Dexter Step By Step
Contents
1. Estie Packaging amp Wrapping Estimator The Gatherer Zelda Simple Customer Database and any other programs added in the future were designed and written by Gary Lindquist and Betty Ford of B amp L Associates Copyright 1999 2002 by B amp L Associates All rights reserved Windows is a registered trademark of Microsoft Corporation All software provided as a part of the B amp L Associates Suite are a registered trademark of B amp L Associates Use of the B amp L Associates software and other software and fonts accompanying your license the Software and its documentation including the user manual and B amp L Associates software maintenance and extended maintenance if applicable are provided as is and without warranty of any kind and B amp L Associates and its licensors hereinafter collectively referred to as B amp L Associates expressly disclaim all warranties express or implied including but not limited to the implied warranties of merchantability and fitness for a particular purpose and against infringement B amp L Associates does not warrant that the functions contained in the Software will meet your requirements or that the operation of the Software will be uninterrupted or error free or that defects in the Software will be corrected Fur thermore B amp L Associates does not warrant or make any representations regarding the use or the results of the use of the Software or its documentation in terms of t2. Other Box Dimensions 14x10x2 Declare Value 500 Delivery Service Business Carrier 1 Click on the Declared Value button it s the gray button next to the declared value Notice there is no insurance to Mexico for via Post Office Hint Read the Message folder Postal Msg 2 Click on the message folder Postal Msg notice all the information given when shipping to this country Important Click the trash can to clear the screen or Alt W Click on this button fj Rates to get back to the rates lookup screen EXERCISE 5 DOMESTIC LETTER Overnight RATE Processing an Domestic Overnight Letter with DexV3 Clear Screen Alt W or Click on the trash can Postal Code 98055 Country USA Weight 5 OZ Type of Package Letter Declare Value 500 More Service Options Select Saturday Delivery Carrier All 1 Do you see amounts in the orange This is where your Special Services amount will appear Saturday Delivery All your carriers Saturday Delivery charges will show if you don t see all the carriers that charge Saturday Delivery just click on the tiny scroll bar Hint The Saturday delivery amount is automatically calculated in the price The orange area just shows you how much the Special Services cost and what amount your customer should paid If your cost amount is showing turn it off by clicking the eyeball lt 2 Note The More Service Options folder is located above the shopping area next to t
3. carriers do you Wei you ike Wo reset al form coordinates ship Dexter can work with the top five General Weights amp Measures Carriers Markups Boxes use the progress meter fv By what means does your scale offer up information General Weights amp Measures Carriers Markups Boxes IF your computer monitor is visible to the customer you may want not to show carrier rates carriers but you may not use them all See Figure 5 a ee eal ey ree sani EA ii are charging extra There are five tabs on the Specific Options me p gar e a ars lo marap yor atos WA wei C IOE Se ous 2 yeu ean se s eneral Weights amp Measures aE Markups Boxes every service form You should click on each tab to get to the 5 gt a smanje E a a information boxes that you should check or fill N andn aee mopo e 7 in a a a praxim 040 o M6 o l fe pa oofa pf a E p hex aa oT a fie a a fxexie aren fox O a fae Te a faxes eao oar OM a a a pa a ows oT ae oy Figure 5 The Specific Options area is where you should set up options as to how you want Dexter to help you run your shipping business There are many options here and you should give some thought to all of the options within this area Special Services 3 Click on the aqua calculator Sometimes you will want to get rates that will include special fees such as COD additional handling Saturday delivery et
4. you want the box weight automatically added to the weight of the package B amp L Associates is an online software vendor of excellence Page 16 Dexter Frequently Asked Question How do I disable a carrier whose services I do not offer at my store If you do not use a particular carrier go to the Specific Options area to deselect them This way the rates for that carrier will not be offered This will also boost performance as Dexter will not have to look up rates that you have no intention of using Click on the Specific Options button f on the upper button bar Click on the Carriers folder Uncheck those carriers you do not wish to offer How do I disable a carrier service that do not offer at my store If you do not use a particular service Click on the specific carrier s button ame DHL EP ERP Ip Ue on the upper button bar Click on the Services Offered tab Uncheck those services you do not offer at your store By doing this the markups for those services you do not offer will not be shown nor will Dexter have to process them which will boost performance somewhat If Dexter finds that a postal code is invalid can enter change this if know it is a valid postal code Yes Click on the gray button next to the box where the city and state normally appears after shopping for rates it will say Invalid in it Let us know if you do this so we can update our database How do I get my rate screen back Cl
