IOL Master & Network Setup Instructions
Contents
1. 3 File name toy Open y Network Places Files of type 10L Master Export Database 6 All of the various networks that your system may connect are displayed Find and Double Click on Microsoft Windows Network Look ij Entire Network I0L 3435 Page 15 of 32 7 All of the workgroups which are part of your Microsoft Windows Network will now be displayed Locate the workgroup entitled Zeiss workgroup Double Click on this workgroup pn gt Look m Microsoft windows Network My Recent 1 10L Master Export Database mdb v 8 All of the computers which are part of the Zeiss workgroup will now be displayed In our example we have two different lOLMaster s and the computer that we have the HIC PRO software loaded on Double Click on the lOLMaster that you wish to connect to and import from We du Look inc gil Zeiss wotkgroup My Recent Documents Desktop vj Files of ype IOL Master Export Database mdb v I0L 3435 Page 16 of 32 9 If this is the first time you have connected to this lOLMaster you will be prompted for a User name and Password Open Connect to iolm801936 2 ES Look in asso 9 Connecting to Iolm801936 E User name Desktop Password2. Padus C Comeal K s G Cylinder Rrebactove Index 3375 z power lor a green radius of curvature IOL C one epe per page C boh eyes on page Emmebopy IOL ENS _ 3 The Export tab screen will now be displayed The upper portion of the screen has selectable options as to which measurements and patient demographics are to be included in the exported file The picture below shows the default values Leave the values as show for proper file formatting of the exported values I0L 3435 Page 6 of 32 The lower section of the export screen will not be present on older Windows 95 and Windows 98 systems These systems can only export to the floppy disk drive On newer Windows XP systems you can select either the CD RW drive or a USB memory stick The other fields should be left as is Pragam Expos User management Identification Values 2 1 Fe Last Name Length Pul First ame Date of Bath F Exam Date Kexstometes 10 Number Active Value NES C 0 c F wis To While Actes Value To export a file from the lOLMaster All models follow the instructions for patient file export which may be found in the lOLMaster User Manual for your instrument IOLMAaster 500 Setup OLMaster Version 7 X 1 From the Patient Manager screen clic
3. Decimal separator Comma File export csv Service Seve In order to access the patient database on the OLMaster 500 the Holladay IOL Consultant software must find the OLMaster 500 on the network IOL 3435 Page 22 of 32 From the Patient Locator Screen click on the Import Patient s from lOLMaster button Hints Camur Led hyr Centum Y BEBEHEBNEEEE Import Patient s from IOL Master or Lenstar The lOLMaster Lenstar Import selection screen will appear as shown below Check the radio button for IOLMaster Network Connection Note that in this example there is already an lOLMaster that has been added to the Holladay Il program We will now demonstrate how to add a new one l OLMaster Lenstar Import selection IOLMaster Lenstar Network Connection Type Location IOL Master lolm103401 4 E xport IOLMasterE xportD ata MDB IOL Master Data from Floppy Usb key or CD ROM Please insert the floppy Usb key or CD ROM that contains the IOL Master exported data Press OK to continue Please specify the date format for IOL Master MM DD YYYY 12 25 1996 or 12 25 1996 IOL 3435 Page 23 of 32 With the lOLMaster Lenstar Network Connection radio button checked click on Add lOLMaster l OLMaster Lenstar Import selection AllExamstakenthelast7dys _ T Ff B 2 Please insert the floppy Usb Key
4. Transfer of IOLMaster patient measurements to the Holladay IOL Consultant Professional Edition program HIC PRO The OLMaster performs biometric measurements for the purpose of intraocular lens power calculation in preparation for cataract surgery It also provides on board lens power calculation capability as well as patient data management and lens constant personalization also called optimization The Holladay IOL Consultant Professional Edition HIC PRO is a third party software program developed distributed and supported by Jack Holladay MD that runs on a separate computer and provides intraocular lens power calculation lens constant personalization and surgical outcomes analysis It also contains a proprietary lens power calculation formula called the