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Pro-curo Software Ltd USER MANUAL (PRO

1. STORAGE SOURCE SHIPPING ID CONSENT DATE 21 10 2012 flv EXPIRY DATE 21 10 2012 Hv Add and duplicate Cancel When the sample information has been entered you then have the option to add a single sample or add and duplicate Add and duplicate is used if you are creating several similar samples at the same time when you click this button you will be prompted for the number of additional samples you require NOTE the first sample is not included in this number i e if you enter seven duplicates required then eight samples are created All samples will be created within the Pro curo software s database and allocated a unique Pro curo sample number these numbers all start with an S and cannot be reused or repeated allowing it to be used to create a barcode which guarantees correct identification When the sample is added its first history record is also created which will record the main data entered the user performing the addition and a date time stamp for traceability NOTE if you have selected to automatically book in newly created sample a history record will be added that reflects the booking in status at sample creation Click here to return to CONTENTS Working with samples Once your samples have been added into the Pro curo system there are a range of functions that can be applied to them these can be accessed either by moving your mouse to the samples panel and click
2. _ f Click here to return to CONTENTS Typical application examples We have provided a few example applications over the next few pages which we hope will give you inspiration for how to setup up your Research project of course we would also love to hear from you and would be more than happy to help you define your SOP s and ideal Pro curo setup Follow links for each example Simple Inventory Tissue cell biobank with simple process tracking Sample inventory with Lab bench user tracking Sample inventory across multiple satellite sites Click here to return EXAMPLES Simple Inventory Situation A research group are collecting human samples in conjunction with a HTA license in order to meet the auditable requirements of the tissue directive they need to have a traceable system with a full audit trail that can tell them what samples they have where they are currently stored and what has happened to them Pro curo solution Pro curo is usually setup with a pre defined location structure each of your storage units can be profiled for example a 80 freezer may have three shelves on each shelf you have four racks within these racks you may have three trays and within the trays you can store up to three boxes similarly you can have a liquid nitrogen vessel that has four segments and each segment has five boxes Even if your freezer is not completely racked out you can still setup a more basic storage location By entering your sampl
3. a a T S sites when the samples arrive it is j Project AZURE Batch number SHEEP S0203 quick and easy to move them into 2237 500000426 New sample Eternal Ref AB 27300241 ADMIN 14 27 22 06 2007 i etn their storage locations with the scan Pro cuo Z INSTITUTE OF ANIMAL HEALTH RM 45 G 2 04 80 ULOO01 SHELF 4 RACK 1 DRAW B PLATEQOOO01 ba rcod e term na wh ch red ucesa ny 2238 500000426 Bookin Sample automatically booked IN ADMIN 14 27 22 06 2007 soas 2239 S00000426 Label Label Printed ADMIN 1277220 207 possible transcription errors If you 2240 500000426 Movement Sample moved to Pro curo 7 IN TRANSIT JACKSON_MI 14 28 22 06 2007 a 2241 S00000426 Edit COURIER changed from to DHL TH FVA EC 02094514 JACKSON MI 14 28 22706 2007 Were to view the histo ry reco rds of 2242 500000426 Movement Sample moved to Pro curo NIBSC AM 10 1 2 86 UL F10501 7 SHELF A01 RACK A 7 DRAW 01 4 BOX AHO000O1 YONG_Y 14 38 22 06 2007 a sample in the satellite location it would show you when the sample was introduced to the main sites storage system and by whom when it was dispatched when it was received at the satellite site and by whom Print Exit Click here to return to CONTENTS Contact us Pro curo Software Ltd 10 Roffye court Crawley Rd Horsham West Sussex RH12 4DT United Kingdom T 44 0 1403 788807 F 44 0 1403 800807 info pro curo com WWW pro curo com Contact Technical support tech pro cur
4. Administration ribbon tab and click the date alerts icon you will be presented with a sub menu that allows you to select Setup a when you click this icon you will be presented with the date alert setup screen First gt ye select the type of sample you wish to check Entire project All samples in batch or a ult Label order Designer Single sample then select or enter the relevant values You then need to select the date field to check and finally you have the option to select either a certain date which you select from the calendar view or on a given time range of days months and years Once finished click the create alert button and you will be prompted to give your alert a name clicking OK saves your alert tion NOTE it is not possible to select a combination of days months and years i e 10 days 2 months and 1 year you would need to enter 436 days assuming one month is 30 days and the other 31 uro UNIVERSITY 1 ROOM 1 2 FREEZER 01 SH 0 Date Alert Setup gt Alert Setup Sample options Date field to check Date options E Ete pier CONSENT DATE Alert on a certain date Single sample Introduction date Alert on a time range Project days I Batch number 12345671 m SS months Sample number S00000002 i a a 1 years New date alert Pree Ree fe ye e Yearly sample review batch 12345671 Example 1 Se Date Alert Setup Date Alert Setup Sam
5. Samples to Move scan sample Same robe ae Pro curo UNIVERSITY Pro curo UNIVERSITY A I Pro curo N Pro curo UNIVERSITY i eee El fj ROOM El B FREEZER 1 El SHELF1 Ue RACK 1 aoe BOX 1 ae BOX DNAL i DRAWER h Pro curo ree Click here to return to CONTENTS Retire samples To access the Retire function navigate to the Portable and Scanning ribbon tab and within the Scanning group click the Retire icon you will be presented with Retire input Fai screen the cursor will be flashing within the Scan sample input field use your barcode or J v t w gt RFDI reading device to scan a Pro curo sample number identifier Sxxxxxxxx or your Bee Book Book Move MENE ata In out Ss iples Administration Portable and Scann external reference number The software will locate the sample and place it in the list below you can continue to scan until all relevant samples are in the list if you make an error or wish to remove designated samples you can select them and click the remove sample button Click the Finalise action button and all samples will be moved and history records updated you will get a confirmation message and you can then close the screen 12 NOTE to use an external reference number on an existing sample the external reference number must have been added to the sample within the Pro curo database 2 Wedge Scanner Samples to Retire Scan sample Sample number Location Sub loca
6. 07 Text 08 Text 09 Text 10 Text GENDER STORAGE SOURCE User Field 04 User Field 05 User Field 06 User Field OF User Field 08 User Field 09 User Field 10 11 Text SHIPPING ID 12 Text 13 Text 14 Text 15 Text 16 Numeric 17 Numeric 18 Numeric 19 Date 20 Date User Field 12 User Field 13 User Field 14 User Field 15 User Field 16 User Field 17 User Field 18 CONSENT DATE EXPIRY DATE The first ten of your user fields can be pre loaded with a list of possible values this allows quick data entry and a reduction of errors for each of the these fields it is possible for the dropdown lists to be either only selectable or where users are able to update the list by typing new information into the field selected within the system settings to add an entry to the list click the L button next to the field and enter the required data when prompted The next five fields are free flow fields where users can enter anything the next three are numeric only The final two fields are calendar fields where the user is asked to select a date from the graphical calendar this is to make sure that there can be no misunderstanding of what date format to use All fields can be defined as mandatory if required you do this by selecting the m next to the relevant user field the m will turn red once selected if you click this the sample cannot be added unless this field is fill
7. 500000008 Movement Sample moved to Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 B2 ADMIN 20 15 15 10 2012 166 S00000008 Edit Mass changed from 12 to 22 ADMIN 01 44 22 10 2012 167 S00000008 Edit SOURCE changed to MMU ADMIN 01 44 22 10 2012 168 S00000008 Edit CONSENT DATE changed to 22 10 2012 ADMIN 01 44 22 10 2012 From within the history screen you cannot only view the select samples history but you can also open the parent sample by clicking on the Open associated sample button this will open the parent sample for editing where you can also click the view History button and see the parent s history results Print sample label The software will allow you to print labels for your samples these labels can be designed within the graphical label designer and can contain a 2D Datamatrix code representing the unique Pro curo sample number To print a sample label first move your mouse to the samples panel then click on the sample or multiple samples you wish to print a label for then either click on the print label icon within the Locations i 7 f and Samples ribbon tab or click the right mouse button for the quick access samples menu When you click on the print label icon you will be presented with the Select Label rs Dispose secs as show dialog box here you need to select the printer to produce the label on the quantity of O labels required and select the sample label t
8. be downloaded to your PDA device NOTE your PDA device must be running a licenced copy of Pro curo Mobile and be in the data transfer screen to accept the download Locations Send Data to Portable Send Data to Portable Audit data F FREEZER 1 Samples in location Pro curo UNIVERSITY ROOM FREEZER 1 Include sub locations Total number of locations to download 111 E Include all locations Total number of samples to download 43 Size of files to download Compile Download Send to portable Click here to return to CONTENTS Receiving data If you are using Pro curo Mobile with an off line database Batch Mode your location and sample data will need to be synchronised with the main database before any changes made in the mobile system will be reflected in the main system If you have performed an Audit you will also need to process the details of the Audit and deal with any exceptions NOTE if your device is Wi Fi capable it will access the live database and perform all actions on line Wireless Mode To receive data from your PDA device navigate to the Portable and Scanning ribbon tab Locations and Samples Administration and click the receive data icon you will be presented with receive data from portable Fa screen ensure your PDA device is connected and click the upload button the Pro curo B B t wy software needs to maintain 100 accurate data so your uploaded data will be shown in a a sia the hold
9. ihent 2 E W UNIVERSITY R E aay tarecnsersat E renters lente aera meter acer cat sates E acta E E T tr meer ere re Sample number Project SubLocation Sample type External reference Mass Booked in out Retires g g ROOM FREEZER1 AZURE 1 12345671 BLOOD 1 IN ser Samana ea cee g j RACK 500000009 AZURE 22 iif New sample 12 IN 500000005 siz EZ 500000010 AZURE 23 Split sample 12 IN 500000005 FEE j ese dinala 500000011 AZURE 24 Ti Move sample 10 IN SO0000005 ta BOX DNAL DRAWER 500000012 AZURE 11 ae 1 IN 500000005 i 5 FUR Z 7 I R My Samples 00000013 AZURE 25 4 Book in 1 IN SO0000005 ur i 500000014 AZURE 18 12 IN 500000005 Pro curo Disposed I Addto My Samples AZURE 14 b 12 IN 500000005 AZURE 15 a View history 12 IN 500000005 AZURE 3 1 I Print sample label Print grid a Expor grid Click here to return to CONTENTS Reporting amp data exchange The Pro curo software has several functions to allow you to search and report on your samples also the software has the ability to export and import sample data from and to other systems such as larger LIMS software and from other recording packages Click here to return to CONTENTS Search A powerful search system is designed within the Pro curo software it enables you to perform many searches simply and easily using either a single value such as sample
10. mandatory field Sample type this field can be pre loaded with sample types your groups will be using although new sample types can be added in at any time during sample information entry by clicking on the L button next to the dropdown list NOTE this is a mandatory field Batch no This field is normally used as a numerated patient ID or donor ID it provides a link to all samples from the same source donor particularly important when dealing with samples all derived from a single source Continued on next page Click here to return to CONTENTS External reference This field can contain any unique data already written or printed on the sample such as a pre printed barcode number on the base or an existing identification from a previous system NOTE When you add a sample Pro curo will check to make sure the External reference is 100 unique within the system if it isn t then you will not be allowed to add it The Add and duplicate button is disabled if you have entered something into this field Mass this field is used to record the samples volume or weight you also have to select a measurement type from the dropdown list This can be pre loaded or added to at any time during sample information entry by clicking on the L button next to the dropdown list Re agent this can be used to identify what percentage of a sample s volume or mass is a re agent and not actual sample Sub location This fi
11. only the location structure will be affected Duplicate Move Rename Delete Print label Locations Move Any location you have created can be moved however it is not possible to move locations outside of the given hierarchy for example you cannot move a room location to under a freezer location but you can move a box location to be under a building location To move a location first move your mouse to the locations panel then click on the location you wish to move then either click on the move icon within the Locations and Samples ribbon tab or click the right mouse button for the quick access locations menu When you click on the move icon a location list will be shown allowing you to highlight the new position for your selected location NOTE if samples exist within the location you re moving all samples history records will be updated to reflect the change in the location Ea Location List m Locations and Samples Administration F location List Bi es 1B LY SHE F i r Q Procura u wW S unvers ad g noon r u ee iat zo FREEZER I New Duplicate Move Rename Delete Print EIS 4 REEK label 4B Ba BE foxy ocations HE BOX DNAL DRAWER I Presouro Disposed Locations a UNIVERSITY fl ROOM Click here to return to CONTENTS Rename Any location you have created can be renamed to rename a location first move your Locations and Samples ME mouse to the locations panel the
