SHIP NPR User Manual (Chapter 3: Public and Media
Contents
1. a range of dates e g 09 01 2011 to 09 15 2011 or a specific date e g 09 01 2011 to 09 01 2011 However you do not need to also use all of the other search fields to look for a previously entered record Generally it is sufficient to use a date range and agency when searching for a previously entered PAM form When you locate the previously entered PAM form click View next to the desired record to view the record but not make any changes to it To print the record click the Printer Friendly Version link at the upper right hand side of the screen to be directed to a version of the form that you can print C Edit a Previously Entered PAM Form Occasionally a counselor may need to edit a previously submitted PAM form For example you may need to modify a record if you discover that something was incorrectly entered or if you obtained additional pertinent information about the event after you submitted the form To edit a previously submitted PAM form you must locate the form using the instructions in Look Up and or Print a Previously Entered PAM Form Once you locate the record click Chapter 3 Public and Media Activity Form 3 3 NPR User Manual Updated June 2013 Open a PAM Form Edit next to the record to be directed to the previously entered form Once you make changes to the form scroll to the bottom of the form to click Submit A message will appear at the top of the page that says Success This2. enter the first and last name of the individual to contact for more information on the PAM activity Contact Phone Number Enter the telephone number into the box provided The number will be automatically formatted therefore you do not need to use dashes or parentheses You may include an extension if applicable State of Event REQUIRED Your State will automatically appear in the State box However you can use the dropdown list to select another State e g if the event took place in a neighboring State City of Event REQUIRED Enter the city where the event took place not the city of the SHIP office County of Event REQUIRED Use the dropdown list to select the county in which the event took place not the county of the SHIP office The dropdown list will contain the names of all counties in the selected State Chapter 3 Public and Media Activity Form 3 11 NPR User Manual Updated June 2013 Fill Out a PAM Form Street Address REQUIRED Enter the street address of the actual location where the event took place not the central office location of the SHIP ZIP of Event REQUIRED Use the dropdown list to select the ZIP code where the event took place The dropdown list will contain all the ZIP codes within the selected county Topic Focus REQUIRED SELECT ALL THAT APPLY This section lists numerous topics that may be discussed during the course of the PAM event Record each topic that was covered by selectin
3. Activity or Feil aceurGiaaadaa ranean mac eee ae 3 7 Start Date of Activity s ssessesessssessesssesressesstssresseesresressesseestessteserssresseserssressessessresseene 3 11 E d Dat of ACTIV y espesores ee eTe AEE E EEE E EE EE 3 11 Ev ntor LOU NaMe eseese ireren enren aE E R ENEE A E EREE ON NEEN 3 11 Contact First Name and Last Names s csscssssisaseiascsadtransvnteteNiteoestobasdenascsateregiaatetasstscinies 3 11 Contact POMS Number eseria n i a EE E AEREE EEES 3 11 SIKSA O RA DAT AAE E E mena E 3 11 Gity of Event aessa ean A E E aai 3 11 County OF He CII osineen seere EREE e eaae C REER EEO EEES Ea ETETE EEEE EEA TTA EEEo ii 3 11 Street AddrESS sc cndssnncseckondssnncgacese EAEE A EEE REELE RRAS 3 12 ZIR Of TEV SiN openenen ee A EE E E E E 3 12 Topic FOCUS ieie aiea R EEA ETEO EE 3 12 Target Atom Ge sinnon a E EREN 3 12 Nationwide and CMS Special Use Field o cecceecccceesceeseceeeceeeeeeeeeeeseecsaecneeseneenaaes 3 13 State and Local Special Use Fields aiiscvccstsseeneccestecsaalnaaoendeaameeatsetnaaionsasiens 3 13 Submit the PAF Oris gated secre duisgisevasuniansasdsnsateeenncuasemmeentennheceestweaasiduspeussusnauabesdaeies 3 13 Chapter 3 Public and Media Activity Form NPR User Manual Updated June 2013 Public and Media PAM Form Overview Public and Media Form Overview What is a Public and Media activity A Public and Media PAM activity can include an in person interactive presentation to the public conducted
4. CHAPTER 3 PUBLIC AND MEDIA ACTIVITY FORM Contents Public and Media Form Overview se seeseessessossoeseessoesossseesoesoosseesoeeooeseesoesoossoesoesoossoessesooesossoeee 3 1 What is a Public and Media activity spscascavsccassssoacetasiancexavensiarenininasseimacanaianadexssenniccanmaise 3 1 When should I fill out a PAM form 00 0 ec eececcceceseceeeeeseeeeseecsaeceaeeeeeeeeseecsaecneeseeeennees 3 1 Opena PAM Bar ilssssisccccisinvcenecetecersis eavssleneshsisaieaniean icici mee 3 2 Add a ING PAM POT os scssceissticauttrncetesnsesesidenncesseuvsecunbinnasiuxstoucsssinasancinealinexowtsicenieayetuest 3 2 Look Up and or Print a Previously Entered PAM Form eeceeceeeeceseeeeeneeeeeeeeeeeenaes 3 3 Edit a Previously Entered PAM Pontsijecinicicecstnia eine eee 3 3 Add Edit or Delete a Special Field ccoscdeccsccasseedunysecvnsctsnceresseardnneeastnnctancerextianencarvacauend 3 4 Delete a PAM Form SHIP Directors Only wcissccviccsssiieaasassencctaveatoassnmitecassuvaiiedssadasaviitve 3 5 Fill Out a PAM Form sssesssessessessoesoesseesoesooeseesoesooesoesoecooesossoeseossoesseesossoosseesoecoossoesoeseossossseseossee 3 6 Presenter or Contributor Name acsiacccssssaccinesdscsvideatensntatnce iss dauceuastaddveduanecaneantacssasaccenartes 3 6 Pan KUENE O o sastasecseewsteussxesnsnecancaxsastisecueBinessesiennesenmesnenastiedsuntancast E A 3 6 Total Hours Spent on Activity per Presenter Contributor ceeeeeseeeeeneeeeeeeeeeeenaee 3 7
