is influenced by all survey participants you can define as decisive criterion a certain frequency of responses in a particu lar range of values 329 Scantron Corporation 34 Parker
28. together with the three comparison profile lines defined 315 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON COURSE EVALOATION FEEDRACE SYSTEM Pidteron Iniroaducion of Manne Sdr Profile Stent Byuemess Shudies f Mame of ihe msirugcihir Moah Paterson Mame of ihe Course Introduction of Marine Sent Mane of tee Survey T Comparative line Business Studies WS08 09 P Comparative line Noah Peterson Name of the course SSO06 intraduction of Manne Sciante im b Name of the survey H Comparative ime Noah Person Mane of the course WEDDE introduchon of Marne Name of the survey Schone inio Dienmed a bot in thes course Ayee Lopes ooo Disagree m 7 eT Py M 2 kame more in his course than in olhers Aree Dexanyr ee tard rir iy This course wart extremely valuable to my educwion Ager e Disajtt m E ys 14 ould recommend ihis Course bo iry Menti Agee 4i po Desagree mel a a wy i Th course has had a profound impact on me Agree x Disagree ime k N w j ee a Who go ho ihe insinuchor for help get the assistance they Agee Disagree med pet io Figure 353 Combination of the various profile lines for comparison In conclusion it can be held that as an a subunit administrator you can de fine comparative profile lines for a particular questionnaire in the details of a
29. will be activated Figure 12 Activating the open organization structure Once the display of the organization structure has been activated in the configuration Menu System Settings Class Climate Settings Functions Open Organization structure it can be adjusted in the menu Settings with the menu item Organization Structure Configuration y Organization Structure E a2 Class Climate Position Element Settings Subunit Organization Structure Ea Program of Study Course Location 4 g Course Types Instructor ky Periods GS Custom Titles B Process Defaults Us Web Service Settings Language Positi K PDF Report Settings ree Online Survey Course User Data Field No 3 Templates Course User Data Field No 4 2 Language sets Course User Data Field No 5 WSN et te Course Figure 13 Configuration of organization structure Between the two framework levels Subunit and Course you can now insert other levels at will Apart from the instructor you can select the program of study the location and the five freely definable user data fields linked to the courses The position of each level can be freely determined Finally the hierarchical tree structure can be shown in the menu Subunits under the new menu item Show Organization Structure 42 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright
30. 33 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate The footer can be changed at Class Climate settings Instructor Ac counts decentral There you will find the option Footnote certificate of participation The logo must be c apache htdocs classclimate logos certificate jog You can replace this graphic file the resolution must be 375x152 pixels Certificate of Results In contrast to the certificate of participation this document gives the score for each of the dimensions given in the survey Its description is identical to the Certificate of Participation Adjustments in the text templates At any case you should check the text templates that serve as templates for letters emails and welcome texts at different occasions Some of them should urgently be adjusted some of them may be For this purpose please read the chapter about the text templates Adjustments in the documents You can add documents to the emails sent by the system Please consult the chapter D 2 2 Documents For example you can send the evaluation regulation of your institution to gether with the PDF report In addition to this the adjustment of the documents affects the letter that can be added to the evaluation report The text of the letter is defined in the text templates but the layout is de
31. 403 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 6 6 1 een ee SCANTRON C Class Climate Filter settings validation required questions and matrices General information If you open the menu Form Properties on the left hand in the VividForms Editor you will find the option Filters Validation Matrices Required Ques tions These options are also available in the details of a questionnaire in the area Advanced Settings In System Settings Questionnaires please click on the name of the questionnaire you like to activate the filter settings valida tion required questions or matrices cross tabulations for The details of this questionnaire open automatically Open the drop down list in the area Advanced Settings and choose the desired option Thus click on Edit to edit the option Filter Settings This is where you define whether certain answers will cause other questions to be suppressed In an online survey suppressed questions will not appear or will be inactive For paper surveys filter settings apply after processing i e retrospectively Validation By defining validations you can test entries to open questions and matrix fields in online surveys with value ranges and regular expressions before a survey participant can send the questionnaire Required Questions Those questions of
32. 6 E EE 3 Questions about the course Scale width 6 E AE 4 Questions about the teaching material Scale width 6 EEE 5 Questions about the studying conditions Scale width 6 tte Generate indicators from question groups set new indicators Figure 236 Free indicators Via the menu item Free Indicators in the questionnaire details drop down list in the area Advanced Settings question groups can be converted to indicators as well as your own indicators being freely defined for each questionnaire After clicking on the button Edit the window for defining the indicators opens automatically By clicking on the button Generate indicators from question groups the indicators are configured from the question groups on the questionnaire and the scaled questions contained therein This combination can be retrospectively changed using the green pencil icon so that the questions of an indicator can be freely distributed over the questionnaire With the green arrows the indicators can be moved up or down The applied indicators can be deleted at any time by clicking the red X After clicking the button Set new indicators the questionnaire is displayed in an overview First the indicator name has to be defined If your questionnaire is made available in different languages the indicator name must also be defined for the corresponding languages You have the possibility of hiding all question types which are
33. Alt Gr lt ue Class Climate Settings Course User Data Fields Number of additional fields Ba sets the fields M Make this option avaliable to Subunit Administrators Title of first additional field Language Enter th M Make this option available to Subunit Administrators Title of second additional field Information Enter th M Make this option available to Subunit Administrators Title of third additional field Title of fifth additional field Ente IM Wake thia option available to Subunit Administrators Content of first additional field English Spanish French ltalian Ente pipe M Wake this option avaiable to Subunit Admunistratars Content of second additional field Handouts Presentation Lecture notes Books Fi U M Make this option available to Subunit Admunistratars Content of third additional field Figure 279 Administrator configuration entering the contents for user defined course fields 270 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice PS Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON As soon as you save your changes the new fields are added to all courses No selection is made as yet you must still complete these You see the addi tional fields both upon opening the already existing fields as well as while creating new course
34. Click on Details to display the search returns 423 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON Carlos Donna Jasmine Grace Noah Richelle 6 Hits in this Table User Search Result Details t Hernandez Harwood Sadhi Huddle Peterson Meyer Scantron Scantron scantron Scantron scantron Scantron Figure 493 Results of user search The results can be sorted in ascending or descending order by clicking on the stcdemor stcdemo com stcdemomstcdemo com lemo stcdemo com tedemogstcdemo com nogstedema cam emo stcdemo com E o P Class Climate COURSE EVALUATION FEEDRACE SYSTEM 25 Details Details Details Details Details Details Details column name The data fields are themselves the references Last name Refers to the user profile Subunit Refers to the subunit window Email Initiates an email to the relevant user Surveys Opens the surveys of the user Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice j Details Details Details Details Details Details 424 eee TT F a SCANTRON N Class Climate COURSE EVALUATION FEEDRACE SYSTEM 1 1 2 Search for courses With this search you can find a list of the existing courses T
35. Course Evaluation Proseminar Modsem Course Evaluation Tutorial ModSem Course Evaluation Lab Working Group Instructor Modinstr Instructor Evaluation General Information Modgener General Questions Field trip 1 2 g 4 a G Fi a g VWRRVRPPVRRP Pr Course Type Course Type Form Link for Modular Surveys Figure 384 Link the questionnaires with the corresponding course types Select a questionnaire for each course type intended to be used in the mod ule surveys It is also possible to add a new set of course types Apply each selection by clicking the 7 pencil icon 341 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee gt Ala a SCANTRON C Class Climate 7 3 Creation of module accounts and courses You create module accounts as you do a regular user account Open a sub unit and select Create new user Select Module as the user type Title First name Last name Phone Errail pe Please choose a user type Address Instructor Dean of Studies Institute ID Dean See utilization statistics for the subunit Language Default language Report Creator l Login name 20090324124232644067 Data Entry Assistant Handwritten comments Yferifier New password pe Subunit Administrator Confirm new password pe Cancel Figure 385 Create a module yoo e
36. Dniry a aut orrnalecally af Lisl of Survey BA Piscencader lt Lancel C Send Era gh User poe Figure 183 Entry of handwritten comments After each text has been entered the next image will appear and a table of comments will be built up Next to each comment there is the response fre quency lf a comment is essentially repeated then instead of entering it again it can be highlighted which will increase the response frequency If a text has been entered with a typing error then each line can be corrected by clicking on F To significantly speed up the data entry process shortcuts are available The following shortcuts can be used Alt S to save Alt C to cancel and Alt R to replace If the data entry assistant has already entered answers to open questions the system will only display those answers again that are relevant to the question currently being displayed For this reason not all of the answers already en tered are displayed If necessary the data entry assistant can display the whole page of a questionnaire for each image In this way texts can be captured in their entirety even when survey participants have written over the line of the box If necessary you can zoom in on the questionnaire making the texts more legible Picture No 4 of 4 from survey No 58776 B Display the entire questionnaire page Question What did you like best about this course S i j i Net ae we Stas t M
37. For the name and address of the recipient You can use placeholders from the email texts System Settings Text Templates subject For the subject line The content of this line is defined in System Set tings Text Templates text For the body text of the letter The content of this text as well as the placehold ers used in it are defined in System Settings Text Templates Evaluation Results Evaluation Results k Ta ro izi ba n 5 bi Dadir F F r ET LE an mN 4 i x an at Peoria ard Cortical Report Course Evaluation to the Teachers Dear Ma Dakio Thi al CONS Ln PS ioe Inn ina Chea yf ai i Tha gigia racecar are i r oig y eh il eee we Corr on Ba Bola eed in The uenoi pad of ite arate the Ivete walled of af a question are inte Figure 223 Designing an individually configured letter for sending reports This special letter can either be used for all reports or defined only for special questionnaires You can limit it to a single questionnaire if you click on Text Templates in questionnaire details 231 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee Th Pl a 4 STANTROW Class Climate 4 5 5 Download and sending of reports Manual download of evaluation reports When the reports are not to be sent to the instructors by email Configuration Email Functions amp
38. In the field Description you can enter an appropriate name that will be displayed whilst you work in Class Climate with this letter PDF templates Figure 193 Upload letter template for designing the layout selection of the letter These PDF templates have to adhere to particular design settings that you will find in chapter D 2 2 2 PDF templates Here for instance you can deposit your company s letter head as a PDF template After doing this please remember to link this template with the text of the letter To do this you return to the field Text templates where the text of the letter is defined There you add your PDF template by selecting the re spective letter on the right hand side and then clicking on OK 207 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee TT SCANTRON Editing of text templates Action PDF template E MAIL Password for online survey participant E MAIL Profile Mail for instructor E MAIL Remind online survey participant E MAIL Results of a survey E MAIL Yalidation tor instructor LETTER Form count below minimum LETTER Results for instructors LETTER Summarized results for deans Attack Language English Higher Education Letter for the Instructor Sample OK Mo POF template defined F
39. Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice PS Class Climate COURSE EVALOATION FEEDRACE SYSTEM pma SCANTRON e In progress Shows whether other users are already processing the batch e Status Corrections already processed Total corrections In the last column you will see up to six icons for the following actions e Display cover sheets e Delete all NonForms e Display NonForms e Process batch e Verify automatically e Delete batch The following figure shows you current batches in the WebVerifier wf Current batches in WebVerifier a ees eee aa ho Ren eee Se tu se eL bi ER aaia Sg er Oem an Lime D Hralon AOnFomMmMs eae ta iC E ES Sa Ts 18501 5 Za a x s lection for automatic verification No valid checkbox found invalid One checkmark and correctionis Search for new batches Delete all NonForm batches found Figure 173 Batch view 4 3 2 Survey view In this view you will see all of the surveys that still need to be verified Be Cause surveys can be scanned in a number of batches and a VividForms batch can have a number of surveys in it the number of surveys is rarely identical with the number of batches The table is made up out of the following columns e Survey Name of the survey Form Short name of form e Sheets Number of recognized forms 190 Scantron Corporation 34 Parker Irvine California
40. Pii a SCANTRON C Class Climate Displaying the background colors can be switched on and off in the menu Form Properties with the icon 5 3 or the text Show Colors Hide Col ors Using the arrow symbols Up and amp Down in the menu Move you can move entire chapters up or down To move a chapter one page forwards or backwards use the Copy Ctrl C and Paste Ctri V 2 function in the menu Clipboard Adding and editing questions Should you wish to add a question to your questionnaire choose the option Add question in the Editor Control Please note You cannot add questions without first having created a question group In a question group single questions can be moved up or down by using ei ther the arrow symbols and amp in the menu Move or by drag and drop i e by right clicking on the question and dragging it to the desired position To move a question to another question group you may either use drag and drop or the cut and paste function in the menu Move 362 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pen ies 3 pi STANTROW C Class Climate 3 4 1 Overview on the question types You can choose from among eight classes of questions Scaled Questions Linear scales have up to 11 options In addition to the questi
41. Please note As soon as you have imported participant data for a course us ing this method Class Climate assumes that the course is processed through non anonymous surveys Please additionally note that when importing participant data the number of participants noted in the details of a course will be ignored and the number of imported participants automatically saved 154 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM is SCANTRON There is also the possibility for you to import participant data in the details of a course To do this click on the green pencil in the course list Courses of John Peter Lesley s5 Language intormation Basics of Geology Mineralogy Enviranmental BT 01 topography Geology IPL continuous Lecture English Handouts Comperatve Geology Geophysics Environmental CG 02 Geology Geology JPL Create new course Back Figure 127 Course list with the edit button column ED continuous Proseminar English Handouts A window with the properties of the course opens automatically Here you can define also afterwards whether this course should be conducted anony mously or non anonymously To do this click in the area Participants data either on Anonymous survey participants for anonymous surveys or Non anonymous
42. Request report on a program of study Your choice Program of study MSCI Compilation name Program of Study MSCI Questionnaire Sample Period 08 2008 03 01 to 2008 08 31 Mo of Surveys 1 Mo of completed questionnaires 14 The report creation may take a moment Please wait until an acknowledgment has been sent back from the server Create learned a lot in this course Agree Disagree learned more in this course than in others Agree Disagree Figure 267 Creating a program of study report overview of the selection made and the question naire Then the report is added to the report list HTML D Program of Study MSCI Data available T Sample 04 23 2007 5014 2 choose paf report CSV SPSS Figure 268 The program of study report in the list of reports 263 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ies SCANTRON Instructor profile The option Instructor profile allows all surveys of an instructor to be periodi cally summarized into reports For the creation of an instructor profile click on the button Instructor profile in the report selection Create reports Subunit Program Of Study Instructor Profile h eee Any Compilation Create Profile Line Emails Figure 269 Creating an instructor profile From the
43. Samplt C Sample search limit Maximum amount of different characters in the question text fio Maximum amount of different characters in the modality text E Apply Changes Figure 253 Automatic questionnaire comparison base questionnaire Number of different charac ters o Please note Additional questions are of course not included in the total report because they cannot be compared to questions from the comparative questionnaire You should opt for manual assignment when the questionnaires differ greatly so that a string comparison cannot turn out any similarities as in the second example o If you choose this option the questions on the manual assignment are presented to you in the following screen The drop down menu of each question presents you with the possible questions which you could select as an appropriate counterpart Question learned a lot in this course Agree Disagree fi learned a lot in this course Sample learned more in this course than in others Agree Disagree Samplt fi learned more in this course than in others Sample This course was extremely valuable to my education Agree Disagree This course was extremely valuable to my education Sample would recommend this course to my friends Agree Disagree fi would recommend this course to my friends Sample sampli Samplt Figure 254 Manual questionnaire comparison o Here you can also define a ba
44. Surveys Geology 4 surveys 4 evaluated surveys Mathematics 3 surveys 3 evaluated Surveys Business Studies 3 surveys 3 evaluated General Summaries 3 surveys 3 evaluated Figure 247 Creating a folder structure example according to subunits Only in a study folder can you use the possibilities of the report creator for example to summarize reports The report creator can always move existing reports from one folder to another To move a report click on the folder containing the report to be moved Then click on the name of the report to be moved You are automati cally switched to the details of your report Here click on Move Compilation Now the report can e either be moved to an existing study folder by selecting the relevant folder in the drop down list in the area Folders e or you create a new folder Enter the name of the folder in the area Create in a new folder In both cases confirm moving the report by clicking on the OK button Options during report creation general The options during report creation are presented to you aS soon as you wish to create a report You can see them in the figure below the report name which here reads Show_ Options Description Show_Options Cluestion mapping of different questionnaires Automatic with text comparison C Manual Include answers to open questions Combine surveys unweighted Please note that this combination do
45. The instructor Is always well prepared The Instructor handles the technical equipment video projector ete without any problems Please grade the Instructor for this course Ooogoocd ypa PIesse give us your feedback about the Instructor as well a6 suggestions for Improveme a Figure 65 Hard copy procedure 96 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON C Class Climate 3 1 3 Online Survey PSWD procedure The online surveys are done with the so called PSWD procedure When an online survey is created Class Climate generates a number of PSWD codes PSWD codes ensure that a participant takes part in a survey only once as without them it would be impossible to prevent an individual from completing a questionnaire more than once In addition to PSWD protected questionnaires activated instructor accounts can be used to generate PSWD free questionnaires using a semi public password entered on the online survey start page to allow survey participants access to the questionnaire Introduction of Marine Science Scantron Peterson About the Course Agree Disagree learned more in this course than in others Oooo o This course was extremely valuable to my education aeons would recommend this course ta my friends ooooa Figure 66 Online survey An online survey can appear as either a complete quest
46. The other dis play options which are presented in the following are not affected by it In the configuration you can also find some further settings which influence the display of the indicators in the PDF report System Settings PDF Report settings Configuration e The setting Create profile Line for indicators some lines above Calcu late indicators subsequently adds to the usual profile line for individual questions a profile line for the indicators defined in the questionnaire 2 Evaluation of the instructor 3 Evaluation of the course 4 Overall rating Figure 229 Profile line for indicators in the PDF report Here you see the profile line for the three indicators Evaluation of the instructor Evaluation of the course and Overall rating In addition to the display of the indicators that you chose you can add the global indicator of the survey Deactivate the setting Hide global in 238 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate dicator in the configuration In addition to the other indicators the global indicator is displayed at the beginning of the report Global Values Global Index About the Course Figure 230 Display of indicators in the PDF report with global indicator e The options Left pole for indicators and Right pole for
47. The upper information tells the user that you have a template where two pages are allowed left information and two pages are already created in formation on the right hand side The line below informs the active instructor about the actual number of ques tions 13 and the allowed number of questions 24 Generating a study folder After having changed the login data and possibly created some question naires the active instructor must create a study folder to be able to work rea sonably The study folders structure the surveys of an active instructor and shall therefore be created according to the use of the user account In the following there are named some possibilities for structuring a user ac count o Evaluation periods e g semester if the surveys of the active instructors are repeated regularly e g Surveys SS07 Surveys WS07 08 Sur veys SS08 etc o Survey types if the surveys are not repeated regularly but can be as signed to specific survey types Survey research project XY Survey empirical studies YZ etc Student projects if you allow that access Surveys Diploma John Doe Surveys Master Thesis Jane Doe Surveys PHD Thesis John Sample o Etc Of course you can combine several of those examples if suitable But please notice You cannot generate tree structures i e a folder within a folder is not possible 172 Scantron Corporation 34 Parker Irvine California 92618 1 800 7
48. These functionalities are for questionnaires that were set up for the creation of summary reports There are three report forms for summary reports e Report for the President Contains a general indicator for all surveys in the past semester sorted according to subunits e Report for the Dean Contains a general indicator as well as individual indicators for all sur veys in the past semester in his or her own subunit e Report for the Dean of Studies The dean of studies selects from a general list of all surveys in all sub units those which should be compiled in his report The report has the same degree of detail as for the dean General Setting First you must select a general setting Choose a subunit a survey period and a questionnaire and then click on Continue gt gt Report Creation Economics a i wWa0g0g inue Basic setting for result hecoscience ede reports Physics ibaa aor ls Figure 338 Generating aggregated reports The general setting can always be selected again at the bottom of the screen generating reports and applied with Next 307 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate Report Creation A Business Studies Basic setting for result oy ee Economics reports Geoscience Parameters Subunit Mathematics 03 P
49. exception to the rule because he also has access to the QM views as a passive user Open the profile data of the user by clicking on his name 2 Change the user rights only OWN SUPVEYS additional subunits for hl views Business Studies Computer Science Economics GEOSCIENCE Physics Figure 373 Access rights to QM views In the lower area next to the field QM views you can define access in four different authorization levels No QM views The user has no access to QM views Only own surveys The user has only access to his own surveys These are surveys that have been registered by the administrator to the user s own user profile Only own subunit This option gives the user access rights to all surveys within his own subunit It is possible to access multiple subunits by selecting from the additional subunits list This can be done after the access level only own subunit has been selected Unrestricted access This option grants authorization to access all existing surveys in the system 334 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate CIPUIESE EVALUATION FEEDSACE SYSTEM pe O SCANTRON 6 2 4 Use of QM views Displaying Course Lists Individuals with access rights are informed through login details user name password web address To increase security you
50. from 5 30 A M to 4 30 P M Pacific Standard Time PST Daylight Savings observed scantron s support department may be reached at 800 445 3141 or via email at support scantron com In the main menu System Information you will find the option Send email to support in the sub menu on the left If you have a query addressing Scan tron s support department click on this option The following page will open A Send email to Support Onqaniz ation Sender Exwenple Wnrwercely Sender near Claes Slienale Adrnin sindir rral Min OC a er e Reciplent Request Tipe Cra question Module Archie a rea Subject Your m g i Anadhmints ooo Breis Futa Hex Cancel Figure 2 Email to the support department This function enables you to send an email to the Class Climate support de partment Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Enter your name as well as your email address in the field sender The se lection list Request Type provides you with following options General question You have a question regarding Class Climate e Support inquiry You have a problem with Class Climate and require as sistance Feature request You have a suggestion for improvement or an idea to develop Class Climate Choose one of t
51. helvetica sans serif azimuth body font size 684 E cue amp He font weight bold cue after input select background color ebeer3 cue before Classes ly border ipx Ld Horganizationheader lago B 99 1px oli drt H pause abstention border right 19405C 2px solid activecalar border bottom 19405C 2px solid ausgewertetcolor border left DEE3EA lpx solid bgcolor border top DEE3EA lpx solid bgcolor filter progid DXkImageTransform Microsoft Gradient GradientType 0 StartColorStr ebeef3 EndColorStr DEE bgcolor bgcolorh bgcolor Figure 109 CSS Editing In this example a button is defined with a light blue background and dark blue border and text sample of how it will look like on the right of the example image f HOFGQErF LPX F0110 elevation ey Te a Pgs ELE fF pause ather pause before pitch gt gt ad ad gt gt gt Example of PHTML Editing scala phtml Scaled questions are used a lot in surveys While you cannot choose how you want them to be displayed in paper based surveys in online surveys you can By means of editing the scala phtml file located in the element folder of a template you can define it for your own use As you can see in Figure 110 lots of information like the label of the ques tion the definition of left pole right pole and abstention or details of options are available through simple functions of the current object getL
52. mines which options for questions and responses appear in what design on the questionnaire This template can be used for creating both paper and online surveys however in the case of online surveys with Vivid Forms questionnaires the design is not defined through the question naire Therefore the footer of a VividForms questionnaire contains for example the word DRAFT instead of a barcode This is what is usually referred to when a questionnaire is mentioned in the manual Secondly when creating a survey you of course receive a particular questionnaire which you pass on to the respondents As soon as you create a paper survey a copy of the sample question naire is created and the variable areas of the questionnaire for this sur vey are filled hard copy procedure If you do not wish to receive a new print template for each survey the questionnaire s blank version can also be used cover sheet procedure In this case the personalizable areas of the questionnaire remain blank only the barcode area contains information on which questionnaire it relates to However in this case you must use a cover sheet which is automati cally created for each cover sheet survey when you send out surveys This cover sheet contains all further details of a particular survey course instructor etc and has to be scanned in along with the re spective questionnaire batch as the cover sheet functions as a reference to the
53. most email programs clicking the link will lead directly to the Instructor s Op tional Questions Reminder for the Instructor s Optional Questions Trigger The administrator has initiated a reminder for an activated Instructor s Op tional Questions Content Personalized text as well as a link to the Instructor s Optional Questions In most email programs clicking the link will lead directly to the Instructor s Op tional Questions Regulatory information Trigger The message to the instructor about which deans of studies received a sum marized form of the results has been activated self registering procedure 452 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee STANTROW C Class Climate Content Personalized text with a list of the deans of studies who have been given access to the summarized results of the survey Certificate of Participation for Online Surveys Trigger Certificate of participation has been activated for a questionnaire Option email The PSWD has been sent to the respondents by email The respon dent has submitted the online survey and received this email Content Personalized certificate of participation 2 1 4 Template for letter in PDF reports The letter text for PDF reports can be defined in same list like email texts Letter texts starts with LETTER SS ee ee
54. sssssersserrseteseteeeteseereeteetererertertereeete i Effective management ss sssseeessssreresssseerrs 119 Question Library scceiseresssscacacpsuisceeasehetaines sesabespeastes 93 l INS WAS OG E E EE A 126 Undoing the connection between a question and avon 132 the Dr ary secaraceeuatecascuseanodsashaunensassucteaseneansss 401 see eh aackin a 125 License administration sssseseeseseesererrerrerererrereee 436 P Be Raa aetna 491 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON PrO VEW earren EE 119 PSWD procedure ssssseesssseeessssereessssreressseeress 97 Results for participants cccccssseecceeeeeeeeeeeees 141 Time scheduled surveys cccccesssseeeeeeseeeeees 120 Online Surveys FOR W a OS cessisse 89 Open QUESTIONS ceccesccessccssecesscessceeeceaeeees 36 369 Handwriting recognition cccccceeeeeee 195 371 Optional QUESTIONS cccccccsssecceeceeseeeeeseeneees 82 145 Organizational data cccccccssccccssecccesececeseceeeeeees 43 Organizational structure ccccccesecccceesececeeeeeeenees 41 Organizational Structure Open Organization Structure ccccseceeeeeeeees 42 P Page break oerien 387 PAP ING E EE 410 Papar SUV CY eusian A A ENNE 118 Participant data a E E EP N EE E E 66 Editing participant data cccc
55. the survey once This procedure allows you to fully test your online survey On successful completion you can delete this test survey and create your regular online survey Generating and managing time scheduled online surveys Class Climate provides the option to run time controlled surveys The following actions can be controlled e Starting the survey and dispatching the PSWDs by email to the respon dents Reminder to respondents per email with PSWD e Closing the online survey and if necessary sending an email with evaluation report to the instructors These actions are managed separately in the so called Planned Operations The activation and settings of the time triggered control system are depen dent on each survey That means that the process of each online survey can be separately controlled An overview of all planned operations can be found in the menu item Settings Planned Operations Tip Because you can set the time triggered control at any time you can send emails at a time when there is relatively little traffic usually at night 120 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate Activate Time triggered Control To activate the time triggered control when generating an online survey put a checkmark in the box You can always activate the time triggered control at
56. 04122007 mm J E mm mm Class Climate Admin Batch printer report template Carlos Hernandez ocantron Donna Harwood ocantron Jasmine Sadhi ocantron Grace Huddle ocantron Noah Peterson ocantron d d s d z d Of oO FP ooo c a a ee ea eas ee lpr Sopa a a p m e oOo oOo a a oO oOo Richelle Meyer scantron Figure 500 Utilization Statistics At the top of the screen you will see two graphics At the left is the top 20 in structors according to the number of surveys At the right you will see the top 20 in relation to the number of logins This number is of course interesting only in connection with the decentral model Complete access is only allowed the administrator and the deans Normal user accounts can only see the data of those users who in their configuration have permitted this The following data fields are found in the table e Name Title first and last name of the user Subunit e Subunit Name of the subunit in which the user profile is located Logins Number of logins since the user account was created e Scans Number of scanned paper survey questionnaires The number of ques tionnaire sets not the number of pages are counted 432 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice TTC RNTRON AN Class Climate COURSE EVALOATION FEEDRACE SYSTEM o eForms Number of completed onlin
57. 2009 09122 17 03 2009 QJ i22 17 03 2009 QJ i22 17 03 2009 09725 Figure 507 Overview of system utilization This option can be activated or deactivated in the configuration under Sys tem Settings Class Climate Settings Maintenance Measuring of performance values Also this is where the limiting values Yellow limiting value for per formance diagram and Red limiting value for performance diagram for the performance statistic are stored 1 9 2 List of all active users logged in As a subunit administrator you will find a list of all logged in Class Climate users and online survey participants at the bottom left of every Class Climate page In this way you can see how many people are currently online and avoid an overload due to a high number of people being logged in at the same time p9 Users logged in 3 Online surveys 1 Figure 508 List of active users By clicking on Users logged in or Online surveys you will automatically reach the menu System Information in the area System status There you will find a detailed listing of all users currently logged into the system 439 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCAN X Class Climate COURSE EVALUATION FEEDSACK SYSTEM TRON ee Users currently logged into the system Figure 509 1 9 3 1 9 4 B
58. 33 24 pm 131 Survey data 2 Results in HTML format Results in POF format li Edit Show notes Textual Report T English Show Email ai Raw data in SPSS format J Raw data in CSV format E ProfleLine S YS show C Automatic Manual W Merge evaluations 3 Evaluate subgroup Reload Back Figure 313 Detailed view of a report Here you receive information on the name the folder Study and the type of the report created and just like in the overview you can call up the ques tionnaire template The status the creation date and the number of returns are also indicated here In the left part of the window in the area Actions you can rename the report if for example you realize that you have produced a report bearing the same name as an existent one and therefore the date was added automatically at the end Furthermore you have the possibility of deleting the report 288 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ies SCANTRON In the right part of the window under Survey data you can download the evaluation in HTML and PDF format If any user defined PDF report defini tions are associated with this questionnaire and or if the questionnaire was translated you can download the user defined report or reports in other lan
59. 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate COURSE EVALOATION FEEDRACE SYSTEM iia SCANTRON If you wish to send out the information manually click in the details of a sur vey on Send result access information to participants CT Send result access information to participa E Unlock data collection amp Restore Survey Delete Survey d Edit answers to open questions f Assign survey to substitute instructor lia Edit Show notes Figure 113 Manually send an email on the accessibility of the report Upon confirmation of the recipient list the email is sent Please note that this function is only available after an online survey has been closed The automated dispatch of the access information is accomplished through the time control The time control can be reached either through the survey details provided that the survey is still running or via the checkbox User Time control straight after the generation of online surveys Scheduled Tasks moe KSEE 3 Cirnich cumar Unine SUwey reminder 3 Finish survey 0474 2006 at 10 00 00 am 0612 2006 at 17 00 00 am 12 11 2006 at 11 00 00 am Edit Edit Edit Finish survey Deactivate Start date 12 11 2008 at 11 00 00 am W Please note Time settings can only be selected as top of the hour M Automatic report dispatch PDF to the instructorfs after
60. 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate Creating a report creator Just like any other user a report creator is a user that is created in a subunit If your report creator is supposed to work only subunit wide you create him in the subunit for which he is to produce summaries If the report creator works globally you can create him in any subunit at all since he has insight into all data anyway For example you can create a subunit System users where you put all users such as the report creator the data entry assistant the ve rifier etc so as to find them again fast Go to the respective subunit and click on Create New User The input window which opens should be familiar to you from creating in structors and other users In the way you are accustomed enter the data for the person who will act as report creator It is crucial that you choose the user type report creator instead of instructor and the like 2 Please choose a user type Instructor Dean of Studies Dean See utilization statistics for the subunit Module Report Creator Data Entry Assistant Handwritten comments erter Cancel Figure 239 Creating a report creator Step 1 245 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice
61. 6 4 Line height font size and font type annannannnnnnnnnnnnnnnnn 388 3 6 5 Filtering of HTML Tags ccccccsececseeceseeeeeecseeseeeseeeenees 388 3 7 Adding pictures to a questionnaire cccccceecceeeeeeeneeeeeeteeeeeeens 390 Os VOU OC INOS orrera EE T E EEE 393 CRC ae COO oO CNONO soraa E EEEE 395 4 CONVERT AND REPAIR QUESTIONNAIRE 00sccesecenseceseccneeenseseeeseneeees 397 A1 SOR VErE GUC SO hil alll as sanesveasanodenesanedunecenemunascooderesenedenasecedoneecsetens 397 A2 RODA ON e A AE E AEE AAAA AAAA AAAA 397 5 USE OF THE QUESTION LIBRARY WITH VIVIDFORMS cc0ssceeseeseeeeeeees 398 5 1 Adding a question from the liDrary ccccceccceeceeeeseeeeeeeeeeseeees 398 5 2 Undoing the connection between a question and the library 401 9 3 Adding a question to the liDrary ccccccsccsseceeseeeceeseeeeeeaeeees 402 5 4 Deleting a question from the JiDrary ccccccceccceeeseeeeeeeeeeee eens 403 5 5 Adding a group to the library ccc ccccccsecceeeeeeseeee eee eeeeeeeeeaeeees 403 5 6 Deleting a group from the library ccccccecc cece eeeeeeeceeeeeeeaeeeeeees 403 6 FILTER SETTINGS VALIDATION REQUIRED QUESTIONS AND MATRICES 404 6 1 General information c ccccccccecceseceeeceeeceeeseeeeeeseeeseeseeeseeesaeees 404 GZ SINCE SC HINO S oee E E E E EE 405 Ovo VON eee E E cenerencsereectneneees 406 OA ROU ed COSIO errereen aan
62. 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate o In progress shows whether other users are already processing the batch e To verify Number of corrections lew ED a Bi Batch SUPE ys Forms Jf Current surveys in Verifier Survey Form Sheets In progress To verify Introduction into business administration train O14 E H l Ld x Selection for automatic verification No valid checkbox found invalid One checkmark and correctionis found Search for new batches Figure 174 Survey view In the last column there are up to six icons for the following actions e Display cover sheets e Delete all NonForms e Display NonForms e Process batch e Verify automatically e Delete batch 4 3 3 Form view The form view gives you an overview of the questions that remain to be cor rected at the form level A form is normally made up of a number of surveys which are scanned in a number of batches The table has the following columns Form Short name of the form J Description Title of the form o Pages Number of pages of the form e Sheets Number of recognized forms e In progress shows whether other users are already processing the batch e To verify Number of corrections 191 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change w
63. Accounts Attach PDF Report you can configure Class Climate so that instructors can login to the system and then manually down load their PDF reports from the Central Evaluation Passive Instructors Passive instructors automatically see their surveys from the Central Evalua tion In order to allow this option activate the access in the menu System Settings Class Climate Settings Central Evaluation Passive Instructor Access to Download Reports After authentification of the instructor he can select the survey period and all the surveys from this period are displayed with type name questionnaire creation date and number of returns For each survey the instructor can now download the PDF report if the ques tionnaire is multilingual then in a number of languages The passive instructor can change his access data by clicking on the menu point My profile Requesting central evaluation reports Survey Period s a Bases of Alor Theory ft jit Eram n Cen See B Log orf gt 2 The table of elomorts T irainen CS 22008 Figure 224 Downloading reports by passive instructors Active Instructors Active instructors have in their menu view a link to the reports of the Central Evaluation To set this up simply activate the link in Configuration Central Evaluation Active Instructor Download Reports from the Central Evaluation After authentification of the instructor he can click on the link Central E
64. Cancel Z Figure 44 Choosing the CSV file 70 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate Click on Open and then on Import The email addresses of your partici pants are now linked with the course 4 Information m successful 4 of 4 email addresses for courses a Edit data of participants Participants of Geology and Evolution Email Delete dan powell classclimate cam doeUli etraining classclimate de roel liatraining classclimate de cooper i training classclimate de sunny itraining classclimate de Add Delete all Figure 45 Import of email addresses was successful As already mentioned you can delete single email addresses by clicking on the red cross next to the relevant email address In addition you can delete all email addresses by clicking on Delete all Displaying courses The function Display courses in the main menu Subunits under Central evaluation offers an overview of the courses of an entire subunit Here along with the access to respective properties the period affiliation of a large num ber of courses can be defined here After clicking on Display courses select a subunit and an evaluation period Then click on Display A table appears showing the identification data of the identified courses 71 Scantron Corporation 34 Pa
65. Comparative line Course 1 L learned a lot in this course Disagree learned more in this course than in others a Disagree This course was extremely valuable to my education Disagree would recommend this course to my friends Disagree This course has had a profound impact on me Disagree Students who go to the instructor for help get the assistance they need 3 Disagree The instructor has a comprehensive understanding of the subject z Disagree This instructor knows this subject very well Disagree Figure 333 Create Profile Line Emails option Anonymize comparative lines Of course these options can also be combined You could for example have a profile line comparison displayed to you in which you mark the minimum and maximum values with gray add the total average to the graphic and ano nymize the comparative lines 303 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRONR C Class Climate Subunit Hint on falling short Short number of minimum responses If you wish to display the profile lines only for the surveys that achieved a certain level of participation you can freely define this through Check if the number of completed forms exceeds the minimum level defined in parame ters If this option is activated the limitation applies which the administrator has set in the menu
66. Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON th Class Climate If a paper survey has been conducted and the automatic report submission is activated all recipients will receive a report by email The person linked to the module account will receive the full report while those people linked as sec ondary instructors to single courses will receive both their part and the gen eral part of the report The report submission can be manually repeated by clicking the email symbol in the survey list view 345 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice C 1 Editor Control Add Add Question Group Add Question La ot k ume rF a SHEH E N _ Edit Question een ee SCANTRON C Class Climate Creating questionnaires for VividForms With the VividForms Editor Scantron has introduced a form creation tool that is easy and quick to use It allows you to extend or redesign existing questionnaires or design new questionnaires directly via the web interface The content of VividForms questionnaires can be modified as desired Keep in mind that for questionnaires which are already in use for surveys the edi tion is locked Questionnaires can be made available as templates for further editing by a user of an activated account Overview on the three VividForms components
67. DELETION OS san nacncatescutweosnsagvactanesntondveataantwesiesansactennss 442 SH VAG reirse Ea A S 444 DOVO a ea oso atanpentennre tcnasarseeeeeeese 429 Display SUIVOY icis 102 DOCUMIEN S saassacnonetusnavpeconeedoaccesuveseetenemntepneesnns 34 460 Download of reports cccccccsssseeecceesseeeeseeeeeees 232 E Editing Question groUPS scacsicusrsetsdinaiansannseantancniewerssaebeann 360 GUES NONS serere 362 Editing on questionnaires sesesessssseeessseeerssseee 416 Editing participant data cccccccccssseeeeeseeeeeeees 156 Editing Participant Data ccccccccssseeeeeeeeeeeeeeees 66 Editing the place NOlders ccccccceesssseeeeeeeeeeees 356 Editor Contr Olearen seini na EEAS 353 AN EE E PE ET A E T E 428 N Class Climate COURSE EVALUATION FEEDRACE SYSTEM EMAI ACCOUNUS essiens area 480 Email attachment S sori ccsniscceate ceo ncennsboreecoeesenseracneans 461 Email functions cece ceecceccceeceeececeeceenceuseseueseueess 480 Entries in the log DOOK cccccccssseeeeeeeeeeeeeeeeeeees 444 ENUY OG IES errore EAE A 29 Error Analysis of errors c ccsssseeccccesseeeecsenseeeecseeees 445 EY ANG U ON o ecesna E r e ein 38 Central evaluation sssssssessssssssssesresrsssssn 24 99 Decentral EValUatiON ccccccesesseeeseeeeeseeeeeeees 482 FO GUNG sganio 340 Evaluation of scanned questionnaire 0666 188 Evaluation Periods cccccssss
68. DEMO172 DEMO204 DEMO230 DEMO DEMO DEMO DEMO PHIL DEMO DEMOC DEMO DEMO DEMO DEMO DEMO DEMO240 DEMO LDRSHP140 LDRSHP DEMO100 MS DEMO104 MS DEMO100 MSCI LDRSHP140 DEMO DEMO100 MS DEMO104 MS Jasmine Sadhi Grace Huddle Grace Huddle Grace Huddle Noah Peterson Richelle Meyer Richelle Meyer Richelle Meyer demo localserver com Firewalls and Access Control Lists demo localserver com Leadership Development demo localserver com Organization and Management demo localserver com Human Resource Management demo localserver com Introduction of Marine Science demo localserver com Starting your Own Business demo localserver com Time Mangement demo localserver com How to Survive College Study Skills Figure 48 Example of a CSV file in Excel Using these text files which are independent of software applications and op erating systems and are easy to generate you can import the relevant data directly into the Class Climate database system You will find an example of a CSV file on the documentation CD 73 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Glass Climate The file is created in cooperation with the administration as well as the IT support team of the subunit concerned The following structure is necessary for CSV import files Funct Title Title 2 First Last Email Course Cours Program of ion
69. Design XHTML 1 Name of the survey Overall average of Web Design XHTML 1 Business Studies WS07 08 Organizational Ethics learned a lot in this course Agree Disagree av 3 learned more in this course than in others Agree Disagree Ng av 2 8 This course was extremely valuable to my education Agree H Disagree ET av 2 1 would recommend this course to my friends Agree Disagree w3 av 2 9 This course has had a profound impact on me Agree H Disagree EY av 2 7 Students who go to the instructor for help get the assistance they need Agree OO HN Disagree Figure 332 Create Profile Line Emails Options Comparative line deactivated with the total profile line 302 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDBACK SYSTEM T O SCANTRON Anonymizing comparative lines With the comparison of several events reports to each other it is possible for data protection reasons to anonymize the names of all comparative lines So the instructor to whose course it relates only sees the name of his course the rest is anonymized Comparative line Course1 Comparative line Report 1 Subunit Business Studies Name of the instructor Donna Harwood Name of the course Web Design XHTML 1 Name of the survey Comparative line Report 1 Hs
70. Disagree Figure 317 Detailed view profile line of the report Furthermore Class Climate can add a further profile line which you can select in the drop down menu Raw data in CSW format W Geology 00G Surveys Geology Male trom Mathematic Surveys Geology Female fram Mathemat Surveys Geology Mathematics 2007 Surveys Mathema Peterson 2007 Surveys Mathema Year 2007 Surveys Mathema Mathematics 2008 Surveys Busines Harwood 2006 surveys Busines Hernandez 2008 Surveys Busines ReportOtall General Summari Figure 318 Detailed view selection of a comparative profile line 291 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee TT STANTROW C Class Climate a 0 2 3 Via the option Merge reports the report can be combined with further re ports and via the option Evaluate subgroup it can be filtered according to a specific aspect You can obtain further information on this topic in the chapter on combinations and subgroups Please note The options Combine reports and Evaluate subgroups as well as the raw data exports are not available for reports with unweighted av erages Further possibilities of comparison are described in the following chapter Dispatch of comparative profile lines You are already fam
71. Dr Adam Smith a smith unieva edu Math 11 10574 v 02 104 Economics 1 20 0 German Theory In this example the line was filled in with a O no secondary instructors as well as German and Theory for user defined course fields for lan guage of instruction and theory practice orientation CSV Import Procedure As an administrator or subunit administrator go to into one subunit There you can see Import instructors from CSV File at the bottom Click Browse Choose an import file from your system Click Import to import exactly this import file After this you will see a synchronization overview to decide which ele ments shall be imported and which of the existing ones shall be changed When a new CSV import with up dated data is made in a Survey period the user can decide how to proceed in the case of doubling or changes o d The user account or course is not in the database and is now added Default o The user data have changed for example the email address or title The changes are made in the existing user profile The identity is determined using first and last name combination since a per sonal number code is unknown o Course names are assigned using an ID number If there is already a course with the same ID number then all the data fields of the CSV file are adopted o dE The course or the user account is no longer found in the new CSV file The orphaned entries in the database are
72. Electric Paper GmbH Subject to change without notice eee TTC RNTRON AN Class Climate COURSE EVALOATION FEEDRACE SYSTEM g Course Type E Course Type Form Link for Modular Surveys Lecture ModSem Course Evaluation Seminar ModSem Course Evaluation Proseminar Modsem Course Evaluation Tutorial Modsem Course Evaluation Lab Working Group Instructor ModInstr Instructor Evaluation General Information Mod sener General Questions Field trip VWVRVVPRRRP amp 1 2 J fi 3 z f El 4 Course Type Course Type Form Link for Modular Surveys Figure 17 Course types Periods A survey period is the period of time in which ONE survey per course is car ried out In most cases the courses are evaluated once per semester and so Class Climate is delivered with semesters as survey periods If for example you would like to evaluate twice per semester you can set up quarters as survey periods Survey periods play an important role in enabling internal allocation to sur veys including the image files from open questions The survey periods must therefore be defined before beginning productive operations We strongly dis courage making changes in completed or current survey periods In order to set up a new Survey period e enter the name J enter the start date and the end date and click on New 45 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper G
73. Example Prof Sex male or female First name Surname Name of survey Number of returns for survey Name of the Survey Period Name of the questionnaire Name of the dimensions question groups Name of subunit User s address Course name Course identification Course s program of studies Course s room location Number of course participants Course type Course s user defined fields X 1 bis 5 456 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee Pii p5 SCANTRON C Class Climate CURRENTDATE Current date SURVEYCREATIONDATE Date of survey creation LASTCAPTUREDATE Last capture date paper Scan date Online last return SEC TITLE _X SEC_FIRSTNAME_X SEC _SURNAME_X Title first and surname of secondary instructor X must be an integer ENROLLMENT _ percental response on the basis of the study RESPONSE_RATE course participants Special placeholders for online surveys SERVER_DIR User entry point Example http classclimate university samplecity edu SURVEY Name of survey Example Introduction to Example Science PSWD A PSWD for online survey participants Example X5FU3 SERVER URL for online survey participants Example http classclimate university samplecity edu classclimate online TIMESTAMP Time of submission of an online survey Example 22 15 34 15 09 2005 PAR
74. For the large scale production of cover sheets you can use batch printing or access the cover sheets questionnaires directly at subunits display sur veys Here you can in the column send the documents via email to the instructors so that they can print them themselves and carry out the sur vey For mass production of cover sheets use the batch print option 101 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee SCANTRON 3 2 2 Display surveys Additional filters 1 amp 2 Business Studies ALL Computer Science Donna Haryood Sample Figure 68 Selection of surveys for display In order to display a number of surveys select the option Display Surveys in the box Central Evaluation Then select a subunit the instructors a survey period as well as the relevant forms and click Show It is also possible to select multiple subunits as well as different survey status and types in order to display surveys system wide Via a drop down list the following status and types can be selected Survey status ready data available data deleted quantity of data too low data capturing verification open closed J Survey types online surveys hard copy procedure cover sheet procedure consolidation report filtering report unweighted d
75. Form Properties in the VividForms Editor con trol to be opened Select the option 4 Edit pole template VividForms Editor Pole Text Assistant Edit Pole Lett Pole BE U s Totally Agree Right Pole Biu Totally Disagree standard text for abstention Apply Cancel Figure 433 Define horizontal pole labels Enter the text elements which should be used for the labels and click Apply Next create a new question group Now the option TE Pole Labels in the section Add can be selected Click on Pole Labels to add them to the questionnaire 1 First Chapter Totally Agree Totally Disagree 1 1 Overall am proud ofthis college 1 2 Overall am very satisfied with this college Oo OF OU Oo UO o0 Figure 434 Horizontal pole labels in the questionnaire 382 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee A SCANTROR C Class Climate Continue adding scaled questions Do not define individual pole labels since the pole label headers perform this function The pole labels are automatically assigned to all scaled questions below This allows them to be displayed in the PDF reports 3 5 2 Vertical pole labels Vertical pole labels can be defined as an alternative to the horizontal labels Chose the option iif Extended Pole Labels after creating a
76. HTML Mathematics Year 08 Data available fe Sample 04 20 2007 5131 X4 choose pat repot CSV SPSS Figure 305 The subunit report Mathematics Year 08 as overview This view provides you with following information e Type of the weighting o If it is a weighted summarized report the symbol as here at the top of the column shows two leaves with green arrows o For unweighted reports an orange symbol appears here For an un weighted report choose the respective option whilst creating a re port 283 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM eee SCANTRON Description jness Studies WWS 0708 Guestion mapping of different questionnaires Automatic with text comparison Manual F Include answers to open questions Figure 306 Create unweighted report o The report that is then created shows a symbol with paper and a warning triangle a Business Studies WSO 10 Data available Sample ovzazoor Poe wf choose parren Figure 307 Unweighted report Business Studies WS07 08 284 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate o Hint Here the date was added automatically to the name of the re port be
77. In addition these indicators must be defined in the questionnaire editor for the relevant questionnaire If Calculation of Cronbach s Alphas has been activated then the calculated value of Cronbach s Alpha will be displayed behind the indicator names System Settings PDF Report Settings Configuration Display Cronbach s Al pha This value is a measure of reliability and shows the internal consistence of the question group The value scale goes from 1 to 1 whereby in general with a value above 0 7 the scale question group is considered to be reliable Class Climate uses the regular non standardized Cronbach s Alpha which is cal culated from the variances and covariances of the questions within a question group Norm profile lines As an alternative to averaged indicators you can show norm profile lines In addition to the setting discussed above calculate indicators you must acti vate the option System Settings PDF Report Settings Configuration Show norm values You must also specify the norm values in the questionnaire administration 212 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ies SCANTRON C Class Climate Global Values Dimension Planning and Presentations Interaction with Students Arousing Interest amp Relevance of Course subjective Success in Learning Grade Course s
78. Noah Peterson detail It is important that the instructor changes his access data in the left menu un der Own profile Depending on the rights granted to the active instructor he can now create new questionnaires amend existing templates or create surveys only with existing questionnaires Accordingly he sees in the left menu either Ques tionnaires VividForms editor and Templates or only Questionnaires and Templates or none of these options Noah Peterson Ine tructor Hoah Peterson Instructor Surveys Sure Drovers m rowers Noah Peterson Questionnaires Instructor Questionnaires E auestionnaires EA vivicForns Editor 2 Questionnaires Templates E Templates af verification Verification SUrleysS System Settings System Settings system Settings Figure 149 Access options to the questionnaire editor to templates or no access 168 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice AA Class COURSE 35 il FEE ate TYSTEN a SCANTRON 3 3 3 Generating and Editing questionnaires If the active instructor wants to create questionnaires he works with the Vivid Forms Editor just like the subunit administrator s For this purpose he clicks VividForms Editor in the left hand menu To become acquainted with the VividForms Editor the VividForms Reader Ma
79. Now you can enter the text of the question Subsequently click on Next In this example a matrix question with a minimal value of 0000001 and a maximum value of 9999999 has been selected VividForms Editor Question Wizard Define Options Orientation Horizontal up to 5 digit numbers Vertical up to 10 digit numbers Minimum value gogogo Maximum value 3999999 Question group count latrix value as Humber Apply Cancel Figure 428 Options of the vertical matrix question 377 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALOATION FEEDBACK SYSTEM ee ee SCANTRON The select box at the bottom of the dialogue allows defining if the data should be handled as a real number or as a character string text The latter allows capturing left hand zeros The PDF preview of this vertical matrix question looks as follows 1 1 Please enter your matriculation number Hanne OOOOOOOO ogoogo 3OOOOOOOO 4OOOOOOOO sSOOOOOOOO 6SOOOOOOOO TOOOOOOOO SOOOUOOOOO sOOOOOOOO COOOOOOOO Figure 429 PDF preview of the created vertical matrix question When filled out such a matrix question could for example look like this 1 Question group demo 1 1 Please enter your maticulaton mumier T NA E a Ll OOORODBO NOoOOoOoOoOoO DOBOoOoOcr iInOooBoood Woooboo00o0 nooooooo
80. One or more course types 4 One or more questionnaires 5 One or more courses After clicking on Delete the data will be deleted from the system 117 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee eS Pii p SCANTRON C Class Climate D 3 2 5 The deletion process may take between a couple of seconds and a few mi nutes depending on the amount and size of the surveys selected Please keep in mind that this cannot be undeleted and that the deleted data is lost forever In order to save the raw data before deleting surveys use the archiving func tion Conducting a Paper Survey Production of Questionnaires When using the cover sheet procedure questionnaires are given to a printing company for production and are then used as needed for surveys The cover sheets can be centrally produced and distributed to the instructors Alterna tively the cover sheets can be sent to the instructor by email In the hard copy procedure the questionnaires adapted for specific surveys are either produced centrally or by email delivery to instructors Document Quality The quality of the paper and the print image is critical for the scanning and processing stages We discourage the use of gray recycled paper due to the gray shadows which can appear Note that when producing questionnaires using private printers or copiers the pr
81. Online Survey Templates There you will see the administration for online survey templates YQ Online Template Management Customized Online Survey Templates ID Name Owner Edit Delete 3 Demo Class Climate Admin P 4 Create new customized online survey template Figure 103 Customized online survey templates 133 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice PS Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee ee SCANTRON Click on Create new customized online survey template The following win dow appears Editor for customized online survey templates Name of this template a re re ecad ralar OACKOTOUNG COIs Document body FFFFCC FR Display range FFFFFF amp 3 Form FFFFFF E RGB m BEGOOOO00000 Font color for torm 200000000 Element color Background color for survey information and chapter titles CC3300 Font color for survey information and chapter titles FFFFFF Previews Image file Browse Alignment left aligned Background color FFFFFF FE Additionally display header with logo of organization Na Apply Back Figure 104 Customizing an online survey template Name the template that you are defining new and define the various color values After clicking on the color palette symbol ks a color selection dialogue becomes available In the lower
82. PDF Report Settings oninesuvey 2 Language sets Figure 101 Menu Online Survey Templates 132 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate In the properties dialogue of a subunit you can select one of the online survey templates available and thus individually define the layout of this subunit s on line surveys 2 Subunit details subunit Name lScantton ee SCS Dept Mo 2 Logo File systemiogo tsi Edit Phone Fax street Address fIP Code City Email Online survey template Demo Class Climate Admin server address for online surveys of fie cabu y http localhost classclimate onlinascantror Handling of handwritten texts C Direct display default setting Display after manual collection note customizable threshold System settings Class Climate Settings Surveys Never display OK Cancel Figure 102 Linking the online survey template with a subunit Select an option from the list next to Online survey template As well as this an individual addition to the online survey s web server address can be de fined for the subunit Creation of a customized online survey template To create a so called customized online survey template click in the main menu on System Settings and on the submenu s left side on
83. Please bear in mind that the settings created by the subunit administrators will be lost Section General Title Login Window Text of the title line on the start page System language sets the default language of the Class Climate interface as well as all gener ated report documents Users instructors report creators etc can change the language in their settings Date Format Here you can define the date format The following characters are recognized notice upper and lower case d Day of the month 2 digit beginning with zero m Month as number beginning with zero M Name of month with 3 letters y Two digit number for year Y Four digit number for year Time Format Here you can define the date format The following characters are recognized notice upper and lower case h 12 hour format of an hour with leading zeros H 24 hour format of an hour with leading zeros i Minutes with leading zeros s Seconds with leading zeros a Lowercase Ante meridiem and Post meridiem A Uppercase Ante meridiem and Post meridiem 469 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 9 2 pan O SCANTRON th Class Climate Display of menu images Defines if menu images should be shown or not Number of images for menu Number of images displayed in Class Climate Please note that the images must be stored
84. Quires Questionnaires may be several pages long The complete copy of a ques tionnaire including all its pages is called quire As soon as more than one sheet of paper is needed ONE quire comprises SEVERAL sheets of paper Quires may also be known as booklets in other applications 26 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Instructor accounts active passive Surveys are always created for particular instructors and courses Therefore you require the instructor of the course as an element within the Class Cli mate structure These instructors are managed centrally by the administrator We talk of a passive instructor account when only the administrator can access the instructors for example in order to create surveys centrally for the instructor s course If the instructor himself is additionally authorized to log on to create question naires or surveys we talk of an active instructor account also see chapter 2 2 2 Active instructor accounts Questionnaire In Class Climate the term questionnaire can have two meanings Firstly in Class Climate it refers to the file which serves as a template for a questionnaire and determines the layout of a questionnaire that is used for numerous surveys In this case it is a PDF file that contains the questionnaire and deter
85. Students who go to the instructor for help get the assistance they need The instructor has a comprehensive understanding of the subject This instructor knows this subject very well About you Grade Level Gender Detaut criteria combination Add new criteria combination The criterion will be added to the chosen criteria combination Add criterion Subgroup name Create Subgroup 1 from Business Studies 55 09 Note Data compilation may take a moment MV Include answers to open questions Please click the button only once Figure 295 Selection of several criteria questions for subgroup reports In this window for example you can select all female interviewees as the first criteria To do this click in the area Available questions on the criteria Gender Choose on the right hand side the value of the criterion i e the desired answer for this question In this example you would choose female Selection of several criteria for subgroup reports 2 Female l learned a lot in this course l learned more in this course than in others 2 Female This course was extremely valuable to my education would recommend this course to my friends This course has had a profound impact on me Students who go to the instructor for help get the assistance they need The instructor has a comprehensive understanding of the subject This instructor knows this subject very well About you
86. Templates Morming FOF Reports Ciualty Guidelines Report for comparison Data export configuration Fiter settings Validation Required questions Matrices Figure 354 Data export configuration in the details of a questionnaire Please note that the allocation of names for variables must be carried out for each questionnaire In the window which opens afterwards you have the possibility of defining the names of the different variables Data export configuration Form Sample oe Agree 1 2 3 Disagree 5 Scaled Question learned a lot in this course VILA i B E Scaled Question learned more in this course than in Agree 1 2 isagree 5 others V1_B Learned_more i z B Agree 1 2 isagree 5 Scaled Question This course was extremely valuable WIC valuable to my education fi 2 Agree 1 2 isagree 5 Scaled Question would recommend this course to VID Recommend g my friends f 2 Agree 1 2 Disagree 5 Scaled Question This course has had a profound VIE impact impact on me p fo fi Scaled Question Students who go to the instructor for 4 p FiF Agree 1 2 isagree 5 help get the assistance they need li 2 5 Figure 355 Data export configuration in the details of a questionnaire The first column shows you the types of questions and the question text the second displays the internal description of the variable In the third column yo
87. This is only allowed within the limits the subunit administrator has set If e g the administrator created a template with three pages and 45 questions and the questionnaire already has two pages and 40 questions the instructor can only add one page and at the most five questions To add them to the template the active instructor clicks the paper and pencil icon in the column Edit The known VividForms Editor opens but due to the limitations of the template also indicated by the word Template in and above the header the active instructor must not change the existing ele 170 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON C Class Climate ments All the question groups questions and further elements show the an nex T i e they are unchangeable But the instructor may add additional elements as long as the maximum number of pages and questions is not exceeded ooma Sample1 Sample Evaluation Form Template Class Climate Sample Evaluation Form Template ORGANIZATION AUTHOR LoG SUBUNIT SURVEY hark as shown OMOOO MARE Comection OMORO CORRECTION 1 About the Course T 11 learned alotin this course Agree O O OF 0O O Disagree 1 2 learned more inthis course than in others Agree O O OF 0O O Disagree Figure 153 Edit a questionnaire template The new elements
88. Wa Fs Pt Interface ae D Data processing PDFlib ata a Musa Class Climate Users Are working with the system via Webbrowser Figure 3 Interaction of the components Data base Any data generated through the utilization of Class Climate is stored in a data base This means that the entire user structure the questionnaires and the survey data is stored in this data base For this a MySQL data base is utilized Please be sure to save this data base at regular intervals Scanstation Questionnaires are read by means of the scanstation and the image files generated are transmitted to Class Climate for further processing The scanstation can be utilized directly via the Class Climate computer Alterna tively one or more scanstations may be linked through de centralized com puters For further information please consult the Scanstation Manual 22 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate VividForms VividForms Reader This is a solution that was developed specifically for Class Climate With Vi vidForms questionnaires can be created directly via the web interface and later automatically be processed via the scanstation It also contains a web based visual correction program WebVerifier After you have created your questionnaires by means of VividForms they are proce
89. a later date by using the menu item in the survey detail view O Paper Survey C Hard Copy Procedure Cover Sheet Procedure Web erification Online Online Survey M Use Time Control Generate Surveys Figure 91 Time trigger After generating the survey you can define the planned operations for the survey in the following view In the header is the name and number of the survey By clicking Next and Back you can navigate between the surveys In the view beneath the header there are three actions which can be activated and controlled separately Clicking on the button Edit will take you to the ac tion you want After generating the survey all actions are deactivated by default By clicking on Activate you can activate the operation The next sections give a detailed description of the individual ac tions operations 121 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON Operation PSWD to Respondent The PSWD to Respondent operation starts the online survey That means that the participants to the survey receive an email with the login information Scheduled Tasks Deactivated Deactivated Deactivated PSWD to respondents Activate Start date FO E Please note Time settings can only be selected as top of the hour Sende
90. addition you have perhaps created instructor reports like Prof Dr James Hutton SS07 or Prof Sunny Narrow SS07 These reports created in the report creator can be defined here as comparative reports for special periods and subunits In the following example the comparative report Business Studies WS08 09 was selected This subunit report which was created by a report creator contains all survey results of the period WS 08 09 for the subunit Business Studies 312 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate RUSE EVALUATION FEEDRACE SYSTEM ee ae SCANTRON Define report for comparison Survey Period Subunit Available reports Computer Science Economics Business Studies VVWS08 09 Y Mathematics Physics System Logins Figure 348 Define report for comparison Once you have selected the comparative report define in the area Survey Period which period it should be used for You can only mark one single pe riod If for example you define here the period WS08 09 in all PDF reports of the surveys which were created with this questionnaire in WS07 08 here Eval01 the profile line will be supplemented they contain additionally the profile line of the subunit report Business Studies WS08 09 Additionally you define for which subunits the comparative r
91. and opening the menu System Settings Class Climate Settings Now select the area Central Evaluation and scroll down You will find the option Module Evaluation where you can change the state of the module evaluation to activated or deactivated Module Evaluation E r Activates the possibilty to evaluate modules Figure 383 Activate module evaluation 340 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON th Class Climate 7 2 Creating of questionnaires for the module evaluation and linking them to course types Module questionnaires consist of multiple components which are used to dis play general questions about the module itself or special questions related to single courses or course elements in the module For each of the building bricks of a module survey individual questionnaires need to be created using the VividForms Editor E g one for lectures one for seminars etc Remember to give the forms short relevant names so that they can later be separated To link the questionnaires with the corresponding course types open the di alog System Settings Course Types Due to the activation of the module evaluation select boxes appear to the right of the course types g Course Type ID Course Type Form Link for Modular Surveys Lecture ModSem Course Evaluation Seminar Modsem
92. any results questionnaire returns This option is available only for hard copy and for coversheet procedure 486 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pene O SCANTRON th Class Climate Logging of system sessions The logging of system sessions provides an overview of the users and par ticipants of online surveys currently logged into the system This function gives an insight into the current level of utilization of the system Display information of system sessions in the menu Display of the information concerning active system sessions in the menu of the Subunit Administrator This setting is only relevant when logging of sys tem sessions is activated Measuring of performance values As a means of measuring performance values a graphic illustration of the system workload of the Class Climate server can be displayed at different times The diagram can also be adjusted for different periods Yellow limiting value for performance diagram Defines the lower limiting value in seconds for the yellow zone of the perfor mance diagram The area beneath is displayed in green Red limiting value for performance diagram Defines the lower limiting value in seconds for the red zone of the perfor mance diagram The area beneath is displayed in yellow Maintenance mode The maintenance mode allows technical operations to b
93. as an alternative raw data as Excel readable CSV files can be at tached see System Settings Class Climate Settings Email Functions amp Ac counts Cover sheet to instructor Trigger The instructor has used an activated user account to create a survey accord ing to the cover sheet procedure decentral or the administrator is sending the instructor a cover sheet CE Content Personalized text with an attached cover sheet for a paper survey in the cover sheet procedure a PDF file Form to instructor Trigger The instructor has used an activated user account to create a survey accord ing to the hard copy procedure decentral or the administrator has sent the instructor a questionnaire CE Content Personalized text with attached form for a paper survey in hard copy proce dure as PDF file or FDF file PSWDs for online surveys to instructor Trigger The instructor has used an activated user account to create an online survey decentral or the administrator is sending the instructor the PSWDs for an online survey CE 450 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Content Personalized text with attached PSWD document for an online survey as PDF file The document contains all PSWDs and can therefore be very large Information about a new user account This me
94. as well as in other parts of the system the structure of an email address is thoroughly inspected This concerns amongst oth ers the following rules there must be at least one character before the sign and after it too this character must be followed by a dot and at least two characters Umlauts as characters are not allowed 68 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice wT TT STANTROW C Class Climate After checking Class Climate automatically adopts the email address in the area Details of the participants Details of the participants Course Geology and Evolution E Title P S First Mame P Last name FO Email Jdanpowell classclimatecom Address Custom 1 Custom 2 Custom 3 have Cancel Figure 41 Entering the email address of anonymous participants All other existing fields for example first name and last name are deacti vated because this survey is anonymous Although you cannot see this in the graphic If in a similar constellation you try to enter something into Class Climate you will realize that this is not possible Editing the email address in the area Details of the participants is no longer possible If you have entered an email address incorrectly you can click Cancel here and delete it After this you can enter it into the system again of course
95. be displayed With a checkbox size of 10pt you can only display 9 checkboxes With a checkbox size of 11pt or 12pt only 8 or 7 checkboxes are displayed and so on Before applying the change you will get a warning message If you then click on Cancel your changes will not be applied Decreasing the number of checkboxes follows automatically in the system when increasing the checkbox size If you decrease the size of the check boxes afterwards the number of checkboxes displayed will not however be automatically increased by the system This means that when decreasing the size of the checkboxes you have to increase manually the number of check boxes To do this double click on the corresponding scaled question and se lect in the area of Define options as in creating a scaled question the num ber of desired checkboxes With all other question types an increase in the size of the checkboxes has no effect on the question These changes decrease in the number of checkboxes only occur with scaled questions other question types are not affected 381 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee 19 i y SCANTRONR C Class Climate 3 5 Adding pole labels 3 5 1 Horizontal pole labels This function allows pole label headers for groups of scaled questions to be defined Firstly it requires the section
96. can restrict the permissible IP address domain Consult the relevant section in the Initial Operations After logging in with the user name and password the user arrives at his or her activated user account This user account is equivalent to an activated instructor account that means it can also be used to implement private surveys With a click on the menu item QM view the quality overview is opened Blaise Pascal Instructor i 88 kb ee JU Vey g Folders G ws osing LJ ss og Quality Management Figure 374 QM views of an instructor 335 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM E SCANTRON A new window with a list of evaluated courses appears La ee eee lers asin Qin hee Beemer Mita Cron Surwey aunity a vey Rha Course ft Program it i Forms Description he name A RA R ne cess en aes 4007 Introduction of P 49194 53 04 13 Marine Peterson Woah Scantron MSCI Sample eee WSO F008 Details Ted ij Teddy Science Form Figure 375 a and b Filter selection In the example the results are shown for the survey Introduction of Marine Science in the Department of Scantron with a quality calculated at 53 The green red circles each represent a quality guideline in this example teaching subject matter struct
97. cccccccessseeeeeeeeseees 196 Inclined pole labels ccccccccsssssceceeeeseeeeeseeeeees 384 DTM ANS crecen a 17 Indicators atc ccorsevacacenivnsasnsrtooctiavsemsstnceannteeacenmedinnss 234 Sak ae i Manuals and documentation cccceseeeeeeeeeeeeees 17 Activating the indicators in the configuration 238 n ae Mass production of forms and PSWD 0006 148 Converting quality guidelines from indicators 330 i a l IVES cca canes socanedaancmansneunsstoutanessoaicceetens 85 404 408 Creating the indicators for a questionnaire 239 bee ee MaA TE eaoin E 364 Free IMGICALON Scarier 242 bs a te Memory FUNCTION 0ccccceceeseeeeceeeseeeeeeaeeeeeseaeees 410 The principle of the indicator cccccceeeeeeees 234 B Module accounts cccccccessseceecceeeecceeseeeecessaees 342 Individually configured letter ccccccesseeeeeeees 231 as Module evaluation cccccccccseccceesseeseeseseeeess 340 341 Individually designed reports scccccceessseeeeeees 229 Module surveys c csseeecccccesseceeceesseeceeseeeeeeeeseeees 343 Instant feedback ssssrssssssarissrrsivarsssrvssesarsnusssasssonsss 177 ee The POE Tecan 300 PC TI VAUION aeien an 340 Bg eae eS ere ee Multiple Choice Question ccccccccccccssssssssseeeeeeees 373 aa Multiple languages 90 PCC OWI S EEE E O O 165 482 p a eeremer een Active INSTTUCTON ccceseecccceesecseeeeeseceeeees 24 165 N
98. changing the data of an existing one You have to choose the user type in the first step list of user types 58 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDBACK SYSTEM ae ee SCANTRON 2 Please define the user rights fio cd yes adddscnal tubaria for Jhi ew a Pleate choose a user type miimi Daan ai Staten Chat 01 i i aha H Bai dtewmes Mocha Pegprrt Ciana Chota Eain A arit ted Hemma ees Wankas Sebo Seri nace ae i Ejga ee l Figure 29 Create a new user Ta DP Sh Oh ab th J Please note that you cannot change the user type after having defined a user except switching from instructor to dean due the similarity of the user type Definition of Secondary Instructors lf a course is held by more than one person but only one evaluation question naire is to be used then secondary instructors are specified who will also re ceive a copy of the PDF reports Activate the control box additional report recipients Secondary instructors in this course in the relevant course at subunits and add the individuals from the list Edit course of Carlos Hernandez Name Introduction to the New Economy sssss SsSSS Program of study DEMO Course ID DEmono t lt iCi i i Evaluation period continuous S Event Type letre Locat
99. click on Save Search Filter Selection Search Field Options E a ii en search oa Show save current query configuration C Set as default Query name Save search Figure 381 Save current query configuration 339 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ies SCANTRON th Class Climate Deleting your Search Settings Using the option Delete search brings you to a selection list in which you can select the search settings to be deleted Then click on Delete You can only delete settings you have defined yourself Filter Selection Demo GUEY ii Delete search so Show Delete saved queries Demo GIWery Delete Figure 382 Delete saved queries 7 Module evaluation The functionality Module Evaluation was developed to allow multiple sepa rate surveys to be combined into a single questionnaire Class Climate generates a module questionnaire which contains multiple areas belonging to the individual courses in a module After processing the module survey Class Climate generates a report for the module but also sep arate results for each module element This allows separate reporting based on each part of the module survey 7 1 Activation of module surveys The module evaluation is activated by default You can change the activation by logging in as administrator
