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1. Filters Ney Filter listhox Stats Copy wi new name Move UP DOVVA This listbox contains the list of defined filters You can create a single complex filter or create several filters for managability The order of the filters is important so for multiple filters some experimentation may be required Filter listbox List of defined filters Stats Click in the above box and type a name for your new filter Top New i Click New to define a new filter New Top Copy w new name Aaa A workaround since simply renaming a filter caused issues you can copy the current filter to a new filter with a new name then delete the old one new name Top Modify Modify the currently selected filter Modity Top Delete Delete the currently selected filter D elet Top Move UP DOWN Move the selected filter up or down on the list Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Department filter M Departmental Filters Add Delete departments You can filter in specific departments quickly using departmental filters If this box is unchecked and or the list is empty all departments will be included Add Delete departments as You can add or delete the list of departments to view Add The department name is listed at the top of every page on the Overdue log Aaa The department filters work off of whatever code appears at the top of the Ov
2. a Libraries gt Documents ASUSTY Spiffcam gt My Documents A Internet Shortcut Q 7 n A 217 Whytes Fila Name ile name MyBackup September 2013 reg Registry Files REG v Open Y Cancel When you click export options this window pops up Browse to the location where you want to store your backup file Type in a filename The filename should end with reg if your settings location is Current user or All users The filename should end with ini if your settings location is ini file Click Open to save the file Unfortunately cannot change the Open button to say something more logical like Save File Name File name MyBackup September 2013 reg o Registry Files REG y End your filename with reg if you are currently using the registry to save settings to EX MyBackup reg or end with ini if you are using the ini file to save settings EX MyBack ini Trying to save your ini file settings to a reg file or vice versa will not work here Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Display Fields 2 isplay Fields Accession Status rtial Test Priority Coll Date Coll Time Rec Date Rec Time Name HID M Location Iv Proc Time Proc time lt I lt I Display fields ddd 10 1404 I CID Last Spot M Rack Slot Smart data fields 7 BatchiD il LORAINE Hosp Read smat data O L k o Read Smart data
3. Autoscroll Ta ee eee ae to auto f Sunquest C Autoscroll OFF Auto vista arat Reset widths C HMS C Automatic interval Receive Time Eura DOMM Find butto f Fixed interval Ee RAE m Treat partials Q E E p S marterm Hidden received Treat partials as received Scroll interval D 16 15 Match Accnum or CID Process time calc Reset widths o keep Smarterm Hidden 24 Lab System Autoscroll If the program is having problems getting the log or starting communicating with Smarterm you may be able to solve the problem with the advanced tab Path to Smarterm rreme rmrrre mrem pe mmer e EEE EEEE This should list the full path to the stoffice exe program file Sunquest CPL versions of Ol Monitor only HMS does not have this Top Find button Find Click find to do an automatic search for stoffice exe Sunquest CPL versions of Ol Monitor only HMS does not have this Top Browse button Browse Browse the hard drive yourself to find stoffice exe Sunquest CPL versions of Ol Monitor only HMS does not have this Top Precompiled files veer led Fies n stuihce T The precompiled files contain the macro code necessary for interacting with Smarterm Smarterm loads this code if it is present ete ee a when it runs If Smarterm is started and the files are not present classic precompiled files are present instead or the files are ee hidden OlMonitor will not refresh If you install a
4. CHEM 10 min of filtering WHEMO 10min Pi contro CARD W 10 min a we CHEM 4 min displayed WHEMO 4 min Uri around times can be defined for specific tests all tests or a combination of both Tests can be given different colors if they exceed the defined turn around time A wave file can also be specified to sound for each TAT Top Progress Bar Mini The progress bar shows how much time is left until the next refresh Top Refresh time Refreshing in 7 Analyzed Starting with version 1 76 the refresh time is now a calculated value The interval between each log refresh is recorded Using the average of these times the estimated time to refresh is calculated To set the delay between refreshes see the refresh time in options Top Log date and time OL Log time 06 22 OL Log date 02 12 2002 The time and date is extracted from the current log if it is not current you may be looking at old information If you are using the PL and or HRP module the date and time from the PL log also appears here Top Messagebar 1 LogFileLineCount set to 66 from 67 5 22 34 PM Prev Next Clear Hide MessageBar The messagebar shows informational messages errors and messages from the macro Sometimes it s really important information like letting you Know your password is about to expire Other times it s just fyi info You can clear the message skip to the next message or if you don t want it to be blockin
5. Lab Dept Patient Location Ordering Location C Lab Department You can pull HRP data from one of these 3 sources Top Location Department lists Patient Location Ordering Location Lab Department You can add multiple Locations or Departments Top Interface Number Interface Number Select Sunquest interface number for HRP report Interface number is usually a number followed by a letter 5A 2E Top Interface Report Option Interface Report option 3 The report options are 1 ADT Transaction Log Report 2 ADT Error Log Report 3 Order Entry Transaction Log Report 4 Order Entry Error Log Report 5 Orders Not Processed Currently as of version 1 86 only option 5 Orders Not Processed is supported Top Created with DrExplain lt Previous page Next page gt lt Previous page Smarterm window Smarterm Sunquest CPL versions of Ol Monitor only HMS does not have this The structure of the Smarterm window Smarterm window Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Smarterm window EF SmarTerm OlMonitor stw ret File Edit wiew Tools Properties Connection Window Help OlMonitor stw JO AGH om EA m c f sg Hide ssage oe 4 t Si show TIME TERM PRG FECA ECOC LEME Inul l 63226 lt lt MESSAGE gt 21 FILE CLEANUP HAS NOT RUN IN THE PAST 24 HOURS COPY INFORMATION AND NOTIFY SUPERV
6. LogFileLineCount set to 66 from 67 5 22 34 PM SIC SER Prev Next Clear Hide Refreshing irc 7 Analyzed 5 Log date and time OL Log time 06 22 OL Log date 02 12 2002 4 6 hlessagebar Col head Accession S Co Name Test Locat Dept Proc Tim cispiay tne name list below You can select which fields will be displayed such as Collect time Accession and test name Note Normally OlMonitor automatically calculates the correct size for the columns OlMonitor will store the column width you set and skip automatic sizing of that column NEW Misys Smart information such as Batch ID number Rack slot etc can now also be displayed if present Refer to the options window help for a complete list of available fields List view X22240 X22240 X22240 X22282 X22286 X22286 X22282 X22282 X22282 X22261 X22262 JTD DDD DIDI DDD LIPAS AMY CMP PTT MDIFF CBCA BMP CBCA CARD CMP MDIFF GLIVOR PAULA W GLIVOR PAULA W GLIVOR PAULA W BIORWPOKOR WANFRA W CEDANREFOR WANFRA W CEDANREFOR WANFRA W BIORWPOKOR WANFRA W BIORWPOKOR WANFRA W BIORWPOKOR WANFRA W WLIVACOK PAPRICIA ANN WLIVACOK PAPRICIA ANN SER SER SER ER4 WUB WUB ER4 ER4 ER4 SER SER of the field in the However you can resize the columns if you like After you have resized the column CHEM 14 min a ee CHEM 14 min your CHEM min lip WCOAG 10 min displayed WHEMO 10 min extremely WHEMO 10min fess eystem
7. Options window Advanced tab If the program is having problems getting the log or starting communicating with Smarterm you may be able to solve the problem with the advanced tab Next page gt Next page gt The structure of the Options window Advanced tab Options window Advanced tab lt Previous page lt Previous page Options window Advanced tab Find buttan 14 Path to Smarterm 5 i 1 Fix Wames button l rowse button Cofdense CID Option Smarterm exe path jeprogra 1 esker smarterm stoffice exe Find M Condense CID Option Condense tests of Sunquest eee ok status a 6 3 Precompiled Files in StOffice dir ae ee Uservt precompiled D curent PED 1 Fis Names Ic leya CID Precompiled flest precompiled D curent PPC Uncollected 2 Stop Multi CID tests i Collected C Combine 3 Start Both Multi CID tests 3 Start button Condensed is 3 ee ie mum Macro Method saa i WavyString Macro method MatchString Q Logfiles path should be Smarterm session folder DAD ocuments and Settings Ainsworth My Doc Find Browse Logfiles paii Browse butten Match Accnum Smarterm macro folder or CID E Pomers and Settings Ainsworth My Doc Browse Accession PP lis Default priority code fs Default priority code Date Format Smarterm macra folder i ERRER akin uidh Lab System
8. cutoff With this control specify how far into the past or future that you want to search for tests Top Cutoff time offset Sag Cutoff time offset Set an end time for the search Top E Other options Include preliminary Hesults Print Rack ly Include CID Data amp ll Received Unrecetvec i Hospital ID o 2nd Hospital ID Worksheet 2nd Worksheet Exception o Lab Location 2nd Lab Location These options for the most part self explanatory correspond to the options in the PL menu Top PL Serial number PL Serial number If you have a serial number for the PL module you can enter it here It will not ask you for it again unless you lose your settings Top Filter duplicates Filter out duplicates If you are running PL and OL duplicates can come up Checking this box will eliminate any duplicate records from the display Top Pending log function PL Pending log function The function you would call in Sunquest roll and scroll to get to the Pending Log menu If you do not have PL setup to take you directly to the Pendling Log menu then you should use the report menu function here instead Top Created with DrExplain lt Previous page Next page gt lt Previous page Options window HRP tab The HRP module allows you to monitor HRP data in OL Monitor Sunquest CPL versions of Ol Monitor only HMS does not have this The structure of the Options window HRP tab HRP Tab Created