5. PAM form Click Save to save the SUF A message will appear that says The special field was created and assigned available ordinal value a number between 11 and 20 The number assigned to the special field will depend on the number of existing state special fields Values 1 through 10 are reserved for CMS National special fields You can view the SUF by opening a new PAM form using the instructions in Fill Out a PAM Form Scroll to the bottom of the blank form The new field should display at the bottom of the form Instructions for Administrators Edit or Delete a PAM Special Use Field l Once you log in to the SHIP NPR website click on the light blue PAM button at the top of the page This directs you to the Find a Public Media Event screen Click on the link to Add a Special Field located on the upper right hand side of the screen Use the search option to locate the SUF Select a wide date range e g multiple years to be sure that you see all existing PAM SUFs You can also manually enter the dates using the mm dd yyyy format Click Search The results will display on the screen Locate the SUF you wish to modify and click on either the Edit or Delete link next to it depending on your intended action If making edits to the special field click Save once your edits are complete E Delete a PAM Form SHIP Directors Only State SHIP Directors are the only individua
6. PAM form has successfully been edited D Add Edit or Delete a Special Field Only SHIP Directors and other state administrators can add a special use field SUF to the PAM form Instructions for Administrators Add a PAM Special Use Field l Once you log in to the SHIP NPR website click on the light blue PAM button at the top of the screen This directs you to the Find a Public Media Event screen Click on the link to Add a Special Field located on the upper right hand side of the screen Before adding a SUF use the search filter to check what special fields were already defined for your state on the PAM form Use the calendar option to enter a wide date range e g multiple years to be sure that you see all existing special fields You can also manually enter the dates using the mm dd yyyy format Click Search The results will display below If there are no existing state defined PAM SUFs for the date range a message will appear at the top of the screen that says No special fields could be found Click Add to add a SUF to the PAM form Name In the name field enter text that describes the field and its coding The name you select for the field will display on the online PAM form so be sure to use a name that counselors will understand and remember For example a field titled Preventive Bene Y N would use a yes or no response to indicate whether Medicare preventive ben
7. Range os 3 State Maryland Agency All of my agencies Presenter Select a Presenter Submitter Select a Data Submitter Event Name Agency Name Start Date End Date TEST Charles County Aging Services 10 01 2010 10 01 2010 View Edit 1 This screen allows you to complete the following tasks A Adda New PAM Form B Look Up and or Print a Previously Entered PAM Form C Edit a Previously Entered PAM Form D Add Edit or Delete a Special Field E Delete a PAM Form for SHIP Directors Only A Add a New PAM Form Once you log in to the SHIP NPR website click on the light blue PAM button at the top of the screen This directs you to the Find a Public Media Event screen To enter anew PAM form click on the link titled Add a PAM This link is located on the upper right hand side of the webpage You can also find this link on your homepage when you Chapter 3 Public and Media Activity Form 3 2 NPR User Manual Updated June 2013 Open a PAM Form first login to the SHIP NPR website The link is located beneath the welcome message on the left side of the webpage Clicking on the link directs you to a new PAM form if you are a registered user at only one agency If you are a registered user at more than one agency you will see a dropdown list containing the names of your agencies Select the name of the agency that organized the activity Yo
