Chapter 9: Vendors
Contents
1. CTAS User Manual 9 9 Vendors Printing the Vendor Federal 1099 MISC Form The Vendor Federal 1099 MISC Form report will print the 1099 MISC form for all vendors selected The forms are the standard two per page and can be purchased at an office supply store Note only those vendors with the Form 1099 Required box checked in their Vendor screeen will be available to select for printing the 1099s To print the Federal 1099 MISCs click on the Reports button on the Vendors screen see previous page for illustration Next highlight Vendor Federal 1099 MISC Forms and click the Run button The Vendor Federal 1099 MISC Forms screen will appear vendor Federal 1099 MISC Forms Blue Ox Co op Decker and Associates Grinning Bear Rubbish KARK Construction stolen Base Auto Parts The Office Shop M Gorn 1093 Orly No Adjustment 7 E On the Vendor Federal 1099 MISC Forms screen Select the vendors whose forms are to be printed by moving their names from the Available Vendors box to the Selected Vendors box The gt gt button will move all vendors and the gt button will move the individually highlighted vendor s You can also select an individual vendor by double clicking on the name The lt and lt lt buttons allow you to move vendors out of the Selected Vendors box Select the printer type The printer type selected in the System Information will be the default selection Select Laser for an Inkjet printer Se2. see page 9 8 for illustration Highlight Vendor Mailing Labels and click the Run button and the Vendor Mailing Labels screen will appear vendor Mailing Labels Decker and Associates Fred Cox Gopher state One Call Grinning Bear Rubbish Jay Balk Jesse James Jim Burton Kak Construction Marquette Bank Marvin nn Mary Dahlberg Minnesota Power amp Light On the Vendor Mailing Labels screen Office of the State Auditor Select the vendors whose labels are to be printed by moving their names from the Available Vendors box to the Selected Vendors box The gt gt button will move all vendors and the gt button will move the individually highlighted vendor s You can also select an individual vendor by double clicking on the vendor The lt and lt lt buttons move vendors out of the Selected Vendors box Check the Form 1099 Only box if you want to display only those vendors that have the Form 1099 Required box checked on their vendor record Select the printer type The printer type selected in the System Information will be the default selection Select Laser for an Inkjet printer Enter the number of the row where you want the labels to begin to print in the Row field of the Starting Row Column box Enter the number of the column where you want the labels to begin to print in the Column field of the Starting Row Column box Click the Label Format radio button that matches the format of your labels C
3. 08 11 2010 Date Range 01412009 to 12512009 Vendor Name Grinning Bear Rubbish Federal ID Number Form 1099 Required Yes Date Description Check Number Account Number Amount 03282009 Quarterly Bill 5019 210 43100 384 132 25 Report Total 132 25 Vendor Name K amp K Construction Federal ID Number Form 1099 Required Yes Date Description Check Number Account Number Amount 04262009 Purchase of Gravel 5028 210 431 22 224 1 250 00 Report Total 1 250 00 Vendor Name Stolen Base Auto Parts Federal ID Number Form 1099 Required Yes Date Description Check Number Account Number Amount 02222009 Repair of Snowplow 5012 210 43125 400 643 18 05232009 Repair of Grader 5035 210 431 22 400 221 95 08152009 Mower parts 6037 100 46300 400 100 00 Report Total 1 065 13 Vendor Name The Office Shop Federal ID Number Form 1099 Required Yes Date Description Check Number Account Number Amount 02222009 Office Supplies 5010 100 41500 200 127 32 03282009 Election and Office Supplies 5018 100 41410 200 23 17 03282009 Election and Office Supplies 5018 100 41500 200 23 46 Report Total 173 95 e After clicking on the Printer icon the Printer Details screen appears Printer Details Print To Page Range Entire Document 3 pages 4 From Fage To Page I I I s p Number of Copies fi Print i A Cancel I I e Byclicking the From Page radio button you can choose to print only certain