Holladay 2 formula which is not available on the lOLMaster The HIC PRO program cannot be loaded or run directly on the lOLMaster instrument at this time IOLMaster users wishing to use the HIC PRO program for IOL power calculation must transfer OLMaster patient measurement data into the HIC PRO program This document identifies several methods for this data transfer and provides setup and data transfer guidelines These methods were developed from a collaborative effort between Carl Zeiss Meditec and Jack Holladay MD for the benefit of our mutual customers Disclaimer Please Read Carl Zeiss Meditec Inc CZM is not responsible for the results provided by the HIC PRO
5. 4 amp 5 Windows XP that are equipped with a CD RW drive USB Memory Stick Available on newer lOLMaster systems Windows XP that are equipped with USB ports IOLIMIaster Setup CIOLMaster Versions 1 2 3 4 X 5 X 5 5 Prior to performing the Export function of the OLMaster you must ensure that the instrument is configured properly If the instrument is running Windows 95 or Windows 98 you must have the Option A software installed on the OLMaster If the instrument is running Windows XP you must have the Option A software installed on the Master In addition the type of data and the path for the export must be defined On lOLMaster systems running Windows 95 or Windows 98 the path is predetermined to be the Floppy Disk Drive No other selection is possible For systems running Windows XP the path may be selected to be either the CD RW drive or a USB memory stick To define the data and path follow the procedure below 1 From the New Patient Menu Click on Options then point to Setup and finally click on Program Settings IOL 3435 Page 5 of 32 2 The Program Settings window will open Click on the Export tab E x Patient Optio a Export management Progam f s Patent vallbe Mame frs name _ ideriiied by Ip Nut COM speed 13200 Standard 1
6. For support of this product please contact Dr Holladay at www docholladay com IOL 3435 Page 32 of 32
7. Program The HIC PRO is a third party application users are advised to contact Jack Holladay MD at support hicsoap com for technical and clinical support This document does not represent or imply any commitment for sales installation and setup technical or clinical support of the HIC PRO program Our tech support team has very limited knowledge of the HIC PRO program s operation CZM does not provide sales installation setup configuration training or troubleshooting support for a customer s network This document provides guidance to assist an IT professional when configuring the Holladay IOL Consultant Professional Edition to access patient data from an lOLMaster 500 via Ethernet CZM may provide guidance on a best effort basis but is not responsible for the setup and administration of a user s office network IOL 3435 Page 1 of 32 NOTE Before you attempt to set up your lOLMaster it might be helpful to know what version of software your instrument is using Below you will find the process for finding your software version for older lOLMaster systems IOL s 1 2 3 XP systems running 4 X or 5 X software and for the newer 5 5 system as well as the lOLMaster 500 For all lOLMaster instruments except the lOLMaster 500 find the question mark 2 on the New Patient screen and click on it i Last Name First Name lOLMaster a ICHECK DEVICELO01 0171911 SEWER testtes
8. Remember my password My Documents Cancel My Computer d Ea File name b n Places Files of type IOL Master Export Database mdb 10 the following EXACTLY as shown User Name lOLMaster Password lolm XP NOTE You will not see what you are typing as a password as it will only display dots so be very careful when typing the password Connecting to Ioman 1936 User name f IoLMaster Password TTTTIT Remember my password IOL 3435 Page 17 of 32 yA AAS 11 If you have correctly entered the proper User Name and Password the software will display this screen while it searches for shared folders on the lOLMaster Lookin 10801935 My Recent Documents Desktop My Documents File name My Network Places Files of type Master Export Database mdb 12 The software should find the default shared Export folder Double Click on this folder Open 3 x v OL Master Export Database mde v 10 3435 Page 18 of 32 13 The contents of the Export shared folder will now be displayed We can see the desired database file which is entitled IOLMasterExportData MDB Double Click on this file to open it and return to HIC PRO Open 14 The program will return to the IOL Master Import selection window and the