5. Step 1 Dexter Simple Rates Lookup Version 3 Like the name suggests Dexter is a simple shipping rate lookup program Dexter can help you get your shipping rates quickly and easily and can be used in conjunction with the UPS shipping software the UPS Manifest book and the FedEx shipping software Dexter can print out shipping charts for all postal FedEx UPS DHL and Airborne rates both domestic and international T Works with UPS Postal FedEx Air FedEx Ground Airborne Express T Manifests shipping tasks with exceptional reporting T Create a customer amp destination database T Postal codes country information region locators DHL and Airborne rates can be edited though this is a fairly sensitive area we thought that you might appreciate having a bit more control of your system All options except the postal code editor can be password protected Quick Markup tool markups calculated for an entire carrier service and Extensive Markup tool markups created any way you choose Quick and Extensive Markups can be toggled from one to the other with a mere click of a button Special handling e Call Tags Saturday Delivery etc Printable shopping list for your customers and screen shopping list is all on one page Printable customer mailing labels for mass mailing In the options area you can set which carriers and services you want to use and also you can set the carrier priority which carrier will appear at the top of the sc
6. at the first letter on each button is underlined This underlining denotes that the Alt key when used in conjunction with the letter that is underlined will depress the button For instance if you want to calculate Postal Rates use Alt P FedEx Rates use Alt F UPS Rates use Alt U All the Rates use Alt A If you choose the All button use the arrow keys to move from one carrier to another after the rates appear If you prefer you can use the mouse and click on the tabs at the top of each rate page Step 5 Clear screen To clear the screen click the little bucket next to the X at the top of the screen in the right hand corner or use Alt International Leave the Destination Postal Code area blank except for U S territories and Canada hit Enter or Tab Key Choose the Country from the drop down list hit Enter or Tab Key Enter the Weight hit Enter or Tab Key Choose Letter or Carrier Pack or Carrier Box or Other Box Itis very important to choose the right package because Letter and Carrier Pack weight is cheaper than other box if the package weighs two pounds or less for some carriers hit Enter or Tab Follow the instruction in Step 2 B amp L Associates is an online software vendor of excellence Page 10 Getting To Know Dexter To get familiar with Dexter think the best way to do this is to process a package that will use all the features of Dexter EXERCISE 1 Let begin by processing a packa
7. b Key to scroll up thru the list of services MANIFEST SCREEN Only ALT P Print the Manifest screen ALT T Clear the Manifest screen ALT A Show All Records ALT B Show Dates Between the two Drop Down List Boxes ALT N Individual Report ALT E Periodic Report ALT U Periodic Summary Report Record PROCESSING A PACKAGE WITH DEXTER Step 1 type destination postal code hit Enter or Tab key type the weight of the package hit Enter or Tab key Choose the package type letter carrier pack or box or other box Other box is the default Use the cursor arrows to move up and down through the package types After you select shipping package Then move to B amp L Associates is an online software vendor of excellence Page 9 Ene hit Enter or Tab key Key in the box dimensions or select a box size from the Box List by clicking on this image z or Alt B to open the list and Alt D to close the list Box dimensions will only show up when you choose the other box package type as listed in Step 1 These dimensions are used to calculate dimensional weights and oversized boxes if applicable hit Enter or Tab key Step 3 type the insurance amount in the space There are three ways to calculate the rate L One you can click the appropriate carrier button at the bottom of the screen L Two you can choose the All button to get all carrier rates L Three you can use the Alt keystrokes as listed below You will notice th