12. or you can also find the icon in the Locations and Samples ribbon tab within the samples group The sample information form will be displayed with all fields blank and all sample numbers being edited will appear in the first field which can t be edited You can change any number of fields at the same time History records will be written for all fields changed or added NOTE an extra warning is included on the form when editing multiple samples as you Saas ines een ae will not see what the samples current data is you need to check you are not overwriting correct information although the history records will always allow you to see what the fields originally contained Portable and Scanning Reporting Like A Split Move Book Book Ad out in Se Sample Current location Pro curo LOOODI E Sample Information Sample Information Sample number s Eu aalala aapa aaa aaa E Project name ti Sample document links Batch document links Sponsor Sampie tee Guns Batch number uternal reference Remove Mass r aw Re agent Location am ration tit Notes SHIPPING ID CONSENT DATE 22 10 2012 H7 EXPIRY DATE F 22 10 2012 Warning You are editing multiple samples Any changes you make will be applied to all the sample numbers listed above Click here to return to CONTENTS Split At any point a sample can be split either due to processing or aliquoting whatever
13. size and improve responsiveness archived history records can then be viewed using the Archive viewer NOTE Within our Enterprise edition this function is never normally required due to the more robust SQL database structure used To perform a history data archive navigate to the Administration ribbon tab and within the System administration group click the archive icon you will be presented with a sub EELS i menu that allows you to select Add history you will be shown the Archive system wW LE data Date selection box in this calendar field select the date you would like to archive all P Dats Daae L Designer alerts history up to then click on archive you will receive a message box when the action has been completed NOTE Archiving does not move or change any sample information it just applies to the history records within the date selected IVERSITY 17 ROOM 1 2 FREEZER 01 SHELF A Archive system data Archive system data Archive all history actions before fey10 2011 fr Cancel To view history that has been archived navigate to the Administration ribbon tab and within the System administration group click the archive icon you will be presented with z ELLS z E i a sub menu that allows you to select View you will be shown the Archive view using a S b the input fields at the bottom left you can enter a sample number or a batch number Label Date Datab
14. sub locations of A1 J10 and finally a two dimensional box with rows and columns but consecutively numbered for example 10 rows and 10 columns giving sub locations 1 100 Using the screens below you select the layout of the box when you have made your selection the system displays a preview of the sub locations this will create for you Clicking OK then creates the box New Box Location i New Box Location Sos New Box Location New box location Wew box location New box location Enter the dimensions for the new box location Enter the dimensions for the new box location Enter the dimensions for the new box location Single dimension box Single dimension box G Single dimension box Two dimensional box Two dimensional box Two dimensional box dimension 10 Axis is numeric dimension 10 dimension 10 Axis is numeric O Axis is alpha Axis is alpha Y dimension Axis is numeric Y dimension 10 Axis is numeric Y dimension 10 Axis is numeric 6 Axis is alpha Axis is alpha Location structure willbe 1 10 Location structure willbe 1 100 Location structure willbe Al J 10 Click here to return to CONTENTS Working with locations When creating your locations we have added some tools to enable you to build your locations more easily and allow you to change locations as required In addition to making things easier when you move or rename a location any samples within those locations will have thei
15. the Locations and samples ribbon tab and click the show icon 9 you will be presented with the search panel on the left hand side of the screen Here you can enter and select the values required NOTE The icon name changes to Hide when in the search view Pro curo Current user STUDENT o zx od Locations and Samples Administration Portable and Scanning Reporting Qe Pilit t g ibe Qe Move Print New Split Move Book Book AddtoMy View Print Hide label out in Samples history label Locations Samples Search Enter or select the required search terms Current location Pro curo L00000001 0 sub locations 0 available and click the Search button below eee Sample number SubLocation Batch number External reference Booked in out Project Parent Retired Samples in current view 42 Batch number External reference Sample type BLOOD Location Fa Include sub locations User field data MM Include retired samples SQL command SELECT FROM SAMPLES WHERE 500000001 00000002 500000003 S00000004 500000005 500000006 500000007 500000008 500000009 500000010 00000011 00000012 00000013 00000014 500000015 500000016 500000017 500000018 500000019 500000020 500000021 500000022 500000023 500000024 500000025 00000026 00000027 00000028 500000029 500000030 500000031 500000032 500000033 500000034 Booked out a 1234567 1 12345671 1234567 1 1234567 1 1234567 1 1234567
16. the access rights your administrator has given you the menu bars and icons you see will be different so you may not see all the icons that are shown within this screenshot Pro curo Current user ADMIN Qodi Locations and Samples Administration Portable and Scanning Reporting amp nRetxe REMETY amp XRow a New Duplicate Move Rename Delete Print New Edit Split Move Book Book Addto My Retire Dispose View Print Show label out in Samples history label Locations Samples Search Current location Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNA 1 LO0000009 25 sub Samples in current view 10 1234567 1 15 10 2012 1234567 1 15 10 2012 1234567 1 15 10 2012 1234567 1 15 10 2012 1234567 1 15 10 2012 E Rees 1234567 1 15 10 2012 DRAWER amp My Samples 1234567 1 15 10 2012 hh Pro curo Disposed 1234567 1 15 10 2012 1234567 1 15 10 2012 1234567 1 15 10 2012 Quick access Samples menu Quick access Locations menu New sample New sample New location Edit sample Split sample Duplicate location Move location Move sample Rename location Delete location Book out Book in Add to My Samples Print location label Retire sample Dispose of sample View history Print sample label Print grid Export grid Meet Tee Rem BERK W Include sub locations WM Include retired samples Booked out E Retired Main Screen 1 3 T
17. the reason the split function allows you to automatically create new samples from an existing sample During the split operation you decide how many new samples to create what sample type they will be and their individual mass along with what happens to the original sample keep retire or dispose a mass is required if you choose to keep or retire the original the system then creates the samples for you in a single operation full parent child audit trails are recorded within each samples history record The function is particularly time saving if for example you have a sample of whole blood that you wish to spin down into 25 samples of Plasma or have a section of tissue that you wish to extract DNA from etc NOTE to create multiple different sample types from the same parent sample you will need to perform a separate split operation for each of the different sample types required Portable and Scanning Reporting To split a sample move your mouse to the samples panel and select the sample you wish to split multiple selections are not supported for this function then click the right silane ne nani mouse button for the quick access samples menu and click the split icon or you can also out in Sa find the icon in the Locations and Samples ribbon tab within the samples group Once Sample you click generate split all requested samples will be created and a message box will confirm creation You will then be asked if you wish to print l
18. the right mouse button for the quick access samples menu alternatively you can click on the relevant icon in the Samples group within the Locations and Samples ribbon tab The samples panel can be viewed in two ways either as a spread sheet style list view or as a more graphical grid view which you may find is helpful when trying to identify available space within the box You can switch between views by clicking the list or grid view radio buttons Functions can be applied to a single or multiple samples within the list view multiple samples are selected by clicking the first sample then holding Shift and clicking the last sample for concurrent selections or Ctrl for selecting random In the grid view multiple samples are selected by holding down the Ctrl key and dragging your mouse over the samples required NOTE the grid view feature is only available within our Pro curo Enterprise edition Samples in Project A T Pro curo F UMW RSITY l 75 pub lorations Sampie in cunnent wiwe 10 Empii Empty B sett Empii Ben Banie Li j prezi impii lmp TORTE Bni H fhreptyl SOO AU RL SL HNL Samples List View 1 Samples Grid View 1 Click here to return to CONTENTS Edit At any point a sample or multiple samples can be edited all information can be changed and a history record will always be written for each sample edited confirming not only the new data but it will also refer back to the original informati
19. 000006 AZURE 3 500000008 AZURE 6 AZURE 22 2 AZURE 24 23 500000012 J 300000013 AZURE 25 23 500000014 AZURE 18 500000016 AZURE 15 12345671 BLOOD 12 IN 500000005 Click here to return to CONTENTS Removing record locks When Pro curo is performing Audits users have the option to lock the records for the samples contained within the Audit location if a failure occurs on one of the PDA units and the Audit is unable to complete it is possible to remove the record locks manually To remove record locks navigate to the Administration ribbon tab and within the System administration group click the remove record locks icon you will be presented with the Locked records screen here all locked records will be listed you have the x option to select individual records and then click the Remove lock button or you can ne Die ae OPEN Ae sample click the Remove all button and clear the whole list When you click either button you ian Wal a will be shown a confirmation message box asking if you are sure you wish to remove the locks clicking Yes will remove the locks The refresh button can be used to re check if any records are still locked after this process View List ELFA RACK 1 DRAW A BOX 2D 100 NUM LI Locked Records a Joare eae eras nine Jerne locking 00 00 2012 00 25 ADMIN locking ee Dasr ees kiki oo Remove lock lacking Are you sure you want to remove this lock
20. 1 12345671 1234567 1 12345671 12345671 1234567 1 1234567 1 1234567 1 1234567 1 12345671 1234567 1 1234567 1 1234567 1 1234567 1 1234567 1 1234567 1 1234567 1 1234567 1 1234567 1 1234567 1 1234567 1 1234567 1 12345671 1234567 1 12345671 1234567 1 1234567 1 1234567 1 Retired BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD BLOOD 1 IN 1 IN 1 IN 1 IN 1 IN 12 IN 22 IN 12 IN 12 IN 10 IN 12 IN 12 IN 12 IN 12 IN 12 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN 1 IN AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE AZURE oo ooo OOOOOOOOOOOOOOOOOOOOOOOOOO O ORRI 9 6 9 0 909 68 9 0 O 8 0 681 9 601 9 681 0 69 O 6 9 6 9 06 O 6 O sd cscs so me Click here to return to CONTENTS Date alerts The Pro curo software has a powerful data checking function which can be used on the three main date fields sample Introduction date user field 19 and user field 20 The alert function enables you to select a sample batch of samples or project of samples and either alert on a given date or ale
21. 376 Sample used to generate child 500000377 Sample used to generate child 500000378 Sample used to generate child 500000379 Sample used to generate child 500000380 Sample used to generate child 500000381 Sample used to generate child 500000382 Sample used to generate child 500000383 Sample used to generate child 500000384 Sample edited during split operation Mass 1 5 Measurement ml Sample automatically booked IN INGRAM_CR INGRAM_CR INGRAM_CR SMITH_AL THOMAS_JA THOMAS_JA THOMAS_JA THOMAS_JA THOMAS_JA amp THOMAS_JA THOMAS_JA THOMAS_JA THOMAS_JA THOMAS_JA THOMAS_JA amp THOMAS_JA THOMAS_JA Movement Sample moved to Pro curo TISSUE BANK FREEZER ROOM X 80 ULOO01 SHELF A RACK 1 7 DRAW A PLATEOOO004 BATEMAN_CI Print 11 46 22 06 2007 11 46 22 06 2007 11 47 22 06 2007 11 48 22 06 2007 11 53 22 06 2007 12 13 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 14 22 06 2007 12 16 22 06 2007 sample was entered into the system within the office when and by whom the samples was received in the receiving room then who performed the processing if a SPLIT process was performed and you are looking at a child you can see the parent samples ID or if you are looking at the parent sample you can see ALL the child sample ID s and wh
22. 386 LACEY_BI 12 52 22 06 2007 t h ey we re ret u r n e d to a f re e ze r 500000385 Parent Sample used to generate child 500000387 LACEY_BI 12 52 22 06 2007 500000385 Parent Sample used to generate child 500000388 LACEY_BI 12 52 22 06 2007 OC ati O n 500000385 Parent Sample used to generate child 500000389 LACEY_BI 12 52 22 06 2007 Sample edited during split operation 500000385 Edit Mass 2 0 LACEY_BI 12 52 22 06 2007 Measurement ml 500000385 Book in Sample automatically booked IN LACEY_BI 12 52 22 06 2007 500000385 Movement Sample moved to Pro curo 7 SCH BIOMEDICAL SCIENCES 7 AM 45 G 2 04 7 80 ULO001 7 SHELF A 7 RACK 1 7 DRAW A PLATEOOO005 LACEY_BI 12 58 22 06 2007 500000385 Movement Sample moved to Pro curo 7 SCH BIOMEDICAL SCIENCES RM 45 G 2 04 LAB BENCH 04 YONG_YI 13 08 22 06 2007 500000385 Edit Mass changed from 2 to 1 8 YONG YI 13 12 22 06 2007 500000385 Movement Sample moved to Pro curo 7 SCH BIOMEDICAL SCIENCES 7 RM 45 G 2 04 7 80 ULOO01 SHELF A 7 RACK 1 DRAW A PLATEOOO005 YONG_YI 13 17 22 06 2007 Print Exit Click here to return EXAMPLES Sample inventory across multiple satellite sites Requires WAN network connection Situation A research laboratory has a main site where the majority of samples are stored within freezers within various laboratories in addition they have a small satellite laboratory in another part of the country and they want to be able to see from all sites where samples are withi
23. 44 JCN INEA a E 45 RECONIHE OIT IEE 46 Scanning Integration sssssssssssesesesesesesrsrseseseseeeee 47 Book in out SAMPIES ccccceeecceeeececeeeeeeeeseeenes 48 Move samples cirerer ETI 49 RetiresampiE Snoeien eie ea eaaa SS 50 Administration ssssssesssssessessessessrrsrrsrrssresresresresrreseee 51 Are MVE enerne eeraa 52 Database FUNCTIONS cccccceeccceececeececseseseesessesenees 53 Check database ccccccsseccsecceeecceeecceesesaeeeeauees 53 WalhitenanCe a n arindndxic 53 Retire dispose samples by batch No ceeeeeee eee 54 Orgel gaud idl arsgects ap ac ouran ei eases saa earei en 55 REMOVING record locks carere nrnna 56 Typical application CxaMples cccccceecceeceseeeeceeeeeees 57 G0 g 1s EY S aa 62 Click here to return to CONTENTS Everyday use This section covers the topics that are used on a daily basis within the Pro curo system here we will cover getting into the system the features and icons within the main screen along with building your initial locations we will also review adding and working with your samples This section will also cover the use of projects the MySamples and internal messaging features within your Pro curo software Click here to return to CONTENTS Logging on Every user must log on to the Pro curo software using their unique username this should be supplied to you by your system Administrator You log on to the software by s