100. closing the survey M Send email ta participants with access to online results sender email sender name admin localserver com Class Climate Admin subject Result view online survey Nail text This email entitles you to view the results of an online survey Please follow the link and use the PSWD displayed as identification The PSWD reads PSWD Access under SERVER a fl ext Figure 114 Send email to participants via time controlled online surveys 143 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice T TTT SCANTRON Class Climate COURSE EVALOATION FEEDRACE SYSTEM After activating the procedure Close survey the option Send result access information to participants appears This way the dispatch of accessibility details is directly linked with the automated closure of the particular survey Upon entering their PSWD the authorized survey participants receive access to the HTML report Survey Web Design XHTML 1 Donna Harwood Number of evaluated questionnaires 19 Question learned a lot in this course Agree learned more in this course than in others Agree This course was extremely valuable to my education Agree would recommend this course to my friends Agree This course has had a profound impact on me Agree Students who go to the instructor for help ge
101. display of the questionnaire list can cause a delay in case of very high numbers of questionnaires Target of the menu item System Settings With the menu item System Settings in the upper menu the target which automatically opens when the menu item is clicked can be defined With a large number of questionnaires Itis recommended to change directly to the sub menu Item Class Climate Settings 1 Questionnaire list 2 Class Climate Settings M Make this anton available to Subunit Administrators Figure 510 Alternate target for the settings menu option Via a configuration entry Menu System Settings Class Climate Settings General Questionnaire List Show Questionnaire Status the display of the questionnaire status in the questionnaire list can be switched on and off Particularly when there are a large number of questionnaires in the system this function can positively influence the speed of page reproduction As a tradeoff some information will be missing from the questionnaire list Class Climate Admin ID Name Description Date Engine S2 DEMOT First Survey DOSA Yide oms Select BOSQ010 WiidForms Sewer 54 DEM eee O31V2010 VividForms seet 8 Sampl em D207 ViidForms Select Figure 511 Speed optimized questionnaire list 441 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without
102. each scanstation includes the ability to run specific Vi vidForms Reader settings by overruling the standard configuration For further information please consult the Scanstation Manual Settings Scan Destination Scanner General Settings ViwidF orme Reader Process Settings Override VividForms Reader settings E Stop the process for checking before tranemitting the data Delete result folder of NonForm batches 0 2 Z Threshold for the percentage of answer boxes not recognised by the VividFormns Reader OMA Thresholds Override VividForms Reader settings f 5 Minimum filing degree Value in percent for potentially walid answers 25 Maximuro filing degree Value in percent for valid answers so Unido filing degree Minimum filling degree in percent for Undone answers i Treat single blackened checkborwes as marked answers Open Questions F Overide VividForms Reader settings Bo Reduce the width lett and night in peels to crop the border of open questions E Reduce the height top and bottom in pixels to crop the border of open questions Extended Settings Override VividForms Reader settings If Activate debug mode forthe VividFonmne Reader 4 permanent activation te nob recommended iM Oyeride web verification Before scanning the Scanstation prompts for the status of web yertication I Overide form ID Before scanning the Scanstation prompte to enter a form IE iM Override SUMVviewil Before scanning the Sicanstat
103. email operation will only be executed on the hour The minute entry is ignored by the system Display of time scheduled online surveys Scheduled Tasks 1 Subunit 2 ouney Period 3 Questionnaire Physics s505 Survey Instructor Geology and Evolution Prof James Hutton train 01 S Sig Action Fun Start date 03 13 2009 at 08 00 00 am 03 27 2009 at 08 00 00 am O4 S0 2009 at 08 00 00 am For all with status Open PSvD to respondents Online survey reminder Finish survey Task Opn G G Open F GH Open G G PSD to respondents r Figure 93 Overview scheduled tasks Using an option template you can restrict viewing to subunit survey period and questionnaire For every survey three tasks are shown in a row In the column Status you can see the status of the operations 124 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate The following states are possible Open The task is activated and not yet carried out Running The task is now running emails are being sent e Deactivated The task is deactivated e Finished The task has been successfully completed e Finished with error The task was completed with error o Completed with warning The task was completed but with a warning e g report could not be created as data was n
104. extremely valuable to my education Agree Disagree would recommend this course to my frends Agree Disagree Figure 335 Create Profile Line Emails options Remove certain questions from profile line s Adding trend graphic If you have defined indicators for the relevant questionnaire you can display a trend graphic in addition to the profile line For this purpose mark the option Add trend graphic for indicators to the profile line as far as corresponding data is available over several survey periods The trend graphic shows you a course of time of the averages for indicators determined over several survey periods Trend graph of the indicators E Siuu de Discussion Processing of maternal Competence of lecturer Lecturers Figure 336 Create Profile Line Emails Trend graph 305 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON 0 2 4 Folders Class Climate COURSE EVALOATION FEEDRACE SYSTEM Prerequisite for this is the availability of indicators on the selected question naire as well as captured data from several survey periods The trend graph ics each show groups of up to five indicators with a maximum of five survey periods in one graphic If data is available from more than five survey periods the graphics are divided up correspondingly Assignm
105. for example in the raw data export via CSV the following result SPSS is also possible CSV export of the raw data with changed names of variables and export values The variables changed by you and the export values are displayed In the second column instead of the usual variable description V1_A the newly defined variable name learned is displayed Also the newly defined export value 0 4 in the area Impact is displayed here instead of the usual export values 1 5 319 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate 6 Phase 5 Quality management 6 1 Norms Norms allow survey results to be given simple interpretations An average given as feedback for items or indicators is often insufficient in order to judge the quality of a result Global Values Dimension Planning and Presentations Interaction with Students Arousing Interest amp Relevance of Course subjective Success in Learning Grade Course Grade Instructor Figure 358 Global values with norms The survey results are compared with the average results of a large number of surveys This comparative data can be for example aggregated data from previous semesters This makes it markedly easier to determine relative strengths and weaknesses The comparative data is most often used as generally
106. green in the PDF overview of the processed forms accessible in the details of a survey Section Network Settings Display value support link Display text of the web link shown in the interface default Class Climate web site HTTP link on support page Target address of the web link shown in the interface default http www scantron com HTTP redirection address Redirection address for rejected access attempts IP address mail server IP address or domain name of the mail server Class Climate should use for messaging functions 483 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate lf you want to use a secure mail service you have to add the string ssl to the IP address ssl lt IP address gt Additionally the port of the mail server has to be changed to the 465 You cannot use the TSL protocol here Port mail server Port of the target mail server Default 25 HELO to mail server Greeting for the mail server in this case the name of the mail server to be addressed Ignored impolitely by most mail servers Authentication Activates the authentication on the mail server In most cases not necessary User name User name with which Class Climate should log in to the mail server if au thentication needed Password Password with which Class Climate should log in to
107. hand side a menu with various options 3 Folders Reports a My profile 2 Utilization Statistics Deliveries B System Into 3 Send Email eS Manual Figure 244 The report creator Main menu o The option Reports allows you to download reports on indicators which give the university management and or the management of your com pany an overview of the assessment the courses o By the option My profile you can change the user data of this report creator access for example password language etc e The utilization statistics give you an overview of the activities of this re port creator for example the number of the log ins the created folders etc e Deliveries informs you how many emails the report creator has already sent e The field System Info gives you an overview of the address data of the organization as well as of the individual subunits o Clicking on the option Send Email opens a page that enables you to send an email to any address The option Manual below provides you with further information on Class Climate and the use of the program Here you have access to the 248 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee ee SCANTRON online user manual for all active Class Climate users explaining the es
108. in an online survey with date and PSWD Please note To enable the creation of this PDF document a PDF template has to be created uploaded and attached to the template Certificate of Par ticipation for Online Surveys see B 2 3 2 Placeholder for Texts Dear Dr Example You will receive as attachment to this email the report to the survey Introduction to Sample Science Your Class Climate Administrator This is a message of the type Survey Report to Instructors Using place holders defines this message type as follows 455 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON SALUTATION TITLE SURNAME You will receive as attachment to this email the report to the survey SURVEY Your Class Climate Administrator th Class Climate COUESE 39 Ui Me ACE SYSTEM mee ee ee ee ee ee ee ee ee eS eS m Ld Here is a list of all permitted placeholders for email texts as well as PDF let ters SALUTATION TITLE GENDER FIRSTNAME SURNAME SURVEY FORMCOUNT PERIOD_NAME QUESTIONARY DIMENSIONS SUBUNIT ADDRESS COURSENAME COURSEID PROGRAMOFSTUDY COURSEROOM COURSEENROLLMENT COURSETYPE CUSTOMFIELD X Form of Address Example Dear Mr or Dear Ms Title
109. in instructor account Defines the maximum number of participants in an online survey instructor accounts only This value is theoretically unlimited but should be limited to an acceptable size for the organization Default value is 1000 Default value PSWD number per survey in active account This number will be used as a default value for the number of participants of a survey in active accounts 472 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate Server address for online evaluations This address is used on the PSWD cards and in the PSWD emails Instruction text for PSWD cards Defines the instruction text on the PSWD cards for online surveys Standard text This PSWD allows you to participate in an online survey Please use a web browser to open the following web address Default value PSWD number per survey central evaluation Online surveys created in central evaluation use as the number of participants the deposited number in the details of a course If this number is missing then the value defined in this constant is used Format PSWD Document PSWD documents can be generated in four different formats 3x8 PSWDs per page A4 2x7 PSWDs per page A4 3x7 PSWDs per page A4 3x6 PSWDs per page Letter The standard setting is the original format of 3x6 PSWDs Letter The form
110. in the preview and will be auto matically highlighted 373 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice T ie TTC RNTRON AN Class Climate COURSE EVALUATION FEEDRACE SYSTEM Class Climate Module Lectures ORGANIZATION AUTHOR eas SUBUNIT SURVEY hark as Shown OMOO OO MARE Comection IMOWMO CORRECTION 1 Educational goals 1 1 Overall this college is very effective in achieving its Strongly disagree O O 0 0 OO Strongly Agree educational goals and objectives 1 2 Your comments 1 3 Course Type Ol ecture OSeminar Figure 422 Preview of the single choice question with options next to the question text 1 3 Course type OLecture OLab O Seminar 1 4 Program of Study m History O Literature O Biology O Economy O Literature O american History E Theology O Science O Computer Science O Japan Figure 423 Preview of a single choice question with options beneath the question text The ability to limit the number of possible answers is a specific feature of mul tiple choice questions The value Max is predefined with zero which allows all options to be selected Enter a number here to limit the available options 374 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice TT Ah eo SCANTRON Class
111. language click the button Languages in the Details view of a questionnaire See the main menu System Settings in the submenu click Questionnaires and choose Details in the drop down menu on the right For the main language and any subsequent language you can make the fol lowing settings 90 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ie SCANTRON th Class Climate Properties You have to define the properties of the existing language main language first Language English Current logo aei Please choose a flag Choose Language Picture Upload the file Linked System Language English Higher Education Linked language set English system Enable Lanquage le Please note that WividF orms only supports multiple languages for online surmeys Fave Back Figure 61 Attributes of a language Name of the Language Enter the name of the language Language Picture Here you can specify the logo of a language that can be used for switching the language in online surveys You should choose the size of the logo in such a way that the display is fitting i e for flags 40x27 pixels Either you activate the option Upload the file and then click on Browse and choose a graphic file The file formats JPG GIF and PNG are supported Or you use the logos
112. lf your entry is correct click on Save to insert this email address into the course Edit data of participants Participants of Geology and Evolution Email Delete dan powell classclimate com a Add Delete all Figure 42 Email of a participant was added In the case of erroneous input or a changed email address you can also de lete the email address here To do this click in the relevant column on the red cross 69 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice is Ah m SCANTRON Class Climate COURSE EVALUATION FEEDRACE SYSTEM As already mentioned you also have the possibility of importing the email ad dresses of your anonymous participants via CSV import In the details of a course click on Edit data of participants In the following window choose the CSV import of survey participant data csv import of survey participant data Import survey participant data CADocuments and Settingstadm Browse import Figure 43 CSV Import of survey participants data Click on Browse and indicate the location of the CSV file Choose file i Look in PA Desktop trip 15836341 eSdd42bse ches0eeSFSrss4 46694e896ee4c pdf My Documents kn Mor te My Computer es File name Participant Iraport cay MMi Network F Files of type All Files
113. matrix questions can be created Quality Guidelines This is where you can set the quality standards for the questionnaire These standards are found again when using the QM views QM views can for ex ample be given to deans at the end of a survey period so that they have a clear overview of the results of their department The quality guidelines should give an impression of the quality of a course so that if necessary a detailed report can be consulted Report for comparison Here you can define the number of previous periods and comparative reports of the report creator which should be compared with the current PDF report Data export configuration You can rename the variables and allocate new numerical values for the ex port of the questionnaire Filter settings This is where you define whether certain answers will cause other questions to be suppressed In an online survey suppressed questions will not appear or will be inactive For paper surveys filter settings apply after processing i e retrospectively Validation By defining validations you can test entries to open questions and matrix fields in online surveys with value ranges and regular expressions before a survey participant can send the questionnaire Required questions Those questions of online surveys for which an answer is compulsory can be defined here Matrices Cross tabulations The matrices cross tabulations shown here will appear in the PDF repor
114. mirrored scaled question click on the option Set this scaled question as a mirrored question whilst you are creating the scaled question In the VividForms Editor preview the scaled question is marked with a red ar row b Open question Select the question type open question and click on Next You can now enter the text of the open question Now click on Next and choose the size of the comment box depending on the number of lines needed For paper based surveys any number of lines up to the whole remaining page area may be selected Box Size The maxi mum number of characters allowed for the answer can also be defined for on line surveys Maximum number of characters If you enter the value 0 the participants in online surveys can enter text of any length Please note The option Handwriting recognition is only available when this feature is licensed For further information on licenses consult the License Management menu System Information License For further information on ICR see the following paragraph Handwriting Recognition in Class Climate 369 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee Pii p SCANTRON C Class Climate VividForms Editor Question Wizard Define Options Box SIZE Max number of characters Online SUEY Handwriting r recognition C
115. modified in the text templates section under Settings in the Administrator interface o If for relevant questionnaires extended PDF report definitions or multilin gual questionnaires exist these settings also apply to the summary re ports that are produced for the respective questionnaire This means that you can also download an adjusted and or multilingual report Report H TIL choose pdf report iw glalalet pdt report Standard POF Report POF Reports Individual Report PDF Report Plagins standard POF Report Textual Report Figure 255 Report selection 256 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDBACK SYSTEM ie SCANTRON Standard POF Report English Figure 256 Report selection multilingual reports e Also the usual export options are available CSV and SPSS ak Raw data in SPSS format Raw data in C amp format Figure 257 Export options The summary reports give you unlike the usual automatically produced PDF reports an overview of your evaluated data Because depending on your choice a summary report is generated for a subunit for an instructor for a course of studies etc This report looks just like the automatically produced PDF report yet it provides you with information on the corresponding as s
116. neither experience in programming nor technical knowledge is necessary For a comprehensive introduction it s best to work through the manual chap ter by chapter Should you wish to look up certain steps the index will lead you to the topic in question When working with the manual s PDF version the index will also appear as bookmarks on the left hand side of the screen enabling you to navigate to the relevant chapter In addition you will find an index at the back of the manual where you can look up important terminology and topics in alphabetical order Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate The manual s structure is based on the operating steps of the evaluation Following the first three chapters that relate to the basics of the system the initial operation and security specific operations are introduced as and when you need them during the evaluation The manual follows a so called phase model that illustrates the workflow which you may have already come across during Class Climate training It will be dealt with in depth in this manual A major part of the evaluation is the creation of questionnaires Class Climate offers you a tool for creating questionnaires the VividForms editor In order to enable fast access to the explanations relating to the editor you will find a cha
117. new question group Now enter the option texts into the dialogue Each text element is limited to 25 characters VividForms Editor Extended Pole Labels Extended Pole Labels Option Totally Agree Rather Agree Neutral Rather Disagree Totally Disagree Abstention Degree of inclination Please notice that the inclination of the answer options wil not be shown in the preview of the VividForms Editor due to technical reasons Apply Cancel Figure 435 Define vertical pole labels Click Apply to close the dialog and create the vertical pole labels on the form Now scaled questions can be added The system will assign the left and right pole labels to each defined scaled question below the vertical pole labels 383 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee O T Pliry 3 SCANTRON C Class Climate 1 First Chapter Overall am proud ofthis college Overall arm very satisfied with this college O O Totally Agree oO O Rather Agree O O Rather Disagree O O Totally Disagree o ONeutral Figure 436 Preview of vertical pole labels Please note that those labels between the two poles are not linked to the scaled question and will not be visible in the PDF report or exports 3 5 3 Inclined pole labels In addition to horizontal and vertical pole labels you can also use inclined pole texts fo
118. not of the scaled question type so as to achieve greater visual clarity Now the questions relevant to the indicators can be selected Please save your changes by clicking on Save at the end of the page 242 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aen gt f gt A STANTROW C Class Climate Bi Free indicators Indicator name Quality instructor WW Hide all questions which are not scaled questions Contents of Questionnaire 1 Questions about you 2 Questions about the instructor The instructor is always well prepared The instructor handles the technical equipment video projector etc without any problems Please grade the instructor for this course poor OF 0 0 OO O yery good Figure 237 Defining a free indicator If the calculation of indicators in the configuration of the PDF Report Settings is activated the freely defined indicators will be displayed in the PDF report Cverall miicatora Global Index i i O i i Wy sagan i J J 4 a Quality instructor _ dien z 1 2 E 4 a z Quality course Bi il im SEJA Piwi Ti i J I i a i Quality teaching material A a dd i ETT i i Pol R m mi 1 a E a i Quality studying candis Bi ji CE jm majd dar 1r Figure 238 Free indicators shown on the PDF report Please note When using free indicators for a questionnai
119. notice SCANTRON C Class Climate 1 10 Deletion log The deletion log tracks all data deletion events in the system It is not possible to delete from the deletion log The following deletion processes are logged in this protocol Subunits Users Courses Surveys PSWDs Questionnaires Study Folders Active Accounts Each deletion log record will contain the following information User Who has deleted the data Object Type and Description What was deleted Date When was the data deleted ID of triggering activity Which deletion event chain has caused the dele tion of this element 442 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate COURSE EVALOATION FEEDRACE SYSTEM T TTT SCANTRON The following figure shows you the deletion log Deletion Log Selection of object types Entries per page 40 Reload Demo survez seminar id 43168 Noah Peterson demoform id 9 seminars Group 1 Noah Peterson O41 24 2007 at 04 51 34 pm Class Climate Admin Organizational Ethics Carlos 10 27 2005 at Hernandez Sample 02 17 01 pm Class Climate Admin Legal environments Carlos 1027 2005 at Hernandez Sample 02 17 01 pm Class Climate Admin Introduction to the Mew Economy 10 27 2005 at Carlos Hernandez Sample 02 17 01 pm Class Climate Admin Web Design XHTML
120. of handwritten comments has not yet been carried out This is only an option when the anonymization in the subunit properties has been ac tivated You can now choose multiple selection course type survey period and form Click on Apply Course ype survey Period WYWS05 06 Sample demotorm Figure 504 System information details Then tables display for each of the individual subunits which show a list of all the surveys and form return numbers for the selected parameters 435 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate 1 8 License administration The license administration gives you an overview of the properties of your Class Climate license Here you can see information about the product ver sion the database and about the activation of the paper and online surveys In case you have licensed the handwriting recognition open questions of VividForms questionnaires can be processed automatically Subsequently the verifier may correct the results of the automatic handwriting recognition If you need further information concerning the possibilities and license of the hand writing recognition please do not hesitate to contact us In addition you can see the number of available scanstation and user li censes gt License Management Class Climate Prochice Conial Fwaluation Ware io
121. of reloading the form definition files created by clicking on Refresh in the survey details under In the recogni tion set of the VividForms Reader see figure above You also have the possibility of refreshing the entire recognition set To do this click in the questionnaire list in the area VividForms Recognition Set the Refresh button By doing so all existing questionnaires in the recognition set of the VividForms reader will be refreshed 83 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice PX Class Climate COURSE EVALOATION FEEDRACE SYSTEM ie SCANTRON O Activated D Activated with restrictions see details alk Deactivated E Questionnaire is notin use and can be edited a The questionnaire isin use and allome restricted editing only T The form contains versions created by instructors instructors Optional Questions forms Figure 55 Refreshing the recognition set of the VividForms Reader in the list of questionnaires An active Instructor can also refresh his forms by clicking on the icon in the column Recognition set E Form Management Sampll Gerpla Evaluation Form Tamplate Gals Corse Evalvation Copy Template Figure 56 Recognition set of an active instructor Should you have any further questions regarding refreshing the recognition set of the VividForms Reader plea
122. page and complete Alternative forwarding including authentication Participants of online surveys who submit their surveys can be directed to a different internet site The forwarding occurs based upon the forwarding address which is defined in the details of the corresponding questionnaire Each questionnaire can be given an individual forwarding address This option determines whether the authentication for forwarding implements a value chosen from the properties of a course 474 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate 2 9 4 Section Data import and export Permit data export for open questions When activated the CSV raw data files also receive the responses collected to open questions Placeholder image files Output text for textboxes not yet validated Separators CSV import and export Defines the separators for CSV import and export Permissible semicolon comma tabulator t and the vertical line Method password creation faculty import Rules for setting up new users through CSV XML import 0 User name password put on email address 1 User name password are generated randomly Activation status faculty import Rules for setting up new users through CSV XML import 0 Instructor account is deactivated after import Central Evaluation 1 Instructor
123. personally by using the place holders for first names and surnames of the survey partici pants subject Online survey Dear PARTICIPANT FIRSTHWANE PARTICIPANT LASTNANE This email entitles you to wote in an online survey Please click on the link below and enter the password to gain access to the survey The password PSD saurvey location SERVER Note This email has been created automatically The password indicated in this E MAIL cannot He traced to you Your vote is guaranteed anonymous E Figure 141 Personalized questionnaire specific if possible email text The resulting email text in its personalized form looks like this 163 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee OO SCANTRON C Class Climate From Class Climate Admin To stcdemol mlocaleerver com Subject Online survey Dear Amy Hardy This email entitles you to vote m an online survey Please click on the link below and enter the password to gain access to the survey The password 92TsO Survey location http localhost classclimate onlne scantron Hete This emal has been created automatically The password indicated in this E MAIL cannot be traced to you Your vote is guaranteed anonymous Figure 142 Email for Amy Hardy example Processing survey participant data The batch export function is available to create statistic
124. produced the report In addition you see the report name Mathematics Year 08 as well as the number of the returns 131 o According to the setting defined by the administrator the details of the report are then displayed to you here for example an overview over the indicators of the questionnaire Following you will see the legend for the scaled questions as well as three diagrams for the first three questions of the questionnaire 286 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDBACK SYSTEM T O SCANTRON Repot Mathematics Year 06 Overall indicators Global Index T a fa 1 About the Course a 0 09 te srs E survey Results Legend Fimiative Frequencies oi answers Std Dev Maan 2 25 oi 50 ap 25 Question text Let poke Right pole nemon i fr Thm men ab eADstenton 1 2 a 4 5 Sre Higa 1 About the Course 22 71 191 220 221 1AT 11 zm fhi leamed a lot in this course ager Disagree neti 1 2 ad 4 2 13 126 198 22 7 16 20 6 leamed more in this course than in others Agnes Disagree neti mm3 dmi 1 2 J a R A 1875 1655S 7145 237 190p 4 This course was extremely valuable to my education Agnes Disagree neti imez devei4 1 2 J 2 i z JEES 24 4 17 6 24 4 16 0 4 would recommend this course to my friends
125. questionnaire as an adminis trator as well as a subunit administrator 311 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee T AS Pii a5 SCANTRON C Class Climate Profile Line Comparison in the PDF report add report for comparison As well as defining previous periods for the profile line comparison you can also define comparative reports Again in the questionnaire details select in the area Advanced Settings the option Report for comparison and click on Edit In the following window under Define report for comparison you can define which report should be used for the comparison Define report for comparison Survey Period Subunit Available reports Business Studies S08 09 Figure 347 Define report for comparison in the details of a questionnaire Administrator Under Available reports you will find all reports which are a based on the current questionnaire and which b you have already created in the report creator window In order to display the profile lines of a comparative report in the standard PDF report you must have previously created reports for this questionnaire in the report creator Let us assume for example you have created period reports of your individ ual subunits as report creator for example Engineering Report SS07 or Physics SS07 In
126. questionnaire via the option Report for comparison in the area Advanced Settings You can there e define the number of previous periods to be included in the comparison and e select a comparative report which has already been created by the report creator 316 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 5 3 3 1 een ee SCANTRON C Class Climate Data export to Excel and SPSS For further reports and evaluation you can export the collected data to three different formats The export function can be used for all of the surveys and reports In the following you can see a description of the different formats CSV format CSV stands for Comma Separated Values and provides a free text format that is able to be read by all statistical tools as exchange format One line of a CSV file is equivalent to the content of one questionnaire The values are se parated by a separator You can define this separator at settings data im port and export the default setting is a semicolon A line of data contains instructor name course name course additional fields set ID variable 1 variable n In order to format the data in Excel highlight the first column then select in Excel data text in column then select separated and next semicolon and complete SPSS Format SP
127. questions 239 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice lt n O i y SCANTRONR C Class Climate Vivid Forms Editor Question group Wizard New question group Page 1 Title Bir U Aboutthe course Slide Text Font Size Text C Element Apply Cancel Figure 232 Editing window in the question group The first specification of the window refers to the heading of the question group this however is possibly grayed in since you can no longer change it once the surveys have been created Below it you find information on the indicator If no indicator has been created so far it reads No indicator When you open the drop down menu you see that you can also select an indicator for all kinds of scales VividForms Editor Question group Wizard New question group Page 1 Title Bru About the course Presentation slide Text Indicator Font Size Mo indicator caled questions with 2 options Text caled questions with 3 options Element Scaled questions with 4 options Scaled questions with 5 options Scaled questions weith 6 options Scaled questions weith 7 options Figure 233 Definition of an indicator selection of the scale 240 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice e
128. read single line handwritten texts one handwritten line matches two VividForms lines In the first drop down menu you can define the kind of characters to be read You can choose between the following four options e Alphabetical letters only e Alphanumeric letters and numbers Numeric numbers only Numeric numbers and special characters lt gt E Handwriting recognition Characters Alphabetical Langua a Ba ee Alphanumeric MUMmeric Mumeric Figure 419 Selection of character types By clicking the button Apply the open question is inserted into the question naire Please note Only clear and neat entries written in block letters can be read D automatically As the available length of entries is limited handwriting recog nition is not apt for capturing elaborate comments It is designed as a means to capture data in form of single words Possible fields of applications could be the following Alphabetical names of persons or places e Alphanumeric license numbers Numeric measurements Numeric prices dates To ensure a high reliability of results we also strongly recommend the use of verification when working with open questions and ICR for the use of verifi cation see chapter B 4 3 Taking into account the additional expenditure of 371 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper Gmb
129. related to Grace Huddle 7 Tyee Mai oF Mau Look orm Cremted Proceed Biana EG fal Rapant Dpat Pap Human Resource Management ii Progress AG a Mime wixa F s Show cover sheet surveys related to Noah Peterson 7 Type Hema Forme AS Da Report Export Aap amp Show Questionnaire E Intradyctien of Manne Scrence Send email with cover sheet to Display questionnaire as instructors PDF Delete survey Download personalized cover sheet 104 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice amp Class Climate COURSE EVALOATION FEEDRACE SYSTEM oo ae SCANTRON Online survey amp Surveys related to Grace Huddle 7 Tre Hiii F Hohn t amp Look Form Cemated Pestana ell A Foa EF Del Repel Expert Rep Leadership Development in Progress 15 A sample ase amp Show Paws Send emails with PSWDs to survey Display questionnaire as Delete survey Download PWDs participants PDF Send email with PSWD document to instructors Settings email functions delivery method PSWDs group Settings email functions delivery method PSWDs instructor Survey status Data available data entry Delete comments Display questionnaire as Download export files Send analysis to PDF instructors Surveys related
130. relevant survey during processing 27 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate In the case of VividForms questionnaires online surveys are only possi ble as HTML surveys here you do not need a personalized PDF file However you do of course require the sample PDF When creating an online survey the HTML questionnaire is automatically created in ac cordance with the layout of your questionnaire your PDF template Of course you have the option of changing the layout of the online survey using online survey templates for which a separate manual is availa ble NonForms A non form is a scanned page that is not recognized as a form This may be the case when you J scan a questionnaire that does not yet exist in Class Climate Then the VividForms Reader cannot read this form and will treat it as a non rec ognized form o scan a Class Climate form that is faulty in some way For example you stapled and cut the corners which then destroy the left hand corners Then the form cannot be identified e scan something completely different for example in order to test the scanner These image files will also be treated as non forms The VividForms Reader stores the non forms in a so called non forms folder Survey survey process Conducting a survey in Class Climate is a process based on
131. sential points on the user access in a much more compact fashion than the Administrator Manual at hand does lf you wish to create summary reports or send out profile lines this is not possible without a folder Therefore you should initially create a new folder by clicking on the button Create new folder After clicking on the button a window appears in which you can name your folder New folder General Summaries Cancel Figure 245 Creating a folder naming the folder Here a neutral name was chosen General Summaries However accord ing to the type of your summaries planned you should choose a suitable structure for your folders You could for example arrange the reports ac cording to years and choose names such as Surveys 2007 etc g Listing of folders o surveys 2006 4 surveys 4 evaluated surveys 2007 3 surveys 3 evaluated o surveys 2008 3 surveys 3 evaluated i General Summaries 3 surveys 3 evaluated Figure 246 Creating a folder structure example according to years The university s or company s structure also makes for a possible organiza tional criterion for your folders It suggests names such as Reports Business Studies or something similar 249 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice T TT j j STANTROW C Class Climate y Listing of folders Contents
132. students aged 30 to 39 those aged 40 to 49 etc If you evaluate reports which are based on this questionnaire according to subgroups this age question is presented to you as a criterion Then you could for example create a subgroup report for all mentioned age brackets and compare the results Following this it would also be possible to combine the reports for the first three groups and for the last three groups and thus compare the age group of 18 to 49 with the age group 50 and over Your questionnaire contains a multiple choice question or a single choice or single choice special question respectively on the subject with the re sponses Geology Chemistry Physics History and so forth Then you can create corresponding subgroup reports for all summarized reports based on this questionnaire subgroup report Geology subgroup report Chemis try and so forth This way you can structure courses that are attended by students of various disciplines according to subjects and make the results meaning the subgroup reports available to those in charge of each disci pline It could for example be that the dean of Chemistry is not interested how the course Nuclear Physics was generally assessed as it belongs to the field of Physics How the Chemistry students assess the course could however be of great interest to him If your questionnaire contains a single choice question regarding the grade level you can then evaluat
133. subunit independent of its status should be shown in the left context menu The Assign user licenses section allows limiting the number of user licenses to be available in this subunit As soon as a subunit has reached the set number of accounts no new accounts can be created The same is true for 48 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate moving users in subunits whose contingent has been depleted When creating a new subunit a warning message appears if all accounts have been allotted Subunit Administrators are not able to modify these subunit specific settings Further information at Handling handwritten texts gives a comprehensive subunit rule for the handling of handwritten responses to open questions Direct display default setting Handwritten responses to open questions are shown as an image box graphic file in the PDF HTML analysis This option guarantees that af ter collection of the data the instructor gets a complete feedback in cluding responses to open questions Display after manual collection In order to preserve anonymity handwritten responses to open questions are not displayed The report recipient can only access the results to the closed questions decentral or will be sent these Central Evaluation With the user type data entry assistan
134. supplied Here from version 3 1 Class Climate offers you the country flags of the world to choose from Activate the option Please choose a flag and then click on the button Choose In the window that opens automatically you can choose the flag that fits the language Linked System Language The language selected is used for the cover letter of the evaluation report and the email texts Linked language set The language set selected here is used for the system dialogue for online surveys Language sets are defined in the menu System Settings Language Sets 91 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice w TT STANTRO C Class Climate Use Activate Deactivate the language Configuring Languages in Class Climate Click in the detail window of the questionnaire on the button Languages in order to change the language settings First enter the name of the main lan guage a logo and a system language Then you can define a new language Click the button Add language On the page that now opens you must define the parameters of the language as you did for the main language After clicking on Save the complete content of the questionnaire will be displayed section headings question texts pole texts and value texts Now you have to translate the questionnaire Chapter About the Course Ueber die Verans
135. survey participant panel for non anonymous surveys Edit course of John Peter Lesley Name Basics of topography Program of study GeologylMineralogylEnvironmental Geology Course ID BT 01 JPL Evaluation period continuous Course Type Lecture Location Enrollment fis Participants data C ICI H Anonymous survey participants Edit data of participants Non anonymous survey participants panel Language English Information Handouts Figure 128 Anonymous non anonymous participants After you have activated the option Non anonymous survey participant panel click on the button Edit data of participants In the following window you have the now familiar option of importing the data of your participants via CSV 155 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pO O SCANTRON Class Climate COURSE EVALUATION FEEDRACE SYSTEM B esv import of survey participant data Import survey participant data CADocuments and Settingstadm Browse import Figure 129 CSV import of participant data Basics of GeologylMlineralogy Environmental GT 01 The newly imported participants are added to the already existent participants of the course Please note If you have in your course a participant by the name of Andrew Miller with the email address classclimate exampleuni com and yo
136. the Dean a complete user statistic for the relevant subunit is created Central Evaluation Mode In Central Evaluation the dean can be labeled as active or passive An active dean similarly to an active instructor can create questions form question naires and for example access the activated QM views stage 5 A passive dean has access only to his personally activated QM views Dean of Studies This user type is only available for the server version Central Evaluation The user of this profile can make a selection from a list of evaluated courses and have them summarized in a special report The dean of studies does not count as a user license Data Entry Assistant This user type is important when handwritten responses by respondents are not to appear in the report document The data entry assistant can access the responses to open questions as sorted according to survey and enter them in plain text After a survey has been processed you will have a completely ano nymized analysis available In order for this user type to be able to work you must under the properties of this subunit in Handling handwritten text set the option Show after manual collection A user license is not necessary for the data entry assistant You can define individual access rights for each data entry assistant own subunit data entry assistant has only access to handwritten com ments of all surveys proceeded in own subunit o
137. the batch For Duplex scanners 1 sheet 2 pages Number of non recognized pages NonForms these can also be empty pages Number of False Forms forms that recognized as Class Climate forms but did not belong to the scanned survey Marking whether the batch was part of a Multi batch only with Vivid Forms forms Scan Date of the batch The following figure shows you the survey evaluation statistics survey evaluation statistics flu e eee DEDNE E E TEE ee RA l hatal Aaa i a ERE Sa HonForms Incorrect forms Multi batch scan SCahn date 0416 2007 Reload Hack Figure 502 Survey evaluation statistics 434 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice AA Class Climate COURSE EVALOATION FEEDRACE SYSTEM ies SCANTRON 1 System information This is where you will receive an overview of the number of surveys in the system as well as in the all subunits Click system information system summary In progress Ewaluated Summary Figure 503 System information At first a summary list of surveys with the following states will display In Progress Active surveys for which no results data has yet been registered Evaluated Active surveys for which returns have already been registered Data entry Active surveys for which returns have been registered however for which the anonymization
138. the communication between the different user roles in Class Climate A user can link a memo with a survey Notes always refer therefore to a particular survey and their history is accessible to all us ers All notes can be edited or deleted by the authors at any time This function is particularly useful in regard to the QM screens The instruc tors can thus comment on the determined results Deans or department heads can then inspect these notes as well as add their own 114 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDBACK SYSTEM w TT SCANTRON To add a note to a survey call up the survey details through a click on the survey name Click on Edit Show notes Details for Survey Survey Organizational Ethics amp Instructor Carlos Hernandez J Course Organizational Ethics F2 Survey Period wWS08 09 gt Type Paper Survey Hard Copy Procedure T Questionnaire Sample Status Data available report available M Survey Created on O4 25 2007 at 12 05 29 pm C Last data collection On O4 25 200 at 12 06 55 pm Mo of collected questionnaires 10 Show cover sheet form in browser Results in HTML format T English Results in POF format Show Email Textual Report lean H fe Finish Data Collection Close Survey amp Restore Survey Show Email ee Sune we Raw d
139. the dean of studies For the report type dean of studies it is essential that the user profile of the type dean of studies has been set up The deans of studies can then login with user name and password and from a list of all evaluated courses select those that they would like to have in their report The user type dean of studies cannot however create this report him self This is done on the report creator interface Report for the Dean of Studies Choose a dean to create the report for Figure 343 Selection of deans Select the name of the dean of studies whose report should be created Click on Download to create the document 5 2 5 Integrating profile comparison lines in the PDF report Comparative profile lines in the PDF report fundamental possibilities The automatically generated PDF report of a survey shows you if activated in the configuration of the corresponding PDF report a profile line at the end With regard to scaled and matrix questions it gives you an idea of how the interviewees voted As report creator you can compare the profile lines of the evaluated surveys with each other or with the profile lines of other reports available The profile line comparison gives you one or more PDF documents in which several pro file lines are placed next to each other The following conditions are neces sary in order to create these documents 309 Scantron Corporation 34 Parker Irvine California 92618 1
140. the export contains all question types texts and settings made in the VividForms Editor Please select the tems to be additionally exported W Quality Guidelines W Data export configuration i Norming M POF Reports M Text Templates W Report for comparison M Languages W Filter settings M alidation M Required questions iY Matrices Hote Information linked to further data in this system cannot be exported This would be the case for reports for comparison Export Cancel Figure 487 Settings for the export of forms 419 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii pi SCANTRON C Class Climate The following items can be additionally exported e Quality Guidelines Data export configuration Norming PDF Reports Text Templates e Report for comparison Languages Filter settings e Validation Required questions Matrices cross tabulations Attention It is sometimes possible that information which is linked to other data in the system cannot be imported into another system If for example a comparison report was created for a questionnaire i e to a subunit report or similar the import of this report is only available to its own system not to an external system The import of VividForms questionnaires is done in the questionnaire admin istration Settings Quest
141. the fact that questionnaires of this survey that have already been distributed can not longer be assigned to this survey Are you sure to continue YES Mo Figure 73 Confirmation of the changing of the survey ID After confirming this prompt your survey receives a new survey ID Please note that as a rule you should only change the survey ID after careful y consideration Should you have any questions please direct them to our sup port team The option Show recognized form originals as PDF in the survey details al lows the originally scanned forms to be displayed The forms are displayed as a PDF file and can be opened as a whole or for each single questionnaire After selecting whether you view the entirely or only one questionnaire simply click on Show a Raw data in CSV format show recognized form originals as PDF Figure 74 Option Show recognized form originals as PDF 108 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON Class Climate COURSE EVALOATION FEEDS ACE SYSTEM The original scanned forms are displayed Green boxes show which check marks were recognized by the VividForms Reader and therefore provides a quick overview of the recognition process This option is only available for pa per based surveys Figure 75 Show recognized form originals as PDF The fol
142. the file that is now in a folder named like your template in this case My Template in C Apache htdocs classclimate data templates My Template To display the modifications you have made in the style sheet you need to remove the content of the folder C Apache htdocs classclimate data tmp and restart the system service memcached Server To do this select the option Administrative Tools Services in the Control Panel and search the list for the entry memcached Server If you right click on the entry a context menu opens where you can choose the option Restart by a left click Here is an example of what can be changed by simply editing the styles in CSS th Example University Class CI Prof James Hutton hile COURSE iS Gil mat Cn i Geoscience Scottish Limestone Layers Field Trip Dear Participant We are very interested in your opinion about the course as well as about the university in general Therefore we would like to ask you to take the time read the questionnaire thoroughly and complete it Only your own judgement is important you cannot give wrong Of course the data is completely anonymous 1 Questions about you B What is your gender Please select B What is your age Please select B What is your age Od Figure 107 Example CSS Editing Advanced Template Editing The way online templates are programmed in Class Climate allows you to modify many aspects su
143. the pro file line of the period of the current survey will be compared to the profile lines of the survey of the same course from the previous period In order to activate the profile lines for a questionnaire go to the question naire details in the area Evaluations and select the option Comparison re port in the drop down menu and click subsequently on Edit Advanced Settings Text Templates z oe Guidelines Data Sail T Fiter settings validation Required questions Matrices Figure 344 Selection of a report for comparison 310 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice O STANTROW C Class Climate The following window opens automatically in which you can define the num ber of previous periods for the comparison lines Define the number of previous periods in the profile line Here you can define the number of previous periods that will appear in the PDF Number of previous periods in the profile line report in addition to the profile line of the current survey 2 Save Figure 345 Definition of the number of precious periods in the profile line In the first part you define how many previous periods are to be considered in the profile line Here you can choose between none and five previous periods lf for example you wish to include two previous periods for comparison
144. the research de partment These examples are supposed to show you a few possibilities as to the indi vidual arrangements and to give you hints on how to use the texts and letter templates for adaptation of your reports If you do not need an accompanying letter you can switch it off For this pur pose just deactivate the option Generate Letter in the configuration in the menu System Settings PDF Report Settings Configuration 211 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice a SCANTRON C Class Climate PDF report header The evaluation report is introduced by the header of the PDF report The head contains some identification data on the current survey Introduction into Computer Science Mo of responses 18 Figure 199 The PDF report header The contents of the PDF report header can be adapted individually under System Settings Text templates PDF report Header Indicators The indicators are an average made up out of the averages of scaled ques tions belonging to the indicator As an aggregate value a global indicator for all indicators is supplied College Evaluation speaker Evaluation Scale mixed Figure 200 Indicators for scaled questions The calculation of the indicators is activated or deactivated at System Set tings PDF Report Settings Configuration Calculate indicators
145. then as with the instructors only visible to him 402 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice a SCANTRON X Class Climate COURSE EVALUATION FEEDRACE SYSTEM 2 Change the user rights No Gh iew E r additional subunits for OM views Computer Science Economics Mathematics Physics System Logins Online Survey Templates Defined by Administrator Mo access r Assign additional Mathematics subunits Physics System Logins Public items disabled z The subunit administrator is not able to add public tems to Figure 467 tor 5 4 0 0 5 6 the question library Cancel za Back gave Definition of the user rights for public items in the user profile of a subunit administra Deleting a question from the library With a click on fm you can delete the highlighted question from the library Adding a group to the library With a click on the symbol or the text Add selected question group to li brary the group you have highlighted will be entered as a new group to the library All questions of this question group are copied to the library This does not concern other elements of this group such as advanced pole labels pic tures and spaces Deleting a group from the library With the symbol in the editor control bar you can delete the current group from the library
146. to Dr Wilson Allen Sallis A ss10 HTML Cow Introduction into business Data Te ch cel train 01 0812 2008 08 12 2008 g7 S A osnan F spss d administration available e Wwvsoo 0o HTML Introduction into business Data entry 7 CSY g administration Data entry P train_01 05 12 2008 03 31 2003 pga a EE pdf report Soe a Delete survey Download HTML PDF Send email with questionnaire cover Block survey open Reset survey report sheet to instructors 105 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON COURSE EVALUATION FEEDBACK SYSTEM Survey status Verification Display Display questionnaire as PDF survey details ioe i L mm oT om pan a e poi Bep sv Pe HTML PDF Web Doesign HT 1 Survey status Data deleted only when function delete in 2 steps has been activated Display questionnaire as Final deletion of survey PDF Figure 71 a f Survey status 106 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice iii j STANTROW C Class Climate S20 Survey details Display of survey details In order to display more detailed information about the survey you can click on th
147. to use place holders for participant data in the header of the questionnaire The place holder names refer to the data structure introduced above as follows PARTICIPANT_EMAIL Email address Email address of survey participant PARTICIPANT_LASTNAME Surname Surname of of survey participant PARTICIPANT_TITLE Title of survey participant PARTICIPANT_FIRSTNAME First name of survey participant PARTICIPANT_SALUTATION Salutation Salutation of survey participant Table 8 VividForms place holders Click one of the place holder fields in the questionnaire s header in order to select the placeholders which you wish to insert The following figure shows an example questionnaire header In the lower left hand side the text For has been inserted as well as variables for the first name and surname Class Climate Sample Evaluation Form Copy SURVEY or PARTICIPANT FIRSTNAME LOGO PARTICIPANT FIRSTNAME ORGANIZATION hitark as shown OMOOO AUTHOR ORGANIZATION SUBUNIT SURVEY PERIOD MARK CORRECTION Correction OMORO CORRECTION 1 About the Course Figure 138 Customization of a questionnaire here through the name in the header 161 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii a SCANTRON C Class Climate In the case of a survey data of specific participants is ins
148. train_en In the area Standard PDF Report you can define the PDF report with which the corresponding questionnaire will be displayed by default Select the cor responding PDF report in the drop down list and save your changes by click ing on Save Please note that the Standard PDF Report is selected by de fault To create a new custom PDF definition click on New PDF Report Definition lf required you can create more than one report definition for one question naire In the window now open you have the following settings e name of the report selection of the basic report The configuration settings are adopted from the basic report description of the report recipient list for automatic email delivery e activate recalculation of indicators only available if you have defined indicators for the corresponding questionnaire Entering course lecturer means that the evaluated lecturer will receive the report defined here by email If a special report has been defined then this will always have priority over the default report You can now enter further reci pients in this report definition Further recipients could include for example the dean of studies or a head of technical services if a section of the ques tionnaire deals with the technical infrastructure of the university The recalculation of the indicators causes the average values of the indicators to be recalculated independently of the questions
149. used A click on Save saves the settings 226 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee ee SCANTRON Select Eliminate Questions T Questions ghout you What is your gender What is your age Single Choice ha yr ge MN k What is the grade of your last school graduation How many terms have you been studying so far Main subject Do you already have a university degree Cor a degree of another institute in tertiary educ 2 Gwestions about tho istractor The instructor is always well prepared The instructor handles the technical equipment video projector etc without any problems Figure 217 Excluded questions After saving the basic settings you now have the option to define the contents of the report Select from a list all the questions that should not appear in the report By pressing the CTRL key you can select a number of questions si multaneously By pressing the button Save at the bottom of the list your selection of ques tions to be eliminated will be saved You can see this by the blue background behind a selected question Automatic subgroups Subgroup questions are not used otherwise please select a question here Figure 218 Build automatic subgroups In the section subgroup questions you can define a question for whic
150. valid norms in order to make comparisons between subjects However if desirable you can use more specific norm data for different types of courses lectures seminars and SO On or even in order to compare departments 320 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice es SCANTRON th Class Climate The normed values are graduated as follows Norm value Z Percent rank Distribution Description lt 70 0 0 12 approx 0 1 far below average 10 84 9 0 13 6 67 approx 6 6 below average 85 94 9 6 68 30 84 approx 24 2 slightly below average 95 105 30 85 69 15 approx 38 3 average Therein 100 50 average value average value 105 1 115 69 16 93 32 approx 24 2 slightly above average 115 1 130 93 33 99 87 approx 6 6 above average 130 lt 99 88 100 approx 0 1 far above average Table 11 Normed values M 100 SD 10 not 15 In addition to norming survey results individual message texts for below av erage average and above average results can be added to the results These texts can be accessed by instructors via a link in the PDF report Text building blocks are used to create individual message texts based on the results achieved in a given evaluation The norm profile lines and message text functionality were developed in col laboration with Dr Heiner Rindermann from the University of Magdeburg 6 1 1 Definition of nor
151. verifying a batch the results are automatically saved and the overview is displayed The verification is however completed when the NonForms in a batch have been deleted You can do this by using the NonForms view or the button Delete NonForms When the NonForms are deleted after completing the manual verification then the verification must be completed by clicking on the button Process batch Now all the results of the batch are submitted to the database and the evaluation can be downloaded from Class Climate Automatic Verification To accelerate the process of verification a number of cases can be verified automatically in the WebVerifier The prerequisite for automatic verification is that the relevant option in the systems settings is activated System Settings Class Climate Settings Functions Automatic Verification In all three display modes batch survey and form view a column with the icon Verify automatically is displayed Beneath the column there is a checkbox to select which event is to be verified automatically 194 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice S e 2 o x Selection tor automatic verification SCANTRON C Class Climate No valid checkbox found invalid One checkmark and correctionis found Figure 180 Selection of options for automatic verification 4 3 6
152. 0 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii p SCANTRON C Class Climate After clicking there will be a copy of your questionnaire in the list meaning that the questionnaire looks exactly like the one used The word Copy is automatically attached to the questionnaire description the short name is counted up The fundamental difference to your previous questionnaire is this copy can be changed since no surveys have yet been carried out with it Just this change is the objective of the action When you call up the VividForms Editor for example by choosing the option Edit in the column Action you can edit the questionnaire as you see fit for example adding a question To change the description and the short name accordingly click in the menu Form Properties on the option Form Properties In the following window you can remove for example the word Copy VividForms Editor Form Wizard Form creation information Abbreviation DEMOD Title Paper BIU Demo eit Template M Activate deactivate template mode New items can only be added at the end hlar Pages 2 Max Items Apply Cancel Figure 250 Editing the copied questionnaire After the evaluation with the new questionnaire consideration has to be given as to how one can compare the results with the old reports and or compile the results of the different reports The solution is t
153. 1 DEMO174 10 27 2005 at Donna Harwood Sample 02 17 01 pm Class Climate Admin Web Designs HTML 1 Donna 10 27 2005 at Harwood Sample 02 17 00 pm Back Figure 512 Deletion log The top section allows the selection of object types to be displayed multi se lection using the CTRL key It is also possible to define the number of records per page 443 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON th Class Climate 1 11 System cleaning You can delete the files that you do no longer need via the system cleaning For this purpose you have to define a period to erase dispensable data You can delete the following elements 1 11 1 PSWDs When you choose a period and click on the button Delete PSWDs you de lete all the PSWDs of the chosen period which have not been used by that time Please note You cannot delete PSWDs of open surveys here The deletion will only concern surveys that have already been closed 3s System cleaning Delete PSWDs Please select the period Delete PSDS Figure 513 System cleaning delete PSWDs 1 11 2 Deliveries As regards the deletion of PSWDs you can delete all deliveries for a chosen period The deliveries you can see in the menu Subunits on the left hand in the menu Central Evaluation 1 11 3 Entries in the log book The log b
154. 1 Name Name Name e ID Studies Examples Instru Mr Prof Dr Ned Overend overend uni Math I 10554 02 105 Economics 1 34 ctor eva edu V Instru Mr Prof Dr Ed Mont montg uniev Math Il 10564 02 123 Economics 2 20 ctor ward gomery a edu V Instru Mrs Prof Dr Mary Cheva m chevalier 20 ctor lier unieva edu A line of the CSV file looks like this Instructor Mr Prof Dr Ned Overend overend unieva edu Math 11 10574 v 02 104 Economics 1 20 Keyword Instructor or Dean Dean of Studies Data Entry Assistant Report Creator these user types cannot be given course data 74 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice or ee SCANTRON C Class Climate Index of course type according to the number in the Course Types e g 1 Lecture 2 Seminar 3 Proseminar Etc Course Participants INumber max 10 digit optional field Table 2 a b Structure of the CSV file You can define further titles in the main menu System Settings in the submenu Course Types Periods and Custom Titles These are the default values You can change them in the main menu System Settings in the submenu Course Types Periods and Custom Ti tles The following rules must be followed The course code must be unique The left side of the table instructor data must be repeated for each course
155. 10 2009 at 12 31 09 pm BR osora m spss Figure 85 Course with note In the case of the QM screens two types of symbols can appear next to the survey name i symbol Notes exist i symbol Notes do not yet exist Editing notes later is only possible for the respective authors 116 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON Additionally these notes can be displayed in the PDF report To do this acti vate the option Show notes in the PDF report under System Settings PDF Report Settings Configuration Ad min 28 09 2007 at 14 13 25 The room was too small for all the students Internet was down Figure 86 All notes of the survey in the PDF report 3 2 4 Delete survey we Delete Surveys 1 Subai 2 Durey Pernod iL Course Tape d Gigsieennanra Pb ioe ee b aai a eli e a ahan Ae PiE P hiodh ba Gree he orean Dihi Lepa dri er eee H SS F re L Tee WORKING The useyt will be deleted mmeeccably I Spect program of study S Ciria Doras area Figure 87 Deleting surveys This function allows you to delete large numbers of surveys As with all other dialogs you have an intelligent option which only displays the valid options Select 1 One or more subunits 2 One or more survey periods 3
156. 2 234 Question Library ox tasecuesscdreneutncucrestaaxensateaneemnreancosntuascasstunseaes 93 3 PHASE 2 IMPLEMENTATION OF SURVEYS 0sccceeseeceeeeeceeeeeeenseseeeeeseees 95 3 1 Survey procedures cccccceccceccceeceeeceeeceeeceeeseeeeeecueessesaeeseeesaeees 95 3 1 1 Cover sheet ProCcedure cccccceccsecceeceecsseteeeeeeeeeteeeeeeness 95 3 1 2 Hard COPY PrOC CUre cccccccecceccseceeceeseeseeseeteeseeseeeeeeaeees 96 3 1 3 Online Survey PSWD procedure cccceecceeeceeeeeeeeeeeees 97 S2 SINE ASV AU AON oenen E EAEE RE 99 3 2 1 Generating SUFVeEyS cccccccceccseeceeeseeeceeeseeeseeeseeeeeeeseeeaes 99 32 2 Display SURV CYS csccescccnccmscansccenenes sencnenceeocamscaeenteenerencanete 102 SAS E E CCAS E E E 107 Display of survey details ccccccccceecceeeceeeceeeeeeseeeseeeeeeeeeeenes 107 Delete Function for Responses to Open Questions 04 113 Assign a survey to a Substitute inStructor cccccecceceeeeeeeeeeees 113 Editing displaying NOTES cccecccccceecceeeceeeceeeseeeeeeseeeeeeeeeeeseeeaes 114 3 2 4 Delete survey gacecacessinnacacsanascunsiceas catesosusatssosesahsntesetasesssotas 117 3 2 5 Conducting a Paper Survey ccccccseeceeeceeeceeeseeeeeesaees 118 Production of Questionnaires cccceccsecceeeceeeceeeceeeeeeseeeeeeeaes 118 Document QUAY ccasecewncesecreuceearvescasavyeewvewaveneysueeensesesudetuenean
157. 2 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii p5 SCANTRON C Class Climate 1 1 4 Search for deliveries The content of the search table for deliveries is identical to the delivery table in subunits see Section 5 6 7 The search is conducted in the fields survey ID target address and date Batch Batch ID of the jobs which contains the questionnaires processed for this survey Survey Name of the survey the questionnaire module i e of the questionnaire as well as the course type Recipient The recipient is also the owner of the instructor account Target Address Target email addresses or internal email addresses the reports have been sent to Method Delivery method either email letter symbol or internal email paper symbol Sent Tells whether the report has been sent or printed Delivery date Date of the email delivery or the internal email print download 427 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ae U TT STANTROW C Class Climate 1 2 Writing email This function gives you the possibility to send a message to all Class Climate users gt lt Send Email Recipient Alternative Email Address Scantron Donna Harwood subject Carlos Hernandez race Huddle Richelle Meyer Noah Peterson Jasmine Sadhi OK Cancel Figure
158. 2009 at 02 04 34 pm Mo of collected questionnaires 12 Show cover sheet form in browser wh Survey evaluation statistics T EN Em S3 Results in HTML format of Finish Data Collection Clase Survey SESS oa amp Restore Survey T Standard PDF Report OS Delete Survey Show Email Assign survey to substitute instructor re Pam data in SPSS format idi Eaiteneinhetes O Raw data in CS format B Show recognized form originals as PDF Reload Back Figure 77 Survey details data available If your questionnaire is multilingual then you have the option in this view to display the form in the various languages 3 Results in HTML format Results in POF format Textual Report English Figure 78 Select report language 112 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCAN R 0 N th Cla ss Cli mate SYSTEM After scanning the questionnaires you can display the PDF report in the lan guage of the questionnaire In the PDF report you will see the text of the letter or the legend in the linked system language All of the questionnaire texts are produced in the selected language Delete Function for Responses to Open Questions As Administrator you have the option to delete responses to open questions This is especially helpful when empty images with only the edges visible have bee
159. 22 6876 Copyright Electric Paper GmbH Subject to change without notice A a ee SCANTRON CIUESE EVALUATION FEEDBACK SYSTEM To generate a new folder click the button Create new Folder f Listing of folders Figure 156 Listing of folders In the following dialogue the active instructor is asked for the name of the folder New folder Surveys 55 07 Cancel Figure 157 New folder After clicking OK the folder appears in the list i Information The folder has been aa Listing of folders m surveys oo 07 0 surveys 0 evaluated Figure 158 The new folder has been created 173 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 3 3 6 een ee SCANTRON C Class Climate 3 3 5 Generating surveys After a folder has been created surveys can be set up in it The user will be guided by an assistant who will ask the following questions J Selection of the questionnaire for use Selection of template for optional questions J Entry of optional questions self formulated or from question library Entry of survey name e Selection of procedure e Hard copy procedure e Cover sheet procedure e Online survey and number of PSWDs Open online surveys with semi public password The survey is then In Progress The questionnaire and the PSWD document can be downloaded and printed or distr
160. 22 6876 Copyright Electric Paper GmbH Subject to change without notice 4 5 1 een ee SCANTRON C Class Climate o the questionnaire specific settings in the questionnaire s detailed view such as norms quality guidelines The configuration s respective elements and effects are described in the fol lowing For further information please read the relevant chapters in this ma nual Components of the PDF report So as to give you an overview of the elements that you can integrate into this report we will describe them here in the order in which they can appear in the report The report can contain the following components e the letter to the instructor e bar diagrams on the indicators of the questionnaire these if desired with global indicator and or Cronbach s Alpha e a legend for the analysis of scaled questions the individual analysis of the questions appearing on the questionnaire with or without open questions depending on the settings e maxi histograms on scaled questions matrices cross tabulations a profile line that is displayed as a normed profile line provided that a norm has been defined e a presentation template containing the indicators responses to open questions handwritten or typed the latter if it is an online survey or if the data entry assistant was used e notes of a survey You can display the added notes of the different user types in the PDF report See
161. 496 Writing an email to users By selecting all users press the left hand button on the mouse and pull to the bottom of the list you can send an email to all users As soon as two or more recipients are selected Class Climate sends the email via the BCC field blind copy so that the addresses of the recipients cannot be seen Please remem ber that creating hundreds of emails could take depending on the mail server load several minutes Enter a subject line as well as a message and then click on OK to send the email You can see if this action was successful in the display line at the top of the browser window The sender address and the sender name are taken from data in the user profile of the administrator Other email types some of which are created automatically receive sender data from Configuration Email Functions amp Accounts Sender Name for all System Emails 428 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice p O SCANTRON Delivery kA They Class Climate COURSE EVALUATION FEEDRACE SYSTEM Here you will find a table with a list of all report emails that have been sent Survey Web Design HTML 1 Form Sample Course type Lecture Web Design HTML 1 Form Sample Course type Lecture Personal financial planning Form Sample Course type Lecture Personal financial planning Fo
162. 6 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee SCANTRON In the following graphic you can see a questionnaire for which a survey has not yet been created It is as such not in the recognition set of the VividForms Reader red cross Samplt Sample Evaluation Form Copy v ei ena Questions wW PDF Sample Show AE POF Online Figure 53 Details of a questionnaire Questionnaire is not in the recognition set of the VividForms Reader Now if you create a survey with this questionnaire or click on Add the form definition file is created and added to the recognition set of the VividForms reader sampli o ample Evalua tian Fo daa Co Optional Questions wW POF Sample Show y POF Paper 2 mekel Show AE POF Online Figure 54 Details of a questionnaire Questionnaire is in the recognition set of the VividForms Reader When moving Class Climate for example to another disc drive or another computer it can become necessary to refresh the recognition set of the Vi vidForms Reader To be precise this becomes a necessity as soon as the directory forms which contains the recognition set is moved By default this directory is in Program Files Scantron VividForms The reason for this is that the XML files contain file paths to servers which after moving may no longer be correct For this reason you have the possibility
163. 6 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate 4 5 Instant feedback The PDF report After scanning the questionnaires during which you may have verified un clear fields and entered open questions you can immediately view the evalu ation results As soon as there is data available from at least one questionnaire there are two types of reports available the HTML and the PDF report If you wish to get an impression of a specific type of report for example whilst creating particular types of reports it suffices to create an online survey fill in a ques tionnaire and send it With this data alone reports can be created Class Climate supports the PDF A 1b Standard This standard ensures that your PDF reports are suitable for long term digital preservation and are clearly able to be reproduced Please note when using your own PDF templates your PDF reports are no longer PDF A 1b compatible This applies to reports whose cover letter was modified by your own templates under SETTINGS DOCUMENTS as well as SETTINGS TEXT TEMPLATES PDF report definitions are only then affected when for this questionnaire or in general your own PDF templates are used Should you want to use PDF report plugins please discuss the question of PDF A 1b compatibility when creating the PDF plugins It is important to remember that reports are never stored in the system As soon as you click on
164. 6876 Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ies SCANTRON Setting up a User Account manually Users always belong to a subunit Go to the corresponding subunit to find the functions for adding new users Move selected to Business Studies Move Subunits Ed Overview EE a Business 5 Computer 5 l Economics Browse i Geoscience Import instructors from CSW min 2 Mathematic File M CS file contains a column with information whether the course has i Physics System Log secondary instructors Figure 28 Create new user A number of details are necessary when setting up a new user account They are listed in the table below Column Content Title 1 Mr or Mrs Max 50 characters optional field Title 2 In the report document the combination Title2 Surname will appear First Name Max 50 characters optional field Surname Max 50 characters non optional field Telephone Number Max 100 characters optional field User defined three lines recommended optional field This field is used as the internal email address in the Address Central Evaluation server version Self registering version and has no function when the standard user profile decentral or the Standard version is used Max 6 numerical characters This field is used for the subunit classification in the Institute Number Central Evaluati
165. 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate e You have already collected data e As a report creator you can manually recall or send documents for the existing data e The documents are independent of a specific PDF report and are not inte grated as such You also have the possibility of displaying other comparison lines together in addition to the current profile lines in the automatically generated PDF report Whereby the following comparison lines are possible e Comparison lines from up to five previous periods as well as e Acomparison line originating from a report of a report creator If the relevant data is already available in the system the relevant comparison lines will be displayed together with the profile lines of the survey in the profile line of the automatically generated PDF reports You specify which profile lines you would like to see in a PDF report in the details of the questionnaire Main menu System Settings gt questionnaire list gt click on the name of the relevant questionnaire A Please note You should login under the Class Climate user role which created the questionnaire Administrator Subunit administrator Profile Line Comparison in the PDF report add previous period In the details of a questionnaire you can define the number of previous pe riods which should be compared with the current period This means
166. 876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALOATION FEEDRACE SYSTEM T T SCANTRON i Class Climate Settings settings Course User Data Fields r Advanced Number of additional fields Ml Sets the number of custom course data fields Zero corresponds to no additional fields M Wake this option available to Subunit Administrators Title of first additional field Language Enter the title of the first additional field here M Make His ophion available to Subunit Administrators Title of second additional field Enter the title of the second additional field here M Wake this option available to Subunit Administrators Title of third additional field Enter the title of the third additional field here M Make this option available to Subunit Administrators Title of fourth additional field Enter the title of the fourth additional field here M Make this option available to Subunit Administrators Title of fifth additional field Enter the title of the fith additional field here M Wake this option available to Subunit Administrators Content of first additional field English GermaniFrench Spanish Enter the permitted values for the first custom field here Separate values using the pipe character IY Wake this option available to Subunit Administrators Figure 36 Course user data fields Then indicate the headings of these fiel
167. 9 14 End IP address domain participant online survey Last permitted IP address for participants in an online survey Begin IP address domain user First permitted IP address for users End IP address domain user Last permitted IP address for users Begin IP address domain for administrator First permitted IP address for the administrator End IP address domain of administrator Last permitted IP address of administrator Section Maintenance Debug mode Activate deactivate debug This setting allows you to find defective data and other problems If necessary you will be asked by support to activate this Because an activated debug mode can slow your system down the adminis trator after login is informed of all possible scenarios regarding this a Warming Message The debug mode was actwated Please note It may reduce the performance of your system significantly Please click here to deactivate the debug mode Figure 530 Warning message If you click on Please click here to deactivate the debug mode the debug mode in the configuration is automatically deactivated Class Climate informs you of the deactivation of the debug mode Information The debug mode is deactivated m Figure 531 The debug mode was deactivated successfully Changing the survey ID If activated this option allows changing the survey ID You can then change the survey ID in the details of a survey as long as the survey does not have
168. A Class Climate COURSE EVALOATION FEEDBACK SYSTEM p O SCANTRON Overall average In addition to the profile lines of the courses reports you selected you can have their overall average displayed as a thick black line For this activate the option Overall Average in the comparison options Here you see an ex ample Profile Subunit Business Studies Name of the instructor Denna Harwood Harme of the course Web Uesi XHTML 1 Name of the survey r Comparalive line Carlos Hemandez P Comparative ling Business Studies WSOR 09 Nama of tha Course Organizational Ethics Name of the survey h Overall average of Web Design XHTML 1 Organizational Ethics Business Studies WS08 09 eared a lol in ts course E Draget kamed more in this course Ihan in olhers Dsagree This course was ewiremely valuable to my education a Dage OUI recommend Mis Course Lo my mengs 3 Diag Figure 330 Create Profile Line Emails options Overall average Comparative lines This option is activated as default Because it ensures that all comparative lines are displayed lf you deactivate the Comparison lines the graphic only contains the profile line of the selected course report all others are not displayed So that you can use this function meaningfully in its deactivated form you should bear in mind the following two points If this option is deactivated you must select either Minimum Maximum Val ues
169. AA Class Climate A COUESE EVALUATION FEEDBACE SYSTEM e T SCANTRON 2010 06 Rev 2 Class Climate COURSE EVALUATION FEEDBACK SYSTEM Automated Course Evaluation Feedback System User Guide V4 1 The new features of v4 1 are also described in the additional manual What s new in Class Climate v4 1 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 1 Copyright Electric Paper GmbH Subject to change without notice ee n i z SCANTRON C Class Climate Table of Contents Overview A PREPARATION AND GENERAL NOTES 2 c0scesscescenecnscensenseeneensenseeneeeees 15 te INTRODUCTION ao cosccesetesecccntsacencatesnacnetnecansecsaeauescasseauesatntcascaeeeeesteesees 15 2 HE Cee nnen 21 3 SYSTEM START UP AND SECURITY sssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnna 29 B YOUR EVALUATION PROCESS THE PHASE MODEL csscssesecneenseneenees 38 1 THE PHASE MODEL YOUR WORKFLOW DURING EVALUATION 38 2 PHASE 1 PREPARATION OF A SURVEY PERIOD c0scesscesecneeneeeneeneees 41 3 PHASE 2 IMPLEMENTATION OF SURVEYS 0sccescesscenscenecenseeseenseeessoaes 95 4 PHASE 3 CAPTURE AND INSTANT FEEDBACK ccscceseessenseensenseenseneees 177 5 PHASE 4 ADVANCED REPORTING csscescesscesccnsenseenscnseesecnsenseensoneees 234 6 PHASE 5 QUALITY MANAGEMENT ccscccsscceesccsseeeeenseeneenseenseeeesenes 320 Te MODULE EVALUATION siunci
170. ANTRON C Class Climate A Preparation and general notes This manual is intended to assist you in your day to day operating of the soft ware Class Climate If you wish to familiarize yourself with particular ele ments have a question or for example the software has changed due to an update you will require fast and convenient access to the relevant informa tion Therefore this chapter deals with the most important introductory questions Which Class Climate manuals are available and where do you find which in formation If these cannot answer all your questions where do you find more help What does the structure of the system look like How do start to work with Class Climate and how can save my data while working Introduction The course evaluation system Class Climate was developed to offer universi ties and major educational institutions an effective tool for comprehensively implementing and processing surveys for quality assurance purposes Class Climate is suitable for both paper and online surveys This manual introduces the system s possibilities and abilities with a strong emphasis on the administrator s access It addresses users without any Class Climate experience as well as experienced users who wish to reference something specific Hence it provides an introduction into the utilization of the system as well as offering answers to questions related to particular topics Apart from a few exceptions
171. Agree Disagree co iD understanding of the subject 1 8 This instructor vows Sis subject very well Aage O OF OF O O Oisagree 1 9 Whai was the best aspect of Mis course Questionnaires 0 Form Sample2 Date 2010 02 11 09 28 24 Number of returns Cover Sheet Figure 172 Barcode and OMR Recognition Barcode recognition On the cover sheet as well as the pages of the questionnaire there is a process number in the form of a 2D barcode The barcode also contains in formation about the type of form being used OMR Recognition Checkbox fields as well as open questions are processed using so called OMR Recognition OMR Optical Markup Recognition In a defined capture zone the mark is scanned Using a predefined threshold the system decides whether a checkmark is valid or not or whether a completely filled in box is to be considered a correction or not Open question fields are also searched for a significant marking and then saved as an image file These image files are later integrated into the PDF reports 188 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 4 2 2 4 3 4 3 1 een ee SCANTRON C Class Climate Interpretation Rules for Automation In the interest of maximizing automation there are decision rules to handle exceptional cases which would normally require user interaction via Vivid Forms WebVerifie