8. al number of listeners for this field TV or Cable Show Live or Taped Not a Public Service Announcement or Ad This includes TV or cable TV shows that are either live or taped This does not include TV cable based PSAs or advertisements Estimated number of viewers reached Estimate the number of viewers potentially reached for the original show only and record it into the box provided Try to be as accurate as possible For example you can use an estimated audience size or potential number of viewers for this field Electronic Other Activity PSA Electronic Ad Crawls Video Conference Web Conference Web Chat This includes PSAs that are broadcast on the radio or aired on television video and Web conferences satellite broadcasts electronic social media activities e g Facebook Twitter or electronic billboards Estimated persons viewing or listening to PSA electronic ad crawl video conference Web conference or Web chat across entire campaign Estimate the number of people potentially reached across the entire campaign Try to be as accurate as possible Print Other Activity Newspaper Newsletter Pamphlets Flyers Posters Targeted Mailings This includes PSAs that are mailed targeted informational mailings flyers newspaper or newsletter articles print ads on public transportation or non electronic billboards Estimated persons reading the article newsletter ad pieces of targeted mail or other printed materia
9. by a SHIP a booth exhibit at a fair conference or other public event and a radio TV or Web site event Detailed definitions of each of these PAM events are included in the section Fill Out a PAM Form When should fill out a PAM form A PAM form must be completed for each PAM event carried out by a SHIP If a SHIP counselor or coordinator assists a beneficiary with enrollment or provides other substantial one on one assistance during or after a Public and Media Activity PAM event the following steps are required e Ifthe counselor assisted the beneficiary with enrollment that client should be included in the aggregate count for the Estimated Persons Provided Enrollment Assistance data fields in the section of the PAM form for that event AND e A Client Contact form should be completed to collect as much information as possible about that counseling contact Chapter 3 Public and Media Activity Form 3 1 NPR User Manual Updated June 2013 Open a PAM Form Open a PAM Form You must be logged in to the SHIP NPR website https shipnpr shiptalk org to enter a PAM form Once you log in to the SHIP NPR website click on the light blue PAM button at the top of the screen This directs you to the Find a Public Media Event screen see screenshot below Frown ur esr e ce wa os Sarre wre Find a Public Media Event Add a PAM Add a Special Field List Recent Pams Fi Activity Start Date
10. efits were discussed during the presentation Start and end dates Use the calendar options to select start and end dates for the field The start date is the first calendar date when the special field will be displayed on your state s PAM form For proprietary data states the start date is the first calendar date that batch upload records will accept values into this special field The end date is when you expect the field to retire Select an end date that is sufficiently far into in the future so the field will not expire quickly You can modify the end date at any time if necessary Description This field explains the documentation used in the SUF For example for fields that use a yes or no response the description can say Y Yes N No Validation type There are two options for this field Select Numeric if users are expected to enter number codes e g 1 2 3 or 200 Select Alphanumeric if users are expected to enter text e g Y or N or some combination of text and numbers Is required Indicate whether this is a required field for your state by selecting either Yes or No Field type This field is pre populated to display State since this SUF applies to the entire state Chapter 3 Public and Media Activity Form 3 4 NPR User Manual Updated June 2013 Open a PAM Form Form type This field is pre populated to display Public Media Activity since the SUF is for the
11. endees received assistance specifically with MSP enrollment enter the estimated number of people assisted into the box provided If no attendees received MSP enrollment assistance record the numeric value 0 into the box Estimated number provided enrollment assistance with other Medicare program If any attendees received assistance specifically with enrollment for another Medicare program not Part D LIS or MSP enter the estimated number of people assisted into the box provided If no attendees received assistance with other Medicare programs record the numeric value 0 into the box substantial one on one assistance during or after a PAM event a Client Contact form should If a SHIP counselor or coordinator assists a beneficiary with enrollment or provides other also be completed to collect as much information as possible about that counseling contact Chapter 3 Public and Media Activity Form 3 9 NPR User Manual Updated June 2013 Fill Out a PAM Form Radio Show Live or Taped Not a Public Service Announcement or Ad This includes radio shows that are either live or taped This option does not include a radio based public service announcement PSA or an advertisement Estimated number of listeners reached Estimate the number of listeners potentially reached for the original show only and record it in the box provided Try to be as accurate as possible For example you can use an estimated audience size or potenti
