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V-CUBE Meeting User Manual

1. m F uriagelist ppt Complete Upload File Click the back button to change only display orders Change Step 5 Click the Back button The display order can be changed by clicking the Back button Note that the display order of documents for Upload File cannot be changed in the Edit Schedule page even though the page appears when you click the Change button You can change a scheduled meeting using the process described above You can check details of the scheduled meetings using the Scheduled Meeting link at the bottom of the meeting room or the Schedule tab Using the Schedule tab Home Reservation Archive Storage Others v 1 Select the scheduled meeting room Note 1 You do not need to select a meeting room if your contract only allows one Schedule p Room Name Premium2o J vj Nam all Showing 1 1 out of 1 Click the details button to change document display orders Showing Title E Date and Time B amp Detail Setting Edit Cancel uchiawase 2013 10 30 10 55 2013 10 30 11 55 GMT 9 Detail Edit Ed Cancel When you switch the view by clicking on the calendar icon inside the blue circle the list shows that week s schedule for each meeting room 2 Click the Detail button for the scheduled meeting Schedule Room Name E Showing 1 10utof 1 Click the details button to change document display orders Showing Title B a Date and Time B 3 Detail Setting Edit Cancel uchiaw
2. All files can be selected or deselected by selecting or clearing the check box in the blue circle it Upload Copy Move W Delete Others v File Name File Extension File Size Last Update p All Files C ng ng nu an rcs V uriage jpg jpg 30 52 KB 2013 10 24 19 58 54 iv Wildlife wmwv wmv 87 47 KB 2013 10 24 18 04 19 3 LH Shared Storage 2013 V cube Inc All Rights Reserved 22 V CUBE Meeting Step2 Click Add Favorites in the Others tab it Upload Copy Move Tj Delete ones v File Name Size Last Update p All Files le nm Change File Name a nm ENE Iv test ppt ppt 143 67 KB 2013 10 24 20 14 01 a uriage jp jpg 30 52 KB 2013 10 24 19 58 54 3g m Shared Storage F Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 Step 3 Click the OK button Message from webpage a A File has been added favorites Once files are added to Favorites the corresponding buttons turn yellow 13 Upload File Name File Extension File Size Last Update p All Files ng an mu Bg Favorites i af Peston ppt 143 67 KB 2013 10 24 20 14 01 F uriage jp jpg 30 52 KB 2013 10 24 19 58 54 3g amp Shared Storage EF Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 Step 4 Click Favorites You can view the list of files you added to Favorites G Upload File Name File Extension File Size Last Update All Files ns nu n mu F vw test ppt ppt 143 67 KB 2013 10 24 20 14 01 2 Addin licking th n Step 1 Click the xc buttons next to the files you want to
3. 09 v 120 V PTS 1 r 1 Using th hedule Meeting link shin polycom renkei 0 5 No participants Encryption Standard DO Join as Audience Q711 Audience 0 10 whiteboard Sharing Dl Start Whiteboard No participants No participants Premium20 Low Bandwidth Mode v 4 3 Standard Layout GloalLink 1 2 Optional Features Scheduled Meeting 0 The Schedule Meeting page is now displayed 2013 V cube Inc All Rights Reserved 27 V CUBE Meeting Step2 Click the Addr Book ninD v Invitation Email Settings v C Reminder C HTML E mail III Lladdress Book Enter the informatiom 9t fivitee s 7 About Time Zone Name E mail Language Time Zone Type Delete English v Normal User v Add Invitee Step 3 Click the Address Book tab The address book opens with the Members tab displayed You can register Members from the Manage Members by logging into the Admin Page Address Book Members E close Check the box for the members you would like to invite and click Invite To edit this page login as administrator Select all Deselect all Showing 1 2 out of 2 Check Name ga Name Reading B BE Group BE E mail Ej E Language BH Time Zone B E LI kyoto kyoto Team 1 kyoto vcube co jp Japanese GMT 9 Osaka Osaka Team 1 Dsaka vcube co jp Japanese GMT 9 Select all Deselect all Normal User w Add Ed Close Step 4 Click the Add Member bu
4. 2013 V cube Inc All Rights Reserved 42 V CUBE Meeting If a password was set when the meeting was scheduled you will need to enter the set password in the password entry page Alternatively the scheduled meeting can be cancelled using the administrator password instead of the password that was set 3 Check the details of the scheduled meeting and click the Cancel button at the bottom of the page Inviter dm Organizer au gau G This allows you to cancel a scheduled meeting that is currently in progress 7 5 2 Cancelling a Scheduled Meeting before the Meeting Starts Home Reservation C Schedule Archive Storage Others v Schedule Room Name Standard v n Showing 1 1 out of 1 Click the details button to change document display orders Showing 20 Title B E Date and Time B E Detail Setting Edit Cancel uchiawase 2013 10 31 16 10 2013 10 31 17 10 GMT 9 Detail Edit E Cancel Step 2 Click the Cancel button for the relevant scheduled meeting Title B E Date and Time B E Detail Setting Edit Cancel uchiawase 2013 10 31 16 10 2013 10 31 17 10 GMT 9 Detail Edit If a password was set when the meeting was scheduled you will need to enter the set password in the password entry page Alternatively the scheduled meeting can be cancelled using the administrator password instead of the password that was set 2013 V cube Inc All Rights Reserved 43 Step 3 heck the deta
5. Click the Move button G Upload Copy Qv Delete Others v f File Name File Extension File Size Last Update p All Files lal B Bn Bu Bu ODDEN v test ppt ppt 143 67 KB 2013 10 24 20 14 01 a uriage jp jpg 30 52 KB 2013 10 24 19 58 54 3 3 Shared Storage F Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 Step 3 Select the destination and click the Submit button When there is more than one folder select the destination folder NE ET Shared Storage Using personal storage files can be copied from and to the shared storage 2013 V cube Inc All Rights Reserved 26 V CUBE Meeting 7 Scheduling Meetings This describes how to schedule a meeting When using the Invitation function when scheduling a meeting you can send invitations by email to your contacts in your address book This will explain the steps for adding new contacts to your address book Up to 500 email addresses can be registered in an address book free of charge Note 1 As of May 2009 you can have up to 500 contacts in your address book Note 2 Bulk registration is possible using address book management on the Administrator page Refer to 6 Updatin Administrator Page in the User Manual Note 3 Some plans may not allow new registrations in the address book Using the Reservation tab VV V CUBE Meeting Home Schedule Archive Storage Others v Logout Schedule Meeting Meeting Room Standard v Date and Time pe 2013 10 28
6. Your Upload 10 26 15 2013 10 29 Iriage 1 j 30 52 KB TEGE Jpg 10 24 18 3g EB Personal Storage 2013 10 28 check wmv wmv 87 47 KB 16 35 32 3 Lu Shared Storage 2013 10 28 whiteboard pn 94 49 KB png 14 52 05 1 All files saved in the personal storage and shared storage are displayed 2 Allthe files added to Favorites are displayed 3 The files you own files uploaded after you have logged in using your member ID are displayed with a stick figure next to them in the Shared Personal section The files you own can always be identified even after the files are renamed or moved copied between the personal storage and the shared storage However files cannot be copied or moved from here 4 Inthe personal storage the files uploaded by users logged in with their member ID as well as the files on the personal whiteboard are displayed In addition the files belonging to the personal storage after being moved or copied from the shared storage are displayed Folders can be created and files can be organised into these folders 5 Inthe shared storage the files uploaded by users logged in with their user ID as well as the files on the personal whiteboard are displayed In addition the files belonging to the shared storage after being moved or copied from the personal storage are displayed Folders can be created and files can be organised into these folders 2013 V cube Inc All Rights Reserved 15 V CUBE Meeting 6 File