24. 50 59 15 10 2012 19 51 36 21 10 2012 22 20 43 21 10 2012 22 28 10 24 10 2012 22 27 06 24 10 2012 22 27 06 24 10 2012 22 27 06 24 10 2012 22 27 06 24 10 2012 22 27 18 24 10 2012 22 28 15 24 10 2012 22 28 15 24 10 2012 22 28 15 24 10 2012 22 28 29 24 10 2012 22 28 36 24 10 2012 22 28 39 24 10 2012 22 29 24 24 10 2012 22 29 49 MS ws wi 21 mw 21 BW 2s Wi 191 181 171 ws 151141131 Witt 1019181716151413 2 W Pro curo Sample History Report Company details have not been set up Sample Number S00000010 05 09 2011 to 24 10 2012 Action Sample generated from parent 500000005 Project AZURE Sample type BLOOD Batch number 1234567 1 Mass 12 Measurement ml Reagent 0 Location Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNA 1 Sample automatically booked IN Sample moved to Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNA 1 23 Location name changed from Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNA 1 to Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNA RENAME Location name changed from Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNA RENAME to Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK1 BOX DNA1 Sample used to generate child 00000043 Sample used to generate child 500000044 Sample edited during split operation Mass 2 Measurement ml Sample automatically booked IN Sample m
25. 8 500000292 Label Label Printed INGRAM_CR 11 31 22 06 2007 s 500000292 Child Click here to return EXAMPLES Tissue cell biobank with simple process tracking Situation the biobank have an office location where the sample information is received from here they record the samples they are expecting into the bank over the next few days weeks They have a receiving room where samples are delivered to from here they tie up the samples received with the records recorded within the office and decide on the next step of processing This biobank has two processing rooms that process samples each room performs a different process Once the process has been completed the samples are transferred into a given box within a freezer within the freezer room Pro curo solution Pro curo is setup in the usual way but with several rooms called OFFICE REVEVING PROCESS1 PROCESS2 and FREEZER ROOM each location has a barcode label produced and stuck onto the door bench within each relevant room New sample records are created within Pro curo before samples are received the labels are printed off and stored with the relevant paperwork When samples arrive into the receiving room the labels are applied to the sample tubes all the samples are scanned along with the location receiving room barcode using the portable barcode terminal The samples are then sent to the relevant processing room upon receipt of the samples the process room operator scans all the sample
26. 8 Pro curo UNIVERSITY ROOM FREEZER 1 7 SHELF 17 RACK 1 B2 4 12545671 BLOOD 500000003 Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 17 RACK 1 BOX DMAIL 2 143545671 BLOOD J m F Remove sample Finalise action Clase Move samples To access the Move function navigate to the Portable and Scanning ribbon tab and within the Scanning group click the Move icon you will be presented with Move input screen the cursor will be flashing within the Scan sample input field use your barcode or RFDI reading device to scan a Pro curo sample number identifier Sxxxxxxxx or your external reference number The software will locate the sample and place it in the list below you can continue to scan until all relevant samples are in the list if you make an error or wish to remove designated samples you can select them and click the remove sample button Click the Select location button this allows you to pick the location to move the samples to click ok and then click the Finalise action button All samples will be Click here to return to CONTENTS ples Administration Portable and Scann tieve Book Book Retire lata in out Scanning Vi 12 moved and history records updated you will get a confirmation message and you can then close the screen NOTE to use an external reference number on an existing sample the external reference number must have been added to the sample within the Pro curo database 2 Wedge Scanner
27. OTE you can only change another users password if you are an administrator Advance security selecting this enables the advanced security password rules The users passwords will need to contain at least 6 characters one of which must be numerical and force a change every 30 days Passwords without advanced security can be any length combination and will not expire Click here to return to CONTENTS Adding sample types During your initial setup of the Pro curo software you may wish to prepopulate the sample types list rather than getting users to add to the lists as they add samples Sample types should be named as high level types for example Blood DNA RNA rather than definitions of exactly what the sample is as this information can be added into a samples note s section or projects user fields To add or change sample types navigate to the Administration ribbon tab and click the sample type s icon you will be presented with the sample types list You can choose to Add New or Remove samples types clicking on Add New will s an oI cc prompt you to enter the name of the sample type to remove a sample type select the rs Projects sample type from the list and click remove 5 NOTE sample types can ONLY be removed if there are no active retired or disposed samples using them ition Fortable and Scanning Reporting Mass Disposal Default units reasons column ord Configuration Ad
28. Pro curo Software Ltd USER MANUAL PRO CURO LITE PRO amp ENT SUPPLIED FOR VERSION 3 CONTENTS BAY VA V c RRC Rte ae Rr eR ea 3 Ba yed od a foaaie a Rermernernere renee rere eetrner E 4 Mali S CCa a S SASS SSN 5 Adding lOCatONS enen A 6 Working with locations cccccccseccseceseeeeceseeeseeeeeees 7 DUDIC O orara 7 MOVO eaa A A OOOO 7 RENAME eee enema inne nee 8 DEIO retest cece cestnecenncs uncer E E ace ae 8 Print location label cccccccssecccssceeeeeeeeeeseeeesees 8 PAGING SAIMDLES 22 2 a R 9 Working With samples ccccecccseeseceeeceseeeceeeeeeees 11 0 mene a oRerte ert reer tetera rte ert rrtr errr errrer tere 12 Edt IVD CS aaea REAREA 13 PEANAS 14 MOVO ieee EEEE EEEE errr ret E EET EE EEE 15 BOOK OU e aa ences teeta teateoee eee 15 ROU Cir a cr eT eer cer eer ts 15 DISPOSE nii errre Errr EEEE EE 15 VIEW PISTO Y onena a tana taceseasiasetasseanieaceeets 16 Printsample label sarera 16 PIG A e RRELA eh A ot A A AAA AATA 16 EX DORE BEG scevaccevecevncastaccaeecereeastaacteer meee 16 Adding Projete era aA AEA 17 Working with projects ssssessssessessesreserserrerreserserses 18 510 a E ee ee E E EE A 18 Approved USCIS so ia a aes 19 User definable fields aaa 20 COLUMN Oe l csccccsscccsscecescceeeccaecceseceeeecsauees 21 Internal messaging cceeccseceseceeceseceseeeeceeeceseeeaees 22 NYS IMPIES Taea E 23 Reporting amp data exchange cccccccsccsscceec
29. Yn reti Remove Open Help About out settings details x types units reasons column order Designer alertsy sample record locks Application Configuration System Administration Messages Help Search Samples in Project fay 7 Enter or select the required search terms Current location Pro curo L00000001 0 sub locations 0 available and click the Search button below Sample number Sample number SubLocation Batch number External reference Mass Booked in out 500000045 12 1001 02 Batch number 12 1001 02 12 1001 02 12 1001 02 External reference 12 1001 02 12 1001 02 Project 12 1001 02 All 12 1001 02 Sample type 12 1001 02 All 12 1001 02 All samples with this batch number will be disposed of 12 1001 02 12 1001 02 Retire sample Batch number 12 1001 02 Location coo oO oO oO oO co co okey oo O O O O O O O O EF Are you sure you want to dispose of this batch Click here to return to CONTENTS Un retiring samples You may have users or project group leaders that need to un retire samples to allow this to be done easily and across all projects irrespective of approved user status it is possible for an administrator to un retire samples To un retire samples you first need to either look in a location that you know they exist in and check the Include retired samples checkbox within the bottom left corner of the main screen or search for all samples and check the Include retired samples checkbox at
30. abels for these new samples and then returned to the main screen split the selected sample into a Current location Pro curo LOO000 Sample Number Location SubLo Create Sample Split Create Sample Split Original sample Split parameters Split into 25 new samples Mew sample type BLOOD ma Re agent 0 sample number Location Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK1 BOX DMAL SHIPPING ID CONSENT DATE E 22 10 2012 fr EXPIRY DATE E 22 10 2012 E Original sample Mass 10 S keep sample C Retire sample i Dispose of sample Generate split Click here to return to CONTENTS Move To move samples move your mouse to the samples panel and select the sample or Sa AE E LEN Ee j Portable and Scanning Reporting multiple samples using Shift or Ctrl you wish to move then click the right mouse e a a button for the quick access samples menu and click the move icon alternatively you D i it hi t wv can also find the same icon in the Locations and Samples ribbon tab within the nt New Edit Split Book Book samples group Once you have clicked the move icon you will be presented with a ever Location list screen select the location you wish to move sample to and click ok History for all samples moved will then be updated Sample Number Location l Book In Out Samples that have been entered into the s
31. an up to date list Www pro curo com product information Click here to return to CONTENTS Book in out samples To access the Book in out function navigate to the Portable and Scanning ribbon tab and within the Scanning group click the Book in or Book out icon you will be presented with Book in out input screen the cursor will be flashing within the Scan sample input m oF x lt field use your barcode or RFID reading device to scan a Pro curo sample number rieve Book Book Move Retire identifier Sxxxxxxxx or your external reference number The software will locate the aa sample and place it in the list below you can continue to scan until all relevant samples sic are in the list if you make an error or wish to remove designated samples you can select them and click the remove sample button otherwise click the Finalise action button and all samples will be booked in out and history records updated You will receive a confirmation message and you can then close the screen NOTE to use an external reference number on an existing sample the external reference number must have been added to the sample within the Pro curo database ples Administration Portable and Scanni 20 Wedge Scanner es Samples to Book In Scan sample Sample number Location Sub location Batch number Sample type 500000010 Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX 1 2 12545671 BLOOD 50000000
32. ase Batch Un Designer alerts and click search all archived history records will be then displayed in the grid view which can also be printed to your report printer if needed NIVERSITY 1 ROOM 1 2 FREEZER OL SHELF A 7 p Archive view a xs Archive view 4 um j Batch number Sample number Print Exit S Database functions Click here to return to CONTENTS The Pro curo database is designed to maintain accurate and robust records as a result encryption and checksums are used within its database to create internal traceability to make sure no external application unauthorised and or tampering has occurred the Pro curo software performs database checks routinely but we also have the option to run these manually The two database functions are Check database and Maintenance Check database To run a database check navigate to the Administration ribbon tab and within the System administration group click the database icon you will be presented with a sub menu that allows you to select Check you will be shown the check database screen click the check database button and the check will be started you will then get a message box stating the check was completed and any records that have failed will be shown in the grid view click ok to view the records NOTE If your check returns records that have failed the check contact your Pro curo technical representative i
33. ation Remove The label designer has the ability to remove previously created labels Select the template to remove and click the remove button you will be prompted with a message box asking if you are sure on clicking yes the label template will be removed Import export The label designer has the ability to import and export previously created label templates if you are having difficulties producing your template the Pro curo technical team can create the templates for you and supply you with a template file that can be imported It is also used by the Pro curo technical team to send out updated Standard label template files which we have created for popular label sizes Using the buttons at the bottom left side of the screen you can import and or export a label template In the case of exporting select the template within the label list and click the export button you will be prompted with a message box asking for the location of the exported xml file choose a location and click save Importing is a reversal of this process Test print The label designer has the ability to print a test label while still in the label designer without using any sample information this is useful while you are perfecting the layout and font of your labels Select the template to print and click the test print button you will be shown the Label selection screen simply select the printer you wish to print to and click OK NOTE The selected label templat
34. ation ribbon tab and click the projects icon you will be presented with a sub menu that allows you to select Edit when you click this icon you will be presented with the projects list here you can select the project you wish to edit and click the edit button alternatively if you just wish to change the eae bes Approved Users User Fields and order Columns you can select the project and click the required button NOTE the same buttons are also available at the bottom of the edit sample screen Administration Fortable and Scanning w OS ff Sample Mass Dispo types units reasol Projects AZURE SOCONA Add New Approved Users User Fields Order Columns Click here to return to CONTENTS Approved users For each Research project you need to set approved users this allows multiple departments or multiple studies using Pro curo to restrict who can view their samples Several users can be added to a project and a user can be assigned to multiple projects To find your approved users list navigate to the Administration ribbon tab and click the projects icon you will be presented with a sub menu that allows you to select Edit when you click this icon you will be presented with the projects list here you w 2 Lea can select the project you wish to change the approved users of and click the approved near 122E users button You will then be shown the app