4. 1400 Justice Lane Stillwater MN 55555 Wright and Associates 149 Elm Street Suite 200 Stolen Base MN 55555 Office of the State Auditor Daniel Zitske 152 Elm Avenue Stolen Base MN 55555 Gopher State One Call 14504 Greenview Drive Laurel MD 20708 Jesse James 100 Jesse James Road Stolen Base MN 55555 Marquette Bank 1400 Park Avenue Suite 2002 Minneapolis MN 55051 Minnesota Power amp Light 30 West Superior Street Duluth MN 55802 Postmaster 300 Elm Street Stolen Base MN 55555 Terry Key 955 Grant Avenue Stolen Base MN 55555 The Telephone Company 395 Pine Street Stolen Base MN 55555 VVendy Thompson 620 Elm Street Stolen Base MN 55555 Sample Vendor Mailing Labels Report Decker and Associates Suite 120 149 Elm Street Stolen Base MN 55555 Grinning Bear Rubbish 860 Birch Street Stolen Base MN 55555 Jim Burton 100 Garfield Avenue Stolen Base MN 55555 Marvin VVynne 104 VVashington Stolen Base MN 55555 P E R A 514 St Peter Street St Paul MN 55102 Stolen Base Auto Parts P O Box 157 Stolen Base MN 55555 The Office Shop 211 Elm Street Stolen Base MN 55555 Tri City Paving P O Box 326 Little Falls MN 56345 Western Hardware P O Box 1 Stolen Base MN 55555 June 2012
5. An example of the New Vendor screen is shown on the next page Office of the State Auditor June 2012 CTAS User Manual 9 3 Vendors Adding a New Vendor continued Federal ID Number 45 6509440 Vendor Name Gone Fest Control Address j s Nowhere fene Stolen Base Jan Contact Hame Anhur Anderson Phone tt E51 555 8594 Ext pe Fane d 651 555 8595 SER prbur n nepast pore Form 1099 Required pe Vendor Active X nave Cancel When the New Vendor screen appears complete the following steps For vendors that require a 1099 enter their Federal ID Number Enter the name of the vendor in the Vendor Name field Enter the address of the vendor in the Address fields The first two lines are the street address The third line is the city state and zip code Enter the name of the person that 1s your contact with the vendor in the Contact Name field Enter the telephone number for the vendor in the Phone field Enter the contact s telephone extension if appropriate Enter the fax number for the vendor in the Fax field Enter the vendor s e mail in the E mail Address field If the vendor will need a 1099 printed at the end of the year check the Form 1099 Required box Check the Active box You will then be able to select this vendor when entering transactions Click the Save button to add the new vendor Office of the State Auditor m2 CTAS User Manual 9 4 Vendors Changing a Vendor To change
6. Base MN 55555 Stolen Base MN 56555 Stolen Base MIN 55565 e After clicking on the Printer icon the Printer Details screen appears Printer Details Print To Page Range Entire Document 3 pages 4 From Page To Page I Number of Copies Ji i l umber of Copies bh Print Cancel e By clicking the From Page radio button you can choose to print only certain pages of the report The Number of Copies box allows you to enter the number of copies you would like printed After selecting the printer details click on the Print button to begin printing the report The following page has a sample of the report To close the printing of the report e Click the Red X icon on the System Reports screen e Click the Cancel button on the Vendor Mailing Labels screen e Click the Exit button on the Reports screen Office of the State Auditor m2 CTAS User Manual 9 20 Vendors Printing the Vendor Mailing Labels continued Blue Ox Co op P O Box 667 Stolen Base MN 55555 Fred Cox 254 Washington Stolen Base MN 55555 Jay Balk 114 Maple Street Stolen Base MN 55555 K amp K Construction 183 Birch Street Stolen Base MN 55555 Mary Dahlberg 211 Grant Avenue Stolen Base MN 55555 Perry Oil 780 Silver Lane Stolen Base MN 55555 Stolen Base Bank 150 Elm Street Stolen Base MN 55555 The RBI Journal 370 Elm Street Stolen Base MN 55555 Washington County County Courthouse