172. Class Climate COURSE EVALUATION FEEDRACE SYSTEM System Information ae Search wesog40 s settings Advanced xt of the title line on the start page ts the default language of the Class Climate interface as well as all generated report documents Users finstructors report creators etc can change the lanquage in their settings Here you can define the date format The following characters are recognized notice upper and lower case d Day of the month 2 digits with leading zeros m Numeric representation of a month with leading zeros M A short textual representation of a month three letters Y Atull numeric representation of a year 4 digits y A two digit representation of a year Figure 26 Administrator interface Class Climate Settings The data fields of the administrator profile can be edited in the Menu System Settings My profile The email address is especially important as the Class Climate user will send his queries via email to the administrator R User profile of administrator Finn of Adres Tithe First n m Class Climate Lael naene adrnin Priore Eriga adriindotal erar com Language Detek language Lagin name aarin Paspeord ST piia fo cee ee changed hie pigro Ganin new passed JE Cancel Figure 27 User profile of administrator Scantron Corporation 34 Parker Irvine Copyright Electric 56 California 92618 1 800 722
173. Class Climate produces the summarized report and displays it o This means that here you only delete the compiled data however you can reproduce the compilation again from your surveys at any time 285 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice se eee SCANTRON C Class Climate ag Delete Compilation Compilation to delete Mathematics Year 08 Warning Deleting a Compilation causes deletion of all correlative data OK Cancel Figure 309 Delete report Confirmation g Report Here you can download the HTML and the PDF report Either you only see the lettering PDF for the download of the PDF report or as in the screenshot a drop down list The latter is the case if several PDF report definitions exist HTL Mathematics Year 08 Data available 2 Sample 04 20 2007 E131 KS SPSS Figure 310 The subunit report Mathematics Year 08 download reports o The PDF report looks just as you are familiar with it from the automatically generated reports for single surveys except for the letter o In the following figure the first page of the subunit produced report gives you an overview of the appearance of the PDF reports of the report creator o As usual the report header informs you of information on the inter viewer related to this report here Maria Report This is the report creator since she
174. Climate VividForms Editor Question Wizard Define Options Ootion BirU Update option Back ext Apply Cancel Figure 424 Limitation of possible answers To make it easier distinguishing single choice questions from multiple choice questions a small MC annotation is shown next to a multiple choice question in the VividForms Editor preview ME attend the course icheck as many as apply O because arm interested in the topic C because need to earn the credit O because the instructor is really good hours O because itis important for my C for the preparation of my exam O for other reasons professional life Figure 425 Multiple choice question 375 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice PA TRON th Class Climate SCAN 3 4 5 Horizontal matrix question The horizontal matrix question enables you to inquire up to five digit numbers Select the matrix field question type and click on Next You can now enter the text of the question Then click on Next In the following window select the matrix type horizontal or vertical the minimum and maximum value as well as the number of groups displayed in the PDF report In this example the minimum value is set at 1 the maximum value at 99 The group number refers to the number of bars that will represent the analy sis of
175. Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate In this example you wanted to consolidate all female students with the grade level freshman in your subgroup report This means that both conditions must be met at the same time i e the student is female AND his grade level is freshman For this reason both of the selected criteria are connected with the logical operator And for computer scientists amongst you you can se lect the Boolean operators here On the other hand if you want to create a subgroup report containing the re sults of all interviewees who are either female OR having the grade level freshman select here the Or operator Your subgroup report would then contain the results of all female students as well as the results of all other students who have the grade level freshman This means that this subgroup report also contains the results of male students who are freshmen Question Operator Value Options Default criteria combination Gender 2 Female 4 Grade Level E Freshman ag Figure 300 Two criteria with the operator Or Finally as you are accustomed allocate a descriptive name decide for or against including open questions in the subgroup report and click on the Create button The subgroup report now appears in the list of reports Type Name Stats Form Created Forms Del Report Fuport HTML J Female o
176. El ltem mean SD The instructor is always well prepared lo lo ltem mean SD The instructor handles the technical equip fo lo litem mean SD Please grade the instructor for this course lo fo Figure 360 Settings for norming of questionnaire A sub window appears in which the norm value can be entered If there is not yet a norming for the questionnaire then a message will display with the but ton Activate Norming In the table displayed you can now set for all the dimensions indicators as well as items only scaled items are permissible norm values and analysis rules Whether results are to be seen as positive must be set for each dimension e g for methodology and structure above average for redundancy average for anomie lack of discipline below average 322 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON C Class Climate At the right hand side of the screen you will see the average as well as the standard deviation of the comparative group This is repeated for the com plete contents of the questionnaire In the column recommendation text three text building blocks can be placed which should be displayed depending on whether the results are above aver age average or below average At the left using checkboxes you determine whether in addition to the dimen sions there should als
177. Electric Paper GmbH Subject to change without notice STANTROW C Class Climate 1 11 4 Delete compilations and subgroup reports ccece ee 445 gal PA AN ays Vic oe GTO eee ne eee ee ee ee 445 MWe ds EO DOOK eee eee a eee aren E EE E E 445 EO IMCS SAO CS ereer E N T S EN 446 VV QNUING A E EEE EAEE TETT TT 447 INS S SAC San ea sa oso Gea cn sete setssea suai a S E E 447 1 1Z 2 VIVIAFORMS LOG PING ccicsscscedasnsacedecsscendesssecedasusseadeanensedeasenses 447 2 CONFIGURATION SET TINGS isccscntecenscetecnsacectsanscecesassseducnsececssvecssssaeenas 448 ye FOr ONDINO S en ei E en nee eee eee ee 448 2 1 1 Viewing email texts and text templates eens 448 2 1 2 Template for Class Climate ccccccecceccseeceeeeeeeeeeeeeeees 449 2 1 3 Templates for email messages cccceeceeceeeeeeeeeeeeeees 450 2 1 4 Template for letter in PDF reports cccceceeeeeeeeeeeeeees 453 2 1 5 Placeholder for Texts cccccccecceeceeeseeteeeeeeteeeeeeeseseeeeaes 455 2 1 6 The PDF report header ccc cceccecceeceeceeeeeteeteeeeeeeeeneees 458 Zs DOCUM orere a saa A A 460 221 EMaAlLataCNMENIS sarioa 461 Crete FOF IEMDIAIOS sciasenceersaaaniacssecicanatosaveatbarssiaat EEEREN EERS EEE 462 23 Proceso dell esre a E E 465 2 VVCDSCIVICE ccscztecanrsntenoarenitarccanteedetestsereenvedsanciastacastanteanasaniteanatantaas 466 2 5 Class Climate Settings Configuration
178. F report with which the corresponding questionnaire will be displayed later also see the following paragraphs Save your changes by clicking the OK button Clicking the Cancel button closes the window without saving any changes You can delete the respective PDF report by clicking on the red cross in the delete column The second way is by restricting the content of the PDF report as well as de fining the subreports and special report recipients If you have a questionnaire built up out of modules you can use report defini tions to automatically create PDF reports for each module These partial re ports can also then be sent automatically to one or more recipients by email PDF report definitions are always defined for each questionnaire and then are valid for every survey created with this questionnaire Just choose the option PDF Reports in the drop down list in the details of the corresponding questionnaire area Advanced Settings Subsequently click on Edit The following window opens automatically 225 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON th Class Climate PDF report for questionnaire train_en Standard PDF Repor Standard POF Report Save Custom PDF definition Options Mew POF Report Definition Figure 216 PDF report settings for a specific questionnaire here
179. Grade Level Defaut criteria combination Add new criteria combinatio The criterion will be added to the chosen criteria combination Add criterion Figure 296 Selecting the first criterion female for the subgroup report Finally click on the button Add criterion The criterion then appears in your Default criteria combination 279 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate In this case the criterion Gender with the value female was added The condition being that exactly this value must be fulfilled indicated by the character in the Operator column Question Operator Value Options Default criteria combination Gender 2 Female g Figure 297 The criterion female was successfully selected Depending on which question type the selected question is related to you can select a operator or other operators With regard to scaled questions and matrix questions as well as the operator the lt gt s 2 and lt gt are available In case of open questions a text string can be defined as filter criteria based on either contains or does not contain operators Please note that this kind of filter criterion is only available to online surveys or to paper based surveys which went thr
180. H Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ET SCANTRON 7 View options 1 1 Controlling Zoom and view functions You can use the symbols and to zoom in the preview window to four different levels In order to see the whole form after enlarging click on 4 Below you can see examples of different zoom levels Select the one best for your screen resolution Chan Cleves Gape Gruss Form l 0 Ape lore i Dn site verae Piet Peir Terrgale ISUEUNT Pian upr heared Fepam art on iferan DBEOOO0 mej Ghee irera a U birian Ley Somia OBORO CECT Bias Tin 7 Lire aapi Ford Sige ti About the Courg Tipe ree piii Lt Ure oe in a cee iow OF OCD oe OPGATON 13 er ore i Coie Than oe Anat OF OF Of 13 Thco eed eatery Waheed ap OF OF Of horn Prager a L SEN 7 ais Te Er mijn f air Hapi Erm fz 3 RALA TD A TT HEH hth norte j i Lal PUTHOR Ea Pei Tempie SLAT FEE af d Am w kaien Qaqaand Wiari ja Re BBO may La i at Pelas LEET Cirmi ther ORORO noric i About the Course FDA A E mee Bovey 11 l a a or es rE a Ta eer one in n Cour Than n T 13 This courpe Free emoi wolotea io my eco Figure 474 Preview of questionnaire 409 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to cha
181. H Subject to change without notice SCANTRON C Class Climate work and time caused by the process of verification you should always check if the data cannot be collected by means of closed question types such as single choice or matrix questions Optional segmented fields can be formatted and displayed for handwriting recognition by activating the option segmented By segmenting handwritten entries appear more orderly and provide for considerably improved automatic reading Preset formats for date specification e g NN NN NNNN can be selected and stored as well as your own new formats such as for customer numbers and the like The following options are available for own formats e N for numerical entries e L for alphabetical entries e A for alphanumerical entries as well as special characters Please observe when creating your own templates the separator must be in inverted commas e g otherwise they cannot be recognized by Class Climate VividForms Editor Question Wizard Define Options Box Size Max number of characters Online o SUEY Handwriting ae Wf recognition Characters Language Seqmented Format New format Po H box Open above a3 Half open Apply Cancel Figure 420 Setting the style of segmented ICR fields 372 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric
182. H Subject to change without notice ae ee STANTROW C Class Climate Subunit Comparison of the selected courses of reports to each other Activate this option if you wish to compare the selected courses reports not only with the respective comparative lines but also with one another Though in this case a profile line comparison is created for each course report the profile lines of ALL selected courses reports are contained in each graphic Example 2 continuation In the upper example 2 this would mean that in the graphic for Donna Har wood Web Design XHTML 1 additionally the profile for Carlos Hernandez Organizational Ethics and the profile for the Business Studies WS08 09 will be available Profile Business Studies Name of the instructor Donna Harwood Name of the course Web Design XHTML 1 Name of the survey Comparative line Carlos Hernandez p Comparative line Business Studies WS08 09 Name of the course Organizational Ethics l Name of the survey i learned a lot in this course Agree ooo ea Disagree Ii learned more in this course than in others Agree ae eel Disagree E p This course was extremely valuable to my education Agree dt 1 _ Disagree Figure 328 Comparative profile line Web Design XHTML 1 Organizational Ethics Business Studies WS 08 09 Please note You can compare a maximum of eight courses reports with each other If you do
183. Handling of handwritten texts Direct display default setting C Display after manual collection note customizable threshold System settings Class Climate Settings Surveysy C Never display JK Cancel Figure 181 Subunit details Set up a user account of the typed data entry assistant After logging in with this user type a list will appear with all the surveys for which there are images Data collection with anonymous handwriting comments Stan Data Data Entry Assistant 33901 Introduction into business administration 31 3 2009 9 46 Data Entry Assistant E List of Surveys A Placeholder E Send Email g User profile Log Off D Figure 182 Data collection with anonymous handwriting comments 197 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate CIPUIESE EVALUATION FEEDSACK SYSTEM T O SCANTRON After clicking on the corresponding operation number the first image will be displayed The contents can be entered into the text window Picture Ho 1 of 6 from survey No IIAM Qucdion Fleas give us your feedback aboul the instructor as well as suqeiestions for impoowement Leii Ove pard Crni ana PASTA Sian Data ame Acoipl enened teat The image shippii wall be replaced by the boat An erpty teat meld well ilete h Placeholder fete Daty Agni mS wage Shap pet ti D Ropliite
184. IARA a Ti ok 5 4 Figure 184 Access to entire page 198 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ae ae TS ar a SCANTRON C Class Climate To avoid having to type often recurring words such as for example course or lab course you can create a list of placeholders and extend it as needed Edit Placeholder Print Yersion Placeholder Replace by Good course ag 2 Mo comment Figure 185 Edit placeholder If a statement that has already been classified is entered along with a new statement then the existing statement can be marked with a checkmark and only the new statement need be entered Both statements will be registered and counted After the last image has been entered the report which is now completely anonymized can be sent to the instructors by a click on Notify You have processed all pictures and may now change to another survey You can notify the owner of the survey by clicking the button Motifi List of Surveys Figure 186 Sent anonymized report Any single survey whose answers to open questions have already been en tered by a data entry assistant is protected and cannot be simultaneously edited by others In this way disruptions caused by the unseen concurrent editing of data are avoided 199 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 687
185. ION FEEDRACE SYSTEM a ae TP a SCANTRO AN Class Climate Tab General Settings Settings Scan Destination Scanner General Settings VividFonms Reader Activation URL for activating the scanstation https localhost classclimate Check Use proxy Configure Application 501 Abbreviated name for Scanstation When using several Scanstations the name has to be unique e Always show dialog with scanning advices before scanning W Check available local disk space 50 MIB Minimum Paseword for the settings Change password Batch status M Show extended batch status 15 Duration in seconds between two updates of the batch status J 107 Duration in minutes After this time a successfully processed batch will be hidden Hiding of batches directly after the successful processing 30 Duration in days After this time a completed batch will be renoved imrevocably Jobs Default job Class Climate Manual Figure 167 Tab general settings Standard setting for job processing Select the default job Show extended batch status Activates the display of batch information This message allows you to follow your batch as it is processed on the server Abbreviated name for scanstation A three character short name for identifying the scanstation This short name is integrated into the data transmitted to the Class Climate server and regis tered in the log files This allows every batch processed by the server
186. ME ENN ST GER a ae Non anonymous survey participants panel Language English Information Handouts Figure 131 Edit data of participants If you wish to edit the imported participant data click on the button Edit data of participants In the following window you can edit green pencil and delete red cross each existing participant You can also delete all participants by clicking on the Delete all button Please note If you delete a participant who was assigned solely to this course all of his data will be deleted from the system As a result this partici pant is no longer existent in Class Climate Should he however also be as signed to another course his data will remain existent for that course Edit data of participants Participants of Basics of topography Hide user defined columns custom field 1 custom field 2 Email Chris Mustermann test sigiclassclimate com Christopher Muster test 2i iclassclimate com Christina Schmidt test li classclimate com Christoph Schulz test UiGiclassclimate com Danielle Demoa testloiiclassclimate com Add Delete all Figure 132 List of the non anonymous participants 157 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice w TT STANTRO C Class Climate completed Search for participants The email address of a participant has to be en
187. Make sure that the personnel who will be capturing the questionnaires are well trained in every aspect of the capture operation The scanning procedure is a critical moment in the processing of the questionnaire If the paper has been put in improperly or if the settings of the scanner have been uninten tionally changed then further processing of the survey may be impossible Class Climate is set for maximum automation A number of manual checking and correction steps which are crucial for the processing of complex ques tionnaires like invoices have been automated for the processing of question naires used in teaching evaluation surveys which are relatively simple to read Before beginning a capture session we recommend testing that the operation is correct by scanning test questionnaires If everything is ok then provided that the paper and print image quality remain the same you can proceed to large scale capture of forms 177 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice COURSE EVALUATION FEEDRACE SYSTEM TT ANTROW N Class Climate 4 1 Scanning the forms Documentation capture is carried out with the Scanstation Manual 4 1 1 The Scanstation Software This software can only be used in PCs that have a document scanner per SCSI or USB connected to it The communication with the scanner uses the TWAIN protocol th Class C
188. NTRON C Class Climate In the VividForms Editor the activation of the dual scale that is the linking of a quality to an importance scaled question is marked by a yellow bracket The technical equipment is excellent O O O OF O poor The technical equipment is vervimpotant OC O O OF O very unimportant Figure 414 The marking of scaled questions in the VividForms Editor dual scale Please note moving cutting out or deleting the scaled questions cancels the link Display in the PDF Report In the menu System Settings PDF Report Settings you can change the con figuration settings for every PDF report by clicking on the icon in the column Configuration With the configuration setting Dual scale profile line you can activate the display of the dual scale in the PDF report By selecting 0 the display of the dual scale is deactivated By selecting 1 you define that the critical values appear on the left side of the scale with 2 the critical values appear on the right side of the scale The critical values are calculated by subtracting the result of the quality ques tion a from the result of the importance question b On a 6 point scale the values range between 5 and 5 Values of 1 to 5 are considered critical as soon as the positive pole agree very important in the questionnaire appears on the left side Values from 1 to 5 are considered critical as soon as the positive pole
189. O G00000000 Tm m f oa n f m Oe OoOoOoOG go00p00mr00 Figure 430 Completed vertical matrix question Important Please note that the handwritten numbers only serve for clarity so the student or if necessary the verifier can check the entry They will not be read in 378 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice eee SCANTRON C Class Climate 3 4 7 Grade Value Select the grade value question type and click on Next You can now enter the question text and then click on Apply 1 6 Overall Rating of course O 20 sO O 50 OOOOOOOO0O0 2 F sO sO sH el al ge ede O O O 0O 0O 0O 0O 0O O Figure 431 Preview of grade value question The survey participant can now give a grade by checking a place before and after the decimal point The advantage of this method is that the high accuracy of checkboxes makes it unnecessary to use ICR for handprint recognition which would mean a considerable amount of review and correction Please note that only values between 1 0 and 5 0 will be considered 379 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM is SCANTRON 3 4 8 Adapting the size of answer boxes You can change the size of your answer b
190. OUNLKS ccccccessseeeeeeeeees 342 Creation of QUESTIONNAILES ccccsssseececssseeeeeseeeees 79 Cronbach s Alpha ccccccccsssseeceeeesseeeeeeseees 241 243 Cross tabulations cccceecsceeseeseeeeseeeseees 85 404 408 CSV Import Within subunits eee cccesesseeeeeeeeeeees 73 US COI CIEL caceasecoatcsacacctiecaceerearccasecomsoastcaccoeeaesersaese 46 D Data export aces avesceaeesotvenacecdeuneenconecniaereenen 317 475 Data export to EXcel nanic 317 Data export to SPSS s senssessesseesresressesssesseesrese 317 DOPO a E AEN 475 AVE GS ousensia ane n EE avacceaecesoanic 36 Dean Reports for the dean ccsccccccssseeeeeeeeseeeeees 306 Dean of studies Reports for the dean of Studies 00cc000ee 306 Decentral evaluation cccccsssseseccccesseeeesaeeeeeees 482 Defaults Process defaults ccccccccsssseceecseeseeeceeseeeeeeees 465 Defining ACCESS FIGHts ccccccsssssccecsesseeeeeeeeeeeeeeees 35 Defining general templates cccccccssssceeeeeeeeeees 412 Defining organizational data ccccsssscccessseeeeeeees 43 Definition of norm values for questionnaires 321 Delete compilations cccccccccessseeeeceeseeeeeeaeeeeees 445 Delete SUrvey eapusa ui avearasnarependvanvsaeusseohen Giansaapteoaive 117 Deleting a group from the library 000000ee 403 Deleting a question from the library c000 403
191. Open the menu Add in the Editor control and select Separator A horizontal line will be added below the active object 386 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON C Class Climate 2 Educational goals 2 1 Overall this college is very effective in achieving its Strongly disagree 0 0 0 O O Strongly Agree educational goals and objectives 2 2 Your comments Figure 443 Preview of separator The separator can be selected moved and modified using the clipboard func tions Cut Copy and Paste 3 6 3 Text To add a text area open the menu Add and select Text A dialog box appears which contains a text box Type in the desired text or paste content from another text editing tool into this edit box Alignment options are available to align the text box content to the left right center or as justified text Click on Apply to create the text area NOTE Please do not write outside of the boxes Figure 444 Preview of the new text area As with other objects the text area on the questionnaire can be moved around The text also appears in online surveys and if desired in the PDF report too To activate this select the option Show text boxes in the menu System Settings PDF Report Settings Configuration Page break lf a page becomes full VividF
192. Paper GmbH Subject to change without notice SCAN 3 4 4 TROW C Class Climate You can also choose between different styles of segmenting The fields can be displayed closed open above and half open The segmenting is applied to paper based surveys as well as online surveys Single Choice Multiple Choice Select the single choice question type and click on Next You can now en ter the text of the question and then click on Next The procedure is the same for all single choice and multiple choice questions VividForms Editor Question Wizard Define Options Option Option List Online hear Add option l Lecture gt Seminar Lab Drop down list disable calculation Y Position ofthe Default Questionnaire Layo answer options Back Mest Apply Cancel Figure 421 Define options Next to Option enter the text for the first option and click on Add option or press Enter The option will now appear in the option list Repeat this proce dure until you have entered all the options You can highlight each option edit or change their sequence by clicking on the symbols amp and F The alignment of answer options can either be set to next to the question text or beneath the question text In the latter case more than 11 options are permitted After all options have been entered click on Apply The single choice question will now appear
193. Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate General configuration The PDF report settings in the menu System Settings PDF Report Settings have to be configured for each PDF report In the details of the questionnaires you can define a default PDF report for each questionnaire Thus you can configure an individual PDF report for each questionnaire Generate letter Creates a letter for the PDF report The letter contains the senders address defined in the section sender part 1 as well as the logo of the system taken from the setting in the organization profile and a predefined text which is personalized using placeholders This text is deposited in Text Templates Calculate indicators If the questionnaire supports the calculation of indicators these can be dis played at the beginning of the report There is a general average value which summarizes the general values again to an indicator the latter can be acti vated at hide overall indicator This function should only be used with ques tionnaires which have been developed for the averaging of individual ques tions in a category Show norm values lf there are norm values then both indicators and the profile line in the PDF report will be normed Analysis of single questions Activates the detailed analysis of single questions main part of the PDF re port Create maxi histogram After the detailed analysis par
194. PoS mu Online survey template defaut Server address for online surveys of this subunit http localhost classclimate onlined Subunit visibility Unrestricted Assign user licenses unlimited Handling of handwriting texts Direct display default setting C Display after manual collection note customizable threshold System settings Class Climate Settings C Never display Setting up the subunits Choose a reasonable number of subunits These subunits can either be de partments or other teaching units Create new subunits fa system logo MV Show the subunit in the context menu Subunits OK Cancel Figure 20 Create subunit In order to set up a new subunit click on the button Create New Subunit in the menu subunits This is where the name of the subunit as well as an address data is entered The address data is used in the letter for the summary report and appears in the system info System Information The administrator can deactivate subunits and as such for example hide subunits which merely contain old survey data that should however remain in the system By this the clarity of the system overview can be increased considerably In the area Subunit visibility different display possibilities can be selected Hidden Unrestricted only visible for Subunit Administrator only visible for Report Creator Apart from this you can also define whether the
195. RRECTION COurse Place holders in a questionnaire lf you want to edit a placeholder please click on it A screen will appear as shown in Figure 400 You can insert different place holders in the text fields provided To do this click on the buttons which symbolize the relevant con tent with small graphics Following place holders are available SUBUNIT Name of subunit ORGANIZATION Name of organization AUTHOR Name of instructor SURVEY Name of course or survey PERIOD Name of evaluation period COURSEID Course ID 356 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee eS Pii pi SCANTRONR C Class Climate In addition to these place holders two text elements can be used to fill the box containing hints on completion MARK Filling instructions part 1 CORRECTION Filling instructions part 2 VividForms Editor Placeholder Wizard Form header settings Number of lines Edit placeholder Default Placeholder SUBUNIT Please choose a placeholder and or individualize the farm header Placeholder fap e a Placeholder Placeholder across both columns E Note The placeholder in the other column of this line will be deleted automatically Apply Cancel Figure 400 Editing place holders Instead of the place holders you can enter text directly It then becomes a static
196. S ccesccseccsecesccaeceeeceeeeseceseeees 159 493 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ies SCANTRON NON ANONYMOUS SUPLVEYS ccccsecceecesecseneeeeeees 152 Paper SUIVCY vasscecrtince sate Gaessetaadsnansediqneaudacesesanats 118 SEE VEY De HOG aserrean ia i aati 41 Survey PFOCECUSES csssscccccessseeceeeeesececsssaeaeees 95 SUV EY VICW cas ccincetacanactsaareadectenecasstencteanensstanveets 190 Survey details cacesccscaseissadsassasnavasbaxsGastesseeceabisesarienun 107 Survey IID orres r r OOA 107 Surveys ANONYMOUS SUFVEYS ccesccssrcsecesscoercceeesscneeees 67 NON ANONYMOUS SUFVEyS sssssssssssessssesseeresrssessee 67 System System information cestievaredsivcnteodaesdcsacteussuwseadee 435 System SE CUMILY sarne RETAN 29 System management ssessssesssessessersressesseesee 422 SYSTEM SETTINGS sesscmsenssarieein urana rrr na 422 Systemi start wccazenanccnisatnnacnantacadanateapetanasnactanntans 29 System summary sssssessesssessessessresressresressesseesee 422 System Performante senninanenianina 438 System System CICANING ccccssescccccessccecceeseeeceesaeneees 444 System Security CAPTCHA sanaa E E A 31 T Table configurations cccccccesececeeseceeeeeeeeeeeeeeees 337 Templates Defined by the administrator cccccssseeeeees 412 Defining gene
197. SS is a common tool for statistical analysis and solutions Exporting from Class Climate creates a SAV file which contains the format of the sheet and all the raw data of the survey report Export of Time Stamps in Online surveys all data types For online surveys the export data includes a time stamp showing the com pletion time of every record Definition of the export values and names for variables In export Class Climate assigns the names of the variables questions au tomatically In CSV export this is unproblematic because the question text is adopted With export to SPSS however no meaningful variable name ap pears but an alpha numerical combination for example V2_A for the first va riable as question in the second question group You can specify new names for all variables These are then displayed in the CSV file thus in Excel as well as in SPSS instead of the automatically as signed names This function is intended to support you in the evaluation with statistic tools 317 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice PA Class Climate COURSE EVALOATION FEEDRACE SYSTEM i SCANTRON To rename the variables go to the details of a questionnaire and in the area Advanced Settings select the option Data export configuration Click on Edit Advanced Settings Text Templates z Text
198. Scale Higher values better gt 2 2 2 8 Higher values better gt 2 6 3 4 i 5er Scale 6er Scale Ba o oae 64a Table 12 Some threshold values for different scales 6er Scale 7er Scale Click on Convert these indicators in order to produce the quality guidelines A calculation of the quality indexes is automatically effected for the relevant surveys As usual a green circle indicates a fully met quality guideline a red circle indicates that the quality guideline was not met with different interme diate stages Figure 370 Recalculation of the quality indexes In the overview of the quality guidelines the question groups are now dis played as quality guidelines Sample Evaluation Form 100 About the Course Delete Convert quality guidelines fram norms Convert Quality Guidelines from Indicators Figure 371 Overview of the quality guidelines 332 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON CD Glass Climate Each quality guideline can of course now be edited as usual Hit Quali uideline Hame JAbout the Course ai El Description Overall Quality Index Weight 100 oe Save Cancel Questions of this Quality Guideline Soe ai hz Poo EZ This instructor knows this subject very well Delete aa an Mmo a m i 5 Peed has a comprehensive
199. Step 2 Linking a language set with a questionnaire In order to use a language set for online surveys you have to link it with the questionnaire with which you conduct the respective online survey This is possible in a questionnaire s details You reach these via the main menu System Settings There you will find in the list of questionnaires on the right hand side in the drop down menu the option Details Select this option and in the following window click on the right hand side on Languages If you have not yet defined a language you first have to define the question naire s standard language The following figure shows that the language set English is linked with the system language English here the main language and the language set English 129 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALUATION FEEDRACE SYSTEM T O SCANTRON Properties Language English Current logo Pte Please choose aflag hoose Language Picture C Upload the file Browse Linked System Language English Higher Education Linked language set English Higher Education Enable Language M Please note that VividForms only supports multiple languages for online sureys cack Figure 98 Defining the questionnaire s main language After
200. Surveys main menu Subunits there Display Surveys Mass production of forms PSWDs and PDF reports Batch events offer various process automation possibilities connected to the distribution of survey forms and survey reports Please observe that when selecting subunits Survey periods course types and courses multiple selec tions can be made by pressing and holding down the Ctrl key However with regard to questionnaires only one questionnaire per batch process can be selected C Print POF reports C Send Cover Sheets Forms C Send POF reports C Archive PDF reports and CSW raw data C Send POF reports as instructor profiles C Send PSVDs to Instructors W Hide surveys with documents which have already been sent Figure 120 Select batch event The following processes may be selected in batch mode Print Cover Sheets Forms For a selection of surveys the personalized cover sheets or questionnaires will be generated as a single PDF file It is possible to generate either a mas ter copy or complete sets of questionnaires based on enrolment figures You can define the maximum number of pages in a batch event under System Settings Class Climate Settings VividForms Maximum amount of pages that can be printed through batch printing of forms The batch printing function enables you to create a large number of persona lized cover sheets or questionnaires as PDF files Select 1 the subunit 2 the survey period 3
201. System Settings Questionnaires Details You can define here which questionnaire should be used for which subunit course type and period After clicking on Generate Surveys the screen above will appear Now you must in succession in each field select one or a number of options Depending on what you have chosen and the resulting restrictions you will then see only the valid options Select A subunit e a survey period J one or more courses types a questionnaire e one or more courses a survey type 99 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate You can select more than one option by pressing down the left mouse button and pulling the mouse down You can also hold the Ctrl button and select any number of individual courses Finally you must select the survey method You have the choice of Hard copy procedure Each questionnaire for each course is downloaded automatically persona lized and printed Cover sheet procedure A cover sheet is printed for each course while the questionnaires are repro duced Afterwards the cover letter is scanned together with the completed questionnaires and serves to identify the survey Online surveys For each course the appropriate number of PSWDs will be produced The number of PSWDs is taken from the data field number particip
202. TICIPANT EMAIL Email address of an online survey participant Example user_O5 localserver edu PSWD_COUNT Number of all PSWDs DISTRIBUTED PSWD Number of PSWDS dispatched _COUNT DISTRIBUTED _ percental response rate on the basis of the RESPONSE RATE dispatched PSWDs 457 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ah H a SCANTRONR Class Climate OVERALL_RESPONSE percental response rate on the basis of the _ RATE total existing PSWDs To ensure that single placeholders are separated by exactly one space a group of placeholders can be enclosed in square brackets Hereby it can be avoided that too many spaces are displayed should a placeholder be empty or only contain blank characters The text template PDF Report Format of the instructor name is for example set to TITLE FIRSTNAME SURNAME 2 1 6 The PDF report header The contents of the PDF report header can also be defined in the text tem plates Editing of text templates Action E MAIL Validation for instructor LETTER Form count below minimum LETTER Results for instructors LETTER Summarized results for deans POF Report Header POF Report Text for too little response profile line POF Report Text for too little response scaled questions POF Certificate of participation for online surveys Language English Higher E
203. TRON C Class Climate 5 3 Adding a question to the library If you would like to add a question you have highlighted click on in the area question library on the edit bar The dialog shown below will appear You have three options VividForms Editor Question Library Assistant Add question to library Which library question group should the question be added to ff College Evaluation eb Add highlighted question group to library and include this question Apply Cancel Figure 466 Add question to library Include in an existing question group Select a group from the list and click on Apply Create a new group Select the second option and enter the name for the new group Click on Ap ply Add the current highlighted group Select the third option The current group will be added as a new group in the library and the highlighted question will be added to this group Note Only the subunit administrator can create groups which are visible to all users by activating the checkbox Question visible to all users Groups and questions created by Instructors are only visible to themselves The administrator also has the possibility of denying subunit administrators this right To do this he activates the option Public items disabled in the user profile of the subunit administrator The subunit administrator can then no longer add public questions to the library All groups and questions are
204. The following options are available e No valid checkbox found invalid All cases in which no valid checkbox is found for a question are determined invalid e One checkmark and correction s found All cases in which a check mark and one or more corrections is found are automatically deter mined valid with the corresponding checkmark With one or both of the options selected the verification is initiated by clicking on the icon a the relevant cases are then filtered out of the list of elements to be verified Responses to open questions Responses to open questions are only displayed in the WebVerifier when the option Handwriting recognition was activated on creating the open question for information on handwriting recognition in open questions see chapter 3 4 3 In this case the results of the ICR analysis can be controlled and if necessary corrected with the help of the WebVerifier Open questions without handwriting recognition are directly transferred to the database in form of an image and if desired can be further processed by the data entry assistant 195 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON 4 3 1 7 Class Climate COURSE EVALOATION FEEDS ACE SYSTEM Keyboard control in WebVerifier There are a number of keyboard shortcuts that allow you to use WebVerifiers without a mouse
205. The log book reflects all the operations that occur in connection with the au tomatic capture of paper questionnaires Log book entries 2 Messages warnings and errors Choy f 5 Records starting fror fo OK Type Text Picture From Batch User Date Del O442 200F at 05 48 14 ae E SMTF Error could not connect to ShITP host server s Mail could not be sent prm Oo amp SYSTEM q successfully processed Survey Firewalls and OA A200 05 57 59 g Access Control Lists Batch 11 out 11 462 m a Delete all entries i Figure 514 Log book There are three types of symbol message symbolized with a blue red X and warning yellow warning triangle error 445 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate The following messages can occur Error messages Error when updating the survey table The status of the survey could not be updated Check the status of the survey In Progress processed etc If the status of the survey is shown as processed open the report If this is empty then reset the survey and scan this questionnaire again If this error reoccurs then your database may be damaged Contact Class Climate Support Interactive cover sheet general DB problem Access to the database could not be provided Interactive cover sheet invalid form type ident
206. The shortcuts function in most current web browsers The actions are done by pressing the ALT key and a further key Please note that some keyboard shortcuts may be missing from some views Shortcut Action ALT B Batch View Enlarge Image Box Mark Question as Invalid Table 9 Keyboard Shortcuts in WebVerifier 4 4 Manual entry of handwritten comments lf handwritten responses to open questions should be anonymized then for each subunit concerned the option display after manual collection in the section handling of handwritten texts must be activated You can change this in subunit details For subunit details click on the subunit overview in col umn Edit on the icon The option display after manual collection will hold back the answers of open questions until the captured images of the open questions have been anonymized Until then the PDF report only contains the answers to closed questions 196 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee ee SCANTRON Bi Subunit details Subunit Name Demo Subunit s S Dept Mo 2 Logo File systemiogo o o d Edit Phone Fax Street Address ZIP Code City Email Online survey template defaut Server address for online surveys of eco anni y http localhost classclimate onlined
207. VividForms Editor they can create questionnaires however they cannot create templates Such a questionnaire created in Class Climate serves as a template in order to create any survey with it If the utilization has not been restricted it can be used system wide for as long as you wish and for all surveys that you con sider necessary A questionnaire is therefore media independent You can create paper as well as online surveys with it Management of questionnaires and detailed view The list of questionnaires is located in the main menu System Settings there in the submenu Questionnaires First you will see a list of all questionnaires The abbreviated name 5 to 10 characters the description and the status of activation are depicted Activated forms are available for creating new surveys while deactivated ones are not In the column Engine you can see information about the form designer Vi vidForms 80 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON amp Class Climate COURSE EVALUATION FEEDRACE SYSTEM Bi Available Questionnaires Show deactivated questionnaires at the end of the listing including module questionnaires DemoaEva Eval Mod sener Modlnstr Modsem sampli ampli Sample subunit subunit train 01 train_en sample Evaluation Form sample Evaluati
208. a and receive further detailed information You will find all manuals in the index of the Apache folder on the Class Cli mate Server Apache htdocs classclimate doc The Scanstation Manual Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON as well as the VividForms Reader Manual can also be consulted via the cor responding software tools Besides as Subunit administrator you will find a number of sample files and the most important manuals User Guide First Steps What s new XML Import Manual in the menu System Information Example Files respectively System Information Manuals Furthermore the active user has access to a short online user manual and the manual Creating questionnaires with VividForms Please note All PDF manuals are provided with linked directories so that you can navigate comfortably Should the linking not work please check that the option View documents in PDF A mode is set to Never in the settings of the Adobe Reader menu Edit Preferences Documents PDF A View Mode 1 2 Support and remote maintenance 1 2 1 Class Climate website and support area When logged in as an administrator in Class Climate via the main menu System Information on the su
209. a A 7 My w w w amp 1 2 The instructor knows his subject well OO O O O 1 3 The instructor was well prepared Oo O OF O O Figure 439 Inclined pole labels 45 in the PDF preview 1 2 The instructor knows his subject well 1 3 The instructor was well prepared Figure 440 Inclined pole labels 65 in the PDF preview 385 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRONR C Class Climate 1 2 The instructor knows his subject well 1 3 The instructor was well prepared g O eaBbesip AjBuoujs g g eabesip g O 221pe Ajbuo ys g g enau OO eabe Figure 441 Inclined pole labels 90 in the PDF preview 3 6 Adding graphical elements 3 6 1 Line space Using the line space gives extra room between single objects Open the menu Add and select Eline Space An empty line will be added below the active object 2 Educational goals 2 1 Overall this college is very effective in achieving its Strongly disagree QO 0 0 0O O Strongly Agree educational goals and objectives 2 2 Yourcomments Figure 442 Preview of line space The line space can be selected moved and modified using the clipboard functions Cut Copy and GPaste 3 6 2 Separator The separator allows the optical separation of questionnaire content and can be added freely inside question groups
210. a aa aai 340 C CREATING QUESTIONNAIRES FOR VIVIDFORMG c0sceseceseensneeeneeneeees 346 1 OVERVIEW ON THE THREE VIVIDFORMS COMPONENTS cceeeseeeeeeeees 346 2 PROCESS FGI S eccatetacetecacetcentate cess sete dene dete cee erteeeteeteeeeeete teens 349 3 CREATING A QUESTIONNAIRE WITH THE VIVIDFORMS EDITOR 350 4 CONVERT AND REPAIR QUESTIONNAIRE 0 scesseccsseecnseeenseeenseeenseeeeeeens 397 5 USE OF THE QUESTION LIBRARY WITH VIVIDFORMG 00ccesceseeseeeeeees 398 6 FILTER SETTINGS VALIDATION REQUIRED QUESTIONS AND MATRICES 404 Te VIE VOPR TIONS races ccec tr ecngen ve tsetectcenesactsecevectesedneteceduceieeeseeteeeeeerceees 409 8 DEFINING GENERAL TEMPLATES csscccssscccsseecccsseecesesecseeenseesenseesanans 412 9 EDITING AND PASSING ON QUESTIONNAIRES 0sceseesecneensensensenseeseeees 416 D SYSTEM SETTINGS AND MANAGEMENT ccsseccnseccnseeeseeecseeenseeenseeenaens 422 1 SYSTEM MANAGEMENT AND SUMMARY cccssccsseeecseeccseeecseeecsseeeeeeeas 422 2 CONFIGURATION SETTINGS sssssnsseusnvecaissusucsiwuusvsuisusndessveninsercnseveanswans 448 E DE cece tcce ce abe de tere ce ee E E eee seeesaneeectuesee 489 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 2 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate Table of Contents A PREPARATION AND GENERAL NOTES cscceeseeeeeeeeeeeeeeneeneneneaseneaeeneane
211. a ee SCANTRON Entry point for instructors and administrators lt CLASS CLIMATE SERVERADDRESS gt INDEXEVA PHP td eae Loupe an ine a Aree pel User name Password i Figure 6 Entry point for instructors and administrators Portal for instructors and administrators User names and passwords are re quired When access is limited this page can be opened only from computers in the defined IP address domain for users Entry point for participants of an online survey lt CLASS CLIMATE SERVERADDRESS gt INDEXSTUD PHP Figure 7 Entry point for participants of an online survey Portal for voting in online surveys A PSWD is required 30 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM SCANTRON Login security Showing a CAPTCHA graphic Class Climate offers you the possibility of blending in a so called CAPTCHA graphic after a defined number of failed logins from an IP address This func tion protects Class Climate from automated attacks CAPTCHAs are graphics in which figures numbers or alphabetical charac ters are displayed so that machines cannot read them They are employed to detect whether the counterpart is a human being or a machine If CAPT CHAs are activated after multiple failed login attempts the user is prompted to enter a CAPTCHA Ed Error Messag
212. a page break Opens the properties dialog of the selected question Opens the properties dialog of the selected question ah Opens the properties dialog of the pole labels tee m Opens the properties dialog for vertical pole labels Opens the properties dialog for text boxes Opens the properties dialog for the marked picture Undoes the last action up to 20 in a row Undo Ctrl z Cuts the selected object and adds it to the clipboard Hk Saws Copies the selected object and adds it to the Paste will add the contects of the clipboard below the marked object Deletes the marked object i rou Exits the editor y Save form and exit editor Deletes the questionnaire Delete form and exit editor Figure 396 Editor control part l 353 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee SCANTRON Editor Control Up Down Moves the marked object one step up Pp Moves the marked object one step down Opens the properties of the questionnaire Form Properties Opens the dialog for the layout settings Layout settings Recreates the questionnaire Repair form IBUS m H Disable numbering Edit Pole Template Filters Walidation Matrices Required Toggles the numbering of questions and question groups afili Opens the dialo
213. a questionnaire In order to create a survey you have to select an existing questionnaire in the system which you utilize for the survey As a consequence a personalized copy of the questionnaire template is created and linked to this particular survey hard copy procedure or respec tively a cover sheet for the survey is created which supplements the standard questionnaire with survey details cover sheet procedure The related survey is identified through a distinct mark in the case of VividForms for example a barcode on the personalized questionnaires or on the cover sheet respec tively This distinct mark is read during processing Only the correct identifica tion of a survey by means of this number enables the correct assignment of generated data to a particular survey in Class Climate 28 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 3 3 1 3 1 1 een ee SCANTRON C Class Climate System start up and security The initial operation of your Class Climate server was carried out during in Stallation and test runs by our technicians This includes the installation and configuration of the required software programs including the connection and testing of collection devices production level scanners Finally the system is integrated into the local network so that the users have access to the system with their Web brow
214. a report is not created and sent Summary report for dean The dean receives a Summary report with the indicators for all evaluated courses selected from a combination of subunit survey period question naire Summary report for dean of studies The dean of studies receives a summary report with the indicators for all evaluated courses The selection is made by the deans themselves in their login account The function Class Climate settings central evaluation dean 454 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate of studies must be activated A corresponding user account must be set up and used Report to the instructors Informs about the survey report For example SALUTATION TITLE SURNAME You are receiving the results of the automatic evaluation of the course SURVEY Questionnaire type QUESTIONARY The general indicator given first is made up of the following scales in the questionnaire DIMENSIONS i Then you will see the individual averages of the scales given above i In the second part of the report you will find all the averages of each individual question The value 1 represents from the students viewpoint minimum score for the course while the value 7 is a maximum score Certificate of Participation for Online Surveys Confirms the participation
215. aasee 118 3 2 6 Effective management and conduction of online surveys 119 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 5 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate Preview Online SUVCY ccccccceccceccseeceeece cece eeseeeaeeeeeeeeeesaeeseeaes 119 Generating and managing time scheduled online surveys 120 Online surveys Sending PSWDS ccccccceceseeeeeeeeeeeeeeseeeeees 125 Online surveys Customization of languages ccscceeeeeeees 126 Online surveys Customization of layouts ccccccceceeeeeeeeeeees 132 Viewing of the results for online survey participants 141 3 2 Adding questions using the instructor s optional GSS ONS aere a 145 Activate instructor s optional questions Administrator Account 146 Use of a VividForms QueSTIONNAIIE ccceccceeceeeeeeeeeeeeeeeeeeees 147 3 2 8 Mass production of forms PSWDs and PDF reports 148 3 2 9 NON ANONYMOUS surveys cccceeccecceeeseeceeeeeeceeeeeeeeeeeeeaees 152 Customizing the questionnaire for a non anonymous Survey 161 Implementing a non anonyMOUS Paper SUrVey ccseeeee seen es 162 Implementing a non anonymous online SUIrVeyY ceceeee seen es 163 Processing survey participant data ccccccecsecseeseeseeeeeeeeeees 164 Use the participant data for
216. able Hits Max Details 26 Details Courses 19 Hits in this Table Course Search Details Name Program of Study ID Type Introduction to the New Economy Legal environments sociology 101 Organizational Ethics Personal financial planning Web Design sHTML 1 Web Designf HTML 1 DEMO 2 Managing and Maintaining a Healthy Lifestyle Psychology 101 Windows Server 2U05 Yukon Interior Design security Essentials Firewalls and Access Control Lists Organization and Management Human Resource Management Introduction of Marine Science Stating your Own Business Time Mangement How to Survive College Study Skills DEMO DEMO DEMO DEMO PHIL DEMO DEMOL DEMOL DEMO DEMO DEMO DEMO DEMO DEMO MiS MS DEMO100 DEMO110 DEMO105 PHIL140 DEMO120 DEMGO1IZ1 DEMO172 DEMO146 DEMO 1b1 DEMO172 DEMO204 DEMO230 DEMO240 DEMO100 DEMO104 DEMO100 LDRSHP140 DEMO100 DEMO Lecture Lecture Lecture Lecture Lecture Lecture Lecture Lecture Lab Lecture Lab Lecture Lecture Lecture Lecture Lab Lecture Lecture Lecture Figure 494 Search for courses In the example a search has been made for the term mathematics The columns of the results table can also be sorted in ascending or des cending order By clicking on a course you will be taken directly to the course details Searches are carried out in the databases program of study course name location type and ID The following data
217. access Extension of templates only Mo access Figure 144 A user s access to the form editor The names are relevant and describe the above mentioned rights o Is an active instructor upon completion of processing authorized to view to which degree his surveys meet the quality guidelines or even those of his subunit possibly those of additional subunits or even those of the entire system You also grant these rights in the mask that serves to create and change user data The following options can be chosen from No QM views Only own surveys Only own subunit Unrestricted access 165 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ies SCANTRON Class Climate COURSE EVALOATION FEEDRACE SYSTEM If you wish to authorize access to one s own subunit or extend one or more accesses first select the option Own subunit only Then you can define further subunits by selecting Additional subunits in the gray area Mo Cid jews Mo GM views Only own Surveys Only oven subunit Unrestricted access additional subunits Figure 145 A user s access to QM views Once you have assigned these rights please remember to create an appropriate log in name and a password The instructor must be activated From the user overview you as the Subunit administrator can see whether an instructor i
218. account In addition the name of the subunit is given in which the instructor account is located The instructor name is also a link which provides access to his or her user profile Scantron Corporation 34 Parker Irvine California 92618 Copyright Electric Paper GmbH Subject to change without notice 1 800 722 6876 429 i Class Climate C N R 0 N LE TL COURSE EVALUATION FEEDRACE SYSTEM Address The target email address or the internal email address to which the report will be sent When the internal email address is used only in the self registering procedure then reports that are ready for delivery must be accessed through the internal email printing account Method symbolizes the method of transmission This is either email letter symbol or internal email paper symbol Sent Tells whether the report has been sent or printed green checkmark A blue I means that the report has neither been sent nor downloaded Delivery on Date of the email delivery or internal email printing download With the red X symbol you can delete individual entries The settings in the head of the table allow you to refine your search queries w There are 5 Entries for deliveries Show all entries Farting from data set 0 OK Print Version FP Delivery Way Sent On 0413 2007 Number of data sets to display 15 Recipient Address Bat Survey Type Web Design HTML 1 Form Sample Course type L
219. account is activated after import Decentral Evaluation SPSS Missing Values This option defines if the abstentions in the SPSS export are defined as Missing Values 1 Abstentions are defined and exported as Missing Values 0 Abstentions are exported as ordinary values If abstentions are exported as ordinary values they obtain the value 0 When calculating a mean value of all the results in SPSS the abstentions contribute to the mean value and thus distort the result For that reason you can define the abstentions as Missing Values when be ing exported to SPSS If you activate this option setting 1 then for every questionnaire where you have defined the possibility of abstentions each ab stention is exported as a Missing Value with value o to SPSS SPSS ignores the Missing Value when computing the mean value Raw data export contains only the ID of non anonymous participants If activated the raw data export contains only the ID email address of the participant This option is only available for non anonymous surveys where the participants are known with names in the system If this option is deacti vated all available participant data will be exported 475 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 5 5 2 5 6 E ee SCANTRON C Class Climate Char encoding for CSV Export Defines the ch
220. ackground of odd questions e g 1 1 and 1 3 etc e Background of even questions e g 1 2 and 1 4 etc In the Color Selection Dialog you can select a color directly define it as an RGB value or hexadecimal VividForms Editor Color Scheme Assistant Change color scheme Font question groups ai F Background question groups P Background odd questions F Background even questions FP Example preview 1 Personal Data 1 1 Gender 1 2 Age 2 General Assessment 2 1 Adequate parking spaces are available 22 am taking part in further education activities 2 3 Your notes and comments Apply Cancel Figure 455 Color Scheme Assistant Furthermore the brightness of the color can be defined here Class Climate checks the brightness of the color to ensure that form data can later be utilized If you have selected too dark a color the message A brighter color is required appears Only when the required brightness of the color has been selected can you apply the new color by clicking on OK 395 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee ee SCANTRON Change color scheme Font question groups Background question groups Background odd questions Background even questions Example preview 1 Personal Data 1 1 Gender
221. ackup copies of existing files M Also save backup copies of automatically created batches Manual Figure 165 Tab scan destination The following options can be set Target Directory ABC directory This is the ABC directory of the Class Climate server ABC Automatic Batch Conversion and serves as the target directory for the transmission of scan files The VividForms Reader uses these files for further processing Archive directory Backup copies of all scanned questionnaires are kept in this directory Store a backup copy of the batch in the archive directory Activates the creation of backup copies of all scanned batches 179 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDEACE SYSTEM e SCANTRON Tab Scanner Hy Settings Scan Destination Scanner General Settings VividF Farms Reader Scanner f Scanner Scantron iMSIGHT 30 Existing files C Program Files Scantron Class Climate Scanstation archive T Delete the source files Settings Always show driver settings dialog before scanning Test scan Create automatic batches from the TIF files of a source directory Automatic batch creation C Program Files Scantron Class Climate Scanstation Batch processing L Suspend the processing of VividForms batches before transmitting the data for checking a Stop proc
222. address etc A placeholder determines which data appears The types of placeholders are described in Section 2 1 5 In Adobe Acrobat placeholders are defined in the text field at Options Default Value For example To GENDER TITLE FIRSTNAME SURNAME confidential subject This field is filled with a heading or the subject line of the letter The subject line can be defined in the Class Climate menu item Text Template see Sec tion 6 7 text This field contains the personalized text of the letter for the PDF report The text can be defined in the Class Climate menu item Text Template In Adobe Acrobat the templates must be saved by Save As so that the inter nal PDF structure is clean 464 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate 2 3 Process defaults In the menu System Settings Process Defaults you can set the defaults for the configuration of user accounts The configuration of Class Climate user accounts allows you to customize the surveys to your requirements The following points are available When creating surveys automatically send emails with cover sheet questionnaire PSWDs only activated instructor accounts This option sends the cover sheet or personalized form for your new survey immediately after creation of the survey to the em
223. age selection in online survey 2 3 4 Question Library The question library can be found under System Settings Question Library Here you can display and print the question library as well as exporting the contents of the question library CSV and importing as CSV or text file When importing the question library as a CSV file the following structure must be adhered to Question Question type Number of Question text Left pole Right pole Abstention Group Title options Table 3 Structure of the CSV file for import into the question library The question types are assigned numbers the following schema is valid 0 Scaled Question 2 Open Question 4 Grade Value Question 6 Single Choice Question 8 Multiple Choice Question 10 Single Choice Extended Question 14 Matrix Field Question Number of options In scaled questions the number of checkboxes is stored here In grade value questions and open questions this field remains empty In single choice single choice extended and multiple choice ques tions the number of response options is recorded In matrix field questions the number of groups in the PDF report is recorded here 93 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT A 5 C A N R 0 N th Class Climate Left pole In scaled questions the left pole d
224. agez Disagree n 131 tre deeida 1 2 a 4 a 24 4 2376 26 79 15 3 859 3 This course has had a profound impact on me agres Disagree nati tre deve 3 1 2 a a p 23 70 191S 15 1 19 1 19 1 4 Students who go to the instructor for help get the Agree Disagree nei assistance they meed im 1 2 a 5 e m s a i La Class Climate evaluation Page 1 Figure 311 The PDF report Mathematics Year 08 Page 1 287 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice COURSE EVALUATION FEEDRACE SYSTEM aen l i A ST ANTRONW N Class Climate e Export Here you can create export files for the subsequent processing in statistics programs HTRAIL Wa Mathematics Year 06 Data available W Sample o4 20 2007 E131 oe Standard POF Report Figure 312 The subunit report Mathematics Year 08 in overview export options o You always have the option of the CSV and SPSS export Information on a report detailed view If you click on the name of a report the detailed view is displayed to you Details for Compilation gt Survey J Study gA Type Te Questionnaire Status c3 Compilation Created on E No of collected questionnaires Actions Rename Compilation g Delete Compilation Mathematics Year 08 surveys Geology Compilation of surveys Sample Data available report available 04 20 2007 at 02
225. agree very important in the questionnaire appears on the right side The technical equipment is 1 Z A 4 4 6 excellent O OF OF O O O poor i very important O OO dc O very unimportant w EA A A D a E a a E roricritical area Critical area Figure 415 Explanation of the dual scale calculation 368 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON C Class Climate Dual scale profile line strongly agree a a a CC strongly disagree The college is leading edge in using the latest technologies unimportant _ E very important strongly agree ae E strongly disagree The college is on line and Intemet accessible unimportant very important strongly agree i i i i i i strongly disagree The college features courses in the latest information technologies unimportant e very important strongly agree oo a sA strongly disagree This college is well respected in the business community unimportant very important Figure 416 Dual scale profile line of the linked scaled questions in the PDF report 3 4 3 Mirroring of individual scaled questions The VividForms Editor allows you to mirror individual scaled questions Using this method control questions can appear inverted in the survey but at the same time flow correctly into the calculation of the indicators To create a
226. ail addresses given in your profile Make own utilization statistics available for other instructors only acti vated instructor accounts The information contained in the utilization statistics concerning for example the number of scanned questionnaires and number of surveys can be viewed by your colleagues if you permit it Otherwise only the administrator can view the utilization statistics No one not even the administrator is able to see the results of the survey After the scanning operation automatically generate email with message or report only paper surveys You can automatically send emails also with reports after the forms have been scanned The email will be sent to the email address given in your pro file If the email does not have a report file then it is a matter of system confi guration A message text or in addition a PDF report and or CSV raw data can be sent This setting is made by the administrator End the survey after the scanning operation Surveys can be highlighted as either ended or not yet ended This function allows you to collect data in a number of scanning operations in different pe riods of time e g when returns come in waves If you are sure that you will not need further scanning operations after the first scanning operation then you can answer this question with yes Keep survey data after analysis in the system only paper surveys The survey data is stored i
227. al reports on survey participants The data fields for the survey participants are added on the right hand margin to the raw data table relating to the respective surveys AB AC AD AE AF AG AH Al Ad Participant Email address Participant Salutation Participant Title Participant First Name Participant Surname Participant Postal Address Custom 1 Custom 2 Custom 3 stcdemol localserver com neutral Amy Hardy stcdemo2 localserver com neutral Dr Mary Smith stcdemos localserver com neutral Pasha Harrison stcdemo4 localserver com neutral Daniel Soto stcdemoo localserver com neutral Kell Edwards Figure 143 CSV files of a non anonymous survey A NOTE So that all participant data fields are exported the option System Settings Class Climate Settings Data Import and Export Raw data export contains only the ID of non anonymous participants has to be deactivated Otherwise only the email address of the participants as the sole identification feature will be exported Use the participant data for participation certificates All above mentioned place holders PARTICIPANT_LASTNAME PARTICIPANT_FIRSTNAME etc can also be used for the participant cer tificates for online surveys 164 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCAN pan O TRON th Class Cli mate 3 3 3 3 1 User Type Active instructor accounts In
228. alifornia 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ies SCANTRON th Class Climate 5 Use of the question library with VividForms You can integrate both question groups and questions from not yet imple mented questionnaires as well as protected questionnaires into the question library In the following the procedure for adding the question groups and questions is described in detail 5 1 Adding a question from the library Click on the symbol 7 in order to adopt a question group combination from the question library A dialog will open and you should now select a group With the checkbox you can select whether the group will be transferred to the questionnaire the marked checkbox in the screenshot In the next selection the elements of this group will appear VividForms Editor Question Library Assistant Question Group Selection Question College Evaluation Course Evaluation Instructor Evaluation Excellent Very Poor Instructor Evaluation Poor Outstanding Instructor Evaluation Strongly Disagree Strongly Agree speaker Evaluation Create M Apply Cancel Figure 461 Adopt a question group from the library You can select one or more questions with the Ctrl key With the checkbox you can determine whether the question will be transferred to the questionnaire In this case they are assigned to a new question group you can recognize that by the green ti
229. ally designed reports ccccceeeeeeeees 229 Reports for the dean ccccccccssssseeeeeeeseeeeees 306 Reports for the dean of Studies cccceeees 306 Reports for the president 306 Subgroup reports wccesstinsoeadcvatscacaeeateassouvashonneaiete 445 Required questions ccccceseccceeeeeeeeeeees 85 404 407 Response Rate CalculatiON sssicissirirnrcrrariinies irainei 472 Rules for scanning ccccsseeecccceesseeccceeesseeeeesaaaeees 186 S Scaled QUES CON assisen aaen 365 N Class Climate COURSE EVALUATION FEEDRACE SYSTEM Dial SC aS sssrinin erasia 367 MIT OME sanccehssaesantecntesattiedsentenes E S 369 SC ait Stato peaini a E 37 Scanned questionnaire EV aN OA cna i 188 SAINI GY a AE 185 Scanner models sc cncscvsasvencenassnemwssreneanpsavianwnseiansaenes 186 SCANNING cceecccsscccsscceecceeccceecceeceeeesseeesseceeesenseeees 186 SCANNING the FOPMS csecccceeseccceesecceeeeceeeeneeeees 178 SCANSTATION SOFTWALE cccccessseeeeceeeseceeseeeeseeeeees 178 Search Search configurations cccccseeeeeeceeeeeeeeeeeeees 337 Search function wisncscevsdictsederteneesncaesiasereonstueniadess 422 Searching fOr COUISES cscccccseseeceeeeeeeeeseeeeees 425 Searching for CeliVeries ccccccccsseeeeeeseeeeees 427 Searching fOr SUIVEYS ccccccsseeeceeeceeseeeeeeaees 426 Searching fOr USESS ccccccsseccceseeeceeeeceeeeneeees 423 Special search C
230. ame course in period XY can also be selected This selection adds the line of an earlier survey to the profile line of a selected course if available 293 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice n SCANTROR C Class Climate If you make such a selection and then download the profile lines a profile line is created for each selected course report except for those of the two com parative lines In addition the first profile line and if selected the second profile line are laid over each other You thus receive a document which bears at least as many pages as selected courses After the selection you can scroll to the end of the page and choose one of the following download methods e Dispatch of the profile lines to the instructors of the marked courses This option ensures that each instructor is only sent the profile line of his or her course if selected with the first and second comparative lines that are inserted into the graphic If you mark the option Additional re cipient you are presented in a further field with the possibility to enter further email addresses separated by a semicolon Request Method LI Send comparison line to the instructors email account s M Additional recipient Additional recipient useri wexrample university edu user mexample u Figure 322 Send a comparative profile line e D
231. an instructor teaches Course data itself cannot be imported unless as signed to a instructor The right side of the table course data can remain empty You just import the instructor data In addition to the information depicted above you can add further data fields Secondary instructors If the course is held by more than one instructor and if they are to be evaluated together using the same questionnaire and will receive the same report then add a 1 in the next column This indicates whether there is a secondary instructor for a course Information about additional instructors is collected in the properties of courses User defined course fields Data fields to be entered in the administrator interface at Class Climate settings course user data fields can be automatically imported Insert data columns following the sequence first additional field second ad ditional field and so on to the CSV files which then contain key words which you have also defined at Class Climate settings course user data fields Please follow the sequence first secondary instructor then user defined course fields 75 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON AN Class COURSE 5S oN m te SYSTEM An example for a CSV data line along with these additional fields Instructor Mr Prof
232. ance they need Donna Harwood Web Design XHTML 1 3 s 32 21 16 17 The instructor has a comprehensive understanding jai B Diye 1 P 2 4 E A in 6 37 16 21 13 This instructor knows this subject very well Figure 227 Evaluation of a scaled question of an entire question group If you or for example deans department heads etc wish to obtain a quick overview of the results of the survey often not every single question may be of interest One rather needs summary statements If therefore you do not wish to view all questions separately it is possible to calculate an average for the scaled questions of an entire question group the so called indicator The indicator in Class Climate thus forms a question group average Generally indicators can be regarded as kind of identification numbers which make a statement about the summarized items In Class Climate for exam ple one question would correspond to one item This way the questioned values for example quality of the course are measurable and comparable Of course an indicator can only give an accurate over all statement when the single questions can actually make a contribution to the statement For the calculation of the indicator in Class Climate all results of the scaled questions are added The sum of them is divided by the number of res ponses Thus the already calculated averages of the single questions are not used for this This means
233. ange without notice eee SCANTRON C Class Climate In the table in the window you can see all the logos in the system You can use the symbol to change the name or with the amp symbol to delete the logo from the system In the first column you can select a logo as default logo and it will be automatically used whenever a new subunit is set up Click on return to get back to the subunit details The logo graphic will be displayed in the interface as an illustration of the ac tive subunit Even when the instructor logs in with an active user account this logo will appear in the upper right hand corner of the screen In addition the logo will appear in the heading of the PDF report document generated by Class Climate We recommend using the JPG format even though GIF is better as a rule for depicting logos The reason is that for legal reasons relating to licenses some printer drivers cannot encrypt the compression of the GIF format In this case the reports could not be printed Hint The default subunit logo white check mark on colored background is stored in the folder C Apache htdocs classclimate images logos subunit Changing Subunit Data After a mouse click on the green pencil icon in the column Edit of the subunit window you can edit the configuration data of the subunit Delete Subunit P i Delete subunit subunit to delete Business Studies Warning Deleting a subunit causes the deletion of all correla
234. antron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ae ee STANTROW C Class Climate In addition you can determine the vertical alignment of the logo in the questionnaire header The following vertical alignment options are available e Top e Middle e Bottom Finally define the scaling of the selected logo as a percentage of the box width relating to the outer third of the header VividForms Editor Logo Assistant Insert logo Use standard logo subunit logo C Use own logo University Logo en Position in questionnaire header Lett f Right Vertical alignment Above Middle Below Scale of the box width in Yo outer third of the header 100 Apply Cancel Figure 401 Logo Assistant 359 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee O 19 i y SCANTRONR C Class Climate 3 3 Adding and editing question groups Question groups unite questions that are thematically similar under a general heading so that for example indicators can be calculated VividForms Editor Question group Wizard New question group Page 1 Title Bru amp Personal Data Presentation Slide Text Indicator Font Size Text E Element Apply Cancel Figure 402 Adding a new question gro
235. ants addresses for all courses are imported into Class Climate by the import interface before the survey is compiled Once the PSWDs have been imported the email addresses are available and no longer have to be entered manually This applies to both manual dis patching and email by Scheduled Tasks A CSV file with two columns is created for the import of addresses with the specification of the course id in the first column and the email address of the participant in the second column lf someone participates in several courses then the email address also has to appear multiple times in the CSV file Example for 2 courses MAO5Wiw2 person0O1 localserver com MAO5Wiw2 person0O2 localserver com MAO5Wiw2 person03 localserver com MAO5Con person0O1 localserver com MAO5Con person03 localserver com MAO5Con person04 localserver com MAO5Con person05 localserver com CSV files are independent of the operating system and can be generated in Windows for example with Microsoft Excel The used separator can be ad justed under Configuration Data import and export Separators CSV im port and export For the allocation of the course participants email addresses to the respec tive course it is essential that the course id is unique system wide If several courses were to be found in Class Climate with the same id then the ad dresses from the CSV file would not be related to any course 78 Scantron Corporati
236. ants in the course data If this information is missing then there is a default setting at Class Climate settings online survey default value PSWD per survey Central Evaluation These PSWDs are then sent to the survey participants There are two ways of doing this Batch emails Using an email address list the PSWDs are sent randomly to the survey par ticipants by the Class Climate server In order to use this procedure the func tion Class Climate settings email functions amp accounts delivery method PSWDs Central Evaluation must be set at the option group Using the reminder function you can send an email at a later time to all PSWD recipients who have not yet taken part in the survey PSWD cards The PSWDs are produced as PDF documents These PSWD cards have an entry code the Internet address as well as the name of the survey These PSWD documents can be either opened by the administrator or sent to the instructor per email In order to use this procedure the function Class Climate Settings Email functions amp accounts Delivery method PSWDs Central Eval uation must be set at the option instructor 100 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Batch emails As in the online surveys PSWDs are sent randomly using an email address list of the surve
237. aper GmbH Subject to change without notice pan OO SCANTRON th Class Climate In the questionnaire details you can define as many comparative reports as you may require In doing so please note that you can only define one com parative report per survey period and subunit This means that you cannot define any more comparative reports for the subunit Business Studies in WS08 09 if you have defined the comparative report Business Studies WS 08 09 for your subunit Business Studies in WS08 09 If for example you select Computer Science WS07 08 together with the period WS08 09 you can no longer select under Subunit the sub unit Business Studies because you have already defined a comparative re port in WS07 08 for this subunit Define report for comparison survey Period m _ Computer Scienbe Economics SE aes Mathematics Physics my stem Logi Figure 352 Report for comparison SS07 The subunit Engineering is not mentioned anymore If you combine the settings defined above thereby defining both the two pre vious periods as well as the comparative report Business Studies WS 08 09 for the comparison lines your PDF reports will additionally contain these four comparison lines In the following graphic you can see the profile lines for the survey results of the course Introduction of Marine Science in WS08 09 in the subunit Busi ness Studies
238. ar encoding for the CSV export Use the option Unicode if non Latin characters are used Options ISO 8859 1 ISO 8859 2 Unicode ISO 8859 1 is a norm which defines the display of the western European font ISO 8859 2 is a norm defining the east European character set Through ISO 8859 2 a CSV file with east European characters can be directly and correctly opened in Excel Unicode is a comprehensive standard for the presentation of characters through a computer which makes numerous characters presentable world wide for example Chinese fonts The Class Climate server displays its web pages in the unicode font UTF 8 Section Course user data fields Number of additional fields Sets the number of custom course data fields Zero corresponds to no addi tional fields Title of 1st 2nd 3rd 4th and 5th additional field Enter the title of the corresponding additional field here Content of the1st 2nd 3rd 4th and 5th additional field Enter the permitted values for the additional custom field here Separate val ues using the pipe character CTRL ALT gt Section Functions Period display Displays the current period Minimal survey number report creator Minimum number of surveys with which a report creator can create a subunit report De central Evaluation Permits immediate deletion of data Defines whether the data of processed surveys can be deleted immediately after the reports have been se
239. area of the configuration dialogue you can upload an image file as well as define its positioning Click on Apply to create the customized online survey template The tem plate just created now appears in the overview see Figure 103 It can be edited at any time by clicking on the pen symbol or deleted by clicking on the icon a After having created the template link it to the subunit in question When you open an online survey of this subunit and via the survey details the preview of the online survey you see the amended layout 134 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ies ii g SCANTRON C Class Climate ag 5 C ANTEON Web Desigw XHTML 1 Scanian Pelerson il teamed a bol m thet Gouree Agee w el jal a me Digigit lamid m rs in Pis curs h n ii ORs Apri oie ml oe Ce Dizagn Thie course wae extremely valuable to my educsion Agrae ai al al le Disagree lwo recommend hrs courge lo my biorda Agree Seer Ss Dig agrine This Gourde has had prdtaued impact on mit Agee On ett Dit arene Siudanta who go to the inetructor for help gat the assistance they mead Agree Cm E Disagree The wrslucioe has d comprehen understanding of the subject Agree eel el me Oigaguey Thig ifr tructoe bhii thie subject wary well Agee ceo 8 tf Ditagrs Whitest wae the beet aspaci of this couse EJ Plo
240. as used In this case a new survey with the questionnaire type that was actually used must be created Scan the batch with the new cover sheet some questionnaires of the wrong type have gotten into the batch that was scanned SURVEYNAME processed X forms X invalid A batch was processed that contains some invalid questionnaire types The data of the invalid questionnaire types were discarded while the valid ques tionnaire types were processed If more than one type of questionnaire is be ing used in a survey consult the chapter on form classes in the section Creating forms for Class Climate Messages SURVEYNAME FORMABBREV processed X forms The survey was correctly processed VividForms Log File The VividForms Reader protocols all processed questionnaires in this text file You can find it in the program group in the VividForms Reader If the debug mode in the VividForms Reader has been activated then the protocol will re ceive very detailed data about the form processing operation 447 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 2 1 2 1 1 E ee SCANTRON C Class Climate Configuration settings Text templates Provided they have the setting in their configuration Class Climate sends emails to users for a number of reasons The texts for these emails can be edited here Alongside the
241. at of the PSWD document can be selected in the configuration System Settings Class Climate Settings Survey Online Format PSWD document Different formats are available for the PSYVD document lax 1 3x8 PSWDs per page 44 2 2x PovvDs per page 44 Aa tt etter i 3 4x PovvDs per page 4 3x6 PSDs per page L M Wake this option avaliable to Subunit Administrators Figure 529 Format of PSWD Documents Design Template for Online Surveys The selected design template sets the design of online surveys Alternative forwarding for online surveys This option activates the forwarding of the participants of online surveys After sending the questionnaire the participants will be forwarded to the web ad dress defined below 473 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Alternative web address for forwarding the participants of online sur veys After sending the questionnaire the participants of online surveys will be for warded to the web address defined here Please enter a complete URL incl http Language selection using images For online surveys with multiple languages you can change the language with the help of language icons This option has to be activated The icons must be defined for the languages and the files must exist Class Climate automatically s
242. ata in SPSS format a4 t t t zal ne ee L gt i J Raw data in CSW format B fa Assign survey to substitute instructor lt li Edit Show notes Reload Back Figure 82 Survey details Add note Then click on Add note All notes of the survey Carriers in ion semiconductors Add note Hack Figure 83 Add note 115 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDRACE SYSTEM E SCANTRON An input window appears with which text can also be formatted Add Note Carriers in ion semiconductors Due to a poor quality of several questionnaires only 50 of the returned questionnaires were able to be read by the VividForms Reader Figure 84 Add a note After a click on Add note the entries are saved In the survey overview the symbol i now appears next to the survey name When the mouse is moved over the symbol the most recently entered note appears in a window next to the cursor CSV JE ii Carriers in ion semiconductors ii available E a P Z train 01 08 22008 08712 2008 O06 BB ose ntti copag fa Due to a poor quality of several questionnaires only 50 of he returned questionnaires were able to be read by the Lattice sites O04 ER opre copag AT MIL Processed Forms Report Export Rep HTML eS Gere 7 jou ae f Cote la fetn ciate 03
