Students List
Contents
1. Coordinator from this list 3 Teacher Principal e Select the school district from the District drop down list e The School drop down list is populated according to the District chosen select the School from this list e Enter the social security number of the Cooperating Teacher into the CoOP Teacher SSN field e The Principal drop down list is populated according to the School chosen select the Principal or Vice Principal from this list CoOp v2 User Manual DE doc Page 16 of 30 EPSB 4 Assignments Dates e Enter the Start and End dates for the Assignment into the date fields e Enter the number of weeks for the Assignment into the Weeks field 5 After all data has been correctly entered click Save amp Add Another or Save amp Return Home to complete the Assignment creation process Once the Assignment has been saved the CoOp application will perform validation on the teacher s certification and experience according to 16 KAR 5 040 Section 2 The application will automatically notify you if requirements have not been met and will provide an opportunity to request a waiver Semester Year 2006 200 Student Supervisor Institution l z 2 Student Teacher fa aa Supervisor Coordinator E Teacher Principal District School CoOp Teacher SSN Principal fa Assignment Dates Assignment Start Date p 7 mm dd yyyy a os2. EPSB Education Professional Standards Board Commonwealth of Kentucky CoOp v2 0 User Manual Institution Data Entry Personnel Document Version 1 0 September 12 2006 EPSB This page is left intentionally blank EPSB Table of Contents VET VW oraria Es EE EELEE vacua EAEE E EEDE EEE 5 GOOD Responsibilities a cciriiriinvi risian naiari daia juedawadaolidedudieschava ine 6 Institution Contacts LiStoceisiri trani iniia taneden taaan TEn EEEE AEEA EA 7 Build your Contacts LIST vs csadisi seen init ahiansuediinduun dd eameasehinebabuiieduaedien 7 View amp Maintain your Contacts LISE cncisssnesniscvosnerdnenpeseieecodeioneeonanes 10 Email Contat S itaneatnpaeacetidnn taster aniond EAA ANEEL EEA 12 Students LISii2cc2cccciud iddendigocaiadsnicawsdahidees aitaa aaa 13 Build your Students LIST cetteveninwcdwadenatentdanmtetedtannd dawalein dative denavedeadedyits 13 View amp Maintain your Students LiSt ccccececseeeeeeeeeeeeeeeeeaneeeenes 14 ASSIQNIMETNIES megaroni EEE a E TEE ihinapiadieddadnieadan hes 16 Create New Assignments ssssrrssesssrrrresssrrrreessrrrrressrrrrresssrrrrne 16 Submit Request for Waiver ssssssssssrrrrsrrrrrrrssrrrrrsrrrnrrnnnrrrrnrrrnn 18 View amp Modify Current ASSIQNMENtS ccccccc ese eeeeeeeeeeeeeeeeneeeeeenes 19 Submit Assignments for Approval sicecsssiendaxenvosaneseerinenwnaeeedatvusdnnredea 21 Insufficient Experience Report ss sssssssrrressssrrrressrrrrrersrrrrreresrrr
3. a Assignment End Date 7 J mm dd yyyy Weeks E e Save amp Add another Save amp retumhome Cancel uir CoOp v2 User Manual DE doc Page 17 of 30 EPSB Submit Request for Waiver When saving a new Assignment the CoOp application may notify you that the Cooperating Teacher has not met minimum requirements and will allow you to submit a waiver request Numbers correspond with numbers on example 1 Place a check mark in the Request Waiver box and save the Assignment 2 Once saved this Assignment is available to you and the EPSB Administrator via the Insufficient Experience Report Assignment Add A Cooperating Teacher must have a valid Kentucky teaching certificate non Emergency Probationary for each grade and subject taught Select Request Waiver to submit this voucher to the EPSB Administrator for approval Waiver Request Waiver Semester Semester Fall Year 2006 2007 z All Assignments where the cooperating teacher has failed to meet minimum Standards as set forth in 16 KAR 5 040 Section 2 will be contained within the Insufficient Experience Report This report is only visible to the submitting University Data Entry person and the EPSB Administrators Once the EPSB Administrators perform a review and confirm that a teacher s credentials meet the regulation standards the teacher will appear on the institution s Assignments list see Insufficient Experienc
4. clicking on his her name e View Individual Vouchers 4 Click the icon in the View column to display the payment voucher e Edit or Delete Waiver Requests Waiver Requests may not be edited or deleted if they have been marked complete and submitted for approval 5 Click the icon in the Edit column to modify the Assignment dates and number of weeks 6 Place a check mark on each Assignment you wish to delete and click Delete Selected to remove the Assignment and its corresponding payment voucher e Print Insufficient Experience Report 7 You may print your report by clicking the Print List link at the top of the page CoOp v2 User Manual DE doc Page 22 of 30 EPSB View amp Modify Requests Example t Institution Show All i Showing 3 records a 1 7 Student Institution Teacher School Begin End Date Weeks Status Edit View r Lewis Kentucky Aldridge Ssn County 4 F Barbara J need Incorrect Middle pamine 4 4 mi School 5 ma e Butler Kentucky Sam Salat County State i 01 01 2000 01 01 2000 0 6 4 m Marion University Nevonda am a ol Adair Mison aoe Wilson County 08 26 2006 08 30 2006 5 ape Ranada L University Ranada L High 1 Enter number of rows to be displayed in each page _ set Voucher Example 4 Education Professional Standards Board 7 An Equal Opportunity Employer M F D 100 Airport Road 3rd Flo
