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1. User Manual Page 28 CurrencyXchanger 4 User Manual e To add a new company click on New in the tool bar HOL02G8S9089E Br Fag Customer ID HD Accounts Last Name e Check off the Corporate Customer Company box in the Company field e This will reveal two new boxes which you may check off for compliance and searching purposes This will automatically cross reference all entities you have entered against a sanctions list User Manual Page 29 CurrencyXchanger 4 User Manual e Continue to fill in the remaining fields e You may also optionally add a contact and include their occupation and personal information User Manual Page 30 CurrencyXchanger 4 User Manual e While filling in fields such as the City or Citizenship you may be prompted to a pop up window Simply select the city or country of citizenship from the window or type it in the field if you do not see it listed then click Pick Find City Panser 2 recerda User Manual Page 31 CurrencyXchanger 4 User Manual e You can add additional company information by clicking on the Company Profile tab e Once you are finished entering the information click Save User Manual Page 32 Video Training http www youtube com watch v 0oGbu5dAOrWk amp listEUUpEXh0iI9nB6XKTMCShESCVg amp index 33 CurrencyXchanger 4 User Manual Preferred Cortect Vetted Pret
2. Enter your user s name and password in the User Name and Password field Read through each section and check the boxes you wish to allow the user to have access to User Manual Page 14 CurrencyXchanger 4 User Manual e The table at the bottom of the form provides you with a Default Privileges section If anything in the table above it is an exception for the set defaults you may add it to the list below by selecting it then clicking on Add an exception for a module Thus they will become customized exceptions to the rule in the Default Privileges e Once you are done click Save k Ase Users Entry User sei password is case sensitive Same as User ID Allow user to modify exchange rates Allowance to modify rates dealing with individuals b eg 0 01 for 1 Allowance to modity rates dealing with companies Bs eg 0 03 for 1 J Allowed to edit fees and commissions in invoice User ts a Manager Managers can print User is Compliance Officer E Allow printing cheques V Allow transfering between accounts j Allow viewing Profits Loss Allow reconciliation of accounts j Allow printing reports Table Module Name m gt Add an exception for a module Save losd e The user is now able to sign in on their own and start working with CurrencyXchanger e Close the window once you are done adding additional users User Manual
3. User Manual Page 51 CurrencyXchanger 4 User Manual e The amount left over will be shown at the bottom of your invoice page in red e This will be the change that should be given to the client e Input the amount due to the client in by going to SELL mode by clicking the Sell button e You must input this amount owing by in the Amount field Be sure to select your local currency here as well e Click Add Row or hit lt gt to save Sell We SELL Clear BENENE Cash gt amount ME g Rate E 40 CD Foreign Rate R Toc 632 En Our fee in i 0 00 CAD Edit Fees Our fee in CAD Local amount due User Manual Page 52 CurrencyXchanger 4 User Manual e This invoice will have three rows with details of each transaction e Save your invoice and Close INV10024 t Customer Walk in Customer omme Prate Estone aox Sra Party Fl asked about J party mca Amount i Ces 2 Sneen Payot HR Rate KE Foreign Rate TAD CAD Due before fees NENT cAD Our fee in 0 0096 0 00 CAD iE ran rees Our feein CAD i Repertdueon poao Piir Pier Psr aigron 0 Finsportsd Rete sete PID edes Aw hora User Manual Page 53 CurrencyXchanger 4 User Manual Training Video http www youtube com watch v nhSJ5Y27n0g amp list UUpEXh0i9YNB6XKTMCSKESCVg amp index 46 vv Invoices Dupy Page eee Qe et eran a E w TE Internal Tramites Meven vetore pren i Pemi Uue avais
4. _ _ __ _ _ _ _ _ _ ___ _ _ _ Oe Receive in Account Treameaction 6020100003 vue Nevzona Beper ID Canteorse N rre Waitin Qustere Value Date Dune 29 14 tedwr T Account Name Debt Sub Account ID Reference 0 aman EET CAD Paste Bank isto fatecce before eco CAD Meme Printable ce the breaice Risterce after CAD nshange Kate 1 0 b evers Rane Tian ab Spot Kate 2 Hell Before Feet 300 09 CAD Sommi 200 cap ate carn Total Fees can gt Local Amount 20 00 co Page 84 User Manual CurrencyXchanger 4 User Manual To Pay in Foreign Currency To pay the equivalent in a foreign currency in this example in USD follow the subsequent steps e Type Paid next to Buy Sell or click on the Sell button e Move the coloured dot on the left of Local amount due to the dot next to Amount on the top e Select the foreign currency you wish to pay in in the currency drop down menu next to Amount e Inthe Amount due section type in the amount received via debt and the chosen foreign currency USD equivalent will be calculated at today s rate for you e Hit lt gt on your keyboard Buy am m We SELL dear Payment vas E Rate OOO 1 15729 A010 Foreign Rate 0 8678370 l eee Due before fees CAD Our fee in 0 00 0 00 CAD EaitF Our fee in CAD es Local amount due CAD User Manual Page 85 CurrencyXchanger 4 User
5. Page 15 CurrencyXchanger 4 User Manual Training Video http www youtube com watch v fRANaQXZNIw amp list UUpEXh0iI9NnB6XKTMCShESCVg Opening CurrencyXchanger 4 0 as a System Administrator Opening CurrencyXchanger 4 0 Money Exchange System User Manual Page 16 CurrencyXchanger 4 User Manual The basics User Manual Page 17 CurrencyXchanger 4 User Manual Know Your Work Space Once CurrencyXchanger has been opened this will be the main screen Familiarize yourself with the menu bar modules toolbar and the current user section Current signed in user Modules Panel Pulldown menu for accessing additional modules User Manual Page 18 CurrencyXchanger 4 User Manual The Module Panel The module panel will allow you to open various modules by double clicking on them The more frequently used modules will be included on your home screen panel and will be covered in following chapters You may access additional modules by clicking on the pull down menu at the bottom of the module panel The Toolbar The toolbar appears across the top of each module panel and carries a similar function in most modules DODO QECPOO9oe E SS Currency amp Country Australia Dollars 0 96714 1 01804 1 1873 1 24979 0 0102 0 01074 98 0104 93 1099 4i b Todays Show AE Select AT f PAL Failed Rates update Rates Pubish Rates For instance in the Currency module th
6. Printable Notes a pa fla otis i Ore Okynee a J CED Reported Refr Date Pamo Oese Peren broen ir em User Manual Page 49 CurrencyXchanger 4 User Manual Sale Transactions Selling Foreign Currency How to sell foreign currency Open a new invoice e Be sure you are in SELL mode e To sell a currency you start with inputting how much the client would like to buy from you and in what currency in the Amount field e If there are any fees you wish to adjust for this transaction please see Purchase Transactions Buying Foreign Currency section in this chapter e Click Add Row or hit lt gt Sel Paid BA car Amount 300 00 Rat EE o o Foreign Rate CHF CAD Due before fees CAD Our fee in 0 00 0 00 CAD Edit Fees Our fee in CAD OOo o l Local amount due 393 68 Hat User Manual Page 50 CurrencyXchanger 4 User Manual e If the client doesn t have exact change in the local amount due receive the amount they ve given you in your home currency e To do this you must go to BUY mode by clicking the Buy button Input the amount your client has given you and select your local currency in the Amount field Click Add Row or hit lt gt to save Buy lt gt EMU Cash gt Amount noms Oo Rate fe CAD CAD Foreign Rae NST CAD CAD Due before fees CAD Our fee in 0 00 E 0 00 CAD MM Edit Fees Our fee in CAD Local amount dus
7. With this payment method a new tab will appear where you will select Inventory e Input the Amount equivalent to the amount at the bottom of your invoice next to Due Payable in order to balance your invoice e Be sure that you have selected the correct currency for this transaction e Finally click Add Row or hit lt tab gt on your keyboard self New Forex Cones ate Eat Conn We SELL Sus account inventory Our fee in 0 00 E 0 00 CAD E ian rers ser Our fee in CAD zz uxa Aanmests pn TI Mak Tansters Osen T pep Detiete Row j Trenser Com Te Accoure SutrAccoure secret Pais Cum Rate Sane ler Fees Debi 10 Creat IC Royal Bank 500 00 CAD 50 00 500 60 Prmiabic Notes Due payable 500 00 Repertdueon 0000000 cr as SR ra Bageren Reported Rete ute b2 22 2000 Dedes app henge Prora jeesaa Carce User Manual Page 43 CurrencyXchanger 4 User Manual Once the green check mark has appeared you may save the invoice by hitting Save Customer a New Forex Cumes Peate Est Osnes Accoure SabrAccoure amenes Pais Cum Rare Emme ita fees Debr ILC Cresit AO Royal Bank 500 00 CAD 500 00 Inventory 500 00 CAD i 0 0 500 00 100 40 Printable Notes Repertdueon foto ut Mer Fin re Dageren i Save Assorted Rete Date paaa Creches Ape Sheng fever bresan Cancel User Manual Page 44 CurrencyXchanger 4 User Manual e A window of
8. Assigning Users to a Till e Once you have created a new till you must assign a user to it Each user must be associated to their cash register in order to be able to make transactions jeresi inn EEE SCSI a EES EASE Cash Register Alias Sign In 00 00 00 Signed In User Sign In Date Auto Cash 00 00 0000 Safe Deposit Admn 01 Tilli Admin Administrator Auto Cash 18 06 2014 15 28 29 10 Shared Till Admin Auto Cash 00 00 0000 00 00 00 Tills Cash Users Registers You may assign single or multiple users to each till You may create as many as you need Please double click to Sign In or Sign Out Create Cash Accounts Forgetting to assign a user to a till If a user is not signed into a till or assigned to one their cash account will be invalid and unrecognized by the software and they will be presented with an error message like the one below User Manual Page 125 CurrencyXchanger 4 User Manual They will not be able to carry through with a transaction until they are properly assigned and signed into a till To resolve this issue you must go back and ensure you have followed the steps in this chapter carefully A Please fix the errors before proceeding Cash Account is not valid must be of currency EUR Page 126 User Manual CurrencyXchanger 4 User Manual Signing in with a different user e To sign in with a different user
9. Open Te me Boer orn Fee cove TA Meco Sut TESTET Aeceived Paio Cen fore Rate tire fees Dett judy Oean Lc Prinenbie Notes f aptae 65 00 0000 ver Der nse Daten Report aefa Date FOCON cheded Aa urge Anen inoia Cancel fave Complete the cheque entry e You will be directed to a pop up window where you can view the balance in your bank account including the current cheque entry as well as clear cheques e Double check the issue date in the Date of Issue field e Input the cheque number in the Cheque No field e Double check the cheque due date in the Due Date of Cheque field e Select the cheque type in the Type of Cheque field User Manual Page 65 CurrencyXchanger 4 User Manual e Double check the cheque amount in the Amount field e Input the beneficiary in the Pay to Beneficiary field e Select the cheque s issuing bank from a bank list triggered when you click on the Issuing Bank field e Input the bank you are depositing the cheque into under Bank to Deposit into e Click Save once finished Balance of account current 00 00 Balance of account after 5 500 00 Nery Deposit Date 29 06 2014 Kate 1 ad pan z inverse Rane 7 AD yD 2 Spot Rate a r gt Amount before fees 5000 09 CAD Hat tce f ca Total Fees ab toca amsent so ao 0 Gwe swe User Manual Page 66 CurrencyXchanger 4 User Manual e You may also hit p