9. have this defined the outstanding log can usually be pulled using LO instead Top Custom Sunquest prompt reply aiBlaster7d jteamedward Ver 1 63 and above Some sites may have an additional server login prompt Copy or type exactly the login prompt that appears and the appropriate response to send ie password or login string Top Q serves server IP Sunquest server F peca The server IP is the ip address Smarterm uses to connect to the Sunquest server If you know the IP address of the Sunquest server enter it here If you have already been using Smarterm to connect to Sunquest you can leave this blank and the program will search for your previously used IP s the first time it loads Smarterm The field will highlight in yellow if this is the first time you are running Ol Monitor or if the saved ip is on the bad ip list Sunquest CPL versions of Ol Monitor only HMS does not have this lt Previous page lt Previous page 0O ave Settings to This pe only button C This pe only USERSEnrc JSEM button o mS ef Ini File button Settings Manager Where your settings are stored Top Created with DrExplain Next page gt Next page gt Save Settings to Export Options button Will store settings Export Options for current user Erase only Import Op Erase button Password protect Quick Backup By ie Import Options button Quick Backup Password protect settings For
10. maximum flexibility your custom settings can be stored in 3 different locations Note On the first run of OLMonitor a test of the read write abilities to the registry is performed and displayed This should give you an idea of which location to use Note When you switch the settings location and click OK all settings that are present on the screen will be saved to the new location and will overwrite any existing settings To load settings from another location see the section Reload with settings option from the menu bar in the main screen Reload with settings is the safe way to tinker around with settings locations you also may have to reload from your new location even after changing the settings location and clicking OK There is now a special program you can use to manage your settings Ol Monitor Settings Manager This pc only button Pere onl Local pc section of registry Individual users can still define custom settings for themselves Settings stored here will be available for all users of the current pc Any new users who load the program will start off with the local pc settings Note If you are using Windows 7 this option is grayed out since the ALL USERS portion of the registry is locked down for the most part USER xxxxxxx button User section of registry USERSEric Top Settings stored here will be loaded only for the current user in Windows Different users can have different settings In a W
11. menu on the main window Top Settings Manager Settings Manager There is now a special program you can use to manage your settings Ol Monitor Settings Manager The settings manager is built in to Ol Monitor versions 1 81 and above You can also download the Settings manager here http www olmonitor com SettingsManager publish htm Settings manager is useful for working with your settings outside of OL Monitor making quick backups and moving specific settings from one location to another Top Quick Backup Quick Backup Starting with version 1 81 and above you can make a quick backup of settings by clicking this link This utilizes the quick backup feature of settings manager Clicking the link will launch Settings Manager with a command to backup immediately and then close The files will be backed up to your My Documents folder in a subfolder with the current date Example C Documents and Settings Eric My Documents 10_1_ 2012 Top The structure of the Save Settings to Export Options window Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Export Options window amp Open T E Desktop v G Search Desktop A Organize New folder e Q pasita Fr system Folder a W Desktop Computer We Downloads System Folder 37 Dropbox Recent places Network i i Select a file lm SkyDrive System Folder n rary W Desktop ProbReport File folder
12. old Created with DrExplain Q lt filter Next page gt Next page gt Quick filters Right click odo di eeaeee Accession 22260 HID 428288077 Name WHIPO OFIPH Coll Time 0600 Rec Time Location WB Field select Test WCBCA WILLIAWWIN WYLVIA P Proc Time 22 min A Click filter A quick exclusive filter of any field on the display can be created simply by right clicking on a test Right click OY Pp rr When you right click on any test a pop out menu will display a list of fields you can filter on rr Filter Ouk Accession 22280 Top Field select Accession 22280 fm Select the field to filter on from the list HID 428288077 l Name WHIPO OFIPH N Coll Time 0600 4 Rec Time Location WUE i Test WCBCA i Proc Time 22 min Uy Top Voila With only 3 clicks you have created a filter The filter is exclusive and will filter out any test matching the field you chose So if you clicked Test WCBCA you will no longer see WCBCA s on the list If you clicked Accession X22280 you will no longer see that accession on the list Quick filters are handy for filtering out specific tests that linger on the list uncompleted but otherwise theres nothing left to do about them They are also useful for creating a starting point for defining more complex filters from the options menu later on Click reprocess to apply the filter Accession 422260 HID 428288077 Name WwHIPO OFIPH Coll Time 0600 Rec Time Lo
13. reg file This is useful for backing up your settings or transferring your settings to another computer When you click a window will open for you to choose a filename Some have encountered issues with using this function in Windows 7 If this happens to you try using the Quick Backup and or Settings Manager application Top Erase button Click this button to erase all settings from the registry When the program is uninstalled your settings are normally left behind incase you are upgrading If you want to completely erase the settings from the registry use this button Erase Top Import Options button Import Options aes this to import settings from a previously exported reg file Alternatively settings from a reg file can be imported simply by double clicking the file i itself Top Password protect settings Password protect settings You can prevent users from making changes to options unless they know the password Below version 1 59 Since most would prefer not having yet another password to memorize the same password is used for both the Misys login and the settings password Above version 1 59 Separated Sunquest login and settings password Added password entry box where password entered is hidden If this option has been enabled you will also need the password to disable it If this option has been enabled users will also not be able to change the settings location withouth the password using the options drop down
14. seconds to get an answer back from the macro If the macro is frozen inactive or Smarterm is in an error state the message will never be received Ol Monitor will wait about 5 more seconds and if Smarterm is still active it will attempt to forcibly shut down the Smarterm window Sometimes this works other times it may be necessary for the user to use Windows Task Manager to kill Smarterm OlMonitor is programmed to detect if there is a problem with server and will usually notify you with a message and in many cases attempt to restart the server automatically Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Help menu Debug Mode Generate Problem Report Initiate GoToMyPc session HidefShow Smarterm OLE Version Online Support Locate OlProcessLog tt The help menu contains a variety of ways to get help with OlMonitor The Problem Report is the best way to begin getting live help with your problem it will send the configuration information and logfiles that are vital for understanding the problem you are having The problem report uses Smarterm to aggregate and send this information If Smarterm is not functioning at all this will not be possible and you will have to manually locate the olprocesslog file Debug Debug Mode Displays some diagnostic information that may be helpful in troubleshooting fate ee ed oe Top Generate problem report Beet Report If you have e
15. tests Exclusive filters do NOT cause processing of other filters to stop if they have a match Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Filter examples Here is a simple filter to filter out blood cultures Wher Test l v cuLteLD EnD Filter type is exclusive This one filters in only stats from ER when Location l SER AND Priority i s END Filter type is inclusive Here is a more complex version of the above It also allows tests from location WUB and any Cardiacs in Where SER OR Location ll wuB OR a Test CAAD AND gt Priority END l Filter type inclusive Say you want to monitor stats or asaps from 5 locations any cardiacs or bnp s but you don t want to see HIV s because those are batched tests When Filter type inclusive One thing to remember is that the filtering processes operators in a certain order Or s are processes first then And s and finally Unless The following filter seems like it should work Where Location SER AND Priority SJE oR a x Location WUE AND Test e ienn f gt lt FAIL We were trying to see stat ER s and also Cardiacs from WUB But since the Or gets processed first it ends up being Location SER and Location WUB and Test Card So you end up with a blank list We can get what we want
16. the copy For this reason you need to give the Ol Monitor pc read and write permissions to the mapped network folder Top Created with DrExplain lt Previous page Next page gt lt Previous page Options window CPL Options window for CPL Sunquest commercial labsystem only The structure of the Options window CPL CPL Tab Created with DrExplain lt Previous page Next page gt D lt Previous page Next page gt CPL Tab vorklist ing Filters TATs Alerts Misc Advanced Hms CPL Print for location Frint for Location Worklist s Panel Maker Panel Waker CPL CEC Add CPL UA CPL CEC O CPL only This is where you setup your worklists Print for location Print for Location As of this writing version 1 86 only the default ALL locations is supported Entering locations into this box will have no effect Top Worklist Worklist s Enter the worklist s that you want to pull for the report As of this writing 1 86 there was a problem reported where the last worklist would not get pulled A workaround might be to add the last worklist twice with the Q as in the example Top Panel Maker Panel Maker This will launch the Panel Maker app if it is installed Otherwise it will launch the webpage to install Panel Maker Creating panels will allow you to compress all constituent tests to one panel code For instance instead of Ol Monitor displaying GLU BUN CRE NA K CL BICARB CA GFRB