5. displayed with all chosen valid email addresses listed The email addresses may be copied and then pasted into the To line of a new email Institution Contacts Show Contacts Search Contacts Import New Contacts PrintList Export Email Showing 13 records P CcoOpContacts_EmailExport 2 bct Notepad iolx aa ky gov aletha ky gov Ahmad ky gov Email City State r aa ky gov Louisville KY Vv aletha ky gov Frankfort KY M Vv Ahmad ky gov Hudson KY M A r r r i O Broadwater Benjamin Howard University of Kentucky Oo rosi Bl m Katrin University of Kentucky L Brue Beverly Focht University of Kentucky m Buffin Brenda Jean Bu Nch University of Kentucky O 1 Delete Selected H Edit View Insert Format Tools Table Window Help Type a question for help X i Mageh as adobe PoF i i AA Normal TimesNewRoman 12 B Z WE E S EAT icase O v a gA A 9 Y S E Options RichText Wie 2a ky cov aletha ky cov Ahmad ky aov UJ Ce Subject CoOp v2 User Manual DE doc Page 12 of 30 EPSB Students List Students in the CoOp application refers to people who have been admitted into an Institution s Educator Preparation program Each Kentucky Institution notifies the EPSB of participating Students and their expected areas of certification through the Admissions and Exit Data The University Data Entry per
6. update a Contact s demographic information or remove him her from your list You may update a Contact s demographic information by clicking on his her name View all existing Contacts Click on Show Contacts to view a complete list of your existing Contacts 3 A list of all your existing Contacts is displayed This list is sorted alphabetically by Name but may be sorted in any other column by clicking the underlined header Once displayed you may update a Contact s demographic information or remove him her from your list Print Contacts Listing 4 You may print any Contact List that is displayed on the screen by clicking the Print List link at the top of the page Remove Contacts from your List 5 Place a check mark for each Contact you wish to remove from your List 6 Click Delete Selected The Contact s are removed from your existing List and are again accessible in the Import New Contacts list Update Contacts Demographic Information 7 Clicking on an existing Contact s name will allow you to view and or update his her demographic information 8 The demographic page contains fields designated with a red asterisk All of these fields must contain valid information before any changes can be saved This is where you give a Title to each contact e Supervisor Coordinator CoOp v2 User Manual DE doc Page 10 of 30 EPSB View amp Maintain your Contacts List Example Show Contac
7. v2 User Manual DE doc Page 29 of 30 EPSB Admissions Exit Contacts Out of State e Belmont University 1900 Belmont Blvd Nashville TN 37212 gt Phone 615 460 6879 gt Nancy McNiel mcniele mail belmont edu e Lincoln Memorial University Box 2000 Cumberland Gap Pkwy Harrogate TN 37752 gt Phone 423 869 6442 gt Rosemary Day Rosemary Day lmunet edu CoOp v2 User Manual DE doc Page 30 of 30
8. View Contact s Demographics Example Institution Contact Details Title Title General Info Name Ahmad Ansari Date Of Birth 06 01 1947 SSN Gender Male Email Ahmad ky gov Phone Numbers Location 859 2726237 Addresses Work Mailing Address Address Line 1 123 Supervisor Lane Address Line 2 i 40145 Hudson KY Institution Address Print List Example Institution Contacts NAME 1 Abbott Alicia Langford INSTITUTION University of Kentucky City Louisville Abell3 Ann Darland Abshear April Dawn Adkins Andrea N Aldridge switzer Amanda Lea Anderson Ann Ansari Ahmad Asher Amy Lynn CoOp v2 User Manual DE doc University of Kentucky University of Kentucky University of Kentucky University of Kentucky University of Kentucky University of Kentucky University of Kentucky Frankfort Louisville Shelbyville Frankfort Taylorsville Hudson Shelbyville Page 9 of 30 EPSB View amp Maintain your Contacts List Numbers correspond with numbers on example Search for existing Contacts 1 Click on Search Contacts to access the Search page 2 Enter a partial or full First and or Last Name OR enter the full SSN and click Search 3 A list of your existing Contacts is displayed This list is sorted alphabetically by Name but may be sorted in any other column by clicking the underlined header Once the list is displayed you may