7. Chapter 9 Vendors June 2012 This Page Left Blank Intentionally June 2012 CTAS User Manual 9 1 Vendors Introduction In the Vendors section you can enter the name and address of vendors you pay on a regular basis Then when entering claims or disbursement transactions you can type the first few letters of the vendor s name and the vendor s full name and address will appear in the appropriate fields In addition by entering vendor information you can print a Federal 1099 Form for selected vendors as well as vendor ledgers and mailing labels Accessing the Vendors Section To access the Vendors section from within the Accounting Module of CTAS click on the Vendors icon The Vendors screen as shown below will appear i CTAS Accounting Module Vendors Blue Ox Co op Daniel Zitske Decker and Associates Fred Cox Gopher state One Call Grinning Bear Rubbish Jay Balk Jesse James Jim Burton KAK Construction Marquette Bank Marvin ynne Minnesota Power amp Light 2 FO Box b r 154 Elm Avenue suite 120 149 Elm Street 254 Washington 14504 Greenview Drive 060 Birch Street 114 Maple Street 100 Jesse James Road 100 Garfield Avenue 183 Birch Street 1400 Park Avenue Suite 2002 104 Washington 30 West Superior Street 614 St Peter Street ty I m Km 10 08 AM City o o Stolen Base 5 Stolen Base Stolen Base Stolen Base Laurel Stolen Base Stolen Base Stolen Base Stolen Base Stole
8. Rubbish Federal ID Number 860 Birch Street Form 1099 Required Yes Stolen Base MN 55655 ct Phone F ax Email K amp K Construction Federal ID Number 183 Birch Street Form 1099 Required Yes Stolen Base MN 55555 ct Phone F ax Email Stolen Base Auto Parts Federal ID Number 0 Box Form 1099 Required Yes Stolen Base MN 55655 Cortact Phone F ax F mail zi e After clicking on the Printer icon the Printer Details screen appears Page Range Entire Document 3 pages 4 From Page To Page I umber of Copies fi Print 1 4 A Cancel I e By clicking the From Page radio button you can choose to print only certain pages of the report The Number of Copies box allows you to enter the number of copies you vvould like printed After selecting the printer details click on the Print button to begin printing the report The following page has a sample of the report To close the printing of the report e Click the Red X icon on the System Reports screen e Click the Cancel button on the Vendor List screen e Click the Exit button on the Reports screen Office of the State Auditor m2 CTAS User Manual Vendors Printing the Vendor List continued Sample Vendor List Report 9 17 Town of Grand Slam Vendor List 08 11 2010 Blue Ox Co op Federal ID Number P O Box 667 Form 1099 Required Yes Stolen Base MN 55555 Contact Phone Fax Email Daniel Zit
9. a vendor s information highlight the vendor s name on the Vendors screen and click the Edit button i w CTAS Accounting Module Vendors Jim Burton K amp K Construction Marquette Bank Marvin Wynne Minnesota Power amp Light PERA Perry Oil Postmaster Stolen Base Auto Parts Stolen Base Bank Terry Key The Office Shop The RBI Journal 100 Garfield Avenue 183 Birch Street 1400 Park Avenue Suite 2002 104 Washington 30 West Superior Street 514 St Peter Street 780 Silver Lane 300 Elm Street P O Box 15 150 Elm Street 955 Grant Avenue 211 Elm Street 370 Elm Street 395 Pine Street Stolen Base Stolen Base Minneapolis Stolen Base Duluth St Paul Stolen Base Stolen Base Stolen Base Stolen Base Stolen Base Stolen Base Stolen Base Stolen Base Update Vendor The Telephone Company 395 Pine Street PF On the Update Vendor screen you can change any field including the status of the vendor The status of the vendor active or inactive can only be changed when the vendor has not been used in a transaction during the current fiscal year To complete updating a vendor s information click the Save button Office of the State Auditor hmeo12 CTAS User Manual 9 5 Vendors Deleting a Vendor The need to delete a vendor s information could result from a decision that the information is not needed after it was added or because the vendor s information has accidentally
10. been entered more than once Note you can only delete a vendor s information if it has not been used in any transactions ia CTAS Accounting Module Eile Accounting Payroll Investments Indebtedness Accrual Help Re Kr Claims Disb iz E Receipts Vendors 10 52 AM Vendor be Actie Vendors aaach Leave Blank for All fendors Blue Ox Co op F O Box bb stolen Base 2 Daniel fitske 152 Elm Avenue stolen Base Decker and Associates suite 120 144 Elm Street stolen Base Fred Cox 254 Washington stolen Base Gone Pest Control 45 656940 123 Nowhere Avenue stolen Base Gopher state One Call N 14504 Greenview Drive Laurel Grinning Bear Rubbish O60 Birch Street stolen Base Jay Balk 114 Maple Street stolen Base Jesse