User Manual
Contents
1. egitor Emate namasi gt Generate Suoscrive Unsuseribe Form gt Change Mail gt Export Waling Lst PSPING 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 21 Yy PSPINC Building Software Technology to Help Your Business Online 9 3 Subscribe and Unsubscribe Forms 1 NewsMAIL provides a tool to generate Subscribe and Unsubscribe forms to place on your website to add and remove users from your Mailing List automatically To generate a form click on your Mailing List in View Mailing Lists and select Generate Subscribe Unsubscribe Form from the options at the top of the page 2 Select the type of form you wish to create from the dropdown and the Success and Failure URLs you want to use You may enter a page on your own website if you have one prepared 3 Select the form fields you would like included in your form This information will be included in your mailing list for use in Replacement Codes for Mail Merge functions Click on Generate Form when you have made your selections 4 Select and copy the code from the pop up window and paste it into your website or have your website designer do this for you You may preview the form using the Preview button in the pop up window Generate Form Werkgreup UserWorkGroup Maiing List Name Use detsut page provided by Newsmail O Use your own page hiss the URL of he page loaded when a subscription is suc2. 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 19 Niy PSPINC Building Software Technology to Help Your Business Online 8 2 Social Links This screen is where you can set the value for the social links that can be automatically included in your newsletter broadcasts Linked icons will only be included in the newsletter for fields that have been filled out Icons can be generated for Facebook Twitter Google Linkedin and Bloguru a free blogging software from PSPINC If you do not have a Bloguru account and would like to request one visit http en bloguru com home signup to set up an account Enter the address for your social media account s in the format of http en bloguru com newsmail and save your changes M AIL Welcome user lastname Timezone AmericaL on Angeles Edt Logout Social Links These wilappoar ate oy ours erum ry eh sec ee UserWorkGroup E frown scape com x a S When you broadcast your newsletter the links will be displayed as icons in the upper right corner of the email Heong PSPINC Newsletter 10 03 2013 C PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 20 Yy PSPINC Building Software Technology to Help Your Business Online 9 Additional Features 9 1 Rejected Email To view emails that are being rejected go to the View Mailing Lists screen and click on Check under
3. Reserved No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of PSPINC As between the parties PSPINC retains title to and ownership of all proprietary rights with respect to the software contained within its products Every effort has been made to ensure that the information in this manual is accurate PSPINC is not responsible for printing or clerical errors Information in this document is subject to change without notice Please refer to our Privacy Policy at http www pspinc com page privacy for more details 2 What is NewsMAIL NewsMAIL is an email marketing service that broadcasts email blasts to mailing lists If you have ever experienced the hassles of sending out identical emails to multiple recipients you will appreciate how NewsMAIL simplifies this task and provides a user friendly interface 3 Who Should Use NewsMAIL NewsMaAIL is available for use by business education and nonprofit organizations 4 NewsMAIL Account Types amp Features There are four types of NewsMAIL accounts available to users NewsMAIL 30 Day Free Trials NewsMAIL Standard NewsMAIL Professional and NewsMAIL Prepaid Different features are available based on the type of account a user is subscribed to To upgrade to an account with more features please contact sales pspinc com Mailing Lists All Accounts Unlimited mai
4. and not send your recipients to www example com Welcome user lastname AEG theip Logout MallAdmn MalingLict Admin Files Logs Settings Compose Mail Theme pe Newsletter Title cy OO Headline Headline Article Headline Lorem ipsum delor sit amet consetetur sadipscing lir sed dam nonumy eirmod tempor durt ut labore at dolore magna alquram era seq lam voluptua at varo eos et acousam Stjusio duo dolore oles rebum Stat cita kas d gubergren Lorem ipsum dolor sit amet conselelur sadpseng el Article Headline Laram ipsum delor sit amet consetetur sacipscng slir sed dam nonumy eirmod tempor mdunt ut Izbore st dolore magna aliqurarn erat sed diam voluptua At waro ese acous am eljuso duo dolore lea ebum Stele kas d gubergren Loremizsum dolor sit amet conselersacioseng eit o company Name intogeramnis cam Aadress Ciy State zip munwarample com o cel Trene Ener alas gt Copane conien roose ESBEN 9 When you have finished entering your contents you may choose to Broadcast your newsletter immediately schedule the broadcast at a later date or Save your newsletter and return to edit or broadcast it at a later time Broadcast inmediately Scneavle Broadcasting Save as New Mu Ania Mag List Ain Fes View Logs States User into Nem asenner or Bem Som Pushin inc PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Awww pspinc com 1