9. at the top of the page CoOp v2 User Manual DE doc Page 19 of 30 EPSB View amp Modify Current Assignments Example Assignments List Add New Assignment Assignments Complete Print List Institution Show All z Showing 20 records Student Institution Teacher End Date Kentucky State Saleem County High 08 24 2001 08 31 2001 University School gg Butler County University High School cael Adair County University High School Kentucky Franklin Tashawna State Web K County High 08 01 2006 12 31 2006 N University School Caren Kentucky Christian H State 3 Academy of 08 08 2006 12 20 2006 HassanM p University Lawrenceburg Kentucky Caldwell a State County High 08 08 2006 08 25 2006 University School 01 01 2000 06 06 2006 07 06 2 Voucher Example Education Professional Standards Board An Equal Opportunity Employer M F D 100 Airport Road 3rd Floor Frankfort KY 40601 502 564 4606 Toll Free 888 598 7667 Fax 502 564 7080 Fall 2006 2007 Cooperating Teacher Payment Voucher In compliance with 16 KAR 5 040 cooperating teachers supervising a student teacher for this school year shall be eligible for compensation in recognition of this service State funds awarding the service of cooperating teachers shall not supplement the teacher education institution s compensation responsibility State funds will be sent to each public school district for dis
10. check mark for each Contact you wish to add to your list 6 Click Add Selected The Contact s are removed from the Import New Contacts list and are added to your existing List Which is under Show Contacts You will be returned to the Search page and Selected Records Successfully Added to Contacts will appear in red e Print displayed list Numbers correspond with numbers on example 7 You may print any Contacts List displayed on the screen by clicking on the Print List link at the top of the page Build your Contacts List Example Institution Contacts Show Contacts Search Contacts Import New Contacts Export Email Print List SSN SSS First Name aan Last Name Showing amp records 1 Name Institution Email City State m Abbott Alicia Langford University of Kentucky aa ky gov Louisville KY O Abell3 Ann Darland University of Kentucky aletha ky gov Frankfort KY Mv Abshear April Dawn University of Kentucky aa Ky gov Louisville KY Mv Adkins Andrea N University of Kentucky Andrea ky gov Shelbyville KY O ridge swi University of Kentucky AmandaLea ky gov Frankfot KY O Anderson Ann University of Kentucky Ann ky gov Taylorsville KY Mv Ansari Anmad University of Kentucky Ahmad ky gov Hudson KY O Asher Amy Lynn University of Kentucky Amy ky gov Shelbyville KY O Add Selected CoOp v2 User Manual DE doc Page 8 of 30 EPSB
11. e Report section If a teacher s credentials can not be confirmed the EPSB Administrators will notify your institution to begin the official waiver request according to established procedures The Assignment will remain listed in the Insufficient Experience Report CoOp v2 User Manual DE doc Page 18 of 30 EPSB View amp Modify Current Assignments Numbers correspond with numbers on example e View list of Assignments 1 Login to the CoOp application and click Assignments to access your list of current Assignments 2 The Assignments list may be sorted in any column by clicking on the underlined header 3 You may edit demographic information for a Student and or Cooperating Teacher by clicking on his her name e View Individual Vouchers 4 Click the icon in the View column to display the payment voucher If the approval process has begun the status will also be displayed on the voucher e Edit or Delete Assignments Assignments may not be edited or deleted if they have been marked complete and submitted for approval 5 Click the icon in the Edit column to modify the Assignment dates and number of weeks 6 Place a check mark on each Assignment you wish to delete and click Delete Selected to remove the Assignment and its corresponding payment voucher e Print Assignments Listing 7 You may print your Assignments List that is displayed on the screen by clicking the Print List link
