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User Manual Version 4.0

1. Printer Options dialog Clicking the PRINTER O PTIONS button brings up the Printer Options dialog for specifying your printer settings Your printers printer drivers must already be installed for them to be available in this dialog ID Setup Printer Options x Badge printer selection Sheet printer selection 1 Eltron P400 Card am HP LaserJet 6L nen 2 Origin Offset x o Y o Origin Offset x 0 Y 0 Alternate Resolution dpi o Alternate Resolution dpi fr Print Text as Graphics Print Text as Graphics Use the Control Panel Printer Parameters functions of windows to setup the printer 3 Y default printer currently is HP LaserJet BP BMP South on S BLUITLERSHPB South Use Batch printing option Directory for queued badges Batch Queue Mode ONITC QUEUES Always ask C Auto print gt C Always queue Layout Sheets Hep ces 1 There are two boxes at the top of the dialog Badge Printer selection and Sheet Printer selection One is for selecting your card printer the other is for selecting a E printer for paper or sheet output Click the down arrow in each box to select your card and sheet printer from the list of installed printers Note IDentifier for Windows will always default to the Badge printer unless the badge s width or height is greater than four inches or the UsE SHEET FORMATIING OPTION has been selected 2 In both the Badge and Sheet printer selection
2. Badge layout Al Configuration E Advanced Import E Edit user accounts Print queued badges 8 Export Reports Data history Report Selection from report list Copyright Imaging Technology Corp 1994 2000 Tools Window IDentifier for Windows version 4 15 The Tools Window Returns you to IDentifier for Windows s home page IMPORT Opens a standard Windows Open dialog to navigate to a text file containing data exported from another database IDentifier for Windows will import all the data See Importing on page 119 Y nh ADVANCED IMPORT Takes you to an Advanced Import window in which you have a variety of options for importing or updating data in your database You may import from either a text file or directly from a Microsoft Access database See Advanced Import on page 121 Will export the entire database text only to a comma delimited mi 3 T 29 ASCII text file See Exporting on page 117 EXPORT Allows you to export a specified set of records to a comma delim ited ASCII text file The EXPORT DELIMITED TEXT file button is ee disabled until you tell IDentifier for Windows which records you want to export Use the SELECTION FROM REPORTLIST BUTTON EXPORT SELEC TED f immediately below to do this RECORDS Selection specification is a pick list displaying the names of your Reports See Exporting a Group of
3. alter nate response in the plain English sentence above is what gets placed within the parentheses of the IIF statement How do you know what to enter for the argu ment result1 and result2 After IIF has been entered in the Expression Builder Edit window click your mouse between the open parenthesis and the first comma This is where you will enter the argument Arguments typically compare the data from a specified database field with a value that you supply within this parenthesis For example company Delta PrintCount gt 2 ExpDate BETWEEN 01 01 1999 AND 12 31 1999 Note that the first word in these examples is the actual name of a database field database fields must always be enclosed within square brackets The field name is followed by an Boolean operator lt gt And etc the Boolean operator IDentifier for Windows version 4 199 IIF Statements describes how you want the data in the database field compared to the value you will supply next The final element of the argument is the actual data text dates or numbers which you will specify Therefore you may create any argument or condition that you want Do you want something to be inserted on a badge if the individual s company equals Delta Do you want something to be printed on the badge if the badge has been printed more than two times Expression Builder will test t
4. keys on the numeric keypad also control the same functions Once you set the zoom how much of the person s face fills the frame you may manually center the image by clicking and dragging anywhere within the video field repositioning the image Typing 5 on the 170 IDentifier for Windows version 4 Capture Images numeric keypad returns the image to its original position Make any adjustments desired to center the person s image within the video field Back light The back light compensation is manipulated using the left and right arrows of the BACK LIGHTcompensation slide Clicking the left arrow decreases back lighting Clicking the right arrow increases back lighting Adjust until you are satisfied with the video image Do not use back lighting adjustments with a flash lighting setup Video Control Panel The VIDEO CONTROL PANEL button brings up the FlashPoint setup window allowing you to adjust various capture settings See Graphics Definition dialog on page 43 With the individual s image centered in the video field and the color and brightness satis factorily set click v freezing the video image The button turns into a al icon This indicates that clicking it will save the image to your disk If the image is acceptable click fal If you enabled the BRIGHTNESS CONTRAST option in the Capture Options portion of the Graphics Definitions dialog of IDServer Setup a second video window appears e
5. lt Explanation the less than sign is a Boolean function returning a true 1 or false 0 value Example Printcount lt 4 results in a True or 1 if the record s badge was printed less than four times Use this in an statement For example Printcount lt 4 Needs to be updated This example would do nothing if the badge was printed less than four times otherwise the text Needs to be updated would be displayed on the badge lt gt this means not equal to and is a Boolean function returning true 1 or false 0 Use this in an statement For example Middle lt gt Middle amp amp LastName FirstName amp amp Last Name This example says If the middle name does not equal nothing two quotes with nothing between them represents nothing that is if the middle name field contains something then add the middle name and last name Otherwise if the middle name field is empty use the first name with last name this means equal to For example Department Engineering Use this in an statement For example Department Engineering Engineer This example says If the department field contains the text Engineering then insert the word Engineer on the badge Otherwise don t do anything the greater than s
6. 300 The Window menu Cascade Tile Arrange Icons Status Bar Displays the back of a two sided badge If you enabled Preview in IDLayout from ID Setup selecting Preview will extract the data from a selected record and present it in the layout window so you may see exactly how the badge will appear in its final output See ID Setup page 44 Choose whether the unit of measurement is metric Reduce the view of the badge to 50 actual size View the badge at actual size Variations in monitor resolution e g 800x600 640x480 will affect how closely this reflects the actual size View the badge at 150 of actual size View the badge at 200 of actual size View the badge at 300 of actual size Allows multiple badge layouts to float on top of each other Forces multiple badge layouts to appear in rows no overlap Forces minimized badge layouts to arrange themselves at the bottom of the Badge Layout window Toggles the Status Bar at the bottom of the window on and off The Status Bar displays the name of each badge object when selected All open badge layouts are listed in the Window menu You may quickly set the focus of a layout by selecting it from this menu Backup your database regularly 89 The Help menu The Help menu brings up the on line help instructions and identifies the current version of this software In addition a tool bar beneath the Badge Layout w
7. If your search is designed to find a group of records you may sort the results alphabeti eit cally or by date depending upon which field type you use for the sort Type a field name EDU in the SQL ORDER BY clause field or select the sort field using the pop up ADD FIELD TO ORDER BY pick list IDentifier for Windows defaults to sorting the search results in ascending order If you wish to sort the results in descending order type a space after the field name followed by desc without the quotes e g LastName desc BADGESTATUS CREATEDATE PRINTDATE IMAGEDATE IMAGEID CHANGEDA OPERATOR PRINTCOUNT Searching with Report Queries In addition you may easily perform searches based upon the queries you created in the i Level Reports window Click the SET SQ L FROM PREDEFINED REPORT button to pop up a list of EDU your Reports The search and sort criteria used in the selected report will be inserted into the SQL Where clause and SQL ORDER BY clause fields CreateDate between 01 01 1999 00 00 00 and 09 13 2000 00 00 00 AND LastName gt After entering the search criteria press Enter on your keyboard or click SEARCH To clear all the data in the search fields click ERASE ALL E 162 IDentifier for Windows version 4 CHAPTER 5 The Personal Data Form After performing a search for one or more records IDentifier for Windows brings you to a Perso
8. Source import file 125 Source column 126 SQL ORDER BY clause 31 161 SQL WHERE clause 31 161 start and stop characters 55 98 static text 34 98 static text object 99 Status Bar 89 Structured Query Language 31 161 subdirectories 32 40 suffix 98 109 112 SVideo format 49 syntax errors 33 System Administrative privileges 59 System administrative privileges 26 System Administrator 19 21 System preferences 26 31 System Record buttons 142 T tables 60 TARGA format 188 Temp Folder 9 temperature settings of print head 55 temporary passwords 23 Test button 48 106 Test formulas button 36 Text and Bar Code Properties 98 Text Background 100 Text Foreground 99 Text Justification 99 text string 110 text wrap 99 TGA 24 bpp 188 thickness of the pen 50 TIFF Compressed 187 TIFF mono 44 tool bar 90 Tools button 157 Tools window 15 Topaz Sig Tablet 46 50 trailing or leading zero s 103 transparent image 94 Transparent radio button 95 Transparent Rainbow 97 Transparent Rainbow radio button 97 TRIM 34 104 TrueType font 99 TruFlash 194 TWAIN 46 51 TWAIN device 170 Two sided check box 91 typeface 99 U UCASE 104 Undo button 106 Unique Index 32 69 Unique Index nulls OK 69 Universal Serial Bus 189 220 IDentifier for Windows version 4 un map field 127 Unpack Archive 84 Update existing records 125 update records 123 upper case format 104 USB port 6 Use backgro
9. s Search window There are four index options e No Index Does not build an index for that field Index non unique Builds an index for that field and allows duplicate entries in the database s records more than one Smith in a last name field Unique Index Builds an index for that field but requires that no two records have the same value It would be per missible for a last name field to contain duplicate values such as Smith but not permissible for an Employee Number field to contain duplicates Unique Index nulls OK Builds a unique index prohibit ing data entry into a field if the value is already used in another record but allows that field to be empty Field format This field property allows you to apply Microsoft Access format ting to control how data in that field is displayed For example To make text appear in a color type without quotes red you may substitute any other RGB color in place of red To force text to upper case type gt e To force text to lower case type lt e To combine lower case with a color type lt red To add a prefix of 3 leading zeros type 000 Backup your database regularly 69 Property Description Protected Individual database fields may be view or edit protected on a Level user by user basis If a field s protected property is checked and a EDU user is restricted from v
10. 194 IDentifier for Windows version 4 Appendix D SOL and Boolean Operators Operator Description Example Explanation lt This means 15 LastName lt Returns all last names less than This 5 between R 9p erator can be BirthDate lt 1 Returns everyone who was used with text 1 55 born before 1 1 55 numbers or dates PrintCount lt Returns everyone whose badge was printed less than three times gt This means is greater than This operator can be used with text numbers or dates Im LastName 5 BirthDate gt 1 1 55 PrintCount gt Returns all last names between T and Z Returns everyone who was born after 1 1 55 Returns everyone whose badge was printed more than three times IDentifier for Windows version 4 195 SQL and Boolean Operators Operator Description Example Explanation lt and gt This means less than or equal to and greater than or equal to This means LastName Returns all records where equals to or Hutchinson the last name is Hutchinson same as This operator can be used with text numbers or dates lt gt This means does BadgeType lt gt Returns all records whose not equal This Active badges are not currently operator can be assigned an active status used with text numbers or dates AND When searching Badg
11. Advanced Radio buttons select which device the slide bars control All settings are saved C Camera Settings Hue Att 4 Saturation El E E Brightness a i Frame Grabber Board Information Serial Number 1055891 gt IFLASHPTC EXE Version 3 03 FlashPoint 128 PCI 2048K RAM IFP 32 DLL Rev 3 80 Settings are saved in CMTC DEMO USEYSAMPLES7DAT It Settings for PORTRAIT Default 1 You may adjust the color settings for both the FlashPoint capture board as well as the camera 2 Click the CAMERA SETIING radio button and adjust colors Next click the FLASHPOINTradio button and adjust colors accordingly 48 IDentifier for Windows version 4 Note If you accept the default settings for the FlashPoint video capture board and FlashPoint driver settings and properly set the white balance in the General Properties tab you do not need to adjust the Color settings here ii Video tab FlashPoint Properties x General Properties Colo Video Advanced Source Standard C Input 1 NTSC PAL C Input 3 r Format inputs LDS C Composite SVideo RGB Frame Grabber Board Information Serial Number 1055891 IFLASHPTC EXE Version 3 03 FlashPoint 128 PCI 2048K RAM IFP 32 DLL Rev 3 80 Settings are saved in C ITC_DEMO_USE SAMPLES7DAT It ISettings for PORTRAIT 1 Source Select your
12. Expression Builder 28 99 100 110 Expression 28 Expression field 71 Expression2 28 Expression3 28 F fdf file extension 146 field default values 70 Field Definition file 66 81 146 Field Definition files 80 Field definitions button 75 77 field delimiters 119 Field format 69 Field Formatting 206 field indexing searching 69 field label 67 field mapping window 123 field name 67 Field Name Mapping window 125 field names must match 120 field protection 70 field required 68 field size 68 field text lists 70 field type 67 field visibility 67 Fields to show in reports 136 File menu 84 Fingerprint 87 Fingerprint Camera 193 fingerprint capture 173 fingerprint searching and matching 41 First Badge X amp Y 58 Five Versions of ID Card Maker 7 FlashBus Flash3D and FlashPoint 128 44 FlashPoint setup window 171 Backup your database regularly 213 Focus 47 font characteristics in IDLayout 99 format functions table of 103 FORMATL 103 FORMATR 103 formatting functions 102 four digit year dates 7 freeze button 171 Full Name field 21 G Generate from MDB button 66 Generate from TXT button 65 ghosting amp see through solid boxes 98 ghosting an image 94 Ghosting option 92 Globe button 145 146 Graphics Definition dialog 42 43 greater than or equal to sign 196 greater than sign 105 Grid Settings 88 Group records check box 137 H Hard Disk Space 5 Header and Footer
13. Pull down the FILE menu to NEW to create a new badge layout A Properties of Badge Background window appears If your card printer supports double sided printing click the Two sided box Select either Portrait or Landscape for badge orientation The Badge Width and Badge Height values are supplied automatically by the card printer s printer driver selected in ID Setup when you specified which card printer you are using Properties of Badge Background x Badge Size M Two sided widh 7a7 mmx10 Height 483 Background front of card only Ghosting v Use Image File Browse percent ENITCminichief ipa 0 IV Print Background Mag track field name M Encode Mag Track 1 rack1 Encode Mag Track 2 Encode Mag Track 3 Encode Chip Help If you want to use a background image or background color click either the USE IMAGE FILE or CHOOSE C OLOR buttons Checking USE IMAGE FILE makes a BROWSE button Backup your database regularly 91 appear Navigate to and select an image file to be used as the badge s background When this option is selected a Ghosting option also appears Enter a number from 0 99 to ghost the image A 0 applies no ghosting a 99 applies complete ghosting invisi ble The CHOOSE COLOR button brings up a color selection window from which you may select from Windows basic 48 colors or click DEFINE CUSTOM COLORS to choose a custom color After crea
14. The gray rectangles on the sheet represent the badge you selected for inclusion on the sheet layout Click the SAVE button to save your changes To create a new Sheet background layout open an existing background file and edit it as desired Click the SAVE button but provide a new name Click the REOR DER button to change the order in which the badges print on the sheet Each badge on the sheet is numbered The badges print from 1 to 2 to 3 When there is more than one column of badges the print order can change from left to right or top to bottom Backup your database regularly 57 Enter BADGE WIDTH and HEIGHT values Though the numbers do not have to match exactly the actual dimensions of the badge you designed in IDLayout all badge ele ments may not display properly if you enter values smaller than the badge s actual size To check the actual badge size launch IDLayout and open the badges you will be printing Right click on the badge background to open the Properties of Badge Background dialog The badge s width and height dimensions are recorded there Enter numbers representing how many COLUMNS and ROWS you want on the sheet layout Enter numbers in the HORIZONTAL and VERTICAL SPACING fields to set how close or far apart the badges are from each other HORIZONTAL SPACING refers to the distance in hundredths of an inch from the top left corner of the first badge in row one to the top left corner of
15. Therefore the graphics on the next several pages provide a road map of IDentifier for Windows IDentifier for Windows version 4 183 Navigating IDentifier for Windows Start here with logon Dentifier for Windows SS No Last Name First Name Status Company Department Database name MDB Current language is No System admin user has been Enter your user name English No login required Password E Change Password Form Username user Enter original password Enter new password Enter new passwor to Tools Badge History Version TTT Badge ype 3 Record IDentifie 287 Create date 8 7 00 Change date 8 7 00 Image date 8 7 00 Image ID 18 Personal Ne Last Nome Persons Found AM Fa Batch Operations 55 No Last Name First Name Middle Status Birthdate Sex Address Address2 Passos Nara fre Od WAI F 55 30 1399 Delete all selected records E28 Man Company United States of mtg pnt State NA Zip Department Techical Title Tedtrician Classification TE TE Issue Date Exp Date First Name Operator user Print count 4 ms Print date 8 7 00 Company Address Address Notes Upard comer in ineto Ba promotorst Issue Date Exp Date
16. They are saved to the directory specified as the Server data path You may open the newly created ASCII text files in Windows NotePad or in a commercial database application The ASCII text files are comma delimited That is the text in the files are logically arranged in three columns with a comma separating the columns from each other The first column ITC Message provides the name of the form label mes sage or user prompt in question The second column English Message provides the English version of the label or message The third column Alternate Message provides the alternate language equivalent of the English Edit the text for IDentifier for Win dows s form labels user prompts and alert messages as desired Use the English version of the labels and messages ITC Message as the source for your translation Only edit the text in the third column Alternate Message When you rebuild the Personal Data and Search forms the text in the Alternate Message column will be used for display in IDentifier for Windows After editing the ASCII text files save your changes and rename the files with an appropriate name reflecting the editing you have done Backup your database regularly 147 148 IDentifier for Windows version 4 Section 3 12 Add ins You arrive at the Add ins components by clicking Tools gt Add ins TT Add ins are automatically included in the higher level products
17. Two sided o Height 1483 Background front of card only Use Image File Background color Color IV Print Background Mag track field name M Encode Mag Track 1 MaaTrack1 Encode Mag Track 2 Encode Mag Track 3 Encode Chip Expression Hep use any field in the database it is likely that you will want to combine data from more than Expression Fsnressinn3 114 IDentifier for Windows version 4 Magnetic and Smart Chip Encoding one fields Therefore build your data string using one of the expression formulas in the Configuration window See Encoding Formulas on page33 Backup your database regularly 115 116 IDentifier for Windows version 4 di Section 3 6 Exporting You export your data by clicking TOOLSSEXPORT or TOOLSSEXPORT SELECTED RECORDS Exporting the Entire Database Exporting an IDentifier for Windows database lets you create a comma delimited text file con taining all the text data for every record in the database 1 Click EXPORT A Windows Save As dialog opens where you are prompted to enter the path and name for the export file you want to create Click OK 2 An alert message confirms that the export text file was written as you specified You may now import the data in this file into another database Click OK 3 From within Windows Explorer open the export text file you just created Though the data
18. a The database may be an existing IDentifier for Windows or IDenti fier for Windows database or any other Microsoft Access database ATACH TO AN EXIST Clicking this button opens a standard Windows Open dialog to ING DATABASE navigate to a Microsoft Access database If you attach to a non IDentifier for Windows generated database you will be prompted to select the specific table containing the data you wish to access and the primary key for that table If you are attaching to a non IDentifier for Windows generated database and its primary key field is not numeric you are nei ther allowed to edit data in the field designated as the key field nor create or delete records When attaching to another database always answer YES to the prompt to rebuild the Search and Personal Data forms If you do not rebuild these forms some of the data may not display Backup your database regularly 73 CREATE NEW DATA BASE FROM THE CUR RENT FIELD DEFINITIO NS Clicking this button will create an empty database based upon the current Field Definitions The current Field Defini tions are the fields and field properties which are displayed when you open the Edit Field Definitions window Clicking this button will rebuild the User Field table and re generate the Personal Data and Search forms to reflect the fields and field properties in the Edit Field Definitions window If you accidentally modify the Field Definitions and a
19. but firmly until the card is fully seated Using the retaining screw you removed a moment ago secure the card to the back of the computer chassis Using the screws you removed at the beginning replace the computer case Reattach the power monitor mouse keyboard and any other peripheral cables to the back of the computer Note that the monitor cable will be reattached to the 15 pin female connector of the Video Card you just installed Restart your com puter and launch Windows Windows 95 98 users When Windows 98 restarts its Plug and Play technol ogy will automatically recognize that new hardware was been added but will install the wrong video driver After Windows has finished booting click Start Settings Control Panel 2Display to open the Display control panel Click the SETTINGS tab and click the ADVANCED SETIINGS button On the ADAPTER tab click the C HANGE button Insert the FlashPoint Drivers floppy disk that came with the Video Card and click HAVE DISK in the Select Device window Follow the prompts Windows NT users Plug and Play technology 190 IDentifier for Windows version 4 AutoLite will not recognize your new Video Card After Windows has finished booting click Start Settings Control PanelSDisplay to open the Display control panel Click the SETTINGS tab and click the ADVANCED SETTINGS button On the ADAPTER tab click the CHANGE button Insert the FlashPoint Drivers floppy disk that
20. clicking it a second time stops the zoom 4 Camera Iris If Flash was selected from the Lighting option Flash Iris and Flash Delay become enabled Drag the Live Iris slide bar to widen or narrow the camera s iris to the desired result Drag the Flash Iris slide bar to specify how much you want the iris to open or close after the CAPTURE button is clicked toward the left closes the iris toward the right opens the iris Drag the Flash Delay slide bar to the left or right to spec ify how much time the flash should delay firing allowing your camera Backup your database regularly 47 time to widen or narrow the iris as specified above All the way to the left is minimal delay all the way to the right is maximum delay Use the TEST button to test the coordination of iris movement and flash delay The TEST button turns into a RESET button to reset the FlashPoint for another test 5 Camera Back Light Compensation Drag the slide bar left or right to set your desired back light compensation 6 Color Control Wizard Click START to start a wizard which will adjust the camera s white balance Follow the wizard s prompts Correct white bal ance is crucial to achieving correct colors in final image capture 7 Camera Detail Drag the slide bar left or right to adjust the desired level of detail i1 Color tab FlashPoint Properties x General Properties Color Video
21. data base 125 Destination column 126 directory for queued badges 54 Directory Tree 32 disk space 5 156 Display 30 Display button 164 display of database fields 77 Display Personal Data Form as a list 31 165 Document Name for Print Manager 32 don t show ID 142 dongle 7 double sided printing 91 drop shadow 88 dynamic text 98 E Edit button 164 edit data 22 Edit Field Definitions window 32 61 62 63 71 74 Edit menu 85 Edit records 166 Edit user accounts button 20 Eliminate the Background Portion of an Image 95 Enable badge history 30 Enable CMI SecurCode bar codes 40 Enable data history 30 212 IDentifier for Windows version 4 Enable SQL 161 Enable SQL in Search Form 31 Encode Chip check box 114 Encode Mag Track 1 2 or 3 92 Encode Track 1 2 3 113 encoding 109 Encoding button 55 Encoding dialog 42 55 Encoding Formulas 33 Encoding formulas 26 Encoding pick list 98 encryption 98 English Message 147 equal sign 28 34 99 101 161 equal to 105 equals to sign 196 Erase Expression button 106 error messages loop of 161 export a specified set of records 16 export all images 151 export data 22 Export delimited text file button 16 Export language 26 Export last search 151 154 Export selected records button 118 Export selected report 152 154 Export since date 152 154 export the entire database 16 Exporting an ID Card Maker data base 117 Expression 1 2 and 3 36
22. he ot tered Record History IDentifios for Wi dows 3 0 History Form Aoi nes Ey Ee mexu 7 perius For FeENoes 5 Up andconer i ire fer bia pronation peris eorr FEET Di Trairi gt Vice Present Fatman pers or Fat Tebprene 7705551212 E Eea erus e Paar Enden Version SPH FIRE naaetu is fe TRE nasse EZ ERSTE erts I or Fei Compary Imaging Techroclagy Corporation gt Im Foro pee l Copyright Imaging Technology Corp 1994 1999 Tos jou sc gm s g 184 IDentifier for Windows version 4 Tools Import Export specification Windows defauit Import data amp clion specification User Accounts IDLayout IDServer Setup Layout ID badges Configuration Cinfiguration Form Username EEE Password T System admin Fal odo record I System Configuration Design badges User permissions Export text Edit reports Import text View History p Search filter SQL WHERE clause Printing Edit records Delete records Create records View protected Reports Edit protected Batch operations Take Print badges fields fields Set filter from 21 predefined report Reports gt
23. is older than say 12 months How do you do this You create an argument that compares the date an image was last captured with an arbitrary test date If the dif ference is greater than 12 months you want the word Dated to be displayed on the badge underneath the portrait image The expression would look like the fol lowing IIF ImageDate lt 01 01 1999 Dated ImageDate is a database field that appears when you click the ADD DATABASE FIELD button The application automatically records the date whenever an image is cap tured We use the less than operator because dates going backward in the past are numerically less than today or future dates We arbitrarily pick a date from 12 months ago images captured earlier than that will be flagged Note that dates must be enclosed within pound signs And if you set your Short date format in Windows Regional Control Panel to a 4 digit year you must enter a 4 digit year If the argument is true we want the word Dated to be displayed underneath the portrait If the argument doesn t pass because the portrait is more recent than 1 1 99 nothing will be printed After you close Expression Builder the text object will display the actual expres sion within the object boundary If Preview has been enabled on the View menu the data specified for result1 or result2 will be displayed Double click on the text object in the Badge Layout window to
24. s of all the stu dents on the Junior Varsity football team and gives it to you as a text file on a floppy disk you may easily find those records by clicking LIST SELECT and selecting that file within Windows open dialog A query for those students is immediately performed and dis plays those students in IDentifier for Windows s Personal Data window In order to use an external file as a roster list 1 The third party application must save the data to an ASCII text file a file with a txt for its file extension The file may contain data extracted from any field in the third party software as long as there is an equivalent field in IDentifier for Windows s data base The file may contain data from more than one field used by the application It is easiest to export a single field representing a value unique to each record such as a stu dent or personal ID number 2 If the application exports data from more than one field the values must be separated by a comma For example if the application generated first middle and last names the data must look like David Cameron Scott for every student in the list 3 The text file must be edited so that a new first line is added The first line must name the database field s containing the information in the list below e g firstname mid dlename lastname Each database field name must be separated by acomma If more than one field is used the database field name
25. search criteria Reports 135 Search fields 157 Search Filter 23 Searching for Records 157 Searching with Alternate field 160 Searching with Indexed Fields 159 Searching with Report Queries 162 Searching with SQL 161 Secondary Sort 137 SecurCode bar code 40 secure logon 19 security key 7 12 See Through 94 Select Add in window 150 Select Export 150 153 Select file type window 129 Select filter from report list pick list 23 Select Key Field window 128 130 Select Language window 145 Select Report pick list 134 Selection from report list button 16 Selection from report list pick list 118 Send preview data to IDLayout 41 sensitivity range 94 sequential numbers 32 serial number of the key 12 serial numbers 32 Server data directory 43 Server data path 107 147 Server DBMS 79 Server DBMS s 78 Server Name Data Source Name 77 Set buttons 72 Set SQL from predefined report button 162 Setup File 40 Sheet Layout dialog 42 Sheet Printer selection 53 Sheet Printing 167 168 Short date style 135 show ID 142 shrink or enlarge an image 93 SigGem 193 Signature 86 Signature Tablet 193 signature capture 172 Simple Importing 119 Size to Grid 88 slide bars 46 Smart Card encoding 112 Smart Cards 114 Backup your database regularly 219 Smart Chip encoding 92 snap to grid 94 software controlled camera 44 Solid Boxes 97 Sort Order Reports 137 Sorting with SQL SORT BY 162 Source 49
26. time reverses the sort order 142 IDentifier for Windows version 4 The ID column only appears if you clicked the ID RECORD button The ID number corresponds to the Identifier number in the Persons Found window ID located immediately below the orange heading Record History The Date column records the date and time an event Date occurred DATE The Workstation column records the name of the Workstation workstation at which an event occurred WORKSTATION The Operator column records the logon name of the Operator user who performed an action OPERATOR The Operation column records the area of the pro Operation gram accessed or the action performed in a record OPERATION Description The Description column records a more detailed description of the event or action if applicable DESCRIPTION Deleting History Records If your history log has grown old and long you may wish to delete unneeded records The deletion of records is based upon records dates older than a record you select To delete records first select a record whose date comes before those you wish to delete Select a record by clicking once in the left margin a record selector triangle Backup your database regularly 143 appears in the margin Click DELETE OLD RECORDS A dialog appears asking you to con 08 09 2000 2 23 C 08 09 2000 2 21 4 08 09 2000 2 20 4 08 03 2000 2 20 2 08 09 2000 2
27. 104 Modify the current Database ac cording to the current Field Defini tions button 81 Modify the current database accord ing to the current Field Definitions button 146 147 Modify the current database and forms according to the current Field Definitions button 62 72 More button 43 Move down 65 Move to Back 86 Move to Front 85 Move up 65 moving badge objects 83 90 Multiple field definitions files 80 multiple image capture 93 172 multiple images 43 164 N Name field 21 naming images 32 nested if statements 28 29 Network Administrator 11 Network check box 12 network directory 11 Network Neighborhood 11 networked environment 11 12 26 3l new database field 65 Next image ID 72 Next record ID 72 No Index 69 not equal to sign 105 NOT operator 196 NotePad 147 O object handle 83 object stretch handles 86 ODBC Data Source Administrator 76 ODBC database 60 ODBC database radio button 73 216 IDentifier for Windows version 4 ODBC databases 31 76 ODBC radio button 77 80 Open Database Connectivity ODBC driver 79 Operating System 5 Operation button 177 Operator 181 Operator box 21 Operator button 177 Operator field 71 Operator pick list 135 OR Boolean operator 106 OR operator 197 Oracle 31 Origin offset 53 Override badge design 58 P PAL vs NTSC 49 parallel printer port 12 password 19 Password button 23 157 Password field 21 password for ODBC logon 77 passwords
28. 1D Card Maker Reporte Form Selection criteria Report name fo Zi Fields to show Z Add hold T date From foo 7E SOL WHERE clause E E LLL Eg R f Te ea Column widths Laewame fw AND UR Sorting and grouping ano ees ASC DSC Group 208 St 2 Frame Copyright imagino Techndooy Corp 1994 2000 system preterences Encoding omues ra 2 Default badge layout Automatically display images Enable SOL in Search Form T Enable data history Display Personal Data Form as a list iri Enable badge history Convert searches to upper case lor Uracie Database name DAYTCAjtcRf2kdat mob Application home directory d jted nt working directory 4 IDServer INI file d ited icRAGKdat INI IDServer data directory DAITCA Cogit imaging Technology Corp 19942000 Database Management Database name CMTCFTCRADAT mdb Ye secre inte ta Repair compact database Modify current IFW Field Defintions Rebuild only the forms from the current IFW Field Defintions Database Functions Attach to an IFW ODBC Databa Rebuild the current MS Access Database Delete all records and rebuild an ODBC and forms Database Create new IFW MS Access Database Copy the current IFW MS Access Databas
29. DEFINITIO NS before your changes can be viewed If you are attached to the User Field table created by IDentifier for fij Windows on an ODBC database you may not add or delete data base fields nor edit certain field properties if the User Field table DELETEALL RECORDS contains records This button will delete your records allowing you IN THE CURRENT to change database field properties such as field name field DATABASE size field indexing etc 2 If you have databases created by IDentifier for Windows or IDenti pre fier for Windows version 3 xx clicking this button will convert the database to version 4 CONVERT A REV DATABASE TO THE CURRENT VERSION Attaching to Another Database There are several basic types of Database Management Systems this is the formal name for database applications or DBMS for short Perhaps you recognize the names of some commercial DBMS s Microsoft Access FoxPro FileMaker Pro SQL Server and Oracle In general they all store and manipulate the data that users need to manage and work with Each DBMS has its own database engine and working environment that enable users to edit save and view data as well as perform typical database functions such as running queries creating reports establishing relationships between different data sources and modifying the display of data While there are any number of DBMS s we would like to point out a simple distinction betwee
30. FlashPoint 128 FlashPoint 3D Pe FlashPoint FlashBus Device setup Get from File Penware Sig Tablet Topaz Sig Tablet Twain Video for Windows The Graphics Definition dialog offers the following options 1 PORTRAIT SIGNATURE FINGERPRINT DIREC TORY This path points to your image files If you entered a new path in the SERVER DATA PATH field in the opening IDServer Setup window and allowed IDentifier for Windows to automatically write the paths to your images files that path was automatically entered here Otherwise enter an alter nate path to your Portrait Signature and Fingerprint image directories 2 INSTANCES The Instances field allows you to capture multiple images for each image type Portrait Signature or Fingerprint Enter the number you wish to capture Low from 1 10 If for example you enter 3 in the Graphics Definition dialog for Por YO Level 11 traits you will be prompted to take three portraits before you are prompted to capture signatures and or fingerprints For example you may take a picture of a student his Backup your database regularly 43 3 4 5 6 or her parent or guardian and homeroom teacher Any or all of the images may be used on badges and rosters CAPTURE WIDTH AND CAPTURE HEIGHTEnter width and height parameters in these fields We recommend a width of 300 and height of 375 for portraits yielding a one Level inch by 1 1 4 inch image width of 400