5. custom theme when composing newsletters Please note that if you created themes in an older version of NewsMAIL you can access them under through the Mail Admin under Migrated Themes PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Awww pspinc com 24 Yy PSPINC Building Software Technology to Help Your Business Online 10 FAQ What is a Mailing List A mailing list is a collection of names and addresses used by an individual or an organization to send information to multiple recipients Can I create more than one Mailing List Yes NewsMAIL users may create as many Mailing Lists as their campaigns require I have a lot of emails stored in a notepad file Can add them to my Mailing List Yes you can use the Import feature to add all the emails to your mailing list or you may copy and paste them into the list in a batch I forgot to add an email address to my mailing list Can do that now Yes you can add a single email address to your Mailing List You may do so by clicking on the Add button next to your mailing list in the View Mailing Lists page Click on Register Emails Individually to add an email address and associated field information or simply add email addresses to the Emails to Register field click on the Add button and follow the steps to add your additional addresses to the Mailing List How do import a lot of mailing addresses in my Mailing List Create a tex
6. on Create to complete the creation of your Mailing List PSPING 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Awww pspinc com 5 Niy PSPINC Building Software Technology to Help Your Business Online 3 Add Email Addresses to a Mailing List Now that you have a Mailing List you must add email addresses to it To begin hover on the Mailing List Admin tab and select View Mailing Lists to open the Mailing List management screen From this screen you have several options as to how you can add email addresses to your Mailing List s XSMAIL en AER O Logout MaitAdnin Maiing st Adin Fes Logs Slings View Mailing Lists Workgroup UserWorkGroup E ee ea ae Test 1 Egon meat neck Epon Date Bn cra gon ate 1 ExampletiaungList 4 3 1 Copy amp Paste Batch Email Addresses The first option is to add email addresses by copying and pasting them To enter email addresses this way click on the Add button for your Mailing List This will take you to the Add Email screen You can paste as many email addresses one per line as you need into the text box When you have added your addresses click on the Add button SSMAIL oe Vue ne AmedcalLos Angeles Eat Logout Mail Admin gt MailingList Admin Fes Loos Settings Add Email gt Register Emani Inaividualy Indicates required fets Wororoup user
7. s you wish to send your newsletter to from the mailing lists displayed in the Mail To section 4 Enter a Mail From name Mail From email Reply To email and Subject in the fields provided 5 If you wish to add attachments you can do so by clicking on the Add Attachments button and following the steps to select your file 6 When you are ready to enter your content click on the Next Step button at the bottom of the page This will take you to the Compose Content screen PSPING 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Awww pspinc com 12 ny PSPINC Building Software Technology to Help Your Business Online 7 The Compose Content screen will have all the elements of your newsletter Click on the yellow button at the bottom of each element to edit the content of that element This will open the HTML editor which will allow you to format your text and insert images and links using the tools at the top of the editor All themes will also include Header and Footer elements The Header is where you enter the title and date of your newsletter broadcast The footer MUST contain your company name and contact information to comply with the CAN SPAM Act so you will want to edit that information here Please note that you will need to update the pre set links for www example com and info example com as well as the text in order for the broadcast to send with correct links