9. or L HUM that contains the IUL Master exported data Press UK to continue Please specify the date format for IDL Master IOL 3435 Page 24 of 32 Double click on Entire Network bN y Places Files of type IOL Master Export Database mdb IOL 3435 Page 25 of 32 Double Click on Zeiss workgroup My Computer Any and all computers which are attached to the Zeiss Workgroup will be displayed Double click on the lOLMaster where the desired database is located My Documents IOL 3435 Page 26 of 32 If this is the first time you are trying to connect to this lOLMaster the Connect to iolmXXXXXX where is the serial number of the desired OLMaster dialogue box will open You must enter the correct User Name and Password in order to connect to the database pen My Recent ers irene Connecting to Iolm801936 2 5 Desktop Remember password My Documents My Computer Femme v My Network Places Files of type IOL Master Export Database mdb M In the User Name dialogue box type JOLMaster EXACTLY as shown Connecting to Iolm801936 User name 10LMaster Y Password Remember my password IOL 3435 Page 27 of 32 In the Password dialogue box type lolm XP EXACTLY as presented here The actual password you entered will appear as dots so be very careful as you type User name Password 0000000 Reme
10. 5 Page 8 of 32 3 The Screen below shows the values set correctly for export to the Holladay software Settings system Measurement Network Identification Measured values Field separator Decimal separator File name Lastname First name ID number CORRECT EXPORT Axial length optical Keratometry O Individual measurements Mean value Composite value List of measurements SETTINGS Anterior chamber depth White to white N List of measurements Semicolon export csv Importing Patient Data into the HIC PRO software from removable media IOL 3435 Page 9 of 32 1 From the Patient Locator Screen click on the Import Patients from lOLMaster button pono erc Patent x iy 0 f i 2 The program will display the IOLMaster Import selection screen Click on the IOLMaster Data from Floppy USB key or CD ROM radio button the click on the button RE IOLMaster Lenstar Import selection 79 x ID M ater Lenatar Hehuork Lonnechon Tyee Lotari IOL Master Phan Pee Hie Pro I ol aster ILI spot IL pur Tur piel cR ur X ILIL Haida Dos omo ot Plas not the Urb key i ODOM rest contains Tre Haiba data ii UK t contrus Pleats spee
11. IOL Master will be shown in the list of networked IOL Masters Note that in our example we have connected to two different IOL Masters Import selection OLMaster Lenstar Network Connection Type Location IOL Master Mlolm1 03401 44E sporl OLM asterE xportD ata MDB IOL Master Mlolm801 S364E asterE portD ata MDB Add Lenstar Remove Import all Exams This may take long time IOL Master Data from Floppy Usb key or CD ROM IOL 3435 Page 19 of 32 15 Highlight the lOLMaster that you wish to import patient files from If necessary also select the desired date range from the drop menu then click OK 101 Import selection IOLMaster Lenstar Network Connection Type Location Add IOL Master IOL Master SMolm103401 4E port OL MasterE xportD ata MDB IOL Master Nlolm801 xport l DI LM asterE portD ata MD B Add Lenstar Remove Import All Exams This may take a long time CO IOL Master Data from Floppy Usb key or CD ROM Import All Exams taken the last 7 days w All Exams taken the last 3 days All Exams taken the last 7 days All Exams taken the last 15 days All Exams taken the last 30 days All Exams This may take a lona time CO IOL Masta 16 Depending on the number of patients that the system has to import several minutes might go by while t
12. ally provided by a DHCP server The data transfer is handled by a MS Jet database version 4 This database is stored in the shared network folder Export located onthe IOLMaster hard disk drive The name of the export database is IOLMasterExportData mdb IOL 3435 Page 12 of 32 The lOLMaster shall only be connected to private networks which are protected from public networks Internet by firewalls conforming to the latest technical standards A standard patch network cable Cat 5 with two RJ 45 connectors should be used to connect the lOLMaster with the network A network isolator must be placed inbetween lOLMaster NET and network cable A network isolator part number 000000 0448 