17. the first run of OLMonitor a test of the read write abilities to the registry is performed and displayed This should give you an idea of which location to use There is now a special program you can use to manage your settings Ol Monitor Settings Manager Top Created with DrExplain Next page gt lt Previous page lt Previous page Next page gt Action menu ns Action Help Start Stop Repracess muUbdown smarterm OLE Server Reprocess Smarterrm OLE server Sunquest CPL versions of Ol Monitor only HMS version does not utilize Smarterm Start aureus stead of waiting for the refresh cycle to count down you can click Start to immediately refresh the list If Smarterm has not been launched yet this will begin the process of launching it Top Stop eee This will stop the refresh countdown You will have to click start again or press Resume to start processing again rion Top Reprocess ie The logfile will be reprocessed Useful for testing new filters new TAT s new Sorts or changed options without having to wait for the next refresh Top Smarterm OLE server ilunn Grapher OLE server Esker Smarterm is used to pull the outstanding log from Sunquest If you believe the script has hung up is out of sync or malfunctioning you can shutdown and restart the Smarterm OLE server The shutdown process may take a bit It begins by sending a message to the Smarterm macro to shut down Ol Monitor will wait a few
18. to all tests enter an asterisk in this box tests CARD CMP CARD Add Del Top Restrict to priority location a Festrictto E ta You can also further limit the TAT to certain priority location codes In the example here only RT priorities in locations SUR and 4R will be priorities ocations checked Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt TAT sound color sound Play sound erdue actions Play gt IV Play a sound Browse C WINN TM edia ding way 2 ne J Change text color Tests CAMB TROP HCG wil change color When time exceeds 45 minutes Change text color Received Unrec Collected Uncollected ll apply to collected s only Color button Rec Unreceived Done Abort Options for color changes and sound cues for the selected TAT are defined here Play sound Check this box to have a sound play when a test is overdue I Play a sound Top stanse text color R Change text color Check this box to have the test text change to a different color when a test is overdue Top Rec Unreceived Received Unrec Choose whether the TAT applies to collected or uncollected tests Collected Uncollected Vill apply to collected s only Top Sound Overdue actions Play gt Click the browse button to specify a wave wave file to play when the test s are overdue Click play to hear the sound Browse C
19. what it is doing you can click Show to see the server However if the script is completely hung up it will never get the message and Smarterm will remain hidden In this case the solution is to shut it down and restart completely Top esio Versi Shows OlMonitor version version Top Online Support online Support Click this to launch the support webpage of OlMonitor com Top Initiate GOTOMyPc session Z s rro Initiate GoToMyPc Session This will automatically install and configure GoToMyPc to allow direct remote help with OlMonitor The GoToMyPc installation is secure and connects only to OlMonitor help When you are finished receiving help simply uninstall GoToMyPc from the Add Remove programs dialog in Windows Control Panel You must have admin rights on the pc to successfully install GoToMyPc Brief instructions After selecting Initiate GoToMyPc session follow the prompts presented by OlMonitor OlMonitor will attempt to automatically install GoToMyPc As the GoToMyPc installation windows appear resist the temptation to click the next buttons and allow OlMonitor to handle this If an installation window sits there inactive for over 60 seconds then you can take over and finish the installation manually Locate OlProcessLog txt Locate OlProcessLog A problem report is the most complete and best way to send the logs and configuration files necessary to effectively troubleshoot your problem problem report fails to co
20. window Ol Monitor Main window Options menu Action menu Help menu Misys Ip address selector Quick filters Messagebar Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Ol_ Monitor Main window ox Smiley 1 The main display Column headers Column headers 2 List view 3 Progress Ba 4 Refresh time File Options bee Lee een Mane CS Dept W 10647 X22240 X22240 X22240 X22286 X22286 X22282 X22282 X22282 X22261 X22262 X22262 X22269 X22441 X22222 X22224 X22441 Pause button OL Monitor Action Help Pause 46 JINOW HOSSIAW P GLIVOR PAULA W GLIVOR PAULA W GLIVOR PAULA W BIORWPOKOR WANFRA W CEDANREFOR WANFRA W CEDANREFOR WANFRA W BIORWPOKOR WANFRA W BIORWPOKOR WANFRA W BIORWPOKOR WANFRA W WLIVACOK PAPRICIA ANN WLIVACOK PAPRICIA ANN WLIVACOK PAPRICIA ANN D DdD DdD DdD D HVT DD DF BRAFY JAWOW RIBORP WPRINGOR AUBROY W HOSSIAWWIN WYLVIA P HOSSIAWWIN WYLVIA P WPRINGOR AUBROY W G anf adi on HIV LIPAS AMY CMP PTT MDIFF CBCA BMP CBCA CARD CMP MDIFF CBCA LIPAS MDIFF MDIFF VALPR CBCA le Proc Tim WUB MICRO 148 hrs SER CHEM 14 min SER CHEM 14 min SER CHEM 14 min ER4 WCOAG 10 min WUB WHEMO 10 min WUB WHEMO 10 min ER4 CHEM 10 min ER4 WHEMO 10 min ER4 CARD W 10 min SER CHEM 4 min SER WHEMO 4 min SER WHEMO 4 min SER CHEM 4hrs SER WHEMO 4hrs WIC 1
21. with DrExplain lt Previous page lt Previous page Next page gt HRP Tab HRP checkbox HRP report options v Use HRF module HAP Options C Hipony HipandQlU C OL only Pee eee eee Start time and Cutoff time 60 Start time offset 0 days 1 hours 0 minutes in the past a 120 Cutoff time offset O days 2 hours O minutes z in the future P 0 D Patient Location Ordering Location Lab Dept Patient Location f Ordering Location C Lab Department POD option Patient Location Ordering Location Lab Department Interface Number Location Department lists ERI Interface Number Interface Report option m Interface Report Option Setup options for HRP monitoring The HRP report among other things can be used to check on outstanding nurse collected micro specimens and restricted orders Sunquest CPL versions of Ol Monitor only HMS does not have this HRP checkbox Iw Use HAP module Quickly enable disable HRP module Top HRP report options HAP Options C Hiponly Hip andOl C OL only HRP data can be monitored by itself or along with Overdue Log and Pending log data Top Start time and Cutoff time lt 1 60 Start time offset 0 days 1 hours 0 minutes z in the past a 4170 Cutoff time offset O days 2 hours 0 minutes ad in the future Set the start time and cutoff time for the HRP report Top POD option P 0 D Patient Location Ordering Location
22. 35E Matching mode C Loose Strict Matching mode Grouping Sort Choose a field to sort on d enter 4 text string in the text box above Records matching the text defined will be moved to the top of the list IF you want a space inserted after the last matching record put a check in the Insert Space checkbox Insert Space Options for selected sort ore of sort Sort order Type of Sort Forward C Reverse C Simple Sort Grouping Sort Donefabort A simple sort is a quick alphabetical numerical sort applied to the selected field Theoretically the simple sort is faster than a grouping sort You cannot opt to insert a space with the simple sort A grouping sort will move all fields matching the text you type in the box to the top of the list You can have the program insert a space between matching and non matching fields to help organize the list You have the option to sort in Forward or Reverse order Sort field Simple Sort Choose which field to sort on C Accession Status Partial Test Priority Coll Date Coll Time Rec Date Rec Time Name HID Location Proc Time Space CID Last Spot RackSlot BatchlD Container Hosp 2eeeeeeeeceevweevervevee Sort info Grouping Sort Choose a field to sort on Brief instructions or information about the sort will be displayed here and enter a text string in the text box above Records matching the text defined will be
23. D lt Previous page Next page gt Ol Monitor for Misys Ol Monitor general instructions For troubleshooting directions common issues and help in general visit the support page http www olmonitor com support html For more information about specific issues frequently asked questions and the most up to date information visit the OlMonitor blog at http olmonitor com blog the blog also contains answers about specific issues that don t belong in a user manual Or try out the new OlMonitor forum at http olmonitor com phpBB There are some instructional videos on the download page and the youtube channel http www olmonitor com download html lt Go here if you are installing for the first time http www youtube com user synapsonic The structure of the OI Monitor for Misys amp Main window amp Options Window general amp Options window Misc tab amp Options window Sort tab amp Options window Filter tab amp Options window TAT Alerts tab amp Options window Advanced tab amp Options window PL tab amp Options window HRP tab amp Smarterm window amp Options window HMS amp Options window CPL amp Troubleshooting amp Installing amp Security Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Main window http www olmonitor com download html lt Go here if you are installing for the first time The structure of the Main
24. GFRNB It will show BMP When you hover the mouse over BMP the full test list will be shown Top Created with DrExplain lt Previous page Next page gt lt Previous page Troubleshooting If you run into problems refer to the support page here http www olmonitor com support html Created with DrExplain lt Previous page lt Previous page Next page gt Installing Complete install instructions including videos are on the download page http www olmonitor com download html lt Go here if you are installing for the first time Created with DrExplain lt Previous page Next page gt lt Previous page Security Ol Monitor does pretty well on Security audits assesments Here is a document that covers all the security features in Ol Monitor Logging and Security Features in Ol Monitor Created with DrExplain lt Previous page
