- Attendance on Demand
Contents
1. 800 5 Enter the badge number of the employee to credit hours for EMPLOYEE ID 0 Note Each edit can be performed on only one employee at a time 2007 InfoTronics Inc All Rights Reserved 13 6 Enter a supervisor s badge number ENTER ID He Note This last prompt is the prompt for the supervisor to enter his her own badge number to validate himself herself 7 Place the supervisor s hand on the platen to verify himself herself Add Schedule Menu Sequence The Add Schedule operation allows the supervisor to add a standard schedule for an employee The new schedule replaces any previous schedules the employee had on the selected date Refer to the following process to add schedule 1 Press 3 to access the next menu screen 1 Add Pun 3 More 2 Credit Hours 2 Press 1 to select the Add Schedule operation 1 Add Sch 3 More 2 Cancel Meal 3 Enter the correct date in the displayed prompt To correct the date type numbers to represent the month day and or year in order Press the key to erase the number and re enter it ENTER DATE MM DD ENTER DATE MM DD Y Y 11 30 Or 11 30 06 Note The HP 4000 displays 6 digits when entering dates MM DD YY Other models allow only 4 digits for dates MM DD 4 Enter the scheduled start time SCH START 24Hr 800 5 Enter the scheduled end time SCH END 24Hr 1700 2007 InfoTronics Inc All Rights Reserved 14 Enter the e2. Enter Tips 1 Press the function key to enter tips 2 Enter tips for the specified pay designation making sure to include 2 decimal places ENTER TIPS 0 00 2007 InfoTronics Inc All Rights Reserved 3 Enter the employee s badge number EMPLOYEE ID 0 4 Employee s hand maybe required to be placed on the platen for the verification Review Information The following information can be accessed using the Review Information function key Function is maintained for active employees only It is updated upon each synchronization operation Item Description Name Employee name Use last name first name for the first 16 characters Last Punch Date and time of employee s last punch Current Per Wrk Hrs Worked hours for the current period Previous Per Wrk Hrs Worked hours for the previous period Selected Pay Des s Up to 3 pay designation summaries hours Schedules Up to 6 schedules with schedule type time restriction class schedule date scheduled start time and scheduled end time Selected Benefit Balances Up to 3 benefit balances hours HP 2000 HP 3000 HP 40000 uses the following steps 1 Press the function key to review information 2 Enter the employee s badge number EMPLOYEE ID 0 Employee s hand maybe required to be placed on the platen for the verification 4 Employee personal information is displayed and updated one line at a time on the screen
3. JOHNSON MARK 01 01 2000 09 00 Current 32 00 Previous 44 00 2007 InfoTronics Inc All Rights Reserved 10 Psnl Taken 48 00 Overtime 13 00 Wed 8 00a 5 00p Thu 8 00a 5 00p Vacation 16 00 Sick 8 00 Note The information displayed may be different based on the settings for the Review Information function key Note Function keys can not be defined for HP 1000 refer to Appendix E Prefix Mode for HP 1000 HP 2000 HP 3000 on page 27 on how to review employee information without function keys For HP 2000 and HP 3000 instead of using two available function keys use prefix mode to review employee information Refer to Appendix E Prefix Mode for HP 1000 HP 2000 HP 3000 on page 27 for details Call Back 1 Press the function key to punch with specified callback tag 2 Enter the employee s badge number EMPLOYEE ID 0 3 Employee s hand maybe required to be placed on the platen for the verification Using Supervisor Function Keys After supervisors are enrolled they can use function keys to manage employees Use the following steps to access supervisor menu and perform supervisor edits 1 Press the function key to access the supervisor menu 2 Type the supervisor s PIN This PIN is 1234 by default The availability of the supervisor menu and the subsequent supervisor edits depends on the HandPunch model used Model Operation HP 4000 This model immediately determines whether PIN is correc
4. WebNet HandPunch User Guide for Attendance on Demand Download at http www attendanceondemand com WebNet HandPunch_userqguide pdf ITOlUC TON ide 4 UR Ee 4 Supported RSI HandPunch Producer 4 WebNet HandPunch Lifecycle for Attendance on Demand sekekEEEKEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEn 5 ETC 5 Using the WebNet HandPunch with Attendance on Demand ccccccccccccccccccconcncncnencncnnnnnones 6 QuickStart Guide for Using WebNet HandPunch with Attendance on Demoand cono canonnn cano cn nos 6 Enrolling a S pervis oT sne eaae a AAAA EN ousvests ocde Ee See eege 7 Enrolling am Employee oa PUNCHING IN EE EE 9 Using Employee Function Key sis scccess A A A ER EEE E RA ia 9 et KEE 9 Enter Tips scott ia tdi o di Ill db iaa laa ad 9 A A NN 10 Call Backen cess asc Bees states Eer ESA amp subdue SES 11 Using Supervisor Function Ke 11 Add Punch Menu Sequence min id iaa 12 Credit Hours Menu Sequence inci ii indies eege da iz aides 13 Add Schedule Menu Sequence sssrinin enan n sirana e koks ea EEKE EEE EEN ENEE EEN 14 Cancel Meal Menu Sequence ue iuen EE ee DEEE O EE EENS EE EErEE ESEE eE 15 Credit D ll rs Men Sequence rinitis N E Id dida Len eee 16 Schedule Off Menu Sequences nacio ia Eed ieee Rate dp 17 Appendix A Feature Matrix ooooooccononccccccccnononnnnnnnnccccor rn rana cr crac cnn nera 19 Appendix B Synchronization OperatiON coomccnmncconnonincnnanenanananacnanaranaarnnar nano nnn rra rran rra aran
