INSTALLATION AND USER MANUAL
Contents
1. 4 To view ALL SUBJECT the dropdown list s lt oe i ns A Title Component Unit Price Requir Price 0 Subject Grade ni ys d Budget R 340 443 90 Order Value R 0 00 Remainder R 340 443 90 TI Close a e f g Check that the name of your school appears in the title bar at the top of the form Also note the budget value order value and remaining budget at the bottom of the screen indicated by e Filtering Before commencing with the actual capturing of the requisitions orders you can filter the catalogue using the filters marked a You can filter select titles for a particular Subject and or Language and or Grade using the drop down lists Should you for instance select Accounting from the Subject drop down list only Accounting titles will be displayed in the grid marked c LTSM OMS Installation and User Manual Page 8 Once you have made your selections using the filters click the lt Go gt button marked b to display the titles for your selection If no titles appear in the grid it means there are no titles for your filter selections in the catalogue In this case review change your filter selections You can also leave the filters as is ALL Subjects ALL Languages ALL grades and click lt Go gt to see the entire catalogue in the grid Adding an Order Once you ve made your filter selections and clicked lt Go gt all the relevant book titles will appear in the grid The highlighted title2. inZi p WinZip Self Extractor LTSMOMSInstall exe a Sa To unzip all files in LTSMOMSInstall exe to the specified folder press the Unzip button Unzip to folder CAJ Browse V Overwrite files without prompting 4 Do NOT change the Unzip to folder information 5 Click on the lt Unzip gt button 6 If the extraction installation was successful the following message box appears WinZip Self Extractor LTSMOMSInstall exe 7 Click on the lt OK gt button to close the Message Box and click on the lt Close gt button to complete the Installation 8 Close the Web Browser that you used to connect to the Departmental Website 9 On your desktop double click the Computer or My Computer icon 10 In the window which opens select and click on the C drive on the left hand side as shown below bor gt Computer Windows7_OS C gt Organize v Share with Burn a Ft Favorites E Desktop m Downloads El Recent Places 4 Libraries E Documents d Music Pictures E Videos a Homegroup aj Computer Compatibility files D amp Windows7_0S C DVD RW Drive D a Lenovo_Recovery Q Sy LTSM App 10 219 9 252 Z tu Network Name M Borland di Intel Ji LTSMOMS J LTSMOMSDistr Ji mfg di Novell B PerfLogs Ji PrevxCsI m Program Files B root di swshare J SWTOOLS J TCF Official P Telkom m Users M wamp di Windows LTSM
3. Province of the hf EASTERN CAPE R e Se EDUCATION LEARNER AND TEACHER SUPPORT MATERIAL ORDER MANAGEMENT SYSTEM LTSM OMSS INSTALLATION AND USER MANUAL APRIL 2013 LTSM PROJECT OFFICE LTSM OMS Installation and User Manual Table of Contents Part 1 Part 2 Part 3 3 1 3 2 3 3 3 4 3 5 3 6 3 7 HYSTA AION eeen E woleehecese dice Ordering PROCES Scree e adactatacuaite User Man akserscnianisiiena a o GOLEM SEAN CO s SE MUOOl HAN Oaa a e eae tcers ee eaten cee eta eae OU CO CES aso os es ceed eaves tupac E A PIONO ess heseaah ste ance deen eiaoc tee caine bandage ana saan eects Addin Al ONG Cl rra RE Changing Updating an Order ccccecccseceseeseeeeeen Deleting an Orde Foreiear nonn VEW Orde Sossen e noise encase igen cede aes Generate Order Fil cccsssecesssecescsneeeeenees Print OFQENS sicrie a Submitting your Orde fS esesssserssrrrsressresrererrirrrsrseerrrreres Page 2 LTSM OMS Installation and User Manual Page 3 Part 1 Installation Follow the instructions as indicated below to install the Requisition Tool LTSM OMS onto your computer or laptop This needs to be completed first before you will be able to use the tool for making requisitions 1 2 3 Click the self extracting file named LTSMOMSInstall A dialog box will open asking whether you want to Save or Run the file Select Click the RUN option and the following dialog box will appear
