PBS archive add on CPS - Manual Part C - User Manual -
Contents
1. Project definition persons responsible v Project definition description Description Project definition persons responsible Maximum No of Hits 4 gt y e Diagram 7 Search helps for the project definition example with transaction PBS CJ08 The selection criteria for the default list can be entered in the search help of the PBS ar chive add on CPS As a last selection criterion the data source can be selected in a popup Froject def Restrict Value Range 1 Froject definition persons responsible Froject definition descriptian ih ii Project definition es Data Source Description 1 DB archive 2 DB 3 arch i F O K baximum Mo of Hits JIE COA vc ica es Diagram 8 Popup for data source selection If the program does not find a PBS index to determine the default values from the archive with the selection criteria a message is displayed with the proposal to read the SAP ar chive sequentially However this can take some time PBS a 7 software Diagram 9 Note referring to the way to determine data roject definition description roject definition persons responsible roject definition description TORE E T Proiect definiti ibl a Project definition d iption g UONMAAMmA 4 00001 Reparatur Triebwerk 05 01 2000 A 00097 Reparatur Triebwerk 07 01 2000 00098 Reparatur Triebwerk 07 01 2000 4 06331 Engine Repair 25 05 2000 i A 002. Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add on CPS discussed in this manual runs with the basis programs of SAP AG 69190 Walldorf Baden Germany system R 3 releases 4 0B to 4 7 Enter prise correction levels a to z PBS a software 2 Application Functions 2 1 Navigation in the PBS archive add on CPS up to 4 5x PBS has integrated in its software a start menu which corresponds to the SAP standard menu S000 after having registered in the SAP system The only difference is the addi tional function button PBS archive add ons In order to use this menu you only have to enter start menu PBS PBS for users in all 4 0 releases and PBS PBS_ 45 in release 4 5 After pressing the button you get to the main menu transaction for the PBS archive add ons by which you can address the different modules in a comfortable way Accounting Logistics Personnel Master record changes Utilities stem Help gn ece cne anoa AA Ow PBS archive TET ons Utilities Accounting Logistics Personnel Master record changes Utilities system Help Financial accounting fe ece can 5500 na OB P Con
3. 098 Reparatur Triebwerk 07 01 2000 i A 06331 Engine Repair 25 05 2000 Diagram 10 Default list The alternative search paths are available to the user only if the collective search help is modified in the SAP standard see administration manual As the collective search help was modified in the SAP standard the alternative search path is always displayed as an option if the collective search help is chosen via the field This also applies to the standard SAP transactions However if the PBS search path is called for a standard SAP transaction the system automatically selects the database as a data source PBS software 19
4. PBS a software PBS archive add on Project Systems Manual Part C User Manual Compatible with SAP R 3 4 0 SAP R 3 4 6 SAP R 3 Enterprise SAP Certified April 03 2007 Powered by SAP NetWeaver 2003 2008 PBS Software GmbH Schwanheimer StraBe 144a 64625 Bensheim Phone 49 6251 1740 Fax 49 6251 174 174 Ea 4 eMail info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Ben sheim SAP R 3 SAP ERP SAP NetWeaver ABAP are registered trademarks of SAP AG Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS a software Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compliance A conclu sive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during internal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into practice the requirements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data accesses to archived and da
5. cription of the transactions in the SAP documentation 2 3 1 Display Transactions up to 4 6B PBS SAP Transaktionserlauterung 4 0 PBS CJ03 CJ03 Display Work Breakdown Struc X X ture X X PBS CJ08 CJ08 Display Project Definition x x xX PBS CJ13 CJ13 Display WBS Element x x xo PBS CN23 CN23 Display Network PBS CJ31 CJ31 Display Project Original Budget X X X PBS CJ43 CJ43 Display Project Revenues X X X X X PBS CJ41 CJ41 Display Project Plan X X PBS CN41 CN41 Structure Overview X X X X PBS CN43 CN43 Overview WBS Elements PBS CN46 CN46 Overview Networks PBS CCJI3 CJI3 Project Actual Cost Line Items Tab 1 Display transactions of the PBS archive add on CPS up to release 4 6B Overview ER ee Project Definitions PBS a software 2 3 2 Display Transactions from 4 6C PBS CJ03 PBS CJ43 CJ43 Display Project Revenues X cas PBS GJI5 CJI5 PBS CPSE PBS CN42N CN42n Overviews X Project Definitions Tab 2 Display transactions of the PBS archive add on CPS from Release 4 6C PBS a software 2 4 Display Data Source The display transaction dynpros in the PBS archive add on CPS are extended by the field ARCH Archive that displays information about the origin of the data An indicator in the field Arch displays that the data was determined from the archive If the field is empty the data is accessed to the SAP database lalete enh Wemin Geri l
6. evies e yaan elj A IHI 8680 GHAR SD S5 fe eon Display Project definition ra Settlement rule 1 1200 P Inv st 1200 Archive i Basic data CoN N data Administration i Long txt System status Archive indicator ser status Organization Respons person CO area Applicant no Company code Business area Plant start date ay lah ifs tele Location Finish date AIP uel lt ale Functional area Factory calend 01 Profit center Time unit DAY Proj currency Diagram 3 Display data source PBS a software 10 2 5 Selection of the Data Source for List Displays In the selection screen for list displays the PBS display transactions differ from the SAP original by the parameter to select the data source for the read access 1 DB archive 2 DB 3 archive By entering the appropriate number 1 2 or 3 project data is displayed either from the SAP database the archive or from both data sources 1E CEG GHB Sates ee Project Info System Structure initial Screen Q amp f Jal E j E amp DB profile Ca PS Info profile Ea Status Maintain Header Text E Delete Header Text Project information system PS Info profile 000000000001 Project Networkorder Activitwoperation Materials in network Selection of the data source Meet iT 1 DB 4rchive 2 DB 3 Archive Diagram 4 Selection screen of transaction PBS CN41 PBS software 17 If all delimitations have been entered cor