31. GREENGR339M3 MAY 452B7 gt LOL OLO T2F 8M4 00000 9999 98115 98115 3007 gt 1 lt 77 77 7777 7 Pierre ISBN 0 amp amp amp amp amp amp amp amp amp 0 ISBN 1 55615 507 7 ISBN 0 13 964262 5 gt LL00000 0000 DB51392 0493 The input mask definition can contain up to three sections separated by semicolons for example 999 000 0000 0 Section Meaning First The input mask itself Second Determines whether to store the literal display characters 0 store literal characters with the value entered 1 or leave blank store only characters entered in blanks Third Character that is displayed for blanks in the input mask You can use any character type double quotation marks space double quotation marks to display a space If you leave this section blank the underscore _ is used 204 IDentifier for Windows version 4 Input Masks When you create an input mask you can use special characters to require that cer tain data be entered for example the area code for a phone number and that other data be optional such as a telephone extension These characters specify the type of data such as a number or character that you must enter for each character in the input mask You can define an input mask by using the following characters Character Description 0 Digit 0 through 9 entry required plus and minus signs not allowed Digit or space
32. INC REMENT START POSITION This option is only enabled if you selected USE SHEET FOR MATING in the Printer Options dialog of IDServer Setup and allows you to specify where on the sheet layout the queued badges will begin to print This allows you to re use a pre printed badge form if several panels on the form have already been used Note the number must match the numbering scheme you set in the Sheet Layout dialog the numbers run either top to bottom or left to right REFRESH QUEUE This option refreshes the queue to reflect changes due to the completion of printed badges DELETE QUEUE Selecting this option will delete the contents of the print queue EXIT Selecting EXITquits the ID Print program It will automati cally restart the next time you send a badge to the print queue or instruct IDentifier for Windows to print a badge NOTE The queue must be empty before changing from sheet printing to card printing Capture Images Click CAPTURE to take portrait signature and fingerprint images The CAPTURE button remembers your settings from IDServer Setup in which you specified which hardware capture devices you are using and how many images of each type you wish to capture If you only checked the Portrait option in IDServer Setup CAPTURE prompts you to take Backup your database regularly 169 The Personal Data Form a portrait If you checked the fingerprint and or signature options in IDServ
33. Records on p age118 Selecting a Report from this list will use its query to specify which records will be exported p BADGE LAYOUT Opens a badge design window in which you may create your ID badges in a graphical window See Badge Design on pag e83 EDIT USER ACCOUNTS Takes you to a User Permission window in which you create user accounts user names passwords and application privileges See User Permissions on page 19 Level EDU Level Il Level EDU Level Il IDentifier for Windows version 4 ri REPORTS Takes you to a Reports window in which you may create edit and print reports See Reports on pa ge133 oF CONFIGURATION Takes you to a Configuration window where you may configure your application options See Configuration on page 25 PRINT QUEUED BADGES Will immediately print the contents of the print queue If you selected Batch print and Always queue in the Printer Options Dialog of IDServer Setup clicking a record s PRINTbutton sends the badge to the print queue instead of to the card printer See Printer Options dialog on page 53 QE m l Level Il DATA HISTO RY Takes you to a Data History window where you may view a log of record and application events See History on page 141 Add ins ADD INS Opens a selection window allowing you to launch custom mini applications which add
34. Tab to move the cursor backwards through the fields Alternately you may mouse click in the field in which you wish to enter information When your cursor is in a pick list field a field whose arrow on the right side indicates that a pick list is available for additional options you may click on the down arrow or press Alt to make the list of choices available Begin entering the individual s infor mation When you have finished entering information click SAVE If you change your mind and do not want to create or save the record you are editing click UNDO at the top of the window An alert message asks if it is OK to undo the changes you made If you do not want to save the data you entered click YES to return to IDentifier for Windows s home page If after saving a record you discover you must add delete or change data clickEDIT again The text fields are now editable When done click SAVE to save your changes If you want to delete a record click DELETE A warning appears on screen asking you to confirm your choice and offers the option to delete the record s images as well Badge Printing Depending on whether or not you chose USE BATCH PRINTING in the Printer Options dialog of IDServer Setup and which option you selected for BATCH QUEUE MODE the following occurs when you click PRINT 1 If you did not select batch printing the individual s badge prints immediately 166 IDentifier for Windows versi
35. These field properties are visually distinguished from the other properties in the Edit Field Definitions window by their placement together on the 66 IDentifier for Windows version 4 Level EDU Level Il Edit Field Definitions Window first row of the list of field properties They have a darker gray background than the other field properties Name Type Size Required Index Search LastName Text 30 d Index non unique Last Name The following table describes the field properties that may be modified Property Description Name This is the name of the field used by the database The field name must be one word To use multiple words for the field s name either delete the space between them e g multiplewords or separate the words with an underscore character e g multiple words A field name may be up to 20 characters long Field names must use alphanumeric characters the only special character allowed is the underscore _ character Label The field s label is a human readable or human friendly version of the actual field name Sometimes a field s name as used by the database needs to be abbreviated But when that field is placed on a database form it can be given a label which makes it easily iden tified The field s label can be more than one word and may con tain spaces If you do not specify a label the field s field nam
36. Though yours may differ most computer covers slide back few inches and then are lifted straight up Locate the Video Card to which your monitor was connected One screw secures it to the back of the computer chassis Remove that screw and set it carefully aside so it will not become lost Taking electrostatic precautions use a grounding wrist strap or firmly and periodically touch the metal chassis of the computer with your hand to discharge any static electricity resident on your body carefully lift the Video Card out of its socket Before removing the Video Card from its antistatic bag again touch the metal chassis to discharge your static electricity Hold the Video Card at the outside edges with your finger tips being careful not to touch the gold colored fin gers that will slide back into the expansion slot If you purchased Imaging Technology Corporation s AutoLite AND you purchased the Video Card from someone other than ITC you must change a jumper setting on the Video Card ITC sets this jumper for you if purchased directly from ITC Locate JP5 on the surface of the Video Card A small black jumper is attached to pin 1 Lift the jumper off pin 1 and replace it so it covers pins 1 and 2 as shown in the diagram below If you are using a Flash attachment leave the JP5 jumper set to pin 1 Carefully seat the Video Card into the slot from which you removed your old Video Card Push down gently
37. While 100 effective as an import procedure an ASCII text import requires numerous and sometimes tedious steps such as exporting data from the source database verifying or editing data for commas quotation marks and field names etc On the other hand the Advanced Import allows you to open the source database directly and map the fields between IDentifier for Windows and the source file Backup your database regularly 121 Launch Advanced Import by clicking Advanced Import in the Tools window The Advanced Import window opens ID Card Maker ITCR4Addin Advancedlmport97 mdb Import Export Form EJ Help v bd urrent Default Settings Test empty all tables Text Import Export Specification Path to text file MM DD YYYY JDNITC303FMPORT TXT Type of database Import options Source key field Destination key field 1 Add only new records IDNumber IDNumber path to image files portraits DNITC303F PORTRAIT Copyright Imaging Technology Corp 1994 2000 INUM Fr Advanced Import window The Import text button launches a series of prompts in which you will specify the type of file containing the data you wish to import and whether you are adding updating or add ing AND updating existing records The Merge images button launches a series of prompts allowing you to import images associated with the records you imported The text fields in the lower p
38. and FlashPoint 3D are registered trademarks of Integral Technologies Inc SecurCode is a registered trademark of CMI 2D Superscript is a registered trademark of Datastrip Corporation 2 IDentifier for Windows version 4 CHAPTER 1 Introduction What Is IDentifier for Windows Welcome to IDentifier for Windows the world s leading software for the creation of digital photo ID badges IDentifier for Windows combines database badge design image capture point and click hardware setup and badge printing all from within one user friendly interface Here s a brief description of what this software package has to offer Database Based on Microsoft Access 2000 IDentifier for Windows can store up to 100 000 000 records Attach to ODBC databases Personal information is entered in standard text fields using Windows point and click interface User definable database fields Perform searches for single records or groups of records Create completely customized reports of your data Import and export data to and from another database file Repair and compact utilities included for database integrity IDentifier for Windows version 4 Introduction User accounts and passwords for database security More Badge Design Design badges ina WYSIWYG window Badges are printed exactly the way they appear in the design window A Toolbar for quick access to commonly used commands Image g
39. appears beside each check box For each of the tracks you use scroll through the list and select the corresponding mag track 1 2 or 3 fields The contents of your cus tomized mag track fields will now be encoded by the card printer The magnetic tracks will not appear on the badge layout but IDentifier for Windows now knows to send that information to the printer whenever the card with that layout is printed Backup your database regularly 113 In some cases you may wish to select an alternate database field for magnetic encoding than what you specified in the Encoding Formulas section in the Configuration window This is easily accomplished in Badge Layout With the badge layout open pull down the Edit menu and select Edit Background In the Properties of Badge Background dialog click the MAG TRACK check box you wish to change In the corresponding pick list of database fields select the new field you wish to have encoded Chip Encoding If your printer supports encoding Smart Cards open the Properties of Badge Back Level ground dialog Either pull down the Edit menu and select Badge background or left Pad ve double click an empty area of the badge layout Place a check in the ENCODE CHIP check box A list box appears in which you select the database field containing the data you want to encode on the Smart Card Though you may Properties of Badge Background x Badge Size
40. application and Access Runtime files Installing this application will copy all the files needed to run our photo ID badging system IDentifier for Windows interactive tutorial This provides a simulation of the appli cation and offers a great overview and introduction for first time users Accompa nying text and tool tips explain how to use the various aspects of the IDentifier for Windows application On line User Manual This manual has been converted to a Portable Document File PDF Once installed onto your computer you can read the electronic version of this manual If you do not have Adobe s free Acrobat Reader you may also install this from the CD When you run IDentifier for Windows s Setup Wizard on the CD you will be presented with the option to install any or all of these components Year 2000 Compliance IDentifier for Windows is Year 2000 compliant but only if the following setting has been made 6 IDentifier for Windows version 4 Level EDU Level 11 Five Versions of IDentifier for Windows Go to Windows Control Panel folder StartO Settings S Control Panel and double click Regional Settings Click the Date tab Select MM dd yyyy for the Short date style You must now use four digit year dates in all IDentifier for Windows date fields Short date Short date sample Short date style MM dd vvyy Date separator Five Versions of IDentifier for Windows IDentif
41. are case sensitive 21 PCX 188 PDF417 87 PDF417 bar code 98 pen signature 172 Penware 193 Penware Sig Tablet 46 permission 19 Permissions box 21 PICT 188 Portrait 86 Portrait Signature Fingerprint di rectory 43 Portrait Light 194 portrait light 170 pound signs 161 prefix 98 109 112 prefixes and suffixes 33 pre printed badge form 56 pre printed cards 92 preview and print your reports 137 Preview button 164 Preview rreports 134 primary key 72 73 primary key for importing 122 Primary only button 172 Primary Sort 137 Print amp 169 Print Background check box 92 print badges 23 Print button 164 Print Count 181 Print Date 181 Print entire queue 167 168 Print history button 142 Print Manager window 32 Print most recent 167 Print newest one 168 Print Now 167 Print one 169 print queue 17 print reports 23 Print the queue 179 PrintCount field 71 PrintDate field 70 printer drivers 53 55 Backup your database regularly 217 Printer Options dialog 42 53 printer ribbon 55 printing errors 56 Printing History 144 Program History 22 Properties of Badge Background di alog 113 Properties of Badge Background window 91 Properties of Bar Code dialog 109 Properties of Image dialog 93 Properties of text and bar codes 98 Property of dialog 85 Proportional Stretch 86 protected fields 22 23 80 Q Queue 167 quotation marks 28 34 35 65 161 R Rainbow Pa
42. areas of the Printer Options dialog are fields for entering X and Y values for Origin offset This allows you to adjust how closely to the edges of the card or page your printer will print The offset values are set to the upper left hand corner of the card or page and are measured in hundredths of an inch millimeter Leave these values set to 0 for now you may adjust them later if your printed output is not satisfactory To make the badge print more to the right set the X Offset to a positive number e g 5 10 15 to make the badge print lower on the card or page set the Y Offset to a positive number Use negative num bers such as 5 to make the badge print higher or more to the left Additionally the Alternate Resolution fields in this portion of the window allow you to manually Backup your database regularly 53 3 adjust the speed and memory requirements of the print process A 0 in this field instructs IDentifier for Windows to use the printer s default resolution when render ing images If your printer is able to print at extremely high resolution 1200 dpi for instance setting the Alternate Resolution to 300 or less will improve print speed and performance Any value other than 0 overrides the printer s default value Several more options are available at the bottom of the Printer Options dialog a Checking the USE BATCH PRINTING OPTION enables batch printing and makes three new radio bu
43. as you expect verify e that each field or text string is separated by an ampersand amp that text strings begin and end with quotation marks that you have included a space after the words portrait print signature and finger that you have re sized the 2D bar code object on the badge if you did not stretch the object large enough the 2D bar code looks like a solid gray rectangle Magnetic and Smart Chip Encoding Magnetic encoding for card printers that support writing to a magnetic strip requires three areas of setup 1 the prefix and suffix must be configured described in Encoding dialog on page 55 2 there must be data text in the Mag Track field s described in Encoding Formulas on page 33 and 3 the mag track must be inserted onto the badge layout described below Smart Card encoding for card printers that support sending data to a chip encoder requires two areas of setup 1 the encoding method must be designated described in Encoding dialog on page 55 and 2 you must select a database field containing the data you want encoded on the chip described below 112 IDentifier for Windows version 4 Portrait Text Image Bar Code 2D Bar Code Static Text Static Image Solid Box Mag Track 1 Mag Track 2 Mag Track 3 Magnetic and Smart Chip Encoding Magnetic Tracks in Badge Layout You have already set
44. comma and type your argument PrintCount gt 2 The Edit window should display IIF PrintCount gt 2 Now that the argument is created you must tell Expression Builder what to do if the argument passes or fails The syntax of the IIF statement remember is IIF argument result1 result2 Result is the true result what should happen if 200 IDentifier for Windows version 4 Expression Builder indeed finds records whose PrintCount is greater than or equal to 2 In this case the result you want is text displayed on the badge Therefore click your mouse between the first and second commas embedded within the paren theses and type with quotation marks You will have to pay for your next badge reprint This message will be displayed on every badge that has been printed 2 or more times If the argument fails that is if the badge has NOT been printed 2 or more times you don t want anything printed on the badge Therefore click your mouse in the space after the second comma and before the closing parenthesis and type two double quotes Two double quotes with nothing entered between them equals noth ing in Expression Builder Your finished statement looks like the following PrintCount gt 2 You will have to pay for your next badge reprint Consider a variation of this You want to indicate on the badge if the portrait image
45. crashed because of a power outage lightening strike corrupted reg istry or some other act of God They ask pathetically How can I get my database back Where are all my pictures The question is not will my computer crash but when will it crash For customers who use IDentifier for Windows every day please get into the habit of backing up the C ITC directory or in a networked installation the directory containing the shared data base and image files every day For those who use IDentifier for Windows less rigorously please get into the habit of backing up your database weekly When your computer does crash you can restore your data in a matter of minutes with the loss of only a little data representing what was entered since your last backup There are a variety of relatively inexpensive backup methods Please consult your IT spe cialist if you have one Otherwise a good salesperson at your local Computer Store can assist you If you faithfully follow this advice YOU WILL THANK US Repair and Compact One of the simplest ways to recover from what at first seems like a near disaster is to per form a repair and compact from Windows desktop You see it s still a fact of life in computing that for both known and unknown reasons computer files become damaged and corrupted Sadly IDentifier for Windows is not excluded from this reality IDentifier for Windows s Technical Support department receives n
46. does not line up evenly you can see that the data in each line follows the same order The 4 Export txt Notepad m x File Edit Search Help TDNumber SSNo LastName FirstName Middle Birthdate Sex Address Rddress2 City Stati 23 1 Palacios 2 Haria 81 23 1965 6 66 66 F 428 Main Street USR Hudson H 91749 Unit 25 2 Krieger Samantha S 83 23 1975 8 88 88 F 428 Main Street usa Hudson H 81749 25 3 Plenge Leila 85 09 1969 8 88 88 F 428 Hain Street USA Hudson MA 81759 United 26 4 Montgomery Scott 66 21 1945 8 08 08 H 428 Hain Street USR Hudson H 801749 Un 27 5 Jones John J 01 23 1965 8 88 80 H 428 Hain Street USA Hudson MA 817549 Unite 28 Palacios 5555 5 8 default 07 11 2008 8 08 00 07 11 2000 6 66 66 user 6 29 scott david 0 default 07 11 2080 0 00 00 07 11 2000 0 00 00 15 07 11 2008 FIGURE 1 Export File first line of the text file identifies the names of the database fields In the rows below the contents of each of the database fields is listed in the same order In both the first line and all subsequent lines below the field name and field contents are separated by commas IDentifier for Windows version 4 117 Exporting a Group of Records In addition to EXPORT there is EXPORT SELECTED RECORD
47. entry not required plus and minus signs not allowed Digit or space entry not required blank positions converted to spaces plus and minus signs allowed L Letter A through Z entry required y Letter A through Z entry optional A Letter or digit entry required a Letter or digit entry optional amp Any character or a space entry required C Any character or a space entry optional dew Decimal placeholder and thousands date and time separators The actual character used depends on the regional settings specified by dou ble clicking Regional Settings in the Windows Control Panel Causes all characters that follow to be converted to lowercase gt Causes all characters that follow to be converted to uppercase Causes the input mask to display from right to left rather than from left to right Characters typed into the mask always fill it from left to right You can include the exclamation point anywhere in the input mask Causes the character that follows to be displayed as a literal character Used to display any of the characters listed in this table as literal charac ters for example A is displayed as just A Password Setting the Input Mask property to the word Password creates a pass word entry text box Any character typed in the text box is stored as the character but is displayed as an asterisk When you type data in a field for which you ve
48. field s properties created when you click the ARC HIVE button in the Edit Field Definitions window See below You may create as many Field Definition files as your needs require You will then restore or import these Field Defi nition files at the appropriate workstations the workstation specific modifications will now be displayed on those PC s after you rebuild the database From any workstation click TOOLSSC ONFIG URATO N DATABASE MANAGEMENTZ FIELD DEFINITIONS Make any changes you require for your master database that is create delete or modify the fields that you want to use for your database and click ARCHIVE A standard Windows Save dialog appears in which you enter a name and directory for this master Field Definition file Modify the field definitions again for a workstation whose view of the data will be different in some manner hidden visible fields colored text input masks etc and again click ARCHIVE to save this modified Field Definition file Continue to create additional Field Definition files for as many workstations as your needs require Then at each workstation restore or import the appropriate Field Definition file using the RESTORE button and rebuild the database by clicking the REBUILD THE FORMS FROM THE CURRENT FIELD DEFINITIO NS button If you are running our program in a stand alone environment you do not need to create Field Definition files Simply change the existing fields and th
49. functionality to IDentifier for Windows Add ins may be present in the higher versions of our software and may be purchased and installed separately for the lower ver sions Though you may access and use any of the tools at any time you will want to visit several areas first in order to optimize IDentifier for Windows for your personal use e User Permissions to create user accounts and set application permissions Configuration to set program preferences IDServer Setup for camera and printer setup Database Management to modify database fields IDLayout to design badges The chapter sections which follow will describe each of these program areas Backup your database regularly 17 The Tools Window 18 IDentifier for Windows version 4 Section 3 1 User Permissions e x You arrive at the User Permissions window by clicking TOOLSS EDIT USER PERMISSIONS User Accounts and Passwords Through its use of a secure logon IDentifier for Windows allows you to have control over who is able to access the IDentifier for Windows application This prevents unauthorized users from creating editing or printing badges and reports This discussion is intended for those few indi viduals who will have permission to create user accounts A record is created in a hidden table for each authorized user of IDentifier for Windows a user name initial password an
50. in the box on the left side of this window If you want to use a date as a search parameter place a check in the BY DATE box You can use date parameters as the sole criteria for your search or in conjunction with other search parameters Or elect not to use a date parameter in your search by deselecting the BY DATE check box When you check the BY DATE box the date fields become active Select a date field from the pick list of database date fields which you want to use as the basis for your search e g birth date print date expiration date etc In the FROM and TO fields enter a starting and ending date for your search You may enter the dates alphanumerically that is either as numbers 7 4 1997 or as text July 4 1997 You may even abbreviate the names of months Feb 4 1997 Double clicking in a date field automatically enters the current today s date Remember to use 4 digit year dates if you set the Regional control panel s Short date style to MM DD Y Y YY Selection criteria Iv By date From To CreateD ate 141 99 3 13 00 By field Value AND OR LastName gt x a UR 7 M FirstName gt x a DR Iv Middle gt gt x fa SQL WHERE clause E Use the options under BY FIELD section to add search criteria Place a check in the small gray box to the left of the FIELD pick list to make field criteria available Each time you click in an empty check box another check box appe
51. input source Input 1 must be used with Compos ite format Input 2 must be used with SVideo format If you mis match source and format the live video will disappear 2 Standard Select either PAL or NTSC Use the NTSC setting within the USA use the PAL setting within Europe 3 Format Select Composite SVideo or RGB RGB requires cus tom camera and cabling Backup your database regularly 49 iv Advanced tab only for advanced users select options as required The default settings for the FlashPoint video capture board and FlashPoint driver should produce satisfactory results additional settings should be unnecessary FlashPoint Properties General Properties Color Video Advanced r Serial 170 m Flash Flash Type 1 0 Address Universal Field Delay Baud Rate s HN gt 9600 z ine Delay ma H j NONE E z Field Align Data bits Odd 8 C 1510 x c Camera Type Frame Grabber Board Information 2Stop CED 1000 Serial Number 1055891 IFLASHPTC EXE Version 3 03 FlashPoint 128 PCI 2048K RAM wf FPY32 DLL Rev 3 80 Settings are saved in C ITC_DEMO_USE SAMPLES7DAT It Default Settings for PORTRAIT b CAPTURE FROM FILE When clicking IDentifier for Windows s CAPTURE button to take a picture a standard Windows open dialog box appears in which you
52. is a formatting com 1 amp amp Last mand that instructs IDentifier for Win Name dows to extract the first letter of the database field FirstName The quotation marks enclose a period and space after the first letter of the first name Smith Robert LastName amp Enter the fields in the order you wish them amp FirstName to appear The comma and space enclosed in quotes separate the two names Backup your database regularly 35 If you want You must type Explanation If you want to use a nickname if present instead of a first name use a conditional if statement like the following Bobby Smith iif NickName The iif statement presents an argu NOT NULL ment If the argument is true result1 NickName amp will occur if the argument is false Qr amp LastName result2 will occur The syntax is as fol FirstName amp lows Robert Smith LastName iif argument result1 result2 The expression in this example is inter preted in plain English as follows If the NickName field is not empty i e con tains data then add the contents of Nick Name plus a space plus the contents of LastName otherwise use the contents of FirstName plus a space plus the contents of LastName Of course you must have a NickName field in the database for this expression to work Expression 1 2 and 3 IDentifier for
53. layout Deletes an object from the layout not from the hard disk When an object is deleted it is not placed on the clipboard Selects all the objects on the badge Deselects all previously selected objects Opens the Badge Background dialog allowing you to choose between one or two sided badge designs use a solid color or graphic image for the badge s background and instruct IDentifier for Windows to send the data in the mag track fields to the printer for magnetic encoding if your printer supports this Opens the Property of dialog allowing you to change the characteristics of the selected object e g change its size color rotation etc Double clicking or right clicking an object or pressing Enter when the object is selected also activates this command Brings a selected object to the front of the badge layout when multiple objects overlap Text always remains in the foreground Back ground images created with the Badge Back ground command always remain in the background Backup your database regularly 85 Move to Back Proportional Stretch Make Height Proportional Make Width Proportional Rotate Badge Sends objects to the back of the badge layout when multiple objects overlap Text always remains in the foreground Background images created with the Badge Background command always remain in the background If you want to preserve an object s original ratio
54. list in in the Properties of Bar Code dialog The correct prefix and suffix will now be inserted automatically If the bar code font you are using does not appear in the pick list of encoding options return to the Configuration Manage ment window where you can manually enter the correct prefix and suffix as text strings in the Bar Code expression Next click the FONTbutton to select your bar code font Backup your database regularly 109 2D bar codes are a more recent innovation They are noted for their ability to store very large amounts of data relative to traditional 1D bar codes For example Datastrip s 2D Superscript can hold the entire contents of Abraham Lincoln s Gettysburg Address and Level Il still have room left over for more data It can also store actual images such as portraits Mom mar and or fingerprints Since it can hold all the data in a single database record up to 2100 bytes the 2D Superscript can be thought of as a static snapshot of a database record a portable database if you will In addition 2D Superscript offers tremendous built in error correction up to 50 of the bar code may be damaged due to wear yet the data can still be read When you insert a 2D Bar Code on a badge layout the Properties of 2D Bar Code dialog allows you to select a database field whose contents you want to be encoded in the 2D Bar Code You may choose the database s Bar Code field which allows
55. may leave temporary files open wasting disk space and RAM n The SEARCH button initiates a query of the database based on the search criteria you enter in the text fields below If you do not enter any search criteria and click SEARCH all records will be SEARCH found ps The CLEAR button erases all the search criteria previously entered so you may quickly begin new query 156 IDentifier for Windows version 4 Level EDU Level Il Searching for Records The CREATE button immediately presents an empty database record so you may enter new personnel data CREATE The PASSWORD button allows the IDentifier for Windows user to change his or her logon password The PASSWORD button does not appear until at least one user account with System administra PASSWORD tion privileges has been created For security purposes frequent changes in user passwords is highly recommended The LIST SELECT button allows you to immediately call up records for groups of people whose names or other identifying informa tion are already listed in a text document LIST SELECT The TOOLS button takes you to an area where IDentifier for Win 38 dows s tools are located e g setting application preferences designing ID badges importing and exporting data etc TOOLS In the main body of the home page are Search fields When you first install IDentifier for Windows the Search fields are pre defined You
56. nav igate to the image you wish to use in the database No device setup options are available Lookin Ste sz l gl e sysdrvr ET accountant ipa BY deacon ipa Lipa EY bacamd JPG EY doa ipa er 24pg Eg bluepaw ipa Eg elder ipg Fg 3 ipg Eg bus 3333 jpg Eg emblem2 ipa E 4ipg ef bus 4444 jpg FE engineer jpg an H 5 jpg EY bus 5555 ipa ef 5 ipa Eg bus 6666 jpg E horse2 ipg sn i a File name pe maris a c TOPAZSIG TABLET The DEVICE SETUP button for this type of capture brings up a small window allowing you to specify the type of tablet you have the Com Port the tablet is attached to and set the thickness of the pen A smaller number yields a thinner line while a larger number yields a slightly thicker signature like the difference between a fine point and felt tip pen 10 15 is a medium 50 IDentifier for Windows version 4 thickness select a number between 1 25 Enter the Com Port number to which the SigGem signature tablet is physically connected The PenWare Sig Tablet s pen thickness setting is 1 5 with 3 being an average thickness Tapaz Signature Pad Setup x B Signature Tablet Parameters Topaz Tablet Type T 5261B SignatureGemt x5 E Com Port 1 Pen width Cancel d TWAIN When you select TWAIN as the capture method the Device Setup options presents you with a list of all TW
57. of 32 megabytes of RAM Best results are obtained with 64 megabytes or more Hard Disk Space You must have up to 90 megabytes of free hard disk space depend ing on which installation options you choose The JDentifier for Windows application requires approximately 45 megabytes of disk space In addition extra disk space is required to store individuals images Typically a single portrait is 1OK 12K Therefore if you have 500 individuals you will need an additional 5 000K 6 000K of disk space or 5 6 megabytes to store their portraits Storing fingerprint and signature images requires additional disk space IDentifier for Windows uses a runtime version of Microsoft Access 2000 as its database engine If you do not already have the runtime version of Access the installation wizard will install this 43 megabyte application Backup your database regularly 5 Introduction The JDentifier for Windows on line User Manual in PDF format requires approx imately 2 megabytes of disk space Video Capture Card While some cameras connect to your computer through a serial or Universal Serial Bus USB port others require you to install a separate video capture card Consult your camera s documentation CD ROM IDentifier for Windows only installs from a CD Your PC must have a CD ROM drive Keyboard and Mouse What s On the CD The IDentifier for Windows CD contains The IDentifier for Windows
58. of height to width when shrinking or enlarging it by dragging its stretch handles select this option If this option is off an object s width or height can be stretched out of proportion Once the object has been distorted it cannot be restored to its original height to width ratio unless it is deleted from the badge layout and re inserted as a new object or the Make Proportional commands below are used Forces the object to decrease or increase in size achieving the original ratio of height to width based on the current width of the object Forces the object to decrease or increase in size achieving the original ratio of height to width based on the current height of the object Allows you to rotate the badge and all its con tents in 90 increments Selecting this com mand repeatedly produces 90 180 270 and back to 0 rotations Portrait The Insert menu Text Image Portrait Inserts the portraits captured from within Dentifier for Windows Bar Code Portraits are dynamic in that IDentifier for Windows inserts each 20 Ban Code individual s portrait on their own badge Portrait is grayed out if it is deselected in ID Setup Static Text Signature Inserts the signatures captured from within IDentifier for Win Static Image dows Signatures are dynamic in that IDentifier for Windows Solid Box inserts each individual s signature on their own badge Signature is gray
59. of the two ends into either of the two holes in the base plate and tighten The second hole supports an optional umbrella lighting stand 2 The pan tilt head assembly screws onto the top of the metal post 192 IDentifier for Windows version 4 Signature Tablet Signature Tablet Penware The following instructions apply to the Penware 1100 Signature Pad If you pur chased the Penware 1500 Signature Pad this has a built in LCD signature display power must be supplied from the supplied AC power adapter 1 The Signature Pad has one wire coming out its back The end of this wire has a 9 pin female connector that must be plugged into the 9 pin Com 1 port on the back of your computer Most PC s have two Com ports identified as Com 1 and Com 2 Use Com port 1 A separate PS 2 power cable draws power for the signature pad from the PS 2 mouse port on the computer The 12 Volt DC end of the PS 2 power cable plugs into the back of the 9 pin signature pad connector connected to the Com 1 port The male end of the PS 2 power cable plugs into the PS 2 mouse port on your computer reattach your mouse to the female end of the PS 2 power cable Optionally you may power the signature pad using the supplied AC power adapter Attach the 12 Volt DC end of the power adapter into the back of the 9 pin connector attached to the COM 1 port SigGem The SigGem 4x5 and 1x5 signature tablets have