12. e for compensation in recognition of this service State funds awarding the service of cooperating teachers shall not supplement the teacher education institution s compensation responsibility State funds will be sent to each public school district for distribution to individual teachers and compensation for non public teachers will be sent directly to them or their individual schools Cooperating Teacher SSN Mills Phyllis J Student Teacher Weeks Begin Date End Date Institution Burdick Ashley Hope 12 08 08 2006 11 30 2006 University of Kentucky KY Principal Supervisor Clifford Brian D Super Super2 School School Address Park City Elementary School 45 Indian Mill Rd Park City 42160 KY Barren County Phone 2707495665 Fax 2707495074 agree that all information has been verified and is correct I Mills Phyllis J agree that all information has been verified and the information is incorrect et eed ee A Pe re re CoOp v2 User Manual DE doc Page 25 of 30 EPSB Help and Application Support Login and Online Help e EPSB website gt http www kyepsb net e Create an EPSB Login gt https wd kyepsb net EPSB WebApps Profile Register self _register aspx e Send an email to the EPSB Helpdesk gt EPSBHelp ky gov e Online help from EPSB gt http www kyepsb net help index asp CoOp Program Help e Send an email to the CoOp Program Administrators gt EPSB CoOp ky gov e Contact CoOp P
13. ent list Update your Students Demographic Information 8 Clicking on an existing Student s name will allow you to view and or update his her demographic information 9 The demographic page contains fields designated with a red asterisk All of these fields must contain valid information before any changes can be saved CoOp v2 User Manual DE doc Page 14 of 30 EPSB View amp Maintain your Students List Example Show Students Search Students Import New Student Print List First Name 5 Sa 2 Last Name 5 sech Showing 7 records 1 Student Institution m Adams Anna May University of Kentucky D Addison Amanda University of Kentucky mi Adkins Andrea N University of Kentucky m Agee Angela Michelle University of Kentucky o Arem Andrew J University of Kentucky mj nold University of Kentucky mi Ashby Amber L University of Kentucky O 1 Update Student Demographics Example 7 Student Details Name Angela Michelle Agee First Name Middle Name Last Name Date Of Birth Gender Email Phone Numbers Location Location FAX Mobile Pager Mobile FAX Addresses Current Mailing Address Address Line 1 10790 Brent Water Place Apt O Address Line 2 Zip Code 1051 City State Independence KY Enter a zip to look up city Institution University of Kentucky School Address University of Kentucky Lexi
14. et Moore eku edu Georgetown College 400 East College Street Georgetown KY 40324 1696 gt Phone 502 863 8176 gt Sherri Warner Sheri_Warner GeorgetownCollege edu CoOp v2 User Manual DE doc Page 27 of 30 EPSB e Kentucky Christian University 100 Academic Pkwy Grayson KY 41143 1199 gt Phone 606 474 3285 gt Sherry Curtis SLCurtis kcu edu e Kentucky State University Hathaway Hall 400 E Main Frankfort KY 40601 gt Phone 502 597 5571 gt Barry Pelphrey Barry Pelphrey kysu edu e Ky Wesleyan College 3000 Frederica St PO 1039 Owensboro KY 42301 1039 gt Phone 270 852 3231 gt Rebecca O Bryan ROBryan kwc edu e Lindsey Wilson College 210 Lindsey Wilson St Columbia KY 42728 1298 gt Phone 270 384 8062 gt Melissa Gibson GibsonM Lindsey edu e Mid Continent University 99 Powell Road E Mayfield KY 42066 9007 gt Phone 270 247 8521 gt Paul Thompson PThompson MidContinent edu e Midway College 512 E Stephens Street Midway KY 40347 1120 gt Phone 859 846 5811 gt Dante Sweatt DSweatt Midway edu e Morehead State University Ginger Hall Morehead KY 40351 1663 gt Phone 606 783 2594 gt Sue Vencill S Vencill MoreheadState edu e Murray State University 2101 Alexander Hall Murray KY 42071 3340 gt Phone 270 809 2118 gt Mamie Padgett Mamie Padgett coe MurrayState edu e Northern Ky University Nunn Drive Highland Heights KY 41099 gt Admissions Geneva Mor
15. gnment Assignments Complete Print List Institution Show All 7 Showing 20 records School End Date Weeks Status Edit View 7 County High 08 01 2006 12 31 2006 5 School Place a check mark in the box to verify that all Assignments have been entered Place a check mark in the box for the Institution s where you have completed Assignments 5 Click Confirm to begin the Voucher Approval Process Assignments Complete Verification Complete All Principal Supervisor Coordinator and Student information has been verified and all assignments have been entered for the following institution s CoOp v2 User Manual DE doc Page 21 of 30 EPSB Insufficient Experience Report All Assignments where the cooperating teacher has failed to meet minimum standards as set forth in 16 KAR 5 040 Section 2 will be contained within the Insufficient Experience Report This report is only visible to the submitting University Data Entry person and the EPSB Administrators View amp Modify Requests Numbers correspond with numbers on example e View list of Waiver Requests 1 Login to the CoOp application and click Insufficient Experience Report to access your list of current Assignments submitted for waiver approval 2 This report may be sorted by any column by clicking on the underlined header 3 You may edit demographic information for a Student and or Cooperating Teacher by