931 can be ordered from Carl Zeiss for connection to the external network NET Attention should be paid to the specific safety regulations EN 60601 1 1 IEC 60601 1 see lOLMaster Instruction Manual IOLMaster Setup UOL Software versions d X 5 5 7 25 Import of Patient records via Ethernet is only possible on lOLMaster systems which are running Windows XP operating systems and which have Option A installed on the lOLMaster The lOLMaster comes factory configured for DHCP type networks If the lOLMaster is connected to a network with other than DHCP protocols it will be necessary for a factory trained Zeiss Field Engineer to be present during the setup time to grant a networking professional to access the network setup of the lOLMaste
13. at for IUL Master Highlight the lOLMaster you wish to import patients from and also select which exams you wish to import from the drop down menu 101 Import selection Exams taken the last 7 days v All Exams taken the last 3 days All Exams taken the last 7 days All Exams taken the last 15 days Exams taken the last 30 day All Exams This mav take a lona time f 02 JsD yw LU SUM CRG continue IOL 3435 Page 30 of 32 Click on OK 101 1 Import selection IOL Master 103401 4 xport IOLMasterE xportD ata MDB IOL Master Depending on the number of patients the system has to import several minutes might go by while the patients are being imported from the selected OLMaster After the import has been completed the system will return to the patient selection menu IOL 3435 Page 31 of 32 This process assumes that the customer has connected both the computer with the Holladay IOL Consultant software AND the lOLMaster 500 to their network and that the network is a DHCP configured network If the network settings are different a CZMI Field Engineer will have to grant access to the configuration of the lOLMaster 500 network connection This procedure has been presented for informational purposes only CZMI does not provide technical support for the Holladay IOL Consultant software
14. dy tres dat Hoc IOL MEDO TAY 2 25 19086 ec 12 2571 995 zl 3 The HIC PRO software will now check the various locations Floppy drive CD Rom drive USB ports for a file entitled export csv In the example pictured below we have exported the file onto a Floppy Diskette IOL 3435 Page 10 of 32 1H a Floppy Ha Ld vew Facer Took Hab Qa O E Peet prem f D ID ur E gt nae Type Date Modifies Dur ax scene cee KB Henz For SPST 00 4 When the HIC PRO software finds the file it will display all of the patients it finds within the file In our example here we had just one patient If multiple records are found you can select which records to import by checking or unchecking the box to the left of the record New Patent Records Last Name Frst Name Curt Number Date of Beth oo oOo J Musbermanm Mas 1234 M 16 1965 24 Feb 05 MF 05 Potter Marry 12245 Jen 01 1999 2444s 2 5 25 J Smith John LENSTAROO121 Jun 25 1944 15 0ct 09 15 Oct 09 J Seath Mathew LENSTA amp DO122 25 1943 195049 190 349 Exiting Patents with newer Records Patents with Surgical records in the database are not imported Last Name Frst Name Chart Number Date of beth oo os c Patient Exam Impot New Patient Records Last Name Date of B
15. ers which are NOT connected to a network utilize the export features of the lOLMaster to export patient data to either a floppy diskette a CD RW disc or a USB memory stick and the import features of the Holladay Consultant software The lOLMaster shall only be connected to private networks which are protected from public networks Internet by IOL 3435 Page 21 of 32 firewalls conforming to the latest technical standards A standard patch network cable Cat 5 with two RJ 45 connectors should be used to connect the lOLMaster with the network A network isolator must be placed between lOLMaster NET and network cable A network isolator part number 000000 0448 931 can be ordered from Carl Zeiss for connection to the external network NET Attention should be paid to the specific safety regulations EN 60601 1 1 IEC 60601 1 see lOLMaster Instruction Manual To ensure that the Holladay Il software will import the correct parameters from the lOLMaster 500 please verify that the Export tab settings on the lOLMaster 500 are set as shown below Program Measurement Identification Last name First name ID number Date of birth Examination date Measured values Axial length optical Keratometry Individual measurements Mean value Composite value J List of measurements v Anterior chamber depth v White to white Currentvalue List of measurements Field separator Semicolon