25. ISOR IMMEDIATELY TYPE lt CR TO CONTINUE OR 5S TO SCROLLAJ Normally you should not have to interact with the Smarterm script When Smarterm is first called by OlMonitor the Smarterm window will show after a few seconds it will be moved to the background If you do not want to be seeing the Smarterm window you can choose to hide it under the advanced options tab The Smarterm script interacts with Misys to call up the outstanding log and save the data The script needs a Misys logon id password and logon string to connect to the Misys server You specify the logon password etc in the Options window of OlMonitor If for whatever reason the script is unable to logon automatically you may be able to login yourself at this screen and the script will continue from the Misys FUNCTION prompt Sunquest CPL versions of Ol Monitor only HMS does not have this OlMonitor stw a7 OlMonitor stw is the session file for OlMonitor It contains the Misys IP and information about the INI file if present It is located in the OlMonitor application pt Ffolder Top Macro button gt If you need to stop the macro press the green macro button and click the Stop Macro button Top Status message Read msg Hide The script displays any messages in the upper right corner Read msg Show Top Countdown Ea countdown remaining till the next refresh cycle is displayed here Top Created with DrExplain D lt Previous page Next pag
26. WINNT MediaSding way Top Color button Color Tests CKMB TROP HCG wil change color Click this button to choose the text color When time exceeds 45 minutes An explanation of what will happen with the process time exceeds appears here Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt TAT Stat Other 1 I Stat sound Pendin Test complete Stat sound ca a v 5 Stat Priorities clear sound sound Browse Browse es INN TSMedi C SWINNT Medi CAWINAT ledi ER lay gt Play gt Play Add Del Stat sound button Pending clear sound Testcomplete sound A stat sound pending clear sound and test complete sound can be defined here Stat sound A stat sound can play when a new stat test appears on the list J Stat sount Stat Priorities Add Del al Top Stat sound button Browse for and test the stat sound C WINNT Medi Play gt Top Penains clear sound cd Pending It s true some labs are actually able to occasionally clear the list of all pending tests if this occurs a pending clear sound can play signalling time for clear sound everyone to take a break Browse C SWINNT Medi Play gt Top Test complete sound F Test complete If you really enjoy sounds you can have a sound play once for each test that goes off the list If you choose a sound that is more than one second long Y sound this can become
27. You can pick which fields to display Display fields p Uispieyp rieds Check the fields you want displayed on the screen IY Accession lv Status With newer versions of Ol Monitor you may see a lot of fields you do not recognize Partial These fields were added for the HRP and PL reports in Sunquest the CPL Sunquest commercial labsystem and the HMS labsystem lv Test The extra fields that your labsystem and HRP PL report option does not support will be disabled Iv Priority Coll Date W Coll Time Rec Date Iv Rec Time Iv Name iW HID Te aration Top Proc time ME casei The process time is a calculation that is not present on the outstanding log The process time is calculated from the receive or collect time If the M Proc Time specimen is received the process time is the number of minutes from the time the specimen was received to the current time If the specimen has not been collected the process time is the number of minutes from the collect time to the current time Top Smart data fields F ocr Here you can select to display the various new fields shown by Smart i Last Spot Sunquest CPL versions of Ol Monitor only Rack Slot HMS does not have this E Batch D M Container Hosp Top Read Smart data Read Smart Data Tf your site is not on Smart it s best to un check the read smart data option hs Sunquest CPL versions of Ol Monitor only HMS does not have this Top Created with DrExplain lt Pr
28. about half the information The program can detect and compensate for this intermittent problem if necessary If on the other hand your system normally has a lot of tests on the Overdue Log you should disable this option Sunquest CPL versions of Ol Monitor only HMS does not have the runaway log problem Top Cutoff for runaways 650 Cutoff for If the logfile exceeds 650 kilobytes or so it is probably a runaway logfile This box allows you to tweak this cutoff if necessary Muna ays Sunquest CPL versions of Ol Monitor only HMS does not have the runaway log problem Top Q file linecount Loa fi At some point Misys changed the number of lines in the outstanding log from 66 to 67 The program will let you know if this number is not correct Eyja The Log file linecount is useful for verifying the integrity of the log capture in most instances At some sites however the linecount is inconsistent So if the program detects an invalid linecount it will prompt you about whether to ignore the linecount in the future Sunquest CPL versions of Ol Monitor only HMS does not have the runaway log problem Top Qi linecount Ignore linecount Ver 1 42 and above Although the linecount is usually a surefire way to know if the captured logfile is complete some sites get captured logs that are off by a few lines If you get linecount errors but the data seems to be ok you can check this option to stop the errors Sunquest CPL versions of Ol Moni
29. at Sort type Grouping amp space will be inserted at end a of matching records Description z Move Up Down Sort listbox This is a list of existing sorts In the top box you can type the name of your new sort or rename the currently selected sort Top Move Up Down Have LIP TSE To acheive the right order of sort it may be necessary to move a sort up or down This is especially true if you are using a mix of quick and grouping sorts Top Description Barcode mibe anedon ed hao at Sa AN automatically generated description of the selected sort is displayed here type Grouping space will be inserted at end of matching records Top New Control ee Click this button to start defining a new sort Top Modify Moclify Click here to modify the currently selected sort Top Remove Aeg Click to delete the currently selected sort Top Rename APAN Click to rename the current sort Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Sort options Type of sort r Sort order Forward C Simple Sort Grouping Sort Type of Sort C Reverse m Simple Sort C Accession Status Partial Sort field Test Priority Coll Date senet Sort info Proc Time Space CID Last Spat Rack Slot BatchiD Container Hosp Insert space 2eeeeeeee Grouping Sort Comparison String auping Sort Comparison String
30. b Pending log menu Sunquest PL Tab Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Pending log menu Sunquest Pending log menu er r 1 Smarlerm telnet stw a File Edit wiew Tools Properties Connection Window Help Leh amp GENERAL LAB REPORTS Pending Test Log Start Date 03 02 2010 Include preliminary results Start Time 0000 Include AD comment Print Rack Numbers Cut Off Date 03 02 2010 Print Expanded Comments Cut Off Time 1527 Include CID data A 11 R eceived U nreceived specimens All Hospital ID s 1 ALL HOSPITALS o Worksheet s i RAD RADIOLOGY Exception s N A Lab location s ie ALL LAB LOCATIONS Accept WERTERA ESE WF 1 1g ateyer y Le telnet stw Connected to localhost Capture This is what the PL pending log menu looks like in Sunquest roll n scroll Sunquest CPL versions of Ol Monitor only HMS does not have this Smarlerm telnet stw a ia File Edit wiew Tools Properties Connection W The pending log menu contains a number of options All these options are configurable on the PL tab of the options window 03 02 2010 No Yes No No CIDs only T420 Ohr2min Row2e Coll Created with DrExplain 1 amp Options Se PL module checkbex Sorting Filters TATs Alerts Misc Advanced i PL 2 Pi Module Pending log options PL Serial number Pendin
31. cation WUB Test WCBC4 Proc Time 22 min a Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Messagebar 2 Could not find logfile 8 27 44 4M Message timestamp Prev Next J Cea Message number Previous Next buttons Clear button Hide button The messagebar displays informational messages about a variety of conditions The messagebar is a less intrusive alternative to the messagebox Unlike the messageBOX which pops up with a critical messages requiring immediate attention or an unhandled error In contrast this messageBAR will not interrupt processing The messagebar is used for non critical messages informational messages diagnostic messages and also any messages sent to olmonitor from the Smarterm module Message number Messages are numbered sequentially Top Message timestamp a2 44 AM Each message contains a timestamp Top Previous Next buttons Nent Allows you to scroll through the list of messages Top Clear button After reviewing the message you can clear it After all messages have been reviewed the messagebox will disappear automatically Top Hide button The messagebox will be minimized down to a tiny square button with an exclamation point Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Options Window general D General notes on the options window Th
32. d pulled the whole lab So we ended up with scores of sendout tests on the list Luckily almost all our sendout tests include the name of the lab ARUP 1 E tests look like HepCAb ARUP WNile Ab ARUP etc We could create filters for all 8000 or so possible ARUP tests or use 1 simple contains filter when Test CONTAIN ARUP END 7 Filter type exclusive Don t forget Stop on match Stop on match only appears on inclusive type filters Inclusive filters are a broad sword they mark anything that matches criteria to be shown and everything that doesn t is marked to filter out So you have to be careful in your definition to make sure everthing you want to see is either in the filter or in subsequent inclusive filters Exclusive filters leave alone anything that doesn t match their criteria So you can play a little more fast and loose with exclusives That is why all filters created with the right click quick filter method are exclusive It can get a little cumbersome to keep tweaking your inclusive filters for various scenarios That is why there is a stop on match option on inclusives By un checking this you allow exclusive filters a chance to examine tests already processed by inclusive filters So you can have a simple broad inclusive filter at the top of your filter list with several exclusive filters below to tweak what shows up Inclusive Exclusive hope these examples