16. ick on Import New Contacts to access the Search page 2 Enter a partial or full First and or Last Name and click Search 3 Alist of potential Contacts will be displayed for your Institution s This list is sorted alphabetically by Name but may be sorted by any other column by clicking the underlined header 4 You may view a person s demographic information by clicking on his her name However changes may not be made on this screen You will be able to make changes when you are on Show Contacts 5 Place a check mark for each Contact you wish to add to your List 6 Click Add Selected The Contact s are removed from the Import New Contacts list and are added to your existing List Which is under Show Contacts You will be returned to the Search page and Selected Records Successfully Added to Contacts will appear in red e Find Contacts regardless of institution association Numbers correspond with numbers on example 1 Click on Import New Contacts to access the Search page 2 Enter a full social security number in the SSN field and click Search 3 The person s record will be listed if he she is found in the EPSB database 4 You may view a person s demographic information by clicking on his her name However changes may not be made on this screen You will be able to make changes when you are on Show Contacts CoOp v2 User Manual DE doc Page 7 of 30 EPSB 5 Place a
17. ngton 40506 1 KY Phone 8592579000 Anticipated Certification s CoOp v2 User Manual DE doc Page 15 of 30 EPSB Assignments Once the University Data Entry person has built a Contacts List and a Students List he she may then create the Cooperating Teacher Student Teacher assignment Create New Assignments Before Assignments can be created your Contacts List must contain at least one Supervisor Coordinator An Assignment is created by accessing the Assignments screen clicking the Add New Assignment link at the top of the page and selecting and entering information into the four categories as follows Numbers correspond with numbers on example 1 Semester e Select a value from the Semester drop down list e The Year will always default to the current school year but may be changed by choosing a different value from the drop down list 2 Student Supervisor e Select the Institution you are creating the Assignment for from the Institution drop down list This should default to your Institution e The Student Teacher drop down list is taken from your Students List created earlier and is populated according to the Institution chosen select the Student Teacher from this list e The Supervisor Coordinator drop down list is taken from your Contacts List created earlier and is also populated according to the Institution chosen select the Supervisor
18. onfirming voucher information Supervisor Responsibilities include e Going to the EPSB website and securing a user id and password e Reviewing and confirming voucher information Principal Responsibilities include e Going to the EPSB website and securing a user id and password e Reviewing and confirming voucher information CoOp v2 User Manual DE doc Page 6 of 30 EPSB Institution Contacts List Contacts in the CoOp application refers to individuals who may be assigned a Title such as Dean Chair Data Entry Cooperating Teacher Supervisor Coordinator etc Most institutions will ONLY be making a Supervisor Coordinator Contacts List Assigning Titles to your Contacts is required to perform some functions within the application as well as a means to enable the EPSB to communicate with different groups of participants The institution Data Entry person begins building a Contacts List by logging into the CoOp application and clicking the Contacts button Build your Contacts List The Import New Contacts area will allow you to begin creating a new Contacts List or will allow you to add a Contact who has not already been added to an existing Contacts List In order for a Contact to show up on the Import New Contacts List he she must have created a Username via the EPSB website http kyepsb net e Find new Contacts associated with your Institution s Numbers correspond with numbers on example 1 Cl