60. open badge layout 1Engineer bdg Save Saves a newly created or edited badge layout 2 default bds Save As Saves a copy of the existing badge layout with a different 3rosterl BDS name 4 rosterl bdg Save to Archive Similar to the way WinZip works this saves the bdg badge layout file plus any graphics used in the layout By Exit saving the entire file you may send this archive to some one else by email for example so they may immediately use the badge design in their version of IDentifier for Win dows Unpack Archive If someone receives a badge archive you may unpack it with this command Exit Exits IDLayout 84 IDentifier for Windows version 4 Menu Commands The Edit menu Undo Ctrl Z Undo Cut Cut Copy Ctrl C Delete Object Del Copy Select All Ctrl Select None Ctrl D Paste Badge Background Object Property Enter Delete Object Move to Front Move to Back Select All Proportional Stretch Make H eight Proportional SINT Make Width Proportional Badge Background Rotate Badge Object Property Move to Front Returns an object to its state before the most recent action was taken Deletes an object from the layout and places it on the clipboard the computer s temporary memory Places a copy of an object onto the clipboard so it may be pasted or used again while the original object remains on the layout Inserts the contents of the clipboard onto the badge
61. open the Properties of Text dialog Edit Backup your database regularly 201 IIF Statements the text s font size weight color etc Reposition the text object so it appears below the portrait 202 IDentifier for Windows version 4 Appendix F Input Masks amp Field Formatting Input Masks An input mask is used in text fields to format data and provide some control over what values can be entered An input mask consists of literal characters such as spaces dots dashes and parentheses that separate blanks to fill in The Input Mask property setting consists of literal characters along with special characters that determine the kind of value that can be entered into the blank in that position Input masks are primarily used in Text and Date fields but can also be used in Number fields Note Expression Builder s use of Format Characters is sometimes incon sistent with Microsoft Access 2000 IDentifier for Windows version 4 203 Input Masks amp Field Formatting The following table shows some useful input mask definitions and examples of val ues you can enter into them Refer to the table at the end of this topic for details on the codes used to create input mask definitions Input mask definition Examples of values 000 000 0000 999 999 9999 206 555 0248 206 555 0248 555 0248 000 AAA AAAA 206 555 TELE 999 20 to 2000 gt L L 000L0
62. option not available for other input methods software controlled camera If software controlled camera is enabled you may control zooming back light compensation white bal 44 IDentifier for Windows version 4 ance and other features of the video camera with the mouse and keyboard FlashPoint does not offer a separate cropping option because it is built into the capture environ ment through its use of software controlled zooming Capture Options Iv Software controlled camera After capture options Brightness Contrast Cancel FlashPoint Capture Options Capture Options After capture options Crop C Butomatic C Always Never Brightness Contrast T enabled Options for all other capture methods a Cropping i AUTOMATIC If you capture an image at the same pixel size you established in the Capture Width and Capture Height fields above the image will automati cally be cropped the entire image will be brought into IDentifier for Win dows at that size If the image is larger or smaller than specified in the width and height fields above a cropping window will allow you to select a portion of the image Backup your database regularly 45 ii ALWAYS A cropping window will always appear allowing you to select spe cific portion of the image to be used The portion you crop is saved to the pixel width and height you set above iii NEVER A
63. quotation marks so that commas appear ing within for example a Company database field e g The Gap Ltd will not be construed as a field delimiter See Export File on page 117 for an example of the required first row in an import text file After generating the fields and field properties from the import text file view each field in this window to confirm that the field properties meet your needs Backup your database regularly 65 If you wish to use the fields and field properties of an existing bv Microsoft Access database click GENERATE FROM MDB A standard Windows open dialog appears in which you navigate to GENERATE FROM and select an Access mdb database file Once you have selected MDB the Access database file a second window appears in which you may select the specific table containing the database fields you wish to use After generating the fields and field properties from the database file view each field in this window to confirm that the field properties meet your needs This button will create a Field Definition file a text file con iM taining all the information about every database fields displayed in g play this window That is it will identify each field and its label ARCHIVE size input mask and other properties and write it to a text file with fdf file extension If you edited the Field Definitions in this window an
64. the concatenation of multiple fields and strings of literal text or any other field in the database However since the Datastrip 2D Superscript bar code can encode up to 2100 bytes of data including images you will probably want to use the Expression Builder to encode the contents of numerous database fields and text strings as well as images If you are using Datastrip s 2D Superscript bar code and reader please visit www datastrip com for special instruc tions on implementing their bar code within IDLayout When implemented in IDLayout the Datastrip Superscript requires each text string data base field or image object to be placed on a separate line If the data is not placed on its own line the Datastrip 2D bar code reader may not correctly read the data encoded in it These virtual lines are created in Expression Builder by separating each text string or database field with amp n amp The ampersand amp is an instruction character telling Expression Builder to add what follows backslash n n is the keystroke command for carriage return and as with any text string must be enclosed within quotation marks the trailing ampersand allows the concatenation of the next value to be encoded Therefore to create your 2D Superscript bar code in Expression Builder use the ADD DATABASE FIELD button to add a database field After each database field use the ADD TEXT button to add the backslash n
65. the second badge in row one Similarly VERTICAL SPACING refers to the distance in hundredths of an inch from the top left corner of the first badge in row one to the top left corner of the first badge in row two Decreasing these values will bring the badges closer together on the layout Increasing these numbers will spread the badges farther apart Enter numbers in the FIRST BADGE X amp Y fields to set where on the sheet layout the first badge will print The X amp Y fields refer to the distance in hundredths of an inch of the top left corner of the first badge in row one to the top left corner of the printer s printable area Reducing the First Badge X number brings the first column of badges closer to the left edge of the page Reducing the First Badge Y number brings the first row of badges closer to the top edge of the page Check the OVERRIDE BADGE DESIGN check box if you want to print a badge other than the one currently assigned to the individual s An Open dialog appears allowing you to select an alternate badge to print Using the O VERRIDE BADGE DESIGN option allows zm you to create rosters To do so launch IDLayout and create a badge containing the information you want displayed on the roster Create one design for Varsity Football players another design for each school bus and route etc Select each of those badges as desired for the alternate The end result is your roster IDentifier for Windows v
66. to be stored Ordinarily the Server data path defaults to the directory where IDentifier for Windows was installed IDentifier for Windows will automatically create separate Portrait Fingerprint and Signature directories to store your portrait fingerprint and signature images inside this direc tory though you may elect to store them elsewhere on your hard disk or network See Graphics Definition dialog on page43 If you specify a different directory as your Server data path you must enter that path on each computer in the network run ning IDentifier for Windows The UNMS Inches vs Millimeters radio buttons allow you to specify whether mea surements related to captured images and badge size default to metric or English stan dard The USE DIRECTORY TREE for image storage check box allows you to improve the speed and performance of image retrieval Many operating systems handle file sys tems storage and retrieval inefficiently they begin to experience sluggishness if they have to search for a specific file in this case the individual s portrait fingerprint or signature within a directory or subdirectory containing more than 2 000 files Checking this box instructs IDentifier for Windows to automatically create additional subdirectories as needed for every 1000 image files that are created These subdirec tories will be located inside the Portrait Fingerprint and Signature folders which are created automatically when you mark
67. window which exports ALL the data IDentifier for Windows ITCR4Addin SelectedE xport97 mdb Add in Form Export since dute Fields in the database Fields to output IDNumber BadgeVersion Birthdate Classification Company CreateDate Department Reset ExpirationD ate FirstName Copyright Imaging Technology Corp 1994 2000 E in the database the Selected Export Add in allows you to export the data from select data base fields for a group of records Backup your database regularly 153 q The Export all button will export data from all records in the database Export all The Export last search button remembers the last query you per formed and will export data for that found set of records Export last search The Export since date button will export data for all records that have been modified data edits image capture badge print etc since the the date you specify in the Since date text field Export since date The Export selected report button will export data for records that ST are found using the Report query Select the Report from the Select from report pick list This button is disabled until a Report is Export portp selected selected report Below the buttons are additional options A Since date field allows you to enter a date Only data in records that have been modi fied on or after the date you enter here w
68. you enter into the database field used for bar coding follows the rules for the bar code font you will use 108 IDentifier for Windows version 4 Bar Encoding Data converted to a bar code font may be encoded in a variety of ways depending on the individual font Some encoding is simply a matter of providing a start and stop Properties of Bar Code x Name of database field containing the bar code text Barcode m Encoding This pick list provides the correct bar code Wasp 3 of 9 prefixes and suffixes 0 RES Wasp 3 of S Check Position Te W asp Code128 Ais ow egre Code128 Check Rotate C Left C Top mm x 10 e Center Center C Right C Bottom 20 X agg Width m3 Y fio Height Text Background C Colored Text Foreground Transparent co z HERE C Rai Rainbi Do NOT use Reduce obo Size to fit with Bar Font Code objects W Reduce Size to Fit ie character to instruct the bar code reader when to begin and end reading actual data Other kinds of encoding involve complex algorithms to compress text and numbers and embed error correction mechanisms into the actual reading of data IDentifier for Windows provides automatic encoding for Code 3 of 9 the Wasp and Rivers Edge bar code families R Use Asterisks for the Code 3 of 9 font First select the cor rect encoding option from the pick
69. your options for cameras printers lighting etc are nearly endless we will describe the typical installation issues and procedures for some common com ponants Video Card Some video and digital cameras are able to connect directly to your PC through the serial or Universal Serial Bus USB port on the back of your computer Others however may require a separate Video Card capable of high end video functional ity A typical Video Card installation follows a procedure similar to the steps below 1 Locate the port on the back of your computer where the monitor cable is cur rently plugged in That port is part of the existing Video Card inside the com puter Because you will soon remove the existing Video Card make a note as to its location Note in some cases the motherboard performs all video func tions without the use of a separate Video Card In this case the monitor is plugged directly into the motherboard You will simply detach your monitor cable and reattach it to the Video Card you will install in a moment IDentifier for Windows version 4 189 Hardware Setup Unplug the power monitor mouse keyboard and any other peripheral cables that may be attached to your computer Turn your computer around so the back is facing you Most PC s secure the computer case to the internal chassis using several Phillips head screws Remove these and carefully lift the cover off the computer
70. your printer s prefixes and suffixes and created the data strings in the mag track fields Now you must insert the mag track fields onto the badge layout Note some card readers may only use data in track two where other readers will look for data in all three tracks Refer to your access control device s documentation to determine which tracks are used You may add magnetic encoding in two ways 1 Pull down the Insert menu and select Mag Track 1 Mag Track 2 or Mag Track 3 An alert window tells you that IDentifier for Windows has inserted the contents of your mag track field created in the Configuration window for encoding A check beside the name in this menu indicates that that track is placed in the badge layout 2 Or pull down the Edit menu and select Edit Background A Properties of Badge Background dialog appears At the bottom of this dialog window Properties of Badge Background x Badge Size Two sided Width 787 mmx10 Height 483 Background front of card only Uselmage File Background color Color Print Background Mag track field name Encode Mag Track 1 MagTrack1 Encode Mag Track 2 Maalracki MagTrack2 Encode Mag Track 3 MagTrack3 Middle Encode Chip perator Help OK Cancel are check boxes for Encode Track 1 Encode Track 2 and Encode Track 3 Place a check in any of the tracks your card reader uses A corresponding pick list of database fields now
71. 132 firm the deletion Click YES All records older than the one you selected will be deleted Record selection triangle al al al al af a ld This operation will delete all record and system history entries older than the selected one Do you want to delete all record and system entries older than 08 09 2000 2 22 15 Printing History You may wish to print your history for a variety of reasons Simply click the PRINT HIS TORY button Screen shots of your History window will immediately print through your es default printer 144 IDentifier for Windows version 4 Section 3 11 Changing Languages IDentifier for Windows implements languages through the use of simple ASCII text files Two separate ASCII files are created for each language Each file contains all the English words and sentences used in IDentifier for Windows s forms alert messages and user prompts plus their foreign language equivalent Each language file is named with the name of its language plus the file extension Ixm and Ixc Thus the Spanish language file is named Spanish lxm and Spanish Ixc and the German language file is named German lxm and German lxc etc You select a language by clicking the G LOBE button in the initial Logon window The G LOBE button opens a Select Language window in which any file with an Ixm file extension is dis played To make a language file appear in this Select Language window simp
72. 178 Batch window 177 BETWEEN operator 196 Biometrics 41 blank spaces 34 BMP 188 BMP 8bpp GRAY 44 Boolean functions 105 Boolean operator 135 borders object 97 BothNames field 35 71 Brightness Contrast 46 Brightness Contrast option 171 Browse button 54 Camera Back Light Compensation 48 Camera Detail 48 210 IDentifier for Windows version 4 Camera Iris 47 Camera Setting 48 Camera Stand 192 Capture all button 172 Capture button 50 164 169 Capture Device and Device Setup 46 Capture from File 46 capture images 23 Capture Options 44 Capture Width and Capture Height 44 53 54 57 58 70 72 73 74 87 92 93 Capturing Images 169 capturing signatures 172 carriage return force 110 case insensitive text 31 CCD 1000 video camera 44 CD ROM 6 Change Date 181 change passwords 23 ChangeDate field 71 Changing Languages 145 Choose Color button 92 Choose function 29 Clear button 156 CMI SecurCode bar code 40 Code 3 of 9 bar code font 108 Color Control Wizard 48 Color Selection window 95 color settings 48 color to detect 94 Colored radio button 95 Column Widths 136 Columns and Rows in Sheet Layout 58 comma the 104 comma delimited 147 comma delimited ASCII text file 16 119 comma delimited text file 117 command for carriage return 110 commas 119 Compatible ITC database 124 Compatible ITC text file 123 compatible ITC text file or database 128 Composite format 49 Confi
73. 22 00 Image date 9 22 00 Middle Mendoza Image ID 5001 Status reissue Operator david Print count 5 Birthdate 1 23 65 Print date 9 22 00 Sex Ej Address 428 Main Street Company United States of America Address2 USA Department Technical City Hudson Title Technician State MA Click here to review Classification hi 29 Zip 01749 a history of Issue Date 7 2 86 changes from badge Exp Date 772798 print to badge print Record 14 4 of 4 Filtered Form View FLTR NUM Badge History form tor at the bottom left corner of the window indicates the number of times a badge has been Record 14 ff of 5 printed The first record indicated by a number one in the record indicator refers to the most recently printed badge Scrolling back through the records is like looking back in time each record is a snapshot of the data in that record the moment the previous badge was issued As you scroll through the records fields whose data is different from the record as it is now are highlighted in orange A PREVIEW button allows you to view each version of the individual s badge old data is displayed in the preview window exactly as it was originally printed Backup your database regularly 175 The Personal Data Form To view the history of actions performed on a record click the DATA HISTORY button at the top of the window Each row in the scrolling window reflects an event or change in
74. 54 Always ask 168 Always queue 54 168 ampersand 104 110 AND Boolean operator 106 AND operator 196 App file 139 application administrator 19 application functions 21 Application home directory 27 Archive button 81 archived Field Definition file 66 Backup your database regularly 209 arrow button 99 arrow key 90 ASCII text file 120 147 ASCII text files 145 158 Asterisks for Code 3 of 9 109 Attach to an existing database but ton 66 73 77 attach to external database tables 60 Auto Print 54 Auto print 168 auto print 167 AutoLite 170 191 AUTOMATIC as Key Color 95 Automatically display images 30 B Back light button 170 back light compensation 48 Back side of badge 88 Background Color of an Image 95 Background Detection 94 95 96 97 backslash n 110 Backup your database 8 Badge Background dialog 85 Badge History 22 174 Badge history 165 Badge layout pick list 29 Badge Objects 90 badge objects 83 badge orientation 91 Badge Position values 94 Badge Printer selection 53 Badge Printing 166 Badge Width and Badge Height 91 Badge Width and Height 58 Badgelayout field 70 BadgeNo field 71 BadgeNumber field 70 BadgeStatus field 71 BadgeVersion field 70 bar code field 35 bar codes 98 Bar Encoding 108 Barcode field 71 Batch button 165 Batch Delete 179 batch operations 23 batch printing Always Queue 167 batch printing Auto Print 167 Batch Queue Mode 54 166 Batch Update
75. 75 2456 actual data 716 00000000 mask 716 575 2456 final result IIF IIF IIF NickName lt gt NickName amp amp LastName FirstName amp amp LastName This if statement reads IF the field NickName does not equal nothing i e is not empty THEN insert the contents of the NickName field PLUS a blank space PLUS the contents of the LastName field OTHERWISE insert the contents of the FirstName field PLUS a blank space PLUS the contents of the LastName field See Appendix D for a detailed description of the IIF statement LCASE LCASE LCASE LastName This argument reads Convert the contents of the LastName field to lower case letters If the last name is Wilson the result is wilson LEFT LEFT LEFT LastName 2 This argument reads Get the first two letters from the left side of the con tents of the LastName field If the last name is Wilson the result is Wi MID MID MID lastname 2 3 Backup your database regularly 103 Command Format Example This argument reads Beginning after the second letter get the next three letters from the contents of the LastName field If the last name is Wilson the result is 150 REVERSE REVERSK Reverse LastName This argument reads Reverse the contents of the LastName field If the last name is Wilson the result is nosliW RIGHT RIGHT RIGHT Las
76. 9 14 Hammerton default 14 0 1 28 88 4 21 88 18 19 99 15 Montton example 15 0 1 9 99 9 15 99 2 20 00 16 Jamesstein default 16 0 5 9 99 5 30 00 5 13 99 17 Stevenbloom example 17 0 8 29 99 4 18 99 11 9 99 18 Macstem default 18 0 12 7 99 12 23 98 10 17 99 19 Montberg example 19 0 3 18 00 12 14 99 10 14 99 20 Killham default 20 0 10 6 99 2 20 99 5 8 99 21 Macstem default 21 0 9 7 99 10 7 99 10 9 98 22 Stevenstem default 22 0 2 14 99 2 1 93 7 2 00 Record A of 1001 Personal Data form viewed as a list Records in the database are viewed in columns and rows Each column represents a data base field each row represents a database record Clicking on any record selector triangle Backup your database regularly 165 The Personal Data Form in the left margin of the window takes you immediately to that record in the original Per sonal Data form Once in the original Personal Data form double clicking in the empty gray area below the text fields returns you to the list view You may re arrange the order of the columns in list view by clicking one on the column heading to select it then click ing and dragging the column left or right to a new position Create and Edit Records Click EDITto change data in an existing record or click C REATE to create a blank record to enter data for a new individual Use the Tab or Enter keys to move the cursor from one field to another Use Shift
77. AIN drivers installed on your computer At the top of the list is the option Always Ask If you select Always Ask a selec tion window showing all available TWAIN drivers will appear every time you begin capturing an image Otherwise select the TWAIN driver for your camera or scanner from the list this driver will always be used Capture options such as color hue and saturation are configured directly from yourTWAIN hardware drivers at the time of capture instead of from ID Setup The options differ from device to device TWAIN PORTRAIT Setup x Select Source Device Always Ask Olympus Digital Vision Cancel Backup your database regularly 51 e VIDEO FOR WINDOWS The DEVICE SETUP button brings up a window displaying VIDEO DISPLAY VIDEO SOURCE and VIDEO FORMAT buttons The options avail able to you through these buttons are hardware dependent each device driver will present its own windows and feature options When setting the Video Dis play options however select Full Full Screen or 640 x 480 this window may offer choices like 1 4 1 2 or Full referring to how large the image will be displayed on screen This ensures the highest image quality when the image is brought into IDentifier for Windows Video for Windows Setup x Video Format Video Source Video Display Click O Kin each Graphics Definition dialog when you are done 52 IDentifier for Windows version 4
78. Add current Remove Add selected record current selected records record records Update Update is a powerful feature allowing you to change a value for a group of records in one step There are two ways to update records 1 Ifa record already contains the correct information that you want updated across the found set of records click once in the field containing the correct information Then click BATCH in the Personal Data window The field name and field contents are dis played in the Batch window Click UPDATE SELEC TED RECORDS in the Batch window IDentifier for Windows presents an alert message asking you to confirm the changes 2 Click BATCH in the Personal Data window In the Batch window click the down arrow of the FIELD pick list and select the database field to update Type the value you want updated in that field for the found set of records Then click the UPDATE SELEC TED RECORDS button IDentifier for Windows presents an alert message asking you to con firm the changes The UPDATE SELEC TED RECORDS button is disabled until you select a field for updating 178 IDentifier for Windows version 4 Level EDU Level Il Batch Delete Click DELETE SELECTED RECORDS to delete the found set of records plus their associated images An alert message appears asking you to confirm the deletion Use extra caution Once the records are deleted they cannot be restored except from a backup so
79. Contents CHAPTER 1 CHAPTER 2 CHAPTER 3 Introduction 3 What Is IDentifier for Windows 3 Minimum Requirements 5 What s On the CD 6 Year 2000 Compliance 6 Five Versions of IDentifier for Win d 07 ws Best Practices 7 Installation 1 The Tools Window 15 User Permissions 19 User Accounts and Passwords 19 Configuration 25 IDServer Setup 39 IDentifier for Windows version 4 Contents Database Management 59 Database Options 59 Database Tables and Forms 60 Modifying Tables and Forms 61 Edit Field Definitions Window 63 Database Management window 72 Attaching to Another Database 78 Added Security with Field Definition files 80 Badge Design 83 Menu Commands 84 Badge Objects 90 Using the Insert Image Command 107 Bar Encoding 108 Magnetic and Smart Chip Encoding 112 Exporting 117 Exporting the Entire Database 117 Importing 119 Simple Importing 119 Advanced Import 121 Reports 133 Search Criteria 135 Fields to Show in Report 136 Repairing and Compacting 139 History 141 Changing Languages 145 Converting to an Alternate Language 146 Editing or Adding Another Languag e147 Add ins 149 Image Export 151 Selected Export 153 IDentifier for Windows version 4 Contents CHAPTER 4 The Search Form home 155 Searching for Records 157 CHAPTER 5 The Personal Data Form 163 Create and Edit Records 166 Badge Printing 166 Capture Images 169 History 174 Batch 177 Reco
80. Date This is the date the record was created Change Date This is the date of the last modification to the record Image Date This is the date of the most recent image capture Image ID This is the name of the image file s IDentifier for Windows saves all images with a number name To find a person s image in Windows Explorer search for this number in the Portrait Signa ture and Fingerprint directories Operator This is the IDentifier for Windows operator who most recently modified the record Print Count This is a serial counter of the number of times a badge has been printed Print Date This is the date a badge was last printed for an individual Backup your database regularly 181 The Personal Data Form Memo field Click the orange Record History label above the record history The history disappears and a memo field appears in its place Click the EDITbutton to enter or edit a memo You may enter up to 65 000 characters Record history Memo 182 IDentifier for Windows version 4 Appendix A Navigating Dentifier for Windows IDentifier for Windows based on Microsoft Access uses Forms as a way to view data and perform functions IDentifier for Windows logically organizes the many functions related to database management badge printing image capture report ing EVERYTHING in the application But because it is so powerful it is possible for new users to become lost
81. Edit Field Definitions window are the current Field Definitions referred to in the Database Management win dow A variety of buttons there enable you to modify the User Field table or Search and Personal Data forms based on the current Field Definitions You arrive at the Edit Field Definitions window by clicking FIELD DEFINITIONS in the Data base management window Backup your database regularly 63 10 Card Maker Edit Field Definitions Form Field name T Size Requi Index 7 search Label Field format Visible Input mask Default value Protected Text list values FirstName 30 Index non unique s LE Date Number LastName Text limited to list Index non unique pn nl Middle Text 20 No Index SO eee NickName Text 20 No Index Nick Name Iv SSNo Text 11 Unique Index nulls ok a 55 No eee ee ceec a 999 39 9999 NameSuffix Text x 5 No Index Name Suffix LI NamePrefix Text 5 No Index Name Prefix Record 14 1 rni of 46 Copyright Imaging Technology Corp 1994 2000 Edit Field Definitions window The following buttons appear at the top of the window 64 IDentifier for Windows version 4 Edit Field Definitions Window Clicking MOVE UP makes the currently selected database field move up the order it ap
82. Imaging Technology Corp 1994 2000 Three buttons at the top of the Configuration window perform functions which require special user input IDentifier for Windows version 4 25 e IDServer is the portion of IDentifier for Windows that is responsi ble for image capture and badge printing This button takes you to a Setup window in which you set your preferences for input and IDSERVER SETUP output devices e g cameras and printers as well as other options See IDServer Setup on page39 IDentifier for Windows supports multiple languages If an autho N rized dealer edited the words which appear in program alert mes sages prompts and Form labels you may save the changes to a EXPORT LANG UAGE new language file Clicking Export language opens a window listing the installed language files Select the language file you wish to update Our program will create a new language file using the modified words and name it LanguageNEW where Language is the language you selected in the Language Export window e g SpanishNEW ItalianNEW See Changing Languages on page 145 gt DATABASE MANAGE MENT IDentifier for Windows has a number of management functions creating copying and saving databases attaching to alternate Microsoft Access or ODBC databases importing database fields from another database as well as adding deleting and editing indi vidual fields Only someone with Syste
83. MAKERS Logitech Mouseware gt ID CARD MAKERS Macromedia Dreamweaver 3 gt 97700 Macromedia Fireworks 3 gt JE Repair ID CARD MAKER Dat Repair the application Select REPAIR IDENTIFIER FOR WINDOWS APP IDentifier for Windows immediately begins repairing the application A progress bar at the bottom of the window shows that repairs are being performed After a few seconds a window appears informing IDentifier for Windows version 4 139 you that the application has been successfully repaired Click OK in that information win dow to proceed Another progress bar appears showing you that the application is being compacted When completed you are returned to the Windows desktop Repair the data Select REPAIR IDENTIFIER FOR WINDOWS DAT IDentifier for Windows immediately begins repairing the database A progress bar at the bottom of the window shows that repairs are being performed After a few seconds a window appears inform ing you that the database has been successfully repaired Click OK in that information window to proceed Another progress bar appears showing you that the database is being compacted When completed you are returned to the Windows desktop Microsoft Access runs an internal integrity check each time you open a database In rare instances if your database is damaged an alert window appears when you first try to launch IDentifier for Windows The alert informs you that damag
84. NS in the Database Management window Editing or Adding Another Language If the desired language does not appear in the Select Language window when you click the LANGUAGE button at the Logon window or you want to customize IDentifier for Win dows s existing language for local idioms or regional spelling you may create new lan guage files for your needs Go to TOOLSSC ONFIGURATION and click the EXPORT LANGUAGE button This exports IDentifier for Windows s English and current alternate language form labels user prompts and alert messages to two ASCII text files an Ixm and lxc file You will edit these files to achieve the desired language or translation When you click EXPORT LANGUAGE a Select Language window appears displaying all currently installed languages Select the language you want to edit from this list and click OK If you wish to create a brand new language file it does not matter which file you select from within this window IDentifier for Windows immediately exports the text for its forms and user prompts to two ASCII text files an Ixm and Ixc file The 1 file contains the text for all the forms captions the Ixm file contains all the text for the applications messages The files are named with the name of the current language with the word NEW appended to the end Thus if the current language was Spanish the newly created language files would be named SpanishNEW lxm and Spanish NEW Ixc
85. S button with a Selection ee from report list pick list immediately below The EXPORT SELECTED RECORDS button is EDU disabled until you select a query from the report list The Selection from report list list Level II Export selected records Selection from report list Selection from report list displays the names of your Reports This allows you to export just the records which were queried for a report For example if a report entitled Contract Employees is designed to display all individuals whose badge type is Contract and you want to export those records for use in another database select Contract Employees from the pick list The EXPORT SELEC TED REC ORDS button is now enabled Clicking it will export those records Create a report for each group of records you are likely to want to export 118 IDentifier for Windows version 4 Section 3 7 Importing IDentifier for Windows offers two types of importing simple and advanced A simple import will append if possible data from an ASCII text file to the IDentifier for Windows database Advanced import on the other hand offers you control over whether you will add or update records whether the data resides in a text file or within a database table plus the ability to map fields between the source and destination files You arrive at both import options by clicking TOOLSSIMPORT or TOOLSSADVANCED IMPORT Simple Import
86. User Field table are Name Type Size Index and Required These field properties are visually distinguished from the other prop erties by their placement together on the first row of the list of field properties They have Name Type Size Required Index Search LastName Text j 30 zl Index non unique Last Name LI a darker gray background than the other field properties The remaining field properties are listed in the two rows below Note If you are attached to any other database table you may edit or appear to be edit ing the five field properties relating to the User Field table Name Type Size Index Required in the Edit Field Definitions window but those changes will not be imple mented when you later try to rebuild the database Edit Field Definitions Window The Edit Field Definitions window is the tool or interface by which you describe or define a database the way you want it to be You use the Edit Field Definitions window to define the characteristics of your User Field table the presence or absence of individual fields as well as field properties such as name type and indexing etc You also use the Edit Field Definitions window to describe or define the way you want the database fields to display in the Search and Personal Data forms such as special formatting order default values etc The fields and field properties that currently display in
87. Windows provides three additional fields called Expression 1 2 and 3 which you may use in your badge layouts or as the basis for select ing a default badge type each time a record is created You may create expressions in the same manner as mag track and bar code encoding fields Use ADD FIELD and ADD TEXTor type the data strings to create custom strings of information When you finish entering all your formulas and expressions click TEST FO RMULAS IDenti fier for Windows verifies the syntax and integrity of each of the formulas presents a win dow confirming the results and displays a sample of each formula extracted from the first record in the database In addition you may save your formulas to a text file by clicking the SAVE FORMULA but ton A standard Windows Save dialog opens allowing you to name and save the formulas To use formulas that you previously saved click RESTORE FO RMULAS A standard Win dows Open dialog allows you to navigate to the encoding formulas file you previously saved Note If you change the names of database fields in the Edit Field Definitions win dow and rebuild the User Field table See Modifying Tables and Forms on page61 your formulas here may no longer match the field names in the database Always verify 36 IDentifier for Windows version 4 that the field names used here in the Encoding Formulas of Configuration match the actual field names used in the database Backup your da
88. a Create records Edit protected E Batch fields View history The individual permissions Configuration This permission allows you to use all the tools in theConfiguration window e g Program Preferences Database management IDServer Setup etc User accounts This permission allows the user to create edit and delete user accounts Edit reports This permission allows users to create and edit the queries upon which reports are based Layout badges This permission allows the user to open and use the IDLayout badge design utility Export text This permission allows users to export data in the IDentifier for Windows database to an export text file Import text This permission allows users to import data from another database into the IDentifier for Windows database View history This permission allows users to view the Badge History Record Level 2 s EDU History and Program History if they were enabled Level Il Edit records This permission allows users to edit data in the IDentifier for Win dows database Delete records This permission allows users to delete records and their images in the IDentifier for Windows database Create records This permission allows users to create records in the IDentifier for Windows database Edit protected fields If you marked specific database fields as protected only some Level one with this permission may edit them The fields are otherwi