8. c The Special Services area is where you will do this Also although not in theory a special service fuel surcharging and surcharging for premium services will be handled here too Shipping Rate Markups Dexter is equipped with cific Syste m g reat tools fo r acco m pl is h ng yo u r S h p p Ng rate cowl aes aati Bee eel can sek markups For specific markups There are two systems that overlap ae one aearane nee a ar each other One is very simple but fairly limited aS inintes and tosi number Two may take a couple af hours a n nn n anara to how the markups can be done This system is Ce yee called the Quick Markup system The second IF you have used both tools to set up two different sets of rates you can toggle back and system will allow you complete flexibility in how acs you set up your markups This system is called Figure 7 This screen can be found in the Specific Options As shown the Extensive Markup system Each of these you could now click on ExtensiveMarkup to toggle over to the extensive systems can be turned on or off with the simple markup rates that would set using the Extensive Markup Setter tool click of a button in essence toggling from Quick Markups to Extensive Markups See Figure 7 B amp L Associates is an online software vendor of excellence Page 4 Both of the shipping rate markup tools are handled in much more detail in our Dexter User s Manual This manual can be download and
9. e again Note When you process the same shipping information a second time using the same information it appears that the rates has disappear or only one rate is showing The rates are there all you need to do is use the scroll bar to view the rates CLOSE INDIVIDUAL PACKAGE REPORT SCREEN Select the word Close at the top of this Screen or Alt C ADDING LABOR COST amp OTHER PACKAGING CHARGES Box Price 2 85 Other Charge 2 00 Labor 3 00 Total 7 85 Note Dexter automatically calculate the Total Turn off the Cost Do not want to show on receipt to customer Click the eyeball in the left upper hand corner of the main screen PRINT INDIVIDUAL TRANSACTION TO THE SCREEN Select Individual Report Alt N Check Individual Report Space bar Print to Screen Alt P PRINT INDIVIDUAL PACKAGE REPORT TO THE PRINTER Alt P or Click on the Green Printer icon located in the upper left hand corner of this screen CLOSE INDIVIDUAL PACKAGE REPORT PRINT SCREEN Select the work Close at the top of this Screen or Alt C Important Do not click the X you will close Dexter entirely B amp L Associates is an online software vendor of excellence Page 15 CLOSE THE MANIFEST FORM Click the X in the upper right corner or Ctrl F4 BOX WEIGHT NOT AUTOMATICALLY ADDED TO THE WEIGHT OF THE PACKAGE Click on the yellow weight scale at the top of Dexter Main Screen Specific System Options deselect the line that say Do
10. e button next to the Declared Value 500 do you see the carrier s insurance cost amp price 5 Turn the cost off or on by clicking the eyeball Notice you must enter a Canada Postal Code when processing a package or letter to Canada for all the carriers except Post Office EXERCISE 3 CANADA via POST OFFICE Processing a Post Office Package to Canada with Dexter2 Clear Screen Alt W or Click on the trash can Postal Code N A Country Canada Weight 5 pounds Type of Package Other Box Bring up Box Lookup List Alt B or click on as Choose Box Size Double click on 10x10x10 or use your arrows keys to select amp Alt D to close the list Declare Value 500 B amp L Associates is an online software vendor of excellence Page 11 Carrier Postal or Alt P 1 Click on the Declared Value button it s the gray button next to the declared value Notice insurance only applies to air amp Economy Postal Post 2 Click on the message folder Postal Msg notice all the information given when shipping to this country Important Click the trash can to clear the screen or Alt W 3 Note You are on the More Service Options screen Click the Rate folder to get back to the Rate shopping area Click on this button 3 Rates EXERCISE 4 INTERNATIONAL PACKAGE Processing an International Package with DexV3 Clear Screen Alt W or Click on the trash can Postal Code N A Country Mexico Weight 5 pounds Type of Package
11. ed to enter box dimensions for this options We have a box lookup tool that should make this a snap Click on this button to bring up the Box Lookup tool This small area shows the description of the box the price weight and dimensions of the box that was chosen with the Box Lookup tool If you opt not to use the Box Lookup tool three boxes will appear here where you can enter the three dimensions of the box Enter the declared value of a package here You can also brop down the combo box to choose the declared value from the list This box will display the city and state for domestic shipments or the province for Canada shipments This area allows you to set whether this package is being sent to a residence or a business The default when you enter this form is residence Click on this button to bring up the insurance charges for packages being insured Click on this button to bring up information about the postal code to which this package is being shipped Click on this button to lookup a postal code based on the known state and city Click on this button to clear the shopping screen in preparation for the next package to be shipped Click on this button to print a shipping rate shopping list for those customers who are having trouble making a decision as to how to ship their package This entire middle area of the Dexter shopping form is where the rates will appear The little button at the end of each carrier service line will proce