19. or Frankfort KY 40601 502 564 4606 Toll Free 888 598 7667 Fax 502 564 7080 Fall 2006 2007 Cooperating Teacher Payment Voucher In compliance with 16 KAR 5 040 cooperating teachers supervising a student teacher for this school year shall be eligible for compensation in recognition of this service State funds awarding the service of cooperating teachers shall not supplement the teacher education institution s compensation responsibility State funds will be sent to each public school district for distribution to individual teachers and compensation for non public teachers will be sent directly to them or their individual schools Cooperating Teacher Test Sally Rae Student Teacher Weeks Begin Date End Date Institution Kentucky State University KY Taylor Damon 15 08 01 2006 12 31 2006 Principal Supervisor Goodlett Timothy F Campbell Cynthia Meade School School Address Casey County High 1841 E KY 70 Liberty 42539 6718 KY School Casey County Phone 6067876151 Fax 6067878654 Requested By Waiver Requested on Waived By Date Implimented on Armstrong Valerie Gwyn 08 28 2006 Waiver Note Waiver Reasons Summary Teacher does not have valid Kentucky Teaching certificate for each grade and subject taught OR teacher has Emergency Probationary certificate CoOp v2 User Manual DE doc Page 23 of 30 J EPSB Voucher Approval Process After the University Data Entry person has verified that his her as
20. ot in place of any compensation from the teacher education institution The EPSB has developed a web enabled software application to help manage the Cooperating Teacher Payment Program This application called CoOp will enable university data entry personnel cooperating teachers college supervisors coordinators school principals and EPSB staff to enter track and retrieve information necessary for regulation compliance and teacher compensation CoOp v2 User Manual DE doc Page 5 of 30 EPSB CoOp Responsibilities The CoOp application consists of differing levels of screen access determined by user role assignment Each user s role s in the system directly corresponds to his her responsibilities in the Cooperating Teacher processes EPSB Administrators Responsibilities include e Electronically assign roles to participants e Assist University Data Entry personnel with building and maintaining their Contacts and Students lists e Review and approve or deny voucher and waiver requests e Notify participants of program deadlines University Data Entry Responsibilities include e Building and maintaining a list of Contacts and Students e Updating Contacts and Students demographic information e Creating and submitting Assignments for approval Cooperating Teacher Responsibilities include e Going to the EPSB website and securing a user id and password e Updating personal information on the EPSB website e Reviewing and c
21. ris 859 572 6633 MorrisG nku edu gt Exit Gail DeMoss 859 572 5542 DeMossG nku edu CoOp v2 User Manual DE doc Page 28 of 30 EPSB e Pikeville College 147 Sycamore Street Pikeville KY 41501 1194 gt Phone 606 218 5315 gt Janet Abshire J Abshire pc edu e Spaulding University 851 South Fourth Street Louisville KY 40203 2188 gt Phone 502 585 9911 ext 2027 gt Geneva Taylor GTaylor Spaulding edu e Thomas More College 333 Thomas More Pkwy Crestview Hills KY 41017 3428 gt Phone 859 344 3359 gt Evelynn Reinke Evelynn Reinke ThomasMore edu e Transylvania University 300 North Broadway Lexington KY 40508 1797 gt Phone 859 233 8608 gt Lisa Muehleman LMuehleman Transy edu e Union College 310 College Street Barbourville KY 40906 9989 gt Phone 606 546 1641 gt Zelma Collins ZCollins Unionky edu e University of Kentucky 166 Taylor Education Bldg Lexington KY 40506 0001 gt Phone 859 257 8691 gt Gary Schroeder GSchr uky edu e University of Louisville 2301 S Third Street Louisville KY 40208 gt Phone 502 852 3218 gt Dhiane Bradley Dhiane Louisville edu e University of the Cumberlands 7792 College Station Dr Williamsburg KY 40769 6000 gt Phone 606 539 4396 gt Regina Rhodes RRhodes CumberlandCollege edu e Western Ky University 1906 College Hghts Blvd Bowling Green KY 42101 1030 gt Phone 270 745 6571 gt Sheila Raines Sheila Raines wku edu CoOp
22. rogram Administrators at 502 564 4606 gt Sandra Stanley ext 232 gt Carol Martin ext 269 e Mail documents to gt Education Professional Standards Board Attn Sandra Stanley 100 Airport Road 3 Floor Frankfort KY 40601 CoOp v2 User Manual DE doc Page 26 of 30 EPSB Admissions Exit Contacts Kentucky Alice Lloyd College 100 Purpose Road Pippa Passes KY 41844 gt Phone 606 368 6003 gt Rosalind McGee RosalindMcGee alc edu Asbury College 1 Macklem Drive Wilmore KY 40390 1198 gt Phone 859 858 3511 gt Admissions Nancy Fellows ext 2223 Nancy Fellows Asbury edu gt Exit Melanie Kinnell ext 2304 Bellarmine University 2001 Newburg Road Louisville KY 40205 0671 gt Phone 502 452 8037 gt Pam Deskins PDeskins Bellarmine edu Berea College CPO 2317 Berea KY 40404 0002 gt Phone 859 985 3072 gt Lisa Rosenbarker Lisa_Rosenbarker Berea edu Brescia University 717 Frederica Street Owensboro KY 42301 2298 gt Phone 270 686 4230 gt Mary Alice Wethington MaryW Brescia edu Campbellsville University 1 University Drive Campbellsville KY 42718 gt Phone 270 789 5156 gt Leigh Sullivan LJ Sullivan Campbellsville edu Centre College 600 West Walnut Street Danville KY 40422 1394 gt Phone 859 238 5308 gt Donna Plummer Plummer Centre edu Eastern Kentucky University Combs Building Richmond KY 40475 3103 gt Phone 859 622 1828 gt Margaret Moore Margar