12. ere enrollment is the key objective and where volunteers of staff are on hand to help the beneficiary submit an application online or by paper An enrollment event may be either solely sponsored by a SHIP or sponsored in partnership with another organization such as Social Security Administration SSA office Estimated number of persons reached at event regardless of enrollment assistance Estimate the number of attendees at the event and enter the number in the box provided Be careful not to enter excessively large attendance counts Estimated number of persons provided any enrollment assistance If any attendees received assistance with enrollment enter the estimated number of people assisted into the box provided If no attendees received assistance record the numeric 0 into the box Estimated number provided enrollment assistance with Part D If any attendees received assistance specifically with Part D enrollment enter the estimated number of people assisted into the box provided If no attendees Part D enrollment assistance record the numeric value 0 into the box Estimated number provided enrollment assistance with LIS If any attendees received assistance specifically with LIS enrollment enter the estimated number of people assisted into the box provided If no attendees received LIS enrollment assistance record the numeric value 0 into the box Estimated number provided enrollment assistance with MSP If any att
13. g the box provided next to that topic If several topics were discussed during the activity make sure to select all the boxes that apply Topics selected should be those that received substantial attention during the event not just those that were briefly mentioned If a topic covered during the event is not present in this list select the Other Topics option and enter the topic into the box provided below Topic Focus Check All That Apply Target Audience Check All That Apply yl Medicare Parts A and B 7l Medicare Pre Enrollees Age 45 64 Plan Issues Non Renewal Termination Employer COBRA Medicare Beneficiaries E Long Term Care E Family Members Caregivers of Medicare Beneficiaries Medigap Medicare Supplements Low Income Medicare Fraud and Abuse Hispanic Latino or Spanish Origin Medicare Prescription Drug Coverage PDP MA PD E White Non Hispanic Other Prescription Drug Coverage Assistance Black or African American Medicare Advantage American Indian or Alaska Native QMB SLMB QI Asian Indian Other Medicaid Chinese General SHIP Program Information Filipino Medicare Preventive Services Japanese Low Income Assistance Korean Dual Eligible with Mental Illness Mental Disability Vietnamese H Volunteer Recruitment E Native Hawaiian Partnership Recruitment Guamanian or Chamorro Other Topics Samoan Specify Other E Other Asian Target Audience REQUIRED SELECT ALL THAT APPLY This section lists se
14. l across entire campaign For newspaper or newsletter articles estimate the number of people potentially reached across the entire campaign For example you can estimate the potential number of readers For mailings you can estimate the number of pieces mailed Chapter 3 Public and Media Activity Form 3 10 NPR User Manual Updated June 2013 Fill Out a PAM Form Start Date of 10 01 2010 Event or Group Name Example Event Activity Contact First Name Jane Contact Last Name Smith End Date of 10 01 2010 z 555 555 5555 x1 Activity Contact Phone Number 555 ne State of Event Marviand City of Event Cityville County of Event Charles Street Address of Event 10 Streetville Road Zip Code of Event 20601 Start Date of Activity REQUIRED Use the calendar next to the box to select the start date of the activity or enter the date into the box using the mm dd yyyy format For example an event that took place on September 1 2011 would be entered as 09 01 2011 End Date of Activity REQUIRED Use the calendar next to the box to select the start date of the activity or enter the date into the box using the mm dd yyyy format If the activity took place on a single day enter the same date into the start and end date boxes Event or Group Name REQUIRED Enter the name of the PAM activity into the box provided Contact First Name and Last Name In the corresponding boxes
15. llment Assistance ts 3 Dedicated Enrollment Event Sponsored By SHIP or in Partnership Est Number Persons Reached at Event Regardless of Enroll Assistance tis Estimated Number Persons Provided Any Enrollment Assistance Estimated Number Provided Enrollment Assistance with Part D 000 Estimated Number Provided Enrollment Assistance with LIS Estimated Number Provided Enrollment Assistance with MSP Estimated Number Provided Enrollment Assist Other Medicare Program 4 Radio Show Live or Taped Not a Public Service Announce or Ad Estimated Number of Listeners Reached st 5 TV or Cable Show Live or Taped Not a Public Service Announce or Ad Estimated Number of Viewers Reached 6 Electronic Other Activity PSAs Electronic Ads Crawls Video Conf Web Conf Web Chat Est Persons Viewing or Listening to PSA Electronic Ad Crawl Across Entire Campaign Video Conf Web Conf Web Chat 7 Print Other Activity Newspaper Newsletter Pamphlets Fliers Posters Targeted Mailings Est Persons Reading Article Newsletter Ad or Pieces of Chapter 3 Public and Media Activity Form 3 7 NPR User Manual Updated June 2013 Fill Out a PAM Form Interactive Presentation to Public Face to Face or In person This includes in person presentations interactive forums speaking engagements or seminars during which substantive knowledge on Medicare or the SHIP program is transferred by oral and visual means from a SHIP presenter to