5. Beta sites The type of station is not yet available Serial No The serial number of the WebNet The serial number is critical because it helps Attendance on Demand associate the time recorder with the customer database Note This is not the serial number of the HandPunch itself Sync Mode The default mode allows the time recorder to initiate communications with the Attendance on Demand host at a frequency defined by the Sync Interval and Sync Offset values Sync Interval The number of minutes between clock initiated synchronization operations 2007 InfoTronics Inc All Rights Reserved 25 Property Description Sync Offset Determines when the first sync operation should start For example if the Sync Offset is 21 the first synchronization is initiated at 21 minutes past the hour The Sync Offset balances Attendance on Demand system load preventing all synchronizations from occurring simultaneously Log Transactions If selected each transaction is logged in the Station Activity Log Log Incorrect Value Rejections If selected a log entry is made when the time recorder rejects an attempt to assign an employee to a WebNet HandPunch station Time Zone Offset Determines the amount of time offset from the corporate time zone For example if the corporate headquarters is in EST and this location uses CST then choose One Hour Earlier Choose any time up to 5 hours earlier or 5 hours later
6. himself herself 6 Place the supervisor s hand on the platen to verify himself herself Credit Dollars Menu Sequence The Credit Dollars operation allows the supervisor to credit dollars for an employee Refer to the following process to credit dollars 1 Press 3 to access the next menu screen 1 Add Pun 3 More 2 Credit Hours 2 Press 3 to access the next menu screen 1 Add Sch 3 More 2 Cancel Meal 3 Press 1 to select the Credit Dollars operation 1 Credit Dollars 2 Scheduled Off 4 Enter the correct date in the displayed prompt To correct the date type numbers to represent the month day and or year in order Press the key to erase the number and re enter it ENTER DATE MM DD ENTER DATE MM DD Y Y 11 30 11 30 06 Note The HP 4000 displays 6 digits when entering dates MM DD YY Other models allow only 4 digits for dates MM DD 5 Enter the pay designation number ENTER PAY DES 1 2007 InfoTronics Inc All Rights Reserved 16 7 Enter dollars ENTER DOLLARS 1 00 8 Enter the employee s badge number EMPLOYEE ID 0 Note Each edit can be performed on only one employee at a time 9 Enter the supervisor s badge number ENTER ID H Note This last prompt is the prompt for the supervisor to enter his her own badge number to verify himself herself 10 Place the supervisor s hand on the platen to verify himself herself Schedule Off Menu Sequ
7. a command menu there are three options available for navigating the command menu e Press the key to execute the command shown on the display e Press the key to step to view the next command in the menu e Press the Clear key or any numeric key to exit the command menu If you are in a command s sub menu press the Clear key multiple times to completely exit the command menu System Setup Menu The System Setup menu allows you to set the basic operating parameters for the WebNet HandPunch unit The default password to enter the System Setup menu is 2 2007 InfoTronics Inc All Rights Reserved 30 System Setup Menu Set RS 485 422 L Set Baud Rate Set RS 232 Set Baud Rate Set Host Mode Several operations are available in the System Setup menu Operation Description Set Language The language shown on the HandPunch s display for example English French Italian and so on Set Date Format The date format shown on the HandPunch s display for example mm dd yy dd mm yy and so on Set Time and Date The time and date shown on the HandPunch s display Set Address The unique address for each HandPunch in a network All units are sent with the address set to 1 Do not change it Set ID Length The number of keystrokes required for a badge number This eliminates the need to press the Enter key Once it is set the HandPunch automatically accepts an ID number entry once the correct number of d
8. end time 7 Yes Present only benefit balances up to 3 benefit balances Note 1 Numbers 1 to 7 are reserved when prefix mode is enabled so employees cannot be assigned badge numbers 1 to 7 When this mode is disabled all number from 000000001 to 999999999 are available for use Prefix mode is not available until at least one synchronization operation has been performed after power up 3 When the employee presses the key with prefix mode the unit gives a short double beep It is normal 2007 InfoTronics Inc All Rights Reserved 28 Appendix F Error Codes Error codes are displayed on the LCD screen when error happens Please refer to the error codes in the following table for definitions of each condition Code Error Description 0 HTTPERROR_NONE No error 1 HTTPERROR_GENERAL Error occurred 2 HTTPERROR_PARSEURL URL cannot be parsed 3 HTTPERROR_REQUESTTYPE Request type is not valid 4 HTTPERROR_TOOMANYRETRIES Retry limit exceeded 5 HTTPERROR_NAMELOOKUP Host name lookup conversion failed 6 HTTPERROR_CONNECT Socket or connect failed 7 HTTPERROR_STREAM Fdopen failed effectively 8 HTTPERROR_SEND Send failed effectively 9 HTTPERROR_CALLBACK PfnCallback parameter is NULL 10 HTTPERROR_MEMORY Memory allocation failed 11 HTTPERROR_READ Error during read operation 12 HTTPERROR_HEADER_STATUS Status response line