8. 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 18 Ny PSPINC Building Software Technology to Help Your Business Online 7 2 Statistics The Statistics screen will show you statistics relating to your Mailing Lists for the date range you select at the top of the page This will include the number of email addresses in the list how many subscribers were added during that period and how many unsubscribed from the list You may view more detailed by clicking on the Mailing List name to view the email addresses that subscribed or unsubscribed and the date the action was taken SEM AIL enei Amarican ZEM O Logout Wal Aan Maing LetAdmin Fies Statistics start os012013 End 10012013 Workgroup UserWorkGroup No Malling List Name mall Adress Count Subscribe Stats Unsubscribe tats 1 Test i a o 2 ExampedatingLt 4 a o 8 Settings You may save settings for your account information and social media accounts in the Settings menu 8 1 My Account This screen is where you set your preferences for your Email Address First and Last Names and Default Timezone You may also change your password from this screen Mal Adrea MalngLetAdmin Fies Loos My Account sociai Links Indleates required tds Usemame example_user Eman usordpemaitcom rust ame user LastName lasiname Timezone Amercartos anges Gur 7 00 z Grange Password coe EE PSPING
9. 25 957 0808 http Avww pspinc com 17 Yy PSPINC Building Software Technology to Help Your Business Online 7 Logs Logs will be where you will find reports and detailed information about your newsletter broadcasts There are two screens in the Logs menu 7 1 View Logs 1 Logs allow you to view a summary of the details of a broadcast including the date and time of broadcast Mailing List s it was sent to number of successes and failed emails who sent it the Subject and view a preview of the contents Click on the Content button for the broadcast of your choosing to view this information To view a preview the newsletter that was sent click on View Email Content on the Send Log Contents screen 2 To view more detailed information from the reports you enabled when setting up your newsletter click on Reports for the newsletter in question Welcome user lastname Jerica as Angeles Edt Logout View Logs Workgroup UserWorkGroup 3 Select the report you wish to view Click Report will show which links were clicked in your broadcast and Open Report will show who opened your email newsletter and display a graph of the first two weeks open activity Click Report CE ennen open repon subject Cheek Open Report Sent 06 25 2014 12 08 PM URL Link Cek count chek Rate Not Opened Emane htipipspnc com 201 Unique 2 4 Recipients have not clicked 80 vew PSPINC
10. 3 Yy PSPINC Building Software Technology to Help Your Business Online 5 Saving and Broadcasting Your Newsletter When you have completed entering and editing the contents of your newsletter you will have a few options to choose from in order to save or broadcast your newsletter 5 1 Broadcast Immediately 1 If you are ready to send your newsletter as soon as you are finished composing click on the Broadcast button at the bottom of the Compose screen and select Broadcast Immediately This will pop up a dialog window where you can see the options you entered for the Mail From Reply To and Subject fields so that you may confirm that the information is correct 2 You may preview your broadcast by clicking on the Preview button if you wish to view it prior to broadcasting If all of your information is correct and you are ready to broadcast click on the Next button Broadcast Immediately Man From Name user asimame Mani From Emar user emaicom Reply To Emain usergemar com Subject Example 3 Select Broadcast Without Save if you do not wish to save a copy of your newsletter This is not recommended if you have not previously saved your newsletter Select Save amp Broadcast to save a copy of your newsletter and send it to your selected Mailing List s 4 You may cancel and go back to the Compose screen at any time before you broadcast by clicking on Cancel You may go back a step by clicking on Bac
11. Yy PSPINC Building Software Technology to Help Your Business Online 36 MA User Manual Copyright 2015 PSPINC Ny PSPINC Building Software Technology to Help Your Business Online Table of Contents About NewsMAIL 1 Copyright Information 2 What is NewsMAIL 3 Who Should Use NewsMAIL 4 NewsMAIL Account Types amp Feature How to Use NewsMaAIL 1 Log In to Your Account 2 Create a Mailing List 3 Add Email Addresses to a Mailing List 3 1 Copy amp Paste Batch Email Addresses 3 2 Copy amp Paste Individual Email Addresses 3 3 Import a Mailing List 3 4 Export a Mailing List 4 Compose a Newsletter 4 3 Email From Theme 5 Saving and Broadcasting Your Newsletter 5 1 Broadcast Immediately 5 2 Schedule Broadcast 5 3 Saved Mail 6 Using the File Manager 7 Logs 7 1 View Logs 7 2 Statistic 8 Settings 8 1 My Account 8 2 Social Links 9 Additional Features 9 1 Rejected Email 9 2 Empty Mailing List 9 3 Subscribe and Unsubscribe Forms 9 4 Replacement Codes and Mail Mergi 9 5 Custom Themes im mn N m Poi H H ABRWNERROOCOCDRHYDUNARERTOMDMHUDANUUKNH wwww w PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 2 Ny PSPINC Building Software Technology to Help Your Business Online About NewsMAIL 1 Copyright Information Copyright 2015 PSPINC All Rights