James 100 Jesse James Road stolen Base Jim Burton 100 Garfield Avenue stolen Base K amp K Construction 163 Birch Street stolen Base Marquette Bank 1400 Park Avenue suite 2002 Minneapolis Marvin ynne me 104 Washington stolen Base Minnesota Power amp Light 30 West Superior Street Duluth CeO A ELLO Doutor Otrant Q Dal 4 5 rl N N D Add 2 Edit N 3 Delete di Reports 7 N PA N 7 f Accounting Payroll Investments C Indebtedness Accrual e To delete a vendor s information highlight the vendor s name on the Vendors screen and click the Delete button e After the delete option is selected the Confirm Vendor Delete screen appears below left Click on the Ye
11. count Number Amount 02 27 2009 Office Supplies 5010 100 41500 200 127 32 0328 2009 Election and Office Supplies 5018 100 414 190 200 29 17 02 28 2009 Election and Office Supplies 5018 100 415 00 00 23 46 Report Total 173 95 Vendor Name The Telephone Company Federal ID Number Form 1099 Required No 01 25 2009 Monthly Bill 5002 100 4 1500 321 52 93 02 22 2009 Monthly Bill 5009 100 4 1500 321 63 92 0328 2009 Monthly Bill 5017 100 4 1500 321 49 38 04 25 2009 Monthly Bill 5025 100 4 1500 321 poz o6 05 23 2009 Monthly Bill 5033 100 415 010 321 46 83 Report Total 265 42 Page 1 Office of the State Auditor June 2012 CTAS User Manual 9 15 Vendors Printing the Vendor List The Vendor List will provide you the information contained in the vendor record for selected vendors The report can be used to review the information on each vendor so the information can be updated as needed To print the Vendor List click on the Report button on the Vendors screen see page 9 8 for illustration Then highlight Vendor List and click the Run button and the Vendor List screen will appear vendor List Blue Ox Co op Daniel Zitske Decker and Associates Fred Cox Gopher state One Call Grinning Bear Rubbish Jay Balk Jesse James Jim Burton KAK Construction Marquette Bank Marvin ynne Mary Dahlberg Minnesota Power amp Lig On the Vendor List screen e Select the vendors whose information is to be printed by moving their names fr
12. egin printing the report The following page has a sample of the report JI To close the printing of the report e Click the Red X icon on the System Reports screen e Click the Cancel button on the Vendor Federal 1099 MISC Forms screen e Click the Exit button on the Reports screen June 2012 Office of the State Auditor CTAS User Manual 9 11 Vendors Printing the Vendor Federal 1099 MISC Form continued Sample Vendors Federal 1099 MISC Form Report Town of Grand Slam 333 Homerun Cirde P O Box kK Stolen Base MN 65555 24 654 124 Blue Ox Co op 143 00 P O Box 667 Stolen Base MN 55555 Town of Grand Slam 332 Homerun Circe PO Box RK Stolen Base MN 55555 24 654124 Grinning Bear Rubbish 132 25 60 Birch Street stolen Base MN 55555 Office of the State Auditor m0 CTAS User Manual 9 12 Vendors Printing the Vendor Ledger The Vendor Ledger is designed to provide a list of all disbursements made to selected vendors within a specified time period The report can be used to review the payments to a vendor to find any disbursements that have not been coded correctly To print the Vendor Ledger click on the Report button on the Vendors screen see page 9 8 for illustration Then highlight Vendor Ledgers and click the Run button and the Vendor Ledgers screen will appear vendor Ledgers Daniel Aitske Decker and Associates Fred Cox Gopher state One Call Grinning Gear Rubbish Jay Ba
13. itor hmeo12 CTAS User Manual 9 8 Vendors Printing Reports Introduction There are four reports you can create and print from the vendor section They are the Vendor Federal 1099 Form s Vendor Ledgers a Vendor List and Vendor Mailing Labels To select the report you want to create click on the Reports button at the bottom of the Vendor screen ia CTAS Accounting Module Vendors Blue Ox Co op Daniel Zitske Decker and Associates Fred Cox Gopher State One Call Grinning Bear Rubbish Jay Balk Jesse James Jim Burton K amp K Construction Marquette Bank Marvin Wynne Minnesota Power amp Light 152 Elm Avenue Suite 120 254 Washington 14504 Greenview Drive 660 Birch Street 114 Maple Street 100 Jesse James Road 100 Garfield Avenue 183 Birch Street 1400 Park Avenue Suite 2002 104 Washington 30 West Superior Street 514 St Peter Street ne A Reports screen will appear listing the four reports Vendor Federal 1099 MISC Forms Vendor Ledgers I Vendor List 1 Vendor Mailing Labels TA s Stolen Base Stolen Base Stolen Base Stolen Base Laurel Stolen Base Stolen Base Stolen Base Stolen Base Stolen Base Minneapolis Stolen Base Dyluth St Paul Staley Ranan To run a report highlight the report s name and click the Rui button The following pages describe each report and illustrate how to create and print each report Office of the State Auditor June 2012