9. on the HandPunch display 1000005232 Initiates HTTP synchronization operation 1000005364 Removes backup copy of employee templates Note For protection this command only occurs after 1000005200 is executed Templates are restored upon next successful synchronization operation by host 1000005365 Removes hand templates from the HandPunch Note For protection this command only occurs after 1000005200 is executed Templates are restored upon next successful synchronization by host toca 10 asterisks Displays device information such as the HandPunch serial number and so on 2007 InfoTronics Inc All Rights Reserved 24 Appendix D Attendance on Demand WebNet HandPunch Station Properties This appendix describes each tab in the WebNet HandPunch properties in Attendance on Demand Basic Tab WebNet Hand Punch Basic gt Recent Activity Name WebNet Hand Punch Number 8 Type 235 Serial No 7154717 Sync Mode Default Sync Interval Mins 120 Sync Offset Mins 21 Log Transactions Enabled Log Incorrect Value Enabled Rejections Time Zone Offset Same As Corporate Skip Daylight Savings Disabled Property Description Name A friendly name given to this station Number The time recorder s internal station number This number can not be changed It can be re issued if a station is removed and re added Type The type of station WebNet HandPunch is displayed
10. than corporate Skip Daylight When enabled daylight savings time is not observed Savings Recent Activity Tab The Recent Activity tab shows the Station Activity Log The Station Activity Log records communications activity between the WebNet HandPunch and Attendance on Demand WebNet Hand Punch Timestamp 1 31 2006 12 13 54 PM 1 31 2006 12 13 54 PM 1 31 2006 12 11 05 PM 1 31 2006 12 11 05 PM b Basic Recent Activity Description Station EffDateTime 1 Users 1 Templates 1 Transactions 0 Events Punch Trans Badge 12345 Station 8 Type 0 1 Users 1 Templates 5 Transactions 1 Events Badge 12345 0 template updated in system db WebNet Hand Punch WebNet Hand Punch WebNet Hand Punch WebNet Hand Punch 1 31 2006 12 13 54PM 1 31 2006 12 13 06 PM 1 31 2006 12 11 05 PM 1 31 2006 12 11 05 PM 2007 InfoTronics Inc All Rights Reserved 26 Appendix E Prefix Mode for HP 1000 HP 2000 HP 3000 Because HP 1000 time clock do not have function keys and HP 2000 and HP 3000 time clocks have only two function keys prefix mode is a special mode to allow employee review information without the need for function keys The HP 2000 and HP 3000 time clocks can dedicate two function keys for other operations Compared with regular mode the prefix mode requires the employee enter a prefix from 1 to 7 and the key before entering the employee s badge number Refer to the following table for 7 pref
11. 20 Manual Synchronization iaa 21 Power Up Syhehronization it A A lee 21 Enrollment Synchronization nsss A a atan iii 21 Special Employee E 21 Features Not Available until the First Synchronization Operation Completes ssseseseseeseeeeeeeeeereresr 21 When Synchronization Succeeds or Fails nono nonn oran ono cnnn cane cone on ne none rn no nano nn non no nn arc nnnnannncineo 21 Appendix C WebNet HandPunch Access CoOd8S ccooommcccconocccccnnnnnnccnnnnnnnncnennnnnnrrrrnnaerr rra 23 Appendix D Attendance on Demand WebNet HandPunch Station Properties 25 Basto TAD ii a A A A A A A RET heed N a aie SCH Recent Activity Tabivunin ii ias dia dd aabt 26 Appendix E Prefix Mode for HP 1000 HP 2000 HP 3000 ooooonmccccccccccccononaccccccccnccnnnnanaccnnnnnnns 27 2007 InfoTronics Inc All Rights Reserved 2 Appendix F e E 29 Appendix G WebNet HandPunch Menu Structure oooococonnncccnnnnnnncccnnanncnnnnanonennnnnnc nn rra 30 Using the Command Mella titi seve sate ege e a vale teu sede EENEG ege dci apa 30 System Setup Menis ld elena 30 KIT 32 Add Employee Menta 33 2007 InfoTronics Inc All Rights Reserved Introduction The HandPunch records and stores a three dimensional shape of the human hand to verify employee s identities RSI Recognition Systems Inc HandPunch products provide limited communications such as RS232 RS422 and private hosted TCP IP communication Intranet The WebNet provides RSI HandPu
12. Tronics Inc All Rights Reserved 18 Appendix A Feature Matrix The following table lists available features of the WebNet for different RSI HandPunch products HP 1000 HP 2000 HP 3000 HP 4000 Biometric Punch Verify Mode Y Y Y v Show Employee Name Verify Mode Y Y Y v Employee Information Review Hours Schedules and Benefits Refer to Review Information on page 10 for details Supervisor Functions Add a Punch Add a Schedule Credit Hours Credit Dollars and Pay Lunch Refer to Using Supervisor Function Keys on page 11 for details Employee Functions Transfer Workgroups Enter Tips and Add Callback Punch Refer to Using Employee Function Keys on page 9 for details Y Note Available in prefix mode Bulk Adjustments Bell Ringing Global Time Restrictions Individual Employee Schedule Based Time Restrictions NEON SJ S 2007 InfoTronics Inc All Rights Reserved 19 Appendix B Synchronization Operation The WebNet HandPunch performs a synchronization operation to share information with Attendance on Demand Each time a WebNet HandPunch initiates a communications session with Attendance on Demand it is initiating a synchronization operation By default the WebNet HandPunch synchronizes with the hosted system once an hour After any synchronization operation takes place manually or automatically another synchron