7. 4 7 Soror aR mE NR EE 25 6 4 1 MOVIR EE ER NR EEE 26 7 SCENA MEGIS E E 27 7 1 Adding Contacts to Your Address BOK Lvuvr44v4v 442 27 ENE PE a E A E E 29 7 3 Changing Scheduled Meetings rrrrrnrnnnnnrrrvrrrnnnnnnnnnrrnnnrrrnnnnnnnnnnnrerrrnnnnnnnnnnnnsssnnnnnnnnnnnnsssssnnnnnnnnnsee 36 7 3 1 Rearranging the Order of Documents in Upload File rrrrrnnnnrrrrrerrnnrnnnnnrrvvvrrnnnnnnnnnrnvnnennnnnnnnnr 38 7 4 Viewing Details of Scheduled Meetings rrrrrrnnnnnnnnnnrvvvrrnnnnnnnnnrrvnrnrnnnnnnnnnrnnnnrrsnnnnnnnnnnnnnssssnnnnnnnnnnee 39 2013 V cube Inc All Rights Reserved 7 4 1 d 9 7 9 1 7 9 2 V CUBE Meeting Checking Documents for Upload File 2 0 0 0 cece cescceecceeesssesseeeeeeeeesssseseeeeeeeeeesssssseseeeeeeeessessaaes 41 Cancelling Scheduled Meetings ccccccccsssssssceceeecessssseeeeeeeeeesssesseeeeeeeesesssseaeeeeeeeeessesssaeeeeeeeessas 42 Cancelling a Meeting in Progress cccccccccccsssssssseeeeeecessssssseeeeeeeessssseeaeeeeeeeesssesseaeeeeeeeessssseaaes 42 Cancelling a Scheduled Meeting before the Meeting Starts sseeessssssssss 43 02013 V cube Inc All Rights Reserved V CUBE Meeting 4 Logging In To use V CUBE Meeting or Meeting you will need to log in to the Meeting website Step 1 Type lt http meeting nice2meet us gt in your browser address bar page e gt 00 meeting nice2meet us Step2 Enter r
8. Time 4 K backto video List EJ Delete this video 5 By deleting this video it will be erased from all meeting archives using it 1 Displays the uploaded video The video can be played back to check the content 2 The properties of the video File Name Description Upload date time Duration and File Size are displayed Changes can be made with the title and description section The changes can be applied by editing the entry and clicking the CHANGE button Enter a title of up to 30 characters long and a description of up to 200 characters long 3 Displays the history of meetings that used video streaming 4 Returns to the Manage Storage page 5 Deletes the video Note that if you delete a video you can no longer play it back in a meeting that uses video streaming or in the Archive Be careful as you cannot undo the deletion of any videos 2013 V cube Inc All Rights Reserved 18 V CUBE Meeting Folders can be created for organising and managing the files that have been uploaded in the Manage Storage page Note 1 The following example describes a procedure for creating a folder in the shared storage after logging in with a member ID Step 1 Click th ll down menu on the Shar r r Personal r icon 3 Upload File Name File Extension File Size Last Update p All Files ng Bn nu nc sim A uriage jpg ipg 30 52 KB 2013 10 24 19 24 05 A Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 g O2 Storage A test ppt ppt 1
9. To save the inviters name and email address select Remember this This information will be displayed the next time you schedule a meeting Use this option when the organiser of the meeting and the inviter of the invitation emails are different Example when the meeting is being scheduled by someone on behalf of the organiser Select the Same as Inviter check box Alternatively select the Enter organizer Information check box enter the name and email address of the organiser and set up the language and time zone To save the organiser s name and email address select Remember this This information will be displayed the next time you schedule a meeting Organizer O No OQ Same as Inviter amp Enter organizer Information nter organizer s name and e mail address i 00 50 50 0 5 Hiit UJ remember tn Language Japanese Time Zone Same as inviter v Step 11 Set a password Password Settings Selecting the Password Settings check box will gt ra will be set for allow you to set both a password to enter when amp Archives and Entering room entering a scheduled meeting room and a password to O Archives enter when viewing the recorded data and te 16 alphanumeric characters whiteboards after the meeting has ended as well as Po an archive password Po Retype password If you have set a password it will be included in the invitation emails sent to the meeting participants Note 12 Selecting Required
10. add to Favorites 13 Upload File Name File Extension File Size Last Update All Files n n nu oo Fer est ppt ppt 143 67 KB 2013 10 24 20 14 01 Once files are added to Favorites the corresponding buttons turn yellow 33 Upload File Name File Extension File Size Last Update p All Files n ng nu oo FEM EM F est ppt ppt 143 67 KB 2013 10 24 20 14 01 Step2 Click Favorites You can view the list of files you added to Favorites EG Upload File Name File Extension File Size Last Update All Files n n nau nau P r test ppt ppt 143 67 KB 2013 10 24 20 14 01 2013 V cube Inc All Rights Reserved 23 V CUBE Meeting Step 1 Click the srbuttons next to the file ou want to remove from Favorite 6 4 4 Removing Files from Favorites haces LABS is File Name File Extension File Size Last Update p All Files nu BE EE B Emus est ppt ppt 143 67 KB 2013 10 24 20 14 01 Once files are deleted from Favorites the corresponding x buttons change from being yellow back to their original colour G Upload File Name File Extension File Size Last Update All Files og n a Jg Favorites est ppt ppt 143 67 KB 2013 10 24 20 14 01 6 4 5 Deleting Files Step 1 Sele he check boxes next to the file ou want to delete et Upload Copy Move Y Delete Others v File Name File Extension File Size Last Update p All Files nu ng ar 5p pon test ppt ppt 143 67 KB 2013 10 24 20 14 01 uriage jpg jpg 30 52 KB 2013 10 24 19 58 54 3 L3 Shared Stora
11. must be always performed when you schedule a meeting VV V CUBE Meeting Home Reservation Schedule Archive Others v Manage Storage pem You are currently using 30 66 MB 4500 MB supported Formats G Upload File Name File Extension File Size Last Update p All Files Bu nu Bu Bu Favorites F Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 A test ppt ppt 143 67 KB 2013 10 24 17 53 42 3 C3 B Shared Storage A test jpg ipg 30 52 KB 2013 10 24 17 53 22 2013 V cube Inc All Rights Reserved 12 V CUBE Meeting 5 1 5 Others Click on this tab to go to any of the following pages VV V CUBE Meeting Home Reservation Schedule Archive Storage Others v Tool 0 ha D Manuals shin polycom renkei 0 9 No participants FAQ Encryption Ask Us 3 Join as Audience 0 Audiencd Preferences 0 10 Whiteboard Sharing SediMepoard e c No participants No participants Low Bandwidth Mode Admin Page 7 4 3 Standard Layout GloalLink 1 2 KJ optional Features Ca Schedule Meeting Scheduled Meeting 0 Tools Click on this item to download different tools Manuals Click on this item to download V CUBE manuals FAQ Click on this item to display a list of frequently asked questions Check this first if you have any questions about Meeting Ask Us Click on this item to display a form you can use to contact us if you have any questions about the Meeti
12. next page with the Close the preview window by clicking x V CUBE Meeting 7 5 1 Cancelling a Meeting in Progress Cancellina from Main 1 Click the Cancel button in the meeting details field for the meeting in progress shin polycom renkei 0 10 No participants m 4 Encryption EO Start Whiteboard Standard 0 10 Whiteboard Sharing No participants Low Bandwidth Mode Premium20 4 3 Standard Layout GloalLink 1 2 Optional Features 4 Schedule Meeting Scheduled Meeting 1 11 50 12 55 GMT 9 uchiawase 2 Click the OK button in the confirmation dialog box to cancel the current meeting If a password was set when the meeting was scheduled you will need to enter the set password in the password entry page Alternatively the scheduled meeting can be cancelled using the administrator password instead of the password that was set Cancelling from th hedul 1 Click the Schedule tab Home Reservation Archive Storage Others v Schedule Room Name zn Showing 1 1 out of 1 Click the details button to change document display orders Showing Title 3G E Date and Time B E Detail Setting Edit Cancel uchiawase a 2013 10 28 11 50 2013 10 28 12 55 GMT 9 Detail Edit Eq Cancel 2 Click the Cancel button for the relevant scheduled meeting Title E Date and Time B E Detail Setting Edit Cancel Mi 2013 10 28 11 50 2013 10 28 12 55 GMT 9 Detail Edit El cance uchiawase
13. r ID an word After entering your User ID and password select your current location and click the Login button VV V CUBE Meeting User Page Login Enter User ID and Password to login O alphanumeric characters Password alphanumeric characters Location Automatic pr Language English Time Zone GMT 07 00 Mountain Standard Time x You have agreed to Cena cng use our services Login Note 1 You will receive a user ID and password allowin ou to use Meeting after you have entered into a contract 2013 V cube Inc All Rights Reserved 1 V CUBE Meeting Step1 Click Forgot User ID VV V CUBE Meeting User Page Login Enter User ID and Password to login User ID O O alphanumeric characters Password alphanumeric characters Location Autom atic v Language English m Time Zone GMT 07 00 Mountain Standard Time x You have agreed to our Terms amp Conditions to use our services Login Forgot Password Forgot User ID V CUBE Web FAQ User Manuals Step 2 Fill in the form on the Inquirie Explain that you have forgotten your user ID Step 3 Once you agree with our privacy policy select Agree and click the I agree to above terms and submit button V CUBE Free Trial amp inquiries M ny Questions Comments or Special Requests please fil in the form below How It works Full name Seed 7 equred eg samplegivcub