12. adline Headline PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 11 PSPINC Building Software Technology to Help Your Business Online When you have selected a theme you will be taken to the Enter Details screen You will select your newsletter options here EMAIL ae Compose Mail Theme Select Theme gt Eni lt Previous Step Nest step gt Ingicates requred Teide Connmoprons Deivery Receipt T cick Through Recepiemat usergemar com MalTo UserWorkGroup est 1 E Erampiematinguist 4 Mai From ame user iastname Mal From Emaii Reply To Emai Subject attachments OMB max Select Theme gt Ente lt Previous Step Neat Step gt 1 Delivery Receipt Selecting this option will send a notification to the email account of your choice when your broadcast is complete The email will include information on the number of emails delivered successfully and the number of emails that failed When you check the box for Delivery Receipt a Receipt Email field will appear Enter the email address where you want the delivery notification to be sent 2 Click Through Click Through Tracking tracks how many recipients clicked on which links in a given newsletter broadcast You can view the results in the Logs Page by clicking on Reports and selecting Click Report for the newsletter broadcast 3 Select the Mailing List
13. cessful if you d ike to use your own page check Use your own page and enter the URL Failure URL Use detsut page provides by Newsmsi Use your own page This ia the URL ofthe page loaded when a subscription has failed f you s ike to use your own page check Use your own page and enter the URL Set Form Fields Email Fis Emas Acres Please selec the flds which you want to include inthe subscribe from the following For esch of he felis please enter a labe if you use i Also please check fit is s required feid FirstName D Last Name Cancel PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Awww pspinc com 22 PSPINC Building Software Technology to Help Your Business Online 9 4 Replacement Codes and Mail Merge Replacement Codes can be used to create a newsletter blast personalized for your recipients using a mail merge function When you broadcast your newsletter the replacement codes will use the information in your Mailing List to personalize the email to the recipient 1 You can set up a Mailing List to use Replacement Codes by registering email addresses individually When you have finished entering your information click Save at the bottom of the page Confirm the details you have added on the Confirmation screen to register the address and information to your Mailing List 2 When you have finished entering your information set up your email an
14. d compose the contents using in front of the field name you wish to use for your merge such as Dear prefix lastname which would be displayed in the broadcast as Dear Mr Smith in Mr Smith s copy of the newsletter Register Email indicates requied fects Wrkgoup ating List Name mat Replacement Codes Replacement codes allow you to person Fst Name petrstnamey Last name meastname ile Name midename Pre ehpretny sum esum sx masen Company company Deparment eden TriePestion paves Couniy eounty gt StateiPretecture state cance ES jour newsletter content for each recipient Enter values tor a repiacement cr composing your newsietter use the replacement codes oodename in your content When the newsletier is baad Entered for each email address If a replacement code values missing for an email address then it wil be removed from 2p anp cy eety Street Ases Gstreety a Buang vuiaing Telephone Nunber etelephons Cen Prone Number eanuary Fax Number fax Web adoress web Date of Binn enon ir each email address in your mating iets Then when the codes wil be replaced by the corresponding values you lt 1901 lt January RAs 4 PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Awww pspinc com 23 PSPINC Building Software Technology to Help Your Business Online 9 5 Custom Themes If you wan