13. ble for the different HandPunch products refer to Appendix A Feature Matrix on page 19 2007 InfoTronics Inc All Rights Reserved 4 WebNet HandPunch Lifecycle for Attendance on Demand Several steps are required in order to use the WebNet HandPunch Understanding the steps helps you to have a great experience with the clock Customer Steps Before you use the clock enroll supervisors and employees Several videos and this end user manual are provided to assist you Enroll supervisors N Press Clear then Enter 3 Enter the password for the Add Employee menu Enter the supervisor s badge number and place hand on the platen three times Repeat for additional supervisors Press 1000005252 to synchronize the clock and Attendance on Demand Enroll employees yu gt Using the WebNet HandPunch e Press Clear then Enter Enter the password for the Add Employee menu Enter the employee s badge number and place hand on the platen three times Repeat for additional employees Y e Press 1000005252 to synchronize clock and Attendance on Demand A a gt Using Attendance Modify employee information on the Employee Personal Information Page on Demand lt y C Perform daily functions S 4 g Using the WebNet Employees punch Employees review Employees use Supervisors use HandPunch In Out information function keys function keys ya S 2007 InfoTronics Inc All Rights Reserved Using the W
14. c gateway IP address entry Beta sites Configuring static IP address is not yet available Allows static DNS server IP address entry Beta sites Configuring static IP address is not yet available 1000005 104 Enables Ethernet communications using static IP Information Beta sites Configuring static IP address is not yet available 1000005105 1000005106 Enables Ethernet communications using DHCP Allows entry of the IP address of self hosted MSS2 system Note The WebNet HandPunch can operate within Intranet 1000005107 1000005108 Reverts HTTP request timeout to 240 seconds Reverts to using Attendance on Demand instead of a self hosted MSS2 system Note The WebNet HandPunch can operate within Intranet 1000005109 Reverts to using a self hosted MSS2 system Note The WebNet HandPunch can operate within Intranet 1000005110 Displays synchronization URL It is valid only after attempted synchronization 2007 InfoTronics Inc All Rights Reserved Access Code Description 1000005111 Displays override URL 1000005112 Displays AOD mode O local host 1 A0D 1000005200 Displays system usage on the HandPunch display 1000005201 Displays EPROM version on the HandPunch display 1000005202 Displays model name on the HandPunch display 1000005203 Displays HandPunch address on the HandPunch display 1000005204 Displays HandPunch capacity
15. e data increases the length of time to perform a synchronization Operation increases The WebNet is designed to allow employees to punch using the HandPunch while synchronization operations are taking place Reviewing working hours schedules and benefits are delayed during the synchronization operation 2007 InfoTronics Inc All Rights Reserved 20 Manual Synchronization To force a manual sync type 1000005252 and press the Enter key on the HandPunch keyboard Note This code is reserved In the system employee badge numbers can be only up to 9 digits Power Up Synchronization A power up synchronization operation is scheduled to occur within 2 minutes after a WebNet HandPunch is powered up This helps place clock properties in the system quickly Enrollment Synchronization The enrollment synchronization operation is scheduled to occur within 5 minutes of new enrollments This helps update new enrollments in the system as quickly as possible Special Employee Synchronization A special synchronization operation is useful for an employee who is always the last person to punch for the day Instead of using hourly synchronization you can force synchronization immediately when this employee punches Ask the technician to set up the special employee synchronization if necessary Features Not Available until the First Synchronization Operation Completes The following features are not available until the first synchronization ope