14. using the administrator password in place of the set password 2013 V cube Inc All Rights Reserved 96 V CUBE Meeting Step4 Edit the scheduled time and time zone Step5 Change the meeting room name Step6 Configure the reminder setting Selecting this option will cause the invitation email to be resent an hour or two before the meeting starts Note 2 The reminder will not be sent when there is less than an hour before the meeting starts when it is scheduled Step 7 nfigure the HTML ing for invitation emails You can send invitation emails in HTML format by selecting the check box Note 3 Once disable is selected for HTMLMail Settings in Invitation Email Settings on the Admin Page the HTML E mail section will not appear on the Schedule Meeting page Step8 Change th fth wan invi There are two ways to enter information about the people you are inviting using your address book or by directly entering their information Refer to Step 7 in 7 2 Preparing for Meetings To delete an invitee click the Delete button for the person to delete Step 9 Change th f the inviter invitin Step 10 Change the data of the organiser Enter the updated data in order to change the organiser or set up a new organiser Step 11 Set the email notification Email notifications are sent to inform of any change when the check box is selected Select whether the email notifications are sent to all invitees or only to the invi
15. 02013 V cube Inc All Rights Reserved V CUBE Meeting V CUBE Meeting User Manual 2 Preparing for Meetings V cube Inc Indonesia 0018030081 1338 Singapore 65 3158 2832 Malaysia 60 3 7724 9693 Tokyo 81 3 4560 1287 Osaka 81 6 4560 2419 China 86 4006 618 2360 E mail vcube support vcube com Office hours Weekdays 9 00 18 00 GMT 8 8 00 17 00 GMT 7 Closed on weekends and Malaysian holidays V CUBE Meeting Revision history Revision date 2013 09 10 Added a folder feature to the storage functionality 2013 07 26 Added functionality to add email addresses to the Address Book while setting up invitation emails Added Organizer to the invitation email setup section 2013 05 30 2013 05 08 Changed the interface Corrected images and text in line with the change in the interface Added storage functionality Function added to allow scheduled meetings to be changed or cancelled with the administrator password as well Added displays for extendingand session waiting for scheduled meetings as required Added description of version information Added the Language field to the Main page Added reminder functionality for scheduled meetings Added email notification functionality for changing scheduled meetings Corrected images and text 2012 11 01 Corrected images in line with the addition of the shared notepad functionality 2012 09 06 Added a Cancel button to the Schedule page for sc
16. 43 67 KB 2013 10 24 17 53 42 Step 2 Click Create New Create new folder folderi The newly created folder is displayed 13 Upload File Name File Extension File Size Last Update All Files AE ae EE ins Favorites i 2013 10 24 4 em iihi 19 30 31 v ared Storage cu folder2 folder 2013 10 24 19 32 20 Lg amp folder1 3 amp folder2 mm l 2013 10 24 A uriage jpg jpg v 19 24 05 2013 10 24 E Wildlife wmv wmv 87 47 KB 18 04 19 2013 V cube Inc All Rights Reserved 19 V CUBE Meeting 6 3 1 Folder Hierarchy After creating a folder under the shared storage or personal storage click the pull down menu on the folder icon of the newly created folder and then click Create New to create a new subfolder inside it Sale Move Delete Folders can be created using up to four hierarchy levels including the folders in the shared storage and personal storage Lg m Shared Storage 3 Lg amp folder 3 Lg amp folder L3 ES folder3 In the Manage Storage page folders are displayed up to two hierarchy levels Click the on the left side of the folder icon to display more folders as necessary The button displayed on the left side of the folder indicates that there is a subfolder inside that folder 3 3 B Shared Storage 3 L3 m Shared Storage Lg amp Shared Storage folder1 et 3 La amp folderi 3 Lg E folder EP folder m j gt au folder Lg E3 folder3 Note 1 The above example
17. Others v i File Name File Extension File Size Last Update p All Files B Bn Bu Bu HN 2 test ppt ppt 143 67 KB 2013 10 24 20 14 01 a uriage jpg jpg 30 52 KB 2013 10 24 19 58 54 3j gg amp Shared Storage T Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 All files can be selected or deselected by selecting or clearing the check box in the blue circle Step 2 Click the Copy button 13 Upload Move U Delete Others v File Name File Extension File Size Last Update p All Files lal nu nu nu nu rmm v test ppt ppt 143 67 KB 2013 10 24 20 14 01 F uriage jp jpg 30 52 KB 2013 10 24 19 58 54 3 E E Shared Storage A Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 2013 V cube Inc All Rights Reserved 25 V CUBE Meeting Step3 Select the destination and click the Submit button Copy file When there is more than one folder select the destination folder amp Lg Shared Storage Using personal storage files can be copied from and to the shared storage Step 4 Click the OK n 6 4 1 Moving Files Step 1 i he fil wan move et Upload Copy Move Y Delete Others v File Name File Extension File Size Last Update p All Files B Bn Bu Bu test ppt ppt 143 67 KB 2013 10 24 20 14 01 F uriage jpg jpg 30 52 KB 2013 10 24 19 58 54 3j jj amp Shared Storage Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 All files can be selected or deselected by selecting or clearing the check box in the blue circle Step 2
18. abs for each page will take you there 2 When there are multiple meeting rooms the first five rooms are displayed in the Room List from the top down When there are five or more meeting rooms use the arrow buttons to navigate back and forth between the pages of the Room List The number of people currently in meeting rooms in use is displayed beside the meeting room name No number will be displayed if no one is in a room 3 Displays the meeting room status in a meeting is displayed when a meeting is ongoing and vacant is displayed when the room is empty 4 Displays the meeting room name that has been set 5 Displays the number of normal users currently using the meeting room Also displays the names they entered when they entered the room 6 Displays the number of audience participants currently using the meeting room Also displays the names they entered when they entered the room Requires a contract including the Audience option or the Premium20 plan or better 7 Displays the number of Whiteboard Sharing participants currently using the meeting room Also displays the names they entered when they entered the room Requires a contract including the Paperless Link option or the standard plan or better 8 Allows you to select your location and language 9 Allows you to enter a meeting room To enter as a normal participant click the Start button To enter as an audience participant requires a contract including the Audience option
19. ase 2013 10 30 10 55 2013 10 30 11 55 GMT 9 Edit El cance If you click the calendar icon click the name of the relevant meeting If a password was set when the meeting was scheduled you will need to enter the set password in the 2013 V cube Inc All Rights Reserved 99 V CUBE Meeting password entry page Alternatively the scheduled meeting can be changed using the administrator password in place of the set password 3 You are directed to the Meeting Details page showing the details of the scheduled meeting Using the Sch led Meeting link 1 Click the Scheduled Meeting link for the scheduled meeting Room List Premium20 Location Japan Automatic vi Automatic w Language V v shin polycom renkei 0 9 No participants Encryption and O Join as Audience 0 11 Audience 0 10 Whiteboard Sharing Dl Start Whiteboard No participants No participants Premium20 P Pa pa P Low Bandwidth Mode v 4 3 Standard Layout GloalLink 1 E KJ Cotional Features g schedule Meeting em 2 A list of scheduled meetings is displayed KJ Optional Features Schedule Meeting Scheduled Meeting 1 a 2013 10 30 10 55 2013 10 30 11 55 GMT 9 uchiawase a b a Displays the scheduled date and time and the selected time zone Displays the name of the meeting Clicking on the name of the meeting takes you to the Meeting Details page showing the details of the scheduled meeting 2013 V cube Inc A