4. Budget limit Step 3 View Generate and Print Orders Use this option to view orders you have placed to check correctness If satisfied Generate an electronic Orders File for submission to the LTSM Project Office by clicking the lt Generate Orders File gt button Once Generated you will be able to Print Orders Please read the information on the Process for Ordering as shown in the yellow part of the screen 3 2 School Info To complete the school information required for orders to be placed click on the lt School Info gt button The following screen is displayed LTSM Order Management System v1 0 s IMPORTANT Please ensure that all information on this form is captured accurately as it will be used in calculations during the placement of orders School Identification EMIS No School Name Fin Mgt Status Use this form to capture your 6 digit EMIS Number which will display the schaol name district name and whether the school is Section 20 or 21 For each grade also capture the number of learners learner enrolment at your school The enrolment figures will be used to validate the quantities ordered so that incorrect high quantities are not mistakenly captured Once all information has been correctly and accurately captured click on the lt Save gt button to save the captured information Doing so will cause a conformation message to be displayed LTSM OMS Installation and User Manual Page 7 3 3 War
5. Once you have amended the quantity click the lt Update Order gt button to save the changes Should you discover that you have double clicked the wrong title and you want to return to the grid to make a different selection ensure that the quantity is zero 0 and click the lt Change Selection gt button This will allow you to make another selection in the grid Note The lt Add to Orders gt lt Update Orders gt and lt Change Selection gt buttons is actually the same button marked g The caption and function of the button changes depending on the context of the current operation Deleting an Order If you have mistakenly placed an order for a wrong title or you need to delete some orders to enable you to place other orders once you near your budget limit such orders can be deleted individually To do this select the title which you want to delete the order for such that it appears in the textboxes below the grid and click on lt Delete from Orders gt A message appears to confirm whether you are deleting the order intentionally Click lt Yes gt to continue with the deletion or lt No gt to cancel the deletion LTSM OMS Installation and User Manual Page 9 3 4 3 5 Your Order Value is adjusted accordingly Once you have placed all your orders click on the lt Close gt button to return to the Main Form Note At any time during the ordering process you can close the Ordering form or the entire LTSM OMS Tool All your
6. Start the LTSM OMS Tool Capture your School Info EMIS Number Enrolment per Grade Capture your Orders View Captured Orders Generate Order File Print Orders Submit Your Orders Either through e mail or via your District Office At the end of the process both the electronic Order File as well as the printed copy should be submitted Should you submit the electronic Order File through e mail the hardcopy file should still be submitted to your District Office LTSM OMS Installation and User Manual Page 6 Part 3 User Manual In this part of the manual the steps that need to be taken to place orders are outlined Please follow these steps in order to correctly place orders for your school 3 1 Getting Started To start the LTSM OMS tool double click the shortcut icon as shown above on the desktop screen which was created during installation process This will start the tool and display the screen as shown below LTSM Order Management System v1 0 s wi Province of the po f EASTERN CAPE EDUCATION Process for Ordering Step 1 School Info Capture all school information completely and accurately You will not be able to place orders until this information is completed and saved Step 2 Capture Orders Place orders by selecting the titles you require and capturing the quantities required for each title You will not be allowed to capture more titles once you have reached your
7. OMSDB PREVX_DEBUG_LOG 1984 PREVX_DEBUG_LOG 2056 PREVX_DEBUG_LOG 2064 PREVX_DEBUG_LOG 2100 PREVX_DEBUG_LOG 2112 NDCUY ACDIIA IAA NA New folder N ft fh N w Har Date modified 2011 09 15 11 20 2011 05 20 06 46 2013 04 16 01 14 2013 04 15 12 46 2011 05 20 06 14 2011 09 07 10 05 2009 07 14 04 37 2012 05 21 04 06 2013 03 25 11 47 2011 05 20 06 40 2012 01 31 02 19 1 1 1 2012 03 20 10 23 2013 03 13 12 46 2013 04 12 10 27 2012 02 19 09 30 2012 09 25 08 51 2011 10 24 03 37 2012 02 02 03 09 2012 03 20 04 32 2012 10 26 09 24 2013 04 12 10 33 2012 01 18 11 44 109 07 09 26 Type File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder Absolute Database Text Document Text Document Text Document Text Document Text Document Tat Narremant Size 20 085 KB 1 KB 1 KB 1 KB 1 KB 1 KB 1 vDo 11 On the right hand side of the window double click the LTSMOMS folder to open it 12 You will see two files inside the folder as follows LTSM OMS Installation and User Manual Page 4 bor gt Computer Windows7_OS C LTSMOMS Organize v Open Burn New folder 3 amp Favorites Name Date mo