10. User Manual CurrencyXchanger 4 User Manual e Now that you have created your new template select the template then click Pick Seann Fer Custerner Date Transfer FOD cash ranger to back FOD CAD cach transfer to REC bank o CAD Transfer From Transfer To Debit Royal Bank a Lane CD Transferring Funds e Once you have selected your template the window will show you how much there is in your Debit Account and how much is in your Back Account e In the Transfer Amount field enter the balance you wish to transfer from your Debit Account into your Bank Account e Then click Save nvi Transfer between accounts Transfer Amount 0 a IE woe Mi TA Deg Ome A6 02 4 TA User Manual Page 148 User Manual Page 149 CurrencyXchanger 4 User Manual Settling Accounts How to settle your accounts at the end of the day Shortages and Overages e Open a new invoice from the invoice module in your tool bar e Type SELF in the Customer field since this is an internal transaction e Then click Adjustments INV 10037 Customer quan New Forex wor Eid Rowe Finde Rew _ muti Tanstess opena O oen mow Frans era Accoure Seb Accoem Been Pais Curr ane Rate ine Tees Denit AQ Cedi 10 m Printable Notes Repotdeon pomno ac Mer sm s be ret re wate dune PEERS lcnedee eee iamen irese Cancel ise User Manual Page 150 CurrencyXchanger
11. a ala 5 x a a S r o f New ts Delete x Query a Timer Seve Load Report Pree Today Aor Invoice Date T Customer From To Remarks RiNvI0069 Wath a Custorne LE AUNv10068 i Cros Walk in Customer 600 ap m Simevioos7 6 28 11 Sell Walkin Customer 206 59 USD 330 00 mua si kv 1 0066 Seli Walkie Customer 1 000 00 uso a Blmvi006s 28 11 Buy Walk in Customer 1022 72 USD mM BINV1006 s Buy Walkin Customer 700 00 NZD 312 23 USD 851 RIV I0061 aris Buy Wath Customer 450 00 Ce 698 27 USO BI Glmv10062 5 11 Buy Walk in Customer 450 00 GEP 694 27 USD m B1NV10061 53 18 11 Buy Walk Customer 500 00 UR 68443 USD 81 How to buy and sell multiple currencies in the same invoice Todays Show All Select All Flagged stleg Transi Suspici Large Large Amo Buying and seling multiple currencies in CurrencyXchanger User Manual Page 63 CurrencyXchanger 4 User Manual Cheque to Cash Transactions Some clients wish to buy higher amounts of currency and may wish to pay with a cheque rather than cash The following steps will show you how to process cheque transactions Cheque Transactions e To receive a cheque start by signing into the client s account in a new invoice by typing their name beside the Customer box then hitting lt gt on your keyboard e The following pop up window will appear where you can find the customer profile you are looking for Select the customer by clicking on their name then hitting Pick Custo
12. Note if you wish to view all branches and users leave the Branch ID and User blank Then click Search k E Select all accownts that you want to include in Fl Pending Accounts F Settlement Accounts F Trading Inventory Accounts Fitter by Branch of User Branch ID leave blank you want af branches User leave blank you want al users ID User Manual Page 163 CurrencyXchanger 4 User Manual e You will be directed to the Date Range window Choose the date range you wish to view by entering it in the From and To sections or by using the shortcut buttons below e Then hit OK and your report will print D 1 01 2012 Eaj 702 LL apee Namber of cays 951 User Manual Page 164 CurrencyXchanger 4 User Manual Quick Till Balance Thermal You have the option to create a quick till report e To do this click on Reports from the menu bar then click on Quick Till Balance thermal e Select the specified cash till you wish to view a report for e Then click Pick Till Please pick a till Administrator Query Account Positions Use this option for more advanced reporting User Manual Page 165 User Manual Page 166 CurrencyXchanger 4 User Manual e Input your specified search by filling the following query page then hit Search Journal Register 1D fill Fisggea pete Misr Vaticated Validated By Validation Code External So
13. User Manual Page 74 CurrencyXchanger 4 User Manual Video Training http www youtube com watch v aNmUZHgCCms Setting up a simple rule for cheque cashing Automatically apply a fee to a check Defining rule based fee structure in CurrencyXchanger Part 1 2 Currency Exchange User Manual Page 75 CurrencyXchanger 4 User Manual Setting Up Rule Based Fee Structures for Cheque Cashing Transactions Part 2 How to modify and designate rule based fee structures for cheque cashing in order to automatically apply commission fees to a cheque Duplicate e Duplicate the rule based fee structure you previously created by clicking on Duplicate Rule in the Define Rule based Fee Structure window eackaive Licemoert lt UL Note Lower Unt u irkaive Upper Unt k Use i whan there k no lint For example upper int k 1 asan infinity Modify Modify the criteria in the rules as follows In the first rule User Manual Page 76 CurrencyXchanger 4 User Manual e Lower Range Type 1 as the lower limit for no limit Note the lower limit is inclusive e Upper Range Type 3000 as the upper limit for no limit Note the upper limit is exclusive In the second rule e Lower Range Type 3000 as the lower limit for no limit Note the lower limit is inclusive e Upper Range Type 1 as the upper limit for no limit Note the upper limit is exclusive e Fee Reduce the percenta
14. 4 User Manual Click on Cash Till Adjustments From Dane AI DD Fedme Jutti Aspi Date Range asame U n deen Eee am Enter the cash register you wish to adjust Then click OK User Manual Page 151 CurrencyXchanger 4 User Manual e Enter the correct physical count in the Manual Count field by selecting the line you wish to edit and clicking Edit Row e The Manual Count you adjusted will be evaluated against the System Balance to produce the Discrepancy in the count showing the shortage or overage and the conversion in the Adjustment LC column e Then click on Apply Adjustments Adjustments User Manual Page 152 CurrencyXchanger 4 User Manual e Here you will note an imbalance in the invoice e You must either pay or receive money into a Short or Over account in order to balance the account e Enter Paid next to the Buy Sell field then select Account as the Payment method e Hit lt gt on your keyboard to bring up your account list BEDS mit ni A MLA Tarer Dete Urar Customer Sef New Forex Qniome Profle Edt Cuntomer xO Sed Pony td about Ind party wo 5 ss rant ad tow TF Adustments mn Zest Row Muti ansias Open Ta swe Delete som sgh Transfer Cese Ta Account Sue Account Received Paid Cen Sow Rate inv fees Dewt up Credit LC Cash AUD 75 00 AUD Leisee 9 982276 ms Gash EUR 100 0
15. Change Password Note that the Administrator has all privileges and unlimited control User Authentication 2 The password by ser Nae Akma eae default will be Password Grange Password AEST tran Tall el Tea case letters Cx C ews Com User Manual Page 10 CurrencyXchanger 4 User Manual Logged in user The logged in user is always visible here CurrencyXchanger 40 User Manual Page 11 CurrencyXchanger 4 User Manual Running in Client Server mode e To run in Client Server mode open CurrencyXchanger and sign in as a user under User Name e Enter the user s password then click Login User Authentication User Name John Smith 5 Password Change Password C Cows C Page 12 User Manual CurrencyXchanger 4 User Manual Setting up new users e Start by signing in as Administrator e Select Admin from the menu bar e And click on Administer Users Privileges User Manual Page 13 CurrencyXchanger 4 User Manual User window e This window shows all the users which have access to your CurrencyXchanger To add a new user select New 2 KWO200SEEDDDDD ie so User Name Inactive Rate iIndviduals Companies USE13 User 1 0 00 0 00 1 Duplicate User Fill in the Users Entry form This window allows you to set all privileges and limitations for your users as well as name and password Fill in the Users Entry
16. Manual e Once saved the invoice will be balanced without any change due e Save the invoice INV10014 Customer 000 Walk in Customer saa Fa ET m Payment TRE Ancone noofcadD C Catcaate smc E Rate EG Foreign Rate CAD CAD Due before fees RD o Our fee in 0 00 CAD fait tees Our fee in CAD Meens S Prenden pimo Por ot DE o Daoin i Fiteprted ante ete PODO iee C Ami harp reran enen Sns User Manual Page 86 CurrencyXchanger 4 User Manual Transferring Funds Between Accounts This lesson will show you several ways to deposit cash into your bank account or how to close in order to balance accounts If you are depositing cash into your bank account or are closing and need to balance accounts Here are a couple of ways it may be done Depositing cash into a bank account e Click on the Invoice module from the tool bar then click New e Then click on Transfer within the invoice INV10019 Customer a CS Customer boy f se duota oouo Be Cacai Pay EEE o oso lade now _Agasmases Arse ton Met Tassters Open Ta GD Doete Row Coxe TH ALOIA Sub Atoan feerves Pois Om Rate fare tw Fees Den ic Creat jug Printable Nones Repertdueen Porov Tet Der Min xe D gence Reported nefs Dates PIII Checked Appt Crang Prosan neac Core fan User Manual Page 87 CurrencyXchanger 4 User Manual Input account transfer inform
17. Payment S 531632 Rate 0 1881 HUR Foreign Rate 5 3163211 CNY CAD Due before fees 00 LL CAD Our fee in Our fee in CAD Local amount due CAD User Manual Page 56 CurrencyXchanger 4 User Manual e Note that you might not carry the exact change in the foreign currency for your customer to purchase In that case you may round up or round down by changing the number in the Amount field depending on the notes you have available e Hit lt TAB gt on your keyboard to calculate the change e Now you will see the change applied and the new Local amount due e Click Add Row or hit lt gt e Collect the amount due and pay out any change to the customer e Save your invoice and Close I ER WeSELL cas Payment gt Amount Rate CAD CNY Foreign Rate 5 3163211 CNY CAD Due before fees CAD Our fee in i 0 00 CAD E Edit Fees Our fee in CAD User Manual Page 57 Customer needs foreign currency equivalent to an amount of local currency e g customer needs 1000 US dollars worth of Chinese Yuan Today s Show All Select All Flagged 2 flag apc Large L ge Amo Tickmmark As Reported Seling foreign currency equivalent to a local amount in CurrencyXchanger User Manual Page 58 CurrencyXchanger 4 User Manual Multiple Buy and Sell Transactions How to buy or sell more than one currency within the same invoice Selling multiple currencies within an invoice cli
18. Pick or hit lt Enter gt on your keyboard e Under the section Description you may add additional information to differentiate this bank account from others you may have This section may also be left empty e Be sure to check off Bank Account User Manual Page 104 CurrencyXchanger 4 User Manual e Be sure to also check off Display this account in the pull down menu in invoice so that you are able to use this account within invoices e You may add additional details in the Advanced tab e Th en hit Save rans ie a Subledger Accounts Entry T el Reserved By System Cash account F Pending Account F Settlement Account FI Inventory Trades F Omit in Positions ex use for unsettled awaiting undetermined receivable payable wc use for settled accounts deposit accounts trust agents ex use for stock bonds tradeable paper inventory ex use for sccounts that won t affect PEL reports User Manual Page 105 CurrencyXchanger 4 User Manual Debit Card Account If you re using a debt card machine you must also add an account for it Create a New Debit Card Account e Double click on the Sub Ledger module from your tool bar Then click New to create a Debit Card account Note you may also edit or delete accounts within this window e To view accounts used within a certain day modify the date section b From Jan 01 12 E Apply D