20. ator However this only applies when we have a contact email address for your administrator Note 4 If we do not receive your administrator s approval within a certain period of time after you make your application it will become invalid Note 5 If you have not been contacted within 24 hours apply again or contact V CUBE at 0570 00 2192 02013 V cube Inc All Rights Reserved 4 V CUBE Meeting 4 2 1 If You Forget Your Member ID Password If you have applied for a new password for a Member ID an email will be sent to your administrator s email address Your administrator will need to permit your request for a new password Note 1 The email cannot be sent when the administrator s email address has not been registered V CUBE will contact our company s administrator However this only applies when we have a contact email address for your administrator Note 2 The administrator email address is the email address of the person at your company who is listed in the application form when the contract for V CUBE Meeting was entered into Note 3 Member ID is the ID you use with the Presence Application After logging in with the User ID you can register members in the Manage Members field in the Administrator page Note 4 User ID is the ID listed in the service start notice Note 5 For details on the methods for adding Member IDs and for using the presence app refer to Member management under 6 Updating Administr
21. ator Page in the User Manual and the V CUBE Meeting Presence Application User Manual The administrator registered for the Member ID will receive an email regarding the application for a new password Notice from V CUBE Meet ing Thank you for using V cube Meet ing We have received your new password reauest Please confirm and authorize or deny the following request Ir ID OOOO OOOQO MRequest Sender Name 00000000 Blick this link to authorize this request lt https meet ing nice2meet us a mm m Blick this link to deny this reauest https meet ing nice2meet us k V X The above request will expire in 24 hours MI V CUBE Meet ing lt https meet ing nice2meet us gt Mi Developed and Managed by V cube Inc lt http www vcube com gt Nakameguro GT Tower 20F 2 1 1 Kamimeguro Meguro ku Tokyo 153 0051 MCustomer Support Center Tel 0570 002192 Open 24 7 E mail lt vsupportf ycube co jp gt 2013 V cube Inc All Rights Reserved 5 V CUBE Meeting Permitting the i f a new wor Step1 Click the URL under Click this link to authorize this reque Note 6 The URL is valid for 24 hours after the email is sent Blick this link to authorize this request e lt https meet Ing nice meet us a o 7 7 m memes m Step 2 Enter th r ID and click the Authoriz n User ID is the ID listed in the service start notice VV V CUBE Meeting Author
22. e Note 2 Only the personal storage is displayed not the shared storage when the use of shared storage with your member ID is restricted on the Admin Page User ID O Note 3 Not displayed when the use of the shared storage is restricted on the Admin Page Member ID Invitees 2013 V cube Inc All Rights Reserved 14 V CUBE Meeting 6 1 1 Display of Shared Storage Note 1 The following example is a view when All Files is selected 13 Upload 1 File Name File Extension File Size Last Update p All Files nu n n ng e Word2007 docx docx 7 59 MB 2013 10 24 18 27 31 Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 3 Lu Shared Storage test ppt ppt 143 67 KB 2013 10 24 17 53 42 test jpg jpg 30 52 KB 2013 10 24 17 53 22 1 All files saved in the shared storage are displayed 2 All the files added to Favorites are displayed 3 Inthe shared storage the files uploaded by users logged in with their user ID as well as the files on the personal whiteboard are displayed In addition the files belonging to the shared storage after being moved or copied from the personal storage are displayed Folders can be created and files can be organised into these folders 6 1 2 Display of Personal Storage Note 1 The following example is a view when All Files is selected 13 Upload File Name File Extension File Size Last Update p All Files E Shared Persona Bu D Bn Bu Favorites 2013 10 29 1ple docx docx 7 59 MB pue Personal
23. e Scheduled Meeting link to check the details on scheduled meetings Meetings currently in progress can also be checked 15 Click this to log out from the User page 16 The same items as those listed in Others in the menu bar are displayed in the lower right of the page Clicking the tabs for each page will take you there 17 Points to note before entering a meeting room 18 Displays V CUBE news 19 Displays the version information of the V CUBE Meeting you are using 2013 V cube Inc All Rights Reserved 10 V CUBE Meeting 5 1 1 Reservation Click on this tab to schedule a meeting ahead of time You can let users who do not have a User ID or password participate in teleconferences by using the invitation function Some plans may have certain restrictions VV V CUBE Meeting Ede Schedule Archive Storage Others v Logout Schedule Meeting Meeting Room Standard v unn ni 5 1 2 Schedule Click on this tab to view a list of scheduled meetings You can also check or change the details of the scheduled meetings or cancel them VV V CUBE Meeting cee Archive Storage Others v Logout Schedule Room Name Show ALL iy E Showing 1 1 out of 1 Click the details button to change document display orders Showing 20 v Room Name Title B E Date and Time B 3 Detail Setting Edit Cancel Standard uchiawase 2013 10 28 17 35 2013 10 28 18 35 GMT 9 E Detail Edit EJ Cancel When you switch the view by clic
24. e co jp t 14 days free triat Users Manuals Service Guides Sales demo request Pricing This form is security encrypted SSL system You are protected send imomat Any Questions Comments or Special Requests eg Demo inquiry request for company brocture Personal information protection policy be recognizes that Ii va ine amed by us trem cur customers wa gut forme or enats about V CUBE ost visual communcatos service are irsportant private wnfermation We have established system for keeping your personal wntormation sate Thes personal wfermation protecton pobcy describes our approach in the Banding of personal nfonmaton fer the Choose Agree and click on below buttom Agree Diagree Submit This completes your application for assistance when you have forgotten your user ID Please be patient while we are processing your inquiry 2013 V cube Inc All Rights Reserved 2 V CUBE Meeting Step1 Click Forgot Password VV V CUBE Meeting User Page Login Enter User ID and Password to login User ID 4 alphanumeric characters Password alphanumeric characters Location Automatic Language English Time Zone GMT 07 00 Mountain Standard Time You have agreed to our Terms amp Conditions to use our services Login Forgot Password Forgot User ID V CUBE Web FAQ User Manuals Step 2 Enter your ID Enter the ID for the password you have forgotten VV V CUBE Mee
25. er Enter the information of invitee s About Time Zone Name E mail Language Time Zone Type Delete yamada vcube co jp Japanese GMT 9 MV Normal User EJ Osaka vcube co jp GMT 9 Normal User v E Add Invitee Note 8 You can only change the type when the Audience option is available Direct entry Note 9 Some plans may not allow the use of this function LLlAddress Book Enter the information of invitee s 7 About Time Zone Name E mail eem a prime Zone fele 6 se Add Invitee Enter the person s name Enter the person s email address Select the language the person being invited will 4 Select the time zone for the person being invited qom the type Click the button to delete the information for ude 10 You can only change the type when the Audience the person in that row option is available 7 Use this option when you want to invite more than one person Click to add a new line Note 11 The upper limit to the number you can invite for both normal users and audience users depends on the number of meeting rooms allowed in the plan in your contract 2013 V cube Inc All Rights Reserved 32 V CUBE Meeting Step 9 Enter the inviter s nam Enter your name e mail address and a message This will be used for the invitation e mail sender details I E mail yamadalvcube co jp O Remember this Message yoroshikuonegaishimasu
26. ge Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 All files can be selected or deselected by selecting or clearing the check box in the blue circle Step 2 Click the Delete button 33 Upload Copy Move Others v File Name File Extension File Size Last Update pAIl Files nu nu nu nu Favorites 7 test ppt ppt 143 67 KB 2013 10 24 20 14 01 P uriage jp jpg 30 52 KB 2013 10 24 19 58 54 3 Lu Shared Storage 1 Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 Step 3 Click the OK button in the confirmation dialog box p Message from webpage o Do you want to delete this Cancel 2013 V cube Inc All Rights Reserved 24 V CUBE Meeting Step4 Click the OK button Message from webpage A File has been deleted Note 1 F iles are deleted from the Manage Storage page Any deleted files that have been added to Favorites are als deleted from Favorites Files are deleted from the shared or the Favorites page O ersonal storage when you delete these files from 6 4 6 Sorting Files can be displayed in order of their File Name File Extension File Size or Last Update by clicking the arrow keys displayed on the right side of the respective items 53 Upload p gt All Files os F Word2007 docx docx 7 59 MB 2013 10 24 20 37 04 im fact inna ina 2n 57 KFA 21 72 1 0 74 IO BAR M1 6 4 7 Copying Files Step 1 Select the files you want to copy it Upload Copy Move UT Delete