15. e Contents HTML box Follow the instructions to set up your options as you would for Text Mail When you are ready to enter your content you will do so using the HTML editor which will allow you to format your text and insert images and links using the tools at the top of the editor When you have finished entering your contents you may choose to broadcast your newsletter immediately schedule the broadcast at a later date or Save your newsletter and return to edit or broadcast it at a later time Compose Mail HTML Inciems required aia Conti pions Davey Racsipt etek Tough Receipt Emai user emailcom Ma To UserworkGroup TEST DEamplaMalinglis 4 Ata From Pamay sariasnams Ml From Emal weer com py To Emi user om Subject Erter your susjedi her Conen Fle Edt set Vew Fome Tabe Tools A e Fomast B I amp FomFamy op Big Font 4 3 Email From Theme The Compose Mail Theme screen will require that you first select a theme before entering any information into your newsletter You may select a category from the menu on the left side of the page to view the themes available in that category You may preview designs and color options in full size by clicking on the thumbnails When you have made your choice click on Select Theme at the top of the page to move on to the next screen Compose Mail Theme neme lt Previous Ne step gt Select Theme Generic a Bova Top Newsletter Title He
16. email will include information on the number of emails delivered successfully and the number of emails that failed When you check the box for Delivery Receipt a Receipt Email field will appear Enter the email address where you want the delivery notification to be sent 2 Click Through Click Through Tracking tracks how many recipients clicked on which links You can view the results in the Logs Page by clicking on Reports and selecting Click Report for the newsletter broadcast 3 Select the Mailing List s you wish to send your newsletter to from the mailing lists displayed in the Mail To section 4 Enter a Mail From name Mail From email and Reply To email in the fields provided 5 Enter your newsletter s Subject in the provided field and content in the Contents TEXT box 6 If you wish to add attachments you can do so by clicking on the Add Attachments button and following the steps to select your file 7 After completing the above steps you can choose to broadcast your newsletter immediately schedule the broadcast at a later date or save your newsletter and return to edit or broadcast it at a later time PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Awww pspinc com 10 PSPINC Building Software Technology to Help Your Business Online 4 2 HTML Mail The Compose Mail HTML screen only differs from the Compose Mail TEXT screen in th
17. er Select Save amp Schedule to save a copy of your newsletter and schedule it to be sent it to your selected Mailing List s at your chosen date and time Schedule Broadcast Mailing Lists ExampleMailingList 4 lt Back Cancel Schedule Without Save Save amp Schedule 4 You may cancel and go back to the Compose screen at any time before you broadcast by clicking on Cancel You may go back a step by clicking on Back 5 You may confirm that your broadcast is scheduled by selecting Scheduled Mail from the Mail Admin drop down menu You will be able to review all scheduled broadcasts from this screen and edit or delete them if necessary before they are broadcast PSPING 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 15 Yy PSPINC Building Software Technology to Help Your Business Online 5 3 Saved Mail 1 If you have finished composing your newsletter and wish to return to edit it at a later date you may save it without broadcasting or scheduling a broadcast Click on the blue Save button at the bottom of the screen and select Save As New This will save your newsletter in the Saved Mail which you can access from the Mail Admin Contents TEXT Example Atachment EEEN EMB max lt Back 2 If you are editing a newsletter that you have previously saved or broadcast you may save a new copy over the old one by selecting Save O
18. in Text Email HTML Email Theme Email Click on Compose Mail in the Mail Admin menu Select the email format you wish to use for your newsletter broadcast from the following options Text Mail Format Text Mail is the simplest format Text Mail broadcasts text only with no formatting All email clients will support this type of email HTML Mail HTML Mail allows the user to style their email broadcast using HTML to format text and add images Email From Theme These are pre designed newsletter themes that allow users to send email broadcasts with formatted text and images The use of a theme does not require knowledge of HTML and the newsletter elements are composed in a visual editor PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com Ny PSPINC Building Software Technology to Help Your Business Online 4 1 Text Mail When you have selected Text Mail you will be taken to the Compose Mail TEXT screen You will select your options and compose your newsletter on this screen Compose Mail TEXT Contem Options Dever Receipt et Tov Recoist mal usor omal con Nia To UserWorkGroup Testi lecameieatingLst 4 Man From Namo use acinar Mai From Emai Reply To man Subject Contents TEXT ssamen GME man 1 Delivery Receipt Selecting this option will send a notification to the email account of your choice when your broadcast is complete The