16. ebNet HandPunch with Attendance on Demand A few procedures are required to begin using the WebNet HandPunch The QuickStart Guide lists the overall procedure The remaining sections describe the steps in detail QuickStart Guide for Using WebNet HandPunch with Attendance on Demand To use the WebNet HandPunch with Attendance on Demand a few steps are required This gives an overview of the process 1 Enroll supervisors Refer to Enrolling a Supervisor on page 7 2 Enroll employees Refer to Enrolling an Employee on page 8 3 Use clock as usual e Punch In and Out Refer to Punching In or Out on page 9 e Use function keys or prefix modes to perform transactions For supervisor function keys refer to Using Supervisor Function Keys on page 11 For employee function keys refer to Using Employee Function Keys on page 9 For prefix modes refer to Appendix E Prefix Mode for HP 1000 HP 2000 HP 3000 on page 27 e Supervisors can use menu commands for system management Refer to Appendix G WebNet HandPunch Menu Structure on page 30 Clock synchronizes on a regular basis with Attendance on Demand 4 If needed check for successful clock activity on the Recent Activity tab in the clock properties in Attendance on Demand Refer to Appendix D Attendance on Demand WebNet HandPunch Station Properties on page 25 for details 5 If needed modify the WebNet HandPunch properties such as the synchronization interval Refer to Appendix D Atte
17. ence The Scheduled Off operation allows the supervisor to create a benefit schedule for an employee This benefit schedule replaces any previous schedules the employee has on the selected date Refer to the following process to add benefit schedule 1 Press 3 to access the next menu screen 1 Add Pun 3 More 2 Credit Hours 2 Press 3 to access the next menu screen 1 Add Sch 3 More 2 Cancel Meal 3 Press 2 to select the Credit Dollars operation 1 Credit Dollars 2 Scheduled Off 2007 InfoTronics Inc All Rights Reserved 17 4 Enter the correct date in the displayed prompt To correct the date type numbers to represent the month day and or year in order Press the key to erase the number and re enter it ENTER DATE MM DD ENTER DATE MM DD YY 11 30 Or 11 30 06 Note The HP 4000 displays 6 digits when entering dates MM DD YY Other models allow only 4 digits for dates MM DD 5 Enter the benefit number ENTER BENEFIT 1 6 Enter hours to be scheduled off ENTER HOURS 8 00 7 Enter the employee s badge number EMPLOYEE ID 0 Note Each edit can be performed on only one employee at a time 8 Enter the supervisor s badge number ENTER ID ee Note This last prompt is the prompt for the supervisor to enter his her own badge number to verify himself herself 9 Place the supervisor s hand on the platen to verify himself herself 2007 Info
18. igits is entered By default the ID length is 11 Set Serial The communication settings e Enable the RS 232 communication mode e Set the baud rate to 28 800 e Enable the host mode Set Output Mode The function of output relays e Lock Auxiliary Relay mode allows the unit to act as the door controller e Card Reader Emulation mode allows the unit to output to an access control panel 2007 InfoTronics Inc All Rights Reserved 31 Operation Description Upgrade Set for memory upgrade Supervisor Override Menu The Supervisor Override menu allows you to manage employee data stored in the WebNet HandPunch The default password to enter the Supervisor Override menu is 3 Review bor os Supervisor Override Bulk Dollars Print Override Menu User Reject Set User Data User Time Zone Amnesty Set Restrictions On Off Operation Description Supervisor Override Review an employee s punch record add bulk hours or dollars to an employee s punch record or remove bulk hours or dollars to an employee s punch record Refer to the RSI HandPunch documentation for descriptive use of these settings List Users Display a list of all employees enrolled in a WebNet HandPunch Set User Data Set an employee s Reject Threshold Time Zone and Amnesty removing time zone restrictions for a specified number of punches available on HP 4000 only Refer t
19. is not valid 13 HTTPERROR_HEADER_INVALID Header is not formatted properly 14 HTTPERROR_HTTPSTATUS Unhandled status 15 HTTPERROR_TRANSFERENCODING Unsupported transfer encoding type 16 HTTPERROR_NOLENGTH Content length header missing and not chunked transfer 17 HTTPERROR_RETRY Callback indicated retry required For more information or troubleshooting assistance contact InfoTronics Technical Support 2007 InfoTronics Inc All Rights Reserved 29 Appendix G WebNet HandPunch Menu Structure It is highly recommended that you add a supervisor to lock the menus to prevent access by unauthorized users You can access the following WebNet HandPunch command menus e Calibrate Refer to the RSI HandPunch documentation for details e System Setup Refer to System Setup Menu on page 30 e Supervisor Override Refer to Supervisor Override Menu on page 32 e Add Employee Refer to Add Employee Menu on page 33 e Special Enroll Refer to the RSI HandPunch documentation for details Using the Command Menu If no one is enrolled in the WebNet HandPunch press the Clear key and the Enter key and type the appropriate password to enter a specific command menu If a supervisor is enrolled in the WebNet HandPunch press the Clear key and the Enter key Verify the supervisor with his her badge number and place his her hand on the platen Enter the appropriate password to enter a specific command menu Once you have entered