89. a data IDentifier for Windows 3 0 History Form find PRT at Rc FT PES TE MENO URE TK URGERE peur fase PRINT BsdoeTspest BadgeNamberVerson70 Record uj 1 Copyright Imaging Technology Corp 1994 1999 ps NUM Data History form base field such as image capture or badge print Note data changes recorded here will not be displayed in the Badge History window if a badge has not yet been printed since that change was made That is if the record s last name was changed from Smith to Jones but the badge had not yet been printed with the new name Jones the change would be reflected in the Data History window but not the Badge History window 176 IDentifier for Windows version 4 Level EDU Batch The following information is recorded in the record s history DATE This is the date the action was performed To sort the history by date click the DATE button Click DATE again to sort by date in reverse order WORKSTATION This is the name of the workstation where the action was per formed In a networked environment each workstation has a unique name To sort the history by workstation name click the WORKSTATION button Click WORKSTATION again to reverse the sort order OPERATOR This is the user name of the operator who performed the action The user name is the name entered at logon To sort the history by u
90. adgeVersion BadgeVersion Birthdate BadgeVersion Birthdate Birthdate ChangeDate Birthdate ChangeDate ChangeDate City ChangeDate City City Classification City Classification Classification Company Classification Company Company CreateDate Company CreateDate CreateDate Department CreateDate Department Department ExpirationDate Department ExpirationD ate ExpirationD ate FirstName ExpirationD ate gae FirstName FirstName IDNumber FirstName IDNumber IDNumber ImageDate IDNumber ImageDate ImageDate ImagelD ImageDate ImagelD ImagelD IssueD ate ImagelD IssueDate IssueD ate LastName IssueD ate LastName LastName Middle LastName Middle Middle Operator Middle Operator Operator PrintCount Operator x PrintCount PrintCount PrintD ate PrintCount j PrintD ate PrintDate Sex 21 PrintDate z Sex Sex 2 If fields are not named the same yet contain equivalent data you may map them That is you may instruct IDentifier for Windows to insert data from a field in your database into any specified field in IDentifier for Windows s database Click once on the field name in the Source column and click on its equivalent in the Destination column After clicking gt the button those two fields will display side by side in the right pane If you double click on a field in either the Source or Destination column IDentifier for Windows will automatically search for an identically or similarly named field in the other column If an identically or similarl
91. al 3 Box Obj001 2D Bar Code 151147621203 mm 10 Camera Setup ID Setup Graphics definition otro Dec CNTCPORTRAITV Instances 7 IDServer Setup ID Setup EET Setup File CATCNTCEDUCAINN Urits Server data path ee MM x path to badge layout and graphic ies IT Use Directory for imagetorage Enable CMi SecurCode barchdes TT Send preview data to ID Layhut T Enable Biometrie Images to Capture IP Import File Encoding TT Fingerprint T Signature Printer option Test paths About me 7 B Contre Hehe ies Image Format JPEG Qusiy 100 JPEG be Capture Device Twain Capture Options ES Import from Fie Penware Sig Tablet Donec Topaz Sig Tablet Twain Video for Windows A ss gum Printer Setup ID Setup Printer Options Badge printer selection Sheet printer selection Eton P400 Card Printer piv22LPTT AP Lesesiet PCL PCLSEMSSLPTT 1 Origin Offset X o Origin Offset x fo Y o Alternate Resolution dpi Atemate Resolution dpi p TT Print Text as Graphics T Print Text as Graphics Use the Control Panel Printer Parameters functions of windows to setup the printer The default printer curentii HP Lasedet 6P EMP S
92. ame ASC DSC Group y pno zF Hl dw pse g SQL WHERE clause 2 M FirstName yj psc SF O J Record 4 of 4 Copyright Imaging Technology Corp 1994 2000 IDentifier for Windows version 4 133 After entering your report criteria clicking PREVIEW displays a preview of the report You may print your report from the Preview window PREVIEW If you created or edited a report clicking SAVE saves your Ely changes SAVE Clicking UNDO removes the last action taken in the Report win X dow UNDO Click C REATE to create a new report CREATE Click DELETE to delete the currently open report The open report Ar is identified in the Report Name field DELETE Click the down arrow of SELECT REPORTto display a list of all saved reports The selected report appears in the Report window Select report Badges Printed More Than 5 Times Employees Hired in Past 12 Months new SELECT REPO RT Creating a report requires three steps 1 Specifying the query or search criteria for the records for which you want to view or print a report Specifying the database fields you want displayed in the final report and Specifying the Sort order of the final report Three areas of the Reports window allow you to customize these options 134 IDentifier for Windows version 4 Search Criteria Search Criteria Enter your search criteria
93. ames and field properties in the import file exactly match the fields in the exist ing database IDentifier for Windows will automati cally use the IDNumber field as the key field to compare records in both databases Text file This is a comma delimited text file exported from any other database When this is selected a Windows Open dialog looks specifically for a text txt file With this option a field mapping window will open allowing you to map fields from the import file to the IDentifier for Windows database You will have an opportunity to specify the key field for use asa database comparator Backup your database regularly 123 Compatible ITC database This is the dat mdb file of an IDentifier for Win dows database When this is selected a Windows Open dialog looks specifically for a Microsoft Access mdb file Use this option ONLY if have verified that the field names and field properties in the import file exactly match the fields in the existing database Unless you copy or rename your database the name of this file is ITCR4DAT mdb IDentifier for Win dows will automatically use the IDNumber field as the key field to compare records in both databases MS Access database After selecting a file type in the File Select window an Add Update Select window opens The three choices are This is the mdb file of any other Microsoft Access database W
94. and height of 400 for fingerprints yielding EDU almost a 1 1 2 inch square image and width of 900 and height of 300 for signatures IMAGE FORMAT You may select from the pick list the file format in which the image will be saved We recommend that you save portraits as JPEG fingerprints as Image Format Level EDU TIFF Compressed TIFF Mono 1 bpp TIFF PEX TARGA 24 bpp BMP 8 bpp BMP 24 bpp BMP 8 bpp GRAY BMP 8bpp GRAY and signatures as TIFF mono See Graphic File Formats on page 187 at the end of this manual for a table describing the characteristics of the graphic file formats IDentifier for Windows supports IMAGE QUALITY This option only appearing if you selected JPEG as the file format sets the balance between the image s compression and image quality A lower num JPEG Quality 100 zo best ber offers greater image compression at the expense of image quality A higher num ber offers greater image quality but a larger file We recommend that you accept the default value of 70 which produces image files in the range of 10k 12k for 300 x 375 pixel images CAPTURE OPTIONS The CAPTURE O PTIONS button in each of the Graphic Definitions dialogs offers options for cropping and enabling adjustment of image brightness and contrast Note Use of the FlashBus Flash3D and FlashPoint 128 video capture cards in combination with the CCD 1000 video camera offers an additional
95. and may be pur EDU chased separately in some lower version products As new Add ins become avail Level l able they may be purchased separately as well IDentifier for Windows version 4 149 When you click the Add ins button a Select Add in window opens ID Card Maker Select Add on function ITCR 4Addin_Advancedimport37 mdb ITCR4Addin ImageE sportS7 mdb ITCR4Addin SelectedE xport97 mdb Two Add ins are available mage Export e Select Export Selecting an Add in and clicking the Y button launches the Add in 150 IDentifier for Windows version 4 Image Export Image Export When you select Image Export in the Add in dialog the Image Export window opens IDentifier for Windows 1TCR4Addin_ImageE xport97 mdb Add in Form n p Company Photos Destination directory JPG Destaination image type SSNo M Image name source field 1 1 00 Since date r Do not overwrite existing images Copyright Imaging Technology Corp 1994 2000 ser NUM A The Export all button will export all images that have been captured Export all The Export last search button remembers the last query you per formed and will export the images for that found set of records Export last search Backup your database regularly 151 The Export since date button will export the images for all records ST that ha
96. another par allel port or always keep your printer power ON when using the IDentifier for Win dows software The setup wizard will create a program folder and program icons for IDentifier for Win dows in the Programs section of Windows STARTbutton While you are now ready to begin using IDentifier for Windows it will not be optimized for use until you have set some program preferences and instructed the program to use your specific cameras and printers Therefore first time users should carefully read the next chapter Tools before continuing Note When you launch IDentifier for Windows you are presented with an initial Logon window The User Name and Password fields are disabled a short message in the body of the Logon window explains that logon is disabled until a user account with System Administrative privileges is created Do not worry you will learn about this in User Permissions on pag 19 Backup your database regularly 13 Installation 14 IDentifier for Windows version 4 CHAPTER 3 The Tools Window You arrive at the Tools window by clicking TOOLS in the Search window Be The Tools window is where IDentifier for Windows s tools are located e g importing and exporting databases designing badge layouts setting application preferences etc The following window appears allowing access to different appli cation functions IDentifier for Windows Tools Form
97. ars below Clicking on the subse quent box es allows the use of up to three fields When you add a second or third field an AND OR selection box appears You may select either And or Or to specify whether the query should match any part or all of the search criteria With the FIELD box active click on its pick list to select a database field on which to create search parameters Click the down arrow of the OPERATOR pick list to select a Boolean operator Last enter a value in the VALUE box Note unlike the opening Search window where you were able to enter only a few characters in a field on which to search you must type the field s data in its Backup your database regularly 135 entirety In a text field enter the complete word or words for which you are searching in a number field enter the exact number etc For example in the Search window you can find all the records belonging to the Engineer department by typing eng in the Department field To find all the Engineer records in the Report window you must enter engi neer You can enter more complex Where statements in the SQL Where box using SQL expressions Refer to Appendix C for examples of SQL statements Fields to Show in Report On the right side of the Reports window the FIELDS TO SHOW section provides an ADD FIELD pick list to select any database fields you want to view in your report IDentifier for Windows place
98. as embedded within them You must mouse click inside the paren theses before or after the appropriate commas to insert either a database field name oper ator or literal text depending on the function you are using Refer to the table below for descriptions of the functions IIF bd FORMATL FORMATR LCASE LEFT LEN MID REVERSE RIGHT TRIM UCASE 102 IDentifier for Windows version 4 Badge Objects Command FORMATL Format Example FORMATL FORMATL EmployeeID 0000000000 This argument pads the specified database field with the mask supplied after the comma In this example 10 zeros is the mask meaning the employee ID field must have 10 characters if the employee ID field con tains less than 10 characters zeros will be added to the right of the data until there are a total of 10 characters If the employee ID is originally 12345 the example above would result in 1234500000 12345 actual data 0000000000 mask 1234500000 final result FORMATR FORMATR FORMATR telephone 716 00000000 This argument pads the telephone database field with the mask supplied after the comma The characters to the right of the comma is the mask meaning the telephone field must have 13 characters if the telephone num ber only has 8 characters e g 575 2456 the portion of the mask to the left of the number will be added 5
99. came with the Video Card and click HAVE DISK in the Select Device window Follow the prompts 8 After Windows has started and you are at your desktop click the STARTbutton and choose Settings Control Panel 9 In the Control Panel window double click the Display icon 10 In the Display Properties window click the SETTINGS tab In the Settings prop erty sheet look at the Color Palette field The Color Palette needs to be set to High Color 16 bit or True Color 24 bit If neither of these are displayed in the Color Palette field click on the down arrow to the right of this field to select the proper setting Some applications installed on your computer may not like the True Color 24 bit setting when you run these applications they may display a message requesting you to reset the color palette to High Color 16 bit Doing so will not effect IDentifier for Windows 11 Click OK to close the Display Settings window and close the Control Panel window AutoLite AutoLite is box providing connectivity between various capture devices and a computer It is used specifically in conjunction with the FlashBus FlashPoint 3D and FlashPoint 128 Video Cards One side of the box provides a cable connection to the Video Card in the computer The other side of the box provides cable con nections to video cameras fingerprint cameras and Imaging Technology Corpora tion s Portrait Light The fr
100. can be FROM THE CURRENT viewed Rebuilding the forms has no affect on the actual data or FIELD DEFINITIONS database tables See Modifying Tables and Forms on pag e61 If in the Edit Field Definitions window you delete a field change a fij field s name size requirement status or index property those mod ifications will not be implemented when you later rebuild the data DELETE ALL RECORDS base tables and forms To implement these kinds of changes the IN THE CURRENT database must be empty i e contain no records Clicking this but DATABASE ton deletes all the records in the database Before deleting your records export your data to a text file using IDentifier for Win dows s Export command See Exporting the Entire Database on page 117 If you add new fields to the Field Definition file and try to rebuild the database tables and forms without first emptying your data base IDentifier for Windows will add the new fields to the table of User Defined Fields If you restore a previously created Field Def inition file and try to rebuild the tables and forms without first emptying your database the fields from the restored file will be added to the existing list of database fields If you have databases created by IDentifier for Windows or IDenti fier for Windows version 3 xx clicking this button will convert the database to version 4 CONVERTA REV 3 DATABASE TO THE CURRENT VERSION Because ODBC databases are inher
101. characters LIKE a a finds data beginning and ending with the letter LIKE ab finds data with the letters ab embedded any where within it LIKE ab finds any string beginning with the letters ab LIKE a a finds any strings beginning and ending with a and any character letter number charac ter between them LIKE finds any strings beginning and ending with a containing a single number between them LIKE a z finds any string beginning with the letters a through z LIKE a z finds any string that lies outside the range of a through z e g 9 amp 96 LIKE 0 9 finds any string that lies outside the range of 0 through 9 e g a amp Backup your database regularly 197 SQL and Boolean Operators 198 IDentifier for Windows version 4 Appendix E ITF Statements The IIF function will operate on information you supply within the parentheses The commas within the parentheses separate the three parts of the IIF function which are argument result1 result2 If the function were spoken in plain English it would sound like this If such and such a condition is true then auto matically generate this response otherwise if the condition is not true generate this alternate response The such and such condition this response and
102. ck on your PVC card printer in this window and select Properties from the context menu to open the Properties sheet There is no single standard for how the printers prop erties are presented to you The Properties sheet may be tabbed offering easy access to configuration options on older printer drivers you may have to look for something like a SETUP button Note that this is where you will specify how many color panels your printer rib bon contains and whether or not you using an overlay panel or protective lami nate Some printer drivers allow you to adjust temperature settings of the card printer s print head and lamination station You should familiarize yourself with this property sheet Because PVC card printers are so mechanical they are the most likely source of problems in producing high quality photo ID badges The printer driver is the first place to turn when trying to troubleshoot printing prob lems Encoding dialog When you click the ENCODING button the Encoding dialog appears If your card printer supports writing to a magnetic strip you must specify start and stop characters instructing the printer when to start and stop magnetically encoding data IDentifier for Windows has pre configured the prefixes start and suffixes stop for common card printers Select your printer from the pick list the correct prefix and suffix is supplied If your printer requires characters other than those supplied by ID
103. ck the Network Neighborhood icon on your desktop All available network resources are displayed Double click the workstation file server where your Network Administrator created the shared directory then right click on the folder representing the hard disk Choose Map Network Drive from the pop out menu Allow Windows to assign a drive letter and ensure that nect at logon is checked Note to Windows NT and 2000 users Before you install IDentifier for Windows you must logon to Windows with full Administrator privileges If you do not logon with Administrator privileges required software keys will not be written to Win dows registry and IDentifier for Windows will not run properly 1 Insert the IDentifier for Windows CD in your CD ROM drive If auto insert notification is enabled in the Device Manager tab of your System control panel IDentifier for Windows s installation wizard will automatically begin If the installation wizard does not begin automatically open Windows Explorer IDentifier for Windows version 4 11 Installation and browse the IDentifier for Windows CD Double click on the file named Setup exe Follow the on screen prompts You will be prompted to mark a Network check box if you wish to install IDentifier for Windows in a networked environment If you check that option you will be prompted to enter the drive letter and path to the directory your network administrato
104. cropping window will never be presented The entire image will be saved b Brightness Contrast If enabled the cropping window will also contain slide bars for adjusting the image s brightness and contrast Dragging the slide bars left or right changes the brightness and contrast in real time Clicking on the bright ness or contrast buttons to the left of these slide bars will revert the image to its original capture attributes 7 CAPTURE DEVICE AND DEVICE SETUP There are eight methods for capturing images Flash family of video capture cards Video for Windows TWAIN Topaz Sig Tablet Penware Sig Tablet or Capture from File For each image you intend to capture por trait fingerprint and signature select your capture method from the Capture Device pick list The input device you use video camera scanner signature tablet etc will have required you to install one of the driver types listed here the Get from File option allows you to import images previously captured and saved to disk Each cap ture method offers its own Device Setup options when you click the DEVICE SETUP button Capture Device Twain Capture from File FlashPoint 128 FlashPoint 3D Device Setup FlashPoint FlashBus Penware Sig Tablet Topaz Sig Tablet Twain Video for Windows a FLASH FAMILY The DEVICE SETUP button brings up a tabbed Property Sheet allowing the selection of various camera options A live video window displa
105. d access options are entered into each record Only some one with permission to access specific application functions e g create delete print etc is allowed to use them The application administrator may assign an initial password for each user but users may change their passwords at any time thereafter Though the application administrator can never read a user s password passwords always appear as asterisks he or she may over write or delete a user s password at any time or delete the user account record entirely thereby denying that individual access to the application When you logon to IDentifier for Windows for the first time the User Name and Password fields in the Logon window are disabled indicating that a System Administrator has not yet been created To secure the application that is force the initial Logon window to require user names and passwords at least one user account with System administrator privileges must be created see below If all user accounts enjoying System administrator permis sion are deleted the logon window will stop forcing the use of user names and passwords This IDentifier for Windows version 4 19 is a visible reminder that at least one user account must be created which has over all access to the database ID Card Maker User Permissions Form m x Help Operator User name Full Password Iv 1 Permissio
106. d Personal Data forms The options described above essentially relate to two areas of a database its tables and its forms Database Tables and Forms Tables At their heart every database uses tables to store its data Tables are similar to spread sheets in that data is physically and logically arranged in columns and rows Columns rep resent individual database fields such as First Name Middle Name Last Name etc while rows represent individual records When you install our application it automatically creates a table called User Fields to store all the data that you enter into the database If you wish to record an individual s address employee ID number social security number date of birth etc all that data will be stored in the User Field table It is called the User Field table because you have the ability to modify or define not only what fields are in this table but the various field 60 IDentifier for Windows version 4 Modifying Tables and Forms properties themselves such as field size type visibility indexing etc If you are attached to any other database table you may view and edit the data contained within the table but you cannot modify the table itself its fields and field properties Forms We said that tables are like spreadsheets the information is presented logically in rows and columns However rows and columns are often an inconvenient way to view your data Therefor
107. d want to return to the Field Definitions currently in use by your database simply re attach to that database file using the ATTACH TO AN EXISTING DATABASE button in the Database Management window If you want to make IDentifier for Windows on one or more PC s N use the database fields stored in an archived Field Definition file click RESTORE to bring up a standard Windows open dialog in RESTORE which you navigate to an archived Field Definition file Restoring field definitions is like importing records you are importing fields and field properties into the User Field table which is shared by one or more PC s After restoring or importing the fields definitions you must rebuild your IDentifier for Windows database on each PC attached to that database to display those new fields If you are attached to a non IDentifier for Windows generated database you may use RESTORE only to modify the display of data in IDentifier for Windows s forms In the main body of the Edit Field Definitions window a scrolling list of every field cur rently being used by the database is displayed You may modify the individual field prop erties for each field However before you begin please understand the following critical issue If you edit fields for the purpose of changing the User Field table the database must be empty There are five fields properties which directly affect the User Field table Name Type Size Index Required
108. defined an input mask the data is always entered in Overtype mode If you use the BACKSPACE key to delete a character the character is replaced by a blank space Backup your database regularly 205 Input Masks amp Field Formatting If you move text from a field for which you ve defined an input mask onto the Clip board the literal display characters are copied even if you have specified that they not be saved with data Note Only characters that you type directly in a database field are affected by the input mask Microsoft Access ignores any input masks when you import data from an external source When you ve defined an input mask and set a Format property for the same field the Format property takes precedence when the data is displayed This means that even if you ve saved an input mask the input mask is ignored when data is format ted and displayed The data in the underlying table itself isn t changed the Format property affects only how the data is displayed Field Formatting The Format property affects only how data is displayed It doesn t affect how data is stored You can use the following symbols in custom formats for any data type Symbol Meaning space Display spaces as literal characters ABC Display anything inside quotation marks as literal characters Force left alignment instead of right alignment 2 Fill available space with the next character Display the nex
109. dialog an arrow button appears to its right Clicking the ARROW BUTTON opens the Expression Builder dialog Name of field containing the text Name of field containing the text gt _ hs Sample value Address2 t Cancel Cancel Expression N 2 Expression editing options z Erase Expression Add Database Field Add Function Test Add Operator Help Add Text Cancel An editable Expression field allows you to type expressions manually but you may pre fer to use the easy ADD buttons instead Unlike other applications which limit you to the number of expressions or custom data strings you may use the Expression Builder allows you to create an unlimited number of specialized displays of your data Backup your database regularly 101 Add Database Field button Add Database Field Click this button to present a list of database fields When you select a field and click OK it is inserted into the Expression field Address2 BadgeNumber BadgeT ype BadgeVersion Barcode Birthdate BothNames ChangeD ate City Classification Company CreateD ate Department F niratinnD ate Add Function Add Function button Click this button to present a list of formatting functions Note when a function is inserted into the expression edit field it is followed by parentheses The parentheses may have none one or two comm
110. ding field in the IDentifier for Win dows database The order in which the fields appear from left to right do not have to match IDentifier for Windows will recognize the fields as valid and correctly import them into its own corresponding fields The comma delimited text file must contain a header or first row identifying the names of each field Before you try to import the data from the export text file open the text file in a text editor and 1 verify that the first line of the text file contains the names of the database fields 2 verify and edit if necessary that the field names exactly match IDentifier for Windows s equivalent fields and 3 you may optionally enclose each field name in quotation marks Each field name must be separated from the others by a comma with the comma falling outside the quotation marks Depending on the text editor you use all the field names may not physically fit on one line In that case allow your word proces sor s automatic text wrap to continue your field names on the second and third lines with you entering a carriage return Enter key only when you finish all field name entries When you finish editing the export text file save it as a plain ASCII text file IDentifier for Windows s IMPORTfunction only imports ASCII text files If a field name in the export text file does not match exactly then IDentifier for Windows assumes that all the data for that column in the rows below do not belong in th
111. dit data in the field designated as the key field nor create or delete database fields IDentifier for Windows uses a variety of tables to record employ ees authorized application users history and audit logs etc To create an IDentifier for Windows database identical to the DELETE ALL RECORDS Microsoft Access version in an ODBC database click this button AND REBUILD AN You will be prompted to select the ODBC database in which IDen ODBC DATABASE tifier for Windows will create all its tables IDentifier for Windows will delete any records that exist in the ODBC database you specified This takes you to the Edit Field Definitions window where you bv have a variety of options for setting thedisplay of database fields See Attaching to Another Database on page 78 Note modify FIELD DEFINITIONS ing field properties only affects the way fields are displayed at individual workstations it does not affect the actual database tables Backup your database regularly 77 REBUILD THE FORMS FROM THE CURRENT Clicking this button will rebuild the Search and Personal Data forms to reflect the current Field Definitions the database field information that currently displays in the Edit Field Definitions window Forms are a graphical alternative to viewing data in the rows and columns of database tables If you edited database field properties which affect the forms the forms must be rebuilt FIELD
112. ds for specific users In the Edit Field Definitions window check the Protected field property for fields you wish to protect from specific users Workstation level security At specific workstations uncheck the Visible property of specific database fields from the Field Definitions Edit window Then rebuild the forms at that workstation using the REBUILD THE FORMS FROM THE CURRENT FIELD DEFINITIO NS but ton Those fields will not be visible to anyone regardless of the user s application permis sions Multiple field definitions files security In a large network running a variety of configura tions of our program create specific Field Definition files for each configuration Customizing database fields for a networked environment takes careful planning You must know which fields must be visible or hidden at specific workstations and if specific 80 IDentifier for Windows version 4 Added Security with Field Definition files field formatting is required at different sites For example if several guard verification stations are to be restricted from viewing certain information in the database then a Field Definition file needs to be created which hides that data Or if a number of data entry sta tions need to have certain fields color coded to ease data entry then a Field Definition file must be created specifically for them A Field Definition file is a text file containing a list of database fields plus each
113. ds to perform your search In Backup your database regularly 159 The Search Form home a small database you might successfully find the person named Ernesto by typing in the First Name field In a large database however typing might also find all the Ernie s Ernest s and Ernestine s etc Therefore to find only Ernesto you might need to enter his entire first name last name and possibly date of birth as well in the cor responding fields If you do not know an individual s unique value enter as much infor mation in appropriate fields as you can The more data you enter the more likely the search will yield the individual for whom you are looking Searches in these fields use Microsoft Access like operator which finds records containing data like that which is entered so it is not necessary to enter the complete word But entering partial informa tion in the Value field may find more records than you intended If more than one record matched the search criteria the record status bar at the bottom of the window indicates how many records were found Click the left or right arrows to advance forward and backward through the found set of individuals or use the Page Up and Page Down keys on the keyboard until you find the one for whom you are looking Record 4 gt rife of 5 Searching with Alternate field You may perform a s
114. dual The Expression fields appear on the Encoding formulas prop erty sheet in this Configuration window While the Configuration window doesn t offer the ability to automatically insert func tions the way you can in IDLayout s Expression Builder See Expression Builder on page 100 you may manually enter functions operators and text Note that all expressions must begin with an equal sign You may use any function and operator that is supported by Microsoft Access 2000 How ever Imaging Technology Corporation only supports and warrants the following expres sions n Expressionl lIF Department technical tech lIF Departmentz sales sales default Expression2 CHOOSE VAL Department sales tech default Expression3 DEPARTMENT Expression1 This expression uses nested if statements An if statement follows this syntax iif argument result1 result2 In plain English that means If such and such a condition is true then make a certain result apply Otherwise if the condition is not true apply a dif ferent result The argument typically compares whatever is entered in a specified database field to a value text date or number which you provide here The syntax of the argument typi cally is database field Boolean operator literal text Note literal text must be enclosed within quotation marks In the example in the graphic above Depart
115. dware options software options the number of images you wish to capture Printer Options dialog The Printer Options dialog is used to select PVC card and sheet paper printers print offset values print queue options enable Sheet printing Encoding dialog The Encoding dialog is used to select the start and stop commands which instruct the magnetic encoder on your card printer when to start and stop encoding data and to select a Smart Chip protocol for Smart Card encoding Sheet Layout dialog While not a hardware setup dialog the Sheet Layout dia log is used to design the number and positions of multiple badges on a single sheet of material You access the Sheet Layout dialog from within the Printer Options dialog If you check the Use Batch printing option check box and the Use Sheet formatting option a new SHEET LAYOUT button appears 42 IDentifier for Windows version 4 Graphics Definition dialog Open the Graphics Definition dialog by clicking a check box for the image type you wish to capture e g Portrait Signature or Fingerprint then clicking the MORE button beside it ID Setup Graphics definition Portas Certo DAITCAPORTRAIT v r E 1 Instances p 4 2 y 3 Capture Width pixels 300 Capture Height pixels pX 4 Image Format Y JPEG Quality 100 JPEG best 5 6 Capture D LS ER 7 FlashPoint FlashPoint FlashBus z us
116. e Edit Field Definitions ap up Label Field name Visible Type Size Required Index search Field format Protected Input mask Default value Tout liet values ren mur o Index unique Frat rder mon rique 2 reais rder fan fewretousexpredios 26 45 B7787 76 os70s72000 22520 PM gt Blane 09 08 20022302 FM adge Type defauk BadgeNumber Version 470 28 87087200 2237 PM Field Badge Type default gt rim 28 09 09 200022271 PM CAPTURE magai 28 ES ERERTE 25 08 092000221 4 PM PRINT BadgeType detauk BadgeNumber Version 3 0 5 08 03 2000 22048 FM for Feld Status new gt lost 74 09 09 2000 22028 FM imagsiD 2 74 08 09 2000 21923 or Teld LasiName Kreger gt Carlisle e ERPTURE magelD 1 23 07 27 2000 4 1852 PM Feld S5No gt 217 E E E 23 W 27 2000 41538 FM BadgeType detauk BadgeNumber Version 1 0 Bitar pss q Re indes 2 Backup your database regularly 185 Navigating IDentifier for Windows IDLayout 7 ID Layout Edit Insert Align View Window Help HER f
117. e will be used by default Visible This property makes the field visible or hidden on a workstation Removal of the check mark makes the field hidden For example one workstation can have a field unchecked and therefore hid den while another workstation can have the same field checked and thus visible Type The field may be of five types Text Number Date Text List or Text limited to list A Text field allows the entry of any keyboard character A Number field allows only numbers A Date field allows alphanumeric entry but treats the data as a date A Text list is a pick list in which you may either select from a predefined value or enter your own values A Text limited to list is a pick list in which you may only select a value from a predefined list of values Backup your database regularly 67 Property Size Description Typing a number in the size property field lets you to set the maxi mum number of characters the field allows When setting the size for telephone social security and zip code fields remember to allow extra characters for the hyphens and parentheses between numbers In addition try to anticipate the longest entry which a certain field might contain for example a lengthy hyphenated last name The physical dimension of the field in the Personal Data and Search window shrinks or expands depending on the size you enter here Attention to future importing and e
118. e Microsoft Access upon which our program is based uses forms as an alternate way of viewing the data stored in its tables Forms are graphical That is instead of viewing table data in rows and columns forms may display data in almost any layout imaginable Forms may be colorful contain pictures and buttons and allow data base fields to be arranged anywhere in the window When you are looking at IDentifier for Windows s Search and Personal Data windows you are looking at the forms the tables that contain the actual data are hidden from view Just as you may modify the User Field table you may also modify the forms used to dis play that table s data There may be a variety of reasons why you will consider modifying the forms you want your forms to exactly represent the fields in the User Field table you do not want your forms to exactly represent the fields in the User Field table Modifying Tables and Forms When using commercially available database applications such as FoxPro FileMaker Pro or Microsoft Access these applications provide a functional and intuitive way to look at and work with your database fields That is they provide tools for adding deleting and editing the properties of your database fields IDentifier for Windows also provides a tool for editing the database fields whether in the User Field table or the way they display in the Search and Personal Data forms This tool is the Edit Field Definiti