12. ge with the following criteria Postal Code 34762 Country USA Weight 5 pounds Type of Package Other Box Dimensions 20x20x14 Declare Value 200 Other Delivery Services Delivery Confirmation Carrier Process all the carriers After you have put in all the criteria above you should have the following if you don t then you have missed something Do you see an orange line at the bottom of the screen showing the Delivery Confirmation cost amp price amount Do you see Dim weight of 29 in the lower right hand corner of the screen Are all your carriers and services showing that you use Do you see Okahumpka FL Do you see Rates UPSMsg PostalMsg All Msg More Service Options Do you see a trash bucket Do you see a little printer next to the trash bucket Do you see Box Size 5600 Do you see gray buttons located adjacent to the service the customer selects For instance Next Day Air If you answered yes to all the above then you have successfully processed a package using all the criteria above Only carriers that offers Delivery Confirmations will show ONONAAARWNS EXERCISE 2 CANADA Processing a Package to Canada with DexV3 Clear Screen Alt W or Click on the trash can Postal Code V2SV2S Country Canada Weight 5 pounds Type of Packaging Other Box Dimensions 20x20x14 Declare Value 500 Carrier ALL Do you see British Columbia Do you see Dim Weight 34 Click on th
13. he fj Rates button 3 Click on the Declared Value button located next to where you put the declare value amount Do you see the Insurance amount Notice Express Mail does not show amount because Express Mail letter is automatically insured up to 500 4 Let s change the Declared Value to 600 and process this Letter Package by clicking all carriers again 5 Did you see a dialog box warring that FedEx letter can only be insured for 500 6 Note Express Mail did not appear on this list because Express Mail does not charge extra for Saturday Delivery If you want to process a package using Express Mail unselect Saturday Delivery from the More Service Options folder Look at the insurance prices again by clicking on the Declared Value button Note the Declare Value is 500 for FedEx Hint If your screen disappear click on the red white amp blue ce image located in the upper left handed corner Important Click the trash can to clear the screen or Alt W B amp L Associates is an online software vendor of excellence Page 12 EXERCISE 6 INTERNATIONAL LETTER Overnight RATE Processing an International Overnight Letter with DexV3 Postal Code None Country Weight 5 OZ Type of Package Letter Declare Value 500 Carrier All 1 Do you see a message folder for the Post Office Postal Msg 2 Click on this folder here you will see the requirements to Spain via Post Office 3 Click back to main rate screen by clicking o
14. he trash can Postal Code 98811 Country USA Weight 29 pounds Type of Package Other Box Dimensions 14x5x5 Declare Value 200 Carrier UPS or Alt U B amp L Associates is an online software vendor of excellence Page 13 Note In the orange area Ground Residential service s cost has a 1 50 Delivery Area Surcharge If your cost is turned off click on the eyeball to turn it back on 43 Scroll down the list in the orange area you will see the fuel surcharge calculations Delivery Area Surcharge Residential Delivery surcharges amp other special services This orange area is used to list any costs and prices for surcharges rural surcharges residential delivery surcharges Remember these extra charges are automatically calculated in your rate shopping prices a Click on the UPS message folder UPS Msg this is the additional charge that is added in your price to your customer Also added to the cost total is the 35 Insurance fee EXERCISE 10 Oversize Box amp Dimensional Weic Clear Screen Postal Code Country Weight Type of Package Dimensions Declare Value Carrier Alt W or Click on the trash can 32110 USA 20 pounds Other Box 20x18x18 None or Note UPS Air FedEX Air DHL are based on the Dim Weight of 34 whereas the Postal service is based on 20 pounds The Postal Service Priority Mail amp Standard Mail based on weight of 20 pounds UPS amp FedEx ground services based on an ove
15. heir correctness accuracy reliability or otherwise No oral or written information or advice given by B amp L Associates or a B amp L Associates authorized representative shall create a warranty or in any way increase the scope of this warranty Some jurisdictions do not allow the exclusion of implied warranties so the above exclusions may not apply Under no circumstances including negligence shall B amp L Associates its licensors or their directors officers employees or agents be liable for any incidental special or consequential damages including damages for loss of business loss of profits business interruption loss of business information and the like arising out of the use or inability to use the Software or its documentation even if B amp L Associates or a B amp L Associates authorized representative has been advised of the possibility of such damages Some jurisdictions do not allow the limitation or exclusion of liability for incidental or consequential damages so the above limitation or exclusion may not apply In no event shall B amp L Associates total liability to you for all damages losses and causes of action whether in contract tort including negligence or otherwise exceed the amount paid for the Software and its documentation Furthermore the B amp L Associates Suite is offered as a free 30 day trial thus once you have decided to purchase any of the programs on the CD all purchases are final No refunds Uninsta