19. Regisrners besides me maba carb 0 Ask User to Son win Ti before creating a new Invoice Create Long Sentences dy t LESA pre arator vcovate te sue bases ANL Polk Stag filter amp queries after D marker Dior ro brit fs AE LY User Manual Page 71 CurrencyXchanger 4 User Manual Discounting a Cheque Using Commission e Create a new invoice from the invoice module e Select the customer input your transaction information e You will notice as soon as you select Cheque as the method of payment and hit lt TAB gt that the system automatically applies the new rule you have created and adds the 2 5 commission fee as well as a 3 00 flat fee e Note that the rule name also appears on the right hand side of the and flat fee field e Click Add Row or hit lt gt on your keyboard INV10034 Customer IC ups Cheque Pick a bank oe ooo eS e Rate EE Foreign Rate MET CAD Cao Due before fees 1 000 00 ets Our fee in 25 00 CAD Edit Fees Our fee in CAD PE KUN Cheque Cashing v User Manual Page 72 CurrencyXchanger 4 User Manual e Enter the cheque number in the Cheque No field Enter the date by Due Date of Cheque If the cheque is postdated be sure to add a few days by entering manually or clicking the icon next to Today e When inputting the Type of Cheque you will be directed to a menu where you can select the cheque type then hit OK e U
20. Template ID Description Transter Amount Currency 0 Transfer From Acc Transfer To Acco a Pee User Manual Page 91 CurrencyXchanger 4 User Manual Complete the template window as follows e Name the template in the Name of Template field and add a description in the Description field The Transfer Amount should be left blank since it is going to be different for each transaction e Next choose the Currency of this account this will most likely be your home currency e Under Transfer From Account choose Debit from the pop up window then hit Pick Account e Under Transfer To Account begin to type the name of the bank you wish to transfer to You may be directed to a pop up window where you will have to select the bank account which will be debited from then hit Pick Account e Now you may Save your new template k o o Transfer Templates Entry Don t Sync Name of Template Debt Transfer Description Debt Transfer Transfer Amount Currency 0 CAD CAD USD EUR Transter From Account qA Transfer To Account Debit Royal Bank DERE 1 Cancel Save User Manual Page 92 CurrencyXchanger 4 User Manual e You may access the template you have created by clicking on Pick from Template at the bottom of the transfer window select the template you wish to work from then hit Pick e Once the template has been selected the transfer window will show you how much there is in the debt accou
21. a total at the bottom right e For intra day teller proofing make sure you do NOT check off the box next to End of Day end of shift Currency CAD ICash CAD 10 Edit Row Ad Denomination ClearNumbers FJ Hide Count 2 E Export Table Denomination Count 1 Count 2 Total Counts Total Amount 100 00 5 5 10 1 000 00 50 00 4 4 200 00 20 00 2 2 40 00 10 00 1 1 10 00 5 00 2 00 1 00 0 25 do NOT check off the box below Cancel End of Day End of Shift Save User Manual Page 134 CurrencyXchanger 4 User Manual Once saved By hitting Save on the previous screen you will be prompted to the following pop up window Hit Ignore and Continue to carry on with the intra day teller proofing Please be cautious before you continue This tellerproof will be saved as an intraday as it is not EOD Copy memece __Ignore and Contnue _ ack to form To view your intraday tellerproof e Hit Show Intraday tellerproof to reveal the count you inputted earlier and check that the Manual Balance and System Balance match End of Day Tellerproof forAdministrator aun 24 14 Haj Aas i C heca Ti TPID Time Cash Account Manual Balance System Balance Discrepancy Curr Historic Rate Overage TEL100010 1643 Cash CAD 10 1 250 00 1 250 00 CAD i 1 250 00 User Manual Page 135 CurrencyXchanger 4 User Manual You may enter several intra day teller proofs e To do
22. and Multi currency Point Of Sale POS system Advanced Currency Rate Calculator based on your own buy and sell rates Print transaction tickets POS thermal or laser printers Full featured Customer Relationship Management CRM Tellerproof system for End of Day cash reconciliation EOD cash control Currency Denominations Tracking for all world currencies Automatic or manual update of currency rates including Gold Platinum and Silver Bullion User Manual Page 5 CurrencyXchanger 4 User Manual e Audit Trail for transactions with multi level Undo Revert e Exception Report Log for managers to track anomalies e Integrity Check module to flag and detect errors and system integrity issues e Fully customizable LCD Currency Rate Display board software e Multi Currency Double Entry Accounting GL Sub Ledger journal ledger e View calculated rates in real time including avg buy rates holding cost cost of purchase break even rates short and long positions coverage rates cost of goods sold exposure and historical rates Record keeping for live forex trades rate bookings futures wires and deliveries P amp L report per currency both realized and unrealized gains Record multiple payments in one invoice Cash TT wire eWire Western Union Reconcile you Bank Cheque and Cash accounts Record and manage forex forward contracts futures orders and deliveries Rule based Fee module for setting up your own fee structure Che
23. no SIINVIO909 i 06 28 11 amus peo Walk in Customer n tat te Account served Par ur mt Ce Com cUR 00 00 tun Aecerved 500 09 Lero Euro Member Countries i9 cah ChG 600 00 Gar Pend 09 00 Pounes Rinmed UNGO in cast ICHMT Cash USD 310 00 uso Recerved 310 09 Doties in cash Caruso a uso Paid 1 31 Ostara in cam From Amount raose 100s Te amoure gt Total Fors eco statis Rese ae Walk in Customer exchanged 0 00 to 0 00 on 6 28 12 Buying and selling foreign currency in the same invoice CurrencyXchanger Exchange Software User Manual Page 54 CurrencyXchanger 4 User Manual Selling Foreign Currency Equivalent to a Specific Local Amount How to sell or calculate the foreign equivalent of a specific local amount Open a new invoice e Be sure you are in SELL mode e Start by inputting the type of foreign currency your customer would like to purchase in the drop down menu next to the Amount field sii Paid AVONIN Cear Payment KOTE T Cn Rate CAD CNY Foreign Rate 5 3163211 a ame Due before fees M Cao Our fee in 0 00 E 0 00 CAD Edit Fees Our fee in CAD Local amount due User Manual Page 55 CurrencyXchanger 4 User Manual Enter the amount of local currency your customer has in the Due before fees field then hit lt TAB gt on your keyboard e You will see the equivalent amount calculated in the selected foreign currency in the Amount field above Buy J set We SELL Mca
24. so repeat the previous steps and enter your new teller proof amounts after selecting the currency you are teller proofing e Again make sure you do NOT check off the box next to End of Day end of shift since this is also an intra day teller proof e And Save Currency AUD Cash AUD 10 Add Denomination Clear Numbers Hide Count2 t Export Table Denomination Count 1 Count 2 Total Counts Total Amount 100 00 800 00 50 00 100 00 20 00 10 00 5 00 2 00 1 00 0 50 End of Day End of Shift End Of Day Teller Proofing e To make intra day teller proofs into EOD teller proofs go back to the End of Day Tellerproof for Administrator window and click on New Cash Tellerproof e Recount your currency and correct any discrepancies then check off the box next to End of Day end of shift User Manual Page 136 CurrencyXchanger 4 User Manual And Save Currency AUD Cash AUD 01 TEL100021 Administrator Edit Row Add Denomination I Clear Numbers Hide Count 2 t Export Table Denomination Count 1 Count 2 Total Counts Total Amount 100 00 4 4 8 800 00 50 00 2 2 100 00 20 00 10 00 5 00 2 00 1 00 0 50 CHECK OFF the box below 900 00 Cancel End of Day End of Shift Save In later lessons you will be shown how to balance out account shortages and overages User Manual Page 137 CurrencyXchanger 4 User Manual Video Train
25. xok re Party m J set Payment Aid dost Fd serty MES o uso Foreign Rate 0 9591866 RIFA we b gt foes CAD 00 00 0000 ee wo 0 00 CAD E tut tee wey 2 Tae ACE no Zi de Rew mutiTanstes open Te me Done Row pande Cera Axos Seb Accoem face les Pais Om are Rate Ir Teer Denit AO Cedr LC Pontetic Notes Repertdueon Poono wo B r Psm C sete Save iReperted rete Dune Perrone Gedas evh rong reven innen Cancel Adjusting Cash Till Manual Count e Click on Cash Till in the top bar of the Adjustments window User Manual Page 40 CurrencyXchanger 4 User Manual e Since all the cash is stored in the Safe Deposit till cash till 00 we will put all the funds within each currency into that till Thus in the pop up window enter 00 as the cash register to adjust then click OK e Then make sure you select Opening on the bottom left hand corner of the screen b CICE Adjustments Fm Due Jandi Ome Janon Apply Oste Range Refresh Asars Eat Row Fibers Show Al Banks ony _Wos cash au Export Tabie AHAH o 5 EJ g 2 TYE e Highlight each currency you wish to edit by clicking on it beneath Manual Count Then click on Edit Row and input the exact amount you wish to adjust to Adjustments from Due Jenal Fole Jam 01 13 Aaply Date Range Refresh Anas C Shaw Ab Cash TA Barks oniy Nor Cash on foe Tus 202 004 GBP me
26. you must first sign out of your till see Closing the Till in Closing Procedures chapter for sign out instructions e Then double click on the current user in the module panel as shown below User Manual Page 127 CurrencyXchanger 4 User Manual Enter User Name and Password e Enter the user you wish to sign in from the drop down menu in the User Authentication window and password then hit Login User Authentication User Name Password SSS Quit J Bypass Sign user into till e Now the different user may sign in by double clicking on the till they will be working from Then hit the Sign In button and click Close Cash Register Machines 3 lines oS SS e Cash Register Alias Sign in Date gt oW E Signed in User 00 00 0000 Auto Cash 00 00 0000 10 Shared Till User Manual Page 128 CurrencyXchanger 4 User Manual Video Training http Awww youtube com watch v UnPiuJxKgEA amp index 10 amp list UUpEXh0i9nB6XKTmCShESCV Managing Tills Signing In Out in CurrencyXchanger Managing Tils and Cash Registers in CurrencyXchanger 4 Money Service Business Software User Manual Page 129 CurrencyXchanger 4 User Manual Teller Proof Module User Manual Page 130 CurrencyXchanger 4 User Manual Teller Proofing Teller Proofing refers to the daily task of counting denominations of foreign
27. your final transaction is in the Received column e The due change will be on the bottom right of the invoice e Pay the remaining amount due to your customer User Manual Page 60 INV10025 Customer EUSHOOOGIS Joana Do Foreign Rate Due before fees Our fee in Our fee in CAD mu oo oo rr lt 0 0 00 EK caD m nres User Manual Page 61 CurrencyXchanger 4 User Manual Buying multiple currencies within an invoice client is selling multiple currencies e When buying multiple currencies first receive all the currencies in BUY mode e Then pay the client in you local currency in SELL mode e Similarly you will see the multiple transactions appear in each row of your invoice Notice how this time your first transactions are under the Received column and your final transaction is in the Paid column e Click Add Row or hit the lt gt key to pay it off then Save the invoice b 7 er INV LOO 2 Meter Ove iC 20K CAO I Traster Dete fu 3016 Customer RE Walk in Customer __Samtomer Profle fe Gumtomer ord Pany Acted dost Ind erty Printable Noses 7 Repertdueen Pomno ser Der r Reported Refs we checked Promnice cancel User Manual Page 62 CurrencyXchanger 4 User Manual Training Video http www youtube com watch v 3wlU9vcanQE amp listtUUpEXh0iI9nB6XKTMCShESCVg amp index 43 Invoices 9lines From 62 wil ce