23. rrno 22 View amp Modify Requests s ussssssssssesessssrrrrnnnnrrrrnnrrrrnrrrrrresernnt 22 Voucher Approval PROCGSS sisi cites ivccinaandcnrastcceVenieuewdtinadvodaaad tadaeeasens 24 Approval POM inaiaiaidccaubdnansas dopatedinbinedarWeeietemakarmennaeiandaspeuns 24 View Voucher List 5 scat oteen ddiy cece dencuestinawees saede nese iii iaa a A 24 Approve VOUCHEES osspassensein sonini na A O a 24 Help and Application Support sicke ccivwicnmntdennattdudererdbiacessniredanebideaeniite 26 Login and Online HG Gisticonierianas teaser ericaiuammarwavedaaiataatiens 26 CoO Program Help st2cuLonitins paidunes iniiai aaa iai 26 Admissions Exit Contacts Kentucky sciciscseuwiedatnierondawedadtereneriveanadads 27 Admissions Exit Contacts Out of State 00 c cece cece eee ee eee eeeeeeeeeanes 30 EPSB This page is left intentionally blank EPSB Overview In 2000 the Kentucky General Assembly allocated funding for the compensation of cooperating teachers who supervise student teachers Subsequently the Education Professional Standards Board EPSB promulgated regulation 704 KAR 20 706 now 16 KAR 5 040 to implement this initiative Any Kentucky schoolteacher who is supervising a student teacher for an accredited college or university and who meets the requirements set forth in 16 KAR 5 040 is eligible for compensation from the Commonwealth of Kentucky State funds awarding the service of cooperating teachers are in addition to n
24. shby Amber L University of Kentucky 1 Enter number of rows to be displayed in each page Set Showing 3 records CoOp v2 User Manual DE doc Page 13 of 30 EPSB View amp Maintain your Students List Numbers correspond with numbers on example Search for existing Students 1 Click on Search Students to access the Search page 2 Enter a partial or full First and or Last Name OR enter the full SSN and click Search 3 A list of your existing Students is displayed This list is sorted alphabetically by Name but may be sorted in any other column by clicking the underlined header Once displayed you may update a Student s demographic information or remove him her from your List View all existing Students 4 Click on Show Students to view a complete list of your existing Students This list is sorted alphabetically by Name but may be sorted by any other column by clicking the underlined header Once displayed you may update a Student s demographic information or remove him her from your List Print Students Listing 5 You may print any Student List that is displayed on the screen by clicking the Print List link at the top of the page Remove Students from your List 6 Place a check mark for each Student you wish to remove from your List 7 Click Delete Selected The Student s are removed from your existing List and are again accessible in the Import New Stud
25. signments are complete the Voucher Approval Process begins The CoOp application automatically generates an email notification to the EPSB Administrators and the Voucher List is made available to the following participants in the order listed Numbers correspond with numbers on example Approval Path e CoOp Teacher e Principal e Supervisor Coordinator e EPSB Administrators Once all Vouchers have progressed through the Approval Process the EPSB may process payments View Voucher List The process of logging into the Coop Application and Signing Vouchers is the same for all Approvers 1 Login to the CoOp application and click Click here to see vouchers list link to view the vouchers awaiting approval Cooperating Teacher Payment Program Deadline Dates For Fiscal Year 2006 2007 Submission of Waiver Requests 11 25 2006 i Click here to see vouchers list Approve Vouchers After viewing his her Voucher List each Approver will approve the Vouchers in the following manner 2 Click the icon under the Sign column to display the individual voucher 3 Review the voucher for correctness and either approve or deny by selecting the appropriate radio button 4 Note a reason by making a selection from the Reason drop down list 5 Click Sign Digitally to complete the process CoOp v2 User Manual DE doc Page 24 of 30 EPSB Voucher List Example Vouchers List Seme