27. he Meeting Details page will be di ed for confirmation If there are nc Submit 7 3 1 Rearranging the Order of Documents in Upload File Step 1 Go to the Schedule page Home Reservation Schedule Archive Storage Others v Schedule Room Name Show ALL v zm Showing 1 1 out of 1 Click the details button to change document display orders Showing Room Name Title D E Date and Time B E Detail Setting Edit Cancel Premium20 uchiawase 2013 10 30 10 55 2013 10 30 11 55 GMT 9 Detail Edit El cancei Step 2 Select the scheduled meeting room Note 5 You do not need to select a meeting room if your contract only allows one Step 3 Click the Detail button for the scheduled meeting Schedule Room Name Show ALL and m Showing 1 1 out of 1 Click the details button to change document display orders Showing Room Name Title og Date and Time B E Detail Setting Edit Cancel Premium20 uchiawase 2013 10 30 10 55 2013 10 30 11 55 GMT 9 Edit Ed Cancel If a password was set when the meeting was scheduled you will need to enter the set password in the password entry page Alternatively the scheduled meeting can be changed using the administrator password in place of the set password 2013 V cube Inc All Rights Reserved 98 VV V CUBE Meeting Step 4 Click the arrow keys in the Upload File section to rearrange the order of documen E3 EJ C uriaae ipa Complete GM H test ipg Complete
28. heduled meetings 2012 08 01 Added functionality to display the number of people in a room in the meeting rooms list 2012 05 16 Added User Guidance Corrected screen layout Corrected images and text 2012 0823 2011 12 22 Corrected images and text Added a function to switch the Flash Player based meeting room echo canceller on by default when Flash Player 11 0 or later is used 2011 09 15 Corrected images Changed the Tools and Manual pages 2011 08 01 Corrected images and text 2011 04 27 Corrected screen layout Added Adobe Photoshop and Adobe Illustrator file formats extensions ai psd or eps to those that can be uploaded to the whiteboard Corrected screen layout Added the following file formats to those that can be uploaded to the whiteboard 2013 01 31 2012 12 27 2011 02 22 Visio extension vsd Added high quality mode for uploaded documents to the whiteboard in beta release Corrected screen layout Added descriptions of downloadable tools Added functionality for participating in a meeting using wide screen 16 9 mode 2010 08 31 02013 V cube Inc All Rights Reserved VV V CUBE Meeting Changed the name Nice to Meet You Meeting to V CUBE Meeting in accordance with the change of the service name meetings added restrictions on functions used when meetings are scheduled 2013 V cube Inc All Rights Reserved V CUBE Meeting Con
29. il of the the page Cancel Meeting Meeting Room Date and Time Title Invitee s Inviter Organizer Reminder HTML E mail Password Passcode for V CUBE Mobile Feature Restriction Upload File Premium20 sharing High Quality H 264 0FF 4323 2 2013 10 29 13 05 2013 10 29 14 05 GMT 9 uchiawase amp Chiba Chiba Japanese amp 3 chiba vcube co jp GMT 9 amp Tanaka Ichirou tanaka ichirou English amp 3 tanakaichirouG vcube co jp 9 Same as inviter tanaka tanaka vcube co jp amp satou Japanese amp 3 satou vcube co jp 28065530 Enabled DA uisge jpg Complete 02013 V cube Inc All Rights Reserved The scheduled meeting has now been cancelled 44 ON e he JU V CUBE Meeting 5m of
30. is displayed only in the personal storage They are not displayed in the shared storage They can be copied or moved 6 2 1 Supported Formats The supported formats are as follows Supported Formats ute High Quality File Format Supported Formats Size Limit 1 ppo Upload 2 Documents Word Excel PowerPoint Visio PDF 20MB OQ Images BMP GIF JPG PNG TIFF EPS PSD 5MB X ASF AVI FLV QuickTime 3GPP MPEG Movies 1 MPEG 4 WMV 150MB X 1 1 layout 2 High Quality Uploads are clearer when the whiteboard is enlarged The supported formats can be viewed by clicking Supported Formats link displayed on the right side of You are currently using You are currently using 38 28 MB 4500 M suported formats pported Formats 6 2 2 Preview of Uploaded Files Step 1 Click a file name File Name File Extension File Size Last Update PAT ERES nu nu nu nu pens Copy jpa jpg 30 52 KB 2013 10 24 19 01 09 A mb ocx docx 7 59 MB 2013 10 24 18 27 31 The preview is displayed Documents and image files Video files whiteboard pna 1 1 2013 V cube Inc All Rights Reserved 17 V CUBE Meeting 6 2 3 Preview of Video Files Video Details Video Details 1 Wildlife wmv Upload gt 2013 10 24 18 04 17 date time Duration 00 00 02 87 47 KB PiK D 00 00 00 02 Expl 2 g CHANGE 3 Usage history of this video Meeting Room Meeting Name Date and
31. ization New password will be issued Enter User ID and click the Authorize button User ID L De characters User ID is the ID on the service start notice Authorize This completes permitting the issue of a new password for the requested Member ID The new password will be sent to the applicant via email Denying the issue of a new password Step 1 Click the URL under Click this link to deny this request Note 7 The URL is valid for 24 hours after the email is sent Melick this link to deny this request s lt https meet ins nice neet us k o 7 700000 Step 2 Enter the User ID and click the Deny button User ID is the ID listed in the service start notice V V V CUBE Meeting Authorization Deny new password request Enter User ID and click the Deny button User ID L Do characters User ID is the ID on the service start notice Deny This completes denying the issue of a new password for the requested Member ID The applicant will be notified of the denial via email 2013 V cube Inc All Rights Reserved 6 V CUBE Meeting You can change Location Language Time Zone and Name from the Preferences menu Preferences can also be changed by participants who are invited through invitation emails Step1 Click Preferen in th her VV V CUBE Meeting Home Reservation Schedule Archive Storage Others v Logout m Tools 5 tomat E LETTS Manuals shin polycom renkei 0 9 No par
32. king on the calendar icon the list shows that week s schedule for each meeting room Schedule Previous week Previous day Today Next day Next week Standard 2013 10 24 2013 10 30 24 Thu 25 Fri 26 Sat 27 Sun 28 Mon 29 Tue 30 Wed 17 35 18 35 uchiawase Premium20 2013 10 24 2013 10 30 24 Thu 25 Fri 26 Sat 27 Sun 28 Mon 29 Tue 30 Wed 02013 V cube Inc All Rights Reserved 11 V CUBE Meeting 5 1 3 Archive Click on this tab to view records of previous meetings VV V CUBE Meeting Home Reservation Schedule archive Storage Others v Logout Archive Room Name Show ALL Start date End date E EE Search Title Storage ma and above Participants E Meeting 7 Whiteboard F Protected You are currently using 30 MB out of 4 500 MB Showing 1 10 out of 155 12 3 4 5 6 7 Next 16 Showing 10 v Room Name Title B E Date B E Time B amp Record details Storage B E Detail 2013 10 18 15 GloalLink UM 17 minutes 0 Byte EJ Detail GMT 9 Note 1 You can view only records of meetings held in certain rooms depending on your contract plan 5 1 4 Storage On the Manage Storage page you can upload or manage documents and videos The uploaded files on this page can be used for Upload File when you schedule a meeting or for uploading documents during a meeting Note 1 Videos cannot be uploaded during a meeting Upload File setup
33. ll Rights Reserved 40 7 4 1 Checking Documents for Upload File Step 1 Go to the Meeting Details page V CUBE Meeting Go to the Meeting Details page by taking the steps in 7 4 Viewing Details of Scheduled Meetings Step 2 Click on the names of uploaded documents in the Upload File section Upload File E E CC VCuBE ppt Promplete The preview window is displayed IV CUBE VCUBEppx 1 3 Installation Network Settings Title of documents Displayed page Total you need s a standard web number of documents browser and you can start immediately after logging in P 96 No software installation All Our services would run on any Multi Platform devices Windows Mac Linux Cell H 323 Android iPhone etc V CUBE runs over all Broadband connection types of network will enable you tc use ncluding ones with the system anywhere f inthe world We utilize Akamai Tehnology to provide our services firewalls proxies and V CUBE will work safely ntranets worldwide As a web based provider eE 1 V CU updates every Displayed page Total three months giving our number of documents Customi M V CUBE allows fully customizable products for P system integration chents seamiess ang UNICATIONS service 02013 V cube Inc All Rights Reserved 41 Move to previous or