7. he SAP archive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive index is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to subse quent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into account the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tripled by performing data archiving Thus time is saved for the data backup software Table of Contents 1 Introduction 2 Application Functions 2 1 Navigation in the PBS archive add on CPS up to 4 5x 2 2 Navigation in the PBS archi
8. rectly a list with the requested projects is dis played The list screen is constructed identically to the SAP transactions but extended by a column with the archive indicator A With this indicator you can see whether the pro ject displayed is in the PBS archive add on CPS or in the SAP database If it is in the ar chive the column contains a Otherwise it is empty o8 18 6 888 anna Hf oe Project Info System Structure Overview BRB RR PARE G2 BHF lp G Prora BF tory Bs a E E B DA amp a do Archive indicator Vorgang 0010 Eigenbearbeitung gt Element 1000 gt Element 1100 Vorgang 0020 Eigenbearbeitung gt Element 2000 gt Element 2100 gt Element 2200 gt Element 3000 gt Vorgang 0040 Framdbearbeitung gt Vorgang 0040 Primarkosten t HE Diagram 5 List display PBS software 12 3 Display of archived Project Line Items The transaction CJI3 displays project line items within the information system which means documents from the Tables COBK and COEP Both tables can be archived via the SAP archiving objects CO_ITEM and PS_ PROJECT The archiving object CO_ITEM data is displayed using the PBS archive add on CCO The archiving object PS_ PROJECT data is displayed using the PBS archive add on CPS We recommend using both products All line items can be archived using CO_ITEM be fore the project itself is archived Otherwise all line items for a p
9. roject are archived during the archiving with PS_ PROJECT An index for the documents that have been archived with PS PROJECT is created to correctly display the line items actual costs using the PBS archive add on CCO transac tion If the PBS archive add on CPS is used without CCO the line items actual costs are dis played via the transaction PBS CPS_CulI3 In this case the data is only read from the ar chiving object PS_ PROJECT If the PBS archive add on CCO and the PBS archive add on CPS are used the PBS ar chive add on CCO software is leading If you now call the transaction PBS CPS_CuI3 a branch is made to the PBS archive add on CCO software in the background and the ar chived line items are determined via the CCO indices The same procedure also applies for the transactions PBS CJl4 and PBS CPS_Cul4 to display projects line items planned costs which means documents from Tables COBK and COEJ PBS a software 13 4 Search helps From release 4 6C elementary search helps for the fields project definition WBS element and network in the PBS archive add on CPS are available In comparison to the original SAP search helps the PBS search helps determine the default values not only from the database but also from the archive They are marked with the indicator Project def Project definition persons responsible Project definition description 4 Ih KDIS Project definition description Project definition
10. tabase data and meanwhile also to data that is located on decommissioned SAP sys tems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out successfully This is the basis for a permanently high performing SAP system In principle you can in deed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner us ing SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Com plete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly and easily access your archived data even after data archiving during your day to day business The unrestricted data access is realized by an intelligent indexing concept It extends t
11. trolling Project System T i add on CPS Projects Controlling Infos mo Archive Cus tomizing system Help G 2 10 0608 SHB SDSS fA OR PBS archive add on CPS Project System Diagram 1 Navigation via the PBS start menu PBS a software 2 2 Navigation in the PBS archive add on CPS from 4 6 From the Easy Access menu you can easily navigate via the button User menu through the functions of the PBS archive add on CPS This is possible when your system admin istrator has added the role activity group to your user profile v PBS archive add ons 7 4 Accounting J Financial accounting J Controlling Froject system I Frojects p O Controlling gt E Info system p O Archive e b O Customizing b gt O Logistics p O Human resources J Master data changes J Utilities fo PBS UTIL_ACCESS DOC PBS Documentation Guide Diagram 2 Navigation via the SAP Easy Access PBS a software 2 3 Display Transactions With the current version the following display transactions for the PBS archive add on CPS are available which read project data from the operative PS tables of the SAP sys tem as well as from the PBS index In general these functions can also be called via the PBS navigation helps described above In principle the display transactions correspond in their functionality to the corresponding SAP transactions Therefore special training for users is not necessary You can find the detailed des
12. ve add on CPS from 4 6 2 3 Display Transactions 2 3 1 Display Transactions up to 4 6B 2 3 2 Display Transactions from 4 6C 2 4 Display Data Source 2 5 Selection of the Data Source for List Displays 3 Display of archived Project Line Items 4 Search helps PBS a software m O O O oOo NOO OI ob A WW 1 Introduction The PBS archive add ons are constructed in modular form and cover the application modules FI SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific instal lation manual manual part A This manual on the display transaction and application programs was written to support you when using the PBS archive add on CPS Please see the administration manual part B regarding construction and administration of the PBS archive add on CPS The modular user manual of each PBS archive add on is composed of partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion
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