14. lect the Tax year by clicking on the up or down arrow in the Tax Year box You can adjust where the information is printed on the 1099 form by clicking on the Vertical Adjustment down arrow This will allow you to line up the information for the 1099 within the boxes on the form Click the Print Preview button and the print preview System Reports screen will appear as shown on the next page Office of the State Auditor hmeo12 CTAS User Manual 9 10 Vendors Printing the Vendor Federal 1099 MISC Form continued e After reviewing the preview click on the Printer icon to begin the printing of the report You can close the System Reports screen by clicking the red X System Reports 5 KIKI LI Page 1 of 1 Town of Grand Slam 333 Homerun Cirde P O Box K Stolen Base MN 55555 24 6541 24 Blue Ox Co op P O Box 667 Stolen Base MN 55555 Town of Grand Slam 333 Homerun Cirde P O Box K Stolen Base MN 55555 e After clicking on the Printer icon the Printer Details screen appears Printer Details Print To Page Range Entire Document 3 pages 4 From Page To Page I I I 5 p Number of Copies i Print I i Cancel e By clicking the From Page radio button you can choose to print only certain pages of the report The Number of Copies box allows you to enter the number of copies you would like printed After selecting the printer details click on the Print button to b
15. lick the Print Preview button and the print preview System Reports screen will appear as shown on the next page June 2012 CTAS User Manual 9 19 Vendors Printing the Vendor Mailing Labels continued e After oie the ee click on the Printer icon to begin the apn of the OEE gt io j e oe ee E System Reports LAiale laf Page 1 of 1 Blue Ox Co op Daniel Ztske Decker and Associates P O Box 667 152 Elm Avenue Sute 120 Stolen B ase MN 55555 Stolen Base MN 56555 149 Elm Street Stolen Base MN 55565 Fred Cox Gopher State OneCall Grinning Bear Rubbish 254 Washington 14504 Greenview Drive 860 Birch Steet Stolen Base MN 55555 Laurel MD 20708 Stolen Base MN 55565 Jay Balk Jesse James Jim Burton 114 Maple Street 100 Jesse James Road 100 Garfield Avenue Stolen Base MN 55555 Stolen Base MN 56555 Stolen Base MN 55565 K amp K Construction Marquette Bank in Wp 183 Birch Street 1400 Park venue on Stolen Base MN 55555 Suite 2002 Stolen Base MIN 55565 Minneapolis MN 55051 May Dahibag Minnesota Power amp Light PERA 211 Grant Avenue 30 West Superior Street 514 St Peter Street Stolen Base MN 55555 Duluth MN 55802 St Paul MN 55102 Perry Oil Postmaster Stolen Base Auto Parts 780 Silver Lane 300 Elm Street P O Box 157 Stolen Base MN 55555 Stolen Base MN 56555 Stolen Base MN 55565 Stolen B ase Bank Terry Key The Office Shop 150 Elm Street 955 Grant Avenue 211 Elm Street Stolen
16. lk Jesse James dim Burton Kak Construction Marquette Bank Marvin Wynne Mary Dahlberg Minnesota Power amp Lic 01 01 2010 08 11 2010 On the Vendor Ledgers screen e Select the vendors whose ledgers are to be printed by moving their names from the Available Vendors box to the Selected Vendors box The gt gt button will move all vendors and the gt button will move the individually highlighted vendor s You can also select an individual vendor by double clicking on the vendor The lt and lt lt buttons allow you to move vendors out of the Selected Vendors box e Enter the beginning date for the range of disbursements you want to list for the selected vendors in the Start Date field e Enter the ending date for the range of disbursements you want to list for the selected vendors in the End Date field e Check the Form 1099 Only box if you want to display only those vendors that have the Form 1099 Required box checked on their vendor record e Click the Print Preview button and the print preview System Reports screen will appear as shown on the next page Office of the State Auditor 0 Jue2012 CTAS User Manual 9 13 Vendors Printing the Vendor Ledger continued e After reviewing the preview click on the Printer icon to begin the printing of the report You can close the System Reports screen by clicking the red X 7 e ee Page 1 of 1 Town of Grand Slam Yen dor Ledgers