26. son begins building a Students List by logging into the CoOp application and clicking the Students button Build your Students List Numbers correspond with numbers on example e Find new Students 1 Click on Import New Student to access the Search page 2 Enter a partial or full First and or Last Name OR enter the full SSN and click Search To find all the A s or B s etc enter an a in the last name box All students whose last names begin with an a will appear 3 Alist of potential Student Teachers this list will come from your institution s Admissions and Exit Data will be displayed This list is sorted alphabetically by Name but may be sorted in any other column by clicking the underlined header Once Student s have been displayed they may be added to your existing List You may view a student s demographic and anticipated certification information by clicking on his her name e Add new Students to your List 4 Place a check mark for each Student you wish to add to your List 5 Click Add Selected The Student s are removed from the Import New Student list and are added to your existing List Found under Show Students Student List Show Students Search Students Import New Student SSN First Name fp _ Last Name E 2 1 Student Institution Adams Anna May University of Kentucky Addison Amanda University of Kentucky A
27. ster l z Year z Showing 10 records 1 Student Teacher Institution Burdick Ashley Hope Mills Phyllis J University of Kentucky 08 08 2006 11 30 2006 Salat Nevonda Mills Phyllis J Kentucky State University 09 09 2006 05 05 2006 Saleem Hassan M Mills Phyllis J Kentucky State University 08 08 2006 12 20 2006 Sam Marion Mills Phyllis J Kentucky State University 08 01 2006 12 31 2006 Sam Marion Mills Phyllis J Kentucky State University 08 26 2006 08 30 2006 Sanders Matt R Mills Phyllis J Kentucky State University 08 08 2006 08 25 2006 Scott Nickolette Patricia Mills Phyllis J Kentucky State University 01 01 1901 12 31 2009 Scott Nickolette Patricia Mills Phyllis J Kentucky State University 09 09 2001 05 02 9000 iT lor mon Mills Phyllis J Kentucky State University 08 10 2006 08 25 2006 aylor Damon Mills Phyllis J Kentucky State University 08 08 2006 08 20 2006 1 KS KK HK SK HK HK SH SK Enter number of rows to be displayed in each page l Set Voucher Signoff Example nment View Education Professional Standards Board An Equal Opportunity Employer M F D 100 Airport Road 3rd Floor Frankfort KY 40601 502 564 4606 Toll Free 888 598 7667 Fax 502 564 7080 Fall 2006 2007 Cooperating Teacher Payment Voucher In compliance with 16 KAR 5 040 cooperating teachers supervising a student teacher for this school year shall be eligibl
28. tribution to individual teachers and compensation for non public teachers will be sent directly to them or their individual schools Cooperating Teacher SSN Mills Phyllis J Student Teacher Weeks Begin Date End Date Institution Ashby Amber L 11 09 21 2006 11 15 2006 Mo of Kentucky Principal Supervisor Clifford Brian D Super Super1 School School Address Park City Elementary 45 Indian Mill Rd Park City 42160 KY School Barren County Phone 2707495665 Fax 2707495074 Status Reason Signed Off On CoOp Teacher has Signed Completed 8 22 2006 5 14 43 off Successfully PM Completed 8 22 2006 5 16 05 Successfully PM Completed 8 22 2006 5 15 17 Clifford Brian Successfully PM D Mills Phyllis J Supervisor has Signed Off Super Super Principal has Signed Off CoOp v2 User Manual DE doc Page 20 of 30 an PSB Submit Assignments for Approval When the University Data Entry person has completed all Assignments he she must verify assignment completion to begin the approval process Assignments may not be edited or deleted once they have been verified complete and submitted for approval Numbers correspond with numbers on example 1 Login to the CoOp application and click Assignments to access your list of current Assignments 2 Click the Assignments Complete link at the top of this page to display the verification screen Assignments List Add New Assi
29. ts Search Contacts Import New Contacts Print List Export Email Showing 4 records Name Institution Email City State 7 Abbott Alicia Langford University of Kentucky aa ky gov Louisville KY Oo ell Aletha Darland University of Kentucky _ aletha ky gov Frankfort KY m i University of Kentucky O Supervisor University of Kentucky Ahmad ky gov Hudson KY m 1 Enter number of rows to be displayed in each page 15 Set Update Contact s Demographics Example Institution Contact Details Name First Name Ahmad Middle Name Last Name Ansari Date Of Birth fos o1 fhar mm dd yyyy SSN Gender Mae Email Phone Numbers Location Location FAX Mobile a I Pager a Mobile FAX mh Addresses Work Mailing Address Address Line 1 Address Line 2 Zip Code City State Enter a Zip to look up city Institution Institution University of Kentucky Institution Address University of Kentucky Lexington 40506 1 KY Phone 8592579000 __Save Changes Cancel CoOp v2 User Manual DE doc Page 11 of 30 EPSB Email Contacts Numbers correspond with numbers on example e Select Contacts 1 Place a check mark for each Contact you wish to email e Retrieve Email Addresses 2 Click the Export Email link at the top of the page 3 A window will be
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