33. e gt lt Previous page Options window HMS Options tab for HMS LIS only The structure of the Options window HMS Ze HMS tab Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt HMS tab Folder ta monitor Sorting Filters TATs Alerts Mise Advanced HMS Fssssssssssssrsssd Falder path to monitor Filename Test te Browse Filename HMS LIS only Here is where you set the folder path to monitor and filename template Folder to monitor Folderpath to monitor Enter the path to monitor This will be the mapped network drive where the pending log files are found Top D Filename Test tx Enter the filename template here This must match the filename that is coming down from the server The program is actually pretty flexible here In the example Test tx will work for any file named Test It does not check the extension part of the name The extension part of the name is used later in the process After the new logfile from the server is detected OI Monitor will make a copy of that file and name the copies sequentially using the template So in your network folder you will end up with 11 files named Test tx1 Test tx2 and the server file The file from the server presumably named Test txt is never written to or read by Ol Monitor Ol Monitor makes a copy as quickly as possible to avoid any file access collisions Ol Monitor then analyzes
34. e Next page gt Patient Id Control Patient Id Control V Use lID checks Custom control Max digits Max of digits What s this button Allowable prefixes Patient ID control ensures the patient id is read correctly from the log Custom control A Use iD check Checking this box enables the id checking logic Top What s this button Click here for and explanation of the control Top Max digits ja ID number styles can vary from site to site Enter the standard number of digits for patient ID numbers at your site Top Allowable prefixes dd ID numbers usually consist of numbers only However in some cases they may be prefixed with a letter or letters ie CAP T OS OSO etc If this is the case with your site you may include these prefixes here otherwise they will be regarded as invalid The program will still only display the numeric portion of the ID number but at least the test will not be disqualified Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Error Controls O Controls Error logging Error Logging Verbose Logging a FileProc logging Vv FileProc Logging Verbose logging rg Auto FTP O Logs Auto ftp error logs s Test Mode Test mode a Detect runaway logs O E50 Cutoff for Detect runaway logs O runaways Cutoff for runaways E 67 Log file O lin count a ideien Log file l
35. e structure of the Options Window general Options window General Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Options window General an t w g ke Ne is er ee FR A E E ie ie Whe is ee ie S OK button Cancel button Anply button The options window is where you configure all your custom settings OK button ok Click Ok to save changes and exit Top Cancel button Cancel Click Cancel to discard any changes to your settings Top Apply button poy Click Apply to save changes without exiting the options window Top Oo bs Suig Fes TATs Alets Misc Adverced Click the tabs above to choose which category of options to work with It is not necessary to save your settings every time you switch tabs Top Pop up help Typed Sen Hovering your mouse over most any button or control will display help or information about the option Sade Sot Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Options window Misc tab The options window where all your settings are configured The structure of the Options window Misc tab Patient Id Control Error Controls Status code options Display of statuses Login Worksheet Save Settings to Display Fields Refresh interval and IP Created with DrExplain lt Previous page Next page gt lt Previous pag
36. e the Save settings to section of the Misc tab Reload with settings From INI file For maximum flexibility your custom settings can be stored in 3 different locations User section of registry Settings stored here will be loaded only for the current user in Windows Different users can have different settings In a Windows networked environment the user s settings will be synced to any pc the user logs onto Local pc section of registry Settings stored here will be available for all users of the current pc Any new users who load the program will start off with the local pc settings Individual users can still define custom settings for themselves INI file With the constant threat of viruses and spyware network admins may resort to locking down user permissions to modifying the registry If this is the case you may encounter errors when trying to save your settings to the registry You can either request to be given administrative rights or use an INI file to store your settings The INI file resides in the OLMonitor folder and circumvents any issues with registry permissions The settings in the INI file are available to all users of the pc The INI file can also prove useful for copying settings from one pc to another There is more complete info about working with options in the options window here If you are using Windows 7 the local pc option is disabled since this portion of the registry has been locked down for the most part Note On
37. e the TAT s INA CERTAIN ORDER for it to behave they way you want it to What happens is that when a test matches a TAT the program stops looking at the other TAT s down the line so you should have your most restrictive TAT s defined first on down to the least restrictive In your case you should define the 45 minute trop ckmb hcg tat first then the 30 minute trop ckmb hcg second THen define the 30 minute all test tat and finally the 20 minute all test tat So in a nutshell The code stops evaluating a test on the first matching TAT definition Define the longest TAT S with specific tests first you don t want a 60 minute old Cardiac turning blue because it was found to exceed the 30 minute TAT when what you really wanted was for it to turn yellow because it exceeds the 45 minute TAT Define shorter TAT s with specific tests next You can define some TAT s that apply ALL Tests this should come after the specific test TAT s so it won t override them Again if you have multiple all test TAT s define the longest TAT s first and then the shorter ones In the current version 1 65 TAT code has been rewritten that should allow you to put TAT s in whatever order However the issue still seems to come up when using the asterisk all test matching on more than one TAT advise adding TAT s as you desire without regard to their order and if they do not behave as you expect refer to this example Top Created with DrExplain
38. erdue log page Delete MICRO 02 28 2012 Whatever HealthCare Inc 08 14 OVERDUE TEST LOG FOR Chemistry WHE1 So here the chemistry department code is WHE1 Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Filter definition ield Operator Sting AndfornBndfUnless when Test CEC Priority sT AND Proc Time zJ fio END Result ofthis filter Here is where you set the criteria for the filter to match on Any field can be used all logical operators can be utilized and as you can see the filter can be made very complex and specific if necessary Ver 1 58 and above Unlimited filter definition is now possible Field ZE z m ee the field to filter on Test priority location etc Se ee Top Operator i F g Equa to not equal to greater or less than or contains ir will match if the field matches the text you enter lt gt will match if the field is not equal to the text you enter gt lt greater or less than will match if greater or less than the text or number you enter contains will match if the field contains the text you enter IE CBC will match if you entered C or CB Top String fesc F s is the text to match for filtering Brne Top And Or End Unless and gt B you click END the filter will end here r Clicking any of the other operators will open up a new set of boxes So using the AND opera
39. evious page Next page gt lt Previous page Next page gt D Refresh interval and IP Refresh interval 30 seconds o Refresh interval Password protect Refresh interval Refresh interval fao seconds The number of seconds to wait before refreshing the outstanding log Decrease this number to have a more real time accurate display of tests Increase this number if you are worried about the load you may generate on the Misys server A very low number below 10 seconds may cause the script to get out of sync Top Password protect You can prevent users from making changes to options unless they know the password Below version 1 59 Since most would prefer not having yet another password to memorize the same password is used for both the Misys login and the settings password Above version 1 59 Separated Sunquest login and settings password Added password entry box where password entered is hidden If this option has been enabled you will also need the password to disable it Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Options window Sort tab The structure of the Options window Sort tab Sorts Sort options Created with DrExplain Next page gt lt Previous page lt Previous page Next page gt Sorts Mew Control Defined Sorts Sort Listhox Remove Move UP Move Down Rename Records will be sorted on field Rack Sl
40. g log options C OL ony f OLandPL PL only 3 74 110 Start time offset O days 1 hours 50 minutes in the past Start time offset 4 30 Cutoff time offset O days 0 hours 30 minutes in the future Include preliminary Results Filter duplicates G Cutoff time offset Print Rack Filter out duplicates PL Serial number v Include CID Data PL Pending log function lA All Received Unreceived 5 Other options Hospital ID 2nd Hospital ID Worksheet 2nd Worksheet Exception LabLocation 2nd Lab Location Pending log function Activate and control the Pending log here Sunquest CPL versions of Ol Monitor only HMS does not have this PL module checkbox WwW Use PL Module Turn PL module on or off Because there are quite a few prompts in the Pending log menu it takes more time to call up the Pending log than you may be accustomed to with the Overdue log You can set a lower refresh time under Misc settings to compensate Top Pending log options Pending log options C OL only f OLandPL C PL only The macro can pull data from the Pending log the Overdue log or both If OL and PL is selected data from both the logs will be combined and displayed The macro will call the Overdue log capture the data then call the Pending log capture it s data and then update the display Top Start time offset 1 110 Start time offset The Pending log allows you to set a starting time