16. iates is an online software vendor of excellence Page 2 If you try Dexter out and if you do decide to purchase it you can register from within Dexter by going to Help on the menu and choosing Registration You can fax the registration form to 253 852 2993 Dexter costs 200 for the first copy and 125 for additional copies Carrier rate upgrades and program enhancements Internet downloads are free for your first year a small fee if you want each upgrade sent on CD After the first year there will be another 200 fee to keep getting rate region and program upgrades Not bad huh Be sure to download the 70 page Dexter User s Manual from our web site Just look for the PDF Library when you get there This manual is in PDF form and is entitled dxm2_19 pdf You can download it from our website http www bnlihost com pdflib Dexter dxm2_19 pdf You will need the Acrobat Reader version 5 0 to open and print it If you do not have the Acrobat Reader version 5 0 you can download it from our website http www bnli com pdflib htm Step 2 Opening and Setting Up Dexter Double click on the Dexter V3 icon to open tt This icon Can be found by following Start Pro Names amp Addresses Communications Other Information 3 grams Dexter Version 3 sorene I oo WSS Owner First Name Ge Names amp Addresses Communications other Information Owner Last Name Lir Dexter Y3 w s Telephone EREE o Facsimie 425 251 6956 The first time yo
17. ick on the Rate Shopping E button located in the far left hand corner of your screen Are my special service markups automatically added to the price quoted to my customers Yes As are insurance fees fuel surcharges rural surcharges and residential delivery surcharges Where do I edit the special services such as COD Certified Delivery Confirmation etc All of the special services including fuel surcharges rural surcharges and residential delivery surcharges can be edited by clicking on the Special Services button fe on the upper button bar How do l print a hard copies of my carrier service markups Click on the Rate Tables button EE on the upper button bar Is there a way to hide the carrier costs so customers will not see them The carrier cost can be toggled on and off by clicking the eyeball button oes on the upper button bar You can also choose to have the carriers costs on or off when you first open the Dexter shopping window from the Specific Options area What s the difference between Quick Markups and Extensive Markups Quick Markups are limited in scope You can only set one specific currency and or percentage value for an entire service except letters which are normally marked up differently and you are allowed to do this in Quick Markups Extensive Markups however have no limitations as to how you markup your rates B amp L Associates is an online software vendor of excellence Page 17 Is there an area with De
18. lling any of the Programs from the B amp L Associates Suite If for some reason you want to uninstall a program you should throw the directory folder where the program resides into the trash bin and manually remove icons from your system Opening and Configuring any of the Programs from the B amp L Associates Suite After you have installed any of the programs from this CD ROM click on the icon to open it This icon can be found by clicking on the Start button navigating to Programs and then to the appropriate program folder Once you have entered the program for the first time you will be want to set up the program to work in your environment Adding a Program to Your Desktop Right click on the START button and choose OPEN A window will appear Double click on PROGRAMS and then double click on the appropriate program folder From here you should see all of the icons for repairing the databases and you will see an icon for the actual program Hold down the CONTROL key and then drag the icon to your desktop Close all of the windows that you opened and you should now have an icon for that program on your desktop B amp L Associates is an online software vendor of excellence
19. n the Rates folder 3 Rates 4 Click on the UPS Msg you will see the requirements to this Country via UPS 5 Click back to the main screen by clicking on the Rates folder E Rates Important Click the trash can to clear the screen or Alt W EXERCISE 7 Federal Express INTERNATIONAL Rates Processing an International Carrier Pack Tyvek in DexV3 Postal Code None Country Spain Weight 2 pounds Type of Package Carrier Pack Tyvek Declare Value 100 Carrier FedEx or 1 FedEx has a lower price for Carrier Pack Tyvek for a package weighing less than 2 pounds 2 Compare the cost between Carrier Pack Tyvek and Other Box Example 2 pounds shipped in Tyvek vs Other Box International Priority Tyvek 43 16 International Priority Other Box 62 30 Cost might varies depending on your FedEx Band Rates Important Click the trash can to clear the screen or Alt W EXERCISE 8 Federal Express INTERNATIONAL Rates Processing an International Letter in With DexV3 Postal Code None Country Mexico Weight 5 OZ Type of Package Letter Declare Value None Carrier FedEx or AIt F 1 Do you know why FedEx International Priority is less than FedEx International Economy Because there is no letter special rate for International Economy therefore the letter is treated like a one pound package EXERCISE 9 UPS Delivery Area Surcharge amp Delivery Confirmation fee Clear Screen Alt W or Click on t