35. ations Click here to return to CONTENTS MySamples With the MySamples function you can add samples to your own personal collection for editing and use This means you can access the samples you need on a regular basis without having to search for them each time by location or project Samples can be added to your MySamples collection by selecting the sample or samples you require in the list or grid views using Shift and Ctrl and then either moving your mouse to the samples panel and clicking the right mouse button for the quick access samples menu and selecting the MySamples icon or you can click on the MySamples icon in the Samples group within the Locations and Samples ribbon tab Once samples have been added to your MySamples collection they will be visible when you click on the MySamples location within the location panel NOTE Samples are NOT moved from there storage locations when adding to MySamples also each user has their own personal MySamples collection which cannot be accessed by other users a Pro curo ee user STUDENT n r odd Locations and Samples Administration Portable and Scanning Reporting w if il ie t aVNaew Move Print New Split Move Book Book Add to My iew Print Show label out in Samples f story label Locations Samples 7 Search Locations Samples in Project iy View List Gri Pro curo Current location Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNAL
36. be shown on the right hand side irrespective of how may shelves draws and boxes you may have Checking include retired samples will show retired samples in the list view highlighted in orange Note if this box is checked then the grid view will be disabled Click here to return to CONTENTS Adding locations Pro curo has the ability to add your own location structures All of your locations will be listed under the root Pro curo location the locations hierarchy can be a combination of buildings rooms freezers shelves racks draws and boxes you do not need to always have the full set of locations for example you can have a building with a freezer and then boxes To add a new location move your mouse to the locations panel then click on the location you wish to add a location to when you first start this will be the root Pro curo location then either click on the new location icon within the Locations and Samples ribbon tab or click the right mouse button for the quick access locations menu When you click on the new icon you will be shown a list of locations that can be selected click on your chosen location type you can then name the location something relevant to your institute for example a room may be called Lab 1 1 and freezer may be 80 freezer F001 gs Pro curo Current user ADMIN l i 1 x pyg my Te Pro curo Current user ADMIN 5 Q fi x r i amd 5 ilr At Repe Locations and Sample
37. bon tab and select the required report from the dropdown list depending on the chosen report you may need to enter filter criteria such as sample or by selecting a technician for historical reports you need to set the date range using the from and to calendar selection boxes Once you have entered the relevant criteria and range click on the run report icon and your report will be displayed Locations and Samples Administration Portable and Scanning Enter filter criteria Reporting Set date range Sample Number From 24 09 2012 EM Not required Batch History Project History System Reports Technician History All samples Booked Out All Retired samples All Disposed samples Sublocation Status Export samples in batch Export samples in project To 24 10 2012 EM 0 sub locations J Run Report a e Import sample data from spreadsheet Import export View 0 available When you run your report you will be shown the preview screen here you can choose to save the report as a PDF Excel or Image file you can also print your report to a Windows based office printer NOTE if you have not entered your Company Institutes name and address it will not be shown on your reports Pro curo Reporting Sample History Report Preview gt E d D SAE Q O 57 Page 1 Pages Outline Period Date Time 15 10 2012 19 50 59 15 10 2012 19
38. c You will also note that you have the option to allow the user use of the portable application NOTE if you do not check the box next to use portable application the selected user will not be able to log on to any portable device running Pro curo Mobile Configuration Fa User Management po User Management iyaa Administrator GROUP LEADER STUDENT setup users setup projects setup sample types F setup sample typ setup locations add samples edit samples split samples retire samples book samples out book samples in move samples w use portable application The first time a user logs on to the software their password will be set to password The system will prompt them to change this immediately If the administrator has chosen to use advanced security the users passwords will need to contain at least 6 characters one of which must be numerical and force a change every 30 days Passwords without advanced security can be any length combination and will not expire Click here to return to CONTENTS Working with users To change a user account settings navigate to the Administration ribbon tab and click a iples Administration Portable and Scanni the user s icon you will be presented with the User management screen Select the user TS x 2 F r ma you wish to change and Click on the user administration menu item you will then be 3 wv i amp
39. click will check or un gt Mass Disposal e check the box there is a select all and un select all button along with buttons to move aa a the selected field up or down the display top to bottom equals left to right allowing you to have the most relevant columns nearer the left of the sample list view ind Scanning Reporting Jration Samples in F epee the default column orc Current location Pro curo UNIVERSITY 1 RO Sample Number Location Column Ordering Sample number Project F Location SubLocation Batch number Sample type External reference Mass Measurement Reagent F Introduction date Booked in out Last booked out F Last booked in E Notes Retired Move up Move down Select all Un select all Click here to return to CONTENTS Adding a new label design The GRAPHICAL label designer is for groups that have higher numbers of label templates and have a requirement for greater flexibility than the BASIC label designer can 19 Reporting offer The Label designer setup screen is used to create and edit both sample and location E PAA labels To find the Label designer navigate to the Administration ribbon tab and click the P sa Default La DoE ae zasons column order Designer alerts Label designer icon you will be presented with the Label design setup screen The designer shows the current template names on the left hand side of the screen using th
40. d edit the available sample types Current location Pro curo Sample Number Location i Sample Types as 20 New sample type Esl BLOOD Click here to return to CONTENTS Adding mass units During your initial setup of the Pro curo software you may wish to add extra measurements types to the mass units list rather than getting users to add to the lists as they add samples To add or change Mass units navigate to the Administration ribbon tab and click the zj i T Portable and Scanning Reporting Mass unit s icon you will be presented with the mass units list You can choose to Add New or Remove units clicking on Add New will prompt you to enter the name sar OL co q of the unit to remove a unit select the unit from the list and click remove jects Sample Mas Disposal Default L types reasons column order De NOTE Mass units can ONLY be removed if there are no active retired or even disposed samples using them Configuration Add edit the available mass units Current location Pro curo UNIV Sample Number Location E Mass Units z New Mass Unit 25 i Enter the new mass unit Click here to return to CONTENTS Adding disposal reasons When a sample is disposed of a reason for disposal can be supplied to enable the users to understand why the sample has been disposed you can then add as many reasons as needed to this list to cover all poss
41. data will need to be synchronised with the main database before any changes made in the main system will be reflected in the mobile system If you have created an Audit you will also need to send the details of the Audit down to the terminal NOTE if you device is Wi Fi capable it will access the live database and perform all actions on line Wireless Mode To send data to your PDA device navigate to the Portable and Scanning ribbon tab and click the Send data icon you will be presented with Send data to portable screen here Locations and Samples Administration thsclctng a leet TJERT you are able to select relevant Audit data along with selecting a location of samples to E w download to the PDA Depending on the memory capabilities of your PDA device you rae E PILS SILS sT Manager data ata In out may want to download a single freezer or even a single rack of samples you can also ass oe ormare scanning select to include all samples in sub locations underneath your selected location along with a complete list of all locations this is needed if you wish to Move samples within locations on your PDA device Once you have checked the relevant boxes you need to Eaa compile Download this will collate the information needed and when completed will a fl ROOM12 give you a file size prediction this can be compared to the memory available within you PDA when completed click the send to portable button and the data will
42. e button at the bottom left side of the screen you can create a new label template this shows the new label properties screen where you need to enter a label name choose if it s a sample or location label and set the height width and format of the label when you highlight a label template on the left of the screen the right screen changes to show a graphical representation of that template The toolbar at the bottom right of the screen contains your label object tools the first set of buttons allows you to change the magnification of the graphical representation making it easy work with both large labels and very small label designs The next set of buttons allow you to add Linear barcodes 2D Datamatrix barcodes and text Database fields you can choose ANY field including user fields to appear on the label or you can enter your own text numbers The last two buttons allow you to remove fields from the label The designer allows for unlimited label designs templates to be created location Pro curo UNIVERSITY 1 ROOM 1 2 F e Number Location Label Designer Xs Label Designer Label list Label design Booking in Label Building Location Cyro Label Label Setup Freezer Location Shelf Rack Draw Box Locations Tissue label a e Label Setup Label name gJ D S D Y Type iene Sample N M 3 z 2 Height O OD Cyl Pras O Labels accross O O O Gap between horizontal g e O Print offset Horizontal M Print o
43. e within the Label selection screen will be the template you selected before pressing the test print button Click here to return to CONTENTS Barcode amp RFID Integration The power of the Pro curo software can really be seen when it is used in conjunction with automatic sample identification and reading systems Pro curo supports these identification technologies in two ways The first is by way of our Pro curo Mobile APPs where a PDA style device fitted with either a Barcode or RFID reader can be used with its own local off line database or online via a Wi Fi connection In addition more sophisticated single and Multi plate barcode and RFID readers along with Keyboard wedge hand held scanners can be interfaced with the Pro curo software via our scanning integration function Many devices from Pro curo Software Ltd and its partners can integrate into your sample management system please check the Pro curo website for an up to date list Www pro curo com product information Click here to return to CONTENTS Portable terminal integration The Pro curo software is designed to be run in conjunction with Barcode PDA style terminals these terminals allow a cut down version of the Pro curo software to be installed and run The user rights are carried down from the main system so the user is asked to log onto the portable terminal as well Using these terminals booking in and out functions along with move functions can be performed very q
44. ed any changes that are made to a samples location as a result of the audit also have a history record written Click here to return to CONTENTS Audit manager To set up an Audit navigate to the Portable and Scanning ribbon tab and click the Audit Manager icon you will be presented with Audit Manager screen here you are able to add a new audit process an existing audit print audit information and finally close an audit To setup your new audit click the Add new button you will be presented with the Create new audit screen here you will be asked to enter a description Name of the audit and to select the location you wish to audit A full location list is accessed by clicking the button You then have the option to include all locations under the selected location used for example if you wish to audit a whole freezer including shelves draws Jick ee E UNIVERSITY 1 and boxes You also have the option to lock all samples while audit is open this means fl ROOM12 that no other user can perform any action on the locations or the samples within them while the audit is live This avoids the issue of somebody moving the samples while the auditor is walking to the freezer room Clicking on OK creates the audit you then receive a message box confirming the number of samples you have selected this is a quick check to see if you have actually selected more samples than you can audit in one go if you have chosen to Lock the sampl
45. ed in Once you have created your fields click the save button and you will be returned to the project list screen Click here to return to CONTENTS Column order The display within the sample panel can be altered using this function it allows for a different sample list view to be seen for each project meaning that only relevant pre formatted fields and user defined fields need to be seen in addition to changing the view only user defined fields selected in this list will appear on the add sample screen allowing for less confusion when adding samples To find the column order navigate to the Administration ribbon tab and click the projects icon you will be presented with a sub menu that allows you to select Edit when you click this icon you will be presented with the projects list here you can select the project you wish to change the column order of and click the Order Columns Company Users button You will then be shown the Column Order setup screen for you selected project Check the boxes of the columns you wish to see and use and un check those that you don t clicking once on the column name selects it then a second click will check or un check the box there is a select all and un select all button along with buttons to move the selected field up or down the display allowing you to have the most relevant columns nearer the left of the sample list view NOTE when you first create a project an