41. g your view you can press the hide button and it will shrink into a little box with an exclamation mark in the corner Once you clear all the messages the box will disappear entirely until another messagbar message comes across Top sritev 5 A lot of people are confused about the signifigance of the smiley icon It does not indicate in any way that the program is functioning or not functioning The smiley face changes expression depending on workload After a refresh of data if the number of tests has increased it will show a sad face If the number of tests has decreased it will show a happy face If the number of tests stays the same it will show an inexpressive face Finally if by some miracle the log clears entirely and there are no tests to list it will show a face with sunglasses on Top Pause button Pause The pause button will suspend OL Monitors automated activities such as Checking for operation of and launching Smarterm Checking for new logfiles Updating the ETR Refresh time Playing TAT sounds Auto scrolling the display This is useful during troubleshooting or if you re trying to scrutinize one of the tests and the display keeps scrolling and refreshing or if Smarterm is on the fritz and you don t want it to keep getting launched Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Options menu Ol Monitor File Options Ac
42. help you with your filter creating If you have a comment to add would like to share a clever filter you came up with or have further questions feel free to email me or post in the forum Email Forum Created with DrExplain lt Previous page Next page gt lt Previous page Options window TAT Alerts tab Turn around times and event sounds are defined here The structure of the Options window TAT Alerts tab TAT Listboxes TAT sound color TAT Stat Other TAT interval TAT Example Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt D TAT Listboxes 1 Tum Around Associated Restrict to iv Restrict to TAT List Times eee iv priorities Locations Bi O Move upidown arrow RT fan RT aa Adding a TAT Associated tests Restrict to prioritwlocation The Turn around times define actions to take place when a test or group of tests exceed a time limit TAT List Tumn Around The key to organizing turn around times is to group them by the time itself This approach is also makes log processing faster Times E a Sa iC 4r Top Q up down arrow fa Moves the selected TAT up or down on the list Top Adding a TAT To add a turn around time simply type in a time and click add This will enable the other controls Del Top Associated tests Associated You can define specific tests for the turn around time or to have the time apply
43. here by using 2 inclusive filters instead Filter 1 When Filter 2 when Location WUB AND Test sicanp END j 5 END Filtering on time It is important to remember that filters have nothing to do with turn around times those are set up under the alerts tab But there are many ways to use time within filters to have things pop up or be hidden at the appropriate time Say you have a chemistry OL Monitor Specimens are received in the lab but still take about 8 minutes to centrifuge So chemistry doesn t care to see tests that are still spinning You can set up a time filter to filter out anything less than 8 minutes old To do time filters do not use collect time or receive time fields Use Process time When E Time lik HE END Filter type exclusive Using contains Contains is a handy operator that can save you some headache sometimes Say you have 5 ER locations you want to monitor and 3 ICU s If there is any consistency to how you have these locations named you can use that So if the locations are MER MIC ER2 SIC ER3 ICU ER4 SER You can use the contains operator to simplify your filter when Location CONTAIN EF OR Location v CONTAIN ic END Filter type inclusive Another possible use Filtering out junk For whatever reason at one point our lab wasn t using a worksheet to pull the overdue log Just left the worksheet field blank an
44. indows networked environment the user s settings will be synced to any pc the user logs onto Ini File button it INT file Top With the constant threat of viruses and spyware network admins may resort to locking down user permissions to modifying the registry Also a security patch from Microsoft may be at fault If this is the case you may encounter errors when trying to save your settings to the registry You can either request to be given administrative rights or use an INI file to store your settings The INI file resides in the OLMonitor folder and circumvents any issues with registry permissions The settings in the INI file are available to all users of the pc The INI file can also prove useful for copying settings from one pc to another Top Export Options button z a Notes on exporting backup settings sport Uptions T like to recommend backing up your settings Remember you should always backup your settings before installing or updating Quickest way to do this is click Quick Backup Don t have Quick Backup because you are running an older version Just click Export Options The window that pops up next can be confusing so read this topic Also you can download the Settings Manager program it sets up quickly ClickOnce app and you can do the quick backup from there It works with all versions of Ol Monitor Export Options button Click the Export Options button to export registry settings to a
45. inecount Ignore linecount Error detection and logging options Error logging A log with debugging information can be kept for troubleshooting purposes Check this box if you are having issues and would like to submit an error Eror Logging report You should check the box first and then allow the program to run awhile until the error occurs This log is essential for tracking down problems If you are not having any issues you can un check this box and performance will be improved slightly however if it might be better to disable FileProc Logging or enable NO pid in processlog located under the advanced tab The error log is stored in the Smarterm Sessions folder or in Windows 7 the OlMonitor folder in Public Top Auto ftp error logs pee Check here if you would like to have the program attempt to automatically ftp the problem report to olmonitor com Iv pee FTP Error Sunquest CPL versions of Ol Monitor only HMS version does not utilize Smarterm Top Test mode aie Normally you should leave this un checked unless you are testing out some new settings filters etc In test mode the program only analyzes existing TestMode test logs and does not attempt to pull new logs Top Detect runaway logs Detect runaway At least one site was having problems with runaway logs a outstanding log that for some reason would print only one patient per page resulting in a o logs huge file that was also missing
46. mailed or called for support with a problem you will often be asked to send a Problem report Ss It sounds difficult but I have tried to make the process as simple as possible You can also generate a problem report and have it sent by ftp if you don t want to hassle with having to email or call support Be sure to include some contact info if you want to be called emailed back about the issues you are having See the Support page for detailed instructions on Problem Reports When you click Generate problem report you will see this form v1 76 and above If you are having issues with the program a problem report can be generated The problem report consists of saved logs the error debugging log registry settings and an explanation of the problem 7he program can attempt to automatically send the report to olmonitor com via ftp If the ftp process fails usually due to hospital system firewall restrictions you will be notified and you will need to send me the report file via email 7Ae file will be saved to your desktop titled prbrpt zip A problem report is also automatically created after certain types of errors with the program Sunquest CPL versions of Ol Monitor only HMS version does not utilize Smarterm Top Hide Show Smarterm OLE Z a Aie You usually do not have to interact with the Smarterm server so the Smarterm window can be made invisible and runs in the background If you do oraa have a need to interact with the server or see
47. moved to the top of the list IF you want a space inserted after the last matching record put a check in the Insert Space checkbox Top Top Top Insert space InsertSpace You can have the program insert a space between matching and non matching fields to help organize the list Top Done abort Bone a Click Done to save your sort or abort to discard changes Top Grouping Sort Comparison String Grouping Sort Comparison String 35E With a grouping sort text matching this string will be moved to the top The previous sort order is preserved with grouping sorts Say you want to sort by location and have all tests from ER at the top of the list If your ER location is ER1 you would enter ER1 here If you additionally want to sort by priority putting all stats to the top you can add another sort below or above the ER sort You would enter S for stat or whatever your stat code is and it will move all the S priorities to the top of the list Top Matching mode Matching mode Loose Strict There are two ways for the grouping sort to work With strict matching the comparison string must match exactly for the sort to apply So for example if you specifically want a location say ER1 to be sorted to the top you would use strict matching ER1 location will sort to the top while any other locations such as ER11 would not Strict matching can be useful if your sort is putting stuff you don t want at the t
48. mplete I E SmarTerm problems the OlProcessLog logfile will be located on your pc The structure of the Help menu Problem Report form lt Previous page lt Previous page Problem Report form 1 Errortype 4 Problem i fo JI Monitor Problem Report Enter as much information as you like on this form Enter some contact info if you need help Type of problem Error message G Eror are always logged so you Smarterm Sunquest problemn don t have to enter the exact Missing tests info message you received Other Support Troubleshooting Online Manual Forum Blog Contact Recently logged events lapooooooooolooooooa BEGIN IM module log buffer dump 8 31 27 4M oooooconoooooooone It il 3 Recentlog events 6 Auto fp Only versions 1 76 and later will have this form 5 Contact info Info about the problem Your information Name Email Phone Hospital Lab W Automatically ftp report to server Please Note The Smarterm macro is not curently started The reporting process will continue the nest time Ol Monitor launches Smarterm a Submit Cancel Fi Ssubmit Cancel After you click Submit f Smarterm is running already the report process will begin and you will see a messagebox saying An error was previously found in the macro and it needs to be reported Please press OK to continue or press cancel to abort thi