243. ations you can test entries to open questions and matrix fields in online surveys with value ranges and regular expressions before a survey participant can send the questionnaire Validation Question to check Range of values Options Add question Age Figure 470 Validation To create validations select a matrix field or an open question from the list and click on Add Now select which values can be accepted Numbers only Here you can delimit the value range by storing a mini mum and maximum value Letters only Letters or numbers only Date e Pattern simplified syntax By default the following templates are available O three digit number o word underscore number O serial number All three examples are based on the following legend O L Letter O W Word O D Digit O N Number o A Alphanumeric digit or letter In addition there is the possibility of using square brackets to label a place holder as optional In this way the following pattern D D D W means that only input consisting of a number of one to three digits a hyphen and a word in this order will be accepted 406 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCAN 6 4 Class Climate COURSE EVALOATION FEEDRACE SYSTEM TRON As well as the common syntax for patterns there is also the pos
244. ay answers to open questions Rehremeed contgurston Edit ALL subunits Course Type A ADAH Period Business Studies Lecture i Ce Seminar Tutorial System Logins Apply Figure 112 Result for online survey participants authorization in the questionnaire There you can authorize the viewing of results As in this case only access to results of closed questions is authorized the option Display responses to open questions can be additionally selected If you authorize the viewing of results the online survey participants have access to the HTML report as soon as the survey has been closed Each par ticipant can use his PSWD to again log on to the same page on which the questionnaire was previously available Instead of the questionnaire now the HTML report is accessible Important Only those participants who were logged in during the survey can now log in again to download the report The system verifies that the PSWD has already been used for this This ensures that nobody can log on who has received a PSWD but has not yet participated in the survey The information on the accessibility of results can be communicated to the participants via email once the survey has been closed It is however not a condition for accessing the results using the PSWD The email on the report accessibility will be sent out either manually or by using the time control of online surveys 142 Scantron Corporation
245. ay of a notice instead of the question summary when the minimum response is not reached The content of the text can be changed in the text templates Action PDF Report Text for too little response If deac tivated the respective question does not appear in the report 222 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Font size question texts Font size of texts in the PDF reports Font size pole texts Font size of pole texts in PDF reports Font size for numerical data Font size for average av standard deviation s and frequency n in the PDF report Font size for presentation slides Font size of texts in PDF reports presentation slides Bar Mean Value Line thickness for mean value Bar standard deviation Line thickness for standard deviation Show recommendation text When activated a link for generating a recommendation document will be placed after the detailed norm profile line Mode of calculation for norming 1 Mean value of the dimension Mean values of all datasets 2 Mean value of the dimension Mean value of the mean values of the data sets Please note In this case in each dataset the number of answers for each item must be at least as high as a defined minimum value see also Configuration of Norming You can choose between two ways of calculating the mean valu
246. ay take a moment Please wait until an acknowledgment has been sent back from the serwer Create learned a lot in this course Agree Disagree learned more in this course than in others Agree Disagree This course was extremely valuable to my education Agree Disagree would recommend this course to my friends Agree Disagree Figure 271 Creating an instructor profile overview of the selection made and the questionnaire Here you deactivate the questions that you do not need in the instructor re port and click on Create In turn this report also appears in the list Hernandez WS08 09 Data available T Sample 04 23 2007 010 x4 choose pat repot E CSV SPSS Figure 272 The instructor profile in the report list 265 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee O SCANTRON th Class Climate Any compilation The option Any Compilation is completely flexible you can freely select which elements you wish to combine Unlike the other report types it is therefore possible to make a multiple choice in the individual selection fields such as subunit period etc Example You could for example summarize the reports for two courses that are held by two different instructors for example for Donna Harwood the lecture on Web Design and for Carlos Hernandez on the New Economy Of course the
247. b menu s left hand side you will find the op tion Class Climate Web Site When clicking on it you are granted access to the Class Climate web site as well as to the support area Salats SYAN SaCTipE Syrin Information By mon Organizat Hiroe addien aed house numbed mMm Warkinglyn Siap TIP City LES Damiiiiy nr ai TH amer Sere Em g uit Sitna Penn at wee To view detailed statistica please solect coure types penods and quistionnaandn In the default selection af information for ihe actual period can be verwed For direct comparison you can enable unused coutee types and queationnaires Please note ihel thre can couse the table size to mcrewse degreicantty Maal enanete FP Loerie In the table the figures are chown as Amount Surveys Amount Questionnaires i there are surveys af Speen active accounts available they vill be shown separately below ihe course typen Click on a subunit to get all te eewclly mbo the gubured view Figure 1 Link to the support area when logged in as an administrator 18 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON thy Class Climate 1 2 2 Email to the support department The Scantron Technical Support Department provides support to customers with current maintenance agreements Technical support is available Monday through Friday
248. bject to change without notice 2 9 8 een ee SCANTRON C Class Climate Visibility of active instructor surveys in the QM Views Here you can choose if you also want to display the surveys of active in structors in addition to the surveys of the central evaluation Display of course ID in the list of surveys Display of the course ID behind the name of the course Here you can choose if you want to display the course ID in the list of the surveys and in the header of the PDF report If activated the name of the survey consists not only of the name of the course but also of the course ID following the name in brack ets Additionally the course ID is displayed in the header of the PDF report again after the course name Section Email functions amp accounts Attach PDF report Attach PDF report to the report email Attach CSV file Attach CSV export to the report email Limit for file names in email attachments The amount of maximum characters for the file names in email attachments The value O deactivates the cutting of characters Subject Replace special characters If activated in the subject of every email special characters will be replaced to anticipate problems with some email clients Delivery method PSWDs central evaluation 1 PSWDs sent as batch mail by administrator 2 PDF lists of PSWDs is sent for printing and distribution to instructors Conditional email report dispatch send email report afte
249. by the report creator 2 The function Archive reports and raw data in the menu batch events is activated 3 Both functions 1 and 2 are activated Email address of the archive Defines the recipient address of the email archive function Maximum number of attachments The maximum number of email attachments Maximum size of attachments The maximum size of attachments in MB concerning the mailing of PDF re ports Section Color settings Preset color scheme All colors will be replaced by a preset color scheme Background color contents This setting determines the background color of the content area Table line 1 This setting determines the background color of the first line of each table 481 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate 2 5 10 2 5 11 Table line 2 This setting determines the background color of the second line of each table Table head This setting determines the background color of the table heads Active area This setting determines the background color of a selected menu item Processed surveys This setting determines the background color of the table lines for processed surveys New surveys This setting determines the background color of the table lines for newly created surveys Deleted surveys This setting determines the background
250. canstations and the VividForms Reader The single components bear the following functions Web server Class Climate interface Class Climate is controlled via the web server providing users with the user interface which is accessed via the web browser For data transfer Class Climate offers two different access methods e a regular unsecured connection via the http protocol and an additional optionally usable secure connection via SSL o SSL stands for Secure Socket Layer and offers administrators the ability if desired to securely encrypt any data traffic from Class Climate SSL connections are most easily recognized by https instead of the usual http in the browser s address bar Usually current browsers graphically indicate the presence of a secure connection The number of users is only limited by the number of user accounts Participants of online surveys can also communicate with the Class Climate server via an encrypted connection Email messages to the respective recipients are sent via your local mail server 21 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice PT SCANTRON C Class Climate Online survey Participants via Webbrowser Scanner One or more scanstations VividForms Document reading Pre processing vividform Powered by Electric Paper Web Server
251. cause within this report creator access a report with exactly the same name already exists This is determined not by the folder level but rather by the report creator as a whole Name The name of the report corresponds to the name which you as signed during creation Status The status here always says Data available since in the report creator you can only summarize surveys for which data already exist and therefore only produce surveys meaning report with the status Data available Form In the column Form you can call up the questionnaire sample and thus gain information as to which questionnaire this compilation is based on Created Here you can see when this report was produced e Processed This column informs you of the number of returns filled in questionnaires in this case 131 Del Red cross By clicking on the red cross you can delete the report HTML S Mathematics Year 08 Data available fe Sample 04 20 2007 131 Ce choose paf report ia CSV SPSS Figure 308 The subunit report Mathematics Year 08 in the overview Delete Please observe the following details o Class Climate does not hold any completed reports in memory The automatically generated PDF reports for single surveys are also pro duced on the fly when you click on PDF in the column Report o The report creator combines this data according to your reports and keeps it ready When you click on PDF
252. cccccesesececseesseeeessaeasees 44 Evaluation process The Phase Model cccccceescsesceescescceeeseneeseeecss 38 Evaluation Statistics ccccccccscesessesesseeeseeeneeseenes 433 E E e ee nr E 317 Export Batch CXPOFt ccccccccsssssecceseesecceeseeseeeeeesaeasees 431 GU Gl E E E E E E A T E 475 QUESTIONNAILES cccccecescesceseeceseeseeseeceeseesesens 419 F Filter Settings scncucsscsscdacciesdseaveiesonawesatiaccen 85 404 405 Filtering of HTML Tags cccccccssssececesesseceeeeeeees 388 FON S12 O aaee E cuter aes 388 FON LY O ac cn ssiviccaantacanenntaeaadacnaereantanwataanreamnemaceatans 388 Form definitions ccc eecceecceecccecceeeeeeeeseeeseeseeeeesees 36 FONT WS WW oiea r vast cease A 191 Forms Of address cece ceccceecceecececceeeseeeceeeeceuseeusesees 44 Free INGICATOMS cccccecceeccceeccsesceeceescceseseeseeeeeseusces 242 PUI CONS AE PE AT 476 G Generation of module Surveys ssssssssssssseerssseee 343 Grad AVC csc cicacebccesaceditcececc sag ctansenceteaeeeseccsusneadenn 379 Graphical ClOMents cccccsssseececeeseeeceeeeeeseeeeees 386 H Handwriting reCcORNitiON cccceseccceeeseceeeeeeeeeees 195 Handwriting Recognition cceccccessseceeeeeeeeeees 371 SEZMENTATION cceccseccseceeccesccseecasceseceeeeaeees 371 Handwritten COMMENHS cccccceccsecceeeseeeseeeeseeeces 196 Hard COPY PrOC CUre csesccccccsssecceceesececee
253. ce panee O SCANTRON th Class Climate CS Import for survey participants data Import survey participant Import courses with multiple course IDs data Browse Import Delete all survey participant AIFeHE data Figure 126 Data import via CSV file User this window to import the data on survey participants either just course ID and email in the case of anonymous surveys or further data for non ano nymous surveys Prepare the survey participant data as CSV file You can use either a semi colon or the character that you define in System Settings Class Climate Settings Data Import and Export Separators CSV import and export serves as a separator Use the following data structure for importing CSV based survey participant data eee a Table 7 Data structure for importing CSV bsed survey participant data Here the text file would appear as follows DEMO120 stcdemo1 localserver com Hardy Amy Mrs DEMO120 stcdemo2 localserver com Smith Dr Mary Mr DEMO120 stcdemo3 localserver com Harrison Pasha Mrs The field Course ID forms the link to the courses existing in Class Climate One import file may contain participant data for any number of courses If on a large scale survey participant data is to be imported into Class Climate it makes sense to create and import the CSV import file for survey participant data and CSV XML files for subunits user accounts and courses simulta neously
254. ce the present configuration by And finally you can delete a configuration you have saved at delete an earlier configuration Many of the available configuration options are characterized and marked by gray text Make this option subunit available to subunit administrators meaning that they can be activated for the use by subunit administrators Instructor s Optional Questions activation status Activated Here you can activate or deactivate the Instructor s Optional Questions IY Wake this ootion avaliable to Subunit Administrators Figure 527 Option activated for subunit administrator With this function activated the subunit administrators are able to implement settings which deviate from central settings Please note changes made by the subunit administrator overwrite the changes made by the administrator in the relevant subunits If any particular released configuration options are to be removed from control by subunit administrators the marking can be removed 468 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON C Class Climate Microsoft Internet Explorer peo on 7 Removing authorization will remove all existing settings made by Subunit Administrators For this option cencel_ Figure 528 Warning during the deactivation of the subunit administrator release 2 9 1
255. ceeccccsseeeeeeseeeees 156 Participation Tracking xisisccccsendaxcctieendetndn dcdavaccousests 125 Passing on questionnaireS sssssssssessessressessessees 416 PDF Ea E N E A EA E EA 82 SEARE E EE E EE E acces 82 Templat E eee er ee eee 462 PDF ODOM saseecacvanacnuseeseacanicsateeaneasauteenasasneinussoaance 200 Appearance of the norm data in the PDF report PEE E E E E E E ETA 325 Components of the PDF report ccccseeeees 201 De TIE GING aeetos iania a NANE 224 EE E EE EE E P OE 458 DE EINE 5 PE A E 219 224 Template for letter in PDF reports 00 453 POPA en R N 200 Performance Statistics cccccssesccccessseeeeseeeeeeeees 438 Phase 1 Preparation of a survey PeriOd escecceeeeeee 41 Phase 2 Implementation of Surveys cseseeceeeeseeeeeeees 95 Phase 3 Capture and instant feedback eseese 177 Phase 4 Advanced repOrting cccccssssscccceeeseceeseaseesees 234 Phase 5 Quality MANAZEMENL cccccsssseeeeeeesseeeeeeeeees 320 Phase Model scccusassaacmoesesatanctanainentenestatsnnenineantmoegesacens 38 Your workflow during evaluation cccceeees 38 Place Polde Sania E 356 N Class Climate COURSE EVALUATION FEEDRACE SYSTEM Pole labels sorarrain rsa n Eaa 382 Horizontal pole labels ccccccccsssseeeeeeeeeeees 382 AALE ID e A E A A E 384 Vertical pole labels ccccccsssseceeceesseeeeeeeees 383 Preparation of a
256. ceed as follows Select 1 the subunit 2 the survey period 3 the course type 4 the ques tionnaire and 5 the course s Select Activate now Activate Remind Deactivate C No email submission Figure 118 Configuration of the instructor s optional questions Personalized emails are sent to all instructor accounts for all selected courses These emails contain a link to the webpage of Instructor s Optional Questions Such an email could read as follows 146 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee Pii p5 SCANTRON C Class Climate Dear Prof Miller The Instructor s Optional Questions has been activated for you You can enter questions for the survey or course Cutting Technology III by clicking on the link given below Alternatively you can copy the complete link and enter it into the address line of your Internet browser Link http localhost classclimate mask php mode show tan C 7XES Your Class Climate Administrator After clicking on the link the Instructor s Optional Questions a new window appears where the instructor can change some settings concerning the course At the top the instructor can supplement or if necessary correct information concerning the course Use of a VividForms Questionnaire When using a VividForms questionnaire the recipient will receive a template with op
257. cess completed J You have scanned 24 pages Would pou like to continue scanning pages from this batch release this batch for further processing or discard it Continue scanning Discard batch Finish batch Figure 171 Scan process 187 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate 4 2 Evaluation of scanned questionnaires The processing of scanned batches is done with VividForms In order for processing to continue the VividForms Reader must be in operation 4 2 1 Recognition of the checked boxes via barcode and OMR In the graphic you see two form pages one of which is a cover sheet and the other a page from the questionnaire The relevant capture zones have been marked in red Class h J amgia E vahuation Form E Evaluation Sheet H i g gga lt DORON Pusse fsi te ccargter shown on the left banc side te help optimize the reacheg results Subunit Chemistry 1 About the Course 1 tamed a lot in this a 12 leamed more in this st Program of Study 1 3 This course was extreme let education 14 would recommend t Instructor Alice Eddison friends 1 5 This course he d enpact J E oo Course Introduction into chemistry 1 6 Students who go to the instructor for help get gee G o OF OC Disayee the assistance Mey need i j 1 7 The instructor has a comprehensive
258. cess the scanned questionnaires if these are not based on VividForms forms Should this be the case the image files are stored in a so called NonForms folder meaning in a folder for non recog nized image files In the case of online surveys of course no scanning is required The data will be transferred directly to the data base Once the data has reached the data base the user can access the data base via the web server with a web browser and view the results of their survey For further information please consult the VividForms Reader Manual 23 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 2 2 2 1 een ee SCANTRON C Class Climate Central evaluation and active instructor accounts Within Class Climate you have two options for governing responsibilities for surveys The option usually used for regular evaluation processes is the so called central evaluation option Hereby a central evaluation office takes care of the evaluation s coordination In addition to this central evaluation you may authorize individual instructors to create and conduct their own questionnaires and surveys This is what is called active instructor accounts Central evaluation a central office controls the evaluation The central evaluation is tailored to a service and competence center by which the entire course evaluatio
259. ch as colors and location but also each detail of how the single elements will be displayed You can for example include flash in teraction into your survey create a picture based survey e g displaying pic 136 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee Pii a SCANTRON C Class Climate tures as multiple choice options and so on Working at this level of customi zation requires advanced object oriented PHP programming and extended knowledge of accessibility requirements To access these functionalities start by copying the whole online default tem plate you find in folder C Apache htdocs classclimate application modules online templates onlinedefault Here are the objects in this folder files and subfolders p element di images di partial 2 errors ini __ formecontent phtml __ lanquageselector phtml _ layout phtml _ login phtml 2 onlinesurvey css __ organizationheader phtml _ pagination phtml __ submitted phtml _ surveyheader phtml Figure 108 Content of the folder onlinedefault Each part of your online survey is available for you to modify it the login screen the way pagination is dealt with the header the content of the form etc Most important the CSS style sheet onlinesurvey css allows you to modify almost everything as each object of the online surve
260. change in the question group scale for ex ample from a 5er scale to a 6er scale would make a global indicator hard to interpret In order to really be able to interpret the indicators produced one must know how other surveys turned out For this you can fall back on norming 237 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate 5 1 2 Activating the indicators in the configuration If you wish to utilize the calculation of indicators you must first activate them in the configuration For this purpose you call up the option Configuration in the menu System Settings PDF Report Settings Please bear in mind that you have to define the configuration for each of your PDF reports There you find the setting Calculate indicators which you can activate and deactivate If you activate the calculation of the indicators here the indicator and stan dard deviation are displayed at the beginning of the PDF report as a bar dia gram On the margin you can also see both of them as numerical data Global Values ord 3 E aw 3 1 About the Course i 2 3 m dev 1 3 Figure 228 Display of indicators in the PDF report without global indicator The option Calculate indicators from the configuration refers only to this cal culation of the indicators at the beginning of the questionnaire
261. changes Write protected forms in the VividForms Editor have a yellow lock in the area form information see figure Form Properties a gt 2B a Letter 33 A 15 2 ELE 117 11 BY Figure 483 Write protect mode The following points have no effect on the display of the questionnaire and can so be modified in the write protect mode Building indicators for question groups Display of single choice questions in the HTML survey Options availa ble include Checkbox List and Drop Down List For matrix fields number of groups in the evaluation report Limiting the maximum responses for multiple choice questions o Selection of the diagram type for scaled questions in the PDF report e Definition of filter rules required questions and matrices cross tabulations 416 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee O SCANTRON C Glass Climate In particularly exceptional cases for example for typos the write protect mode can be circumnavigated You can alter the write protected mode in the form creation information of a questionnaire as shown in the following graphic VividForms Editor Form Wizard Form creation information Abbreviation Title B fF U sample Evaluation Form Paper Edit Mode D Template T Activate deactivate template mode D New items can only be a
262. chments Every email type in Class Climate e g Send PSWD to respondent or Send report to instructor can be provided with its own email attachment For ex ample an instructor could receive along with his PDF report a document with the evaluation requirements Under the heading Documents for Email Attachments you can find all re lated files Email attachments can be created in any file type so please remember that recipients may have trouble opening uncommon file formats More about assigning documents to specific email types can be found in the section Text Templates 461 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee H p SCANTRON C Class Climate 2 2 2 PDF templates Class Climat i hil CEO PALME Ge 0 GENDER TITLE SURNAME Personal and CONTE lees Figure 523 PDF templates Customized letter templates PDF templates can be entered for the various PDF report types e g Report to Instructor or Summary Report to Dean The template layouts can be designed so that they meet any corporate iden tity requirements As the name says the templates must be in PDF format or converted into this format The templates in Class Climate are filled with data from the Class Climate system when the reports are generated In order to do this certain fields are nec
263. cipants E MAIL Instructor s Optional Questions activated E MAIL Instructor s Optional Questions deactivated E MAIL Instructor s Optional Questions reminder Language English Higher Education Mail text Welcome to Class Climate the Faculty Evaluation Figure 147 Editing the welcome greeting for active instructors Modify the text as you see fit and then click on Save A subunit administrator has no access to these texts therefore he can not check this setting Please consult your Class Climate administrator on this As soon as you have secured these details the instructor can log on with the details that you have supplied him with 167 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee SCANTRON 3 3 2 Log in as active instructor In order to log in the active instructor calls up the Class Climate Log in win dow and enters his access data here Subsequently a window appears with the greeting text Welcome to Class Climate the Faculty Evaluation Feedback System First of all please c hang your user name password comb ination Click on viy profil e in the lef navigatio I menu In order to return to this window click on Create new folder For further information please consult the online manual We Figure 148 Greeting screen for Mr
264. ck mark in the window If the checkbox Create in the window before is not activated you will see a red cross in stead of the tick mark In this case no question group will be created 398 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON You can choose between two possibilities regarding the order of the ele ments e The order of the elements as it was on the original questionnaire from whence the question group comes from and from that to which it was in serted in the library This is the default sorting order e Alphabetical sorting of the elements if you decide on this sorting order activate the option Alphabetical sorting Furthermore you can sort the questions on the questionnaire alphabetically To do this activate the option Alphabetic Sorting If you don t activate this option the questions on the questionnaire will be sorted in the displayed original order VividForms Editor Question Library Assistant Question Selection Liuestion Instructor Evaluation Excellent ery Poor Group Guestions Instructor s effectiveness in teaching the subject matter was Instructor s attitude toward students in the class was Instructor s preparation for class was Instructor s clarity of presentation was Instructor s manner of deli
265. client operations Clients are subsys tems that are completely separate from each other and yet use the same computer environment In principle this means a number of Class Climate in stallations in ONE system Scantron offers as a service the setting up of clients Since for each client it is only necessary to have the necessary number of user licenses especially small colleges and universities will find it affordable to participate in teaching evaluations 488 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON E Index A Access TIS ES vssnansoeadenaetscosssncansnvoncerenecdennesaceaes 35 349 Authorizing access rights to QM views 334 Accounts Module eoin n 342 Active instructor ACCOUNTS niadvisosdicsacncieiiawturetereustesasoartedenssiul 24 25 165 Active instructor s data cccccccssseeceeeseeeeeeeees 174 Creating active instructors as subunit AGIMIINISEPATONS perron erionenn sr R 165 EOE UNV re A E EA 168 Adding A group to the library soessnnnossenenssseenssssseeress 403 A question from the library cccccsssseeeeeeees 398 A question to the library cccccesseseeceeeeeeeees 402 Graphical elements cccccsssseceeeeeeeeeeeeeeees 386 Pictures tO a questionnaire csecccsseeeeeeeeeees 390 Pole labels sccaatconavecnctnasetocsudaccteraasc
266. color of the table lines for deleted surveys Section Instructor accounts Display question numbers Question numbers are displayed when processing the optional additional questions Activate link to PDF preview When activated users can click on a questionnaire name in the list of surveys in order to see a sample of the questionnaire Section VividForms Recognition Set Folder Recognition folder for VividForms forms Image directory for open questions Path to a directory in which the VividForms Reader will store the images of an open question 482 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate 2 9 12 Default form editor access for users You can set the following access modes 0 Unrestricted access 1 Only templates 2 No access Cover sheet text Instruction text on the cover sheet Default Font size Default font size for VividForms questionnaires Allow editing of HTML code in the VividForms Editor lf activated users are allowed to edit HTML code in the VividForms Editor Maximum amount of pages that can be printed through batch printing of forms Maximum amount of pages in one batch printing charge the maximum num ber is 30 000 pages Display of recognized form data If activated the checkboxes whose values were transmitted to Class Climate will be marked
267. courses can also belong to completely different subunits Or you summarize everything that you have ever evaluated in order to receive an overview of the assessment of your university or your company Or you summarize the reports of all courses assigned to the course type Ex cursion in order to receive an overview of the assessment of the study ex cursions These are only a few possibilities as previously mentioned in the central evaluation you can freely combine options For technical reasons surveys of active users cannot be summarized by means of Any Compilation General To create a report that combines various elements click on the button Any Compilation in the report selection Create reports Subunit Program Of Study Instructor Profile Any Compilation b Create Profile Line Emails Oe Figure 273 Create any compilation The window which then opens offers you the usual selection Here you can mark several elements by simultaneously pressing with the mouse and the Ctrl key In the following example a ReportOfAll is produced which is a summary of all surveys that have been conducted so far The questionnaires Sample and Sampl1 do not differ considerably from one another and are therefore suitable for such a compilation here the manual compilation is ac tivated 266 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subje
268. cseriissisnisierin 177 Central evaluation ceecceccceesceeseeeeeeees 24 99 479 CHIE CKD OX GS vcacndesatctiocsasse ancucsasencuategetanestrsarcseienaietet 189 Class Climate settings Configuration sosser sasesana 467 Class Climate system ccccccccssssececceeeseeeeeeeeeeeeeees 21 Cleaning System cleaning sessnsadcsasantoccsisvsntheosasateessodsssasacces 444 Client operations esesesessssseresssreressssrereessreressee 488 Color SCN GING sca cadpccesscsateaccsesersacdostsastoceevarteeoanaderas 395 Color Serine sac cccanchtcnartacenes A 481 Combining multiple criteria ccceeecccesseeeeeeees 278 Comparative profile lines neosseennosseenssserersssee 292 Comparison of profile line s cseseceeeseseeeeeees 309 Compilations Delete compilations sossseennesseenssseeeesssreresse 445 Components of the PDF report ccccsseeeeeeees 201 OTT UN UI OU cessan 32 Activating the indicators ccccccccsssseeeeeeeeees 238 Class Climate settings cccccsssseeeeceeeeeeeeeens 467 Color Settings scavctsacsnecoonasiartnmeusnidawesaoumineadeasvaoaan 481 COON arae A 32 Course user data fields ccsssseccecesseeeeeeeees 476 DOCUMENTS erriei a ee E 32 Email functions amp ACCOUNTS cccseeeeeeeeeeeeees 480 FUNCION ors i ajeassanstetuiscaeesedoeuees 476 General esser 469 Instructor accounts wasiccncdnnsarniacnecaeseaaianacaeneaonans 482 Network Settings
269. ct to change without notice PA Class Climate COURSE EVALUATION FEEDRACE SYSTEM T O TT SCANTRON Create Any Compilation Report 1 Subunit 2 Survey Period 3 Course Type 4 Questionnaire Business Studies Sample Computer Science Samplt I Select program of study Template forms I Show extended filter options 5 Course s Web Design XHTML 1 Description Reportorall He oduction to 2 Economy Question mapping of different questionnaires wironments ational Ethics Automatic with text comparison financial planning ab C Manual Web Design XHTML 1 Introduction of Marine Science E Include answers to open questions Introduction into High Level Languages The Art of Programming I Combine surveys unweighted Please note that this combination does not calculate average values sock Figure 274 Any compilation selection of elements lf you wish to additionally filter the courses according to programs of study activate the option Select program of study In addition to the existing selec tion fields Subunit survey period course type questionnaire and course s the field Program of study appears in third place In this field you can select one or several programs of study 1 Subunit 2 survey Period 3 Program Of study Business Studies WE0SI06 Computer Science W07 08 Soe DEM PHIL WS O8 09 MSc z209 undefined SSO Figure 275 Any compilation selecting the program of study Whe
270. ction Move selected to SUBUNITNAME Select the target subunit from the selection list A click on the button move will start the pro cedure Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON thy Class Climate Please note that users with the same name may already be in the target sub unit if a number of instructors have the same name In this case you will be notified that you have for each of the affected instructors the following choice Overwrite The surveys and profiles will be consolidated As a result there is a single user account Recreate The user profile is moved even though the names are identical and there are two accounts with the same name which only differ in their login names The following users already exist in the targeted subunit Name Overwrite Create Noah Peterson B C Cancel Figure 33 Move user Delete User Be extremely careful when using this function Deleting a profile means that all program files and surveys will also be deleted Make sure that you have the permission of the relevant user before you carry out this operation as you CANNOT undelete it Writing an email to an user A mouse click on the letter symbol allows you to send an email to that person The Class Climate internal email system will be used LDAP Authentification Class Climate offers an i
271. d means as many options as fit on one page As a rule the first type shows all options regardless of whether they were answered or not see illustration This is also available for matrices cross tabulations The second version shows only the bar results for the options that were selected at least once 1 Number of semester 6 7 8 10 mere then 10 Figure 407 Illustration of a single choice question Multiple Choice m of n A multiple choice question can have unlimited options unlimited means as many options as fit on one page The options are considered yes no ques tions i e not marking an option is interpreted as a no The number of selec tions per response option is for this reason the same as the number of re turns B yisited the course because of interest in the subject Of beacause of the instructor Figure 408 Illustration of a multiple choice question Matrix Field The matrix field allows the capturing and evaluation of five digit numbers horizontal matrix question or ten digit numbers vertical matrix question Analysis of matrix fields can portray numbers in any dimension 364 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee gt 8 SCANTRONR C Class Climate wa Your age 18 23 24 29 30 35 36 41 42 47 mare then 47 Figure 409 Illustration
272. d of the questionnaire This means that the structure of the question 412 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON naire provided by the administrator cannot be changed as the Instructor may only add his questions at the end To select this option activate the checkbox New items may only be added at the end Choosing the option Details in the drop down menu on the right hand of the list of questionnaires opens a detail view of the questionnaire In the detail view you can define how the questionnaire will be used a Details for questionnaire Samplei Samplet Sample Evaluation Form Copy B Optional Questions W POF Sample Show W PDF Paper Survey Show DE POF Online in the recognition set of the Vivid orms Reader Add E Frons online survey Advenced Setings gt ustian a Eda Form Languages TEA Tampines Emi Figure 478 Details for a questionnaire The VividForms recognition set organizes itself automatically As soon as the first survey has been created on the basis of the q
273. d of this information can it evaluate the graphics of scanned questionnaires In this way it checks during the evaluation that in those areas where crosses could lie areas are actually blackened For this reason the VividForms Reader has at its disposal a file in XML for mat for every questionnaire which defines this form definition file XML is a description language The pool of these definition files is known as Recogni tion Set However Class Climate first makes such a definition file available to the Vi vidForms reader when you have created the first survey with a new ques tionnaire regardless of whether a paper or online survey Only then at this moment is the VividForms Reader informed of your form and the checkbox areas on it This means precisely that the pool of XML files available to the VividForms Reader is only then complemented with the new XML file This then defines your new form With each new creation of a survey this XML file is refreshed As soon as you create a survey for a VividForms questionnaire a corres ponding form definition file in XML format is added to the recognition set of the VividForms Reader The questionnaires scanned in are evaluated by means of these form definition files This means that the VividForms Reader knows from these form definition files which parts of the questionnaire could contain crosses 82 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 687
274. dded at the end hlaz Pages 2 Max Items Aol Cancel Figure 484 Write protect mode Please note that by editing this form questions can change their position which will make it impossible to evaluate old forms or forms currently in use This warning is to be strictly observed It is generally not recommended to make changes to forms with surveys We recommend that before activating the editing mode you make contact with our support team 417 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice i a SCANTRON CURSE EVALUATION FEEDBACK SYSTEM 9 2 Automatic recognition set management As soon as a survey has been created using a VividForms questionnaire Vi vidForms expands its recognition set to assure recognition In order to ensure that all returning questionnaires can be correctly processed it is only possible to delete a questionnaire when simultaneously deleting all surveys based on that questionnaire This is done automatically when the delete function in the questionnaire administration is activated and confirmed Use this function therefore with extreme care Form Management 2007 04 MModLet Lecturer 13 B Bi al 11 11 39 Figure 485 Form management The user of an activated user account must be extremely careful when delet ing a questionnaire he has created himself because there may b
275. dding and editing question groups ccccceecsecceeeeeeseeeeeeeeenes 360 3 4 Adding and editing questions ccccccecceeceeceeeeeeeeeeeeeaeeeeeeeeeees 362 3 4 1 Overview on the Question types cccceccseeceeeeeeseeeeeenees 363 34 2 Scaled QUESTION is sinnsnuntantsanatansanondienteundrnieanniaeyenenbraniawebiabsant 365 Se OPEN GUC SOM re EEE EEE 369 3 4 4 Single Choice Multiple Choice on enonnennnnonnnnsnnnnnnerrnrennn 373 3 4 5 Horizontal matrix QUESTION cccccccecceeseeseeeeeeeeeeeeeeeeeees 376 3 4 6 Vertical matrix question ccccccecceeceeceeceeseeeeeseeseeseeeeeees 377 3 4 7 Grade Value yiseasnnniwenrynervevinarreneiarinserensansiaeatenianammbeaneaads 379 3 4 8 Adapting the size of answer DOXES ccccceecceeeeeeeeeeeees 380 Oi Adado DOIG AIDC S aera E EEES 382 3 5 1 Horizontal pole labels cccccceccecceceeeeeeeeeeeseeeeeseeseeeeeees 382 3 5 2 Vertical pole labels n0nnananonnnnananonnnnannnnnnnnnnrnnnrnnnnrnnnnnnne 383 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 10 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate 3 09 35 INCINEO POIG lael aisnean n aa a Eoee 384 3 6 Adding graphical eClements ccccceccseecseeeeeeeeeeseeenseeeeeeeeeeeeens 386 2k LalC SO ACC ar E E S 386 IDe OPO A E EN 386 IOo TOKI eee EEr E E EEE EE ERESSE 387 3
276. defining the main language you can add a further language Options Add Language Hack Chapter About the Course bout the Course Presentation Slide Question Text Right learned a lot in this course Disagree I learned a lot in this course a Disagree Figure 99 Adding a new system language 130 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee mS Te ijs a SCANTRON Class Climate As you do with the main language you define their properties and can link your language set with the questionnaire here For example it makes sense to use the language set Danish for the questionnaire s Danish translation Properties Language Danish Current logo L L Ll Please choose a flag Choose Language Picture C Upload the file Browse Linked System Language English Higher Education Linked language set English system r Enable Language Figure 100 Linking the language set with the translated questionnaire Please note the definition of language sets applies to the system messages not to the questionnaire You have to translate the questionnaire additionally 131 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee 19 i y SCANTRONR C Class Climate Online surve
277. deleted along with all surveys and their data related to the course or the user ac count o The user account is no longer in the new CSV file but should be kept so that data related to the surveys is not deleted and remains in the system The user account is given the status archived and can no longer be reactivated The courses contained in the CSV import file must be assigned to an evaluation period Select a corresponding period from the selection list 76 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ig _ SCANTRON C Class Climate CSV import above Here you are also offered the option Continuous instead of an individual period In addition to the general determination of an evaluation period for all courses contained in the CSV import files you can individually assign a deviating period to each course However please bear in mind that by selecting the comprehensive definition of periods all period settings of individual courses will be overwritten At the bottom of the list click on Continue to complete the import procedure Then you will see the additional instructors possibly courses and the supplemented information in your list Create new user or course Accept the changes in the CS file Delete user or course Deleting a course means deleting all surveys too Archive user The user get
278. ding the individual indicators and dividing them by the number of indicators Example On your questionnaire there are three question groups which contain scaled questions Question group Instructor Question group Course Question group General assessment The answers show for the first question group an indicator of 3 75 for the second question group one of 3 7 for the third group one of 2 9 The scale consists as mentioned of six response options with the positive values on the right The global indicator for this questionnaire is made up from the addition of the three indicators mentioned as well as from the division by three number of indicators 3 75 3 7 2 9 3 3 45 The global indicator is therefore 3 45 It is a reference to the survey s overall result On the basis of your scale a scale with six options and the assessment positives on the right you can now recognize for example that the result sits to the right from the middle therefore it is relatively good You can recognize from this example how important the division and align ment of the scale is for the interpretation of the results Since the values on which the scale is based form the basis for the calculation of the indicator you must be sure to use absolute standardized scales on the questionnaire Within a question group only the questions of a defined scale can be used for the calculation a comprehensive
279. dministrator You can see how many surveys meet your se lected criteria and to how many return responses it applies meaning com pleted questionnaires If you would like to test the report creator and have only very few surveys running in your system a warning message may appear here and you do not have the possibility to produce a summary report No of Surveys 2 below minimum No of completed questionnaires 30 Figure 262 Number of surveys below the minimum number 260 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate In case the number of surveys is below the minimum number please inform your Class Climate administrator For testing purposes he can change in the configuration under Settings Configuration Functions the option Minimum survey number report creator by setting it to 0 Minimal survey number report creator ba Figure 263 Administrator log in System Settings Class Climate Settings Functions Minimal survey number report creator This way the message no longer appears and you can create the test reports Amongst the general information on the summary report you will find a listing of the questions of the related questionnaire Here you can deactivate selec tion boxes as required and thus exclude questions from the summary report When all prop
280. ds at Titles e g languages as well as the possible values of the field at contents e g English German Spanish These additional information fields reappear for selection in the following areas J CSV import of instructor and course data e Adding a course e Editing a course e Raw data export through archiving 64 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee SCANTRON In the following figure you can see the user specific fields in the details of a course Edit course of Carlos Hernandez Name Introduction to the New Economy Program of study DEMO Course ID DEmono Evaluation period cotin S Event Type etre o i Location P Enrollment C Participants data Anonymous survey participants y ee Edit data of participants C Mon anonymous survey participant panel Language English Information Further report recipients secondary F Ada Re Ove Cancel Figure 37 Entering a course with user specific fields 65 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Se ee Fh Mla 8 SCANTRON Class Climate Editing Participant Data In the details of a course you also have the possibility of editing the partici pant data of a co
281. ducation Mail text lt Center gt lt font size 14 gt TITLE FIRSTNAME SURNAME lt font gt lt font size 3 gt lt font gt lt font Silzfe 9 gt SURVEY LCOURSEID No of responses FORMCOUNT lt font gt lt center gt cancel Figure 518 Text template for the adaptation of the PDF report header 458 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aenn wee H 5 SCANTRON C Class Climate In the text field the header content is defined by HTML formatting and place holders The example shown here produces the following PDF report header Alice Eddison Introduction into chemistry No of responses 3 Figure 519 A sample PDF report header based on the text template shown here You could for example insert a line containing the static text Result of stu dent survey in the example in font size 8 lt ctenter gt lt font size 14 gt TITLE FIRSTNiANE SURNAME lt font gt lt font Ssize 6 gt Result of student survey lt tfont gt lt font size 9 gt SURVEY COURSEID Wo of responses FORNCOUNT lt font lt center gt Figure 520 Modifying the text template by inserting a line After a click on Save you will see upon re opening of the report that the PDF report header has changed as follows Alice Eddison Result of student survey Introduction into chemis
282. e 3 failed logins were registered from the network address 127 0 0 1 The access was blocked for this network address You can unblock the blocking by typing in the characters you can see in the picture or by waiting 15 minutes If you did not try to log in the system betore you may share the network address with other users Lie g Fecognized character string a Figure 8 CAPTCHA Function after several failed logins If the CAPTCHA is entered correctly the user may repeat the login proce dure You can activate CAPTCHAs under SYSTEM SETTINGS CLASS CLIMATE SETTINGS SYSTEM SECURITY In addition you can define the number of failed login attempts to trigger a CAPTCHA The number of failed login attempts al ways relates to a time frame fixed by you again under SYSTEM SET TINGS CLASS CLIMATE SETTINGS SYSTEM SECURITY 31 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Should a user fail to login correctly within the given time he will be requested to enter a CAPTCHA At the same time the login screen will be blocked for the IP of the potential assailant for the defined time in minutes This block can be prematurely lifted by entering the CAPTCHA correctly Adjustments in configuration texts colors documents You can also adjust Class Climate to your organization in several poin
283. e California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate mate Settings Email Functions amp Accounts Delivery method PSWDs central evaluation Select the courses which require the PSWD lists to be delivered to the survey owners The submission will be started by clicking Request This function can only be used for online surveys which have no response data Print PDF reports A selection of completed surveys can be used to generate PDF reports into a single PDF file Send PDF reports You can determine that an instructor receives all evaluations of his courses accumulated in one email To do this please activate the option Reports of all courses of an instructor collected in one email Should this not be the case the instructor will receive a separate email for each course Please ob serve the defined maximum size for email attachments System Set tings Class Climate Settings Network Settings Maximum document size In System Settings Text Templates the relevant email text can be edited E MAIL Results of a survey and E MAIL Results of a survey Summary Sending PDF reports as instructor profiles You can send your instructor profile for surveys that have already been eva luated as a batch email By activating the option Include courses with sec ondary instructors in instructor profiles courses with addit
284. e questionnaire 1 College Evaluation T The college is leading edge in using the latest T Strongly Disagree Strongly Agree technologies The college is on line and Internet accessible T Strongly Disagree Strongly Agree The college features courses inthe latest T Strongly Disagree Strongly Agree information technologies 2 Instructor Evaluation The instructor encourages students who are Strongly Disagree Strongly Agree struggling to visit The instructor has a comprehensive understanding Strongly Disagree Strongly Agree ofthe subject Figure 482 Added question in the template 415 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate 9 Editing and passing on questionnaires To show the content of a questionnaire click Editing in the Drop Down Menu on the right hand in the list of questionnaires Please note You can edit a questionnaire only as long as you have not acti vated them When surveys are created for a questionnaire the questionnaire is automatically protected against modifications This is done in order to guar antee processing of a form being used No changes of any sort to the layout or contents can be made to protected forms 9 1 Write protect mode As soon as you generate a survey with a certain questionnaire it is automati cally protected against further
285. e 122 Send cover sheet forms Click on Request to start batch emailing A progress bar shows the status of the email submission process send email to stedemogstcdemo com cancel Figure 123 Email submission process To abort the email submission click on Cancel After the mailing process is complete the system will show a listing of suc cessful and unsuccessful submissions All outgoing email will be logged un der Deliveries This function can only be used on online surveys which have no response data Archive PDF reports and CSV raw data Your existing PDF reports and CSV raw data can be archived by sending them to the email address defined in the configuration System Set tings Class Climate Settings Email Functions amp Accounts Email address of the archive In this way legacy data can be exported with a complete audit trail and subsequently deleted from Class Climate increasing and maintaining clarity of the system During the export you can determine whether just PDF reports or CSV data or both are to be archived Send PSWDs to Instructors For online surveys the PDF files containing the PSWD codes can be sent to the survey owners by email This option is only available if you have selected the option 2 PDF lists of PSWDs for printing and distribution are sent to the instructors respectively trainers in the menu System Settings Class Cli 150 Scantron Corporation 34 Parker Irvin
286. e carried out without endangering the current utilization Apart from the administrator no user or participant of online surveys can log into the system Users who are already logged into the system are requested to log out Participants of online surveys can finish the current survey Before starting an update please check if there are users still working in the system Once activated a warning message informs the administrator that the main tenance mode is activated and that users already logged into the system can continue operating A Warming Message The maintenance mode is activated Please bear in mind that users who have already logged into the system may continue operating in the system Please click here ta deactivate the maintenance made Figure 532 Maintenance mode Activated warning message for the administrator Users who are already logged into the system receive a warning message too and are requested to finish their work and log off the system as soon as possible so that maintenance operations may be carried out 487 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate amp Warming Message The administrator has activated the maintenance mode Please finish your work as soon as possible and log off the system There will be maintenance operations running within a short time Fig
287. e displayed but can no longer be mod ified without being converted The example on the right shows a red 1 in the meta information box next to the questionnaire version icon Form Properties Letter 7 La 25 H Figure 458 Form properties In order to edit the form it must first be converted Open the menu Form Properties in the Editor control and select Convert Form Figure 459 Convert form A conversion is only possible when the form is not protected by existing sur veys This precaution is required since the conversion will change the object positions slightly on the PDF questionnaire This would make the processing of existing paper forms which are based on this form impossible If surveys have been created but the form is to be used for new surveys the questionnaire can be duplicated in the Settings Questionnaires table Then disable the old version in the questionnaire details Open the copied form details and click on Edit Now the conversion is available Form Properties TETU Letter 1 E ey 2 1999 118 Figure 460 Form properties of duplicated questionnaire 4 2 Repair form When editing large questionnaires it may occur in rare cases that the order of the objects gets confused In such a case click on Repair Form in the Form Properties menu of the Editor control The questionnaire will be rebuilt 397 Scantron Corporation 34 Parker Irvine C
288. e here When choosing the first one the raw data of all given answers to the ques tions is taken into account for calculating the mean value When choosing the second one the mean value is calculated from the al ready computed mean values for the questions those in turn have been cal culated from all the answers of the interviewees Minimum percentage of given answers to enable norming Percentage of answers which must have been given for the norming If less answers than this percentage have been given the norming for the dimension cannot be conducted Attention The setting is only taken into consideration when the Mode of cal culation for norming is set to 1 223 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate 4 5 2 Pole reversal of scales when taking norms If activated the poles of those dimensions items are reversed in which small values are judged as positive and large values as negative This option is decisive if you use different alignments of scales in your ques tionnaires That means that positive evaluation results are on the left side of the scale for some questions i e smaller values are positive but for some questions you can find positive results on the right side of the scale i e big ger values are positive If you do not activate the option Pole rever
289. e logo directory on your Class Climate server C Apache htdocs classclimate data images logos subunit You will need a 60x60 pixel size version of the logo in JPG format Please note The logo in the 60x60 pixel size will only appear with the correct dimensions on the printed questionnaire when the resolution is 72x72 dpi Create subunit Subunit Name Engineering 0 Dept No m Phone ee Fax FO Street Address FO Figure 21 Using logo files Copy this logo file in the directory C apache htdocs classclimate data images logos subunit on the Class Climate server Give the file a unique name and be careful not to overwrite any of the data already in this directory In the window of the subunit details you can select a logo in a drop down menu from the logos available in the system If the logo you would like is not yet in the system then you can add it by clicking on the button Process In the window that appears select a logo file with a click on Search and enter it into the system with Upload Uploading copies the logo automatically in the logo directory C Apache htdocs classclimate data images logos subunit on the Class Climate server Logos for subunits Default Logo i qh system logo Marne File Browse Upload Figure 22 Logos for subunits 50 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to ch
290. e questionnaires both the HTML and the PDF based online surveys e Surveys Number of surveys which are in the user account at a given time e Studies Number of folders the owner has e User since Date the account was set up Last online Date of the last login 1 6 Evaluation statistics You will find the evaluation statistics in the details of a paper survey where you have scanned in data Details for Survey D Survey Personal financial planning ah Instructor Carlos Hernandez J Course Personal financial planning 2 Survey Period S508 gt Type Paper survey Hard Copy Procedure PJ Questionnaire sample a Status Data available report available A Survey Created an O4A 2A A007 at 02 02 55 pr 2 Last data collection On O4 25 2007 at 11 56 19 am No of collected questionnaires 5 Actions Survey data Show cover sheet form in browser wy Survey evaluation statistics T S Soa y Results in HTML format Figure 501 Survey evaluation statistics 433 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON AN Class Climate COURSE EVALUATION FEEDRACE SYSTEM Therein the header data of all scanned batches from a survey are displayed in a table This data allows you to see the time and size of the scanning oper ation The specifications Name of Scanstation which captured the batch Number of Pages of
291. e reading this manual as an introduction to Class Climate and are not presently using it as a reference it would be help ful for you to create a small questionnaire with the aid of the chapter on Vivid Forms before reading on In this chapter you will find out about the questionnaires purpose in Class Climate and how to administrate them however it does not supply informa tion on how to create them 2 3 1 Essential information on the questionnaire Questionnaires are the basis of every survey They contain various types of questions and in turn provide different types of information such as informa tion on the respondent Such as age and information on the quality of the object in question such as the instructors expertise 79 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 3 2 pan O SCANTRON th Class Climate Questionnaires can be created by the administrator He uses questionnaires for central evaluations and makes them available to active instructors If a questionnaire is defined as a template it can additionally be modified by active instructors e subunit administrators They too can use them for surveys and make them available to the instructors of their subunit s Also the subunit ad ministrator can create templates e active instructors Once they have been granted authorization to access the
292. e server Check to make sure you like your layout Close the window in order to continue editing the question naire Please note that this preview is not suitable for implementing a survey In or der to create a survey on the basis of a new questionnaire you must first create a folder and then create a survey In order to display a preview of the future online survey click on the online symbol T Llass Llimate online survwey Macroeott Internet Gephorer File Edt View Favaites Tonks Hep isk e GP LS ap search ag Favertes a a cd Address FT hipe le pho arine nr Pe So ere ee aa r ae T rri T Lanan _ edu fT Class A E iii Tagine TE SURVEY F j l PART CIP A H Li ST Pafi z E PRANLZAT ION PARTICIPANT LAs Mave E n I l arned a lot in tes Course Aap ss 2 Eiir llearned more in this course than in others Agree occoe Ths Course was extremely valuable to my education Aupen EE E I would recommend this course to my friends Agree O ODC This course has had a profound impact on me Aupes f SUJANA wiht G0 fo the instructor for help get the assistance they need The Instructor has a COMprehenshe understanding of the SUBPECT Agnes Agree E Thess instructor knows this Subject Vert well Paes Whal wad the best aspect of this course Figure 476 Preview of online survey A new window opens with a preview of the online survey Check to make sure you like your layout Close the window in order to c
293. e subgroups regarding the grade level 276 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice eae B Place Pit a SCANTRON Class Climate 2 About you 21 Grade Level O Freshman O Sophomore O Junior O Senior O Graduate O other 22 Gender Owale OFemale Figure 290 Single choice question regarding a respondent s grade level In order to produce a subgroup report click in the details of a report on Eva luate subgroup the last option on the bottom right 3 Results in HTML format Results in POF format oro Email ide Raw data in SPSS format ns E Raw data in CS format p yy Profile Line Showy C Automatic Manual g Merge evaluations a Evaluate subgroup Figure 291 Report details evaluate subgroup In turn another window opens that presents you with all possible types of questions on which you can evaluate subgroups B About you Grade Level E Freshman C Gender Figure 292 Evaluate subgroup selection of a criterion In order to create a subgroup report here you choose a criterion that is a question for example the indicated main subject and a value for the criterion meaning the corresponding response option to the question here for exam ple 2 Chemistry Then you assign a relevant name decide for or against the inclusion of the open questions in the sub
294. e survey name You also have access here too all the functions of this survey Details for Survey D Survey Leadership Development amp amp Instructor Grace Huddle Gl Course Leides epn T Survey Period wade Type nine survey using PSYWils a No of PSDs 29 of AS FSWS are oll aeailihle T Che slicnensaine sample E Status In piigiess ready tor daia T Survey Created on D4 W200 at 03 17 56 prn Figure TS Show PSDs in browser Recem PEWOs by irail J Send PSWOs by amail to respondents JJ Download PSs in CS File Tl Generate more PSWDs fa JF Prinsina celine Sa Lp C Scheduled Tasks a Finish Data Collection Close Surrey A Delete Suniy Eh Assign Jay fo Subestihube mirat ig i Edi Show notes Fiola Atk 72 Survey details no data Some functions can only be accessed using this detail window Depending on the status of the survey e g In Progress data available the survey type and further attributes specific to the questionnaire or survey e g language PSWD status a variety of survey data and functions will be made available At the top of the Detail Window you can see the header data for the survey In the lower left hand corner you can see a number of options relating to the survey and in the lower right hand corner you can select the evaluation report and export format In addition in the area of maintenance you can change the survey ID as long as the changing of the survey ID in the menu S
295. e surveys which depend upon the questionnaire to be processed The delete function can only be activated by opening the lock symbol amp When a questionnaire is deleted ALL surveys based on that questionnaire will be automatically de leted as well 418 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice TTC RNTRON AN Class Climate A7 COURSE EVALUATION FEEDRACK SYSTEM 9 3 Import Export of VividForms questionnaires VividForms forms can be exported as files These files have the ending vfd As a subunit Administrator the export function is available in the details of a questionnaire Settings Questionnaire Details by clicking on the Export button B Details for questionnaire Demo1 Demol Sample Evaluation Foren Optional Questions w FDF Sample Show a PDF Paper Survey Show jE POF Online 28 in the recognition set of the VividForms Reader Add Preview online survey Advanced Settings Questionnaire Edit Form Languages Text Templates Edit J Delete Figure 486 Import Export of VividForms Questionnaires file download A new dialog containing the settings for the export of forms opens Here you can select which additional properties of the form are to be exported beyond the standard properties questions open text images formats etc Settings for the export of forms By default
296. eactivated 221 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Separate closed open questions When activated the results for open and closed questions in the PDF reports are displayed separately This results in better readability particularly of those reports created with a mix of open and closed questions Show text boxes If activated the text fields of VividForms forms will be shown in the PDF Re port Show Quality Indices traffic light view When activated the quality indices of the items will be shown as a traffic light symbol in the PDF report Please note that indices will only be shown for items used in quality guidelines Show standard deviation as number Activates the display of the standard deviation Show average median You can display the following values in the PDF report 1 Average value 2 Median 3 Average value and median Show quantile You can display the following quintiles in the PDF report 1 No quantile 2 10 quantile levels Dcentile 3 25 quantile levels Quartile Show standard deviation in graph Show the standard deviation in the graph of scalar questions Show scale divisions for bar diagrams Activates the display of the export values for response options as scale under the graphic report bar Show notice for suppressed report Activates the displ
297. eady checked The fill value of the checkbox field exceeds the upper fill value cancel checkmark 192 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice is SCANTRON Class Climate COURSE EVALUATION FEEDRACE SYSTEM Below the header you can see the original image box and below that the cor rection view In the correction view you can see the solution VividForms Reader suggests A click on the image box enlarges it in a separate window Conny Verity Werifier Reader errors and warnings No valid checkbox found 1 5 Scanned Question What is your gender Tim Of Revision Single Choice What is your gender Ej o B Sheet Back Cancel Savel Next Figure 177 Correction of a Single Choice question no valid checkbox The following figure shows you the correction of a single choice question Conny Verity Verifier Reader errors and warnings A Question has more valid answers than permitted Scanned Question How many terms have you been studying so far 0 1 3 5 B 5 11 More than 11 Single Choice Special How many terms have you been studying so far isk Ej E E Els ele sE e els A io Eli E More than 11 B g Bls Sheet Back Cancell Save Next Figure 178 Correction of a scaled question more valid answers than permitted In the figure above you ca
298. ecific setting op tions are marked Make this option available to Subunit Administrators In doing so the subunit administrator is able to change certain configuration op tions by which overwriting his subunits settings as defined by the adminis trator Instructors Central Evaluation Mode When using the central evaluation mode instructor accounts are set at pas sive This shows the organization structure and courses which have surveys registered to them and reports The email addresses given in the profile re ceive PDF reports as well as other emails As long as the instructor account is set at passive it can only be used indirectly by the administrator Activated Instructor Account Mode When the instructor account is activated then it can be accessed by its owner with a user name and password It can now be used for the creation of indi vidual questionnaires and surveys while at the same time the general course evaluation is carried out by the administrator Instructor accounts should be activated when internal clients need a tool for carrying out a number of surveys e g an instructor the library or the admin istration 53 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Dean Decentral System Mode The only difference between the user type Dean and the user type Instructor is that for
299. ecific subunit and a specific semester Create reports Program Of Study Instructor Profile OO Any Compilation Create Profile Line Emails Figure 259 Create subunit report If you click on the button Subunit four fields are presented to you in which you can select a subunit a survey period a course type or even several types and a questionnaire or several questionnaires 258 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ies SCANTRON Create Subunit Report subunit 2 Survey Period 3 Type 4 Questionnaire Business Studies s507 Computer Science Template forms Description Computer Science WSI Question mapping of diferent questionnaires Automatic with text comparison Manual T Include answers to open questions Combine surveys unweighted Please note that this combination does not calculate average values cack Figure 260 Creating a subunit report selection of elements and properties In the figure the subunit report is created based on one questionnaire If sev eral questionnaires are displayed for the selection in the list you can mark these then however you must decide to either go with the automatic text comparison or with the manual assignment in order to combine the reports Give the report a rele
300. ect to change without notice SCANTRON C Class Climate Bi Advanced configuration Samp e7 Online Design Questionnaire specific forwarding is deactivated the Class Climate Settings apply menu System Settings Class Climate Settings Online Surey Alternative web address for forwarding the participants of online surveys Questionnaire specific forwarding is activated After sending the sheet forwarding to the following URL Please observe the following URL format htto www example cam http waw example cornithank_you_screen php Determine the secret word with the following method Apply the system configuration method Define the questionnaire specific secret ward SURVEY35544 SAVE cancel Figure 60 Configuration of survey participant forwarding Subunits Select a subunit for which the questionnaire should be available Course Type Select one or more different types of course for which the questionnaire is permitted Period Give the periods for which the questionnaire can be used 2 3 3 Multiple languages You can assign several languages to one form in Class Climate By this means Class Climate allows you to create forms conduct surveys and present results in reports in a number of languages A questionnaire already integrated into Class Climate can be adapted to a new language any time you like The language of the first version is automati cally defined as the main language To define a
301. ecture Web Design XHTML 1 Form Sample Course type Lecture Personal financial planning Form Sample Course type Lecture Personal financial planning Form Sample Course type Lecture Personal financial planning Form Sample Course type Lecture Report Donna Harwood Demo Subunit Donna Harwood Report Demo Subunit Cover sheet Carlos Hernandez Questionnaire Dema Subunit Cover sheet Carlos Hernandez Kluestionnaire Demo Subunit Cover sheet Carlos Hernandez Lluestionnaire Pemo Subunit stcdematistcdema com stcdemom stcdemo cam stcdemoim stcdemo cam stcdematistcdema com stcdemoim stcdemo cam Delete all entries 8i Figure 498 Search query under delivery fy E ato4 03 56 M pm available ag 04 13 2007 at 03 39 44 J pr 04 13 2007 at 03 38 45 M prm 04 13 2007 at 03 38 22 amp pm With the button Print Version a printer friendly version will be displayed Scantron Corporation 34 Parker Irvine California 92618 Copyright Electric Paper GmbH Subject to change without notice 430 1 800 722 6876 ee ee SCANTRON 1 4 I Select program of study 4 Course s Class Climate COURSE EVALUATION FEEDRACE SYSTEM Batch export With the batch export you can download the entire raw data from all surveys of a subunit The name of this menu point was formerly known as Archiv ing Select the subunit the survey period and the qu
302. ed in the PDF report Left Right Top Bottom margin Left Right Top Bottom margin for all pages on the PDF report Show internal question number Shows the internal question numbers Relative values The PDF reports show the distribution of the responses to closed questions with relative activated or absolute deactivated values Minimum percentage for display Defines the minimum percentage response frequency to a question in relation to the total number of returns needed in order to display the question in the HTML PDF report For example with 50 returns the value is set at 20 As a result only analyses of questions that have been answered by at least 10 per sons will be shown If the value is set to 0 all questions of the reports will be displayed Please also consider the setting Show notice for suppressed re port Minimum response frequency for display absolute Defines the minimum absolute response frequency to a question required in order to display the question in the PDF report Please also consider the set ting Show notice for suppressed report Procedure to calculate the mean value The procedures to compute the mean value for the PDF report are defined here 1 standard procedure 2 trimmed mean 220 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Decimal po
303. ee SCANTRON C Class Climate Implementing backups Backing up the database The Class Climate database type MySQL contains e All of the profile data organization department user e All of the surveys with raw data as well as statistical indicators e The contents as well as the evaluation rules governing all question naires e Operating data logbooks survey periods PSWD lists You should regularly backup the database The MySQL service must be stopped first Afterwards open a command line by Start run type cmd and press enter Type net stop mysql and the database server will stop You can then save the contents of the folder C APACHE MYSQL DATA CLASSCLIMATE2 and start the MySQL service again To start the database server enter the command line net start mysql Close the command line by entering exit Backing up the form definitions When you create the first survey for a specific questionnaire the form defini tion file in XML format is added to the recognition set of the VividForms Reader On the basis of these form definitions the scanned forms are recognized and evaluated The form definitions can be found in the folder C PROGRAMMS SCANTRON VIVIDFORMS FORMS Please backup this folder too Backing up the image files of the open questions The answers to open questions are saved as PNG image files You can find these in the folder C APACHE HTDOCS CLASSCLIMATE IMG H
304. eet nashedecezonacts 382 Question grouUpS ssa seswssancsscaestacesecnassntscrascareerebsetns 360 Questions Ss ucenassincannswsdnvsnnesuanancnrorantvannnne s 145 362 Adjustment to your Organization ccscceeseeeeeees 29 Administration of questionnaires esseere 79 Administrator Creating active instructors as subunit administrators cccccceeseccceesecceeeeceeeeeeeeeeees 165 Administrator Manual cccccssecccesseceeesseeeeeeeeeees 26 Advanced reporting ccccssssseccccessecceeeseeeeeeseeees 234 Advanced reporting Aggregated reports cccccccsssssceccsesseeeeeeeaeeeees 256 Analysis Of CLrOrs cccccccssssscccceseseeceseeeseeeeeesaaasees 445 ANONYMOUS SUFVEYS cecceeccesceseceeccaeeeseececeseeeseeeess 67 Attachment Email attachMents ccccccscccccsseceeeeseeeseeeeees 461 Automatic recognition set management 418 B BACK UO sorcecmsivs veins senetunnes AEE 36 DACA dS A EE A A T 36 FOP MCVOCTINI ONS scacnncannrareeedoarneasstanelscwmumasaticceamact 36 Image files from Scan Station ccccsseseeeeeeees 37 Image files of the Open QUESTIONS secese 36 Barcode Recognition of the checked boxes via Barcode 188 BAS CS A E E E EE E E 21 Batch event Sesaras anaa ORASE anaa 148 BIC EDOT einean nna 431 BICH VIEW ciscscwastneodwraravasasatennctaanswantaratanabeneswneseants 189 N Class Climate COURSE EVALUATION FEEDEACE SYSTEM C Capture FEC De CK s
305. eftPole getRightPole and so on Code is commented so that you will clearly see what is done at each step You can decide to display the radio buttons in a table or in a div element you can choose to have them to the right of the label or under the label this can also be defined in the CSS file you can add your code for extended validation rules put images instead of poles each time the left pole is defined as do not agree and the right pole as totally agree and other images for other types of poles for example In this example you also see some code resulting from functions as getADAOptionText These functions are very important Please bear in mind that Class Climate has originally been designed to ensure accessibility Therefore many requirements have been met for example to guarantee the accessibility of the content for people of all abilities and disabilities mainly blind or poor sight users Consequently specific functions were created that 139 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDBACK SYSTEM ae ee SCANTRON would help you to create code that makes your online surveys available for all people lt 4php f f global pole def amp abstention fehlen Syalue Sthis gt getValue Sname this gt getName Slabel Sthis gt getLabel
306. elete view W Egit amp Delete view W Egit amp Delete view W Egit amp Delete view W Egit amp Delete view WI Edit amp Delete Back 127 Scantron Corporation 34 Parker Irvine California 92618 Copyright Electric Paper GmbH Subject to change without notice 1 800 722 6876 P Class Climate COURSE EVALOATION FEEDBACK SYSTEM ee ee SCANTRON To view an existing language set click in the column Activities in the line of the respective language set on View An overview of the language mes sages with the current translation will be displayed In the following example you can see the translation from the system language English into Spanish Language set View Abstention apstencion save temporarily Rlmacenar temporalmente Next gt gt Siguiente gt gt lt lt Previous Ez Previo H submit aceptar Los datos introducidos wan Aa Ber Your entries are now being saved Ta submit your Jalmacenados Para recuperarlos debe Inputs you will need to log in again with the same facceder otra vez con la misma PSVVO and submit the questionnaire after CONTRASE A y aceptar el cuestionario completion Please confirm with OK or select despu s de completarlo For favor Cancel to return to the questionnaire confirme pulsando OF o selecciones Cancel para volver al cuestionario The questionnaire will be submitted Please El cuestionario va a ser aceptado For confirm with Ok or c
307. em The threshold values for the quality guidelines are then calculated automati cally Window In order to open the conversion window you need to open the details of a questionnaire select in the field Advanced Settings the option Quality Guidelines and click on Edit The dialogue for the definition of quality guide lines appears Now click on Convert quality guidelines from norms Because only one set of quality guidelines can be defined for a questionnaire the but ton appears only when no other guidelines were defined This is also the case when no norms have been defined for the questionnaire Sample Evaluation Form Delete Weight Quality Guidelines Options all D Convert quality guidelines from norms Convert Quality Guidelines from Indicators Blew Fe calculate all Surveys Cancel Figure 363 Button Convert quality guidelines from norms When opening the window the dimensions are converted into quality guide lines The guidelines and the related questions are displayed in a column For each question the norm average value avg norm standard deviation dev as well as upper and lower thresholds are displayed 326 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate Conversion of Normings Base norm General Norm Cancel Convert this norm Lower threshold 0 Upp
308. en ee SCANTRON C Class Climate Make your desired selection here according to the scale of your scaled questions and close the window by clicking on Apply Internal consistency of the question group Cronbach s Alpha The so called Cronbach s Alpha is a measure of statistics It reproduces how the single questions of a question group are associated with one another and contribute meaningfully to a value Thus Cronbrachs Alpha is a measurement for the internal consistency of a question group and the significance and re liability of the respective indicator The value range of Cronbach s Alpha spans from 1 to 1 A value of 0 means that the items meaning the questions are not connected at all A result of 1 would signal the greatest possible connection between the questions 1 is to be regarded similarly whereby in this case one question s high value carries a small value of the other question Generally from a value of 0 7 the scale question group can be regarded as reliable For each indicator in the report you can in addition display the corresponding Cronbach s Alpha To do this you must activate the option Display Cron bach s Alpha in the menu System Settings PDF Report Settings Configura tion In the PDF report the values for the indicators are now completed in the be ginning by the value of the respective Cronbach s Alpha You see the Cron bach s Alpha directly behind the name of the indicator meanin
309. en ee SCANTRON C Class Climate naires are passed on to the instructors bottom row of circles of various sub units middle row Of course several people may share a user role so that for example two or three staff members of quality assurance can share the administrator s log in However it still remains ONE log in so that the members of the staff have to cooperate with one another Active instructors accounts In addition to this central control of the evaluation it is possible to authorize particular users to carry out their own processing independently This means that the administrator as the central body can create active users or use those already in place These subsequently require their user name and password and can log on to the system through the usual Class Climate registration screen Via their user accounts these users can then depending on their type of authorization implement all evaluation steps themselves This applies to creating questionnaires The administrator assigns the right to create questionnaires per user Hence some users can create surveys how ever they can only use those questionnaires that are preset by the ad ministrator Others can edit these central questionnaires but cannot create new ones etc the implementation of paper and online surveys With existing question naires active interviewers can create new surveys as they see fit e the processing of a survey A
310. enancnasenenenaperescnssexenenenauenaneteneeeneaexcocnctenchencned 46 214 OCUNI UP INE SUDUNNS scsicccisestncctcastntecucntadadecdaceiacniedeiueteswes 48 Create NEW subunits c ccc ceccceccseeceeeceeeceeeceeseeeeeceeeseesaeesaues 48 Using logo TN CS ss tcc sme enencssamecepeastecengnetsmceesteccednomaesganeesonedasteoace set 50 aie lars gle eye le lally Bic ii ee eee eer res 51 Delete SUD UA G eserse EEEE E EEE 51 2 1 5 Generating and managing user accounts c 0eceeees 52 The Class Climate User Type s ccccccccecceecceeeeeeeseeeeeeeeeeeeeees 52 The Administrator Interface ccccccccccsseeceeeseeeeeeeeeeeeeeseeeeeens 55 Setting up a User Account manually cccceccsecceeeaeeeeeeeeees 57 Activating Deactivating User Profiles ccc cecceecceecceeeeeeeees 60 Changing user Gaal cancancanuaciearcacusacsnatueaeesacueanseeenanensdeeseseateeseee 60 Moving User Accounts c cccccccecceecceeceeeeeseeeeeseeseeaeeseeeaeeaees 60 OOVEIWING 2c 0xc 0xcsencsenanenancnanexenenapenencnesexenenenaxencuenexceaseasnenencaverenckes 61 FR Cl ALO tesa E E E E E 61 DCC USOT a e E E ee 61 Writing an email tO AN USED ccc cececceeeseeceeeeeeseeeeeeaeeseeaeeees 61 EDAP PAG IMIG QUOI onesie ceseeeeea E a seanbacas 61 2 1 6 Creating COWS CS so scictrcdixrseostecdrsrscrctondesieierincdn retcleebrededslendiatedialee detente 62 Adding Editing and Deleting Courses Manually
311. ent of the questions in the case of different questionnaires As you are familiar from the report creation with profile line comparison you have the option to compare surveys that are based on different but compa rable questionnaires To do so there both options are available the auto matic and the manual questionnaire comparison Please activate one of the two options here if you use surveys with several questionnaires With these options you have diverse possibilities to use the batch profile lines for comparison purposes In conjunction with the summary reports this is a powerful tool for processing your data at hand Reports for the president for the dean and for the dean of studies With the report creator you can download further reports that provide an over view of survey results to the management of your institution or your company You can find these reports in the menu Reports on the left hand side Maria Report Report Creator CJ Surveys G Cd Surveys M Cd surveys B Gl General 5 Figure 337 Result Reports Where to find 306 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON th Class Climate Using this function you can create summary reports for the president the deans of studies as well as the deans which give them an overview of the re sults of the course evaluations
312. enter the number two here In every PDF report for surveys which were created using this questionnaire here Eval01 as well as the current profile line of the survey you also can see the comparison profile lines of the previous two periods This is however only valid under the premise that data for these two periods is available in Class Climate Then this is valid not only for standard report but also the user defined PDF report In the following graphic the course Organizational Ethics of Carlos Hernan dez from the period SSO9 was compared with the results of two previous pe riods WS08 09 WS05 06 Hernandez Organizational Ethics Profile Subunit Business Studies Name of the instructor Carlos Hernandez Name of the course Organizational Ethics Name of the survey Comparative line Carlos Hernandez T Comparative line Carlos Hernandez Name of the course W3S08 09 Organizational Ethics Name of the course WS05 06 Organizational Ethics Name of the survey h Name of the survey 1 1 Ilearned a lotin this course Agree Disagree tm 2 3 1 2 learned more in this course than in others Agree Disagree tm 2 8 1 3 This course was extremely valuable to my education Agree Disagree tm 2 1 14 would recommend this course to my friends Disagree Figure 346 Example of a profile line comparison with two previous periods Please note that you define these settings per
313. eport should be used for AS opposed to the survey period whereby only one period can be selected in the area of Subunits you can define several subunits To do this press and hold down the Ctrl key and click on the desired subunits Please note that a subunit administrator only has access to his subunit You can allocate subunits to a subunit administrator in his user profile In the following screenshot you can see that the comparative report Business Studies WS08 09 was selected This comparative report is to be used for all surveys in WS08 09 for the subunits Business Studies and Physics both of which were created with the Eval01 questionnaire Define report for comparison Survey Period Subunit Available reports Computer Science Economics Business Studies WVWS06 09 Y Mathematics Physics System Logins Figure 349 Definition of the report for comparison the survey period and the subunit Save your input by clicking the Add button As you can see in the following graphic your settings are automatically added 313 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice PA Class Climate COURSE EVALOATION FEEDRACE SYSTEM O TT SCANTRON Define report for comparison Survey Period Subunit Computer Science Economics Available reports Mathematics Busin