20. ns tool Click on this button to bring up the Special Services option area Click on any of these buttons to bring up specific options for the different carriers The Quick Markups are done there a Domestic if you are using the Quick Markup method set your markups here for each carrier b International if you are using the Quick Markup method set your markups here for each carrier C Insurance set the markup for insurance Services Offered turn off services that you don t use in your store B amp L Associates is an online software vendor of excellence Page 6 eo E CL yh Dexter Yersion 2 WE Main Stuff Reports Options Help Me o y lel a A EA e L E ES Dexter Simple Shipping Rate Lookup Yersion 2 Destination Postal Code 38659 A Country 058 Package Weight oe amp b i 4 oz Letter Carrier Pack Tyvek Service 12 13514 O x PS eit on a UPS if Next Day Air Early AM 108 Mext Day Air Mext Day Air Saver 2 Day Air AM 2 Day Air 220 180 17 l62 144 55 129 57 Carrier Box Ather Box 20 x 20 x 20 Box Price 6 75 Box Wk 2 9 lbs 3 Day Select Ground Express Mail Priority Mail Parcel Post Printed Matter Media Mail Priority Overnight Standard Overnight livery Area Surcharge on UPS services Potts Camp M5 Del Je Residential delivery surcharge on UPS services All UFS FedEx Postal Ea DH Dim
21. ok complicated but it is actually a very simple way to set your markups quickly and easily B amp L Associates is an online software vendor of excellence Page 5 Step 3 Use Dexter After setting options you are ready to give Dexter a test drive First you may want to get a feel for what the main Dexter shopping screen can do for you and how you can control the information that will be presented on this screen See Figure 12 to match up the following bullets to the tools that exist on the main Dexter shopping form This is an image of Version2 _ Click on this button to bring up the main Dexter shipping rate shopping form as show in the Dexter window Click on this button to bring up the manifesting form Click on this button to bring up the progress meter tool This tool will time your shopping process in seconds with each step timed in milliseconds Click on this button to toggle on and off the carrier shipping costs the insurance costs and the special fee costs We call this the eyeball button Click on this button to bring up the form where you can print out markup tables for all carrier services These arrows point out the undo cut copy and paste tools Click on this button to open the store information options form Click on this button to bring up the specific options form Click on this button to bring up the Extensive Markup Setter tool Click on this button to bring up the Bulk Operatio
22. printed from our web site Look for the PDF Library to find it Quick Markup Tools Of the two shipping rate markup systems this is the easy one to accomplish Each carrier has its own button to enter the carrier option AIR us form where you set your Quick Markup rates See Figure 8 Not only ame DHL ES RB UPS Fran d ck Markups f hi moo do you set up your Quick Markups from this carrier options orm you button where you can set Quick S t your insurance markups and you set the carrier services that you Markups insurance markups and ge at your store Figure 9 shows the FedEx Options area This area set which services you use at your site is just about the same as the other carrier options area As you can see you can set either or both currency eee ee and percent markups for the services Federal eee ee a a Express offers You should also set markups for neo M pae eea a letters packs and packets separately from the pack seo la o age rates Why Well letter services are not sold by pay 5000 SOOT o ooo the pound so you may want to set a currency pape nee a A Ms kei TA is rere sien Santee QuickMarkups The dollar sn percentage phir a used here increase instead of a percentage increase This is il sibevetsrs ne bows te catolate sn emis caer sic f you want ast maps mor use ExtensiveMarkups in the Specific Options area lustrated in Figure 9 Figure 9 The FedEx Options area allows you to set your Q