28. 0 EUR ener asns 10 14 mau ross 1 Prinzybie Notes Due payable 72 79 Report due DIDID ver err sm eigenen i Reported nefs Date f000 0000 Devel Fo Curgm __Somvtentrwoice Cancel User Manual Page 153 CurrencyXchanger 4 User Manual e Use the Short or Over account e If you do not yet have one created you must create the account by clicking on Add New Sub Ledge Account Please Select An Account Code Sub Ledger Account Parent Account ccy Cash CAD 01 Cash CAD Cash CAD 10 Cash CAD Inventory Opening CAD Debit Payables CAD Royal Bank Recrivables CAD User Manual Page 154 CurrencyXchanger 4 User Manual Fill in the Subledger Accounts Entry e In the Account Name field name the account Short or Over e To fill in the General Ledger Account select Expenses from the pop up menu then click Pick e Choose your home currency as the Account Currency e Then click Save we Sutbedger Accousts Latry Flagged Cote Acos Ware Sao Or Over Reseme General Leger Account Expenses i Account Carey FAD Accoert Type Capers Barc Advanced T Gant Arcore Cash accourt we debt card cet Pending Acoust we use for untied masing undetermined scelvete payable Seweonem Account wc use for settled sccouTa desert socourti mut sgena F im rnory Trades ee urse fer dunha teeth abeie pager certery Omt in Postens den cove fer meenet Paad noe eet FRL rata oe re
29. AD 10 Sas CAD amp Foreign Currencies Cash AUD 250 00 250 00 AUD T AUD CaA ID Ao Cash CHF CHE Saas CHF Cash CHF 10 CHE Cash UR 60000 600 00 EUR en Cast EUR TO a EUR Cash G8P 400 00 600 00 200 00 GBP ae User Manual CurrencyXchanger 4 User Manual How to Sign in with a Till When a teller is ready to get started they must first sign into a Till If tellers wish to use the same till once ready to get started they should all sign into the Shared Till Signing in e To sign into a cash register open the Till Module and double click on the till you wish to use ESS ene Cash Register Alias Signed In User Sign in Date 00 00 0000 Note that the Safe Deposit is not for regular transactions 10 Shared Till Auto Cash 00 00 0000 User Manual Page 123 CurrencyXchanger 4 User Manual Sign into till e Click on Sign In Your user name will appear along with the time and date you signed into the till e Hit Close Cash Register Machines OC A aE ned in with this Till Sign In Date 17 06 2014 Admin Only F Show Al Denominations Sian In Time 16 48 02 Cash Accounts Cash In Cash Out Cash Balance Signed in user Once signed in the teller s name will appear on the main page with their sign in date and time so other tellers do not use the same till User Manual Page 124 CurrencyXchanger 4 User Manual
30. CurrencyXchanger 4 User Manual Copyright 2014 Clear View Systems Ltd Canada CurrencyXchanger 4 User Manual Table of Contents ah goto 01 emer eee eRe errr me ee nr re eee EEN re eee ree 4 Whatis CurkeneyXchan oo at ae ener eto a E E eee eer mee eee 5 Running the PROGR aa i ah uden bon E E EEG NAS EG LEGE GLAS 8 THE DASICS seisce EEEE EE aea R SEa ER on DEDA AAEN 17 Know Your Work Space xia pds cass n duu sesdcusc ne seadonasdeueidnasdbncs ubseegiansdaanesaddebeddan sdunad imed bisenn ses gadneedueednbaeumes sed suaanecandonanldddaangecesies 18 C stomers M d le sensin E EDER reer E can ornare Ter errr ence tert erent 22 Addi g a Customer ce gig gata scenes a ca pacts cg EANET AERE A EE VO PaE ARE EN EE E AE E eke etme aes ee aE i 23 Addmg a OI AN eeaeee E E E E E E E E E E EE S 28 faale sares 10E SEAE A E A E TT 34 Creating a New Invoice a ge hae cen es cca EL ERE cme cea pci ete een 35 Opening Balance s cceresceyeersanecert once lenuvseunsansosoniacuesviceutedacyecusnenvennanaedenuyensaattesanyecuennscentaaauvanuanebdantedeeseevessteennstgusensansivantenoerees 40 Purchase Transactions Buying Foreign Currency ccccccccccccc cece cece cece eee e ee eee eee LEE E nanna nanan EEEE EEEE E EEEE EEE E EEE E EEE Ennn 47 Sale Iransactions Selling Foreign Gurre ni CY ereere EEEE Eee EEEE ennai 50 Selling Foreign Currency Equivalent to a Specific Local Amount ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeaaaeeeeeee
31. Link thin accoun io customer E g Ce mme GD User Manual Page 155 e Include a Reference and or Memo if you wish Then click Save again User Manual Page 156 CurrencyXchanger 4 User Manual e Now the account is balanced using the Short or Over account to make the adjustments e Save and Close the invoice Customer fel ss New Forex Customer Pro e Ede Customer sok ed Party feed about Ind party Loy Sse We SELL gt amount OT COM 7 Mo Eaa Row nen ide Rowe Muti Tanos Open Ta me Goaton z Fransa Cera Accoure Seb Accoern faces Pais Gurr ane Rate ine fees Derr AO Cedr ILC Cash AUD 7500 AUD Las 9 38227 s Cash EUR 100 00 EUR 1418 oenm 18 14 Short Or Over 72 79 CAD i 1 ns man Mat 4 Printable Notes Repert due on rr cr vr om L pre Dagorwe Reported Rete une faeho lores topy emg Preven ie Cancel CD User Manual Page 157 CurrencyXchanger 4 User Manual Video Training http www youtube com watch v yaSnE Hb3XdM amp index 35 amp list UUpEXh0i9nNB6XKTMCSKHESCVg Invoices ke This video shows how to do register ER shortage or overage eae a Reportanre Repenes Marhasvepened Shortage and Overage Adjustment in CurencyXchanger 3 Money Exchange System User Manual Page 158 CurrencyXchanger 4 User Manual End of Day Reports There are several EOD reports you can access This lesson will
32. Paid followed by We SELL e Fill in the type of payment Cash Cheque Account Items Wire or eWire next to Payment e Select the appropriate currency you will be buying in the dropbox next to Amount e Then fill in the Amount your customer wishes to sell to you e The updated exchange rate will be listed next to Rate e If you wish you also have the option to give your customer a discounted rate by manually editing the Rate or changing your fees beside the Our fee in box Note you may also increase or add fees here e Once you have entered the information above you will see the amount owing by your customer next to Local amount due Double check that the amount due is correct and in your home currency e Then click Add Row or hit lt gt on your keyboard to save the first part of your transaction User Manual Page 37 CurrencyXchanger 4 User Manual INV 10009 Flagged FI Teaewefer Dees urimit Customer O k in customer C Osame oie EdiGustene Sd Party T Acer about kd party xk 1 04255 es ar ow E 00 00 0000 wo isse v no Edt Raw Muti Tanas Open Ta pve BOekte Row ee Transfer Cera antoa Seb Account feceres Pas Om ane Ratei fees Geni yur Oean LC Printable Noses Repertdueon Poo rer Der Fsm SxeDagence Save User Manual Page 38 CurrencyXchanger 4 User Manual e A new row has been adde
33. ates Alia A a A To Jan 01 13 Today New f Edt Dup Delete Query Repot All fection gt lls gt a ee ee JC a Account Heading A Opening Transfers Bought Sold Be sure to complete all necessary fields of the Subledger Accounts Entry form Type debt next to Account Name Since a debit account would be considered a liability you must type Payables next to General Ledger Account As you begin typing in the box you will be directed to a pop up window Here you must select Payabes from the menu then click Pick or hit lt Enter gt on your keyboard e Under the section Description you may add additional information to differentiate this debt account from others you may have This section may also be left empty e Be sure to check off Cash Account User Manual Page 106 CurrencyXchanger 4 User Manual e Be sure to also check off Display this account in the pull down menu in invoice so that you are able to use this account within invoices e You may add additional details in the Advanced tab If you wish to do so see next step for additional information on Advanced Settings before saving e Then hit Save an SE Sutteliger Accounts Entry Account Currency ao Account Type Liabilities Basic Advanced Reserved By System F Bank Account S nnen l Pending Account ex use for unsettled avvaiting undetermined receivable payable M Settlement Acc
34. ation e Begin with typing in the amount and currency of the transaction under Transfer Amount e If you wish you may change the transaction date as well as the deposit date next to Trans Date and Dep Date respectively e Under Transfer from account Source select which account is being deducted from Once you click on this field choose from the drop menu that appears by selecting it then click on Pick Account e Under Deposit into account Destination select which account is being deposited into Once you click on this field choose from the drop menu that appears by selecting it then click on Pick Account e Note the system will automatically update your balance before and after for each account e You may also add additional notes why this transaction has taken place under Memo amp Remarks e When finished hit Save Transfer Amount Reference No Motes E Mernerhs Pick from Template Cocei Save User Manual Page 88 CurrencyXchanger 4 User Manual e Once the transfer is saved the invoice will be balanced and the system will automatically change the customer from Walk In to Self since this is an internal transaction INV10019 Fagre 7 Teste Ose fn Customer Forex c tne rFrafie EstCesmrer Ens ach Set Party FR ER Weca ECTE hun Payment S Amount uso Foreign Rate 0 9591866 Bieler ea la k an Fake GP mm Due before fees 312 77 fee f iih ag RRR sre u
35. bar bo User Manual Page 98 CurrencyXchanger 4 User Manual Add new currency e To add a new currency click on New in the tool bar H02000000000 Fier bemi Pree Currency amp Country SELL BUY INV SPOT INV o Australie Dollars 0 96714 1 01804 ffc CHF Switzerland Francs 1 1873 1 24979 0 8001 Ea Hong Kong Dollars 0 13448 0 14156 7 0641 eon Mexico Pesos 0 07168 0 08433 0 1012 t 11 8582 u Fa Faea Rates Q updae rates Puc ate User Manual Page 99 CurrencyXchanger 4 User Manual Enter the country name or code to find the currency you wish to add e Double click on the currency you wish to add You may also hit lt Enter gt on your keyboard or select Pick Lookup country or currency Eur Flags Code Country Ea EUR Euro Member Countries Euro F New Currency Cancel User Manual Page 100 CurrencyXchanger 4 User Manual Update Market Rate Click on Update Market Rate Now to bring up the current market rate automatically This will also display your Buy Rate and Sell Rate calculated by your percent Markdown and Markup respectively e You may change your percent markup markdown by simply editing those percentage amounts or you can manually make those changes by checking off the boxes next to Manual Buy Rate and Manual Sell Rate e It is recommended that you check of the Automatica
36. cash currencies against the system balance This section will cover Intraday and End of Day Teller Proofing Cash Control for counting and logging your denominations User Manual Page 131 CurrencyXchanger 4 User Manual Intraday Teller Proofing e Be sure you are signed in as a user then double click on the Teller proof module from your tool bar T Al i a ene ea User Manual Page 132 CurrencyXchanger 4 User Manual To log the cash currently in your till you must create a new cash tellerproof e Click on New Cash Tellerproof b ETEA End of Day Tellerproof forAdministrator 24 06 14 Le Administrator Print Report New Cash Tellerproof Show Intraday tellerproof TP ID Time Cash Account Manual Balance System Balance Discrepancy Curr Historic Rate Overage User Manual Page 133 CurrencyXchanger 4 User Manual Enter the cash denominations in your till First choose the type of currency you are counting by selecting it from the drop down menu next to Currency e Once you have selected the currency you may enter the your cash count in the boxes below Count 1 and Count 2 by denomination Use Countt1 for counting the money in your till and Count 2 for counting the money that is already counted and put away into another drawer in your till e Hit lt tab gt on your keyboard in between each cell e You will see the total amount of each denomination to the right of each row and