34. log in and schedule a meeting with your member ID The following example shows a view after logaing in with a user ID All Files Add Favorites File Extension File Name B 3 File Size E E EN 2 hv uriage jpg jpg 30 52 KB M Word 2007 7 0 V 2 BE Shared Storage Word2007 docx docx 7 99 MB E test jpg ipg 30 52 KB 4 Enter a file name Storage File File Name Delete test jpg EJ delete Upload from Storage Note 19 Up to ten files can be uploaded in advance Note 20 Files saved on the personal whiteboard with the wbs extension cannot be selected Step 14 Click the Next button after all settings have been made mE Next This displays the details of the scheduled meeting Step 15 Set whether the email addresses of the participants will be registered in the Address Book If you select the Add this contact to your Address Book check box the selected email addresses are registered to the Address Book The registered email addresses in the Address Book can be used for scheduling the next meeting Deselect the check boxes if the registration of email addresses is not necessary Yamada Tarou English 3 tarouyamada amp rvcube co p 9 Same as inviter Invitee s Suzuki Hanako English 7 Add this contact to your Address Book E hanakosuzuki vcube co jp 9 Same as inviter 2013 V cube Inc All Rights Reserved 35 V CUBE Meeting Note 21 The option Add this contact
35. n VV V CUBE Meeting Schedule Archive Storage Others v Premium20 11 TokyoHonsya O71 No participants va Optional Features Reservation Room List shin polycom renkei Encryption Whiteboard Sharing Standard 0 10 No participants La Schedule Meeting Audience Premium20 GloalLink 3 Send message to Meeting Room z Connect your camera A Connect your camera to a USB port or a FireWire port before you enter the room Connect your headset We recommend a use of a headset to eliminate echo If you don t use a headset it may cause echo and disturb users Privacy setting When you first enter the meeting room you will see an ADOBE Flash Player Setting window that looks like this Please click Allow to continue If you click Deny you will not be able to use your camera and headset 19 Ver 4 0 4 1 Tools Manuals FAQ V cube iInc All Right Reserved 02013 V cube Inc All Rights Reserved ELEDE Automatic M Language v T Logout 15 Join as Audience O Start Whiteboard Low Bandwidth Mode 4 3 Standard Layout 14 Scheduled Meeting 0 O 2013 10 15 Notice of Server Maintenance 2013 10 28 Notice of Server Maintdlessmn 2013 10 18 B 2013 09 26 Notice of Server Maintenance 2013 10 04 Ask Us Preferences Admin Page V CUBE Meeting 1 This is the menu bar for the Main page Clicking the t
36. n Maier MEN rei MES co e UE Using the Reservation tab C Reservation Schedule Meeting Meeting Room Date and Time E 09 v 20 v o Using the Schedule Meeting link shin polycom renkei 0 9 No participants m Encryption Standard O Join as Audience 0 11 Audience 0 10 Whiteboard Sharing E Start Whiteboard i No participants No participants Premium20 Low Bandwidth Mode 4 3 Standard Layout GloalLink 4 1 2 gt Optional Features Ca Scheduled Meeting 0 This displays the Schedule Meeting page 2013 V cube Inc All Rights Reserved 29 V CUBE Meeting Step 2 Select the meeting room to schedule for a meeting Meeting Room Standarc v Note 1 These are the settings when there is more than one meeting room They are not required when your contract onl allows one meeting room Note 2 The icons displayed next to the meeting room name show the associated options for that room Step 3 Select the date and time to schedule a meeting 1 Date and Time 2013 10 28 F o9 w 50 v 2013 10 28 E Date and Time 2 GMT 09 00 Japan Korea Standard Time amp Australia Western Daylight Time 1 Set the date start and finish times for the meeting Click the calendar icon E to set the start date for the meeting from the displayed calendar Note 3 This calendar is based on the date settings of the computer you are using 2 Set the time difference from GMT Make y
37. nd click the Open button 2 Select Normal or High quality When High quality is selected the details of the uploaded documents such as words and diagrams will be able to be displayed more clearly than when normally uploaded 3 Enter a file name Ez Upload File 7 Go to scheduled meetings list to change display orders PC File File Mame Delete EI Delete Note 14 Up to ten files can be uploaded in advance Supported file formats and file size can be displayed and checked when you hover the cursor over on the right side of Upload File Note 15 If you select High quality it may take longer to convert the file for uploading onto the whiteboard Note 16 You can choose between Normal and High quality modes to convert Word files that you upload Note however that Track Changes data is not displayed in the High quality mode Select Normal mode if you need to displa Track Changes data Note 17 Note that you cannot upload password protected files Using documents saved in the storage 1 Click Upload from Storage Storage File File Name Delete test jpg Ed delete Upload from Storage 2013 V cube Inc All Rights Reserved 34 V CUBE Meeting 2 Select the check boxes next to the files you want to upload 3 Click the Add button Note 18 The files need to be uploaded in the Manage Storage page in advance Both the shared storage and personal storage are displayed when you
38. ng service V CUBE Customer Support Center will respond to your inquiry Preferences You can change Location Language Time Zone and Name Admin Page Click on this item to go to the Log in to Administrator page The items listed in Others are displayed also Tools Manuals FAQ AskUs Preferences Admin Page in the lower right of the page 6 Manage Storage In the Manage Storage page you can upload or manage documents images and videos The uploaded files on this page can be used for Upload File when you schedule a meeting or for uploading documents during a meeting Documents managed on a per ID basis can be easily used anytime and as many times as necessary for any purpose you may have Files can also be managed in folders VV V CUBE Meeting Note 1 Video files cannot be uploaded during a meeting Upload File Home Reservation Schedule Archive Others v Logout setup must be always performed sn run LLAZ LLLL O S QRRTRBPP when you schedule a meeting Manage Storage Note 2 Files saved on the personal X v Et wh ite board are read onl Y and You are currently using 30 66 MB 4500 MB 7 supported Formats cannot be reused ia piod File Name File Extension File Size Last Update gt All Files nau nu nu na 2013 V cube Inc All Rights Reserved 13 V CUBE Meeting There are two kinds of storage shared storage and personal storage The displayed storage differs according to the account you use f
39. on to clear search keywords 2 Filtering with rch ion Step1 Click the button to filter your search Manage Storage You are currently using 30 Favorites 5 Upload Documents Images Movies ision File 5 BE All Files 6 4 2 Renaming a File Step 1 Select the check box next to the file you want to rename 13 Upload Copy Move Delete Others v File Name File Extension File Size Last Update AR Files nu nu nu nu NEN uriage jpg jpg 30 52 KB 2013 10 24 19 58 54 F Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 d Lm Shared Storage 2013 V cube Inc All Rights Reserved 21 V CUBE Meeting Step2 Click Change File Name in th her it Upload Copy Move Y Delete Add Favorites File Name Size Last Update p All Files v no Change File Name m n FRING 7 uriage jpg jpg 30 52 KB 2013 10 24 19 58 54 Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 3 Lg amp Shared Storage Step 3 Enter a file name and click th mi n Enter a name of up to 255 characters long Change File Name 6 4 3 Adding Files to Favorites There are two ways to add files to Favorites 1 lecting and ing files Step 1 Select the check boxes of the files you want to add to Favorites et Upload Copy Move Y Delete Others v File Name File Extension File Size Last Update pAll Files al nm oc nm nm inn uriage jpa ipg 30 52 KB 2013 10 24 19 58 54 Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 3 B m Shared Storage