17. n Base Minneapolis Stolen Base Duluth ot Paul Dalan Aarna You can Add Edit or Delete a vendor from the Vendors main menu screen In addition by clicking the Reports button you can print Federal 1099s vendor ledgers a list of vendors or mailing labels Instructions on how to use these buttons can be found later in this chapter Office of the State Auditor June 2012 CTAS User Manual 9 2 Vendors Adding a New Vendor To begin entering a vendor click on the Add button at the bottom of the Vendors screen i CTAS Accounting Module Vendors vendor Nene FedeyBli Blue Ox Co op Daniel Zitske Decker and Associates Fred Cox Gopher State One Call Grinning Bear Rubbish Jay Balk Jesse James dim Burton K amp K Construction Marquette Bank Marvin Wynne Minnesota Power 8 fant E 10 20 AM E PC a E Ca P O Box bbr 152 Elm Avenue Suite 120 254 Washington 14504 Greenwiew Drive 050 Birch Street 114 Maple Street 100 Jesse James Road 100 Garfield Avenue 193 Birch Street 1400 Park Avenue 104 Washington 30 West Superior Street 514 St Peter Street Sn Shoe l 149 Elm Street suite 2002 Stolen Base stolen Base stolen Base stolen Base Laurel stolen Base stolen Base stolen Base stolen Base stolen Base Minneapolis Stolen Base Duluth St Paul Otalan Porn After the Add option is selected a New Vendor screen will appear allowing you to enter the information for the new vendor
18. om the Available Vendors box to the Selected Vendors box The gt gt button will move all vendors and the gt button will move the individually highlighted vendor s You can also select an individual vendor by double clicking on the vendor The lt and lt lt buttons allow you to move vendors out of the Selected Vendors box e Check the Form 1099 Only box if you want to display only those vendors that have the Form 1099 Required box checked on their vendor record e Click the Print Preview button and the print preview System Reports screen will appear as shown on the next page Office of the State Auditor s s lt SsSsSS Jue2012 CTAS User Manual 9 16 Vendors Printing the Vendor List continued e After reviewing the preview click on the Printer icon to begin the printing of the report You can close the Systenr Reports screen by clicking the red X System Reports Page 1 of 1 Town of Grand Slam Vendor List 08 11 2010 Blue a op Federal ID Number P O Box 667 Form 1099 Required Yes Stolen Base MN 55555 Cortact Phone F ax Email Daniel Ztske Federal ID Number 152 Elm Avenue Form 1099 Required No Stolen Base MN 55555 Cortact Phone Fax Email Decker a Associates Federal ID Number Suite 12 Form 1099 Required Yes 149 Elm Se Stolen Base WN 56655 Cortact Jim Ka Phone 651 555 121 Fax 651 555 1213 2 Email jim kad deckerlawyers com Grinning Bea
19. pages of the report The Number of Copies box allows you to enter the number of copies you vvould like printed After selecting the printer details click on the Print button to begin printing the report The following page has a sample of the report To close the printing of the report e Click the Red X icon on the System Reports screen e Click the Cancel button on the Vendor Ledgers screen e Click the Exit button on the Reports screen Office of the State Auditor m2 CTAS User Manual Vendors Printing the Vendor Ledger continued Sample Vendor Ledger Report 9 14 Town of Grand Slam Vendor Ledgers 08 11 2010 Date Range 07 01 2009 to 12 31 2009 Vendor Name Grinning Bear Rubbish Federal ID Number Form 1099 Required Yes Date Description Check Number Account Number Amount 03 78 2009 Quarterly Bill 5019 10 43100 384 132 25 Report Total 132 25 Vendor Name K amp K Construction Federal ID Number Form 1099 Required Yes Date Description Check Number Account Number Amount 04 25 2009 Purchase of Gravel 5025 210 43122 224 1 250 00 Report Total 1 250 00 Vendor Name Stolen Base Auto Parts Federal ID Number Form 1099 Required Yes 02 22 2009 Repair of Snowplow 5012 210 43125400 643 18 05 23 2009 Repair of Grader 5035 210 43122 400 321 95 08 15 2009 Mower parts 6037 100 46300 400 100 00 Report Total 1 065 13 Vendor Name The Office Shop Federal ID Number Form 1099 Required Yes Date Description Check Number Ac