37. d into the invoice You may create another row into the same invoice by repeating the previous steps e Once you are finished the transaction you will see the amount you owe or the amount you are owed appear on the bottom right hand of the window ie Due Payable or Due Receivable e Be sure to collect the amount owing and give back any change e Then once again click Add Row or hit lt gt on your keyboard and a green check mark will appear e You may then hit Save where you will be directed to preview your invoice and print it e Press Close to move on INV10009 Firad FJ tr ner Dee urari Customer 00 Walk in Customer Gere he Ek Ostane T Aer about rd party Rate es Sens Foreign Rate NY CAD CAD Duebefore fees IS cap Our fee in 0 009 0 00 CAD i Ean Fees Ourfeein cal RR al mee L puepayable 104 26 a TT eT ao paa aaa Emen ienen cancel User Manual Page 39 CurrencyXchanger 4 User Manual Opening Balance Before using CurrencyXchanger in your office you Must add all the funds you have for each currency and within each bank account This is an essential step which must be done accurately e Click on the Invoice module from the tool bar then click New e Change the date of this invoice to yesterday s date then click on Adjustments within the invoice INV10009 Flere Teas Customer poo Walk in Customer Cuntamer Profle Ea tints 7
38. e toolbar can be used for the following e New shortcut Ctrl N on the toolbar will create a new currency User Manual Page 19 CurrencyXchanger 4 User Manual e Edit shortcut Ctrl E will allow you to edit that currency You must first select the currency you would like to edit before clicking on Edit then make changes and save them e Delete will allow you to remove certain currencies You must first select the currencies you would like removed then Delete e Find shortcut Ctrl F will allow you to search a particular currency You may search within your current selection or perform a deep search inside all fields e All shortcut Shift Ctri A will bring through all the currencies you have in your module e Filter allows you to filter out the currencies you wish to view You may select adjacent rows by holding the Shift key or select non adjacent rows by holding the Ctrl key Once selected click Filter shortcut Ctrl G e Save will allow you to save the Filter you have created This is useful when you are working with certain currencies throughout the day and would like to return to them for easy viewing e After saving your filter you may return to All currencies by hitting the All button in your toolbar e You may then return to the currencies you filtered by pressing Load on your toolbar Note you may save filters several times but each time you select and save a new filt
39. eeeessaaaaeeeeeeees 55 Multiple B y and Sell TRANSACHOMNS xicenctesiecccnesrtresiattaeatnecueesnietacenaxesidenatciieeaeamtrsotencaneuienetesinesecunteabeianisneueeneeiie 59 Chequeto Cashlransattio ns zar kreere eeraa desk serene re Ene eee eaaa eea ra 64 Setting Up Simple Rule Based Fee Structures for Cheque Cashing Transactions Part 1 sssssssseneenenrerrnnnnee 69 Setting Up Rule Based Fee Structures for Cheque Cashing Transactions Part 2 ccccccccsseeseeeeeeeeeeeeseeeeeeeeeeeeeeeeeees 76 CurrencyXchanger 4 User Manual Introduction User Manual Page 4 CurrencyXchanger 4 User Manual What is CurrencyXchanger CurrencyXchanger is a Professional Money Exchange Software for managing every aspect of Money Exchange retail and wholesale business It offers multi currency Point of Sale POS integrated accounting Customer Relationship Management CRM and Anti Money Laundering AML record keeping features The software can be used for Money Services Business MSB Bureau de Change BDC Cambios Forex Retailers Travel Agencies offering financial services e g American Express Money Exchangers Forex traders and wholesalers of currency Currency Exchange kiosk in airports and shopping centers Financial Institutions banks credit unions etc Hotels casinos shops cruise ships resorts and airport outlets Dealers of precious metals The software s features include Easy to use
40. ees gt HOH lA tor Admin Oniy 01 Show Al Desommabens vith Sign In Date rator s 17 06 2014 16 54 55 Cash Balance FE ossy Al _ 5 Re by Selection Transfer To Safe User Manual Page 143 CurrencyXchanger 4 User Manual Closing the Debit Machine Batch This lesson explains how to close or settle the debit card machine e Open a new invoice e Type SELF as the Customer e Click on Transfer to make a new transfer INV100 Flageed J Teanfer Dene furar Customer New Forex Omme Prote Edn Customer Ead tou FJ Adustmens BES B RER TE 8 am Zia new uses Tantos Open ma ur O Oebrta tom Cone Td Account Sus Aerouct Received Paid Corr ime Rare inv Tees Devir ng Cean LC as nm Printable Notes teortden fimo Peor et oe ML ppt Reported Rete i Date 00 00 0000 Tened aamin rese Cancel ies User Manual Page 144 CurrencyXchanger 4 User Manual To Pick or Create a New Template e When the Transfer between accounts window opens click on the Pick from Template button ca fey woe JuH02 18 Js DOme oss Jy Transfer from account Source Deposit Into account Destination Transfer Amount Sub Actourt ID Seb Accoent ID Gelance before 0 00 Geter before 0 00 snes 0000 ee NO Reference No Nemes amp Romarios SE oe e If you have already created a template skip the succeeding steps Creating a New Transfer Template and simp
41. ending if you do not prefer to clear this cheque yet Notice this will automatically change the information in the Clearing Account field and you will later have to manually update the cheque clearance once the cheque has been cleared Tawssene O 100001 Receive Cheque amped Em Date of Issue fun 29 14 ugerne 12 Customer cusaccccas yoans D gt Cheque No 001234555 fle Due Date of Cheque Pun 29 14 CO Type of Cheque Amount 5 000 00 CAD Pay to Beneficiary Forex Sub Account Balance of account current 0 00 Balance of account after 5 000 00 CD Deposit Date 00 00 00 fathange K re 1 Cab AD F inverte Rane 7 aD 4 aD 1 Spot Rate Amoni before fees s0009 CAD N Commission i 0 00 om ap COES AD Total Fees aD boca Amoon so ap Cancel Save User Manual Page 67 CurrencyXchanger 4 User Manual Pay the amount and currency the client wishes to buy e In the same invoice click Sell e Select Cash as your Payment e Input the amount and currency your customer wishes to purchase e Hit lt gt on your keyboard e Pay the remaining amount due to the customer in the correct currency and hit lt gt again to pay it off in cash e Then Save the invoice si CEC AVGRENS dear BENENE Cash 7 e Amount EuR Rate 1 56599 CAD EUR Foreign Rate 0 6385736 HENTES Due before fees 5 480 97 ke tr Our fee in A 0 00 CAD Edit fees Our fee i
42. ent is purchasing multiple currencies e Start by paying the cash out one currency at a time if you do not know how to buy and sell currencies refer to previous sections of this chapter for instruction e In SELL mode input the amount and currency in the Amount field e Click Add Row or hit lt gt ey fst Pad DEEN der Payment Cash vi Amount m Calculate Payoff Rat 1 15229 eyes Foreign Rate 0 8678370 US FA e 8 Due before fees 460 92 KED Our fee in 0 00 f 0 00 CAD i Our fee in CAD p pau TZEE 460 92 User Manual Page 59 CurrencyXchanger 4 User Manual e Repeat the previous steps for the next currency Buy H sen We SELL Cear Amount ame Rate 1 56599 SS Foreign Rate 0 6385736 HENTET Our fee in E 0 00 CAL Our fee in CAD Local amount e After inputting all the currencies your client wishes to purchase receive the amount the client has given you in your local currency e In BUY mode input the amount your client has given you and select your local currency in the Amount field e Click Add Row or hit lt gt Buy Payment Cash Amount Rate es o can Foreign Rate ES AD CAD Due before fees 2 030 00 eis Our fee in 0 00 0 00 CAD MM Edit Fees in E TREE Local amount due 2 030 00 FS e You will see a track of your transactions in the rows below in your invoice Notice how your first transactions are under the Paid column and
43. entage or CAD amount you enter the Foreign Rate will alter e If you wish to change the fee by rate or foreign rate amount you may move the dot to Our Fees in or Our fees in CAD home currency and according to the rate you enter the fee percentage or amount will alter e Once you are done making changes click on Add Row or hit lt gt to save Buy J sen Payment Amount uso ES Rate CAD USD Foreign Rate 1 0096726 SIE SFA Due before fees MTE CAD Our fee in 000 0 00 CAD E Ecit Fees Our fee in CAD 2 00 ME Local amount due 0 02 493 21 CAD User Manual Page 47 CurrencyXchanger 4 User Manual e If there are no further transactions to be done click on Add Row again or hit lt gt again to save e This will complete your transaction and inform you how much you must pay the client INV10020 ECO ee ese ne fin Customer O0 Walk in Customer c meme Praia 2a Commer gt Due before foes tp KRR Our foe in E O wom Elada E a a Fedt Row Mato Tassters Osen T O baste how gh Transtar we kerount Sub Acrourt Received Pwd Curr Rete Ame iw Feer Debr iL Ceat RO Cash USD 10 500 00 uso owon LOOT 290 ani i Printabie Notes Migrt en pima ict Por Pm Due pigen Tireprted nets ate POOD Teed Any rge User Manual Page 48 0 RE ERE ve before loes RD C o Our fee in 0 00 0 00 CAD Bo Qur fee in CAD
44. er the new saved filter will replace your old filter selection e Sort will allow you to sort your currencies by particular categories for example sorting by currency code e Print will allow you to print directly from the screen you are in e Html will allow you to export to html format User Manual Page 20 CurrencyXchanger 4 User Manual Video Training http www youtube com watch v 6OIZQNn6oko amp index 7 amp list PLGKAZkAwdKNW9HNJFcQooX RLOmilHSDR Getting to know the toolbar in CurrencyXchanger 4 0 Getting to know the toolbar in CurrencyXchanger 4 0 Money Exchange Software User Manual Page 21 CurrencyXchanger 4 User Manual Customers Module User Manual Page 22 CurrencyXchanger 4 User Manual Adding a Customer How to add a new walk in customer Open Customers Module e Open Customers Module by double clicking on Customers in your tool bar B 4D File Edit View Admin Reports Inti oe i PN CurrencyXchanger 4 User Manual Page 23 2OSOHHOHHHS0s S Sot Repot Pree Br Fag Customer ID HD Accounts Last Name Co Company Name Man Tel ija Unicode User Manual Page 24 CurrencyXchanger 4 User Manual Fill in the new customer s information to the best of your knowledge e Note that some of the fields must be filled in order to add a new customer while others are not mandatory This is dependent o
45. ere larger Usikose Mare On Hoes Premade DM Edo hy CAN BF NOS N RDER te m Wenner ADMA Wea Paiveord koran Oy Parveen Fras f res secret Were Mwe leaner Mases How to add a Corporate Customer into CurrencyXchanger 3 ETS SPS Sper ors spersrs oper zrersrewe User Manual Page 33 CurrencyXchanger 4 User Manual Invoice Module User Manual Page 34 CurrencyXchanger 4 User Manual Creating a New Invoice How to create an invoice Open Invoice Module e Open Invoice Module by double clicking on invoice in your tool bar ib 4D File Edit View Admin Reports inte Administrator User Manual Page 35 To create a new invoice click on New in the tool bar SOA 2280 BGDE OOA Repor Br flag Invoice Ref Customer Type Crestor From Amount User Manual Page 36 CurrencyXchanger 4 User Manual You may now fill in your new transaction information accordingly e If your client already has an account fill in your customer s name in the Customer box otherwise leave it blank if it is a walk in customer without an account e If you are buying currency from your customer be sure to click on the Buy button or hit lt B gt on your keyboard The adjacent box will say Received followed buy We BUY Note that if you are selling currency to your customer you must be sure to click the Sell button or hit lt S gt on your keyboard The adjacent box will say