314. er threshold o Legend avg average dev standard deviation Quality Guideline About the Course gt higher values better learned a lot in this course avg 2 dev 1 a Calculate threshold values Lower threshold 2 Upper threshold 2 learned more in this course than in others avg 3 dev 0 5 E Calculate threshold values Lower threshold 3 Upper threshold 3 Figure 364 Granularity of the thresholds 6 2 6 2 1 In the header select under Base norm a norm set as base There must al ready be a norm set for the norms of this questionnaire In the drop down lists you can then select the granularity for the lower and upper thresholds Please bear in mind that the lower threshold has to be less than or equal to the upper threshold Clicking the button Convert this norm creates quality guidelines and recal culates the quality indices for the questionnaire Automatically created quality guidelines can be developed modified in Class Climate at a later point in time Quality guidelines The quality guidelines are a tool for visualizing a number of individual courses as well as defining minimum quality standards to be met in a particular or ganization By using such an overview executives within an organization such as a dean or a manager are able to put together and assess a number of evaluated courses and access detailed reports if desired The administrator defines the quality guidel
315. er what insight the report creator should be permitted to have or must have Is the report creator supposed to summarize the data of the entire sys tem In this case please note that he can then also view this data If you decide on this option you need a system wide report creator e Or he should only view data subunit wide That also means however that he cannot produce subunit comprehensive summary reports or comparisons respectively In this case you should define subunit wide report creators If your report creator may access several subunits please choose the option own subunit in the area Data access Subsequently mark all necessary subunits in the area Assign additional subunits Thus your report creator accesses several subunits Multiple selections of subunits can be made by pressing and holding down the Ctrl key As an Administrator you set this value when creating the relevant user ac count As soon as you create a report creator a particular setting in the user rights step three of three allows you to define the report creator as system wide system level subunit groups own subunit and selection of further sub units or only subunit wide own subunit It is crucial to consider what exactly the report creator should be able and al lowed to do in order to subsequently know where and how the report creator be created or whether several are required 244 Scantron Corporation
316. eralo SNO rsa E 307 Report for the President ccccecceccseeseeeeeeeeeeeeeaeeeeeeeeeaeeeeeeees 308 Repor or Her CaN sanienoscasamnsdcsanpantenosanedsaapeatarenzeoterarteamaniGuartecie 308 Report for the Dean of Studie S cccccccccecceeeeeeeeeceeeeeeeeeeeenees 309 5 2 5 Integrating profile comparison lines in the PDF report 309 5 3 Data export to Excel and SPSS 1 0 0 cece cece eccseeeeeeeeeseeeeeeneeeeeeees 317 5 3 1 Definition of the export values and names for variables 317 6 PHASE 5 QUALITY MANAGEMENT sccsccccssesseeescesseesseeenseesseeeneenes 320 Ote NOT Oaa A E 320 6 1 1 Definition of norm values for questionnaires 0 006 321 6 1 2 Appearance of the norm data in the PDF report 325 6 1 3 Converting norms in quality guidelines ccceeeeeee eee 325 602 CUT IO CU SS sssrin re EE EREA EREE 327 6 2 1 Setting quality guidelines 0 00n0nnannannennannnnnnnnnnnnnnnnnnnnnne 327 6 2 2 Converting quality guidelines from indicators 008 330 6 2 3 Authorizing access rights to QM VIEWS ccceceeeeeeeeee es 334 6 2 4 Use of QM VICWS ccccccccceecceeeceeeceeeaeeseeeceeeceeeeaeeaeesaees 335 Displaying Course LISS wi cccccsccncvevecenscorseanseenewonsceticesevevecevensmwereeess 335 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 9 Copyright Electric Paper GmbH Subject t
317. ercentage points of an edge length are detected and compensated They are then classified using a 2D bar code on the bottom of a page Then the VividForms Reader searches for the recognition zone defined in the Designer and forwards the contents as raw data to the Class Climate database where it will be Statistically evaluated and reports will be created and dispatched Options es OMR Settings MonForms Open Questions Jobs Database vividForms Paths Settings System Cleanup Debug Barcode TIFF Folder Target Folder am FilesiScantroniwividF orms iscanstationiabe a Scan target Folder every 1 A 300 seconds I I l Recognition List Folder Target Folder C Program Files Scantron WividForms Forms i I I I Scan target Folder ewerw 1 I 300 seconds 6 ividForms Reader x File Settings Help o Oo Results Folder vividforms j in Erontczerner pal Powered by Electric Paper Start Exit Cancel Esra Help Figure 391 a b VividForms Reader 347 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice iis SCANTRON COURSE EVALUATION FEEDRACE SYSTEM VividForms WebVerifier The VividForms WebVerifier is the place where ambiguous responses and uncertain checkmarks can be manually corrected by using optimized tem plates Usually questionnaires used for course evaluation conta
318. ere you will find the images of the open questions as well as the images which are shown in the verificator The folder structure is defined as Survey period subunit user survey Be fore you backup these files we recommend that you stop the Apache service and then restart after finishing 36 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON th Class Climate 3 3 4 Backing up the original image files from Scanstation The Class Climate scanstation software can create a backup copy from every batch You can make this backup copy in a folder defined using a dialog with settings The default folder is called C PROGRAM FILES SCANTRON CLASSCLIMATE SCANSTATION ARCHIVE 37 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate B Your evaluation process The Phase Model Over the course of this chapter you will be acquainted with the actions and settings which are important for your evaluation work with Class Climate This ranges from displaying the structure of your university or organization to creating questionnaires and implementing and processing captured data Out of our experience a five step phase model has evolved that follows in chapter B and so will be introduced to you fi
319. eriod WWSOS 09 T Guestionnaire train_en Download Mathematics r Download Report for the President A report on all subunits Report for the Dean Choose a subunit of the dean to display the report for Report for the Dean of Studies Download Choose a dean to create the report for Figure 339 Report creation Report for the President Report for the President Download A report on all subunits Figure 340 Report for the president Click on Download to create the PDF document You will then be able to download it shortly Report for the Dean Report for the Dean Demo Subunit Download Figure 341 Report for the dean Select the subunit For the letter accompanying the report the address in the subunit details will be used The dean will be addressed in neutral terms as he or she is not in the system as user Click on Download in order to create the document 308 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice p O SCANTRON th Class Climate Report for the Dean of Studies Courses provided by the subunit Business Studies CO Mame Instructor CO Type CO ID on Location i History of liberalism Prof Dr Smith Seminar Wee Introduction into business Dr Wallie eae BA 01 administration Introduction into Prof Dr Srnith Lecture IM OT macroeconomics Figure 342 Report for
320. erted here so that during implementation it is clearly visible which questionnaire was distributed to whom Implementing a non anonymous paper survey When you create a survey with a customized questionnaire for a course for which participant data was imported Class Climate assumes that it is a non anonymous survey Therefore for paper surveys each questionnaire has to be personalized for example the participant s name has to appear in header This is why the cover sheet procedure is not suitable for non anonymous sur veys However you can also use the function Print Cover sheets Forms in batch procedures so as to produce personalized PDF questionnaires for all survey participants To do this select in the configuration of the batch procedures the option Create complete sets of questionnaires according to enrollment fig ures After a click on Download the respective PDF file is produced and displayed Please note that the number of generated questionnaires is deter mined by the number of occupancies defined in the courses and not by the number of imported participant data for the respective course In the following you will find two examples for personalized questionnaires The text below with place holders was inserted into the header Example 1 The personalized questionnaire for Amy Hardy Glass Climate Sample Evaluation Form Introduction into Computer Science For Amy Hardy Example University
321. erties are selected correctly you click on the button Create and the report is produced Please note that depending on the data quantity the processing may take up to several minutes After the creation of the subunit report the folder view appears again the list of the reports is however now complemented with the subunit report Figure 264 The subunit report Computer Science WS07 08 in the overview Program of study report In the Same way you can produce a summary for a program of study a par ticular semester and selected course types and questionnaires Just a little reminder A program of study differs from the usual structure of the subunits and interviewer and or instructors Because it is positioned per pendicular to the subunits and allows you to assign courses that are created in a subunit additionally to a program of study So you could for example as sign courses of the departments of chemistry and physics additional to the program of study nuclear physics To produce a program of study report click on the button Program of Study in the selection of the reports 261 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALOATION FEEDRACE SYSTEM a es SCANTRON Create reports Subunit i Program Of Study i Instructor Protile Any Compilation Create Profile Line Emails F
322. es 423 1 1 2 Search for COULSES cccccceecceeceeeeeeteeeeeeceeteeeeueeeeeeeeeeeaess 425 Valea SG ANCM TOR SUV CY Se ajc caste E 426 1 1 4 Search for deliveries 1 1 0 eccecceecc eee eeeeeeteeeeeeteeeeeeeeeseeeaess 427 1 2 VIM emal eaxiseciencsicacsonsaosesosesescseeesesssenesesssesesescsetesesss8aseseszee sence 428 To DENEI ee e E a a A AE E 429 TA BCN EDO arar E E EN 431 to OiZanon SAUSU S rosenia E AET 432 16 Evaluation SIAUSIICS casini priro arrn EEn AEE EEEE 433 T ovsem INTO MAMOM ee ee E EE 435 1 8 License administration cece cec eee eee asec eeceeseeseeseeceeseeseeseeeeeees 436 1 9 Performance Considerations ccccccceeceecsseceeeeeeeeeteneteeeeeenaes 438 TOM Poron NCE Olalls IG eE 438 1 9 2 List of all active users logged IN cece ceccceeeseeeeeeeeeeeeees 439 1 9 3 Display of Online Surveys ccc cccceecceeeceeeceeeseeeaeesaeeeeees 440 1 9 4 More tips for avoiding system OverlOad ccceceeeeeee ees 440 1 9 5 Accelerating the user InterfaCe cccccceccseeeeeeeeeteeeaeees 441 1 10 Deletion log se nsenqsrsassugsesesceqsesasec ants psasasenssarenerotdasgeretsascaromsemmecetenet 442 dla NS ol gale Eao eee ee eee a T 444 LW ellis Ao VV S E 444 ETA MMV CUES anaoa ES 444 1 11 3 Entries in the log DOOK cccccccceecsecceeeeeeeeeeeeeseeeeeaeeaeees 444 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 12 Copyright
323. es not calculate average values Verity Hack Figure 248 Options during report creation 250 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate The following options are offered to you Question mapping of different questionnaires Summary of surveys that were carried out with different questionnaires O O Options Automatically with text comparison and manual assignment Condition the questionnaires are similar and therefore comparable Include answers to open questions O Should all responses to open questions be displayed in the sum mary The responses to open questions are not always of interest in more extensive summaries since they do not serve the quick overview but rather they provide details Furthermore they may possibly lead to very long reports Selection between weighted and unweighted O By default the reports are summarized weighted meaning that the calculation is effected according to the number of returns This means for example If you summarize a survey with 100 return questionnaires and one with 10 the survey with 100 questionnaires counts for more than the one with 10 Mathematically expressed All individual results are each summed up for each question each single value that was ticked off and di vided by the total number of results in
324. escription is recorded here In open questions you can enter the number of lines available to the survey par ticipant for his response here In grade value questions this field remains empty In single choice single choice extended and multiple choice ques tions the response options are recorded here Please note the different re sponse options must be separated by a vertical line Pipe In matrix field questions enter the minimum value here Right pole In scaled questions the right pole description is recorded here In matrix field questions enter the maximum value here For all other question types this field remains empty Abstention In scaled questions an abstention text can be stored here For all other question types this field remains empty The following example should clarify the structure of a CSV file for you Personal Details ca Grade of your last graduation a E Personal Details hi Gender Mar a cena fear and Presentation the topic fandPresenaton ucmmennontecouneconene eT and Presentation Table 4 An example of the CSV file structure when importing and exporting the question library This structure is also valid for the export of the question library as a CSV file To import a question library click on Browse and select a Class Climate question library file To start the import process click on Import To export click on Export A Save as dialog appears Select a folde
325. ess Studies VVS06 09 System Logins Business Studies WSO8 09 Physics usi W308 09 Business Studies Figure 350 Report for comparison was created successfully If you now access the PDF report for surveys for the subunits Business Stu dies or Physics created in the period WS08 09 with the questionnaire Eval01 as well as the profile line of this survey you will also receive the comparison profile line of the subunit report Business Studies WS08 09 In the following graphic the profile line of the survey results of the course In troduction of Marine Science from Noah Peterson in the subunit Business Studies in WS08 09 is displayed with the profile lines of the comparative re port Business Studies WS 08 09 defined above Profile Subunit Business Studies Name of the instructor Noah Peterson Name of the course Introduction of Marine Science Name of the survey Comparative line Business Studies WS08 09 learned a lot in this course Disagree learned more in this course than in others Disagree 3 This course was extremely valuable to my education F Disagree would recommend this course to my friends Disagree 5 This course has had a profound impact on me Disagree Figure 351 PDF report with the profile line of the report for comparison 314 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric P
326. essary on the PDF A full version of Adobe Acrobat V5 0 and higher is necessary to create the fields in PDF 462 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee SCANTRON The following figure shows you the cover letter of the PDF report gt Class Climate CODESE EUALDETION FERRE STATEN To Ms Eddison Personal and Confidential Report Course Evaluation to the Teachers Dear Ms Eddison This email contains evaluation results for Introduction into chemistry train_ 01 The global indicators are listed first followed by the individual average values consisting of the following scales In the second part of the analysis the average values of all individual questions are listed Sample Cover Letter Figure 524 Cover letter of the PDF report 463 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii a SCANTRON C Class Climate Schematic Layout of Template A letter template is made up of a static part logo sender other text and a dynamic part which is filled out by Class Climate depending on the report For the dynamic part there are three different fields available address This field is filled with data about the instructor e g name
327. essing if unrecognized pages are found so as to verify dataset consistency W Automatic Blank Page Removal The recognition of blank pages depends on the Tif file size of the page in byte Remove all pages of the batch witch less than 2200 Byte anual Figure 166 Tab scanner Change Click on Change in order to select a different scanner Test scan Use this option in order to display the scanner driver and to initiate a test scan 180 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee 19 i y SCANTRON C Class Climate The following settings must be made for Class Climate Paper format LETTER or LEGAL Black white Resolution 200 DPI e Duplex front and back side e Skew correction deactivated e Brightness threshold value a little darker than the average of 127 i e approx 114 Click on scan in order to read one test page A message box will appear with a preview of the captured image Click on Display image with imaging to see the results You should see only thin black edges Always show driver settings dialog before scanning Select here whether a message box should be displayed after clicking on scan 181 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice COURSE EVALOAT
328. essment results of entire subunits etc Summary reports an overview There are four different types of summary reports available to you Subunit reports Program of study reports J Reports for particular instructors Instructor profile and Reports that you can put together as you see fit Any Compilation You see these options as soon as you click on the folder and thus open it Create reports subunit Program Of Study Instructor Profile Any Compilation Create Profile Line Emails Figure 258 Summary report types 257 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice TCANTRON CD Glass Climate The batch profile line dispatch is dealt with in the chapter on summary re ports It is not a type of report For the creation of the different reports you must make a selection in several fields This affects report specific fields also for all of them the type of course and the questionnaire must be selected multiple selection is possible Please note that for reasons of search comfort only the values for which sur veys exist in the system are displayed For example the subunit Business Studies is only then offered for selection if you have already created a survey in this subunit and have scanned data Subunit report A subunit report is the summary of the survey results for a sp
329. estion library This option activates the old question library with limited editing options This function is available for reasons of compatibility to older Class Climate versions Section Central Evaluation Depending on the system version some of these settings are preset and cannot be changed Creation of summary reports Permits the creation of Summary reports e g the dean s report dean s of studies report as well as the president s report Report president Report function for the president Report dean Report function for the dean Report dean of studies Report function for the dean of studies Program of study reports Report creator can download reports on programs of study Instructor profile reports Report creator can download reports on instructor profiles Dean of studies Toggles existence of the Vice Dean Quality Management Activate deactivate the availability of quality assurance and QM views Passive instructors Login for report request Passive instructors can log in to Class Climate and request existing reports for their courses Active instructors Access to reports from central evaluation The active instructor account has a menu item with a link to the reports of his courses from the central evaluation Module Evaluation Activates the possibility to evaluate modules 479 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Su
330. estionnaire in order to limit the data to be exported from Class Climate Then select the export format x Batch Export CSV C SPSS 4 Course Type 4 Quesionnaee Samp Figure 499 Batch Export For the batch export three export formats are available CSV A text file with the raw data of all selected surveys is exported including the course data SPSS A SAV file with the questionnaire contents as well as the raw data of all se lected surveys including the course data is exported In the case of SPSS a special feature offers the ability to export across sev eral questionnaires In this way survey projects consisting of several ques tionnaire types such as 360 Feedbacks can be easily exported in a single large file and processed with SPSS 431 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice TTC ARNTRON AN Class Climate COURSE EVALUATION FEEDRACE SYSTEM 1 5 Utilization statistics In the section utilization statistics in the Menu System Information you will receive an overview about the utilization behavior of Class Climate users Utilization Statistics Name Subunit Logins Scans eForms Surveys Studies Usersince Last online 0712004 O4 122007 OFS 2004 OF 2004 O4N2re00F 04200 OFN22005 O4 122007 OFN22005 O4 12 2007 OFN22005 04122007 0722005 04122007 07122005 04122007 07122005
331. etter design it according to the rules and upload it into the general text templates You also adapt the text for this general letter in a way so that it applies to all subunits or all departments and can be put to general use All reports are now introduced by the general letter with its adapted text A questionnaire however is used for a special further education center which on the one hand belongs to your university or your company but on the other hand holds a special position and therefore uses a different layout Thus another letter template is linked with this questionnaire and additionally the text is changed The reports of this center are therefore no longer intro duced by the general letter but rather by a questionnaire specific letter with the special text as long as the respective surveys are carried out with this questionnaire After an evaluation period a research department of your university or your company is interested in using Class Climate for certain surveys in the field of research and development The reports have another purpose and there fore do not use the central letter text rather they require a different one Ini tially the layout remains the same as the system wide layout until it is changed later Therefore you change the letter text in the details of the ques tionnaire however you do not yet upload any specific PDF template You make up for this a year later when the layout is created for
332. evaluations that you have already created with the user type report creator In the section Edit norming types click on the button Edit 323 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON Edit norming types Edit Norming types l 1 l ae Ear r fis i dl h eA i m 14 di koa I 1 Ll Fr Bo ee oe TAIE Hawi wed 12 Tl Vat 1 General norm ro fiza fes Jas fios m F Marnel Mew Assignment of General norm Course Type i Basis for norm value Own value base Demo Subunit Working Group thers Figure 361 a b Edit norming types In the upper part of the screen you will see a list of the available norm types which cannot be deleted This total norm is generally valid unless you create a special sub norm You can now give the total norm a norm value basis by selecting one of the reports shown in the list in the area Assignment of the norm type total norm It is not possible to limit the total norm to courses or subunits In order to create sub norms enter the name of the sub norm in the list norm types and click on New The assignment area for the new sub norm now appears You can now select all of the course types and subunits as well as the corresponding norm value basis valid for this sub norm
333. expanded by an asterisk that is day which also returns the term Daytona Exclude a term day Monday Returns day Tuesday Daytona etc but not Monday 422 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCAN Users Courses Surveys Deliveries Figure 492 Class Climate COURSE EVALUATION FEEDRACE SYSTEM TRON Greater than gt 10 Returns number entries that are greater than 10 Smaller than gt 10 Returns number entries that are smaller than 10 You can combine more than one search term e g day Henry Maria searches for text passages in which the terms day and Henry but not Ma ria are found Searching for users Searches for users are conducted in the profile fields title first name last name user name and email Example You are searching for users who have the word demo in their profile data Enter demo as a search term and highlight users as search goal Then click on Search So Class Climate Searchmask Search Result Details _Details 6 Hits in this Table Details 19 Hits in this Table Details 2 Hits in this Table Details 0 Hits in this Table Class climate search mask You will then see under the search template the area for search results In hits you see that six users were found
334. explanations of these export options bring us to the end of the chapter Indicators The principle of the indicator In the automatically generated PDF reports you receive an average value for all your scaled questions as an expression of how the respondents replied to this scaled question In this example you see a question referring to the qual ity of the course 11 32 21 32 5 Figure 226 Evaluation of a scaled question with specification of the average diagram type histo gram With regard to the thematic direction and your own requirements you will have divided the questions on your questionnaire into question groups For example one could assign all questions regarding the quality of the course to the question group About the course You will then receive an average value for each of the scaled questions 234 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice eee FR Place fli a SCANTRON Class Climate About the Course 10 learned a lot in this course 4 p T 21 16 16 21 26 2 learned more in this course than in others 13 This course was extremely valuable to my education 14 would recommend this course to my friends 2 4 5 26 16 32 16 15 This course has had a profound impact on me 2 Students who go to the instructor for help get the assist
335. fect immediately for not reaching the demanded value The application of the guidelines takes place through the granting of access rights to the QM views which are used in phase 5 of a Survey period Converting quality guidelines from indicators If you have already defined indicators for your questionnaire you can use these to save yourself some work while defining the quality guidelines Class Climate can automatically convert the question groups for which you have defined indicators into quality guidelines and assign the questions of the question group according to these quality guidelines This function enables the structure of a questionnaire with its question groups and associated ques tions to be carried over directly into the quality guidelines 330 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate CIPUIESE EVALUATION FEEDBACE SYSTEM ee TTT SCANTRON In the details of a questionnaire select in the field Advanced Settings the option Quality guidelines and click on Edit The dialogue for the definition of quality guidelines appears Now click on Convert Quality Guidelines from indicators Sample Evaluation Form Re calculate all Surveys Cancel Figure 368 Convert quality guideline from indicators button The following dialogue lists the contents of questionnaires with their question gr
336. fields are displayed Name Name of the course at the same time a reference to the course data e Program of study ID e Type 425 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALOATION FEEDRACE SYSTEM ies SCANTRON 1 1 3 Search for surveys This search allows you to find surveys The search takes place in the survey data fields creation data processing date survey name survey ID and num ber of returns 2 Hits in this Table 26 Details Survey Search Details Web Design sHTML 1 31400 In progress a sample 10 27 24005 O41 22007 DEMO 2 Demo survey seminar 12520 Data available gt demoform 0412007 04122007 lt Oto gt gt gt Figure 495 Search for surveys Displayed are e Survey name At the same time a reference to the survey folder e SurveylD This number is identical to the operation number on the questionnaire without the check digit e Status In Progress data existing data entry or deleted e Type Paper survey or online survey e Form Short name of the questionnaire e Creation Date the survey was created e Processed Date of the last time this survey was carried out o Number returns form count Number of scanned questionnaires empty questionnaires are counted 426 Scantron Corporation 34 Parker Irvine California 92618 1 800 72
337. fined by means of a PDF template with variable fields The layout of the template can be adjusted freely and can thus e g cor respond to your corporate design Nevertheless it is of course dependent of the content of the letter and the corresponding fields Please see chapter D 2 2 2 PDF templates for more information about the layout of the PDF template 34 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee Aii A STCANTRON C Class Climate 3 2 Defining access rights In addition to access rules which can be set up by your local computing cen ter Class Climate allows you to determine access rights for three groups Administrators Users activated instructor accounts data entry assistants report crea tors etc Participants in online surveys You can define valid IP address ranges for each of these user groups under CLASS CLIMATE SETTINGS SYSTEM SECURITY For this the first and last valid address range is entered respectively r Restricted access Activates deactivates the restriction of access When activated the Activated Class Climate server checks the IP address of each inquiring computer for the following IP address domains Begin IP address domain participant online survey jo Jo Jo Jo First permitted IP address for participants in an online survey End IP address doma
338. fined field Please note the following The fields for survey participants can only then be used in a survey when participant data for the respective course identification was imported into the Class Climate system via the relevant CSV import If a placeholder is to extend across two columns click on the corresponding placeholder and activate the option Placeholder across both columns Please observe that Class Climate will automatically delete the placeholder in the other column and where applicable you will need to insert it in another area of the questionnaire header The top of the dialog allows setting the number of lines to be used for placeholders in the questionnaire header The more lines are used the more space will be available for the logo file as well To integrate a custom logo into the questionnaire header click on the existing Class Climate logo The Logo Assistant opens automatically Here you can choose whether to e use the standard logo subunit logo or e use your own logo Under Use own logo you will find all logos which you have already uploaded into the Picture Library in the menu Form Properties in the Editor Control If you have not yet integrated any pictures e g logos into the Picture Library you cannot select your own logo In this dialog you can also determine whether the selected logo should be displayed on the left or right of the questionnaire header 358 Sc
339. forms of address They are located in the left context menu Configuration in the main area System Settings This basic data is very im portant and should be permanently defined before beginning operations hag Class Climate Settings TEE i Custom Titles B Process Defaults E Web Service Settings Figure 16 Course Types Periods Custom Titles Course Types The default course types include lecture seminar proseminar tutorial lab and working group You can change this list according to the needs of your organization If you want to add a new course type enter its name in the input box beneath the list and click on New If you want to remove a course type from the list click on 8 Please note You can only delete course types as long as they are not assigned to a course The numbers at the left represent the index of the table in which the course types are recorded Using this key course types are allocated from the CSV import table i e the index number 2 always corresponds to the second value from the top down Please keep in mind that changing these data during operations will create the problem that course data already existing have a reference to these val ues When you make major changes in this area you must also correct the corresponding references in the course data in order to ensure that they re main meaningful 44 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright
340. fter evaluating the data an active instructor automatically receives the survey s result which can be edited for ex ample by summarizing it with other reports establishing subgroups based on specific criteria such as age gender etc and so on e the export as CSV file and into statistics tools such as SPSS Also active instructors can of course edit the results of their surveys further in other programs Just like the administrator active instructors access Class Climate via a web browser This means that they can theoretically access the system from any PC that has internet access unless the administrator applies certain restric tions for security reasons As is the case with administrator s access security is accorded through a log in only accessible with a password as well as the option to use SSL encryption With paper surveys the questionnaires are collected via de centralized scanstations which are operated by the instructors themselves Carrying out the scanning process is so simple that no training is required 25 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON AN Class COURSE 5S oN m te SYSTEM The active instructor accounts are useful in the following types of surveys and for the following users e An instructor of psychology or sociology wishes to collect data during a research project usi
341. g 407 6 5 Matrices Cross tabulations ccccccccccecceeeceeeceeeeeeeseeeaeeeeeseeees 408 Za VIEW OPTIONS ssssisorononscubdnuninan inanin sceauesseccapenctessneasrecsseeseceesescoreeses 409 7 1 Controlling zoom and view FUNCTIONS ccccecceeeceeeeeeeaeeeeeeeaees 409 T e e EE E EE A E E E eer 410 7 3 Preview and memory function cccceccceecceeeeeeeeeeeeeeeeeeeeeseeees 410 8 DEFINING GENERAL TEMPLATES 1 ccssccssccssecenscnsecesesenseonseceeeseeesees 412 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 11 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate 8 1 A template defined by the administrator cccccceceeeeeeeeeeeees 412 8 2 Use of templates in instructor ACCOUNTS ccccceeeeeeeeeeeee setae 414 9 EDITING AND PASSING ON QUESTIONNAIRES ccessceeseeeseeeeeeenseeeseeeaeeees 416 alin VV PNG Dl OlG Aaa o S T T E E 416 9 2 Automatic recognition set management cccceecseceeeeeeeeeeeees 418 9 3 Import Export of VividForms questionnaires cccccceeeseeeeees 419 D SYSTEM SETTINGS AND MANAGEMENT 00 ccsecesecesecesecnseensecnesensseneees 422 1 SYSTEM MANAGEMENT AND SUMMARY cccsccssscessccnsecenssenseeeeeseees 422 EL 3A Cl Mica rcteatot santa amansiinaesoue E A E EES 422 1 1 1 Searching fOr users cc ccc ccccceecceeceeeceeeseeeseeceeeseeseeesau
342. g behind the name of the question group Global Values About the Course Alpha 1 Figure 234 Cronbach s Alpha in the report Please note In Class Climate the regular non standardized Cronbach s Al pha is used which is calculated from the variances and co variances of the questions within a question group Hereby the following formula is used to calculate Cronbach s Alpha in Class Climate Nor N 1P Figure 235 The formula used for Cronbach s Alpha whereby N number of the items meaning in this case questions and r relation covariance variance average correlation between the items 241 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice p O SCANTRON th Class Climate 0 1 5 Free Indicators So far the question groups on the questionnaires and the questions contained therein automatically form the basis for calculating the indicators i e question groups and indicators matched with regard to questions included It is also possible to define independent indicators so that questions of different question groups can serve as the basis for the calculating of an indicator The elements of an indicator can thus be independently distributed throughout the questionnaire Free indicators Questionnaire indicators Sample Questionnaire train_3 Actions 2 Questions about the instructor Scale width
343. g for the definition of pole labels Opens the dialog for the definition of filters validation matrices and required questions R Questions Shows the dialog for question shading Change color scheme Shows the dialog for adding and removing pictures from the picture library im Picture Library Line Height Font size Selection of line height and overall font size on the questionnaire 12 ot E pt Size of the answer boxes Selection of the size of the answer boxes opt gt Font Selection of the font type used on the questionnaire Arial Choose a question Choose a question from the library from the library Add selected question Adds the selected question to the library re to library Deletes the selected question from the library Ti Detaches the selected question from the library Add selected question group to library Adds the selected question group to the library Deletes the selected question group from the library I Detaches the selected question group from the library G Save form and exit editor Exits the editor a Delete form and exit editor Deletes the questionnaire Figure 397 Editor control part Il 354 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee 19 j y SCANTRONR C Class Climate Write protection yes no Present number of pages Informationen Paper forma
344. g of email addresses can be found in chapter B 2 2 1 CSV Import within subunits 67 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice en ie STANTROW C Class Climate To enter email addresses manually click on the button Add in the field Par ticipant of The following window will open Search for participants The email address of a participant has to be entered and verified before the data can be completed Email Search Details of the participants Course Title First Marne Last name Email Address Custom 1 Custom 2 Custom 3 Geology and Evolution Figure 40 Adding anonymous participants of a course overview To enter new participants first enter the email address of the participant in the field Search for participants Subsequently click on Search In the following search or checking of the email address you supplied Class Climate checks the following Is there a participant with this email address already existent in the sys tem In anonymous surveys you see no impact of this should this already be the case In non anonymous surveys data synchronization takes place and the already existent information such as forename last name etc are automatically adopted Is the email valid meaning valid within the usual rules of an email ad dress At this point
345. g on to the system if the administrator has allowed him access to the QM Views Furthermore it is possible to give all deactivated instructors the right to access their reports from the central evaluation In order to do this the option Configuration Central Evaluation Passive Instructors Login for Report Re quest must be activated The instructor can now log on with his id and view all the results of his surveys When using the Central Evaluation server type passive user accounts are as a rule used to implement all or a large amount of the surveys from the ad ministrator profile User accounts can be activated at any time This does not have an effect on the licensing i e one active user needs one license as well as one passive user needs one Changing user data Click on the name of a subunit A list of the users in this subunit will appear By clicking on the user name you will reach his or her user profile Change profile data by entering new data and save it with OK Addresses and institute numbers play a role only in the self registering proce dure If an activated user has forgotten his password it can be overwritten by en tering the new password twice The user can then login again and change their password Moving User Accounts In the list of users in a subunit you will see a checkbox on the right hand side You can check any combination of these fields At the bottom of the table you will see the fun
346. g standard texts from System Settings Text templates 159 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM pe O SCANTRON E Editing of text templates Action Class Climate Welcome text for the first login of instructors Certificate of participation for online surveys MAIL Cover sheet for iistruyctot a WAIL Footnote for anonymous online surve ie ae Footnote for non anonymoaus online eS Form for instructor Information about result access to participants Instructor s Optional Questions activated English Higher Education Mail text Mote This email has been created automatically The password indicated in this E HAIL cannot He traced to you Your wote 18 anonymous Figure 136 Reference for anonymous or non anonymous online surveys Text Templates In addition to this you can always render a non anonymous survey anonym ous by removing the participants data from the survey details You must confirm this action by clicking on OK In doing so all information on the par ticipants in the raw data exports for SPSS as well as in the CSV export is deleted After clicking on OK a message window indicates the removal of the infor mation to you At this point you still have the option of aborting the process Fikrat rte ri t Eaglo
347. grams 215 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON Class Climate Maxi histograms do not contain except for their size any differences in com parison with the description in Part 3 You can activate the creation of this part of the analysis at System Settings PDF Report Settings Create maxi histogram Matrices Cross tabulations Jim Collins Advevnced Cisco Routing Instructor s effectiveness in teaching the subject matter was The pace of the course was 1 Dosent 1 Dosent 2 2 Figure 209 Matrices cross tabulations Scaled as well as single choice 1 of n questions can be correlated and put into matrices cross tabulations The creation of matrices cross tabulations can be activated in the Editor Control of a questionnaire under Form Properties Filters Validation Matrices required questions In order to activate the creation of matrices cross tabulations use the function System Settings PDF Report Settings Create matrix Profile Line Profile Subunit Economy Name of the teacher John Dow i Name of the course Marketing Name of the survey Overall this colleges is very effective in achieving its educational goals and objectives Overall this college gives the students a superior value for their tuition Overall am proud of this college If could start over w
348. group report and click on the button Create The subgroup report now appears in the list of reports 277 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice en O 1 STANTROW C Class Climate F i i mllel ae li E 5 AA f aE at i k i 1 i E Freshman from Haran ANH Cala i lakh Sample Uar J encore patwepot F Cov SPs Figure 293 The subgroup report Freshman from Harwood 2008 Please note Subgroup reports are identified by a logo different from that of the other reports the remaining options are however identical So you could again create for example subgroups from this report for ex ample female male and or merge this report with further evaluations Combining multiple criteria In order to summarize the results of different criteria such as Gender Registered Major Subject and Target Degree in a subgroup report you can use criteria combinations These offer you the possibility of creating a subgroup report with several criteria i e with multiple questions To create a subgroup report with several criteria click aS you are accus tomed in the details of a report on Evaluate subgroup the last option on the bottom right Subsequently a window opens offering you all possible ques tions with which you can evaluate a subgroup In this window you can click on the link Choose seve
349. guages here In the following figure you can recognize for example that besides the stan dard PDF report a user defined report was produced automatically for the computer center It contains for example only the questions which are im portant to the employees of the computer center oo macon alee AUMEN d ata wy Results in HTMIL format Results in POF format Standard POF Report Standard POF Report POF Reports Computer Center Figure 314 Detailed view downloading user defined PDF reports lf your questionnaire was translated you can decide here on the language in which to download the standard or the user defined report Here a selection is possible between Spanish and English 3 Results in HTML format Results in POF format Standard POF Report English Figure 315 Detailed view downloading multilingual reports So in this example you could download four different reports the Spanish standard report e the English standard report e the Spanish user defined report and e the English user defined report 289 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDBACK SYSTEM ee SCANTRON Below these options you have the possibility to export the raw data into the formats of SPSS and CSV Details for Compilation O Su
350. h au tomatic subgroups are built for each option in the report The question has to be a single choice or a matrix question Subgroups allow you to take advan tage of for example automatic filters according to the program of study For each response option to this single choice or matrix question the answers are filtered and the subgroup report is attached to the standard report Please 227 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate bear in mind that the standard PDF report is only attached to the subgroup reports if you have activated the option Show overall report before subgroup reports This is of course done only for options that have been marked and that exceed the minimum number of returns The minimum number of returns can be influenced by three configuration settings System Settings Class Climate Settings Survey Minimum number of re turns for reports e System Settings PDF Report Settings Configuration Minimum response frequency for display absolute System Settings PDF Report Settings Configuration Minimum percen tage for display As well as selecting your desired question for a subgroup analysis you can also choose between three different settings of how the subgroup reports should be displayed With the help of the first option you can select whether or not the
351. haracters Alphabetical Lanquage English E Segmented l e fom C H i i E e ue box 2 rows left on this page Back Mest Apply Cancel Figure 417 Define options for open question After having defined all options click on Apply The open question will now appear in the preview and will be automatically highlighted Class Climate Module Lectures ORGANIZATION AUTHOR SUBUNIT SURVEY hark as shown OMOOO OMARE Comection OMORMO CORRECTION 1 Educational goals LOGO 1 1 Overall this college is very effective in achieving its Strongly disagree O O OF 0O OO Strongly Agree educational goals and objectives 12 Your comments Figure 418 Open question in the preview 370 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT a EN H SCANTRONR C Class Climate Handwriting Recognition in Class Climate As from version 4 0 Class Climate supports handwriting recognition via ICR This feature is only available when licensed For further information please contact your vendor By means of handwriting recognition short handwritten texts can be read and processed automatically For this activate the option Handwriting recogni tion when creating an open question see Figure 417 After activating this option the box size is automatically set to 2 as Class Climate can only
352. he VividForms Editor Click on the button Source code to view and change the text s HTML for matting This way you can insert line breaks with the aid of the tag lt br gt list formatting or table formatting All HTML elements inserted here are then available for online surveys vascript can entail unpredictable and unwanted implications if for example used variables have by chance the same name as a variable already used in Class Climate p Attention The utilization of JavaScript here is explicitly advised against Ja Note Only the font formatting fat lt strong gt Italic lt em gt and underline lt u gt are supported for paper surveys Other formatting is extracted 389 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee O SCANTRON 3 Adding pictures to a questionnaire Upload pictures to the picture library To add pictures to a questionnaire you have to first upload them Please note You can integrate pictures in the image formats JPEG and PNG in the VividForms Editor The JPEG format is especially suitable for photographs Because of losses resulting from compression it is not recommended for text and graphics The advantage of the PNG format is the compressed storage without losses which cannot be guaranteed with the JPEG format Thus the PNG fo
353. he actual ex istence of the email addresses cannot be checked Undelivered mail can be found in the Class Climate logbook The email addresses are saved in the system for reminder emails at a later time As soon as the PSWD is used by the survey participant to return their res ponses both the PSWD as well as the email address is deleted from the system In general it is possible to assign the date time and status for all selected sur veys using the Apply button Operation Online Survey Reminder The operation Online Survey Reminder is the dispatch of a reminder email to all respondents who have not yet taken part in the survey In the reminder email you can send the login information once again Optionally more than just one reminder email can be sent In this case select the Multiple reminders every x days The system will then keep re sending reminders until the survey is closed After activating this operation the fields sender email sender name subject line and email text can be edited The recipients are automatically read out of the system so that all partici pants who have not responded receive an email After defining the start date you have to save the settings of the operation In general it is possible to assign the date time and status for all selected sur veys using the Apply button Operation Close Survey This operation serves to close the online survey When the survey is c
354. he corporate identity of your university changes vastly This also affects names such as Technical University of Sample City which is renamed in University of Applied Sciences Sample City Furthermore the subunits and graduation titles now carry other names for example Department Electrical Engineering instead of Faculty Electrical Engineering Master instead of Diploma and so on These linguistic changes affect of course the questionnaire which must be clearly adjusted A questionnaire which has been evaluated can no longer be changed In these cases you have to copy an existing questionnaire and work on the copy In VividForms this is particularly simple In the list of questionnaires click on the drop down menu on the right and select Copy A Available Questionnaires Show deactivated questionnaires at the end of the listing including module questionnaires Saapli Evaluation Form il lane VividFoms F ksm Gaaple Sample Evaluation F rr DASA Vivideoms J E Freri Loo o Becta FF Vnadonmg A ree tom D aaa I Avtieated wiih restrictions see details a Deactivated YP Quastennaine ot not in ote and can ba edited 4 Tha quediionnates if ie ode ded allows rabicted editeg only Tike form conkaied wanton created by intrested Iirdtucters Optceal Qaatiend forma Figure 249 Copying a questionnaire in VividForms 252 Scantron Corporation 34 Parker Irvine California 92618 1 80
355. he questionnaire comparison via the option Question mapping of different questionnaires in the report creator 253 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice TTC RNTRON AN Class Climate COURSE EVALUATION FEEDRACE SYSTEM Liuestion mapping of different questionnaires Automatic with text comparison C Manual Figure 251 Question mapping of different questionnaires Whenever you compile reports that are based on different questionnaires here you must select whether to have the questionnaires compared automati cally or want to assign them manually In either case it is important that the questionnaires are comparable meaning that they are similar e The automatic assignment is advisable when the questionnaires are nearly identical for example when only one question was added such as in the first example o The questionnaires are compared with each other by pure string comparison In computer science a string is a sequence of letters and special characters i e a character string Class Climate thus lays the character strings over one another and checks them for identity Decisive is therefore the number of different characters in the questions and the level of marking o When you choose Automatic with text comparison a page opens where you can view the result of the text comparison The left ques tio
356. he values of the others are taken into account clearly proven by the grayed zones Subunit Business Studies T Name of the instructor Donna Harwood Name of the course Web Design XHTML 1 Name of the survey Min Max values of Web Design XHTML 1 Business Studies WS07 08 Organizational Ethics _ av 2 9 learned a lot in this course Agree Disagree av 3 av 2 3 learned more in this course than in others Agree Disagree ie av 2 8 This course was extremely valuable to my education Agree Disagree oy av 2 1 would recommend this course to my friends Agree Disagree ova av 2 9 This course has had a profound impact on me Agree Disagree 5 Figure 331 Create Profile Line Emails options Comparative line deactivated with minimum and maximum values 301 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDBACK SYSTEM p SCANTRON Here you only see one profile line in this case for the first selected course The gray zones show however that the calculation of the minimum and maximum values includes further values If you activate the total profile line instead of the minimum and maximum val ues this profile line appears in addition to the profile line of the current course Subunit Business Studies Name of the instructor Donna Harwood Name of the course Web
357. here chapter B 3 2 2 survey details edit ing displaying notes Since the report is crucial to your evaluation here you will find a detailed de scription of how to de activate the components The letter The letter is a regular type of letter and serves as courteous piece of informa tion for the instructor on the subsequent results of the PDF report If you wish to add a letter to the evaluation results please activate it in the settings of the corresponding PDF report in the main menu System Set tings PDF Report Settings Please click on the configuration icon in the col umn Configuration The PDF report configuration opens automatically The option Generate letter activates deactivates the letter 201 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice PY Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON Please note that you have to activate deactivate the letter for each PDF re port separately PDF Report Settings Administrator standard POF Report Class Climate Admin Textual Report Class Climate Admin Figure 187 PDF report configuration The following figure shows a sample letter Example Uniwersity 3 Washing Sreet E A ihe 1 ey Te Lika ha BAD A kagar Fk Dear Ms Alice Eddison a5 private and confidential Report Course Evaluation to the Teachers Dear Ms Eddiso
358. hese query types and then enter the appropriate category un der Module In the fields Subject lines and Your message you can type your message Below the message area you can add up to three attachments Click on Browse select one file and click on Add The attachment should not be larger than 1 MB After another click on Next a summary of your message will appear Some pieces of information about your Class Climate will be included such as the version number Then click on Send email to send the email 20 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 2 1 E ee SCANTRON C Class Climate The basics For orientation purposes and as a glossary this chapter outlines the most im portant terminology and concepts which are used repeatedly throughout the Class Climate Manual Initially you can learn how Class Climate is structured and which components you will be working with Then as central evaluation and the de central eval uation stem from two fundamentally different concepts these concepts are also introduced At the end of the chapter you will be acquainted with some basic terminology used in Class Climate Structure of the Class Climate system Class Climate consists of four components see also the graphics below e the web server e the data base e the scanstation or several s
359. hich allows you to re define the period link of one or more courses Figure 47 Assign selected courses to a period Select either an individual course by ticking the checkbox on the left side of the table or select all courses by ticking the checkbox Select all Then de termine from the period selection list the respective evaluation period and click on Assign 72 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON 2 2 2 2 1 Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Instructor Class Climate COURSE EVALOATION FEEDRACE SYSTEM Import interfaces The import is intended for data migration from existing systems Existing data structures can be imported into Class Climate via CSV and XML import This is possible not only via the administrator s access for the complete system but also via the subunit administrator s access for the subunits of the relevant subunit administrator CSV Import within subunits Creating a User with CSV Import In order to avoid having to enter all the instructors and courses in a subunit manually Class Climate offers a CSV import interface which allows the im port of user profiles CSV stands for
360. i m tate ATATEN a English Change About the Course learned a lot in this course AQree D p o o g Disagree learned more in this course than in others Agree e a o oa Disagree This course was extremely valuable to my education Agree ee eee Disagree would recommend this course to my friends Agree ooo oe Disagree Figure 59 Online survey with a deactivated survey header You can also choose to enable the temporary save and print options Design Here you can define whether the questionnaire is displayed in online surveys as one page i e to scroll down option Complete to browse option Per Chapter or according to the page display in the VividForms Editor option Per Page With the option Per Chapter each question group is displayed in online surveys as one page 88 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Please note that for online surveys the complete display one page has been set as default Unlike the administrator active users cannot change this setting Certificate of participation If the survey participants need to receive a certificate of participation this op tion can be activated The options allow the display of a PDF document the submission of an email only available if the PSWDs were sent by email or both The certifica
361. ibuted The batch mailing of emails to online survey participants is also possible Working with the active instructor s data If data already exists for a survey of an active instructor he just like the re port creator does with his reports can create the survey subgroup reports This means that single reports for example one report each on male and fe male students are created for the individual options single choice multiple choice or scaled questions These types of single reports are also known as filtering The survey does not have to be closed when the subgroup reports are created meaning that more data can yet be captured In this case the sub group reports of an active instructor can be updated automatically unlike those of the report creator An active instructor can decide whether he wants to create a dynamic subgroup Dynamic subgroup reports are updated auto matically upon receipt of new data This way repeating the creation of sub groups is prevented This function is particularly interesting when long term surveys are running and if over the course of the survey one wishes to follow up on reports filtered according to subgroups Because you can save the re ports as PDF files at any time and thus keep them available even after an up date The dynamic subgroup reports are only available through active instructor ac counts meaning that report creators cannot use this function 174 Scantron Corpora
362. idual questions are listed Figure 196 A sample PDF letter with a new layout lf you do not wish to use this layout system wide but only for surveys that are conducted with a certain questionnaire you can also upload documents for a particular questionnaire To do this you go to the details of the relevant questionnaire via the menu System Settings on the left hand side of the menu Questionnaires In the list that appears you select a questionnaire and navigate by clicking on the name of the details of the questionnaire In the area Advanced Settings you see a drop down list with four options to choose from 209 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM a ee SCANTRON i Details for questionnaire Sample Sample Sample Evaluation Form aP Optional Questions f POF Paper Survey Show W In the recognition set of the ividForms Reader Refresh Advanced Settings Text Templates Text Templates Morming POF Reports Quality Guidelines Data export contiguration Fiter settings E E E validation abe pt Required questions Mirrored scale Matrices i Allow SuUMmMmar Survey Type Figure 197 Modifying text templates for a specific questionnaire questionnaire details A click on the top option opens the window for the Text tem
363. ified Interactive cover sheet general problem An operation number could not be generated The survey could not be set up Data could not be written in the cover sheet table The procedure with the ID SURVEY ID is not open any more The survey for which the data were collected is closed The data were dis carded Check whether the batch has already been scanned and the new capture was an error an incomplete scanning operation has already taken place In this case the survey must be reset broom symbol a further batch in the survey was scanned and the automatic closure of the survey operation was unintentional In this case set the option close survey after the first scan operation at settings process defaults to no the settings of the scanner driver may have been changed Open the scanstation software click on Settings and select test scan Compare the settings of the driver with the Class Climate standards Duplex 200 DPI black white image 446 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate 1 12 2 Warning Document FORMABBREV doesn t match survey Questionnaires in the batch which do not match the form type specified in the survey were identified and processed The cover sheet procedure may have been used and a wrong questionnaire form w
364. igure 194 Selecting the PDF template in the field Text templates The selected PDF template is then assigned to the letter text E MAIL Password for online survey participant E MAIL Protile Mail for instructor E MAIL Remind online survey participant E MAIL Results of a survey LETTER Form count below minimum LETTER Results tor instructors LETTER Summarized results for deans Language English Higher Education E MAIL Validation for instructor p kd Figure 195 A letter linked with a text template The results in the defined text elements continuous text address being placed over your desired layout Instead of the standard letter you get a letter which contains the corresponding elements text and layout As an example you can see the PDF letter to Donna Harwood with the Class Climate sample template as layout 208 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ae Ah Place Phi TCANTRON Class Climate Evaluation Results Ta Mrs Snowden Personal and Confidential Report Course Evaluation to the Teachers Dear MrDear Ms Snowden This contains evaluation results for Introducton into Computer Science tain_01 The global indicators are listed first followed by the individual average values consesting of the following scales in 3 part of the analysis the average values of all indi
365. igure 265 Creating a program of study report Choose the program of study the period the course type as well as the questionnaire in the window that appears Also the usual options question naire comparison display of open questions creation of an unweighted report are available to you Create Program of Study Report 1 Program Of Study 2 survey Period 3 Type 4 Questionnaire m Template forms Description Prograrn of Study MSCI Liuestion mapping of different questionnaires Automatic with text comparison Manual T Include answers ta open questions Combine surveys unweighted Please note that this combination does not calculate average values a Figure 266 Creating a program of study report selection of elements You see that except for the selection of the program of study this window largely corresponds to what is presented to you during the creation of a sub unit report 262 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice AX Class Climate COURSE EVALUATION FEEDRACE SYSTEM is SCANTRON In the same way the information windows resemble one another prior to the actual generation of the report Here you once again receive detailed infor mation on the report that you create you can again exclude single questions from the report and create the report via Create
366. iliar with profile lines from the automatically generated PDF reports They give a graphic overview on the results of your evaluation You can download these profile lines in the report creator for all surveys and all reports produced by the report creator and lay them over one another This way the report creator compares completed surveys with one another and or with the created reports Since this comparison provides at a glance a com fortable and expressive overview of surveys it is conducted often A popular application is the comparison of a survey with the subunit report as well as the total evaluation Before you can create comparison lines the necessary surveys and reports must of course be available Creating and downloading comparative profile lines When you have created these click in the report creator on the option Create Profile Line Emails Create reports Subunit Program Of Study Instructor Profile Instructor Profile Profile Any Compilation a ae a ce Profile Line Emails Figure 319 Report options Create Profile Line Emails 292 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice a ae rh H amp STANTRO Class Climate Then the usual choices are presented to you in a new window Select the de sired subunits the survey periods here no multiple selection is possible the course types and a quest
367. imate doc there you will find the document User Guide en CC However you cannot usually access it directly from the file system rather you should type the path into the browser for example http localhost classclimate doc User Guide en CC pdf The path component localhost should be replaced by your server name In relation to clients systems please also note that the path component classclimate is to be supplemented or replaced respectively by the name of the client s installation If need be please consult your system administrator Further manuals Apart from the User Guide the following manuals are also available the Installation Manual for Class Climate which provides an overview of the most important steps of installation the Manual First Steps with Class Climate which provides an overview of the most important features of your work with Class Climate It is de signed as a guide for beginners and helps you off to a quick and easy start the feature list What s new in Class Climate which briefly sketches all improvements and technical innovations of the latest software version the Manual of the Scanstation which describes the scanning process the Manual of the VividForms Reader which describes the automatic recognition process the XML Import Manual which supports you in importing your data into Class Climate You will be provided with the XSD for the import via XML XML schem
368. in closed questions with a set number of response options These have accuracy rates approaching 100 So as a rule the Verifier is not needed Reader errors and warnings A Question has more valid answers than permitted Scanned Question How many terns have you been studying so far Conny Verity O i a Verifier 5 5 3 11 More than 11 Single Choice Special How many terms have you been studying so far i B Ej El Ej Ejs e Ejs E io Eli E More than 11 i amp Hls Sheet Back Cancel Save Next Figure 392 VividForms WebVerifier 348 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM es SCANTRON 2 Access rights It is possible for both the administrator and instructors to use the VividForms Editor Form Editor For each user of an active account the administrator can define the following settings Mo Ghd View s additional subunits for QM views System Logins Form Editar Extension of templates only Unrestricted access re eee ee Extension of templates only Mo access Figure 393 VividForms Editor Access rights Unrestricted access The user can create own questionnaires or work with existing templates e Templates only The user can extend templates with his own questions but cannot create his own questio
369. in participants online survey 255 255 255 255 Last permitted IP address for participants in an online survey Begin IP address domain user fo Jo Jo Jo First permitted IP address for users End IP address domain user 255 255 255 255 Last permitted IP address for users Begin IP address domain for administrator fo Jo Jo Jo First permitted IP address for the administrator End IP address domain of administrator 255 255 255 255 Last permitted IP address of administrator Figure 9 Defining access rights Example Your computing centre informs you that instructors can have IP addresses in the domain 134 127 0 0 until 134 127 127 255 This gives the address 134 127 23 142 access but not 134 127 142 34 You need to enter the IP addresses given both at Begin IP address domain user as well as at End IP address domain user Access security becomes effective as soon as the field limited access is set at activated Confirm with Save When access is denied a message is shown for a few moments and then the individual is redirected to a website given at the HTTP redirection address You can put in the address of an appropriate website in your intranet 35 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 3 3 3 3 1 3 3 2 3 3 3 een
370. in subdirectory Bilder with the correct name Target of the menu item System Settings With the menu item System Settings in the upper menu the target which automatically opens when the menu item is clicked can be defined With a large number of questionnaires it is recommended to change directly to the sub menu item Class Climate Settings Questionnaire list Display of questionnaire status The status column in the questionnaire list can be shown or hidden With a large number of questionnaires it is recommended to hide the status column so as to accelerate page assembly PDF format Selection of the format for the creation of PDF documents DIN A4 210 x 297 mm Letter 216 x 279 mm Legal 216 x 356 mm Section Survey Minimum number of returns for PDF report If the number of returns is under the value there will be no display of the results Instead there will be a note in the etter the function create letter must be ACTIVATED The note can be edited at Text Templates Warning threshold in for PDF report dispatch by email Defines the threshold percentage of pages not recognized for the automatic dispatch of the PDF report Explicit confirmation is necessary for manual dis patch of the report Warning threshold in percent for recognition problems during the processing of paper forms If this error occurs a serious problem was found in the quality of scanned forms The problem must urgentl
371. ination 3 In the drop down menu of the criteria combinations select the criteria combination 3 and click subsequently on Add criterion 282 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee ee SCANTRON 1 crate learned a lot in this course I learned more in this course than in others This course was extremely valuable to my education would recommend this course to my friends This course has had a profound impact on me Students who go to the instructor for help get the assistance they need The instructor has a comprehensive understanding of the subject This instructor knows this subject very well About you Grade Level 2 Criteria combination 4 Add new criteria combination Default criteria combination eat i AN AA TORS Criteria combination 1 The criterion will be added to the chosen criteria combinatidg Add criterion ie a OLUA Criteria combination 3 e stmt an ener Default criteria combination Figure 304 Selection of the criteria combination for the new criterion Subsequently this criteria this question with the selected answer is added to the selected criteria combination Information on a report report list The list of the reports of a folder provides you with an overview of the proper ties of the reports
372. indicators de fine the texts that label the scales left and right margins in the report and in the presentation template Global Values About the Course Figure 231 Left right pole of the display of indicators in the PDF report d Please note A These pole texts in the configuration have no influence on the calculation of the indicators or the actual alignment of the scales You only define the texts which serve the users orientation 5 1 3 Creating the indicators for a questionnaire Since the indicators form the averages of particular question groups they are also activated for particular question groups in the relevant questionnaire As you know you can no longer change a questionnaire once you have created a survey with it You can however create the indicators at any time even after the creation of surveys To do this navigate as usual to your questionnaire and open the editing screen in the main menu System Settings select Questionnaires in the left submenu select in the drop down menu below Action the option Edit Open the editing window of a question group by double clicking on the ques tion group or by clicking on the question group and selecting the option Edit Question group in the menu Edit As described above for the indicator only scaled questions are used meaning that the definition and calculation of an indicator only makes sense for group questions that indeed contain scaled
373. ines for each questionnaire Each individual question or question group receives its own weighting along with a threshold value which is used to make a quality index The computed quality of an evaluated course can therefore vary between 0 and 100 Setting quality guidelines Click in the detail window of a questionnaire on the button Quality Guide lines A list of the defined quality guidelines will appear and if quality guide lines have already been defined question blocks will appear Question blocks 327 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice a l SCANTRON l COURSE EVALUATION FEEDBACK SYSTEM are one or more questions which have been given an individual weighting as a group weighting as quality guidelines Existing quality guidelines can be edited or deleted New quality guidelines can be created by using the button New Edit Quality Guideline Figure 365 Setting quality guidelines Enter a name a description text and a weighting related to the total quality in dex The weighting defines the maximum deduction in percent that this guide line can affect on the course quality index Now you can add questions to the quality guideline you have just created In general questions which are thematically related are brought together in quality guidelines learned a lot inthis course 1 5 gt greater than Se
374. instructor list sorted according to subunits select an instructor and a survey period as well as the required course types and questionnaires Then you should enter a relevant name in the example Hernandez WS08 09 activate the usual options as per your wishes and click on Verify Create Instructor Report 1 Instructors 2 survey Period 3 Type 4 Questionnaire Business Studies WSO5 06 Samplt Donna Harwood Carlos Hernandez S309 Moah Peterson Computer Science Prof Or Martin Binary Template forms Description Hernandez WS08 09 Question mapping of different questionnaires Automatic with text comparison Manual T Include answers to open questions l Combine surveys unweighted Please note that this combination does not calculate average values sock Figure 270 Creating an instructor profile selection of elements 264 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate COURSE EVALUATION FEEDRACE SYSTEM ies SCANTRON The window known from other report types opens for the overview of the re port that you create Request instructor profile Your choice Instructor Carlos Hernandez Compilation name Hernandez WS08 09 juestionnaire Sample Period WVS08 09 2008 09 01 to 2009 02 28 No of Surveys 1 No of completed questionnaires 10 The report creation m
375. int precision average standard deviation Number of digits after the decimal point for averages and standard deviation Sender part 1 2 and 3 Organization name part1 mail address part2 and footer part3 below the mail address Sender above recipient address Sender name on cover letter in PDF report Background color report heading Color setting in order to adjust logo background color Alignment of subunit logo Defines whether the subunit logo will be at the left or right in the PDF report Hide overall indicator If this option is activated the overall indicator will not be displayed Left Pole for Indicators Text for the left pole of the indicators Default value of the left pole is The pole is also displayed in the presentation template Right Pole for Indicators Text for the right pole of the indicators Default value of the right pole is The pole is also displayed in the presentation template Display Cronbach s Alpha Activates deactivates the computation of Cronbach s Alpha internal consis tency for indicators Please note that Calculate indicators must be acti vated Show legend Display legend in PDF report Values legend Values given in the legend The number of values must match the scale divi sions Divisions legend Scale divisions of the legend Show bar diagram with histogram Advanced results bar for scaled questions When bar diagram is activated the mini histogram should be d
376. inter driver is set up for A4 size paper and the copies should vary due to tilting or enlargement reduction only marginally from the original The toler ance range for such image discrepancies is about 10 of an edge length The general rule is that clearly visible changes to the original document should be avoided 118 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALOATION FEEDRACE SYSTEM ae ee SCANTRON 3 2 6 Effective management and conduction of online surveys Preview Online Survey You have the possibility of displaying a preview of your online survey either in the details of a survey or in the questionnaire details In the details of a Survey as you can see in the following graphic click in the area Actions on Preview online survey show PSVVOs in browser C Receive PSDs by email EJ Send PSWDs by email to respondents 3 Download PSDs in CSW File El Generate more PSDs fo G scheduled Tasks gt Finish Data Collection Close Survey amp Restore Survey JS Delete Survey f Assign survey to substitute instructor lid Edit Show notes Figure 88 Preview of an online survey in the survey details You can also display a preview of your online survey in the details of a ques tionnaire by clicking on Preview online survey a Details for questionnaire Evaloi
377. ion 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM SCANTRON Basics of Geology Mineralogy Environmental BT 01 topography Geology JPL continuous Lecture 16 W English Handouts Comperative Geology Geophysics Environmental ae Ree earner eee 20 English Handouts Geology Geology Create new course Back Figure 134 Anonymous and non anonymous courses lf you create a survey for a non anonymous course it will be indicated as such in the survey details that this survey is taking place with non anonym ous participants Details for Survey Survey Basics of topography amp Instructor John Peter Lesley J Course Basics of topography Survey Period 5510 ke y a Type Paper survey Cover Sheet Procedure 3 Participants Mon anonymous participants Tt Qluestionnaire train en Status In progress ready for data I Survey Created on 0319 2009 at 10 14 11 am ke y Show cover sheetiform in browser English Show Email oP Finish Data Collection Close Survey J Delete Survey fa Assign sunvey to substitute instructor i EditShow notes Reload Barck Figure 135 Reference of non anonymous participants With non anonymous online surveys you also have the possibility of indicating the status of anonymity in the footnote of the email For this you can use ex istin
378. ion This second group automatically receives the name Criteria combination 1 Add the criteria would recommend this course to my friends with the value 2 and Gender with the value male to this criteria combination This report will contain all results of those interviewees who fulfill the following conditions the interviewee is either female with the grade level freshman OR the person evaluated the question I would recommend this course to my friends with a 2 and is male For this reason link both criteria combinations with the Or operator Question Operator Value Options Default criteria combination Gender 2 Female ig And Grade Level E Freshman Criteria combination 1 amp would recommend this course to my friends 2 ge ana Gender 1 Male Figure 303 Two criteria combinations Finally as you are now familiar allocate a descriptive name decide for or against including open questions in the subgroup report and click on the Create button The subgroup report now appears in the list of reports When you have created several criteria combinations using the drop down menu you can select the criteria combination to which the criteria combina tion of the chosen question is to be added In the following graphic you can see the results of the criteria Gender with the value male and which is linked with criteria comb
379. ion FO Enrollment Booo Participants data Anonymous survey participants SRE AGEL Ee Non anonymous survey participant panel Language English X Information Presentation v Further report recipients secondary existing instructors Business Studies Prof Julian Berkin x Add Business Studies Prof Julian Berkin Remove OK Cancel Figure 30 Edit course Hl Browse Import instructors from CSW Import File CF svi contains a column with information whether the course has secondary instructors Figure 31 Instructor import 59 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON C Class Climate Activating Deactivating User Profiles With this function you can activate or de activate a user profile Simply click on the icon directly next to the user name Icons with a portrait and a padlock stand for passive user profiles Icons with a portrait but no padlock stand for active user profiles A Noah Peterson a Jasmine Sadhi Figure 32 Activating deactivating user profiles lf a user account is deactivated then the individual will not be able to login to the Class Climate server If he does try to log in then he will see a message that his account has been blocked by the administrator An exception is the deactivation of the dean s account The dean can lo
380. ion in rela tion to the total number of returns needed in order to display the respective question in the HTML report If the value is set to 0 all questions of the re ports will be displayed HTML report Minimum percentage for display absolute Defines the minimum absolute response frequency to a question required in order to display the question in the HTML report Please also consider the setting Show notice for suppressed report HTML report Separate closed open questions When activated the results for open and closed questions in the HTML re ports are displayed separately This results in better readability particularly of those reports created with a mix of open and closed questions HTML report Listing of open questions Listing and counting of comments in the report Create distribution for the report for the dean of studies This function shows the distribution of results from all reports and is only available for reports to the dean the dean of studies and the president There is a distribution graph for each active indicator of a questionnaire Open organization structure If this option is activated the open organization structure configured parallel to the standard structure will be activated 478 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ZO een ee SCANTRON C Class Climate Display old qu
381. ion of a month with leading zeros M A short textual representation of a month three letters Y A full numeric representation of a year 4 digits y A two digit representation of a year Configuration g Course Types Figure 525 Class Climate Settings Below the button Class Climate Settings you can select a major heading for the Class Climate settings The following categories e General Survey e Survey Online Data Import and Export e Course User Data Fields e Functions Central Evaluation o Email Functions amp Accounts e Color Settings Instructor accounts Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 _ Copyright Electric Paper GmbH Subject to change without notice ee ee Chi 3 STANTROW C Class Climate o VividForms e Network Settings System Security Maintenance select an item from this list in order to display its settings Click in the field Settings on Advanced in order to reach the save option Advanced Settings Settings View Sort options to categories Showy Current Configuration Hame Po Save Chosen Configuration detaut Replace Old Configuration etant r Delete Cancel Figure 526 Advanced settings You can save the current Class Climate setting here under a name This al lows you if required to recover an earlier Class Climate setting You can do this by using the function repla
382. ion please consult the chapter B 3 2 8 Mass production of forms PSWDs and PDF reports 233 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii a SCANTRON C Class Climate 3 5 1 5 1 1 learned a lot in this course Phase 4 Advanced reporting As soon as you have implemented surveys and scanned data you receive the automatically generated reports If you wish to process this data further for example to summarize and or compare it there are extensive and flexible options in Class Climate available to you as well as the export facilities into other programs In the phase model this is the fourth of the five phases In this chapter you initially learn what indicators are and how you can create them in Class Climate since they form the basis for a certain type of sum mary reports You will then receive a comprehensive introduction to the options in produc ing summary reports The creation of reports does not occur via the adminis trator access but rather you must be logged in as a report creator Often this role however is carried out jointly with that of the Class Climate administra tor For expanded evaluations you can export the captured data from Class Cli mate For this purpose the CSV format as well as a specific format for import into the statistics program SPSS are available to you The
383. ion prompts to enter a survey Ii E Ignore Seral number Before scanning the Scanstation prompte tor the status ofthe senal number About Default Settings Manual Figure 168 Tab VividForms Reader 184 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALUATION FEEDRACE SYSTEM T T SCANTRON 4 1 2 Scanner iNSIGHT 30 As an example you can see the dialog of the scanner INSIGHT 30 here for further information please consult the Scanstation Manual F Scantron INSIGHT 30 tee Genel gam Aduan Enhancements Dei dd p Black and whe 1ta w Dii p hea bee Plan Piaget k pma Peruin izi kal a0 w d Compenion i T ma CES Figure 169 Configuration dialog for the INSIGHT 30 Class Climate requires the following settings Source ADF Duplex one pass scanning of both paper sides Paper size Letter Legal A4 Resolution DPI 200 dpi Image Type Black and White Brightness O middle position Contrast 100 right position Page Order Top side first 185 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM is SCANTRON To accept the settings click on Scan and read one page Check that it has been c
384. ional report reci pients are also included You can determine whether or not the answers to open questions are to be included in your instructor profile To do this please activate the option In clude answers to open questions If the respective instructor in addition to his profile is to receive a detailed re port for each of his courses simply activate the option Also send single PDF reports Furthermore you can determine whether profiles and PDF reports are sent solely to the respective instructor Send to instructors or only to a specified email address Send all to the following email address 151 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON th Class Climate Include answers to open questions Also send single POF reports Send to instructors send all to the following email address REQUEST Figure 124 Dispatch PDF reports as instructor profile 3 2 9 The option hide surveys with dispatched documents makes sure that no batch event will be used more than once on the same course Non anonymous surveys Surveys in Class Climate run by default assuming and protecting the ano nymity of the survey participants Should the identities of the survey participants be required for example for address reasons as well as later for the processing of survey results rele