46. eld is automatically filled in when you have clicked on new sample when within a box location it identifies the samples position within the box which we refer to as the samples sub location NOTE this feature is only available within our Pro curo Enterprise edition and is a mandatory field Notes This field allows large amounts of data to be entered about the sample this can be entered and or copied in from other Windows application Copy amp Paste Sample and Batch document links are used to add a document to a sample This is done by simply clicking on the add button this will then open a familiar windows file explore box which will allow you to select a document from any windows accessible location and add its link to the sample You can also add documents to a whole range of samples by using the Batch document links tab you follow the same process as above for sample document links but when you add a document to the batch document link this document will then be accessible from all samples with the sample batch number es Sample document links Batch document links Once a project is selected any user definable fields created for that project will be displayed underneath the Notes field for completion mandatory fields that must be selected or entered will be displayed in red text Location Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK1 BUX DNAL Sub location 3 z Notes GENDER
47. electing your username from the username dropdown list this is done by either clicking in the dropdown list and scrolling to find your username or typing the first letter of your username and selecting it from the refined list When you log on to the software for the first time your password will be set to password The system will prompt you to change this immediately If your administrator has chosen to use advanced security your password will need to contain at least 6 characters one of which must be numerical and be changed every 30 days otherwise you can choose any length and combination of password and it will not expire System Logon System Logon Pro curo System Logon Password Password ROMIN E gt Change password You can change your password at any time by clicking the gt Change password link on the logon screen You will then be required to enter your current password then your new password and then asked to confirm your new password again Clicking the change password button confirms the change Change password Change password Enter your old password Enter your new password Confirm new password Click here to return to CONTENTS Main Screen When you have logged into the Pro curo software this is the main screen you will see it is the screen where you will spend most of your time as all functions and features are accessed through the menu bar and right mouse click menu Depending on
48. emplate from the list The printed labels can then be used in conjunction with the Pro curo Mobile application running on a portable barcode terminal to not only speed up moving booking in out retiring and disposing of samples remotely but also to give extra traceability confidence by reducing the risk of a user selecting the wrong location Print a barcode label for the b locations 0 available 1 Mumber Sample Type External Reference Mass Print grid If you need a quick report of the contents of one of your locations you can print a simple list in soread sheet format of samples directly to a report printer When you re in the sample List view within the samples panel clicking the right mouse button to show the quick access samples menu will give you access to the print grid icon when you click this Pro curo software will print a simple list view spread sheet to the report printer selected within the system settings NOTE this function also works when you are in search mode Export grid If you need a quick export of the contents of one of your locations you can export a simple list either in csv or excel format of samples directly to a file When you re in the sample List view within the samples panel clicking the right mouse button to show the quick access samples menu will give you access to the export grid icon when you click this Pro curo software will prompt you to select either export to excel or export to txt file If you ch
49. es and placing them into the corresponding locations within your storage systems you can be assured that you know exactly what you have and where it is Features Benefits The Pro curo Sample history pps ng systems most powerful feature is the D SanpkNarber AcionType scricen deine f E T Techie iia history function where you cannot AZURE Sample ype DNA di h le within th ample type ass 1 5 aene system without a history record Location Pro curo UNIVERSITY BIOCHEM 80 ULOOO1 SHELF A RACK 1 DRAW A PLATE000001 938 500000292 Book in Sample automatically booked IN ADMIN 21 52 19 06 2007 b ein g p ro d uce d i t h IS fe ature Ives 1446 500000292 Label Label Printed ADMIN 20 16 21 06 2007 1449 500000292 Label Label Printed ADMIN 20 25 21 06 2007 yo u fu t racea b i ity of W h at h as 1450 500000292 Label Label Printed ADMIN 10 50 22 06 2007 1453 500000292 Label Label Printed ADMIN 10 51 22 06 2007 i i 1456 500000292 Label Label Printed ADMIN 10 51 22 06 2007 h a p pe n ed to yo ur sam p e since Its 1464 500000292 Book out Sample booked OUT JONES_PA 11 22 22 06 2007 i 1 1 1465 500000292 Edit Mass changed from 1 5 to 1 0 JONES_P amp 11 27 22 06 2007 introd uction Into the Pro curo 1466 500000292 Book in Sample booked IN JONES_PA 11 28 22 06 2007 t 1467 500000292 Movement Sample moved to Pro curo UNIVERSITY OF YORK 7 BIOCHEM NITRO VESSEL NY1420 SEGMENT 50001 INGRAM_CR 11 31 22 06 2007 SyS em 146
50. es is permanent when you click Yes you will be presented with a list of disposal reasons if you have set any up to select and confirm disposal NOTE There is an extra warning within the system if you have chosen to not add disposal reasons reiterating that disposing of a sample is permanent and cannot be undone in any circumstance Click here to return to CONTENTS View History Perhaps the most important function within the Pro curo system is its ability to record sample history records Here each transaction performed within the system has a record created detailing what was done who did it and when it was done This feature provides a TOTAL audit trail for your samples There is nothing that can be done within the system that does not have an associated history record f Sample History eB Sample History ID Sample number Action type Technician Date Time Sample generated from parent 500000005 Project AZURE Sample type BLOOD Batch number 1234567 1 17 500000008 T 19 50 15 10 2012 Measurement ml Reagent 0 Location Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNA 1 19 S00000008 Book in Sample automatically booked IN ADMIN 19 50 15 10 2012 48 500000008 Movement Sample moved to Pro curo UNIVERSITY ROOM FREEZER 1 SHELF1 RACK1 BOXDNA1 21 ADMIN 19 51 15 10 2012 60 500000008 Movement Sample moved to Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 DRAWER B2 ADMIN 20 15 15 10 2012 64
51. es you will receive an additional warning message letting you know that no one will be able to use these samples while the audit is live clicking Yes saves your audit Lecations and Samples Administration B gt B G dit b Send Retrieve Book Book Move anager data data in out Portable Scanning Locations Open audits are displayed in the top section of the Audit management screen and the audit details in the bottom section of the screen The Audit is now available to be downloaded to the PDA device when you next perform a Send data action and select the relevant Audit data Once a Received data action has been performed you are able to process an audit and commit any changes you can close and audit at any time and it will be deleted from the top section of the Audit management screen and no sample actions taken NOTE you will notice that a blank column called exception is in the detail screen this is where your scanned data will be validated after upload Audit Management Audit Management Open audits Create New Audit Create New Audit Description FREEZER 1 Location Pro curo UNIVERSITY ROOM FREEZER 1 Include all locations under this location Lock all samples while audit is open T Add new Close audit Print audit Click here to return to CONTENTS Sending data If you are using Pro curo Mobile with an off line database Batch Mode your location and sample
52. eseeeeeeeeceees 24 SEIC rE E E E EE EE E E E EEE 25 DatealertS oono e a EEE 26 Setting up Date alerts cicesicessrsstussctcscsunsuaniesesencinted 27 Checking for Date alerts ccccecccscceeceeeeeeeeeeeees 28 Running system reports ssssssssesesssssesrsrsesesssseseeee 29 Importing external data cccecccecceseeeeceeeeeeeeeeeees 30 COMMU AU OM siententer a ee euaeuheveens 31 System settings s sesesesesesessssssesesesesrsrsesrsrsesesereee 32 AJINE USETE aira E 33 Working with USerS ssssssssesssessessesrrsersrrsesresersersene 34 Adding sample tyPe S ccccccscesscceeceeeeeeeeeceneeeeees 35 Adding mass units ccceccsccsecsecsecenceseeseeeeceeceseesees 36 Adding disposal reaSONs ccccceseceeceseeeeeeeeceseeenees 37 Default column order cccsecccsececseeeseeeeceeeeseeeenees 38 Adding a new label GeSIgN ccceeceseceeeeeeeeeeeeees 39 The GRAPHICAL label designer cccceeceeeeeees 39 Working with Label designs cccceccsseeeeeeeeeeeees 40 EG scitade tale late late tatetade lade dade tate tate ade lade ade dada cadacadace 41 DUPCIE amram renee arenes SN 41 ROMOV Cx irsicedicht reise 41 MID ON OX DOM are a S N 41 TEST DEINE A A E EA A 41 Barcode amp RFID Integration ccccccscceceeeeeeceeeeseeeees 42 Portable terminal integration ccccccceeceeeceeeeeeeees 43 Audit manager ccceeccsccscceeceeceeceseeseeeeceeceseeseees
53. ffset Vertical l aan S BWAdSOH SsOJNOS Edit Duplicate Remove Import Export Test Print a a xB xH ma o 44 gt lt Printing a label couldn t be simpler when you highlight a sample Be select Label a record or multiple records using Ctrl or Shift keys you can click the EERIE print button here you will get the Label selection screen simply Select printer Ero auso BRADIES0O bercode pinta select the printer you wish to print to and the template you wish to Quantity 1 print and click OK The system will remember the last printer and SE Suain location Cyro label template you used and these will be set as the defaults for the next Freezerlocation time you print you can also set a default label printer under vane System settings Click here to return to CONTENTS Working with Label designs Once you have started creating your location and sample label templates you may wish to edit duplicate or remove them from the designer We also have an import export function to enable exchange of label templates To find the Label designer navigate to the Administration ribbon tab and click the Label aa designer icon you will be presented with the Label design setup screen Using the buttons at the bottom left side of the screen you can access the functions Edit Duplicate i of Remove Import e
54. gt Ayn shown the account actions you can perform tem Company Users Projects sample Mass ings details types units 1 Configuration User Management View retired users Administrator Lock out user can setup users setup projects setup sample types Change password setup locations Remove lock Force password change fy Advanced security add samples edit samples split samples retire samples book samples out book samples in move samples use portable application Close Retire user This retires the username from the system this name cannot be used again View retired users you can view a list of all users that have been retired from the system Lock out user If you wish to temporarily deny a user from logging on to the system for example if they are on long term leave you can do so by clicking this item Remove lock This item removes the lock applied within the previous item Force password change If a password is forgotten then the administrator can force a password change and this will default their password back to their login name the software will prompt them to change this at next log on Change password this is used to change your own or another users password You will be required to enter your current password then your new password and then asked to confirm your new password again Clicking the change password button confirms your change N
55. h should be a simple name that allows you and your colleagues to identify the project group referred to The project sponsor field is to be used for the organisation that is responsible for the overall study and or samples this field will be displayed when creating new samples The rest of the fields can be used to give extra information on the originator of the project or its primary function Administration Portable and Scanning w OD ff ects Sample Mass Dispc types units reasc 0 Project Information Project Information Project title Project sponsor Contact Address Town County Country Post code Tel Notes Once you have completed all the fields click save and you will be shown a message box to confirm your sample has been created You will notice when you are returned to the Project information screen that the button Approved Users User Fields and order Columns have been enabled you can now click on these buttons in turn to set the customisation options for this project NOTE More detail on these functions can be found in the following section Working with projects Click here to return to CONTENTS Working with projects Once you have entered your project information into the Pro curo system you may wish to edit the information and order add additional approved users of change the user fields you initially setup Edit To edit your project navigate to the Administr
56. h will show you a list of g 2 e messages in the list view below Remove Help About record locks Messages Help To send a new message click the send button select the user you would like to send to from the dropdown list type your message and click send View List Grid L DRAW As BOX 2D 100 NUM LOO000011 1 To open a message select the message from the list and click the open button a new window will appear showing you who the message was from the date sent and the details of the message Once you have opened a message you have the ability to reply by clicking the reply button a new screen will be displayed for you to type your return message into when you have entered your message and click send To delete a message you no longer require select the message from the list and click the delete button NOTE when you first logon to Pro curo the Open text under the message icon will flash red if you have been sent a message Pro curo Current user STUDENT A od Locations and Samples Administration Portable and Scanning Reporting QJ 00 Ext Log Open Help About out f Se Messages Locations Wlessaqdes View amp Pro cural A UNIV My Sarg tk Pro curo Sei I have upgraded your account to allow you to add locatior 24 10 2012 Application Message From ADMIN Date 24 10 2012 I have upgraded your account to allow you to add loc
57. his is the main tab bar clicking on the tabs will present you with a range of icons within the ribbon below typically standard users will not see the Administration tab This is the ribbon bar here you will find icons to perform the various functions within the Pro curo software some of these icons are also available within the mouse right click menu This isthe locations panel which shows your institute s location structure there are three fixed locations Pro curo MySamples and Pro curo Disposed Your institute s storage locations will always appear under the root Pro curo location If you click your right mouse button in this area you will see the quick access locations menu 3 This is the samples panel which shows either the list view or grid view of your samples when you select a Box location from the left hand side the grid view A becomes available you can switch between views by clicking the list or grid view radio buttons If you click your right mouse button in this area you will see the quick access samples menu This dropdown list allows you to filter the sample view and only see samples of a given project this will also change the column view of the sample lists S depending on the settings made when setting up your project Note The grid view is only available in Pro curo Enterprise edition By checking include sub locations you can click on a freezer location and all samples within that freezer will