46. ew till in Manage Tills Module Cash Tills Chapter User Manual Page 119 CurrencyXchanger 4 User Manual Open the Manage Tills module e From the Cash Register Machines List window click on Create Cash Accounts 2 2 Cash Register Alias 3 lines El Se Sign In Date Cash Register Machines AEF New Fed aq Query Signed In User mf Atoch 00 00 0000 a 10 Shared Till Admin 00 Safe Deposit Please double cick to Sign In or Sign Out Creste Cash Accounts 4 Page 120 User Manual CurrencyXchanger 4 User Manual The cash accounts you created can be viewed in the Sub ledger Account e To access the Sub ledger Account double click on Sub ledger Account from the module panel e Click on Cash to view your cash accounts cur CAD CAD AD ID K0 AID OF OF OF EUR EUR EUR cB GB cer HD H User Manual Page 121 CurrencyXchanger 4 User Manual Now your till is associated with all currencies e Note that the program has created your till number in this case 01 next to every currency you are now associated with From Jan 01 12 E Apply Dates 7 ax e To Jan 01 13 fea DEF oF 2 2 8 5 D amp E fre oJ Di 7 note te cot sete Been Q ZTO TORE SSS SSE branch Account Heading Opening Bought Sold BALANCE CUR Mark amp Cash Cash CAD 1 145 00 1 495 35 350 35 CAD oo Cash C
47. ge fee e Flat Fee Reduce the flat fee e Check off Stop Evaluation Here Then hit Apply and close the window Fete Lene innit miene Le ard chave Li cerward LA Aa i ian re aa berets For asamp F appas beet a 1 A naan witty First Rule is applied here e Create a new invoice from the invoice module e Select the customer input your transaction information and hit lt TAB gt User Manual Page 77 CurrencyXchanger 4 User Manual e You will notice if the cheque amount entered is below 3000 the system automatically applies the first rule you have created and adds the higher commission fee as well as a higher flat fee INV10040 Customer xak Buy sen Payment EOT 1 000 00f 20 ie Rate ME oo oo Foreign Rate IE CAD CAD Due before fees 1 000 00 KiS Our fee in 25 00 CAD MM Edit Fees Our fee in CAD PEM Cheque Cashing v User Manual Page 78 CurrencyXchanger 4 User Manual Second Rule is applied here e You will notice if the cheque amount entered is above 3000 the system automatically applies the second rule you have created and adds the lower commission fee as well as a lower flat fee INV10040 A t Due i Customer cuS1000015 Joana Do oo Buy J sen Payment Cas 3 500 00f ZE ie Rate ee Foreign Rate MET CAD ca Due before fees 3 500 00 ets Our fee in 70 00 CAD i Edit Fees Our fee in CAD Pema neque Cashing User Manua
48. go over some of the various reports you can create print and or save Single Account Details You have the option to create a report based on single accounts by filtering the account you wish to analyze e To do this click on Reports from the menu bar then click on Single Account Details User Manual Page 159 CurrencyXchanger 4 User Manual e From the pop up window select the specified cash till and currency you wish to view a report for e Then click Pick Account 3 User Manual Page 160 CurrencyXchanger 4 User Manual e You will be directed to the Date Range window Choose the date range you wish to view by entering it in the From and To sections or by using the shortcut buttons below e Then hit OK and your report will print Select a Date Range D 11 01 2012 ES 2501 12 To fugas14 m PET Namber of cays 954 User Manual Page 161 CurrencyXchanger 4 User Manual Selected Account Positions You have the option to create a report based on select accounts by filtering the account positions you wish to analyze e To do this click on Reports from the menu bar then click on Selected Account Positions User Manual Page 162 CurrencyXchanger 4 User Manual e Check off the accounts you would like to include in your report e You may also filter your report by branch or user by entering the Branch ID or User you wish to include in your report
49. hich till to empty transfer from i ig Administrator Select the till you wish to transfer the funds to e In the second pop up window from the drop down menu select the Safe Deposit Till 00 so that all funds are safely deposited into the safe e Then click Pick Till or hit lt Enter gt on your keyboard Which till to transfer to a User Manual Page 141 CurrencyXchanger 4 User Manual A new invoice will be created e The invoice will automatically be created under self as a customer e All the cash which was in the till you were using the till you emptied will be moved into the Safe Deposit till till 00 e You may then hit Save then carry on to sign out Dee umipit INV10008 Flagped FT renter Customer ED New Forex C asime Profle Enasi kosati Drd Party T feked about ord party ty Eset CSc a us et oe 0DUSD 1 04755 ee w e 00000000 LS wa Edam F Adusbments 4 no ZEAE Row sui Tantas Open Ta D so QOtkteRom A Transfer cone Ta Atos Seb Actoom feverres Pos Om ame Rate nv fees Come ul Oean id usp USD User Manual Page 142 CurrencyXchanger 4 User Manual Sign out of the till you are signed onto signed on to e To sign out of the till open the Manage Tills module and double click on the till you have been using the till you are currently e Click the Sign Out button then close when done o Cas neste Mern
50. in new Till ID Name of Till and select your till preferences e Fill in the Till ID starting with 01 for your first till and count onwards when adding more tills It is important to make sure that when you are filling in your Till ID for each till that you follow the correct number format ie placing a zero 0 before single digit numbers e Be sure to check off the box Automatically create all cash accounts for this till which will associate currencies for this cash register so that the teller is able to use all currencies e You may then hit Save kun Cash Register Machines Entry Till ID 01 ease use 02 03 etc format Name of Till Till 1 Share this Till among all users Reserve this Till for Administrator only 7 Automatically create all cash accounts for this till User Manual Page 114 CurrencyXchanger 4 User Manual Shared Till e If you would like to share this till amongst other users be sure to check off Share this Till among all users before saving Shared tills are used for offices which have one till with multiple users buy Cash Register Machines Entry Name of Till Till 1 V Share this Till among all users M Reserve this or Administrator only V Automatically create all cash accounts for this till User Signed in with this Till Shared By All Users __Gancei_ save User Manual Page 115 CurrencyXchanger 4 User Manual Administrator Till e If you w
51. ing http www youtube com watch v 79qHpzjSncs amp list UUpEXhOiI9nB6EXKTmCShESCV EOD and Intraday Teller proof Cash Control in CurrencyXchanger 4 0 Teller proof Cash Control in CurrencyXchanger Money Exchange Software User Manual Page 138 CurrencyXchanger 4 User Manual Closing Procedures User Manual Page 139 CurrencyXchanger 4 User Manual Closing the Till In order to close the till you must first transfer all funds out of your till and then sign out of the till you are signed in on Transfer funds out of your till e To transfer out the cash from your till open a new invoice and click on Close Till INV10008 Fi Pegeee Treester One Dan i5 33 Customer C war n Customer Ji 0 955 ooo on co DE DE IOS wee Our fee in 5 wy am E Ourfeein CAD VIN Jads Rew al Atpertnects uo ZB kom Mate Tarsfers F rer beste Row eatin ome S Accoure Seb Accoere Ree ved Pais Cum Rate Rate in fee Deter LC Cresit LC as Printable Notes i Repertdueon poao Per Per ism Taone i Reported Rete cure farsarso0e onetes ew chenge ever irre Cancel Save User Manual Page 140 CurrencyXchanger 4 User Manual Select the till you wish to transfer the funds from e In the first pop up window from the drop down menu select the till which was being used for the day e Then click Pick Till or hit lt Enter gt on your keyboard W
52. l Page 79 CurrencyXchanger 4 User Manual Add another Rule Name then enter the criteria of the 3rd rule as follows e Lower Range Type 1 as the lower limit for no limit Note the lower limit is inclusive e Upper Range Type 1 as the upper limit for no limit Note the upper limit is exclusive e Fee 0 e Flat Fee 5 e Then hit Apply and close the window If rule number two remains unchecked in the Stop Evaluation Here box the last rule will be applied to every transaction in this case adding a flat fee of 5 and omitting the percentage fees set up in the previous two rules even if the customer makes a cheque payment higher than 3000 because the last fee structure that matches will be the general one Eat Selected Row DelsitRue Dspikale Rue iNewRue Mo Rename QstiD Rebel Cur Methed AccounMame LowerRewe Unpehawe Rae hie Fee Fuser Gusta 1 Cheque Casts Recerved ab Ove Lem 3 000 00 The last rule is the generic rule thus every single transaction is going to match this rule Rules are executed sequentially thus their order is important e The last matching rule will override the rules above unless you stop the evaluation at the previous rule User Manual Page 80 If the Stop Evaluation Here box is checked the evaluation will stop at the checked off rule before the generic rule e In this example the second rule will apply if the customer makes a cheque payment
53. lly create cash accounts box to create cash accounts for the currency made e Once you have entered your preferences you may click Save Note that once a currency has been added you are still able to change the rates and details of that currency User Manual Page 101 CurrencyXchanger 4 User Manual b Lol fts Currencies Entry F Flaggeo Currency Code EUR 2505217 p KAD 1504117 Currency Alias ER o o For display only not for trade Falled Update Currency Name Euro Country Name Euro Member Countries YAHOO FRANCE Wikepedia Buy amp Sel Rates View Options Advanced Options Spreads amp Margins Definition f Manusi Buy Rate YF Auto updiste market ra F Manual Seil Rate i kj LAT ell LC Deduatomieetf Catcvate Spred Add to spot CAD Spread between buy and sell 10 52 Profit made on each EUR sold is 0 14914 CAD Buy Inv FC Round Digit It is also Spread in points 0 0672 re C O m m e n d e d VY Automatically create cash accounts IJ Prevent Shoriseiling during transactions to check off ViPiace flag as a shortcut on invoice E Require denominations entry the two LC Local Currency Require denominations when buying more than FC Foreign Currency Require denominatons when selling more than boxes here E Grove MEDD oa Sse Seve lead Now you may begin transactions buying and selling your new added currency e Repeat the steps above to add as
54. ly select the template you wish to use then click Pick Search For Canterrer Tr ner Arecert Currency C Transfer From Transfer To mee CD User Manual Page 145 CurrencyXchanger 4 User Manual e If this is the first time you are using the template click on New Template and follow the succeeding steps to Creating a New Transfer Template below Search For Cuntorner k Traner Terep ate ID Dewcrigtion Devt Trarster EOD CAD cash varate te ABE bart Cent Transter EOD cash wardster to tosh Tranter Arcert Currency Transfer From Transfer To aa CE User Manual Page 146 CurrencyXchanger 4 User Manual Creating a New Transfer Template Complete the template window as follows Name of template will be Debit Transfer Leave the Transfer Amount blank since the amount will be different for each transaction In Currency input your home currency When you begin to fill Transfer From Account you will be directed to a pop up menu Select Debit Card and hit Pick Account Likewise when you begin entering your Transfer To Account you will be directed to a pop up menu Select the bank account which will be debited from and hit Pick Account Click on Save when done Sa Transfer Templates Entry ws ot Transfer Amount Currency CD kro Ge ER Transfer From Account qA Transfer To Account Ee gt e F Don t Syne Page 147