49. nse Condense tests of status fe None C Uneollected C Collected C Both Tests can be Condensed This means that all tests on the same accession number will be condensed to one row on the display This is very useful if your site does not use panels to combine groups of tests or if you just want to conserve space In order to control the width of the Test column the program will remove characters from the end of the testname until the list will fit within the column or the limit of 2 characters per test is reached To view the full list of tests for an individual hover the mouse over the test listing and the expanded list of tests will popup You can limit the condense action to just Collected Uncollected or have it act on both Top Q Accnum or CID p fe r Process time calc When the condense option is checked it will condense all a patient s tests to one line You may want to limit this behavior by insisting it also match accession number or CID container ID Top Process time calc Auto Receive Time Collect Time The Process time is a column containing the calculated time in minutes It is the time the test was either received or collected up to the current time In Auto mode if a specimen has a receive status of collected it uses the receive time to calculate If it has not been collected it uses the collect time You can set Ol Monitor to always use one or the other if you like Top CID Option CID Option Sunques
50. o SSH is not as simple as a simple option click but the program does all it can to set it up from it s end See special instructions for setting up SSH sessions here http ericainsworth com olmonitor blog p 75 Top Login a The first prompt Login varies widely from site to site and is the first prompt when telnetting to Misys Instead of Login some sites receive a Username prompt Top Device Loc The DEVICE LOC prompt in Misys MEE Top Access code Your Misys username Most sites create a limited user with no mail and error reporting solely for pulling the outstanding log Top Password p Password for the Misys user specified Your password is stored encrypted in the registry or ini file Top Hospital ID sHSW If this field is left blank all hospitals in your system will be pulled Othewise specify a hospital for the outstanding log Top Worksheet CHEM A group worksheet containing all the tests you want to monitor is usually created just for OL monitor Alternatively you can use any other worksheet or leave blank to pull all tests po You can enter up to 2 worksheets separated by a comma EX CHEM HEMO Only 2 are supported at this time if you need more consider using a Group Worksheet It might be possible to add support for more worksheets into the macro if you need this please contact me Top Log function fc OL is the program name to directly pull the oustanding log If your site does not
51. on works along with the Status code option If you are having trouble getting this option to work try disabling Status column It is also possible to use filters to hide collected or uncollected specimens this option is just a little more convienient Collected button SALAS C Collected Check this button to display only collected specimens UnCollected button C UnCollected Click this option to display only uncollected unreceived tests Both button Both Select this option to have both received and unreceived tests show up on the list lt Previous page lt Previous page Login Worksheet Login Worksheet gt Communication Method Communication method Telnet SSH DEVICE LOC S AP Login ACCESS CODE fe O WORD Password Hosp ID SHEW Qe CHEM Hospital ID Worksheet Leg Function aixBlaster sd jteamedward Custom Sunquestpromptreply Sunquest server IP 192168 0 120 w Device Loc Log function Sunquest server IP The program needs a logon and password to logon to Sunquest just like any other user Most labs setup a special user in Sunquest that only has permissions to pull the OL log Sunquest CPL versions of Ol Monitor only HMS does not have this E ona method Top Top Top Created with DrExplain Next page gt Next page gt Communication Method Telnet Joon Ver 1 46 and above Telnet is the default method The process of going t
52. op So if you have a priority sort S but one of your low priority codes was SD strict would keep those SD s from sorting to top along with the S stats With loose matching a single sort can match on a portion of the string So for example if you have multiple ER locations but do not want to define multiple sorts you could use loose matching If your ER locations are ER1 ER2 ERS ERM you could simply put ER as the comparison string and all those locations will be pulled to the top since they match on the first two letters The Matching Mode option is available in versions 1 78 and above Top Created with DrExplain lt Previous page Next page gt lt Previous page Options window Filter tab Filters can be defined to filter in or filter out tests Filters can be very complex With VIM the process of creating and managing filters has been made as easy as possible The new filtering logic is extremely flexible optimized for speed and was created exclusively for OLMonitor Remember you can also create a quick filter by right clicking any test on the main window and choosing which field to filter out This filter can later be modified in the options window The structure of the Options window Filter tab Filter list Department filter Filter definition Exclusive Inclusive amp Filter examples Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Filter list
53. p M Automatically ftp report to server When completed the report can be automatically ftp d to the server This is the easiest option but may fail if IT has blocked the ftp protocol Sunquest CPL versions of Ol Monitor only HMS version does not utilize Smarterm Top E Submit Cancel Submit Cancel If OL Monitor has already launched Smarterm the report process will begin when you press Submit If Smarterm is not running the report process will continue the next time it is launched Top Created with DrExplain lt Previous page Next page gt D D lt Previous page Misys Ip address selector Choose a server to use from the following list of previously used Misys servers or type one in 167 99 56 190 167 993 57 7 If you have not already entered a Misys IP address to connect to OlMonitor will search for any previously used ip s from Smarterms session files first load of Smarterm and only if there is no ip address setting or if the ip address stored is on the bad ip list Olmonitor stw session file may have been overwritten Newer versions of Ol Monitor 1 86 and above have some code to prevent the saved ip address from being lost after an update Sunquest CPL versions of Ol Monitor only HMS version does not utilize Smarterm and no ip address is required lt Previous page lt Previous page Next page gt This box appears during the This also happens on installs and updates because the
54. r is confusing Top Date format Date Format US MM DDAYYYY Euro OD SMM AY YY US is selected by default Top Treat partials as received feat partials as received For some test batteries receiving in part of the test does not change the collection status to collected However the partial flag will change This options allows those tests to show up as collected tests Sunquest CPL versions of Ol Monitor only HMS does not have this Top Lab System T Lab System f Sunguest C HMS Select your LIS system HMS users After you select HMS for the first time click OK and then go back into options You will notice that many options that are not relevant to HMS are no longer visible Although Smarterm is mentioned a lot in the documentation Smarterm is NOT required for HMS HMS folder options are explained here Top Autoscroll Autoscroll C Autoscroll OFF Automatic interval Fixed interval 5 Scroll interval The default is automatic interval but this can sometimes be problematic You can select a fixed interval or just turn autoscroll off Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Options window PL tab The PL module can pull data from the Pending log and display it alone or combined with overdue log data Sunquest CPL versions of Ol Monitor only HMS does not have this The structure of the Options window PL ta
55. s a limited rights user these may not install More info Sunquest CPL versions of Ol Monitor only HMS does not have this Top 1 Fix Names button FENIG If the precompiled files are present but have hid appended to their filename they will appear in red Use the fix names button to rename the files If the files are named ok they will be green Sunquest CPL versions of Ol Monitor only HMS does not have this Top 2 Stop button 2 Stop This stops the Smarterm server Sunquest CPL versions of OI Monitor only HMS does not have this Top 3 Start button 3 Start This restarts the Smarterm server Sunquest CPL versions of Ol Monitor only HMS does not have this Top Logfiles path ar Ss eee The Smarterm script places the logfiles into the Smarterm Sessions directory This folder location may vary depending on what Documents and SettingsAinsworth My Doc Version of Smarterm is installed and what options were used OlMonitor needs to know the path to this folder to analyze the logfiles there Sunquest CPL versions of Ol Monitor only HMS does not have this Top Browse button ORA Click browse to find the folder yourself Sunquest CPL versions of Ol Monitor only HMS does not have this Top E Find button Find Click find to do an automatic search for Session folder Top Smarterm macro folder Smarter macro folder DADacuments and Settings 4insworth My Doc OlMonitor places it