20. ix modes Prefix Presentation 1 Yes Present all 6 pieces of employee personal information Last Punch Display the date and time of the employee s last punch Current Period Hours Display working hours for the current period Previous Period Hours Display working hours for the previous period Pay Designations Display up to 3 pay designation summaries hours Schedules Display up to 6 schedules with schedule type restriction class schedule date scheduled start time and scheduled end time e Benefit Balances Display up to 3 benefit balances Note The prefix 1 Yes presents all employee personal information which can not be displayed on one screen Each item is presented one line at a time For example JOHNSON MARK 01 01 2000 09 00 Current 32 00 Previous 44 00 Psnl Taken 48 00 Overtime 13 00 Wed 8 00a 5 00p Thu 8 00a 5 00p Vacation 16 00 Sick 8 00 2 Yes Present only the date and time of the employee s last punch 2007 InfoTronics Inc All Rights Reserved 27 Prefix Presentation 3 Yes Present only working hours for the current period 4 Yes Present only working hours for the previous period S Yes Present only pay designations up to 3 hourly pay designation summaries 6 Yes Present only schedules up to 6 schedules with schedule type restriction class schedule date scheduled start time and scheduled
21. ization operation is scheduled one hour later When a scheduled synchronization is executed no messages are displayed on the WebNet HandPunch screen You can adjust the synchronization frequency in the AOD Interval field in minutes on the HTTP Sync tab of terminal properties HGU Properties Ea Communications Special Function Keys PINs Bell Schedule TimeZones Statistics Access Operation Setup CtiLines HTTP Syne AOD Interval fi 20 HTTP Request Timeout secs e0 Jk Log Transactions Last Sync J Log Rejected Items 1 31 22006 y JW Accept New Hand Enrollments made at Unit 12 47 PM I Accept new Enrollments as New Employees into System Serial No 7154717 J Automatic Sync of Date and Time During a synchronization operation the following happens 1 During the first time synchronization operation all readable settings are read from the WebNet HandPunch and placed into the system 2 For all subsequent synchronization modified terminal properties are sent from the system to the WebNet HandPunch 3 All transactions are extracted from the WebNet HandPunch and processed by the system 4 Employee data including optional calculated employee data is sent to the terminal A synchronization operation is generally completed in under a minute For 100 employees a synchronization takes about 20 seconds to complete As the number of employees assigned to the terminal increases and as calculated employe
22. mployee s badge number EMPLOYEE ID 0 Note Each edit can be performed on only one employee at a time Enter the supervisor s badge number ENTER ID HH Note This last prompt is the prompt for the supervisor to enter his her own badge number to verify himself herself Place the supervisor s hand on the platen to verify himself herself Cancel Meal Menu Sequence The Cancel Meal operation allows the supervisor to credit an employee for lunch when that time is autodetected Refer to the following process to cancel a meal deduction 1 2 3 4 Press 3 to access the next menu screen 1 Add Pun 3 More 2 Credit Hours Press 2 to select the Cancel Meal operation 1 Add Sch 3 More 2 Cancel Meal Enter the correct date in the displayed prompt To correct the date type numbers to represent the month day and or year in order Press the key to erase the number and re enter it ENTER DATE MM DD ENTER DATE MM DD Y Y 11 30 Or 11 30 06 Note The HP 4000 displays 6 digits when entering dates MM DD YY Other models allow only 4 digits for dates MM DD Enter the employee s badge number EMPLOYEE ID 0 Note Each edit can be performed on only one employee at a time 2007 InfoTronics Inc All Rights Reserved 15 5 Enter the supervisor s badge number ENTER ID Hee Note This last prompt is the prompt for the supervisor to enter his her own badge number to verify
23. nch products Internet capability so they can easily communicate with Attendance on Demand WebNet HandPunch Features In addition to the Internet capability the WebNet HandPunch provides the following key features to the RSI HandPunch e Ease of use Once the WebNet is installed for the RSI HandPunch plugged into the power outlet and Ethernet port and configured 1t can communicate with Attendance on Demand immediately e Comprehensive function key operations For example employees can review worked hours benefits and schedules Refer to Using Employee Function Keys on page 9 for details Supervisor menu is used to manage employee transactions Refer to Using Supervisor Function Keys on page 11 for details e Template backup storage A backup copy of employee templates is kept in the WebNet HandPunch e Background synchronization operation The WebNet HandPunch performs a synchronization Operation to share information with Attendance on Demand When a scheduled synchronization executes it does not interfere with the employee punching Refer to Appendix B Synchronization Operation on page 20 for details Supported RSI HandPunch Products The WebNet operates with the following RSI HandPunch products HP 1000 HP 2000 HP 3000 and HP 4000 Using the WebNet does not alter an RSI HandPunch in any manner It does not impact employee capacity or transaction storage The HandPunch also retains the full warranty For WebNet features availa