385. ionnaire Activate the checkbox VividForms Then select a vfd file using Browse and upload it Figure 488 Questionnaire import You can also import and export VividForms questionnaires using active in structor accounts The active instructor will find a form import function in the questionnaire administration area Imported forms are subsequently only available to the instructor account owner In the list of personal questionnaires you will see an export function which can create a vfd file 420 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM E SCANTRON Form Management Domo Sample Evaluation Form Template a a amp p 3 E EE Brown I Swatch to Edit Mode ieot Figure 489 Form import and export function of the active instructor Active users have limited access to the import and export of secondary data Only the following form attributes can be imported or exported with the ques tionnaire e Filter settings e Validation Required questions e Matrices cross tabulations If the administrator exports a questionnaire with secondary data such as lan guages text templates norms etc these are automatically filtered out when the quest
386. ionnaire here As usual the list of courses that meet all criteria is displayed 1 Subunit 2 Survey Period 4 Questionnaire Business Studies Computer Science 4 Courses Reports Donna Harwood Web DesignSXHTML 1 Carios Hernandez Organizational Ethics Report Creator Female Reportotsll Sample Hernandez WVS06 09 Sample Male of ReportotAll Sample RepototAl Sample Figure 320 Create Profile Line Emails selection of criteria You can mark several courses reports in the list of courses Additionally you have the option to select the profile lines that every event should be compared with under First Comparison Line and as required Second Comparison Line First Comparison Line Deactivated Please Choose a Selection Deactivated Please Choose a Selection Second Comparison Line Survey of same course in period WWS05 06 Survey of Same course in period 5506 SURVEY of Same course in period WWSUB U T Compare selected cc Survey of Same course in period 5507 Female ReportOrall sample Comparison options Hernandez WWSO8 09 Sample E Minimum WiaxyiMale of ReportOfall sample ReportOraAll Sample F X Comparison linegFreshman from Harwood 2008 Sample Harwood 2008 Sample M Check ifthe number of completed forms exceeds the minimum level defined in param Instead of the profile line Figure 321 Detailed view selection of a comparative profile line Instead of a report the option Survey of s
387. ionnaire is imported into an active user account 421 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON thy Class Climate D System settings and management 1 System management and summary 1 1 Search With the search function you can search for users courses Surveys as well as deliveries either individually or in combination Subunits System Settings System Information Figure 490 Search template The search function can be found on all menu pages in the upper right hand corner Enter your search term and click on Search All four categories are searched and you are directed straight to the search result pages You can find the same results by opening the Class Climate search template at system information search and making no restrictions in search in So Class Climate Searchmask Search Query Search In dema Semn Figure 491 Search function Deliveries For the search text you may use the following operators Without operator day Entering day as a search term leads you to day Monday Daytona daylight Wildcard characters are automatically placed before and after the search term The same as the search term day or day The search term day will just return day Alternatively you can use day In contrast to day day can be
388. ionnaire or in sec tions in which case the respondent can navigate back and forth between sections Also in PSWD based surveys participants can save their entries and return to the questionnaire at a later point in time to complete it A print button may be activated in order to print the completed questionnaire The questionnaire must be saved temporarily before printing Another feature is the filter tool which allows you to define skipping rules in order to avoid showing irrelevant questions For example The participant has responded to a question whether a presen tation program was used with no Any following questions about the quality of the presentation program should not be answered in order to avoid falsify ing the data If an online survey has an insufficient response rate a reminder function can batch email the participants with a reminder to complete the questionnaire The anonymity of the participant remains the same 97 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Upon submission the system will save a time stamp which is available through the raw data export for each dataset This information can be used to analyze the respondent behavior The option certificate of participation is available to allow the participants to prove their completion of the survey This cer
389. ipient address The text in the letter You can edit the text in the letter under the option Text templates main menu System Settings When changing to this page a window appears of fering numerous text templates for you to choose from These can be custo mized according to your needs One of those is the one used in the letter Letter Results for instructors When comparing the sample PDF letter with the text template in the following figure you will notice that the texts are identical apart from those areas writ ten in capitals and set in angular brackets This text template is automatically used as the text in the letter The words that are written in capitals and marked through angular brackets serve as place holders and will in the case of an actual letter be replaced by the respective values SALUTATION is re placed by Dear Ms Dear Mr or similar TITLE is replaced by Prof Dr Dr if existent SURNAME e g by Harwood 204 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM T O TT SCANTRON Editing of text templates Action PDF template E MAIL Validation tor instructor LETTER Form count belowe minimum LETTER Results for instructors No POF template defined LETTER Summarized resutts for deans POF Re
390. ispatch of the profile lines to defined recipients As described above enter the email addresses of the desired recipients In this case how ever the instructors of the selected courses do not receive your email Download of the profile lines If you choose this option you can subse quently open and view the profile line directly or save it Request Method C O Send comparison line to the instructors email accounts O Additional recipient C O Send all comparison lines to one email account single POF File ie tT single POF File as download ml POF files in an archive as ZIP file download Figure 323 Download a profile line as PDF file o Download of the profile lines zipped Corresponds to the version just described with the difference that here you can download a zipped file Thus you download except for the first option a document containing the profile lines of all selected courses 294 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM es SCANTRON Example 1 Compare the course Web Design XHTML 1 with the subunit report Business Studies WS 08 09 Here the course Web Design XHTML 1 instructor Donna Harwood is se lected from the list of courses and as the first comparison line Business Studies WS 08 09 the name of the subunit re
391. ithout notice pas if 3 SCANTRONR C Class Climate View ED Ve B Batch SUPve ys Forms Form Description Pages Sheets In progress To verify train 01 Course Evaluation Questionnaire 2 G i l a gl Jf Current forms in Verifier Selection for automatic verification No valid checkbox found invalid search for new batches l One checkmark and correction s found Figure 175 Form view In the last column there are up to four icons for the following actions e Display cover sheet e Process forms e Verify automatically e Delete all sheets of this form 4 3 4 Correction view As soon as you click on the Process symbol green pencil in a view you will be automatically taken to the correction view In the correction view there is always a question to be verified You work through the questions one by one until you are finished verifying all the questions in the batch or in the survey or in the form 3 5 Figure 176 Processing Status The current processing status is shown in a bar in the upper left corner of the screen The green area symbolizes the questions that have already been cor rected while the red area shows the number still to be corrected The number of questions is also shown Left of the bar graph you can see the status messages from VividForms Reader The three most common alarm signals are The fill value of the response field is borderline The checkbox field is invalid It was alr
392. ld define a spe cific class in your CSS file for long labels and insert this class after having tested for the length of the label this gt getTemplatePath returns the URL to the template directory of the current template Useful for routing to images or extra CSS files Sthis gt placePar inserts a partial template at the calling position Name tial sName should not contain a path or an extension This is typically used for mentioning required questions or validation rules specific to some questions Sthis gt getErrors returns an array of error objects for the user like this question was required but not filled in or this field should be completed only with numbers rules that are defined through the VividForms Editor Table 6 Functions for advanced template editing 138 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aee mT ph Pi A SCANTRONR C Class Climate The creation of advanced design templates is also offered as a professional service so that all our customers can benefit from the advantages of a fully customized online survey template For further information please contact your vendor Example of CSS Editing C55 Selectors x Onlinesurvey css dbo x Style Inspector gt 1 x Lite input select wie CS5 Level 2 ka e Elements color 19405C E disabled font family trebuchet ma
393. lds Using Field selection in the option field will display the database fields de fined for the current search In this example the fields are from the pre set default search The fields appear twice In the upper area the fields needed for the table view are marked In the lower area those fields appear which are to be searched using the Search field The selection of the search fields should include only those fields to be displayed Filter Selection Standard ii Field selection 0 Show Field Configuration Select query result fields Suey Course Instructor Subunit Questionnaire M Survey Description M Course Description M Last name M Subunit M Form Description M Scanned Forms i Enrollment I First name IM Form Quality Index i Location M Surey ID i Pragrarm of Study M Scan Date I Period Select search fields Survey Course Instructor Subunit Questionnaire l Survey Description l Course Description Last name l Subunit Form Description l Scanned Forms l Enrollment First name l Form l Quality Index l Location M Survey ID l Program of Study l Scan Date Period M Select all query result fields Select all search fields Attention this might cause long quen time Figure 378 Filter selection field selection Please note that it may not be possible to completely display more than 10 fields in the screen horizontally i e you will then have to scroll Also a large number of search fields
394. left to right Allow Summary Reports Defines whether summary reports dean of studies report dean report can be created for this questionnaire Evaluation for participants For online surveys you can grant the participants access to the results of the survey After the survey has been closed participants can use their PSWD to have a look at the HTML report You can decide if answers to open questions are to be displayed or not Online Design Here you can decide whether in online surveys the survey header should be displayed 87 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON Class Climate Should you decide to display it the survey appears as follows GC SALL COUPEE EVALUATION FEEDEACE STATEN Example University Luke Snowden Computer Science Introduction into Computer Science English Change About the Course learned a lot in this course Agree T 8 8 o t Disagree learned more in this course than in others Agree oooo a Disagree This course was extremely valuable to my education Agree ese eee Disagree would recommenda this course to my friends Agree OCOC Disagree Figure 58 Online survey with an activated survey header Should you decide not to display it the dark green header with the informa tion about the course disappears and the survey appears as follows th il COURSE ss Cl
395. lick Cancel to return to the favor pulse OF para registrarlo o questionnaire pulse Cancel para volver al fd lark cradaci n La pregunta de m ltiples opciones The red marked multiple choice questions have marcada en rojo tiene seleccionadas mas more options selected than allowed Please reduce opciones de las permitidas For favor the number of selected options accordingly reduzca el n mero de opciones seleccionadas consistentemente Figure 96 A language set here Spanish in detail The listing contains the text elements that appear in online surveys along with their respective translations Click on the bottom of the screen on Back to return to the start menu To create a new language set click on New below the list of existing lan guage sets 128 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON X Class Climate COURSE EVALUATION FEEDRACE SYSTEM Language set Add Abstention Figure 97 Defining a language set Please note The language set can only be saved when all elements have been translated Once saved the language set appears in the list of existing language sets Unlike language sets linked with system languages here you have the possi bility of editing or deleting the language set This option is also recognized by the additional buttons in the list
396. limate COURSE EVALOATION FEEDRACE SYSTEM ee O SCANTRON Besides the Abbreviation and the Title you can see the number of pages here you can see if the questionnaire is already contained in the recognition set of the VividForms Reader and when the questionnaire was copied Furthermore the active instructor can carry out the following actions e Add filters validations required questions and matrices cross tabulations Please read the relevant chapters of this manual for this purpose Copy the questionnaire Clicking the icon in the column Copy inserts a duplicate of the questionnaire in the list and counts up the abbreviation o Delete the questionnaire Clicking the icon in the column Delete de letes the questionnaire after an additional request if the questionnaire should really be deleted If the questionnaire is based on the central template the template will not be deleted in this case of course Edit the questionnaire Template can only be edited within the allowed limits e Preview a PDF template of the questionnaire Export the questionnaire By clicking on the icon in the column Export active users can save the questionnaire as a vfd file in their file system and hand it on e g to their colleagues Those can read the file after im porting it into Class Climate again Figure 152 Actions If the active instructor copied a template in his form management he can edit it here
397. limate Scanstation 3 1 ee ee E SCANTRON Scanstation a Status information Settings Manual ready Processed batches Processed pages Stopped batches Created Pages Status Licensed to Scantron Figure 164 The scanstation In the main window you will see the following buttons Scan This button starts the scanning process Settings After entering a password you can configure the scanstation Manual A manual with important information for capture operations is displayed 178 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice COURSE EVALUATION FEEDRACE SYSTEM a O i TF a TCANTRON AN Class Climate The main options of the Class Climate scanstation are explained below For further details see the manual for the scanstation Tab Scan Destination xj Scan Destination Scanner General Settings VividForms Reader Scan destination f Directom The scanned files will be written to a local or remote directory FTP Transmit files with FTP to the server Web server HTTPS Secured transmition to the web server which needs specific scripts Directory Target directory C Program Flles S cantronYividF orme scanstationabe n Archiving M Store a backup copy of the batch in the archive directory Archive directory C Program Files cantons Class Climate Scanstation archive es I Also save b
398. lized e Archiving Your existing PDF reports and CSV raw data can be arc hived by sending them to the email address defined in the configuration In this way legacy data can be exported with a complete audit trail and subsequently deleted from Class Climate increasing and maintaining clarity and performance of the system Please note that Class Climate is a productive system and should not be used as an archiving system see also chapter B 3 2 8 Mass production of forms PSWDs and PDF reports 440 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice w TT STANTRO C Class Climate System cleaning Please delete all reports compilations subgroup re ports PSWDs deliveries and log book entries that you do no longer need via the system cleaning menu System Information Thus the clarity and performance of the system increases see also chapter D 1 11 System cleaning 1 9 5 Accelerating the user interface By default a click on the main menu System Settings automatically opens the list of questionnaires Via a configuration entry System Settings Class Climate Settings General Target of the menu item System Settings the Class Climate Settings can optionally be defined as the target page for this main menu item This is highly recommended if there is a large number of questionnaires in the system since the
399. losed then no more returns are possible Unused PSWDs are then invalid and cannot be used anymore Survey participants are not informed of this operation The evaluation report can be sent directly to the survey owner When this is the case then the owner of the survey i e the user allocated to the survey in the system receives an email of the results of the online survey automati cally This operation is terminated by a start date and saved with Save In general it is possible to assign the report delivery date time activation sta tus and setting for all selected surveys using the Apply button 123 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ies SCANTRON Use of Calendar The calendar is used for selecting the date and time for a planned operation All changes in the calendar are adopted by the enter templates behind the calendar The calendar does not need a save button as it can be closed by x after selecting the date and time With a click on a help function for the calendar is displayed Using the arrow you can change the year and month Then select a day and in the line beneath a time The time is increased by 1 hour minute with each mouse click By pressing Shift and making a click the time is decreased by 1 hour minute Please note that the
400. lowing table shows you the possible actions and its descriptions as well the survey types and the survey status Survey Type Survey Status Delete survey Deletes the survey Restore survey Unlock data collec tion Finish data collection Show PSWDs in browser Receive PSWDs by email send PSWDs to respondents by email Download PSWDs in CSV file Generate more PSWDs Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Deletes the response data All of a survey The survey Progress Opens or closes a Survey If closed no data can be remains in the status In submitted to the survey Online Generates and displays a PDF document containing the PSWDs of a survey sends an email with the Online PDF document containing the PSWDs to the owner of the survey Batch emailing of the Online PSWDs to the respon dents Online maining PSWDs for a survey Allows the generation of Online additional PSWDs for an existing online survey Allows the download of a text file containing all re Copyright Electric Paper GmbH Subject to change without notice Data available 109 aaee mT ph Pi A SCANTRONR C Class Climate Preview online sur Opens a window with a Online All vey preview of the online sur vey Scheduled Tasks Shows the scheduled Online All tasks linked to the survey such as PSWD submis sion reminder submission or reporting Show cove
401. m values for questionnaires In order to use the functionality of norm profile lines the option System Set tings PDF Report Settings Show norm values must be activated Show norm values lf there are norm values then both indicators and the profile Deactivated ewe line in the POF report will be normed Show recommendation text When activated a link for generating a recommendation Deactivated document will be given under the detail norm profile line Figure 359 Definition of norm values for questionnaires The option System Settings PDF Report Settings Configuration Show rec ommendation text gives instructors the possibility to generate a recommen dation document through a link in the PDF report 321 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice bal ie SCANTRON COURSE EVALUATION FEEDBACK TYSTEN In the details of a questionnaire you can choose in the drop down menu in the area Advanced Settings the option Norming After marking the option Norming click on the button Edit Settings for norming of questionnaire train_en Edit norming types Delete norming Edit Delete R Recommendation Report M Norming 1 Questions about you m o po i zl E M ltem mean SD fahat is the Grade of your last school gradi lo lo 2 Questions about the instructor P po
402. mails If this option is activated the report creator can additionally see and choose the courses of active user accounts Blocking time for pages of forms in the Web Verifier Time in minutes for which a page of the form is blocked by a user During this time no other user can access the form Consider the minimum response for unweighted merged reports lf activated those questions which reached an insufficient number of res ponses are ignored When deactivated every question will be included into the unweighted merged report 477 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate Force settings of the administrator If activated after the processing of paper surveys the settings of the adminis trator are used instead of the responsible subunit administrator Automatic verification The automatic verification allows certain cases of a batch to be verified auto matically Scan resolution Resolution in DPI This setting scales the images of answers of open ques tions in the PDF report Default value is 200 DPI HTML report Relative values The HTML reports show the distribution of the responses to closed questions with relative activated or absolute deactivated values HTML report Minimum percentage for display Defines the minimum percentage of response frequency to a quest
403. mains empty Online surveys Customization of languages If additional languages for system messages are to be made available to on line survey participants you can integrate them in Class Climate For online surveys this refers to short messages such as Continue Send and Save temporarily but also to longer texts such as The red marked multiple choice questions have more options selected than allowed Please reduce the num ber of selected options accordingly Please note here we are talking about elements that do not directly originate from the questionnaire because you can directly translate all elements of a questionnaire To do this select the option Languages in the respective questionnaire s details The internationalization of online surveys is achieved by language sets Be cause for online surveys particularly those with an international approach many more languages need to be translated than is possible with linked sys tem languages the language sets enable internationalization beyond inte grated system languages 126 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON Class Climate COURSE EVALUATION FEEDRACE SYSTEM The expedient use of language sets requires two steps Step 1 General definition of a language set Via the language sets you can define text elements for o
404. mation on the questionnaire 79 EVA ig CO A E E E E E 188 For the module evaluation ccccccsssseeeeeeees 341 Generating QUESTIONNAILES cceccsecceeeeeeeees 169 Herde oaee oe aceen a seacehacsenosavnteostacn 356 Layout Settings wsacccessensscsdiersisscsencscoesnwerseteaneiaenss 393 Linking them to course types cccceeeeeeeeeees 341 Management of questionnaires ecese 80 Passing on questionnaireS sssssssesseesessessessee 416 RODA rror E E E AE A E 397 VividForms EQITOT ccccccseseccceesececeeceeeeeeeees 350 Questionnaire header URDE AE E EA A 356 place holders case aaosaresassesasurasutacuns secaseuniseecmnanteuss 356 Questions adding and EItING ccccccessseeeeeeeeeeeeeeseeees 362 R Recognition set management csccccseccneeeeeeeees 418 Recognition Set of the VividForms Reader 82 Remote MAINTENANCE ccecccseccssccnescceeeceeceeeesenees 18 Repair TO N ecne O teens 397 Repair questionnaire ssssssessessessrreressessessrreseeee 397 Report creator senvsnwsnaswadswsvacnneduoncssenseseinadessauses 244 245 Creating a report creator sssssesessesrrsessessesee 245 ROPOT seriei aer ETE E 234 REDOT rE E E O EN 243 445 Designing an individually configured letter for sending reportS sssssesessseeeesssreresssrrresssseeee 231 Download and sending of reports c666 232 Generating aggregated reports seeeseeeresee 256 Individu
405. mbH Subject to change without notice pane O SCANTRON 12 Survey Period Feriod W006 S506 WSOBD aalr WSO 08 S308 VWWSOE 09 2ang W509 0 zai 09 01 2005 03 01 2006 09 01 2006 03 01 2007 09 01 2007 03 01 2006 09 01 2006 03 01 2009 09 01 2009 03 01 2010 02 20 2006 06 51 2006 O2 2o 2007 06 31 2007 02 29 2008 06 51 2008 U2 20 2009 06 51 2009 O2 20 2010 06 51 2010 C Glass Climate New period New period FO Start date of the period FO End date of the period FO Bew Figure 18 Survey periods Please remember the international date conventions MM DD YYYY Overlaps of existing survey periods are allowed For example one period could be de fined as from 1st of Jan 2010 to 31st of Dec 2010 name Year 2010 e g add 1st of March 2010 to 31st of August 2010 SS 2010 Existing periods can be updated by modifying the entry fields and clicking on the green pencil symbol A modification of the period names is not critical Custom titles All identities in Class Climate have a title The in built titles are Mr Ms Mrs and neutral The menu Custom Titles allows the definition of additional titles To do this enter a new title and a salutation text An example title could be Provost with the salutation Dear Save changes by clicking on the Save button 46 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject
406. ministrator manages the complete system and sets up user accounts questionnaires as well as the configuration In the central evaluation procedure the administrator manages all surveys as well as their reports Class Climate Admin John Smith Maria Report Administrator Instructor Report Creator Subunits Figure 24 Several open user accounts administrator instructor report creator 52 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Subunit Administrator The subunit administrator has a user account that allows the administration of all of the activities in the subunit Within a subunit the subunit administrator can set up user accounts create questionnaires start surveys and send re ports Per subunit only one subunit administrator can be created whereby a subunit administrator can be in charge of several subunits In the menu Subunit all subunit administrators are listed in the column Sub unit Administrator Therewith the administrator gets an overview of the sub units which are already managed by subunit administrators The star behind a subunit administrators name marks the subunit in which the subunit ad ministrator was created The configuration options available to the subunit administrators are defined by the administrator under Settings Configuration Here sp
407. more scanstations are listed AS an administrator you can activate the option Automatically assign a license to next requesting Scanstation By doing so the next scanstation to log on to the Class Climate server is automatically issued a license Need less to say automatic activation can only take place as long as a license is available Once the scanstation is activated the option is automatically deac tivated This means that as an administrator you can control the point in time at which a scanstation can automatically activate itself As a default this op tion is deactivated Administrating User Licenses The number of available user accounts for each subunit can be freely determined by the administrator and as such be limited This possibility exists for the User License Model as well as for Premium licenses Via the button Assign to subunits in the license administration the administrator can display an overview of the existing subunits and limit the number of user accounts per subunit 9 License Management 3 User licenses Subunit User licenses iaiia as in use f assigned Business Studies fi Unlimited Chemistry 42 10 unlimited Computer Science q2 15 unlimited Economics 1 Al unlimited Geoscience 2 a unlimited Linguistics 1 unlimited Mathematics 1 hl unlimited System Logins gio unlimited Summary 13 36 max unlimited unlimited free Hack Figure 506 Setting user account limits for subu
408. ms WebVerifiel cccccsseseeeeeeeeees 189 VividFOrmMs COMPONe NMS seeceeceeeeeeeeeeeeees 346 VividForms QUESTION library 00 eee cccccssseeececeeeseeeeseeeeeeeeeees 398 VividForms Export Of QUESTIONNAIIES cccccccsssseeeeeeeeeeees 419 VividForms Import Of questionnaires cccccesseeeeeeeeeeeees 419 NIWA UGG cerasina esata teaneeaanaccaest ences 482 VividForms Reader Recognition Set cceeccsecccescceecceececeeeeneeeeseeeeeees 82 W WY CDS CMW ICE veccncaoatcbedanaseasudoneeeadcorannas sdondannvsdanseuadands 466 NS OG E a E 18 WebVerifier cc cxsacadaccsrcnsaccheoccasareensbaandnoeiennavabecedeants 189 Keyboard control in WebVerifier 006 196 WOFK OW soretis staccato oasaceuzindansueasanesmanna ceed AA 38 Write protect mode cccccccssssecceceesseeeeeseeeeeeeeees 416 Writing email sasavsnvonceareaennetivwndinwsssuetnniscaeseuwoeedveneses 428 X AM L IMDO T eeren REN 78 Z ZOOM FUNCHUONS sareei ee a Ea 409 494 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice
409. multiple subunits data entry assistant has access to handwritten com ments of all surveys proceeded in the selected subunits Multiple selec tions of subunits can be made by pressing and holding down the Ctrl key system level data entry assistant has access to handwritten com ments of all surveys proceeded in Class Climate As an Administrator you set this value when creating the relevant user ac count As soon as you create a data entry assistant a particular setting in the user rights step three of three allows you to define the data entry assistant as system wide system level subunit groups own subunit and selection of further subunits or only subunit wide own subunit 54 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALOATION FEEDRACE SYSTEM T O SCANTRON Data access own subunit Assign additional subunits CSe0Science Figure 25 Creating Editing the user rights of a data entry assistant Step 3 administrator Verifier The Verifier can be used as a visual correction for scanned sheets The Verifier controls the VividForms sheets processed by the VividForms reader and can where necessary correct the recognition attributes The ve rification can be activated or de activated for surveys This can be necessary because ambiguously filled out sheets ca
410. must be added to a new question group a sort of chapter of the questionnaire as is usual when working with the VividForms Editor That entails that an active instructors must first of all decide where to add a new question group He may add the question group in an arbitrary position not only at the end However it is not possible to interleave question groups i e you cannot put a question group in another one You can add any ele ments within a question group e g questions text boxes line spaces etc The following graphics shows you a questionnaire that has been copied in the form management and can thus be modified One question group New question group and one question New question was added the remain ing question groups and questions are the ones from the template indicated by the T New Question Group 2 1 Mew Question Agree QO 0 0 O O Disagree 3 About you T 3 1 Grade Level T UFreshman O Sophomore O Junior O senior O Graduate O Other Figure 154 New question group in a questionnaire template 171 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee 19 i y SCANTRONR C Class Climate How many elements still can be added the active instructor can see when looking at the Form Properties at the bottom of the VividForms Editor menu Figure 155 Form properties 3 3 4
411. n This email contains evaluation results for Introduction into chemistry train_01 The global indicators are listed first followed by the individual average values consisting of the following scales In the second part of the analysis the average values of all individual questions are listed Figure 188 A sample PDF letter 202 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON The letter consists of various components The header of the letter The address details in the header sender and recipient are defined at two different locations in Class Climate Title First name Last name Phone Email Institute ID Language Login name Mew password Recipient s address Donna C Harwood e N E Inform user about profile creation wia email University Av 3 5 12345 Democity Default language 20071002153007111 Confirm rea password S Cancel z Back Next gt gt Figure 189 Specification of the recipient s address Scantron Corporation 34 Parker Irvine California 92618 Copyright Electric Paper GmbH Subject to change without notice 1 800 722 6876 Class Climate COURSE EVALUATION FEEDRACE SYSTEM the header with the address details of the sender and of the recipient the actual text of the letter including a subject line and con
412. n XHTML 1 Name of the survey Comparative line Business Studies WS08 09 learned a lot in this course 3 Disagree learned more in this course than in others Disagree This course was extremely valuable to my education Disagree would recommend this course to my friends Disagree This course has had a profound impact on me Disagree Students who go to the instructor for help get the assistance they need 3 Disagree The instructor has a comprehensive understanding of the subject 2 Disagree This instructor knows this subject very well Disagree Figure 325 Comparative profile line Web Design XHTML 1 Business Studies WS 08 09 In the header you first see all of the information on the selected courses and or reports followed by the list of questions on the left which are comple mented on the right by the two overlaid profile lines as well as averages As usual with the profile lines only questions regarding the standard value and scaled questions are displayed here 296 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ae ee SCANTRON C Class Climate Example 2 In addition to the course Web Design XHTML 1 by Donna Harwood you also mark the course Organizational Ethics of Carlos Hernandez and again choose as comparative profile line Business Studies WS 08 09 You leave all other options at their defa
413. n indicator is calculated for this question group Class Climate needs the responses to the corresponding scaled questions for that adds them and divides them by the total number Indicator 3 4 2 5 4 1 4 2 4 5 6 5 12 3 75 If one adds the three averages and divides them by the number of averages which does not correspond to the calculation of the indicator one receives another value 3 60 2 75 5 33 3 3 89 One recognizes clearly that the calculation of the indicator which is weighted according to the number of answers given produces a very different result than the calculation through the averages that are available which does not take into account the number of the responses but which rather counts the questions each as 1 Only through taking into account several indicators you receive an overview of the entire survey The summary of several indicators produces an index In Class Climate all indicators of the questionnaire meaning this index for the 236 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON C Class Climate total questionnaire are calculated into the so called global indicator that thus forms a type of grade for the total survey The global indicator is not formed unlike the individual indicators from the individual results The global indicator is calculated by ad
414. n is handled The instructors will only have indirect contact with Class Climate insofar as that after completion of a survey an email will be sent to them outlining their evaluation results Through further feedback options instructors can receive comparative reports comparing their own course to others in the course of studies and or the faculty or prior to a survey they can add their individual questions to the predetermined questionnaires At the end of an evaluation period summary reports for deans of studies can be submitted and the collected raw data can be transferred for the im plementation of further analyses in statistics programs such as SPSS or Ex cel This means that the system is managed and organized by a central entity this entity being the administrator in interaction with some other user roles for example the report creator The Class Climate administrator creates the structure as well as the questionnaires implements the survey and passes on the questionnaires and reports This principle is illustrated in the following graphic Figure 4 Central evaluation model The central entity the Class Climate administrator top circle colored teal is in charge of the evaluation s flow and ensures that the survey s question 24 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 2 2 e
415. n saved or when the empty field has been crossed out In order to use the delete function you must activate it in the settings Confi guration Functions Deletion of Responses to Open Questions With a click on the icon you will open the window with all of the RESPONSES to the open questions of this survey The responses are either displayed as image or if they have already been anonymized as text field These have a red background In order to delete all of the selected responses click on the Delete button at the bottom of the window Assign a survey to a substitute instructor lf a course is taken over by a substitute instructor at short notice an eva luated survey can be transferred from the original instructor to the other in structor To do this click within the survey details on Assign survey to substitute Actin ee Survey data pri Show PRAD m briek E3 Resuks in HTML farit iad Roci PSDs by email Results in POF format cal Send FWD by emal to reepondante H Shire Email O Doenoad Pos in CS Fig 0 b Are date in SPS Kra T Generate moe PS Wis oF JE c el Raw data in G eD Ki Preng onie surrey Schadulad Tasks oP Finish Data Collection Close Suny iF Restore sai SE Delme Sure Edil arcwors jn opin n questions C Eh Assign sunny to substitute sinue ctor Te ICE Eden ahrs PE Filo HIE Figure 79 Survey details Assign this survey to a substitute 113 Scantron Corporation 34 Parker
416. n see a single choice question with more valid an swers than permitted The checkmarks were then displayed for verification You can now correct the recommendation by selecting a different box or marking the answer to this question as invalid 193 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee A Pli p5 SCANTRON C Class Climate z amp 2 Hlg Sheet Back Cancel Savel Next Figure 179 Navigation of the verifier 4 3 5 By clicking on Next at the bottom of the view the correction is adopted and you are taken automatically to the next question By clicking on Back you can move backwards within a verification batch so as to edit a verified question again In addition the following buttons are available Sheet Displays the complete sheet in a new window The question being processed is circled in red This view can be helpful for seeing the whole context Cancel The correction is cancelled Please note that all corrections made since the last save will be lost Save The current corrections including the open view are saved Then you will be automatically taken back to the view you were in before going to the correction view The verification can be continued immediately or at a later date Saving the verification is necessary for example when you interrupt your work When you have finished
417. n the Class Climate database after it has been captured No one other than you has access to this data The survey data can be deleted manually at any time If however you would like to delete the sur vey data before it enters the database you must activate the option After the scanning operation automatically generate email with message or report 465 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii a SCANTRON C Class Climate 2 4 Webservice The configuration area Web Service Settings in the main menu System Settings allows the administration of external web servers that communicate with the Class Climate server via the web services Class Climate SOAP API Please note You will see the area Web Service Settings in the menu only after activating Activation of Class Climate Web Service XML based SOAP interface in the Class Climate Settings page Functions By the so called web services web servers can communicate with one another and download the other system s functionalities This way it is possi ble to integrate Class Climate into existing web software systems Typical ap plications are for example the automated update of the user accounts and survey procedures the download of evaluation reports or questionnaire sup plies Connections with Class Climate via web services can be implemented by
418. n the number displayed in angular brackets in the col umn CO of the user whose courses you wish to edit You can add new courses by clicking on the button Create new course displayed beneath the course list e An existing course can be edited with a click on P 6 Courses can be deleted by clicking on d Please note that deleting a course will result in deleting also all connected surveys By clicking on the respective column header the course list can be sorted ascending and descending Name Program of study Course ID Evaluation period Event Type Location Enrollment Participants data Language Information instructors Edit course of Carlos Hernandez Dema DEMo1 00 continuous o p Anonymous survey participants Edit data of participants Non anonymous survey participant panel English a Presentation he Further report recipients secondary I existing OK Cancel Figure 35 Edit Course of Carlos Hernandez Expanding the Course Data with User Specific Fields You can expand the existing course information by a number of fields in order to describe them better These fields can be defined at CLASS CLIMATE Settings Course USER DATA FIELDS Select at number of additional fields how many information fields you would like to use You may add from 0 zero to 5 63 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6
419. n the range of tolerance Other colors are not applied In order to open the complete report of the survey click on To the List and in the line of the survey you are interested in on EJ to open the PDF report Definition of special search and table configurations In order to build a table according to your own specifications you can define searches yourself and save them One of these self defined searches can then be saved as the new default search When you next login at Class Cli mate this self defined default search will automatically be used To define a search use the menu Options to arrive at all the necessary func tions These are Figure 377 Search options Search This is the search mode in which you will use the table view Field selection Here you can select those database fields you would like to use in your search e Sequence fields This allows you to determine or change the sequence of columns se lected in field selection Save search This function allows you to save the current search settings under a name you enter or to replace an existing search Delete search This function lets you remove self defined search settings 337 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice i Class Climate SCANTRON CULL COURSE EVALUATION FEEDBACK SYSTEM Defining the Display and Search Fie
420. n you click on Verify after selecting the elements a small overview of the questionnaire is provided or if there are several questionnaires as in this case an overview with a questionnaire comparison is provided 267 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDRACE SYSTEM i SCANTRON Request preferred compilation Your choice Compilation name Reportorall Questionnaire sample Sampl1 Mo of Surveys 16 No of completed questionnaires 339 The report creation may take a moment Please wait until an acknowledgment has been sent back from the semer Create learned a lot in this course learned a lot in this course Agree Disagree Agree Disagree learned more in this course than in others learned more in this course than in others Agree Disagree Agree Disagree This course was extremely valuable to my education This course was extremely valuable to my education Agree Disagree Agree Disagree Figure 276 Any compilation Overview over the selection made and the questionnaire Click on Create or first assign the questions correctly Also this report then appears in the list HTML D ReportOfAll 04 24 2007 10 53 56 am Data available T Sample 04 24 2007 339 x4 CSV SPSS choose pdf report Figure 277 Any compilation in the re
421. ndez from 2008 Merge Survey Harwood 2008 With Computer Science WSO 08 Surveys Mathematics Female from Mathematics 06 Surveys Geology Compilation name Female BE General Summaries HernandezHanwood 2008 EIE amp Business studies J Ciuestion mapping of different questionnaires Male from Mathematics 06 res n Automatic with text comparison Male of ReportOrall General Summaries Mathematics 06 Surveys Geology Manual Mathematics 2007 Surveys Mathematics Mathematics 2008 Surveys Business Studies Wee Peterson 2007 Surveys Mathematics ncluge answers to open questions Program of Study MSCI Surveys Mathematics ReportOrall General Summaries DO Combine Surveys unweighted ReportOrAll Q44 2007 10 53 56 am surveys Geology fDlease note that this combination does not calculate average values Year 2007 Surveys Mathematics Figure 288 Merge evaluations selection of reports Since these are combinations too the usual options are available to you questionnaire comparison inclusion of responses to open questions as well as the unweighted combination Choose the options that you wish here and click on Merge Then a new report is added to your report list the combina tion of reports you chose Hernandez Harwood 2008 Data available fSample 04 24 2007 B131 6g CSV SPSS choose pdf report Figure 289 Merged instructor profiles Harwood and Hernandez of 2008 The properties of
422. nelle dancin a eee a Network Settings ccccccccsssccceesececeeseceeeeeeeeeeees 483 Use of templates in instructor accounts 414 NON ANONYMOUS SUFVeyS sssssssessessesseeresessessee 67 152 Instructor s optional questions cccccsseeeeeeeees 145 i Legal references cc cssssccccecesssececeeeeeeeeseaeesees 152 Internal consistency seseeesseseerersssererssssrerssseeee 241 Norm data K Appearance of the norm data in the PDF report E EE E A E TT 325 Keyboard control in WebVerifier 00scceeee 196 T oF GUS E ceceectct sees conser 371 L NOUNS sce cccccsctcescocstonescatcentcosrcacesestiaiaseetestatntiadass 320 Languages NOTIE ea E AE TEN 320 N i li CONES aceateceacsesseessateacsneesocanens 325 Multiple languages c cceseccsessseceeeseeeseeeeeeeens 90 ee N EUIge Nn 501 218 Layout Settings ccccccssecssessecssessessesssesssessessesssesseeasens 393 tages ie nee reese ener Legal references in non anonymous SurveyS 152 O we a group to the librar 403 ans een N anoaiiaeaii Recognition of the checked boxes via OMR 188 Adding a QUESTION ccesecccesececeeseceeeeseeeeeenees 398 Online DeSigN sisriosiiirerssinirnsssieenissseodo ikenien 87 Adding a question to the library 402 Online SUFVEyS sssnnoossnnnsoseeeessserrerssserresssrrresssreressee 472 Deleting a group from the library 0006 403 Condito iig E E N E esexeesnesnce 402 ICHON
423. nens 15 le INTRODUCTION aaas inini ania anes a a ai a a a 15 1 1 Manuals and documentation ccc ccc ceceeceeeceeseeceeceeseeseeseeeeeees 17 ELLE y UdSSR 17 1 1 2 Further manuals scctisincraidnaccenssicdstmnotedosnnateastennnydoenetanedsnedensterns 17 1 2 Support and remote maintenance s nosnenonnensneensnrerrnrerrnrerrnn gt 18 1 2 1 Class Climate website and support area ccceeeeees 18 1 2 2 Email to the support department ccccecsecseeeeeeeeeeeees 19 2 NIE SCS rhe oe ciao ce ce esi cee eee ee ec eccrine ence ee 21 2 1 Structure of the Class Climate system cccceccceeeeeeeeeeeaeeees 21 2 2 Central evaluation and active instructor accounts 0000 24 2 2 1 Central evaluation a central office controls the SV IU AON E E E E 24 2 2 2 Active instructors accounts cccccceecseeseeceeeeeeeeseeeeeeeeees 25 2 3 Basic terminology within the Class Climate Administrator IVAN A seein E A acest A A E E E 26 3 SYSTEM START UP AND SECURITY ccscccsecesecesecnseensecnseensseneeeseonseenes 29 3 1 Adjustment to your OrganiZation ccccceccecceeeeeeceeeeeeseeeeeaeeees 29 3 1 1 Class Climate entry points and security Possibilities to log on TSS StS ers tes steeisntic dose sins senses sennseesasaseuesssenseesso8esosesetesescaet 29 3 1 2 Adjustments in configuration texts colors documents 32 3 1 3 Adjustments in the text templates
424. ng Class Climate This way you can give the in structor the opportunity to generate empirical data Students postgraduates often base their work on empirical surveys The Class Climate administrator can assign an active account in Class Climate to the respective tutor professor In turn the tutor can grant his students postgraduates access to his account Departments faculties have a requirement for surveys that are carried out outside of the centrally managed course evaluation These may for example be surveys carried out in refectories canteens and libraries but may also be surveys carried out among graduates and which can also be managed through active instructor accounts In the following graphic you see at the bottom level the active instructors whose license to evaluate is highlighted by blue colored rings Figure 5 Active Accounts in addition to central evaluation 2 3 Of course active instructors are not able to access one anothers results Only the active instructor himself and the administrator if activated have an insight into the data If you have been using Class Climate for some time it may be noted that this type of evaluation was formerly known as de central evaluation Basic terminology within the Class Climate Administrator Manual Within this manual you will come across some terms repeatedly Due to their importance their meaning is outlined in the following
425. nge without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ies SCANTRON 7 2 Paging You can change the page displayed with 1 or gt as well as with the drop down list 7 3 Preview and memory function In order to display a preview of the future PDF questionnaire click on the PDF symbol pe ecallustclasscineate inp p_e edib dal aoe Se _Abbabsoas T A Spd Micresolt Intervet Enplerer Fie Edt Golo Favorbes Help Mau ee iem wae ORD mane cee a eer ae ae eT Pe ee ey REL mi OBC eaee wesw re cease eee ee a aed oe ee oe Pe eS 1 Alul ha Cura ii 1ieme a let in Gals eure L erie Gee on ee See rar in eee 1 3 The cures ae achat valle bo poy aduca wad memeni thi earne te my Piere This cur e hae had a profound Hipa on oe Go Sees he 0 Tee narucio tor heg ee he nmmn he nend 1 7 The instructor fad a comprehensive Lee reer o Eee spect This ieuo khoe thes abject very well G Whai wns the best aapeet ef this ensure 4 00 Whai wos the worse aspect of this course 2 About you 21 Gmie Leret 22 Geer Figure 475 PDF preview of questionnaire 410 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALOATION FEEDRACE SYSTEM T T SCANTRON A new window opens with a PDF example of your questionnaire This PDF document is generated in real time on th
426. nits These settings can also be made for each subunit separately in the subunit details A subunit administrator cannot make any of his own settings here 437 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 1 9 1 9 1 een ee SCANTRON C Class Climate As soon as a subunit has reached the set number of accounts no new accounts can be created The same is true for moving users in subunits whose contingent has been depleted When creating a new subunit a warning message appears if all accounts have been allotted Performance Considerations The following paragraphs offer several references with regard to optimizing system performance Performance Statistic In the menu System Information System status you will find details to the current system utilization The performance statistic shows the time needed to execute an internal function which is called up every minute Thus it represents an indicator for the workload of the system at the respective time of measurement When a series of measurements are located in the red zone for a longer period of time this indicates a state of overload which can impair system performance for users or participants in online surveys From these Statistics Subunit administrators can make decisions regarding optimization of peak access times Access peaks can be optimized by the following
427. nline surveys and thus include them in your Class Climate system e Step 2 Linking a language set with a questionnaire If you wish to use a particular questionnaire for online surveys and addi tional languages are relevant specify the relevant language sets for this particular questionnaire Of course you can link a language set with any number of questionnaires Step 1 General definition of a language set You will find the language sets in the submenu of the main menu System Settings on the left hand side After clicking on the menu point Language sets a list appears with the language sets that are already in place If you haven t yet added any language sets they will correspond with the system languages available Class Climate Admin resMvoatum_ s en_edu inc php res votum_ Is de_edu inc php reslang set 3 inc php reslang set 4 inc php reslang set inc php A Questionnaires resvlang set_8 inc php Vividorns Editor E tem Library Text Templates Ei Documenta res lang_set_5 inc php res lang_set_6 inc php Q Class Climate Settings course Types c3 Periods ia Custom Titles Process Detauts g Web Service Settings U POF Report Settings Online Survey emmlate Figure 95 Overview of the language sets English Higher Education Deutsch Espanol Frangals Magyar Nederlands Svenska ee Activities D View view WI Egit amp Delete view WI Egit amp D
428. nnaire is the basis questionnaire the wording of which is carried over into the report Your choice Instructor Carlos Hernandez Compilation name Hernandez WSO08 09 Questionnaire Sample Samplt Period WS08 09 2008 09 01 to 2009 02 29 No of Surveys 2 No of completed questionnaires 15 The report creation may take a moment Please wait until an acknomledgment has been sent back from the semer Create Choice Differences learned a lot in this course learned a lot in this course Agree Disagree Agree Disagree learned more in this course than in others learned more in this course than in others Agree Disagree Agree Disagree This course was extremely valuable to my education This course was extremely valuable to my education Agree Disagree Agree Disagree would recommend this course ta my friends would recommend this course ta my friends Agree Disagree Agree Disagree Figure 252 Automatic questionnaire comparison overview 254 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON o On the bottom of the page you can change the basis questionnaire o Furthermore you can specify by how many characters the questions and or the modality text texts describing the checkboxes can vary Change base form
429. nnaires No access The user is not authorized to use the VividForms Editor to modify or create questionnaires 349 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM is SCANTRON 3 Creating a questionnaire with the VividForms Editor In this example a questionnaire with all different types of question types will be created using an active user account The procedure is identical for both the administrator and the user Only the template protection is reserved for the administrator Blaise Pascal Instructor Class Climate Admin Ad ministrator SUr VES E ttem Library a uestion if naires i Text Templates i Document 1 Questionnaires Configuration f Verification E Class Climate settings Figure 394 Creating a questionnaire with the VividForms Editor In the menu for instructors you will see a section for questionnaires with three entries Questionnaires All of the questionnaires created by the user are listed here VividForms Editor Access to the VividForms Editor in order to create a new questionnaire Templates Access to available templates e g framework templates in order to extend them If the administrator activated the option Activate template mode in the form properties of a questionnaire the questionnaire created by
430. nnot always be correctly machine read Report Creator A user profile is created with report generation rights This allows the genera tion of anonymized summary reports on subunits Further report forms are available when using the server version Central Evaluation The user ac count of a report creator does need a user license see Section 7 4 The Administrator Interface The administrator interface is used to create the organizational structure ad minister the users integrate the questionnaires as well as adjust and super vise the processing The system version Central Evaluation gives the administrator functions which allow questionnaires to be generated displayed and analyzed as well as for raw data to be exported 55 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice T O SCANTRON th Class Climate System Settings EORESE ErALUiMiii FEEDER TET EW Subunits 3 Class Climate Setting Class Climate Admin Administrator Title Login Wind Data Import and Export Course User Data Fields Course Evaluation Heunctions Central Evaluation Email Functions amp Accounts System Languag Color Settings Instructor Accounts VividForms Instruments B Questionnaires English Higher Educe EA Vivid Foarars Editor a Question Library Text Templates g Documents Date Format erar Configuration
431. not activate the option Comparison of the selected courses of re ports to each other the number of eligible courses is unlimited But then the profile lines will not be shown in one and the same diagram 298 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM is SCANTRON Minimum maximum values The worst or the best value within a comparison group determines the margin of the presentation area If the option Minimum Maximum Values is acti vated the space between these worst or best values and the scale edges is grayed in Suburat Business Studies Name of the instructor Donna Harwood Name of ihe course Web Design XHTML 1 Mame of the survey Comparative hne Carlos Hamandaz Ls Comparative inne Business Studies WSO8 09 Name of ihe course Organizational Ethics Name of the survey h Min Max values of Web Design XHTML 1 Organizational Ethics Business Studies WSO8 09 S14 leamed a kH in this course Disagree earned mHE in this carse han iin others i Disagree This cge was Gxirenetty vaa to my eGucahon ueg Deagree Figure 329 Create Profile Line Emails options minimum maximum values 299 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice
432. not support all question types and may thus only be useful to certain types of questionnaires With a click on OK the changes are saved PDF Report Plugin Textual Report Description Textual Report Questionnaires ALL Demol DemoEva Eval Modtsener OK Cancel Figure 221 Dialogue for editing a plugin If you go back to the main menu Subunits and access surveys a drop down menu appears in the column Report of the survey overview Through these you can access the available PDF report types and have the respective survey evaluated through the chosen report type Data T B cov available E a D train_en Mes Uae Ee CEEE 003 5 a ESS idle fete SPSS Standard POF Peon Data B ivi wvailable AA DP rain en 08 12 2008 08 12 2008 5 Eee standard PDF Report Textual Report A Figure 222 Selecting the adapted report from the list of surveys 230 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ae Fh Pl uss a STCANTRON Class Climate 4 5 4 Designing an individually configured letter for sending reports You can add a letter to the automatically generated report either a standard letter or a customized one e g a letter according to your corporate design To change the design you will need a PDF file with the appropriate letter head Then three text fields are applied with Acrobat address
433. notice ee SCANTRON thy Class Climate The survey ID the double seven digit number on the cover sheet or on the first page of the questionnaire must be on the first page of the batch In the cover sheet procedure the cover sheet must be scanned first If the questionnaires have more than one page the questionnaire sets should be if possible scanned in a sorted sequence If multiple page questionnaires are mixed up then processing is still possible and the final results will be accurate but an analysis of subgroups cannot de liver accurate results Now start the scanning operation As a rule documents are scanned on both sides of the page duplex which is counted as one page each If you scan 12 pages of paper printed on one side then the message box in duplex operation will show 24 pages scanned Afterwards empty pages will be automatically eliminated so that there will be no interference with the data capture Now select Continue scanning if you want to capture a further batch from the SAME survey Select Finish batch when the scanning is completed The scanned forms will be transmitted to the Class Climate server and further processing is auto matic In order to scan another survey click in the main window Scan If the scanning operation was not successful then click on Discard batch in order to destroy the data scanned from the current scanning operation and to repeat as a new scanning operation Scanning pro
434. nt by email activated The setting deacti vated hides the corresponding configuration setting 476 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate Anonymous saving of deleted surveys Deleted surveys are kept anonymously in a wastebasket so that the report creator can generate an accumulated subunit report Hide bar diagram shadow Hides the bar shadow in PDF reports Hide end of document text Hides text end of document Hide page number end of document Hides page number on last page Batch printing Duplex printing The PDF document contains empty pages for duplex printing e g after the cover sheet Batch printing form printing when using the cover sheet procedure When using the cover sheet procedure the cover sheet and the form will be included in the PDF either in the number given or once depending on whether this button is activated Delete answers to open questions Activates Deactivates the possibility as an administrator to delete answers to open questions Serial dispatch of the profile lines for active user accounts If activated serial dispatch of the profile lines of the report creator can also be used for active user accounts If this option is deactivated the report creator can only choose courses of in activated user accounts when creating profile line e
435. nterface to LDAP LDAP Lightweight Directory Access Protocol is a protocol and offers the possibility to access the directory server LDAP is often used to administer the users of a network If you activate LDAP in the setting at Configuration Network Settings LDAP Host anytime a user logs in to Class Climate an authentification will take place The authentification is made only of users of the type Instructor The settings for your LDAP server are at Configuration Network Settings LDAP Host and for your Basis Distinguished Name at Configuration Network Set tings LDAP Base DN The user account of the instructors must be in both LDAP as well as in Class Climate You can use the XML import interface in order to synchronize this user data with Class Climate For further information please consult the special XML manual 61 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice E CTANTROR AN Class Climate COURSE EVALUATION FEEDRACE SYSTEM 2 1 6 Creating courses The administrator as well as the subunit administrators can assign courses to an instructor or dean This function is only available when using the Central Evaluation server version The basic idea of the Central Evaluation is the repetitive implementation of large scale surveys of a correspondingly large number of courses A survey is always related t
436. nts Email attachments and PDF templates are saved by clicking on the button OK Heading or Subject Depending on what was selected in the Action box you can define the heading text in the PDF or in the email subject line 448 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice T O SCANTRON Class Climate COURSE EVALOATION FEEDRACE SYSTEM Text Depending on the option selected in the Action box you can define the text of the PDF letter or the email Within the text you can make use of placehold E Editing of text templates ers Changes to the text can be saved by clicking on save Action EMAIL Cover sheet for instructor amare erme m No email attachment defined E MAIL Information about result access to participants E MAIL Instructor s Optional Questions activated E MAIL Instructor s Optional Questions deactivated E MAIL Instructor s Optional Questions reminder E MAIL Mail optional questions incl forms Language English Automatic email attachment list Subject Class Climate survey SURVEY Mail text SALUTATION TITLE SURNAME This email contains the cover sheet for your survey SURVEY This cover sheet helps when scanning and classifying the questionnaires filled out Please print out this cover sheet now Adobe Acrobat Reader must be installed on your c
437. nual is to be recommended alternatively the chapter about the VividForms Editor in this manual If the active instructor wants to add questions to an existing template he has to copy this questionnaire in his own form management For this purpose click Templates in the left menu A new page opens listing all the existing tem plates of the administrator and the corresponding subunit administrator Click the icon in the column Template and the questionnaire automatically is co pied in the form management of the active instructor EB Form Templates Abbreviation Title Pag Sample Evaluation Form Sample Figure 150 Copying a template in the own form management An active instructor can find the form management in the left hand menu when clicking Questionnaires When clicking this option the list of own questionnaires opens S Information a foo was added to your form management A 5 Form Management 03 Sample sample Evaluation Form oe i a 0ng t B Template T r a9 Figure 151 List of own questionnaires of an active instructor The questionnaire that has been copied from the list of templates is contained as a template here You can recognize the copy by the modified Abbreviation it is counted up Sampl1 instead of Sample 169 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice AA Class C
438. o a course In order to be able to compare survey results each course must be evaluated only once in a given survey period The survey pe riod is in most cases a semester although it could also be set as a tri seme ster or a half semester menu System Settings Periods The fields available for a course include Name Title of the course Program of Study The short name of the program of study can be used to create program of study reports across subunits ID number Unique ID of the course Type Lecture seminar etc Course types can be viewed and changed at settings course types periods Location Optional information Number of participants The number of students in a class can be used to create the appropriate number of PSWDs for online surveys or questionnaires 3 Users in subunit Computer Science a Name CO Surveys Created amp Subunit Administrator Subunit Administrator O4 1 3 2007 ak Data Entry Assistent Data Entry Assistant 04 13 2007 amp Donna Harwood 0 0 04 13 2007 a Carlos Hernandez 0 0 04 13 2007 Grace Huddle 0 0 04 13 2007 Figure 34 User in subunit 62 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCAN TROW C Class Climate Adding Editing and Deleting Courses Manually To add edit or delete a course click on the name of the subunit In the fol lowing window click o
439. o be text building blocks for individual items Example Atmosphere Dimension Above average score Congratulation Your course is considered by your students to have an above average positive atmosphere friendly manner with students cooperative in structor is open Particularly in courses with interactive teaching is this an important aspect Average score Average score results in teaching are not bad since most courses have been give evaluated as good on a raw value scale between 1 and 7 at 5 So this is at least a satisfactory score How could you continue to improve the atmos phere as judged by students friendly manner with students cooperative and instructor is open Particularly in courses with interactive teaching is this an important aspect Below average score Comparative norms always place 49 99 of the values under the average and 49 99 above But for norm values below 85 you should definitely take action It is important not to be discouraged or to make those circumstances you can t change responsible The best attitude would be to use this score as an impulse to continue to improve your teaching How can you continue to improve the atmosphere as judged by students friendly manner with students cooperativeness and instructor is open Par ticularly in courses with interactive teaching this is an important aspect As an alternative to manual entry of norm values you can also make use of existing
440. o change without notice gt O Tm SCANTRON C Class Climate hi 6 2 5 Definition of special search and table configurations 337 Defining the Display and Search Fields cccccecceeeeeeeeeeeees 338 Defining the Sequence of the Fields ccccceccseeeeeeeeeeeeeeeens 339 saving your Search SettingS cccccccsscccseecsseceeeeceeesseeseeeeseees 339 Deleting your Search SettingS ccccccecccseccseeeseeeeeeeseeeeeeeseeeens 340 Ta MODULE EVALUATION acceso ect a EE EAEan 340 7 1 Activation of module surveys ccccccceccc eee eeceeseeeceeeeeeeseeeaeeeeees 340 7 2 Creating of questionnaires for the module evaluation and linking them to course TYPOS cccccccccscccsccscsceeceesseetecesesceeceeseeeceesseesece sees 341 7 3 Creation of module accounts and courses ccccceeeeeeeeeeeeeees 342 7 4 Generation of module surveys annannennenonnnnnnrnnrnrrrrrnnrnennnne 343 C CREATING QUESTIONNAIRES FOR VIVIDFORMG 2scceeseceeseceesenenseseeees 346 1 OVERVIEW ON THE THREE VIVIDFORMS COMPONENTS 22s 0eseeeeeeeees 346 2 PRC CESS RIGHTS osc e asec esas sete cesnctesacesucesndasusensteostecedecevectveccdscesseccsueues 349 3 CREATING A QUESTIONNAIRE WITH THE VIVIDFORMS EDITOR 350 Sls TASE OGC ONTO ae ea a E O T 353 3 2 Editing the place holders and images on the questionnaire SACL eea E E usassansessa psp nosoenaneusenvensamenied 356 3 3 A
441. of Juhar Borkin jo Born 107 4 A amp E ab Or Sam Calimicei 10 Bora 10 007 LJ A E r a R Creator Report Creator Goro a07 J ao amp E ah Donna Harwood 17 Bora onza J 3 g C Gh Donna Harwood 0 oso 04 27 2007 E do amp C Gh Carlos Hernandez Dass O71 22005 4 oO 8 r Gh Grace Huddle Dean 3 Bovo OF 22005 4 oO r Richelle Meyer 3 Doro 0722005 E J E g Noah Peterson 7 Deere 072005 A J E Class Climate Repon Creator Report Creator Dovso 1042007 Ei a xz E g Jasmine Sodhi l6 Bi 0A220005 J x T Julian Sirapand verter wosa A A E r Figure 242 The report creator in the list of all users in the subunit Business Studies If you wish to work as a report creator subsequently log out as administrator and log in again with the report creator s log in that was just assigned Otherwise pass on the log in name and the password for the report creator to the person who will act as the report creator He can then log on Log in and first steps In order to be able to log on as report creator open the usual Class Climate start page It looks just like the one shown in the following 1 Figure 243 Class Climate log in window 247 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ies SCANTRON th Class Climate As soon as you have logged on here the start screen of the report creator appears offering you on the left
442. of a matrix field 3 4 2 Scaled question Select the question type scaled question and click on Next In the next step enter the question text and click on Next VividForms Editor Question Wizard Question text B FU 6 Overall this college is very effective in achieving its educational goals and objectives Apply Cancel Figure 410 Type in the question text for the scaled question Now you can enter the text of the two poles and select the number of check boxes The scale can comprise two to eleven boxes The pole labels and the optional abstention text can be defined individually after enabling the checkbox individualize pole labels Otherwise these labels remain empty or will be defined by the horizontal or vertical pole labels which can be generated separately 365 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice en SCANTRON C Class Climate VividForms Editor Question Wizard Define Options Abstention deactivated Z Checkboxes O W Individualize pole labels Let Pole gly disa 2 Right Pole 2 ral Type of Diagram Use these settings as default for scaled questions Set this scaled question as mirrored question Apply Cancel Figure 411 Edit the pole labels for the scaled question A choice of five different diagram types to be used in the report is available at
443. oma Times New Roman e Verdana Please examine the PDF sample issue after changing the font type using to make sure that all texts appear correctly If not you may have to reduce the font size 3 6 5 Filtering of HTML Tags Please note that this feature should only be used by users with technical knowledge You should be aware of the implications of your changes and always check them Only then you can ensure that your online surveys appear with the desired layout and functions 388 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee i Pli 2 SCANTRON C Class Climate With online surveys in addition to highlighting you have other formatting op tions with bold and italic fonts and underlining You can use HTML tags for the formatting for online surveys only For this purpose activate in the configuration in the VividForms part the op tion Allow editing HTML source code in VividForms editor The button Source code appears in the dialogue for text entry and formatting in the Vi vidForms Editor This affects for example the assistant for the creation of question groups as well as questions VividForms Editor Question Wizard Question text lt p Overall this college is very effective in achieving its educational goals and objectives p gt Apply Cancel Figure 446 Show the Source Code in t
444. omputer in order to view the files canei Figure 515 Editing of text templates 2 1 2 Template for Class Climate Here you can define the welcome text for the first login of an active instructor There you will find the option Welcome text for the first login for instructors Default Welcome to Class Climate the Faculty Evaluation Feedback System First of all please change your user name password combination Click on My profile in the left navigation menu In order to return to this window click on Folders You can set up your first folder a directory for surveys by clicking on Create new folder For further information please consult the on line manual We wish you success 449 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate 2 1 3 Templates for email messages First you will see a description of all message types and then you will find details to the various placeholders available Report for the dean Trigger Provided that the function Class Climate settings central evaluation dean s copy report has been activated all users of the type dean will receive a copy of all PDF reports that have been created in a given subunit Content Personalized text for the processed survey PDF reports are sent as a rule In addition or
445. on 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON C Class Climate However with the activation of the option Include multiple course ID this al location can be forced In this case every course found will have the same email addresses attached to it CSV Import for survey participants data Import survey participant Import courses with multiple course IDs data Browse Import Delete all survey participant Delete data Figure 50 Import of addresses All nexuses between courses and email addresses can be deleted from the system using the Delete button You must then delete the email addresses particularly if courses with the same id but different participants are kept over several cycles in Class Cli mate 2 3 Creation and administration of questionnaires Another precondition for creating surveys is of course along with the organi Zational structure the creation of questionnaires Without questionnaires you cant interview anyone therefore some fundamentals regarding the ques tionnaires follow in this chapter You can create questionnaires using a form designer which is integrated in Class Climate the VividForms Editor To be able to explain the creation of questionnaires with these two tools clearly and comprehensively this manual contains a complete chapter dedi cated to VividForms If you ar
446. on ExcellentVery Poorly Explanation of course requirements was L Excellent 0 0 O 0 O Wer Poor How would you rate the instructor s overall L Excellent Oo 0 O 0 O Poor teaching methods How would you rate the instructors ability to set L Excellent 0 OF OF OU O Poor and meet the objectives for the course Figure 464 Mark of the question from the library 400 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee eS Pii p5 SCANTRON C Class Climate 9 2 Undoing the connection between a question and the library You cannot modify questions or chapters from the library You will see this by the gray shading of the selection options in the properties dialog as well as by the symbol L If you would like to edit a question from the library you must first undo the connection to the library by using the symbol The question can then be edited again VividForms Editor Question Wizard Please choose a question type Scaled Question C Open Question C Single Choice C Multiple Choice O Matrix Field C Grade alue Figure 465 Undoing the connection between a question and the library Use the same procedure to undo the connection between protected chapters 401 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice en ee SCAN
447. on Form Course Evaluation General Questions Instructor Evaluation Course Evaluation Evaluation Form Il sample Evaluation Form sample Evaluation Form Liuestionnaire of the subunit administrator Liuestionnaire of a subunit administrator Course Evaluation Questionnaire Course Evaluation Questionnaire 06 12 2007 16 10 2007 01 06 2007 01 06 2007 01 06 2007 01 06 2007 12 04 2007 23 04 2007 05 07 2005 04 06 2007 04 06 2007 12 06 2008 11 08 2008 ividF orms vividForms WividF orms ividForms VvividForms ividForms ividForms ividForms VividForms VividForms ividForms ividF orms VividForms Select Select Select Select Y Select Select Select Select Select Y Select Select Select Select daldalalahulelaldall Browse F VividForms 4s new fore r OK Refresh Activated _ Activated with restrictions see details Deactivated ey Questionnaire is notin use and can be edited The questionnaire isin use and allows restricted editing The form contains versions created by instructors instructors Optional Questions only forme Figure 51 List of questionnaires By choosing Details from the drop down menu on the right the settings for the selected questionnaire appear This window is divided into two areas In the upper part you can check the version of the PDF files and have the
448. on participation to be released To access participation tracking click in the menu Subunits on Participation Tracking A window opens automatically in which you can select any number 125 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT A 5 C A N R 0 N thy Class Climate of subunits survey periods course types questionnaires and courses Sub sequently click on Request to trigger the participation tracking A Save as dialog appears Select a folder and click on Save Then open the saved CSV file to call up the information on participation and non participa tion SUEY email Participation follows Time Management Time Management Time Management Time Management Time Management Time Management Time Management Time Management Time Management Time Management Time Management Time Management used liqemall com userlicdemall com usellsiG email cam userldicemall com useclsiciemall com uselbiaemall com usellbcemail com userncliemall com uselloi emall com usecldicgemall com userl UiGeemail com user Tiemall com Mo Yes Yes Yes Mo Mo Yes Yes Yes Yes Yes No Figure 94 Example CSV file of participation tracking As soon as you call up the participation tracking for online surveys for which you distributed PSWD cards instead of sending the PSWDs per email the email column re
449. on server version self registering procedure and has no function for the standard user profiles decentral or the Standard procedure Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM a ee ee SCANTRON Max 100 characters optional field Class Climate sends all messages to the user at this Email email address e g PDF reports for processed questionnaires Max 50 characters non optional field Login name This field must be unique across the system i e it may be only used once Password Max 50 characters non optional field Password repeat Max 50 characters non optional field QM Views No QM views Only own surveys Only own subunit Full authorization ma Additional subunits can be added to QM views QM Additional Subunits R a views has to be set to Only own subunit Form Editor Unrestricted Templates only No access Table 1 Necessary information for a new user account Remember that you will not be able to use again a login name you have al ready used in another profile The following user types can be defined e Instructor o Dean of Studies Dean o Module Report Creator Data Entry Assistant e Verifier e Subunit Administrator In the next figure you see the window for entering the data of a new user and for
450. on text there are two texts at the scale poles Scaled questions can be grouped and averaged to indicators Scaled questions are also available for generating matrices cross tabulations When needed a no opinion field can be added 4 22 22 33 19 md 4 dev 1 15 Figure 404 Analysis of scaled questions Open Questions Responses to open questions are automatically recognized as answered during processing and are integrated in the report document as image files If the responses have been manually anonymized or are part of an online sur vey then the responses are in machine print and can be exported together with the raw data Comments I staus A up oo late class Wes cal Comments Ma little bit more engagement would be fine 1 Count E More scripts 1 Count Mno seats small tables 1 Count Figure 405 a Illustration of a result of an open question as image file b in machine print form Grade Values Survey participants check a value paper survey or give directly a grade value online survey Overall rating Figure 406 Illustration of a question with grade value 363 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate Single Choice 1 of n There are two versions of the single choice question either with a maximum of 11 options or with unlimited options unlimite
451. onfiguration max_allowed_packet Section System Security Use CAPTCHAS This function protects Class Climate against automated attacks CAPTCHAs are pictures where characters numbers or letters are displayed in a way only recognizable by humans They are used to distinguish between humans and machines If CAPTCHAs are activated the user will be prompted to type in a CAPTCHA after several failed logins Number of failed logins before a CAPTCHA will be shown Number of failed logins a user can have before a CAPTCHA will be shown to be typed in Observed period of time and blocking time lf a user has several failed logins during the period of time defined here he she will be prompted to type in a CAPTCHA At the same time the login screen will be blocked for the network address of the potential attacker for the period in minutes defined here The blocking can be unlocked ahead of time by typing in the CAPTCHA correctly Restricted access Activates deactivates the restriction of access When activated the Class Climate server checks the IP address of each inquiring computer for the fol lowing IP address domains Begin IP address domain participant online survey First permitted IP address for participants in an online survey 485 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii pi SCANTRON C Class Climate 2
452. onfigurations sssccceeeeeee 337 DS CITC EEEE EEE E EEE E 29 Selection of several criteria csssecceeseseeeeeeees 278 Sending Of reports cc eeececccsssseceeeeeeeeceeeeeeeeeeeees 232 SE Dal GlOF sianarcnntcewacorcnavesesmerennniogedwasnetannaskadesmonncees 386 Setting Up the SUDUNITS cccccccsssseeeeeeeeseeeeeeeeees 48 Settings Configuration SCttiNgS cccccccssseeececeeseeeeeeees 448 Several CUCM A aici cccsciacsnadoncnteavswoneadicresinnedarteensseante 278 Single Choice QUESTION escccceessseeeeeeeeeeeeeeees 373 SS ae cae A aaa A E E E 317 SUSU CS cadasactrragcesrosicadsayapea ENa 433 Ba e E E E O A E 432 Structure of the Class Climate system cc 000 21 Study folder Generating a study folder cccccssseeeeeeeeees 172 Subgroup FEPOFtS ceeeecccccssseeeeceeeeeeeeeeeeeeeeeees 445 Subgroups Combining multiple criteria ccceeecceeee eee 278 SUDO e E 48 CSV MDOT raer 73 Summary VODOINS sirrinin 256 SUD CE ana a E 18 SUPPO SCO acanada iseina nrin iinei Ni 18 Support departMent sesesesssseeessrerssrressrrrresrerssrrres 19 OVE a E E R 470 Delete SUV CY eiuniccniiaa a 117 Display SUIVEY ccccccsssssececceessececseeeeeesesneneees 102 Generating SULVEYS ccseccssecceeceeeeeeeceeecenseenees 99 Generating SULVEYS cccccecccsececsseceecceeeeeeeeeeees 174 implementati On enca 95 V CoYe 0 eee 340 343 MON ANONYMOU
453. online surveys for which an answer is compulsory can be defined here Matrices Cross tabulations The matrices cross tabulations shown here will appear in the PDF report 404 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM es SCANTRON 6 2 Filter settings Filter settings allow you to suppress questions which may in certain circums tances be irrelevant This is especially interesting for online surveys where this prevents invalid questions from being responded to Filter settings ltem triggering filter Options Add question Grade Level Figure 468 Filter settings However the filter settings defined here are also used for data from paper surveys When analyzing each completed questionnaire a check is carried out whether the filter settings should be applied Example A question asks about the use of presentation programs in a course If this question is answered with a No then questions about the quality of such presentations will not be asked online surveys or not analyzed paper sur vey Filter settings ltem triggering filter Value Options Grade Level Field values Freshman Remove Select items to be skipped About the Course learned a lot in this course learned more in this course than in others This course was ex
454. ontinue editing the ques tionnaire To finish editing the questionnaire click Save form and exit editor or the symbol with the open door After that you will reach the details of a question naire 411 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ifa H SCANTRONR C Class Climate Please note Your changes of a questionnaire will always be saved automatically Hence you do not need to save the questionnaire specially 8 Defining general templates 8 1 A template defined by the administrator The administrator can create templates whose contents cannot be modified by users with instructor accounts By activating the box Template the form is made available to the active in structor The instructor can only supplement the questions set up by the ad ministrator VividForms Editor Form Wizard Form creation information Abbreviation EV ALO Title Bru s Course Evaluation Paper Template Activate deactivate template mode New items can only be added at the end Wlas Pages 3 hax tems Appl Cancel Figure 477 Definition of template By activating the checkbox Activate Template mode the form is put at the active Instructors disposal The administrator can also determine that the new items which can be added by the active Instructor may only be added at the en
455. onymization when the anonymization has been activated for this subunit Module Evaluation Display of name of the secondary instructor in the heading of the question group If activated the names of the secondary instructors are displayed on the aggregated questionnaire In this case in each first question group heading of a partial questionnaire the name of the relevant instructor is displayed This setting helps you to relate the questions to the instructors It only affects new surveys existing surveys are not concerned Email Dispatch of questionnaires for the coversheet procedure If activated with each email dispatch of a coversheet the corresponding ques tionnaire will be sent too Delete in two steps If this function is activated then when you delete a survey you will only be deleting the data The survey operation itself will be recorded in the system as proof Another deletion will then result in the complete removal of the survey If this function is deactivated then all survey data will be deleted immediately at the first deletion Method of calculating the response rate Here you can define how the response rate for surveys is to be calculated This can happen either based on the number of PSWDs created Option 0 the number of PSWDs sent by E Mail Option 1 or based on the number of course participants defined in the enrollment information Section Survey Online Highest permitted number of PSWDs per survey
456. ook records messages warnings and failures of the system for de tailed information see below When choosing a period you can also delete those elements here 444 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON thy Class Climate 1 11 4 Delete compilations and subgroup reports You can delete the compilations and subgroup reports of the chosen periods here i e the data the system uses to create the reports of the report creator When clicking on the button Show reports a new window opens There you can define the reports you do not want to delete You cannot delete the data you have created in your surveys it is only possi ble to delete that of the report creator When the report creator compiles some reports when he creates profile lines etc the system always duplicates the raw data to obtain the data for the new reports The PDF reports are based upon this data Thus no PDF report is available as a file in the system every report is created on the fly using the raw data or the copies of the data when the user calls up the report In a sense the deletion of the data copies also implies the deletion of the re port of the report creator But in fact when clicking on the button Delete re ports you only delete the duplicated data which overloads your system 1 12 Analysis of errors 1 12 1 Log book