16. ls within a state who can delete a PAM record Deletions cannot be carried out by state administrators Instructions for SHIP Directors Delete a PAM Record 1 2 3 Log in to your SHIP NPR account at https shipnpr shiptalk org Click on the PAM tab Locate the PAM record that needs to be deleted using the instructions in Look Up and or Print a Previously Entered PAM Form Click View beside the record to view the full record Click the Delete button at the top right hand side of the screen A pop up box will display that asks you to confirm if you want to delete the record Click Yes if you wish to delete the record A message will display at the top of the page that says Success This PAM record has been deleted successfully You can verify that the record was deleted by trying to search for it You should no longer be able to locate the deleted record using a search Chapter 3 Public and Media Activity Form 3 5 NPR User Manual Updated June 2013 Fill Out a PAM Form Fill Out a PAM Form An item marked with an indicates a required field Trower use emnerne am co Pan omona sarrane wontons Public And Media Events Items marked in indicate required fields Agency Name OLD NPR DATA NOT A REAL AGENCY MD Please Add at least one Presenter or Contributor Name and corresponding Total Hours Spent Total Hours Spent on Presenter or Contributor Name Affiliation Acti
17. n error was made while completing the form you will receive an error message in red when you click Submit The error message will say Validation error has occurred Please scroll up and fix the error Scroll up the page to see a description of the error message in red next to the field in which the error was made Fix the error s and resubmit the form by clicking the Submit button at the bottom of the page Chapter 3 Public and Media Activity Form 3 13 NPR User Manual Updated June 2013
18. ow appear in the dropdown list You will be able to select this individual s name on subsequent PAM forms if he or she assists in future events Affiliation Use this field to briefly describe the affiliation of the presenter if he or she is outside the SHIP community e g a spokesperson from another organization Chapter 3 Public and Media Activity Form 3 6 NPR User Manual Updated June 2013 Fill Out a PAM Form Total Hours Spent on Activity per Presenter Contributor REQUIRED Round the total length of time that the presenter or contributor spent on the event to the nearest quarter hour and enter it in the box provided Time spent on a particular event includes preparation and travel time as well as the time spent during the activity itself When typing in the hours spent round up to the nearest quarter hour For example the following entries are allowed 1 1 25 1 5 and 1 75 Activity or Event REQUIRED You must enter information for only one activity or event in this section This section provides detailed descriptions of each PAM activity type Activity or Event At least one Activity or Event is required 1 Interactive Presentation to Public Face to Face In Person Estimated Number of Attendees 49_ Estimated Persons Provided Enrollment Assistance 9 _ 2 Booth or Exhibit At Heath Fair Senior Fair or Special Event Estimated Number of Direct Interactions with Attendees Estimated Persons Provided Enro
19. services and of the need for individual counseling Estimated number of direct interactions with attendees Estimate the number of direct interactions by using a tick mark for each individual that approached your booth to take materials and or speak with a SHIP representative Enter the estimate in the box provided Be careful not to enter excessively large attendance counts Do not estimate the number of people potentially reached as the total number attending the particular health senior fair unless you have reason to believe that each attendee approached the booth to take materials or spoke with a SHIP representative Generally most booths exhibits reach a maximum of no more than 1 000 individuals per event day Estimated persons provided enrollment assistance If any attendees received assistance with enrollment enter the estimated number of people assisted into the box provided If no attendees received assistance record the numeric value 0 into the box substantial one on one assistance during or after a PAM event a Client Contact form should If a SHIP counselor or coordinator assists a beneficiary with enrollment or provides other also be completed to collect as much information as possible about that counseling contact Chapter 3 Public and Media Activity Form 3 8 NPR User Manual Updated June 2013 Fill Out a PAM Form Dedicated Enrollment Event Sponsored by SHIP or in Partnership This includes any type of program wh