58. ible reasons The disposal reason selected will also be recorded in the history of the sample To add or change a disposal reason navigate to the Administration ribbon tab and click the Disposal reasons icon you will be presented with the Disposal reasons list You can choose to Add New or Delete reasons clicking on Add New will prompt you a to enter the reason to delete a reason select the reason from the list and click remove ca sa NOTE Disposing of a sample is permanent and cannot be undone if you do not add disposal reasons then samples will be disposed of without an additional reason description table and Scanning Reporting gt Default Label column order Designer Configuration S ilet disposal pacon j Current location Pro curo UNIVERSIT Sample Number Disposal Reasons Click here to return to CONTENTS Default column order This screen is used to set the visibility of fields and their order when ALL projects is selected within the main screen if an individual project is selected a separate Column order setup screen is used To find the column order navigate to the Administration ribbon tab and click the Default column order icon you will be presented with the Column Order setup screen a Check the boxes of the columns you wish to see and use and un check those that you ots P wW Lt don t clicking once on the column name selects it then a second
59. igned within Locations and Samples Administration F the graphical label designer and can contain a 2D Datamatrix code representing the Wo unique location name w ON Pas AW New Duplicate Move Rename Delete Print To print a location label first move your mouse to the locations panel then click on the location you wish to print a label then either click on the print label icon within the Locations and Samples ribbon tab or click the right mouse button for the quick access locations menu When you click on the print label icon you will be presented with the Select Label dialog box here you need to select the printer to produce the label on the quantity of labels required and select the location label template from the list Locations Locations amp Pro curo WW UNIVERSITY fl ROOM The printed labels can then be used in conjunction with the Pro curo Mobile application running on a portable barcode terminal to not only speed up moving of samples remotely but also to give extra traceability confidence by reducing the risk of a user selecting the wrong location Click here to return to CONTENTS Adding samples Adding new sample can be done in a number of ways You can move your mouse to the locations panel then click on the location you wish to add your sample to next either click on the new icon within the Locations and Samples ribbon tab or click the right ih mouse button for the quick access locatio
60. ing grid on the receive data from portable screen until you review and process it you do this by clicking the process button all actions performed on the PDA device will T Audit Send Manager data Portable Scanning Locati then be synchronised with the main database if you have uploaded the results of an a oes ro cure Audit then you will be shown the Audit exceptions screen here you will need to decide ft UNIVERSITY how to deal with each exception before the new data can be synchronised with the main c fl ROOM12 database NOTE all changes made during an audit will write the relevant history record within the sample showing the action of During Audit Receive Data from Portable E as Receive Data from Portable Portable status Connection Portable ready History file File copy Click here to return to CONTENTS Scanning Integration The Pro curo software has been designed with a series of screens that can be used predominantly for automated integration however they can also be used for manual updates too These screens provide integration for the Book in out Move and Retire sample functions commonly preferred using barcode or RFID identification methods to increase accuracy and speed of entry Many devices from Pro curo Software Ltd and its partners can integrate into your sample management system please check the Pro curo website for
61. mmediately Check Database E X Check Database ID rose stcamber Sonplenumber atontpe Sempleacton Teeicen DateTime chetSon status Check database complete Any records showing in the grid have failed the database check Checking the database may take some time depending upon the number of records stored orc Maintenance To run database maintenance navigate to the Administration ribbon tab and within the System administration group click the database icon you will be presented with a sub menu that allows you to select Maintenance you will be presented with a warning message Please go no further unless asked to do so by a Pro curo technical representative Fal Pro curo Maintenance Maintenance functions should only be performed if you have been advised to run them by a Pro curo support engineer Running them at any other time may cause loss or corruption of data Ensure all other users have logged off and closed the Pro curo application before running any maintenance 2 amp Date Archive a lerts r Batch Un retire sample rec E GE Maintenance 17 ROOM 1 2 FREEZER 01 SHELF A 7 RACK 1 1 Batch Un retire sample rec Date Archive alerts 17 ROOM 1 2 FREEZER 01 SHELF A RACK 1 7 I Click here to return to CONTENTS Retire dispose samples by batch No For certain reasons you may have users or project group leade
62. n click on the location you wish to rename then wi ne j either click on the rename icon within the Locations and Samples ribbon tab or click a w Delete Print label New Duplicate Move the right mouse button for the quick access locations menu When you click on the rename icon you will be requested to enter the new location name NOTE if samples exist within the location you re renaming all samples history records will be updated to reflect the change in the location name Locations Locations amp Pro curo UNIVERSITY ROOM Delete Any location you have created can be deleted unless it contains samples Locations and Samples ne NOTE A location may appear to be empty if you are not approved to have access to all y app pty ify approved a2 gt amp 1 m available projects n X w Print label New Duplicate Move Rename To delete a location first move your mouse to the locations panel then click on the location you wish to delete to when you first start this will be the root Pro curo location then either click on the delete icon within the Locations and Samples on ribbon tab or click the right mouse button for the quick access locations menu When UNIVERSITY you click on the Rename icon you will be requested to enter the new location name m fl ROOM Locations Locations Print location label The software will allow you to print location labels these labels can be des
63. n the storage systems They regularly transport samples via carriers from the main site to the satellite site in order for processing and storage The sites are connected via a Wide area network WAN which enables users of a PC on the satellite site to see use files stored on the server PC s of the main site Pro curo solution the Pro curo system can be installed on multiple PC s but the database is held on a central PC server on the main site therefore users at the satellite site can view the same screens as users on the main site In order to monitor when samples are being moved to the satellite site a New building location is created called IN TRANSIT when the main site selects a number of samples that need to be moved to the satellite site they initially move them to the IN TRANSIT location once the batch is completed they would print the list of samples onto a report printer laser office printer which would form the dispatch note which will travel with the samples Upon receipt of the samples at the satellite site they can scan the samples with the portable barcode terminal and then scan the bar coded location label on a location within their own freezer system this will then move the sample out of the IN TRANSIT location and into the storage system on the satellite site ee iii Features benefits samples in Sample history PI Sua Da Zw transit can easily be seen by both SampleNumber ActionType SampleAction eee Technician atti
64. ns Book New sample In after Creation Allow Edit when sample booked In Allow split when sample booked In Book New Child sample In after split Book original sample In after split Allow Retire when sample booked In Allow Dispose when sample booked In Functionality settings User fields 1 to 10 are strict selection data entry E Force logon after After minutes Report printer use this field to select your default report printer the printer for history and samples A4 paper reports The dropdown list will show all printers installed on the current workstation Label printer use this field to select your default report printer the printer to produce your sample and location barcode labels The dropdown list will show all printers installed on the current workstation Book In out options By checking these various options you can decide how strict Pro curo s traceability will be If you would like users to be required to perform a second action and book out samples before they can edit split retire or dispose of them uncheck boxes 2 3 6 and 7 If you would like users to be required to perform a second action and book in samples after they have created or split new samples uncheck boxes 1 4 and 5 User Fields strict selection data By checking this box user fields with dropdown data lists fields 1 10 within ALL projects will only allow selections to be made from the list if unchecked these dropdown boxes can al
65. ns menu and select new sample Alternatively nt you can move your mouse to the samples panel after clicking on the location you wish to add your sample to then either click on the new sample icon within the Locations and Samples ribbon tab or click the right mouse button for the quick access samples menu and select New sample Portable and Scanning Reporting Edit Split Move Book Book out in Samy Sample Information Sample Information Sample number s New Project name ee Sample document links Batch document links Sponsor sampletype Batch number External reference Mass us Re agent Location Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNAL Sub location Notes Add and duplicate de Sample Information Screen The Pro curo system is shipped with eight preformatted fields these fields are required to allow enough data to produce a traceable system and can be used to form a basic sample inventory system with no additional input The preformatted fields are Projects samples are assigned to these to enable you to quickly view just your own samples and also to restrict them from the view of your colleagues or other groups that do not require access to them The project also assigns the samples an owner which can either be your administrator or a designated individual in the case of a human tissue inventory system NOTE this is a
66. nto the system rather than entered manually Click here to return to CONTENTS Configuration The Pro curo software has been designed to keep configuration as low as possible it is our intention that you should be able to get your system up and running no longer than one hour after installation and training Some configuration as shown in the next section can actually soeed up sample data entry and improve the users overall experience of Pro curo but may increase the initial setup time The topics in this section are normally performed by an administrator and or a project group leader Click here to return to CONTENTS System settings The Pro curo software has a small number of system settings that can be selected and turned on and off depending on your institute s preferences these settings affect ALL users Projects and Samples To find the System settings screen navigate to the Administration ribbon tab and click Locations and Samples Administration the System settings icon you will be presented with the systems settings screen here sa you can select and or check the various settings explained below Q N wv Sa Za Exit Log tem Company Users Proje out details Application Locations r Pro curo oT 5 T amp System Settings ee RETA fl ROOM12 System printers Report printer Epson Stylus SX555 VVD Network Label printer Pro curo BRADY IP300 barcode printer Automatic Book In Out optio
67. number and or combinations of values entered and selected from the various dropdown lists NOTE if you select a location from the location list box and want to see all samples in that location and any location underneath it remember to check the Include sub locations check box In addition to this simple search there is also a User field data search which will search for the entered value through ALL user fields NOTE The grid view is disabled when searching and the sample list view will only show user field data if a project has been selected within the search criteria A more advanced function called SQL command gives you the ability to create your own customer search statement using any combination of Pro curo fields these can also be saved for repeat use access previous SQL Commands by clicking the icon between the Search and Close Search buttons the Pro curo technical team can help you and or your own IT team to create the required searches as it does require some deeper database knowledge When any of these searches are performed samples will be displayed in the sample panel on the right hand side of the screen in the same way as the main screen You can right click your mouse and access the quick access samples menu or alternatively you can click on the samples icons in the Samples group within the Locations and Samples ribbon tab to access the full range of samples management functions To start searching navigate to
68. o com htto www pro curo com support Software Downloads and updates htto www pro curo com downloads FAQ s htto www pro curo com faaqs Support Forum http www pro curo com support forum Online Training Videos http www pro curo com training videos version 3 Online Installation Videos htto www pro curo com training videos version 3 ao G Find us on pa
69. o moved the sample into the freezer and what shelf rack draw box they are now stored in In addition it is very obvious when viewing the history if a sample has missed part of the overall process or where the ca sample is in the overall process Click here to return EXAMPLES Sample inventory with Lab bench user tracking Situation A group has several freezers and nitrogen storage vessels where they store a Varity of samples these samples are routinely removed for different analysis and scientific techniques The group has four laboratory technicians that perform tasks with these samples The way they work is to select samples that they want to use from there sample lists and then go down to the freezer room remove the samples for the freezer and take them back to their lab bench to carry out their tasks Pro curo solution Pro curo is setup in the usual way but in addition to the usual freezer room an addition room location is setup for each technician laboratory bench these could be called LAB BENCH 01 LAB BENCH 02 LAB BENCH 03 and LAB BENCH 04 For each of these locations a bar coded location label is produced which is stuck to each Lab bench samples are entered into the system in the usual way and stored within boxes draws racks and shelves When a laboratory technician requires samples they use the search function within Pro curo to produce a list of the samples they require by right clicking on the sample grid they can then prin