23. reen shopping list Message pages for each carrier and a message page for all carriers This should be checked for information about rural status of a specific postal code maximums for certain countries services provided delivery times etc T Automatic fuel surcharging for each carrier 4445 45 How do I use UPS Online with Dexter We have had many people ask this question Dexter is a stand alone program and UPS Online Office is a stand alone program also Windows 95 98 2000 NT gives us the ability to toggle back and forth to each program by using the Alt Tab keys on your keyboard First open both programs Dexter and UPS Online Office and then minimize them by clicking on the underscore sign _ located in the upper right hand corner of each program All you need when processing a package is to bring up Dexter by holding down the Alt key while pressing on the Tab key until the square box surrounds the Airplane and then release both keys At this point you should be in the Dexter program After you have determine the rates and the customer chooses UPS as the carrier then you will need to bring up UPS Online Office by holding down the Alt key while pressing on the Tab key until the square box surround the Brown Truck and then release both keys and then you are there in the UPS Office program You can also click on the appropriate program in the Taskbar grey bar usually at the bottom of the screen B amp L Assoc
24. rsize weight of 30 pounds Processing a Package using the Box Lookup List amp Manifest Buttons Postal Code 98032 Country USA Weight of Item 4 Pound Box Size 10x10x10 Declare Value 200 Delivery to Residence Shipping Method UPS 2 Day Air Clear Screen Click the Trash Can Or Alt W Type in Postal Code 98032 Type in Package Weight 4 Choose Bring up Box Lookup list Choose Box from this list Type in insurance amount Select UPS as the Carrier Click Other Box or Alt H Click the Box icon image or Alt B Double Click on Box size 10x10x10 or use arrow keys to select and then Alt D to close the list 200 in the DV Declared Value area Click the UPS Button at the bottom of the screen urs Or Alt U Note The box selected is green when the box weight is not added to the package weight the box selected is black when the box weight is added to the package weight At the top of the box list you can select or deselect the optionto add box weight to the package weight 10x 10 10 ne Box Price 1 74 i Box Wk 12 ozs Box Dim 1000 inches 10x 1010 ai Box Price 1 74 Box Wt 12 os Box Dim 1000 inches Select UPS 2 Day Air Service Click the button located adjacent to end of this SMUPS Next Day Air 102 2 02 iine 2 Day Air AM 242 17 34 2 Day Air 202 24 47 3 Day Select 302 11 67 Ground 2 5 61 B amp L Associates is an online software vendor of excellence Page 14 No
25. ss a shipment using the adjacent service and open the manifest form This area in peach is a listing of all special fees related to the shipment being processed If dimensional weights might be used for some services the dimension weight will be listed here Click on any of these six buttons to have Dexter round up the rates for you After your rates appear on the screen you may have one or more message pages where Dexter has accumulated information about this specific shipment Click on this page to set any special services you want i e Saturday delivery delivery confirmation COD If you toggle Dexter carrier costs on the costs will appear in a column straight down from this bullet Have fun and good luck B amp L Associates is an online software vendor of excellence Page 8 Processing a Package with Dexter HOT KEYS MAIN SCREEN LOOKUP RATES SCREEN Only Lookup Postal Code by State Bring up the Box Lookup screen To close the Box Lookup screen To Add Insurance F4 to drop down list Letter Carrier Pack Tyvek Carrier Box Other Box Residence delivery Business delivery Calculate ALL carriers Calculate UPS only Calculate FedEx only Calculate Postal only Calculate Airborne only Calculate DHL only Destination Postal Code Print Rate Shopping List for Customer Clear the main Dexter Form Country Code F4 to drop down list SENMVUOVNCYSFWOATKOAT lt lt ODA TAB KEY to scroll down thru the list of services Shift Ta
26. te The price of the shipping Ea Charge amp Box Price is shown along and 12 24 01 E eriodic Summary Repo with other information about this General Timings Carrier Destination weights amp Measures Insurance Accessorial package If you want to know how to Box Price 1 74 10 x 10 x 10 Package ID amp print this item go to the category Other Charge 0 00 PRINT INDIVIDUAL MANIFEST PAER TRANSACTION nie sao Charge 14 62 Tatal 1 74 Clear this screen amp return to the rate screen Click the X located in the upper right hand corner PRINT INDIVIDUAL MANIFEST TRANSACTION Select Individual Report Alt N Check Individual Report space bar Print to Screen Alt P If you plan to give this receipt to your customer you can remove the cost from this report and if you need to adjust the labor and packaging cost you can go back to the Manifest Screen and adjust these prices IMPORTANT On the report screen you must click on Close or Alt C to close this form If you click the X in the upper right corner it will Close Dexter Entirely DELETE A MANIFEST TRANSACTION Click on Transaction you wish to Delete Alt T or click on the Trash Can Do you want to delete this record click Yes Leave this screen and go back to the main screen by clicking the X located in the upper right corner of this screen or Clit F4 You should be back at the Main Rate Shopping screen Process this packag