20. those individuals attending the presentation This does not include SHIP counselor trainings booths exhibits satellite broadcasts or video and Web conferences Estimated number of attendees Estimate the number of attendees by using sign in sheets or by taking a rough head count of the number of people at the presentation and enter the number in the box provided Be careful not to enter excessively large attendance counts Estimated number of persons provided enrollment assistance If any attendees received assisted with enrollment enter the estimated number of people assisted into the box provided If no attendees received assistance record the numeric value 0 into the box substantial one on one assistance during or after a PAM event a Client Contact form should If a SHIP counselor or coordinator assists a beneficiary with enrollment or provides other also be completed to collect as much information as possible about that counseling contact Booth or Exhibit At Health Fair Senior Fair or Special Event This includes events where general or program specific information and or printed fact sheets are shared with or distributed to the public The purpose of SHIP program participation in such events is to inform the public about the availability of SHIP services in their area For example some SHIPs attend health or senior fairs or set up information booths in shopping centers to increase that community s awareness of their
21. u will then be directed to a new PAM form If you receive an Unauthorized Access message when you click on the PAM button your SHIP NPR account was not given the necessary level of permissions to fill out PAM forms To submit PAM forms the Task Functions and Access Authorizations field on your account profile must be designated as Public and Media Staff at your agency Contact an administrator or your agency director to request the necessary level of permissions B Look Up and or Print a Previously Entered PAM Form Once you log in to the SHIP NPR website click on the light blue PAM button at the top of the screen This directs you to the Find a Public Media Event screen There are two ways to locate a previously entered PAM form e Recently entered forms Your recently entered PAM forms will display at the bottom of the screen You can also click on the List Recent PAMs link on the upper right hand side of the webpage In the previous screenshot TEST is a recently entered record e PAM search If the PAM does not display in the list of your recently entered records you can also search for your previously entered forms by using the search fields on this page You can search by date range of the event agency that organized the event individual who presented at the event or individual who submitted the PAM form You must specify a date range when conducting a search You can either enter in
22. veral characteristics to describe target audiences of PAM events Select all characteristics that describe the target audience by clicking in the box provided next to each applicable characteristic If several of the options apply to the target audience make sure to select all boxes that apply If your event targeted audiences that are not present in the list select the Other Audiences option and enter the type of audience into the box provided below Chapter 3 Public and Media Activity Form 3 12 NPR User Manual Updated June 2013 Fill Out a PAM Form Nationwide and CMS Special Use Field National Special Use Fields authorized by CMS will be listed in this section This field was previously was used for states that used the NPR system to collect MIPPA data Although MIPPA data is no longer being collected CMS special use fields may be used in the future to collect other types of data State and Local Special Use Fields Any field s authorized by your specific state will be listed here Contact your agency director or SHIP Director if you have questions about these fields If there are no fields listed here your state does not use any special use fields Submit the PAM Form Upon completing the PAM form click Submit at the bottom of the screen to save the record A message will appear at the top of the page that says the form was successfully submitted If a success message does not display the PAM form was not saved If a
23. vity Per Presenter Contributor Select a Presenter or Contributor Select a Presenter or Contributor Select a Presenter or Contributor Select a Presenter or Contributor Select a Presenter or Contributor Add New Row Add New Presenter Presenter or Contributor Name REQUIRED Use the dropdown list to select the name of the presenter or other staff who contributed to the event If there was more than one presenter or contributor use the dropdown boxes on the subsequent lines to select each of their names If there are more than five presenters or contributors click on Add New Row to increase the number of presenter rows If the presenter is a counselor or staff member at your agency but does not appear in the dropdown list that individual s SHIP NPR account was not given the necessary level of permissions to be listed on PAM forms To appear in the dropdown list the Task Functions and Access Authorizations field on an individual s account profile must be designated as Public and Media Staff Contact an administrator or your agency director to request that they modify the individual s necessary level of permissions If the presenter is not affiliated with your agency e g a guest speaker click on the Add New Presenter button In the pop up window that appears add the individual s information and click Submit The presenter s name should n
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