24. ndance on Demand WebNet HandPunch Station Properties on page 25 for details 2007 InfoTronics Inc All Rights Reserved 6 Enrolling a Supervisor After the WebNet HandPunch is installed configured and synchronized with Attendance on Demand the first person to be enrolled in the HandPunch has access to all command menus It is highly recommended to lock the menu and function keys from access by unauthorized users by adding a supervisor to the clock Enroll a supervisor using the following steps 1 Press the Clear key then the Enter key on the HandPunch to enter the command menu 2 Optional If a supervisor has been enrolled type the supervisor s ID namely a badge number in the system The supervisor places his her hand on the platen to verify himself herself 3 Type the password to access the Add Employee menu This password is 4 by default 4 Press the key to access the next menu screen Add Employee No Yes 5 Press the key to add a new supervisor Add Supervisor No Yes 6 Type the supervisor s ID namely the badge number in the system 7 Places the supervisor s hand on the platen three times It is important that the hand is placed on the platen in the same manner every time A a rn WEB PIN g lt 8 Once the enrollment is successful his her badge number is displayed with the score number on the screen The score reflects how accurately your hand is placed on the platen and
25. o the RSI HandPunch documentation for descriptive use of these settings 2007 InfoTronics Inc All Rights Reserved 32 Operation Description Set Restrictions Enable or disable employee punch time restrictions allowing or disallowing punches outside an employee s assigned time zone Add Employee Menu The Add Employee menu allows you to enroll employees supervisors or remove users from the WebNet HandPunch The default password to enter the Add Employee menu is 3 Add Employee Menu Operation Description Add Employee Enroll a new employee into the WebNet HandPunch Add Supervisor Enroll a new supervisor into the WebNet HandPunch Remove User Remove an employee or supervisor from the WebNet HandPunch Note 1 You can enroll one person or a group of people during an enrollment session Each person must have a unique personal number This number is recorded as the badge number in the system During the enrollment make sure the hand is placed on the platen in the same manner every time to ensure consistent hand reads 2007 InfoTronics Inc All Rights Reserved 33
26. one Change Sch Patt Eff Date Tue Jan 31 06 Date of Hire Tue Jan 31 06 Change After employees are added to the system the employee s properties can be adjusted in the employee s Personal Information page You can also use Simple Employee Import or Comprehensive Employee Import to import employees in the system first enroll employees with their badge numbers on the WebNet HandPunch later 2007 InfoTronics Inc All Rights Reserved 8 Punching In or Out After a supervisor or an employee is enrolled he she can punch in out 1 Type your badge number 2 Place your hand on the platen correctly 3 Your last name and first name are listed on the WebNet HandPunch display Using Employee Function Keys After employees are enrolled they can use the employee function keys or prefix mode to review their information on the WebNet HandPunch Employees can perform the following employee transactions e Simple transfer See Simple Transfer on page 9 for details e Enter tips See Enter Tips on page 9 for details e Review information See Review Information on page 10 for details e Callback See Call Back on page 11 for details Simple Transfer 1 Press the function key for a simple transfer 2 Enter the workgroup identifier for the workgroup level to transfer Department 3 Enter the employee s badge number EMPLOYEE ID 4 Employee s hand maybe required to be placed on the platen for the verification
27. ration completes 2 minutes after power up e Special Employee Synchronization Refer to Special Employee Synchronization on page 21 e Prefix mode Refer to Appendix E Prefix Mode for HP 1000 HP 2000 HP 3000 on page 27 e Pay designation summaries and benefit balances for employee review Refer to Review Information on page 10 When Synchronization Succeeds or Fails When the synchronization is successful the display of the HandPunch cycles through the following messages 13 Waiting Received 0xXX XXXX Bytes 2007 InfoTronics Inc All Rights Reserved 21 Sync Completed in XX seconds When a synchronization fails an error code is displayed Refer to Appendix F Error Codes on page 29 for details 2007 InfoTronics Inc All Rights Reserved 22 Appendix C WebNet HandPunch Access Codes This appendix describes access codes to perform operations on the WebNet HandPunch Access Code Description 1000005000 Presents IP configuration information including DCHP or static IP IP address network mask gateway and DNS address Beta sites Configuring static IP address is not yet available 1000005100 Allows static IP address entry Beta sites Configuring static IP address is not yet available 1000005101 Allows static IP network mask entry Beta sites Configuring static IP address is not yet available 1000005 102 1000005 103 Allows stati