119. e custom colors window and change any one of the color numeric values to 254 Color Basic colors NI f Imi BI E E NE ND EEE Change this value to HERE mI achieve near white HAT then add it to the eee Custom colors FTTTTTTT Sat 240 Green Define Custom Color ColorlSolid Lum 240 Blu Add to Custom Colors You may fill the background of the text object with a color or make the object frame trans parent by selecting either Transparent or Colored in the Text Background box of this win dow Repeat these steps for the remaining text objects you want to incorporate into your badge design Expression Builder The Expression Builder lets you create special text objects which contain data from mul tiple database fields plus literal text strings and allow that data to be printed on a badge mn With Expression Builder you can Level Il extract portions of data from within a database field combine data with literal text create a single badge object which contains data from numerous database fields e insert images into a 2D Superscript bar code create what if arguments to insert text only if certain conditions apply 100 IDentifier for Windows version 4 Badge Objects e more When you select the equal sign from the pick list of database fields in any Properties of Text
120. e that is a Server DBMS created either by IDentifier for Windows or another application your Database Administrator must perform all the ODBC data base setup before our program can begin functioning with it Our program has the ability to attach to database tables whether created by IDentifier for Windows or not Attaching or linking means that you can view the data from another table within our program IDentifier for Windows and its run time version of Microsoft Access is the front end it displays the data regardless of the type of applica tion that created it at the back If IDentifier for Windows created the table after you are attached you may modify the database fields in the User Field table If the table was not created by our program you may only view and edit the data contained within that table you may not edit the data contained in the database field used as the table s key field If you selected the MS Access radio button in the Database Management window clicking ATIACH TO AN EXISTING DATABASE opens a standard Windows Open dialog allowing you to select a Microsoft Access database Microsoft Access databases have an mdb file C ODBC MS Access extension Once selected a second window appears in which you select the individual table within the database to which you wish to attach Note If you are attaching to another IDentifier for Windows database you are attached as soon as
121. e IDentifier for Windows database the data in that field will not be imported If you do not want to import data from a field whose name exactly matches a field used in IDentifier for Windows rename the field in the export file to one not used by IDentifier for Windows e g not used or skip Because the field names will not match IDen tifier for Windows ignores the data in those fields Important The Import button uses the field IDNumber in our application as the key field to compare records between two databases Therefore the source data file must also contain a field named IDNumber which stores a unique number for every record If the source file uses a differently named field e g EmployeeID rename it in a text editor to IDNumber If the source data file contains records whose value in the IDNumber field is already in use by some of our application s records those records will not be imported 120 IDentifier for Windows version 4 14 Level EDU Level Il Advanced Import Importing a File Click IMPORTin the Tools window A Windows Open dialog allows you to navigate to the text file containing the import data Select the file and click OK IDentifier for Windows prompts you to confirm the action then imports the data It is now viewable in the Per sonal Data window Advanced Import The Import button in the Tools window only imports data that resides in a comma delimited ASCH text file
122. e every instance of the color you speci fied as the Key Color Tha vl mage raced roban of pacis E x CUTE co Bwe Poake Basgan Poean Argeldgeni 7 Backgoud Detection puse Diag ele dete pes re 1 127 TE Y 5 wh f Ced amm Hortortal FLOR Vatial pion x C Troyen CTF CCR rage Processing a CN Rart tide F STET Cao To Eliminate the Background Portion of the Image Select Background Detection New options immediately appear Click the TRANSPARENTradio button to make the background transparent allowing images or badge background to display behind the portrait Backup your database regularly 95 5 Engineer bdg Side1 To Insert a Rainbow Pattern Just as you may remove or change a colored por trait background the color that appears behind the person s head you may insert a rain Q EDU bow pattern or any other graphic image to appear in the portrait background After checking the BACKGROUND DETECTION check box click the RAINBOW radio button A BROWSE button appears allowing you to navigate the hard drive or network for an image file IDentifier for Windows provides three sample Rainbow images located in a folder named Rainbows installed in the ITC directory or elsewhere if you chose a different directory when you installed the program Selec
123. e has been detected and that a repair will be attempted Click YES in that alert window to initiate the repair When the damage is repaired the IDentifier for Windows database is opened 140 IDentifier for Windows version 4 Section 3 10 History You arrive at the History window by clicking TOOLSSDATA HISTORY IDentifier for Windows provides the ability to track changes made to specific records by click ing a HISTORY button in the Personal Data window This shows badge history and record events IDentifier for Windows also creates a log of application events such as logons and di logouts and which tools a user has accessed etc To view the application events history click HISTORY in the Tools window A History window appears ID Card Maker Data History Form BEES Level Help EDU Level Il Workstation Operator eui ase E98 ass Samo TOLD AM ubi PERMISSIONS Deeiedadd ubi oo pamon suis seat ubi est TOOLS MiesUserPemissns Buca FORE cca ui cxt TOOLS Mew User Pe
124. e regularly 137 NOTE The Report defaults to Windows default printer If you set a PVC card printer as your Windows default the report will try to display preview in a window the size of your PVC card The actual data may be distorted or not appear at all in the preview window To correct this pull down the FILE menu to PRINT SETUP On the Page tab of this dialog select a paper printer The report will now display correctly 138 IDentifier for Windows version 4 Section 3 9 Repairing and Compacting You repair and compact your database by clicking Windows START button IDENTIFIER FOR WINDOWSSREPAIR IDENTIFIER FOR WINDOWS APP and REPAIR IDENTIFIER FOR WINDOWS DAT Data in your database may become corrupted from time to time for a variety of reasons power outage hardware problems corrupted system files other factors In addition repeatedly editing a database such as changing personnel information or creating new records causes the database to save or write these changes to disk inefficiently Periodi cally it is useful to compact the database by reclaiming unused disk space IDentifier for Windows includes Repair and Compact utilities in to address these issues The REPAIR IDENTIFIER FOR WINDOWS APP program repairs and compresses the non variable application data the REPAIR IDENTIFIER FOR WINDOWS DAT program repairs and compresses the variable data 10 CARD MAKER d gt ID CARD
125. eType Will find all individuals for more than one Level 3 AND who were issued a Level variable use Department 3 badge and belong to the AND to sepa Engineering Engineering department rate two or more tests The search will yield a result if both conditions have been met BETWEEN This allows you BirthDate Will find all individuals to search for a BETWEEN 1 who were born between range of values 1 55 and 12 January 1 1955 and this operator can 31 55 December 31 1955 Dates be used with text must be enclosed with numbers or dates pound signs NOT Use the Not oper Birthdate NOT Will find all individuals ator to evaluate BETWEEN 1 born before 1 1 55 and the opposite con 1 55 and 12 after 12 31 55 dition that is 31 55 whether expres sion lies outside the range 196 IDentifier for Windows version 4 Operator Description Example Explanation OR This allows you Company Returns all records whose to search for mul NULL or Badg Company field is empty tiple values The eStatus and all records whose search will yielda Expired badge status is expired result if either of When using the OR func the conditions tion the expression must you specify have be enclosed within paren been met theses LIKE The LIKE operator searches for data strings that contain data like the data you specify The LIKE function can be used with a variety of special
126. earch of any field in the database using the ALTERNATE FIELD pick list to the right of the indexed search fields The ALTERNATE fields are not indexed so the search may take a little longer depending on the size of your database Select a field from Alternate field Value FirstName Middle Birthdate this list and type the search criteria in the VALUE field to the right Searches in this field use Microsoft Access like operator that is it finds records which contain data like that which is entered so it is not necessary to enter the complete word But entering par tial information in the VALUE field may find more records than you intended You may also enter SQL expressions in an ALTERNATE FIELD see Searching with SQL immediately below SQL arguments in the ALTERNATE FIELD must begin with an equal 160 IDentifier for Windows version 4 Level EDU Searching for Records sign Once the equal sign is entered the search is no longer based upon Microsoft s like function a search for wil will not find Wilson If more than one record matched the search criteria the record status bar at the bottom of the window indicates how many records were found Click the left or right arrows to advance forward and backward through the found set of individuals or use the Page Up and Page Down keys on the keyboard until you find the one for whom you are looking Searchi
127. ed Level EDU Level Il The Align menu Left Aligns multiple selected objects to the left most object Left Right Aligns multiple selected objects to the right most object Right Top Aligns multiple selected objects to the top most object Top Bottom Aligns multiple selected objects to the bottom most object Bottom Center Horizontal Aligns single and multiple objects to the horizontal center of the Center Horizontal badge Center Vertical Center Vertical Aligns single and multiple objects to the vertical center of the Align to Grid badge e 8 Size to Grid Align to Grid Forces selected objects top left corner to snap to the nearest Grid Settings Size to Grid Grid Settings The View menu grid point on the layout Forces selected objects to increase or decrease in size to the grid point nearest the bottom right corner of the object Allows you to set the size of the grid from 2 100ths of an inch to one inch and turn on snap to grid so that objects always snap to a grid point when being moved See graphic next page Note Back side is only available if you chose the two sided option in the Properties of Badge Background window 88 IDentifier for Windows version 4 Back Side Preview v Metric Units 50 v 100 150 200 300 Cascade Tile Arrange Icons v Status Bar v 1 Engineer bdg Side Menu Commands Back side Preview Metric Units 5096 100 150 200
128. ed out if it is deselected in ID Setup Mag Track 1 Mag Track 2 Mag Track 3 86 IDentifier for Windows version 4 Level EDU Level EDU Menu Commands Fingerprint Text Image Bar Code 2 D Bar Code Static Text Static Image Inserts the fingerprints captured from within IDentifier for Win dows Fingerprints are dynamic in that IDentifier for Windows inserts each individual s fingerprint on their own badge Finger print is grayed out if it is deselected in ID Setup Inserts database text into the badge layout When you selectText a pick list of database fields appears from which you select the field you wish to insert on the badge layout Text objects are dynamic in that IDentifier for Windows inserts the data in that field from each individual s record onto their badge Inserts a picture that is linked to a database text field If an image you want to use for example a scanned logo is named the same as the contents of a database field the Insert Image command inserts that scanned logo on every badge where that name appears in the specified field For example scan an image of California s state symbol name the image file California Whenever an indi vidual s State field in the database contains the text California the California state symbol appears on their badge Allows you to insert the database s bar code field Or you may choose any othe
129. eet If you selected batch printing Auto Print one of two things may happen If SHEET PRINTING is not enabled the badge prints immediately If SHEET PRINTING is enabled the card is queued until the page is filled with cards Use the Sheet Layout dialog in IDServer Setup to determine how many cards are printed on a single sheet of paper when that number of cards is reached in the queue the page automatically prints If you selected batch printing Always Queue the badge is always sent to the queue awaiting later instruction to print the contents of the queue Backup your database regularly 167 The Personal Data Form ID Print When you click PRINT or ADD TO QUEUE from the Batch window IDentifier for Win dows s ID Print program launches in the background its program icon appears on Win dows Task Bar Selecting ID Print brings the application window to the front In the ID Print window you may pull down the PRINTER menu to select a variety of print options Printer Help Always queue Auto print CAITCYQUEUFA v Always ask ALWAYS ASK Print entire queue Ctrl P i Print newest one gt 1 Print one Print Increment start pos Ctrl I Refresh queue Delete queue Exit ALWAYS QUEUE This is the same option you set in the Printer Options dialog of IDServer Setup With this option selected badges will always be sent directly to the print queue to await later printing AUTO PRINT T
130. eflect the range of privileges assigned to your employees You will need to create multiple badges containing some common elements as well as unique features Each time you enter an individual into the database you have an opportunity to assign him or her the badge type appropriate to their position Text and graphic images used in the badge layout are called objects All objects can be shrunk stretched and enlarged by clicking once on the object to select it and dragging its handle any of the four tiny black squares appearing at its corners An object can be moved by click ing and dragging it to a new location the pointer turns into a four sided arrow In addition IDentifier for Windows offers multiple select and alignment tools aligning multiple objects to each other and to the card itself IDentifier for Windows supports cut and paste so when multiple badge layouts are open you may easily copy images or text from one badge design to another IDentifier for Windows version 4 83 The following discussion first provides an orientation to the layout commands available on IDLayout s menu bar After that overview instructions for placing objects on the badge layout will be provided Menu Commands New Ctrl N Open Ctrl O The File menu Close Save Ctrl 5 Save s New Creates a new badge layout Save to Archive Open Opens an existing badge layout Unpack Archive Close Closes the currently active
131. eir properties to suit your needs and rebuild the database and forms using the MODIFY THE CURRENT DATABASE ACCORDING TO THE CURRENT FIELD DEFINITIONS button Backup your database regularly 81 82 IDentifier for Windows version 4 Section 3 5 Badge Design You arrive at IDLayout by clicking TOOLSSLAYOUTID BADGES If you have used graphics or draw programs before you will be comfortable with the many familiar tools in IDLayout the badge design module of IDentifier for Windows If you have never used a drawing program you will be pleasantly surprised at how easy it is to create aes thetic and functional layouts IDentifier for Windows includes a sample badge as a model Be creative All that is required is that your images or graphics must be digital that is they must be graphic image files stored on your hard drive If you have a company logo or favorite image and want to incorporate it into your badge layout scan the image and save it to disk You may now incorporate it into the badge layout Though you can create badge designs from scratch it is more likely you will be reproducing pre approved badge layouts used by your organization Either way you will probably need to create a variety of badge designs reflecting various positions of the people in your organiza tion Color coding for example is one common feature distinguishing one type of badge from another Special text or logos on a badge can r
132. employee ID etc up to 50 characters long Enter a password up to 15 characters in the Password field Passwords may be alphanumeric and are case sensitive Operator User name Eo Full name Password 1 There is System administrator check box labeled red At least one person must have this option checked It forces the use of User Names and Passwords at the initial Logon window Until a System Administrator for IDentifier for Windows is assigned anyone may launch IDentifier for Windows to create records and print badges Important Only someone with System Administration permission is able to access the Database Manage ment portion of IDentifier for Windows Database Management is where the System Administrator may modify database fields and create copy or attach to Microsoft Access or ODBC databases See Database Management on page59 Below Operator is a Permissions box This section contains check boxes to enable or disable access to application functions A function is enabled for a user when its box is Backup your database regularly 21 checked Click the SYSTEM RECORD or PRINTbuttons to enable or disable all the options below them Permissions System Records Printing Configuration Layout badges a Edit records Image capture a Print badges a User accounts Export text L Delete records View protected m Reports a fields Edit reports Import text
133. entifier for Windows enter the correct prefixes or suffixes for any of the three magnetic tracks your card reader Backup your database regularly 55 uses Refer to your card printer s documentation to determine whether other prefixes or suffixes are required ID Setup Encoding x Magnetic Stripe Encoding Smart Chip Encoding Select Encoder Device Encoder text strings Prefix Suffix Select Chip Device Track 1 MIFARE X Track 2 Track 3 Set Device Defaults tea Layout Sheet dialog The LAYOUT SHEET button is only available if you selected USE SHEET FO RMATTING in the Printer Options dialog The purpose of the LAYOUT SHEEToption is to allow you to print more than one card on a pre printed badge form or to create rosters The left side of the Sheet Layout window shows a graphical representation of the sheet layout the right side of the window contains fields for changing the layout Note Sheet Layout uses considerably more computer resources than printing a single badge on a PVC card printer For example a single badge containing a number of graphic images might result in a 1 5M print file If a sheet layout contains 8 badges the size of the print file jumps to 12M Be aware therefore that if both your computer and printer do not have ample RAM and you are running other applications in the back ground unpredictable printing errors may occur 56 IDentifier for Windows version 4 Batch ID Printe
134. ently more complex than Microsoft Access databases it is advised that only an experienced Database Administrator perform these database functions Before you can attach to an ODBC data source you must run the ODBC Data Source Administrator Control Panel QODBC Data Sources 32bit to create a user or system Data Source DSN Ask your Database Administrator to verify that this has been done and to provide you with pertinent information 76 IDentifier for Windows version 4 Database Management window Q Lee Click the ODBC radio button in the Database Management window to display the Data pes A ll base management buttons pertaining to an ODBC database ODB MS Access The following buttons are present in the Database Management window when ODBC is selected enter the Server Name the DSN or Data Source Name UserID and password for an ODBC database Your Database Administra ATIACH TO AN EXIST tor must provide this information to you as it is generated outside ING DATABASE the IDentifier for Windows environment Clicking this button opens an ODBC logon window in which you When attaching to another database always answer YES to the prompt to rebuild the Search and Personal Data forms If you do not rebuild these forms some of the data may not display See Attaching to Another Database on page 78 When attached to non IDentifier for Windows generated database you are neither allowed to e
135. er Setup you will be prompted in turn to take each of those images If you are using a Video for Windows or TWAIN device and configured IDentifier for Windows for that device in IDServer Setup the moment you click CAPTURE your TWAIN or Video for Windows software is launched Your image capture options are then executed outside of the IDentifier for Windows environment Only after you click save or trans fer from your TWAIN or Video for Windows software are you returned to the IDentifier for Windows application Portraits Click CAPTURE in the Persons Found window If using Imaging Technology Corporation s AutoLite the portrait light automatically turns ON and alive video window appears 132 Y 35 Ea t X f To the left of the live video image are two buttons a green Y and a red The button is used to freeze the live video as a still picture The button is used to unfreeze the image and return to live video At the bottom of the video image are several additional buttons ZOOM OUT ZOOM IN BACK LIGHT and VIDEO CONTROL Zoom Two small icons of magnifying glasses control the zoom features The and buttons control zooming out and zooming in Clicking either button begins the zoom Clicking the button a second time stops the zoom and holds the picture at that new level of AI magnification If Number Lock on your keyboard is OFF the and
136. erforming any of the database management functions found here Database Options You have a variety of database options IDentifier for Windows version 4 59 e Use the built in Microsoft Access database is When you first install IDenti fier for Windows we automatically create all the database tables and forms that allow our program to be fully functional e minor modifications to the way the built in database fields look such as applying field formatting input masks new field labels etc Minor modifications such as these only effect the Microsoft Access forms which are the windows through which you look at the data contained in the underlying table e major modifications to the built in User Field table that stores your actual data such as deleting fields or changing a field s name or size e You may attach to external database tables whether generated by our application or another and whether in a Microsoft Access or ODBC database Depending on which table you attach to you may or may not have the ability to modify all the fields and field properties of that table If attached to a User Field table created by IDentifier for Windows whether in a Microsoft Access or ODBC database you have the ability to edit any of the fields and field properties If attached to a data base table created by any other application you may only edit how the database fields display in our Search an
137. ersion 4 Section 3 4 Database Management You arrive at the Database Management window by clicking TOOLSSC ONFIG URATION SDATABASE MANAGEMENT The ability to store and retrieve records in a database is one of the things that make IDentifier for Windows such a powerful program You may create a record for each individual in your organization and enter as much information as you need name address employee ID posi tion in the organization anything you can think of You may instantly retrieve the record to review or edit the information view the person s portrait or assigned badge capture their image or print their badge In the following pages you ll learn about databases in general and how IDentifier for Windows s database features work Only someone with System Administra tive privileges to our application may access Database Management The DATABASE MAN AGEMENT button is disabled for all other users Our program offers a variety of database options allow end users to add delete or modify individual database fields specify whether the database tables are stored in a Microsoft Access or ODBC database attach to external databases more While selecting and implementing any of these options is a simple point and click operation database subject matter by its very nature is exceedingly complex and requires considerable explanation and consideration Please therefore read this entire chapter thoroughly before p
138. escription This format provides the best compression but image informa tion is lost during compression JPEG is an acronym for Joint Photographic Experts Group Writes a JPG file extension This format gives the best com pression without losing image information TIFF is an acronym for Tagged Image File Format Writes a TIF file extension This format uses 1 bit per pixel For black and white images only not greyscale IDentifier for Windows version 4 187 Graphic File Formats TABLE 1 Graphic File Formats Image Format TIFF PCX TGA 24 bpp Uncompressed BMP BMP Com pressed WMF PICT Color Depth 24 bit 24 bit 24 bit 8 bit 24 bit 24 bit File Size 331k 221k 330k 330k 90k 330k 222k Description No compression Writes a TIF file extension Format compatible with ZSoft Corporation s Paint Brush pro gram Writes a PCX file exten sion TrueVision s Uncompressed TARGA format Writes TGA file extension Windows uncompressed bit map Writes a BMP file exten sion Windows compressed bitmap Writes a BMP file extension Windows MetaFile Writes a WMF file extension Apple Computer s format for the Macintosh Writes file extension 188 IDentifier for Windows version 4 Appendix C Hardware Setup Though
139. ession2 Expression3 Mag Track 1 2 and 3 In the Magnetic Encoding dialog of ID Setup see Encoding dia log on page55 you will enter prefixes and suffixes for the magnetic encoding fields instructing your printer when to start and stop encoding data The Mag track fields here are where you tell IDentifier for Windows what to encode You must know what data your access control software is looking for Note if your data string is very long it may not all appear in the mag track field window Use the left and right arrow keys on your keyboard to scroll through the data string If you enter expressions containing syntax errors Backup your database regularly 33 Microsoft Access may not allow you to leave the field until the error is corrected If you do not know how to correct the error simply delete the contents of the field and try start ing over Create the encoding formulas and expressions using the ADD FIELD and ADD TEXTbuttons Append Text to Formula 2 Enter text to be appended to the selected expression Quotation marks are optional Cancel add your text here click in an encoding field or on its corresponding radio button to select it Then click the ADD FIELD down arrow to display a list of all the database fields Click the field you want to include in the formula That field is inserted into the encoding formula An ampersand which l
140. fter rebuilding the forms experience undesirable results you may restore the original Field Definitions by re attaching to the database table CREATE A NEW COPY Make a copy of the current database including all its records This is an ideal way to backup or archive your database For example you may create a copy of your database named db_2000 mdb at the end of the year then delete all the history and or old records Level EDU Level EDU OF THE CURRENT in your current database If you ever need to review the old infor DATABASE mation you simply attach to the copy to see the data as it existed in 2000 74 IDentifier for Windows version 4 Database Management window MODIFY THE CUR RENT DATABASE ACCORDING TO THE CURRENT FIELD DEFI NITIONS Clicking this button will rebuild the User Field table and the Search and Personal Data forms based on the Field Defini tions in the Edit Field Definitions window if your database is currently empty If your database is not empty our pro gram will offer you several options Rebuild only the forms The Search and Personal Data forms can always be rebuilt and re drawn to reflect your current Field Definitions without affecting the underlying data in the User Field table An alert message will offer this option if your database contains even a single record Delete existing data and Rebuild the User Field table and forms If
141. g will add the following option Instance mm 7 Backup your database regularly 93 You may select from this pick list the specific image to be inserted on the badge In the Properties of dialog IDentifier for Windows automatically names each object as it is placed on the badge The Sample Value field allows you to select an image file to temporarily appear in the badge layout window assisting you in better visualizing the badge layout Click the BROWSE button to navigate to a desired sample image The Badge Position values indicate the location of the image on the badge layout You may precisely adjust the position by entering values here or simply drag the image to a new location using the mouse An object s movement may be constrained depending on the size of the grid and whether snap to grid was turned on You may rrotate the image in 90 increments by repeatedly clicking ROTATE You may ghost the image by entering a number from 0 to 99 in the Ghosting field A 0 applies no ghosting a 99 applies complete ghosting invisible You may also make the image transparent allowing background images to bleed through by checking See Through You may control the characteristics of image re sizing by selecting either Scaling to fit or fixed aspect ratio Background Detection IDLayout provides the ability to detect a specific color or range of color within an image O
142. ge the names of many of the database fields are still in the original language To convert these to the alternate language go to TOOLSSC ONFIGURA TIONS DATABASE MANAGEMENTS FIELD DEFINITIONSSORESTORE button Clicking RESTO RE brings up a standard Windows open dialog box Select the file corresponding to your alternate language this file will end with an fdf extension and click OK You are prompted to confirm your selection Next return to the Database Management window and click the MODIFY THE C URRENT DATABASE ACCORDING TO THE CURRENT FIELD DEFINI TIONS button After the User Field table is rebuilt all of IDentifier for Windows is now in the alternate language Remember the Field Definition file contains all the information about the fields in the User Field table It will therefore contain the field names in their approprirate language Note If the corresponding Field Definition file for the language you desire does not already exist simply create one by going to the Edit Field Definitions window and rename the database fields in the desired language When done save the Field Definitions file by clicking the ARCHIVE button and provide an appropriate corresponding language name If the User Field table is empty you may immediately rebuild the User Field table by 146 IDentifier for Windows version 4 d Editing or Adding Another Language clicking MODIFY THE CURRENT DATABASE ACCORDING TO THE CURRENT FIELD DEFINITIO
143. guration window 22 Convert a Rev 3 database to the cur rent version button 76 78 Convert searches to upper case 31 copy the current database 74 CPU 5 create a new badge layout 91 Create a new copy of the current da tabase button 74 Create button 157 164 Create Date 181 Create from selected records button 180 Create new database from the cur rent Field Definitions button 74 Create records 166 create records 22 CreateDate field 70 Creating a report 134 cropping window 45 46 Current database 72 current Field Definitions 61 63 74 Backup your database regularly 211 75 Current working directory 27 cut and paste 83 D Data History 174 Data history 165 Data history button 176 Data Source DSN 76 Database Administrator 76 79 80 database date fields Reports 135 Database Management 21 Database management 26 Database management button 59 Database Management Systems DBMS 78 database must be empty 66 76 Database name 27 Database Tables and Forms 60 Datastrip 2D Superscript 87 Date button 142 date fields Reports 135 Dates 161 DBMS 78 Default badge layout 27 default value 70 Delete all records and rebuild an ODBC database button 77 Delete all records in the current da tabase button 76 78 Delete button 164 Delete old history button 142 Delete queue 169 Delete records 166 delete records 22 Deleting History Records 143 Description button 177 Destination ID Card Maker
144. he database field mageID There may be times when you will want to name the captured image with the ImagelD Alternate field for ImagelD contents of another database field such as a person s Social Security number In such a scenario if a database record contains a Social Security number that number will become the name of the portrait image file e g 261 21 8273 jpg when it is captured and saved and that number will be inserted in IDentifier for Windows s ImagelID field Once IDentifier for Windows names a captured image it uses that name in the ImageID field until the record is deleted from the database There are some inherent dangers in using an alternate field The alternate field must be set to Unique Index in the Edit Field Definitions win dow See Edit Field Definitions Window on page63 If a field such as Last Name is not set to Unique Index IDentifier for Windows will not know which Baker jpg to display if there is more than one Baker in the database e Use of any field which does not consist of sequential numbers GREATLY reduces the functionality of IDentifier for Windows s Directory Tree structure The Directory Tree is hardly noticed by the end user but enhances the speed of image retrieval and display IDentifier for Windows automatically creates subdirectories within the Portrait Fingerprint and Signature directories for every 1 000 images captured The program was develo
145. hen this is selected a Windows Open dia log looks specifically for a Microsoft Access mdb file Using this option you may select the specific table within the database whose data you wish to import as well as map the fields from the import file to the IDentifier for Windows database You will have an opportunity to specify the key field for use as a database comparator 124 IDentifier for Windows version 4 Advanced Import Add new records IDentifier for Windows will use a key field to compare the records in the import file to the records in the IDentifier for Windows database If the data in the key field of any records of the import file are not identical to data in IDentifier for Windows s key field IDentifier for Windows assumes that those individuals do not exist in the IDentifier for Windows database those records will be imported All other records will be ignored Update existing records IDentifier for Windows will use a key field to compare the records in the import file to the records in the IDentifier for Windows database If the data in the key field of any records of the import file are identical to data in IDentifier for Windows s key field it is assumed those records refer to the same individual and those records will be updated That is those records in the IDentifier for Windows database will be over written with data in the import file All other records will be ign
146. his argument it will look at the contents of any database field you specify here and see if it matches the data you instructed it to compare it to If the actual database field contents match what you supply in the argument Expression Builder will insert whatever you supplied for result onto the badge if there isn t a match Expression Builder will print whatever you specified for result2 Let s create an argument Let s say that you re willing to print your employees first three badges at company expense but that they must pay 15 for each addi tional badge if they become lost or damaged You want to make a visible reminder on the badge so employees will be more careful So if the badge has been printed two times or more already you want the following message to be printed on the badge You will have to pay for your next badge The argument for this is as fol lows PrintCount gt 2 PrintCount is the name of an actual database field which keeps a running count of the number of times a badge has been printed gt the greater than and equals signs means 15 greater than or equal to You manually type the number 2 and enclose it within quotation marks Literal text or values that you supply must be enclosed within quotation marks In the Expression Builder s Edit window after you have inserted the IIF function click your mouse after the open parenthesis but before the first
147. his is the same option you set in the Printer Options dialog of IDServer Setup If SHEET PRINTING is not enabled the badge prints immediately If SHEET PRINTING is enabled the card is queued until the page is filled with cards ALWAYS ASK This is the same option you set in the Printer Options dialog of IDServer Setup With this option selected a dialog box prompts you to print the badge now or queue it PRINT ENTIRE QUEUE Selecting this will immediately print the contents of the queue PRINT NEWEST ONE Selecting this option prints the most recent print request This allows you to print one badge while leaving the remaining badges in the print queue for later printing 168 IDentifier for Windows version 4 F l Capture Images PRINTONE Selecting this option prints the first badge in the print queue If badges 1 2 3 4 and 5 were queued for print ing the first time you select PRINT ONE badge 1 is printed The next time you select PRINT ONE badge 2 will be printed and so on PRINT Selecting this option allows you to print a specified number of badges currently held in the print queue Selecting it brings up a dialog in which you enter the number of badges to print If you selected USE SHEET FORMATTING in the Printer Options Dialog of IDServer Setup note that the number refers to the number of pages to print not individ ual badges