457. opes containing pre pro duced questionnaires to instructors for cover sheet procedure Evaluation Sheet Instructor Noah Peterson Course Introduction of Manne Science CO ID Questionnaires Form Date Number of returns Figure 10 Cover sheet Generate and dispatch PSWDs for online surveys Implementation of surveys and return of responses to the capture loca tion all procedures simultaneously Phase 3 Capture and instant feedback o Capture of questionnaires all procedures simultaneously e Reminder function for online survey participants e Manual anonymizing of handwritten comments if required e Automated delivery of report documents by email or internal mail OR g Download of the report documents by the instructor 39 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii p SCANTRON C Class Climate Phase 4 Expanded reports e Create summary reports J Filter and combine reports e Mass dispatch of comparative profile lines e Compare various questionnaire versions Export raw data to Excel and SPSS e Archive raw data Phase 5 Quality Management e possibly definition of norms and or quality guidelines e Enable QM Screens giving deans an insight into the evaluation results of a department o Generate new norm values for the following evaluation period Some steps need to be
458. or Overall Average instead or of course both Since through the deactivated function you do not display anything but the current course a comparison is otherwise not possible 300 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee n Fh Pl A STANTRO Class Climate Do not activate any first or second comparative line as then you would re strict yourself to 5 Courses Reports in order to select profile lines If you activate the Minimum Maximum Values and or the Overall Average but deactivate the Comparison lines only the respective current profile line will be displayed to you the values of further courses reports however flow into the calculation the minimum maximum values and that of the total aver age In practice this looks for example as follows Under 5 Courses Reports you select Web Design XHTML 1 and Or ganizational Ethics as well as the report Business Studies WS 08 09 The first and second comparative lines remain deactivated Now tick Comparison of selected courses of reports with each other no ne cessity but is advisable In the comparison options the Minimum Maximum Values are activated and Comparison lines and the two other options are deactivated Everything else remains the same The graphic contains only one course each in this example but t
459. or questionnaire 86 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate In the large box you can define the use of the questionnaire Form Activated or deactivated The latter is the soft solution Existing surveys can still be analyzed and displayed but you will not be able to create any new sur veys Survey Type Either ALL or Paper Surveys or only Online Surveys Procedure select either ALL i e Central Evaluation and activated instructor accounts Central Evaluation or activated instructor accounts decentral Reporting Options Mirrored scale values The option mirrored scale values allows the mirroring of the raw data which is linked to a survey This has an effect on the calculation of the average and the median The standard scale in Class Climate goes from 1 to n from left to right Mir rored values will have a highest option on the left All raw data including av erages and medians will be affected by this Please bear in mind that the mir rored scale values only affect the raw data the averages and the medians That means that they for example do not affect the calculation of the quality guidelines Thus you have to define the quality guidelines on the basis of the internal scale values Please remember that the standard internal scale in Class Climate goes from 1 to n from
460. orage of documents in the Class Climate database means that they will be there when you need them e g email delivery Uploading Documents Please enter the following information in order to upload documents Description Description of the document File name path to the document on your local system With a click on Save you can upload the document to the server In the table you can now see more information about the document columns 3 4 Size Size of the uploaded document in bytes Type File type of the document mime type 460 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 2 1 pan O SCANTRON th Class Climate Updating Documents Changes to documents must be first be done locally on a workplace com puter Then upload the modified document again to the server Displaying Documents Display documents by clicking on the icon in the next to last column You will need to have the appropriate application software e g Microsoft Office for DOC files Deleting Documents Delete documents from the system by clicking on the icon in the next to last column All links to email types or to PDF report types are also deleted The size of the document is limited to 1 megabyte You can change the maximum size in the Class Climate settings Configuration General Maxi mum Size of Document Email atta
461. ore you can edit copy and delete the existing PDF reports in the menu System Settings PDF Report Settings Please note with regard to the standard default PDF report Standard PDF Report present in the system 224 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON C Class Climate you are only able to change the configuration see chapter General configu ration page 218 This PDF report can neither be edited nor deleted You can copy this PDF report so as to create a new PDF report PDF Report Settings Description Administrator Configuration Edit Copy Delete standard POF Report Class Climate Admin oe E standard POF Report Copy Class Climate Admin ae B ED t Textual Report Class Climate Admin Figure 215 PDF Report Settings To copy a PDF report click in the column Copy on the copy icon A new PDF report is created You can recognize the copy of the PDF report by the name extension Copy To edit a PDF report click in the column Edit on the edit icon A window automatically opens in which in the area Description you can enter a new name for the PDF report In the area Questionnaires you can allocate for which questionnaires the PDF report is to be valid A multiple selection can be made by pressing the Ctrl button In the details of each questionnaire you define the PD
462. orms Editor will automatically apply a page break to continue adding objects on the following page Page breaks can also be added manually at each phase of the questionnaire First mark an object by clicking on it with the left mouse button Now open the menu Add and select the option EPage Break The page break will be symbolized by a selectable row containing the text Page Break The next object added to the form will appear on the following page If the page break is deleted later the objects throughout the rest of the ques tionnaire will realign 387 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee Jf B SCANTRON C Class Climate 3 6 4 Line height font size and font type Line Height Fant Size Figure 445 Definition of line height font size and font type With the line height you can change the vertical space needed for a line This could be necessary if for example a questionnaire does not quite fit on two pages Decrease the line height and you will be able to make do with two pages On the other hand a questionnaire that is not quite filled can be made to look better by increasing the line height The font size affects all question objects with the exception of chapter head ings These should not be made too large The following font types are available e Arial Georgia Tah
463. orrectly scanned and then return to the main window Please note When using the Clarity 120 Scanner you have to activate the checkbox Always show driver settings dialog before scanning see Settings Scanner tab in the Scanstation as the scanner will be relegated to its original position in case of disconnection or switch off If you use very big checkboxes we recommend shading the scans a little bit by changing the option brightness 4 1 3 Other scanner models Document scanners are apart from the exception of some old machines in general very suitable for use with Class Climate Scanstation However a TWAIN compatible driver unit is a necessity In the VividForms Reader Manual you will find a list of tested scanners 4 1 4 Important rules for scanning Before beginning the scanning operation make sure that the following condi tions have been fulfilled Make sure that only those questionnaires from a given survey are to be scanned in a scanning operation The returns from one survey are called a batch If there are more forms than can fit in the feeder then after scanning the first partial batch the next batch is inserted and the scanning operation is contin ued Insert the paper as shown in the illustration i Figure 170 Correct insertion of questionnaires 186 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without
464. ot available Not completed with error The task is not correctly defined and the set tings should be checked You can use these action icons to control the operations you have planned Modify planned task Immediate execution of task t Deactivate task 8 Delete all planned tasks in survey Online surveys Sending PSWDs In online surveys the Class Climate administrator either sends the PSWDs by batch email to the survey participants or sends emails with PDF files contain ing the PSWDs to the instructors so that they can distribute the PSWDs to the participants directly Participation Tracking Participation tracking enables you to create a CSV file where all of the used and non utilized PSWDs of your online surveys are listed In online surveys whose PSWDs have been sent by email to the respondents the participation tracking allows for easier identification of those participants who haven t taken part in a survey Whilst preserving the anonymity of survey participants who have already completed their questionnaire participants who in spite of their invitation have not yet used their PSWD can be identi fied by their email address In the menu System Settings ClassClimate Set tings Survey Online Participation tracking online surveys Protection of ano nymity you can define the minimum return The minimal return defined here must be reached in order for specific survey information on participation and n
465. ough the anonymization process data entry You can change the value of a criterion at any time here This means you can choose for example all male interviewees instead of all female ones To do this click on the arrow of the drop down menu for the value of your chosen question Question Operator Value Options Default criteria combination Gender 2 Female 4 ag Figure 298 Changing criteria from female to male Furthermore you can delete a selected criterion at any time by clicking under Options on the red cross You can also create a subgroup report for all female interviewees via a simple subgroup you do not need a criteria combination to do this You can however combine this criterion with others for example with the grade level In this way you can create a subgroup report for all female interviewees who have the grade level freshman As described above first select the criterion Gender with the value female In a second step select the criterion Grade Level with the value Freshman Your Default criteria combination now contains two criteria Question Operator Value Options Default criteria combination Gender 2 Female r a and Grade Level E Freshman r a Figure 299 Criteria combination of al female interviewees with the grade level freshman 280 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876
466. ould still choose to attend college here The placement rate for undergraduates is relatively high The placement rate for graduates is relatively high Instructor s effectiveness in teaching the subject matter was Instructor s preparation for class was Amount of assigned work was Grading techniques tests papers projects etc were How woukl rate the instructor s ability to explain the courses concepts clearly How would you rate the instructor s ability to present the material at an appropriate pace Figure 210 Profile line The profile line is a dashed line along the averages of scaled questions The average will also be displayed as a numerical value At the end of a survey period two further lines can be drawn for comparative purposes e g the average of the program of study and of the department 216 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ie SCANTRON th Class Climate In order to activate the profile line use the function System Settings PDF Report Settings Create profile line Detail norm profile line Normed profile Figure 211 Detail norm profile line The detail profile line shows all of the norm values of the questionnaire In addition to the option mentioned above Create profile line you must activate the option System Settings PDF Report Settings Configuration Sho
467. oups and questions Lower threshold 0 Upper threshold ho jt Cancel Convert these indicators flower values are better x learned a lot in this course Lower threshold 1 Upper threshold 5 flower values are better learned more in this course than in others Lower threshold 1 Upper threshold 5 Figure 369 Convert quality guideline from indicators dialogue for conversion Above the lower and upper threshold values essential for the quality guide lines are determined neutral in form of percentages for all scale types Addi tionally a global definition for the scales orientation can be indicated higher values better or smaller values better Furthermore here you will see the question groups with the associated ques tions left side Particularly important here is the orientation of the scales that you define according to your needs and that can change poles for single questions right page Here the threshold values for the tolerance zone fol low the length of your scale 2 to 11 options here you can later define pre cise targeted values To recreate this view after changing the values click on Update 331 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice a ee SCANTRON COURSE EVALUATION FEEDBACK TYSTEN The following examples clarify some threshold values for different scales 4er
468. ourses These five are then valid for all courses of your system You cannot define two proper ties for one group of courses and three properties for another group Small Hint Filtering according to language and location Part 1 lf for example you have courses held in several languages and at different locations you can provide this information through the user defined fields in Class Climate First as administrator you go to the screen Course Use Data Fields Survey Online petit uiraa ais a Central Evaluation Email Functions amp Accounts Color Settings Instructor Accounts VividForms 7 SS Figure 278 Administrator configuration creation of user defined course fields In the first line you specify how many user defined fields you are going to create Only the number of fields that you specify here will be added in the courses If therefore you fail to set this number high enough nothing will change despite all other information In the following five lines you enter the titles for up to five new fields which are added to the courses 269 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM i SCANTRON In the following five lines you outline the possible contents They are sepa rated by a straight line This is easily found via the key combination
469. ously in order to set an end to collection so as that a report could be generated 95 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON 3 1 2 Hard copy procedure The hard copy procedure involves identifying the questionnaire for every course The operation number is printed at the bottom of the page Additional information fields can be printed in the header of all the questionnaires Op tional additional questions whose content can be determined by the instruc tors themselves can also be included The hard copy procedure also allows all of the questionnaires to be num bered This is especially useful when the questionnaire contains more than two pages or when printed on both sides of the page on more than one page of paper This guarantees that the questionnaire sets are logically coherent even if they are mixed up when collected o Mark a iha oO E oO oO oO Pi Le a bee pee oe a Lh be i Tha bam ell be ceed auaa Camedia OB OB Pewee i thee aam shoes on oe beh hated aide t heke Spee a mady aa nnn about the course as wel as about the university In general Therefore we would like 0 thoroughly and complete It Only your owl judgement Is Important you cannot eran eme nse ye 9 oa Os 0O Aerospa Engineering S cored 7 cene O Comparat Priioiogy
470. overall re port should precede the subgroup reports With the option Show divider for subgroups with information about subgroup in report you activate the use of a separator between the subgroups The following information is shown on the separator o The question to be filtered The option the subgroup was constructed for e The number of returns for this subgroup Subgroup For question Gender Group Male Forms 18 Figure 219 Subgroups With the last configuration option Include open questions in subgroup reports you can define the use of open questions in the subgroups 228 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON thy Class Climate 4 5 3 Individually designed reports PDF Report Plugins Class Climate generates survey evaluations in the form of standardized PDF reports You can adjust these reports in different ways according to your needs If you require a completely adjusted PDF report you can also include a so called PDF Report Plugin into Class Climate A plugin is normally a small program which is inserted into a larger program and provides additional func tionality In this case it is not a software but special report types that you can import into the Class Climate system These report types can define the reports for one several or all questionnaire
471. oxes in the VividForms Editor under Form properties You have five sizes 8pt 9pt 10pt 11pt and 12pt to choose from Form Properties Layout settings Repair form Disable numbering Edit Pole Template Filters alidation Matrices Required Questions Change color scheme Picture Library Line Height Font Size size of the answer boxes Figure 432 Adapting the size of checkboxes Please note that line spacing must be at least 2pt greater than the checkbox size A If for example you have defined a line spacing of 11pt and then set your checkbox size up to 11pt the system automatically increases the line spacing to 13pt If you reduce the line spacing Class Climate automatically reduces the size of your checkboxes so that as a basic principle a minimal difference in size of 2pt is ensured In order to achieve an appealing layout for your questionnaires we recom mend selecting a minimal difference in size of at least 3pt in relation to the size of your checkboxes 380 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON C Class Climate Attention The larger the checkboxes the fewer can be displayed With a scaled question with 11 response possibilities your checkbox size will be 8pt Now if you increase your checkbox size to 9pt for reasons of available space only 10 checkboxes will
472. participation certificates 164 3 9 ACUVO INSIFUCIOF ACCOUNTS c2 lt 1craverencaascrenenenererenanehevenencsenarexsnexsnae 165 3 3 1 Creating active instructors as Subunit administrators 165 3 3 2 Log in as active instructor ccc eee cece eee eeeceeeeeeeeeeeeeaeees 168 3 3 3 Generating and Editing questionnaires cccceeeeeeees 169 3 3 4 Generating a study folder ccc cccccccceceseeeeeeceeeseeeaeesaees 172 3 3 5 Generating SUIVCY S wecescscseccusscssecuszenereeoxesoncbercensdenreezsdesmessae 174 3 3 6 Working with the active instructor s data ccccceeeeee es 174 4 PHASE 3 CAPTURE AND INSTANT FEEDBACK 0csccessecesseceseeeeseseeneees 177 A1 Scanning Ne TOMI S tanceseesrcascsusnensseutsenestasneneadetsenentetsenentatneneacsanacet 178 4 1 1 The Scanstation Software ccccccceccceecceeeceeeseeeaeeeaeeeeees 178 Ta Scan Destination cass cciesnnetctenesncsinaenescseansetsuneebpienauuelaanbelenens 179 TAD SGU WG A EE E E E E E 180 Tab General Settings ccccccccccseeceeeceeeeeeeeeeseeeseeeceeseeeseeesaeess 182 Tab VividForms Reader ccc ccc ecceeceeeeeceeeseeseeeeeseeseeeeeeeeeeeees 184 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 6 Copyright Electric Paper GmbH Subject to change without notice STANTROW C Class Climate 4 1 2 Scanner INSIGHT 30 errare marnie ir o a 185 4 1 3 O
473. pen questions The responses to open questions are shown as image box sorted according to question If an online survey was carried out then the answers will be displayed in ma chine print If there are high return rates then this part of the report can be extensive de pending on the amount of space given in the questionnaire You can separate the output of the responses to open questions from the part of the report with closed questions by activating the function System Set tings PDF Report Settings Configuration Separate close open questions This is especially recommended when there are high return rates in order to for example print out only the part of the report with closed questions The part with open questions can take up a great number of pages Notes of a survey You can display the notes of a survey in the PDF report by activating the op tion Show notes in the PDF report under System Settings PDF Report Set tings Configuration This option is deactivated by default ee l a a o M a a Adi min 28 09 2007 at 14 13 25 The room was too small for all the students Internet was down Figure 214 Displaying all notes of the survey in the PDF report Additional information on adding editing and displaying notes can be found in chapter 3 2 3 Survey details Editing displaying notes 218 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric
474. per surveys or online sur veys 1 Subunit 2 Survey Period 3 Module Business Studies M Switch ta Module Surveys Paper Survey Hard Copy Procedure C Cover Sheet Procedure Web Verification Online Online Survey F Use Time Control Generate Surveys Figure 387 Generation of module surveys amp surveys related to Module Demo 5509 Type Hame Status DO Lock For rm Created Processed Forms RS Del Report Export Rep T Module Dema In Progress A ce g OF REI Miva O3 24 2009 JE Show Questionnaire Figure 388 Module survey paper survey 343 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice eee ee SCANTRON C Class Climate Figure 389 The example shows a paper survey When the survey was generated Class Climate combined all the sections of the module into a single questionnaire The list of questionnaires now also shows the newly generated module ques tionnaire The name of the questionnaire is random alphanumeric and eight characters long in this example QFRS1MV9 The following figure shows you the idea of the module survey Creation of module survey creation of questionnaires Before printing check the questionnaire by opening the PDF version It may be that the form extends over three pages thus only showing very few ques tions on the third page In order to shrink the form to two page
475. performed only once or at least very rarely for ex ample creating questionnaires others must be performed for each period for example the creation and implementation of surveys Some steps may not yet be relevant to you for example the creation of norms for which you should already possess evaluation data Other steps are necessary in each evaluation such as again the creation and implementation of surveys To give you an overview of how Class Climate can support you in your evalu ation the individual phases are accurately outlined in the following This way you can best decide which elements you wish to use and how you design them 40 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ies SCANTRON 2 Phase 1 Preparation of a survey period The preparation of a survey period includes e The selection of a questionnaire e The selection of a survey procedure e The setting up of subunits e The setting up of user accounts 2 1 Organizational structure of Subunits The section Subunits gives an overview of organizational units in the system as well as their contents The system version Central Evaluation allows access to the survey administration hy Class Climate Subunits Syetan matiya Syriam bd od rata p Saat E List of all Subuni
476. plates whose screen resembles the one for global text templates Editing of email and template texts of questionnaire Sample Action PDF template E MAIL PavwvOs for online survey participant E MAIL Password for online survey participant E MAIL Remind online survey participant E MAIL Results of a survey LETTER Results for instructors LETTER Summarized resutts for deans e Mo POF template defined PDOF Report Header PDF Certificate of participation for online surveys Attach Language English Higher Education r Letter for the Instructor Sample OK Mo custom text for this questionnaire was found Default text will be used Figure 198 Modifying text templates for a specific questionnaire template view However all templates that you upload here and all texts that you change here are only used for the reports that are associated with this questionnaire s survey This way you can design the letter according to your particular requirements 210 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ies SCANTRON th Class Climate This example should clarify the use of different templates and text designs for YOu You have a general letter template which can be used throughout the entire university or throughout the entire company You use this as layout template for the system wide PDF l
477. points For example the access time for online surveys can be optimized by starting the surveys on different days Apart from that the participants of online surveys can receive information on off peak times with the instruction that participation should take place at these times In addition Subunit administrators can move heavy tasks such as verification creating questionnaires and reports to off peak periods 438 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee TTC RNTRON AN Class Climate COURSE EVALUATION FEEDRACE SYSTEM Performance values ofthe system of the last 15 minutes tf T i oO uy Se g an oo T E T i oo E O T a 17 03 2009 09 13 7 03 2009 09 15 7 03 2009 09 15 7 03 2009 09 13 17 03 2009 09 14 17 03 2009 09 14 17 03 2009 09 14 17 03 2009 09 14 7 03 2009 09 15 17 03 2009 09 15 7 03 2009 09 15 7 03 2009 09 15 17 03 2009 09 16 17 03 2009 09 16 17 03 2009 09 16 17 03 2009 09 16 17 03 2009 09 17 17 03 2009 09 17 17 05 2009 09 17 17 03 2009 OO 17 17 03 2009 09 16 17 03 2009 09 16 17 03 2009 09 16 7 03 2009 09 16 7 03 2009 09 19 17 05 2009 09 19 17 03 2009 09 19 17 03 2009 09 19 17 03 2009 OO f20 17 03 2009 09220 7 03 2009 09 F420 17 03 2009 09 20 17 03 2009 09221 17 03 2009 O98 r21 17 03 2009 O98 r21 17 03 2009 O98 f21 7 03 2009 O98 i22 7 03
478. port 5 Courses Reports Web Design 3HTML 1 Carlos Hernandez Organizational Ethics Report reator Business Studies YVWS05l09 Sample Harwood WvS08 09 Sample Hernandez WWS065009 Sample Female ReportOrall Sample First comparison Line Business Studies VVSO809 Sample Deactivated Please Choose a Selectian Second Comparison Line Survey of same course in period WWS05 06 Survey of same course in period S306 Survey of same course in period YWSOBDF B Compare selected c q urvey of same course in period 550 Business Studies WS0gm0s Sample Comparison options Harwood V YS0809 Sample a Minimum hax Hernandez V S08 09 Sample aii Female ReportOtaAll Sample m fe Comparison linegmale of RepotOtall Sample Repototall sample M Check ifthe number of completed forms exceeds the minimum level defined in param instead of the profile line Figure 324 Selection of the profile line for Web Design XHTML 1 WS 08 09 compared to the subunit report Business Studies WS 08 09 295 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM T O m SCANTRON When you download with this selection the batch the following profileline ap pears Profile Subunit Business Studies Name of the instructor Donna Harwood Name of the course Web Desig
479. port Header POF Report Text for too little response profile line POF Report Text for too little response scaled question POF Certificate of participation tor online surveys Attach Language English Higher Education gt Certificate of Participation Subject Report Course Evaluation to the Teachers Mail text SALUTATION TITLE SURNAME This email contains evaluation results for SURVEY OQUESTIONARY The global indicators are listed first followed Hy the individual average values consisting of the following scales DIMENSIONS In the second part of the analysis the average values of all individual questions are listed Save Cancel Figure 191 Text template Letter PDF report Evaluation to instructor You should customize this text according to your needs and to your question naire using following the place holders SALUTATION Salutation Example Dear Mr or Dear Ms TITLE Title is automatically replaced e g by Prof Dr GENDER Gender is automatically replaced by Mr or Ms FIRSTNAME First name for example for user Donna Harwood this is replaced by Donna SURNAME Surname for example for user Donna Harwood this is replaced by Harwood SURVEY Survey name FORMCOUNT Number of returns 205 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subjec
480. port list Filtering according to the properties of courses In addition to the selection criteria described so far you have the possibility in Any Compilation to filter according to the courses properties Meaning you could for example have displayed all courses with less than 15 participants and draw your selection from that Or you filter according to the room Or according to the Course ID And something especially useful you can also filter according to criteria defined by you This is possible if you have created user defined course fields A small reminder If the set fields name Course ID room etc do not suffice for the description of your course the Class Climate administrator can create additional fields For this purpose he or she defines a number of additional fields in the confi guration on the side course user data fields their names and contents 268 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice C A N T R 0 N 2 Glass Cli mate As soon as the administrator inserts these fields in the configuration they are displayed in all courses and in addition to the standard information selection of the set contents from a drop down list further details can be entered Please note You can create a maximum of five additional course fields which inform you and your colleagues of the properties of the c
481. pter on VividForms after the illustration of the manual s workflow Following that you will find notes on the system administration and consoli dated settings some of which are mentioned in related chapters in the ma nual Explanations are visualized through illustrations In more complex windows red eclipses rectangles usually show which elements the comments in the text relate to Menu names are set in quotation marks menu name Buttons are set in angular brackets button Three symbols alert you to important elements in the manual A warning triangle alerts you to important information and notes Hints can be recognized by a light bulb Examples which illustrate explanations are marked with a book and a magnifying glass Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 1 1 1 1 1 een ee SCANTRON C Class Climate Manuals and documentation User Guide You now have the User Guide at hand There are some options of reading it As PDF format via the administrator s access in the main menu System Information on the left hand side in the submenu When clicking the op tion Manual a new window opens automatically where you will find all Class Climate manuals You will find the manual again in PDF format in the index of the Apache folder on the Class Climate server Apache htdocs classcl
482. ptional Questions activated No email attachment defined E MAIL Instructor s Optional Questions deactivated E MAIL Instructor s Optional Questions reminder E MAIL Mail optional questions incl forms E MAIL Online survey PSVYDs for instructor E MAIL PS VDs for online survey participant v Language English Higher Education Subject Result view online survey Mail text This email entitles you to view the results of an online survey Please follow the a link and use the PSWD displayed as identification The PSWD reads PSD Access under SERVER Yours sincerely Canet Figure 116 Editing the email text on information for online survey participants 3 2 7 Adding questions using the instructor s optional questions The function Instructor s Optional Questions was developed in order to give instructors also in the Central Evaluation the opportunity to create their own individual questions for the questionnaires for their courses Pal Instructor s Optional Questions Ariane fie V Dimi T ae mni uere ia 7 Dep Piri L Caria Type M Sagi pagim af sudy S Cytat Prr dc he Figure 117 Activate instructor s optional questions 145 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate The precondition is that on the one hand the instructor has got a
483. r These are lf more than one check has been made where only one is permitted then the check will be interpreted as a NO OPINION If a check was detected but is under the threshold e g because the box was unintentionally marked then it is considered a no opinion Even if you were to view questionnaires by sight it would not always be possible to determine in every case where two checkmarks were made which was intended as the correct response by the respondent Processing in VividForms Reader Processing with VividForms Reader is explained in the manual VividForms Reader Correction of checkboxes not clearly read The VividForms WebVerifier The VividForms WebVerifier is used in order to correct sheets that is check boxes that have not been clearly read In order to use the WebVerifier log in with the user type Verifier You now have three different views which can be changed with a click on the symbol Batch View Survey View and Form View Batch view All batches needing to be verified are shown in a table The table is made up of the following columns e Batch ID Serial number of the batch e Time Scan time of the batch e Duration Processing time of the VividForms Reader in seconds e NonForms Number of unidentified pages in a batch e Scanstation Name of the scanstation e OMR errors Number of checkboxes not found e Sheets Number of all pages 189 Scantron Corporation 34 Parker
484. r email Sender name Recipient max 25 admin localserver com Class Climate Admin Subject Mail text This email entitles you to vote in an online survey Please click on the link below and enter the password to gain access to the Survey The password PSWD survey location SERVER x RUA hoy Figure 92 Task PSWD to respondents For this email you can define the following details e Sender email Default Email address from the system settings e Sender name Default Email address from the system settings Subject Line of email Default Subject line from the setting Text Tem plate e Text of email The email text can have placeholders Default Mail text from the setting Text Template o Mail addresses List of the mail addresses of all respondents The number of email recipients is limited by the number of available transac tion numbers The time of the email operation can be defined in the field Start Date A click on the button with three points opens the calendar The use of the calendar is explained in the last point of this section see Use of Calendar 122 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate All settings can be saved by clicking on Save Before saving check syntax of the email addresses e g Technical limitations mean that t
485. r only the compila tion of data according to specific criteria was explained How to summarize these compiled reports again or evaluate the reports according to different criteria is the topic of the following chapter For these two needs mentioned the combining as well as the taking apart of existing reports there are two options in the details of a report Just a small reminder You will find the details of a report by clicking on the name of this report in the report list Combining reports First of all the combinations are dealt with here This option enables you to summarize several created reports If you go to the details of a created report you see at the bottom right the second to last point Merge evaluations oy Results in HTML format Results in POF format Textual Report English Y showy Email Hi Raw data in SPSS format Raw data in CS4 format Er Profile Line Showy 4 Merge evaluations Figure 287 Report details Merge evaluations 274 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate If you wish to summarize several reports click on this option A new window appears in which you can mark all reports that you wish to combine with the current report In this figure two instructor profiles are united in one report of Prof Harwood and Prof Herna
486. r Freshman Business Studias 5 09 Osta available Sampi 104007 BOT x CS SPSS Ebates pilap 7 FT Twil J Female and Freshman Business Studies S5 09 Data avallable Sampi 10042007 H A CSV SPSS chee ped epr Figure 301 The created subgroup reports a Female or Freshman from Business Studies SS09 b Female and Freshman from Business Studies SS09 appear in the list of reports You also have the possibility of creating several criteria combinations If for example you wish to summarize the results of all female students who are freshman or the results of all male students who evaluated the question l would recommend this course to my friends with a 2 proceed as follows In the default criteria combination as you are accustomed set the criteria to female and freshman Then click on the button Add new criteria combina tion so as to create a second group 281 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON AN Glass Climate Criteria combination 1 f Add new criteria cambination a criterion willbe addesto the chosen criteria combination Add criterion Question Operator Value Options Default criteria combination Gender 2 Female og And Grade Level E Freshman og Or Criteria combination 1 os Figure 302 Add new criteria combinat
487. r Opens the personalized Paper All sheet form in cover sheet or the ques browser tionnaire of the survey as PDF file in the browser Email cover sends the personalized Paper All sheet form cover sheet and or form to the owner of the survey by email Edit answers to Shows the open ended open questions question answers in a list allowing the administrator to select and delete if necessary Assign survey to a Allows a survey to be All Data existent substitute instructor assigned to a another user for example to in clude a substitute in structor Data available Edit display notes Here existing notes on Data existent surveys can be viewed or amended Here you can change the identification of the survey Survey ID survey ID Attention A Data available Not available in Web ve rifier mode Table 5 Overview on the actions concerning a survey 110 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee iL Pi 5 STANTROW C Class Climate In the following graphic you can see header data actions and the mainten ance of an email merge survey There are not yet any data available for the survey You can only display the questionnaire here finish the data collection close survey delete the survey assign the survey to substitute instructor edit show notes and change the survey ID Details for Su
488. r and click on Save To integrate question groups and questions from the library into your ques tionnaire please open the question library in VividForms Editor see also chapter C 5 Using the Question Library with VividForms 94 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 3 3 1 3 1 1 aaee mT Pii a SCANTRON C Class Climate Phase 2 Implementation of surveys Survey procedures Class Climate supports a number of procedures for processing completed paper questionnaires as well as online surveys The goal of these procedures is to make processing returns as smooth and anonymous as possible Cover sheet procedure With the cover sheet procedure cost savings can be achieved through the production of larger quantities of questionnaires in printing shops When using blank questionnaires it is not possible to determine which course the res ponses are intended for and so a cover sheet is necessary This includes in formation on the course and in the lower area the operation number is printed twice Evaluation Sheet Figure 64 Cover sheet procedure The alternative would be to allow survey participants to enter in the name of the course on the questionnaire but this would involve significant amounts of correction in later processing In addition it would at any rate be necessary to collect the returns simultane
489. r paper surveys You can define the degree of inclination under Extended Pole labels VividForms Editor Extended Pole Labels Extended Pole Labels Option Totally Agree Rather Agree Meutral Rather Disagree Totally Disagree Abstention Degree of inclination Please notice that the inclination of the ams shown in the preview of the YividForms reasons Apply Cancel Figure 437 Degree of inclination of pole labels As you can see in the above graphic you have eleven different degrees of in clination to choose from 384 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee OX a a STANTROW Class Climate Please note In the preview of the VividForms Editor the pole labels are al ways in a vertical position To get a preview of the inclination please call up the PDF preview The following graphic shows you the preview in the VividForms Editor which is identical for all levels of inclination 1 2 The instructor knows his subject well 1 3 The instructor was well prepared O Daaibesip Ajbuolys O O asie Ajbuowys O O jenau 0O Oaabe O O saibesip Figure 438 Inclined pole labels in the preview of the VividForms Editor independent of the degree of inclination In the following three graphics you can see examples of possible inclinations in the PDF preview o S ty GY W
490. r scanning depending on the settings of the admin settings of the administrator at Process Defaults dep admin settings of the subunit administrator at Process Defaults user configuration of the respective user survey according to the information on the cover sheet Instructor s Optional Questions group address Group address to which the questionnaires personalized with the Instructor s Optional Questions are to be sent 480 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 9 9 een ee SCANTRON C Class Climate Sender name for all system emails Sender name that is used for all emails sent by Class Climate Sender mail address for all system emails Sender address that is used for all emails sent by Class Climate Email address of the support department This address will be used when sending emails to the support department Dean s copy evaluation Dean s of the discipline subunit receive a copy of the instant report Dean s copy open ended questions Dean s instant report contains responses to open ended questions Archive mailing of PDF reports 0 Archiving functions deactivated 1 A copy of each email concerning reports will be sent to the configured arc hive address compare configuration Email address of the archive This applies to the reports of the central and decentral evaluation as well as to the profile lines sent
491. rade Instructor Figure 201 Norm profile line in the PDF preview If the alignment of the poles is different for different questions i e positive answers are not always on the same side negative not always on the other you can despite this enforce a standardized display of the norm profile line For this purpose activate the option Pole reversal of scales when taking norms You can find this option in the system settings of the PDF report If you activate it the scales of those dimensions items where smaller values are considered as positive and bigger values as negative are reversed Thus if smaller values i e values left of the norm are positive the values are reversed All amplitudes of the normed profile line on the right side of the norm can be interpreted as positive evaluation results Accordingly the values left of the center are negative Please note The reversed values are also taken for the calculation of the mean values Detailed Report Includes an analysis of all closed questions Scaled questions with 2 to 11 options 1 of n questions with any number of options m of n questions with any number of options graphic display of histogram arithmetic or trimmed mean am tm and standard deviation numeric value of absolute or relative response frequency arithmetic or trimmed mean am tm and or median with 10 or 25 quintile levels s n total 213 Scantron Corporation 34 Parker
492. ral criteria for subgroup reports This allows you to select multiple criteria for your subgroup report Evaluate survey by following criteria To the selection of several criteria for subgroup reports 3 A About the Course leamed a lot in this course fi Agree leamed more in this course than in others fi Agree 7 This course was extremely valuable to my education fi Agree would recommend this course to my friends fi Agree This course has had a profound impact on me E Agree Students who go to the instructor for help get the assistance they need i Agree The instructor has a comprehensive understanding of the subject i Agree This instructor knows this subject very well fi Agree x B About you Grade Level fi Freshman C Gender 1 Male Figure 294 Selection of several criteria for subgroup reports 278 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee SCANTRON After that the following window opens Selection of several criteria for subgroup reports About the Course learned a lot in this course learned more in this course than in others This course was extremely valuable to my education would recommend this course to my friends This course has had a profound impact on me
493. ral templates cccceeecceeeeeeees 412 Online SUPVEYS csesecccccssseceeceeeseeeesseaeeeeeeseeees 132 PDF templates scccadeasnossnoaedantamasaodicndsabansasnsionsunsst 462 Template for letter in PDF reports 449 453 Templates for email MESSABES cccseeeeeeeees 450 E E E T A T 448 Text templi ES ea ee 34 Use of templates in instructor accounts 414 TSA OVO RY siressa rires aasia 26 MDE EE E AEN ENS E N A EE 387 Text tempia ee ee ee ene eee 34 448 U User accounts Generating user ACCOUNTS sccceeceecceeseeeeeeeees 52 Managing user accounts ccsccsseceeccseceeeceeeeees 52 C Class Climate COURSE EVALUATION FEEDEACE SYSTEM DEET E E E E 17 user role The user role of the report creator 0006 244 Utilization statistics wicccecsssnnsatssesanvcncdessesoecteveancadess 432 V NAINA OM eessen i 85 404 406 a E as E EE A E EI E A T 189 Vertical matrix question cccccsseeeeeeeeeeeees 364 377 Vertical pole labels scssccsnonsssensostoauvncsecsueuescnenansneness 383 View FUNCTIONS cccccccceseccceesececeeseeeeeneceeeeeeceeees 409 WIE WO IONS arrir E T S 409 VividForms VividForms ECitOF ccccescccceseeeceeseeceeeeeeeeeees 350 Adding Pictures oosennnssseenesssrersssssreresse 390 VividForms Log File ceeeccecsesseeeeeceeeseeeeeeeeees 447 VividForms Reader eesssssssseeesssserresssrererssseeress 189 VividFor
494. re Cronbach s Alpha cannot be calculated 5 2 Creating reports and comparative profile lines As soon as you have scanned data into Class Climate for a survey and or re ceived data during online surveys a PDF report is generated automatically with this data The more data you scan the more important it is to be able to compare and summarize this data For these purposes there are several aids available in Class Climate One of these is the functionality of the so called report creator which is presented in the following 243 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON C Class Climate 0 2 1 A i The user role of the report creator The report creator is a user created by the Class Climate administrator in or der to produce summary reports for the captured data and to send compara tive profile lines In practice the person in charge of the system s administra tion often also takes on the function of the report creator too In order to be able to separate these if required they are separate user roles in Class Cli mate The reports which the report creator produces are based on the data already captured That means that first you must implement and evaluate surveys before you can use the report creator Fundamental considerations and settings First of all it is important that you carefully consid
495. re 70 Display selected surveys The display 1 3 means that the user has created three surveys in his user profile for one of which returns have been booked If this function has been activated then with a mouse click on this you can access the survey results The private surveys created by users who have an activated instructor ac count are counted but remain hidden in the display Only when the configura tion setting Class Climate settings central evaluation admin views all sur veys is activated can the administrator view these surveys In the survey window you will see in a table the surveys you selected accord ing to the filter above depending on the status of the survey you can now in itiate a number of different operations All available actions and information about the survey can be found in the survey details which can be reached by clicking on the survey name 103 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate COURSE EVALUATION FEEDBACK SYSTEM ee SCANTRON With a click on one of the column headings in blue the window will be sorted according to this column You can sort the surveys according to Type Name Status Form o Created date Processed date Recorded number of returns Survey status In Progress Cover sheet procedure Surveys
496. re used to in the VividForms Editor Please note that scaled ques tions which are to be later linked to each other need to have an identical scale for example both questions have a 6 point scale Apart from that the quality rating of the poles must also be consistent with each other This means that in quality questions if the left pole is the positive one very good agree then in importance questions the left pole has to be the positive one too very important Please note that the dual scale is only expedient if you have stored individual pole labels for each scaled question In the following example a scaled question was first inserted on the quality of the technical equipment Then a second scaled question was inserted on the importance of the technical equipment By activating the option Combine to dual scale with previous question both of these scaled questions are linked to each other VividForms Editor Question Wizard Define Options Abstention deactivated Checkboxes 0 0 O0 og O Individualize pole labels Left Pole Very unimportant 2 Right Pole ery important P Type of Diagram l Use these settings as gt default for scaled questions Apply Cancel Figure 413 Combining scaled questions with each other dual scale 367 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCA
497. re you can see an example Overall Rating of course Thank you very much for participating in the survey Figure 451 The picture in the PDF preview 3 8 Layout Settings The horizontal positioning of the checkboxes has been better aligned with Class Climate V4 1 Via a menu item in the form properties Layout Settings you can choose between the traditional layout and a new optimized layout When new questionnaires are created the optimized layout option will be set automatically Existing questionnaires which were created with an earlier version of Class Climate will maintain the traditional layout but can be switched to optimized layout when the form is in edit mode 393 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ees SCANTRON VividForms Editor Questionnaire layout settings Questionnaire layout settings Layout selection Traditional layout C Optimized layout Layout settings single choice single Choice Position of the answer options next to the question text Apply Cancel Figure 452 Layout settings Class Climate COURSE EVALOATION FEEDRACE SYSTEM Effect Even when combining different question types on the questionnaire the checkboxes are uniformly aligned Furthermore the layout of single choice questions with regard to the positioning of the answer options next to beneath the ques
498. rer 2 After recsoving the participant dats you eal not cee the information sbout the partiioants in the new data Ther achon cannot be undone it amp not RCORMended bo remove particigant dete os long a the survey has not been completed Go you want ko contin Firvgh Data Collection Close Sunay 3 Resio Survey B Detete Survey ae Raw dats in SPSS fornat d Edt answers 1o open questions E Rawdatain COSY format Emai Fi Assign fury fo substitute insiryctor he EctShow motes E Remove participart data Raintree 3 armi Birgi g Siero isos Chane Back Figure 137 Subsequent anonymization of a non anonymous survey 160 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice w U TT STANTROW C Class Climate Please note that this retroactive anonymization cannot be undone If you re move the participant data from the survey they are irrecoverably lost for this survey Customizing the questionnaire for a non anonymous survey With non anonymous surveys the questionnaires are assigned to specific participants So that these allocations can be adhered to during distribution of the questionnaires you have to insert the relevant information of the survey participants in the header of the questionnaire This is achieved by place holders recognized by the continuous upper case and the angular brackets The VividForms Editor allows you
499. ri Figure 105 The new layout in preview If you want to see the effect of your changes immediately leave the window of the online survey preview open and return to the administrator interface to the settings of the customized online survey templates After changing the template you can again click on the window of the online survey preview and make the just effected changes visible by using the refresh key F5 CSS Editing If you wish to modify other elements of design as for instance the way but tons or dropdown menus are displayed and if you have some knowledge of CSS styles edition you can build your own online template The easiest way is to copy the file onlinesurvey css you find in C Apache htdocs classclimate application modules online templates onlinedefault Zip this file go to the menu System Settings Online Survey Templates and upload the ZIP file you created 135 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice m SCANTRON AMN Class Climate COURSE EVALOATION FEEDRACE SYSTEM Online Survey Templates Name Owner Class Climate Online Survey Template Class Climate Admin 2t Template IP file for online surveys Bettings OnlineTernplatesiMyTemplate zip Browse Name of Online Survey Template My Template Figure 106 Upload ZIP files for online surveys Afterwards use a CSS editor to modify
500. ri Wad ji Database MySOL localhost Paper Surveys Licensed Diline Surveys Licensed Hancetiting recognition Licanged Scanstation licenses 4 Leer licenses Premium License Assign to subunits License key LuHomer name Chemie Laniwersity Litanke key Save Scanstation licenses Name IPaddress MAAC addres S01 137 0 0 1 0249006 g Not in use y Not in use yet Nol in use yet Mot in use yet Automatically assign a license to next requesting Scanslabiori Thi vesion of Class Climie if llourced for use in tee Vg and Canada Figure 505 License management In the table of license information you have the possibility to enter a new li cense key This new key can for example contain further user licenses If you have entered a faulty key the old one is not lost Only by entering a valid license key is the existing key overwritten 436 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT TS ar aba SCANTRON C Class Climate Please make sure you keep your license key in a safe place If you buy further instructor accounts you will receive a new license key for Class Climate which has the new terms of service Simply replace the existing license key and click on enter Beneath the area License key you will find a list of all licensed scanstations depending on the license and activation one or
501. rker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Y Class Climate COURSE EVALUATION FEEDRACE SYSTEM EE SCANTRON Display Courses Display Courses Mathers Snow Courses for each period SULT ee g r I Fc Ea SET i Business r a eet aD James M cortinvows GeologyMineralogy i 5 s5 JE n Ctmpuber 5 l Hufin s Loorewrets Scottish _ Bred EZES ra rena pepe James N continuous GeologyiMineralogy gt 0 ss Pk D Physics Seminas Pte Stem oa Scottish ee Ci Mi eee ee James M continvous Mineralogy a p 15 FPR if I Trig l i Hufin E Chore aie aatri uren HF 04 Prof Mineralogy cologdEnaonmental E Dispiay Surveys C E icmstionsin H aaa Wo CORENUOUE a logy as s5 oF je paete Surveys Engiand Pz aa nenaon opion r nrc piel Peter No continuous merer lpna miale as FE ionii Lesley eoo ES Gatch Events i John Comperte Ci Geologie ptysics Emironmerial irp e PAPE r E Peter Mo continuous 3 as Fg af Dispar Cou Geology JPL esy Geology Serede lathes D atch leper Figure 46 Display of a subunit s courses By clicking on the respective column headers this table can be sorted as you wish whereby the order alternates between ascending and descending By clicking on the icon a course can be edited Clicking on this icon amp will delete a course At the bottom of the table a function is available w
502. rm Sample Course type Lecture Personal financial planning Form Sample Course type Lecture gt There are 5 Entries for deliveries Show all entries 7 Number of data sets to display 5 Starting from data set fo Ok Print version Type Recipient Report Demo Subunit Report Demo Subunit Cover sheet Carlos Hernandez Questionnaire Cemo Subunit Cover sheet Carlos Hernandez Questionnaire Demo Subunit Cover sheet Carlos Hernandez Questionnaire Pemo Subunit Donna Harwood Donna Harwood Address stcdemaistcdemo cam stcdemot stcdemo com stcdema stcdemo cam stedemam stcdemo cam stcdemamstcdemo cam Delete all entries 8 Figure 497 List of all report emails that have been sent You will find the following information in the table Bat Way Sent Delivery On 0413 2007 at 04 03 56 4 Hm available i 04132007 at 03 39 44 J pm 04132007 at 03 38 45 M Hm 0413 2007 at 03 38 22 M Hm Batch ID of the jobs which contain the questionnaires processed for this sur vey Survey The name of the survey the questionnaire module i e the questionnaire as well as the course type The survey name is also a link which provides access to the surveys of the relevant instructor account Type Enter the content of the delivery e g default report cover sheet Recipient activate template or The recipient is also the owner of a instructor
503. rmat is suitable for photographs as well as text and graphics However files in the PNG format are considerably bigger than the according JPEG files To upload pictures click on the button Picture Library in the menu Form Properties in the VividForms Editor Editor Control Form Properties Layout settings Repair form Disable numbering Edit Pole Template Filters alidation Matrices Required Questions Change color scheme Picture Library Figure 447 Form properties picture library 390 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON th Class Climate A new window called Picture Library opens If you click on Browse you can search for the picture in your file system Clicking on Upload pictures integrates it in the picture library Here you can see a picture that was up loaded and integrated in the picture library On the left hand side you can see the name of the added picture on the right hand side the preview VividForms Editor Library Assistant Picture Library Upload pictures Browse Po Description Apply Delete picture Figure 448 Edit picture in the picture library Clicking on Delete picture removes the marked picture from the list Please note The system does not ask you to confirm the deletion When you click on the button the picture will irre
504. ron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate Access rights to online survey templates for subunit administrators You as the administrator define within the user properties the of subunit ad ministrators whether a subunit administrator has the right to create or modify online survey templates In the drop down menu next to Online survey tem plates you can choose between following rights o Defined by Administrator No access Templates only meaning the subunit administrator cannot create his own templates o Unrestricted This option of assigning rights can be seen in the following figure 2 Change the user rights Mo GM views r additional subunits for OM views Business Studies Computer Science Economics Online Survey Templates Assign additional E Iministrator No aocora subunits a Public tems disabled I The subunit administrator is not able to add public tems to the question library Cancel Figure 111 Creation of templates by subunit administrators Assignment of rights Viewing of the results for online survey participants The implementation of comprehensive online surveys offers some organiza tional advantages compared to paper surveys In comparison to paper surveys implementing comprehensive online surveys offers some organizational advantages But
505. ron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice n SCANTRON C Class Climate changed To do this activate the option New items may only be added at the end Max Pages Defines the maximum number of pages this form can have when being used as a template by other users If the property Template is inactive the num ber of pages will be limited internally to 99 pages Max Items Defines the maximum number of questions allowed on the questionnaire This enables control over the number of questions which may be added when ac tive users take this template to add personal questions This limitation is inac tive when the form is not a template 352 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee SCANTRON 3 1 The Editor Control Editor Control 7 Opens the dialog to create a new question group Add Question Group Opens the dialog to create a new question ann JE L EE Adds the pole labels defined under form properties tha Fr Opens the dialog to add vertical scale labels Adds an empty line Adds a horizontal separator Opens the dialog to create a text box Opens the dialog to add a picture from the library B wh We len n F Adds
506. rst This way you can get your bearings within the chapter and find relevant paragraphs fast 1 The Phase Model Your workflow during evaluation This chapter first offers a brief overview of the phase model before the re spective phases are discussed in detail The following five stations show the implementation of evaluation periods in accordance with the procedure of central evaluation e Phase 1 Preparation Phase 2 Implementation Phase 3 Capture and instant feedback o Phase 4 Expanded reports J Phase 5 Quality management The single phases comprise of the following steps Phase 1 Preparation e Create the university s structure Subunits instructors courses OR o Create subunits and import instructors courses CSV import OR e Import subunits instructors and courses XML import Integrate the questionnaires possible setting of additional report definitions e possible definition of norms and or quality guidelines e Generate survey procedures e Integrate individual questions Instructors Operational Questions through feedback loop to the instructor 38 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee 19 i y SCANTRONR C Class Climate Phase 2 Implementation Mass production of individualized questionnaires for hard copy proce dure Download cover sheets and dispatch envel
507. rvey D Survey Web Design XHTML 1 amp Instructor Prof Or Martin Binary J Course Web Design XHTML 1 C3 Survey Period s507 9 Type Faper Survey Hard Copy Procedure Te Questionnaire Eval Status In progress ready for dataj ma ourey Created on TOA O00 at 11 57 26 am i Actions Show cover sheet form in browser pel Showy Email of Finish Data Collection Close Survey g Delete Survey fa Assign survey ta substitute instructor li Edit Show notes Reload Hack Figure 76 Survey details In Progress ready for data In the following graphic you can see the evaluation possibilities of a survey for which data is already available In this case considerably more options are available to you Here you can for example display the results in different export formats i e PDF CSV SPSS 111 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM SCANTRON Details for Survey SSS a eae a D Survey Introduction into business administration amp Instructor Dr Wilson Allen Wallis J Course Introduction into business administration 0 Survey Period WSOS 10 gt Type Paper survey Hard Copy Procedure TJ Questionnaire train 01 Status Data available handwriting fields pending P Survey Created on 08 12 4008 at 12 57 02 pm 0 Last data collection On 03 31
508. rvey Mathematics Year 08 Gl Study surveys Geology Type Compilation of surveys Te Questionnaire Sample Status Data available report available 0 Compilation Created on 04 20 2007 at 02 53 24 pm Mo of collected questionnaires 131 Rename Compilation 63 Results in HTML format J Delete Compilation Results in POF format li Edit Show notes Textual Report ha T English ade Raw data in SPSS format g Raw data in CSW format C Automatic Manual Merge evaluations J Evaluate subgroup Reload Hack Figure 316 Detailed view export raw data 290 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM O_o SCANTRON The option Profile line allows you to have the profile lines of this report dis played separately Profile Compilation Mathematics Year 08 T l learned a lot in this course Disagree learned more in this course than in others Disagree This course was extremely valuable to my education Disagree would recommend this course to my friends Disagree This course has had a profound impact on me Disagree Students who go to the instructor for help get the assistance they need Disagree The instructor has a comprehensive understanding of the subject Disagree This instructor knows this subject very well
509. s The entered contents are presented to you for selection as a drop down list Therefore it is not possible to amend them again here Edit course of Carlos Hernandez Name Introduction to the New Economy 0000 Program of study Pemo Course ID Demo100 Evaluation period continuous sis Event Type Location Po Enrollment PB Participants data ic ici H Anonymous survey panieimante zma wi WEEE Non anonymous survey participant panel Language English Information i Further report recipients secondary Remove Cancel Figure 280 Administrator user defined course fields in the details of a course Of course whatever you select here will be displayed to you in the overview of courses Information Introduction to the New DEMO DEMOIO0 continuous Lecture English Presentation Economy Legal environments DEMO DEMO110 continuous Lecture spanish Books Figure 281 Administrator user defined course fields in the details of a course This data complements a course s standard data and can in the same way serve as a filter criterion for Any compilation reports 271 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice a gt Al gt A STANTROW C Glass Climate If you select the Any compilation as a report type you can activate the op tion Show extended filter options 1 Subunit B
510. s a new status and new results cannot be added to their surveys Change the evaluation period for all courses continuous Instructor Course Mr Carlos Hernandez stcdemotstcdema com Introduction to the Mew DEMONO Lecture Economy Evaluation period continuous DEMO 25 Course Legal environments DEMO110 Lecture Evaluation period continuous DEMO 25 Course sociology 101 DEMOS Lecture Evaluation period continuous r DEMO 29 Course Organizational Ethics PHIL1 40 Lecture Evaluation period continuous DEMO PAIL 25 Course Fersonal financial planning DEMO Lecture Evaluation period continuous r DEMO 29 Figure 49 CSV import 77 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 2 2 2 2 3 COURSE EVALUATION FEEDRACE SYSTEM AST CC Class Climate XML Import structural data surveys and scheduled online surveys Information about the DTDs of the XML import Document Type Definitions and further details can be found in the additional manual about the XML im port Import of course participants email addresses In online surveys access codes PSWD are usually sent directly to the res pondents by email The import interface prevents the user from having to copy a new list of email addresses into the entry field for every survey before the PSWDs can be sent The particip
511. s activated A yellow padlock added to the icon of a user in front of a user name means this is a passive user no padlock added to the icon signals an active user To switch simply click on the icon ak Noah Peterson Jasmine Sadhi Figure 146 Passive with padlock and active without padlock instructors You can switch the instructor between active and passive at any time for example denying access after an activated period You have to pass on the access data to the instructor log in name password and the link to the Class Climate homepage Otherwise he cannot log on even if you have created and activated him 166 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee fe amp Pii 7 STANTROW Class Climate o You as the administrator need to check that you have adapted the greet ing in your system that appears automatically when an active instructor logs on You will find the text in the main menu System Settings in the submenu on the left hand side under Text templates It is titled Class Climate Welcome text for the first login of instructor Editing of text templates Class Climate Welcome text for the first login of instructor Es E MAIL Certificate of participation for online surveys E MAIL Cover sheet for instructor E MAIL Form for instructor E MAIL Information about resutt access to parti
512. s available in the system Also an imported PDF report plugin can replace the standard PDF report that is firmly inte grated in Class Climate In order to integrate a PDF report plugin into the Class Climate system you click in the main menu System Settings in the menu point PDF Report Set tings You will then see the following window PDF Report Settings Description Administrator Configuration Edit Copy Delete standard POF Report Class Climate Admin Coal ED Textual Report Class Climate Admin ot Ei Ei i PDF Report Plugins Description File name Browse Save Figure 220 Inserting a PDF Report Plugin Via Browse you can choose the PDF report plugin file In the following ex ample this file is called CTextualReport php Then enter a description text and click on Save In this way several PDF report plugins can be integrated into the Class Cli mate system In order to change the setting of a PDF Report Plugin click on the symbol for editing Paper and Pencil Icon In the following dialogue the description text can be changed 229 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON C Glass Climate From the selective list next to Questionnaires you can now select the ques tionnaires for which the PDF Report Plugin should be available Please note that a PDF Report Plugin may
513. s for anonymous and non anonymous surveys You can find these reference texts under System Settings Text tem plates E MAIL Footnote for anonymous online surveys or Footnote for non anonymous online surveys These text templates are used automatically when sending the PSWDs to interviewee s Conducting non anonymous surveys Non anonymous surveys can only be realized by the subunit administrator Observe the following steps so that survey participant data can be used in Class Climate 1 Firstly import the participant data 2 Ensure that the questionnaire used contains place holders for the partici pant data Otherwise the questionnaires used later cannot be assigned to participants in Class Climate 3 Create a survey for the relevant course Importing participant data You can import the participant data similarly as how you would import the email addresses for courses in the menu Subunits in the area Central evaluation Option Data import Generate Surveys a Display Surveys m Delete Surveys GS Instructor s Optional auestions a Batch Everts ZF Display Courses Da Batch Export ay Participation Tracking Figure 125 Data import in the area Central Evaluation Click the option Data import The following window appears 153 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without noti
514. s the Vivid Forms Editor is required Since the form is in protected mode due to the ex isting module survey a change in the line height can only be applied after enabling the edit mode Make sure that no module questionnaire forms have yet been printed when deciding to remove the write protection In order to edit the questionnaire open the form in the VividForms Editor and open the AForm Properties dialog The dialog will show an Edit Mode option which needs to be enabled Click Apply Now the form can be edited Important Don t apply any changes to the content of the module question naire Please note by editing the form checkboxes on the questionnaire may change their position If questionnaires are already being used in surveys these may no longer be able to be processed We strongly recommend you heed this warning As a rule it is not advisable to edit forms which are being used in surveys Please contact the support team before activating and using the edit mode The survey can be conducted just like any other paper or online survey in Class Climate After the response has been scanned e g received and analyzed the analy sis starts automatically for paper surveys and after closing or opening the re port in an online survey Class Climate will generate reports on both the mod ule survey and all of its components 344 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876
515. sal of scales when taking norms you have to take those differences into account when interpreting the norm profile line When activating the option the norm profile line is standardized and thus can be interpreted more easily If smaller values are positive i e left of the norm those values are reversed Furthermore the reversed values are used for the calculation of the mean values Thus all the amplitudes on the right hand of the norm can be interpreted to be positive Accordingly values on the left side are negative Those questions where the center is the best value are an exception to the explained rules e g with the question Was the number of presentations adequate and the answers too few just perfect too many Permit listing of open questions Listing and counting of individual comments in the report Dual scale profile line When activated critical values of dual scale questions are highlighted by means of a color gradient O deactivated 1 critical values on the left side of the scale 2 critical values on the right side of the scale PDF Report Settings The evaluation reports in Class Climate can be influenced in two places The configuration of each PDF report can be edited under System Set tings PDF Report Settings Please click on the configuration icon in the col umn Configuration The PDF report configuration of the corresponding questionnaire opens automatically Furtherm
516. se contact our support department as this function is above all a feature for technicians in case of moving Class Cli mate Preview online survey This option opens a window with a preview of the online survey for further information see chapter 3 2 6 Effective management and conduction of on line surveys Below the information about the PDF files and the recognition set you can see a drop down list with several options moreover three buttons and the Delete button Those options and buttons have the following meaning Text Templates You can define custom email texts or texts for PDF reports in order to incor porate elements specific to a given questionnaire in reports or emails You can also define email attachments for the questionnaire Norming This is where the norm data are defined for the questionnaire In addition sub norms can be selected for for example subunit or course type level as well as displaying message boxes for interpretation 84 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate PDF Reports Here you can define the default PDF report with which the questionnaire will be evaluated Furthermore sub variations of the standard report can be cre ated by suppressing parts of the questionnaire for a given feedback recipient Additionally subgroup reports for single choice or
517. se files displayed r a Details for questionnaire Sampli amp F Optional Questions aP POF Papir Sunny Show WF in the recogeition set of the YrodF ome Reader Retresh POF Sample Show BE PDF Online O FPrenew onlne sureey Figure 52 Details for questionnaire A green checkmark indicates an existing file a red cross indicates a missing file 81 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Optional questions The field optional questions gives information about whether the question naire contains variable fields which can be adapted by instructors for their surveys There are three versions as PDF file for each questionnaire PDF sample This is a version that is for viewing only and may not be used for surveys PDF paper survey This version contains form fields that can be completed for the creation of a questionnaire personalized for a survey So for example the name of the in structor and the course or and this is especially important the operation number PDF Online The PDF online version is used for online surveys The file can be completed and sent off with Acrobat Reader In the recognition set of the VividForms Reader The VividForms Reader must know the forms that you are using so it knows where to look for checkbox areas Only with the ai
518. se questionnaire at the end of the page 255 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii p SCANTRON C Class Climate 5 2 2 Creating summary reports The report creator has several options to process data One of them is the creation of summary reports This report creation is extremely flexible you can create reports according to all imaginable criteria summarizing these af terwards again and also taking the created reports apart again according to criteria defined by yourself You will see that in this way the report creator an swers many questions and accommodates numerous requirements It is important to know that the reports of the report creator have the same properties as the reports which you are familiar with from the automatically generated PDF reports The analyses on the single questions of your questionnaire look the same for example a bar diagram for the single choice and multiple choice questions depending on the setting a histogram for the scaled questions the handwritten and or typed comments on the open ques tions and so forth e The elements which the administrator has set in the menu System Set tings PDF Report Settings Configuration also appear in these reports Exceptions are the letter which the report creator does not produce as well as the header area of the report which can be
519. seeesees 96 Header PDF report header cccccccssseeceeceeseeeeeeeeseeees 458 FAC SF OCG fro as saneavcaseneneapnesaecompesenctenroencmmenonaastas 356 Horizontal Matrix QUESTION 0ccccceeeeeees 364 376 Horizontal pole labels cccccssssecceeeesseceeeeeeees 382 PL LIU TIS A E E A 388 490 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate I inene e acarne 388 a E 195 371 O P aS E E pe Loe DOOK irrar r A E EO EE 445 Image files from Scan Station cccccceeseceeeeeeeeees 37 a i Entries in the log DOOK cccccccsssseeeeeeeeeeeees 444 Image Files of the open questions sseeeeeeees 36 Log File HIND ARENON T AVENE 7 VividForms Log File s is 447 Implementing DaCkUPS ccssssccccessseeeeeeeeeeeeeeees 36 LOE e E EEEE 29 Import EE h e PAE EEEE EAE EE A 475 M iN S ane cadicceee ds MISINT EN AICS piseciscaoscisinchoaninsinsainbeitsnesanysinnassndeenneensenesiees 486 Participants email addresses 78 l Debug MOE sissssiississasissssrsidsesisaisdsidasoiasasasissrssa 486 Particpant s Data CSV cccccccsssseeceseeeseseeeeeees 70 Maintenance Mode ccccssssecceceeeseeeeeeeeeeeees 487 Questionnaires s ssessessesseseesessesresessessessrsseee 419 Manual entry DOIG A E E PE E E E A A 78 Handwritten COMMENHS
520. ser Such access by users can if required be severely limited The final step is configuring the mail server which sends reports and messages from Class Climate For maintenance purposes we recommend having so called remote mainten ance access which allows our technicians to have direct access to your local Class Climate system so that they can quickly and systematically analyze and remedy any problem that might arise The alternative would be a lengthy di agnosis via telephone Adjustment to your organization Class Climate has login screens shows colors when working with the soft ware sends emails documents etc Many of those visible elements contri bute to the appearance of your or institution or organization and thus can be adjusted according to your needs In the following chapters you will get an overview on how change the layout of the system and the relevant documents or where to find the relevant chap ters in the manual Class Climate entry points and security Possibilities to log on the system Logging in to Class Climate Entry points and security The Class Climate server offers users two entry points to login Put a link to the relevant entry point at an appropriate place on your university website 29 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice A Class Climate COURSE EVALUATION FEEDRACE SYSTEM
521. sibility of us ing regular expressions on the basis of Perl syntax to formulate patterns Regular expressions are often used to recognize patterns and offer a high level of flexibility e Pattern regular expression The following template choices are available three digit number word underscore number serial number simple serial number complex email address O O O O Please note that a question text should contain instructions for the correct completion of a validation question so that the survey participant knows which input is admissible Required questions Questions for which an answer is compulsory can be configured as required questions When submitting a questionnaire in an online survey the system checks if all required questions have been answered If this is not the case the survey cannot be submitted unless answers to the required questions have been given Required questions Grade Level About the Course Figure 471 learned a lot in this course learned more in this course than in others This course was extremely valuable to my education This course has had a profound impact on me Students who goto the instructor for help get the assistance they need Configuration of required questions To define the required questions select one or multiple questions and click on Save The selected questions will be displayed with a blue background Note Unlike the filter set
522. ssage can be used to inform new users directly about their new user account Activate the checkbox Inform user about profile creation via email Report on the survey to the instructor Trigger Class Climate has just processed a scanned survey and sends a message decentral CE or the administrator sends the instructor a report CE Content Personalized text processed survey Normally the PDF report is sent with the text In addition or as an alternative the raw data can be sent as an Excel readable CSV file see System Settings Class Climate Settings Email Func tions amp Accounts PSWD to online survey respondents This text is an exception It is an email to participants in an online survey sending the PSWDs and the server address for voting The placeholders PSWD and SERVER must NOT be removed The other placeholders can not be used for this email Reminder to Online Survey Participants The PSWDs and server addresses for response returns are entered here similar to the initial delivery of PSWDs Information concerning data entry for the instructor Trigger A survey has been validated i e the manual data entry of the handwritten comments has been completed decentral CE The administrator sends the instructor the reports from the survey CE Content Personalized text accompanying the processed survey The PDF report is normally sent with this text In addition or as an alternative the raw da
523. ssed by the VividForms Reader The VividForms Reader receives the images transmitted by the scanstation and reads the questionnaires raw data This means Once you create a survey with a particular questionnaire in Class Climate a file accurately describing this form is generated and stored in a folder on the server form description file in XML format The VividForms Reader has access to this folder and therefore is familiar with those forms images that may be produced When receiving image files of scanned questionnaire batches the VividForms Reader verifies the form in question If the form is a familiar one the VividForms Reader is informed by the form description file about the position of the checkmark boxes So it now can check to which degree each checkmark box has been blackened This is how it receives the survey s raw data This data is then transmitted to the Class Climate data base where it is in turn made available for further processing Thus if you look at the graphic again the data is processed like this In the case of paper surveys you scan filled in batches of questionnaires us ing the scanstation and a scanner In turn image files are produced and saved in a folder that is checked by the VividForms Reader at pre defined in tervals By means of the form definitions at hand the VividForms Reader re cognizes the blackened checkboxes and transmits this data to the data base The VividForms Reader cannot pro
524. stionnaire in the Vi vidForms Editor It is not visible on the form The possibility of highlighting the question groups is activated in the menu Form Properties in the VividForms Editor Font Size Select the font size for the heading text from 7pt up to 20pt default resulting from the chosen default font size in the menu System Settings Class Climate Settings VividForms Default Font Size Text Element If you check this box the question group will be changed into a text element This is only possible when adding a new question group Please note When changed into a text element the question group loses its original function and becomes mere text You can no longer add items such as questions or design elements to this redefined group Having made your settings and clicking on Apply the chapter title will ap pear in the preview You can open the properties of the question group again with a double click in the preview window or by using the symbol i in the Editor Control menu Edit and the menu Edit Question Group Attention Clicking on the symbol IE or on the text Delete Del in the menu Clipboard will delete the entire highlighted chapter as well as all of the ques tions in it without any warning or confirmation 361 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 3 4 aaee mT
525. structors can also implement surveys if they are granted authorization The difference compared to central evaluation is that active instructors surveys are linked neither to particular courses nor to evaluation periods The following provides you as the administrator or subunit administrator with a short overview of the options available to an active instructor As an intro duction for active instructors a brief manual is available in HTML format called Manual for Active Accounts for further information see chapter A 1 1 2 Further manuals Creating active instructors as Subunit administrators To grant an instructor authorization to implement his own surveys you as the Subunit administrator have to ensure three things e The instructor with sensible log in data must exist in the structure which you as the administrator have created By creating instructors you decide on the rights which an active in structor is granted Of course you can change these rights again at any time o Is an active instructor authorized to create new questionnaires edit the administrators templates or can he only use central templates with which to create his surveys For this purpose you set the respective rights in the mask for Crea tion Modify user data option Form editor You have the options of Unrestricted access Extension of templates only No access Form Editor Extension of templates only Unrestricted
526. survey period cccseeeeeceeeeeeeees 41 President Reports for the president cccccsssseeeeeeeeeees 306 Preview FUNCTION ccccccccesssecceceesececeeeeeeeseeseeees 410 Preview Of online SULVEYS ccccsseeecceceseeeeeeeeeeees 119 Process CETAUITS csssscccscsssssccscssssseesessessseneess 465 Profile COMPALISON saicscccsssssnccecseenecencsesetenctoustinncceess 309 Prone lihe Sorian E 243 Dispatch of comparative profile lines 292 Protect Mode s ssssessseeeessssereesssreresserersssereessseeeee 416 Po T aa E sede 148 FONI a O EOE EE 473 PSWD procedure cccccccsssseececseeseeceeseeseeeeesaaasees 97 Q QM views Authorizing access rights to QM views 334 Use of QM VIEWS wsonectoupndictacncnartasntnntersetentorsates 335 Quality guidelines oosennnoeseennssseenesssseeeses 325 327 Converting quality guidelines from indicators 330 Setting quality guidelineS soseneenseseeenssseeens 327 Quality management esessenessseeeesssreresssrerssseere 320 Question Adding a question from the library 6 398 Adding a question to the library cccceeee 402 Deleting a question from the library 403 Grade Value question ccccccsssseeeeeeeeeeeeeees 379 Multiple Choice QUeSTION cccccssseeeeeeeeeeeeees 373 Open QUESTION ccccsececssccesscesscceccessceeeeeees 369 Question Librar
527. t Section 5 2 3 a sequential manual entry of the handwritten comments can be accomplished Mul tiple selections are counted sorted and displayed according to their fre quency The effort put into this work allows these texts to be transmitted Central Evaluation in statistics programs which then can carry out a lexical analysis After all image boxes have been entered the instructor receives a message that he can now view the responses to the open questions In order to minimize unnecessary costs a threshold value can be de fined System settings Class Climate settings surveys This anony mization threshold sets a minimum number of returns under which sur vey responses are not anonymized can be set from 1 to 99 If you en ter the value zero the anonymization threshold is deactivated Never display When this option is activated the handprint fields will not appear in ei ther the HTML or PDF reports This option is only recommended for blocking access 49 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON th Class Climate Using logo files You can link a graphic file logo with a subunit This logo appears in the upper right corner of the Class Climate interface in the questionnaires as well as in the PDF reports of this subunit When uploading the logo file a copy will automatically be stored in th