40. ook or by directly entering their information Using your r ook 1 Click the Address Book E seess sex button 2 You can select the members to invite from either the Members tab or the Address Book tab Select the check boxes by the names of the members you want to invite Address Book Members Check the box for the members you would like to invite and click Invite To edit this page login as administrator iQ Search Select all Deselect all Showing 1 2 out of 2 Check NameQei Name Reading BE Group BB E mail B E Language BH Time ZoneB E kyoto kyoto Team 1 kyoto vcube co jp Japanese GMT 9 Osaka Osaka Team 1 Osaka vcube co jp Japanese GMT 9 Select all Deselect all Normal User vi Add Close Note 6 Members refers to users registered as members on the Administrator page Use the Administrator page to edit or delete these if required Information on members registered in the normal address book can be edited or deleted on the Address Book page 2013 V cube Inc All Rights Reserved 31 V CUBE Meeting 3 Select the user type for the invitation normal user or Audience participant and click the Add button T Note 7 The upper limit to the number you can invite for both normal users and audience users depends on the number of meeting rooms allowed in the plan in your contract 4 To change the settings for the invited members use the pull down menus for the settings for each memb
41. or logging in Shared Storage This shared storage is displayed when you log in using your user ID or member ID The storage is commonly used with a user ID and with member IDs that are linked to the user ID Only the shared storage is displayed when you log in with your user ID Manage Storage You are currently using 38 25 MB 4500 MB 7 supported Formats G Upload File Name File Extension File Size Last Update pAII Files nau nu nu ng Fev Word2007 docx docx 7 59 MB 2013 10 24 18 27 31 Wildlife wmv wmv 87 47 KB 2013 10 24 18 04 19 test ppt ppt 143 67 KB 2013 10 24 17 53 42 test jpg jpg 30 52 KB 2013 10 24 17 53 22 Personal Storage Personal storage is specific to each member ID and is only displayed when you log in with your member ID Both the shared storage and personal storage are displayed when you log in with your member ID Manage Storage X v E Search You are currently using 43 88 MB 4500 MB 7 supported Formats 3 Upload File Name File Extension File Size Last Update pAII Files Shared Personal Oo Ba Bn ou Favorites check wmv wmv 87 47 KB eds Shared Your Upload 16 35 32 s 2013 10 28 png whiteboard pn png 94 49 KB 14 52 05 Shared 2 d amp Personal Stqjage 10 test ppt ppt 143 67 KB dg Shared 3 Lg amp Shared Storage I1 1n IA Note 1 Using your member ID you can register new members in Manage Members on the Admin Pag
42. or the Premium20 plan or better click the Join as Audience link To enter a meeting room to share documents requires the contract including the Paperless Link option or the standard plan or better click the Start Whiteboard link Note 1 For certain contract plans the Start button may not be displayed when you log in with your User ID 10 Before clicking the Start button select the following check boxes as needed before entering the meeting room oelect the Low Bandwidth Mode check box when your connection speed does not meet the minimum requirements The camera capture size cannot be changed when entering the room in narrow network mode Select the 4 3 Standard Layout check box to display the meeting room browser window as 4 3 Otherwise it will be displayed as 16 9 To enter the meeting room using the old version select the Use older version Note 2 lf you use a user ID associated with a contract entered into after the update carried out on 16 May 2012 Use older version will not be displayed 11 Click the Optional Features link to display a page of optional functions that can be used in the meeting room 12 You can send messages to participants in a meeting This can be used to get the attention of participants and for other purposes when joining after a meeting has started This is displayed when there is at least one participant in the room 13 Click the Schedule Meeting link to move to the Schedule Meeting page 14 Click th
43. our selection from the pull down menu or type in your region and click the Narrow with region button to filter your search Step 4 Enter the meeting room name Step 5 Configure the invitation email setting Invitation Email Settings is selected by default Deselect the check box if you do not want to send invitation emails and instead move on to schedule the meeting If you want to configure the invitation email settings make the necessary entries Step 6 Set whether to send a reminder email Selecting this option will cause the invitation email to be resent an hour or two before the meeting starts Note 4 The reminder will not be sent when there is less than an hour before the meeting starts when it is scheduled I Invitation Email Settings Reminder 7 HTML E mail 2013 V cube Inc All Rights Reserved 30 V CUBE Meeting Step 7 nfigure the HTML ing for invitation emails You can send invitation emails in HTML format by selecting the check box Invitation Email Settings gt Note 5 Once disable is selected for HTMLMail Settings in Invitation Email Settings on the Admin Page the HTML E mail section will not appear on the Schedule Meeting page Step 8 Enter th for th wan invi Invitation Email Settings w Reminder HTML E mail Invitee s tress ax Name E mail Language Time Zone Add Invitee There are two ways to enter information about the people you are inviting using your address b
44. password for archives in the meeting use restrictions Meeting Room Restriction in security settings Setting on the Administrator page will mean that passwords will have to be entered and Disabled option cannot be selected when scheduling a meeting Feature Restriction Step 12 Enable disable functions Feature Restriction Sharing Enabled Disabled check box will allow you to enable disable the optional ALT Enabled Disabled functions included in your contract in meeting invitations Invite from meeting room video Whiteboard PDF export amp Enabled Disabled File sharing Enabled Disabled 2013 V cube Inc All Rights Reserved 33 VV V CUBE Meeting recording Record and file transfer File sharing The functions can be enabled disabled on a meeting by meeting basis Note 13 If you set Disabled for the video recording function Record meeting in the meeting room settings Room Settings in the Administrator page and set file transfer File sharing to Disabled video recording and file transfer cannot be used Step 13 Set whether Selecting the Upload File check box will allow documents to be uploaded ahead of time to the whiteboard for the scheduled meeting If you do not need to perform Upload File setup proceed to the next step without selecting the check box Using documents saved on your computer 1 Click the Browse button select a file from the file selection dialog box a
45. s belonging to the personal storage or shared storage can be checked The files you own files uploaded after you have logged in using your member ID are displayed with a stick figure next to them Step 1 Click th n Manage Storage E 2 Zp SeN MB 4500 MB Supported Formats Step 2 Click the Browse button select a file in the file selection screen of your PC and click the Open button Upload File Name File Extension File Size Last Update Bu 9p Normal High Quality Browse High quality upload is not available for images and meret m submit Step 3 Select Normal or High Quality and click the Submit button When High Quality is selected the details of the uploaded documents such as words and diagrams will be able to be displayed more clearly than when normally uploaded The High Quality mode does not support images and videos Upload Users hp22vpc en De ot available for images and movies m Submit Step4 Click the OK button 2013 V cube Inc All Rights Reserved 16 V CUBE Meeting Newly uploaded files are displayed at the top Manage Storage You are currently using 38 28 MB 4500 MB 7 supported Formats 3 Upload File Name File Extension File Size Last Update gt All Files nu oE pa nu Favorites Word2007 docx docx 7 59 MB 2013 10 24 18 27 31 Note 1 The documents uploaded by logging in with a member ID
46. shows folders in the shared storage The personal storage works the same way Note 2 The number of folders is limited to up to 30 folders for each of the shared and personal storage 6 3 2 Editing Folders Folders created under the shared personal storage can be renamed moved and deleted Step 1 Select the action you want to execute in the pull down menu next to the icon of the folder you want to edit Create Mew Change Name Step2 Torename the folder enter a folder name and click the Submit button To move the folder select a destination folder and click the Submit button Move Delete Change folder name Move folder jg Shared Storage folderi Submit Submit Cancel Note 1 When you login with your member ID you can move the folder between the personal and shared storage The shared storage is not displayed and only the personal storage is displayed when the use of shared storage with your member ID is restricted on the Admin Page 2013 V cube Inc All Rights Reserved 20 V CUBE Meeting The files uploaded on the Manage Storage page can be searched renamed added to favourites deleted copied and moved Files can also be managed and organised in different folders 6 4 1 Searching Files There are two ways to search files Folders cannot be searched for 1 Entering keywords Step1 Enter keywords and click the Search button Manage Storage Click the x butt
