Postal ballot form - the Jindal Poly Films Ltd.
Contents
1. be displayed vi Once you have voted on the resolution you will not be allowed to modify your vote f Onthe voting page you will see Resolution Description and against the same the option FOR AGAINST ABSTAIN for voting Enter the number of shares which represents number of votes under FOR AGAINST ABSTAIN g Institutional members i e other than individuals HUF NRI etc are required to send scanned copy PDF JPG Format of the relevant Board Resolution Authority letter etc together with attested specimen signature of the duly authorized signatory ies who are authorized to vote to the Scrutinizer through e mail pragnyap pradhan gmail com with a copy marked to evoting karvy com The file scanned image of the Board Resolution Authority letter etc should be in the naming format Corporate Name Event Number In case of any queries you may refer to the Frequently Asked Questions FAQs for Members and e voting user manual for Members available at the Downloads section of www evoting karvy com or contact Karvy at the following Telephone No 04067162222 h Ifyou are holding shares in Demat form and had logged on to https evoting karvy com and casted your vote earlier for any Company then your existing login id and password are to be used You can also update your mobile number and e mail id in the user profile details of the folio which may be used for sending future communication s Members who have registered their e mail ids2. for receipt of documents in electronic mode under the Green Initiative of MCA have been sent Postal Ballot Notice by e mail and who wish to vote through Ballot Form can obtain the Ballot Form from Registrar and Share Transfer Agent R amp T Agent Karvy Computershare Pvt Limited Karvy Selenium Tower B Plot number 31 amp 32 Financial District Nanakramguda Serilingampally Mandal Hyderabad 500032 or from the Company at its Registered Office and fill in the details and send the same to the Scrutinizer by Post at the address given at above papo
3. JINDAL POLY FILMS LIMITED CIN No L17111UP1974PLC003979 Tel No 0573 2228057 Tel No 011 26139256 65 Fax No 011 26125711 Email cs_jpoly jindalgroup com Website www jindalpoly com POSTAL BALLOT FORM Kindly refer to the instructions specified overleaf before filling this form 1 Name amp Address 2 Name s of the Joint Holder s if any 3 Registered Folio No DP ID No Client ID No 4 Number of Shares held Registered Office 19th K M Hapur Bulandshahr Road P O Gulaothi Distt Bulandshahr Uttar Pradesh Corporate Office Plot no 12 Sector B 1 Local Shopping Complex Vasant Kunj New Delhi 110 070 SI No I We hereby exercise my our vote in respect of the Resolution to be passed through postal ballot for the business stated in the notice dated 15th June 2015 of the Company by sending my our consent or dissent to the said Special Resolutions by placing tick v mark atthe appropriate box below fi 7 T We assent to We dissent to S No Brief particulars of the item the Resolution the Resolution For Against 1 Approval for Guarantees and Securities upto Rs 2000 Crore Rupees Two Thousand Crore Special Resolution 2y Approval For Loans upto Rs 500 Crore Rupees Five hundred crore Special Resolution Place ale Signature of the Equity Shareholder Must be as per specimen signature registered with the Company RTA Depository ELECTRONIC VOTING PA
4. RTICULARS E Voting Event USER ID PASSWORD PIN Number EVEN P T O INSTRUCTIONS FOR VOTING BY PHYSICAL MODE INSTRUCTIONS 10 11 12 Ashareholder desiring to exercise vote by postal ballot may complete this Postal ballot form and send it to the Scrutinizer in the attached self addressed envelope Postage will be borne by the Company However envelopes containing postal ballot if sent by any other mode at the expense of the registered shareholder will also be accepted Voting Rights Shareholders holding equity shares shall have one vote per share as shown against their holding The self addressed envelope contains the address of the scrutinizer appointed by the Board of Directors This form should be completed and signed by the shareholder In case of joint holding this form should be completed and signed as per the specimen signature registered with the Company by the first named shareholder and in his absence by the next named shareholder Unsigned postal ballot or incomplete postal ballot forms will be rejected Duly signed Postal Ballot Form should reach the Scrutinizer not later than 5 00 PM Hours IST on Thursday 30th July 2015 All postal ballot forms received after this date will be strictly treated as if reply from such shareholder has not been received Ashareholder may request for a duplicate postal ballot form if so required However the duly filled in duplicate postal ballot form should rea
5. ch the Scrutinizer not later than the date specified at item 6 above Voting rights shall be reckoned on the paid up value of the shares registered in the name of the shareholder on the cut off date i e Friday 19th June 2015 In case of shares held by companies trusts societies etc the duly filled in postal ballot form should be accompanied by a certified true copy of the appropriate Resolution In case of the postal ballot is signed by the holder of power of attorney reference to the power of attorney registration with the Company should be mentioned in the postal ballot form In case a postal ballot form has been signed by an authorized representative of a body corporate a certified copy of the relevant authorization to vote on the postal ballot should accompany the postal ballot form Where the postal ballot form has been signed by a representative of the President of India or of the Governor of a State a certified copy of the nomination should accompany the postal ballot form Shareholders are requested not to send any other paper along with the postal ballot form in the enclosed self addressed postage prepaid envelope in as much as all such envelopes will be sent to the Scrutinizer and any extraneous paper found in such envelope would be destroyed by the Scrutinizer In compliance with the provisions of Section 110 of the Companies Act 2013 read with Companies Management amp Administration Rules 2014 the Company also offers e voting optio
6. free No 1 800 34 54 001 for any further clarifications Members can cast their vote online from 1st July 2015 9 00 AM to 30th July 2015 5 00 P M After entering these details appropriately click on LOGIN Members holding shares in Demat Physical form will now reach Password Change menu wherein they are required to mandatorily change their login password in the new password field Change the password with new password of your choice with minimum 8 characters consisting of at least one upper case A Z one lower case a z one numeric value 0 9 and a special character Kindly note that this password can be used by the Demat holders for voting for Resolution s of any other Company on which they are eligible to vote provided that Company opts for e voting through Karvy Computershare Private Limited e voting platform System will prompt you to change your password and update any contact details like mobile email id etc on 1st login Note the new password It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential i You need to login again with the new credentials ii Select EVENT i e Jindal Poly Films Limited iii Now you are ready for e voting as Cast Vote page opens iv Cast your vote by selecting appropriate option and click on Submit and also Confirm when prompted v Upon confirmation the message Vote cast successfully will
7. n to all the members For this purpose the Company has engaged Karvy for facilitating e voting and is pleased to offer e voting facility for the members to enable them to cast their votes electronically Members have option to vote either through e voting or through Ballot Form If a member has opted for e voting then he she should not vote by Postal Ballot also and vice versa However in case members cast their vote both via physical ballot and e voting then voting through physical ballot shall prevail and voting done by e voting shall be treated as invalid INSTRUCTIONS RELATING TO E VOTING ARE AS UNDER The instructions for Members for e voting are as under Open your web browser during the voting period and navigate to https evoting karvy com a Enter the login credentials i e user id amp password mentioned on the Postal Ballot Form Your folio DP Client ID will be your User ID User ID For members holding shares in Demat Form a ForNSDL 8 character DP ID followed by 8 digits Client ID b ForCDSL 16 digits beneficiary ID For members holding shares in Physical Form Even followed by Folio Number registered with the Company Password Your Unique password is printed on the Postal Ballot form via email forwarded through the electronic notice Captcha Enter the Verification code i e please enter the alphabets and the numbers in the exact way as they are displayed for security reasons 13 Please contact our toll
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