148. hosting and see through Unlimited badge designs Export card layouts PDF417 2D bar code Datastrip Superscript 2D bar code Single or double sided badge design Rotation of text images bar codes and badge Up to 300 ZOOM in the design window Create Rosters with text photos headers and footers More Image Capture and Display Capture portraits fingerprints or signatures Import images Images are immediately available for preview and printing Images accessible to other applications Up to 30 images per record and use all images in badges and rosters Hardware Setup Use any TWAIN or Video for Windows input device Use any PVC card or Sheet printer which uses a Windows printer driver Point and click configuration of hardware options IDentifier for Windows version 4 Minimum Requirements Badge Printing e Print badges at the click of a button e One at a time or Batch printing e Sheet printing Optional add on modules Expert Image Export export select images Expert Data Export export data from select fields and for selected records Minimum Requirements Please verify that your computer meets the following requirements before installing IDen tifier for Windows Operating System You must be running Windows 95 98 2000 or Windows NT 4 0 CPU central processing unit You must have a Pentium level CPU running at 133 MHz or higher RAM random access memory You must have a minimum
149. ield shows the path where IDServer will save and retrieve badge layout and image files used in a badge design Five preferences may be set to offer workstation specific features and functionality These options must be configured at each workstation running IDentifier for Windows Default badge layout The Default badge layout preference allows you to simplify data entry by establishing a default badge type whenever a record is created Select from the pick list the badge you default 7 Default badge type wish to use as the default The list displays any bdg badge layout files found in the folder you specified in the Server data path See IDServer Setup on page 39 When you create your own badge layouts ensure that they are saved to the folder you specified in the Server data path field Until you create your own badge layouts only the default badge will appear in this list After you have created your badge layouts you may wish to return to this Configuration window to specify a new default badge Backup your database regularly 27 In addition to listing all your existing badges there are the following items in the Default badge layout pick list 1 Expression2 and Expression3 Selecting any of Expression1 Expression2 Expression3 these items allows you to use the expression in that field to determine which badge is assigned to the indivi
150. ier for Windows comes in five versions Level I Level II Level III Education Edi tion I and Education Edition II The difference between them is the absence or presence of features features which enhance and make more robust the IDentifier for Windows experience The features are controlled by the security key or dongle that comes with your soft ware The dongle plugs into the printer port on your computer The software will not work without it The keys are clearly marked Level I Level IL Level and Education I and Education As you read this manual you may see screenshots or read about features of IDentifier for Windows that are different from what you see on your own monitor That is because you are running a lower level key and the features are not present We have tried to indicate clearly through use of icons in the margins of this manual which application features are associated with which levels Best Practices There are some simple procedures which can enhance your experience with IDentifier for Windows and save you from grievous headaches The developers of IDentifier for Win Backup your database regularly 7 Introduction dows strongly encourage you to make these best practices a regular habit a part of your weekly routine Backup Backup Backup Enough said You d think so But sadly we receive all too many phone calls from custom ers whose computers
151. iewing or editing protected fields in the Level Il User Permission window of IDentifier for Windows that field will be protected accordingly Input mask You may automatically insert characters such as dashes and paren Level theses in fields with an input mask For example you can force the EDU inclusion of dashes or parentheses in telephone and social security Level Il numbers Note Use the Input Mask property to display literal display char acters in the field with blanks to fill in For example if all phone numbers have the same format you can create an input mask which automatically supplies the parentheses and dashes If you define both a display format and an input mask for a field Microsoft Access uses the input mask when you are adding or edit ing data and the Format setting determines how the data is dis played when the record is saved When using both Format and Input Mask properties be careful that their results don t conflict with each other See Input Masks amp Field Formatting on page 203 Default value You may enter a default value such as the word NONE in a field Until the user over writes the word NONE with other data Level EDU the default value remains visible in the field You must enclose the Level Il value within quotes Text list values For text lists and limited lists type the values you want to appear in the list box Separate values with se
152. ign is a Boolean function returning a true 1 or false 0 value For example Printcount gt 4 results in a True or 1 if the record s badge was printed more than four times Use this in an IIF statement Printcount gt 4 Needs to be checked This example would do nothing if the badge was printed more than four times otherwise the text Needs to be checked would be displayed on the badge Backup your database regularly 105 Operator AND Explanation Use AND when you want a query to satisfy more than one argument Individual arguments must be enclosed within parentheses The AND operator is used with IIF statements For example Clearance 5 AND Department Security Access Permit ted This states if the individual has a security clearance level of 5 and also is part of the Security department then print the words Access Permitted on the badge Otherwise don t print anything OR Use OR when you want a query to satisfy only one part of an argument Individ ual arguments must be enclosed within parentheses The OR operator is used with IIF statements For example Clearance 5 OR Department Security Access Permitted ee This states if the individual has a security clearance level of 5 or is part of the Security department
153. ill be exported Two scrolling lists display Fields in the database and Fieldsto output The Fields in the database shows every field in the database Double clicking a field name or single clicking and pressing the right arrow butto i3 moves t to the Fields to out put list Only data from the fields listed in the Fieldsto output list will be exported Clicking the Reset button 1 clears all fields in the Fieldsto output list 154 IDentifier for Windows version 4 CHAPTER The Search Form home When you first launch IDentifier for Windows IDentifier for Windows s home page appears Most of IDentifier for Windows s commands and functions are button driven That is the most commonly used functions such as printing searching capturing images etc are initiated by clicking an easily identifiable but ton The home page offers the following buttons IDentifier for Windows version 4 155 The Search Form home ID Card Maker Search Form a Badge number xl SS 5S No fo Last Name I1 o First Name NE Status y O Department 1 o Copyright Imaging Technology Corp 1994 2000 jena IDentifier for Windows s home The EXITbutton is used to exit IDentifier for Windows Always use e EXITto quit IDentifier for Windows rather than the standard Win dows close boxes at the corner of the windows failure to do so EXIT
154. indow s menus offer quick access to the following commands Align Align Align Save Copy Delete Right Bottom Vertical Elm o C Paste Align Align Align Back of Left Top Center Badge Badge Objects Each object is placed onto the badge using the Insert menu command Once inserted onto the badge layout objects may be dragged to any location and stretched re sized by dragging one of the four handles that appear at their corners when selected Alternately you may re size objects using the following key stroke shortcuts e Ctrl any arrow key expands the object in the direction of the arrow e Ctrl Shift any arrow key shrinks the side of the object represented by the direc tion of the arrow on the numeric keypad expands the object on all four sides on the numeric keypad shrinks the object on all four sides e the left side of the object the top of the object e 3 the right side of the object the bottom of the object 90 IDentifier for Windows version 4 Badge Objects Objects shrink or expand in increments of 1 100ths of an inch Each object is edited from within a Properties of dialog by double or right clicking the object after it has been placed on the badge or by selecting the object and pressing Enter or using the Edit menu s Object Property command Different object types offer differing editing options Properties of Badge Background
155. ing IDentifier for Windows imports data from any comma delimited ASCII text file There are only two requirements of the file to be imported 1 the text file must be comma delimited and 2 the field names in the text file must exactly match the field names IDentifier for Windows uses Comma Delimited There are a variety of export formats e g dbf tab delimited SYLK etc delimited means that the contents of the database are dumped in a text file logically arranged in columns and rows The database fields represent the columns and are separated from each other by commas the rows represent each record in the database You can see in Figure on page 117 though the data does not line up perfectly with the names of the fields on the first line IDentifier for Windows keeps track of the commas separating the field names and content of the fields from each other It is advisable that the application exporting the data enclose the data within quotation marks Otherwise commas appearing within the data itself e g The Gap Ltd might be mis takenly construed as field delimiters IDentifier for Windows version 4 119 Field Names Must Match If the field names columns of the export text file exactly match the field names used in IDentifier for Windows IDentifier for Windows extracts the textual data from all the records in that column and inserts it into the correspon
156. inks multiple values is automatically supplied allowing for placement of the next value Add as many fields as your access control system requires You do not have to delete the last ampersand in the expression To insert static or literal text in the expres sion click ADD TEXT A small window appears allowing you to type the exact text required by your access control system You do not need to enclose text in quotation marks in this window IDentifier for Windows supplies them automatically However if you are insert ing only blank spaces with no additional characters the space characters must be enclosed within quotation marks Enter the fields and literal text in the order your access control system requires them Each time you use ADD FIELD and ADD TEXT the new values are inserted at the end of the data string If you accidentally insert the values in the incorrect order use cut and paste to rearrange the data string To manually create the encoding formulas click in the encoding field or on its corre sponding radio button to select it Begin the expression with an equal sign Type in field names or literal text in the required card reader order Enclose literal text that is static text appearing on every card s mag track within quotation marks if the con tents of specific fields are required type the field names exactly as they appear in the data base use ampersands amp between fields and literal text to link mu
157. iple Image Capture window will appear Fingerprint ai After the signature has been saved the fingerprint capture window appears Follow the steps above to capture and save the fingerprint Backup your database regularly 173 The Personal Data Form Fingerprint Capture window History If you enabled either Badge History or Data History in the Configuration window a HIS TORY button appears in the Personal Data window Depending on what you enabled click didi ing HISTORY presents a History window displaying one or two kinds of history history of badge issues and history of specific actions taken on a record such as text edits dates of image capture or badge printing Level EDU Level Il If Badge History is enabled and a record s badge has been printed at least once clicking HISTORY takes you to the Badge History window Otherwise if Badge History is enabled but the badge has not yet been printed you are taken to the Data History window Badge 174 IDentifier for Windows version 4 History history and Data history buttons toggle between the two views A record count indica ID Card Maker Badge History Form L 8 x Help 8 x Wm S s Preview Print history Badge number Version 0 Badge layout default T Badge history Memo SS No Badge status Record ID 23 Last Namo acis Create date 8 18 98 First Name Maria Change date 9
158. is window f PREVIEW The PREVIEW button displays a preview of the individual s ID badge Close the badge preview window by double clicking inside the badge or clicking the close box at its top right corner The CREATE button creates a blank record in which you may immediately enter new data When you click C REATE the C RE ATE button turns into a SAVE button Clicking SAVE saves the record zi EDIT The EDITbutton enables editing a record s data Until you click EDIT the database fields are grayed out un editable If you click EDIT the EDITbutton turns into an UNDO button Clicking UNDO removes the last action taken in a database field The DELETE button deletes the current record You are given warning to confirm the deletion before the record is actually deleted DELETE The PRINT button sends the current record s badge to the printer Depending on which option you selected in the Printer Options dialog of IDServer Setup the badge may be printed immediately or PRINT sent to a print queue The CAPTURE button initiates image capture You will be pre C sented with as many capture windows as you specified in IDServer Setup e g 2 portraits 10 fingerprints 1 signature etc CAPTURE 164 IDentifier for Windows version 4 Level EDU Level Il Level EDU Level EDU 1 If you enabled Data history or Badge history in IDentifier for Windows
159. lected report will act as the filter for the user account Create as many user accounts as you need You may assign temporary passwords which the users may later change Users may change their passwords as soon as they logon to IDentifier for Windows At the opening home page clicking the PASSWORD button opens a small window in which the Backup your database regularly 23 user enters their old then a new password The PASSWORD button does not appear until Change Password Form Enter original password p Enter new password Enter new password again pene x Eg at least one System administrator user account is created 24 IDentifier for Windows version 4 Section 3 2 Configuration ka 3 ID Card Maker Configuration Form Help You arrive at the Configuration window by clicking TOOLS 2C ONFIGURATION A number of application preferences are set in an area of our program known as Configuration Workstation preferences System preferences Encoding formulas default E Default badge layout Automatically display images Enable data history Enable badge history Database name Application home directory Current working directory IDServer INI file IDServer data directory r in Display Personal Data Form as a list Convert searches to upper case for Oracle ODBC DAITCA itcR42Kdat mdb dAitc4 daitc4 dAitcditcR42Kdat INI DAITCA Copyright
160. lly invisible So how do you view the contents of the User Field table By creating Search and Personal Data forms on which you place individual User Field fields for viewing and editing The User Field table contains all the data The Search and Personal Data forms only display the data that you instruct them to display You may elect to have the Search and Personal Data forms display all the data in the User Field table Or you may elect to have the forms display only some of the data In either case of course you have the ability to determine how that data is displayed Before you begin editing fields please understand the following critical issue If you edit fields for display purposes in the Search and Personal Data forms you are virtually unre stricted in your modifications within the confines of our program However if you edit fields for the purpose of changing the User Field table the User Field table must be empty If the User Field table is not empty unpredictable results may occur 62 IDentifier for Windows version 4 Edit Field Definitions Window When you view the field properties in the Edit Field Definitions window you see a total of 12 editable field properties for each field The field properties however are broken into two categories those that affect the User Field table and those that affect the display of fields in the Search and Personal Data forms The five field properties that directly affect the
161. log is nearly identical for Portraits Fingerprints Signatures Dynamic Images Static Images and Solid Boxes After inserting an image type double clicking or right clicking on the object brings up the Properties of dialog Properties of Portrait x The database will specify the image record number of the graphic Sample image C TC 1 jpg Position Background Processing Scaling Angle degrees Background Detection C tofit Rotate Original color to detect fixed aspect mm x 10 automatic 30 142 x 0 127 Sensitivity range 163 S Color to insert Va qe pud 5 R se SS Vertical position 318 Height Transparent Y CT CCR Rainbow Image Processing i EET 0 Ghosting Transparent R ainbow percent Browse V See Through C TC rainbows rainbow To insert a portrait fingerprint signature dynamic image static image or solid box onto the badge layout see Solid Boxes on page 97 for special instructions on inserting solid boxes pull down the Insert menu and select a desired image type The object appears in the badge layout window as an empty rectangle with its corresponding label You may shrink or enlarge the image by dragging one of its handles Double click the object to bring up the Properties of dialog If you enabled multiple image capture in IDServer Setup e g 3 portraits 10 fingerprints the Properties of Portrait dialo
162. ltiple values In addition you may use TRIM LEFT RIGHT and other Microsoft Access formatting fea tures to select portions of a database field such as the first three letters of a last name or the year of a date of birth See Field Formatting on pa ge206 34 IDentifier for Windows version 4 Repeat these steps for each of the mag track fields your access control system require Bar Code Follow the procedures above to encode data in the bar code field Note how ever that like magnetic encoding bar codes also require prefixes and suffixes Bar code prefixes and suffixes are specified within IDLayout Bar Encoding on page 108 If your bar code font does not appear in the Encoding list in the Properties of Bar Code dialog of IDLayout you must manually add the prefix and suffix characters to the Bar Code expression here Insert the encoding characters as literal text enclosed within quota tion marks at the beginning and end of your Bar Code expression Both Names IDentifier for Windows offers a database field called BothNames which links an individual s first middle and last names You may customize how the BothNames field displays people s names If you want You must type Explanation Robert Smith FirstName amp amp The quotation marks contain literal text LastName in this case a space to separate the two names R Smith Left FirstName Left fieldname 1
163. ly copy it to the Server data path directory The file must have an Ixm file extension There are two parts of the IDentifier for Windows application where languages must be config ured the application s Forms its windows buttons and alert messages and the names of the Database Fields Note If you have already begun creating records export these to a text file before you pro ceed You will need to rebuild your User Field table to reflect the new database field names in the new language the User Field table must be emptied i e its records deleted before it can be rebuilt If you wish to convert IDentifier for Windows to another language follow the instructions below IDentifier for Windows version 4 145 Converting to an Alternate Language At the logon window when you first launch IDentifier for Windows click on the GLOBE button You are taken to a Select Language window in which you may select any lan guage that appears there Click the v button You will immediately see progress bar Login Form ID Maker 4 4 activity at the bottom of the window as IDentifier for Windows rewrites all its forms but tons and alert messages You are returned to the opening logon window where you may now enter your user name and password You will notice however that though much of IDentifier for Windows s interface is now indeed in the new langua
164. m administrative privi leges may access Database Management See Database Management on pag e59 The main body of the Configuration window contains three tabbed properties sheets WORKSTATION PREFERENCES options applying just to the particular workstation SYSTEM PREFERENCES options applying to both a stand alone system and to all workstations in a networked environment and ENCODING FORMULAS text and data strings used for bar and magnetic encoding as well as for other uses In a networked system the System and Encoding formulas preferences need only be set once Clicking on the tab name opens that property sheet Workstation preferences Five non editable text fields display useful information about the IDentifier for Windows application 26 IDentifier for Windows version 4 Database name This field shows the name and path of the database file to which you are currently attached That is this is the file which contains the actual data in your database Application home This field shows where the IDentifier for Windows applica directory tion is installed Current working This field shows where the IDServer components are directory installed IDServer INI file This field shows the name and path of the file which stores IDServer s settings IDServer is the portion of IDentifier for Windows which manages image capture image retrieval and badge printing IDServer data path This f
165. mage object is selected The Solid Box is placed immediately behind the selected object and is approximately one pixel larger If a Solid Box is created first the next object placed on the badge will be inserted inside the box and sized accord ingly The Solid Box may be enlarged and stretched as desired To enlarge all four sides of a Solid Box in one pixel increments press plus key on numeric keypad while the Solid Box object is selected to reduce the size press Backup your database regularly 97 minus key on numeric keypad To enlarge or reduce the Solid Box on just one side press Control and an arrow key the arrow key corresponds to moving the edge up down or sideways To move the Solid Box press Shift and an arrow key You may apply ghosting and see through to a Solid Box Select the Solid Box and choose Object Property from the Edit menu or double left or right click the Solid Box to open the Properties dialog Text and Bar Code Properties Whether inserting static text text that is identical on all cards dynamic text text that is extracted from a record s database field or bar codes the Properties of Text windows are nearly identical The Properties of dialog for bar codes adds an Encoding pick list to select and insert the appropriate prefix and suffix to the selected bar code Bar code read ers require these start and stop characters to k
166. may add or delete fields from this Search window by adding or deleting your database fields Index property See Attach ing to Another Database on page78 Searching for Records You may search for an individual s record or groups of records from this Search window IDentifier for Windows offers five methods for performing searches Searching with a Roster List Searching with Indexed fields Searching with the Alternate field Searching with SQL Searching with Report Queries The indexed search fields appear in the top left of the Search window and are named SS No Last Name First Name Status Company and Department The fields in this window may be different if you deleted or changed the Index property of fields in the Database Management portion of IDentifier for Windows The Alternate field is a pick Backup your database regularly 157 The Search Form home list box that lists every field in the database The SQL search and sort fields appear at the bottom of the window only if SQL has been enabled in IDentifier for Windows s Configu ration window Searching with a Roster List If your organization s third party software for recording personnel information can also Lodi generate comma delimited ASCII text files these text files may be used as a query tool EDU Level Il For example if someone uses third party software to export the student ID
167. ment technical is the argument That is our program will look at every database record and see if the Department field contains the word technical If technical does indeed appear in this field then this expression will make the word tech appear in the Badge layout pick list in the Personal Data window This example assumes that 1 you have a 28 IDentifier for Windows version 4 badge designed specifically for individuals belonging to the Technical department and 2 that badge is in fact named tech If you only have two badge designs tech and default this expression would be easily written Tech would be result and default or the name of your other badge design would be result2 The expression would be entered as follows ziif Department technical tech default However if you have numerous badges associated with specific database fields then you would use nested iif statements The example in the graphic above inserts a second iif statement in place of result2 This second iif statement may contain yet a third iif state ment in the location of its result2 and so on The only difficulty in using nested iif state ments is keeping track of the parentheses each iif statement must have an opening and closing parenthesis In the example in the graphic above you can see there are only two iif statements While the expression begins with just one opening
168. mesns Record 4 1 4 1 of 70 Copyright Imaging Technology Corp 1994 2000 za IDentifier for Windows version 4 141 There are two categories of buttons at the top of the History window Activity buttons and Column heading buttons Activity buttons he The BACK button returns you to the Tools window BACK The SYSTEM RECORD buttons toggle between viewing record O events and system events The buttons are distinguished by a show ID and don t show ID symbol The ID refers to the ID RECORD number of individual database records Clicking RECORD dis plays a history of every change made to every database record D Clicking SYSTEM displays a history of just the application events SYSTEM e The DELETE OLD HISTO RY button allows you to delete a range of Ar history records older than a record you specify NOTE this operation deletes BOTH record event history and system DELETE OLD HISTO RY event history The PRINT HISTORY button captures a screen shot of the entire his e tory window and immediately prints it to your default sheet printer PRINT HISTO RY Column heading buttons Clicking the column heading buttons sorts the records below in ascending and descending order To view the history records sorted by date click the DATE button to view the records sorted by workstation click the WORKSTATION button Clicking a button a second
169. mi colons To add a blank line in the list type two semi colons with nothing between them 53 When creating new fields ensure that you do not use our program s reserved field names Use of these fields will produce unexpected results Our program uses the following field names Reserved field names IDNumber BadgeNumber BadgeVersion Badgelayout CreateDate PrintDate 70 IDentifier for Windows version 4 Edit Field Definitions Window ImageDate ImageID ChangeDate Operator PrintCount BadgeStatus BadgeNo MagTrack1 MagTrack2 MagTrack3 Expression 1 Expression2 Expression3 BothNames Barcode IDNo IDYes When you add or delete fields or modify the field properties in the Edit Field Definitions window absolutely nothing is affected until you either click one of the database manage ment buttons in the Database Management window The following buttons affect the User Field table or the Field Definition file Clicking this button will rebuild the Search and Personal Data gms forms based on the data displayed in the Edit Field Definitions win dow Forms are a graphical alternative to viewing data in the REBUILD THE FORMS rows and columns of database tables If you edited database field FROM THE CURRENT properties that affect the forms the forms must be rebuilt before FIELD DEFINITIO NS your changes can be viewed Rebuilding the forms has no affect on the actual data or database tables Backu
170. n them there are Workstation DBMS s and Server DBMS s Workstation DBMS s are designed to handle small to moderately sized databases Individuals and small businesses are adequately served with these systems a typical desktop computer is powerful enough to run the software and the program will probably perform most of the database functions that a small organization might need Server DBMS s however much more powerful and complex They typically require the raw processing power of an 78 IDentifier for Windows version 4 Attaching to Another Database application server a special computer with extremely powerful if not multiple micropro cessors extra RAM and multiple fixed disks These programs are so complex that they normally require a Database Administrator to create maintain and supervise database activity and functionality Out of the box IDentifier for Windows by default creates a database in Microsoft Access a Workstation DBMS Maintaining a Microsoft Access database is relatively easy for anyone with general computing experience IDentifier for Windows also has the ability however to create a database in a Server DBMS In this case our program will still use Microsoft Access as the front end what the user experiences at his or her workstation but communicate with the Server DBMS through an industry standard Open Database Connectivity ODBC driver If you wish to use an ODBC databas
171. nabling you to adjust the image s brightness and contrast Drag the Brightness and Con trast slide bars to achieve the desired effect Reset the Brightness and Contrast levels to the original setting by clicking the miniature icons to the left of each slide bar Click in the Brightness Contrast window to save the portrait to disk If you are not satisfied click to cancel the image capture and return to live video Repeat the steps above until you cap ture a good image The image is saved to the Portrait Folder within the ITC directory unless you specified a different location on your hard drive or network Backup your database regularly 171 The Personal Data Form If you enabled multiple image captures in the Graphics Definition dialog of IDServer Setup a Multiple Image Capture window similar to the following will display Capture all x Primary only 2 1 3 4 A capture button for each of the instances you specified will be present You may either click the large C APTURE ALL button to capture all the specified images or capture a single image Ordinarily the PRIMARY ONLY button refers to the individual whose name is in the database record The additional images may be used for parents guardians school teachers or other individuals In this way you may easily retake a guardian s or teacher s portrait without having to re take everyone else s Signatures After saving the por
172. nal Data window This window displays the result of your search At the top of this window are easily identifiable buttons w KJ L1 ini Badge no fi Version 0 Badge type default x Record IDentifier 23 SS No fi Create date 08 18 1998 Last Name Palacios Change date 08 18 1998 First Name d 04 30 1936 Image ID 1 Middle D Operator al Print count 0 Status reissue z Print date Birthdate 01 23 1965 Sex a Address 028 Main Street Company United States of America Address2 USA Department Technical City Hudson Title Technician State Classification Zip 01749 Issue Date 07 02 1996 Exp Date 07 02 1998 IDentifier for Windows version 4 163 The Personal Data Form je The BACK button returns you to the previous window the Search or home page BACK The DISPLAY button displays captured images for the individual Note If you captured portraits fingerprints and signatures but later deselected fingerprint and or signature in IDServer Setup the DISPLAY deselected images will not display Also if you specified more than one Instance of portrait fingerprint or signature capture in IDServer Setup but canceled any of the image captures some dis play windows may appear blank with a red X in them denoting that an image was not captured You may close image windows with a single click by clicking an empty area above or between the buttons at the top of th
173. name meaningful to you In the future when you wish to SELECTED repeat this query use the LIST SELECT button in the Search window rather RECORDS than recreating the query properties You may add the currently opened record to any list Once you click ADD jT CURRENT REC ORD a Windows Open dialog asks you to select the roster list to which you wish to add this record ADD CUR RENT RECORD You may remove an individual from any roster list With the record you f wish to remove open in the Personal Data window click BATCH Then click REMOVE CURRENT REC ORD A Windows Open dialog opens Select REMOVE the roster list from which you wish this record to be removed CURRENT RECORD In addition to adding individuals to a roster list you may add a group of S records Perform the query to find the group you wish to add then click ADD SELECTED RECORDS A Windows Open dialog opens Select the ros ADD ter list to which you wish to add the found set of records SELEC TED RECORDS 180 IDentifier for Windows version 4 Record History Record History In the top right of the Persons Found window are non editable fields displaying history information for each record Record History Record IDentifier 23 Create date 08 18 1998 Change date 07 13 2000 Image date 04 30 1996 Image ID 1 Operator user Print count 2 Print date 07 13 2000 Record ID This is a unique number assigned to each record as it is created Create
174. nce detected that color can be made transparent or replaced with a different color or even another image file In order to implement back ground detection you must indicate a color to detect also called a Key Color and a range of sensitivity Typically background detection is used to remove the background color in a person s portrait It may also be used to remove or substitute different colors in other image or graphic files The sensitivity range indicates how closely the image s background color must match the Key Color in order to be detected For example many portraits are captured with a white background But rarely is the background pure white Rather it is a shade or variation of white If you set the Key Color to WHITE IDLayout will attempt to remove all the color in the image that matches pure white If the actual background is not pure white the color substitution or transparency may not be completely successful Therefore the sensitivity range allows you to instruct IDLayout to be more or less forgiv ing in interpreting how close or far from pure white the background is A smaller num ber means IDLayout should treat the white background as closer to pure white and only substitute or make transparent those pixels that more closely match pure white A 94 IDentifier for Windows version 4 Badge Objects larger number means that IDLayout should treat the background as fu
175. nd section causes the word None to appear when there is a zero length string or Null value in the field Backup your database regularly 207 Input Masks amp Field Formatting 208 IDentifier for Windows version 4 Index Symbols 105 195 196 104 amp 104 110 104 on the numeric keypad 90 104 bdg file extension 107 fdf file extension 146 xm file extension 145 database file 66 104 28 34 99 101 105 161 196 gt 105 195 gt 196 Numerics 1D bar code fonts 108 2D Bar Code 110 2D Bar Code dialog 110 2D bar codes 98 110 2D Superscript 98 110 4 digit year dates 135 A access control software 33 Access database file 66 Add current record 180 Add Database Field button 102 Add Field button 34 36 Add field pick list 136 Add field to ORDER BY pick list 162 Add Function button 102 Add new records 125 add new records 123 Add or Update 125 Add Text button 34 106 Add text button 36 Add to Custom Colors 92 Add to print queue 179 Add to queue button 168 Add Update Select window 124 Add ins 17 149 Administrator privileges 11 Advanced Import 16 121 alert messages 145 Align menu 88 Align to Grid 88 aligning multiple objects to each other 83 aligning text 99 Alternate badge layout pick list 179 alternate field 32 Alternate field for ImageID 32 Alternate field pick list 160 Alternate Message 147 Alternate Resolution 53 Always Ask 51
176. nd the Engineering department is issued a badge named Engineer ing bdg Therefore this expression will automatically insert into the Badge layout pick Backup your database regularly 29 list the word entered in their Department field And since that word is the appropriate badge name the correct badge will be issued to him or her Automatically display images The automatic image display preference allows you to have captured images automati cally display when opening a database record If this option is not enabled the image is L Automatically display images not displayed until you click DISPLAY in the Personal Data window This option may be toggled on or off as often as you wish Enable data history This preference turns on a history of application events as well as changes made to specific records When ENABLE DATA HISTORY is on a HISTORY button is displayed in the l Enable data history Tools window Clicking HISTORY presents a log of events at both the application and record level At the application level it records when users log on and off the system which ones accessed specific portions of the application and from which workstation and more At the record level it records every event occurring in a record image capture badge printing database field edits and more IDentifier for Windows does not begin cre ating a history until this option is checked Enable badge history Thi