19. k Contents TEXT Example Attachments Broadcast Immediately ou max Maing Lists coc E ExampieMalingList 4 Broadcast Immediate Schedule Broadcasting lt Back Cancel PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 14 Yy PSPINC Building Software Technology to Help Your Business Online 5 2 Schedule Broadcast 1 If you are ready to send your newsletter as soon as you are finished composing click on the Broadcast button at the bottom of the Compose screen and select Schedule Broadcasting This will pop up a dialog window where you can see the options you entered for the Mail From Reply To and Subject fields so that you may confirm that the information is correct You will also select the date and time you wish to schedule your broadcast Schedule Broadcast Mal From Name user lastname Man From Emain usergemacom Reply To Emai usermemacom Subject Example Please set me sehadue date and tine Attachments Daie 10012013 MB max time ora Pu mE oo m corea ES 2 You may preview your broadcast by clicking on the Preview button if you wish to view it prior to broadcasting If all of your information is correct and you are ready to broadcast click on the blue Next button 3 Select Schedule Without Save if you do not wish to save a copy of your newsletter This is not recommended if you have not previously saved your newslett
20. ling lists with unlimited email addresses Mailing List Statistics All Accounts Reporting and statistics available to log subscriptions and unsubscribes for each Mailing List Subscription Form All Accounts Fully functional subscription form available for use on your website Email Composer All Accounts HTML Text Only and pre designed theme options are available PSPING 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Awww pspinc com 3 Wy PSPINC Building Software Technology to Help Your Business Online Attachments All Accounts Email attachments can be broadcast either as files attached to the broadcast or as links to download attachments Download links are trackable File Management All Accounts File management available for uploaded images and files to be attached to newsletters Open Report All Accounts Open report tracking for HTML and pre designed theme newsletter broadcasts will show you who opened your email and who hasn t as well as which email clients were used to read your newsletter Click Through Tracking All Accounts Detailed click through tracking reports show unique and total clicks for each link as well as a list of which recipients clicked specific links Scheduled Email Broadcasts All Accounts Scheduled email broadcasting is included Compose an email newsletter at any time and schedule it to be automatically broadcast at a future time of your choosing Adverti
21. ng your information click Save at the bottom of the page Welcome user lastname samees ZE Logout Register Email mocas requres neies Wrap UeorWorkGroup Maing Liothame BamploNaiingList Emt wanpra com Replacement Codes Replacement codes alo you to perzonaize your nevaietter content for sach recipient Entar valuas for a repiacemert code for sach emaii address in your maing liste Then vihen camposina your newsietr use te replacernent code eadename n your content When dhe newsletter breadeasted tha coce gt vill be raplaced bythe comesooncing values ou artere for each amai adress Ifa replacement code vale ie missing for an email address fen til be removed from the revel PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 7 Niy PSPINC Building Software Technology to Help Your Business Online Confirm the details you have added on the Confirmation screen to register the address and information to your Mailing List You may enter another address by clicking on Register Another Email or view your Mailing List by clicking on Back to Email List 3 3 Import a Mailing List You can also add multiple email addresses by importing them from a csv xml or txt file If you have a csv xml or txt file with a list of email addresses click on Import from the View Mailing Lists screen Click on Select File and select your csv xml
22. ome user lastname ZEM O Logout Mi sin Upload File Workgroup Usertiorscreup J Select Fe You may follow this same process to upload files from the editors in the HTML Email and Theme newsletter compose screens To add a file from the editor place the cursor where you wish to insert an image click on Insert Image This will pop up the Insert edit Image dialog Click on the folder icon in the Source field to enter the File Manager and click on the Add File button Browse for the file and upload the image file You may then select your image from the files you have uploaded in order to insert it in your newsletter contents Compose Mail HTML Maa To Mal From Name Mai Fram Ema Reply To Ema Subject Contant TA File Browser Fio Uplondod Succasstuly Detvy Receipt ek Tough Receot mat user emallcom T Rehesh m Thumbnsts been aaa vieagoop Fer ArNe Fe tame mateo Capture PNG irin m a oo a Sutji e ELE spec hart Insertedit image Insert datetime Semen R Image descriptar Dimensions x 4 Constrain proportions E Created tantana 0822 PM Files may also be added to Text Email HTML Email and Email From Theme newsletters as attachments using the same method from the Compose screen for Text and HTML Mail and from the Enter Details screen for Email From Theme PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 4