528. t Edit Form Opens the content of the questionnaire Here you can change the wording of the questions and their value as well as the report defaults or indicators 85 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee O SCANTRON Export Creates a file from the questionnaire which can be exported to a different Class Climate system Languages For online surveys you can translate the questionnaire in the Class Climate interface Please note These multiple languages can only be used in online surveys not for paper surveys Delete Form Delete the questionnaire from the database Please note that you will not be able to then create report documents for surveys carried out with this ques tionnaire You will be able to access the raw data though The following figure shows you the details for a questionnaire i A Details for questionnaire Sampled Sampled Sample Evaluation Form Copy amp Optional Questions ww POF Sample Show a POF Paper Sumay Show Poe Online OF in the recegnilion set of the VndForme Reader Add E Prenew online cuney Alearen Satie Chem ena ie Edi Farr Languages Text forget Edit Copal Delete Figure 57 Details f
529. t information is missing i Add serial number for automatic sorting Figure 121 Select print cover sheet Click Download to begin the procedure Depending on the number of ques tionnaires cover sheets that need to be created there can be thousands of pages in such PDF documents this procedure can take several minutes Please wait until you have a message from the server As soon as the PDF file has been created a download window will appear in your browser Save the file on your hard drive or open it directly Send Cover Sheets Forms This function emails the personalized cover sheets or questionnaires to the people who are linked to the respective surveys Both the text of the email message and that of the attached documents can be configured in Settings Text Templates After selecting the batch event type Send Cover Sheets Forms The option boxes are completed automatically Choose a subunit and the corresponding options In 5 a list of courses which correspond to the selection will be dis played Only those courses which have survey processes without response data linked to them will appear 149 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ie SCANTRON th Class Climate 1 Subunit 2 Survey Period 3 Course Type 4 Questionnaire L I Select program of study 5 Course s Figur
530. t of a PDF report large histograms of scaled questions can be created using this function The bar for the response distri bution the question text the pole identifiers the average the standard devia tion and the total response percentages will appear as well Create profile line Activates the display of the profile line in the PDF report Show normed profile line When normed data exists for the questionnaire the normed profile line will be shown in the PDF report Create Profile Line for indicators Activates the display of the profile line for indicators in the PDF report 219 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Create matrix Activates the display of matrices cross tabulations in the PDF report They are defined in the details of a questionnaire Advanced Settings Matrices Create presentation template Once the indicators for a questionnaire have been defined they can be dis played together with a short descriptive text at the end of a PDF report as a presentation template The presentation slide can serve as a discussion aid to discuss the results with the course participants Show notes in the PDF Report This option activates the display of survey notes in the PDF report For exam ple the notes of a survey of the Instructor the dean or the administrator are display
531. t the assistance they need Agree The instructor has a comprehensive understanding of the subject Agree This instructor knows this subject very well Agree Grade Level Freshman 10 52 21 12 10 5 10 52 10 5 5 3 31 6 10 5 Result 31 62 21 142 31 62 5 3 15 62 15 8 21 1 26 3 21 1 31 62 15 8 21 12 21 12 31 62 26 3 10 5 26 32 15 8 31 62 15 8 21 1 15 8 36 8 21 12 21 12 10 5 21 1 15 8 15 82 36 82 15 8 241 42 About the Course m h M n M n n O N e M i M _ a About you 0 00 Disagree 19 Disagree 19 Disagree 19 Disagree 19 Disagree 19 Disagree 19 Disagree 19 Disagree 19 Figure 115 The HTML report The text templates main menu System Settings submenu on the left hand side Text Templates contain the text E mail Information about result access to participants Here the standard text that is sent to the participants of a survey can be deposited as soon as the survey has been closed Scantron Corporation 34 Parker Irvine California 92618 Copyright Electric Paper GmbH Subject to change without notice 1 800 722 6876 144 Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee TTN SCANTRON ae Editing of text templates Action Automatic email attachment list E MAIL Form for instructor E MAIL Information about result access to participants E MAIL Instructor s O
532. t to change without notice een ee SCANTRON C Class Climate PERIOD_ NAME Name of survey period QUESTIONARY Name of questionnaire DIMENSIONS Name of dimensions question groups SUBUNIT Subunit name ADDRESS User s address COURSENAME Course name COURSEID Course ID PROGRAMOFSTUDY Course s program of studies COURSEROOM Room location of course COURSEENROLLMENT Number of course participants COURSETYPE Type of course CUSTOMFIELD X Course s user defined fields X 1 to 5 CURRENTDATE Current date SURVEYCREATIONDATE Date of survey creation LASTCAPTUREDATE Last capture date paper scan date online last return SEC TITLE _X SEC _FIRSTNAME_X SEC SURNAME_X Title first name and surname of secondary instructor X has to be an integer 206 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ie SCANTRON The layout of the letter You design the letter using a PDF template which you can upload in Docu ments in the main menu System Settings E tem Library D Letter for the Instructor Sample Configuration ied Class Climate Description Settings g Course Types ki Periods Figure 192 Uploading letter template for designing the layout menu view You choose the template via the button Browse
533. t to the active object Total number of questions Editor version of the on the form form Maximum number of questions on the form PDF version of the forms Figure 398 Form properties 355 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O TRON th Class Climate SCAN Ou Class Climate Editing the place holders and images on the questionnaire header The header area of a questionnaire contains a number of placeholders which are dynamically filled with the information of the corresponding survey process in the later use of the questionnaire for paper and online surveys You can recognize the place holders by their continuous capital letters as well as the angular brackets With online surveys you can define whether the sur vey header should be displayed or not The placeholders include for example the name of the subunit the name of the course to be evaluated or the name of the instructor Usually the place holders which are automatically indicated during editing of a questionnaire suffice If required however these can be individually adjusted In the following figure you can see the place holders that the header area contains by default Sample Evaluation Form Copy ORGANIZATION AUTHOR SUBUNIT bark as shown Correction 1 About the Figure 399 SURVEY ORIO O CI Marr OOO CO
534. ta can be sent as a Excel readable CSV file see Class Climate settings email functions The message of a paper survey after the handwritten comments to open questions have been manually entered by a data entry assistant This is the case for those subunits working with manual data entry 451 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate Information concerning deactivating the Instructor s Optional Questions Trigger The administrator has again deactivated the Instructors Optional Questions for the relevant survey Content Personalized text with the name of the instructor as well as the course name Form to instructor Instructor s Optional Questions Trigger The Instructor s Optional Questions for a survey has been completed by the instructor Now he she or the group address receives an email with the re quired cover sheet and the questionnaire The function Class Climate set tings survey Instructor s Optional Questions activation status must be acti vated Content Personalized text and attached PDF documents Information concerning activating the Instructor s Optional Questions Trigger The administrator has activated the Instructor s Optional Questions for a sur vey Content Personalized text as well as a link to the Instructor s Optional Questions In
535. taltung Presentation Slide Question Text Left Right learned a lot in this course Agrees Disagree Ich lernte wiel in der Veranstaltung gt 3t irmnme zu 5timme nicht zu fe E E learned more in this course than in others Agree Disagree Ich lernte in dieser Veranstaltung mehr Stine zu Stinme nicht zu als in anderen l B Figure 62 Defining language texts Language Options in Online Surveys The languages defined in the configuration can be displayed in the HTML on line surveys The questionnaire always appears in the main language after authentification through the PSWD procedure Beneath the header data you will see the logos that have been defined as questionnaire languages By clicking the logo you change languages It is not necessary to enter the PSWD again 92 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCANTRON C Class Climate h Class Climate COURSE EVALUATION FEEDEACH 4TSTEN Example University Luke Snowden Computer science Introduction into Computer Science Ss About the Course learned a lotin this course Agree eo oe o o Disagree learned more in this course than in others Agree 6 6 6 Disagree This course was extremely valuable to my education Agree ee eee Disagree would recommend this course to my friends Agree OOD 6 6 Disagree Figure 63 Langu
536. tered and verified before the data can be Email Search Additionally you can add further participants To do this click on the button Add The following window will open Course Title First Name Last name Email Address Custom 1 Custom 2 Custom 3 Details of the participants Basics of topography Cancel Figure 133 Add non anonymous participants To add a new participant you must first enter the email address of the partici pant in the area Search for Participants Then click on Search Class Cli mate searches all existent participant data for this email address If the par ticipant is already in the system for example for another non anonymous course Class Climate adopts all existing data in the area Details of the par ticipants With exception of the email address you can change these details as and when required If the given email address is not yet in the system Class Climate adopts this email address in the area Details of the participants and you can add all other information Close the window by clicking on Save Click on the button Back at the bottom of the page to return to the course details Close the window of the course details by clicking on the button OK This course is now saved as non anonymous In the list of the course in the column Participants it is marked as non anonymous by the index card sym bol 158 Scantron Corporat
537. tes will be generated as soon as a participant has com pleted a survey The text of the email can be edited via the menu Text Templates option E Mail Certificate of participation for online surveys If you want to display a PDF certificate in the browser directly after the participants have submitted the questionnaire you first have to take the following steps e Create a PDF template respectively choose the sample template Certifi cate for participation in online surveys from the menu System Informa tion Sample files e Upload the PDF template in the menu System Settings Documents area PDF templates e Attach the PDF template to the text template PDF Certificate for participation in online surveys in the menu System Settings Text Tem plates global respectively in the details of a questionnaire menu Ad vanced Settings Text Templates per questionnaire Advanced configuration The section Advanced configuration allows defining if survey participants should be forwarded to a prepared site after submitting their questionnaire in order to grant access to content which is dedicated to survey participants only This option could be used to include participants into a contest After clicking on Edit a screen is shown to configure the forwarding rules 89 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subj
538. text which is not adapted to the respective surveys As you know using the cover sheet procedure the header of the question naire remains empty because it cannot be adapted to a single particular sur vey If you only want use a questionnaire in the cover sheet procedure you can avoid this issue by inserting static texts into the header instead of the place holders If the questionnaire is to be used for non anonymous surveys personalized to individual participants other place holders can be added For this simply se lect a place holder from the shortlist in the lower area of the dialogue and click on the button marked The following place holders are available for non anonymous Survey 357 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate PARTICIPANT FIRSTNAME Survey participant s first name PARTICIPANT LASTNAME Survey participant s last name PARTICIPANT IDENTIFIER Survey participant s ID PARTICIPANT SALUTATION Survey participant s salutation PARTICIPANT TITLE Survey participant s title PARTICIPANT ADDRESS Survey participant s address PARTICIPANT EMAIL Survey participant s email address PARTICIPANT CUSTOM1 Survey participant s first user defined field PARTICIPANT CUSTOM2 Survey participant s second user defined field PARTICIPANT CUSTOM3 Survey participant s third user de
539. texts for emails you can also define texts for cover letters which are used in PDF reports By using a placeholder you can perso nalize these automatically created messages for your recipients You can continue to define attachments for emails and templates for PDF letters These documents must be first uploaded into the system Please note that these settings can be made on two different levels For the whole system in the menu System Settings Text Templates and for individ ual questionnaires in the details of a questionnaire menu Advanced Set tings option Text Templates Settings at questionnaire level have priority over general settings Viewing email texts and text templates The key elements for these settings are the selected actions and the lan guage Headings text and attachment or PDF template can be defined for this combination The window for processing the text template is made up of five different areas Action In the action box on the left you can select an email type or a letter text Language Below the box Action you can select the language for the text The default language is the system language PDF Template or Email Attachment If you selected in the Action box a PDF letter then you will see PDF Tem plate that is you can assign a PDF template for the layout to a given letter If you selected in the Action box an email text then you can add here one or more attachme
540. that questions with a smaller number of valid responses for example with abstentions or invalid responses have a smaller influence on the indicator than questions with a higher number of valid answers 235 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ES Pii p SCANTRON C Class Climate Example Your questionnaire contains a question group Instructor with the following three scaled questions for clarity reasons fewer questions than displayed above are used Question 1 The instructor masters his field Question 2 The instructor openly takes on board questions and comments Question 3 The instructor knows how to present the topic interestingly You hereby use a scale with six response options with the bad values lying to the left and the best values to the right To question 1 the following five valid responses are given here for clarity reasons also an unusually small number 3 4 2 5 4 Average of this question 3 4 2 5 4 5 3 60 For question 2 a respondent put two crosses this answer is therefore inva lid The following four valid responses remain 1 4 2 4 Average of this question 1 4 2 4 4 2 75 Question 3 was ticked only three times the other two respondents did not give a response These three answers are valid and read 5 6 5 Average of this question 5 6 5 3 5 33 Now a
541. the manufacturer and or your vendor 466 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM T T SCANTRON 2 0 Class Climate Settings Configuration At the menu item Class Climate settings Main Menu System Settings in the administrator interface you have access to the configuration of the Class Climate server In this manual all references to Class Climate setting options are marked in blue ti j Class Climat mate Subunits System Settings System Information ooo search Wws09 40 E e ms ai RSE i F i l i LF Class Climate Settings Settings or An A Ts Class Climate Admin Tithe Login Window Administrator Course Evaluation Feedback System Text of the title line on the start page System Language Instruments i sets the default language of the Class Climate interface as well as all A questionnaires English Higher Education generated report documents Users finstructors report creators etc can change the language in their settings EA VividFerazs Editor g guay g g Question Library Text Templates Date Format Here you can define the date format The following characters are CA Documents recognized notice upper and lower case d Day of the month 2 digits with leading zeros mia l m Numeric representat
542. the adminis 350 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee eS Pii p SCANTROR C Class Climate trator is a template for the user The administrator as a result does not have his own templates section Click on the questionnaire editor to begin An empty questionnaire will appear along with a control bar in the background A small window will open in which to enter some basic data VividForms Editor Form Wizard Form creation information Abbreviation DEMOD Title E F U Demol Paper Template T Activate deactivate template mode F New items can only be added at the end hax Pages 2 Max Items o Apply Cancel Figure 395 Creation of template Abbreviation A unique five to ten place abbreviated name for the survey Title Longer text describing the questionnaire Paper Choose between the paper formats A4 letter and legal Template Here you can choose whether the questionnaire should serve as a template By placing a tick in the box in the area Activate deactivate template mode you have defined your questionnaire as a template With a questionnaire that is defined as a template you can decide whether the new items should only be added at the end of the questionnaire By doing so you can ensure that the existing structure of your questionnaire cannot be 351 Scant
543. the bottom Note Experts may edit the appearance of the report graphics by editing the file lib jograph php in the Class Climate email folder Contact your support representative to receive the necessary unencoded file Click on Apply The scaled question will now appear in the preview and will be automatically highlighted Class Climate ORGANIZATION AUTHOR SUBUNIT SURVEY hark as shown m d MARK Cormection O ORMO CORRECTION 1 Educational Goals 1 1 Overall this college is very effective in achieving its Strongly disagree O O OF O O Strongly agree educational goals and objectives Figure 412 The scaled question in the questionnaire 366 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice en ee SCANTRON C Class Climate Dual scale The combination of quality and importance dual scale is a frequently en countered question type The purpose of the combination is to separate the important cases from the unimportant ones Bad and unimportant as well as good and unimportant cases should be disregarded as negligible The dual scale is helpful in that it separates the relevant and irrelevant areas of a sur vey therefore aiding target oriented decision making It is also a useful func tion for testing new items r To use the dual scale insert your scaled questions with individual pole labels as you a
544. the course type 4 the ques tionnaire as well as 5 a multiple choice of courses press Ctrl key Surveys in hard copy procedure have the option to include all the question naires needed in the PDF document and to number them serially When each questionnaire has its own number then the consistency of each data set dur ing scanning can be guaranteed This is especially important when your form has a number of pages Should the pages get mixed up when scanning a 148 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Pii a5 SCANTRON C Class Climate batch then the unique number on each questionnaire will allow them to cor rectly sorted The number of questionnaires for printing is based on the number of partici pants If this information is missing then a default value can be entered into the entry field You can now use the batch print feature without needing the serial number hard copy procedure if you deactivate the option Add serial number for au tomatic sorting This is useful in case you are unable to prevent forms being duplicated during the survey process and you need to collect all data despite having multiple identical serial number IDs C Print only master versions of cover sheets and questionnaires Create complete sets of questionnaires according to enrollment figures fso Default value if enrollmen
545. the mail server if au thentication is needed Server root path This setting defines the root path of the Class Climate web server LDAP Activate deactivate LDAP This setting is only for instructors registered in the system Their user name and password will be compared with LDAP if LDAP is activated LDAP Host Address of the LDAP server LDAP Secure connection Defines if LDAP connections should be encrypted LDAP search filter search filter for searching for users The standard value for the filter is uid USER sAMAccountName USER The placeholder USER is replaced with user name entered 484 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate 2 9 13 LDAP BASE DN Defines the base DN for LDAP or Active Directory Passive instructors can login to Class Climate in order to download existing reports of their courses LDAP Login If it s not allowed to search anonymous in the LDAP or Active Directory server you have to enter the login of the search account here LDAP Password If it s not allowed to search anonymously in the LDAP or Active Directory server you have to enter the password of the search account here Maximum document size Maximum size in bytes of an attachment or PDF template document Please note that changing this value requires resetting the database c
546. the often lower number of returns poses a significant disadvantage which can only be partly compensated for through motivational measures aimed at the survey participants Along with the participants obligation possibly entailing queries regarding the regula tory framework or the quality of resulting data quite often rewarding motiva tional procedures are also followed These in turn entail organizational effort 141 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee O SCANTRON Class Climate therefore offers the alternative of survey participants access ing the survey results Of course access is granted only to those survey par ticipants who have in fact participated in the survey Access to survey results is enabled in the questionnaire details so access is individually controlled per questionnaire You will find the area Evaluation for participants in the field Usage details of a questionnaire Reporting Options _ Online Design Form Jo Activated Mirrored scale values J Show the header of the survey IY Allow Summary Reports Enable temporary save survey yea eh P Show print option ALL m Evaluation for participants _ Design Complet complete 7 Allow result access Certificate of participation hone a Displ
547. the respective buttons Class Climate creates the report based on the current available raw data This means that you can scan new data in at any time and the reports are modified accordingly If you wish to avoid the scanning of further data and so modifying the PDF report its best to simply close the survey The reports give you an overview of your survey s results by means of differ ent elements For feedback on the evaluation results a PDF report is usually sent by email to the relevant people In Class Climate you can also automate this dispatch You can of course as with any PDF file save the report in your file system and send it yourself through your email account Saving the PDF report in your system however this entails that upon scanning of further data the PDF report in Class Climate and your saved version will differ Only the report in Class Climate will be automatically updated Since the PDF report is clearly utilized much more often than the HTML re port you are offered various configuration options with which to customize the report according to your needs There are the following ways to configure e the menu PDF Report Settings in the main menu System Settings the questionnaire specific settings in the edit mode of the VividForms questionnaire such as diagram type of scaled questions indicators matrices cross tabulations 200 Scantron Corporation 34 Parker Irvine California 92618 1 800 7
548. ther scanner MOdelS cccecceecceeeeeeseeteeeeeeeeeeeeeteeeeeees 186 4 1 4 Important rules for SCANNING ccccccceceseeeeeeceeeeeeeseeeseees 186 4 2 Evaluation of scanned QUueStiOnnalres cccccseeceeeeeeeeeeeeenees 188 4 2 1 Recognition of the checked boxes via barcode and OMR 188 4 2 2 Processing in VividForms REadel ccccceeeeeeeeeeeeeeeees 189 4 3 Correction of checkboxes not clearly read The VividForms NA e 2 2 anne ne ne ne ee ee een 189 4 3 1 Batch VIOW cc cccccccceccceeeceeseeeteeceeeseneteeeteeteecaesegeteeenaeess 189 A2 OUIVEY VIEW sesecestiasoneccacueanseceussesssduesusssdscarssoeeeaees ieee aneaeeeenes 190 Ao TOPE VOW wiauanesgasnasnagansancededve E pent genio voterotientaariaeatoeseses 191 4 3 4 Correction VIEW isiscsissriinsainentiensoundintsimnaneyenendaeniauedanisanennsens 192 4 3 5 Automatic Verification cccccceccecceecseeeeeeeeeceeeeeesseeeeeneeees 194 4 3 6 Responses tO OPEN QUESTIONS ccc cecceceeeseeceeeeeeeeeeeeees 195 4 3 7 Keyboard control in WebVerifier ccccccceccseeeeeeeeeeeeees 196 4 4 Manual entry of handwritten comments ccccseceeeeeeeeeeeeees 196 4 5 Instant feedback The PDF report cccccecceceseeeeeeeeeeeeeeeenees 200 4 5 1 Components of the PDF report cccccececceeeeeeeeeeeeeeeees 201 WNC WOW O e E E 201 MACO er EEEE EE AAE AERE 212 Norm profile lines
549. these merged reports correspond exactly to those of the other existing ones Here you also obtain the information through the details in the list or through a click on the name There you have the option to merge further reports Forming subgroups Not only can you merge existing reports with others but you can also form subgroups from all reports created meaning the reports can be evaluated ac cording to certain criteria age gender subject etc 275 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate These criteria are specific groups of returns meaning completed question naires and these you determine yourself through the creation of your ques tionnaire You can form these groups according to your single choice questions single choice special questions e multiple choice questions and scaled questions This for example means Your questionnaire contains a single choice question regarding the gender with the answers female and male You can then create for all summa rized reports each a subgroup report Female and Male based on this questionnaire These reports could give you information on whether women and men answered differently Your questionnaire contains a single choice question regarding the age e g you ask for the groups of those aged 18 to 29 for the
550. this example 110 You explicitly have to decide on an unweighted compilation whilst creating a report It is to be noted that this type of calculation re moves the possibility to adequately undertake further processing in statistics programs Because with weighted compilations each survey counts as 1 regardless of how many questionnaires have been processed for it Mathematically expressed You add the respective averages of the questions and divide these by the number of the surveys reports that you are summarizing in the example above therefore by 2 Since the questionnaire comparison represents a very important option whose possibilities can facilitate your work this is outlined more precisely in the following 251 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate CIPUIESE EVALUATION FEEDBACE SYSTEM ee ee SCANTRON Options during report creation questionnaire comparison There are often cases in which it becomes necessary to modify an existing questionnaire Example 1 You have been evaluating with one questionnaire for three years The com puter center would like to use the general evaluation and to integrate a ques tion to your questionnaire regarding the equipment of the computer rooms Example 2 For three years you have been evaluating with one questionnaire and now t
551. this question in the PDF report A group number of 10 corresponds to the value areas of 1 9 10 19 20 29 90 99 VividForms Editor Question Wizard Define Options Orientation Horizontal up to 5 digit numbers Vertical up to 10 digit numbers Mlinimurm alge Maximum Value Question group count Wlatrix value as Number bs Figure 426 Apply Cancel Definition of options of the matrix field The survey participant checks the tens place and the ones place The advantage of this method is that the high accuracy of checkboxes makes it unnecessary to use ICR for handprint recognition which would mean a considerable amount of review and correction The select box at the bottom of the dialogue allows defining if the data should be handled as a real number or as a character string text The latter allows capturing left hand zeros 376 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice a ete TTC RNTRON AN Class Climate COURSE EVALUATION FEEDRACE SYSTEM 1 5 Please input your Age hh OOOOOoO0o00oo Hm OoOoOooooood xO xl x2 xs x4 a xB xf xo xd Figure 427 Preview of matrix field 3 4 6 Vertical matrix question The vertical matrix question enables you to display ten digit numbers for ex ample to question matriculation numbers Choose Matrix field as the question type and click on Next
552. tificate can either be displayed as a PDF document after submission of the form or provided through an email with a PDF attachment The certificate can only be mailed if the PSWDs were sent out by email in the first place The option of displaying a PDF cer tificate in the browser requires the creation upload and attachment of a PDF template see B 2 3 2 Online surveys are symbolized with a globe You can create so called templates to customize online surveys to individual needs Under certain circumstances it may be favorable to use a general master password for all participants instead of individual PSWD codes In this case the survey details provide a function to convert a standard PSWD based online survey into a master password based survey 98 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ae ee STANTROW C Class Climate 3 2 Central evaluation In the chapter below you will learn about the generation and the handling of surveys in the central evaluation 3 2 1 Generating surveys With this function you can generate any number of surveys You must only make sure that the questionnaires you need exist have been tested and are set for use fa Generate Gurveys i Bi E Syrg P L mare ypa i Gusti Figure 67 Generating surveys The setting which questionnaire can be used for which course is defined in the menu
553. tings required questions are not recognized in paper sur veys 407 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ae a f _ SCANTRON Class Climate 6 5 Matrices Cross tabulations In order to use matrices cross tabulations this function must be activated at System Settings PDF Report Settings Configuration Create matrix Select from both lists the variables you would like to use You can use scaled questions as well as single choice questions with as many as eleven choices Matrices latri 1 Question 1 I learned a lot in this course Change Remove Cluestian 2 Grade Level Mew matrix Question 1 fi would recommend this course to my friends Figure 472 Create matrices cross tabulations The upper question is displayed in the X axis while the lower question is found in the Y axis of the matrix The number of matrices cross tabulations is unlimited In the PDF report two matrices cross tabulations per page will be displayed Ow Ow 0 99 3 0 5 6 38 9 100 iE x x y Instructor s clarity of presentation was Amount of assigned work was 1 Excellent 1 Exoallant 2 2 3 a 4 4 5 Very Poor 5 Very Poor Figure 473 Matrices Cross tabulations in the PDF report 408 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper Gmb
554. tinuous text the letter s layout for example with the letter head of your corporate de sign The first two lines specified in the user data of the respective instructor are used as the recipient s address In the following example Class Climate takes the address of Donna Harwood and inserts it below the user name 203 ee ee F TF a SCANTRON C Class Climate o Sender s address The senders address in the figure shown at the letters top right is specified by you in the configuration of each corresponding PDF report System Settings PDF Report Settings Configuration You will find the options Sender part 1 up to Sender part 3 Here you can insert the university s name your company street and city or whatever else you may require Sender part 1 Example University First line of the senders address field on the POF report file cover letter M Wake this option available to Subunit Administrators Sender part 2 Washington Street 5 second line of the senders address field on the POF report file cover letter M Wake this option available to Subunit Administrators Sender part 3 12346 Demoacity Third line of the senders address field on the POF report file cover letter M Wake this option available to Subunit Administrators Figure 190 Sender s address on the letter The sender s details to be found above the address field are specified by you right below it Sender above rec
555. tion 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice TTC RNTRON Class Climate hil l COURSE EVALUATION FEEDRACE SYSTEM Open the details of a survey and in the area survey data click on Evaluate Subgroup SUbgroup name Create Subgroup 1 from Demo Hote Data compilation may take a moment rT no M azti Please click the button only once Figure 159 Creating a dynamic subgroup Should this option not appear please download the HTML or PDF analysis first and then click on Update Below the name of the subgroup the automated update can be specified by means of the checkbox Automatically recalculate subgroup report Dynamic subgroups are marked with the symbol al normal Subgroups with the symbol Ey Surveys in Folder SS 07 Type ame Status Lock Form Created Processed Forms RS Del Report Export Data HTML Lav available Pills SF oe Subgroup 1 from Data a HTML Cov ones Paka DP Pldemoform 04719 2007 041972007 B12 S oF o Demo DP Pemoform o4gc007 01972007 715 amp a Figure 160 Dynamic subgroups in the survey list When new data is collected during the main survey the example showing Demo the subgroups are automatically updated when the study folder is downloaded again subgroup Subgroup 1 from Demo is being re calculated Cancel Figure 161 Updating of subgroups 175 Scantron Corporation
556. tion Sender part 1 to Sender part 3 as well as Sender above recipient address PSWD cards for online surveys For online surveys you mostly need a number of so called PSWDs transaction authorization code A PSWD is a number character combi nation that serves for the unique identification and the login of the stu dents When generating an online survey a PDF file with the necessary number of PSWD is created The PDF contains the PSWDs as cards that can be cut out and distributed to the students On the cards you will find an ex planation text that can be changed at System Settings Class Climate Settings page Survey Online There you will find the option Instruc tion text for PSWD cards The default text is This PSWD allows you to participate in an online survey Please use a web browser to open the following web address Cover Sheets When conducting paper cover sheet surveys in addition to the question naire a cover sheet is generated It serves for the unique identification of the survey in the scanning process At System Settings Class Climate Settings page VividForms the text of the VividForms cover sheet can be modified default text empty Certificate of Participation A certificate of participation is available only for users of activated ac counts after analysis of the survey The certificate can be retrieved in the details of the survey after evaluation
557. tion text can be specified 1 Questions about you What is your gender Li What is your age D4o 49 Odder than 69 What is your age What is the grade of your last school graduation How many terme have you been studying so tar Oa Os Os 011 L More than 11 Figure 453 Example for traditional layout 27 Questions about the instructor Your Age strongly disagree The instructor is always well prepared OO oO OU strongly agree O The instructor handles the technical equipment video OOO OF OO projector etc without any problems Please grade the instructor for this poorlL OF OF O UI very good course Please give us your feedback about the instructor as well as suggestions for improvement Figure 454 Example for optimized layout Scantron Corporation 34 Parker Irvine California 92618 Copyright Electric Paper GmbH Subject to change without notice O abst 1 800 722 6876 394 aaee mT Pii p5 SCANTRON C Class Climate 3 9 Color Scheme Under the menu item Change color scheme different color shadings for question groups and questions can be defined This improves the readability and increases the optical quality of the questionnaire To change the color of your question or question group click on the green pencil icon next to the corresponding option You can change the following areas e Font color of the question groups e Background of the question groups e B
558. tions to extend the existing questionnaire using the VividForms Editor The administrator can limit the size of the questionnaire by defining a maximum number of pages when creating the form template Remind The instructor is reminded of the Instructor s Optional Questions Again the link is entered in the email Optionally the dispatch of emails can be prevented by activating the option No email submission In this case the instructor will not receive information on activation or deactivation of the instructor s operational questions Deactivate The Instructor s Optional Questions are deactivated and can no longer be ac cessed Optionally the dispatch of emails can also here be prevented by acti vating the option No email submission Activate Remind Deactivate iY No email submission Figure 119 No submission of emails to the instructor 147 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 32 0 ee SCANTRON C Glass Climate The text of the relevant emails can be edited in the menu System Settings Text Templates E MAIL Instructor s Optional Questions activated E MAIL Instructors Optional Questions reminder and E MAIL Instructor s Optional Questions deactivated The administrator can edit the surveys where the Instructor s Optional Ques tions are activated by opening the list of
559. tions to the CSS file onlinesurvey css do not forget to remove the content of C Apache classclimate ntdocs data tmp and to restart the system service memcached Server As a general concept the form is available as an object the methods of which will provide you with all information you need in order to choose the way you wish to display each element on the page Here are some of the functions that you might regard as useful when starting to work with Class Climate advanced template editing You will find examples of other functions methods and classes used to get information about items you are editing and willing to modify in the files that are available in this folder this gt getLabel returns the label of the current question Sthis gt getValue returns the value of the current question very useful if you wish to create javascript reaction to a value for example this gt getMultiOptions returns all options of a question if existing this gt getCSSClass returns the whole class attribute of the element multiple classes get separated by space it will also give you some information about where you are in the code even or odd item for example which you might use to create action according to this information this adds an additional class to the current element you might gt addCSSClass sClass decide that you won t display a question in the same way if the label is short or very long so you cou
560. tiriopst siarane RoR nai RARs AESi 261 Mo ruclor prol E ooreen EA EE E AEAEE 264 ANY COMPNAUON eisrean rE EEr 266 Combinations and subgroups ccceccceecceeeeeeeeeeceeeceeseeeaeeeeees 274 Information on a report report liSt cee ceceseeceeeeeeseeeeeeeeeees 283 Information on a report detailed vieW ccccsccceceeeeseeeeeeeeenes 288 5 2 3 Dispatch of comparative profile liNe S cccceeeeeeeeeeeees 292 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 8 Copyright Electric Paper GmbH Subject to change without notice oe SCANTRON Class Climate il EOUESE EVALUATION FEEDEACE SYSTEM Creating and downloading comparative profile lines 292 Comparison options during the batch profile line dispatch 297 Comparison of the selected courses of reports to each other 298 MINIMUM MAXIMUM VAIUCS c cece cece eeceeeeeeceeeeeeeeeceeeaeeeeeeeeeaees 299 veral GV Cl AG C sasossavsnsoseacenconngasteanieesiaeneeennaesnt E REEE ER 300 COMM ANAM SNS S scree a T 300 Hint on falling short Short number of minimum responses 304 Excluding questions from the presentation cccccseceeeeeeeeees 304 Adang rona GraPARI eeneioe E E EE 305 Assignment of the questions in the case of different questionnaires A E AE E E E E tea aeaet ae 306 5 2 4 Reports for the president for the dean and for the dean orade Se EEE 306 Gen
561. tive instructors and surveys You re about to delete 16 surveys and 10 users cancel Figure 23 Delete subunit Take extreme care when using this function Deleting a whole subunit has far reaching consequences All existing profiles of instructors in this department together with their folder and the surveys contained in them will be irrevocably deleted Before deletion we strongly urge you making a copy of such valuable survey data by having the individual instructor make a copy of the PDF report files or the raw data on their own hard drive 51 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice P Class Climate CIPUIESE EVALUATION FEEDBACE SYSTEM ee O SCANTRON 2 1 5 Generating and managing user accounts As a user you will login to Class Climate with the respective username and password specified by the administrator You can change both your user name and your password in your user profile Should a single person wish to login as multiple Class Climate users he can open different browser windows and log himself in at the same time as those users This means you can simultaneously be logged in as Instructor Adam Smith as Report Creator Maria Report and as the administrator Class Cli mate Admin switching between the open browser windows Class Climate users The Class Climate User Types Administrator The ad
562. to be identified with a scanstation 182 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee 19 i y SCANTRONR C Class Climate URL for Activation Here you can enter the URL of the Class Climate server to activate the scanstation Check By clicking the button Check you can check the URL for the scanstation Upon successful activation you get the following information Activation suc cessful The scanstation can now be used Using Proxy If the internet connection is made via a proxy server this option must be acti vated The settings for the proxy server must be deposited in the configura tion Configuration If you have activated the option Use proxy you can configure this connec tion You can enter the proxy as well as the proxy port in the automatically opening window 183 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee eee TX z SCANTRON Class Climate Tab VividForms Reader Processing of scanned batches is done using the VividForms Reader The VividForms Reader uses settings which are valid for all scanstations con nected to the Class Climate system In certain cases it may be required to modify those settings without affecting the other scanstations which exist in the environment Thus
563. to change without notice ee SCANTRON C Class Climate The newly defined title will be used in the active system language Transla tions of the new title may be added if additional languages are present in the system 3 Custom Titles Title Salutation text Title Language Provost Dear Provost English Higher Education 7 Create new title Salutation text Title Figure 19 Custom titles You can only edit your entered custom titles By clicking on P you can alter the salutation text and title in question Afterwards save your changes by clicking on the button Save A click on 8 deletes the form of address in the respective language The new titles can be linked to the identities in the user profiles The defined titles can be used in the CSV user import The key word for the title is in the second column of the CSV file see chapter 2 2 1 CSV Import within subunits The configured title will be used for all emails or PDF reports which are deli vered to the user The place holder SALUTATION in the email text templates will be replaced by the contents in this option area 47 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice STANTROW Cla SS li mate TEH SCAN 2 1 4 Subunit Name Dept No Logo File Phone Fax Email Surveys Create subunit Street Address mee ZIP Code City O
564. tores the images you have uploaded in the following folder C Apache htdocs classclimate images flags As an alternative you can also use predefined flags included in the system These are stored in the same folder C Apache htdocs classclimate images flags If this option is deactivated languages can be selected using a dropdown box Participation tracking online survey Protection of anonymity With participation tracking available as a CSV export the participation ano nymity for online surveys is abrogated whereby the survey anonymity should be preserved The minimal return value defined here must be attained so that the information on participation or non participation of a specific survey can be released Please observe that under certain circumstances a value of 3 or less can compromise survey anonymity Allow password based online surveys Central evaluation If this option is activated a PSWD based survey for which PSWDs have not yet been sent and for which there are as yet no responses can retroactively be converted to a password based survey This option is only valid in central evaluations therefore active user accounts are not affected by this setting Display of filtered questions in online surveys This option determines whether deactivated questions in online surveys are to be grayed out or completely hidden It is possible to hide questions in all three display modes for online surveys per chapter per
565. tremely valuable ta my education lywyould recommend this course ta my friends This course has had a profound impact an me students who go to the instructor for help get the assistance they need The instructor has a comprehensive understanding of the subject This instructor knows this subject very well What was the best aspect of this course Figure 469 Filter settings select items to be skipped In order to create a filter setting select from the list a single choice question and click on Add Now select a response value for which the filter setting should be applied In the lower area you will see a list of all the questions following the filter ques tion You can now highlight all of the questions that should not be displayed or should not be analyzed When you are finished click on Save Repeat this procedure for each additional filter setting 405 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice n SCANTROR C Class Climate The system settings System Settings Class Climate Settings Survey Online Display of filtered questions in online survey determine whether deactivated questions in online surveys are to be grayed out or completely hidden It is possible to hide questions in all three display modes for online surveys per chapter per page and complete 6 3 Validation By defining valid
566. try No of responses 3 Figure 521 Changed report header Of course other place holders can also be used In the following you will find a listing of the available formatting lt b gt lt b gt Bold lt b gt Bold Font size lt font size xx gt lt font size 14 gt Font ize Font size 12 Maximum 50 Minimum 1 14 lt font gt No single or double quotes Table 13 List of the available formatting 459 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice T O TT a SCANTRONR C Class Climate 2 2 Documents Documents can be saved in Class Climate for a number of purposes as doc uments for attachments to emails created in Class Climate or as documents for PDF letters The administration of documents and files is done centrally in the menu item documents The following functions are available J Uploading files to the Class Climate server Displaying documents Updating documents Deleting documents from the Class Climate server jl Documents useable as email attachments Description File name Siza Typa Preview Delete Diescrention Fibs hami Eirene Sina H PDF templates Description Filename Size Preview Delete Cirthicaht of Pieticipation Citthiahe bollir pdi 9 KELJ ot Degenetion File name ite pave Figure 522 Document administration The secure st
567. ts AA Business Studies J Elizabeth Doe G Chemisty a2 J E Andrew Bonnell AN Computer Science a J g mak Hing D Euret E Ha Economics a a Tiren Jakes a oy Hi First Subunit A B pi j i Ge H pepa HN Geoscience m J E Henry Darcy Bh i F ia A eben Tepe i s PY iiia Hi Lingasics B w a Roberta Lopes 2 peer i A aeaa GM Mathematics B2 J H Bill Wayne T peen Log GM Musics 2 oJ S Tony Harper Damir al Lpahiaibn i 5 i aa ao w ii Dama Sureeyve Hi Rhetoric ga Zl x Ben Catar w iee Garvey a ee oe A Scanstation Demo ail Gatch Crents eal system Logins as J E Elzabeth Dow Tohea Teia D Tn Pei hy Dam Export Creale mew gyturet Figure 11 Subunit Homepage 41 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 1 1 a OX gt A STANTRO Class Climate This view is available to the administrator as well as the subunit administrator The subunit administrator can use all the functions described in this section except for setting up subunits Section 2 1 4 Organizational structure Advanced The organization structure can also be visualized in a hierarchical tree struc ture and expanded by additional levels Open organization structure Functions If this option is activated the open organization Activated structure configured parallel ta the standard structure
568. ts some text sent respectively shown by the system can and partly should be changed in the Class Climate Settings You can find these on the left hand side in the main menu System Settings Your changes are only active when you save them For that purpose click Save at the bottom of the page With Undo you can reconstitute the default settings By changing the following settings you can adjust Class Climate to your or ganization e You can change the header of the login screen default is Course Evaluation Feedback System in the Class Climate Settings main menu System Settings On the page General you will find the option Title Login Window to change this title For denied access you can define a redirection address at Class Cli mate settings network settings option HTTP redirection address The default value is http www scantron com e The so called support link can be found at System Information Class Climate Website and provides you a quick access to the webpage of Scantron If you wish to change the text of this option and or the link you can change them at System Settings Class Climate Settings on the page Network Settings There you will find the options Display value support link default Class Climate Website and HTTP link on support page default http www scantron com If you want to change the colors of Class Climate
569. tus changed If activated the status of instructor s optional questions in the survey overview changes to completed as soon as the VividForms Editor is opened If deac tivated the status changes when the save and exit button in the instructor s optional questions is clicked Instructor s Optional Questions reasons for not conducting a survey The reasons for when a survey cannot or should not be conducted can be selected in the Instructor s Optional Questions Instructor s Optional Questions Email to the administrator when survey canceled send an email to the administrator when the setting in the Instructor s Op tional Questions has been activated that the survey has been canceled Default value course participants The default value of course participants is used for batch printing when no such information is given This value can however be changed when batch printing 471 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 2 9 3 pan O SCANTRON th Class Climate Anonymization threshold The value set defines the limit to the number of questionnaires before the anonymized text of open questions will be shown If the number of question naires is above this value the images of the open questions will be used Please note that a value of 0 deactivates this functionality i e all of the ques tionnaires will be shown for an
570. ty guidelines When defining quality guidelines abbreviated QR it is often difficult to decide where to set the threshold for good and poor quality A common approach is to use the results themselves to define the thresholds You can simplify this step by using the function Convert quality guidelines from norms 325 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee ee SCANTRON th Class Climate Conversion A quality guideline is created for each dimension question group of the norm All items within a dimension are given the same weight in the QR Statistical approach The norm values norm averages and norm standard deviations are the ba sis for the individual questions items The advantage is that the norm values are part of an extensive database and the poling of the items questions is al ready set up The point of conversion is link the upper and lower thresholds of the quality guideline to the norm averages and norm standard deviations Whether the threshold is exactly the average value or a higher or lower value can be de fined by using a multiple of the norm standard deviation dev This multiple is known as granularity and can be between 3x sigma and 3x sigma i e whether the threshold is above or below the norm average value The granu larity for the upper and lower threshold is defined for each it
571. u can rename the variable Please observe the following rules when re naming 318 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCAN TROW C Class Climate The name must begin with a letter reason variables in SPSS must begin with a let ter may only consist of letters numbers and the underscore This means that other special characters also the space bar are not allowed Capital and small letters are however not important May be a maximum of 32 characters long Must contain at least one character The field therefore cannot be empty In the fourth column the export values are displayed to which you can allo cate new numerical values Please note that you can only use numerical val ues for the export value no alphabetical characters After completing your changes click at the end of the dialogue on Save Class Climate informs you whether the saving of your changes was success ful 4 Information Expor configuration successfully ee Figure 356 1 2 3 A be 6 T Figure 357 Export configuration successfully saved Should the variables not comply with the above mentioned rules an error message will appear After your changes have been successfully adopted click at the end of the window on Close to exit the export configuration The example questionnaire just processed Sampl1 shows
572. u import via CSV the participant Patsy Newman who also has the email address classclimate exampleuni com Class Climate will refresh the existing partici pant and so overwrite the data of Andrew Miller with the data of Patsy New man This means that the email address of your participants has to be un mistakably assigned to them Editing participant data You have the possibility of editing the imported participant data in the proper ties of the corresponding course To do this click on the green pencil in the course list of an instructor Courses of John Peter Lesley continuous Lecture 15 2 English Handouts topography Geology JPL Comperative Geology Geophysics Environmental CG O2 Geology Geology F continuous Proseminar English Handouts Create new course Back Figure 130 Course list of an instructor with the edit button column ED A window opens automatically displaying the properties of the course 156 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee SCANTRON Edit course of John Peter Lesley Name Basics of topography Program of study GeologyiMineralogy Environrnental Geology Course ID BT 01 JPL Evaluation period continuous Course Type Lecture Location Enrollment fis Participants data C ici P Anonymous survey PEL
573. uestionnaire it is activated deployed and can no longer be modified with the editor If you want to create a new version of the questionnaire then you must copy the question naire Please note that if the questionnaire is deleted automatically all surveys basing on it are deleted too 413 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice i w TTT SCANTRON CIUIESE EVALUATION FEEDBACK SYSTEM 8 2 Use of templates in instructor accounts In the menu of the instructor account in the template area you will see a list of questionnaires from the administrator ModLec Module Lectures 2007 04 12 16 35 43 E Figure 479 Template area of the instructor By clicking on the symbol you can create a copy of the template for editing iS Form Management Demo Template Sample ree 04 Templat Evaluation Form B ED bel Template Pea Figure 480 Create a copy of the template Next you will see the user s own questionnaire administration with a new en try Name of questionnaire Template The notice Template is automati cally added to the heading and shows that the questionnaire is from a tem plate If the administrator has given the authorization a click on the symbol al lows the user to begin editing the questionnaire Questions from the administrator s template appear in the Web editor
574. ult value 5 Courses Reports Web Design HTML 1 Carlos Hortandez Organizational Ethics Report Creator Business Studies W306 09 Sample Harwood WvS08 09 Sample Hernandez WVS06009 Sample Female ReportOtall Sample First comparison Line Business Studies WS08 09 Sample second Comparisan Line Deactivated Please Choose a Selection Figure 326 Batch profile line dispatch for Web Design XHTML 1 Organizational Ethics Business Studies WS 08 09 In this case in the PDF you first see the profile line comparison shown above On a new page the next comparison begins in which the profile line of the course of Mr Hernandez is compared to the first comparative line Business Studies WS 08 09 Exception you send out these comparative lines then Donna Harwood and Carlos Hernandez each receive their profile line com pared with the subunit report Comparison options during the batch profile line dispatch Below the selection of the comparative lines you have the option to modify the presentation of the profile line comparison through a number of options or to integrate additional comparative lines a options E Minimum Maximum Values p wil Overall Average m e Comparison lines E F Anonymize comparison lines Figure 327 Create Profile Line Emails options 297 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper Gmb
575. understanding meee a ar h a i Poo Bo a T instructor for help get the oe e alt 12M gt 7 5 This course has had a profound impact on me Delete maton o hz hoo 5 would recommend this course to my friends Delete a on mo w m i 6 pia mee was extremely valuable to my uec o a hz hoo 5 learned more in this course than in others Delete a an hz Poo 5 learned a lot in this course Delete 96 o Save changes fi learned a lot in this course 1 5 oper threshold Based on means Deduction 5 Threshold C Based on frequencies Deduction 6 Threshold Frequency To Condition greaterthan Add Figure 372 Edit quality guideline 333 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 6 2 3 COURSE EVALUATION FEEDEACE SYSTEM T O TT a TTANTROW N Class Climate Authorizing access rights to QM views In order to grant for example a dean access to QM views a user account must be set up in the relevant subunit If the dean is already a user because his own courses are evaluated then the existing user account can be acti vated for QM views To acquire access to QM views the user must be an active one Activation can be effected by clicking on the symbol amp next to the user The symbol a appears indicating that access has been granted The user type Dean is the
576. up Text entries have the following meaning Title You can highlight the title of the question group as you can with numerous other elements with bold or italic fonts or by underlining For this mark the desired element and click the buttons B I and or U in the toolbar With the help of the buttons Arrow back and Arrow forward you can undo or redo editing steps Presentation Slide Text This text appears on the presentation slide in the PDF report in order to ex plain an indicator Please note This option is only available when the creation of a presentation f template is activated in the PDF report settings System Settings PDF Report Settings Configuration 360 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee SCANTRON C Class Climate Indicator Font Size Text Element Indicator select a scale for the questions that are to be combined to an average Mo indicator Y Mo indicator Scaled questions with 2 options Scaled questions with 3 options Scaled questions with 7 options Scaled questions with 5 options Scaled questions with 9 options Scaled questions vith 10 options scaled questions with 11 options Figure 403 Indicator of the new question group Color Select the color that will display this group in the preview Please note The color only facilitates the editing of a que
577. ure practical application interest interaction as well as methodology and sequencing The more red area the more ques tions in this quality guideline are below the targeted value In order to receive a more precise view click on Details You will then see a detailed list of all the quality guidelines of the question naire as well as those questions which did not reach the target value In this case the quality guideline is met in all the dimensions Quality details for survey No 49194 Back to list view Overall course quality 53 Question learned a lot in this course learned more in this course than in others This course was extremely valuable to my education would recommend this course to my friends MOMOMO Hou oll mls This course has had a profound impact on me students who go to the instructor for help get the assistance they need The instructor has a comprehensive understanding of the subject This instructor knows this subject very well h h h h ee ee l l I l I I I I an oh oh om oh O on on M Figure 376 Quality details for a survey 336 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice 6 2 5 lotions Search Y E ee SCANTRON C Class Climate lf a value is marked in red the quality guideline has not been met at all if the color is yellow the value is withi
578. ure 533 Maintenance mode Activated warning message for active users 2 5 15 Participants of online surveys who are already logged in may finish their questionnaire New participants cannot log in They also receive a warning message With the aid of the user statistics Users logged in Online surveys the ad ministrator can oversee which and how many users are still logged into the system As soon as the last user has logged off maintenance operations can be started On completion the maintenance mode may be deactivated Note By activating the maintenance mode the VividForms Reader is not au tomatically stopped Before installing an update please ensure that no forms are being processed and if necessary terminate the VividForms Reader Client operations A Class Climate system is made up of the web server and a database server Together the Class Climate database and the server software make up a sin gle system This single system can be configured and divided up into separate areas There are certain situations in which it makes sense to completely separate single systems e g The departments of a university would like to use their own subsystems with their own settings and user space and prevent other departments from accessing their data e A small college or university is considering sharing an existing Class Cli mate installation at a large neighboring university Both situations can be solved by using
579. urse In this area you can e manually insert participants into a course e delete single participants of the course e process existing participants e delete all existing participants of the course and e import all participant data directly for this course via CSV Import The participant data differentiates itself depending on whether you are con ducting the course anonymously or non anonymously In anonymous sur veys the participants data only contains only the participants email address which you require to send PSWDs in online surveys In non anonymous surveys you can specify further details By default courses are evaluated anonymously in Class Climate If you wish to conduct non anonymous surveys specify this in the details of the course Edit course of Prof James Hutton Geology and Evolution 00 GeologyMineralogy IGEO JHss SsCS continuous S Name Program of study Course ID Evaluation period Course Type Location Enrollment Participants data Language Information Further report recipients secondary Instructors English Handouts ka M existing Business Studies Prot Or Adam Smith Remove OK Cancel Figure 38 Editing participants data in the details of a course 66 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee TS ar a SCANTRON C Class Climate
580. urse ID Location Participants secondary instructors Reload J undo Figure 284 Extended filter options Update course list With Undo all entries are being deleted from the search mask and the course view is updated likewise Small hint Filtering according to language and location Part 2 If you have created the user defined course fields Location and Language these are also presented to you for selection as soon as you activate the ex tended filter options M Show extended filter options Name Course ID FO Location PO Participants gt fo secondary instructors Poe Language fo Location Reload Undo Figure 285 Filter options Properties of courses with user defined fields Here you can select for example English as the language so that only the courses held in English are displayed to you 273 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM SCANTRON Course ID Participants E Language Figure 286 Selection of all courses that are held in English Or you choose the Central campus as a location or of course you can also choose both etc Combinations and subgroups The previous chapters show that the report creator allows the generation of reports according to very flexible criteria So far howeve
581. use the page Color Settings System Settings Class Climate Settings You can choose one of several color schemes or define your own colors The following settings affect documents that are sent handed out at different occasions PDF report The PDF report you get for your course evaluation can of course be ad justed to your needs in different respects The possibilities are described in detail in chapter B 4 5 Instant feedback The PDF report 32 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice een ee SCANTRON C Class Climate The report file contains the logo used for each subunit The logo can be positioned at the right standard or at the left System Settings PDF Report Settings Configuration Alignment of subunit logo The color of the heading is defined at System Settings PDF Report Settings Configuration Background color report heading All font sizes as well as a large number of further parameters are de fined in System Settings PDF Report Settings Configuration Please bear in mind that the configuration has to be defined for each PDF re port e Letter of the PDF report You can automatically create a letter for the PDF report of your course evaluation There you can see a sender whom you can define in the menu System Settings PDF Report Settings Configuration You will find the op
582. usiness Studies Computer Science Select program of study i show extended filter options Figure 282 Report creator Activate extended filter options lf you activate the filter options here you can further limit your selection and choose all properties of a course multiple selections possible Mame Course ID Location Farticipants r secondary instructors Reload Unda Figure 283 Selection of course properties during creation of an Any compilation The following filtering criteria with the following values are possible Name Simple text search Identification Simple text search Room Simple text search Participant Smaller equal or larger of particular number Secondary instructor Selection Available Not available Additional course user data fields Selection dependent on defined values if defined up to 5 items Table 10 Filter criteria for Any compilations 272 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ae Th or G SCANTRON Class Climate Entries in several search fields are linked with an AND conjunction meaning that only those courses are displayed that meet all criteria When you have defined all necessary restrictions click on the button Re load Only then will the courses that meet your criteria be displayed to you i Show extended filter options Mame Co
583. valid email address and on the other hand that surveys have been already created If you define the questionnaire as template you can limit the number of optional questions Activate instructor s optional questions Administrator Account After the creation of surveys with questionnaires that provide optional ques tions the administrator can activate the Instructor s Optional Questions Class Climate settings survey Instructor s Optional Questions activation status which offers access to a website On this webpage instructors can enter their questions The Class Climate question library can be made use of as it offers a collection of valid items Class Climate settings survey Instructor s Optional Questions question li brary gt activated Changes to the course data can be either authorized or blocked Configura tion Survey Instructor s Optional Questions Changes to Course Data gt Ac tivated This procedure offers the opportunity to send instructors the personalized PDF questionnaire for printing once they have completed the Instructor s Op tional Questions Alternatively these emails can be sent to the addresses of those responsible for the production of the questionnaires Class Climate settings survey Instructor s Optional Questions question naire direct mailing or Class Climate settings survey Instructor s Optional Questions group address To configure the Instructor s Optional Questions pro
584. valu ation Report and then receive the same view as the passive instructor After selecting the period he can download the reports from the survey 232 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice SCAN Figure 225 Class Climate COURSE EVALUATION FEEDRACE SYSTEM TRON Requesting central evaluation reports Survey Periods eet Pera Reload PrO Type Seared F pm Cassie i Farma Request I The Theory of Relativity Lecture T trainen onzo 3 Engen D The Theory of Relativity Tutorial Lil Tiainen DI22D00 4 e z Download of reports by active instructors In order for the instructor to receive a message that he can download new re ports the automatic dispatch of emails should be activated after scanning At the same time the dispatch of the PDF reports or CSV data must be deac tivated at Class Climate Settings Email Functions amp Accounts The email text E MAIL Report for Survey can be modified and for example describe how the instructor should login to the system The settings for email delivery do not only affect the automatic email dispatch but also the manual delivery of reports by the administrator using the survey view Mass Production and Sending of Reports You can use the batch events for the mass production and sending of reports For further informat
585. vant participant data can be imported and used Please observe the following legal references when using non anonymous surveys Legal references in non anonymous Surveys Please note that when conducting non anonymous surveys you are processing the personal data of the participants The processing of personal data is subject to special stipulations of the data protection act as well as possible regulations of other laws i e campus or labor legislation As a rule elements of these regulations state that when surveying by means of questionnaires forms survey participants are informed of the data processing in particular e of the intended purpose of the data processing e of whether the details are voluntary or an obligation exists together with the consequences of a refusal as the case may be e and of the possible recipients of the data The extent of the duty to inform as well as the admissibility of the data process itself depends significantly on the legal requirements under which your particular case is positioned This assessment depends on a number of 152 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON th Class Climate factors which cannot be listed here You can normally get support from your data protection officer and or the data protection committee Class Climate provides reference text
586. vant name so that later you are able to relate to what was summarized and make a selection regarding the open questions and the weighting of the surveys that you compile As soon as you click on Verify Class Climate calculates how many surveys suit your selection In another window you are again informed of the details of the summary before you actually produce the report 259 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice X Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee ee SCANTRON Request report on a subunit Your choice Subunit Computer Science Compilation name Computer Science WS Questionnaire sample Period WSO 7 08 2007 09 01 to 2008 02 29 No of Surveys 2 No of completed questionnaires 30 The report creation may take a moment Please wait until an acknowledgment has been sent back from the server Create sample learned a lot in this course Agree Disagree learned more in this course than in others Agree Disagree This course was extremely valuable to my education Agree Disagree Figure 261 Creating a subunit report final overview Here you can check once again which subunit you selected what the report will be called and based on which questionnaire it will be created Further more the selected survey period appears here again with the precise data defined by the a
587. very was Explanation of course requirements waz The pace of the course waz Amount of assigned work was Relationship of examinations to material emphasized in the course waz Grading techniques tests papers projects etc were Instructor s availabilty during affice hours Regarding the course would you recommend this instructor to other How vould you rate the instructor s overall teaching methods Alphabetic Sorting L Back Mest Apply Cancel Figure 462 Select question of the selected question group 399 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee a ES nyt A SCANTRONR C Class Climate By clicking on the magnifying glass symbol you can see a scaled down pre view of the selected questions VividForms Editor Question Library Assistant Selected Question Preview Instructors effectiveness in teaching the subject matter was Instructor s attitude toward students in the class was Instructors preparation for class Was Instructors manner of delivery Was Amount of assigned work was Instructors availability during office hours Regarding the course would you mee recommend this instructor to other students as Close Figure 463 Preview of the selected questions Please note that elements that are taken from the library are marked with an L Library 3 Instructor Evaluati
588. vocably be removed from the list Integrating pictures in a questionnaire As soon as you have uploaded pictures into the picture library you can inte grate them into the questionnaire You can find the option Picture in the menu Add As with the other items you can only add a picture to a question group As long as you do not define a question group you cannot select the option Picture When you have created a question group you can integrate pictures the op tion can be selected 391 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM ee ee SCANTRON Editor Control Add Question Group Add Question Pole Labels Extended Pole Labels nll ha r Line Space Separator w ff GE yi Text Box Ea Fage Break Edit Add Question Group Add Question Fole Labels Extended Fole Labels Save form and exit editor he Delete form and exit editor Line Space Form Properties separator S BB 4 Letter 2 A 1252 B 14 By w Ff GE y Text Box Ey Page Break Figure 449 Integration of pictures When clicking on Picture the picture assistant opens in a new window VividForms Editor Picture Assistant Insert picture Please select a picture file smiley Y Alignment let aligned C right aligned scaling in
589. w norm values You must also specify the norm values in the questionnaire adminis tration Presentation template Fresentation template Lecture Advavnced Cisco Routing No of responses 15 Evaluation of the college matters ollege Evaluation Evaluation of instructor matters Instructor Evaluation Figure 212 Presentation template This part serves to facilitate a discussion with the students about the results of the survey All indicators see Part 2 are shown with an explanatory text This explanatory text has to be activated first In order to activate the presen tation template use the function System Settings PDF Report Settings Create presentation template Subsequently the text can be entered in the entry field at System Settings Questionnaires Edit under the title of a chapter Pres entation Slide Text Each time you change the text length check to make sure that it fits in the field You can do this by opening a PDF report from a survey with the corresponding questionnaire 217 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee TT STANTROW C Class Climate Responses to open questions dim Gains Advavtrced Choo Fouling Comments Report Do you have any comments mnething so far 1 Count E ary interesting course perfect teacher 1 Count Figure 213 Responses to o
590. will mean greater use of the database and a noticea bly longer processing time By clicking on Select all fields of the search display or Select all search fields at the bottom of this view you can save time if you want to activate all of the above fields M Select all query result fields Select all search fields Attention this might cause long quen time Figure 379 Select all query results select all search fields 338 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALOATION FEEDRACE SYSTEM AT ee SCANTRON Defining the Sequence of the Fields After you have selected the fields you can change their sequence by using the option Sequence fields Highlight as shown in the figure a field name and then click on lt lt up or on gt gt down Filter Selection Order fields Survey Description scanned Forms Quality Index Survey ID scan Date Course Description Enrollment Location Program of Study Period Last name First name Subunit Form Description Figure 380 Filter selection order fields Saving your Search Settings Now you can save your current search setting Activate the option Save search Enter a name By highlighting Set as default the current search setting will be displayed every time you login Finally
591. with a T Template and cannot be deleted or edited 414 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice E TTC RNTRON AN Class Climate COURSE EVALUATION FEEDRACE SYSTEM Class Climate sample Evaluation Form Template ORGANIZATION SUTHOR SUBUNIT SURVEY Wirk as shown OROO OC MARE Cormection OBORO CORRECTION 1 College Evaluation T LOGE 1 1 The college is leading edge in using the latest T Strongly Disagree O O OF O OU otrongly Agree technologies 1 2 The college is on line and Internet accessible T Strongly Disagree O O O O O Strongly Agree 1 3 The college features courses inthe latest T Strongly Disagree O OF OF O OU Strongly Agree information technologies Figure 481 Administrator s template in the preview The user can add as many question groups and questions as needed as long as he does not exceed the maximum number of pages or the maximum number of questions defined by the administrator see form properties of the questionnaire Before adding a question to the questionnaire the user first has to create a new question group Questions cannot be added to groups al ready created by the administrator When setting the form properties the ad ministrator can define that new elements added by users such as question groups questions or design elements may only be inserted at the end of th
592. y ccc eecseseeecccceeeeeeeeeeeeeeeeeeeees 93 Question Library with VividForms 008 398 CQUESTION TY DOS Sesera 363 Required QUESTIONS ccccccssseeceeceeeeeeeeesaeeeees 407 Scaled question siacsccnceaciserwpeswvarvabeansienceodessdeeawens 365 Single Choice Extended question 008 373 Single Choice question s s sssesssersssereessseeree 373 Undoing the connection between a question and Tie WOMAN AEE ENE EE E eee 401 Question group Adding a group to the library cccccceeeeee 403 Adding and Editing question group 360 Deleting a group from the library 066 403 Questionnaire cccecceccecesseseeseeseeseecesens 27 188 397 Adding pictures cccccssssececceesseeeeeeeeeeeeeeeeeees 390 Color Scheme serami 395 CONVOI T arieni E T O RE 397 492 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan OO SCANTRON Creating questionnaires for VividFOrmS 346 Creating the indicators for a questionnaire 239 Creation and administration c cccccccsseeeees 79 Definition of norm values for questionnaires 321 Detailed view of QUESTIONNAIIES c cceeeeee eens 80 Editing QUESTIONNAILES cccccssseeeeceeeeeeeeeeees 169 Editing QUESTIONNAILES cccccssseeeeeeeeeeeeeeeees 416 Essential infor
593. y be analyzed and corrected before scanning the next forms If the threshold defined here is exceeded for a survey this survey will be marked red The PDF report will not be dispatched automati cally if this option is activated Furthermore the Class Climate administrator gets a warning notice via email 470 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice pan O SCANTRON th Class Climate Instructor s Optional Questions activation status Here you can activate or deactivate the Instructor s Optional Questions Instructor s Optional Questions modify course data Permits or prevents instructors from modifying the course data in the Instruc tor s Optional Questions Instructor s Optional Questions question library Defines whether the instructor can use the question library in the Instructor s Optional Questions Default deactivated Instructor s Optional Questions questionnaire direct delivery When activated after completion of the Instructor s Optional Questions an email with the questionnaire is sent directly to all instructors When deacti vated then all emails will be sent to the group address given in the rubric email Instructor s Optional Questions email for deactivation contains PSWD list Deactivating the Instructor s Optional Questions a PDF with the PSWDs can be added Instructor s Optional Questions Sta
594. y layout is de scribed by a style In the subfolder element you find files describing how each question type single choice scaled question multiple choice question and so on will be displayed In the subfolder partial you will find how errors and warnings such as please fill in this required field or only numbers are allowed in this field will be displayed You can add further files you would like to integrate into your template You can also create several other folders here like for instance the folder images where you can save files specifically needed for your template You might just modify some of the files and not all of them When a file is missing in your custom template folder Class Climate is using default in stead so you do not have to import files you did not edit To have Class Climate load your template zip the content of your folder Please note The ZIP file has to contain the content of the folder and not the folder itself Go to the menu System Settings Online Survey Templates and 137 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice aaee mT Plirr j STANTROW C Class Climate upload the file see Figure 106 You can then modify the template directly in the folder where it has been created in C Apache htdocs classclimate data templates Please if you make modifica
595. y participants A personalized and due to the PSWDs unique questionnaire is sent as attachment This dispatch is carried out by the Class Climate server To use this procedure you have to set the function Configu ration Email Function amp Account PSWD Delivery Method Central Evalua tion at group Batch printing Using the batch printing function you can create a document with as many questionnaires as there are PSWDs available This batch printing document can be sent to instructors via email who can then print them out and distri bute them In order to use this procedure you should set the function Confi guration Email Function amp Account PSWD Delivery Method Central Evalu ation at the option lecturer Single Questionnaires in PDF Format As many PDF questionnaires are personalized as needed The individual PDF files are packed in ZIP format and can be downloaded with a click on Download The ZIP files can be made available to the instructor As soon as the survey has been created you can start the implementation After generating the questionnaires these are displayed in the Survey Overview In the column under the icon you can send the documents to the instructors so that they can begin printing out and distributing the questionnaires For mass production of cover sheets use the batch printing option As soon as you have created the surveys you can use these to implement your survey
596. ynamic subgroups o Submission status PSWDs reminder questionnaire evaluation submitted not submitted Status In progress status Data available status Data entry Status Web verifier Type Password based Type Cover sheet Type Online Status Open Cover Sheet sent Figure 69 Filter options for surveys 102 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice Class Climate COURSE EVALUATION FEEDRACE SYSTEM ee ee SCANTRON In the content window of a subunit there is a column with the heading Sur veys For each instructor dean there are two numbers separated by a back slash e g 1 3 This represents number of processed surveys number of created surveys Display Surveys B survoys related to Cartos Hemandez Te are Mi aban oO om lee Per rr Crab Preteen ted wiser fe Da Aapert Lyen Bag Co Intraduction te the New Eooncrriy Daa malabo AG A BSemple 10670005 Nae i O10 SH yt Por eet s ingens 7 een tite i b Lee n G Legal ervaranmente Daa vaide QQ Qf Mispe rocco waa woo BM amr oo O ae od s ma ap ay a a min i Cais i Organizational Ethics Daa wabe QE QP PBsamce eras waar oo Be HLP ceee O surveys related to Grace Huddle Tes Karten Habi D u Fam Created Prasei Ffae RE Del Peper Engi Rep Human Resource Management in Frogess QC a Wimp owl A Show corer sheal Figu
597. ys Customization of layouts The layout of online surveys in Class Climate is handled by online survey templates A template is a sample that for example controls the color the in sertion of logos or the questionnaire display In Class Climate there are four types of online survey templates e Predefined standard templates The predefined standard templates are firmly integrated in Class Cli mate and are used as default for online surveys Customized online survey templates The customized online survey templates can be created in Class Cli mate without any previous technical knowledge or knowledge of pro gramming You can create any number of customized online survey templates by simply defining colors according to your corporate identity CSS Editing Use CSS editing to modify colors positions and rendering of each ele ment of your online survey requires advanced knowledge in CSS edition e Advanced Template Editing Use the whole set of files to change absolutely anything in the layout of your online survey requires advanced object oriented PHP program ming and extended knowledge of accessibility requirements All kinds of templates are organized in the menu System Settings Online Survey Templates Here you can view and edit existing templates or create and upload new ones G29 Class Climate Settings g Course Types 72 Periods GS custom Titles Process Defaults E Web Service Settings k
598. ystem Settings Class Climate Settings Maintenance is activated This can become necessary for example if you have distributed question naires in the self print process with a different incorrect survey ID To enable 107 Scantron Corporation 34 Parker Irvine California 92618 1 800 722 6876 Copyright Electric Paper GmbH Subject to change without notice ee eee SCANTRON C Class Climate you to assign these completed questionnaires to your survey anyway you must replace the ID of the existing survey with the survey ID of the question naires distributed Please note that you cannot change the survey ID if the results of the survey F are in the Web verifier mode This means that the survey ID is protected A while the results of your survey are being processed by the verifier As soon as the verification is complete you can alter the survey ID as accustomed Please note that changing the survey ID leads to questionnaires already dis tributed no longer being able to be assigned to this survey For this reason only change the survey ID after careful consideration Should you have any questions our support team is happy to help To change the survey ID enter your chosen ID in the survey ID field and then click on change The new survey ID must consist of five characters The following window opens automatically B Change Do you really want to change the survey ID Changing the survey ID results in

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