28. rder Press the key to erase the number and re enter it ENTER DATE MM DD ENTER DATE MM DD YY 11 30 Or 11 30 06 Note The HP 4000 displays 6 digits when entering dates MM DD YY Other models allow only 4 digits for dates MM DD 3 Enter the time in 24 hour format For example 1700 is 5 p m ENTER Time 24Hr 800 4 Enter the employee badge number of the employee to add a punch for EMPLOYEE ID 12345 2007 InfoTronics Inc All Rights Reserved 12 Note Each edit can be performed for only one employee at a time 5 Enter a supervisor s badge number ENTER ID HH 6 Place the supervisor s hand on the platen to verify himself herself Credit Hours Menu Sequence The Credit Hours operation allows the supervisor to credit hours for an employee Refer to the following process to credit hours 1 Press 2 to select the Credit Hours operation 1 Add Pun 3 More 2 Credit Hours The Enter Date prompt is displayed 2 Enter the correct date in the displayed prompt To correct the date type numbers to represent the month day and or year in order Press the key to erase the number and re enter it ENTER DATE MM DD ENTER DATE MM DD Y Y 11 30 Or 11 30 06 Note The HP 4000 displays 6 digits when entering dates MM DD YY Other models allow only 4 digits for dates MM DD 3 Enter the pay designation number ENTER PAY DES 1 4 Enter hours to be credited ENTER HOURS
29. should average under 30 9 Press the key to add another supervisor or the key to access the next menu screen Press the Clear key to exit the command menu 10 Force a synchronization operation by typing 1000005252 and pressing the Enter key Make sure the success message Sync Completed in xx seconds is displayed Refer to When Synchronization Succeeds or Fails on page 21 for details Once a supervisor has been enrolled all further enrollments use the following rules e Employee enrollment allows the user to punch in out and use employee function keys e Supervisor enrollment allows the user to punch in out access all command menus as well as use both supervisor and employee function keys 2007 InfoTronics Inc All Rights Reserved 7 Enrolling an Employee Before employees can use the system they must be enrolled at the WebNet HandPunch by a supervisor Press the Clear key then the Enter key on the HandPunch to enter a command menu Enter the supervisor s ID namely his her badge number in the system Place supervisor s hand on the platen to verify himself herself Enter the password to access the Add Employee menu This password is 4 by default Press the key to add an employee Type the employee s ID namely his her badge number in the system Si Ok E Se IAS Place employee s hand three times on the platen It is important that the hand is placed in the same manner every time 8 Pre
30. ss the key to add another employee or the key to access the next menu screen Press the Clear key to exit the command menu 9 Force a synchronization operation by typing 1000005252 and pressing the Enter key on the WebNet HandPunch Make sure the success message Sync Completed in xx seconds is displayed Refer to When Synchronization Succeeds or Fails on page 21 for details When an employee is enrolled and his her information is not in the system the employee badge number becomes the last name Added becomes the first name For example if an employee is enrolled with badge number 12345 his her last name is added as E12345 and his her first name is Added New employees are always assigned to the clock group for the station they use Pages Personal Info Employee 12345 Added E Location 1 Department 4 w Cost Center 12345 Added 1 1 1 Last Name FirstName ID Badge Location Department Cost Center Hired E12345 Added E12345 12345 1 1 1 Tue Jan 31 06 Basic Personal Private Address Custom bRates bWorkgroup Active Status Hourly Status gt Pay Class gt Corrective Actions Custom Fields Bio Templates gt Transfers Last Name gt El2345 First Name gt Added Middle Initial ID Number 12345 Badge 000 12345 Release Pay Class Full Time Change Pay Class Eff Date Tue Jan 31 06 Clock Group gt Clock Group 1 Schedule Pattern N
31. t or not The supervisor menu is not displayed until a correct PIN is entered HP 2000 HP 3000 Even if the PIN is incorrect these models cannot immediately determine 1t The supervisor menu always continue and the supervisor edit can be completed When the edit arrives at the system the PIN is checked If the 2007 InfoTronics Inc All Rights Reserved 11 Model Operation PIN number is valid the edit is processed otherwise the edit is discarded HP 1000 These models do not have function keys so the supervisor menu is not available 3 Select operation The following operations are available Add Punch See Add Punch Menu Sequence on page 12 for details Credit Hours See Credit Hours Menu Sequence on page 13 for details Add Schedule See Add Schedule Menu Sequence on page 14 for details Cancel Meal See Cancel Meal Menu Sequence on page 15 for details Credit Dollars See Credit Dollars Menu Sequence on page 16 for details Schedule Off See Schedule Off Menu Sequence on page 17 for details Add Punch Menu Sequence The Add Punch operation allows the supervisor to add a punch for an employee Refer to the following process to add a punch 1 Press 1 to select the Add Punch operation 1 Add Pun 3 More 2 Credit Hours The Enter Date prompt is displayed 2 Enter the correct date in the displayed prompt To correct the date type numbers to represent the month day and or year in o
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