70. on meaning that there is always a record for what the samples has been even after multiple changes Portable and Scanning Reporting Split Move Book Book Ad out in Se Sample To edit a single sample move your mouse to the samples panel and select the sample you wish to edit then click the right mouse button for the quick access samples menu and click the edit icon or you can also find the icon in the Locations and Samples aa echinacea canal ribbon tab within the samples group The sample information form will be displayed showing all current data you can change any number of fields at the same time History records will be written for all fields changed or added Current location Pro curo LOOD0 Sample Information Sample Information Sample number s 300000013 Project name AZURE me Sample document links Batch document links Sponsor C CONSENT Form WXX pdf Sample yp m Batch number 1234567 1 External reference Mess 17 a Re agent 0 Location Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 BOX DNAL Sub location Notes SHIPPING ID CONSENT DATE 23 10 2012 i EXPIRY DATE 22 10 2012 H View History Continued on next page Click here to return to CONTENTS Edit Multiples To edit a multiple samples move your mouse to the samples panel and select the Samples you wish to edit then click the right mouse button for the quick access Samples menu and click the edit icon
71. ose txt file you can also select your field delimiter and text qualifier to produce a CSV or TAB delimited file type making the resulting file compatible with other systems you may run NOTE this function also works when you are in search mode Click here to return to CONTENTS Adding projects Projects are a vital component of any system offering traceability in the Pro curo software they control how your samples are created and used A project relates to either a group of researchers and or different studies within the same research group You can use projects in whichever way your organisation needs them for example a large institute may have decided to make Pro curo available to all of its researchers but each project group needs to keep their sample information separate from others and also they may require some different fields and display options ALL samples within the software are allocated to a project so at least one project needs to be added before you can add any samples The creation of Projects is usually performed by an administrator although users can be granted the ability to create them too To create your project navigate to the Administration ribbon tab and click the projects icon you will be presented with a sub wv ga JA menu that allows you to select Add new when you click this icon you will be Company Users P presented with the project information screen You will need to enter a Project title hiak whic
72. oved to Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 B2 Mass changed from 2 to 20 SOURCE changed to KCL CONSENT DATE changed to 15 10 2012 Sample booked OUT Sample moved to Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK1 BOX1 Sample booked IN Label Printed Sample Retired MM 2384 Ft 7B GH 1 Ws Ws 211814115116 117 118119 1 20 Technician ADMIN Click here to return to CONTENTS Importing external data The system is designed with a data import function which enables sample information to be imported into the system via a fixed structure Microsoft Excel xls template This function can be used as the initial import for sample data from an existing system or as a regular import of data from a sample collection site To begin importing navigate to the Reports ribbon tab and click the Import sample data icon you will be presented with a screen to export the data template This export generates the import file template which defines the spread sheets layout to which you will add the data to be imported into Pro curo Select your Project name select and click Run the import export spread sheet button you can chose to create a template with ALL Pro ae curo fields this includes your user definable fields or to create the template with just the fields that you usually see in the main sample panel list view screen The system will prompt you to give this import export spread sheet a name for reference p
73. ple options Date field to check Date options Entire project CONSENT DATE Alert on a certain date Single sample Introduction date i O Alert on a time range Project I days S Batch number 17345671 Sorremumter somone ye New date alert Alert name Please enter the name for the new date alert Example 2 Click here to return to CONTENTS Checking for Date alerts Once you have set up a date alert you will need to periodically check your date alerts this is done by navigating to the Administration ribbon tab and clicking the date alerts icon you will be presented with a sub menu that allows you to select Check when you click yW this icon you will be presented with the Check date alert screen This will show a list of the ult Label date alerts that have been created highlight the Alert name you wish to check and click er eae the Check alert button the Pro curo software will run the check If no samples are found E atupe to match your date alert you will be shown a message box stating that there are no d b ro UNIVERSITY 1 ROOM 1 2 FREEZER 01 SHI ig samples outside the criteria and the alert will be highlighted in green If however samples are found to match your date alert the alert will be highlighted in red at this point you have the opportunity to click the copy to search button this will enter the relevant SQL command into the search panel and present you wi
74. ple samples using Shift or Ctrl you wish to retire then click the right mouse button for the quick access samples menu and click the retire icon alternatively you Can RRR nnn also find the same icon in the Locations and Samples ribbon tab within the samples aaa SP a Sea aE group You will be shown a warning message asking if you are sure when you click Yes the sample s will be retired NOTE Administrators have the ability to un retire samples should this be required Retire the selected sarnple Dispose The power of a fully auditable system doesn t stop when a sample has been used and thrown away ALL disposed sample records are never deleted instead they are moved to a disposed location where they cannot be edited or changed but where the fully r ga gt 4 le w audit trial history can still be viewed ok Addto My Retire Dispose View Print 1 Sarnples p history label samples To dispose of a sample move your mouse to the samples panel and select the sample or Dispose of the selected sa multiple samples using Shift or Ctrl you wish to dispose then click the right mouse All button for the quick access samples menu and click the dispose icon alternatively you Wien E E can also find the same icon in the Locations and Samples ribbon tab within the SubLocation Batch Number Sample Type Exterr samples group You will be shown a warning message stating that disposing of sampl
75. r history updated to reflect the changes The icons used for the building room box etc locations can also be changed to better reflect the institute s storage types please ask your administrator to contact one of the Pro curo technical team to advise the best procedure for this customisation Duplicate The duplicate option will allow you to copy similar shelves racks and draws enabling Locations and Samples Administration F you to quickly and efficiently build the location structure Move your mouse to the locations panel then click on the location you wish to duplicate then either click on the duplicate icon within the Locations and Samples ribbon tab or click the right mouse button for the quick access locations menu When you click on the new icon you will be asked to supply a new location name This function is particularly helpful when you have a freezer that has been organised with a standard layout for Procuro example if your freezer has five shelves with four racks four draws and five boxes E UNIVERSITY you only need to create the freezer shelf one rack one draw one and fives boxes m fl ROOM then you can duplicate the draw location four times each draw will be created with five boxes then duplicate the rack four times and duplicate the shelf five times if needed you can then rename sections of the freezer structure NOTE If you duplicate locations that already contain samples these samples will NOT be duplicated
76. roved users list this will contain all users setup within Pro curo check the boxes next to the usernames you wish to approve there is also a select all button NOTE When you create a new project we would recommend you always add the Admin user Administration Portable and Scanning Sample Mass Dispo types units reasol Projects Projects FJ Project Users Project Approved Users Click here to return to CONTENTS User definable fields In addition to the pre formatted fields which you can t change you have 20 user definable fields where the headings can be changed to represent any data specific to your samples these fields can be different for each of your projects allowing project groups to record their own extra sample information To find your User fields navigate to the Administration ribbon tab and click the projects Administration Portable and Scanning icon you will be presented with a sub menu that allows you to select Edit when you ai pe click this icon you will be presented with the projects list here you can select the project W 2 k Jar ot ik cts Sample Mass Dispo types units reaso you wish to change the user fields of and click the User Fields button You will then be Company Users SE shown the user field setup screen for you selected project Projects User Field Setup AZURE Add New 01 Text 02 Text 03 Text 04 Text 05 Text 06 Text
77. rrent location Pro curo L00000001 0 sub locations 0 available and click the Search button below Sample number Sample number SubLocation Batch number Sample type External reference Mass Booked in out Pro Project Parent Retired Disposed 500000045 12 1001 02 Batch number 12 1001 02 12 1001 02 12 1001 02 External reference 12 1001 02 12 1001 02 m Project 12 1001 02 Retire sample All 12 1001 02 Sample type 12 1001 02 Batch number 12 1001 02 12 1001 02 12 1001 02 12 1001 02 Are you sure you want to retire this batch All samples with this batch number wii be retired Location oo O O O O O O O Kee oo O O O O O O O O Ez To dispose by batch number perform a search for the batch number required select any one of the samples that are returned and then navigate to the Administration ribbon tab and within the System administration group click the batch icon you will be presented with a sub menu clicking on Dispose will show you a confirmation message box stating the batch number and confirming that ALL samples with this same batch number will be Disposed of click yes and all samples are changed and history records written accordingly zl Pro curo Sample Inventory Current User ADMIN Q d Locations and Samples Administration Portable and Scanning Reporting QJ o asst Bw 2G c Z 2 90o Exit Log System Company Users Projects a Mass Disposal Default Label Date Archive Database Batch
78. rs that need to retire and or dispose of a large number of samples in one go or you may have had an Ethical Consent document revoked meaning you need to remove all trace of that donor s samples to allow this to be done easily and across all projects irrespective of approved user status it is possible for an administrator to retire and dispose of samples by their batch number To retire by batch number perform a search for the batch number required select anyone of the samples that are returned and then navigate to the Administration ribbon tab and within the System administration group click the batch icon you will be presented with a sub menu clicking on retire will show you a confirmation message box stating the batch number and confirming that ALL samples with this same batch number will be retired click yes and all samples are changed and history records written accordingly el Pro curo Sample Inventory Current User ADMIN Q d Locations and Samples Administration Portable and Scanning Reporting ego dzaan Bw 2B Exit Log System Company Users Projects Sample Mass Disposal Default Label Date Archive Database Batch out settings details types units reasons column order Designer alertsy 2 GO r n retire Remove Open Help About sample record locks Application Configuration System Administration Messages Help Search Samples in Project fay View e Enter or select the required search terms Cu
79. rt after a set number if days months and years have passed After setting up your date alerts you can periodically run date checks and if any samples are found to have alerts on them you simply copy the alert to the search panel and your samples will be displayed in the sample panel on the right hand side of the screen in the same way as the main screen You can right click your mouse and access the quick access samples menu or alternatively you can click on the samples icons in the Samples group within the Locations and Samples ribbon tab to access the full range of samples management functions Example 1 you may have a batch of samples with a review date which is one year from booking into the system you can set an alert to be shown based on a batch number checking the introduction date on a time range of one year Once one year has passed from the introduction date the date the sample was first entered into Pro curo software samples would be highlighted when the date check is run Example 2 you have decided to use user field 19 as an expiry date for your projects samples you can set an alert to be shown based on a selected entire project checking the Expiry date user field on today s date Once a samples expiry date field matches the software s current date the samples effected would be highlighted when the date check is run Click here to return to CONTENTS Setting up Date alerts To create your date alerts navigate to the
80. s Administration Portable and Scanning Reporting 8 2O 2 xe Rime amp i enesxe RRURt xO t wW New Duplicete Mowe Rename Delete Print New Edit Spit Move Book Book Add to My Retire Dis New JDuplicate Move Rename Delete Print New Edit Split Move Book Book Addto My Retire Disp label out amples h label out in Samples Locations Samples Samples in Project ATURE Q Pro curo Locations ST ee AZURE A UNIVERSITY Pro curo Current location Pro curo UNIVERSITY ROOM FREEZER 1 5 Current location P UNIVERSITY ROOM FREEZER 3 fj ROOM ameazaba beexeel eocena socar ot kommen urrent location Pro curo E UNIVERSITY J ee amp ROOM Sample number SubLocation Batch number Sample type External 1 LEA FREEZER1 Create New Location New sample R wuilding fd Room Pro curo Disposed J Freezer her New location uplicate location Move location Rack Rename location Drawer Hi Bor Delete location Print location label Enter the new location name OK Cancel p Within our Pro curo Enterprise edition once you select and name a box location you also then set the layout of the box Pro curo allows for three box layouts a single dimension box with x locations a two dimensional box where rows and columns are a mixture of numeric and alphanumeric references for example 10 rows numbered 1 to 10 and 10 columns named A to J giving