177. ndows prompts you to name and save the found set of records as a roster list In the future you may add or remove individuals from this roster list See Batch on page 177 4 From now on you may use this and other Batch created rosters lists from the Search window to quickly find a group of records Searching with Indexed Fields The text fields displaying in the top left of the Search window are indexed for faster searches When a field is indexed Microsoft Access creates a hidden list of the contents of this field for every record in the database It can find data faster by looking first in this index rather than physically searching each record for the data You may index any field in the database See Attaching to Another Database on page78 All indexed fields appear in the Search window Badge no ce SS No a Last Name fo First Name _1 Status PO Company 3 Department fC Enter a value text date or number that is unique to the individual for whom you are searching in the corresponding search field For example type the person s social secu rity number in the SS No field After entering this unique value in the search field click SEARCH The individual s record appears in the resulting Personal Data window If you know a unique value for an individual your search will always be successful If you do not know these unique values you will need to use other fiel
178. ng with SQL If you checked the option Enable SQL in IDentifier for Windows s Configuration win dow two separate fields display at the bottom of the Search window The first field SQL WHERE clause allows you to use a variety of SQL Structured Query Language search functions Appendix B shows examples of common Microsoft Access SQL expressions The second field SQL ORDER BY clause instructs IDentifier for Win dows to sort the search results by the field s entered in this text box Note There may be occasions when you inadvertently enter an invalid SQL search string Microsoft Access may present an error message stating it cannot perform the search you requested If you find yourself in a loop of error messages simply press the Escape key on your keyboard This will clear the query from memory and allow you to start over e Literal text must be enclosed within quotation marks Dates must be enclosed within pound signs Arguments containing AND or OR must be enclosed within parentheses A WHERE clause can contain up to 40 expressions linked by logical operators such as And and Or Follow the examples below when entering SQL expressions fieldname Boolean operator value lastname Scott lastname BETWEEN And m Backup your database regularly 161 The Search Form home EmployID BETWEEN 1 And 200 salary gt 21000 Sorting with SQL SORT BY
179. now when to start and stop encoding as well as to provide additional encryption instructions The Properties of dialog for 2D bar codes offers a pick list to select either the 2D Superscript or PDF417 bar code See Bar Encoding on pag e108 Double clicking or right clicking on a text object brings up the Properties of Text dialog from which you may change the text characteristics IDentifier for Windows automatically names each object as it is placed on the badge If the text object is dynamic that is linked to a database field you may change the database field by 98 IDentifier for Windows version 4 Badge Objects selecting an alternate field from the pick list You may type sample text in the Sample Properties of Text x Rein Name of field containing the text Wasp Code128C Check Wasp Code128 Addes Wasp Code128 Check Wasp 128 Wasp Lodel28C Check Wasp 93 Wasp I2of5 M E Properties of Bar Code Position adds this enco ding fie Id Angle cw degrees Horizontal Vertical Rotate Left Top mm 10 C Center C Center Encoding C Ri C 25 X 254 Width med Solon Superscript eo vei Properties of 2D Bar Code Text Fi d ext Foregrouni Color PEN C Rainbow adds this selection Font Color Reduce Size to Fit Allow word wrap Value field to better visualize how the text will appear in the badge layout If the text is static you may edit the tex
180. ns System Records Printing J Configuration iv Layd A t Print badges The first time a user account is Db ne created the System administra Dern Edit reports M tor check box is automatically ake Batch M checked Set filter from report list filter SQL WHERE clause Record i 4 1 1 Copyright Imaging Technology Corp 1994 2000 Ee INUM gt frije of 1 Create a User Account The first time you click the EDIT USER ACCOUNTS button an empty User Permissions win dow appears C REATE DELETE SAVE and UNDO buttons are located at the top Creates a new user account Each user account is denoted by a oP record number at the bottom left of the User permissions window CREATE Record fff 4 np of 5 T Deletes the current user account DELETE 20 IDentifier for Windows version 4 User Accounts and Passwords When a user account has been created or edited the SAVE button m saves the changes SAVE This button undoes the last action taken in a user account UNDO Click the C REATE button to create a record for yourself An Operator box in this window contains text fields Enter a user name up to 8 characters in the UserName field This is the name you will enter when you logon to IDentifier for Windows Enter a descriptive name for the user in the Full Name field e g first and last names or
181. of Sheet Layout 57 header in import file 120 Help menu 12 90 hidden field 67 History button 30 165 174 history log 143 history of application events 30 history of badge issues 30 174 history of specific actions 174 History window 141 home page 155 164 Horizontal and Vertical Spacing in Sheet Layout 58 I ID Card Maker home page 155 ID Print 168 IDNo field 71 IDNumber as key field 120 IDNumber field 70 IDServer data directory 27 40 IDServer INI file 27 IDServer Setup 39 IDServer setup 26 IDYes field 71 if statement 28 if statements 36 IIF 103 IIF Statements 199 image capture 164 Image Date 181 Image Export 150 151 Image Format 44 Image ID 181 Image Properties 93 Image Quality 44 image retrieval 40 image retrieval and display 32 ImageDate field 71 ImageID field 71 152 ImageID field for merging images 131 import data 22 214 IDentifier for Windows version 4 Inches vs Millimeters 40 Increment start position 169 incremental serial numbers 72 index 159 Index non unique 69 INI file 27 Input 1 vs Input 2 49 Input Masks 203 insert 2D bar code 87 Insert a picture 87 Insert a Rainbow Pattern in an Im age 96 Insert a Transparent Rainbow Pat tern 97 Insert database text 87 Insert fingerprints 87 Insert Image command 107 insert image on a badge 93 insert mag track fields 88 Insert menu 86 93 Insert portraits 86 Insert signatures 86 insert solid box 88 in
182. on 4 Badge Printing 2 If you selected batch printing Always Ask a dialog box pops up offering two choices 4 PRINT NOW and QUEUE If you click QUEUE the badge you just commanded to print is Print Badges Now Badges queued for Printing 4 IDs per sheet 1 If printing to a card printer Print entire queue Print most recent Badges queued for Printing 5 IDs per sheet 9 Starting position on sheet 1l Total sheets 1 one sheet is not full If printing to a sheet printer amp print entire queue C Print most recent sent to the queue awaiting later print instructions If you want to PRINT NOW you can choose to print only the one badge for which you just clicked PRINT or print all the badges currently held in the queue Select either PRINT ENTIRE QUEUE or PRINT MOST RECENT then click PRINT NOW You might have a batch of badges held in the queue for later printing but your boss walks in and wants his or her ID badge printed NOW When you call up that record and click PRINT this dialog allows you to print the most recent the boss without waiting for all the other badges to print If USE SHEET FORMATING is enabled this dialog will also allow you to specify where on the sheet layout the queued badges will begin to print This allows you to re use a pre printed badge form if several panels on the form have already been used Click the button to advance the starting position on the sh
183. one wire which attaches to an available serial port on the back of your PC Fingerprint Camera Attach the 10 foot fingerprint camera cable to the Composite Source 1 BNC con nector on the back of the AutoLite box Backup your database regularly 193 Hardware Setup Portrait Light 1 The Portrait lighting unit easily attaches to the top of the CCD 1000 video cam era with the mounting screw Adjust the angle of the light so it points forward 2 Attach the 4 pin cable from the portrait light to the 4 pin connector on the back of the Auto Light box TruFlash The TruFlash is used only in conjunction with the FlashPoint 128 Flashbus or FlashPoint 3D video card and Imaging Technology Corporation s CCD 1000 video camera It is mounted directly to the video camera using the built in set screw A six inch cable attaches the TruFlash to the video camera 1 The 9 pin connector attaches to the back of the TruFlash light 2 The male end of the 25 pin connector attaches to the back of the CCD 1000 video camera 3 The female end of the 25 pin connector attaches to the 10 foot cable connected to the AutoLite box s 25 pin video camera port The white plastic Diffuser covers the TruFlash s strobe light With the Diffuser on the effective distance between light and subject is 3 12 feet The Diffuser reduces strobe glare by half With the Diffuser removed the effective distance between light and subject is 20 feet
184. ons window The Edit Field Definitions window is simply a list of database fields a window or inter face Aallowing you to add delete or modify a variety of field properties The list of fields in this window is called the current Field Definitions It is not the User Field table but it is used to create or modify the User Field table The current Field Definitions in the Edit Field Definitions window may describe how a field is supposed to look in the Search and Personal Data forms But until you rebuild the forms to reflect the way the Backup your database regularly 61 Edit Field Definitions window describes them IDentifier for Windows will only show the default forms when the database was first installed To make your changes apply to the User Field table or Search and Personal Data forms you must click either a M ODIFY THE CURRENT DATABASE ACCORDING TO THE CURRENT FIELD DEFINITIONS button or REBUILD THE FORMS FROM THE CURRENT FIELD DEFINITIONS button Edit Field Definitions User Field nga Modify display of fields in forms Modify the User Field Table There is an important difference between the User Field table and the Microsoft Access forms which display its data The User Field table is the actual storage receptacle for the data that you enter and save in the database The table for all intents and purposes is hid den from an end user s view it is virtua
185. ont of the AutoLite box contains two LED lights indicating power is on to the box and power is on to the portrait light The front of the AutoLite box also contains one 5 pin power in connection and one 25 pin port connecting the box to the FlashPoint 128 FlashPoint 3D or Flashbus card in the PC The back of the AutoLite box contains four ports for peripheral devices from left to right 1 25 pin connector for video camera cable Backup your database regularly 191 Hardware Setup 2 5 pin connector for SVideo Source 1 camcorder cable BNC connector for Composite Source 1 fingerprint camera cable and 4 4 pin connector for portrait light cable Step 1 Connect the 10 foot 25 pin SVideo Source 2 cable between the FlashPoint 128 FlashPoint 3D or Flashbus card in the PC and the 25 pin connector on the front of the AutoLite box Step 2 Connect the power cable to the 5 pin power in connector on the front of the AutoLite box One LED light will glow when power is supplied to the box Step 3 Attach your cameras and or portrait light to the back of the AutoLite box Camera Stand The camera stand is shipped disassembled It consists of a metal base plate and a telescoping pole that screws into the base and on which the camera assembly is attached Follow these steps The black metal post is threaded on both ends The threads on one end are larger than the other Screw the larger
186. option in IDLayout the application will read Lpreview txt and use its information to fill in the badge objects To later change the sample record return to ID Setup and place a new check in this option You will be prompted again that the next record you preview will be used in IDLayout Use caution when selecting a record for badge preview that record is unsecured in that anyone with permission to edit badge designs may view the contents of any database field placed even temporarily on the badge Check the BIOMETRICS box if you purchased and installed the separate Biometrics package from Imaging Technology Corporation This brings up a window in which you may configure your fingerprint searching and matching capabilities In addition to the settings and options that are configured directly within the IDServer Setup window there are four additional dialogs or windows from which you may con figure various hardware and software features Graphics Definition dialog Images Capture Y Get frog Fi Encoding dialog v Portrait Printer Options dialog Fingerprint L Printer options rr Signature Backup your database regularly 41 Graphics Definition dialog The Graphics Definition dialog is used to select which method you wish to use for either portrait signature or fingerprint capture image size graphic file format har
187. or Oracle ODBC This option will automatically convert text you enter in a search field to upper case While searches in a Microsoft Access database are case insensitive Oracle and some other ODBC databases require text to be in all uppercase letters l Convert searches to upper case for Oracle ODBC System preferences Click the System preferences tab to view and set these options System preferences are global In a stand alone system these settings control IDentifier for Windows on the local workstation in a networked environment these settings apply to every workstation running IDentifier for Windows and only have to be set once Backup your database regularly 31 Document Name for Print Manager The Document name for Print Manager preference allows you to associate a dynamic database field with a print job That is whenever you send a badge to the printer that print Document name for Print Manager job s name will appear in the Print Manager window with the contents of the field you enter here For example if you enter LastName one of IDentifier for Windows s fields in this preference field and send John Baker s card to the printer Windows Print Manager will report that Baker is queued for printing Alternate field for ImageID IDentifier for Windows automatically names each image with a serial number when it is captured and saved e g 255 jpg and inserts the number name in t
188. or create and print rosters With this option checked IDentifier for Windows sends the badge print request directly to the sheet printer you selected in Sheet Printer Selection see above This option may be checked and unchecked as often as your needs require When you check this option a new LAYOUT SHEET button appears The LAYOUT SHEET button disap pears when you deselect this option See Layout Sheet dialog on page 56 Level EDU 54 IDentifier for Windows version 4 Note that if you try to print a badge whose height or width is greater than four inches IDentifier for Windows will automatically bypass your card printer and send the badge print request directly to the paper printer you selected in the Printer Options dialog Though unrelated in a strict sense to IDentifier for Windows we should mention the importance of verifying printer driver settings in Windows Printers folder The printer driver is a software utility provided by your printer manufacturer that allows it to operate in the Windows environment but also allows you to set vari ous options and preferences for how the printer functions e g selecting either 300 dpi or 600 dpi output resolution Installing the printer software is one of the first things you do when adding a printer to your computer Go to Start Settings ZPrinters The Printers folder opens displaying all the printers whose drivers have been installed on your computer Right cli
189. or example if Sorting and grouping Field name ASC DSC Group 1 LastName x asc x 2 FirstName asc x you choose the Department field for sorting and grouping and your database contains Engineer Management Maintenance and Accounting entries all the records in the Engineering department will be grouped together all the records in the Management department will be grouped together and so on You may sort the records within the groups by selecting an additional field for SECONDARY SORTING Tip When grouping insert the field to be used for grouping at the beginning of the list of fields displayed for output Click SAVE to save your report Your saved reports appear in the SELECT REPORT pick list in this window the EXPORT SELECTED RECORDS pick list in the Tools window and the SET SQL FROM REPORT LIST on the home page Preview and Print Reports To preview and print your reports click PREVIEW The report appears in a preview win dow The mouse turns into a magnifying glass click the mouse anywhere in the win dow to enlarge or reduce the report To print the report pull down the FILE menu and select PRINT Select PRINT SETUP from the FILE menu to select additional printing options Select OUTPUT TO to save a copy of the report to an external source To close the pre view window pull down the FILE menu and select C LOSE Backup your databas
190. ored Add or Update If you are not importing a compatible ITC text file or database after selecting an option in the Add Update Select window a Field Name Mapping window appears displaying two panes left of the arrow buttons are the names of fields in the Source import file and Destination IDentifier for Windows database right of the arrow buttons are the mapped fields IDentifier for Windows will use a key field to compare the records in the import file to the records in the IDentifier for Windows database If the data in the key field of any records of the import file are identical to data in IDentifier for Windows s key field IDentifier for Windows will overwrite those records with the data from the import file If the data in the key field is not identical IDentifier for Windows will add those records to the database Backup your database regularly Y amp Field Name Mapping Form Select the fields to be imported Include the key field to be used for matching Destination fields Source fields Field name mapping Address If ChangeDate is imported only newer records will be updated If ImagelD is imported future images will not be renumbered Address Address2 Address2 Address2 BadgeNumber BadgeMemo BadgeNumber BadgeNumber BadgeStatus BadgeNumber BadgeStatus BadgeStatus BadgeType BadgeStatus BadgeType BadgeType BadgeVersion BadgeType B
191. ortion of the Advanced Import window display information about your previous import The process of importing or updating records requires you to select a field for use as a comparator Sometimes called a primary key or simply key field this field is used to 814 122 IDentifier for Windows version 4 Advanced Import compare records between two databases If the data in this field is the same it is assumed the records in each database refer to the same individual If the data does not match it is assumed that the records refer to different individuals Before you proceed therefore you must determine the following critical information is the data in the key field in the import file the same as data in the equivalent field in the existing database In order to update records that already exist the data in the key field must be identical In order to add new records to the database the data in the key field must NOT be identical Depending on which type of import you perform you may overwrite data in the database with information in the import file Import Text Click the Import text button to open the File Select window There are four options Compatible ITC text file This is a comma delimited text file exported from an IDentifier for Windows database When this is selected a Windows Open dialog looks specifically for a text txt file Use this option ONLY if you have verified that the field n
192. outh on BUTLER HPE South IV Use Batch printing option Directory for queued badges Batch Queue Mode Erann F fse Sheet formaling opion C Auto pint Always queue Layouf Sheets E d Sheet Layout Setup Batch ID Printer Sheet Layout Inches 100 C Device Height 1066 1428Main South on WBUTLER HPE South Sheet Design Fie I Use background layout di leoder lo Save _Saveas ms m2 Badoe Width Height J Badge Columns Rows ys EE Spacing Horizontal Vertical o Fist Badgex Y Override badge design Select 1 bd Encoding Setup ID Setup Encoding Magnetic Stripe Encoding Smart Chip Encoding Select Encoder Device Eram p Encoder text stings Prefix Select Chip Device Track 1 MIFARE H Track 2 Track 3 Set Device Defaults Cx cu 186 IDentifier for Windows version 4 Appendix B Graphic File Formats In the following table a portrait image was captured at 300 by 375 pixels 1 by 1 25 inches The File Size column shows the size of each image saved in various file formats IDentifier for Windows accepts graphic images in any of the following formats TABLE 1 Graphic File Formats Image Format Color Depth File Size JPEG 24 bit 12k TIFF Compressed 24 bit 11k TIFF Huffman 1 bit 12k D
193. p your database regularly 71 If you 1 edited database field properties such as deleting a field or bv changing a field s name size type or index in the Edit Field Defi nitions window or 2 used the Restore button to import a new set MODIFY THE CURRENT of Field Definitions from an archived Field Definition file you DATABASE ACC ORD must rebuild the database tables and forms before the changes are ING TO THE CURRENT visible This button is not available if you attach to a non ITC gen FIELD DEFINITIONS erated database e g a pre existing Human Resources database This will create an exact copy of the existing database complete se with the database fields in the User Field table and all the existing data CREATE A NEW COPY OF THE CURRENT DATA BASE Database Management window At the top of the Database Management window is a non editable Current database text field identifying the path and name of the database to which you are currently attached Current database q itc4 ITCR42KDAT MDB Next record ID f 0000 Set Next image ID f 0000 Below Current database are two SETbuttons NEXT RECORD ID and NEXT IMAGE ID Level These SETbuttons may be used to over ride IDentifier for Windows s use of incremental serial numbers when creating names for images that are saved to disk or for primary key numbers to uniquely identify each database record These buttons might be usef
194. parenthesis it ends with two closing parentheses Expression2 This expression uses the Microsoft Access Choose function The Choose function will look for a number 1 2 3 and so on in the specified database field and enter the word you supply in quotes according to which order it appears in the expression For example in the graphic above three words follow the database field Department technical tech and default Technical is the first word tech is the second and default is the third If a record contains the number 2 in the Department field then the word tech will be entered in the Badge layout pick list of the Personal Data window If a record con tains the number 3 in the Department field then the word default would be displayed in the Badge layout pick list Obviously this approach simply associates a specific number with a specific badge design Use any field you wish to enter individuals badge design number Expression3 This last example is perhaps the easiest to use If you have badge designs specifically associated with individual Departments then use the Department or other database field expression This expression assumes two things 1 you have a different badge design associated with each Department and 2 the badge designs have the identical name as the actual Department e g the Accounting department is issued a badge named Accounting bdg a
195. pears in the Search and Personal Data win MOVE UP dows A record selector arrow gt appears beside the cur rently selected field in the left margin of the window Clicking MOVE DOWN makes the currently selected database field move down the order it appears in the Search and Personal Data windows You can change the selected record by left click MOVE DOWN ing in the the slection column on the left Clicking C REATE makes a new database field appear at the end of oP the scrolling list of fields 8 CREATE Clicking DELETE deletes the currently selected field You can Ar change the selected record by left clicking in the the slection col umn on the left DELETE If you exported data from another database and want to use that bv data and its fields in IDentifier for Windows click G ENERATE FROM TXT A standard Windows Open dialog box appears Navi GENERATE FROM TXT gate to and select the database text file you want to import An alert window asks you to confirm your decision If you clickOK in this window IDentifier for Windows will read and import the first line of the import text file which identifies all the database fields being used Note the first line of the import text file must contain the actual field names Field names in this file must be one word and separated from each other by commas Note also good practice suggests that your external database s export routine enclose field data within
196. ped in such a way that through the use of serial numbers and these subdirectories images can be found extremely quickly vir tually instantly If image names are not serial numbers it may take a long time for IDentifier for Windows to find an image and display it on screen or print on a badge 32 IDentifier for Windows version 4 Note The database must be empty before this option can be enabled Require images to print The REQUIRE IMAGES TO PRINTpreference allows you to choose between making portraits optional or required when printing badges If you leave this check box empty cards may Require images to print be printed even though an individual s picture has not been taken If you place a check in this box IDentifier for Windows will not print an individual s badge until his or her pic ture has been taken Below the System preferences are some additional non editable fields These are for infor mation only Depending on whether or not you are attached to an ODBC data source and other additional database configurations these fields will display useful information Encoding Formulas Click the Encoding formulas tab to view and edit these options There are eight text fields for entering a variety of encoding formulas or expressions which dynamically com bine data from database fields and or literal text strings Magtrack1 Magtrack2 Magtrack3 Barcode Bothnames Expression1 Expr
197. r Sheet Layout Inches x 100 Printer Device 1 4 Width Height 428Main South on BUTLERSH Sheet Design File Use background layout Edit Reorder 2 5 Load diNitcdnew bds 37 12 z Spacing Horizontal Vertical 0 First Badge x Y 3 5 v Override badge desig d Nitc4Nsample bdg Help Preview DK Cancel ELE FAN A oa A Ww N 1 The INCHES and MM radio buttons allow you to select which unit of measurement to use when defining your badges on the sheet layout 2 The WIDTH and HEIGHT values are derived from the printer driver of the printer selected in the Printer options dialog of IDServer Setup and refer to the total printable area of the sheet printer 3 The name of the printer selected as the Sheet Printer is identified 4 The USE BACKGROUND LAYOUTcheck box allows you to add graphics and text in the Level Header and Footer area of the sheet layout The first time you check this box a Save EDU As dialog opens prompting you to provide a name for the Sheet Background Layout file you are about to create Then IDLayout launches displaying the sheet layout cur rently configured in the Sheet Layout dialog Thereafter use the EDITor LOAD buttons to launch IDLayout and open the current or alternate background layout See Badge Design on page83 Within IDLayout you may insert Text or Images anywhere on the background of the sheet
198. r created earlier Repeat this at every workstation on which you will run IDentifier for Windows At subsequent workstations the setup wizard will detect that the IDentifier for Windows database has already been installed on the network drive You will be prompted to overwrite the database Click No at that prompt do not overwrite the database Pro ceed as usual A security key was shipped with your software You must attach it to the LPT1 paral Pug Into printer port LITI Using this in other parta wel the key Level lel printer port for each computer running IDentifier for Windows Each security key has a unique serial number After you install IDentifier for Windows the serial number of the key can be displayed by pulling down the HELP menu in any application window and selecting ABOUT If your printer is currently connected to your com puter s LPT1 port unplug the printer s cable and attach the security key in its place The security key has a female connector at one end and a male connector at the other It will only attach to your computer one way The printer s cable may now be reattached to the back of the security key Note IDentifier for Windows will not operate without 12 IDentifier for Windows version 4 this key IDentifier for Windows also may not work if your printer is plugged into the security key and the printer s power is OFF Either attach your printer to
199. r field from a pick list of database fields A bar code object provides the ability to add required encoding charac ters at the beginning and ending of the text in the database s bar code field Note after inserting a bar code it does not display as a bar code until you select a bar code typeface in the Properties of Bar Code dialog Allows you to use Datastrip s 2D Superscript or the PDF417 bar code if you use 2D bar code readers 2D bar codes allow many times more data than traditional bar codes For example Datas trip s 2D Superscript can encode as much as 2100 bytes of data and incorporate images as well as text Allows you to place text that is identical on all badges such as a company name or address Selecting this command brings up a window in which you type text exactly as you want it to appear on the badge Allows you to insert an image or graphic such as a company logo that appears on every card Backup your database regularly 87 Solid Box Mag Track 1 2 3 Allows you to create a border or drop shadow behind text and image objects Solid boxes may be dragged and re sized but default to being placed immediately behind an object Does not actually place a visible object on the badge layout but instructs IDentifier for Windows to send the data contained within the mag track field s you select to your card printer which encodes the data on the mag stripe when the card is print
200. rd History 181 Memo field 182 Appendix A Navigating IDentifier for Windows 183 Appendix B Graphic File Formats 187 Appendix C Hardware Setup 189 Video Card 189 AutoLite 191 Camera Stand 192 Signature Tablet 193 Fingerprint Camera 193 Portrait Light 194 TruFlash 194 IDentifier for Windows version 4 Contents Appendix D SQL and Boolean Operators 195 Appendix E IIF Statements 199 Appendix F Input Masks amp Field Formatting 203 Input Masks 203 Field Formatting 206 4 IDentifier for Windows version 4 IDentifier for Windows Video Imaging Identification System Imaging Technology Corporation 428 Main Street Hudson Masschusetts 01749 www imaging tech com IDentifier for Windows version 4 1 Information in this document is subject to change without notice No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Polaroid Copyright 1994 2000 Imaging Technology Corporation All Rights Reserved IDServer is a registered trademark of Imaging Technology Corporation IDentifier for Windows is a registered trademark of Imaging Technology Corporation Microsoft MS MS DOS Microsoft Access Windows Windows NT Windows 95 and Windows 98 are registered trademarks of Microsoft Corporation TrueType is a registered trademark of Apple Corporation FlashPoint 128 FlashBus
201. re we recommend that you make a habit of deleting the contents of the Temp folder on a weekly basis You may fear deleting some files their names may sound cryptic important or even crit ical and some files may refuse to be deleted scaring you further Here is the simple truth anything remaining in the C Windows Temp folder after a fresh reboot is absolutely unnecessary and a perfect candidate for deletion And a file that won t be deleted the first time WILL be deleted after a reboot of your computer Save yourself some aggravation Delete your temporary files regularly Now that you have taken the oath to follow these best practices turn the page to begin your IDentifier for Windows experience Backup your database regularly 9 Introduction 10 IDentifier for Windows version 4 CHAPTER 2 Installation IDentifier for Windows uses a wizard to guide you through the steps for install ing the software Note If you intend to install IDentifier for Windows in a net worked environment each computer must map the shared network drive onto which certain files must be copied before installation Your Network Administra tor must create a network directory which will contain the database and image files and assign full Read Write and Delete privileges to it Though he or she may name this directory anything for simplicity s sake we suggest you name it ITC To map the drive double cli
202. required to create a virtual line If you use the ADD TEXT button to type the backslash n Expression Builder automatically encloses it within quota tion marks A sample expression for use with 2D Superscript might look like the follow ing 110 IDentifier for Windows version 4 Bar Encoding LastName amp n amp FirstName amp n amp SsNo amp amp portrait amp imageID amp An amp fingerprint amp imageID NOTE To insert images you must manually type the name of the image e g portrait fingerprint signature followed by a space character spacebar enclose the image name including the trailing space within quotation marks type ampersand amp followed by the database field imageID as with all database fields in Expression Builder fields must be enclosed within braces The portrait amp imageID must appear on its own virtual line Images are automatically compressed by Superscript color images are converted to black and white in order to conserve space The resulting 2D bar code object would appear in the badge layout as follows EM O x FirstName amp Backup your database regularly 111 If the badge is previewed View menu Preview the object would appear like this i Engineer bdg Preview O XI s lt mm If your results are not
203. rther away from pure white and thereby substitute or make transparent more of the background A value of 30 or less is generally suitable for portraits Increasing the value for these images will tend to make the colors further away from white like teeth or the whites of eyes either transparent or color substituted On the other hand graphic images generated by computer tend to have purer colors allowing the use of lower sensitivity range val ues For portraits it is recommended that you select AUTOMATIC instead of selecting a specific key color When this is selected IDLayout will sample the color at the upper left and upper right corners of the image object average them and use the result as the key color It also protects colors within the face e g white teeth and whites of eyes from being altered This generally produces excellent results Obviously if your graphic is not a portrait but has varied colors at the upper corners instead this will offer poor results To Change the Background Color of the Image e g the backdrop behind the individual s head in a portrait Select Background Detection New options immediately appear Click the COLORED radio button A new COLOR button and rectangular color sample immediately appears The color sample shows the currently selected color Clicking the new COLOR button opens a Color Selection window in which you may select a new color The color you select will now replac
204. s destination database 130 IDentifier for Windows version 4 Advanced Import Next you are presented with a window displaying all your Source import file s fields You must select the field which contains the identifying name or number of the images ID Card Maker Enter the name of the portrait field in the source file Company Department Title Classification IssueD ate ExpirationD ate BadgeNumber BadgeVersion BadgeType BadgeStatus CreateD ate PrintD ate ImageD ate ImagelD For example IDentifier for Windows stores the image names in the ImageID field Finally in the following dialog enter the path to the folder where your import file s image Microsoft Access x Enter path to portrait images to import Cancel D NITC303FSPORTRAIT files are stored IDentifier for Windows reports that the images were successfully or unsuccessfully imported Backup your database regularly 131 132 IDentifier for Windows version 4 Section 3 8 Reports You arrive at the Reports window by clicking TOOLSSREPORTS The Reports window displays a variety of buttons ID Card Maker Reports Form TET a Ed EY Report name Report Fields to show z Add field m ame y date From To CreateDate 2 1711988 1271172000 B mo By field Value AND OR Selection criteria LastName IP cdl Sorting and grouping oo H PND El Field n
205. s Configuration window a HISTORY button presents a history of badges issued and or all actions performed on the cur HISTO RY rent record IDentifier for Windows will not start logging events until after the Badge History or Data History options are enabled The BATCH button allows you to perform edits prints and deletes more than one record at a time It also allows you to create and edit roster lists BATCH Note if you enabled DISPLAY PERSONAL DATA FORM ASA LISTin the Configuration win dow the following window appears after clicking SEARCH File LastName Badge 8 x Image date layout Badge number Image ID Versio Create date Change date 1 Goldham default 1 1 2 83 3 4 00 10 8 38 2 Wormbadden default 2 0 10 30 98 6 22 99 11 8 98 3 Wormbadden default 3 0 10 27 98 12 22 98 6 7 00 4 Stevenstein example 4 0 8 18 99 12 7 99 9 23 99 5 Kipplestem default 5 4 21 33 12 17 98 2722799 6 Killbloorn default 6 0 5 13 99 12 28 99 10 31 98 7 Stevensides default 7 10 7 10 00 7 14 98 7 7 88 8 Wormson default 8 0 11 17 99 1411 99 12 23 98 3 Walbadden default 3 0 6 12 99 12 17 98 11 2 99 10 Bernstein example 10 0 5 25 00 5 11 00 2 13 99 11 Walton default 11 0 10 16 98 12 2 99 12 29 98 12 Kipplesides default 12 0 6 28 00 5 10 00 4 18 33 13 Walsmith example 13 0 2 23 00 8 10 00 5 28 9
206. s must be in the same order as the exported values i e if the list shows all the students last names first the first line of the text file must also show the lastname first 4 The field name typed in the first line of the text file must exactly match the equivalent field in the IDentifier for Windows database For example if the third party applica tion exports data from the student number field but IDentifier for Windows uses the field IDnumber as the equivalent edit the text file so student number is renamed TDnumber If the word is mis typed the query will fail 5 Ifthe first line of the external text file contains multiple fields e g firstname middle name lastname only student names in the list which contain all three names will be found That is if a student is entered in the list as David Scott he will not be dis played in the resulting Personal Data window only if his name appears as David 158 IDentifier for Windows version 4 Searching for Records Cameron Scott will he be found Names must match the criteria of the first line in this text file in order to succeed Alternately you may easily create your own Roster Lists from the Batch window 1 In the Search window enter search criteria to find the desired set of records and click SEARCH 2 In the Personal Data window click BATCH 3 In the Batch window click C REATE FROM SELECTED RECORDS IDentifier for Wi