27. u open Dexter V3 a srest airesin El Perean i i URL http ii bol com screen will appear suggesting that you set some Ee Ge owntpen options for your installation before proceeding to use Dexter You could simply play with the program at this point but you may want to see how Dexter can be tailored to your specific needs gt Store Motta stats Miele Uns Figure 1 The Store Information options area fh Store Information 1 Click on the Green House Fillin your store addressing communications and even your store motto if you should have one You will want to fill out this information as it will be added to the customer shipping shopping list and it will be used to fill out the registration form when you decide to register Dexter See Figure 1 The third tab which is labeled Other Information asks for your store motto if you have one This is just added to the customer shopping list but not used for registration B amp L Associates is an online software vendor of excellence Page 3 at Specific Options 2 Click on the yellow weight scale This screen deals with how you would like Dexter configured at your specific location For instance you can set the type of scale you will be using weights in fractions of a pound or pounds and ounces Do you want to have the shipping costs to appear on the screen or would you prefer that they not show on a Carriers Markups Boxes the screen For which
28. uick Markups insurance markups and which services you offer FA Extensive Markup Tool This great tool will help you set all carrier rate markups any way you choose Hey you can set each and every rate in the system to have a different formulation for determining the markup This would of course be an arduous process but it can be done More often users will just set from a certain poundage to another poundage to have the same markup Or you may want a certain zone to be of a higher markup than other zones You can do whatever you want See Figure 11 amp Extensive Markup Setter Carrier Postal z Domestic Intemational Start Weight 3 00 Service Priority Mail z End Weight 8 00 b Zones 5 z Increase 0 00 o Weight Markup Rates By yo Increase 65 0000 Pounds Cost Rate Currency Percentage Margin Last Updated 2 3 95 5 93 0 00 50 0000 33 3333 12 14 2000 5 28 pm 3 5 15 8 50 0 00 65 0000 39 3939 12 18 2001 12 48 am 4 6 35 10 48 0 00 65 0000 39 3939 12 18 2001 12 48 am 5 7 55 12 46 0 00 65 0000 39 3939 12 18 2001 12 48 am 6 8 15 13 45 0 00 65 0000 39 3939 12 18 2001 12 48 am 7 8 75 14 44 0 00 65 0000 39 3939 12 18 2001 12 48 am 8 9 35 15 43 0 00 65 0000 39 3939 12 18 2001 12 48 am 0 00 50 0000 33 3333 12 14 2000 5 28 pm 0 00 50 0000 33 3333 12 14 2000 5 25pm v Figure 11 The Extensive Markup Setter may lo
29. weight EB 42 36 Figure 12 This is a bulleted layout and description of all of the tools on the Dexter main shopping form oo oe a6 42 62 10 41 56 af 36 18 52 16 10 163 97 23 Box Dim 8000 inches Delivery ta amp Residence C Business Click on this button to bring up the Dexter Information form where you can see what revision you are at and what carrier rates you are basing your markups on 13 Click on this button to bring up the Dexter Help Index where you can find articles discussing specific aspects of this program 14 The Dexter main menu 15 The package weight area Depending on how you set up Dexter to handle your scale you will either be working with fractional weights as shown here or pounds and ounces 16 The area in pink is where you choose the package type There are four options available here 17 Letter mainly used for overnight express 2 Day letters for all carriers except the postal services 18 Carrier Pack Tyvek Tyvek does not require a box size B amp L Associates is an online software vendor of excellence Page 19 20 21 22 23 24 20 26 27 28 29 30 31 32 33 34 35 36 37 38 Carrier Box Some carriers charge dimensional weights on their own boxes so you need to put in a box size You can add carrier boxes to the box lookup tool so that you can simple choose the carrier box with this tool Other Box you will ne
30. xter where I can put in my box inventory so can choose from these boxes Sure We added the ability to do box lookups as a part of revision 2 19 You can go to the Specific Options are by clicking on the button to get there There are over 500 boxes to choose from within the already created list You can simply make any that you use available Be sure to set a weight for the box and the price for the box Or if the box is not a part of the list you can add your own Be sure to add box weight dimensions price and where it should appear in the list Sort order Is there a user s manual for Dexter Yes This manual is available as a PDF Adobe Acrobat 5 0 from our web site Just look for the PDF Library when you visit Not all of the rates have shopped for appear on the screen but do have them as offered by my store Where are they If you know that these services are available to the postal code you are trying to send them to then you may want to try scrolling through the list of available rates to see if they might be higher on the list Use the scroll bar along the right edge of the markup rate area B amp L Associates is an online software vendor of excellence Page 18 B amp L Associates Software Terms and Conditions All software provided as a part of the B amp L Associates Suite which includes Dexter Simple Shipping Rate Lookup Simon Mailbox Rental amp Mail Forwarding Management Zack Contact Information Manager
Download Pdf Manuals
Related Search