56. s macro code directly in the Smarterm application folder Smarterm stoffice exe folder and does not use the Smarterm macro folder However thanks to Smarterm s default action of searching for a macro file on startup OlMonitor needs to know the location of the Smarterm macro folder OlMonitor will place a dummy macro file in this folder if there is no macro file there already in order to avoid these errors cannot find specified file UserVT stm not found WrkGvtCurrent stm not found Sunquest CPL versions of Ol Monitor only HMS does not have this Top Reset widths Heset all saved column widths to auto Reset widths Occasionally someone might have squeezed one of the column sizes down to 0 making the column invisible This can fix that problem Also by default the column sizes are automatically calculated depending on the length of the text in them If you ever resize a column Ol Monitor remembers and fixes the column size If you want the columns to go back to automatically sizing this will clear that setting Top Keep Smarterm Hidden M Keep Smarterm Hidden Techs may find it distracting to have the Smarterm window flashing in the toolbar Check this option to hide the Smarterm session completely If you are troubleshooting you may want to Un check this option so you can switch to the Smarterm window and check the macro Sunquest CPL versions of Ol Monitor only HMS does not have this Top Condense M Conde
57. s process Another window will come up saying the files are being transferred and zipped finally after that is done the ftp process will begin Smarterm is utilized to ftp reports another Smarterm window may come up during the ftp process and you can see the files being uploaded to the server errors that are unavoidable but if the ftp process fails entirely you will get a message stating this clearly Sunquest CPL versions of Ol Monitor only HMS version does not utilize Smarterm Error type Eno massada aaan Smarterm Sunquest problem Missing tests info Other Top If for some reason the You can then zip this file and email it to OlMonitor Top Created with DrExplain Next page gt Next page gt You may see some ftp Select the type of problem you are having Top Links Online resources Support Troubleshooting Online Manual Forum Blog Contact Direct links to online resources Top c Recent log events Recently logged events lacooocoooooloooonon FSE aa For your information only this shows the current contents of the error log buffer If you have just had an error it may be logged here Top Problem info Info about the problem Enter as much information as you like about the problem you are having Top E Contact info Your information Name Email Phone Hospital Lab Enter some contact information if you would like a response to your report Top Q Auto ft
58. sites If your site does not use a status column the received or unreceived status can be determined by whether or not a collect time is present Check this box if your site uses a status column It can be useful if you site employs special statuses besides the vanilla R or U If you are having problems with tests not showing or having to have both statuses selected in order to see tests it is better to just disable the status column option Sunquest can sometimes be inconsistent with giving tests a status code Note a bug in the status code handling was fixed with version 1 66 See history file under the News tab on main page J Status column Top Collected UnCollected button c Select which codes to load into the listbox below Collected UnCollected Top Code entry box Ooo Add the status codes used by your site ie R for received collected specimens Several codes can be added if your site uses more Top Code list me list of associated codes is displayed here Top Add Del buttons ea Use the add and del buttons to add or delete codes Del Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Display of statuses Display of statuses Collected button Display tests of status Collected UntCollected UnCollected button Both button The status display control allows quick filtering of the list based on the status of tests This opti
59. t m 6 3 Include CID MAC Misys 6 3 introduced a CID option to the outstanding log menu Check this box if you have Misys 6 3 or above and the macro is hanging on that option The CID option allows for None All or CID only You can choose which option is selected by the macro Sunquest CPL versions of Ol Monitor only HMS does not have this Top Multi CID tests PILL Geese C Combine fe Clone Marin Mathnel 1 Ver 1 56 and above Option to handle multiple CID s differently when encountered under same test line 1 Combine Add 2nd cid to cid field separated by comma 2 cids max at this time currently version 1 75 2 Clone Add 2nd 3rd 4th cid by adding new clone lines to list works better for those using the condense options Sunquest CPL versions of Ol Monitor only HMS does not have this Top Macro method fe WayString C MatchString Ver 1 35 and above New macro navigation method WayString added to handle problems with OL menu navigation after upgrades This method should be selected in advanced options for anyone having difficulty with the Smarterm script Sunquest CPL versions of Ol Monitor only HMS does not have this Top Default priority code Default priority code s If a priority code is not encountered on the log blank priority code a default code of T is normally assigned to it by Ol Monitor However you can change this to something else if the T priority conflicts o
60. tion Help Options eload with settings From USER Wwibueaa Reload with Local pc settings Reload with settings From INI file Autoscroll Condense Filters Settings location The options menu give you quick access to a number of features Options Options Click options to bring up the options configuration window Top Autoscroll see When autoscroll is checked the list will automatically scroll down so that the entire list is displayed before the next refresh cycle There are more ways to affect autoscroll behavior in the options window under the Advanced tab Top Condense Condense If a patient has not been collected their respective list of tests can be condensed to a single line thus saving space on the list The full list of tests can be displayed by hovering the mouse pointer over the test field The condense option has been moved to the Advanced tab in the options window Top Filters v Filters If this is unchecked your filters will not be applied and the entire overdue log will be displayed Changing this option will be apparent on the next refresh of the list or by clicking Reprocess from the action menu Top Settings location Reload with settings From USER wibueaa Reload with settings is the safe way to tinker around with settings locations without overwriting any of the other settings Reload with Local pe settings locations When you want to modify overwrite copy import or export settings us
61. tor only HMS does not have the runaway log problem Top Verbose logging Verbose Logging Verbose logging will log the actions of the program at just about every possible point In some situations this may be useful if Ol Monitor is freezing and has to be closed using Task manager we would have a log of everything it did up until that point It should be disabled otherwise Top FileProc logging 7 FileProc Logging Ol Monitor logs every record it processes from the Overdue Log This is useful data for working any problems with data not showing up showing up in the wrong field or tests not showing up at all It is almost identical to the No PID in processlog option under the Advanced tab You should disable FileProc logging to improve performance if you have very large logfiles gt 500Kb an older slow computer or simply if OL Monitor appears to be lagging when refreshing Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Status code options m Status code options Status column I Status column q _ Collected C UnCollected Collected UnCollected button Collected status codes Code entry box ade Del Add Del buttons Code list Status code controls Sunquest CPL versions of Ol Monitor only HMS does not have this Status column A status column usually displaying R for received specimens and U for unreceived specimens is used by many
62. tor you can require multiple criteria match Using the OR operator a match can occur with either criteria The unless operator gives you a chance to still exclude or include a test if some other criteria matches Top Result of this filter So in the example above only CBC s with a priority of ST and a process time of 10 minutes or greater will match on this filter More example of filters are on_This page Top Created with DrExplain lt Previous page Next page gt lt Previous page Next page gt Exclusive Inclusive Exclusive lnclusive Done C Exclude Include Abort Exclusive Inclusive option Stop on match Done Abart Exclusive Inclusive option Exclude A filter can either be exclusive or inclusive in nature An exclusive filter excludes test matching the criteria An inclusive filter includes any test Include matching the criteria Top Done Abort Done When you are finished defining you filter click Done or click Abort to discard your changes Abort Top Stop on match l Stop on match Version 1 39 and above This option is for inclusive filters only This is checked by default Normally if there is a match on an inclusive filter processing of other filters down on the list will stop By un checking this box you can allow other filters to process So for instance if you have an inclusive filter that includes all stats you can define an exclusive filter after it that screens out certain unwanted
63. truly annoying When multiple tests go off the list this sound plays more rapidly Browse CAWINNT Med Play gt lt Previous page lt Previous page TAT interval Top Created with DrExplain Next page gt Next page gt It is important to keep the playing of sounds at a bearable interval Techs already accustomed to listening for alarms timers beeps and phones will rapidly tune out any sound that occurs too much thus negating the purpose of sound cues The structure of the TAT interval TAT Coloring occurs lt Previous page lt Previous page TAT Coloring occurs TAT coloring occurs Instantly After TAT time exceeded The coloring sounding of TAT s can occur at the time the TAT is reached or after the time is exceeded lt Previous page lt Previous page TAT Example Created with DrExplain Next page gt Next page gt Explanation Below Here are a few screenshots of how it should look First tat 45 minutes individual tests Hope this helps A lot of people have asked why sometimes TAT s they design seem to have no effect Here is an example that explains the process D lt Previous page lt Previous page Explanation Below Pee The staff wants specific order codes TROP CKMB HCG to turn YELLOW 30 Minutes RED 45 Minutes AND they want ALL OTHER order codes to turn YELLOW 20 Minutes RED 30 Minutes The thing is that you need to defin

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