20. s button to delete the vendor s information e You will then receive a screen message below right that indicates the information was deleted Click the OK button to complete the process i Confirm Vendor Delete CTAS MA The vendor was successtully deleted U Office of the State Auditor 02 CTAS User Manual V endors Usine the Search Feature Office of the State Auditor 9 6 In the Vendors section there are two search options to search for vendors The first option is to search in active vendors The default search in CTAS is by active vendors to search by inactive vendors see next page w CTAS Accounting Module Vendors VendorNeme Federal Address Line 1 Address Line Cy 8 Blue Ox Co o p Daniel Zitske Decker and Associates Fred Cox Gopher state One Call Grinning Bear Rubbish Jay Balk Jesse James Jim Burton KF Construction Marquette Bank Marin Wynne Minnesota Power amp Light PRERA To search by active vendor FO Box 66 162 Elm Avenue Suite 120 254 Washington 14504 Greenview Drive 560 Birch Street 114 Maple Street 100 Jesse James Road 100 Garfield Avenue 163 Birch Street 1400 Park Avenue 104 Washington e 30 west superior Street Gi 4 St Peter Street 1 Am 149 Elm Street suite 2002 e Enter all or part of the name in the Vendor field e Click the Search button e Vendors meeting the criteria will be displayed stolen Ba
21. se stolen Base Stolen Base stolen Base Laurel Stolen Base Stolen Base Stolen Base Stolen Base Stolen Base Minneapolis Stolen Base Duluth at Paul Otalan Parna r June 2012 CTAS User Manual 9 7 Vendors Using the Search Feature continued The second option is to search by inactive vendors i CTAS Accounting Module Vendors Fa Vendor Nane Federal Address Line 1 Address Line2 ity s Blue Ox Co op Daniel Zitske Decker and Associates Fred Cox Gopher State One Call Grinning Bear Rubbish Jay Balk Jesse James Jim Burton KAK Construction Marquette Bank Marvin vine Minnesota Power amp Light PO Box bb 152 Elm Avenue Suite 120 254 Washington rs 14504 Greenview Drive 860 Birch Street 114 Maple Street 100 Jesse Janes Road 100 Garfield Avenue 183 Birch Stfeet 1400 Park Avenue 104 Washington J0 West Superior street 514 SY Peter street On Ki UT 149 Elm Street suite 2002 stolen Base stolen Base stolen Base stolen Base Laurel Stolen Base Stolen Base stolen Base stolen Base Stolen Base Minneapolis Stolen Base Duluth ot Paul Srlan Pare m To search by inactive vendor 4 TA e Uncheck the Active Vendor box e Click the Search button e The inactive vendors will then be displayed To narrow the search enter all or part of the name in the Vendor field e Vendors meeting the criteria will be displayed Office of the State Aud
22. ske Federal ID Number 152 Elm Avenue Form 1099 Required No Stolen Base MN 55555 Contact Phone Fax Email Decker and Associates Federal ID Number Suite 120 Form 1099 Required Yes 149 Elm Street Stolen Base MN 55555 Contact Jim Kaat Phone 651 555 1212 Fax 651 555 1213 Email jim kaat deckerlawyers com Grinning Bear Rubbish Federal ID Number 860 Birch Street Form 1099 Required Yes Stolen Base MN 55555 Contact Phone Fax Email K amp K Construction Federal ID Number 183 Birch Street Form 1099 Required Yes Stolen Base MN 55555 Contact Phone Fax Email Stolen Base Auto Parts Federal ID Number P O Box 157 Form 1099 Required Yes Stolen Base MN 55555 Contact Phone Fax Email The Office Shop Federal ID Number 211 Elm Street Form 1099 Required Yes Stolen Base MN 55555 Contact Phone 218 555 6911 Fax 218 555 6912 Email The Telephone Company Federal ID Number 395 Pine Street Form 1099 Required No Stolen Base MN 55555 Contact Phone Fax Email Page 1 Office of the State Auditor June 2012 CTAS User Manual 9 15 Vendors Printing the Vendor Mailing Labels The Vendor Mailing Labels allow you to print mailing labels for selected vendors on pages with either fourteen or thirty labels per page The mailing labels selection allows you to use partial pages of labels by selecting the starting row and column To print the Vendor Mailing Labels click on the Report button on the Vendors screen
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