8. dified Type Size HE Desktop LTsmoms on 2955 KB Downloads LTSMOMSDB aos atabase 20 085 KB 3 Recent Places Run as administrator Scan with Prevx 3 0 Libraries Troubleshoot compatibility B Documents Run with graphics processor gt a Music MultiCopier ie Pictures Videos Scan with ESET NOD32 Antivirus Advanced options gt a Homegroup DQ WinZip gt Pin to Taskbar Computer Pin to Start Menu amp Windows7_OS C Restore previous versions DVD RW Drive D B Lenovo_Recovery Q sents t Gg LTSM App 10 219 9 252 Z Cut ee eee oon MM Desktop create shortcut Ga Network A Documents Create shortcut g Fax recipient asst a GroupWise Library Rename GroupWise Recipient Properties Mail recipient DVD RW Drive D Gye LTSM App 10 219 9 252 Z 13 Right click on the LTSMOMS file and from the pop up menu select and click Send to gt Desktop create shortcut as shown above 14 This will create a shortcut to the program on your desktop screen The shortcut icon looks as follows 15 Double clicking this icon will start the LTSMOMS programme Requisition Tool LTSM OMS Installation and User Manual Page 5 Part 2 Ordering Process Once you have discussed which titles you want to order and how many copies of each title you are ready to capture the information using the LTSM Order Management System LTSM OMS The process for ordering is described in the diagram below
9. information which you have saved using the Save Update buttons will be saved and you will be able to return and see your orders the next time to use the Tool View Orders To view all orders that you have placed thus far click the lt View Generate Print Orders gt button on the Main Form and the form below is displayed This button will only be available enabled once you have actually placed at least one order meas UnitPrice Qty Total Publisher Language Subject Tite Comp Gr almal verstaan Afrikaans Huistaal Graad 1 INTERMEDIATE MAAK N POP OP N ST Graded Reader Series R32 17 21 R675 57 R136 50 26 R3 549 00 Macmillan UK Afrikaans Afrikaans FAL KOL ROOI VLAK HANS SE FIETS Graded Reader Series Juta and Company Ltd English English FAL Bad Luck Duck Big Books R136 50 3 R409 50 R59 90 50 R2 995 00 R0 00 2 R0 00 R55 90 50 R2 795 00 _ Juta and Company Ltd English English FAL Grumpy Rhino Big Books Nutrend English Life Skills Indusive Life skills Learner s Book Learner s Book Nutrend English Life Skills Indusive Life skills Learner s Book Teacher Guide Nutrend English Life Skills Indusive Life skills Workbook Work Book d 1 1 1 Clever Books English English FAL English First Additional Language Grade 1 Big Book Big Books 1 R128 77 2 R257 54 2 3 3 3 Budget Order Value Remainder R 340 443 90 R 10 968 31 R 329 475 59 Carai ees Se All orders placed are displayed in grid A If necessary use
10. lease e mail this file as an attachment to ecdoe ltsm gmail com This message tells you the name of the Order File which is basically the word orders and your school s EMIS number The Order File will be saved in the LTSMOMS folder on the C drive of your computer laptop This is the file which should be submitted electronically either to your District LTSM Coordinator OR through e mail to ecdoe tsm gmail com IMPORTANT Please do NOT tamper with this file as you may damage corrupt the file All electronic submissions will be electronically uploaded to the central database and if your file has been tampered with we will NOT be able to upload it and your orders will not be part of the central order Print Orders Once you have generated the Order File the lt Print Orders gt button will be available enabled Click this button and the Output Options dialog is displayed Output Options Selected Prin Brother MFC 8460N LAN ter Report Destination Printer Preview File Format Rave Snapshot File N Options Copies You need not change anything on this dialog Click the lt OK gt button and a Print Preview window is opened and displayed repon rt Preview Zoom aaa ree gt Pl Page 1 EASTERN CAPE CAPE EDUCATION 42 A A m BZ lS EMIS No District 100001 UNTENHAL Fin Mgt Status Sechon GE CAPS Requisitions Orders 2014 SchoolNa
11. me A V BUKANI PRIMARY SCHOOL 108001 Budget R 340 443 90 Order Value R 10 968 31 The picture above shows only the Cover page of your order If you want to view the other pages with the actual orders use the navigational buttons indicated by the curly brackets To actually print your orders click on the print button indicated by the arrow and follow the prompts Please Note In order to print out your orders you need to be connected to a working printer LTSM OMS Installation and User Manual Page 11 3 7 Submitting your Orders For a full and valid submission of your orders you need to submit both the electronic copy of the Order File as well as the signed and stamped printed copy of your orders The electronic Order File can be submitted either to your District LTSM Coordinator or through e mail to ecdoe ltsm gmail com The printed copy should be submitted to the District LTSM Coordinator IMPORTANT Your submission is only considered complete once you submit the signed and stamped hardcopy of the orders