23. or txt file Select your file type from the dropdown and click on Import to upload your mailing list Vee rae WEMAIL eaii Ai wi Mailing List Import ncates eured ts Mating List Name ExampleManingList Workgroup Userworksroup Fue type OSV Separated 3 4 Export a Mailing List You can save a copy of your Mailing List by exporting it and saving the file to your computer To do this click on Export in the View Mailing Lists screen At the Mailing List Export screen select what file type you prefer from the dropdown and click on Export At the next screen click on the Download Mailing List button to download your Mailing List file to your computer XSMAIL sities E toto Wal Adin gt MalingLit Admin Flies Loge Setnge Mailing List Export Mating List Name ExampleMaitingList Wongroup userworroroup FileType CSV Separates m e PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 8 Yy PSPINC Building Software Technology to Help Your Business Online 4 Compose a Newsletter The Mail Admin feature in NewsMAIL allows you to create email newsletters in different formats You can select which format best suits your newsletter Welcome user lastname ze p Logout Mal Admin Maling Uist Admin Fies Lage Compose Mail Select Mall Format text lt html gt theme es c Pla
24. sements 30 Day Free Trials amp Standard All newsletter broadcasts will include small advertisements at the bottom of the newsletter Proffesional amp Prepaid Advertisement free no ads will be displayed on newsletter broadcasts PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 4 Wy PSPINC Building Software Technology to Help Your Business Online How to Use NewsMAIL 1 Log In to Your Account Enter your credentials in the Login fields at the top right hand corner of the screen Check the box marked Remember Me if you wish to save your login information in your browser not recommended for public computers 9 hos ert TE Nor Benen bel 2 Create a Mailing List Before you can broadcast your newsletter you must set up a Mailing List that you will be broadcasting to There are no size limitations for mailing lists for any account type To create a mailing list hover on the Mailing List Admin tab to open the menu and select Create Mailing List from the dropdown Welcome user lastname AmercaiLos Angeles Edt Logout View Maing Lists Enter a name for your new mailing list in the Mailing List Name field and click on Add XSMAIL ae siar Broadcasting Sanco Mal Adin Maling List Admin Create Mailing List Indicates require feds Workgroup User At the Confirmation screen click
25. t file txt a comma separated file csv or an extensible markup language file xml or a tab separated tsv file with your email addresses and use the Import button for your Mailing List at the View Mailing Lists screen and follow the prompts My emails did not import correctly from my file Make sure the email addresses in the file are not already present in the Mailing List and check that the email addresses typed in the file are spelled correctly I changed my mind about my Mailing List s name Can I change it Yes you can do so by going to View Mailing Lists and clicking the Mailing List you wish to rename Click on Change Mailing List Name and enter the new name then click Change to save and confirm the change Can send newsletters based on different time zones Yes Your newsletters will be broadcast in the time zone selected in Settings in your NewsMAIL account I need to send more emails than my current quota allows How do upgrade my account If you would like to upgrade your account please view the available plans at http www newsmail com pricing and contact sales pspinc com to arrange for your new account plan to be set up PSPING 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 25