55. many currencies as necessary User Manual Page 102 CurrencyXchanger 4 User Manual Video Training http www youtube com watch v 2Zuksxhd5ag amp list UUpEXh0i9NB6XKTMCSKESCVg im View Ade aogus oy oom How to define a new currency for the system Adding a new foreign currency in CurrencyXchanger for managers and administrators User Manual Page 103 CurrencyXchanger 4 User Manual Adding Bank Account s Any bank accounts used in your business must be added follow the steps below to add all bank accounts Create a New Bank Account e Double click on the Sub Ledger module from your tool bar Then click New to create a bank account Note you may also edit or delete accounts within this window e To view accounts used within a certain day modify the date section b From Jan 01 12 E Apply Dates Alia A a A To Jan 01 13 Faas Ca Today New f Edt Dup Delete Query Repot Aall fection gt lls gt a ee ee JC a Account Heading A Opening Transfers Bought Sold Be sure to complete all necessary fields of the Subledger Accounts Entry form Type the name of the new bank account you wish to add beside Account Name Since a bank account would be considered an asset you must type Receivables next to General Ledger Account As you begin typing in the box you will be directed to a pop up window Here you must select Receivables from the menu then click
56. mer e Note by clicking the XChk button below the Customer box in the invoice window you can update the check against the multiple sanctions list on previously added customers Custere Inve Company info Driver License 5075077 Fire Name ioana Lect Name Do BC ob Tile Teacher Main Prone 1604 323 1234 Wort Prone 1604 323 4321 Fax Cell Phone 12845 Lateshore r Vancouver VIV ec Canada I r s interes access Conthdentied Meenas Suspecous Customer Picture ID Exp 01 01 2030 Last fenewes On 00 00 0000 jew Customer JEdt Customer 7 Review Customer Prote Cancel Pick Customer User Manual Page 64 CurrencyXchanger 4 User Manual e Next to the Buy Sell box type Received to receive the cheque e Select Cheque as method of payment from the drop down menu by the Method box e Then indicate the bank account this cheque will be deposited into in the next box Note you will have to have previously added the bank account in order for it to appear in the drop down menu see Adding Bank Accounts in Adding Essential Accounts chapter for further instruction e Enter the Amount in the cheque and be sure to select the correct currency e Then hit lt gt on your keyboard and continue to complete the cheque entry Customer 0081000015 Joana Do L Ostame Pote Edt Omre EY Bed Party Acted soost Ind p ty TETETE Srtd Row F Adustments nen Zest Row i mut Tantas
57. n Eai Rw E aaasta wo Edt Row Mate Tarsfers Osen F run Delete Row fr Transfer owe Ta devout Sub Acrourt Received Pwa Curr Rete Ame ler Tees Debi ILC Credit iO Cash CAD 300 00 CAD Royal Bank 300 00 CAD n Prontabee Notes tden fine Per or Mee Pattee e Reported Refr Date 00 00 0000 reded Canan ammon Garces Sne User Manual Page 89 CurrencyXchanger 4 User Manual Closing and how to create a closing template When you are closing for the day a transfer must be completed in order to clear or balance your debt account Every night the funds collected into your debt account get transferred out of your bank account this transaction will help keep your bank account accurate by doing the same To make this easier for you you may create a template which you May use every night when creating the closing invoice e When the transfer window opens click on the Pick from Template button MV 1001 Transfer between accounts Transfer Amount l nj co f Trans Date 7030 18 J Dade Judd 4 SE Transfer from account Source Deposit into account Destination Sub Account ID Seb Axosm ID Asirce betore 0 00 Balance before 0 00 oane Too rere ooo Reference No Notes amp Remarks se User Manual Page 90 CurrencyXchanger 4 User Manual e Since this is the first time using the template click on New Template in the new window Search for Customer Transter
58. n CAD Local amount due 5 480 97 HS User Manual Page 68 CurrencyXchanger 4 User Manual Setting Up Simple Rule Based Fee Structures for Cheque Cashing Transactions Part 1 How to set up rule based fee structures for cheque cashing in order to automatically apply commission fees to a cheque Rule based Fee Structures To set up a rule based fee structure you must be signed in as the Administrator e Click on Admin from the menu bar and select Define Rule based Fee Structure Change Administrator Password Set Startup Message Customize Printed receipt Customize Cheque format Customize Envelope format Define Fee Structures Define Rule based Fee Structure Database Field Constraints Normalize Customer Names Rename an account Merge Two Customers Edit Currency Rates User Manual Page 69 CurrencyXchanger 4 User Manual Setting up the new rule Set up the new rule by clicking on New Rule in the Rule Based Fee Structure window Set the criteria by filling in the tabs of your new rule e Rule Name Name your rule e Rec Paid Put Receive to set the rule so that every time a cheque is received the fee is applied e Curr Enter your currency e Method Enter Cheque as the method e Lower Range Type 1 as the lower limit for no limit Note the lower limit is inclusive e Upper Range Type 1 as the upper limit for no limit Note the upper limit is exclusive e Fee Add a perce
59. n your settings and regulations e It is always best to complete as much information as possible for better customer service and tracking purposes y Cestomers Eatry i Fest Names lat Mere Oreapetion Compery Page 25 User Manual CurrencyXchanger 4 User Manual Add a scanned copy of the new customer s ID e Click on Browse file find your scanned document click Open then Save Se Customers Entry Lc fo F riagged cus1000015 i so I Maks Adteu a First Nomes Mig lt fom FE Lmz Mame Pe fom OS Cetupetien Frescher State f Porerce Fr WV Neroasitry a BE Aw ali man User Manual Page 26 CurrencyXchanger 4 User Manual Video Training http www youtube com watch v 3cxCA elJB amp 8 amp index 30 amp list UUpEXh0i9nB6XKTmCShESCV 2 Exchange For pov CurrencyXchanger 4 0 Creating a customer profile Adding a New Customer in CurrencyXchanger 4 0 Professional Money Exchange Software User Manual Page 27 CurrencyXchanger 4 User Manual Adding a Company How to add a new corporate customer such as a Bank an MSB Money Service Business or any other company that you deal with on a regular basis These companies could be suppliers wholesalers of currency or buyers Open Customers Module e Open Customers Module by double clicking on Customers in your tool bar Ez File Edit View Admin Reports inte
60. nder Pay to Beneficiery input the name of the entity the cheque is issued to e Select the issuing bank of the cheque in the Issuing Bank field and hit OK e In the field Bank to Deposit into select your bank which you will be depositing this cheque into e Hit Save Receive Cheque beer come PN j Date of Issue pul 1 14 Customer cusateor ienn tovon Due Date of Cheque Pul 03 14 Ted FT Type of Cheque Amount 1 000 00 CAD Pay to Beneficiary Denny Bobcat Dare Customer Name Issuing Bank BMO Bank to Deposit into Sub Aceou Balance of account current 6 000 00 Balance of account after 7 000 00 Fr n Deposit Date 01 07 2014 FE ET renere 1 ED ED i cut O Simpasen vom Se Amount before tres 2000 00 CAD X Commission 23 a oo ap Fare UF ab User Manual Page 73 CurrencyXchanger 4 User Manual At the bottom of the invoice you will see that the fee was applied below the Fee column e The amount you now owe your client will show below Debit LCY e Pay the due amount then click Add Row or lt gt e Then Save You have thus applied the simple rule you have created to a cheque cashing transaction INV 10034 Foreign Rate Due before fees gt Our fee in Our fee in CAD oe fate Osme Prote Edn Osme l aa ee 40 0 00 0 00 CAD E felt fees teortten Fam Pa Mot Om MU Piteported Rete Date Poo O checond
61. ndow e To view accounts used within a certain day modify the date section From Jan 01 12 C Apply Dates Az Z a A To Jan 01 13 Goday New Edt Dup Delete Query econ J Hills _ gt A a O een r e e E ee ae Er Account Heading i Opening Transfers Bought Sold il Be sure to complete all necessary fields of the Subledger Accounts Entry form e Type Inventory next to Account Name e Since an inventory account would be considered an equity you must type Opening next to General Ledger Account As you begin typing in the box you will be directed to a pop up window Here you must select Opening from the menu then click Pick or hit lt Enter gt on your keyboard User Manual Page 109 CurrencyXchanger 4 User Manual e Under the section Description you may add additional information to differentiate this inventory account from others you may have This section may also be left empty e Be sure to check off Inventory Tades e Be sure to also check off Display this account in the pull down menu in invoice so that you are able to use this account within invoices e You may add additional details in the Advanced tab If you wish to do so see next step for additional information on Advanced Settings before saving e Then hit Save TA Subledger Accounts Entry Account Currency Currency Alias KAD Account Type E
62. nt and in your back account e Write the balance of the debt account into the Transfer Amount section above and Save Transfer between accounts e Once saved in the transfer window the invoice will be balanced and ready to Save INV10019 Payment Amount MEC Rate A oo Foreign Rate E Due before fees RD CAD Our fee in 0 00 0 00 CAD E Edit Fees Our fee in CAD User Manual Page 93 CurrencyXchanger 4 User Manual Video Training http Awww youtube com watch v SwzsCAlOOo8 amp index 13 amp list UUpEXh0iI9nBEXKTmCShESCV Transferring between accounts in CurrencyXchanger 4 0 User Manual Page 94 CurrencyXchanger 4 User Manual Video Training http www youtube com watch v Ge36MojONGc amp index 12 amp list UUpEXh0i9nNB6XKTMCSKESCVg Creating Transfer Templates in CurrencyXchanger Creating Transfer Templates in CurrencyXchanger User Manual Page 95 CurrencyXchanger 4 User Manual Adding Essential Accounts User Manual Page 96 CurrencyXchanger 4 User Manual Adding a New Currency Canadian currency is added to the system by default all other currencies must be added manually This chapter will go over how to add new trading currencies and how to set your markup and markdown margins User Manual Page 97 CurrencyXchanger 4 User Manual Open Currency Module e Open Currency Module by double clicking on Currency in your tool
63. ntage fee e Flat Fee Add a flat fee Then hit Apply and close the window _ Deine Dupe Crewe fo hkh CstlD RecPod cur Medot ACCOUNT Mare Lowe Range Upper fange MangeleiC f Fatfer Seoba 1 Cheque Cas leverer CD hoge T E a BB Lever Unt a mere rd a emcee Licari em a Une p edhe Pore re beet For mande F upper bed 6 1 A nears riy b i i User Manual Page 70 CurrencyXchanger 4 User Manual Activate Rule based Fee Structure e Be sure to activate the Rule based Fee Structure from your Server Preferences To turn them on from your tool bar go to File then click on Server Preferences or use the shortcut lt Ctrl gt e From the Server Preferences window check off Activate the Rule based Fee Structures and hit Save Settings Server Preferences Global Settings Canara FIP Emu Interet Ccergli ece Werring Ottar Serengs Defeot Dete Mange Cuman focencre menage on pried receipes from Dete pre mane v rfy pour recspl wid arrency before maeng he coutler Thank you for your business To Dete 2 91 2913 f Apat Date Range Detest Commision Potbcies Detest voke Behavior Most used camerei Manr w Pein etat Ceray Payment Menos Sy D ty ED Fan Gavency 1 EJ sett 5x se ED Fan Currency 2 Eur Date Cingiey tanm System date eng duly0114 Que ferry fost Sater 000300 18658 85 585s 000000 Defeutt Phone format eg F fee Free Mendes of Cash