16. he patients are being imported from the selected IOL Master After the import has been completed the system will return to the patient selection menu IOL 3435 Page 20 of 32 E Halladay W Consultant Carl fetes Medites Training The above procedure assumes that the customer has connected both the computer with the Holladay IOL Consultant software HIC PRO AND the IOL Master to their network and that the network is a DHCP configured network If the network settings are different a CZMI Field Engineer will have to grant access to the configuration of the lOLMaster network connection This procedure has been presented for informational purposes only CZMI does not provide technical support for the Holladay IOL Consultant software For support of this product please contact Dr Holladay at www docholladay com lOLMaster 500 NOTE The lOLMaster 500 is pre configured for a DHCP network If a Static IP address is needed for the lOLMaster XP it will require a visit by a CZMI Field Engineer to obtain access to the network configuration files in Control Panel The Professional Edition of the IOL Consultant program is required for the import feature to work For details on obtaining the IOL Consultant program contact www docholladay com NOTE This presentation addresses only a NETWORK type connection between the lOLMaster XP system and a remote PC that has the Holladay Consultant software installed Older lOLMasters or lOLMast
17. irth V Mustermann Jul 16 1965 Potter Jan 01 1989 7 Smith Jun 25 1944 V Smith Jun 25 1943 Existing Patients with newer Records Patients with Surgical records in the database are not imported Last Name First Name Chart Number Date of Birth OD IOL 3435 Page 11 of 32 6 As we can see from the example below the selected patient record s have been imported and are available on the Patient Locator tab of the HIC PRO application li IOL Consulte Tert Eye Center i 2s mic i 008 Gender Back n IRC Frat Herne Chart Mumber J Earnie Pa beris Porras Lh Auer Date of Bats Hose Paten Late TLLA LIHX Ra E Vike 114 M riea mert fren Young IIA M Eosi 1585 N iri Hevea LIAA F Li2Det 2924 L1AA F Hit 1546 Pagid Ld oct 1225 ALILE LIEH LET 7815 ALICE 12H Aun 19 14 ALLEN 1158 M Thir 1528 ANDSE 118 U7 Apr 29 35 ANITA 1158 15 Dec 1917 ANN Fi 19208 LIEH m 11 oo iF Exrert Pasent Lint Print Paba Lat Pree Export Import Via the Network Ethernet connection Notes Network Requirements The lOLMaster is configured to use DHCP Dynamic Host Configuration Protocol The IP address and other network information needed to successfully connect the IOLMaster to your network and to access the shared network folder Export will be automatic
18. k on the Wrench Icon Settings New patient Patient list Ultrasound Last name First name Date of birth Date has not been defined MM DD Y vYY Patient ID Sex nat known Remarks oD 05 Sph D Cyl D Axis Sph D Cyl D Axis Refraction D 0 0 0 0 0 Visual acuity Eye status Phakic M Phakic Refractive comeal surgery not known v I0L 3435 Page 7 of 32 2 The Settings window will open Click on the Export tab p 4 Program Measurement Export w Network Regional settings English United States Date time 2 8 2011 6 24 48 Setup Printer setup NetworkPrinter Open Settings System 3 The Export tab screen will now be displayed The middle portion of the screen has selectable options as to which measurements and patient demographics are to be included in the exported file The picture below shows values that are INCORRECT us Settings system Program Measurement IOL Network Identification Lastname Firstname ID number Date of birth Examination date Measured values Axial length optical Keratometry Mean value List of measurements INCORRECT EXPORT Individual measurements Anterior chamber depth White to white Current value SETTINGS List of measurements Field separator Semicolon Decimal separator Comma File name export csv Service Save Cancel IOL 343