81. s and scans the location process room barcode The samples are then processed at this point some process will require the samples to be SPLIT into smaller tubes and or into different types of samples once processed the samples move to the freezer room where the operator scans all the samples and then scans the box location barcode within the draw rack shelf freezer that the sample will be stored in EJ Sample history Features benefits When you look at the history of a sample you can clearly see at what time date the Sample history Te on k ID SampleNumber Sample added to database i Project AZURE Sample type BLOOD Batch number 2144 1745 500000374 1746 500000374 1749 500000374 1750 500000374 1751 500000374 1752 500000374 1754 500000374 175 500000374 1760 500000374 1763 500000374 1766 500000374 1769 500000374 1772 500000374 1775 500000374 1778 500000374 1780 500000374 1781 500000374 1782 500000374 New sample Book in Label Movement Movement Movement Parent Parent Parent Parent Parent Parent Parent Parent Parent Edit Book in External Ref Mass 15 Measurement ml Reagent 0 Location Pro curo TISSUE BANK OFFICE Sub location Sample automatically booked IN Label Printed Sample moved to Pro curo 7 TISSUE BANK RECEIVING Sample moved to Pro curo 7 TISSUE BANK 7 PROCESS AM1 Sample moved to Pro curo 7 TISSUE BANK 7 PROCESS AM3 Sample used to generate child 500000
82. so be typed into within the New sample and edit sample screens The new data will automatically be added to the dropdown list and available for the future NOTE If this checkbox is checked then any user fields that are mandatory MUST have at least one entry added to their list Force Logon By checking this box any user logged into the pro curo software with no activity will automatically be logged out after x minuets replace x with a value in minutes between 3 and 99 Click here to return to CONTENTS Adding users A user is anyone who will want access to the Pro curo software everyone who uses the system must have a login name and password as it is recorded within the sample history for any action performed within the software To set up a new user navigate to the Administration ribbon tab and click the users icon you will be presented with the User management screen Click on the user iples Administration Portable and Scanni administration menu item and then add user name You will be prompted to supply a K W R 2 io 0 username and then you can define how much the user can do with in the system If full tem Company Users Projects Sample Mass ings details types units 1 admin rights are needed then check the box next to administrator otherwise select from the list the functions you would like the user to be able to perform within the system e g setting up new users projects moving samples disposing of samples et
83. t the grid to a report printer laser office printer connected to the system They can then take this list down to the freezer room the list contains the location name for each sample so it is then easy to pick out each sample when this is done the samples can be scanned using the portable barcode terminal the technician then returns to their laboratory bench where they scan the bar coded location label once they have completed their tasks they then scan all the samples and return to the freezer room they then scan the barcoded label of the location they are returning the sample too 7 Sample histor 1 Features benefits When you look Sample history Fat ay at the history of a sample you can datetime Sample added to database see who and when a sample was Sample type BLOOD Batch number 50381 removed from the freezers what 500000385 New sample Wiass 10 ADMIN 12 48 22 06 2007 oe Measurement mi laboratory technician lab bench the i Location rio curo SCH BIOMEDICAL SCIENCES AM 45 G 2 04 7 80 UL0O001 7 SHELF A 7 RACK 17 DRAW A 7 PLATEOOO004 sam p es whe re the n ta ke n to h OW 500000385 Book in Sample automatically booked IN ADMIN 12 48 22 06 2007 S00000385 Label Label Printed ADMIN 1248 22 06 2007 s Or If they were edited and when if 500000385 Movement Sample moved to Pro curo 7 SCH BIOMEDICAL SCIENCES AM 45 G 2 04 LAB BENCH 01 LACEY_BI 12 51 22 06 2007 500000385 Parent Sample used to generate child 500000
84. th a list of the samples affected Samples will be displayed in the sample panel on the right hand side of the screen in the same way as the main screen You can right click your mouse and access the quick access samples menu or alternatively you can click on the samples icons in the Samples group within the Locations and Samples ribbon tab to access the full range of samples management functions NOTE this search is also saved within the SQL commands previous searches so can be re run straight from the search panel if required Fe Check Date Alerts Check Date Alerts Sample somber serfetd oste oan Wa Expired samples Project AZURE EXPIRY DATE 24 10 2012 O E Gatch AZURE 12345671 Introductiondate Empty seach OO O There are no samples outside the alert criteria cn oaoenes OOOO OO Check Date Alerts ner ame Sample rumoer Userfeia pate Toa Expired samples Sample 1 year review batch 12345671 Batch AZURE 1234567 1 Introduction date Running system reports Click here to return to CONTENTS The Pro curo software has been designed with a number of pre written reports to offer you the ability to quickly generate the most commonly required sample information it also has the ability to import custom reports designed by the Pro curo software team This allows more complicated reports to be designed taking advantage of all the fields within Pro curo To run a report navigate to the Reporting rib
85. the bottom for the search panel Once you have located your retired samples select either one or multiple samples using Shift or Ctrl navigate to the Administration ribbon tab and within the System administration group click the un retire sample icon you will be shown a message box asking if you are sure when you click Yes the samples will be un retired and the history records updated to reflect the changes g Pro curo Sample Inventory Current User ADMIN odii Locations and Samples Administration Portable and Scanning Reporting OFuo VTRAeLDOR Eve ZBSAeK Z Exit Log System Company Users Projects Sample Mass Disposal Default Label Date Archive Database Batch retiri Remove Or out settings details types units reasons column order Designer alerts amp e record locks Application Configuration System Administrati Mes Pro curo Current location Pro curo UNIVERSITY LOQ000003 0 sub locations 0 available AW UNIVERSITY SS B My Samples Sample number Project SubLocation Batch number Sample type External reference Mass 3 WY Aap in out Parent Pro cure Disposed 500000001 AZURE 1 BLOOD o IN 500000002 AZURE 1 12345671 BLOOD 1 IN 500000003 AZURE 5 12345671 BLOOD 1 OUT 500000004 AZURE 1 500
86. tion Batch number Sample type Booke 500000003 Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 1 RACK 1 B2 5 12545671 BLOOD OUT 500000008 Pro curo UNIVERSITY ROOM FREEZER 1 7 SHELF 17 RACK 1 B2 12345671 BLOOD OUT 500000010 Pro curo UNIVERSITY ROOM FREEZER 1 SHELF 17 RACK 1 B2 4 12345671 BLOOD OUT Remove sample Finalise action i Click here to return to CONTENTS Administration The Pro curo software has a number of tools designed to be used by a system administrator some of them require a more in depth knowledge of database structures and workings the Pro curo technical team however are always on hand to help with any questions you may have The administrator functions are tightly controlled and only users with full administrator rights will have access to the relevant menus and icons we would recommend that this level of user is only allocated to a select few senior project group leaders or IT personal Click here to return to CONTENTS Archive The Pro curo database is designed to trace and capture everything that the users do with the entered samples as a result and especially on our Lite and Professional editions the database can become slow and less responsive over many years worth of use and history record creation The Archive function allows for history records up to a selected date to be moved into a separate longer term database Performing this function will reduce the main Pro curo database
87. uickly with an impossible level of accuracy when compared to human use using the label design function a barcode can be printed onto the sample label in addition a location label can also be produced containing a barcode identifier This enables the barcode terminal to scan a number of sample barcodes and then scan a location label this could relate to a box or shelf within a certain freezer once the terminal is synchronized with the central database the samples are automatically moved as per the terminals instructions The history of the samples are also updated in the same way as if it were moved on the main screen however transaction performed by the portable terminal are prefixed with a P to signify it was done on a portable device In addition you can by using the view function simply scan the samples barcode and view a full breakdown of the samples information very useful if a sample is found to be outside of the inventory system Perhaps the most important facility on the portable terminal is the audit function here you can select a location within the main system that you wish to perform an audit on then send somebody out to scan every sample they can find in that location upon re synchronizing with the central system an exceptions report will be produced detailing any samples that were expected to be scanned and were not and samples that were scanned but not expected Each of these exceptions must be resolved before the audit can be clos
88. urposes FREEZER 01 SHELF A RACK 1 DRAW A BO Import export Te piir eee See pi yes uet hyrat oa ate Erio bet siii i wA E aS Pee BE E E ot fs 4 iF wine sd OR BOO The data can be filled in when required and the template can be saved any number of times with different filenames and sent 1 ga pee bt Frm geam We gt out to collection sites or other researchers for completion i A ER GAY tear e e nam G i muras seis Bs 2 POSH SX 5 w _ o A When the spread sheets have been filled in you can click on the import data tab on the same screen you will need to select the completed spread sheet When the file is opened you will see the project it will be assigned to you then need to select the initial location the samples will be imported into they can be moved after import to separate locations if needed then click on the Test import button You can cancel the import at any time by pressing the clear button 7 ee AS the eS SRE Re ede ees S E x s ES NA The system will begin a verification process to make sure that the data is suitable for importing if the data needs to be modified a screen will be displayed to advise you of the specific rows and columns of data that need attention Once imported the system will automatically produce a unique Pro curo reference for your sample and book it into the database the history window will show that the sample was imported i
89. xport and Test print fe isposal Default Label k Date Archive sons column order Designer alerts aa locaton Pro curo UNIVERSITY 1 ROOM 1 2 F Location e Number Click here to return to CONTENTS Edit The label designer has the ability to edit previously created labels and amend E Label Setup their dimensions and print offsets this is needed if you change printers and or require the same information but have changed your label size When you click on the edit button you are presented with the Label setup screen you cannot edit the label name and or type of label but all other fields Label Setup Label name Booking in Label Type of label Sample Width 50 can be changed Once you have made the changes click save e Labels accross 1 Gap between horizontal 0 Duplicate Print offset Horizontal 0 The label designer has the ability to duplicate previously created labels this is Print offset Vertical 0 needed if you wish to make a copy of the label objects already added to an existing label but require some additional fields as well This function can be used in conjunction with Edit label to enable you to duplicate labels objects and then edit the size to apply them to a different label size When you click on the duplicate button you are presented with a message box asking for the duplicated label template name enter a name and click OK to save and create your duplicate loc
90. y user fields you have defined will automatically be checked in the Column Order Administration Portable and Scanning w i ff Sample Mass Dispo TYPES units reasol F Projects Projects sample number Location SubLocation Batch number Sample type External reference Mass Measurement Reagent Introduction date Booked in out Last booked out Last booked in Project Notes Parent Retired Disposed User Field 12 User Field 13 User Field 14 User Field 15 User Field 16 User Field 17 User Field 18 CONSENT DATE SHIPPING ID User Field 10 User Field 09 GENDER STORAGE H SOURCE User Field 04 IG OS SOR RR0 0000 Click here to return to CONTENTS Internal messaging Within the Pro curo software you have the ability to send messages from one Pro curo user to another this function is useful if you want to leave your colleague a message about an experiment and or process that you have started but not finished it can also be used to alert users that samples need to be reviewed and or amendments to data need to be made This function can also be used by administrators to advise users of updated access rights or approved project status To find the Messaging screen navigate to the Locations amp Samples ribbon tab and click the Open icon you will be presented with the messages screen here you can select your In Box default starting tab or your Sent messages tab bot
91. ystem can very quickly and easily be booked in out this allows you to hold the samples location within your storage system but ET identify that that sample is outside the storage system but using the history record you H 1 ji T can also find out who removed the sample and how long they were out for Jit Split Move id Scanning Reporting vok Book Add to My Reti in Samples Samples To book in out move your mouse to the samples panel and select the sample or multiple samples using Shift or Ctrl you wish to book in out then click the right mouse Bgl anes eect ampie olf button for the quick access samples menu and click the book in or book out icon Current location Pro curo LOOQ00001 0 sul alternatively you can also find the same icons in the Locations and Samples ribbon tab Sample Number Location SubLocation Batch within the samples group NOTE the samples background colour then changes from white to brown Retire Samples that are no longer in active service but still need to be kept in case of retesting for example can be retired from the system this means that they still remain ea in a storage locations but they are removed from all users views unless the Include b x 2 x E 4 retired samples check box is ticked by an administrator ok Book Addto My BEME Dispose View P ut in Samples history l To retire a sample move your mouse to the samples panel and select the sample or Samples multi

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