64. o m MN User Manual Page 41 CurrencyXchanger 4 User Manual Adjusting Bank Manual Count e Now repeat the previous steps this time clicking on Banks only instead of Cash Till in the top bar of the Adjustments window e Also make sure you select Opening on the bottom left hand corner of the screen e Highlight each bank you wish to edit by clicking on it beneath Manual Count e Then click on Edit Row and input the exact amount you wish to adjust to input the amount you have within that bank account e Hit Apply Adjustments on the bottom right hand of the window Adjustments From ute 23 01 12 Tene Janoti T Aspi Date Range C Refresh amay User Manual Page 42 CurrencyXchanger 4 User Manual After saving all your adjustments you will be prompted back to the invoice To balance out the transaction you must complete the invoice following the steps below so that the funds will come out of the appropriate account Note this inventory account should be created before hand refer to Opening Inventory in Adding Essential Accounts chapter for further instruction on adding accounts e The system will automatically write Self as Customer since this is an internal transaction This will also prevent the system from charging fees for the transaction e Click the Sell button The adjacent box will say Paid followed by We SELL e Fill in Account as the type of payment next to Method
65. ould like to limit this till to administrative use only be sure to check off Reserve this Till for Administrator only before saving he Cash Register Machines Entry Name of Till Till 1 F Share this Till among all users F Reserve this Till for Administrator only J Automatically create all cash accounts for this till User Signed in with this Till User Manual Page 116 CurrencyXchanger 4 User Manual Edit Till e You may change the settings of the tills you have created by selecting the till you would like to edit then clicking on the Edit button from the Cash Register tool bar Signed In User Sign In Date mf nscas 00 00 0000 10 Shared Till 11 00 0000 click once to select till User Manual Page 117 CurrencyXchanger 4 User Manual Training Video http www youtube com watch v UnPiuJxKgEA amp list UUpEXh0iI9nB6XKTMCShESCV Managing Tills Signing In Out in CurrencyXchanger Managing Tils and Cash Registers in CurrencyXchanger 4 Money Service Business Software User Manual Page 118 CurrencyXchanger 4 User Manual Creating a New Cash Account Once you have created a new till you must link it with cash accounts in order to associate currencies for your cash register Before proceeding with this lesson be sure you have checked Automatically create all cash accounts for this till when you added your new till see Creating a n
66. ount ex use for settled accounts deposit accounts trust agents F inventory Trades ex use for stock bonds tradeable paper inventory Fj Omit in Positions ex use for accounts that won t affect PEL reports Advanced Settings e The Advanced tab is for details which are not necessary to complete when opening a debit account User Manual Page 107 CurrencyXchanger 4 User Manual e If you only want to limit specific users from using Debt in their transactions you may decide that here by checking the box next to Hide this account from normal users Restricted to Managers an bie Subledger Accounts Entry FFifiagged Code Account Name Der Rename General Ledger Account Payables ew Account Currency FAD Currency Alias SS Account Type Liabilities Basic Advanced F Warn when this account receives money F Warn when this account pays money e g Debt Card Credit Card Expenses etc FI Hide this account by default C This account is managed by an agent E i Agent User Manual Page 108 CurrencyXchanger 4 User Manual Opening Inventory To start putting funds into your created accounts you must also have an account to keep track of your opening inventory Create a New Inventory Account e Double click on the Sub Ledger module from your tool bar Then click New to create an Inventory account Note you may also edit or delete accounts within this wi
67. que Cashing amp Computer Cheque Printing Multi Currency Treasury Management Rule based AML policy declaration module Automatic live check of customer names against multiple international consolidated watch lists sanction lists OFAC SDN OSFI AUSTRAC New Zealand FIU EU Sanction list UN amp UK Sanction List Al Quaida Sanctions List 24 hours aggregation rule for detecting recurring or suspicious transactions KYC Record Keeping based on PCMLTFA guidelines and customer identification mandate under the Bank Secrecy Act BSA and USA Patriot Act AML Audit tool to easily respond to your bank and auditor s request Adjustable warning threshold for LCT Large Cash Transaction EFT Electronic Fund Transfer and STR Suspicious Transaction monitoring Integrated Money Remittance System eWire and Remote Payment Orders Compatible with Windows 7 Windows 8 and Mac OS Lion and Mountain Lion Can be deployed as a standalone unit networked multi branch or in the cloud Compatible with UNICODE data entry compatible with all languages and scripts Approved to be used in Sweden by the Swedish Tax Authorities Skatteverket and Financeinspektionen User Manual Page 6 CurrencyXchanger 4 User Manual Video Preview http www youtube com watch v iku9cJkatLM amp index 31 amp list UUpEXh0iI9nB6XKTMCShESCV Cammnges tt O0O0O0O0O0O0 i5 _ cyXchanger POS by Clear View Systems Ltd CurrencyXchanger Pro Edition Cur
68. quities Basic Advanced Reserved By System F Sank Account Fl Cash account F Pending Account M Settiement Account ex debt card cash wc use for unsettled awaiting undetermined receivable payable wx use for settled accounts deposit accounts trust agents ec use for stock bonds tradeable paper inventory ex use for accounts that won t affect P amp L reports User Manual Page 110 CurrencyXchanger 4 User Manual Manage Tills Module Cash Tills User Manual Page 111 CurrencyXchanger 4 User Manual Creating a New Till You may create several tills depending on the amount of cash registers in your office You may also create a shared till which may be shared by all users throughout the day Open Manage Tills Module e Open Manage Tills module by double clicking on Manage Tills in your tool bar b 4D File Edit View Admin Reports inte CurrencyXchanger 4D User Manual Page 112 CurrencyXchanger 4 User Manual To add a new till click New in the tool bar e Note that the Safe Deposit till exists by default as till 00 This is the register for all cash within the office safe and it is shared by all users e Click on New to add other tills Query Cash Register Alias Signed In User 00 Safe Deposit Admin Shared By All Users puto Cash 00 00 0000 User Manual Page 113 CurrencyXchanger 4 User Manual Fill
69. rency Exchange Software for Mac amp Windows CurrencyXchanger POS User Manual Page 7 CurrencyXchanger 4 User Manual Running the Program How to run CurrencyXchanger Run 4D Application In order to run CurrencyXchanger you must run 4D from your computer e From the 4D welcome wizard window click on Open Local Application User Manual Page 8 CurrencyXchanger 4 User Manual Launch CurrencyXchanger Locate CurrencyXchanger between your files and click Open tS A REE lt i gt ss FO fi CurrencyXchanger 4 0 s a FAVORITES i BackupFiles logo fi clean_CA ernaiData Applications i Q Picture 10 gt fl Components Cavvency angerA0s A Documents A Currency er 4Dindy Downloads CU supportFiles Q DataFiles gt Movies G Logs J Music fg Plugins r Pictures Q Preferences gt a D Rates r DEVICES E Replaced nversion C TiranMacBookPro G Resources Q temporary files gt i 7 _ n B WebFolder r Open interpreted Database Data file Current data file Show User Manual Page 9 CurrencyXchanger 4 User Manual Running in Standalone mode e The first time you open CurrencyXchanger you must run as Administrator e Enter your password then click Login e You may change your password by clicking on Admin in the menu bar then selecting Change Administrator Password Enter your current password then enter your new password and click
70. that is less than 3000 Lower Lim is kalve Upper Lint when aacha Liaamcert lt UL Da hen no int For sang upper bnt k 1 tameu rinty User Manual Page 81 CurrencyXchanger 4 User Manual Video Training http www youtube com watch v akjHvwZtEkw je Lone k Duplicate he 7 c u Net tee A is mrs Upper Link 6 exchowe ILs amoan lt UL re is no Mert for example if upper iret n 1 Emaan ninty 5 Defining rule based fee structure in CurrencyXchanger Part 2 2 Currency Exchange User Manual Page 82 CurrencyXchanger 4 User Manual Debit Card Transactions How to receive a debt card from a customer Receive into Debt Account e Type Received in the Buy Sell field e Then select Account from the drop down menu in the Payment field e Then select Debt from the drop down menu adjacent Input the amount in the Amount field in the home currency received from the client e Hit lt gt on your keyboard Bu EB H CECE Payment aa eM JESSE 200 00fca0 ie Rate oe e CAD CAD Foreign Rate E co cao Due before fees 200 00 Kee Our fee in 0 00 0 00 CAD Edit Fees Our fee in CAD a Local amount due User Manual Page 83 CurrencyXchanger 4 User Manual e Another window will appear you may add a Reference and or a memo regarding the transaction in the Memo field e If you do not wish to add any additional notes click on Save and proceed _ _ _____
71. urce Reference ct User Manual Page 167 CurrencyXchanger 4 User Manual Another way to access the Query e Open Journal Registers from the Journal Registers module e Click Query from the tool bar e Then click on Search Form and make your selections gt O0O2HPIS9S9903 SP he S fg Regs ID Secon Customer Maree wow son a a ial een Camon a Sen aanas User Manual Page 168 CurrencyXchanger 4 User Manual Video Training http www youtube com watch v mGh DWeq6BiU amp list UUpEXh0i9nNB6XKTMCSKHESCVg amp index 9 Using the Advanced Audit Query Editor in CurrencyXchanger 4 The Audit Query Editor in CurrencyXchanger 4 User Manual Page 169
72. your newly created invoice will appear where you may print your invoice by clicking on Print Invoice e When finished you can click Close I fed Freee Arourt 00 09 CAD 00 00 To Arscert 00 03 CAD Total Fees Printadle Remarka New Fores exchanged 500 00 CAD 3 500 00 CAD on 27 08 2004 Created ct 77 06 14 600 Administrator Nosed ar 219090 90990090 User Manual Page 45 CurrencyXchanger 4 User Manual Video Training http www youtube com watch v EcfO8EWykrA amp list UUpEXh0i9nB6EXKTmCShESCVg amp index 3 Entering your Opening Balances in CurrencyXchanger 4 Entering the Opening Balances in CurrencyXchanger 4 Foreign Exchange Software User Manual Page 46 CurrencyXchanger 4 User Manual Purchase Transactions Buying Foreign Currency Open a new invoice Be sure you are in BUY mode e To buy a currency you start with inputting how much the client has given you and in what currency in the Amount field e If there are any fees you wish to charge for this transaction you may manually add or adjust them in this section under Rate or Foreign Rate or Our fees in or Our fees in CAD home currency If you wish to alter the rates you may do so by moving the dot on the left You may alter all parts except where the dot has been placed ie if you wish to change the fee by percentage or by CAD amount you may move the dot to Foreign Rate and according to the perc

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