19. mber my password If you have entered the User Name and Password correctly the software will now search for shared folders on the selected lOL Master Look in ij 100801936 My Recent Documents Desktop My Documents My Computer Femme M Fiesoftype IOL Master Export Database mdb My Network Places IOL 3435 Page 28 of 32 Here we see that the program found a shared folder called Export This is the default folder for the lOLMaster export database Double click on the Export folder My Recent Documents 2 Desktop x My Documents o fere Metwork Places Files of type OL Master Export Database mdb The lOLMasterExportData MDB is the export database that we wish to import the patient files from Double click on this file My Documents 2 Desktop ay My Documents My Network Places Master Export Database ivi I0L 3435 Page 29 of 32 The program will return to the lOLMaster Lenstar Import selection window and the added 1 Master will appear in the listing 101 1 Import selection IOL Master Molm1034014SE xpor NOLMasterE xportD ata MDB IOL Master Molm801935XE xportNOLMasterE xportD ata MDB lease insert the floppy Usb Key or LO HUM that contains the TUL res UR to continue lease specity date form
20. r Provided that both the lOLMaster and the host PC running the HIC PRO software are connected to a DHCP network the IOLMaster can be located on the customer s network using the following instructions 1 In order for the HIC PRO software application to import patient files across the Ethernet connection it must first find the lOLMaster on the network 2 From the Patient Locator Screen click on the Import Patients from IOL Master button XX Coraufunt bot fc Cote I Fe Ves Import Patient s from IOL Master or Lenstar 3 IOL Master Lenstar Import selection window will open Click on the IOL Master Network Connection radio button to select it Also select the date range of the exams you wish to import from the drop menu then click on the Add IOL Master button I0L 3435 Page 13 of 32 Import All Exams taken the last 7 days cs 4 A Microsoft Windows Explorer window will open Find and Double Click on My Network Places Look in C My Documents d amp rc CD Label Templates CQIOLMaster Convert My Recent Documents Desktop IOL Master Export Database mdb es of lype 101 3435 EA XI Page 14 of 32 5 When the My Network Places window opens locate and Double Click on Entire Network Look amp My Network Places
21. t 06 01 1954 l x testil test 06 01 1954 ID Number Refraction OD D o fo osp n fp Visual Acuity OD os Remark IOL 3435 Page 2 of 32 Now click on About lOLMaster About IOLMaster Last Name 5 9 1OLPhacte First H ICHECK DEVICEL 01 01 1911 Date of Birth rr m testtest 06 01 1954 H testi test 06 01 1954 ID Number Refraction OD D 0 0 0 OS D o o o j Visual Acuity OD OS Remark The lOLMaster informational screen will open where you can verify the version of software installed on your instrument New Patient Patient Options act Nama About IOLMaster Advanced Technology IOLMaster SW Option A Ker Dil 2 00 0064 Carl Zeiss 1999 2008 1 000002 wzw DII fi 04 0006 IOLMaster EN Database 1 00 0003 Carl Zeiss 1999 2008 Innovationspress i Comea Dil rot a Piol DII 1 02 IDLMaster nd Lasiol DII 1 Sw Opin Lasiolh DII Carl Zeiss 1933 2008 Computer name IOL 3435 Page 3 of 32 For lOLMaster 500 instruments locate the I Icon in the upper right corner of the Patient Manager screen and click on it Patent manager New patient Patient list Ultrasound Last name First name Date of birth Date has not been defined MM DD YYYY Pa
22. tient ID Sex not known x Remarks OD 05 Sph D Cyl D Axis Sph D Cyl D Axis Refraction 0 bp p p 0 0 Visual acuity neum Eye status Phakic M Phakic Refractive corneal surgery not known not known x T oO The lOLMaster 500 informational screen will open where you can verify the software version installed on your lOLMaster 500 About lOLMaster Advanced Technology Copyright Carl Zeiss 1999 2009 IOLMaster ion 7 30 0048 SW Option Sono Link 2 00 0064 Ber M E Carl Zeiss 1999 2008 ACD Dil 1 00 0002 Ww DII 1 040006 IOLMaster 8 05 0002 C po SW Option Database 1 00 0003 Cornea 1 Carl Zeiss 1999 2008 10 Years Piol DII lOLMaster nd Biometry Lasiolh Dil 1 SW Option T Inmovationspre s Thurl 7000 B e m Print system information IOLMaster Computer name 9 Zeiss 1999 2008 IOL 3435 Page 4 of 32 Methods for data transfer from the lOLMaster to the HIC PRO program A Export Import Via Removable Media B Export Import Via Network Ethernet connection A Export Import Via Removable Media Non Networked Systems The lOLMaster can export via 3 forms of removable media depending on the model of the lOLMaster Floppy Diskette Limited to older OLMaster version 1 2 amp Windows 95 98 that are equipped with a Floppy Disk drive CD RW Disc Available on OLMaster version
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