12. ning s _ Is all information entered complete and accurate Click lt Yes gt to continue with Saving Click lt No gt to make corrections now Yes j No Click lt Yes gt to save the captured information or click lt No gt to return to the School Info screen and make any corrections Once corrections if any have been effected click lt Save gt again Please note that clicking the lt Cancel gt button before saving the information will cause the captured information NOT to be saved Clicking either the lt Save gt or lt Cancel gt buttons will close the School Info screen and return you to the Main Screen as shown in 3 1 above Capture Orders Important When placing orders start with the implementing grades if offered at your school for 2014 i e grades 7 8 9 and 12 as well as the NSTech Natural Sciences and Technology titles for grades 4 5 and 6 before placing orders for other grades To capture your requisitions orders click on the lt Capture Orders gt button on the Main form screen to display the form screen below LTSM OMS v1 0 s for S Orders for AV Bl Search Catalogue by x bj a 1 To view catalogue items Subject Language Gra 2 To view catalogue items ALL SUBJECTS X ALL LANGUAGES v ALL v gt Go cific Subject select the Subject from the dropdown list select the Language from the dropdown list select the Grade from the dropdown list andor 5 b
13. the scroll bars to scroll up and down the list to view all orders You will NOT be able to make any changes to the orders in this form If you need to make add change delete orders close this form and open the Capture Orders form as described under paragraph 3 3 Generate Order File Once you 100 sure that all orders are accurately captured the next step is to generate your Order File This is done by clicking on the lt Generate Order File gt button Once you click on this button a message shown below is displayed confirming that you want to continue with the Order File generation Are you sure you want to Generate the Order File You will NOT be able to make changes to your orders after this file is generated Click lt Yes gt to Generate Order File Click lt No gt to Cancel VERY IMPORTANT Once you click the lt Yes gt button on this message you will NOT be able to make any further additions or changes to your orders If you are not 100 sure that all orders are accurate click lt No gt to return to viewing orders without generating the Order File LTSM OMS 3 6 Installation and User Manual Page 10 If you click lt Yes gt on the confirmation message another message is displayed indicating whether the Order File generation process was successful The message will look similar to the one shown below Information Your Order File was successfully Generated Order File name is orders100001 xml P
14. will also appear in the textboxes below the grid marked d Please note that you may not be able to see all the relevant titles in the grid Use the scroll bars to scroll up and down the list of titles in the grid When you see a title for which you want to place an order double click that title in the grid The Quantity Required textbox marked i becomes enabled Type in the quantity number of copies of the title that you want to order Note that the Total Price is displayed for the title Click the lt Add to Orders gt button to save the order The Total Price is now added to your Order Value as can be seen at the bottom of the form marked e You are now ready to Add an order for the next title you want to order Repeat the instructions in the previous paragraph Note Once you have reached your budget limit you will not be able to add more orders VERY IMPORTANT Prices indicated in the Tool do NOT include the cost for delivery distribution of books to schools As such prices indicated serve as a guideline only as the Department has not negotiated distribution costs as yet Changing Updating an Order Should you need to increase or decrease the quantity for s specific title you have ordered double click that title again so that it is displayed in the textboxes below the grid marked e You are now able to increase decrease the quantity as long as this change does not increase your Order Value beyond your Budget limit
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