207. s preference turns on a history of badge issues When enabled a HISTORY button appears in the Personal Data window When clicked it displays a snapshot of the data Enable badge history base as it was each time a badge was printed It allows you to look back in time at the data recorded in the various database fields at the time each badge was issued Level EDU Level Il Level EDU Level 11 Level EDU Level Il 30 IDentifier for Windows version 4 Level EDU Level EDU Level 11 Level EDU Level Il Enable SQL in Search Form Selecting this option inserts two new search fields in the home page of IDentifier for Windows SQL WHERE clause and SQL ORDER BY clause a Enable SQL in Search Form The SQL WHERE clause field allows you to create very customized searches of your database using common SQL Structured Query Language commands The SQL ORDER BY clause allows you to custom sort the results of a query See Sorting with SQL SORT BY on page162 Display Personal Data Form as a list Selecting this option changes your first view of database information from an IDentifier for Windows Personal Data form to a more conventional table displaying records in col umns and rows The view may be toggled between form and table L Display Personal Data Form as a list Convert searches to upper case f
208. s your selected fields in the small text box below Each time you select a field for output it is appended to the end of the list If you want to rearrange the order in which the fields appear on the report use cut and paste commands in this window Fields to show Add field a FirstName Middle Column widths 1 0 1 0 1 0 Column Widths The data in a report is displayed in columns and rows Rows correspond to individual records columns correspond to the various database fields You may specify the width of each column by entering a number inches in the COLUMN WIDTHS field Separate each number by a comma specify column widths in the order they appear in the FIELDS TO SHOW field For example to make the First and Last names display in one inch columns but have the Address display in a 2 5 inch column enter 1 1 2 5 136 IDentifier for Windows version 4 Fields to Show in Report Sort Order Finally create a sort order by selecting a field for primary and secondary sort and select whether the sort is in ascending or descending order To view the results alphabetically by last name place a check in the PRIMARY SORT check box and select LastName in the list of database fields In addition to simple sorting you may create sub summary sorts by selecting the GROUP RECORDS check box below the PRIMARY SORT or SECONDARY SORT fields Grouping groups together all the records with identical values F
209. se pe ve un editable See Edit Field Definitions Window on pag e63 22 IDentifier for Windows version 4 Level EDU Level Il Level EDU User Accounts and Passwords View protected fields If you marked specific database fields as protected only some one with this permission may view them The fields are otherwise invisible See Edit Field Definitions Window on page63 Image capture This permission allows users to capture images Print badges This permission allows users to print badges Reports This permission allows users to print reports Batch This permission allows users to perform batch operations i e apply actions to groups of records At the bottom of the User Permissions window is a text field for creating a Search Filter using a standard SQL Where clause See Searching with SQL on pagel61 For each user you may elect to apply a filter which restricts the records a user may browse For example if you want to restrict a user to viewing only records belonging to the Engineer ing Department you would enter Department Engineering That user will only be able to view records where the word Engineering is entered in the Department field Add additional fields as needed providing authorized users a range of records to browse Alternately select a query from a report using the SELECT FILTER FROM REPORT LIST pick list The SQL from the se
210. ser name click the O PERATOR button Click O PERATOR again to reverse the sort order OPERATION This identifies the action that was performed in the record Click the OPERATION button to sort the history by operation Click O PERATION again to reverse the sort order DESCRIPTION This offers a more detailed description when applicable of the operation that was performed Click the DESCRIPTION button to sort the history by description Click DESCRIPTION again to reverse the sort order Batch Clicking BATCH brings up a Batch window for performing actions on a group of records The following batch operations are available UPDATE DELETE ADD TO PRINT QUEUE PRINT THE QUEUE C REATE ROSTER FROM SELECTED RECORDS ADD CURRENT RECORD TO ROSTER REMOVE CURRENT RECORD FROM ROSTER and ADD SELECTED RECORDS TO ROSTER These batch operations only effect the found set of records That is you Backup your database regularly 177 The Personal Data Form must first perform a query or search for the group of records you want to do something with Only the records that have been found as a result of the query will be acted upon Batch Form Update selected Field Value F records Department x Technical Delete selected cay records WI Add to print queue du university x Alternate badge layout Print the queue amp Roster Lists 3 a Create from
211. sert static image 87 insert static text 87 insert the database s bar code field 87 Instances 43 164 instances 172 Iris 47 ITC 11 ITC Message 147 J JPEG 44 187 K Key Color 94 key color 95 key field 79 123 124 125 key field for importing 122 key field in ID Card Maker 120 L Language button 147 language files 145 Layout Sheet button 54 Layout Sheet dialog 56 LCASE 103 leading or trailing zero s 103 LEFT 103 LEFT format 34 less than or equal to sign 196 less than sign 105 195 Lighting 47 LIKE operator 197 like operator 160 List select button 157 literal text 28 35 log of events 30 log of record and application events 17 logical operators 161 Logon window 13 loop of error messages 161 lower case format 103 LPT1 12 Ixm file extension 145 M Magnetic encoding 112 Backup your database regularly 215 magnetically encoding data 55 MagTrack1 field 71 MagTrack2 field 71 MagTrack3 field 71 Make Proportional commands 86 map the shared network drive 11 maximum number characters in field 68 memo field 182 Merge images 129 Metric Units 89 Microsoft Access 79 Microsoft Access as the front end 79 Microsoft Access database 60 Microsoft Access databases 76 Microsoft Access forms 60 61 62 76 Microsoft Access like operator 160 Microsoft Access radio button 73 MID 103 middle extract 103 minus sign on the numeric keypad 90 MM DD Y Y YY 135 mod operator
212. t character as a literal character You can also display lit eral characters by placing quotation marks around them color Display the formatted data in the color specified between the brackets Available colors Black Blue Green Cyan Red Magenta Yellow White Text character either a character or a space is required Text character is not required Force all characters to lowercase VI 89 1G9 Force all characters to uppercase 206 IDentifier for Windows version 4 Field Formatting When you have defined an input mask and set the Format property for the same data the Format property takes precedence when the data is displayed and the input mask is ignored For example if you create a Password input mask and also set the Format property for the same field the Password input mask is ignored and the data is displayed according to the Format property Custom formats for Text fields can have up to two sections Each section contains the format specification for different data in a field Section Description First Format for fields with text Second Format for fields with zero length strings and Null values For example if you have a text field in which you want the word None to appear when there is no string in the field you could type the custom format None as the control s Format property setting The symbol causes the text from the field to be displayed the seco
213. t either rainbow 1 jpg rainbow 2 jpg or rainbow3 jpg These colorful rainbows will now fill the portrait background 5 Engineer bdg Side1 96 IDentifier for Windows version 4 Level EDU Level 11 Level EDU Level 11 Badge Objects To Insert a Transparent Rainbow Pattern The Transparent Rainbow feature is designed for two color images in which the background is white such as a signature image file After checking the BACKGROUND DETECTION check box click the TRANSPAR ENT RAINBOW radio button A BROWSE button appears allowing you to navigate the hard drive or network for a background image file The transparent part of this feature will make the white background transparent allowing the card s background image to show through the rainbow part of this feature changes the second color in the image for example the black signature to the image you browsed for You must set the Original color to detect from the pick list to match the second color in the image file e g BLACK for signatures i Engineer bdg Side1 x Repeat these steps for the remaining images you want to incorporate into your badge design Solid Boxes Though Solid Boxes may be inserted as simple colored rectangles they are usually placed behind other objects to create the appearance of a border Ordinarily a Solid Box is inserted after a text or i
214. t in the Static Text field A static text object will allow a maxi mum of 259 characters In addition an Expression Builder lets you combine database fields or parts of fields within a single text object When you select the equal sign 2 from the pick list of database fields in any Properties of Text dialog an ARROW BUTTON appears to its right Clicking the ARROW BUTON opens the Expression Builder dialog See Expression Builder on pag e100 You may align the text vertically and horizontally within the object frame by clicking TEXT J USTIFICATION Allow long text to wrap to another line by checking Allow word wrap Text wraps after a space between words You may rotate the text object in 90 increments by clicking ROTATE Text objects retain their vertical and horizontal justification when rotated You may change the font characteristics typeface size style color etc by clicking FoNTand COLOR in the Text Foreground box In addition if you select a scalable True Type font you may force long text to fit within a specific object frame size by checking 99 Backup your database regularly REDUCE TO FIT Caution REDUCE TO FIT can shrink text to an unreadable 2 pts if neces sary to make text fit within a text object boundary Note that text cannot be pure white the numeric value for white in the custom color win dow is Red 255 Green 255 and Blue 255 To make text appear white go to th
215. tName 2 This argument reads Get the last two letters from the right side of the con tents of the LastName field If the last name is Wilson the result is on TRIM TRIM TRIM LastName This arguments reads Remove all leading and trailing non printing charac ters from the contents of the LastName field e g spaces tabs returns etc If a database editor inadvertently entered a carriage return after the last name the TRIM command would remove it UCASE UCASE UCASE LastName This argument reads Convert the contents of the LastName field to upper case letters If the last name is Wilson the result is WILSON Add Operator button Add Operator Click this button to get a choice of operators Most operators produce numeric results Operator Explanation the is the mod operator it returns the remainder of a division For example 25 2 results in 1 10 3 results in 1 amp the ampersand is used to concatenate values For example lastname amp amp firstname results in Wilson Jerry the comma separates statements Note the commas the following expression argument result result2 the forward slash divides numbers For example 100 2 results in 50 the plus sign adds numbers For example 100 50 results in 150 104 IDentifier for Windows version 4 Badge Objects Operator
216. tabase regularly 37 38 IDentifier for Windows version 4 Section 3 3 IDServer Setup You arrive at IDServer Setup by clicking TOOLSSC ONFIGURATION SIDSERVER SETUP IDServer is a utility that configures your image capture and printer settings You may not cap ture or view images until you have run the IDServer setup program When you click IDSERVER SETUP an ID Setup window appears ID Setup oe Setup File nes C Inchgg x 100 Server data path CAITCS gt k ES MMx10 Use Directory Tr 0000 Send preview data to ID Layout r cO Un SF UUN nm Images to Capture F Paus ERAT Import from File Encoding Fingerprint Printer options Signature Test paths About Help Cancel IDentifier for Windows version 4 39 1 2 3 4 5 The path and name of the SETUP FILE is identified at the top C ITC ITCdat INI The path may differ if you did not accept the default installation directory Any changes you make here in ID Setup will be written to this file The IDSERVER DATA PATH is where IDentifier for Windows stores and retrieves images badge and sheet layout files as well as field definition and language files See Database Management on page 59 See Changing Languages on page 145 However you must tell IDentifier for Windows where on your disk or net work you want these images and badge files
217. the check box to capture their images In this way IDentifier for Windows will be able to search more quickly for and retrieve images If you use CMT s SecurCode bar code reader and bar code fonts turn them by checking the ENABLE C MI SECURC ODE BAR CODES check box SecurCode bar code fonts offer increased security by appending to the database s bar code field an addi tional set of SecurCode characters encoded and read by the card reader using this sys tem Enter the additional characters text or numbers to be appended to the bar code field in the Customer Code field which appears immediately to the right when the box is checked That string will now be added to the contents of the bar code field and will display in the SecurCode font Level EDU Level Il 40 IDentifier for Windows version 4 Level EDU Level Il 6 7 The SEND PREVIEW DATAe To IDLAYOUToption allows you to view actual data from the database i e images and text when you place text and image objects on a badge layout as you design badges When you check this option an alert window informs you that the data text and images from the next record whose badge you preview in the Personal Data window will be used for display purposes in the badge design pro gram IDentifier for Windows will read the data in that record and write it to a text file Lpreview txt in the IDServer data path when you select the Preview
218. then print the words Access Permitted on the badge Otherwise don t print anything Add Text button The ADD TEXTbutton allows you to insert strings of literal text into an expression Test button The TEST button will verify the syntax of the current expression If the expression passes the Test window will display the result of the expression Erase Expression button The ERASE EXPRESSION button clears the current expression Undo button The UNDO button removes the last action taken When you finish designing your badge pull down the FILE menu to SAVE or click SAVE on the tool bar to save your badge layout Give the badge a descriptive name no longer than 8 Add Text Test Erase Expression Undo 106 IDentifier for Windows version 4 Using the Insert Image Command characters and save it to the directory you specified in the Server data path field in ID Setup IDentifier for Windows automatically adds a file extension to the file name When you finish designing all your badges consider returning to Configuration Manage ment IDentifier for Windows home 2 Tools Configuration to set your default badge layout Using the Insert Image Command The Insert Image command is a particularly powerful feature in ID badge layouts It is useful when different kinds of workers require specific images or logos on their badges Consider a university setting you ma
219. ting a custom color click ADD TO CUSTOM COLORS adding it to the custom colors bar and then click that color on the custom colors bar to select it for use Check the PRINT BACKGROUND check box if you are not printing on pre printed cards If you use pre printed cards containing a background image you may insert a copy of the graphic on the badge background allowing you to precisely place the badge objects this option allows you to see the background without printing it If your card printer supports magnetic encoding click ENCODE MAG TRACK 1 2 whichever tracks your card reader requires instructing IDentifier for Windows to send data to the card printer for encoding A pick list appears beside each mag track selected allowing you to select the database field whose contents need to be encoded on the mag netic track Ordinarily you choose the corresponding mag track fields created in the Con figuration area of IDentifier for Windows s tools You may however select any other field for encoding by selecting it in this pick list You may also build custom data strings with the Expression Builder see Expression Builder on pag e100 If your printer supports Smart Chip encoding select the database field containing the data that is to be encoded Level EDU Level Il 92 IDentifier for Windows version 4 Level EDU Level Il Badge Objects Image Properties The Properties of dia
220. trait s the signature capture screen appears Have the individual sign his or her name firmly on the signature pad using the special stylus The signature appears in the on screen signature window If the signature is satisfactory click OK If it is unac ceptable click the CLEAR button Immediately after saving the signature image a crop ping window appears Drag a corner of the cropping rectangle so it encloses the person s signature Move the cropping rectangle by clicking and dragging it Hint for best results crop as closely to the actual signature as possible Leaving extra white space around the signature degrades the image quality of the final signature Remember you can adjust the thickness of the by returning to the TOOLSSC ONFIG URATION ZIDSERVER SETUP M ORE beside the Signature option and click DEVICE SETUP where you may reset the thickness of the pen Note If you reset the pen s thickness the change will not be visible during the live signature capture Only when you are in the cropping window which immediately follows will you see the difference 172 IDentifier for Windows version 4 Capture Images TE Signature 1 x T S751B SignatureGem4x5 LevdC Sn eem OK Cancel Laudi a x Re size and drag the cropping window so it encloses the signature If you enabled multiple signature captures in the Signature Graphics Definition dialog of IDServer Setup the Mult
221. ttern in an Image 96 Rainbow radio button 96 RAM 5 56 156 range of sensitivity 94 Read Write and Delete privileges 11 rebuild Search and Personal Data forms 75 rebuild the forms 71 Rebuild the forms from the current Field Definitions button 80 81 Rebuild the forms from the current field definitions button 62 71 76 78 rebuild the Search and Personal Data forms 78 rebuild your ID Card Maker data base 66 rebuilding forms 61 Reconnect at logon 11 Record History 22 181 Record ID 181 record selector 143 record selector arrow 65 record status bar 160 161 Reduce text to fit 100 Refresh queue 169 re generate the Personal Data and Search forms 74 Regional control panel 135 Regional Settings control panel 7 registry 11 Remove current record button 180 Reorder button 57 repair and compact database 139 Require images to print 33 require user names and passwords 19 reserved fields 70 Reset button 48 re sizing solid boxes 97 Restore archived Field Definition file 66 Restore button 81 Restore formulas button 36 REVERSE 104 RIGHT 104 RIGHT format 34 218 IDentifier for Windows version 4 Rivers Edge bar code family 109 roster 179 roster list 158 159 roster lists 165 179 rosters 54 56 58 rotating an image 94 rotating text 99 S Sample Value field 94 99 Save As 84 Save formula button 36 Save record edits 166 Save to Archive 84 Scaling to fit 94 Search button 156
222. ttons immediately appear in the Printer Options window under the heading BATCH QUEUE MODE These radio buttons refer to queuing options i the ALWAYS ASK option will present a user input prompt each time you click a PRINTbutton asking if you want to print a badge now or queue it for later ii the AUTO PRINToption is used primarily when printing exclusively to a paper printer If USE SHEET FORMATTING is selected see b below cards automati cally bypass the selected PVC card printer and are sent to the sheet printer printing does not begin however until enough cards have been queued to fill a sheet If USE SHEET FORMATTING is not selected the badge will be printed on the PVC card printer immediately iii the ALWAYS QUEUE option will queue all badge print requests until you decide to print the contents of the queue If you do not select USE BATC H PRINTING an individual s badge will be printed immediately after you click a PRINTbutton If you check USE BATCH PRINTING IDentifier for Windows will create a subdirectory named C ITC Queue on the local workstation If you wish to change the directory for where the queue will be gt stored use the BROWSE button to enter an alternate path in the DIRECTORY field at the bottom of this window You may change these options at any time by returning to this window b Check USE SHEETFORMATTING when you want to bypass the card printer and print your badges on preprinted badge forms
223. ul for organizations who have remote worksites where a mobile badge issuing system is used to capture images and print badges Using the Set options to start numbering records with a higher number the mobile system can create records and capture images remotely without fear of duplicating existing image or record ID s Click the SETbuttons on the workstation for which you wish to over ride the automatic serial numbering of image and record ID s A dialog appears in which you may enter a new starting number for the image or record ID The dialog informs you of the last high 72 IDentifier for Windows version 4 Level EDU Database Management window est number currently used in the database Enter a new starting number sufficiently large high that itis unlikely the central database will ever use it Do this for both image ID and record ID Two radio buttons offer the selection of either Microsoft Access or ODBC database man agement functions The database options change somewhat depending on whether MS Access or ODBC is selected If ODBC is selected the buttons appearing below will effect C ODBC MS Access an ODBC data source If MS Access is selected the buttons appearing below will effect a Microsoft Access database The following buttons are present in the Database Management window when MS Access is selected C ODBC MS Access Click this to access data from another Microsoft Access database
224. umber field The field you select must contain unique numbers Click the v button to continue IDentifier for Windows calculates how many records may be added updated or added AND updated and prompts you to continue You are notified if the import was successful or unsuccess ful 128 IDentifier for Windows version 4 Advanced Import Merge Images Click Merge images at the top of the Advanced Import window to import the images associated with records you have imported In the Select file type window that appears ID Card Maker Select type of data file to import from 1 Compatible IFW text file 2 Text file 3 Compatible IFW database 4 MS Access table select the correct file type Compatible ITC text file Text file Compatible ITC database or other Microsoft Access database Select the correct file in the following Windows Open dialog Backup your database regularly 129 If you did not choose an ITC compatible text file or database in the previous window two Select Key Field windows appears in which you first specify the key field in the Source ID Card Maker Source key Select name of unique key field in the input BadgeNumber BadgeStatus BadgeT ype BadgeVersion Birthdate ChangeD ate City Classification Company CreateDate Department ExpirationD ate FirstName IDNumber import file and second specify the corresponding field in the IDentifier for Window
225. umerous calls for help for which a simple solution is given exit out of IDentifier for Windows if it is currently open and from Windows STARTbutton navigate to the IDentifier for Windows program group and run REPAIR IDENTIFIER FOR WINDOWS APP and REPAIR IDENTIFIER FOR WIN DOWS DAT The App is the application itself The Dat is the database table containing all the actual data You will learn how to do this in Repairing and Compacting on page 139 We recommend that you run the repair and compact utilities weekly Again trust us you ll thank us It may prevent crashes from occurring keep your database lean and mean and help you recover when the program appears to be acting strangely 8 IDentifier for Windows version 4 Best Practices Empty Your Temp Folder It is very likely that many of you reading this will ask What s a Temp folder The Temp folder is a folder inside the Windows directory on your hard drive where many pro grams store files that are used only temporarily Programs that create these files are sup posed to delete them when they are no longer needed But we do not yet live in a perfect world and for the uninitiated a trip to Windows Explorer will surprisingly reveal umpteen megabytes of useless files still lingering there There is a curious relationship between the presence of these files the way they affect memory RAM and their effect on other running applications Therefo
226. und layout check box 57 Use Batch Printing Option 54 Use Batch Printing option 166 Use Directory Tree 40 Use Image File or Choose Color buttons 91 Use Sheet Formatting 169 Use Sheet formatting 54 56 Use sheet formatting 54 user accounts 16 19 22 User Field table 60 61 62 63 74 75 78 79 146 User Field table must be empty 62 user name 19 User Name and Password fields are disabled 13 user prompts 145 UserID for ODBC logon 77 V Video Capture Card 6 Video Card 189 Video for Windows 46 52 170 View menu 88 virtual lines 110 visible property of fields 80 W Wasp and Rivers Edge bar code families 109 what if arguments 100 Window menu 89 Windows 95 98 2000 or Windows NT 4 0 5 Windows NotePad 147 Windows NT and 2000 users 11 Windows registry 11 wizard 11 WMF 188 word wrap 99 Workstation button 142 177 Workstation DBMS s 78 Workstation preferences 26 Y Y2K 6 Year 2000 Compliance 6 Z Zoom 47 zoom in badge layout 89 Zoom in button 170 Zoom Out button 170 Backup your database regularly 221
227. urce Add to print queue Click ADD TO PRINT QUEUE to send badges of the found set of records to the print queue The badges will remain in the print queue until you click PRINT THE QUEUE Next to the ADD TO PRINT QUEUE button is an ALTERNATE BADGE LAYOUT pick list You may use this to print a badge other than what has been assigned the individual s in the Personal Data window For example If you want to issue a temporary badge to a select group of individuals select that tempo rary badge from the list When you add the selected records to the print queue and print the badges the specified badge will print rather than the one previously assigned to them If you created a badge design for use as a roster you may select this badge layout and print the selected records as a roster Print the queue Click PRINTTHE QUEUE to print the contents of the print queue Note you may print the contents of the print queue both here and from within the Tools window Roster lists Roster lists are a powerful way to simply repeat complex queries Backup your database regularly 179 The Personal Data Form After you have performed a query that you are likely to repeat again click the C REATE FROM SELECTED RECORDS button in the Batch window IDentifier for Windows will extract each of the found records IDNumber CREATE and write it to a simple text file You are prompted to name and save the FROM file Use any
228. ve been modified data edits image capture badge print etc since the the date you specify in the Since date text field Export since date The Export selected report button will export the images for records that are found using the Report query Select the Report from the Select Export from report pick list This button is disabled until a Report is selected selected report Below the buttons are additional options Destination Directory Enter the path to the directory where you want the exported images to be saved The path and folder must already exist IDentifier for Windows will not create the folder for you Destination image type Select from the pick list the image file format you want the images saved as Image name source field Select the database field which stores the name of each individual s image IDentifier for Windows uses the ImageID field to record each image s name Since date Enter a date in this field All images whose records were modified on or after this date are exported Do not overwrite existing images Check this box if you do not want IDentifier for Windows to over write images if they already exist in the destination directory 152 IDentifier for Windows version 4 Selected Export Selected Export When you choose Select Export from the Add ins window the Selected Export window opens In contrast to the Export button in the Tools
229. wn the Insert menu and select Image In the resulting win dow select the database field on which you are basing the association between text and graphic images In the example above select the field Company That object now appears in the badge layout window where you may re size reposition or other wise edit it as you would any other layout object Backup your database regularly 107 4 From now on if the name of your image file matches the name entered in the text field in the database IDentifier for Windows will display that image into the individual s badge Insert Align View 8 sample bdg Preview Side1 Iof x Portrait Text Bar Code 2 2D Bar Code Static Text Static Image Solid Box Mag Track 1 Mag Track 2 Mag Track 3 aria Palacios Bar Encoding Traditional 1D bar code fonts displayed as a series of black bars of varying thick ness vary widely in their implementation For example some bar code fonts will only allow the use of numbers that is you are not allowed to use letters in a bar code field some will only allow the use of uppercase letters if you insert a lowercase letter the translation into the bar code font will fail The Code 3 of 9 bar code font included with IDentifier for Windows allows alphanumeric entry and will automatically convert data entered in lower case letters to the required upper case format However ensure that the data
230. xporting needs should also be considered If you have a 75 character address field in your data base and use all available characters exporting that data to a data base whose address field is restricted to 15 characters will result in truncated or lost data Required This property makes a field required That is when you check this option a user must enter data in this field Note If you make a field Required and import data containing records in which this field is empty those records will not import 68 IDentifier for Windows version 4 Edit Field Definitions Window Property Index search Description When you select a field to be indexed the database builds an invis ible list of the contents of that field for every record When per forming a search in that field the database first looks through its list before actually searching through the database itself doing so greatly improves the speed of your database queries Also con sider indexing fields you intend to use in reports even if you don t anticipate using the field in a typical database search doing so will speed up the creation of reports You must find your own balance however between the speed of searches and performance of other database functions more indeces slow the creation of new records and increase the size of the database Fields that are indexed are automatically placed in IDentifier for Windows
231. y named field exists IDentifier for Windows assumes they each contain equivalent data and maps them For example if our program uses the field named LastName it will automatically map lastname Last Name or 126 IDentifier for Windows version 4 Advanced Import gt Last Name Single clicking a field and clicking the button performs the same action If you click the button IDentifier for Windows searches all fields in both the Source and Destination files and maps those that are spelled identically or similarly The mapped fields are displayed in the right pane To un map fields select the mapped fields in the right pane and click the but ton or click the button to un map all fields v button Click When satisfied that the fields are correctly mapped click the X to cancel the import Backup your database regularly 127 If you are not importing a compatible ITC text file or database a Select Key Field window appears next You must specify the unique field to be used as the comparator for the two databases ID Card Maker Select key field to be used for matching IDNumber 55No LastName FirstName Middle Birthdate Sex Address Address2 City State Zip Company Department The Select Key Field window displays all the fields in the Source import file Select the field which corresponds to IDentifier for Windows s IDN
232. y want all badges to use the same badge layout but have all faculty badges contain an image of the university crest all students badges to have an image of a book and all support staff to have an image of the school building Or consider an airport s ID badge using a single badge layout to identify the airport all pilots badges must include a logo of the airline for which they fly Instead of creating dozens of badge layouts one for each airline and containing a static image of that com pany use only one badge layout for pilots but which will automatically insert the correct airline logo on their badge In the example of the airport scenario here is how this is accomplished 1 In the Personal Data window of IDentifier for Windows type in the name of the airline for each pilot in the Company Name field 2 Scan images of each of the airlines company logos and save each image with the exact name being used in the Company Name field in the database For example if you typed Delta in the Company Name field in the database save your scanned image of Delta s logo as Delta Because IDentifier for Windows only looks for badge layout images and designs in the directory specified in the Server data path in ID Setup save these logos to that directory If you forget the path go to Tools Configuration Management the Server data path is identified in the Configuration Management window 3 In Badge Layout pull do
233. you specify the mdb file IDentifier for Windows automatically knows to attach to the User Field table When attaching to any database always answer YES to the prompt to rebuild the Backup your database regularly 79 Search and Personal Data forms If you do not rebuild these forms some of the data may not display If you selected the ODBC radio button in the Database Management window clicking ATIACH TO AN EXISTING DATABASE opens an ODBC logon window in which you enter the Server Name the DSN or Data Source Name UserID and Password of the ODBC data ODBC C 5 Access base Your Database Administrator must provide this information to you as it is generated outside our program environment After successfully logging on to the ODBC database a second window appears in which you select the individual table within the ODBC data base to which you wish to attach When attaching to another database always answer YES to the prompt to rebuild the Search and Personal Data forms If you do not rebuild these forms some of the data may not display Added Security with Field Definition files The ability to rebuild the forms without modifying the database tables adds a new level of security to IDentifier for Windows Thus there are three approaches to protecting your data from view by unauthorized users User level security In the User Permissions window deselect View protected fields and Edit protected fiel
234. your database contains even a single record and the modified field properties affect the underlying User Field table you will be prompted to create a new database This means that the User Field table will be rebuilt to reflect your changes but first the data in the User Field table must be deleted You will be prompted to confirm this in the next prompt Rebuild the User Field table and forms without deleting existing data If your database contains even a single record and one of your modifications in the Edit Field Definitions window was to add a new field you may partially rebuild the User Field table to reflect the new field without imple menting other field modifications which require that the table be empty and without deleting your existing data This button is not available if you attach to a non IDentifier for Windows generated database e g a pre existing Human Resources database M FIELD DEFINITIONS This takes you to an Edit Field Definitions window where you have a variety of options for setting the field properties of database fields See Attaching to Another Database on pag e78 Backup your database regularly 75 ERU Clicking this button will rebuild the forms Forms are a graphical gms alternative to viewing data in the rows and columns of database tables If you edited database field properties which affect the REBUILD THE FORMS forms the forms must be rebuilt before your changes
235. ys on the right 46 IDentifier for Windows version 4 i General Properties tab FlashPoint Properties x General Properties Color Video Advanced r Focus r Lighting r Zoom Auto C None or Portrait C Man C Flash AutoLight r Camera Iris Live Iris g p gt Camera Backlight Compensation B gt Frame Grabber Board Information Serial Number 1056891 r Color Control Wizard p Camera Detail FLASHPTC EXE Version 3 03 FlashPoint 128 PCI 2048K RAM Less More FPV32 DLL Rev 3 80 Start Settings are saved in CATC DEMO USEXSAMPLES7DAT IF dm Kl E gt Settings for PORTRAIT 1 Focus Select either Auto or Manual If Manual is selected Near and Far buttons are enabled Click either Near or Far to start the focus click a second time to stop the focus 2 Lighting Select None or Portrait if you are not using a light or are using a portrait light other than Imaging Technology Corporation s Auto Lite select Flash if you are using a flash attachment select AutoLite if you are using Imaging Technology Corporation s AutoLite box 3 Zoom Click the or buttons to set the default level of magnifica tion whenever a new capture window is opened You can always override the default during the actual image capture Clicking the or button once starts the zoom

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