47. tees who were added edited or deleted when a change was made with the scheduled meetings Re send Re send to all invitees 3 Re send only to added edited deleted invitees Step 12 Set a password When setting a new password select the check Password Settings box and then set a password Change Same When changing a set Dasswo rd Select the Password will be set for Change check box and then change it Archives and Entering room Archives 6 to 16 alphanumeric characters PY Ret pasword 2013 V cube Inc All Rights Reserved Qf V CUBE Meeting Step 13 Enable disable functions F Selecting Disabled with the Feature Restriction check box will allow you to enable disable the optional functions included in your contract in meeting invitations Invite from meeting room video recording Record and file transfer File sharing The functions can be enabled disabled on a meeting by meeting basis Note 4 If you set Disabled for the video recording function Record meeting in the meeting room settings Room Settings in the Administrator page and set file transfer File sharing to Disabled video recording and file transfer cannot be used Step 14 Change the setting of Upload File Refer to Step 12 in 7 2 Preparing for Meetings To delete files click the Delete buttons next to the files you want to delete Step 15 Click the Next button at the bottom of the page i Back Step 16 T
48. tents A OGG nett EEE EN NE 1 4 1 i YOU Forget Your UserID EE susie EEEE ENEE 2 42 YOU FOT Your PASSWOrd uunsuarusdnudn onda anindndsddnisnnadn aned dndaddnedndddme inden 3 4 2 1 If You Forget Your Member ID Password rrrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 5 256 MEM i e NITE E E E E 7 4 3 1 wi 16111919 Boe iS EEE EEE EE 8 4 3 2 SPECO 9 0 0 EE EN NS debut ie pr E eUE 8 4 3 3 Selg NE TME ZONE ve 8 4 3 4 EU BUT PN TN 8 PANNE ANN 8 ED E TE AOC EE EEE NE NN 9 5 1 FEMME EBA 11 5 1 1 BES Sa e T EE EE EN EE 11 5 1 2 TEN 11 Salad ea EEE eee ee eee 12 5 1 4 gt 6 1 8 EEE 12 5 1 5 NE 13 SE 13 6 5 16 io NR aeea Ena Eae Ae a e A aE a RS 13 DERE 14 6 1 1 Display of Shared Storage ve 15 6 1 2 Display Of Personal Storage eenn n a R E AE E E A E 15 EU 6 65210 1010 FIOS EE EEE EE EE eee 16 6 2 1 SOPOR O i gio AERIS UE ENE 17 6 2 2 Preview of Uploaded Files rrrrrrrnnnnnrnnnnnnnnnrrvvnnnnnnnrrnrnnnnnnnnnnnnnnnnnnnnnnnnnnnsssssnnnnnnnnnnnnnnnnnnnnnnnnee 17 6 2 3 Preview of Video Files Video Details eese 18 or NNN vps ec es edad aes E E 19 6 3 1 FI HEN 20 6 3 2 EN FN ee 20 D Managing Uploaded fa EE EEE EE IESU UE 21 6 4 1 sis c E BITE 0 EEE EEE 21 6 4 2 RENE PE NR T 21 6 4 3 rive elle aliae mie ils EE 22 6 4 4 Removing Files TOM FAVOMES Lua ammende dE RERETR ME ERE TESNE 24 6 4 5 Bre T m 24 6 4 6 lero RETE 25 6
49. ticipants FAQ Encryption Ask Us Er 4 Join as Audience Start Whiteboard 0 11 muderne 0 10 Whiteboard Sharing Q Admin Page 4 3 Standard Layout GloalLink 1 2 gt Optional Features g Schedule Meeting Scheduled Meeting 0 Alternatively click the Preferences link in the lower right of the page ools Manuals FAQ Ask Us references gt Admin Page Preferences You can change your preferences Location Automatic Japan has now been selected as the new location Language English Time Zone GMT 09 00 Japan Korea Standard Time amp Australia Western Daylight Time me EE Change 2013 V cube Inc All Rights Reserved f V CUBE Meeting 4 3 1 Selecting Location 1 Set your current location from the Location pull down menu Automatic is selected by default 4 3 2 Selecting Language 2 Select the language to use from the Language pull down menu 4 3 3 Setting the Time Zone 3 You can select your time zone from the Time Zone pull down menu 4 3 4 Setting the Name 4 Entering a name in the Name field saves you from having to enter a name you will use when entering a meeting room 4 3 5 Applying the Settings 5 When you have finished making the settings click the Change button Preferences Location i t Language t Time Zone 2013 V cube Inc All Rights Reserved 8 5 Main Page V CUBE Meeting This provides information on the Main page displayed once you have logged i
50. ting Forgot Password Please enter your ID name and security code and click the Submit button alphanumeric characters beyt Security Code Type the text you see above Case sensitive Submit Step 3 Enter your name Enter your name Step 4 Enter the security code Enter the characters shown beside the Security Code field Step 5 Click the Submit button 2013 V cube Inc All Rights Reserved 3 V CUBE Meeting This completes your application to have a new password issued Please be patient while we are processing your inquiry Your request has been submitted Your request has been submitted You will be contacted shortly We need authorization of your account administrator New password will be sent by email If we do not have email address of your account administrator we will contact the administrator directly Only in case that we have the contact information This request will be cancelled if we do not have authorization for a certain period f you do not receive any reply in 24 hours please submit the request again or contact customer support 0570 00 2192 Back to Login Page Note 1 Having a new password issued requires the approval of your administrator Note 2 After you apply for a new password you will be notified of your new password via email Note 3 If there is no email address registered with your ID V CUBE will contact your company s administr
51. to your Address Book along with the check box are not displayed for email addresses that are already registered in the Address Book Step 16 Click the Submit button If the details are correct click the Submit button Schedule Meeting Meeting Room Date and Time 131 Tithe few var Irvitee s A trvviter at Organizer aw Remander HTML E mail Paccword eature Restriction Upload Fe f 298 1p9 C This completes the process for scheduling a meeting Step 1 he Schedul Archive Storage Others v Schedule Room Name Show ALL v Showing 1 1 out of 1 Click the details button to change document display orders Showing Room Name Title p E Date and Time B 3 Detail Setting Edit Cancel Premium20 uchiawase 2013 10 30 10 55 2013 10 30 11 55 GMT 9 Detail Edit EJ Cancel Step2 Select the scheduled meeting room Note 1 You do not need to select a meeting room if your contract only allows one Step3 Click the Edit button for the scheduled meeting Schedule Room Name Show ALL v eg Showing 1 1 out of 1 Click the details button to change document display orders Showing Room Name Title p na Date and Time B E Detail Setting Edit Cancel Premium20 uchiawase 2013 10 30 10 55 2013 10 30 11 55 GMT 9 Detail Eq cancel If a password was set when the meeting was scheduled you will need to enter the set password in the password entry page Alternatively the scheduled meeting can be changed
52. tton Address Book Members E Close Check the box for the members you would like to invite and click Invite Add Member Step 5 Fill in the fields and select a language and time zone Add Member Enter the information below and click Submit are required fields Name Reading E mail gt Language X English v Time Zone 3 Not Selected v F3 Back Submit 2013 V cube Inc All Rights Reserved 28 V CUBE Meeting Step6 Click the Submit button Once registration is complete you will return to the list of members The registered addresses are displayed Note 4 The address book display is sorted automatically Therefore please note that newly added contacts will be shown at the bottom of the table Address Book Book Members EJ Close Check the box for the members you would like to invite and click Invite E Add Member El search Selectall Deselectall Showing 11 11 out of 11 H Prev 1 2 2 Check Name H Name Reading B E E mail B E Language Of Time Zone B E Edit Delete Tanaka M f n LJ ete tanaka ichirou tanakaichirou vcube co jp English Not Selected EJ Edit El Delete Selectsll Deselect all 1 Prev 1 2 2 Add E close The Scheduled Meeting page is accessed by clicking the Reservation tab on the Main page or the Schedule Meeting link at the bottom of the meeting room VV V CUBE Meeting sn Reservatio

V-CUBE Meeting User Manual

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