26. t to create your own newsletter theme with your choice of fonts images text color background color border color and footer color you can design one using NewsMAIL s Custom Themes feature edocs Ss MAIL ee 5 is a Si 19 05 Tha 04 29 23 PM FES THe Olt Create Ne Theme Ype Tiie Edt Delete 1 To create a custom theme select Custom Themes in the Mail Admin menu and click on the Create New Theme button From there you can select if you want a theme with or without a header image Create Theme Indicates required fields Header Anice Footer Theme Name Example Custom Theme Text Font Analielvetica E Boraercoor 12920 B Unkcoor aooo e Mouse Over Color moo 5 lt Change Layout 2 Under the General Tab fill in the Theme Name this is the name your theme will be saved as and will be displayed in Custom Themes in the Select Theme dropdown when you select a theme to compose with 3 Choose the Text Font Border color Link Color Mouse Over Color for each Tab General Header Article and Footer If you have chosen theme with header image select a header image This image will be displayed in your theme s header section 4 You can preview your theme at any stage using the Preview button to see how your theme looks and make changes if needed When you are done making changes click the Create button to save your theme You will now be able to use this
27. the Rejected Mail column for the Mailing List you wish to review This will take you to the Rejected Emails screen where you can view which addresses are rejecting the reason why and the number of times they have rejected in the last 10 broadcasts from that Mailing List You may also filter the information by rejection type and how many times the address has been rejected You may delete a few or all of the rejected email addresses from the Mailing List from this page if you wish to do so You can also export the Rejected Emails list as a report if you wish to do so by clicking on Export in the Rejected Mail column for your Mailing List on the View Mailing Lists screen You will be prompted to open or save the file that is generated in order to view it Rejected Emails Snov eect emas Al E Arenas imat hve veen rsecieamorenan imes EN Reject Type User Unknown over uota O Other necks are efiectve s page Click Emal Address 0 or Tota to sort each iem A Reset Dete 0 0 0 Email Address a 2 5 4 ee a s w ma Ar Reset Delete 9 2 Empty Mailing List You can delete all email addresses in your mailing list without deleting the list itself by going to View Mailing Lists and clicking the Mailing List you want to empty Click on the Empty Mailing List link Click on Remove All Emails button on the confirmation screen to empty the Mailing List Mailing List Matig Ust Nam vengo gt
28. verwrite This will save any changes you ve made and write over the old copy 3 If you are making changes to a saved newsletter but do not wish to overwrite the old file you may select Save As New to save a new copy to the Saved Mail without overwriting the old copy 4 You may edit or view a saved newsletter at any time by visiting the Saved Mail screen in the Mail Admin MAIL Wolcomo user lastname P A i s Angel AES Logout ai aamn wamngustagmn Fies Loge senngs Saved Mail Workgroup UserWorkGroup Saved Mail Count 2 No Last Savod Dato Mail Type Subjoct Actions 1 wman HTL Example of saved HTML newsater Open Derete 2 4 0120130430 PM Toxt Only Examlo of ved tx noveltor open vows PSPINC 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http www pspinc com 16 Yy PSPINC Building Software Technology to Help Your Business Online 6 Using the File Manager NewsMaAIL lets you add files to your newsletters to be used as attachments or inserted images using a File Manager Click on Files in the menu and select Add Files This will take you to the Upload File screen where you can click Select File to browse for the file that you wish to upload on your computer Select the file of your choosing and click on Upload File to add it to the File Manager Once you have uploaded your file you may insert or attach it to a newsletter MAIL Welc
29. workGroup Maling List Name ExampleMaltingList mais To Registe ne email per ine This will take you to the Register Email Confirm screen where you may review the email addresses you entered to ensure that there aren t any broken addresses When you are done reviewing the list click on Add at the bottom of the screen to add the email addresses to your PSPING 1404 140 Place N E Bellevue WA 98007 3915 Phone 425 957 0808 http Avww pspinc com 6 Ny PSPINC Building Software Technology to Help Your Business Online Mailing List The system will not include any addresses that are found to be invalid or duplicates to those already in the list EMAIL o e Maiog ust Admin Fles Loge gt Settings v Register Email Confirm 15 80K to register tne information below Workgroup UserWorkGroup Maing List Name ExampleMaiingList mats to Register 1 abe ematcom o 2 cetegematicom oK a maemaicom oK 4 yamon oK cons ED 3 2 Copy amp Paste Individual Email Addresses To add an individual email address to your Mailing List click on Register Emails Individually on the Add Email screen to access the Register Email screen SEMAIL The Register Email screen will allow you to enter a single email address as well as Replacement Code information that can be used in the same way as a mail merge field in a word processing program When you have finished enteri
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